Loading...
01/10/2023CITY OF GRAND TERRACE CITY COUNCIL [AMENDED] AGENDA ● JANUARY 10, 2023 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 COMMENTS FROM THE PUBLIC The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time. If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak: *67 1-669-900-9128 Enter Meeting ID: 840 8606 7873 Password: 505190 The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at (909) 954-5207 by 5:00 p.m. If you wish to have your comments read to the City Council during the appropriate Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words). Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 954-5207, or via e-mail at dthomas@grandterrace-ca.gov. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov. AMERICANS WITH DISABILITIES ACT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (909) 954-5207 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible. Agenda Grand Terrace City Council January 10, 2023 City of Grand Terrace Page 2 CALL TO ORDER Convene City Council. Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Bill Hussey    Mayor Pro Tem Doug Wilson    Council Member Sylvia Robles    Council Member Jeff Allen    City Manager Konrad Bolowich    City Attorney Adrian Guerra    City Clerk Debra Thomas    A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA B. CITY COUNCIL VACANCY APPOINTMENT 1. City Council Appointment to Fill Council Vacancy RECOMMENDATION: Interview applicants for the vacant City Council position and select an applicant to fill the vacancy. DEPARTMENT: CITY CLERK C. SPECIAL PRESENTATIONS 1. Landscape Recognition – Presented by Leila Holtzen, Animal Control/Senior Code Enforcement Officer 2. San Bernardino County Sheriff’s Department Update – Presented by Lieutenant Bryan Lane Agenda Grand Terrace City Council January 10, 2023 City of Grand Terrace Page 3 D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Regular Meeting – 12/13/2022 DEPARTMENT: CITY CLERK 3. Approval of the November-2022 Check Register in the Amount of $384,353.89 RECOMMENDATION: Approve the Check Register No. 11302022 in the amount of $384,353.89 as submitted, for the month ending November 30, 2022. DEPARTMENT: FINANCE 4. Treasurer's Report as of September 30, 2022 RECOMMENDATION: Receive and file the Treasurer's Report for the period ending September 30, 2022. DEPARTMENT: FINANCE 5. Historical & Cultural Activities Committee Appointment - Margaret "Peggy" Reagan RECOMMENDATION: That the Mayor Appoint, Subject to City Council Approval the Applicant as an At-Large Historical & Cultural Activities Committee Member DEPARTMENT: CITY CLERK 6. Funding for PARS Section 115 Trust RECOMMENDATION: Approve funding for the PARS Section 115 Trust in the amount of $500,000 in the Moderate Strategy per the recommendation of the Ad Hoc Committee. DEPARTMENT: FINANCE 7. Implementation of Assembly Bill 2449 RECOMMENDATION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING AN AMERICANS WITH DISABILITIES ACT (“ADA”) ACCOMMODATION REQUEST POLICY FOR THE MEETINGS OF THE CITY COUNCIL AND ALL CITY COMMISSIONS, COMMITTEES AND BOARDS; AND DIRECTING CITY STAFF TO MAKE SUCH CHANGES TO THE CITY’S AGENDA TEMPLATES (INCLUDING SUCH TEMPLATES FOR THE CITY COUNCIL AND ALL CITY COMMISSIONS, Agenda Grand Terrace City Council January 10, 2023 City of Grand Terrace Page 4 COMMITTEES AND BOARDS) AS MAY BE NECESSARY TO IMPLEMENT THE TELECONFERENCING PROCEDURES AND ADA REQUIREMENTS OF ASSEMBLY BILL NO. 2449 DEPARTMENT: CITY ATTORNEY 8. Independent Contractor Agreement for Fiscal Year 2022-2023 with Family Services Association for the Administration and Provision of a “Senior Congregate and Mobile Meal Program” and “Senior Center Coordinator” Services RECOMMENDATION: 1. Approve the Independent Contractor Agreement for Fiscal Year 2022-2023 with Family Services Association (“FSA”) for the administration and provision of a “Senior Congregate and Mobile Meal Program” and ““Senior Center Coordinator” services at the Senior Center as described therein, in a total contract sum not to exceed $50,140. 2. Authorize the City Manager to execute the Agreement subject to the City Attorney’s approval as to form. DEPARTMENT: PUBLIC WORKS E. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. F. PUBLIC HEARINGS - NONE G. UNFINISHED BUSINESS - NONE H. NEW BUSINESS 9. Establishment of Alternate Planning Commissioners and Their Stipends RECOMMENDATION: 1. Conduct first reading by title only, and waive further reading of the following ordinance: Agenda Grand Terrace City Council January 10, 2023 City of Grand Terrace Page 5 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING CHAPTER 2.16 OF TITLE 2 OF THE GRAND TERRACE MUNICIPAL CODE, WHICH ADDS ALTERNATE PLANNING COMMISSIONERS AND MAKES FURTHER CLARIFICATION AMENDMENTS THERETO 2. If the above recommendation is carried out by Council, then adopt a resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE RESTATING WITHOUT CHANGE THE STIPENDS FOR REGULAR MEMBERS OF THE PLANNING COMMISSION AND ESTABLISHING STIPENDS FOR ALTERNATE MEMBERS OF THE PLANNING COMMISSION. DEPARTMENT: CITY ATTORNEY I. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE J. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Sylvia Robles Mayor Pro Tem Doug Wilson Mayor Bill Hussey K. CITY MANAGER COMMUNICATIONS L. RECESS TO CLOSED SESSION CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code Section 54957.6 Agency Designated Representative: Konrad Bolowich, City Manager Unrepresented Employee: Adrian Guerra, City Attorney RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION Agenda Grand Terrace City Council January 10, 2023 City of Grand Terrace Page 6 M. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, January 24, 2023, at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office and the request will be processed in accordance with Council Procedures. AGENDA REPORT MEETING DATE: January 10, 2023 Council Item TITLE: City Council Appointment to Fill Council Vacancy PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Interview applicants for the vacant City Council position and select an applicant to fill the vacancy. 2030 VISION STATEMENT: This staff report supports all adopted Goals and all adopted Core Values of the City Council's 2030 Vision. BACKGROUND: At the City Council meeting of December 13, 2022, the City Council directed staff to accept applications to fill the vacancy on the City Council which was left by Mayor Bill Hussey’s successful campaign as Mayor for the City of Grand Terrace on November 8, 2022, and certified by the County of San Bernardino Registrar of Voters on December 8, 2022. Notices regarding the application process for the vacancy were posted on the City's website, the local adjudicated newspaper, and the City's reader board. Notices were posted, and applications were made available at City Hall, and on the City's website. The deadline for filing applications was Tuesday, January 3, 2023, at 5:00 p.m. DISCUSSION: Staff was directed by the City Council to schedule interviews for the vacant City Council position at its Regular Meeting on Tuesday, January 10, 2023, so that an applicant can be appointed and seated at the Regular Meeting of the City Council scheduled for Tuesday, January 24, 2023. Three (3) applications were received on January 3, 2023, for the vacant City Council position from Grand Terrace residents which have been attached to this report for review. The applicants who submitted applications are as follows: 1. Kenneth J. Henderson 2. Daniel Torres 3. Vincent Jared Rasso For the selection process, and pursuant to City Council Procedure, the appointment process with move forward as follows: • City Council to draw applicant names to determine the order of interviews. B.1 Packet Pg. 7 • Staff will provide City Council with a ballot listing the names of each applicant. • Staff will provide City Council with questions to ask each applicant, however, each Council Member is given the opportunity to submit their own questions. • Interview each applicant one by one, with the first interview beginning with the first name drawn while the remaining applicants are sequestered in the Community Room. • The time allowed for each applicant to respond to the interview and questions will be: o One (1) Minute for an Introductory Statement o Two (2) Minutes for each Council Question o One (1) Minute for the Applicant’s Closing Statement • After interviews are complete, the City Council will select applicants for appointment via the ballot process. • Staff collects the ballots from the dais and reads aloud how each Council Member voted and the applicant receiving the majority vote is appointed. FISCAL IMPACT: There is no fiscal impact associated with this action. The monthly stipend for the City Council is included in the current budget. ATTACHMENTS: • Kenneth Henderson Application_Redacted (PDF) • Daniel Torres Application_Redacted (PDF) • Vincent Rasso Application_Redacted (PDF) APPROVALS: Debra Thomas Completed 01/04/2023 3:16 PM City Manager Completed 01/05/2023 10:35 AM City Council Pending 01/10/2023 6:00 PM B.1 Packet Pg. 8 B.1.a Packet Pg. 9 At t a c h m e n t : K e n n e t h H e n d e r s o n A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.a Packet Pg. 10 At t a c h m e n t : K e n n e t h H e n d e r s o n A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.a Packet Pg. 11 At t a c h m e n t : K e n n e t h H e n d e r s o n A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.a Packet Pg. 12 At t a c h m e n t : K e n n e t h H e n d e r s o n A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.b Packet Pg. 13 At t a c h m e n t : D a n i e l T o r r e s A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.b Packet Pg. 14 At t a c h m e n t : D a n i e l T o r r e s A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.b Packet Pg. 15 At t a c h m e n t : D a n i e l T o r r e s A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.b Packet Pg. 16 At t a c h m e n t : D a n i e l T o r r e s A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.c Packet Pg. 17 At t a c h m e n t : V i n c e n t R a s s o A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.c Packet Pg. 18 At t a c h m e n t : V i n c e n t R a s s o A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.c Packet Pg. 19 At t a c h m e n t : V i n c e n t R a s s o A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.c Packet Pg. 20 At t a c h m e n t : V i n c e n t R a s s o A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.c Packet Pg. 21 At t a c h m e n t : V i n c e n t R a s s o A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.c Packet Pg. 22 At t a c h m e n t : V i n c e n t R a s s o A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) B.1.c Packet Pg. 23 At t a c h m e n t : V i n c e n t R a s s o A p p l i c a t i o n _ R e d a c t e d ( C i t y C o u n c i l A p p o i n t m e n t t o F i l l C o u n c i l V a c a n c y ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● DECEMBER 13, 2022 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Darcy McNaboe convened the Regular Meeting of the City Council and City Council as the Housing Authority for Tuesday, December 13, 2022, at 6:00 p.m. Invocation The Invocation was led by Pastor Mark Matthews of Grand View Baptist Church. Pledge of Allegiance The Pledge of Allegiance was led by Mayor Darcy McNaboe. Attendee Name Title Status Arrived Darcy McNaboe Mayor Bill Hussey Mayor Pro Tem Present Sylvia Robles Council Member Present Doug Wilson Council Member Present Jeff Allen Council Member Present Konrad Bolowich