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12/13/2022CITY OF GRAND TERRACE CITY COUNCIL AGENDA ● DECEMBER 13, 2022 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 COMMENTS FROM THE PUBLIC The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time. If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak: *67 1-669-900-9128 Enter Meeting ID: 868 0542 2433 Password: 499429 The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at (909) 824-6621 x230 by 5:00 p.m. If you wish to have your comments read to the City Council during the appropriate Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words). Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace-ca.gov. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov. AMERICANS WITH DISABILITIES ACT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (909) 824-6621 x230 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible. Agenda Grand Terrace City Council December 13, 2022 City of Grand Terrace Page 2 CALL TO ORDER Convene City Council and Housing Authority. Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe    Mayor Pro Tem Bill Hussey    Council Member Sylvia Robles    Council Member Doug Wilson    Council Member Jeff Allen    A. ELECTION RESULTS 1. Declaration of Results for the November 8, 2022 Municipal Election RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECITING THE FACT OF THE CONSOLIDATED GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022, ACCEPTING THE OFFICIAL CANVASS AND OFFICIAL STATEMENT OF VOTES CAST FROM THE SAN BERNARDINO COUNTY REGISTRAR RECORDER/COUNTY CLERK, AND DECLARING THE RESULTS THEREOF DEPARTMENT: CITY CLERK B. SPECIAL PRESENTATIONS Presentation of Service Award to Mayor Darcy McNaboe Outgoing Remarks by Mayor McNaboe C. INSTALLATION OF OFFICERS AND OATHS OF OFFICE Oaths of Office to Elected Officials Income Remarks by Mayor Bill Hussey and Council Member Doug Wilson Agenda Grand Terrace City Council December 13, 2022 City of Grand Terrace Page 3 D. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA E. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Regular Meeting – 11/08/2022 DEPARTMENT: CITY CLERK 3. Second Reading & Adoption of an Ordinance Amending Title 15 (Buildings and Construction) of the Grand Terrace Municipal Code to Adopt by Reference the 2022 California Building Codes, 2021 International Property Maintenance Code, and 1997 Uniform Code for Abatement of Dangerous Buildings (As Amended Due to Local Climatic, Geological, Topographical Conditions) and Determining Such Ordinance Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(B)(3) RECOMMENDATION: Direct the City Attorney to Read the Title for Second Reading of, Waive Further Reading of, and Adopt AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING TITLE 15 OF THE GRAND TERRACE MUNICIPAL CODE THEREBY ADOPTING BY REFERENCE THE 2022 CALIFORNIA BUILDING CODE SERIES, INCLUDING THE 2022 CALIFORNIA BUILDING CODE, 2022 CALIFORNIA EXISTING BUILDING CODE, 2022 CALIFORNIA RESIDENTIAL CODE, 2022 CALIFORNIA ELECTRICAL CODE, 2022 CALIFORNIA PLUMBING CODE, 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE, 2022 CALIFORNIA HISTORICAL BUILDING CODE, 2022 CALIFORNIA MECHANICAL CODE, 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND 1997 UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS; MAKING CERTAIN AMENDMENTS TO SUCH CODES (AS APPLICABLE) DUE TO LOCAL CLIMATIC, GEOLOGICAL, AND/OR TOPOGRAPHICAL CONDITIONS; AND DETERMINING THEREOF TO BE EXEMPT FROM CEQA PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) DEPARTMENT: PLANNING & DEVELOPMENT SERVICES Agenda Grand Terrace City Council December 13, 2022 City of Grand Terrace Page 4 4. City Department Monthly Activity Report - October 2022 RECOMMENDATION: Receive and file. DEPARTMENT: CITY MANAGER 5. September 1, 2022 Planning Commission, August 11, 2022 Parks & Recreation Advisory Committee, August 1, 2022 and September 12, 2022 Historical & Cultural Activities Committee Meeting Minutes Update RECOMMENDATION: Receive and file. DEPARTMENT: CITY CLERK 6. Adoption of a Resolution Regarding the Preparing of the 2022 Local Appointments List and Posting of the Same RECOMMENDATION: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REGARDING THE PREPARATION OF THE 2022 LOCAL APPOINTMENTS LIST AND POSTING OF THE SAME DEPARTMENT: CITY CLERK 7. Historical & Cultural Activities Committee Appointment - Lori Williams RECOMMENDATION: That the Mayor Appoint, Subject to City Council Approval the Applicant as an At-Large Historical & Cultural Activities Committee Member DEPARTMENT: CITY CLERK 8. Request by the Sick and Tired Sobriety and Transformation Recovery Home for a Waiver of City Special Event and Facility Use Fees Related to the Toy Distribution Collected by the Grand Terrace Cars and Coffee Santa Claus Toy Drive Cruise and Wellness Outreach RECOMMENDATION: Waive Special Event and Facility Use fees in the amount of Four Hundred and Fifteen Dollars ($530.00). DEPARTMENT: PLANNING & DEVELOPMENT SERVICES Agenda Grand Terrace City Council December 13, 2022 City of Grand Terrace Page 5 9. Approval of the October-2022 Check Register in the Amount of $1,138,490.93 RECOMMENDATION: Approve the Check Register No. 10312022 in the amount of $1,138,490.93 as submitted, for the month ending October 31, 2022. DEPARTMENT: FINANCE 10. City Hall Closure During the 2022 Holidays RECOMMENDATION: Receive and file the report on the Closure of City Hall from Friday, December 23, 2022 through Monday, January 2, 2023 DEPARTMENT: CITY MANAGER 11. Professional Services Agreement Between the City of Grand Terrace and Michael Baker International for Planning Consultant Services Related to a Proposed Light Manufacturing/Assembly Use (CUP 22-02, SA 22-08, MD 22-02, E 22-06) RECOMMENDATION: 1) Approve an Agreement with Michael Baker International in the amount of $390,820.00; and 2) Authorize the City Manager to Execute the Agreement, subject to City Attorney approval as to form. DEPARTMENT: PLANNING & DEVELOPMENT SERVICES F. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. G. PUBLIC HEARINGS - NONE H. UNFINISHED BUSINESS - NONE Agenda Grand Terrace City Council December 13, 2022 City of Grand Terrace Page 6 I. NEW BUSINESS 12. Selection of Mayor Pro Tempore RECOMMENDATION: Select a Council Member to serve as Mayor Pro Tempore for a term of two years until the next regular election. DEPARTMENT: CITY CLERK 13. Council Selection from Alternatives to Fill City Council Vacancy or Order Special Election RECOMMENDATION: Consider alternatives available for filling the vacancy on the City Council; select a method for filling the vacancy from the alternatives provided, and direct staff to take the necessary steps to implement the selected alternative to fill the vacancy. DEPARTMENT: CITY CLERK 14. Formation of a City Council Ad Hoc Committee to Consider Cash, Grants, and Other Assets to Fund a Youth Program for the Community and to Select Two City Council Members to Serve on the Committee and Bring Back Its Findings RECOMMENDATION: The City Council establish an Ad-Hoc Committee to consider cash, grants, and other assets to fund a youth program for the community, to select two of its members to serve on the committee, and that the committee brings back a report to the City Council regarding options and recommendations for City Council consideration. DEPARTMENT: CITY MANAGER 15. Mayor's Appointments to Boards, Commissions, and Committees RECOMMENDATION: Mayor to Appoint Representatives to the various Boards, Commissions, and Committees for Council Approval. DEPARTMENT: CITY CLERK J. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE K. CITY COUNCIL COMMUNICATIONS Mayor Bill Hussey Council Member Jeff Allen Council Member Doug Wilson Agenda Grand Terrace City Council December 13, 2022 City of Grand Terrace Page 7 Council Member Sylvia Robles L. CITY MANAGER COMMUNICATIONS M. CLOSED SESSION - NONE N. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, January 10, 2023 at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office and the request will be processed in accordance with Council Procedures. AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: Declaration of Results for the November 8, 2022 Municipal Election PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: 2030 VISION STATEMENT: This staff report supports all adopted Goals of the City Council’s 2030 Vision and supports all adopted Core Values. BACKGROUND: The City of Grand Terrace consolidated with the San Bernardino County Registrar of Voters its November 8, 2022 Statewide General Municipal Election for one (1) four-year term Mayor position and one (1) four-year term Council Member position. In accordance with the Elections Code, the San Bernardino County Registrar of Voters completed the official canvass and issued the certified results on December 8, 2022. DISCUSSION: The Elections Code requires the City Council to adopt a resolution reciting the fact of the election and declare the results not later than the next, regular, scheduled City Council meeting following the presentation of the canvass of the returns, or at a Special Meeting called for this purpose. Election Results/Votes Cast: Darcy McNaboe - 1,697 Bill Hussey - 1,910 Doug Wilson - 2,694 Measure M: Yes - 1,895 No - 1,765 Adoption of the attached Resolution will satisfy the requirements to declare the results and authorize the presentation of the Oath of Office to the elected Council Members. FISCAL IMPACT: None. A.1 Packet Pg. 8 ATTACHMENTS: • 2022-xx - 2022 Certification of Election Results (DOCX) • 12-08-2022 - Final Certified Election Results Email (PDF) • Exhibit A 2022 Election Results (PDF) APPROVALS: Debra Thomas Completed 12/08/2022 11:17 AM City Attorney Skipped 12/08/2022 11:17 AM City Manager Completed 12/08/2022 11:17 AM City Council Pending 12/13/2022 6:00 PM A.1 Packet Pg. 9 CC Reso No. 2022-xx Page 1 of 3 December 13, 2022 RESOLUTION NO. 2022-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECITING THE FACT OF THE CONSOLIDATED GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022, ACCEPTING THE OFFICIAL CANVASS AND OFFICIAL STATEMENT OF VOTES CAST FROM THE SAN BERNARDINO COUNTY REGISTRAR RECORDER/COUNTY CLERK, AND DECLARING THE RESULTS THEREOF WHEREAS, a Consolidated General Municipal Election was held and conducted in the City of Grand Terrace, California, on Tuesday, November 8, 2022, as required by law; and WHEREAS a notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that the election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, pursuant to Resolution No. 2022-30 adopted May 24, 2022, the San Bernardino County Registrar of Voters canvassed the returns of the election and has certified the results to this City Council, the results are received, attached, and made a part hereof as “Exhibit A.” NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. Per Election Code 10264, the City Clerk shall enter on the record of the City Council of the City, a statement of the result of the election showing: (a) The whole number of ballots cast in the City; (b) The names of the persons voted for; (c) For what office each person was voted for; and (d) The number of votes given at each precinct to each person. SECTION 2. The whole number of ballots cast in the precincts except vote by mail voter ballots was 1,366. That the whole number of vote by mail voter ballots cast in the city was 8,583 making a total of 9,961 ballots cast in the city. SECTION 3. That the General Municipal Election was held for the purpose of: (1) electing one mayor to the City Council for the full term of four (4) years, (2) electing one (1) council member to the City Council for the full term of four (4) years; and for the purpose of submitting the following Measure, Measure M, to the qualified voters of the City of Grand Terrace: MEASURE M “Shall the measure, establishing a general Transient Occupancy Tax imposing a maximum tax rate of 10% of hotel charges upon guests staying in hotels (as defined) and generating approximately $10,000 (current estimate) to $250,000 (if a major hotel is developed within the City of Grand Terrace) in annual revenue until ended by voters, be adopted?” A.1.a Packet Pg. 10 At t a c h m e n t : 2 0 2 2 - x x - 2 0 2 2 C e r t i f i c a t i o n o f E l e c t i o n R e s u l t s ( C e r t i f i c a t i o n o f E l e c t i o n R e s u l t s ) CC Reso No. 2022-xx Page 2 of 3 December 13, 2022 SECTION 4. The number of votes given at each precinct to each person and the number of votes given in the city to each person for the respective offices are listed on Exhibit "A", attached. SECTION 5. The City Council does hereby declare and determine that: (a) William “Bill” A. Hussey was elected as Mayor for a four-year term; and (b) Doug Wilson was elected as a Council Member for a four-year term; and As a result of the election, a majority of voters voting on Measure M to establish a general Transient Occupancy Tax imposing a maximum tax rate of 10% of hotel charges upon guests staying in hotels in the City of Grand Terrace did vote to approve the measure as follows: Yes: 1,895 No: 1,765 SECTION 6. Per Election Code 10265, the City Clerk shall immediately make and deliver to each of the person so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they were elected. SECTION 7. That the City Clerk shall certify to the passage and adopting of this Resolution and enter it into the book of original Resolutions. PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held on the 13th day of December 2022. ____________________________ Mayor ATTEST: ___________________________ Debra L. Thomas City Clerk APPROVED AS TO FORM: ___________________________ A.1.a Packet Pg. 11 At t a c h m e n t : 2 0 2 2 - x x - 2 0 2 2 C e r t i f i c a t i o n o f E l e c t i o n R e s u l t s ( C e r t i f i c a t i o n o f E l e c t i o n R e s u l t s ) CC Reso No. 2022-xx Page 3 of 3 December 13, 2022 Adrian R. Guerra City Attorney A.1.a Packet Pg. 12 At t a c h m e n t : 2 0 2 2 - x x - 2 0 2 2 C e r t i f i c a t i o n o f E l e c t i o n R e s u l t s ( C e r t i f i c a t i o n o f E l e c t i o n R e s u l t s ) 1 Debra Thomas From:ROV Communications <Communications.ROV@rov.sbcounty.gov> Sent:Thursday, December 8, 2022 9:00 AM To:ROV Communications Subject:12/8/2022 9:00 a.m. Posting of Final Certified Election Results – November 8, 2022, General Election 12/8/2022 9:00 a.m. Posting of Final Certified Election Results – November 8, 2022, General Election  (Link)    Communications Department Registrar of Voters Phone: 909-387-8300 Fax: 909-387-2022 777 E. Rialto Avenue San Bernardino, CA 92415 Our job is to create a county in which those who reside and invest can prosper and achieve well-being. www.SBCounty.gov     San Bernardino County Confidentiality Notice: This communication contains confidential information sent solely for the use of the intended recipient. If you are not the intended recipient of this communication, you are not authorized to use it in any manner, except to immediately destroy it and notify the sender.   A.1.b Packet Pg. 13 At t a c h m e n t : 1 2 - 0 8 - 2 0 2 2 - F i n a l C e r t i f i e d E l e c t i o n R e s u l t s E m a i l ( C e r t i f i c a t i o n o f E l e c t i o n R e s u l t s ) City of Grand Terrace Mayor (Vote for 1) Precincts Reported: 7 of 7 (100.00%) Mail Ballot Designated Mail Ballot Polling Place Provisional Total Times Cast 3,322 0 537 15 3,874 / 7,853 49.33% Undervotes 214 0 48 3 265 Overvotes 2 0 0 0 2 Candidate Party Mail Ballot Designated Mail Ballot Polling Place Provisional Total DARCY MCNABOE 1,529 0 163 5 1,697 47.05% WILLIAM "BILL" HUSSEY 1,577 0 326 7 1,910 52.95% Total Votes 3,106 0 489 12 3,607 Mail Ballot Designated Mail Ballot Polling Place Provisional Total Unresolved Write-In 0 0 0 0 0 City of Grand Terrace Member, City Council (Vote for 1) Precincts Reported: 7 of 7 (100.00%) Mail Ballot Designated Mail Ballot Polling Place Provisional Total Times Cast 3,322 0 537 15 3,874 / 7,853 49.33% Undervotes 990 0 185 5 1,180 Overvotes 0 0 0 0 0 Candidate Party Mail Ballot Designated Mail Ballot Polling Place Provisional Total DOUG A. WILSON 2,332 0 352 10 2,694 100.00% Total Votes 2,332 0 352 10 2,694 Mail Ballot Designated Mail Ballot Polling Place Provisional Total Unresolved Write-In 0 0 0 0 0 City of Grand Terrace MEASURE M (Vote for 1) Precincts Reported: 7 of 7 (100.00%) A.1.c Packet Pg. 14 At t a c h m e n t : E x h i b i t A 2 0 2 2 E l e c t i o n R e s u l t s ( C e r t i f i c a t i o n o f E l e c t i o n R e s u l t s ) Mail Ballot Designated Mail Ballot Polling Place Provisional Total Times Cast 3,318 0 536 15 3,869 / 7,853 49.27% Undervotes 172 0 32 3 207 Overvotes 1 0 1 0 2 Candidate Party Mail Ballot Designated Mail Ballot Polling Place Provisional Total YES 1,677 0 210 8 1,895 51.78% NO 1,468 0 293 4 1,765 48.22% Total Votes 3,145 0 503 12 3,660 Mail Ballot Designated Mail Ballot Polling Place Provisional Total Unresolved Write-In 0 0 0 0 A.1.c Packet Pg. 15 At t a c h m e n t : E x h i b i t A 2 0 2 2 E l e c t i o n R e s u l t s ( C e r t i f i c a t i o n o f E l e c t i o n R e s u l t s ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● NOVEMBER 8, 2022 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council for Tuesday, November 8, 2022, at 6:00 p.m. Mayor McNaboe announced that the City Council will be closing its regular meeting in memory of Grand Terrace resident Mark Cuikota. Invocation Pastor Mark Matthews of Grand View Baptist Church led the Invocation. Pledge of Allegiance Council Member Doug Wilson led the Pledge of Allegiance. Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Bill Hussey Mayor Pro Tem Present Sylvia Robles Council Member Present Doug Wilson Council Member Present Jeff Allen Council Member Present Konrad Bolowich City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Absent Terry Shea Interim Finance Director Absent Lanita Perez Department Secretary Present A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA Agenda Item B. Landscape Recognition was pulled from the agenda. B. SPECIAL PRESENTATIONS Proclamation - Designation of Grand Terrace as a Purple Heart City E.2 Packet Pg. 16 Mi n u t e s A c c e p t a n c e : M i n u t e s o f N o v 8 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council November 8, 2022 City of Grand Terrace Page 2 The City Council recognized the following volunteers from the City’s Senior Center, Parks, Committees & Commission Volunteers: Diana Totton Lyndon Jones Cyndi Elder Valerie Adams Tony Ibarra Rochelle Long Robert Sanchez Mike Avila Michael Arteaga Lori Hawkins Krisztina Lindsley Jason Greeley Eddie Adame Brian Phelps Bobbie Forbes Chuck Cecil Renae Walker Johan Gallo Ed Giroux Becky Giroux Christina Phelps Rachel Plumb Michelle Greer Mary Beth Correra Julia Cook-Firnkoess Frank’e Byma Christy Boal Chastdei Kotsay Paul Tickner Ralph Villasenor Joe Ramos James Mejia Hanni Bennett Fantine Imbir Connie Parsons Terry Reagan M. Hogue Julia Cook-Firnkoess Cheri Freund Louise Lundstrum Tara Cesena E.2 Packet Pg. 17 Mi n u t e s A c c e p t a n c e : M i n u t e s o f N o v 8 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council November 8, 2022 City of Grand Terrace Page 3 Scot Mathis David Alaniz Aron Burian C. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Doug Wilson, Council Member AYES: McNaboe, Hussey, Robles, Wilson, Allen 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes – Regular Meeting – 10/25/2022 APPROVE THE REGULAR MEETING MINUTES OF OCTOBER 25, 2022 3. September 1, 2022 & October 6, 2022, Planning Commission, and August 11, 2022, Parks & Recreation Advisory Committee RECEIVE AND FILE. 4. Approval of the September-2022 Check Register in the Amount of $843,215.51 APPROVE THE CHECK REGISTER NO. 09302022 IN THE AMOUNT OF $843,215.51 AS SUBMITTED, FOR THE MONTH ENDING SEPTEMBER 30, 2022. 5. Community Benefit Fund Grant Award to the Grand Terrace Cars & Coffee Santa Claus Toy Drive Cruise in the Amount of $2,000.00 APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION IN THE AMOUNT OF $2,000 TO THE GRAND TERRACE CARS & COFFEE SANTA CLAUS TOY DRIVE CRUISE TO BE HELD ON FRIDAY, DECEMBER 9, 2022. 7. Second Reading & Adoption of Ordinances Amending Chapters 3.24 & 3.26 of the Municipal Code Thereby Changing Purchasing Procedure Thresholds to $25,000, Changing City Manager’s Sale of Surplus Supplies, Materials, and Equipment Authority to $25,000, and Increasing City Manager's Authorization Limit to $25,000 and Adding a Conflict of Interest & Unlawful Activities Provision to Chapter 3.24 Thereof 1. CONDUCT SECOND READING BY TITLE ONLY, WAIVE FURTHER READING OF, AND ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING SECTIONS 3.24.070, 3.24.080, 3.24.090, AND 3.24.120 OF CHAPTER 3.24 OF TITLE 3 OF THE GRAND TERRACE MUNICIPAL CODE THEREBY CHANGING THE THRESHOLDS FOR PURCHASING PROCEDURES, SALE OF SURPLUS SUPPLIES, MATERIALS AND EQUIPMENT, AND CITY MANAGER’S AUTHORIZATION LIMIT TO $25,000; AND ADDING SECTION 3.24.190 TO CHAPTER 3.24 OF TITLE 3 OF THE GRAND TERRACE MUNICIPAL CODE, WHICH ADDS REQUIREMENTS RELATING TO CONFLICTS OF INTEREST AND UNLAWFUL ACTIVITY; AND E.2 Packet Pg. 18 Mi n u t e s A c c e p t a n c e : M i n u t e s o f N o v 8 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council November 8, 2022 City of Grand Terrace Page 4 2. CONDUCT SECOND READING BY TITLE ONLY, WAIVE FURTHER READING OF, AND ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING SECTIONS 3.26.030(A) AND 3.26.050(E) OF CHAPTER 3.26 OF TITLE 3 OF THE GRAND TERRACE MUNICIPAL CODE, WHICH INCREASES THE CITY MANAGER’S AUTHORIZATION LIMIT TO $25,000 FOR CONTRACTS FOR PUBLIC PROJECTS AND MAINTENANCE, AS DEFINED THEREIN. 8. Participation in State of California Cal-Card Credit Card Program AUTHORIZE THE CITY MANAGER TO EXECUTE A MASTER SERVICES AGREEMENT AND ANY RELATED IMPLEMENTATION DOCUMENTATION TO PARTICIPATE IN THE STATE OF CALIFORNIA FOR THE PURCHASE CARD PROGRAM AGENDA ITEM NO. 6 WAS PULLED FOR DISCUSSION 6. Second Reading and Adoption of Ordinance of the City Council of Grand Terrace, California, Amending Title 18 of the Grand Terrace Municipal Code, Establishing Art in Public Places Requirements and a Related Environmental Determination Pursuant to CEQA Regulation Section 15061(B)(3) Agenda Item No. 6 was pulled for discussion by Waen Messner, Lewis Management Corporation PUBLIC COMMENT Waen Messner, Project Manager for the Gateway Specific Plan respectfully requested that the City Council consider lowering the contribution values from developers for art, both in terms of cost for the art and in lieu fee. Lewis Management Corporation supports the art program however there is concern that the contribution values are substantially higher than the surrounding cities in the Inland Empire. 1) DIRECT THE CITY ATTORNEY TO READ THE TITLE OF THE ORDINANCE, WAIVE FURTHER READING, AND ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, FINDING ZONING CODE AMENDMENT 22-04 EXEMPT FROM CEQA PURSUANT TO SECTION 15061(B)(3) AND AMENDING TITLE 18 OF THE GRAND TERRACE MUNICIPAL CODE BY AMENDING CHAPTER 18.06 (DEFINITIONS), AND ADDING CHAPTER 18.81 ESTABLISHING ART IN PUBLIC PLACES REQUIREMENTS RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Mayor SECONDER: Doug Wilson, Council Member AYES: McNaboe, Hussey, Robles, Wilson, Allen E.2 Packet Pg. 19 Mi n u t e s A c c e p t a n c e : M i n u t e s o f N o v 8 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council November 8, 2022 City of Grand Terrace Page 5 D. PUBLIC COMMENT Bobbie Forbes, Grand Terrace extended her appreciation to the City Council for the volunteer recognition, informed the City Manager that she would be providing him with video for TSG, and congratulated the Historical & Cultural Activities Committee on a great job with this year’s country fair. E. PUBLIC HEARINGS 9. An Ordinance Amending Title 15 (Buildings and Construction) of the Grand Terrace Municipal Code to Adopt by Reference the 2022 California Building Codes, 2021 International Property Maintenance Code, and 1997 Uniform Code for Abatement of Dangerous Buildings (As Amended Due to Local Climatic, Geological, Topographical Conditions) and Determining Such Ordinance Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(B)(3) Luis Gardea, Building Official gave the staff report and PowerPoint presentation for this item. Mayor McNaboe opened the public hearing at 7:25 p.m. PUBLIC COMMENT Bobbie Forbes, Grand Terrace provided information to the City Council about insurance companies canceling homeowner policies on several homeowners up against Blue Mountain and the high cost to be able to secure some type of insurance. Mayor McNaboe closed the public hearing at 7:26 p.m. City Council requested that staff return with confirmation from Cal Fire that the fire map presented with the agenda item is the same as the City’s General Plan map. 1) CONDUCT A PUBLIC HEARING; AND 2) DIRECT THE CITY ATTORNEY TO READ THE TITLE OF, WAIVE FURTHER READING OF, AND INTRODUCE AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING TITLE 15 OF THE GRAND TERRACE MUNICIPAL CODE THEREBY ADOPTING BY REFERENCE THE 2022 CALIFORNIA BUILDING CODE SERIES, INCLUDING THE 2022 CALIFORNIA BUILDING CODE, 2022 CALIFORNIA EXISTING BUILDING CODE, 2022 CALIFORNIA RESIDENTIAL CODE, 2022 CALIFORNIA ELECTRICAL CODE, 2022 CALIFORNIA PLUMBING CODE, 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE, 2022 CALIFORNIA HISTORICAL BUILDING CODE, 2022 CALIFORNIA MECHANICAL CODE, 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND 1997 UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS; MAKING CERTAIN AMENDMENTS TO SUCH E.2 Packet Pg. 20 Mi n u t e s A c c e p t a n c e : M i n u t e s o f N o v 8 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council November 8, 2022 City of Grand Terrace Page 6 CODES (AS APPLICABLE) DUE TO LOCAL CLIMATIC, GEOLOGICAL, AND/OR TOPOGRAPHICAL CONDITIONS; AND DETERMINING THEREOF TO BE EXEMPT FROM CEQA PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Mayor SECONDER: Doug Wilson, Council Member AYES: McNaboe, Hussey, Robles, Wilson, Allen F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS - NONE H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL 1. Motion: Review and Update the City of Grand Terrace 2030 Vision and 2014-2020 Strategic Plan Requested by: Council Member Jeff Allen RESULT: ADOPTED [UNANIMOUS] MOVER: Sylvia Robles, Council Member SECONDER: Bill Hussey, Mayor Pro Tem AYES: McNaboe, Hussey, Robles, Wilson, Allen I. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen On October 26, 2022, Council Member Jeff Allen attended the Colton Unified School District Community Cabinet meeting. On November 5, 2022, Council Member Allen attended the Historical & Cultural Activities Committee Annual Country Fair. Council Member Allen announced the following upcoming events: · Chamber of Commerce Meeting @ Woody’s - November 9, 2022, @ 8:00 am · Veterans Day @ Veterans Freedom Park - November 11, 2022 · Light Up Grand Terrace - December 1, 2022 E.2 Packet Pg. 21 Mi n u t e s A c c e p t a n c e : M i n u t e s o f N o v 8 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council November 8, 2022 City of Grand Terrace Page 7 Council Member Doug Wilson Nothing to Report Council Member Sylvia Robles Nothing to Report Mayor Pro Tem Bill Hussey Nothing to Report Mayor Darcy McNaboe On November 2, 2022, Mayor Darcy McNaboe attended the Omnitrans Board of Directors Meeting and discussed the following: · Connect Plan Update · Customer satisfaction survey for regular services · Increase in feedback satisfaction by riders On November 2, 2022, Mayor Darcy McNaboe attended the San Bernardino County Transportation Authority Board of Directors Meeting and discussed the following: · Approved Release for Proposals for construction management services for the Mt. Vernon Avenue Improvement Project at I-10. · Approved Release of Invitation for Bids for the I-10 eastbound truck climbing lane. J. CITY MANAGER COMMUNICATIONS Konrad Bolowich, City Manager thanked everyone in the community for coming out to attend the City’s Trunk or Treat event and the Historical & Cultural Activities Committee Country Fair. He announced the upcoming Light Up Grand Terrace event scheduled for Thursday, December 1, 2022. SHERIFF’S REPORT Lieutenant Bryan Lane, San Bernardino County Sheriff’s Department announced the upcoming Etch & Catch Program scheduled for Saturday, November 19, 2022. K. RECESS TO CLOSED SESSION Mayor McNaboe recessed the regular meeting of the City Council to closed session at 7:50 p.m. E.2 Packet Pg. 22 Mi n u t e s A c c e p t a n c e : M i n u t e s o f N o v 8 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council November 8, 2022 City of Grand Terrace Page 8 CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code Section 54957.6 Agency Designated Representatives: Konrad Bolowich, City Manager Unrepresented Employee: Adrian Guerra, City Attorney RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the regular meeting of the City Council from closed session at 8:12 p.m. REPORT OUT OF CLOSED SESSION Mayor McNaboe announced that there is no reportable action taken, however, direction was provided to staff. L. ADJOURN Mayor McNaboe adjourned the Regular Meeting of the City Council in memory of Grand Terrace resident, Mark Cuikota at 8:10 p.m. The Next Regular Meeting of the City Council will be held on Tuesday, December 13, 2022, at 6:00 p.m. _________________________________ Darcy McNaboe, Mayor _________________________________ Debra L. Thomas, City Clerk E.2 Packet Pg. 23 Mi n u t e s A c c e p t a n c e : M i n u t e s o f N o v 8 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: Second Reading & Adoption of an Ordinance Amending Title 15 (Buildings and Construction) of the Grand Terrace Municipal Code to Adopt by Reference the 2022 California Building Codes, 2021 International Property Maintenance Code, and 1997 Uniform Code for Abatement of Dangerous Buildings (As Amended Due to Local Climatic, Geological, Topographical Conditions) and Determining Such Ordinance Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(B)(3) PRESENTED BY: Luis Gardea, Building Official RECOMMENDATION: Direct the City Attorney to Read the Title for Second Reading of, Waive Further Reading of, and Adopt AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING TITLE 15 OF THE GRAND TERRACE MUNICIPAL CODE THEREBY ADOPTING BY REFERENCE THE 2022 CALIFORNIA BUILDING CODE SERIES, INCLUDING THE 2022 CALIFORNIA BUILDING CODE, 2022 CALIFORNIA EXISTING BUILDING CODE, 2022 CALIFORNIA RESIDENTIAL CODE, 2022 CALIFORNIA ELECTRICAL CODE, 2022 CALIFORNIA PLUMBING CODE, 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE, 2022 CALIFORNIA HISTORICAL BUILDING CODE, 2022 CALIFORNIA MECHANICAL CODE, 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND 1997 UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS; MAKING CERTAIN AMENDMENTS TO SUCH CODES (AS APPLICABLE) DUE TO LOCAL CLIMATIC, GEOLOGICAL, AND/OR TOPOGRAPHICAL CONDITIONS; AND DETERMINING THEREOF TO BE EXEMPT FROM CEQA PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) 2030 VISION STATEMENT: This item supports Goal #4 to Develop and Implement Successful Partnerships by preparing for growth by updating the City’s development codes including the California Building Code. BACKGROUND: E.3 Packet Pg. 24 The City of Grand Terrace currently enforces the 2019 California Building Codes in their entirety. The City of Grand Terrace has always adopted a set of building standards known as the Uniform Building Code (UBC) which are now currently known as the California Building Code (CBC). Every three years the California Building Standards Commission (CBSC) publishes new editions of the CBC with updates to the California Building Code as recommended by the International Code Council (ICC) and amended by the California Building Standards Commission. DISCUSSION: Staff requests that the City Council perform final adoption of the 2022 California Building Codes in their entirety and as amended by the City of Grand Terrace Code of Ordinances. The Building Division also recommends the adoption by reference of the 2021 International Property Maintenance Code as published by the International Code Council. The Property Maintenance Code will regulate and control the minimum requirements and standards for premises, structures, equipment and facilities for light, ventilation, space, heating, sanitation, protection from the elements, a reasonable level of safety from fire and other hazards, and for a reasonable level of sanitary maintenance for all residential and nonresidential structures. The Building Division further recommends the adoption by reference of the 1997 Uniform Code For The Abatement of Dangerous Buildings as published by the International Conference of Building Officials. This code will regulate and control buildings or structures which from any cause endanger the life, limb, health, morals, property, safety or welfare of the general public or their occupants. The City of Grand Terrace has certain local climatic, geological, and topographical conditions which require amendments to the 2022 California Building Codes (as applicable). In short, the local climatic, geological, and topographical conditions are as follows: the City is geographically located in the inland region of Southern California located in Climate Zone 10, prone to wind gusts of up to 95 MPH, Category C and in earthquake Seismic Zone D. In addition, there are sections of the city that are considered high flood areas and contain very high fire hazard severity zones. Due to the local climatic, geological, and topographical conditions noted above, it is in the best interest of the City to amend the existing codes, as provided herein, and adopt the 2022 California Building Codes along with an amendment to the Municipal Code of Ordinances. Based upon the forgoing, the Building Division recommends the following amendments (included as part of the Municipal Code changes) to the 2022 California Building Codes (as applicable) to include the requirement of fire sprinklers under the following categories: - All new residential and non-residential buildings regardless of total building area. - All new residential and non-residential buildings containing the following E.3 Packet Pg. 25 occupancies: A-1, A-2, A-3, A-4, A-5, B, E, F-1, F-2, H-1, H-2, H-3, H-4, H-5, I-1, I-2, I-3, I-4, M, R-1, R-2, R-3, R-4, S-1, S-2, and L regardless of total building area. - All new residential and non-residential buildings containing the following occupancies: Group U, more specifically Agricultural buildings, Aircraft hangars that are accessory to a one-or two-family residence, Barns built under building type IV and V construction that exceed 200 square feet, Carports built under building type IV and V construction that exceed 200 square feet, Communication equipment structures, Grain silos accessory to a residential occupancy, Livestock shelters, Private garages that exceed 200 square feet, and Stables built under building type IV and V construction that exceed 200 square feet. - All new accessory buildings that serve as an accessory structure to a non- residential and residential building under type IV and V construction that exceed 200 square feet in total building area. - Existing residential and non-residential buildings undergoing through a remodel of at least 50% in total building area containing all occupancy types. The Building Division also recommends an amendment to the Municipal Code of ordinances to reinforce the life safety standards of the CBC as provided in the attached proposed ordinance. Specific language of the amendments to the Municipal Code for life safety are found in the attachments section of this staff agenda. ENVIRONMENTAL REVIEW: The adoption of the Proposed Ordinance is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3) as a project that has no potential for causing a significant effect on the environment. ECONOMIC IMPACT: Adoption of the proposed code ordinances will significantly save residents and businesses hundreds of thousands of dollars in monetary loss caused by a fire including any associated indirect costs caused by such incident. SAFETY IMPACT: The proposed ordinance will significantly increase life safety and will save many lives by preventing fires in occupied buildings. RECOMMENDATION: Based upon the forgoing, Staff therefore recommends that the City Council conduct the second reading and adopt the attached proposed ordinance, which adopts by reference the 2022 California Building Codes, the 2021 International Property Maintenance Code, the 1997 Uniform Code For The Abatement of Dangerous Buildings, and, further, makes such changes to those codes (as applicable) due to local climatic, geological, E.3 Packet Pg. 26 and topographical conditions and finds the Ordinance exempt from CEQA pursuant to Section 15061(b)(3). ATTACHMENTS: • Code of Ordinance Amendments (2022 CA Building Codes) (DOCX) • PC Executed Resolution_2022 CA Building Codes (PDF) APPROVALS: Luis Gardea Completed 12/01/2022 8:02 AM City Attorney Completed 12/06/2022 9:44 AM City Manager Completed 12/08/2022 11:18 AM City Council Pending 12/13/2022 6:00 PM E.3 Packet Pg. 27 01247.0005/825853.4 ORDINANCE NO. XXX AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING TITLE 15 OF THE GRAND TERRACE MUNICIPAL CODE THEREBY ADOPTING BY REFERENCE THE 2022 CALIFORNIA BUILDING CODE SERIES, INCLUDING THE 2022 CALIFORNIA BUILDING CODE, 2022 CALIFORNIA EXISTING BUILDING CODE, 2022 CALIFORNIA RESIDENTIAL CODE, 2022 CALIFORNIA ELECTRICAL CODE, 2022 CALIFORNIA PLUMBING CODE, 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE, 2022 CALIFORNIA HISTORICAL BUILDING CODE, 2022 CALIFORNIA MECHANICAL CODE, 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND 1997 UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS; MAKING CERTAIN AMENDMENTS TO SUCH CODES (AS APPLICABLE) DUE TO LOCAL CLIMATIC, GEOLOGICAL, AND/OR TOPOGRAPHICAL CONDITIONS; AND DETERMINING THEREOF TO BE EXEMPT FROM CEQA PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) WHEREAS, California Health and Safety Code Section 17950 requires that the California Building Standards Commission adopt and publish the California Code of Regulations, Title 24; and WHEREAS, every three years, California Code of Regulations, Title 24 is published to incorporate all code changes accepted by a majority vote of members at the annual code development meetings of the California Building Standards Commission. WHEREAS, new codes will become effective statewide on January 1, 2023; and WHEREAS, each jurisdiction in the State is mandated to adopt California Code of Regulations, Title 24 and make amendments to the codes that are reasonably necessary because of local climatic, geological or topographical conditions; and WHEREAS, the 2021 International Property Maintenance Code is a code that provides standards for the maintenance of property, but has not been adopted by the City; and WHEREAS, the 1997 Uniform Code for the Abatement of Dangerous Buildings is a code that provides standards for the abatement of dangerous buildings, but has not been adopted by the City; and WHEREAS, certain amendments to the codes are therefore reasonably necessary due to the following local climatic, geological, and topographical conditions in the City: The City of Grand Terrace, a California Municipal Corporation, is geographically located in the inland region of Southern California located in Climate Zone 10, prone to wind gusts of up to 95 MPH, Category C and in earthquake Seismic Zone D. In addition, there are sections of the city that are considered high flood areas and contain very high E.3.a Packet Pg. 28 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 fire hazard severity zones. Due to the local climatic, geological, and topographical conditions noted above, it is in the best interest of the City to amend the existing codes, as provided herein, and adopt the 2022 California Building Codes along with an amendment to the Municipal Code of Ordinances. WHEREAS, the City Council of the City of Grand Terrace now desires to adopt by reference the new state building codes that will become effective statewide on January 1, 2023, with certain amendments addressing the above-mentioned local climatic, geological, and topographical conditions in the City; the 2021 International Property Maintenance Code; and 1997 Uniform Code for the Abatement of Dangerous Buildings; and WHEREAS, a duly noticed public hearing, as required by California Government Code section 50022.3, was conducted prior to the adoption of this ordinance. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by this reference. SECTION 2. CEQA. The adoption of this Ordinance is hereby determined to be exempt from the California Environmental Quality Act pursuant to State Guidelines Section 15061(b)(3) as a project that has no potential for causing a significant effect on the environment. SECTION 3. BUILDING CODE. Chapter 15.08 (Building Code) of Title 15 (Buildings and Construction) is hereby amended in its entirety to read as follows. 