City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Christine Clayton Finance Director Present A. ELECTION RESULTS 1. Declaration of Results for the November 8, 2022, Municipal Election Debra Thomas, City Clerk presented the staff report for this agenda item. RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe, Mayor SECONDER: Jeff Allen, Council Member AYES: Darcy McNaboe, Bill Hussey, Doug Wilson, Sylvia Robles, Jeff Allen B. SPECIAL PRESENTATIONS Mayor-Elect Bill Hussey presented service awards by the City Council to outgoing Mayor Darcy McNaboe. D.2 Packet Pg. 24 Mi n u t e s A c c e p t a n c e : M i n u t e s o f D e c 1 3 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council December 13, 2022 City of Grand Terrace Page 2 Scott Ward, Field Representative on behalf of Dawn Rowe, Board of Supervisors, presented a Certificate of Recognition to outgoing Mayor McNaboe. Former Mayor McNaboe took this opportunity to provide outgoing remarks. RECESS THE CITY COUNCIL MEETING Former Mayor McNaboe recessed the Regular Meeting of the City Council for reorganization at 6:15 p.m. RECONVENE THE CITY COUNCIL MEETING Mayor Elect Hussey reconvened the Regular Meeting of the City Council at 6:25 p.m. C. INSTALLATION OF OFFICERS AND OATHS OF OFFICE Presentation of Oaths of Office and Certificates of Election to Mayor Bill Hussey and Council Member Doug Wilson. Incoming Remarks by Mayor Hussey and Council Member Wilson. RECESS THE CITY COUNCIL MEETING Mayor Hussey recessed the Regular Meeting of the City Council at 6:35 p.m. RECONVENE THE CITY COUNCIL MEETING Mayor Hussey reconvened the Regular Meeting of the City Council at 7:00 p.m. D. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA None. E. CONSENT CALENDAR D.2 Packet Pg. 25 Mi n u t e s A c c e p t a n c e : M i n u t e s o f D e c 1 3 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council December 13, 2022 City of Grand Terrace Page 3 RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Mayor Pro Tem SECONDER: Sylvia Robles, Council Member AYES: Bill Hussey, Doug Wilson, Sylvia Robles, Jeff Allen 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes – Regular Meeting – 11/08/2022 APPROVE THE REGULAR MEETING MINUTES OF NOVEMBER 8, 2022 3. Second Reading & Adoption of an Ordinance Amending Title 15 (Buildings and Construction) of the Grand Terrace Municipal Code to Adopt by Reference the 2022 California Building Codes, 2021 International Property Maintenance Code, and 1997 Uniform Code for Abatement of Dangerous Buildings (As Amended Due to Local Climatic, Geological, Topographical Conditions) and Determining Such Ordinance Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(B)(3) DIRECT THE CITY ATTORNEY TO READ THE TITLE FOR SECOND READING OF, WAIVE FURTHER READING OF, AND ADOPT AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING TITLE 15 OF THE GRAND TERRACE MUNICIPAL CODE THEREBY ADOPTING BY REFERENCE THE 2022 CALIFORNIA BUILDING CODE SERIES, INCLUDING THE 2022 CALIFORNIA BUILDING CODE, 2022 CALIFORNIA EXISTING BUILDING CODE, 2022 CALIFORNIA RESIDENTIAL CODE, 2022 CALIFORNIA ELECTRICAL CODE, 2022 CALIFORNIA PLUMBING CODE, 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE, 2022 CALIFORNIA HISTORICAL BUILDING CODE, 2022 CALIFORNIA MECHANICAL CODE, 2021 INTERNATIONAL PROPERTY MAINTENANCE CODE, AND 1997 UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS BUILDINGS; MAKING CERTAIN AMENDMENTS TO SUCH CODES (AS APPLICABLE) DUE TO LOCAL CLIMATIC, GEOLOGICAL, AND/OR TOPOGRAPHICAL CONDITIONS; AND DETERMINING THEREOF TO BE EXEMPT FROM CEQA PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) 4. City Department Monthly Activity Report - October 2022 RECEIVE AND FILE. 5. September 1, 2022, Planning Commission, August 11, 2022, Parks & Recreation Advisory Committee, August 1, 2022, and September 12, 2022, Historical & Cultural Activities Committee Meeting Minutes Update RECEIVE AND FILE. 6. Adoption of a Resolution Regarding the Preparing of the 2022 Local Appointments List and Posting of the Same ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REGARDING THE PREPARATION OF THE 2022 LOCAL APPOINTMENTS LIST AND POSTING OF THE SAME D.2 Packet Pg. 26 Mi n u t e s A c c e p t a n c e : M i n u t e s o f D e c 1 3 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council December 13, 2022 City of Grand Terrace Page 4 7. Historical & Cultural Activities Committee Appointment - Lori Williams THAT THE MAYOR APPOINT, SUBJECT TO CITY COUNCIL APPROVAL THE APPLICANT AS AN AT-LARGE HISTORICAL & CULTURAL ACTIVITIES COMMITTEE MEMBER 9. Approval of the October-2022 Check Register in the Amount of $1,138,490.93 APPROVE THE CHECK REGISTER NO. 10312022 IN THE AMOUNT OF $1,138,490.93 AS SUBMITTED, FOR THE MONTH ENDING OCTOBER 31, 2022. 10. City Hall Closure During the 2022 Holidays RECEIVE AND FILE THE REPORT ON THE CLOSURE OF CITY HALL FROM FRIDAY, DECEMBER 23, 2022, THROUGH MONDAY, JANUARY 2, 2023 11. Professional Services Agreement Between the City of Grand Terrace and Michael Baker International for Planning Consultant Services Related to a Proposed Light Manufacturing/Assembly Use (CUP 22-02, SA 22-08, MD 22-02, E 22-06) 1) APPROVE AN AGREEMENT WITH MICHAEL BAKER INTERNATIONAL IN THE AMOUNT OF $390,820.00; AND 2) AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT, SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM. Agenda Item No. 8 was pulled for discussion 8. Request by the Sick and Tired Sobriety and Transformation Recovery Home for a Waiver of City Special Event and Facility Use Fees Related to the Toy Distribution Collected by the Grand Terrace Cars and Coffee Santa Claus Toy Drive Cruise and Wellness Outreach WAIVE SPECIAL EVENT AND FACILITY USE FEES IN THE AMOUNT OF FIVE HUNDRED AND THIRTY DOLLARS ($530.00). RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Doug