15.08.010. – Adoption For the purpose of prescribing regulations for erecting, construction, enlargement, alteration, repair, improving, removal, conversion, demolition, occupancy, equipment use, height, and area of buildings and structures, the following construction codes subject to the modifications set forth in this chapter, are hereby adopted by reference: the 2022 California Building Code, Volumes 1 and 2, including Appendix Chapter “C”, “F”, “G”, “I”, “J”, “L”, “N” and “O” based on the 2021 International Building Code as published by the International Code Council. One copy of all the above codes and standards therefore are on file in the Office of the City Clerk and are made available for public inspection. Section 15.08.020 – Fences and High Fire Hazard Severity Zones The changes set forth herein are made to the 2022 Edition of the California Building Code Volume 1 & 2 as published by the International Code Council. A. Section 105.2 item 2 is amended to read as follows: E.3.a Packet Pg. 29 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 1. Fences not over 6 feet in height. B. The requirements of Chapter 7A shall apply throughout the City’s designated High Fire Hazard Severity Zones as designated by CAL FIRE’s Fire Hazard Severity Zone Map and City Council. Section 15.08.030 – Automatic Fire Sprinklers Automatic fire sprinklers shall be required for all newly constructed non- residential and residential buildings regardless of total building area and existing non-residential and residential buildings undergoing remodeling of at least 50% in total existing building area. Section 15.08.040 – Separation from Main Dwelling or Existing Structures. All buildings including but not limited to dwellings, accessory structures, accessory dwelling units, or other similar structures shall be at a minimum five feet away from the main dwelling or from other existing structures. This provision does not apply to attached patio covers, attached garages, or attached accessory dwelling units. Section 15.08.050 – Newly Constructed Building; Wireless Access Point. All newly constructed buildings shall have an easily accessible wireless access point. Section 15.08.060 – Amendment to Section 903.2.1.1 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.1.1 of the California Building Code is hereby amended to read as follows. Group A-1. Remove “where one of the following conditions exists. Sections 1-4”. Section 15.08.070 – Amendment to Section 903.2.1.2 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.1.2 of the California Building Code is hereby amended to read as follows. E.3.a Packet Pg. 30 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 Group A-2. Remove “where one of the following conditions exists. Sections 1-4”. Section 15.08.080 – Amendment to Section 903.2.1.3 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.1.3 of the California Building Code is hereby amended to read as follows. Group A-3. Remove “where one of the following conditions exists. Sections 1-4:” Section 15.08.090 – Amendment to Section 903.2.1.4 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.1.4 of the California Building Code is hereby amended to read as follows. Group A-4. Remove “where one of the following conditions exists. Section 1-3”. Section 15.08.110 – Amendment to Section 903.2.1.5 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.1.5 of the California Building Code is hereby amended to read as follows. Group A-5. Remove “in excess of 1,000 square feet (93 m2)”. Section 15.08.120 – Amendment to Section 903.2.5.1 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.1.5.1 of the California Building Code is hereby amended to read as follows: Group A-5. Spaces under grandstands or bleachers. Remove “where either of the following exist: Sections 1-2”. E.3.a Packet Pg. 31 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 Section 15.08.130 – Amendment to Section 903.2.1.6 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.1.6 of the California Building Code is hereby amended to read as follows: Assembly occupancies on roofs. “Where an occupied roof has a Group A assembly occupancy, all floors between the occupied roof and the level of exist discharge shall be equipped with an automatic sprinkler system in accordance with Section 903.3.1.1 or 903.3.1.2. Section 15.08.140 – Amendment to Section 903.2.1.7 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.1.7 of the California Building Code is hereby amended to read as follows: Multiple fire areas. “An automatic sprinkler system shall be provided where multiple fire areas of Group A-1, A-2, A-3, or A-4 occupancies share exit or exit access components”. Remove “and the combined occupant load of these fire areas is 300 or more”. Section 15.08.150 – Amendment to Section 903.2.2 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.2 of the California Building Code is hereby amended to read as follows: Ambulatory Care Facilities. Remove “where either of the following conditions exist at any time: Items 1-2”. Section 15.08.160 – Amendment to Section 903.2.3 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.3 of the California Building Code is hereby amended to read as follows: E.3.a Packet Pg. 32 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 Group E. Remove “as follows” Items 1-7”. Section 15.08.170 – Amendment to Section 903.2.4 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.4 Group F-1 of the California Building Code is hereby amended to read as follows: Group F-1. Remove “where one of the following conditions exists: Items 1-4”. Section 15.08.180 – Amendment to Section 903.2.4.1 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.4.1 of the California Building Code is hereby amended to read as follows: Woodworking Operations. Remove “in excess of 2,500 square feet (232 m2) in area that generate finely divided combustible waste or use finely divided combustible materials”. Section 15.08.190 – Amendment to Section 903.2.7 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.7 of the California Building Code is hereby amended to read as follows: Group M. Remove “where one of the following conditions exists: Items 1-5”. Section 15.08.200 – Amendment to Section 903.2.9 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.9 of the California Building Code is hereby amended to read as follows: Group S-1. Remove “where one of the following conditions exists: E.3.a Packet Pg. 33 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 Items 1-5”. Section 15.08.210 – Amendment to Section 903.2.9.1 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.9.1 of the California Building Code is hereby amended to read as follows: Repair Garages. Remove “as shown: Items 1-4”. Section 15.08.220 – Amendments to Section 903.2.9.2 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.9.2 of the California Building Code is hereby amended to read as follows: Bulk storage of tires. “Buildings and structures with the storage of tires shall be equipped throughout with an automatic sprinkler system in accordance with Section 903.3.1.1”. Section 15.08.230 – Amendments to Section 903.2.10 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.10 of the California Building Code is hereby amended to read as follows: Group S-2. Enclosed parking garages. Remove “where either of the following conditions exists: Items 1-2”. Section 15.08.240 – Amendments to Section 903.2.10.1 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.10.1 of the California Building Code is hereby amended to read as follows: Commercial Parking Garages. Remove “where the fire area exceeds 5,000 square feet (464 m2).” E.3.a Packet Pg. 34 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 Section 15.08.250 – Amendment to Section 903.2.11 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.11 of the California Building Code is hereby amended to read as follows: Specific building areas and hazards. Remove “in the locations set forth in Sections 903.211.1 through 903.2.11.6”. Section 15.08.260 – Amendment to Section 903.2.11 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.11 of the California Building Code is hereby amended to read as follows: Specific building areas and hazards. “In all occupancies other than Group U, an automatic sprinkler system shall be installed for building design or hazards.” Section 15.08.270 – Amendment to Section 903.2.16 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.16 of the California Building Code is hereby amended to read as follows: Group L occupancies. “An automatic sprinkler system shall be installed throughout buildings housing Group L occupancies”. Section 15.08.280 – Amendment to Section 903.2.18 of the California Building Code. The changes set forth herein are made to the 2022 California Building Code as published by the International Code Council. A. Section 903.2.18 of the California Building Code is hereby amended to read as follows: Group U. Private garages and carports accessory to Group R-3 occupancies. “Exception: An automatic residential fire sprinkler E.3.a Packet Pg. 35 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 system shall not be required when additions or alterations are made to existing carports and/or garages that are not at least 50% remodeled or altered of the existing total building area.” Section 15.08.290 – Automatic Fire Sprinklers; New Residential and Non-Residential Buildings. All new residential and non-residential buildings containing the following occupancies: A-1, A-2, A-3, A-4, A-5, B, E, F-1, F-2, H-1, H-2, H-3, H-4, H- 5, I-1, I-2, I-3, I-4, M, R-1, R-2, R-3, R-4, S-1, S-2, and L shall have an automatic fire sprinkler system installed regardless of total building area. Section 15.08.300 – Automatic Fire Sprinklers; Group U. All new residential and non-residential buildings containing the following occupancies: Group U, more specifically Agricultural buildings, Aircraft hangars that are accessory to a one- or two-family residence, Barns built under building type IV and V construction that exceed 200 square feet, Carports built under building type IV and V construction that exceed 200 square feet, Communication equipment structures, Grain silos accessory to a residential occupancy, Livestock shelters, Private garages that exceed 200 square feet, and Stables built under building type IV and V construction that exceed 200 square feet shall require an automatic fire sprinkler system. Section 15.08.310 – Automatic Fire Sprinklers; Accessory Structures. All new accessory buildings that serve as an accessory structure to a non- residential and residential building under type IV and V construction that exceeds 200 square feet in total building area shall require an automatic fire sprinkler system. SECTION 4. EXISTING BUILDING CODE. Section 15.09.010 (Adoption) of Chapter 15.09 (Existing Building Code) of Title 15 (Buildings and Construction) is hereby amended to read as follows: Except as provided in this Chapter, those certain building codes known and designated as the 2022 California Existing Building Code, California Code of Regulations, Title 24, Part 10, based on the 2021 International Existing Building as published by the International Code Council are hereby adopted by reference and shall become the existing building code of the City for regulating the construction, alteration, movement, enlargement, replacement, repair, equipment, use, occupancy, location, maintenance, removal and demolition of every building or structure or any appurtenances connected or attached to such buildings or structures throughout the City. One copy of all the above codes and standards therefore are on file in the Office of the City Clerk and are made available for public inspection. SECTION 5. RESIDENTIAL CODE. Chapter 15.10 (Residential Code) of Title 15 E.3.a Packet Pg. 36 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 (Buildings and Construction) is hereby amended in its entirety to read as follows: Section 15.10.010 – Adoption Except as provided in this Chapter, those certain building codes known and designated as the 2022 California Residential Code based on the 2021 International Residential Code published by the International Code Council are hereby adopted by reference and shall become the residential building code of the City for regulating the construction, occupancy, equipment, use, height, area and maintenance of all residential buildings and/or structures in the City. One copy of all the above codes and standards therefore are on file in the Office of the City Clerk and are made available for public inspection. Section 15.10.020 – Automatic Fire Sprinklers. Automatic fire sprinklers shall be required for all newly constructed residential buildings regardless of total building area and existing residential buildings undergoing remodeling of at least 50% in total existing building area. Section 15.10.030 – Exterior Lights. Exterior lights are required to be placed next to exterior doorways leading into residential dwellings or where there is an exterior landing or where there are stairs. Lights shall be placed when a building is being altered, remodeled, enlarged of at least 50% in total building area or where there is a change of occupancy. Section 15.10.040 – Ground Level Bathrooms; Wood Blocking Support. Residential buildings with ground level bathrooms of two-stories in height that are being altered, remodeled, enlarged, or similar thereof shall have wood blocking support behind shower walls, bathtub area walls, and water closet areas for future installation of grab bars and safety hardware. Section 15.10.050 – Automatic Humidity Control Switch Sensor. Residential buildings with bathrooms that are being altered, remodeled, enlarged, or similar thereof shall have mechanical ventilation that is automatically activated by a humidity control switch sensor. Section 15.10.060 – Amendment to Section R319.1. The changes set forth herein are made to the 2022 California Residential Code as published by the International Code Council. E.3.a Packet Pg. 37 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 A. Section R319.1 is amended to read as follows. 1. “New residential buildings and remodels where at least 50% of the existing building area is being altered shall have backlit addressing”. Section 15.10.070 – Attached Garages. All residential buildings containing attached garages that are considered new or existing and are altered, enlarged, erected, or similar thereof shall have an insulated garage door. This provision applies to any as-built unpermitted garages that have been issued an after the fact permit legalizing the garage. Section 15.10.080 – Interior Transitions. Interior transitions shall either be a full step (7 ¾”) (196 mm) and changes in level between shower thresholds shall be ¼” high minimum and ½” high maximum are beveled with a slope not steeper than 1:2. Section 15.10.090 – Amendment to Section R313.1. The changes set forth herein are made to the 2022 California Residential Code as published by the International Code Council. A. Section R313.1 of the California Residential Code is hereby amended to read as follows: Townhouse automatic fire sprinkler systems. “Exception: An automatic residential fire sprinkler system shall not be required where additions or alterations are less than 50% of the total existing building area. Section 15.10.100 – Dedicated Water Meter for Fire Sprinkler Systems All new construction including residential and nonresidential buildings equipped with fire sprinkler systems shall have a separate dedicated water meter that will serve fire protection systems. SECTION 6. Section 15.12.010 (Adoption) of Chapter 15.12 (Electrical Code) of Title 15 (Buildings and Construction) is hereby amended to read as follows: Except as provided in this Chapter, the 2022 California Electrical Code based on the 2020 National Electrical Code as published by the National Fire Protection Association, is hereby adopted by reference and shall become the electrical code of the City, regulating all installations, arrangement, alteration, repair, use and other operation of electrical wiring, connections, fixtures and other electrical appliances on premises within the E.3.a Packet Pg. 38 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 City. One copy of all the above codes and standards therefore are on file in the Office of the City Clerk and are made available for public inspection SECTION 7. PLUMBING CODE. Section 15.16.010 (Adoption) of Chapter 15.16 (Plumbing Code) of Title 15 (Buildings and Construction) is hereby amended to read as follows: Except as provided in this Chapter, the 2022 California Plumbing Code based on the 2021 Uniform Plumbing Code as published by the International Association of Plumbing and Mechanical Officials, is hereby adopted by reference and shall become the plumbing code of the City, regulating construction, installation, alteration, repair, relocation, replacement, maintenance or use of plumbing systems within the City. One copy of all the above codes and standards therefore are on file in the Office of the City Clerk and are made available for public inspection. SECTION 8. GREEN BUILDING STANDARDS. Section 15.17.010 (Adoption) of Chapter 15.17 (Green Building Standards) of Title 15 (Buildings and Construction) is hereby amended to read as follows: Except as provided in this Chapter, the 2022 Green Building Standards Code is hereby adopted by reference and shall become the green building standards of the City. The provisions of this Code shall apply to the planning, design, operation, construction, use and occupancy of every newly constructed building or structure. One copy of all the above codes and standards therefore are on file in the Office of the City Clerk and are made available for public inspection. SECTION 9. HISTORICAL BUILDING CODE. Section 15.19.010 (Adoption) of Chapter 15.19 (Historical Building Code) of Title 15 (Buildings and Construction) is hereby amended to read as follows: Except as provided in this Chapter, those certain building codes known and designed as the 2022 California Historical Building Code are hereby adopted by reference and shall become the historical building code of the City for regulating the preservation, restoration, rehabilitation, relocation or reconstruction of buildings or properties designated as qualified historical buildings or properties located in the City. One copy of all the above codes and standards therefore are on file in the Office of the City Clerk and are made available for public inspection. SECTION 10. MECHANICAL CODE. Section 15.20.010 (Adoption) of Chapter 15.19 (Mechanical Code) of Title 15 (Buildings and Construction) is hereby amended to read as follows: Except as provided in this Chapter, the 2022 California Mechanical Code based on the 2021 Uniform Mechanical Code as published by the International Association of Plumbing and Mechanical Officials, is hereby E.3.a Packet Pg. 39 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 adopted by reference and shall become the mechanical code of the City, regulating and controlling the design, construction, installation, quality of materials, location, operation, and maintenance of heating, ventilating, cooling, refrigeration system, incinerators and other miscellaneous heat producing appliances. One copy of all the above codes and standards therefore are on file in the Office of the City Clerk and are made available for public inspection. SECTION 11. PROPERTY MAINTENANCE CODE. Chapter 15.22 is hereby added to Title 15 (Buildings and Construction) as follows: Chapter 15.22 – Property Maintenance Code Section 15.22.010 – Adoption Except as provided in this Chapter, the 2021 International Property Maintenance Code as published by the International Code Council is hereby adopted by reference and shall become the property maintenance code of the City, regulating and controlling the minimum requirements and standards for premises, structures, equipment and facilities for light, ventilation, space, heating, sanitation, protection from the elements, a reasonable level of safety from fire and other hazards, and for a reasonable level of sanitary maintenance for all residential and nonresidential structures. One copy of all the above codes and standards therefore are on file in the Office of the City Clerk and are made available for public inspection. SECTION 12. UNIFORM ABATEMENT OF DANGEROUS BUILDINGS CODE. Chapter 15.23 is hereby added to Title 15 (Buildings and Construction) as follows: Chapter 15.23 – Abatement of Dangerous Buildings Code Section 15.23.010 – Adoption Except as provided in this Chapter, the 1997 Uniform Code For The Abatement of Dangerous Buildings as published by the International Conference of Building Officials is hereby adopted by reference and shall become the abatement of dangerous buildings code of the City, regulating and controlling buildings or structures which from any cause endanger the life, limb, health, morals, property, safety or welfare of the general public or their occupants. One copy of all the above codes and standards therefore are on file in the Office of the City Clerk and are made available for public inspection. SECTION 13. PENALTY PROVISIONS. All violations of Title 15 of the Grand Terrace Municipal Code shall be punishable pursuant to Chapter 15.04 of Title 15 of the Grand Terrace Municipal Code (“Chapter 15.04”) and as it may be amended from time to time. The current text of Chapter 15.04 as of the effective date of this Ordinance E.3.a Packet Pg. 40 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 is set forth in full in Exhibit “A” of this Ordinance and is incorporated herein by this reference. SECTION 14. INCONSISTENT PROVISIONS. Any provision of the Grand Terrace Municipal Code or appendices thereto that are inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to the extent necessary to affect the provisions of this Ordinance. SECTION 15. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect this validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phase thereof, irrespective of the fact that any one or more sections, subsection, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional. SECTION 16. EFFECTIVE DATE. This ordinance shall be effective on the thirtieth (30th) day after the day of its adoption. SECTION 17. CERTIFICATION. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted in the manner required by law. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 13th day of December, 2022. _____________________________ Mayor ATTEST: ____________________________ Debra Thomas City Clerk APPROVED AS TO FORM: ____________________________ Adrian R. Guerra City Attorney E.3.a Packet Pg. 41 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 EXHIBIT A Current Chapter 15.04 Chapter 15.04 GENERAL PROVISIONS FOR UNIFORM CODES 15.04.010 Applicability. The requirements of this Chapter are general in nature and apply to all the provisions in this Title. 15.04.020 Substitution of references. Whenever in any of the codes adopted in this Title there appears a reference to the following names or terms, those names or terms shall be deemed and construed as follows: A. "Administrative Authority," "Building Official," "Electrical Safety Engineer" or any other similar terms which makes reference to the individual official, board, department or agency created by law to administer and enforce the provisions of the code adopted in this Title shall mean the "Director of Building and Safety and his authorized assistants." B. "City of" or any similar reference to a political entity means the incorporated territory of the City. 15.04.030 Findings. The City Council finds that these regulations and provisions and those of the codes adopted in this Title are in compliance with Section 17922 of the Health and Safety Code of the State of California and that the modifications and changes herein made to the model codes adopted in this Chapter are necessary due to local conditions. A copy of the ordinance adopting this provision shall be forwarded to the Department of Housing and Community Development of the State of California by the City Clerk, and the copy will serve to satisfy the requirement of filing of findings as stated in Section 17958.7 of the Health and Safety Code of the State of California. 15.04.040 Permit fees. Any and all references to fees in any of the uniform codes adopted in this title are deleted; such fees shall be set by resolution of the city council. 15.04.050 Annual permits. A. Where any person, firm or corporation in the course of normal maintenance procedures proposes to install, alter or repair any electrical wiring, devices, appliances, plumbing, drainage systems, septic tanks, seepage pits, leaching lines, heating, ventilating, refrigeration or water conservation equipment in an existing facility located on property under the direct control of such person, firm or corporation and is able to, and does in fact, furnish inspection service which meets the requirements and rules and regulations of this code, and whose operations are under the continuous supervision of a professional engineer or engineers, duly registered with and licensed by the state of California, such person, firm or corporation shall not be required to obtain approval at each consecutive inspection step of the installation, alteration or repair but shall be E.3.a Packet Pg. 42 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 required only to obtain an annual permit or annual permits and assure that the work in progress is accessible to the director of building and safety for such periodic inspections as he may deem necessary. B. The fee for each separate annual permit (electrical, plumbing, mechanical) shall be based upon the number of employees doing work in the crafts covered in each annual permit in accordance with a resolution of the city council. C. The designated responsible supervising engineer shall file with the building and safety department a written report specifying the work done under the issued annual permit. Such written report shall be filed with the department of building and safety within thirty days following the end of the fiscal year for which the permit was issued. 15.04.060 Enforcement—Appeals. It shall be the duty of the director of building and safety to enforce the provisions of the Uniform Building Code, National Electrical Code, Uniform Mechanical Code, Uniform Plumbing Code and Uniform Solar Energy Code, respectively, and to determine the intent and meaning thereof. Any determination or decision, made by the director of building and safety, which is in dispute, is subject to review and final decision by the city council or by a board of appeals as established by Section 204 of the Uniform Building Code, 1979 Edition. (Ord. 1 § 1(part), 1978: county code § 63.085) 15.04.070 – Soil report. A. Subdivision maps shall not be given a final approval until a preliminary soil report, prepared by a civil engineer, registered by the state of California, has been filed with and approved by the director of building and safety. B. The preliminary soil report shall indicate the presence, if any, of expansive soils or any other soil problem which, if not corrected, would lead to structural defects. If defective soil conditions are indicated, the preliminary report shall include recommendations for corrective measures intended to prevent structural damage to buildings erected on the site. Acceptance and approval of these recommendations shall not preclude the consideration and approval of alternate methods of correction which may be submitted by any other California-registered civil engineer when accompanying a permit application for construction of a specific building or buildings. C. The preliminary soil report shall be based upon test borings or excavations. The number of borings or excavations shall be adequate to determine fully the extent and degree of soil problems, if any, which exist in the proposed subdivision; provided, however, that not less than three such borings or excavations shall be required for each report. If critically defective soil conditions are disclosed by initial borings or excavations, additional borings or excavations shall be made at the probable building location on each lot or parcel within the subdivision. Appropriate notations shall be made upon the subdivision map so as to indicate the location and type of defective soil noted in the preliminary report. D. The director of building and safety shall approve the preliminary soil report: 1. If no defective soils are present on the site; or 2. If the corrective measures recommended in the report would be likely to prevent structural damage to any buildings constructed on the site. E.3.a Packet Pg. 43 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 E. The preliminary soil report may be waived when the sole purpose of the subdivision map is to assemble small lots or parcels into larger lots or parcels to define, adjust or correct property lines of existing subdivisions. F. The issuance of a building permit for the construction of a building on a lot or parcel of land which has been found to have defective soils shall be conditioned to the incorporation of an approved corrective measure intended to prevent structural damage to the building. 15.04.080 – Water conservation. Water used as a coolant in any stationary equipment or machinery, or water utilized for heating or cooling in an industrial process, shall not be wasted but shall be recirculated and reused. Every evaporative cooler shall be equipped with a circulating pump. 15.04.090 – Deadline for on-site improvements. On-site improvements required by the terms of Title 18 must be completed or a cash deposit submitted and approved prior to occupancy or prior to connection of utilities. 15.04.100 – Work started without permit. Where work for which a permit is required by the codes adopted in this title is started or proceeded with prior to obtaining the permit, the specified fees shall be doubled, but the payment of such penalty fee shall not relieve any persons from fully complying with the requirements of these codes in the execution of the work nor from any other penalties prescribed in this code; provided, however, that this provision shall not apply to emergency work when it is proved to the satisfaction of the director of building and safety that such work was urgently necessary and that it was not practical to obtain a permit therefor before commencement of the work. In all such cases a permit must be obtained as soon as it is practical to do so, and if there is an unreasonable delay in obtaining such permit, a double fee as provided in this section shall be charged. Any section in any of the codes adopted in this title which is in conflict to this section is repealed. 15.04.110 – Interpretation of minimum requirements. In interpreting and applying the provisions of this title, its provisions shall be held to be the minimum requirements for the promotion of public health, safety and general welfare. 15.04.120 – Nuisance abatement. Any building or structure erected or maintained, or any use of property contrary to the provisions of this title is a public nuisance and the city attorney shall, upon order of the director of building and safety, immediately commence an action or actions, proceeding or proceedings, for the abatement, removal and enjoinment thereof in the manner provided by law and shall take such steps and shall apply to such court or courts as may have jurisdiction to grant such relief as will abate or remove such building, structure or use, and restrain and enjoin any person from erecting or maintaining such building or structure or using any property contrary to the provisions of this title. It shall be the right E.3.a Packet Pg. 44 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) 01247.0005/825853.4 and duty of every citizen to participate and assist the city officials in the enforcement of the provisions of this title. 15.04.130 – Remedies cumulative. All remedies provided for in this title shall be cumulative and not exclusive. The conviction and punishment of any person under this title shall not relieve such person from the responsibility of correcting prohibited conditions or removing prohibited buildings, structures or improvements, nor prevent the enforced correction or removal thereof. 15.04.140 – Notice of administrative action. A notice of pendency of administrative action or proceeding may be filed in the city clerk's office at the time of commencement of action or proceeding or at any time before final judgment or order. The city clerk shall record and index the pendency of action in the name of each person specified in the action or proceeding. After all required work has been completed and approved, the director of building and safety shall record in the office of the city clerk a document terminating the above notice. 15.04.150 – Action by City. In the event that any person, firm or corporation fails, neglects or refuses to demolish, remove, abate or correct a structure or condition existing in violation of this Title, upon his or its property, after a civil court order or criminal conviction obtained pursuant to this Chapter the City Council may order the Director of Building and Safety to demolish, remove, abate or correct the offending structure or condition. A statement of the cost of such work shall be transmitted to the City Council, which shall cause the same to be paid and levied as a special assessment against the property. 15.04.160 – Violation—Penalty. Any person, firm or corporation, whether as principal, agent, employee or otherwise, violating or causing or permitting the violation of any of the provisions of this Title, or of any permit or exception granted under this Title, is guilty of a misdemeanor and upon conviction thereof shall be punishable as provided in Chapter 1.16 of this Code. No suspension of sentence or probation shall be granted to any such violator unless there is included in the terms thereof that the violator shall comply with the provisions which he has been convicted of violating and shall abate or correct the illegal condition, alteration, enlargement, conversion, movement or maintenance of any building established, constructed, operated or maintained contrary to the provisions of this Code. E.3.a Packet Pg. 45 At t a c h m e n t : C o d e o f O r d i n a n c e A m e n d m e n t s ( 2 0 2 2 C A B u i l d i n g C o d e s ) ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 46 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 47 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 48 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 49 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 50 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 51 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 52 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 53 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 54 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 55 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 56 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 57 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 58 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 59 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 60 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 61 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 62 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 63 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 64 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 65 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 66 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) E.3.b Packet Pg. 67 At t a c h m e n t : P C E x e c u t e d R e s o l u t i o n _ 2 0 2 2 C A B u i l d i n g C o d e s ( A d o p t i o n o f t h e 2 0 2 2 C a l i f o r n i a B u i l d i n g C o d e s ) AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: City Department Monthly Activity Report - October 2022 PRESENTED BY: Konrad Bolowich, City Manager RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report identifies the monthly tasks associated with the delivery of projects to support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to Provide Services and 4) Develop and Implement Successful Partnerships - Work with Local, Regional and State Agencies to secure Funding for Programs and Projects. BACKGROUND: The City Council of Grand Terrace established a 2030 Vision for the City of Grand Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a roadmap to ensure that the City remains on target and reaches its overall goals. The 2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and projects that are aligned with the 2030 Vision goals. The goals include: • Ensure Our Fiscal Viability • Maintain Public Safety • Promote Economic Development • Develop and Implement Successful Partnerships • Engage in Proactive Communications DISCUSSION: This Monthly report includes October 2022 data for each department in the City. The number of projects and activities reported do not reflect everything staff is doing but rather highlights things they have worked on in the past month which may be of interest to City Council and the public. This report is updated monthly and posted to the City’s website on the fourth week of each month. FISCAL IMPACT: The Monthly report has no fiscal impact. The monthly reports do not provide budgetary status. The Finance Department will continue to produce individual monthly financial reports which are separate from the Department monthly reports. ATTACHMENTS: • City Manager October Monthly Departmental Report - [Final] (PDF) E.4 Packet Pg. 68 APPROVALS: Debra Thomas Completed 12/05/2022 11:45 AM City Manager Completed 12/05/2022 11:45 AM City Council Pending 12/13/2022 6:00 PM E.4 Packet Pg. 69 MONTHLY REPORT October 2022 PRESENTED BY THE CITY MANAGER’S OFFICE E.4.a Packet Pg. 70 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) E.4.a Packet Pg. 71 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) i Organizational Chart .........................................................................................1 City Clerk ...........................................................................................................2 Committee/Commissions ........................................................................7 City Manager .....................................................................................................8 Senior Center ....................................................................................... 12 Senior Bus Program ............................................................................. 15 Communications ................................................................................... 20 Planning and Development ............................................................................ 24 Code Enforcement ................................................................. Unavailable Weekend Code ....................................................................... Unavailable Parking/Graffiti ........................................................................ Unavailable Animal Control ........................................................................ Unavailable Public Works .................................................................................... Unavailable Engineering Division ............................................................... Unavailable Maintenance ........................................................................... Unavailable Park Maintenance .................................................................. Unavailable Burrtec Waste Generation Report .......................................... Unavailable Sheriff’s Contract ............................................................................................ 36 Law Enforcement Services ................................................................... 37 San Bernardino County Fire ........................................................................... 39 Emergency Management Services ...................................................... 40 E.4.a Packet Pg. 72 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) CITY MANAGER Organization Chart City Manager City Clerk Planning & Development Public Works Finance Public Safety Agenda Processing Land Use Planning Engineering Accounting Fire District Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement Records Management Building & Safety Storm Drain Maintenance Payroll FPPC Filings Code Enforcement Facilities Maintenance Treasury Public Records Enforcement Program Parks Maintenance Senior Bus Program Page 1 E.4.a Packet Pg. 73 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) &LW\RI*UDQG7HUUDFH &LW\&OHUN¶V'HSDUWPHQW &LW\&OHUN x $JHQGD3URFHVVLQJ x (OHFWLRQV x 5HFRUGV0DQDJHPHQW x )33&)LOLQJV x 3XEOLF5HFRUGV Page 2 E.4.a Packet Pg. 74 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) City of Grand Terrace City Clerk’s Department . DATE: December 13, 2022 TO: City Manager’s Office FROM: Debra Thomas, City Clerk City Clerk’s Office SUBJECT: OCTOBER CITY CLERK MONTHLY REPORT This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk’s Department over the last six (6) months. The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary responsibilities of this department are Council Support Services, Records Management, Administrative Processing, Board Administration, and Election Services. Each of these functions requires a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records manager for all City documents, it is imperative that this process be accurate to ensure the preservation of the City’s history. AGENDAS/POSTINGS The City Clerk is responsible for preparing agendas and postings for all City Council Regular and Special Meetings, as well as for the Housing Authority. The total number of agendas processed for the month of October 2022 is two (2), spending a total of sixteen (16) hours preparing the agenda packet producing 465 pages. AGENDA PROCESSING/POSTING MONTH Regular Meeting Special Meeting Totals May 2 0 2 June 2 0 2 July 2 0 2 August 2 0 2 September 2 0 2 October 2 0 2 Total Processed 12 0 12 Page 3 E.4.a Packet Pg. 75 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified, and published, when appropriate. It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. The number of Resolutions processed for the month of October is nine (9) and the number of Ordinances processed is three (3). RESOLUTIONS AND ORDINANCES PROCESSED RESOLUTIONS ORDINANCES MONTHLY TOTALS May 12 2 14 June 5 1 6 July 2 0 2 August 5 2 7 September 5 0 5 October 9 3 12 Total Processed 38 8 46 RECOGNITION ACTIVITY Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace community by the issuance of Certificates, Recognition, Acknowledgment, and Commendation Pins. It is the responsibility of the City Clerk to ensure that all signatures of the City Council are obtained on the document, coordinate attendance at Council meetings for the individual, group, or event representative to accept the recognition, as well as prepare Council with all necessary information to present the recognition if the presentation will be held at another venue. There is one (1) Commendation issued for the month of October 2022. Month Certificate of Acknowledgment w/Pin Certificate of Recognition w/Pin Commendation w/Pin In Memoriam Adjournments Certificate of Participation Proclamation Total May 0 0 0 0 0 3 3 June 0 0 1 0 0 0 1 July 0 0 0 1 0 0 1 August 0 0 1 2 0 0 3 September 0 66 0 0 0 1 67 October 0 0 0 0 0 1 1 Total 0 73 3 4 0 8 88 Page 4 E.4.a Packet Pg. 76 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents includes contracts and agreements, and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file. There was one (1) agreement processed for the month of October 2022. CONTRACTS & AGREEMENTS PROCESSED May 2 June 5 July 5 August 3 September 6 October 1 Total 22 RECORDS REQUESTS The City Clerk’s office received seven (7) Requests for Copies of Public Records for the month of October 2022. All those requests were completed within the Government Code Section 6253(c)’s requirement of ten (10) calendar days. The total number of pages provided in response to those requests was 41. RECORDS REQUEST SUMMARY Month Requests Received Completed Within 10 Days Completed with 14-Day Extension # of Pages Provided Letter to Requestor – No Records May 10 8 2 270 4 June 10 8 2 436 2 July 16 15 1 466 6 August 8 8 0 41 4 September 8 8 0 41 4 October 7 7 0 72 2 Total Requests 59 58 5 1,326 22 Page 5 E.4.a Packet Pg. 77 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) CUSTOMER SERVICE – TELEPHONE CALLS The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating, and responding to internal department requests, external agency cooperation, and legislative bodies. For the month of October 2022, the City Clerk’s office responded to 603 telephone calls from residents, contractors, vendors, consultants, and in-house customer service assistance to City staff. TELEPHONE CUSTOMER SERVICE May 385 June 394 July 264 August 277 September 449 October 603 Total Calls 2,372 HISTORICAL & CULTURAL COMMITTEE ACTIVITY The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee, City Manager and City Council, maintains the committee minutes of its proceedings, and provides support for the Annual Art Show, Country Fair, and City Birthday Party. Month Committee Meeting Emails w/Committee Members & Vendors Telephone Calls with Committee Members & Vendors Art Show/Country Fair & City Birthday Prep & Attendance Total # of Hours May 1.0 1.5 1.0 5.0 9.5 June 0 0.5 0 0 1.0 July 0 0.5 0 0 1.0 August 1.0 0.5 0 0 2.0 September 1.0 1.0 .25 0 2.25 October 1.0 1.0 .25 0 2.25 TOTAL # HOURS 4.0 5.0 1.5 5.0 15.5 Page 6 E.4.a Packet Pg. 78 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) COMMITTEES/COMMISSIONS The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up to date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist: COMMITTEES/COMMISSIONS # OF MEMBERS # OF ALTERNATES # OF VACANCIES Historical & Cultural Activities Committee 7 0 3 Planning Commission 5 0 0 Parks & Recreation Committee 5 0 0 Page 7 E.4.a Packet Pg. 79 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) &LW\RI*UDQG7HUUDFH &LW\0DQDJHU¶V2IILFH &LW\0DQDJHU¶V2IILFH x &LW\0DQDJHU¶V2IILFH x +XPDQ5HVRXUFHV x 6HQLRU&HQWHU Page 8 E.4.a Packet Pg. 80 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) DATE: December 13, 2022 TO: Konrad Bolowich, City Manager City Manager’s Office FROM: Debra L. Thomas, City Clerk SUBJECT: October-2022 Monthly Services Report This monthly report is presented to the City Manager to keep the City Manager and Policy Makers informed of the activities within the City Manager’s Office and programs administered by the office to meet service demands. The tasks and projects identified within the monthly report represent programs administered by the City Manager’s Office. The projects identified in this report do not represent the City Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council in separate and distinct reports. The attached monthly report addresses the City Manager’s Office administration of the following activities:  Human Resources  Senior Center  Finance (currently ACM is Acting Finance Director)  IT and Communications OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. Page 9 E.4.a Packet Pg. 81 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) HUMAN RESOURCES Mission: It is the mission of human resources to support the organization in meeting its mission and goals through one of its most valuable resources - its PEOPLE. Values: Develop An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that fosters camaraderie, fellowships, challenges, and safety. Increase Participation in City and community activities while seeking knowledge, enthusiasm, and an improved quality of life for ourselves, co-workers, and the community. Respect Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices. Communicate In a candid and fair manner with the diverse workforce from whom our City derives its strength. CORE SERVICES 1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective internal interview process, conducting thorough reference checks. 2. Properly balancing the needs of the employees and the needs of the organization. 3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by: maintaining compliance with employment laws and government regulations, providing management and employee training, and developing policies and procedures. 4. Providing training and development in areas of: effective leadership and career development of employees, and, employment law and government regulation. 5. Retaining our valued employees by: assuring effective leadership qualities in our managers; furnishing technical, interpersonal and career development training and coaching; supplying relevant feedback to management; and enhancing two-way communication between employees and management. Page 10 E.4.a Packet Pg. 82 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) TABLE 1 Recruitment Activity Description Jul- 2022 Aug- 2022 Sept- 2022 Oct- 2022 Nov- 2022 Dec- 2022 Recruitments Initiated 2 1 0 0 0 0 Recruitments in Progress 2 2 0 0 0 0 Recruitments Pending 2 2 0 0 0 0 Applications Processed 20 58 0 0 0 0 New Hires Processed 2 3 0 0 0 0 Description Jan- 2023 Feb- 2023 Mar- 2023 Apr- 2023 May- 2023 Jun- 2023 Recruitments Initiated 0 0 0 0 0 0 Recruitments in Progress 0 0 0 0 0 0 Recruitments Pending 0 0 0 0 0 0 Applications Received/Processed 0 0 0 0 0 0 New Hires Processed 0 0 0 0 0 0 TABLE 2 Employee Job Performance Activity Description Jul- 2022 Aug- 2022 Sept 2022 Oct- 2022 Nov- 2022 Dec- 2022 Evaluations Processed 0 0 0 0 0 0 Description Jan- 2023 Feb- 2023 Mar- 2023 Apr- 2023 May- 2023 Jun- 2023 Evaluations Processed 0 0 0 0 0 0 Page 11 E.4.a Packet Pg. 83 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) SENIOR CENTER Mission: To provide recreational, educational, and social activities for the seniors in the community and to enrich our seniors lives through friendship, activities, education, and nourishment. Core Values: Seniors are recognized as a valuable asset. Seniors have the opportunity to contribute and expand their talents and knowledge. Seniors strengthen our community and benefit personally by their involvement. Seniors have access to a full spectrum of services, including social, emotional, educational, and recreational opportunities appropriate to their unique needs and interests. Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served. TABLE 1 - Senior Center Activities Description Jul- 2022 Aug- 2022 Sept- 2022 Oct- 2022 Nov- 2022 Dec- 2022 Nutrition Program (# of meals served) 675 975 1030 925 Homebound Meals 315 434 427 462 Bingo Bridge Bunco Coffee with Megan Exercise Classes Garden Club Morning Glories (quilting) Movies with Solomon Paint Classes Card Game Night (Wednesday) Zumba Kings Corner Cribbage Cell Phone Class Loteria SPECIAL EVENTS Monthly Birthday Celebration Entertainment (2nd Fri. each mo.) Volunteer Meeting Hydration Station Bus Pass Distribution 4th of July Party / Sept Pizza Party / Health Screening Christmas / Holiday Celebration Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One senior may have participated in 2 or more programs, not including meals.) Page 12 E.4.a Packet Pg. 84 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Description *Jan -2023 *Feb 2023 **Mar -2023 Apr- 2023 May- 2023 Jun- 2023 Nutrition Program (# of meals served) Homebound Meals Arts and Crafts Classes Bingo Bridge Bunco Coffee with Shari Exercise Classes Garden Club Morning Glories (quilting) Movies with Solomon Paint Classes Card Game Night (Wednesday) Zumba Kings Corner Cribbage Cell Phone Class Loteria SPECIAL EVENTS Monthly Birthday Celebration Entertainment (2nd Fri. each mo.) Volunteer Meeting Hydration Station Bus Pass Distribution 4th of July Party / Sept Pizza Party Health Screening Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One senior may have participated in 2 or more programs, not including meals.) ** - Due to COVID-19, the Senior Center will only be providing limited meals. Page 13 E.4.a Packet Pg. 85 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) 1 0 100 200 300 400 500 600 700 800 900 July August September October November December 675 975 1030 925 315 434 427 462 Senior Center (2022 -23) July-2022 -December-2022 # of Meals Served Homebound Meals 0 January February March April May June Senior Center (2022-23) January-2023 -June-2023** # of Meals Served Homebound Meals ** - Due to COVID-19, the Senior Center will only be providing limited meals. Page 14 E.4.a Packet Pg. 86 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) TABLE 2 Senior Center Blue Mountain Silver Liner # of Passengers Description Jul- 2022 Aug- 2022 Sept- 2022 Oct- 2022 Nov- 2022 Dec- 2022 Within City Limits (Senior Center, Stater Brothers, Library) 381 358 0 0 Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0 Special Events/Trips 0 0 0 0 0 0 Description Jan- 2023 Feb- 2023 Mar- 2023 Apr- 2023 May- 2023 Jun- 2023 Within City Limits (Senior Center, Stater Brothers, Library) Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0 Special Events/Trips 0 0 0 0 0 0 TABLE 3 # of Rides Description Jul- 2022 Aug- 2022 Sept- 2022 Oct- 2022 Nov- 2022 Dec- 2022 Within City Limits (Senior Center, Stater Brothers, Library) 752 678 0 0 Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0 Special Events/Trips 0 0 0 0 0 0 Description Jan- 2023 Feb- 2023 Mar- 2023 Apr- 2023 May- 2023 Jun- 2023 Within City Limits (Senior Center, Stater Brothers, Library) Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0 Special Events/Trips 0 0 0 0 0 0 Page 15 E.4.a Packet Pg. 87 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) 200 250 300 July August September October November December 381 358752 678 Senior Transportation July-2022 -December-2022 # of Passengers # of Rides 0 January February March April May June Senior Transportation January-2023 -June -2023 # of Passengers # of Rides Page 16 E.4.a Packet Pg. 88 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Oc-17 7%5% FINANCE Mission: To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate financial reporting. Values: Transparency (Accessibility of Information): The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant, and timely financial information to the public. Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The financial services provided will be honest, fair, and unbiased. Quality (Commitment to Excellence): The Finance Department will deliver financial services expeditiously and provide valuable support services to other departments and the community. Teamwork (Mutual Respect and Cooperation): The Finance Department will work together collaboratively with others, recognize the role and contribution each person makes, and provide assistance as necessary to achieve the City’s 2030 Mission, Vision and Goals. CORE SERVICES The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop, manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and projects. 1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations which includes vendor payments, employee and resident reimbursements, and payroll. 2. Financial Reporting – to provide accurate and meaningful reporting on the City’s financial condition through the City’s monthly and annual financial reports. 3. Purchasing – to authorize the purchase of quality products in a cost-effective manner. 4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective financing, investments, and cash collection of the City’s resources to enhance the City’s financial condition. Page 17 E.4.a Packet Pg. 89 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) TABLE 1 Financial Activity Description Jul- 2022 Aug- 2022 Sept- 2022 Oct- 2022 Nov- 2022 Dec- 2022 Invoices Processed 128 138 145 156 Checks Issued 84 168 104 115 Purchase Orders Established 10 50 16 11 Revenue Receipts Recorded 57 65 47 22 Description Jan- 2023 Feb- 2023 Mar- 2023 Apr- 2023 May- 2023 Jun- 2023 Invoices Processed Checks Issued Purchase Orders Established Revenue Receipts Recorded 128 84 10 57 138 168 50 65 145 104 16 47 156 115 11 22 0 25 50 75 100 125 150 175 Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded Financial Activity Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Page 18 E.4.a Packet Pg. 90 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL: Monthly: 1. Check Register; and 2. General Fund Monthly Financial Report (revenues less expenditures). Quarterly: 1. Business License Report; and 2. Treasurer’s Report (current cash flow and fund balance); and 3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund). Annual: Audited Annual Financial Reports for the following: 1. City – all Funds; 2. Measure I – Fund 20; 3. Air Quality Management District (AQMD) – Fund 15; and 4. Housing Authority- Fund 52. 0 0.2 0.4 0.6 0.8 1 1.2 Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded Financial Activity Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Page 19 E.4.a Packet Pg. 91 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) COMMUNICATIONS Mission: To develop, implement and provide comprehensive internal and external communications for the City and its community. Core Services: Plan, organize and disseminate timely and accurate information and promote awareness of City operations, services, programs, projects, events, and issues to the community. Promote and provide positive and proactive media relations for the City. Disseminate news materials in a timely manner. Initiate and write press releases, public service announcements, articles, and websites for media distribution. Maintain and improve the City’s website for distributing mass media information under various situations. Channel 3: Jul Aug Sep Oct Nov Dec City Council Meeting Replays 2 2 2 2 Activities/Items Added to Slideshow 0 0 0 0 Channel 3: Jan Feb Mar Apr May Jun City Council Meeting Replays Activities/Items Added to Slideshow Eblast Jul Aug Sep Oct Nov Dec Number of E-newsletters Distributed 3 0 2 1 Number of Subscribers 921 923 926 929 Change in Subscribers 40 2 3 3 Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data Eblast Jan Feb Mar Apr May Jun Number of E-newsletters Distributed Number of Subscribers Change in Subscribers Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data * New e-newsletter management system does not currently track emails opened. 2021-2022 City Communications Data: Page 20 E.4.a Packet Pg. 92 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Facebook Jul Aug Sep Oct Nov Dec Posts 6 3 8 10 Total Reach* 5,625 4,660 12,040 10,489 Total Engagement** 452 510 1,022 1,193 Page Followers 2,667 2,681 2,675 2,699 New Page Followers 5 14 -6 24 Facebook Jan Feb Mar Apr May Jun Posts Total Reach Total Engagement Page Followers New Page Followers * Reach refers to the number of unique people to have seen a post's content. ** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares. 5 Most Popular City Facebook Pages (By % of population) – San Bernardino County % of Pop. 1) Twentynine Palms 29.53% 2) Apple Valley 24.93% 3) Yucca Valley 26.20% 4) Grand Terrace 20.39% 5) Hesperia 15.85% 2,667 2,681 2,675 2,699 2,300 2,550 2,800 FACEBOOK PAGE FOLLOWERS Page 21 E.4.a Packet Pg. 93 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Twitter Jul Aug Sep Oct Nov Dec Tweets 2 0 2 3 Impressions 494 221 263 479 Followers 338 343 337 332 New Followers 4 5 -6 -5 Twitter Jan Feb Mar Apr May Jun Tweets Impressions Followers New Followers YouTube Jul Aug Sep Oct Nov Dec Video Uploads 2 2 2 2 Video Views 221 226 299 177 Subscribers 179 182 184 186 Change in Subscribers 3 3 2 2 YouTube Jan Feb Mar Apr May Jun Video Uploads Video Views Subscribers Change in Subscribers *** Impressions refers to the number of times a tweet has been seen. 338 343 337 332 300 325 350 375 TWITTER PAGE FOLLOWERS Page 22 E.4.a Packet Pg. 94 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) City News Jul Aug Sep Oct Nov Dec Articles 0 2 2 0 1/2-Page Ad 0 0 2 2 1/4-Page Ad 1 2 2 2 City News Jan Feb Mar Apr May Jun Articles 1/2-Page Ad 1/4-Page Ad AM 1640 Jul Aug Sep Oct Nov Dec Advertisement of City Events 2 0 AM 1640 Jan Feb Mar Apr May Jun Advertisement of City Events Burrtec Newsletter Jul Aug Sep Oct Nov Dec Bi-Monthly Newsletter 1 0 1 0 Burrtec Newsletter Jan Feb Mar Apr May Jun Bi-Monthly Newsletter Page 23 E.4.a Packet Pg. 95 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) &LW\RI*UDQG7HUUDFH 3ODQQLQJDQG'HYHORSPHQW6HUYLFHV'HSDUWPHQW 3ODQQLQJ 'HYHORSPHQW x /DQG8VH3ODQQLQJ x 3ODQQLQJ&RPPLVVLRQ x %XLOGLQJ 6DIHW\ x &RGH(QIRUFHPHQW x (QIRUFHPHQW3URJUDP Page 24 E.4.a Packet Pg. 96 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) City of Grand Terrace Planning and Development Services Department . DATE: December 2, 2022 TO: Konrad Bolowich, City Manager City Manager’s Office FROM: Planning and Development Services Department Planning Division SUBJECT: OCTOBER 2022 PLANNING DIVISION MONTHLY REPORT This monthly report is presented to the City Manager to keep him informed of the activities within the Planning Division. OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. PLANNING DIVISION Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Plan Review The Planning Division is budgeted for one full time Director, one full-time Associate Planner and one full-time Assistant Planner. All positions are filled and together constitute a minimum of 480 monthly service hours. Page 25 E.4.a Packet Pg. 97 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Planning and Development Services Page 2 of 11 Activity Summary for Planning The Planning Division received 10 new applications in October, and 20 applications were carried over applications. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are handled administratively by staff with noticing, and those projects that are either new development or exceed the Director’s administrative authority are handled as Major Permits and are reviewed by the Planning Commission. Home occupation permits are for home based business, such as consulting, housekeeping, and small craft businesses. Application Summary for October 2022 Applications Number Received Carried Over Completed Under Review Major 1 15 1 15 Administrative 1 3 1 3 Land Use 3 1 3 1 Home Occupation 1 0 0 1 Sign 3 1 3 1 Special Event 1 0 0 1 DAB 0 0 0 0 Zoning Verification 0 0 0 0 Total 10 20 8 22 0 2 4 6 8 10 12 14 16 Major Administrative Land Use Home Occupation Sign Special Event DAB Zoning Verification Applications Received and Carried Over in October 2022 Under Review Completed Carried Over Received Page 26 E.4.a Packet Pg. 98 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Planning and Development Services Page 3 of 11 Applications Received, Approved and/or Under Review Fiscal year 2021-2022 to date the Planning Division has received 62 applications for review, 20 applications from previous fiscal year remain under review. A comprehensive list of the applications and their status is at the end of the Planning Division’s report. New Businesses No Land Use Application for new businesses were received during the month of October. Overall, Land Use applications are the most predominant applications that the Planning Division processes, a total of three Land Use applications were received. 0 5 10 15 20 25 30 35 Major Administrative Land Use Home Occupation Signs Special Event DAB Zoning Verification Applications Received Fiscal Year to Date July August September October November December January February March April May June 2 1 Land Use Applications -October 2022 Wall/Fences Shed/Accessory Structures Patio Covers/Sunrooms Pools New Businesses Minor Improvements Temporary Uses Business Expansion Page 27 E.4.a Packet Pg. 99 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Planning and Development Services Page 4 of 11 Projects in Plan Check or Under Construction Projects in Plan Check or Under Construction Date Submitted Case No. Applicant Description Location Status 4/28/2021 TTM 21-01 SA 21-05 E 21-03 Tony Jara Six Lot Subdivision and Five Single Family Residences 11899 Rosedale Avenue SA 21-05 Approved by the Planning Commission on 10/6/2022 TTM 21-01 Approved by the City Council on October 25, 2022 Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications proposing to subdivide 3.8 acres into six single family lots. Each lot will have an approximate 2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the six lots will include the existing residence located on the west side of the property, fronting Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family Residential with an Agricultural Overlay District, and designated Low Density Residential on the General Plan Land Use Map. 03/17/2022 SA 22-03, CUP 22-01, V 22-02, E 22-03, SGN 20-05-A1 Bickel Group Coffee Shop/ “Starbucks” 22220 Barton Road APN: 0275- 242-09 Planning Commission Approved on 8/18/2022 1st Architectural Review, Street Improvements, and Grading Plan Review 10/12/2022 1st Landscaping Review 10/28/2022 Bickel Group “Applicant” representing Golden Star Investments submitted the above applications proposing a shell building for a new single story coffee store with drive-thru lane approximately 1,000 sq. ft. Proposed site improvements include new trash enclosure, landscape, and site accessibility. The proposed project will consist of one building, parking, and landscaping. The property is zoned BRSP – General Commercial. It is part of the Barton Road Specific Plan zoned under General Commercial Planning Area 1 (P.A. 1). 1/2/2019 CUP 19-01 SA 19-03 E 19-05 GrandT-1 Inc. Industrial Semi- Trailer Storage Facility APN: 0275- 191-06, 30 Under Construction The project was approved by the City Council on August 25, 2020, upholding the Planning Commission determination to establish an industrial semi-trailer storage facility on approximately 22-acres. A maximum of 650 total semi-trailers, shipping and storage containers and chassis will be stored on the site at any given time. A 900 square foot caretaker’s admin office and a 4,800 square foot maintenance building will be constructed under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay District, and the FP-Floodplain Overlay District. The Community Benefit Agreement is in review. A rough grading permit has been issued. 11/2/2020 SA 20-08 CUP 21-01 V 20-01 LM 20-2 E 20-08 Bickel Group Multi-Tenant Commercial APN’s:0275- 242-10, 11 Under Construction Page 28 E.4.a Packet Pg. 100 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Planning and Development Services Page 5 of 11 At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution 2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on 0.88-aces. There were no appeals made during the public hearing. 11/15/2020 SA 17-04 E 17-09 Todd Kesseler Single Family Residence 23400 Westwood Street Completed At the public hearing held on April 18, 2019, the Planning Commission adopted Resolution 2019-06, approving the construction of a 3,884-square foot single family home on a 1-acre lot. There were no appeals made during the public hearing Development Advisory Board (DAB) The Development Advisory Board is made up of the Planning and Development Services Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual plans for various projects and new development applications, and is conducted free of charge. No DAB meeting took place during the month of October. Planning Commission The Planning Commission reviews new construction, subdivisions, variances and conditional use permits. They also make recommendations on zone changes, zoning code amendments, and general plan changes. Two Planning Commission Meetings were held in the month of October and the following actions occurred: October 6, 2022: • The Planning Commission adopted a Resolution recommending City Council approval of Tentative Tract Map 21-01 (TTM No. 20395) proposing a six lot subdivision on a 3.8-acre lot located at 11899 Rosedale Avenue. • The Planning Commission adopted a Resolution approving Site and Architectural Review 21-05 and Environmental 21-03 proposing to construct five one-story single family residences on Tract No. 20395. October 20, 2022: • The Planning Commission adopted a Resolution recommending City Council approval of an Ordinance adopting updates to the 2022 California Building Code Series. Conforming Uses and Grants The city was awarded funding for its Blue Mountain Trailhead and Trail application and continues to implement the grant. Staff was informed that through the efforts of Assembly Member Reyes, the city is the recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and is non-competitive. Staff met with State representatives on August 15, 2019. Page 29 E.4.a Packet Pg. 101 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Planning and Development Services Page 6 of 11 Grant Status Grant Amount Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November 2017. Awarded. Community workshop held on 4/11/2019. Community workshop #2 – July 19, 2021 $212,500 (Estimated Project cost $520,000) Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive. Staff met with State Representatives and on August 15, 2019, and March 18, 2020– Property being negotiated with owner for access easement. 05-12-2021 - Interactive website presentation update by Hirsch and Associates $1.2 Million Local Early Access Planning Grant (LEAP) Over-the-counter grant complemented with technical assistance for the preparation and adoption of the sixth- cycle Regional Housing Needs Assessment and the City’s Housing Element. $65,000 Regional Early Access Planning Grant (REAP) One-time grant funding to regional governments and regional entities for planning activities that will accelerate housing production and facilitate. Staff support for the Housing Element. Community Emergency Response Team A Special CERT meeting was held on October 11th via Zoom. Meeting items included introduction to city’s CERT liaison M. Fuentes, updates regarding the Great Shakeout/Earthquake preparedness, Disaster Ready Guides, 8th Annual Light Up Grand Terrace Event, and Radio Announcements. Attachment to Planning Division’s Report Applications Received, Approved and/or Under Review Major Applications - Site and Architectural Review Date Submitted Case No. Applicant Description Location Status 10/21/2022 SA 22-16 E 22-14 Quick Quack Car Wash APN:1167-231-23 In Review – project distribution Quick Quack car wash represented by Vance Shannon is proposing the construction of a3,596 square feet in size facility, located on a 1.37-acres southeast corner of Commerce Way. The project will be an automated car wash with vacuum stations. 9/19/2022 SA 22-15 E 22-12 Roberto Fernandez Single Family House APN: 0276-431-21 Incompleteness Letter 10/20/2022 The Applicant is proposing the construction of one-story single family residence on a 0.69-acre lot. The proposed residence is 4,974 sq. ft. in size with a 715 square foot garage. Page 30 E.4.a Packet Pg. 102 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Planning and Development Services Page 7 of 11 9/19/2022 SA 22-14 E 22-11 Roberto Fernandez Single Family House APN: 0276-431-22 Incompleteness Letter 10/20/2022 The Applicant is proposing the construction of one-story single-family residence on a 0.68-acre lot. The proposed residence is a 4,721 square feen in size with a 747 square foot garage. 8/23/2022 SA 22-12 E 22-07 Jonathan Zane Triplexes APN:0275-211-36 Application deemed incomplete 8/23/2022 Resubmittal received and distributed in October Jonathan Zane representing Candy Bozner submitted the above applications proposing the construction of a triplex residential building located on 0.27-acre lot located at APN: 0275-211-36-0000, zoned R2-Low Density Residential. 8/8/2022 TTM 22-01 E 19-05-A1 GrandT-1 Inc Tentative Parcel Map 11731 Terrace Avenue Incompleteness Letter 10/27/2022 Patrick O’Brien of GrandT-1 has submitted the above applications proposing to adjust the existing parcel lines, separate the community garden referenced in the Community Benefit Agreement recorded on 12/10/2021 between the property owner and the City of Grand Terrace, and process a street vacation fronting the project site at Terrace Avenue. 01/14/2022 SA 22-01, V 22-01, E 22-01 Catherine Tran New Office/Retail Building 22881 Barton Rd APN: 0276-202-25 Project Submitted 11/17/2022. Deemed Incomplete on 03/18/2022 2nd submittal incompleteness letter 10/10/2022 Staff continues to work with applicant. Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above applications proposing a new office/retail multi-tenant shopping center. The proposed building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites, parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning Area 3 (P.A. 3). 11/17/2021 CUP 21-06 SA 21-09 E 21-07 V 21-02 SP 21-01 Sunoil Retail Group Gas Station 22505 Baron Road APN:1178-011-07 Project Submitted 11/17/2021. Deemed Incomplete on 2/4/2022. Staff met with the applicant on 2/10/2022 Second comments letter 7/13/2022 The application is proposing the construction of a 2,660 square foot gas station and convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011- 07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels; the convenience store will consist of providing fresh hot, cold, and prepackaged items. The Page 31 E.4.a Packet Pg. 103 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Planning and Development Services Page 8 of 11 project will also include two community outdoor area. Access to public street through Mount Vernon and Barton Road. 9/10/2021 SA 21-08 E 21-05 Carli Norris Single Family Residence APN:0276-421-27 Deemed Incomplete on 10/14/2021 Project deemed incomplete on 3/28/2022 Staff continues to work with applicant. The applicants Carlie Norris and Nanine Tarbaux are proposing the construction of a one-story single-family residence on a .46-acre lot. The proposed residence is a 2,724- square foot home with four bedrooms and a 623 square foot two car garage. The property is located along Grand Terrace Road, zoned R 20-V-Low Density Single Family Residential with an Agricultural Overlay, APN: 0276-421-27-0000. 3/31/2021 SA 21-03 CUP 21-03 E 21-02 Yakuta Enterprises Convert Single Family to Multifamily 22756 Palm Avenue Deemed Incomplete and inconsistent the zoning 5/7/2021 Resubmitted 7/7/2022 Incomplete on 8/19/2022 In Review Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to convert an existing 1,371 square foot nonconforming residence to a multifamily duplex on a 0.32-acre lot. The site improvements will include façade improvements, curb, sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape, driveway and required parking. The property is zoned Barton Road Specific Plan, Office Professional. 8/12/2020 GPA 20-02 SPA 20-02 SA 20-03 CUP 20-01 E 2-03 Greens INV 15 LLC 22317, 22273, 22293 Barton Road Multi Family, Hotel, Restaurant Retail Deemed Incomplete on 9/23/2020 Resubmitted 5/23/2022 Incomplete on 6/24/2022 Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including a 4-story hotel and potential restaurant or retail uses on the north side of the property. A 2.9-acre multi-family residential development is proposed on the south side of the property, to include 7 multi-family buildings and amenities. The site improvements include parking, drive thru, landscaping, trash enclosures, loading areas, access, and street improvements. The site is located on the Barton Road Specific Plan, General Commercial zoning. A Specific Plan Amendment update for Barton Road is being prepared and an expanded environmental is also being prepared by Michael Baker to support the development. 10/2/2018 SA 18-09 TTM 18-02 V 18-01 E 18-08 Aegis Builders, Inc 16 Apartments 11695 Canal Street Deemed Incomplete on 10/31/2018 & 3/26/2019 Resubmittal and Incomplete on 7/23/2020 Resubmittal received on 11/11/2020. Page 32 E.4.a Packet Pg. 104 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Planning and Development Services Page 9 of 11 Deemed Incomplete on 12/10/2020 – Resubmittal Received 11/12/2021 Deemed Incomplete on 1/6/2022 Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres. The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including 2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom units. The Project site is triangularly shaped and does not have direct access to a public street. Access to the public street will be across the Gage Canal property. The City of Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal, and has assured access to the parcel which has historical rights of access over the canal. The property is zoned R3-20-Medium High Density Residential. 3/27/2018 SA 18-04 E 17-10 Lewis Development Residential Project (707 Homes) 1167-151-22, 68, 71, 73, 74, 75 Resubmittal 6/14/2022 In review (Lilburn Corporation) The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays. Major Applications – Specific Plan Date Submitted Case No. Applicant Description Location Status 12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. Review Comments 4/28/2022 Review Comments 9/15/2022 The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and accompanying entitlement application is anticipated for public consideration commencing this summer (2021) Major Applications – Conditional Use Permit Date Submitted Case No. Applicant Description Location Status 06/22/2022 CUP 22-02, SA 22-08, MD 22-02, E 22-06 Hines Demo of existing structures and construction of light assembly manufacturing building 21801 & 21803 Barton Road Deemed Incomplete on 7/26/2022 Page 33 E.4.a Packet Pg. 105 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Planning and Development Services Page 10 of 11 The project is located at 21801 & 21823 Barton Road (APN: 1167-121-02, -03, -04, -07), zoned Restricted Manufacturing – General Plan Industrial. The property will undergo a lot-merger (LM 22-02) to become a single parcel. The proposed assembly manufacturing building with 5,000 square feet of office space, 51,202 square feet of assembly, 114,470 square feet of assembly storage, 18 dock doors, 243 vehicle parking spaces, and 13 trailer parking stalls. 9/17/2017 CUP 17-08 E 17-07 National Logistics Team Recycling Pallets 21496 Main Street Staff working with Applicant The applicant is proposing a recycling use whereby recyclable wood for dismantling, sorting, and packing arrives in the site and is re-used to create wood pallets. The use is proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work canopies will be used for recycling activities. Administrative Applications Date Submitted Case No. Applicant Description Location Status 10/13/2022 ASA 22-14 E 22-13 Luis Contreras ADU Garage Conversion 11958 Vivienda Court Under Review 9/12/2022 ASA 22-13 E 22-08 Michael Sevilla Fire Damaged and Addition 12718 Dickens Court Approved 06/07/2022 ASA 22-07 MD 22-01 E 22-05 Esmond Gee Remodel of Current Building 22805 Barton Road Under Review Comment Letter 7/7/2022 04/18/2022 ASA 22-06 E 22-04 Christos Hardt Residential Remodel/Addition 22938 Vista Grande Way Under Review Comment Letter 5/17/2022 Land Use Review Date Submitted Case No. Applicant Description Location Status 10/28/2022 LU 22-103 Salvador Aguilera Block Wall 12111 Rosedale Ave Approved 10/14/2022 LU 22-102 Ernie Ruiz Garden Wall 12610 Jaden Court Approved 10/10/2022 LU 22-101 Daniel Moise POD 22720 Van Buren Approved 7/11/2022 LU 22-77 Loud Burger Expansion, Tenant Improvements 22497 & 22499 Barton Road Under Review 2ndComment Letter 9/28/2022 HOP Applications Date Submitted Case No. Applicant Description Location Status 10/3/2022 HOP 22-13 Brian Donovan Marriage and Family Therapy 22789 Miriam Way In Review Page 34 E.4.a Packet Pg. 106 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Planning and Development Services Page 11 of 11 Sign Applications Date Submitted Case No. Applicant Description Location Status 10/26/2022 TSGN 22-18 Shad Boal Veterans Day Ceremony 21950 Pico Street Approved 10/25/2022 TSGN 22-17 Terry Manz State Sales Redlands Approved 10/21/2022 SGN 22-04 Quick Quack WAsh Wall Signs APN: 1167-231- 23 Under Review 8/4/2022 SGN 22-03 Aibeto’s Mexican Food Wall Sign 22045 Barton Road Approved Special Event Applications Date Submitted Case No. Applicant Description Location Status 10/26/2022 SE 22-11 Shad Boal Veterans Day Ceremony 21950 Pico Street (Stater Bros) In Review Page 35 E.4.a Packet Pg. 107 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Sheriff’s Contract •Law Enforcement Services Page 36 E.4.a Packet Pg. 108 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) San Bernardino County Sheriff’s Department Services October 2022 Officer Contact and Calls 1,124 Monthly Citation Data October 2022 Stops 171 Citations Issued 49 Calls to Dispatch October 2022 Emergency 3 Priority 1 124 Priority 2 60 Priority 3 147 Priority 4 69 Totals 403 vankagans@gmail.com Emergency – 911 calls (evaluated for substance). Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago. Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls. 3 124 60 147 69 0 50 100 150 200 250 300 350 400 450 October Calls to Dispatch Emergency Priority 1 Priority 2 Priority 3 Priority 4 Page 37 E.4.a Packet Pg. 109 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Note: As dispatch receives more information during the call, the level of priority can change to a higher or lower level priority. Citizens on Patrol (COP) - Weekly Hours for March 2020: Mar. 9th Mar. 16th Total Hours 8 2 10 * - On March 17th all patrol activities for the Citizens on Patrol were suspended. Page 38 E.4.a Packet Pg. 110 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) San Bernardino County Fire Page 39 E.4.a Packet Pg. 111 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) The following reports represent a statistical overview of our responses for the months of September and October. During this period, we have also participated in a several community events such as the Hometown Country Fair and Truck and Treat. Reviewing the heat maps there is an area to the north of the Fire Station we plan to investigate further. One of our goals for 2023 is to develop risk mitigation strategies so we can minimize the impacts of an emergency. Overall, our response times were within guidelines and our resiliency strategies were effective. Ho u r o f D a y City of Grand Terrace Responses Data Summary - SEPTEMBER 2022 Responses Av. RT Av. TOT Medic Engine 120 0:02:40 0:17:31 Low Value High Value Low 0 1 Med 2 3 High 4 # Days in September Responses by Day of Week Day Responses Av. Per Day 5 Sunday 10 2 4 Monday 15 4 4 Tuesday 18 5 4 Wednesday 12 3 4 Thursday 26 7 5 Friday 20 4 5 Saturday 19 4 g Peak Call Times 0 1 1 0 2 0 1 0 0 1 0 0 0 0 2 0 0 0 1 0 0 1 0 0 3 1 0 1 7 0 0 1 0 0 0 0 8 1 0 1 0 1 0 0 9 3 2 0 2 0 0 0 10 2 1 0 1 0 0 1 11 0 1 0 0 3 1 0 12 0 0 0 1 1 0 0 13 0 1 2 3 2 2 0 14 2 3 0 1 0 0 0 15 0 0 1 0 0 2 3 16 2 1 0 2 0 2 4 17 0 0 0 2 0 2 0 18 0 0 1 1 5 2 1 19 1 2 1 0 2 1 0 20 0 2 1 1 1 0 0 21 0 0 1 3 0 1 0 22 2 3 0 2 0 0 0 23 2 1 0 2 1 1 0 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Day of Week Station Structure Fire Vegetation Fire Vehicle Fire Other Fire Invest. /Alarm Hazmat Medical Public Service Rescue Traffic Collision Traffic Collision with Extrication Other Total Average Response Time Average Time on Task 23 1 1 0 1 7 1 92 4 0 8 0 0 115 0:02:24 0:17:37 231 0 0 0 0 0 1 0 0 0 0 0 0 1 0:09:09 0:11:17 221 0 0 0 0 0 0 4 0 0 0 0 0 4 0:08:54 0:16:12 Totals 1 1 0 1 7 2 96 4 0 8 0 0 120 Av. RT 0:00:00 0:01:41 0:00:00 0:14:14 0:02:15 0:06:30 0:02:22 0:03:56 0:00:00 0:02:24 0:00:00 0:00:00 Av. TOT 0:00:00 1:04:06 0:00:00 0:15:36 0:15:30 0:10:50 0:18:10 0:11:51 0:00:00 0:09:12 0:00:00 0:00:00 221 3% Response Percentage by Station 231 1% 23 96% Calls Per Hour of Day *Adjust medium values to see chart change Visualizin 0 0 0 1 1 0 0 0 2 0 0 0 3 0 1 1 4 0 0 0 5 0 0 1 6 0 0 0 140 120 100 80 60 40 20 0 Structure Fire 23 Vegetation Fire Vehicle Fire Other Fire Invest. /Alarm Hazmat 231 Medical Public Service Rescue Traffic Collision 221 Traffic Collision with Extrication Other Page 40 E.4.a Packet Pg. 112 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Page 41 E.4.a Packet Pg. 113 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Page 42 E.4.a Packet Pg. 114 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) Page 43 E.4.a Packet Pg. 115 At t a c h m e n t : C i t y M a n a g e r O c t o b e r M o n t h l y D e p a r t m e n t a l R e p o r t - [ F i n a l ] ( D e p a r t m e n t M o n t h l y A c t i v i t y R e p o r t - O c t o b e r 2 0 2 2 ) AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: September 1, 2022 Planning Commission, August 11, 2022 Parks & Recreation Advisory Committee, August 1, 2022 and September 12, 2022 Historical & Cultural Activities Committee Meeting Minutes Update PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report supports Goal #5, Engage in Proactive Communication. BACKGROUND: Beginning with the November 14, 2017, City Council meeting, the City Manager directed the City Clerk to provide Council with a copy of the Planning Commission, Historical & Cultural Activities Committee, and Volunteer Emergency Operations Committee minutes to keep Council up-to-date on those Commission/Committee activities and on January 16, 2018, the City Manager requested that the Parks & Recreation Advisory minutes be included in the Committee/Commission Report. DISCUSSION: On October 20, 2022, the Planning Commission held its Regular Meeting and approved its September 1, 2022, Regular Meeting minutes. The minutes for this meeting are included as an attachment to this report. The Commission’s next Regular Meeting is scheduled for December 15, 2022. On October 13, 2022, the Parks & Recreation Advisory Committee held its Regular Meeting and approved its August 11, 2022, Regular Meeting minutes. The minutes for this meeting are included as an attachment to this report. The Committee’s next Regular Meeting is scheduled for December 8, 2022. On September 12, 2022, the Historical & Cultural Activities Committee held its Special Meeting and approved its August 1, 2022, Regular Meeting minutes. The minutes for this meeting are included as an attachment to this report. On October 3, 2022, the Historical & Cultural Activities Committee held its Regular Meeting and approved its September 12, 2022, Special Meeting minutes. The minutes for this meeting are included as an attachment to this report. The Committee’s next Regular Meeting is scheduled for December 5, 2022. E.5 Packet Pg. 116 FISCAL IMPACT: None. ATTACHMENTS: • Planning Commission Meeting Minutes - 09-01-2022 (1) (PDF) • Parks & Recreation Advisory Committee Meeting Minutes-08-11-2022 (1) (PDF) • Historical & Cultural Activities Committee Meeting Minutes-08_01_2022 (PDF) • Historical & Cultural Activities Committee Meeting Minutes-09-12-2022 (1) (PDF) APPROVALS: Debra Thomas Completed 11/28/2022 9:33 AM City Manager Completed 12/05/2022 11:46 AM City Council Pending 12/13/2022 6:00 PM E.5 Packet Pg. 117 E.5.a Packet Pg. 118 At t a c h m e n t : P l a n n i n g C o m m i s s i o n M e e t i n g M i n u t e s - 0 9 - 0 1 - 2 0 2 2 ( 1 ) ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) E.5.a Packet Pg. 119 At t a c h m e n t : P l a n n i n g C o m m i s s i o n M e e t i n g M i n u t e s - 0 9 - 0 1 - 2 0 2 2 ( 1 ) ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) E.5.a Packet Pg. 120 At t a c h m e n t : P l a n n i n g C o m m i s s i o n M e e t i n g M i n u t e s - 0 9 - 0 1 - 2 0 2 2 ( 1 ) ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) E.5.a Packet Pg. 121 At t a c h m e n t : P l a n n i n g C o m m i s s i o n M e e t i n g M i n u t e s - 0 9 - 0 1 - 2 0 2 2 ( 1 ) ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) E.5.b Packet Pg. 122 At t a c h m e n t : P a r k s & R e c r e a t i o n A d v i s o r y C o m m i t t e e M e e t i n g M i n u t e s - 0 8 - 1 1 - 2 0 2 2 ( 1 ) ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) E.5.b Packet Pg. 123 At t a c h m e n t : P a r k s & R e c r e a t i o n A d v i s o r y C o m m i t t e e M e e t i n g M i n u t e s - 0 8 - 1 1 - 2 0 2 2 ( 1 ) ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) E.5.b Packet Pg. 124 At t a c h m e n t : P a r k s & R e c r e a t i o n A d v i s o r y C o m m i t t e e M e e t i n g M i n u t e s - 0 8 - 1 1 - 2 0 2 2 ( 1 ) ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) E.5.c Packet Pg. 125 At t a c h m e n t : H i s t o r i c a l & C u l t u r a l A c t i v i t i e s C o m m i t t e e M e e t i n g M i n u t e s - 0 8 _ 0 1 _ 2 0 2 2 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Historical and Cultural Activities Committee Minutes for month of—September 12, 2022 Location—2"d Floor conference Room Members present—Christina Valdivia-Phelps, Renae Walker, Becky Giroux, Louise Lunstrum and Debra Thomas-City Clerk Members Absent— Guests— Called to order—6 00 pm Secretary's Report Christina motions for April minutes, Louise 2"d 4 yes 0 no 0 abstain Christina motions August minutes, Louise 2nd,4 yes 0 no 0 abstain Treasurers Report Louise motioned to accept, Christina 2"d 4 yes 0 no 0 abstain Historical Report Old Business New Business Certificate of Appreciation for those that helped the Art Show—Thursday Sep[t 23rd 8am Woody's,9am Grocery Outlet, 930 Three bees, 10am Sweetlife Country Fair—November 415t Annual Debra sending over information for what is required to be a food vendor sold or judged Debra has booked band Killin Time Debra is going to print posters to distribute and the street flags dates will be changed Professional Plaza is good to go with insurance coverage for 1 day, Michelle at City Hall will reach out Christina has collected$220 for vendor fees so far Renae following up on Chili cookoff organizer Lions Club is doing hot dogs Renae is reaching out to other Farmers Markets, Riverside and Rialto are run by the same person and conflict Louise is reaching out to Kaiser in Fontana about theirs Meeting adjourned—6 55 pm E.5.d Packet Pg. 126 At t a c h m e n t : H i s t o r i c a l & C u l t u r a l A c t i v i t i e s C o m m i t t e e M e e t i n g M i n u t e s - 0 9 - 1 2 - 2 0 2 2 ( 1 ) ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: Adoption of a Resolution Regarding the Preparing of the 2022 Local Appointments List and Posting of the Same PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REGARDING THE PREPARATION OF THE 2022 LOCAL APPOINTMENTS LIST AND POSTING OF THE SAME 2030 VISION STATEMENT: This staff report supports Goal #5, Engage in Proactive Communication. BACKGROUND: Prior to December 31st of each year, the Maddy Act requires municipal agencies to prepare and post a list of appointments of all regular and ongoing boards, commissions, and committees. This list is known as the Local Appointments List. DISCUSSION: Government Code Sections 54970-54975 were enacted to ensure that members of the public are aware of opportunities to serve on local commissions. The Code mandates that on or before December 31 of each year, the City Council prepare an appointments list of all regular and ongoing boards, commissions, and committees which are appointed by the City Council. The list must include