Wilson, Mayor Pro Tem AYES: Bill Hussey, Doug Wilson, Sylvia Robles, Jeff Allen F. PUBLIC COMMENT Aurora Galed, Grand Terrace expressed her concern with the City’s upgrades to Griffin Park. Urs Aeberli, Grand Terrace expressed his concern with the City’s upgrades to Griffin Park. D.2 Packet Pg. 27 Mi n u t e s A c c e p t a n c e : M i n u t e s o f D e c 1 3 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council December 13, 2022 City of Grand Terrace Page 5 Suzanne Santoya, Grand Terrace expressed her concern with the City’s upgrades to Griffin Park. Bobbie Forbes, Grand Terrace congratulated Mayor Hussey and Council Member Wilson, expressed her concern with the City’s upgrades to Griffin Park and stated that there is some confusion on who is supposed to close the City’s parks. Art Santoya, Grand Terrace expressed his concern with the City’s upgrades to Griffin Park. Dolores Aeberli, Grand Terrace expressed her concern with the City’s upgrades to Griffin Park. G. PUBLIC HEARINGS - NONE H. UNFINISHED BUSINESS - NONE I. NEW BUSINESS 12. Selection of Mayor Pro Tempore Debra Thomas, City Clerk presented the staff report for this agenda item. SELECT A COUNCIL MEMBER TO SERVE AS MAYOR PRO TEMPORE FOR A TERM OF TWO YEARS UNTIL THE NEXT REGULAR ELECTION. RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Mayor Pro Tem SECONDER: Bill Hussey, Mayor AYES: Bill Hussey, Doug Wilson, Sylvia Robles, Jeff Allen 13. Council Selection from Alternatives to Fill City Council Vacancy or Order Special Election Debra Thomas, City Clerk presented the staff report for this agenda item. It is the recommendation of the City Council to advertise the vacancy beginning December 14, 2022, with all applications submitted by January 3, 2023, the interview process to take place on January 10, 2023, and swear in the City Council’s appointee on January 24, 2023. D.2 Packet Pg. 28 Mi n u t e s A c c e p t a n c e : M i n u t e s o f D e c 1 3 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council December 13, 2022 City of Grand Terrace Page 6 CONSIDER ALTERNATIVES AVAILABLE FOR FILLING THE VACANCY ON THE CITY COUNCIL; SELECT A METHOD FOR FILLING THE VACANCY FROM THE ALTERNATIVES PROVIDED, AND DIRECT STAFF TO TAKE THE NECESSARY STEPS TO IMPLEMENT THE SELECTED ALTERNATIVE TO FILL THE VACANCY. RESULT: APPROVED [UNANIMOUS] MOVER: Jeff Allen, Council Member SECONDER: Sylvia Robles, Council Member AYES: Bill Hussey, Doug Wilson, Sylvia Robles, Jeff Allen 14. Formation of a City Council Ad Hoc Committee to Consider Cash, Grants, and Other Assets to Fund a Youth Program for the Community and to Select Two City Council Members to Serve on the Committee and Bring Back Its Findings Konrad Bolowich, City Manager presented the staff report for this agenda item. City Council selected Council Members Sylvia Robles and Jeff Allen to serve on the Youth Ad Hoc Committee. THE CITY COUNCIL ESTABLISH AN AD-HOC COMMITTEE TO CONSIDER CASH, GRANTS, AND OTHER ASSETS TO FUND A YOUTH PROGRAM FOR THE COMMUNITY, TO SELECT TWO OF ITS MEMBERS TO SERVE ON THE COMMITTEE, AND THAT THE COMMITTEE BRINGS BACK A REPORT TO THE CITY COUNCIL REGARDING OPTIONS AND RECOMMENDATIONS FOR CITY COUNCIL CONSIDERATION. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Hussey, Mayor SECONDER: Doug Wilson, Mayor Pro Tem AYES: Bill Hussey, Doug Wilson, Sylvia Robles, Jeff Allen 15. Mayor's Appointments to Boards, Commissions, and Committees Debra Thomas, City Clerk presented the staff report for this agenda item. Delegate Alternate Omnitrans Mayor Hussey Mayor Pro Tem Wilson California JPIA Mayor Pro Tem Wilson Mayor Hussey League of California Cities Open Open CJUSD Community Cabinet Council Member Allen Council Member Robles Southern California Association Mayor Pro Tem Wilson Mayor Hussey Of Governments SBCTA Council Member Robles Mayor Hussey D.2 Packet Pg. 29 Mi n u t e s A c c e p t a n c e : M i n u t e s o f D e c 1 3 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council December 13, 2022 City of Grand Terrace Page 7 SBC Solid Waste Task Force Council Member Allen **Appointee** Riverside Highland Water Co. Mayor Pro Tem Wilson **Appointee** Pending: SBC Homeless Partnership Council Member Allen **Appointee** MAYOR TO APPOINT REPRESENTATIVES TO THE VARIOUS BOARDS, COMMISSIONS, AND COMMITTEES FOR COUNCIL APPROVAL. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Hussey, Mayor SECONDER: Doug Wilson, Mayor Pro Tem AYES: Bill Hussey, Doug Wilson, Sylvia Robles, Jeff Allen J. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE K. CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Council Member Jeff Allen attended the following events: • December 1, 2022, Light Up Grand Terrace tree lighting ceremony • December 2022, GT Cards & Coffee Holiday Toy Drive and Parade • The City of Grand Terrace 44th Birthday Celebration at City Hall Council Member Sylvia Robles Council Member Sylvia Robles attended the following events: • December 1, 2022, 13th Annual Southern California Economic Summit • December 1, 2022, Light Up Grand Terrace tree lighting ceremony Council Member Doug Wilson Mayor Pro Tem Doug Wilson attended the following events: • November 11, 2022, Veterans Day Celebration @ Veterans Freedom Park • December 1, 2022, 13th Annual Southern California Economic Summit • December 1, 2022, Light Up Grand Terrace tree lighting ceremony • December 13, 2022, San Bernardino County Sheriff’s Department Christmas Party D.2 Packet Pg. 30 Mi n u t e s A c c e p t a n c e : M i n u t e s o f D e c 1 3 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council December 13, 2022 City of Grand Terrace Page 8 Mayor Pro Tem Bill Hussey Mayor Bill Hussey thanked everyone for their support in the 2022 General Municipal Election. He also wanted to thank all the committee members, volunteers, and