the name of the incumbent, date of appointment, date of term expiration, and the necessary qualifications for the position. The City Clerk will be directed to make the Local Appointments List available to members of the public consistent with the requirements of the Maddy Act, including posting at City Hall bulletin board, City’s website and San Bernardino County Library. FISCAL IMPACT: None. ATTACHMENTS: • 2022-xx - Adopt 2022 Local Appointments List (DOC) • Exhibit A - Committee/Commission List (DOC) E.6 Packet Pg. 127 APPROVALS: Debra Thomas Completed 11/22/2022 3:59 PM City Attorney Completed 12/05/2022 5:43 PM City Manager Completed 12/06/2022 1:47 PM City Council Pending 12/13/2022 6:00 PM E.6 Packet Pg. 128 CC Reso No. 2022-xx Page 1 of 1 December 13, 2022 RESOLUTION NO. 2022-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, REGARDING THE PREPARATION OF THE 2022 LOCAL APPOINTMENTS LIST AND POSTING OF THE SAME WHEREAS, pursuant to the Maddy Act, California Government Code Section 54970 et seq., requires the City Council to prepare a Local Appointments List, which lists all regular and ongoing boards, commissions and committees which are appointed by the City Council; and WHEREAS, the Local Appointments List is required to be made available to members of the public; and WHEREAS, the City Council of the City of Grand Terrace desires to adopt the 2022 Local Appointments List. NOW, THEREFORE, THE CITY COUNCIL OF GRAND TERRACE DOES RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS: SECTION 1. The Mayor has prepared an appointments list of all regular and ongoing boards, commissions, and committees which are appointed by the City Council, the 2022 Local Appointments List, which is attached as Exhibit “A”. The City Council has reviewed and approves the List as prepared. The City Clerk is directed to make the Local Appointments List available to members of the public consistent with the requirements of the Maddy Act, including posting at Grand Terrace City Hall’s bulletin board, City of Grand Terrace’ website and the San Bernardino County Library located at 27955 Barton Road, Grand Terrace, CA 92313. PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 13th day of December 2022. __________________________ Mayor ATTEST: Debra L. Thomas City Clerk APPROVED AS TO FORM: Adrian Guerra City Attorney E.6.a Packet Pg. 129 At t a c h m e n t : 2 0 2 2 - x x - A d o p t 2 0 2 2 L o c a l A p p o i n t m e n t s L i s t ( 2 0 2 2 L o c a l A p p o i n t m e n t s L i s t ) CITY OF GRAND TERRACE LOCAL APPOINTMENTS LIST COMMISSIONS/COMMITTEES I, Debra L. Thomas, City Clerk of the City of Grand Terrace, California do hereby certify that the following is a list of all regular Boards/Commissions/Committees, which are appointed by the City Council of the City of Grand Terrace and serve at the pleasure of the City Council. PLANNING COMMISSION (4-Year Term - Must be a Resident of the City of Grand Terrace. Meets at 6:30 p.m. the First and Third Thursday of each Month.) Name of Appointee Date of Appointment/ Reappointment Term Expiration Edward Giroux 07/01/2018 06/30/2026 Tara Ceseña 07/01/2020 06/30/2024 David Alaniz 07/19/2018 06/30/2024 Aron Burian 06/28/2022 06/30/2026 Scot Mathis 06/28/2022 06/30/2026 HISTORICAL & CULTURAL ACTIVITIES COMMITTEE (4-Year Term – Must be a Resident of the City of Grand Terrace. Meets at 6:00 p.m. the First Monday of Each Month.) Name of Appointee Date of Appointment/ Reappointment Term Expiration Becky Giroux 06/22/2021 06/30/2024 Louise Lunstrum 07/01/2022 06/30/2026 Renae Walker 06/22/2021 06/30/2024 Christina Phelps 11/09/2021 06/30/2024 Vacant -- 06/30/2026 Vacant -- 06/30/2026 Vacant – At Large -- 06/30/2026 PARKS & RECREATION ADVISORY COMMITTEE (Must be a Resident of the City of Grand Terrace. Meets at 4:15 p.m. the Second Thursday of Each Month.) Name of Appointee Date of Appointment/ Reappointment Term Expiration Brian Phelps 01/09/2018 Until Successor Appointed Julia Cook-Firnkoess 09/26/2017 Until Successor Appointed Cheri Freund 11/13/2018 Until Successor Appointed Terry A. Reagan 12/10/2019 Until Successor Appointed Mike Hogue 11/09/2021 Until Successor Appointed Vacant – Youth Member Until Successor Appointed Dated this 8th day of December 2022 _____________________________________ Debra L. Thomas, City Clerk E.6.b Packet Pg. 130 At t a c h m e n t : E x h i b i t A - C o m m i t t e e / C o m m i s s i o n L i s t ( 2 0 2 2 L o c a l A p p o i n t m e n t s L i s t ) AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: Historical & Cultural Activities Committee Appointment - Lori Williams PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: That the Mayor Appoint, Subject to City Council Approval the Applicant as an At-Large Historical & Cultural Activities Committee Member 2030 VISION STATEMENT: This staff report supports all adopted Goals and all adopted Core Values of the City Council's 2030 Vision. BACKGROUND: The Historical & Cultural Activities Committee (“Committee) is a seven-member Committee appointed by the Mayor, subject to City Council approval, and serves four- year terms at the pleasure of the City Council. The terms alternate so that every two (2) years at least two (2) appointments are set to expire. Additionally, the Membership and Appointment Process of the Committee shall be made by minute record of the City Council and shall continue in effect until a successor is appointed. Each member of the City Council shall nominate one (1) member of the Historical and Cultural Activities Committee and the remaining two (2) members shall be appointed by a majority vote of the City Council (Attachment I). Filling Vacancies on the Historical & Cultural Activities Committee Currently, the Committee has one (1) at-large vacancy due to the resignation of previous committee members. Pursuant to Government Code section 54975(a), “[w]henever an unscheduled vacancy occurs in any board, commission, or committee for which the legislative body has the appointing power, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be posted in the office of the clerk of the local agency, on either the local agency’s Internet Web site or at the library designated pursuant to Section 54973, and in other places as directed by the legislative body, not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final appointment to the board, commission, or committee shall not be made by the legislative body for at least ten (10) working days after the posting of the notice in the clerk’s office.” E.7 Packet Pg. 131 The notice of vacancy has been published, as stated above, since May 14, 2021. The City has received one (1) application (Application for Citizen Service) from the following community member to serve on the Committee: Lori Williams At this time, the above-named applicant would fill the remaining at-large vacancy on the Committee, and based on the foregoing, the Mayor appoints, subject to City Council approval, the applicant as an at-large Historical & Cultural Activities Committee Member. FISCAL IMPACT: None. ATTACHMENTS: • Attachment I (PDF) • Application for Citizen Service - Lori Williams_Redacted (PDF) APPROVALS: Debra Thomas Completed 11/22/2022 3:44 PM City Manager Completed 12/05/2022 11:47 AM City Council Pending 12/13/2022 6:00 PM E.7 Packet Pg. 132 E.7.a Packet Pg. 133 At t a c h m e n t : A t t a c h m e n t I ( H i s t o r i c a l & C u l t u r a l A c t i v i t i e s C o m m i t t e e A p p o i n t m e n t - W i l l i a m s ) E.7.b Packet Pg. 134 At t a c h m e n t : A p p l i c a t i o n f o r C i t i z e n S e r v i c e - L o r i W i l l i a m s _ R e d a c t e d ( H i s t o r i c a l & C u l t u r a l A c t i v i t i e s C o m m i t t e e A p p o i n t m e n t - W i l l i a m s ) AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: Request by the Sick and Tired Sobriety and Transformation Recovery Home for a Waiver of City Special Event and Facility Use Fees Related to the Toy Distribution Collected by the Grand Terrace Cars and Coffee Santa Claus Toy Drive Cruise and Wellness Outreach PRESENTED BY: Haide Aguirre, Senior Planner RECOMMENDATION: Waive Special Event and Facility Use fees in the amount of Four Hundred and Fifteen Dollars ($530.00). 2030 VISION STATEMENT: This staff report supports the following City Council Goals: • Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations; and • Goal #4 - Develop and Implement Successful Partnerships through productive collaboration with community groups, youth programs and senior organizations. BACKGROUND: The City Council approved a Community Benefit Fund Grant on November 8th, 2022, in support of the “Grand Terrace Cars & Coffee Santa Claus Toy Drive Cruise” to be held on Friday December 9, 2022. The event is held with the intent to collect toys for families in need to celebrate the upcoming Christmas Holiday. The “Grand Terrace Cars & Coffee” teamed up with two Non-profit Organizations “Sick N’ Tired Sobriety and Transformation Recovery Home” and “DBA Community in Unity for Better Living and Wellness Outreach” to distribute the collected toys. The “Sick N’ Tired Sobriety and Transformation Recovery Home” would like to conduct the toy distribution at Richard Rollins Park to assist Grand Terrace families and surrounding communities. DISCUSSION: The toy distribution is proposed to take place at Richard Rollins Community Park on December 17, 2022. The event will setup at 8:45 a.m. and will open to the public from 11:00 p.m. to 3:00 p.m. The event activities will include toy distribution, bagged groceries, free dippers, raffles, E.8 Packet Pg. 135 music, food, and vendors. Approximately fifteen volunteers will assist with the event coordination and about 100 families are anticipated to attend. Shelters C and D will be reserved for event activities and vendors will set up on the concrete area adjacent to the snack bar. No vendors will be setting-up on the field. The anticipated twelve (12) outreach vendors will include 20/20 Vision Youth, Valley Star, Blue Shields California, West Coast Dental, and others. The vendors will not be selling anything, other than providing information (assistance programs) and/or giving away gift bags. In addition, vendors will be responsible for their own setup (10x10 EZ ups, tables, and chairs). The music includes two (2) five-piece bands (contemporary Christian Music from Calvary Chapel) for which access to the electricity has been requested. The food will include chili cheese hotdogs, chips, and drinks. Staff will review the application and provide conditions of approval for compliance with Local and State requirements. The “Sick N’ Tired Sobriety and Transformation Recovery Home” is requesting that the City Council waive the Special Event Application and the Facility Use Agreement Fees totaling $530.00 in support of the toy distribution and health and wellness outreach event. The anticipated fees are as follows: Item Fee Special Event Filing Fee (200 people or less) $310.00 Use of shelters C & D $120.00 Deposit $100.00 Total $530.00 FISCAL IMPACT: The loss of revenue in the amount of $530.00 to the General Fund would be realized if this waiver request is approved by Council. ATTACHMENTS: • SE 22-13_Application Package (PDF) APPROVALS: Haide Aguirre Completed 11/23/2022 6:09 PM Shanita Tillman Completed 12/02/2022 9:13 AM Finance Completed 12/05/2022 7:11 AM E.8 Packet Pg. 136 City Manager Completed 12/08/2022 11:18 AM City Council Pending 12/13/2022 6:00 PM E.8 Packet Pg. 137 File No.: Date Submitted: CITY OF GRAND TERRACE Community Development Department 22795 Barton Road Grand Teo:ace, CA 92313 (909) 824-6621 OFFICE USE ONLY Related Files: Fees Received $: Categorical Exemption (if applicable): Approval Date: To: Special Event Application Received By: Approved By: f~-I I-~ :,i. b<Jt>~ ~ ~·· Hours of Operation: \\ \ ~ 'f\M -~\OJ~""' Alcoholic beverage sales/ on-site consumption: __ Yes No Will food be prepared on sire: Yes __ No Ifyes, attachABCPermit IfYes, attach copy of County Health Permit Structures: If Yes, type: __ *TenrX-*Canopy~th__:.__,Fence __ Pomble Toilets __ Bleachers __ Srage __ Otbei: (describe):----- Sound System: Yes__No If yes, type: __ BU,11 Hom __ Siren__:__Amplified Sound Sysrem_k_other (describe): ___ _ . - Electrical • Yes __ No Ifyes, permit and processing frcs wiU apply. Other describe): Page 1 of5 ---~·--- SE 22-13 11/22/2022 E.8.a Packet Pg. 138 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) CITY OF GRAND TERRACE Community Development Department 22795 Barton Road Grand Terrace, CA 92313 (909) 824-6621 Applicant Afiidavit Special Event Application I certify that the foregoing and following information in this application is true and accurate to the best of my knowledge and belie£ Print Name and Title: K.~~ L . W n1\~ftB ~'""R'(%t) \ lffi Property Owner Affidavit I certify that I am presently the legal owner of the above-described property. Further, I acknowledge the filing of this application and certify that all of the above information is true and correct. Date: Signature: Print Name and Title: Page 2 of5 E.8.a Packet Pg. 139 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) Exhibit B CITY OF GRAND TERRACE Facility Use Agreement It is desire of the City of Grand Terrace ("City") that all patrons who periodically use a City building, room, land, park, area, or other City property (the "Facility") are able to enjoy the Facility. This agreement has been set in place to achieve that goal. The person signing this agreement and the organization on whose behalf the Facility rental is being made (collectively the "Renter") are responsible for compliance with this agreement. All Renters are required to read and sign the Facility Use Agreement as part of the rental. Please read carefully, fill out Facility, Renter, and event sections, initial at the bottom of each page, and sign in the signature page at the end of this document. 1. FACILITY INFORMATION Name of Facility M J }v·01 :5 .fllc/G· Address/Area/Location of Facility ;)-;;:73 5 7) e Be rrt? F <Y-r=-e cl-I /'t.._ j =--) ) ~nff f t. r a 'C.e_,r t!-P 1 ~3 ZJ 3. EVENT INFORMATION 4. Description of event CfM /Ji>nuq l Charcsh-nru ~J 6rveQi Wf>J\J 5 Date(s} of event 1;) -I 7 ~~ Estimated attenda~e I D6 1 Start time (incl. set up) 1$;ff2m·11 End time (incl. clean up) 3./600lvL ., l For sports seasoh, list hours and days of use ---------,,...------- Open to the public? ~ No Will minors be present? ® No Admission fee charged? Yes ~ Will there be music? ~ food be served? c9 No Will food be sold? Yes ~ CONDITIONS OF USE No Will A. RESERVATIONS 1. Renters desirous of a Facility should make reservations well in advance of the intended date of use because demand for facilities is high and dates fill quickly. 2. A Facility is not considered rented until (1) Renter delivers to the City the Facility Use Agreement, rental fee, deposit, certificate of insurance, written evidence. of permits E.8.a Packet Pg. 140 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) and licenses, and any other items deemed necessary by the City; and (2) the City, in its sole discretion, approves such rental in writing. 3. A person who is at least eighteen (18) years of age must sign this agreement. 4. Renter shall provide the City Manager or his/her designee with a single contact who is to serve as the representative for Renter's activities. 5. Renter shall be responsible for securing all required permits and licenses. 6. The facility shall be used for the purpose stated in this agreement and no other use will be permitted. 7. Renter shall not use the City's name to suggest endorsement or sponsorship of the event without prior written approval of the City Manager or his/her designee. Renter's publicity of the event shall clearly and accurately identify the name of the sponsoring organization or individual. 8. Renter shall permit any City officers, employees, or agents to visit the event described in this agreement. 9. Under no circumstances shall Renter sublease or allow any other organization or individual to use the Facility for the period for which Renter has contracted. Renter is an independent contractor and not the agent or employee of the City. B. FEES 1. The City may require a rental fee and/or a deposit from Renter. Fees charged shall be in accordance with the City's Facility Use Policy. All fees due from a prior year(s) shall be paid in full before a new Facility Use Agreement will be approved by the Renter Applicant. C. INDEMNIFICATION AND INSURANCE 1. Renter shall indemnify, defend, and hold harmless, its officers, employees, and agents from any and all losses, costs, expenses, claims, · liabilities, actions, or damages, including liability for injuries to any person or persons or damage to property arising at any time during and/or arising out of or in any way connected with Renter's use or occupancy of the Facility and adjoining property, unless solely caused by the gross negligence or willful misconduct of City, its officers, employees, or agents. 2. Renter shall procure and maintain general liability insurance against any and all losses, costs, expenses, claims, liabilities, actions, or damages, including liability for injuries to any person or persons or damage to property arising at any time during and/or arising out of or in any way connected with Renter's use or occupancy of City's facilities and adjoining property in the amount of $1,000,000 (one million dollars) per occurrence. Such insurance shall name the City of Grand Terrace, its officers, employees, and agents as additional insureds prior to the rental date of the Facility. Renter shall file certificates of such insurance with the City, which shall be endorsed to provide thirty (30) days notice to the City of cancellation or any change of coverage 21 Facility Use Policy-Octobe1 8. 2013 ~2~ .. :~~4'. , ~t· ... : .. ,,. E.8.a Packet Pg. 141 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) or limits. If a copy of the insurance certificate is not on file prior to the event, the City may deny access to the Facility. 3. Renter shall report any personal injuries or property damage arising at any time during and/or arising out of or in any way connected with Renter's use or occupancy of the City's facilities and adjoining property to the City Manager or his/her designee, in writing and as soon as practicable. 4. Renter waives any right of recovery against the City, its officers, employees, and agents for fires, floods, earthquakes, civil disturbances, regulation of any public authority, and other causes beyond the their control. Renter shall not charge results of "acts of God" to the City, its officers, employees, or agents. 5. Renter waives any right of recovery against the City, its officers, employees, and agents for indemnification, contribution, or declaratory relief arising out of or in any way connected with Renter's use or occupancy of the Facility and adjoining property, even if the City, its officers, employees, or agents seek recovery against Renter. D. SECURITY 1. The City, at its sole discretion, may require a certain number of security officers for the event. Renter shall be responsible for procuring and paying for security officers through the City or a private security agency. 2. Renter is solely responsible for supervising all individuals at the Facility and adjoining property during the event. The City is not responsible for providing this supervision. However, the City may evict individuals from the Facility during the event if their conduct is not in the best interest of the public or is deemed to be detrimental in any way. E. SET UP I CLEAN UP 1. Renter, caterers, bands, transportation of rental equipment, and related individuals and activities will not be permitted access to the Facility prior to or after the reserved event time period. Renter shall be responsible for arranging access during the time requested for entry and exit of the Facility. 2. Renter shall not drive or permit to be driven nails, hooks, tacks, screws, poles, stakes or other forms of fasteners into any part of the Facility and shall not make or allow to be made any alterations of any kind therein. Renter shall not bring landscaping materials. including soil and decomposed granite onto a park facility without the prior written permission of the City Manager or his/her designee. 3. Renter shall be responsible for all clean up of the Facility, including adjacent grounds, at the end of the rental. Renter shall pick up, bag, and remove all trash generated by all activity in any way connected with its use of the Facility, leaving the Facility clean and free of all trash and litter. Renter shall also leave all fixtures, if any, in good working condition. 4. Renter shall not store any equipment or materials at the Facility or adjoining property without the prior written approval of the City Manager or his/her designee. 22 Facility Use Po/icy-Octobe1 8. 2013 E.8.a Packet Pg. 142 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) 5. Renter shall be responsible for any and all damage to the Facility and/or its contents during use. In the event damage occurs or excessive cleaning is necessary, Renter shall be charged for any and all janitorial, park maintenance and/or repair fees incurred by the City as a result. F. EQUIPMENT I ACCESSORIES 1. Renter shall not remove, relocate, or take City property outside of the Facility for any reason without the prior written approval of the City Manager or his/her designee. 2. Renter shall not use City equipment, tools, or furnishings located in or about the Facility without the prior written approval of the City Manager or his/her designee. 3. Renter shall not drive motorized vehicles on field or green space. 4. Renter shall not use privately owned tools and equipment at the facility except as provided herein. 5. Renter shall not under any circumstances modify the Facility without written authorization from the City Manager or his/her designee. 6. The City does not provide audio/visual systems, public address systems, spotlights, floodlights, or projectors. Renter, at its own cost,. may bring these systems into the Facility for their use. 7. This Agreement does not authorize the use of temporary or portable field lighting. The use of temporary field lighting requires a more in"."depth review of the safety, illumination capacity, and operation of the equipment. G. MAINTENANCE RESPONSIBILITES AND FEES 1. Exhibit "A" to this Agreement identifies additional maintenance responsibilities of the Renter and organization the Renter represents, and responsibilities of the City. Any deviation must be approved in writing by the City Manager of his/her designee before such deviation commences. H. MISCELLANEOUS 1. Renter shall comply with all local, state, and federal laws and regulations related to the use of the Facility. 2. Renter shall not admit a larger number of individuals than can lawfully, safely, and freely move about the Facility. 3. Gambling of any kind is not permitted at the Facility. 4. Alcohol consumption is not permitted at the Facility. 5. Smoking is not permitted at the Facility. 6. No animals are permitted at the Facility, with the exception of service animals, including guide dogs. 23 Faciliiy Use Policy-October 8. 2013 E.8.a Packet Pg. 143 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) 7. If Renter violates any part of this agreement or reports false information to the City, the City may refuse Renter further use of the Facility and Renter shall forfeit a portion of or all of the rental fee and/or the deposit. 8. The City shall document any misuse of the Facility by Renter in writing and submit to Renter within three business days of confirmation of the misuse. Such misuse may result in cancellation of Facility use by the Renter and the organization represented by Renter. 9. The City may impose additional requirements as deemed necessary to protect the health, safety, and/or welfare of the community. 10.Any person aggrieved by the City's decision with respect to this agreement may appeal to the City Manager or his/her designee in writing no later than five (5) days after the City's decision has been communicated to the aggrieved party. 11 . If any provision of this agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. Ememency Procedures 1. In the event of an emergency, Renter is required to call the City of Grand Terrace on- call maintenance services at 1-800-426-6689, enter pager #6205, and leave a call back number. All required repairs shall be completed by the City of Grand Terrace and are not to be made by Renter. I am an authorized agent of the organization submitting this agreement. The information provided in this Agreement is true and correct. I have read and understand this Agreement and the Facility Use Policy and agree to all of the rules, regulations, and ::::~~ Uh~$J~ Printname h 'CJL . w,.Jl ,'0,n-.)~ Organization 61 tk f\J 'Jlh~ ££([)~ 1\-brne . ,/;)]) l "S, ~tJrt~Y ylljnit) v • -:S Pt ·11 Address S o., o ' B.e Y'f'\c;~ni (!P; Oll-&\ci7f J<) (5lt~~ (DjS il. Telephone: Home 51;..s .... Work qoo !Q;l.tJ1'1> c ) *********************************************************************************************************** CITY USE ONLY: Rental fee ______ _ Approved Title: by Deposit ___ _ ------------------Date: ________________ ~ 24 Total paid ___ _ Fac1!ily Use Pol1c:y-()1;/CJli&r [( 201.1 E.8.a Packet Pg. 144 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) Exhibit A CITY OF GRAND TERRACE FACILITIES RESERVATION REQUEST Date of Application: ~i ~( u -w~ Facility: Name otorgan~;Qf;,~N '!C0§ ~ Address: ~;J SiJ'~~JX A~~. <-fro' -i 7 Name of Applicant: ~L · __::__l[__ir) Address: ,SY\ ITt Phone: l 5 ~JJ 3 1;3~4) &r ( <15J) LJ~0-~5]? Proposed-Z~. ~~\~\,-ns,-· -=\\-.-v\(_--qt+l':'""T'". -.,~-~-h\A-e-t--.-· 1--.M'ff:-r-· --1-~..---~-U-se-: =-= D . Ln. f\Af'\() \ ~ .. -., 't\...,' ~\.;--v::,1 ~Ye~~~~ ettmlJ..J>i( )"l J dkJck?l.J Dates Requested:} ~uyuTimes:_ ~;;J..785 u:.~fr\}£ D'i'"Y~e} Estimated Attendance: !00 Open to Public: Yes )( No_ &<:i~~'nS e.,. ~ \:) RESERVATION/USE FEE: $_fi)__PARK REGISTRATION FEE: $10.00 REFUNDABLE DEPOSIT:$ 5() NO CHARGE: __ APPLICANT STAJEMENT The undersigned hereby affirms that he/she is an authorized representative of the above named organization and agrees to be responsible for: (1) any damage sustained to the City of School facility or appurtenances thereof; occurring through the occupancy of said facility by said organization; (2) conformance to all the rules and regulations of the City of Grand Terrace and Colton Joint Unified School District Board of Education governing the use of school facilities; and (3) prompt payment of all invoices for services. CANCELLAJION POLICY Cancellation due to weather conditions will warrant a 100% refund, all other cancellations less than 48 hours will be charged a $25.00 check processing charge. INSURANCE REQUIREMENTS The applicant will be required to provide indemnification and insurance in accordance with the Facility Use Agreement. Applicant'sSigna1u~/·<firffZ .. ~~ ejte ***************************** .. ********************************************•**************************************************************+************************ CITY OFFICE USE ONLY This is to confirm that (Person) with the following organization:--------------- has reserved the use of: Facility: Date/Time of use: Fee: $ -------- Approved By: ___________________ _ Date:-------------- 19 \ --i E.8.a Packet Pg. 145 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) ~~" --~~'{\._(( SICK N' TIRED RECOVERY HOME COMMUNITY IN UNITY FOR BETTER LIVING AND WELLNESS OUTREACH gth ANNUAL CHRISTMAS TOY GIVEAWAYS, HEALTH AND WELLNESS OUTREACH LETTER OF INTENT Our organization, Sick N' Tired Recovery Home, and DBA Commuity in Unity for Better Living and Wellness Outreach, is a Faith Base Non-Profit Organizations. At Richard Rollins Community Park, 22745 De Berry Street, Grand Terrace, CA 92313, on December 17, 2022, from 11:00 am -03:00 pm, we will be hosting our gth Annual Christmas Toy Giveaways and much more which Is open to the public. This Is a event, where we provide Health & Wellness/Resources to the Grand Terrace Commuity and the surrounding cities This is a family fun Outreach Event, where families can come with there children and engage partake in the festivities. We are expecting to have 100 families to participate. *ACTIVITIES: Our organization has put together a event for the whole family to engage in. We will be hosting, The Joy of Giving Food Bank (bagged groceries), Diapers for those who are parents or gardian over the child, and register them for free and receive there diapers, (ALL CHILDREN HAVE TO BE PRESENT TO RECEIVE THE DIAPER, NO EXECEPTIONS), free raffles, hot meal, and vendors. *SETUP TIME, BREAKDOWN TIME, VENDORS, and VOLUNTEERS: All (12} vendors and (15) volunteers need to be at the site at 8:45am to setup there booths, and the vendors are to help setup for the event. The breakdown time is at 2:45pm. 1}. FedEx Grounds (hiring),Z). 20/20 Vision Youth (Youth camps/basketball/Teaching coaping skills and more), 3). Valley Star, utilities/bill pay, Photos By Phone, 4). Blue Shields Californai, l.E.H.P, 5). West Coast Dental(Pamplets}, Panera Bread (Bread & Danishes}, and others but, they haven't confirmed yet. *CANOPY: Each vendor is responsible for there own 10X10 Popup, table, and chairs. This is a FREE outreach, and no vendor will be selling NOTHING. *MUSIC: We will be having two (2), 5 piece bands and will be bringing there own sound equipment. If there is power at the site, we would appreciate if we may use it. We will be mindful of the cords on the ground and will have them taped down. We thank you, and the Grand Terrace City, for allowing our organization to host our outreach at Ricard Rollis Community Park, and helping those in the community. Thank you Kathy L Williams, Braxton E.8.a Packet Pg. 146 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) © 2022 Digital Map Products. All rights reserved. 78 feet EVENT AREA E.8.a Packet Pg. 147 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) . . . ·-. I .. :· . . . . !" • . . . :· . . . . :-.. . . :·.· . .. . . . . .. : . .. . . . .. • . .. : .. l . . . . DE BERRY ST . .............. . ·.·: . .-::: ..... ·::.::.·.· ..... ·.: .. ·.· ..... · ... · ......... . . . . .. . •, ..... . .. . . . . . . . . . . .. . . . . ·:.·: .. ·.·.·:.·::.·.·:.·: ............ . . . . . . . . . . .. . • ............ : ............... . . . .. . . .. . . .. . . . . . . . . .. . . .. . . · ......................... . . . . . . ... . . .. . . . . . . . . . . . . . . . .. . . . .. .. . ..... .. . :. .... •' ............ . .. . . .. . . . . .. . .. . . . . .. . . . . . . . . . " .................................. ·;. .... . .. • • • • • .. • .. • • .. • .. J ..... . . .. . . . .. . .. . . .. . .. . . .. . . . . .. . .. . . .. .. . . . . .. . . . . .. E.8.a Packet Pg. 148 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) E.8.a Packet Pg. 149 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH45201 Date: SICK N TIRED SOBRIETY AND TRANSFORMATION RECOVERY HOME CIO KATHY BRAXTON 608 AGUA MANSARD COLTON, CA 92324 Dear Applicant : DEPARTMENT OF THE TREASURY Employer Identification Number: 47-4358525 DI-IN: 17053181318015 Contact Person: PETERAORLETI 31436 Contact Telephone Nwnber : (877) 829-5500 Accounting Period Ending ; December31 Public Charity Status : 170 (b) (1) (A) (vs) Fonn 990/990-EZ/990-N Required: Yes Effective Date of Exemption : December 3, 2015 Contribution Deductibility : Yes Addendum Applies : No we' re pleased to tell you we determined you! re exempt from federal income tax under Internal Revenue Code {IRC) Section 501 ( c) (3). Donors can deduct contributions they make to you under IRC Section 170. You' re also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organiz.ations exempt under IRC Section 501 (c) (3) are further classified as either public charities or private foundations. We detennined you 're a public charity under the IRC Section listed at the top of this letter. Ifwe indicated at the top of this letter that you 're required to file Fonn 990/990-EZ/990-N, our records show you' re required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Fonn 990 -N, the e-Postcard) -'If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. Ifwe indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important infonnation about your responsibilities as a tax-exempt organization, go to www. i rs . gov/ charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501 (c) (3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 E.8.a Packet Pg. 150 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) CERTIFICATE OF COMPLETION IS AWARDED TO KATHY LAVERN WILLIAMS BRAXTON FOR SUCCESSFUL COMPLETION OF THE California Food Handler Training Certificate Program THIS COURSE SUCCESSFULLY MEETS THE REQUIREMENTS FOR THE CALIFORNIA FOOD HANDLER CARD ANSI National Accredilatlon Board ·-.----·· ACCREDITED ••• CERTIFICATE ISSUER CEO 123PAlml81foodSalaty.mm 800-676-3121 E.8.a Packet Pg. 151 At t a c h m e n t : S E 2 2 - 1 3 _ A p p l i c a t i o n P a c k a g e ( S p e c i a l E v e n t A p p l i c a t i o n - C h r i s t m a s T o y G i v e a w a y ) AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: Approval of the October-2022 Check Register in the Amount of $1,138,490.93 PRESENTED BY: Christine Clayton, Finance Manager RECOMMENDATION: Approve the Check Register No. 10312022 in the amount of $1,138,490.93 as submitted, for the month ending October 31, 2022. 2030 VISION STATEMENT: This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations and operational costs. BACKGROUND: The check register for the month of October-2022 has been prepared in accordance with Government Code §37202 and is hereby submitted for City Council’s approval. The check register lists all vendor payments for the respective month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. The check registers list all payments made to vendors and employee reimbursements during the month of October-2022. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. DISCUSSION: CHECK REGISTER A total of $1,138,490.93 in accounts payable checks and/or wires were issued during the period for services, reimbursements, supplies and contracts and are detailed in the individual monthly register. Below is a table that lists payments larger than $10,000 for the month of October-2022. E.9 Packet Pg. 152 Payments larger than $10,000: Check No. Payee Description Amount 79453 LILBURN CORPORATION AUG-SEP PROFESSIONAL SVCS FOR BARTON ROAD STREETSCAPE PLAN $16,151.25 79460 SB COUNTY SHERIFF APR-JUN 2022 Q4 GAS & VEHICLE MAINT, AND SHERIFF OT $61,556.93 79482 HARDY & HARPER INC PAVEMENT REHAB: BARTON RD, MT VERNON AND VAN BUREN $569,480.81 79500 ARROWHEAD CREDIT UNION SEP-OCT 2022 VISA CHARGES $19,075.38 79513 LILBURN CORPORATION AUG-SEP PROFESSIONAL SVCS FOR GATEWAY SPECIFIC PLAN $18,487.50 79522 SB COUNTY SHERIFF OCT 2022 LAW ENFORCEMENT SVC $192,166.00 79532 ALESHIRE & WYNDER LLP SEP 2022 LEGAL SERVICES $18,550.76 79536 GOODMAN & ASSOCIATES CIP PLANS, SPECS & ESTIMATES, AND FIELD SURVEY $41,000.00 79543 RIVERSIDE HIGHLAND WATER AUG & SEP WATER USAGE $16,692.82 79549 WILLDAN AUG CIP INSPECTION, AUG ENGINEERING AND SEP CITY ENGINEERING SVCS $24,003.22 27790764 SO CAL EDISON SEP 2022 ENERGY USAGE $18,779.79 TOTAL PAYMENTS LARGER THAN $10,000 $995,944.46 PAYROLL Payroll costs for the month: Pay Per. Period Start Period End Pay Date Amount OCT-22 7 From 09/17/2022 to 09/30/2022 10/06/2022 $51,392.22 8 From 10/01/2022 to 10/14/2022 10/20/2022 $52,475.87 $103,868.09 FISCAL IMPACT: All disbursements (including payroll) were made in accordance with the Approved Budget for Fiscal Year 2022-23 in the amount of: Description Amount OCT-22 Check Register $1,138,490.93 E.9 Packet Pg. 153 Payroll $103,868.09 $1,242,359.02 ATTACHMENTS: • FY2022-23 Check Register Account Index (PDF) • october check register (PDF) APPROVALS: Christine Clayton Completed 11/18/2022 11:03 AM Finance Completed 11/18/2022 11:03 AM City Manager Completed 11/21/2022 10:33 AM City Council Pending 12/13/2022 6:00 PM E.9 Packet Pg. 154 CITY OF GRAND TERRACE FY2022-23 GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD GRAND TERRACE, CA 92313 CHECK REGISTER Account Index Darcy McNaboe, Mayor Doug Wilson, Mayor Pro Tem Sylvia Robles, Council Member Bill Hussey, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm. E.9.a Packet Pg. 155 At t a c h m e n t : F Y 2 0 2 2 - 2 3 C h e c k R e g i s t e r A c c o u n t I n d e x ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f Fund No.Fund Name Dept No.Department Cost Center Acct No.General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES 10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME 11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS 12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI 13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING 19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS 22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES 32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT 36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT 45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES 46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES 47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE 48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING 49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES 50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS 52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS 61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES 62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING 63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS 64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE 65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES 66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE 67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION 68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM. 69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS 70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT 73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS 74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS 75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT 76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER 77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES 90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION 95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT City of Grand Terrace Check Register Index E.9.a Packet Pg. 156 At t a c h m e n t : F Y 2 0 2 2 - 2 3 C h e c k R e g i s t e r A c c o u n t I n d e x ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f CITY OF GRAND TERRACE FY2022-23 GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD GRAND TERRACE, CA 92313 MONTHLY CHECK REGISTER For the Period Ending October 31, 2022 Darcy McNaboe, Mayor Bill Hussey, Mayor Pro Tem Sylvia Robles, Council Member Doug Wilson, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm. E.9.b Packet Pg. 157 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # PERMIT APPLICATION REFUND 10/01/2022 1PM-5PM (3) YARD SALE SIGNS PROCESSING FEES (5) YARD SALE SIGNS Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 79447 10/06/2022 AMERICAN FIDELITY ASSURANCE CO 6062900 OCT 2022 EMP PAID FLEX SPEND/DEP CARE 10/04/2022 B 23-250-10-00 83.32 83.32 83.32 79448 10/06/2022 CHURCH CHRIST THE REDEEMER CATHOLIC10032022 COMMUNITY BENEFIT AWARD - 10/03/2022 E 61-461-200-000-000 310.00 310.00 310.00 79449 10/06/2022 TIFFANEE COFER 10042022 REFUND PARK DEPOSIT FOR RR PARK 10/04/2022 B 23-515-22-00 50.00 50.00 50.00 79450 10/06/2022 STEPHEN DUARTE 10042022 REFUND YARD SALE SIGN DEPOSIT FOR 10/04/2022 B 23-515-22-00 30.00 30.00 30.00 79451 10/06/2022 HDL SOFTWARE LLC SIN021552 AUG 2022 BUSINESS LICENSE 08/31/2022 E 10-140-250-000-000 165.00 165.00 165.00 79452 10/06/2022 VIVIAN HERNANDEZ 10042022 REFUND YARD SALE SIGN DEPOSIT FOR 10/04/2022 B 23-515-22-00 50.00 50.00 50.00 E.9.b Packet Pg. 158 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total SERVICES FOR BRSP (1) YARD SALE SIGN (1) YARD SALE SIGN 79453 10/06/2022 LILBURN CORPORATION 22-0940 AUG 15TH - SEP 11TH 2022 PROFESSIONAL 09/15/2022 B 23-515-33-00 16,151.25 16,151.25 16,151.25 79454 10/06/2022 LINDA LORA 10042022 REFUND YARD SALE SIGN DEPOSIT FOR 10/04/2022 B 23-515-22-00 10.00 10.00 10.00 79455 10/06/2022 LYNCH SIGN CO 17445 SIGNAGE FOR CITY HALL LOBBY 09/28/2022 E 10-120-210-000-000 180.49 180.49 180.49 79456 10/06/2022 VALERIE MYERS 10042022 REFUND YARD SALE SIGN DEPOSIT FOR 10/04/2022 B 23-515-22-00 10.00 10.00 10.00 79457 10/06/2022 PAY PLUS SOLUTIONS INC 29344 OCT 2022 CALPERS INSIGHT E-TOOLS PAY 10/01/2022 E 10-140-255-000-000 515.81 515.81 515.81 79458 10/06/2022 QUADIENT LEASING USA INC N9608741 AUG-NOV22 POSTAGE METER LEASE 10/01/2022 E 10-190-211-000-000 785.90 785.90 785.90 79459 10/06/2022 SYLVIA ROBLES AUG2022 SR MED REIMBAUG 2022 SR MEDICARE REIMBURSEMENT 10/03/2022 E 10-110-142-000-000 170.10 170.10 170.10 E.9.b Packet Pg. 159 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total GT PARADE 21865 QUALITY OF LIFE CITY HALL & SENIOR CENTER 79460 10/06/2022 SB COUNTY SHERIFF 21864 FY2021-22 Q4 SHERIFF OVERTIME 08/01/2022 E 10-410-250-000-000 29,902.95 29,902.95 21863 FY2021-22 Q4 GAS & VEHICLE MAINTENANCE & SHERIFF OVERTIME08/16/2022 E 10-410-220-000-000 20,193.35 E 10-410-250-000-000 8,586.28 28,779.63 21866 FY2021-22 Q4 SHERIFF OVERTIME - 08/01/2022 E 10-410-250-000-000 1,666.15 1,666.15 FY2021-22 Q4 SHERIFF OVERTIME - 08/01/2022 E 10-410-250-000-000 1,208.20 1,208.20 61,556.93 79461 10/06/2022 SITEONE LANDSCAPE SUPPLY 123868827-001 IRRIGATION SUPPLIES FOR PARKS 09/28/2022 E 10-450-245-000-000 10.76 10.76 10.76 79462 10/06/2022 SPARKLETTS 9637116 100122 SEP2022 BOTTLED WATER SERVICES FOR 10/01/2022 E 10-190-238-000-000 172.85 E 10-805-238-000-000 65.20 238.05 238.05 79463 10/06/2022 TIME WARNER CABLE 0228510092522 CITY HALL INTERNET - SEP-OCT 22 09/25/2022 E 10-190-238-000-000 603.16 603.16 0153825092322 SR CENTER INTERNET - HSD3 - SEP-OCT 2022 09/23/2022 E 10-805-238-000-000 99.99 99.99 703.15 E.9.b Packet Pg. 160 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total (5) YARD SALE SIGNS MAINTENANCE FEE (5) YARD SALE SIGNS MONITORING (10/14/22-01/13/23) DEPOSIT 10/08/2022 2PM-5PM 79464 10/06/2022 DONNA TOTH 10042022 REFUND YARD SALE SIGN DEPOSIT FOR 10/04/2022 B 23-515-22-00 50.00 50.00 50.00 79465 10/06/2022 UNDERGROUND SERVICE ALERT 920220314 OCT 2022 MONTHLY DATABASE 10/01/2022 E 16-900-220-000-000 71.25 71.25 71.25 79466 10/06/2022 VIRGINIA ZARAGOZA 10042022 REFUND YARD SALE SIGN DEPOSIT FOR 10/04/2022 B 23-515-22-00 50.00 50.00 50.00 79467 10/13/2022 ADT SECURITY SERVICES 946647438 2ND QTR2ND QUARTER SENIOR CENTER SECURITY 09/27/2022 E 10-805-245-000-000 160.83 160.83 160.83 79468 10/13/2022 JANINE AGUILAR 10112022 REFUND VETERANS PARK RESERVATION 10/11/2022 B 23-515-22-00 50.00 50.00 50.00 79469 10/13/2022 ALLIANT INSURANCE SERVICES 2099327 INSURANCE FOR 2022 GT COUNTRY FAIR 10/04/2022 E 10-120-220-000-000 499.00 499.00 499.00 E.9.b Packet Pg. 161 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total SERVICES COUNCIL & PLANNING COMM CITY COUNCIL NO. 1 CITY COUNCIL NO. 2 38191 BUILDING CODE UPDATE 79470 10/13/2022 ANIMAL EMERGENCY CLINIC 198597 SEP 2022 EMERGENCY VETERINARY 09/28/2022 E 10-185-250-000-000 100.00 100.00 100.00 79471 10/13/2022 AT AND T OCT2022 AT&T OCT2022 AT&T 10/01/2022 E 10-190-235-000-000 1,728.51 E 10-450-235-000-000 266.88 E 10-805-235-000-000 495.97 E 10-808-235-000-000 524.30 3,015.66 3,015.66 79472 10/13/2022 BENSON PRODUCTIONS 1589 SEP 2022 - AUDIO/VISUAL SVCS FOR CITY 10/06/2022 E 67-380-250-000-000 935.00 935.00 935.00 79473 10/13/2022 CITY NEWSPAPER GROUP 38288 GT 10.13.22 NOTICE OF PUBLIC HEARING BY 10/10/2022 B 23-510-77-00 235.69 235.69 38289 GT 10.13.22 NOTICE OF PUBLIC HEARING BY 10/10/2022 E 10-370-230-000-000 216.27 216.27 GT 10.06.22 NOTICE OF PUBLIC HEARING FOR 10/04/2022 E 10-172-230-000-000 148.93 148.93 600.89 E.9.b Packet Pg. 162 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total AND EDUCATION