staff for making all the City’s events possible. L. CITY MANAGER COMMUNICATIONS Konrad Bolowich, City Manager thanked all the volunteers, committees, staff, City Council, and most importantly, the residents for their assistance in making all the City events successful. M. CLOSED SESSION - NONE N. ADJOURN Mayor Hussey adjourned the Regular Meeting of the City Council at 8:00 p.m. The Next Regular City Council Meeting will be held on Tuesday, January 10, 2023, at 6:00 p.m. _________________________________ Bill Hussey, Mayor _________________________________ Debra L. Thomas, City Clerk D.2 Packet Pg. 31 Mi n u t e s A c c e p t a n c e : M i n u t e s o f D e c 1 3 , 2 0 2 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE: January 10, 2023 Council Item TITLE: Approval of the November-2022 Check Register in the Amount of $384,353.89 PRESENTED BY: Christine Clayton, Finance Director RECOMMENDATION: Approve the Check Register No. 11302022 in the amount of $384,353.89 as submitted, for the month ending November 30, 2022. 2030 VISION STATEMENT: This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations and operational costs. BACKGROUND: The check register for the month of November-2022 has been prepared in accordance with Government Code §37202 and is hereby submitted for City Council’s approval. The check register lists all vendor payments for the respective month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. The check registers list all payments made to vendors and employee reimbursements during the month of November-2022. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. DISCUSSION: CHECK REGISTER A total of $384,353.89 in accounts payable checks and/or wires were issued during the period for services, reimbursements, supplies and contracts and are detailed in the individual monthly register. Below is a table that lists payments larger than $10,000 for the month of November- 2022. D.3 Packet Pg. 32 Payments larger than $10,000: Check No. Payee Description Amount 79572 AMERICAN RECYCLED PRODUCTS LLC DOG PARK EQUIPMENT $12,618.67 79580 HARDY & HARPER INC PAVEMENT REHAB: RETENTION $29,972.67 79596 ALESHIRE & WYNDER LLP OCT 2022 LEGAL SERVICES $11,407.50 79597 ARROWHEAD CREDIT UNION OCT-NOV 2022 VISA CHARGES $14,186.11 79614 SB COUNTY SHERIFF NOV 2022 LAW ENFORCEMENT SVC $192,166.00 79621 WILLDAN AUG & SEP ENGINEERING SVCS FOR VARIOUS DEVELOPERS, SEP PW SVCS AND OCT PLAN CHECK/INSPECTION SVCS $13,690.00 29181903 SO CAL EDISON OCT 2022 ENERGY USAGE $14,556.47 TOTAL PAYMENTS LARGER THAN $10,000 $288,597.42 PAYROLL Payroll costs for the month: Pay Per. Period Start Period End Pay Date Amount NOV-22 9 From 10/15/2022 to 10/28/2022 11/03/2022 $52,673.07 10 From 10/29/2022 to 11/11/2022 11/17/2022 $63,879.04 $116,552.11 FISCAL IMPACT: All disbursements (including payroll) were made in accordance with the Approved Budget for Fiscal Year 2022-23 in the amount of: Description Amount NOV-22 Check Register $384,353.89 Payroll $116,552.11 $500,906.00 ATTACHMENTS: • FY2022-23 Check Register Account Index (PDF) • November Check Register (PDF) D.3 Packet Pg. 33 APPROVALS: Christine Clayton Completed 12/21/2022 1:29 PM Finance Completed 12/21/2022 1:29 PM City Manager Completed 01/05/2023 10:40 AM City Council Pending 01/10/2023 6:00 PM D.3 Packet Pg. 34 CITY OF GRAND TERRACE FY2022-23 GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD GRAND TERRACE, CA 92313 CHECK REGISTER Account Index Bill Hussey, Mayor Doug Wilson, Mayor Pro Tem Sylvia Robles, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm. City of Grand Terrace Check Register Index D.3.a Packet Pg. 35 At t a c h m e n t : F Y 2 0 2 2 - 2 3 C h e c k R e g i s t e r A c c o u n t I n d e x ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f Fund Dept Acct No.Fund Name No.Department Cost Center No.General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES 10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME 11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS 12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI 13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING 19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS 22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES 32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT 36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT 45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES 46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES 47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE 48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING 49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES 50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS 52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS 61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES 62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING 63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS 64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE 65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES 66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE 67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION 68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM. 69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS 70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT 73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS 74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS 75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT 76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER 77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES 90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION 95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT D.3.a Packet Pg. 36 At t a c h m e n t : F Y 2 0 2 2 - 2 3 C h e c k R e g i s t e r A c c o u n t I n d e x ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f D.3.a Packet Pg. 37 At t a c h m e n t : F Y 2 0 2 2 - 2 3 C h e c k R e g i s t e r A c c o u n t I n d e x ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f CITY OF GRAND TERRACE FY2022-23 GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD GRAND TERRACE, CA 92313 MONTHLY CHECK REGISTER For the Period Ending November 30, 2022 Bill Hussey, Mayor Doug Wilson, Mayor Pro Tem Sylvia Robles, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm. D.3.b Packet Pg. 38 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice # SERVICES COUNCIL & PLANNING COMM FOR MAINTENANCE STAFF SHIRTS FOR CITY HALL STAFF RICHARD ROLLINS SHLTR B 10/8/2022 1PM-5PM IN DEVELOPING DRAINAGE SOLUTIONS E 94-175-257-000-000 3,500.00 3,500.00 3,500.00 B 23-515-22-00 50.00 50.00 50.00 79555 11/03/2022 GOODMAN AND ASSOCIATES 5715 SEP-OCT 2022 FIELD SURVEY TO ASSIST 10/31/2022 E 10-190-220-000-000 168.09 168.09 362.04 79554 11/03/2022 ALESSANDRO FERREIRA 10282022 REFUND RESERVATION DEPOSIT FOR 10/28/2022 10/24/2022 E 10-175-218-000-000 193.95 193.95 50022 EMBROIDERY OF CITY LOGO ON (13) 10/24/2022 10/13/2022 E 67-380-250-000-000 960.00 960.00 960.00 79553 11/03/2022 COMPUTERIZED EMBROIDERY CO INC 50020 EMBROIDERY OF CITY LOGO ON (12) SHIRTS 10/17/2022 E 10-185-250-000-000 100.00 100.00 100.00 79552 11/03/2022 BENSON PRODUCTIONS 1590 OCT 2022 - AUDIO/VISUAL SVCS FOR CITY 10/28/2022 B 23-250-10-00 83.32 83.32 83.32 79551 11/03/2022 ANIMAL EMERGENCY CLINIC 199841 OCT 17 2022 EMERGENCY VETERINARY Vendor Invoice Description Inv. Date Amount Paid Check Total 79550 11/03/2022 AMERICAN FIDELITY ASSURANCE CO 2138265 NOV 2022 EMP PAID FLEX SPEND/DEP CARE Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date D.3.b Packet Pg. 39 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date 9305681 ROLLINS PARK FEES YARD SALE SIGNS YARD SALE SIGNS B 23-515-22-00 50.00 50.00 50.00 E 10-195-247-000-000 1,703.14 1,703.14 1,703.14 79560 11/03/2022 BRANDEN HODGES 10282022 REFUND YARD SALE SIGN DEPOSIT FOR (5) 10/28/2022 B 23-515-22-00 50.00 50.00 50.00 79559 11/03/2022 HIGH TECH SECURITY SYSTEMS 140323 CIVIC CENTER CAMERAS UPGRADE 10/19/2022 E 10-140-250-000-000 210.00 210.00 210.00 79558 11/03/2022 VIVIAN HERNANDEZ 10042022 REFUND YARD SALE SIGN DEPOSIT FOR (5)10/04/2022 88.50 938.50 79557 11/03/2022 HDL SOFTWARE LLC SIN022469 SEP 2022 BUSINESS LICENSE PROCESSING 09/30/2022 225.00 9305680 MAY 2022 GOPHER CONTROL AT RICHARD 05/20/2022 E 10-450-245-000-000 88.50 225.00 9971396 OCT 2022 GOPHER CONTROL AT DOG PARK 10/07/2022 E 10-450-245-000-000 225.00 E 10-450-245-000-000 400.00 400.00 MAY 2022 GOPHER CONTROL AT DOG PARK 05/20/2022 E 10-450-245-000-000 225.00 79556 11/03/2022 GOPHER PATROL 9971400 OCT 2022 GOPHER CONTROL AT PICO PARK 10/07/2022 D.3.b Packet Pg. 40 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date REIMBURSEMENT FOR L. HOLTZEN YARD SALE SIGNS RENTAL YARD SALE SIGNS B 23-515-22-00 50.00 50.00 50.00 E 10-190-238-000-000 85.00 85.00 85.00 79567 11/03/2022 PETER STERBENZ 10282022 REFUND YARD SALE SIGN DEPOSIT FOR (5) 10/28/2022 B 23-515-22-00 40.00 40.00 40.00 79566 11/03/2022 SPARKLETTS 16179154 102222 NOV2022 WATER FILTRATION SYSTEM 10/22/2022 E 10-140-255-000-000 515.81 515.81 515.81 79565 11/03/2022 ANGELA SHAWWAF 10312022 REFUND YARD SALE SIGN DEPOSIT FOR (4) 10/31/2022 B 10-022-68-00 227.82 227.82 227.82 79564 11/03/2022 PAY PLUS SOLUTIONS INC 29505 NOV 2022 CALPERS INSIGHT E-TOOLS PAY 11/01/2022 E 10-625-255-000-000 986.87 986.87 986.87 79563 11/03/2022 MIDAMERICA ADMIN RETIREMENT PAYDATE 10202022 ARSPAYDATE 10202022 ARS RETIREMENT 10/20/2022 E 10-185-272-000-000 154.13 154.13 154.13 79562 11/03/2022 LYNN MERRILL 23-1 JUL-AUG 2022 NPDES SUPPORT SERVICES 09/12/2022 79561 11/03/2022 LEILA HOLTZEN 10312022 MILEREIM-LHOCT 2022 MILEAGE AND EXPENSE 10/31/2022 D.3.b Packet Pg. 41 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date MAINTENANCE FEE TRAFFIC SURVEYS GRANT E 49-471-700-000-000 12,618.67 12,618.67 12,618.67 E 10-450-255-000-000 1,700.00 1,700.00 3,400.00 79572 11/10/2022 AMERICAN RECYCLED PRODUCTS LLC 14478 DOG PARK EQUIPMENT USING PER CAPITA 08/25/2022 E 10-450-255-000-000 1,700.00 1,700.00 2022-002 OCT 2022 PARKS SECURITY OFFICER 11/01/2022 E 16-900-220-000-000 1,079.00 1,079.00 1,079.00 79571 11/10/2022 SECURITY INC AMERICAN FORCE PRIVATE2022-001 SEP 2022 PARKS SECURITY OFFICER 09/29/2022 E 16-900-220-000-000 66.00 66.00 66.00 79570 11/03/2022 WILLDAN 006-24271 SEP 2022 CITYWIDE ENGINEERING AND 10/27/2022 E 10-805-238-000-000 99.99 99.99 214.38 79569 11/03/2022 UNDERGROUND SERVICE ALERT 1020220307 NOV 2022 MONTHLY DATABASE 11/01/2022 E 10-190-238-000-000 114.39 114.39 0153825102322 SR CENTER INTERNET - HSD3 - OCT-NOV 2022 10/23/2022 79568 11/03/2022 TIME WARNER CABLE 0197046101622 CITY HALL CABLE - OCT-NOV 2022 10/16/2022 D.3.b Packet Pg. 42 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date - 1ST READING - 1ST READING - 1ST READING AT MAIN ST AND MICHIGAN ST YARD SALE SIGNS B 23-515-22-00 50.00 50.00 50.00 E 10-195-245-000-000 159.69 159.69 159.69 79576 11/10/2022 MARY ANN DUNLOP 11092022 REFUND YARD SALE SIGN DEPOSIT FOR (5) 11/09/2022 E 10-125-230-000-000 90.65 90.65 336.70 79575 11/10/2022 COUNTY OF RIVERSIDE TLMA ADM TL0000016553 SEP 2022 TRAFFIC SIGNAL MONITORING 10/27/2022 E 10-125-230-000-000 116.55 116.55 38420 GT 11.03.22 ORDINANCE NO. 345 10/26/2022 E 10-125-230-000-000 129.50 129.50 38419 GT 11.03.22 ORDINANCE NO. 344 10/26/2022 E 10-808-235-000-000 522.58 3,007.52 3,007.52 79574 11/10/2022 CITY NEWSPAPER GROUP 38418 GT 11.03.22 ORDINANCE NO. 343 10/26/2022 E 10-190-235-000-000 1,724.96 E 10-450-235-000-000 265.72 E 10-805-235-000-000 494.26 79573 11/10/2022 AT AND T NOV2022 AT&T NOV2022 AT&T 11/01/2022 D.3.b Packet Pg. 43 