DRINKING FOUNTAIN CJPIA MANAGEMENT ACADEMY EXPENSES 79474 10/13/2022 COLTON PUBLIC UTILITIES MAY-JUL22 GT SEWERMAY-JUL 2022 GT SEWER COMM 10/04/2022 E 10-190-238-000-000 600.59 600.59 600.59 79475 10/13/2022 COUNTY OF RIVERSIDE AN0000002557 AUG 2022 ANIMAL SHELTERING SERVICES 09/20/2022 E 10-185-255-000-000 2,368.92 2,368.92 2,368.92 79476 10/13/2022 DESMOND AND LOUIS INC 13515 TOT BALLOT MEASURE VOTER OUTREACH 10/07/2022 E 10-120-250-000-000 5,025.00 5,025.00 5,025.00 79477 10/13/2022 EYEMED FIDELITY SECURITY LIFE 165459725 OCT 2022 EMPLOYEE PAID VISION INSURANCE 09/21/2022 B 10-022-71-00 82.26 82.26 82.26 79478 10/13/2022 FRUIT GROWERS SUPPLY 92337108 PVC UNION AND COUPLER FOR PARK 10/04/2022 E 10-450-245-000-000 20.00 20.00 20.00 79479 10/13/2022 MICHELLE FUENTES 10122022 REIMBURSE MICHELLE FUENTES FOR 2022 10/12/2022 E 10-120-270-000-000 1,180.19 1,180.19 1,180.19 E.9.b Packet Pg. 163 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 9305678 ROLLINS PARK ROLLINS PARK 79480 10/13/2022 GOPHER PATROL 8811641 MAR 2022 GOPHER CONTROL AT PICO PARK 03/07/2022 E 10-450-245-000-000 400.00 400.00 MAY 2022 GOPHER CONTROL AT PICO PARK 05/19/2022 E 10-450-245-000-000 400.00 400.00 9426913 JUN 2022 GOPHER CONTROL AT PICO PARK 06/08/2022 E 10-450-245-000-000 400.00 400.00 9723627 JUL 2022 GOPHER CONTROL AT PICO PARK 07/01/2022 E 10-450-245-000-000 400.00 400.00 9815586 AUG 2022 GOPHER CONTROL AT PICO PARK 08/03/2022 E 10-450-245-000-000 400.00 400.00 8345763 FEB 2022 GOPHER CONTROL AT DOG PARK 02/21/2022 E 10-450-245-000-000 225.00 225.00 9723630 JUL 2022 GOPHER CONTROL AT DOG PARK 07/21/2022 E 10-450-245-000-000 225.00 225.00 9815589 AUG 2022 GOPHER CONTROL AT DOG PARK 08/11/2022 E 10-450-245-000-000 225.00 225.00 8345762 FEB 2022 GOPHER CONTROL AT RICHARD 02/21/2022 E 10-450-245-000-000 88.50 88.50 8811643 MAR 2022 GOPHER CONTROL AT RICHARD 03/25/2022 E 10-450-245-000-000 88.50 88.50 E.9.b Packet Pg. 164 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total ROLLINS PARK ROLLINS PARK ROLLINS PARK (4) YARD SALE SIGNS MT VERNON AVE, VAN BUREN (3) YARD SALE SIGNS L. HOLTZEN 9229752 APR 2022 GOPHER CONTROL AT RICHARD 04/23/2022 E 10-450-245-000-000 88.50 88.50 9723629 JUL 2022 GOPHER CONTROL AT RICHARD 07/19/2022 E 10-450-245-000-000 88.50 88.50 9815588 AUG 2022 GOPHER CONTROL AT RICHARD 08/17/2022 E 10-450-245-000-000 88.50 88.50 3,117.50 79481 10/13/2022 CODY GUDEHUS 10112022 REFUND YARD SALE SIGN DEPOSIT FOR 10/11/2022 B 23-515-22-00 40.00 40.00 40.00 79482 10/13/2022 HARDY AND HARPER INC 48748 PAVEMENT REHABILITATION: BARTON RD, 08/31/2022 E 46-900-321-000-000 569,480.81 569,480.81 569,480.81 79483 10/13/2022 BRANDEN HODGES 10112022 REFUND YARD SALE SIGN DEPOSIT FOR 10/11/2022 B 23-515-22-00 30.00 30.00 30.00 79484 10/13/2022 LEILA HOLTZEN 100722 MILEREIM-LHSEP 2022 MILEAGE REIMBURSEMENT FOR 10/07/2022 E 10-185-272-000-000 54.41 54.41 54.41 E.9.b Packet Pg. 165 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total FOR CITY HALL AND NOZZLE FOR CITY HALL SURFACE CLEANER FOR CITY HALL SPECIFIC PLAN SPECIFIC PLAN 79485 10/13/2022 HOME DEPOT CREDIT SERVICE 5713091 LIGHTS, BOXES, GFCI, AND TAPE MEASURE 09/09/2022 E 10-195-245-000-000 301.73 301.73 3614157 RAID, MULTITOOL, OSCILLATING BLADE SET, 09/01/2022 E 10-195-245-000-000 170.47 170.47 271051 REMOTES FOR MAINTENANCE, CEMENT, 09/14/2022 E 10-195-245-000-000 169.08 169.08 641.28 79486 10/13/2022 WILLIAM HUSSEY OCT2022 BH HLTH REIMOCT 2022 BH HEALTH REIMBURSEMENT 10/10/2022 E 10-110-142-000-000 282.15 282.15 282.15 79487 10/13/2022 INLAND BUSINESS FORMS 34311 POSTERS - LIGHT UP GRAND TERRACE 12/02/2021 E 10-120-220-000-000 181.24 181.24 34324 BUSINESS CARDS FOR ANA MARTIN 12/15/2021 E 10-172-210-000-000 60.98 60.98 242.22 79488 10/13/2022 INTERWEST CONSULTING GROUP 79027 PROFESSIONAL SERVICES FOR GATEWAY 06/13/2022 B 23-505-28-00 3,290.00 3,290.00 81610 PROFESSIONAL SERVICES FOR GATEWAY 09/21/2022 B 23-505-28-00 825.00 825.00 E.9.b Packet Pg. 166 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total INTERCHANGE RIGHT OF WAY DEEDS DEPOSIT AND FEES CENTER AND PARKS RENTAL 79028 PROFESSIONAL SERVICES FOR BARTON RD 06/13/2022 B 23-505-28-00 585.00 585.00 4,700.00 79489 10/13/2022 DON KIRTLEY 10112022 REFUND RICHARD ROLLINS RESERVATION 10/11/2022 B 23-515-22-00 135.00 135.00 135.00 79490 10/13/2022 MIDAMERICA ADMIN RETIREMENT PAYDATE 09222022 ARSPAYDATE 09222022 ARS RETIREMENT 09/22/2022 B 10-022-68-00 223.88 223.88 PAYDATE 10062022 ARSPAYDATE 10062022 ARS RETIREMENT 10/06/2022 B 10-022-68-00 210.19 210.19 434.07 79491 10/13/2022 MORAN JANITORIAL SERVICES LLC 2102 SEP 2022 JANITORIAL SERVICES FOR CIVIC 10/06/2022 E 10-195-245-000-000 1,304.00 E 10-450-245-000-000 1,325.00 2,629.00 2,629.00 79492 10/13/2022 SCA OF CA LLC 104147CS SEP 2022 STREET SWEEPING SERVICES 09/30/2022 E 16-900-254-000-000 4,542.00 4,542.00 4,542.00 79493 10/13/2022 SPARKLETTS 16179154 092422 OCT2022 WATER FILTRATION SYSTEM 09/24/2022 E 10-190-238-000-000 97.83 97.83 97.83 E.9.b Packet Pg. 167 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total OCT-NOV 2022 (5) YARD SALE SIGNS 79494 10/13/2022 TIME WARNER CABLE 0262246100322 RICHARD ROLLINS PARK INTERNET - 10/03/2022 E 10-450-238-000-000 319.98 319.98 319.98 79495 10/13/2022 VERIZON WIRELESS 9916607198 ALPR CARD LINE CHARGES AUG-SEP 2022 09/23/2022 E 10-190-235-000-000 190.05 190.05 190.05 79496 10/13/2022 ANTHONY WILKINS 10112022 REFUND YARD SALE SIGN DEPOSIT FOR 10/11/2022 B 23-515-22-00 50.00 50.00 50.00 79497 10/20/2022 A STORAGE PLACE 11/01/2022 - B3334NOVEMBER RENT FOR UNIT B3334 10/17/2022 E 10-140-241-000-000 362.00 362.00 11/01/2022 - B15 NOVEMBER RENT FOR UNIT B15 10/17/2022 E 10-140-241-000-000 174.00 174.00 536.00 79498 10/20/2022 ALESHIRE AND WYNDER LLP 70709 AUG 2022 LEGAL SERVICES - PERSONNEL 09/23/2022 E 10-160-250-100-000 611.00 611.00 611.00 79499 10/20/2022 ANIMAL EMERGENCY CLINIC 199442 OCT 2022 EMERGENCY VETERINARY SVCS 10/11/2022 E 10-185-250-000-000 80.00 80.00 80.00 E.9.b Packet Pg. 168 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total MEASURE 79500 10/20/2022 ARROWHEAD CREDIT UNION SEP2022 VISA SEP-OCT 2022 VISA CHARGES 10/02/2022 E 10-110-210-000-000 OFFICE SUPPLIES 68.50 E 10-110-220-000-000 MTRLS & SUPPLIES 58.17 E 10-110-270-000-000 CONFERENCE 2,233.36 E 10-120-210-000-000 OFFICE SUPPLIES 21.52 E 10-120-220-000-000 COUNTRY FAIR BANNERS 444.35 E 10-120-270-000-000 CONFERENCE 1,037.81 E 10-125-210-000-000 OFFICE SUPPLIES 101.91 E 10-125-270-000-000 CONFERENCE 393.75 E 10-140-210-000-000 OFFICE SUPPLIES 47.99 E 10-140-270-000-000 CONFERENCE 78.12 E 10-172-210-000-000 OFFICE SUPPLIES 82.95 E 10-172-265-000-000 MEMBERSHIP/DUES 121.00 E 10-172-270-000-000 CONFERENCE 87.44 E 10-175-210-000-000 OFFICE SUPPLIES 10.97 E 10-175-218-000-000 MTRLS & SUPPLIES 371.09 E 10-175-268-000-000 TRAINING 125.00 E 10-175-270-000-000 CONFERENCE 375.00 E 10-175-272-000-000 VEHICLE MAINT 6,212.70 E 10-185-268-000-000 TRAINING 666.63 E 10-190-220-000-000 MTRLS & SUPPLIES 333.61 E 10-190-235-000-000 PHONE SYSTEM SVC 980.24 E 10-190-246-000-000 MTRLS & SUPPLES 155.03 E 10-195-245-000-000 CITY HALL MAINT 395.59 E 10-380-249-000-000 MTRLS & SUPPLIES 103.47 E 10-450-245-000-000 MTRLS & SUPPLIES 591.08 E 10-631-255-000-000 MTRLS & SUPPLIES 187.49 E 67-125-250-000-000 4K SWITCH 3,790.61 19,075.38 19,075.38 79501 10/20/2022 CITY NEWSPAPER GROUP 38192 GT 10.06.22 NOTICE OF OFFICERS AND 10/04/2022 E 10-125-230-000-000 291.38 291.38 291.38 E.9.b Packet Pg. 169 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total MAIN ST AND MICHIGAN ST PROCESSING - AUG 2022 PARKS, CIVIC CENTER, CANAL STRIP, ORIOLE TRACT 18070 JADEN 79502 10/20/2022 COUNTY OF RIVERSIDE AN0000002579 SEP 2022 ANIMAL SHELTERING SERVICES 10/17/2022 E 10-185-255-000-000 4,755.46 4,755.46 4,755.46 79503 10/20/2022 COUNTY OF RIVERSIDE TLMA ADM TL0000016508 AUG 2022 TRAFFIC SIGNAL MONITORING AT 10/13/2022 E 10-195-245-000-000 161.43 161.43 161.43 79504 10/20/2022 DATA TICKET INC 142011 GT CODE ENFORCEMENT CITATION 09/30/2022 E 10-185-255-000-000 124.02 124.02 142367 GT STREET SWEEPING INVOICE FOR AUG 2022 09/30/2022 E 10-140-255-000-000 45.75 45.75 169.77 79505 10/20/2022 EZ SUNNYDAY LANDSCAPE 3666 OCT 2022 LANDSCAPING SERVICES -10/18/2022 E 10-195-245-000-000 200.00 E 10-450-255-000-000 3,665.00 E 26-600-255-000-000 150.00 E 26-601-255-000-000 80.00 4,095.00 3665 OCT 2022 LANDSCAPING SERVICES - 10/18/2022 E 26-605-255-000-000 750.00 750.00 E.9.b Packet Pg. 170 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total ROW, PARKWAY, AND PALOMINO (2) YARD SALE SIGNS (3) YARD SALE SIGNS DEPOSIT 10/12/22 3PM-7PM CHARGE AND ART WORK 3664 OCT 2022 LANDSCAPING SERVICES - CANAL 10/18/2022 E 10-450-255-000-000 350.00 E 10-631-255-000-000 120.00 E 26-604-255-000-000 100.00 570.00 5,415.00 79506 10/20/2022 DIANA FONSECA 10192022 REFUND YARD SALE SIGN DEPOSIT FOR 10/19/2022 B 23-515-22-00 20.00 20.00 20.00 79507 10/20/2022 VIRGINIA GARCIA 10182022 REFUND YARD SALE SIGN DEPOSIT FOR 10/18/2022 B 23-515-22-00 30.00 30.00 30.00 79508 10/20/2022 WILLIAM HUSSEY 10172022 REFUND RICHARD ROLLINS RESERVATION 10/17/2022 B 23-515-22-00 50.00 50.00 50.00 79509 10/20/2022 INLAND BUSINESS FORMS 34774 250 RECOGNITION FOLDERS, INCLUDING DIE 10/03/2022 E 10-110-210-000-000 933.24 933.24 933.24 79510 10/20/2022 KRISTIN JAMES 10192022 MILE REIMMILEAGE REIMBURSEMENT FOR SEP-OCT 2022 10/19/2022 E 10-185-272-000-000 236.88 236.88 236.88 E.9.b Packet Pg. 171 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total (5) YARD SALE SIGNS SERVICES FOR GATEWAY SPECIFIC PLAN 10/3/2022 79511 10/20/2022 BRADLEY JOHNSON BAND GTCF 2022 LIVE BAND FOR 2022 GT COUNTRY FAIR 10/13/2022 E 10-120-220-000-000 800.00 800.00 800.00 79512 10/20/2022 GENE LAROCHELLE 10182022 REFUND YARD SALE SIGN DEPOSIT FOR 10/18/2022 B 23-515-22-00 50.00 50.00 50.00 79513 10/20/2022 LILBURN CORPORATION 22-1035 SEP 12TH - OCT 9TH 2022 PROFESSIONAL 10/13/2022 B 23-515-33-00 18,487.50 18,487.50 18,487.50 79514 10/20/2022 LINCOLN NATIONAL LIFE INSURANC LCLN NOV 2022 NOV 2022 LIFE/AD&D/DEP LIFE/WI/LTD 10/01/2022 B 10-022-66-00 754.44 E 10-120-142-000-000 35.27 E 10-125-142-000-000 23.93 E 10-140-142-000-000 28.58 E 10-172-142-000-000 17.36 E 10-175-142-000-000 21.97 E 10-185-142-000-000 32.21 E 10-370-142-000-000 12.38 E 10-450-142-000-000 13.00 E 16-175-142-000-000 8.90 948.04 948.04 79515 10/20/2022 OCCUPATIONAL HEALTH CENTERS CA 76876927 PRE-EMPL PHYSICAL: TABATHA BAREFIELD - 10/03/2022 E 10-190-224-000-000 175.50 175.50 175.50 E.9.b Packet Pg. 172 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total VARIOUS PARKS TO MANUFACTURE NOTARY STAMP WASTE SERVICES (1) YARD SALE SIGN 79516 10/20/2022 ON SITE COMPUTING 54002761 NOV 2022 IT SERVICES 10/01/2022 E 10-380-250-000-000 6,658.00 6,658.00 6,658.00 79517 10/20/2022 PARK WAREHOUSE LLC 15007645 OCT 2022 BIKE RACKS AND BENCHES FOR 10/19/2022 E 49-445-700-000-000 8,236.05 8,236.05 8,236.05 79518 10/20/2022 LANITA PEREZ 10132022 REIMBURSE FOR MAILING CERTIFIED LETTER 10/13/2022 E 10-125-210-000-000 8.17 8.17 8.17 79519 10/20/2022 KELTON RHOADS 10172022 REFUND DEPOSIT FOR (5) YARD SALE SIGNS 10/17/2022 B 23-515-22-00 50.00 50.00 50.00 79520 10/20/2022 SAN BERNARDINO COUNTY FIRE DEP GT223CC OCT-DEC 22 HOUSEHOLD HAZARDOUS 10/01/2022 E 10-187-258-000-000 4,935.01 4,935.01 4,935.01 79521 10/20/2022 SHELLY SANDOVAL 10182022 REFUND YARD SALE SIGN DEPOSIT FOR 10/18/2022 B 23-515-22-00 10.00 10.00 10.00 E.9.b Packet Pg. 173 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total ROLLINS PARK 10/8/2022 2PM-6PM MAINTENANCE MAINTENANCE MEMBERSHIP DUES 79522 10/20/2022 SB COUNTY SHERIFF 22068 OCT 2022 LAW ENFORCEMENT SERVICES 10/04/2022 E 10-410-255-000-000 5,441.67 E 10-410-256-000-000 173,391.00 E 14-411-256-000-000 13,333.33 192,166.00 192,166.00 79523 10/20/2022 MAX SICAJAN 10172022 REFUND PARK DEPOSIT FOR RICHARD 10/17/2022 B 23-515-22-00 50.00 50.00 50.00 79524 10/20/2022 SITEONE LANDSCAPE SUPPLY 124507793-001 PVC UNIONS FOR FREEDOM PARK 10/18/2022 E 10-450-245-000-000 114.20 114.20 114.20 79525 10/20/2022 ST FRANCIS ELECTRIC 22147706 SEP 2022 RESPONSE TRAFFIC SIGNAL 09/30/2022 E 16-510-255-000-000 2,027.26 2,027.26 22147705 SEP 2022 ROUTINE TRAFFIC SIGNAL 09/30/2022 E 16-510-255-000-000 557.55 557.55 2,584.81 79526 10/20/2022 TEAMSTERS LOCAL 1932 015 NOVEMBER 2022 EMPLOYEE PAID 10/15/2022 B 10-022-72-00 434.86 434.86 434.86 E.9.b Packet Pg. 174 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total CIVIC CENTER CENTER OCT-NOV 2022 USING ARPA FUND SENIOR CENTER 9/24/22 10AM-4PM 79527 10/20/2022 TERMINIX 425711091 OCT 2022 PEST CONTROL SVCS FOR 10/07/2022 E 10-195-245-000-000 100.00 100.00 425711104 OCT 2022 PEST CONTROL SVCS FOR SENIOR 10/07/2022 E 10-805-245-000-000 100.00 100.00 200.00 79528 10/20/2022 TIME WARNER CABLE 0007245100722 SR CTR CABLE INTERNET BLDG 3 - 10/07/2022 E 10-805-238-000-000 285.74 285.74 285.74 79529 10/20/2022 TRAFFIC MANAGEMENT PRODUCTS 915574 OCT 2022 STREET SIGN REPLACEMENTS 10/10/2022 E 94-175-229-000-000 5,291.17 5,291.17 5,291.17 79530 10/20/2022 ZANE VILLARS 10172022 PARTIAL REFUND RESERVATION DEPOSIT GT 10/17/2022 B 23-515-22-00 54.08 54.08 54.08 79531 10/20/2022 WILLDAN 002-27450 SEP 2022 PLAN CHECK/ INSPECTION SVCS 10/04/2022 E 10-172-250-100-000 390.00 390.00 390.00 E.9.b Packet Pg. 175 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total REAL PROPERTY 71387 DAYS LLC ENGINEERING CHECK FEES 79532 10/27/2022 ALESHIRE AND WYNDER LLP 71386 SEP 2022 LEGAL SERVICES - LITIGATION 10/26/2022 E 10-160-250-100-000 8,251.50 8,251.50 71390 SEP 2022 LEGAL SERVICES - CITY 10/26/2022 E 10-160-250-000-000 3,429.00 3,429.00 71385 SEP 2022 LEGAL SERVICES - GENERAL 10/26/2022 E 10-160-250-000-000 2,852.50 2,852.50 SEP 2022 LEGAL SERVICES - PLANNING 10/26/2022 E 10-160-250-000-000 2,485.00 2,485.00 71391 SEP 2022 LEGAL SERVICES - SUNNY 10/26/2022 B 10-015-61-00 935.26 935.26 71389 SEP 2022 LEGAL SERVICES - FINANCE 10/26/2022 E 10-160-250-000-000 352.50 352.50 71388 SEP 2022 LEGAL SERVICES - PW -10/26/2022 E 10-160-250-000-000 245.00 245.00 18,550.76 79533 10/27/2022 BRIGHT PLANET SOLAR 10202022 REFUND DUPLICATE PERMIT/PLAN 10/20/2022 R 10-410-01 55.00 R 10-410-06 109.50 R 10-410-07 127.00 B 23-200-23-00 1.00 292.50 292.50 E.9.b Packet Pg. 176 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total INSURANCE TRACKING SURVEY DEVELOPING DRAINAGE SOLUTIONS (1) YARD SALE SIGN 79534 10/27/2022 DENTAL HEALTH SERVICES 2258034 NOV 2022 EMPLOYEE PAID DENTAL 10/16/2022 B 10-022-70-00 361.25 361.25 361.25 79535 10/27/2022 DESMOND AND LOUIS INC 13518 OCT 2022 TOT BALLOT MEASURE VOTER 10/25/2022 E 10-120-250-000-000 5,000.00 5,000.00 5,000.00 79536 10/27/2022 GOODMAN AND ASSOCIATES 5716 SEP 2022 CIP PLANS, SPECS, & ESTIMATES 10/17/2022 E 94-175-257-000-000 39,000.00 39,000.00 5710 SEP 2022 FIELD SURVEY TO ASSIST IN 09/19/2022 E 94-175-257-000-000 2,000.00 2,000.00 41,000.00 79537 10/27/2022 HDL COREN CONE SIN022240 OCT-DEC 2022 PROPERTY TAX SERVICES 10/24/2022 E 10-140-250-000-000 2,381.46 2,381.46 2,381.46 79538 10/27/2022 HOSE MAN INC 6241274-0001-06 PVC HOSE FOR FITNESS PARK 10/13/2022 E 10-450-245-000-000 19.61 19.61 19.61 79539 10/27/2022 LORRIE KOAHOU 10262022 REFUND YARD SALE SIGN DEPOSIT FOR 10/26/2022 B 23-515-22-00 10.00 10.00 10.00 E.9.b Packet Pg. 177 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total SERVICES WATER CO 79540 10/27/2022 KONICA MINOLTA BUS. SOLUTIONS 9008921999 09/15/22-10/14/22 CITYWIDE PHOTOCOPIER 10/17/2022 E 10-190-212-000-000 259.52 259.52 259.52 79541 10/27/2022 ODP BUSINESS SOLUTIONS LLC 271708658001 FY2022-23 OFFICE SUPPLIES 10/11/2022 E 10-190-210-000-000 575.56 575.56 271705663001 FY2022-23 OFFICE SUPPLIES 10/11/2022 E 10-190-210-000-000 516.97 516.97 1,092.53 79542 10/27/2022 OTIS ELEVATOR COMPANY SAU17410001 FY2022-23 ELEVATOR 5-YEAR LOAD TEST 10/12/2022 E 10-195-246-000-000 2,500.00 2,500.00 2,500.00 79543 10/27/2022 RIVERSIDE HIGHLAND WATER CO AUG-SEP 2022 RHWC08/01/2022-09/30/2022 RIVERSIDE HIGHLAND 10/18/2022 B 10-015-60-00 69.20 E 10-175-238-000-000 657.89 E 10-190-238-000-000 1,535.79 E 10-450-238-000-000 10,210.31 E 10-805-238-000-000 2,799.16 E 26-600-239-000-000 893.60 E 26-601-239-000-000 219.53 E 26-605-238-000-000 307.34 16,692.82 16,692.82 79544 10/27/2022 SYLVIA ROBLES OCT2022 SR MED REIMBOCT 2022 SR MEDICARE REIMBURSEMENT 10/26/2022 E 10-110-142-000-000 170.10 170.10 170.10 E.9.b Packet Pg. 178 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total INTERIM FINANCE DIRECTOR (5) YARD SALE SIGNS EMPIRE CONSTRUCTION 79545 10/27/2022 ROGERS ANDERSON MALODY SCOTT 71432 SEP 2022 PROFESSIONAL SERVICES FOR 09/30/2022 E 10-140-250-000-000 10,000.00 10,000.00 10,000.00 79546 10/27/2022 SCA OF CA LLC 103395CS JUNE 2022 STREET SWEEPING SERVICES 06/30/2022 E 16-900-254-000-000 4,542.00 4,542.00 4,542.00 79547 10/27/2022 ANA SMITH 10262022 REFUND YARD SALE SIGN DEPOSIT FOR 10/26/2022 B 23-515-22-00 50.00 50.00 50.00 79548 10/27/2022 USPS NEOPOST POSTAGE ON CALL 10272022 REPLENISH FUNDS FOR POSTAGE METER 10/27/2022 E 10-190-211-000-000 3,500.00 3,500.00 3,500.00 79549 10/27/2022 WILLDAN 00417700 AUG 2022 CIP INSPECTION SERVICES 09/19/2022 E 10-955-800-111-000 13,447.22 13,447.22 00336818 SEP 2022 INTERIM CITY ENGINEER SERVICES 10/12/2022 E 10-175-250-000-000 9,800.00 9,800.00 00417695 AUG 2022 ENGINEERING SERVICES FOR 09/19/2022 B 23-515-12-00 756.00 756.00 24,003.22 E.9.b Packet Pg. 179 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total DATE 10/06/2022 DATE 09/22/2022 DATE 10/20/2022 #1002217370 #1002227243 2800009 10/07/2022 SO CA GAS COMPANY SEP 2022 GAS SERVICESEP 2022 GAS SERVICE 10/07/2022 E 10-190-238-000-000 42.90 E 10-805-238-000-000 87.52 130.42 130.42 16902907 10/24/2022 PUBLIC EMPLOYEES RETIREMENT PAYDTE 10062022 PERSRETIREMENT CONTRIBUTIONS FOR PAY 10/06/2022 B 10-022-62-00 7,515.28 7,515.28 7,515.28 16902936 10/10/2022 PUBLIC EMPLOYEES RETIREMENT PAYDTE 09222022 PERSRETIREMENT CONTRIBUTIONS FOR PAY 09/22/2022 B 10-022-62-00 7,239.07 7,239.07 7,239.07 16934412 10/24/2022 PUBLIC EMPLOYEES RETIREMENT PAYDTE 10202022 PERSRETIREMENT CONTRIBUTIONS FOR PAY 10/20/2022 B 10-022-62-00 7,462.23 7,462.23 7,462.23 16966984 10/10/2022 CALPERS 457 PLAN PAYDATE 09222022 457EFT PAYMENT CALPERS ACH CONFIRM 09/22/2022 B 10-022-63-00 1,480.00 B 10-022-64-00 147.93 1,627.93 1,627.93 16976569 10/24/2022 CALPERS 457 PLAN PAYDATE 10062022 457EFT PAYMENT CALPERS ACH CONFIRM 10/06/2022 B 10-022-63-00 1,530.00 B 10-022-64-00 147.93 1,677.93 1,677.93 E.9.b Packet Pg. 180 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2022 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total #1002227539 16976660 10/24/2022 CALPERS 457 PLAN PAYDATE 10202022 457EFT PAYMENT CALPERS ACH CONFIRM 10/20/2022 B 10-022-63-00 1,680.00 B 10-022-64-00 147.93 1,827.93 1,827.93 27790764 10/07/2022 SO CA EDISON COMPANY SEP 2022 EDISONSEP 2022 ENERGY USAGE 10/01/2022 E 10-172-238-000-000 197.04 E 10-175-238-000-000 197.03 E 10-190-238-000-000 9,296.71 E 10-450-238-000-000 1,922.65 E 16-510-238-000-000 6,858.53 E 26-600-238-000-000 65.63 E 26-601-238-000-000 53.32 E 26-602-238-000-000 73.83 E 26-603-238-000-000 12.31 E 26-604-238-000-000 56.95 E 26-605-238-000-000 45.79 18,779.79 18,779.79 84204431 10/07/2022 WEX BANK 84204431 SEP-OCT 2022 VEHICLE FUEL CHEVRON 10/06/2022 E 10-172-272-000-000 90.00 E 10-175-272-000-000 2,588.06 E 10-185-272-000-000 250.29 2,928.35 2,928.35 E.9.b Packet Pg. 181 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) E.9.b Packet Pg. 182 At t a c h m e n t : o c t o b e r c h e c k r e g i s t e r ( O c t o b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 1 , 1 3 8 , 4 9 0 . 9 3 ) AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: City Hall Closure During the 2022 Holidays PRESENTED BY: Konrad Bolowich, City Manager RECOMMENDATION: Receive and file the report on the Closure of City Hall from Friday, December 23, 2022 through Monday, January 2, 2023 2030 VISION STATEMENT: This staff report supports Goal #1, "Ensuring Our Fiscal Viability" by temporarily reducing some operational costs, including utilities and janitorial services, in City Hall during the period of closure during the holidays. BACKGROUND: On April 14, 2015, City Council approved Resolution No. 2015-07 (Attachment I) delegating authority to the City Manager to set the City Hall closure schedule over the Christmas/New Year's holiday. The City's Statement of Benefits for employees provides for holidays over Christmas & New Year's as follows: 1. Christmas Eve; 2. Christmas Day; 3. New Year's Eve; and 4. New Year's Day; During the 2021 calendar year, Grand Terrace City Hall was closed for "the holidays", between Thursday, December 23, 2021, through Monday, January 3, 2022. DISCUSSION: Most City Halls do not experience a high level of traffic and public inquiries during the last two weeks of December. In recent years, it has been customary to close Grand Terrace City Hall during the week of Christmas and during the week between Christmas Eve and New Year's Day. In addition, City Council, will not meet on the fourth Tuesday of December. The holiday schedule for the remainder of the calendar year 2022 for all employees, is as follows: E.10 Packet Pg. 183 Friday, December 23, 2022, Christmas Eve (Recognized) Monday, December 26, 2022, Christmas Day (Recognized) Friday, December 30, 2022, New Year’s Eve (Recognized) Monday, January 2, 2023, New Year’s Day (Recognized) Therefore, City Hall will be closed beginning Friday, December 23, 2022, through Monday, January 2, 2023. Employees will have the option of taking/using all official City-paid holidays, their two (2) floating holidays and two (2) administrative days or vacation days to cover the seven (7) workdays City Hall will be closed. Employees will have the option of taking leave without pay or using their available administrative, vacation, or floating holiday leave should they so desire. Employers cannot make their employees take accrued leave. If we have employees that are unwilling to use their paid leave for those days City Hall is scheduled to close, we will accommodate them and allow them to work, and a supervisor will be present. The City will continue to have on-call services for maintenance and animal control during the holiday period. Street Sweeping services and ticketing will be suspended as of December 23, 2022, and will resume on January 5, 2023. The City will conduct scheduled inspections during the City Hall closure. FISCAL IMPACT: There is no fiscal impact on receiving and filing this report. ATTACHMENTS: • 2015-06 CC Reso - Grand Terrace - 2015 Statement of Benefits(PDF) APPROVALS: Konrad Bolowich Completed 11/28/2022 9:33 AM City Council Pending 12/13/2022 6:00 PM E.10 Packet Pg. 184 E.10.a Packet Pg. 185 At t a c h m e n t : 2 0 1 5 - 0 6 C C R e s o - G r a n d T e r r a c e - 2 0 1 5 S t a t e m e n t o f B e n e f i t s ( C i t y H a l l H o l i d a y C l o s u r e ) E.10.a Packet Pg. 186 At t a c h m e n t : 2 0 1 5 - 0 6 C C R e s o - G r a n d T e r r a c e - 2 0 1 5 S t a t e m e n t o f B e n e f i t s ( C i t y H a l l H o l i d a y C l o s u r e ) E.10.a Packet Pg. 187 At t a c h m e n t : 2 0 1 5 - 0 6 C C R e s o - G r a n d T e r r a c e - 2 0 1 5 S t a t e m e n t o f B e n e f i t s ( C i t y H a l l H o l i d a y C l o s u r e ) E.10.a Packet Pg. 188 At t a c h m e n t : 2 0 1 5 - 0 6 C C R e s o - G r a n d T e r r a c e - 2 0 1 5 S t a t e m e n t o f B e n e f i t s ( C i t y H a l l H o l i d a y C l o s u r e ) E.10.a Packet Pg. 189 At t a c h m e n t : 2 0 1 5 - 0 6 C C R e s o - G r a n d T e r r a c e - 2 0 1 5 S t a t e m e n t o f B e n e f i t s ( C i t y H a l l H o l i d a y C l o s u r e ) E.10.a Packet Pg. 190 At t a c h m e n t : 2 0 1 5 - 0 6 C C R e s o - G r a n d T e r r a c e - 2 0 1 5 S t a t e m e n t o f B e n e f i t s ( C i t y H a l l H o l i d a y C l o s u r e ) E.10.a Packet Pg. 191 At t a c h m e n t : 2 0 1 5 - 0 6 C C R e s o - G r a n d T e r r a c e - 2 0 1 5 S t a t e m e n t o f B e n e f i t s ( C i t y H a l l H o l i d a y C l o s u r e ) E.10.a Packet Pg. 192 At t a c h m e n t : 2 0 1 5 - 0 6 C C R e s o - G r a n d T e r r a c e - 2 0 1 5 S t a t e m e n t o f B e n e f i t s ( C i t y H a l l H o l i d a y C l o s u r e ) E.10.a Packet Pg. 193 At t a c h m e n t : 2 0 1 5 - 0 6 C C R e s o - G r a n d T e r r a c e - 2 0 1 5 S t a t e m e n t o f B e n e f i t s ( C i t y H a l l H o l i d a y C l o s u r e ) E.10.a Packet Pg. 194 At t a c h m e n t : 2 0 1 5 - 0 6 C C R e s o - G r a n d T e r r a c e - 2 0 1 5 S t a t e m e n t o f B e n e f i t s ( C i t y H a l l H o l i d a y C l o s u r e ) E.10.a Packet Pg. 195 At t a c h m e n t : 2 0 1 5 - 0 6 C C R e s o - G r a n d T e r r a c e - 2 0 1 5 S t a t e m e n t o f B e n e f i t s ( C i t y H a l l H o l i d a y C l o s u r e ) E.10.a Packet Pg. 196 At t a c h m e n t : 2 0 1 5 - 0 6 C C R e s o - G r a n d T e r r a c e - 2 0 1 5 S t a t e m e n t o f B e n e f i t s ( C i t y H a l l H o l i d a y C l o s u r e ) AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: Professional Services Agreement Between the City of Grand Terrace and Michael Baker International for Planning Consultant Services Related to a Proposed Light Manufacturing/Assembly Use (CUP 22-02, SA 22-08, MD 22-02, E 22-06) PRESENTED BY: Haide Aguirre, Senior Planner RECOMMENDATION: 1) Approve an Agreement with Michael Baker International in the amount of $390,820.00; and 2) Authorize the City Manager to Execute the Agreement, subject to City Attorney approval as to form. 2030 VISION STATEMENT: This item supports Goal #1, Ensure Our Fiscal Viability, by ensuring cost recovery for services as the costs will be borne by the project applicant. BACKGROUND: On July 22, 2022, the city received a formal application from Brad Lynds of Hines (“Applicant”) represented by Heather Duarte of EPD Solutions proposing the construction of a 170,672 square foot Light Manufacturing/Assembly building located on 8.63-acre lot. The site is identified as Assessor’s Parcel Numbers 1167-121-02, -03, - 04, and -07. The Project site is designated Light Industrial (LI) in the General Plan Land Use Map, and it is zoned Restricted Manufacturing (MR). The proposed Project will be a Light Manufacturing/Assembly facility which is permitted on the MR zoning; however, due to the unknown tenant, a CUP will be required to ensure compliance with the zoning and to restrict the number of trucks stored on site to a total of 18, restrict the number of trips generated by the use, and restrict the hours of operation. The site has existing buildings proposed to be demolished and the four parcels are proposed to be merged. The Project will require the following discretionary approvals from the city: a) Environmental Review, preparation of an Initial Study and/or Environmental Impact Report (to be determined), including Traffic Study (LOS). b) Conditional Use Permit will be required to prevent the use from increasing intensity or from being used in a manner inconsistent with the zoning. E.11 Packet Pg. 197 c) Site and Architectural Review for the construction of the proposed Light Manufacturing/Assembly building and proposed improvements, including but not limited to parking, landscape, perimeter fencing, trash enclosure, underground utilities, street improvements. d) Lot Merger to consolidate four (4) parcels into one lot. e) Note: Variances will not be supported on this Project because findings cannot be justified given the size of the lot and the topography. The project is subject to review under the California Environmental Quality Act and, accordingly, environmental documentation must be prepared. The city, as the lead agency, is responsible for the review of the adequacy of environmental documents and adoption. The consultant will be responsible for preparing the Environmental Analysis, assist with Notifications pursuant to Senate Bill 18, consultation with California Native America Tribes and Assembly Bill 52, Tribal Cultural Resources. The purpose of this item is to request approval of an agreement for Planning Consultant Services to assist staff with the preparation of the Environmental Analysis, and the review and process of the project. The consultant cost will be borne solely by the applicant. DISCUSSION: A Request for Proposals for Planning Consultant Services was sent to three (3) Planning Consulting Firms, including Michael Baker International, LSA, and MIG. The tasks include the preparation of the Environmental Analysis, Traffic Study (LOS), Planning Project Review for the Conditional Use Permit, Site and Architectural Review, and Lot Merger. The city received one (1) response from Michael Baker International. Michael Baker International is also one of the city’s on-call planning consultants and has outstanding experience and the capacity to perform the work while meeting the project’s deadlines. The Consultant provided two cost proposals anticipating two levels of Environmental Analysis: • Option 1 - Initial Study/Mitigated Negative Declaration in the amount of $254,084.00 • Option 2 - Full Environmental Impact Report in the amount of $390,820.00 Attached is a copy of the Proposal submitted by Michael Baker International. The proposed agreement is also attached with the Scope of Work and Cost, not to exceed $390,820.00. E.11 Packet Pg. 198 FISCAL IMPACT: There is no fiscal impact to the city. The Project applicant is responsible for consultant and staff’s administrative costs related to the agreement for these services. ATTACHMENTS: • Michael Baker Contract - 11.21.2022 (DOCX) • Michael Baker Proposal_9.23.2022 (PDF) • Consultant List - Planning Conultant Services (DOCX) APPROVALS: Haide Aguirre Completed 11/02/2022 12:12 PM Adrian Guerra Completed 12/06/2022 9:43 AM Finance Completed 11/02/2022 2:13 PM City Manager Completed 11/02/2022 1:13 PM City Council Pending 12/13/2022 6:00 PM E.11 Packet Pg. 199 01247.0001/514122.2 12/30/2021 AGREEMENT FOR CONTRACT SERVICES By and Between CITY OF GRAND TERRACE and MICHAEL BAKER INTERNATIONAL E.11.a Packet Pg. 200 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -2- AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY OF GRAND TERRACE AND MICHAEL BAKER INTERNATIONAL This “AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY OF GRAND TERRACE AND MICHAEL BAKER INTERNATIONAL” (herein “Agreement”) is made and entered into this __ day of December 2022 by and between the City of Grand Terrace, a California municipal corporation (“City”) and Michel Baker International (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.” RECITALS A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement. B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services. C. Pursuant to the City of Grand Terrace Municipal Code, City has authority to enter into and execute this Agreement. D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein. OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows: ARTICLE 1. SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest E.11.a Packet Pg. 201 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -3- professional standards” shall mean those standards of practice recognized by one or more first- class firms performing similar work under similar circumstances. 1.2 Consultant’s Proposal. The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. 1.4 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder. 1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer. 1.6 Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence. E.11.a Packet Pg. 202 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -4- 1.7 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. 1.8 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed. 1.9 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern. ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT. 2.1 Contract Sum. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Three Hundred Ninety Thousand, Eight Hundred and Twenty Dollars and No Cents ($390,820.00) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8. E.11.a Packet Pg. 203 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -5- 2.2 Method of Compensation. The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation. 2.3 Reimbursable Expenses. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings. 2.4 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law. 2.5 Waiver. Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. E.11.a Packet Pg. 204 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -6- ARTICLE 3. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively. 3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section. 3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). ARTICLE 4. COORDINATION OF WORK 4.1 Representatives and Personnel of Consultant. The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Martin Derus, President E.11.a Packet Pg. 205 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -7- (Name) (Title) Cheryl A. Tubbs, Vice President (Name) (Title) Frank Amendola, Treasurer (Name) (Title) It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. 4.2 Status of Consultant. Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights. 4.3 Contract Officer. The Contract Officer shall be Konrad Bolowich, City Manager or such person as may be designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. E.11.a Packet Pg. 206 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -8- 4.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. 4.5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City. ARTICLE 5. INSURANCE AND INDEMNIFICATION 5.1 Insurance Coverages. The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City: (a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by E.11.a Packet Pg. 207 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -9- or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement. (c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile. (d) Professional Liability. Professional liability insurance appropriate to the Consultant’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage. (e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”. 5.2 General Insurance Requirements. All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City. E.11.a Packet Pg. 208 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -10- All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice: CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER NAMED HEREIN. [to be initialed] ______________ Consultant Initials City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3. In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City. 5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in E.11.a Packet Pg. 209 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -11- connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith: (a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorney’s fees incurred in connection therewith; (b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorney’s fees. Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement. 5.4 Sufficiency of Insurer. Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant E.11.a Packet Pg. 210 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -12- agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager. ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION 6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act. 6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”), including any electronic documents and materials, prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City in a format of the City’s choice upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents E.11.a Packet Pg. 211 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -13- without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City. 6.4 Confidentiality and Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION 7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other E.11.a Packet Pg. 212 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -14- appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of San Bernardino, State of California. 7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement. 7.3 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein. 7.4 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. E.11.a Packet Pg. 213 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -15- 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement. 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon written notice to Consultant. Further, in the event that the Reimbursement Agreement (as defined by Section I of Exhibit “D”) is not executed, then the City may terminate this Agreement upon written notice to Consultant. The City shall have sole and absolute discretion to determine whether to enter into the Reimbursement Agreement and whether the Reimbursement Agreement has been entered into. In addition, the Consultant may terminate this Contract for cause, upon sixty (60) days’ advance written notice to City. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2. 7.8 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. E.11.a Packet Pg. 214 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -16- 7.9 Attorney’s Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 8.3 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class. 8.4 Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ E.11.a Packet Pg. 215 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -17- such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney’s fees, incurred by City. ARTICLE 9. MISCELLANEOUS PROVISIONS 9.1 Notices. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Grand Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. 9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 9.4 Integration; Amendment. This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 9.5 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder E.11.a Packet Pg. 216 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 -18- unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9.6 Warranty & Representation of Non-Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation, including but not limited to the Political Reform Act (Government Code Sections 81000, et seq.) Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect. Consultant’s Authorized Initials _______ 9.7 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] E.11.a Packet Pg. 217 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 19 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written. CITY: City of Grand Terrace, a municipal corporation _____________________________________ Konrad Bolowich, City Manager ATTEST: _____________________________________ _ Debra Thomas, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP _____________________________________ _ Adrian R. Guerra, City Attorney CONSULTANT: Michel Baker International By: ___________________________________ Name: Tanya Bilezikjian, P.E. ENV SP. Title: Office Executive, Vice President By: ___________________________________ Name: Peter Minegar, AICP Title: Office Executive, Vice President Address: 3536 Concours Street, Suite 100 Ontario, CA 92764 _____________________________ _ Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY. E.11.a Packet Pg. 218 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. E.11.a Packet Pg. 219 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On __________, 2022 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. E.11.a Packet Pg. 220 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 A-1 EXHIBIT “A” SCOPE OF SERVICES Hines (“Applicant”) represented by EPD Solutions proposes the construction of 170,672 square foot Light Manufacturing/Assembly building on 8.63-acres, located at (APNs: 1167-121-02, -03, -04, -07) a land use development in the City of Grand Terrace (the “Project”). Existing uses will be demolished and a Lot Merger will be required. The Project site is designated Light Industrial (LI) in the General Plan Land Use Map, and it is zoned Restricted Manufacturing (MR). The Municipal code allows light to medium manufacturing facilities only on the Industrial (M2) zone. The proposed Project will be a Light Manufacturing/Assembly facility which is permitted on the MR zoning; however, due to the unknow tenant, a CUP will be required to ensure compliance with the zoning and to restrict the number of trucks stored on site to a total of 18, restrict the number of trips generated by the use, and restrict the hours of operation. Consultant will provide environmental review and planning services to the City for the Project, as further described below. The Project is anticipated to include, but is not limited to, Environmental Review, Lot Merger, Conditional Use Permit, Site and Architectural Review, Development Agreement, and annexation into the City’s landscape and lighting maintenance district. Services to be provided by Consultant shall include, but are not limited to, the following: I. Task 1 – Meet with City and Applicant to Review Objectives, Refine Scope/Schedule, and Project Management a. Attend meetings with City Staff and/or the Applicant to discuss the Project and proposed scope of work. b. Meet with City Staff and/or the Applicant to review goals and strategies, refine Project scope and working objectives, identify available data, and ensure that deliverables are consistent with the overall Project timeline. c. Review all Project related materials submitted to City to date. d. After Project initiation, revisions to the scope of work will be made (if necessary) and an amended schedule and work program will be developed. e. After Project initiation, Consultant will hold biweekly meetings to meet the Project schedule; Project conference calls with the City to update Staff on the progress of Consultant's review (as requested by the City); identify any issues; review and refine pending deliverables; and track the schedule of the Consultant's review. II. Task 2 – Data Collection, Review and Evaluation E.11.a Packet Pg. 221 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 A-2 a. The Consultant will acquire, review, and evaluate various existing Project documents in order to familiarize themselves with the Project status to date. b. The Consultant will develop a "Data Needs Memorandum" and submit it to the City so that the City can provide the documents in printed or, if available, electronic format. c. The Consultant will review and familiarize themselves with the following documents (this list may be expanded to include other documents): • 2010 General Plan; • Municipal Code; • EIR Draft • Technical Studies in Support of the EIR • The Project Applications III. Task 3 – Review Project Submittal for Completeness and Consistency with the Municipal Code a. Confer, as needed, with City Staff and Applicant. Work as an extension of City staff. Maintain an open dialogue with staff and work closely with the City Planner as the analysis and applications progress. b. The Consultant shall work with City staff for the initial distribution of the Project to be reviewed by multiple agencies, a 14 day review period is provided to reviewing agencies to respond with comments. c. The Consultant will ensure that technical studies required for the Project are prepared, including, without limitation, the Traffic Study, Noise Study, or any other required analysis to support review of the Project. d. Comments to the Applicant shall be provided before the 30-day review deadline starting on the date the Project was submitted. e. Once the Project is deemed complete and ready for Planning Review, a Planning Commission Meeting shall be scheduled and Staff Report and the documents necessary for the meeting shall be prepared, including Resolutions, Notifications, Mailings, and Public Hearing Notice, provided all the Environmental Review Requirements have been taken place. IV. Task 4 – Initial Study and Mitigated Negative Declaration (Option 1) and/or Environmental Impact Report (Option 2) For Task 4, Consultant shall carry out the option(s) listed below at the City’s direction. Consultant shall not proceed on any option under this Task 4 without City providing prior direction on which option to carry out. Nothing herein shall be interpreted to require the City to direct Consultant to carry out any options listed herein. E.11.a Packet Pg. 222 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 A-3 Option 1 - Initial Study and Mitigated Negative Declaration Consultant shall carry out the following tasks: Task 4.1 – Administrative Draft Initial Study Prepare an Administrative Draft IS/MND for review by City staff. The IS will provide written responses to each question on the Environmental Checklist that describe and qualitatively and/or quantitatively evaluate the project’s impact related to each topic. Each response will include a conclusion regarding the significance of the project’s impact, which may be determined to be potentially significant, potentially significant unless mitigated, less than significant, or nonexistent (i.e., no impact). In accordance with Appendix G of the CEQA Guidelines, this section will include a detailed review of the following resource topics: Aesthetics, Agriculture and Forestry Resources, Air Quality, Biological Resources, Cultural Resources, Energy, Geology/Soils, Greenhouse Gas Emissions, Hazards and Hazardous Materials, Hydrology/Water Quality, Noise, and Traffic Study (Must comply with both Measure V’s Level of Service (LOS) requirements and Vehicles Miles Traveled (VMT). Task 4.2 Screen check Draft Initial Study Revise comments from the city. Task 4.3 Public Daft Initial Study Prepare public-draft version for public review and circulation (30-day review period). Conduct a scoping meeting. Task 4.4 Final Initial Study Respond to comments and prepare final responses. Prepare the Mitigation Monitoring and Reporting Program and completion of the Final IS/MND. Task 4.5 CEQA Notices Prepare the Notice of Availability/Notice of Intent (20-day public review), prepare the Notice of Competition. Task 4.5 CEQA Management, Meeting, and Hearings Kick-off meeting with the Applicant, weekly project meetings, and Planning Commission and City Council Meetings. Consultant shall submit the Administrative Draft IS/MND to the City for review and comment. In the event that the Administrative Draft IS/MND results in a finding that the Project will result in a significant impact that cannot be mitigated, Consultant shall work with the city to develop the appropriate CEQA approach and move into Option 2. Option 2. Initial Study & Environmental Impact Report Consultant shall carry out the following tasks: E.11.a Packet Pg. 223 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 A-4 Task 4.1 – Administrative Draft Initial Study Using the City’s latest CEQA Initial Study Checklist format, Consultant shall prepare an Administrative Draft Initial Study for review by the City. The purpose of the Initial Study would be to rule out the environmental topic areas from consideration in the EIR and focusing the EIR on potential impacts. The Initial Study will provide written responses to each question on the Environmental Checklist that describe and qualitatively and/or quantitatively evaluate the project’s impact related to each topic. Each response will include a conclusion regarding the significance of the project’s impact, which may be determined to be potentially significant, potentially significant unless mitigated, less than significant, or nonexistent (i.e., no impact). Beyond the technical aspects of preparing the CEQA document, Consultant shall prepare a reader-friendly document that clearly explains why the impact is considered not significant or why the recommended mitigation measures reduce the impact to a less than significant level. To accomplish this, Consultant shall use a combination of narrative, figures, photographs, maps, tables, and other visual aids in order to aid the City in meeting two of the core purposes of CEQA: informing the public about the environmental impacts of the Project and allowing decision-makers to consider the project’s environmental consequences before deciding whether to approve the project. Task 4.2 Administrative Draft EIR Prepare the EIR draft (Executive Summary, Introduction, Project Description, Environmental Setting, Impacts, and Mitigation Measures, Effects Determined Not to be Significant, Alternatives, other CEQA Requirements, Report Preparers and References, CEQA G checklist analysis. Task 4.3 Screen check Draft EIR Revise comments from the City. Task 4.4 Public Review Draft EIR Prepare public-draft version for public review and circulation (45-day review period). Conduct a scoping meeting. Task 4.5 Final EIR Respond to comments and prepare final responses. Include summary of the revisions to the EIR as errata (as required by CEQA), responses to comments, and the Mitigation Monitoring and Reporting Program (MMRP). Distribute responses to comments and incorporate on the final EIR. Task 4.6 CEQA Notices Notice of Preparation, Notice of Completion/Notice of Availability, Notice of Determination. Task 4.7 CEQA Management, Meeting, and Hearings Kick-off meeting with the Applicant, weekly project meetings, and Planning Commission and City Council Meetings. X. Task 5 –Staff Support a. The Consultant will prepare the Resolution certifying the Final Program EIR, including, if needed, a Statement of Overriding Considerations, and shall prepare E.11.a Packet Pg. 224 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 A-5 the Environmental portion of the Staff Report. The Consultant shall also represent the City in AB 52 consultation, as needed. XI. Consultant will utilize the following personnel to accomplish the Services: A. Emily Eliott, AICP, Project Director B. Elizabeth Meyeroff, Senior Project Manager C. Ryan Murphy, Case Planner D. Tamara Harrison, Municipal Planner E. Subconsultants: 1. David Brunzell, RPA 2. Doug Johnston, CEG XII. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City. E.11.a Packet Pg. 225 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 B-1 EXHIBIT “B” SPECIAL REQUIREMENTS (Superseding Contract Boilerplate) E.11.a Packet Pg. 226 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 C-1 EXHIBIT “C” SCHEDULE OF COMPENSATION I. Consultant shall perform the following Services at the budged amounts included on the cost estimate provided on Exhibit “C-1.” II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task subbudget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8. III. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include: A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate. B. Line items for all materials and equipment properly charged to the Services. C. Line items for all other approved reimbursable expenses claimed, with supporting documentation. D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services. IV. The total compensation for the Services shall not exceed Three Hundred Ninety Thousand, Eight Hundred and Twenty Dollars and No Cents ($390,820.00), as provided in Section 2.1 of this Agreement. V. The Consultant’s billing rates for all personnel are attached as Exhibit C-1. E.11.a Packet Pg. 227 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 C-1 Exhibit C-1 E.11.a Packet Pg. 228 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 C-1 E.11.a Packet Pg. 229 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 01247.0001/514122.2 12/30/2021 D-1 EXHIBIT “D” SCHEDULE OF PERFORMANCE I. Consultant shall commence work under this Agreement within 10 days of the City entering into a Project reimbursement agreement with the Applicant wherein the Applicant will pay for City costs related to the Project (“Reimbursement Agreement”). If a Reimbursement Agreement is not entered into between the City and Applicant, then this Agreement may be terminated pursuant to Section 7.7. The City shall have sole and absolute discretion to determine whether to enter into the Reimbursement Agreement and whether the Reimbursement Agreement has been entered into. II. Consultant shall perform all Services timely in accordance with the Project Schedule developed by Consultant and subject to the written approval of the Contract Officer. E.11.a Packet Pg. 230 At t a c h m e n t : M i c h a e l B a k e r C o n t r a c t - 1 1 . 2 1 . 2 0 2 2 [ R e v i s i o n 5 ] ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) Michael Baker International 3536 Concours Street, Suite #100 Ontario, California 91764 Planning and Environmental Consultant Services Proposal for an Assembly and Light Manufacturing Building Project Prepared for: City of Grand Terrace Planning & Development Services Department Haide Aguirre September 23, 2022 E.11.b Packet Pg. 231 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) 3536 Concours Street, Suite #100 Ontario, California 91764 September 23, 2022 Haide Aguirre Planning and Development Services City of Grand Terrace 22795 Barton Road Grand Terrace, California 92313 Subject: Planning and Environmental Consultant Services for an Assembly and Light Manufacturing Building Dear Ms. Aguirre and Members of the Selection Committee: Michael Baker International (Michael Baker) appreciates the opportunity to provide our services to the City of Grand Terrace on this Light Manufacturing/Assembly Building project. We have assembled a dedicated team that combines experienced professional planners and environmental specialists to address the project’s multi-faceted requirements. Our team has the capacity to process and manage this large entitlement package on the City’s desired schedule. We are excited to submit a proposal for this project as a continuation of our current partnership with the City. We offer Grand Terrace the following benefits: A Trusted Team Our key personnel are familiar with Grand Terrace’s planning policy documents and have established strong working relationships with your staff. Project Director, Emily Elliott, AICP will oversee the contract and facilitate the project team’s ability to successfully execute the work. Senior Project Manager Elizabeth Meyerhoff will lead the day-to-day tasks and monitor the project schedule and budget while also providing guidance and quality control to Michael Baker’s planning staff. Case Planner Ryan Murphy will be the Applicant’s point of contact and will perform the bulk of entitlement services. This hand selected team of dynamic and experienced planners will work concurrently, expediting the overall schedule and collaborate with each other to bring forward this significant project. In-House Technical Services and Specialized Skills Michael Baker has a team of 150 west coast planners and environmental specialists across multiple disciplines meaning our team is uniquely suited to provide in-house environmental peer review services which reduces costs and timelines. Ability to Meet the Schedule We understand that the City has already invested considerable effort to get the project to its current status, and you expect us to quickly get up to speed and take full ownership of the project. Meeting the timelines identified in the RFP is critical to success, and we understand how effective entitlement review drives the overall project schedule. By structuring our team with specialized focus and multiple resources, we have the capacity to keep the project on track and meet the aggressive schedule. E.11.b Packet Pg. 232 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 1 We are excited for the opportunity to serve Grand Terrace on this important project and look forward to strengthening our relationship with you. Should you have any questions or wish to discuss the details of Michael Baker’s proposal, please contact me at 760-341-6103 or Elizabeth.Meyerhoff@mbakerintl.com. Sincerely, Elizabeth Meyerhoff Emily Elliott, AICP Senior Project Manager - Planning Senior Associate, Department Manager - Planning E.11.b Packet Pg. 233 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 2 A. STATEMENT OF QUALIFICATIONS Michael Baker International, Inc. (Michel Baker) is a full-service planning, environmental, and engineering firm with in-house professionals qualified to provide all planning and environmental review services anticipated based on the types of work identified in the Request for Proposal. The Michael Baker team will build on past and current experience working on projects in and around Grand Terrace to bring local expertise, insight from experiences shared by communities across the Inland Empire, and a commitment to help Planning and Development Services Department staff deliver exceptional planning, environmental, and technical services. Company Profile Founded in 1940, Michael Baker International, Inc. is a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world’s most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity. Michael Baker has 100 offices and over 3,550 employees worldwide and offers innovative solutions, technical specialization, and responsive project management. The company provides comprehensive planning services in support of federal, state, and municipal governments, public utilities, special districts, and private developers in a host of professional disciplines including: ■ Municipal Planning Services ■ Land Use Planning ■ Due Diligence and Entitlement ■ Environmental Analysis and Compliance Services ■ Jurisdictional Waters and Wetlands Delineations ■ Streambed and Wetlands Permits ■ Special Status Species Surveys and Permits ■ Habitat Conservation Planning ■ Public Outreach and Engagement ■ Landscape Architecture and Architecture ■ Geographic Information Systems Services ■ Air Quality and Greenhouse Gas Emissions Modeling ■ Visual Resource Analyses and Shade/Shadow Studies ■ Transportation Planning and Engineering ■ Storm Water and Water Quality Engineering ■ Water And Wastewater Engineering ■ Civil, Structural, Mechanical, and Electrical Engineering ■ Construction Management Services Company Overview YEAR FOUNDED: 1940 CONTACT PERSON: Elizabeth Meyerhoff 3536 Contours Street, Suite #100 Ontario, California 91764 (760) 341-6103 Elizabeth.Meyerhoff@mbakerintl.com LEGAL NAME OF FIRM: Michael Baker International, Inc. OFFICES: Locally: 9; Nationally: 100 EMPLOYEES: Locally: 542; Nationally: 3,550+ SOUTHERN CALIFORNIA OFFICES AND NUMBER OF EMPLOYEES: Palm Desert (22) Ontario (62) Temecula (37) Santa Ana (218) Los Angeles (20) Long Beach (28) Camarillo (7) Carlsbad (45) San Diego (103) DAYS/HOURS OF OPERATION: Monday - Friday 8:00 a.m. - 5:00 p.m. E.11.b Packet Pg. 234 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 3 Firm Capabilities The work provided for this Project Planner and Environmental Services contract with the City will be managed from Michael Baker’s Ontario office, with technical support from our Palm Desert and Temecula Offices. Additional support from our regional, and statewide offices is available, as needed. Michael Baker has over 150 planners located in California, who are supported by a team of staff across the U.S. that we can draw upon if requested. The current workload across our Inland Empire/Coachella Valley offices is well organized and local staff are available to the City of Grand Terrace for the duration of this contract. Michael Baker's local staff is experienced in processing land use entitlements for public agencies and has successfully completed entitlement for a wide variety of project types. Several of the proposed staff included in this proposal have provided staffing support to organizations that perform similar functions as the City of Grand Terrace. Emily Elliott, AICP, Elizabeth Meyerhoff, Ryan Murphy, and Tamara Harrison are all a part of the staffing support for the Cities of Grand Terrace, Calimesa, Eastvale, Redlands, Yucaipa, and Menifee, and the Counties of San Bernadino and Riverside. As part of those contracts, Michael Baker has task orders for general staff support, including project management, coordination of development projects, third-party peer review, and implementation of the California Environmental Quality Act (CEQA). In responding to the City’s needs, Michael Baker is prepared to provide the City with a team of highly experienced planners who are fully capable of successfully performing all tasks associated with the processing of discretionary development applications, including General Plan amendments, zone changes, development agreements, specific plans, site development permits, conditional use permits, variances, and subdivision maps. Firm Experience Planning Services Michael Baker provides diversified services to meet the planning needs of our clients. Michael Baker's staff is experienced in processing land use entitlements for public agencies and has successfully completed entitlement for a wide variety of project types. Michael Baker provides a full range of planning services from plan check and public counter services to project entitlement processing, agency sponsored and capital improvement planning, public hearing support, and documenting and tracking conditions of approval and mitigation measures. Entitlement Processing Michael Baker planners are experienced in the entire entitlement process and understand the importance of representing the City with professionalism while working efficiently to move projects forward. Our staff will work in tandem with City staff across departments to review projects and document comments and conditions. Upon project completeness, our planners draft and assemble the staff report package and coordinate the project for hearings per the City’s internal processes. Michael Baker planners are comfortable and professional in the hearing setting and will present project applications with clarity and will be prepared to address questions from decision makers. From start to finish, our planners document the entitlement process and work within the City’s adopted practices. We have the experience and skill to process several entitlement types: ■ Minor Use Permits / Conditional Use Permits ■ Development Agreements ■ Minor Exceptions / Variances ■ Specific Plans ■ Site Plan / Design Reviews ■ General Plan Amendments ■ Tentative Tract / Parcel Maps, Final Maps ■ Zoning Amendments E.11.b Packet Pg. 235 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 4 Environmental Services (CEQA Advising, Peer Review, and Document Preparation) Michael Baker has an extensive history of providing CEQA peer review services to agencies throughout the State, including to the County of San Bernardino, County of Riverside, County of Los Angeles, City of Eastvale, City of Redlands, City of Yucaipa, City of Wildomar, City of Rancho Cucamonga, City of Los Angeles, City of Pasadena as well as many others. Our objective in conducting peer review of CEQA documents is to work collaboratively with City Planning Staff, City Counsel, and the document preparers to make the CEQA document readable and efficient. In conducting peer reviews, we focus on providing helpful, constructive, solution-oriented comments that improve the quality, readability, and defensibility of the CEQA document including identifying the need for additional technical reports that may be needed for CEQA compliance. Our intent is not to be overly critical of the consultant’s work products or slow down or interfere with the process. To the contrary, by helping to improve the document before it is released for public review, our comments often result in time saved through the public review and public hearing process. Michael Baker also provides peer review of environmental documents and technical studies that are supported by professionals with experience in acoustics, air quality, climate change, traffic/transportation, hydrology, water quality, water/wastewater, landscape architecture, urban design, policy planning, structural design, civil engineering, GIS, mapping, and surveying. Air Quality Studies and Health Risk Assessments: Michael Baker utilizes air quality models that are developed by the U.S. Environmental Protection Agency, California Air Resources Board, and local air pollution control districts. Michael Baker’s air quality services include project-specific analysis of regulatory impacts, short-term construction emissions, and long-term operational emissions, and computer modeling of source-specific pollutant emissions and dispersion analysis. Additionally, Michael Baker has carried out mitigation programs for commercial, transportation, and industrial projects, as well as general plan air quality elements. Michael Baker also prepares health risk assessments in accordance with the U.S. Environmental Protection Agency and the California Office of Environmental Health Hazard Assessment guidelines to evaluate potential health risks associated with toxic air contaminants. Our capabilities include emission inventory preparation, meteorological air dispersion modeling, and risk calculation. Greenhouse Gas Studies: Michael Baker’s climate change experts are at the forefront in developing sound scientific regulatory assessments and strategies within the rapidly changing regulatory environment. We advise both government and private industry on greenhouse gas (GHG) policies and methodologies and the impact that they have on the new carbon-constrained business future. To ensure a sustainable future, there is a great need to understand and manage GHG emissions in ways that promote economic growth. Michael Baker has developed proprietary models for quantifying and analyzing GHGs from a variety of direct and indirect sources including construction, vehicular traffic, electricity consumption, water conveyance, and sewage treatment. Biological Resources: Michael Baker has expert in-house biologists experienced with the federal and state Endangered Species Acts, the Migratory Bird Treaty Act, the California Department of Fish and Game Code, the Clean Water Act, and biological analyses under CEQA and NEPA. Michael Baker’s relationships with wildlife agencies, regulatory agencies, federal land managers, and various conservation groups allow the firm to serve as a liaison between the City and these agencies/organizations. Valued services provided by Michael Baker include conducting habitat assessments to characterize the biological features of an area, rapidly identifying any sensitive features, suggesting a compliance strategy to resolve identified impacts, and working with the client to make sure their planning needs are met while meeting permitting and mitigation requirements. Michael Baker biologists prepare general biological inventories, endangered species/sensitive plant surveys, and biological monitoring. In consultation with resource agencies, Michael Baker staff has extensive experience in mitigating biological resources impacts through restoration/revegetation and conservation/mitigation banking. Cultural Resources: Michael Baker provides a diverse array of cultural resources including archeology and historic architecture such as surveys, evaluations, mitigation, remote sensing, building evaluations, archival research, delineations, historic records, preservation, rehabilitation, reuse, and artifact curation. We have a good relationship E.11.b Packet Pg. 236 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 5 with the State Historic Preservation Officer (SHPO) and provide coordination regarding Section 106 consultation, MOUs, and other documentation to get project concurrence. Hydrology / Water Quality: Michael Baker has a broad base of experience that can provide a wide variety of services to meet the challenges associated with stormwater quality. Current projects give the Michael Baker team a unique and clear understanding of the requirements that the regulated community faces in complying with court orders, fulfilling National Pollutant Discharge Elimination System (NPDES) permit obligations, and other related stormwater activities. Our stormwater quality capabilities include the identification of constituents of concern, research relative to best management practices (BMP) effectiveness, BMP siting, design, construction, construction management and operation, and maintenance and monitoring. Noise / Vibration: Michael Baker’s acoustical services include instrument-assisted noise and vibration field surveys, commercial and industrial stationary sources noise impact analyses, Federal Highway Administration computer modeling of motor vehicle noise impacts for roadway and freeway projects, and rail noise impact analysis. Michael Baker’s acoustical staff also evaluates sound insulation performance, manufacturing and industrial noise impact mitigation, building exterior and interior sound and vibration isolation analysis, and room acoustics, and prepares general plan noise elements. Services typically provided include technical analysis for NEPA or CEQA documents, or focused studies used in planning and civil design projects. Traffic / Circulation: Michael Baker emphasizes traffic planning and design techniques to satisfy the requirements of the study site and the adjacent areas. Our goal is to achieve safe and efficient movement of vehicles and plan adequate parking facilities for the projected land uses and economic growth. Currently, Michael Baker uses traffic models derived from data collected at peak intervals to capture the current performance of the traffic system and simulate potential need. This is accomplished by utilizing any or all of the following external study site traffic analyses.  Trip generation / vehicle miles traveled  Directional distribution of traffic  Access design criteria  Traffic signal considerations  Adjacent land access needs  Impact on existing streets  Evaluation of alternate designs  Intersection capacity utilization E.11.b Packet Pg. 237 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 6 Project Management - Key Project Team As Senior Project Manager, Elizabeth Meyerhoff will be the main point of contact for the City of Grand Terrace. Elizabeth prides herself on client responsiveness and a commitment to budget and schedule expectations. Elizabeth has established herself as a trusted and highly competent project manager over her 15+ year career as an environmental program manager. Elizabeth will be supported by Project Director, Emily Elliott, AICP, to effectively manage the contract and oversee the work program. Together they hand selected project planner [case manager], Ryan Murphy, to meet the City’s needs. Our municipal planner Tamara Harrison will serve to provide planning review assistance. These team members have extensive professional planning experience working with community development departments, development review committees, and project applicants to process land use applications through the planning phase. In addition to Michael Baker’s technical staff, we have partnered with BCR Consulting LLC and Petra Geosciences Inc, serving as our cultural resources lead and geotechnical lead for review of the proposed project’s respective technical studies. Our key staff members and sub-consultants listed below are fully dedicated to this contract's success. They have collaborated on many municipal projects and have the knowledge and expertise to deliver any task order. While Michael Baker has offices across the region and country that can provide additional resources, we believe successful projects are built with a core team with a deep understanding of local issues. The City of Grand Terrace can expect to work with this team day in and day out. Should we be presented with a need to increase the resources dedicated to the City, we have the ability to expand our team to meet expectations and deliver on time. That said, the City will not be left wondering who is leading a task or accountable for an assignment. This core team will be the primary bench of professionals dedicated to the City. Emily Elliott, AICP ■ Project Director Emily Elliott, AICP leads Michael Baker’s Inland Empire planning practice and oversees environmental and community planning documents for public and private sector clients, including the City of Grand Terrace. Emily is a versatile project manager effectively administering contracts across project types. She draws on her broad background of consulting and municipal service to provide technical and CEQA compliance review, and community planning and entitlement coordination services. Emily has led the successful development of environmental compliance documents, personally managed and executed current planning entitlements, and has assisted local agencies with updates to long range planning tools. Her understanding and appreciation of the needs of public agencies, project applicants, and the public lends itself to thoughtful and efficient project delivery. Elizabeth Meyerhoff ■ Project Manager Elizabeth Meyerhoff brings 16 years of experience as an environmental planner with extensive working knowledge of California’s complex environmental regulations. Prior to joining Michael Baker International, Elizabeth served as urban planner for the County of Riverside, and as environmental specialist with the Coachella Valley Water District overseeing CEQA, CEQA-Plus, and NEPA compliance for the Capital Improvement Program, operation and maintenance activities, and mitigation projects. Elizabeth has successfully acquired regulatory permits from the USACE, RWQCB, CDFW, and has working relationships with several Native American tribal governments within Southern California. Elizabeth is responsive to her team and is a consistent communicator, while providing direct support to the executive team. Elizabeth is a proven public speaker, and routinely presents staff reports and informational items. E.11.b Packet Pg. 238 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 7 Ryan Murphy ■ Case Planner Ryan Murphy will serve as the Project Planner supporting this contract. Ryan is a public sector planner with 5+ years of professional experience. He has accrued knowledge of the principals, procedures, practices, and trends in the field of land use development and the entitlement process. Ryan’s public sector resume includes time working with the City of Redlands, City of San Bernardino, and the City of Chino. His experience includes permit and entitlement processing, plan checks, grant writing, long range planning research, and engaging with applicants and the public. Tamara Harrison ■ Municipal Planner Tamara Harrison Tamara has 16+ years of professional experience as a planner in California primarily working in the public sector with specialty in project management, land use and zoning, CEQA, and public speaking. Tamara has an extensive public sector resume, including working as lead agency staff for the City of Menifee and the County of Riverside, and has been a key contributor to the Barton Road Specific Plan update. Her experience includes the processing of current planning projects as well as long-range planning projects including but not limited to tract maps and commercial and industrial developments. David Brunzell, RPA ■ BCR Consulting, LLC (sub-consultant) David Brunzell is owner and principal investigator of BCR Consulting. David is a Registered Professional Archaeologist (RPA) and has conducted professional archaeological work in California, Alaska, Utah, Nevada, and Oregon for 18 years. He has managed all phases of cultural resource work and has assisted with government agency and tribal consultation on numerous projects. BCR Consulting LLC provides cultural resource compliance services for publicly and privately funded projects pursuant to the California Environmental Quality Act (CEQA), Section 106 of the National Historic Preservation Act (NHPA), and the National Environmental Policy Act (NEPA). BCR Consulting clients are accustomed to receiving excellent results ahead of schedule and below budget. Our fields of specialization include Archaeology (both prehistoric and historic), Historic Preservation (History and Architectural History), Paleontology, and Geographic Information Systems (GIS). Doug Johnston, CEG ■ Petra Geosciences, Inc. (sub-consultant) Doug Brunzell is a senior associate geologist and certified engineering geologist with Petra Geosciences. Petra provides comprehensive geotechnical engineering, engineering geology and environmental engineering investigations concerning earth materials and their relationship with earthwork and structural foundations. Our mission is to provide peace of mind to our clients by providing safe, economical, and timely solutions on every project and for every client. As the consultant of choice for geotechnical and environmental services in Southern California, we provide prompt, reliable, and efficient services to all our clients. Petra’s highly experienced and well-educated personnel provide expertise in a wide range of projects throughout the geotechnical, geological, and environmental fields, employing cutting-edge equipment, software, and practices. E.11.b Packet Pg. 239 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 8 Project Team – Organizational Chart E.11.b Packet Pg. 240 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 9 B. EXPERIENCE WITH SIMILAR PROJECTS The following pages include an overview of staffing and consulting services provided to municipal agencies in San Bernardino and Riverside Counties. For each jurisdiction, a list of example task orders or projects is included. Land Use Entitlement Planning City of Redlands, California Michael Baker provides comprehensive land use entitlement planning and processing services for the City of Redlands Development Services Department, acting as extension of City staff. Staff provided by Michael Baker are dedicated to multiple ongoing projects with the task of achieving high-quality development in line with City standards while expediting the development process and providing full-service project review, management, and coordination.  The Packing House District Shopping Center II: Conditional Use Permit Revision, Variance, Socioeconomic Cost Benefit Study, and EIR Addendum  Escape Craft Brewery: Conditional Use Permit, Historic Resource Designation, Historic Parking Modification, and Off- Site Parking Agreement  Drive-through Coffee Shop: Conditional Use Permit, Traffic Impact Analysis, Off-Site Parking Agreement  J. Riley Distillery: Conditional Use Permit, Variance, Socioeconomic Cost Benefit Study, Off-Site Parking Agreement  Three-Story Parking Structure with Retail and Office Space: Conditional Use Permit, Variance, Socioeconomic Cost Benefit Study. Reference Brian Desatnik, Director Development Services Department City of Redlands 35 Cajon Street, Suite 20 Redlands, CA 92373 (909) 798-7555 Highlights ▪ Project management ▪ Entitlement processing ▪ Interdepartmental coordination ▪ Environmental review coordination Dates January 2019 – Ongoing E.11.b Packet Pg. 241 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 10 On-Call Staffing and Planning Services City of Eastvale, California Michael Baker provides comprehensive planning services to the City of Eastvale in western Riverside County. Michael Baker serves directly as the City’s planning staff, providing current and advance planning services, counter staffing, facilitation of Planning Commission meetings, plan review, preparing staff reports, CEQA compliance and review, consultation with tribes per SB 18 and AB 52 requirements, coordinating with other local and regional agencies, and leading special projects like developing the City’s Economic Development website. The Planning team routinely coordinates with the City Manager, City Attorney, Public Works team, and other key staff. Project examples include:  Eastvale Crossings: The project involves the development of a Walmart shopping center. Staff processed the project application, conducted plan review, and oversaw the preparation of an EIR to satisfy CEQA.  Goodman Business Center: The project involves the development of an industrial and business park. Staff processed the application, conducted plan review, and oversaw conditions of approval.  The Campus: The project involves the development of an industrial park. Originally processed by the City, the team processed an application to modify the originally approved project and prepared an EIR Addendum.  Costco: The project involves the development of a new commercial shopping center. Staff work to efficiently review and process project plans in time for a fall 2018 opening.  Lewis Retail Center: The project involves the development of a new retail center, and municipal center including a government center and library. Staff is coordinating with the developer to process the appropriate entitlements, peer-review technical reports, and oversee the preparation of an EIR.  Milliken Distribution Center: The project involves the development of a new warehouse in the northern portion of the city. The planning team is processing the project entitlements, coordinating with the Regional Conservation Authority regarding potential impacts to Delhi sand flower-loving fly, conducting AB 52 consultation, and preparing an IS/MND to satisfy project CEQA requirements. Reference Gina Gibson-Williams City of Eastvale 12363 Limonite Ave, Suite 910 Eastvale, CA 91752 (951) 703-4411 Highlights ▪ Environmental and planning on-call services ▪ Close coordination with other local and regional agencies ▪ Acted as extension of staff ▪ Peer-reviewed third party CEQA documents and planning documents ▪ Conduct SB 18 and AB 52 tribal consultations on behalf of City as lead agency Dates 2012 – Ongoing E.11.b Packet Pg. 242 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 11 On-Call General Plan Planning and Environmental Support Riverside County, California Michael Baker has provided on-call planning and environmental services for the County of Riverside since 2014. Services provided to the County include long-range planning support including CEQA compliance documentation, peer review services, general plan amendments, zoning code amendments, transit planning documents, community engagement, GIS services and climate action plan support. Key projects completed for the County include:  Winchester Community Plan EIR  Lakeland Village Community Plan and Program EIR  5th & 6th Cycle Housing Element Update and Housing Element Update EIR  Wine County Community Plan Program EIR  Wine Country Trails Plan Addendum EIR  2014 Countywide General Plan Update, Climate Action Plan, and Program EIR Michael Baker continues to provide support services to the County, including implementation support of major long-range planning documents. Reference John Hildebrand, Director Planning Department County of Riverside 4080 Lemon Street, 12th Floor Riverside, CA 92501 (951) 955-6573 Highlights ▪ Environmental and planning on-call services ▪ Acted as an extension of staff ▪ Community outreach support ▪ Close coordination with agencies, staff, and regulatory agencies Dates 2014 – Ongoing E.11.b Packet Pg. 243 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 12 C. SCOPE OF WORK AND APPROACH PROJECT UNDERSTANDING According to the City’s Request for Proposals dated September 8, 2022, the City is seeking a consultant to serve as the Project Planner to carry out the planning review and prepare the environmental assessment for a proposed Assembly Light Manufacturing Building (proposed project). The Assembly Light Manufacturing Building would be ±170,672 square feet, located on four parcels, totaling approximately 8.63-acres, and located at 21801 and 21823 Barton Road (APNs: 1167-121-02, -03, -04, -07). The Assembly Light Manufacturing Building would include an assembly area, assembly storage, and office areas. As designed, the building will accommodate up to 18 dock doors, and approximately 243 auto parking spaces. The existing on-site buildings will be demolished, and it is assumed 50% of the debris will be removed from the site and the remaining will be re-used on-site. The project site has a General Plan Land Use designation of Light Industrial (LI) and it is zoned Restricted Manufacturing (MR). The proposed project is a Light Manufacturing/Assembly facility which is permitted on the MR zoning; however, because the tenant is not yet identified, a Conditional Use permit (CUP) will be required to ensure compliance with the zoning and to restrict various site conditions and operations including the number of trucks stored on-site (up to 18); restrict the number of trips generated by the use; and to restrict the hours of operation. The proposed project will require the following discretionary approvals: 1. Site and Architectural Review for the construction of the proposed Light Manufacturing/Assembly building and proposed improvements, including but not limited to parking, landscape, perimeter fencing, trash enclosure, underground utilities, and street improvements. 2. Conditional Use Permit will be required to prevent the use from increasing intensity or from being used in a manner inconsistent with the zoning. 3. Lot Merger to consolidate four (4) parcels into one (1) parcel. 4. Compliance with the California Environmental Quality Act (CEQA). CEQA APPROACH Our approach to preparing the CEQA document for the proposed project is to first and foremost work collaboratively with the City and Applicant to prepare documentation that satisfies CEQA requirements, assists the City in its decision- making process, and follows an efficient and effective project delivery process. To accomplish these objectives, our approach is founded on the following principles:  Conduct a technically adequate and defensible environmental analysis.  Create a user friendly CEQA document that utilizes a combination of narrative, tables, and exhibits to help the reader understand the environmental consequences of the project.  