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date CONTAINERS PAVEMENT REHABILITATION LIGHTS FOR PICO PARK 1272690 FOR CITY HALL E 10-195-245-000-000 171.37 171.37 E 10-450-245-000-000 124.98 E 10-805-245-000-000 76.09 201.07 DUCT TAPE, TARPS, AND SENSOR SWITCH 10/13/2022 E 10-195-245-000-000 212.62 212.62 8272289 LIGHT FOR FLAG AT SENIOR CENTER,10/06/2022 E 46-900-321-000-000 29,972.67 29,972.67 29,972.67 79581 11/10/2022 HOME DEPOT CREDIT SERVICE 6020531 SUPPLES FOR RESTROOM AT CITY HALL 09/28/2022 E 10-140-250-000-000 1,000.00 1,000.00 1,000.00 79580 11/10/2022 HARDY AND HARPER INC 23228 RET RETENTION PAYMENT FOR BARTON RD 09/30/2022 B 10-022-71-00 82.26 82.26 82.26 79579 11/10/2022 GOVINVEST INC 2022-4111 GASB 68 ACCOUNTING VALUATION FEE 11/03/2022 E 10-450-246-000-000 249.71 249.71 249.71 79578 11/10/2022 EYEMED FIDELITY SECURITY LIFE 165500626 NOV 2022 EMPLOYEE PAID VISION INS 10/21/2022 79577 11/10/2022 DUNN EDWARDS CORP 2018474823 PAINT SUPPLIES FOR FREEDOM PARK TRASH 10/13/2022 D.3.b Packet Pg. 44 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date PARKS SAW BLADE CENTER AND PARKS E 10-195-245-000-000 1,304.00 E 10-450-245-000-000 1,325.00 2,629.00 2,629.00 B 10-022-68-00 207.10 207.10 207.10 79585 11/10/2022 MORAN JANITORIAL SERVICES LLC 2114 OCT 2022 JANITORIAL SERVICES FOR CIVIC 11/03/2022 E 10-190-212-000-000 258.60 258.60 258.60 79584 11/10/2022 MIDAMERICA ADMIN RETIREMENT PAYDATE 11032022 ARSPAYDATE 11032022 ARS RETIREMENT 11/03/2022 E 10-175-250-000-000 195.00 195.00 195.00 79583 11/10/2022 KONICA MINOLTA 41015267 OCT-NOV 2022 RENT FOR (2) PHOTOCOPIERS 10/22/2022 E 10-195-245-000-000 -39.11 -39.11 750.88 79582 11/10/2022 INTERWEST CONSULTING GROUP 82582 SEP 2022 ON-CALL ENGINEERING 10/21/2022 E 10-450-245-000-000 89.96 89.96 3192732 CREDIT FOR RETURN OF DIAMOND TIP 10/21/2022 E 10-450-245-000-000 114.97 114.97 9022940 CONCRETE SUPPLIES FOR DOG PARK 10/25/2022 3713467 MAINTENANCE SUPPLIES FOR VARIOUS 10/21/2022 D.3.b Packet Pg. 45 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date YARD SALE SIGNS CITY HALL & SENIOR CENTER YARD SALE SIGNS YARD SALE SIGNS B 23-515-22-00 50.00 50.00 50.00 B 23-515-22-00 20.00 20.00 20.00 79591 11/10/2022 CHRIS TEAGUE 11092022 REFUND YARD SALE SIGN DEPOSIT FOR (5) 11/09/2022 79590 11/10/2022 WALT STANCKIEWITZ 11072022 REFUND YARD SALE SIGN DEPOSIT FOR (2)11/07/2022 E 10-190-238-000-000 379.02 E 10-805-238-000-000 155.48 534.50 534.50 E 16-900-254-000-000 4,542.00 4,542.00 4,542.00 79589 11/10/2022 SPARKLETTS 9637116 110122 OCT2022 BOTTLED WATER SERVICES FOR 11/01/2022 B 23-515-22-00 50.00 50.00 50.00 79588 11/10/2022 SCA OF CA LLC 104435CS OCT 2022 STREET SWEEPING SERVICES 10/31/2022 E 10-195-246-000-000 125.00 125.00 125.00 79587 11/10/2022 VICKIE PAINTER 11072022 REFUND YARD SALE SIGN DEPOSIT FOR (5) 11/07/2022 79586 11/10/2022 OTIS ELEVATOR COMPANY F10000049581 2022 LOGISTICS AND FUEL IMPACT FEE 10/21/2022 D.3.b Packet Pg. 46 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date 002-26225 E 10-140-241-000-000 174.00 174.00 536.00 E 10-140-241-000-000 362.00 362.00 12/01/2022 - B15 DECEMBER RENT FOR UNIT B15 11/16/2022 B 23-510-96-00 275.00 840.00 7,058.00 79595 11/18/2022 A STORAGE PLACE 12/01/2022 - B3334DECEMBER RENT FOR UNIT B3334 11/16/2022 2,990.00 002-26384 APR 2022 PLAN CHECK/INSPECTION SERVICES 05/04/2022 E 10-172-250-100-000 565.00 B 23-515-06-00 1,040.00 B 23-515-16-00 260.00 B 23-515-44-00 1,170.00 E 10-955-800-111-000 3,228.00 3,228.00 MAR 2022 PLAN CHECK/INSPECTION SVCS 04/06/2022 B 23-510-93-00 520.00 E 10-190-235-000-000 190.05 190.05 190.05 79594 11/10/2022 WILLDAN 00417817 SEP 2022 CIP INSPECTION SERVICES 10/19/2022 E 10-190-238-000-000 329.98 329.98 329.98 79593 11/10/2022 VERIZON WIRELESS 9918979225 ALPR CARD LINE CHARGES SEP-OCT 2022 10/23/2022 79592 11/10/2022 TIME WARNER CABLE 0228510102522 CITY HALL INTERNET - OCT-NOV 22 10/25/2022 D.3.b Packet Pg. 47 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date CODE ENFORCEMENT 71986 PW - ENGINEERING CITY REAL PROPERTY SUNNY DAYS LLC 151.00 11,407.50 365.50 71990 OCT 2022 LEGAL SERVICES - 11/14/2022 B 10-015-61-00 151.00 542.50 71989 OCT 2022 LEGAL SERVICES - 11/14/2022 E 10-160-250-000-000 365.50 E 10-160-250-000-000 1,150.50 1,150.50 OCT 2022 LEGAL SERVICES - 11/14/2022 E 10-160-250-000-000 542.50 E 10-160-250-100-000 1,868.50 1,868.50 71988 OCT 2022 LEGAL SERVICES - 11/14/2022 E 10-160-250-000-000 2,044.50 2,044.50 71984 OCT 2022 LEGAL SERVICES - LITIGATION 11/14/2022 E 10-160-250-000-000 2,135.00 2,135.00 71987 OCT 2022 LEGAL SERVICES - FINANCE 11/14/2022 E 10-160-250-000-000 3,150.00 3,150.00 71985 OCT 2022 LEGAL SERVICES - PLANNING 11/14/2022 79596 11/18/2022 ALESHIRE AND WYNDER LLP 71983 OCT 2022 LEGAL SERVICES - GENERAL 11/14/2022 D.3.b Packet Pg. 48 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date 14,186.11 14,186.11 E 49-471-700-000-000 PARK MTRLS 904.01 E 62-120-220-000-000 LIGHT UP GT 3,079.09 E 67-125-250-000-000 MTRLS & SUPPLIES 98.04 E 10-370-270-000-000 CONFERENCE 375.00 E 10-380-210-000-000 OFFICE SUPPLIES 239.49 E 10-450-245-000-000 PARK MTRLS 292.35 E 10-190-246-000-000 MTRLS & SUPPLIES 23.49 E 10-195-246-000-000 MTRLS & SUPPLIES 107.72 E 10-370-210-000-000 OFFICE SUPPLIES 19.18 E 10-190-211-000-000 POSTAGE 252.65 E 10-190-220-000-000 MTRLS & SUPPLIES 439.22 E 10-190-235-000-000 MTRLS & SUPPLIES 1,400.10 E 10-185-268-000-000 CONFERENCE 750.18 E 10-185-272-000-000 VEHICLE MAINT 731.15 E 10-190-210-000-000 OFFICE SUPPLIES 538.60 E 10-175-272-000-000 VEHICLE MAINT 372.75 E 10-185-218-000-000 MTRLS & SUPPLIES 24.91 E 10-185-265-000-000 MEMBERSHIP 200.00 E 10-172-218-000-000 MTRLS & SUPPLIES 66.59 E 10-175-218-000-000 MTRLS & SUPPLIES 249.86 E 10-175-235-000-000 MTRLS & SUPPLIES 64.41 E 10-125-270-000-000 CONFERENCE 544.28 E 10-140-270-000-000 CONFERNCE 1,194.47 E 10-172-210-000-000 OFFICE