Establish and achieve a milestone/critical path project schedule. Michael Baker will prepare an Initial Study/Mitigated Negative Declaration (IS/MND) if the projects potential environmental Impacts can be reduced or avoided with adherence to a mitigation program; refer to Option 1 below. In the event that potential environmental impacts cannot be avoided, we propose preparation of an Initial Study to “screen out” the environmental topic areas anticipated to be less than significant in order to focus the overall scope of E.11.b Packet Pg. 244 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 13 an Environmental Impact Report (EIR) (included as Option 2 below). Completing an Initial Study will make it so that only environmental topical areas that could result in significant and unavoidable impacts are carried into the EIR, in the event that impacts related to this topic area cannot be reduced to less than significant as part of the project’s Initial Study. The conclusions of the IS/MMD or Initial Study & EIR will be supported by Michael Baker-prepared technical studies related to Traffic, Air Quality, Greenhouse Gas, Energy, Health Risk Assessment, Noise, Biology, Cultural and Tribal Cultural Resources, Hazardous Assessment, Geotechnical Investigation, and Hydrology. Task 1. Project Initiation and Work Program Refinement Task 1.1 Project Kick-Off Meeting Michael Baker will conduct an initial project kickoff meeting with the City and project applicant to obtain agreement on the basic project elements and review the proposed project, goals and strategies, refine project scope and working objectives, identify available data, and verify that deliverables are consistent with the project timeline. Michael Baker will review relevant available information related to the project and conduct one (1) site visit. Once the kickoff meeting has occurred, Michael Baker will make any necessary modifications to the proposed scope of work and/or schedule and provide a revised work program to the City. Task 1.2 Data Collection, Research, Evaluation Michael Baker will obtain and review available referenced data for the project, including planning and policy documentation from the City, as well as other local, State, and Federal agencies that may be affected by the project. This information will be used as the basis for review of the project to determine consistency with applicable plans and policies. Michael Baker will provide a request to the City for any project related materials, plan sets, and environmental documentation. Michael Baker’s staff is experienced in the collection of materials needed to review a Project and as such the Project Team will familiarize themselves with the City’s 2010 General Plan, Municipal Code, Measure I, and other local, State and Federal regulations and project related materials provided by the City. Deliverables: • Kickoff Meeting with Meeting Agenda and Meeting Minutes in PDF format. • Schedule and work program, including one round of revisions in PDF format. • Data Request Memorandum in PDF format. Task 2. Staff Augmentation Task 2.1 Planning Entitlement Review We build flexibility into our contract staffing work programs to better respond to what sometimes can be a fluctuating workload, resulting in cost savings to our clients. Michael Baker’s approach to assisting the City of Grand Terrace is to work in close cooperation with the City as a seamless extension of your own staff. Our planners bring significant experience to their work, but we are of course cognizant of our role and the need to implement the policy direction given by the City’s elected officials and the procedures developed by internal departments. Michael Baker will provide entitlement processing/entitlement management services to the City. Case Manager, Ryan Murphy, will serve as an extension of City staff and maintain an open dialogue with staff and the Applicant to manage the analysis and applications progress. Ryan Murphy will serve as the primary point of contact for the Applicant and will liaise appropriately between the Applicant and City staff. Additionally, Ryan is available to work directly with City staff in City offices. E.11.b Packet Pg. 245 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 14 Michael Baker will review Applicant’s project applications (CUP, SA, LUM) for completeness and consistency with the City’s Municipal Code Requirements, including requirements for development standards. This task will be initiated by circulating the project application package to internal staff/departments and agencies for 14-day review period. A copy of written comments and a project completeness determination will be provided to the Applicant within 30-days. This task assumes Michael Baker will conduct a second project review upon applicant’s resubmittal and that applicant will have addressed all prior comments. Additional reviews will be provided with the City’s authorization on a Time and Materials basis. Deliverables: • Comment letter (first submittal) and Comment letter (second submittal) in PDF format. Task 2.2 Staff Reports and Hearings Michael Baker’s case planner, Ryan Murphy, will attend up to five (5) meetings/hearings, including the public scoping meeting, tribal consultation meeting, Planning Commission meeting, and City Council meeting as determined by the City. The project planner will attend these meetings to provide overview and responses to environmental/technical questions regarding the project entitlement documents. Once the Project is deemed complete and ready for Planning Review, a Planning Commission Meeting will be scheduled. Michael Baker will prepare the Staff Report including resolution(s) and a PowerPoint presentation. Michael Baker will prepare and assist the City with notifications, mailings, and one (1) Public Hearing Notice. Deliverables: • Attendance at five (5) meetings/hearings • Two (2) rounds of public hearing notices, one (1) for Planning Commission and one (1) for City Council • One (1) set of project materials for the Planning Commission public hearing to include the Resolution, Ordinance, Staff Report, and Presentation. • One (1) set of project materials for the City Council public hearing to include the Resolution, Ordinance, Staff Report, and Presentation. Task 2.3 AB 52 Support Michael Baker will assist the City with meeting Native American consultation requirements pursuant to Assembly Bill (AB) 52. In coordination with the City, we will prepare the draft consultation letters to tribes that have requested AB52 notification and will maintain a consultation tracking log. However, because consultation is required to be government-to-government, pursuant to State law, we assume the City will send the consultation letters, complete the AB52 consultation, and provide supporting documentation (ex. letters, emails, phone conversation summaries) for inclusion in the environmental document. Deliverables: • Draft tribal consultation notification letters in PDF format • Consultation tracking log in PDF format. Task 2.4 Planning Review, Project Management, Meetings Once the project has been initiated, Michael Baker will hold bi-weekly meetings with the City and the applicant’s team to stay abreast of the Project schedule. In addition, the Michael Baker team will hold conference calls as necessary at the request of the City to discuss progress of the review, identify an outstanding issues and to review and refine of any pending deliverables. This task includes periodic and routine check-in calls with the City and Applicant on the project, E.11.b Packet Pg. 246 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 15 email communications with City and Applicant, coordination with the project team, City and Applicant, and overall project management and administration including monthly invoicing and progress reports. Deliverables: • Biweekly progress meeting/call with the City, and follow-up email summary of project progress in PDF format. • Weekly progress schedule, monthly invoices and ongoing project communication in PDF format. Task 3. Preparation of Technical Studies As directed in the RFP dated September 8, 2022, Michael Baker will prepare technical studies or evaluate topics related to Traffic, Air Quality, Greenhouse Gas, Energy, Health Risk Assessment, Noise, Biology, Cultural and Tribal Cultural Resources, Hazardous Assessment, Geotechnical Investigation, and Hydrology. Task 3.1 Traffic Study Scoping Agreement & Trip Generation Analysis Michael Baker will coordinate the scope of the traffic analysis (vehicle miles traveled (VMT) and level of service) with City staff responsible for reviewing the Traffic Impact Analysis (TIA). The evaluation will be prepared consistent with the City of Grand Terrace Traffic Impact Analysis Guidelines. The latest version of the guidelines at the time of study initiation will be utilized. Specifically, Michael Baker will prepare a brief memorandum discussing the following details: • Trip generation estimates for the daily, AM and PM peak hour analysis periods; • Appropriate distribution of project-related trips; • VMT screening analysis; • Site access/on-site traffic circulation issues to be addressed; • Confirmation of project study area (study intersections); and • Confirmation of study conditions to be analyzed. Michael Baker will prepare trip generation estimates using trip generation rates contained in Trip Generation (Institute of Transportation Engineers, 11th Edition). Traffic counts will be conducted at the site to determine the existing entering and exiting vehicle trips that are generated by the current uses. These existing trips will be utilized in the trip generation analysis as trip credits. Distribution of the estimated trips will be documented for use in determining which intersections are anticipated to meet the 50-trip threshold for determination of study intersections. Based on an initial review of the study locations, up to six (6) off-site study intersections, two (2) site driveway intersections, and one roadway segment have been assumed for the purposes of this scope and fee. The trip generation analysis and existing traffic counts will be required to confirm the number of study locations. The VMT screening criteria including Step 1 (Transit Priority Area), Step 2 (Low VMT Area), and Step 3 (Project Type) will be evaluated. Based on an initial review of the SBCTA VMT Screening Tool, it is anticipated that the project will not screen out based on Step 1 and Step 2. The trip generation analysis will be required to determine if the Project will screen out based on the Step 3 (Project Type), specifically the 110 daily trip-threshold. A full VMT assessment and calculation may be required depending on the results of the trip generation and screening analysis. Two electronic versions of the scoping agreement are assumed (one draft and one final) to address City comments. Level of Service Analysis A level of service analysis will evaluate the proposed project by analyzing the project-related traffic on the study area roadway/intersection circulation system. If necessary, transportation improvements will be identified. Data Collection E.11.b Packet Pg. 247 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 16 The development of the Existing condition traffic volumes will involve collecting new counts. Michael Baker will utilize a contractor to collect existing traffic count volumes at up to six (6) off-site study intersections. Intersection data will be collected during the typical weekday AM Peak period (7 AM to 9 AM) and the weekday PM Peak period (4 PM to 6 PM). Additionally, volume data will be collected on Barton Road near the site for 24 hours during a typical weekday. Data will be collected for 2-axle, 3-axle, and 4+ axle vehicle classification for use in converting volumes to passenger car equivalent (PCEs). Study Scenarios Up to five (5) analysis scenarios will be evaluated as part of this traffic study as follows: 1) Existing Conditions 2) Opening Year Without Project 3) Opening Year With Project 4) Horizon Year Without Project 5) Horizon Year With Project Analysis Hours Two (2) analysis hours are anticipated: (1) Weekday AM Peak and (2) Weekday PM Peak. Traffic Volume Forecasts Forecasts will include approved and pending projects in the study area and a background growth percentage. It is assumed that City staff will provide a list of approved or pending projects. In the event that background growth rate cannot be obtained from previous studies or from the City, Michael Baker will conduct travel demand modeling under a separate scope and fee. Operations Analysis The traffic operations analysis to assess conditions at the study intersections will be conducted using the Highway Capacity Manual (HCM) analysis methodology. Michael Baker anticipates the use of Synchro software as an interface to calculate the HCM delay and level of service (LOS). If the analysis indicates the proposed project will significantly affect a study intersection based on applicable agency LOS thresholds, improvements will be recommended to improve the LOS to an acceptable level. The analysis will document forecast operating conditions after implementation of recommended improvements, if necessary. Active Transportation & Public Transit Analysis Michael Baker will evaluate any bicycle, pedestrian, or transit conflicts relative to the project and existing/plan facilities. This includes documenting any planned bicycle and pedestrian facilities included in the site plan development. If needed, Michael Baker will recommend bicycle and pedestrian improvements. Reporting and Documentation The findings of the traffic analysis will be summarized in a TIA report. This scope of work includes a total of two electronic submittals of the traffic study to the City of Grand Terrace (one draft report for City review and one final report with City comments addressed). VMT Analysis Michael Baker will prepare a VMT analysis to support the CEQA transportation metric consistent with the City Guidelines if the project does not screen out of a VMT calculation. This analysis would be conducted upon approval of the VMT scoping agreement and notice to proceed from the client. Michael Baker has the in-house expertise to conduct this analysis with RIVTAM/RIVCOM travel demand modeling support provided by Translutions, Inc. Prior to E.11.b Packet Pg. 248 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 17 Translutions, Inc. running the model, Michael Baker will confirm the model input assumptions based on the land use type. Consistent with the City Guidelines, Michael Baker will evaluate the project-generated VMT and the project effect on VMT. Mitigation measures will be evaluated should the project be determined to have a VMT impact. A VMT Assessment memorandum will be prepared to document the findings of the VMT calculation. Two versions of a VMT Assessment memorandum are assumed (one draft and one final) to address City comments. Deliverables: • One (1) draft Traffic Impact Report in MS Word. • One (1) final Traffic Impact Report in PDF format. Task 3.2 Air Quality The project is located within the South Coast Air Basin (SCAB), which is under the jurisdiction of the South Coast Air Quality Management District (SCAQMD). Federal, State, Regional, and Local air quality regulations will be discussed. The analysis will describe and address the requirements set forth by the SCAQMD CEQA Air Quality Handbook. Construction-Related Emissions. Based on data provided by the project applicant, emissions generated during construction activities will be quantified using the California Emissions Estimator Model version 2020.4.0 (CalEEMod). A general description of the major phases of construction and their timing will be required. The air pollutant emissions during construction will be compared to the South Coast Air Quality Management District’s (SCAQMD) Regional Thresholds of Significance. Naturally occurring asbestos impacts will also be qualitatively discussed. Long-Term Emissions. Operational (i.e., area, mobile, and energy source) emissions will be quantified with CalEEMod and compared to the SCAQMD regional thresholds of significance. Emission reductions due to project design features will be incorporated into the operational emissions inventory. Primary sources of emissions will be related to area sources and local/regional vehicle miles traveled. Project consistency with the 2016 Air Quality Management Plan (AQMP) will also be addressed. Localized Emissions. The project is located within the SCAQMD’s Source Receptor Area (SRA) 34 (Central San Bernardino Valley). Based on localized meteorological data for SRA 34, Michael Baker will analyze localized impacts based upon the SCAQMD’s Localized Significance Thresholds (LST) methodology. Air Emissions Health Impacts. As a result of the California Supreme Court decision for Sierra Club vs. County of Fresno (Friant Ranch L.P.), the resultant human health impacts from the project’s short-term construction and long-term operational air emissions will be analyzed. Assumptions: • The Client will provide site plans and proposed grading plans (electronic PDF format, if available), detailed construction phasing and grading/excavation/paving quantities, and a construction equipment list. • The Client will provide traffic data including daily trip generation, roadway segment Average Daily Traffic (ADT) volumes, vehicle miles traveled (VMT), and fleet mix (for passenger vehicles, medium trucks, and heavy trucks). • The Client will provide a detailed listing of all water/energy conservation measures that will be incorporated into the design. Any planned sustainable project features should also be provided. Deliverables:  Air Quality Analysis section of the CEQA document, with modeling data included as an Appendix. E.11.b Packet Pg. 249 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 18 Task 3.3 Greenhouse Gas Emissions Michael Baker will review the land use data and will prepare an inventory of the greenhouse gas (GHG) emissions (i.e., nitrous oxide, methane, and carbon dioxide) from both direct (i.e., area and mobile sources) and indirect sources (i.e., energy/water consumption and wastewater/solid waste generation). In addition, total GHG emissions from construction activities will be amortized into the GHG emissions inventory. CalEEMod will be used to quantify GHG emissions. Reductions from recently adopted programs and regulations will be included, such as improvements in fuel efficiency, state building code energy efficiency, and water efficiency. The analysis will also review project consistency with the Southern California Association of Governments 2020–2045 Regional Transportation Plan/Sustainable Communities Strategy (2020–2045 RTP/SCS) and the California Air Resources Board 2017 Climate Change Scoping Plan for the purpose of reducing GHG emissions. Deliverables: • Greenhouse Gas Emission Analysis section of the CEQA document, with modeling included as an appendix. Task 3.4 Energy Consumption Michael Baker will analyze the energy implications of the project pursuant to Public Resources Code Section 21100(b)(3) and Appendix G and Appendix F of the CEQA Guidelines. These statutes and guidelines require a project to describe, where relevant, the wasteful, inefficient, and unnecessary consumption of energy caused by a project. In addition, Appendix G of the CEQA Guidelines requires a consistency analysis with state or local plans for renewable energy or energy efficiency. The analysis will analyze energy consumption associated with short-term construction activities and long-term operations using CalEEMod based on the project’s land use data. The analysis will also discuss the effects of the project on regional and local energy supply, demand, and resources, and the project’s consistency with energy standards and requirements. Additionally, the assessment of environmental impacts on energy resources will include mitigation measures to reduce inefficient and unnecessary consumption of energy, if necessary Deliverables: • Energy Analysis section of the CEQA document, with modeling included as an appendix. Task 3.5 Health Risk Assessment Per SCAQMD requirements, a Health Risk Assessment (HRA) is warranted when siting any new warehouse/distribution facilities with more than 100 daily truck trips within 1,000 feet of a residence or sensitive use (i.e., residence, school, park, hospital, church). Residential uses are located to the north, east, and west, and the project is anticipated to include more than 100 truck trips per day. The quantitative impact analysis involves the following: • Operational DPM sources during operations will be quantified based on the California Air Resources Board’s (CARB) emissions factors and anticipated truck and on-site equipment activity. DPM emissions will be based on the truck trip percentages and daily trip rates and fleet mix from the Traffic Study. • Operational pollutant concentrations will be projected at the nearest sensitive receptors using the U.S. EPA AERMOD dispersion modeling software. • The modeled concentrations will be used to determine the increase in cancer risk, as well as the chronic and acute health impacts due to DPM exposure. The increased cancer risk and health hazard will be calculated following the methodology in the California Environmental Protection Agency’s Office of Environmental Health Hazard Assessment (OEHHA) Air Toxics Hot Spots Program Risk Assessment Guidelines - The Air Toxics Hot Spot Program Guidance Manual for Preparation of Health Risk Assessment. The assessment will present background information on DPM and its health risks, the assumptions used for the modeling and modeling methodology and the results of the analysis. E.11.b Packet Pg. 250 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 19 Deliverables: • One (1) draft Health Risk Assessment letter report in PDF format. • One (1) final Health Risk Assessment letter report in PDF format. Task 3.6 Noise Study The applicable noise and land use compatibility criteria for the project area will be reviewed and noise standards regulating noise impacts will be discussed for land uses on and adjacent to the project site. A site visit will be conducted, and short-term noise level measurements will be taken along the project area. The noise monitoring survey will be conducted at up to three separate locations to establish baseline noise levels in the project area. Noise recording lengths are anticipated to require approximately 10 minutes at each location. This scope does not include long-term (24-hour) noise measurements. Construction-Related Noise and Vibration. Noise impacts from construction sources will be analyzed based on the anticipated equipment to be used, length of a specific construction task, equipment power type (gasoline or diesel engine), horsepower, load factor, and percentage of time in use. The construction noise impacts will be evaluated in terms of maximum levels (Lmax) and hourly equivalent continuous noise levels (Leq) and the frequency of occurrence at adjacent sensitive locations. An analysis of vibration impacts will be based on the Federal Transit Administration’s vibration analysis guidance. Analysis requirements will be based on the sensitivity of the area, anticipated construction activities, and Noise Ordinance specifications. Operational Noise and Vibration. The project-generated off-site traffic noise levels will be compared to the applicable Noise Ordinance specifications and/or land use compatibility criteria for off-site uses. On-site noise generating activities (e.g., stationary sources, parking lot activities, etc.) will also be addressed and analyzed for potential impacts to the adjacent uses and will be assessed against the Noise Ordinance specifications. Compliance with applicable noise standards will be evaluated, with recommended mitigation measures included where appropriate. The operational vibration analysis will be qualitative because the project is not anticipated to generate excessive operational vibration levels. Deliverables: • The Noise Analysis section of the CEQA document, with modeling included as an appendix. Task 3.7 Biological Resource Assessment Michael Baker will conduct a database search of the California Department of Fish and Wildlife’s California Natural Diversity Database, the California Native Plant Society Electronic Inventory of Rare and Endangered Vascular Plants of California listings, and the U.S. Fish and Wildlife Service’s Information for Planning and Consultation online system and Critical Habitat mapper to preliminarily identify any special-status1 biological resources known to occur within the general vicinity of the project site. Michael Baker will also review publicly available biological technical reports previously prepared for the project site and/or surrounding vicinity to determine which special-status biological resources have been documented or that are likely to occur on or within the general vicinity of the project site. This will allow Michael Baker to focus their field investigation on those federally and State listed species and sensitive habitats known to occur within the vicinity of the project site. In addition, Michael Baker will review the U.S. Department of 1 As used in this Scope of Work, “special-status” refers to plant and wildlife species that are federally or State listed, proposed, or candidates; plant species that have been designated a California Rare Plant Rank species by the California Native Plant Society; wildlife species that are designated by the California Department of Fish and Wildlife as Fully Protected, Species of Special Concern, or Watch List species; and State/locally rare vegetation communities. E.11.b Packet Pg. 251 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 20 Agriculture (USDA) Web Soil Survey, historic/current aerial photographs, and U.S. Geological Survey topographic maps to further assess habitat suitability for special-status species and identify any ecological changes and/or disturbances that have occurred within the project site. Following the literature review, Michael Baker qualified biologists will conduct a field survey of the approximate 8.6- acre project site to document baseline biological conditions and evaluate the site’s potential to support special-status plant and wildlife species, including sensitive habitats. The field survey will be conducted to document the presence/absence of special-status biological resources, or to determine the potential for occurrence of such resources that may not be detectable when the literature review is conducted. Notes will be taken on all plant and wildlife species observed on-site during the field survey. In addition, the location of any special-status plant and wildlife species and special-status vegetation communities will be mapped, if present on-site. Vegetation communities occurring within the project site will be mapped on an aerial photograph and classified in accordance with A Manual of California Vegetation (Sawyer et al. 2009). Once the field survey is complete, Michael Baker will prepare a technical letter report to summarize the information and results obtained during the literature review and field survey, document all plant, wildlife, and vegetation communities observed, and determine the potential for any special-status species to occur on or within the vicinity of the project site. The report will also provide an analysis of anticipated project-related impacts to biological resources and identify any additional biological surveys, mitigation measures, and/or regulatory permits/approvals that may be required in order to ensure the analysis of biological resources is compliant with current standards under the California Environmental Quality Act. Geographic Information Systems (GIS) figures, site photographs, species observed list(s), and a special-status biological resources table will also be included as attachments to the final report to further enhance written text and visually identify specific biological information as it relates to the project site. Assumptions: • This task excludes protocol/focused surveys for special-status plant and wildlife species. If protocol/focused surveys are determined to be required based on the results of the biological resources assessment, Michael Baker can provide an additional Scope and Fee to conduct these surveys and continue work under and approved contract augmentation. Deliverables: • One (1) draft Biological Resources Assessment Technical Report in PDF format • One (1) final Biological Resources Assessment Technical Report in PDF format. Task 3.8 WQMP/Hydrology Analysis Michael Baker will complete a hydrologic analysis for an existing and proposed condition onsite and account for any offsite areas tributary to the project improvements. Aerial topography from Google Earth, land use information from the City of Grand Terrace General Plan, proposed land use, and the proposed grading plan will be used to determine drainage area imperviousness. The Michael Baker team will then develop a hydrologic model of the drainage area based on procedures and guidelines outlined in the San Bernardino County Hydrology Manual, which will be used to ensure the design of the proposed building and surrounding parking and landscape areas are designed adequately. The 2-year, 10-year, and 100-year storm events will be computed, and the 100-year storm event will be used as the design storm event. E.11.b Packet Pg. 252 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 21 Michael Baker will perform a hydraulic analysis utilizing Bentley’s Flowmaster to design any drainages ditches or similar systems to convey flows around the proposed improvements. Michael Baker will also provide recommendations for appropriate erosion protection for the proposed improvements if required. Michael Baker will design basin(s) according to San Bernardino County’s Detention Basin Policy to mitigate such that the post-development flow is equal to or less than 90% of pre-development flow. These basin(s) will also address hydromodification discussed in the preliminary WQMP detailed in Task 4. Basin(s) may take the form of underground storage vaults. After reviewing the existing site topography completed for the project site and utilizing Google Earth, it appears there is no existing storm drain on Barton Road. Therefore, basin discharges will be required to be pumped onto the existing adjacent streets. Michael Baker will perform calculations to ensure the adjacent streets have capacity to convey the discharges and make recommendations where roadway drainage design will be required. Michael Baker will summarize the drainage findings of the analysis in a drainage report, which will serve as basis of design of the final engineering design and associated technical analysis to support the drainage facility design. The report will include the backup data regarding hydrology, final hydraulics, existing facility/infrastructure data, design criteria, specific design requirements, design constraints, assumptions, tables, and all engineering calculations or analysis. This task will also account for graphics including report figures, exhibits, watershed maps, etc. This task includes time for a draft report, two (2) rounds of comments, and a final report. Water Quality Management Plan (WQMP) A preliminary and final WQMP will be developed for the project using the approved template and will include source control, site design, and post-construction BMPs applicable to reduce and/or eliminate the discharge of pollutants from the completed project into the storm drain system or receiving waters. This task includes a preliminary WQMP, two (2) rounds of comments, and a final WQMP. The objectives of the preliminary WQMP are to: 1) Provide a project description and site characterization including preparation of a site plan and vicinity map 2) Identify the Pollutants and Hydrologic Conditions of Concern related to the project, project site and existing site (if required) 3) Site Design BMP concepts 4) Source Control BMPs 5) Project-specific Treatment Control BMPs and where feasible LID/Site Design BMPs which address the Treatment Control BMP requirement. BMP information shall include basis for selection, sizing, calculations, and incorporation of LID/Site Design and/or Treatment Control BMPs (where used, a watershed or regional BMP program must be identified) 6) An operation and maintenance requirements program, including responsible entities, for BMPs 7) Proposed funding source for operations and maintenance of BMPs. Where a public agency is identified as the funding source and responsible party for BMPs, a written agreement that states acceptance of these responsibilities by the public agency must be provided. 8) Sizing of the various permanent BMPs will be provided. Assumptions • Infiltration rates for proposed basin locations must be known prior to beginning work. • Industrial General Permit (IGP) does not apply to this project site. • The following deliverables and tasks are not included in this scope of work: 1. Construction documents E.11.b Packet Pg. 253 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 22 2. Geotechnical investigation is not included under this scope 3. Environmental permitting 4. Aerial topography 5. Stormwater Pollution Prevention Plan (SWPPP) 6. Erosion Control Plan (ECP) Deliverables:  One (1) draft Drainage Report submitted in PDF format  One (1) final Drainage Report in PDF format.  One (1) preliminary WQMP in PDF format  One (1) final WQMP in PDF format. Task 3.9 Cultural Resources Analysis Michael Baker has retained BCR Consulting to provide the Cultural and Paleontological Resources literature search, field visit, and report for the project. BCR Consulting will complete a records search for cultural resources (archaeological and historical) through the South-Central Coastal Information Center (SCCIC) at California State University, Fullerton for the project. The results will be summarized to characterize the status and extent of previous cultural resource studies completed in the project area (including a half-mile radius), and to help predict the types of resources expected within the project site boundaries. Additional land use history will be completed through local repositories and archives to characterize the historic-period buildings for potential California Register of Historical Resources listing eligibility (i.e. CEQA significance). BCR Consulting field staff will perform a pedestrian cultural resources survey of 100 percent of the accessible project site at systematic 15 meter transect intervals. This fieldwork will be completed under the supervision of a cultural resource professional that meets the United States Secretary of the Interior’s Professional Qualifications Standards for Architectural History, and for Archaeology. The goal of this task will be to identify any cultural resources within the project site boundaries (including prehistoric and historic archaeological and historic architectural resources), and to produce or update the necessary site records. For the purposes of this proposal, a maximum of six historic-period buildings are anticipated. Additional cultural resources would necessitate a budget and schedule adjustment. A cultural resources report will be produced consistent with CEQA requirements, in a format acceptable to the City. The report will include a project description, cultural setting, methods, results, and recommendations sections. Relevant maps and photographs will also be included. Department of Park and Recreation (DPR) 523 forms will be completed and attached to the report to record any resources identified. Paleontological Resources: BCR Consulting will initiate a paleontological overview for the project with the Western Science Museum for the project. Professional paleontologists will review relevant paleontological sensitivity maps and reports completed in the vicinity of the project to assess sensitivity for buried paleontological resources (i.e. fossils). The resulting report will be appended to the cultural resources report. Native American Heritage Commission Sacred Lands File Search. During this task BCR Consulting will contact the Native American Heritage Commission (NAHC) to request a Sacred Lands File (SLF) Search. Results of the SLF Search will be appended to the report. The City will perform any necessary Assembly Bill 52 and/or Senate Bill 18 Native American Consultation with the appropriate tribes. If requested to participate, BCR Consulting will be available to discuss any tribal concerns during one conference call. Deliverables: E.11.b Packet Pg. 254 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 23 • One (1) draft Cultural and Paleontological Resources Report in PDF format. • One (1) final Cultural and Paleontological Resources Report in PDF format. Task 3.10 Geotechnical Report Michael Baker has retained Petra Geosciences to conduct an initial site reconnaissance to confirm exploratory access conditions and to coordinate with the local underground utility locating service (Underground Service Alert). Petra will obtain an underground utility clearance prior to commencement of our subsurface investigation. We will perform a review of available published geotechnical and geologic literature and maps. Advance 8 borings utilizing a hollow-stem auger drill rig to anticipated depths of 20 feet below grade, however one boring will be advanced to 50 feet below grade. Collect representative bulk soil samples for laboratory analysis. Perform laboratory testing of selected soil samples to evaluate their engineering characteristics. Testing will include determination of in-situ moisture and density, expansion potential, collapse potential, soluble sulfate and chloride content, soil pH and minimum resistivity. The exact type and number of tests will be determined after a close examination of retrieved samples. Prepare a geotechnical report presenting the results of our evaluation and recommendations for the proposed development in general conformance with the Deliverables: • One (1) draft Geotechnical Report in PDF format. • One (1) final Geotechnical Report in PDF format. Task 3.11 Hazardous Materials Assessment The purpose of a Phase I Environmental Site Assessment (ESA) is to comply with 40 Code of Federal Regulations (CFR) Part 312 (the All Appropriate Inquiries [AAI] Rule) for the purpose of CERCLA Liability Protections. As such, it is the opinion of Michael Baker that the City incorporate such documentation (including a Phase I ESA and Phase II ESA sampling investigations) into the CEQA document for information purposes. Michael Baker’s in-house hazardous materials specialists can incorporate such documentation, outline the federal and state regulations that will be imposed on the Applicant, and recommend additional mitigation measures, as necessary, for the purpose of the CEQA analysis. This approach will be conducted through the following scope of work. Existing Conditions. Michael Baker will document the existing hazards and hazardous materials conditions at the project site based on a review of available online public agency records maintained by the State Water Resources Control Board (Geotracker database), Department of Toxic Substances Control (EnviroStor database), as well as any Applicant-provided hazardous materials related documentation (e.g., Phase I Environmental Site Assessment, limited Phase II Investigation, etc.). The existing regulatory conditions per Government Code Section 65962.5 (the State Cortese Database Listing) will be verified. Potential hazardous materials conditions within the project site will be considered based on the sources described above. Project-Related Impacts. Michael Baker will utilize the above referenced information to analyze potential project-related impacts, as they pertain to hazards and hazardous materials per the CEQA thresholds of significance. An analysis of the proposed construction activities and operations of the project will be conducted. The potential for accidental conditions and the handling of hazardous materials in soils, soil gas, and/or groundwater during construction will be considered. Operations of the proposed facility, including operations of storage/handling practices associated with hazardous materials will be analyzed. Consideration of the City’s emergency evacuation plans will be made. Should a potentially significant impact arise, Michael Baker will recommend mitigation measures to reduce these impacts to the extent feasible. E.11.b Packet Pg. 255 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 24 Deliverables:  One (1) draft Hazardous Materials Report submitted for review electronically in PDF format.  One (1) final Hazardous Materials Report submitted electronically in PDF format. Option 1: Initial Study & Mitigated Negative Declaration Task 4. Initial Study & Mitigated Negative Declaration Task 4.1 Administrative Draft Initial Study Using the City’s latest CEQA Initial Study Checklist format, Michael Baker will prepare an Administrative Draft IS/MND for review by City staff. The IS will provide written responses to each question on the Environmental Checklist that describe and qualitatively and/or quantitatively evaluate the project’s impact related to each topic. Each response will include a conclusion regarding the significance of the project’s impact, which may be determined to be potentially significant, potentially significant unless mitigated, less than significant, or nonexistent (i.e., no impact). In accordance with Appendix G of the CEQA Guidelines, this section will include a detailed review of the following resource topics: • Aesthetics • Land Use/Planning • Agriculture and Forestry Resources • Mineral Resources • Air Quality • Noise • Biological Resources • Population/Housing • Cultural Resources • Public Services • Energy • Recreation • Geology/Soils • Transportation • Greenhouse Gas Emissions • Tribal Cultural Resources2 • Hazards and Hazardous Materials • Utilities/Service Systems • Hydrology/Water Quality • Wildfire Michael Baker will submit the Administrative Draft IS/MND to the City for review and comment. In the event that the Administrative Draft IS/MND results in a finding that the project will result in a significant impact that cannot be mitigated, Michael Baker will work with the City to develop the appropriate CEQA approach, and move into Option 2 as outlined below. Deliverables: • Administrative Draft IS/MND in Microsoft Word and PDF format Task 4.2 Screencheck Draft Initial Study After receiving the City’s comments on the Administrative Draft IS/MND and making the appropriate changes, Michael Baker will prepare a proof-check version of the IS/MND for the City’s consideration. We assume that the proof-check version will adequately address any substantive comments which the City had and that the City’s comments on the proof-check version will be limited to edits and clarifications of final points. Michael Baker will address such final edits/clarifications and prepare a final version of the IS/MND for public review. 2 With respect to tribal cultural resources, Michael Baker assumes that the City will conduct the noticing and consultation as required by Assembly Bill 52 (AB 52) and will provide the timelines, consultation outcomes, and any resulting mitigation measures to Michael Baker for incorporation into the IS/MND. E.11.b Packet Pg. 256 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 25 Deliverables: • Electronic copy of the Screencheck Draft IS/MND prepared in Microsoft Word and PDF format and Exhibits Task 4.3 Public Draft Initial Study Michael Baker will prepare a public-draft version of the IS/MND for public review and circulation. We will provide an electronic copy (pdf format) of the IS/MND to the City to post on their website during the 30-day public review period. Deliverables: • Electronic copy of the Public Draft IS/MND prepared in PDF format and Exhibits • Five (5) hardcopies of the Public Draft IS/MND with Appendices on digital devise Task 4.4 Final Initial Study Responses to Comments. Michael Baker will respond to environmental comments received on the Draft IS/MND during the public review period. Michael Baker will prepare thorough, reasoned, and sensitive responses to relevant environmental issues. The Draft Responses to Comments will be prepared for review by City Staff and submitted electronically. Michael Baker will submit an electronic “proofcheck copy” of the revised Responses to Comments, which will incorporate one complete set of comments received from the City. It is assumed that substantive comments will be received as part of the initial review and any additional comments to the proofcheck document will be minimal. Upon receipt of comments on the Proofcheck Draft, Michael Baker will prepare the Final Responses to Comments. It is noted that the extent of public and agency comments resulting from the review process is currently unknown. We have conservatively budgeted this task based upon our understanding of the project and assume only minor supplemental technical support may be necessary. Should the level of comments exceed our estimate or require more substantial technical analysis, Michael Baker will advise the City and submit an additional funding request. Mitigation Monitoring and Reporting Program. Michael Baker will prepare a Mitigation Monitoring and Reporting Program (MMRP), which will provide a basis for monitoring identified mitigation measures during and upon project implementation. The Mitigation Monitoring and Reporting Checklist will serve as the foundation of the MMRP for the proposed project. The Checklist indicates the mitigation measure number as outlined in the Initial Study, a list of Mitigation Measures/Conditions of Approval (in chronological order under the appropriate topic), the Monitoring Milestone (at what agency/department responsible for verifying implementation of the measure), Method of Verification (documentation, field checks, etc.), and a verification section for the initials of the verifying individual date of verification, and pertinent remarks. Completion of the Final IS/MND. If necessary, Michael Baker will prepare an Errata to the Public Review Draft document for City review and approval. The Errata will be a stand-alone document identifying any revised text in strikethrough and underline, as necessary to address comments received on the Public Review Draft document. The Final IS/MND will be comprised of the Responses to Comments, Errata, and MMRP. Deliverables: • Electronic copy of the Final IS/MND prepared in Microsoft Word and PDF format and Exhibits Task 4.5 CEQA Notices Michael Baker will prepare for the City the project CEQA Notices, as outlined below. The Notices will be distributed via certified mail to the State Clearinghouse and all responsible, trustee, and interested agencies, community groups, and individuals. All distribution will be based upon a City-provided distribution list. This scope assumes that the City will be responsible for distributing any required radius mailing or newspaper notices. E.11.b Packet Pg. 257 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 26 • Notice of Availability/Notice of Intent (NOA/NOI) - Michael Baker will prepare the NOA/NOI for the project to initiate the 20-day public review period. This scope includes distribution of the NOA/NOI to 25 recipients. • Notice of Completion (NOC) - Michael Baker will prepare the NOC for submittal to the State Clearinghouse at the onset of the 20-day NOA/NOI public review period. The NOC will be filed electronically on the State Clearinghouse CEQANet website. • Notice of Determination (NOD) - Michael Baker will prepare the NOD to be filed with the County Clerk and State Clearinghouse within five (5) days after deciding to carry out or approve the project. This scope excludes payment of California Department of Fish and Wildlife (CDFW) and County Clerk processing fees. This scope also assumes that the City will file the NOD with the County Clerk. Deliverables: • Electronic Copy of the NOA/NOI in Microsoft Word or PDF Format • 25 Hard copies of the NOA/NOI distributed via certified mail (i.e., FedEx) • Electronic Copy of the NOC in Microsoft Word or PDF Format • Electronic Copy of the NOD in PDF Format Task 4.5 CEQA Management, Meetings, and Hearings Environmental Management Michael Baker’s project manager, Elizabeth Meyerhoff, will work closely with City staff. This approach optimizes communication between the involved parties. Management activities include coordinating with the project team, ensuring the proposed timeline is met, monitoring the project budget and progress, and providing quality control review of all completed work products. Michael Baker has allocated 30 hours of project management time for this effort. Coordination Meetings Michael Baker’s project manager will develop a regular meeting schedule with City staff and the applicant team to coordinate on project status and action items throughout the project. It is assumed that these check-in meetings will be conducted via conference call or Microsoft Teams, which allows us to share our computer screen with participants to collaboratively review documents. It is expected that these meetings will occur monthly, with more frequent calls necessary during project ramp-up and critical review and comment cycles. Michael Baker assumes coordination meetings would be conducted on a time and materials basis. Public Hearings Michael Baker’s project manager and team will be available for project hearing support on an as-needed time and materials basis. For the purpose of this scope, it is assumed that the project manager or a team member will attend up to two (2) public hearing for the CEQA document. The project manager will attend these meetings to provide overview and responses to environmental/technical questions regarding the environmental documentation materials. Deliverables: • Draft Presentation in Microsoft PowerPoint Format, Final Presentation in Microsoft PowerPoint Format, Meeting Materials (Sign-in Sheet and Comment Cards), Meeting Minutes in PDF Format Option 2: Initial Study & Environmental Impact Report Task 4. Initial Study & Environmental Impact Report E.11.b Packet Pg. 258 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 27 Task 4.1 Administrative Draft Initial Study Using the City’s latest CEQA Initial Study Checklist format, Michael Baker will prepare an Administrative Draft Initial Study for review by the City. The purpose of the Initial Study would be to rule out the environmental topic areas from consideration in the EIR and focusing the EIR on potential impacts. The Initial Study will provide written responses to each question on the Environmental Checklist that describe and qualitatively and/or quantitatively evaluate the project’s impact related to each topic. Each response will include a conclusion regarding the significance of the project’s impact, which may be determined to be potentially significant, potentially significant unless mitigated, less than significant, or nonexistent (i.e., no impact). Beyond the technical aspects of preparing the CEQA document, Michael Baker’s approach is to prepare a reader-friendly document that clearly explains why the impact is considered not significant or why the recommended mitigation measures reduce the impact to a less than significant level. To accomplish this, Michael Baker will use a combination of narrative, figures, photographs, maps, tables, and other visual aids. We believe that our reader-friendly approach will greatly aid the City in meeting two of the core purposes of CEQA: informing the public about the environmental impacts of the project and allowing decision-makers to consider the project’s environmental consequences before deciding whether to approve the project. Deliverables: • Administrative Draft Initial Study in Microsoft Word and PDF Format Task 4.2 Administrative Draft EIR Michael Baker will prepare an Administrative Draft EIR for review by City staff. The EIR will include all the components required by CEQA, including a summary, a project description, a description of the environmental setting, a discussion of both project-specific and cumulative environmental impacts (by topic), mitigation measures, and an alternatives analysis in which up to three alternatives (including the No Project Alternative) will be considered. The EIR will be prepared in accordance with CEQA, the most recent Guidelines for the Implementation of CEQA, applicable CEQA case law, and City guidelines. Similar to our preparation of the Initial Study, our approach is to prepare a reader-friendly EIR that clearly explains why impacts are deemed less than significant, less than significant with mitigation, or significant and unavoidable. To accomplish this, we will use a combination of narrative, figures, photographs, maps, tables, and other visual aids. The major chapters and areas of concern to be addressed in the EIR are outlined below: Executive Summary: The executive summary will include a summary description of the proposed project and project alternatives as well as a table showing the complete text of mitigation measures identified in the EIR. Areas of controversy and issues to be resolved will also be discussed as part of this section. Introduction: The introduction will identify the type and purpose of the EIR, the scope of the EIR, effects found not to be significant, and the definition of baseline and significance criteria. Project background and history will be discussed, and terms used throughout the analysis will be defined. An overview of the project and the CEQA process will also be included. Project Description: This project description will be consistent with the requirements of State CEQA Guidelines Section 15124. The chapter will consist of a detailed description of the proposed project, including construction and operational activities. The project description will clearly describe the location of the project, study area characteristics (e.g., surrounding land uses), project objectives, and project characteristics. Intended uses of the EIR will be included, as well as a list of required permits and approvals. Other agencies using the EIR and consultation requirements will be identified. Figures including the project’s regional location and a site plan depicting proposed uses will be prepared. E.11.b Packet Pg. 259 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 28 Environmental Setting, Impacts, and Mitigation Measures: This is the focal chapter of the EIR and will include separate sections for each environmental topic area, as well as a discussion of assumptions developed in consultation with the City. This chapter will also include a list of projects or growth projections developed in consultation with the City that will be the foundation of the cumulative impact analysis in each section. Each section in this chapter will be formatted so that the impact statements and corresponding mitigation measures will stand out from the text for clarity and ease of reference. Findings will be made as to the level of significance of each impact after mitigation. Each environmental section will consist of the following components: • Description of the baseline environmental setting • Description of regulatory setting, including applicable local, state, and federal laws, regulations, and policies • Identification of the applicable standards of significance • Description of the methodology used for conducting the analysis • Identification and discussion of direct, indirect, and cumulative impacts associated with project implementation • Mitigation measures, including timing and enforcement responsibility Michael Baker anticipates using the most recent CEQA Appendix G Checklist, which requires an analysis of the following topic areas: • Aesthetics • Agricultural Resources • Air Quality • Biological Resources • Cultural Resources • Energy • Geology and Soils • Greenhouse Gas Emissions • Hazards and Hazardous Materials • Hydrology and Water Quality • Land Use and Planning • Mineral Resources • Noise • Population and Housing • Public Services • Recreation • Transportation • Tribal Cultural Resources • Utilities and Service Systems • Wildfire Effects Determined Not to Be Significant: To satisfy CEQA requirements (CEQA Guidelines Section 15128), the EIR will briefly discuss these topics in a section titled Effects Determined Not to Be Significant, largely based on the content in the Initial Study. Alternatives: Michael Baker will prepare a separate chapter in which we will discuss alternatives and identify alternatives considered and eliminated from further consideration, as well as alternatives selected for more detailed analysis. Pursuant to CEQA Guidelines Section 15126.6, we will prepare an analysis of a “reasonable range” of alternatives. Michael Baker will coordinate with City staff and the project applicant, as appropriate, in the development of feasible alternatives to the proposed project, in addition to the CEQA-required No Project Alternative. The analysis will focus on alternatives that avoid or minimize environmental effects as compared to the proposed project while achieving the project’s primary objectives. Therefore, the objectives contained in the project description must be crafted with care in consultation with the City and the applicant. Other CEQA Requirements: The EIR will include the other required chapters, including growth-inducing impacts of the project, and a summary of the project’s significant and unavoidable impacts. Report Preparers and References: This chapter will identify the authors of the report, including City staff, technical report authors, and the Michael Baker team. It will also include references to all persons, agencies, and resource documents and correspondence used in preparation of the EIR. E.11.b Packet Pg. 260 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 29 Appendices: The appendices will include a copy of the NOP and comments on the NOP. All technical reports will also be included as appendices to the EIR. Michael Baker will submit the Administrative Draft EIR to the City for review and comment. Michael Baker assumes that the City will provide one compiled set of comments on the Administrative Draft EIR in Microsoft Word Track Changes. Deliverables: • Administrative Draft EIR in Microsoft Word Format • Three (3) Printed Copies of the Administrative Draft EIR Task 4.3 Screencheck EIR Once Michael Baker has received a complete, single set of consolidated comments from the City on the Administrative Draft EIR, Michael Baker will note substantive comments for discussion. The project manager will then meet with City staff to discuss any substantive comments on the administrative draft. Michael Baker will then revise the document in track changes for review by the City. After the City has approved the changes, Michael Baker will complete final formatting of the EIR and submit a screencheck draft of the EIR for approval to release for public review. Once approved, Michael Baker will submit up to eleven printed copies of the Draft EIR to the City, with technical appendices to be provided electronically on CD or USB drive. In addition, Michael Baker will provide the Draft EIR to the City electronically, in both printable and web-friendly formats. Deliverable: • Screencheck Draft EIR in Microsoft Word Format Task 4.4 Public Review Draft EIR After the City has approved the Screencheck-draft changes, Michael Baker will complete final formatting of the EIR and submit the Public Review Draft EIR to the City and initiate the 45-day public review period. Deliverable: • Public Review Draft EIR in Word and PDF Format Task 4.5 Final EIR Following completion of the public review period of the Public Draft EIR, Michael Baker will prepare a Final EIR, which will include a summary of the revisions to the EIR as errata [as required by CEQA], Responses to Comments, and the Mitigation Monitoring and Reporting Program (MMRP). Task 4.5.1: Responses to Comments Following completion of the public review period on the draft EIR, Michael Baker will prepare responses to all environmental-based comments received on the draft EIR. An administrative draft version of the response to comments will be submitted to the City for review. As with the Administrative Draft EIR, Michael Baker’s project manager may attend a meeting with City staff to discuss substantive comments on the administrative version of the response to comments. Since it is infeasible to estimate the number of comments on the Draft EIR, Michael Baker has preliminarily estimated 120 hours of staff time for the response to comments. Deliverables: • Draft Response to Comments in Word Format Task 4.5.2: Errata E.11.b Packet Pg. 261 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 30 Any changes to the text of the EIR will be summarized in an errata section of the Final EIR. Michael Baker will identify the revisions to the Draft EIR in a strikeout/underline format. Deliverables: • Draft Errata in Word Format. Task 4.5.3: Mitigation Monitoring and Reporting Program Michael Baker will prepare an MMRP for the project pursuant to Section 15097 of the CEQA Guidelines. Michael Baker will submit an administrative version of the MMRP to the City for review and comment. We will make all appropriate revisions and submit a draft iteration of the MMRP to the City for final approval. Upon City approval, Michael Baker will incorporate the MMRP into the final EIR. Deliverables: • Draft Mitigation Monitoring and Reporting Program in Microsoft Word Format • Final Mitigation Monitoring and Reporting Program in Microsoft Word Format • Task 4.5.4: Final EIR An administrative draft of the Final EIR will be submitted to the City for review. Michael Baker will make all appropriate revisions and submit a screencheck iteration of the response to comments to the City for final approval. Upon City approval, Michael Baker will distribute the responses to comments to all commenting agencies and will incorporate the responses into the Final EIR. Michael Baker will provide an electronic submittal of the administrative draft Final EIR, including response to comments and errata changes to the Draft EIR. Deliverables: • Compiled Final EIR Document in PDF Format • Three (3) Printed Copies of the Final EIR with Appendices on CD/USB Drive Task 4.6 CEQA Notices Notice of Preparation To initiate the EIR preparation process, Michael Baker will prepare a Notice of Preparation (NOP) that identifies the potentially significant effects of the project that will require further analysis in the EIR. The list of potentially significant impacts, as well as impacts where there is anticipated to be little to no impact, will be determined by the findings in the Initial Study. An electronic version of the draft NOP will be submitted to the City for review and comment. Michael Baker will incorporate comments and revisions into the NOP prior to distribution. The distribution process will include the following steps: • Michael Baker will distribute the NOP to agencies via FedEx and residents that have requested notices via first-class mail. Up to 50 notices will be distributed. • Michael Baker will provide a version of the NOP suitable for newspaper publishing and will be responsible for publishing the notice with the newspaper. • Michael Baker will submit the NOP and Initial Study to the State Clearinghouse with a Notice of Completion form. Notice of Completion / Notice of Availability E.11.b Packet Pg. 262 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 31 This task includes uploading the project’s Notice of Completion (NOC) and Draft EIR to the State Clearinghouse CEQANet website. In addition, Michael Baker will distribute the Notice of Availably (NOA) to the City-approved distribution list. Michael Baker assumes a maximum of 50 copies of the NOA will be distributed, and that the City will complete any required radius mailing for the NOA and will file the NOA with the with the County Clerk. Notice of Determination Michael Baker will prepare a Notice of Determination in accordance with CEQA Guidelines Section 15094 for the City to file with the County Clerk. We recommend that the City file the Notice of Determination with the County Clerk within five (5) days of adopting the EIR to establish a 30-day statute of limitations. Michael Baker will upload the NOD onto the State Clearinghouse CEQANet website. This scope of work assumes City would provide the applicable California Department of Fish and Wildlife fee upon filing the NOD with the County Clerk. Deliverables: • Notice of Preparation in PDF Format and up to 50 hard copies • Notice of Completion and Notice of Availability in PDF Format and up to 50 hard copies • Notice of Determination in PDF Format Task 4.7 CEQA Management, Meetings, and Hearings Task 4.7.1 Environmental Management Michael Baker’s project manager, Elizabeth Meyerhoff, will work closely with City staff throughout the development of the CEQA document. This approach optimizes communication between the involved parties. Management activities include coordinating with the project team, ensuring the proposed timeline is met, monitoring the project budget and progress, administrative tasks, and providing quality control review of all completed work products. Michael Baker has allocated 50 hours of project management time for this effort. Task 4.7.2 Coordination Meetings Michael Baker’s project manager will develop a regular meeting schedule with City staff and the applicant team to coordinate on project status and action items throughout the project. It is assumed that these check-in meetings will be conducted via conference call or Microsoft Teams, which allows us to share our computer screen with participants to collaboratively review documents. It is expected that these meetings will occur monthly, with more frequent calls necessary during project ramp-up and critical review and comment cycles. Michael Baker assumes coordination meetings would be conducted on a time and materials basis with an initial budget of 20 hours. Task 4.7.3 Public Scoping Meeting If requested by the City, Michael Baker will assist the City in conducting a scoping meeting during the 30-day NOP public review period. Michael Baker will facilitate the public meeting, including intake of public comments on the project. We will provide a draft and final presentation, as well as comment sheets, sign-in sheets, and speaker cards. Michael Baker will summarize the comments received during the meeting for agency consideration and documentation in the EIR. Task 4.7.4 Public Hearings Michael Baker’s project manager and team will be available for project hearing support on an as-needed time and materials basis. For the purpose of this scope, it is assumed that the project manager or a team member will attend up to two (2) public hearing for the CEQA document, with an initial budget of 20 hours. The project manager will attend these meetings to provide overview and responses to environmental/technical questions regarding the environmental documentation materials. Deliverables: E.11.b Packet Pg. 263 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 32 • Draft Presentation in Microsoft PowerPoint Format for the Public Scoping Meeting • Final Presentation in Microsoft PowerPoint Format for the Public Scoping Meeting • Public Scoping Meeting Materials (Sign-in Sheet and Comment Cards), • Public Scoping Meeting Minutes in PDF Format E.11.b Packet Pg. 264 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 33 D. FEE SCHEDULE All work under this contract will be performed on a time and materials basis per the rate schedule on-file with the City, as part of our On-Call contract, with an annual rate increase of 3%. This fee schedule is the best estimate of hours required for processing the entitlements based upon the information that it known. The City will only be charged for work performed. Effort required beyond the identified fee schedule will be discussed with the Planning Department and will be initiated only with prior approval by the City. Direct costs for reproduction and postage will be billed at cost plus 15% and mileage will follow standard IRS rates. E.11.b Packet Pg. 265 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 34 Option 1 – Initial Study /Mitigated Negative Declaration Project Director Technical Manager Senior Project Manager Project Planner Env. Analyst III Env. Analyst II Env. Analyst I Technical Editing Subconsultant Cost $225 $283 $191 $130 $163 $153 $120 $90 Task 1: Project Initiation, Work Program Refinement Task 1.1: Project Kickoff Meeting 8 8 4 20 $2,928 Task 1.2: Data Collection, Research, Evaluation 8 8 8 24 $3,568 Task 2: Staff Augmentation Task 2.1: Planning Entitlement Review 4 8 40 8 60 $8,932 Task 2.2: Staff Reports and Hearings 2 40 8 16 66 $8,326 Task 2.3: AB 52 Support 2 8 2 12 $1,602 Task 2.4: Planning Review, Project Management, Meetings 2 8 80 12 102 $14,334 Task 3: Preparation of Technical Studies Task 3.1: Traffic Study 20 2 2 80 80 22 2 208 $34,402 Task 3.2: Air Quality 8 2 2 24 8 2 46 $8,222 Task 3.3: Greenhouse Gas Emissions 8 2 2 10 10 2 34 $5,816 Task 3.4: Energy Consumption 4 2 2 10 2 20 $3,484 Task 3.5: Health Risk Assessment 8 2 2 20 10 20 2 64 $10,276 Task 3.6: Noise Study 8 2 2 8 8 24 2 54 $8,494 Task 3.7: Biological Resources Assessment 6 2 20 32 8 2 70 $10,702 Task 3.8: WQMP/Hydrology Analysis 16 2 2 90 90 90 8 298 $45,130 Task 3.9: Cultural Resources Analysis (BCR Consulting)2 $ 8,800.00 $9,182 Task 3.10: Geotechnical Report (Petra Geosciences)2 $ 11,800.00 $12,182 Task 3.11: Hazardous Materials Assessment 8 2 2 8 8 2 30 $5,350 Task 4: Initial Study / Mitigated Negative Declaration Task 4.1: Administrative Draft Initial Study 4 8 20 40 40 8 120 $18,388 Task 4.2: Screencheck Draft Initial Study 2 4 10 16 20 4 56 $8,542 Task 4.3: Public Review Draft Initial Study 2 4 2 20 4 32 $4,894 Task 4.4: Final Initial Study / Mitigated Negative Declaration 2 4 20 4 30 $4,634 Task 4.4: CEQA Notices 2 8 4 14 $1,966 Task 4.5: CEQA Management, Meetings, and Hearings 30 30 $5,730 Other Direct Costs $17,000 Total Hours 16 80 106 234 342 364 182 70 1390 Percent of Total Labor (Hours) 1% 6% 8% 17% 25% 26% 13% 5% TOTAL COST $254,084 TASK DESCRIPTION Staff Position and Billing Rate Total Hours Total Cost E.11.b Packet Pg. 266 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 35 Option 2 – Environmental Impact Report Project Director Technical Manager Senior Project Manager Project Planner Env. Analyst III Env. Analyst II Env. Analyst I Technical Editing Subconsultant Cost $225 $283 $191 $130 $163 $153 $120 $90 Task 1: Project Initiation, Work Program Refinement Task 1.1: Project Kickoff Meeting 8 8 4 20 $2,928 Task 1.2: Data Collection, Research, Evaluation 8 8 8 24 $3,568 Task 2: Staff Augmentation Task 2.1: Planning Entitlement Review 4 8 40 52 $7,628 Task 2.2: Staff Reports and Hearings 2 40 8 16 66 $8,326 Task 2.3: AB 52 Support 2 8 2 12 $1,602 Task 2.4: Planning Review Project Management, Meetings 2 8 80 12 102 $14,334 Task 3: Preparation of Technical Studies Task 3.1: Traffic Study 20 2 2 80 80 22 2 208 $34,402 Task 3.2: Air Quality 8 2 2 24 8 2 46 $8,222 Task 3.3: Greenhouse Gas Emissions 8 2 2 10 10 2 34 $5,816 Task 3.4: Energy Consumption 4 2 2 10 2 20 $3,484 Task 3.5: Health Risk Assessment 8 2 2 20 10 20 2 64 $10,276 Task 3.6: Noise Study 8 2 2 8 8 24 2 54 $8,494 Task 3.7: Biological Resources Assessment 6 2 20 32 8 2 70 $10,702 Task 3.8: WQMP/Hydrology Analysis 16 2 2 90 90 90 8 298 $45,130 Task 3.9: Cultural Resources Analysis (BCR Consulting)2 2 $ 8,800.00 $9,182 Task 3.10: Geotechnical Report (Petra Geosciences)2 2 $ 11,800.00 $12,182 Task 3.11: Hazardous Materials Assessment 8 2 2 8 8 2 30 $5,350 Task 4: Initial Study & Environmental Impact Report Task 4.1: Administrative Draft Initial Study 4 4 8 20 40 40 8 124 $19,520 Task:4.2: Administrative Draft EIR 4 8 90 90 100 90 50 50 482 $72,624 Task 4.3: Screencheck Draft EIR 2 8 8 10 20 20 20 88 $14,262 Task 4.4: Public Draft EIR 2 4 8 10 10 10 10 54 $8,770 Task 4.5: Final EIR $0 Task 4.5.1: Response to Comments 10 32 4 24 20 20 10 120 $19,154 Task 4.5.2: Errata 8 12 12 4 36 $5,284 Task 4.5.3: Mitigation Monitoring and Reporting Program 2 4 10 4 20 $2,778 Task 4.5.4: Final EIR 10 10 10 12 42 $6,740 Task 4.6: CEQA Notices, Including Notice of Preparation 2 10 24 8 44 $6,076 Task 4.7: CEQA Management, Meetings, and Hearings $0 Task 4.7.1: CEQA Management 4 8 50 62 $12,714 Task 4.7.2: Coordination Meetings 20 20 $3,820 Task 4.7.3: Public Scoping Meeting 8 8 16 32 $5,712 Task 4.7.4: Public Hearings 10 10 20 $4,740 Other Direct Costs $17,000 Total Hours 32 144 306 336 498 436 338 142 2114 Percent of Total Labor (Hours) 2% 7% 14% 16% 24% 21% 16% 7% TOTAL COST $390,820 Staff Position and Billing Rate TASK DESCRIPTION Total Hours Total Cost E.11.b Packet Pg. 267 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 36 E. SCHEDULE Michael Baker is committed to completing the project in a time frame that meets the City’s needs. Michael Baker has included a preliminary IS/MND and a preliminary EIR schedule below. Depending on the City’s needs, Michael Baker may be able to expedite the schedule if desired by the City. PROJECT INITIATION AND TECHNICAL STUDIES Project Kick-Off Meeting Week 1 MBI provides City data needs/Construction Questionnaire Week 1 Research and Investigation Initiated Week 1 City provides MBI data needs Week 2 Michael Baker/BCR Conducts Peer Review of Applicant-Prepared Technical Studies Weeks 2 – 6 Applicant Team Revises Technical Studies Weeks 6 – 8 Michael Baker Prepares Technical Studies Weeks 2 – 10 INITIAL STUDY/MITIGATED NEGATIVE DECLARATION Administrative Draft IS/MND Preparation Weeks 10 - 12 City Review of Administrative Draft IS/MND Weeks 13 - 15 Public Review Draft IS/MND Preparation Weeks 16 - 17 City Review of Public Review Draft IS/MND Weeks 18 - 19 Complete and Publish Public Review Draft IS/MND Week 20 Circulate Public Review Draft IS/MND Weeks 21 - 25 Response to Comments Weeks 26 - 27 Mitigation Monitoring and Reporting Program Weeks 26 - 27 City Review of Response to Comments and MMRP Weeks 28 - 29 Completion of the Final IS/MND Week 30 Public Hearings TBD E.11.b Packet Pg. 268 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 37 Preliminary Environmental Impact Report Timeline E.11.b Packet Pg. 269 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - PLANNING AND ENVIRONMENTAL CONSULTANT SERVICES PAGE 38 F. PROFESSIONAL REFERENCES Michael Baker provides three (3) professional references for current clients who can speak to Michael Baker’s performance for similar planning and environmental consulting services. AGENCY CONTACT County of Riverside Darren Edgington, Environmental Project Manager Phone: (951) 955-6097 dedgingt@ricvo.org City of Eastvale Gina Gibson-Williams, Community Development Director Phone: (951) 361-0900 ggibson-williams@eastvaleca.gov City of Redlands Brian Desatnik, Director, Development Services Phone: (909) 798-7555 bdesatnik@cityofredlands.org E.11.b Packet Pg. 270 At t a c h m e n t : M i c h a e l B a k e r P r o p o s a l _ 9 . 2 3 . 2 0 2 2 ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) Planning Consultant List Firm Name Address Hogle-Ireland, Inc. 1500 Iowa Avenue, Suite 110 LSA Associates, Inc. 1500 Iowa Avenue, Suite 200 Michael Baker International 40810 County Center Drive, Suite 200 RFP Responses Received Michael Baker International 40810 County Center Drive, Suite 200 E.11.c Packet Pg. 271 At t a c h m e n t : C o n s u l t a n t L i s t - P l a n n i n g C o n u l t a n t S e r v i c e s ( P r o f e s s i o n a l S e r v i c e s A g r e e m e n t - E n v i r o n m e n t a l / P r o j e c t R e v i e w ) AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: Selection of Mayor Pro Tempore PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Select a Council Member to serve as Mayor Pro Tempore for a term of two years until the next regular election. 2030 VISION STATEMENT This staff report supports all adopted Goals of the City Council’s 2030 Vision and supports all adopted Core Values. BACKGROUND: Following the regular municipal election date held every two years, the City Council selects one of its Members to serve as Mayor Pro Tempore. It is, therefore, appropriate for the City Council to now select a Mayor Pro Tempore following the regular municipal election conducted in November. DISCUSSION: Government Code Section 34905 provides that, for cities with elected mayors, “A Mayor Pro Tempore shall be chosen in the manner provided by Government Code Section 36801, which provides as follows: “The City Council shall meet at the meeting at which the declaration of the election results for a general municipal election is made pursuant to Sections 10262 and 10263 of the Elections Code and, following the declaration of the election results and the installation of elected officials, choose one of its number … as Mayor Pro Tempore.” Government Code Section 36802 provides that “The Mayor shall preside at the meetings of the Council. If he/she is absent or unable to act, the Mayor Pro Tempore shall serve until the Mayor returns or is able to act. The Mayor Pro Tempore has all of the powers and duties of the Mayor”. Therefore, if in the event the Mayor is unable to perform his/her duties, the Mayor Pro Tempore will perform those duties in the Mayor’s absence. The City of Grand Terrace Council Procedures also establishes duties of the Mayor Pro Tempore as follows: I.12 Packet Pg. 272 • “The meeting of the Council shall be called to order by the Mayor or, in his/her absence, the Mayor Pro Tempore.” (Section 2.3.) • “[I]n the absence of the Mayor, the Mayor Pro Tempore shall preside.” (Section 3.1.) • “Subject to Council policy, the Mayor shall sign ordinances, resolutions, and contracts approved by the Council at meetings at which he/she is in attendance. In the event of his/her absence, the Mayor Pro Tempore shall sign all such documents approved and adopted by Council”. (Section 3.4.) It is staff’s recommendation that the Council select amongst themselves a Mayor Pro Tempore from a member of the City Council who is not the directly elected Mayor. The term of office for the selected Mayor Pro Tempore will be for two years until the next regular election. FISCAL IMPACT: None. APPROVALS: Debra Thomas Completed 11/22/2022 3:06 PM City Manager Completed 12/05/2022 11:46 AM City Council Pending 12/13/2022 6:00 PM I.12 Packet Pg. 273 AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: Council Selection from Alternatives to Fill City Council Vacancy or Order Special Election PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Consider alternatives available for filling the vacancy on the City Council; select a method for filling the vacancy from the alternatives provided, and direct staff to take the necessary steps to implement the selected alternative to fill the vacancy. 2030 VISION STATEMENT: This staff report supports the City Council Core Value of open and inclusive government. BACKGROUND: Mayor Pro Tem Bill Hussey won his election bid as Mayor for the City of Grand Terrace at its General Municipal Election dated November 8, 2022, and certified by the County of San Bernardino Elections office dated December 8, 2022 thus creating a vacancy on the City Council beginning immediately following the scheduled City Council meeting on December 13, 2022. The term for this Council seat expires in November 2024. DISCUSSION: Government Code Section 36512(b) states: 36512.(b) If a vacancy occurs in an elective office provided for in this chapter, the council shall, within 60 days from the commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy. The special election shall be held on the next regularly established election date not less than 114 days from the call of the special election. A person appointed or elected to fill a vacancy holds office for the unexpired term of the former incumbent. If a resident is not appointed by February 11, 2023, deadline, then a special election must be called. If the council calls a special election, the special election shall be held on the next I.13 Packet Pg. 274 regularly established election date not less than 114 days from the call of the special election. A person elected to fill a vacancy holds office for the unexpired term of the former incumbent. If the council fills the vacancy by appointment, the person appointed to fill the vacancy shall hold office pursuant to one of the following: (A) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general municipal election, the person appointed to fill the vacancy shall hold office until the next general municipal election that is scheduled 130 or more days after the date the council is notified of the vacancy, and thereafter until the person who is elected at that election to fill the vacancy has been qualified. The person elected to fill the vacancy shall hold office for the unexpired balance of the term of office. (B) If the vacancy occurs in the first half of a term of office, but less than 130 days prior to the next general municipal election, or if the vacancy occurs in the second half of a term of office, the person appointed to fill the vacancy shall hold office for the unexpired term of the former incumbent. This option to fill the vacancy left by former Mayor Pro Tem Bill Hussey’s successful election bid for the City of Grand Terrace’s mayoral race will let City Council appoint a resident to fill the unexpired term through November 2024 when the next general election takes place. At that juncture, the appointee may run for the open seat for the next four (4) year election cycle through 2028. State law does not prescribe any procedure for the selection of an appointee. Therefore, Council may choose any selection method it desires. The Council may choose to solicit applications and may interview applicants in an open session either collectively or one-on-one, at a regular or special City Council meeting. A process to conduct filling the vacancy via an appointment would be to: 1. Direct staff to alert City residents about the interview process via public notice and make applications available. 2. Determine a deadline when applications and/or statements of qualifications must be submitted. 3. Schedule interviews to allow all applicants to address the City Council for a specified amount of time. 4. Make an appointment to fill the vacancy and direct the City Clerk to administer the Oath of Office. FISCAL IMPACT: There is no fiscal impact when considering alternatives available for filling the vacancy on the City Council. I.13 Packet Pg. 275 APPROVALS: Debra Thomas Completed 12/06/2022 3:51 PM City Manager Completed 12/08/2022 11:18 AM City Council Pending 12/13/2022 6:00 PM I.13 Packet Pg. 276 AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: Formation of a City Council Ad Hoc Committee to Consider Cash, Grants, and Other Assets to Fund a Youth Program for the Community and to Select Two City Council Members to Serve on the Committee and Bring Back Its Findings PRESENTED BY: Konrad Bolowich, City Manager RECOMMENDATION: The City Council establish an Ad-Hoc Committee to consider cash, grants, and other assets to fund a youth program for the community, to select two of its members to serve on the committee, and that the committee brings back a report to the City Council regarding options and recommendations for City Council consideration. 2030 VISION STATEMENT: This staff report supports Goals 1-5 of the City Council's 2030 Vision and Our Core Value of "Open and Inclusive Government". BACKGROUND: Individual Council Members have, from time to time, expressed a desire to explore the formation of City Council Ad Hoc, or Standing Committees during the City Council Communications portion of affected Council meetings, as well as during discussions of specific agenda items and related topics. DISCUSSION: At its regular meeting on September 13, 2022, City Council discussed the possibility of establishing a PARS Post-Employment Benefits Trust Program which could be used to pre-fund CalPERS pension obligations, as well as a discussion on a Prefunding Agreement and election to pre-fund other post-employment benefits through the California Employers’ Retiree Benefits Trust Fund administered through the California Public Employees Retirement System. Based on that discussion, at its regular meeting of September 27, 2022, Council Member Sylvia Robles, under Future Agenda Items Requests, asked that an Ad-Hoc Committee be established to consider cash, grants, and other assets to be deployed toward the youth in the community, be brought back to the City Council at a future meeting for approval and to appoint two members of the City Council to serve on that committee to research options, funding, and recommendations on how to proceed with such a program. I.14 Packet Pg. 277 It is the recommendation of staff that the City Council establish an Ad-Hoc Committee to consider cash, grants, and other assets to fund a youth program for the community, to select two Council Members to serve on the committee, and that the committee brings back a report to the City Council regarding options and recommendations for consideration. FISCAL IMPACT: The fiscal impact can be more readily determined once Council decides on what type of youth program is established, and a dollar amount identified to fund the program. APPROVALS: Konrad Bolowich Completed 11/30/2022 3:22 PM City Manager Completed 12/08/2022 11:18 AM City Council Pending 12/13/2022 6:00 PM I.14 Packet Pg. 278 AGENDA REPORT MEETING DATE: December 13, 2022 Council Item TITLE: Mayor's Appointments to Boards, Commissions, and Committees PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Mayor to Appoint Representatives to the various Boards, Commissions, and Committees for Council Approval. 2030 VISION STATEMENT: This staff report supports all adopted Goals of the City Council’s 2030 Vision and supports all adopted Core Values. BACKGROUND: The City of Grand Terrace has the opportunity to participate on various boards, commissions, and committees as a member of various municipal organizations and associations. Historically, these assignments are reviewed every two years following the regular municipal elections date, or as necessary. DISCUSSION: If Council wishes to reorganize the positions on Boards, Committees and Commissions, it would be appropriate to make those changes at this time. State law provides under Government Code Section 40605 states: In general law cities where the office of mayor is an elective office pursuant to Article 5 (commencing with Section 34900) of Chapter 7 of Part 1 of Division 2 of Title 4, the mayor, with the approval of the city council, shall make all appointments to boards, commissions, and committees unless otherwise specifically provided by statute. Additionally, contact was made with the various Boards, Committees and Commission to identify which Boards, Commissions, and Committees mandate that the Mayor serve as delegate. After review of those that have bylaws and inquiries made both verbally and via email, it is determined that none of the Boards, Commission and Committees on the attached list mandate that the Mayor serve as delegate. All that is required is that the Mayor or Council Member, selected by the legislative body as a whole, serve as delegate and/or alternate. To assist Council in their discussion for the reorganization, attached is the City’s list of I.15 Packet Pg. 279 Boards, Commissions, and Committees and their established time, date and place of meetings. At this time, Staff recommends that, subject to the advice and consent of the City Council, the Mayor appoint representatives to fill both the delegate and alternate positions. FISCAL IMPACT: None ATTACHMENTS: • 2020-2022 Council Appointments Boards, Commissions & Committees (PDF) APPROVALS: Debra Thomas Completed 11/22/2022 3:28 PM City Manager Completed 12/05/2022 11:46 AM City Council Pending 12/13/2022 6:00 PM I.15 Packet Pg. 280 COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES 2020 - 2022 1 Revised 02/01/2021 08/02/201 8 COMMITTEE BOARD MEMBER ALTERNATE MEETING DAY & TIME Omnitrans Board of Directors 1700 5th St San Bernardino, CA 92411 700-yes McNaboe Hussey 1st Wednesday of Month 8:00 a.m. DIRECTOR ALTERNATE California Joint Powers Insurance Authority (CJPIA) 8081 Moody Street La Palma, CA 90623 700-yes McNaboe Wilson 4th Wednesday of Each Month Annual Meeting: TBD VOTING DELEGATE ALTERNATE League of California Cities/Inland Empire Division 1400 K Street Sacramento, CA 95814 Wilson Allen Division Meeting (Meets Quarterly - TBD) Annual Meeting TBD COMMUNITY CABINET MEMBER ALTERNATE Colton Joint Unified School District Community Cabinet 1212 Valencia Drive Colton, CA 92324 Allen Hussey 2nd Wednesday of Each Month 10:00 a.m. Joe Baca Middle School 1640 S. Lilac Ave. Bloomington, CA 92316 VOTING DELEGATE ALTERNATE Southern California Association of Governments General Assembly (SCAG) 1170 West 3rd Street, Suite 140 San Bernardino, CA 92410 Wilson Robles Annual Meeting Usually May or June TBD I.15.a Packet Pg. 281 At t a c h m e n t : 2 0 2 0 - 2 0 2 2 C o u n c i l A p p o i n t m e n t s B o a r d s , C o m m i s s i o n s & C o m m i t t e e s ( A p p o i n t m e n t s t o COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES 2020 - 2022 2 Revised 02/01/2021 08/02/201 8 COMMITTEE COMMITTEE MEMBER ALTERNATE MEETING DAY & TIME San Bernardino Valley Municipal Water District Advisory Commission on Water Policy 380 E. Vanderbilt Way San Bernardino, CA 92408 700-yes Wilson Robles 2nd Thursday of Month 6:30 p.m. – Quarterly CY 2021 starts with January 21, 2021 Meeting BOARD MEMBER ALTERNATE San Bernardino County Transportation Authority 1170 W. 3rd Street, 2nd Floor San Bernardino, CA 92410 700-yes McNaboe Robles 1st Wednesday of Month 10:00 a.m. Santa Fe Depot-SBCTA Lobby 1st Floor 1170 W. 3rd Street San Bernardino, CA 92410 CITY REPRESENTATIVE ALTERNATE San Bernardino County Solid Waste Task Force Solid Waste Management Division-Conf. Rm A 222 W. Hospitality Lane, 2nd Floor San Bernardino, CA 92415 Allen *VACANT* Bi-Annually (Every 6 months) CY 2021 starts with April 21, 2021 Meeting I.15.a Packet Pg. 282 At t a c h m e n t : 2 0 2 0 - 2 0 2 2 C o u n c i l A p p o i n t m e n t s B o a r d s , C o m m i s s i o n s & C o m m i t t e e s ( A p p o i n t m e n t s t o COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES 2020 - 2022 3 Revised 02/01/2021 08/02/201 8 DELEGATE ALTERNATE Mayor Darcy McNaboe 3 0 Mayor Pro Tem Bill Hussey 0 1 Council Member Sylvia Robles 0 3 Council Member Doug Wilson 3 1 Council Member Jeff Allen 2 2 I.15.a Packet Pg. 283 At t a c h m e n t : 2 0 2 0 - 2 0 2 2 C o u n c i l A p p o i n t m e n t s B o a r d s , C o m m i s s i o n s & C o m m i t t e e s ( A p p o i n t m e n t s t o