SUPPLIES 215.49 E 10-120-220-000-000 TRUNK OR TREAT 1,426.16 E 10-120-270-000-000 MEETINGS 64.55 E 10-125-265-000-000 NOTARY SUPPLIES 110.16 E 10-110-270-000-000 CONFERENCE 332.92 E 10-120-210-000-000 OFFICE SUPPLIES 69.29 79597 11/18/2022 ARROWHEAD CREDIT UNION OCT2022 VISA OCT-NOV 2022 VISA CHARGES 11/02/2022 D.3.b Packet Pg. 49 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date YARD SALE SIGNS 2022 BUILDING CODE UPDATE SHIRTS FOR CODE ENFORCEMENT INSURANCE PARKS, CIVIC CENTER, CANAL STRIP, ORIOLE E 26-601-255-000-000 80.00 4,095.00 E 10-195-245-000-000 200.00 E 10-450-255-000-000 3,665.00 E 26-600-255-000-000 150.00 B 10-022-70-00 544.50 544.50 544.50 79603 11/18/2022 EZ SUNNYDAY LANDSCAPE 3707 NOV 2022 LANDSCAPING SERVICES - 11/15/2022 E 10-185-255-000-000 2,350.84 2,350.84 2,350.84 79602 11/18/2022 DENTAL HEALTH SERVICES 2266864 DEC 2022 EMPLOYEE PAID DENTAL 11/16/2022 E 10-185-218-000-000 38.79 38.79 38.79 79601 11/18/2022 COUNTY OF RIVERSIDE AN0000002598 OCT 2022 ANIMAL SHELTERING SERVICES 11/16/2022 E 10-125-230-000-000 129.50 129.50 129.50 79600 11/18/2022 COMPUTERIZED EMBROIDERY CO INC 50138 EMBROIDERY OF CITY LOGO ON (3) 11/08/2022 B 23-515-22-00 50.00 50.00 50.00 79599 11/18/2022 CITY NEWSPAPER GROUP 38386 GT 10-27-22 NOTICE OF PUBLIC HEARING 11/16/2022 79598 11/18/2022 MARTHA CARDENAS 11162022 REFUND YARD SALE SIGN DEPOSIT FOR (5) 11/16/2022 D.3.b Packet Pg. 50 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date TRACT 18070 JADEN 3689 BI MONTHLY MAINT E 10-172-210-000-000 82.86 82.86 82.86 E 10-450-245-000-000 105.60 105.60 105.60 79606 11/18/2022 INLAND BUSINESS FORMS 34825 CORRECTION NOTICES (1 PAD)11/07/2022 E 10-195-245-000-000 587.50 587.50 587.50 79605 11/18/2022 FRUIT GROWERS SUPPLY 92343760 SAND BAGS FOR FIRE STATION 11/08/2022 575.00 9,695.00 79604 11/18/2022 FIREMASTER 0001012889 2022 ANNUAL FIRE EXTINGUISHER SERVICE 11/08/2022 E 26-605-255-000-000 750.00 750.00 NOV 2022 RIGHT OF WAY LANDSCAPING 11/08/2022 E 10-450-255-000-000 575.00 E 49-471-700-000-000 1,050.00 1,050.00 3708 NOV 2022 LANDSCAPING SERVICES - 11/15/2022 E 49-471-700-000-000 1,350.00 1,350.00 3692 TREE TRIMMING AT DOG PARK 10/26/2022 E 49-471-700-000-000 1,875.00 1,875.00 3691 OVERSEED DOG PARK 10/26/2022 3703 INSTALLATION OF SIDE WALK AT DOG PARK 11/15/2022 D.3.b Packet Pg. 51 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date YARD SALE SIGNS 914.87 914.87 R 10-200-05 60.00 E 10-450-245-000-000 9.44 E 10-804-220-000-000 50.00 E 10-190-211-000-000 10.05 E 10-190-220-000-000 50.00 E 10-190-226-000-000 188.00 E 10-185-210-000-000 20.00 E 10-185-250-000-000 270.00 E 10-185-272-000-000 25.00 E 10-140-220-000-000 36.99 E 10-172-272-000-000 190.00 E 10-175-245-000-000 5.39 E 49-445-700-000-000 2,800.75 2,800.75 2,800.75 79611 11/18/2022 PETTY CASH 11152022 REPLENISH PETTY CASH AUG 2022-NOV 2022 11/15/2022 E 10-380-250-000-000 6,658.00 6,658.00 6,658.00 79610 11/18/2022 PARK WAREHOUSE LLC 15007790 NOV 2022 PICNIC TABLES FOR PARKS 11/11/2022 B 23-515-22-00 20.00 20.00 20.00 79609 11/18/2022 ON SITE COMPUTING 54002819 DEC 2022 IT SERVICES 11/01/2022 E 49-445-700-000-000 3,968.00 3,968.00 3,968.00 79608 11/18/2022 APRIL KING 11162022 REFUND YARD SALE SIGN DEPOSIT FOR (2) 11/16/2022 79607 11/18/2022 JET MULCH INC 20084-OL PLAY SURFACE REPAIR AT TJ AUSTIN PARK 11/10/2022 D.3.b Packet Pg. 52 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date YARD SALE SIGNS INTERIM FINANCE DIRECTOR MAINTENANCE MAINTENANCE E 16-510-255-000-000 67.50 67.50 625.05 E 16-510-255-000-000 557.55 557.55 22147708 OCT 2022 RESPONSE TRAFFIC SIGNAL 10/31/2022 E 10-195-246-000-000 21.53 21.53 21.53 79616 11/18/2022 ST FRANCIS ELECTRIC 22147707 OCT 2022 ROUTINE TRAFFIC SIGNAL 10/31/2022 192,166.00 192,166.00 79615 11/18/2022 SO CAL LOCKSMITH 54821 KEYS FOR HR LOCK 11/09/2022 E 10-410-255-000-000 5,441.67 E 10-410-256-000-000 173,391.00 E 14-411-256-000-000 13,333.33 E 10-140-250-000-000 9,200.00 9,200.00 9,200.00 79614 11/18/2022 SB COUNTY SHERIFF 22120 NOV 2022 LAW ENFORCEMENT SERVICES 11/01/2022 B 23-515-22-00 30.00 30.00 30.00 79613 11/18/2022 ROGERS ANDERSON MALODY SCOTT 71644 OCT 2022 PROFESSIONAL SERVICES FOR 10/31/2022 79612 11/18/2022 ESTELA RAMIREZ 11162022 REFUND YARD SALE SIGN DEPOSIT FOR (3) 11/16/2022 D.3.b Packet Pg. 53 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date MEMBERSHIP DUES GRIFFIN PARK TJ AUSTIN PARK CIVIC CENTER SENIOR CENTER RICHARD ROLLINS PARK E 10-450-245-000-000 77.00 77.00 913.00 E 10-805-245-000-000 100.00 100.00 426746492 NOV 2022 GOPHER CONTROL FOR 11/04/2022 E 10-195-245-000-000 100.00 100.00 426745329 NOV 2022 PEST CONTROL SVCS FOR 11/04/2022 E 10-195-245-000-000 179.50 179.50 426746422 NOV 2022 PEST CONTROL SVCS FOR 11/04/2022 E 10-450-245-000-000 224.50 224.50 426746533 NOV 2022 GOPHER CONTROL FOR CITY HALL 11/04/2022 E 10-450-245-000-000 232.00 232.00 426746482 NOV 2022 GOPHER CONTROL FOR 11/04/2022 B 10-022-72-00 430.48 430.48 430.48 79618 11/18/2022 TERMINIX 426746567 NOV 2022 GOPHER CONTROL FOR 11/04/2022 79617 11/18/2022 TEAMSTERS LOCAL 1932 016 DECEMBER 2022 EMPLOYEE PAID 11/14/2022 D.3.b Packet Pg. 54 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date NOV-DEC 2022 0007245110722 NOV-DEC 2022 FREEDOM PARK VARIOUS DEVELOPERS VARIOUS DEVELOPERS B 23-515-20-00 1,560.00 4,160.00 B 23-510-69-00 260.00 B 23-510-99-00 260.00 B 23-515-11-00 1,300.00 8,320.00 002-27300 AUG 2022 ENGINEERING SERVICES FOR 09/01/2022 B 23-510-44-00 780.00 B 23-515-28-00 1,820.00 B 23-515-40-00 650.00 B 23-515-44-00 650.00 B 23-515-06-00 520.00 B 23-515-26-00 2,080.00 B 23-515-27-00 260.00 B 23-510-44-00 1,040.00 B 23-510-78-00 520.00 B 23-510-99-00 780.00 E 10-450-245-000-000 427.63 427.63 427.63 79621 11/18/2022 WILLDAN 002-27449 SEP 2022 ENGINEERING SERVICES FOR 10/04/2022 285.74 605.72 79620 11/18/2022 TRAFFIC MANAGEMENT PRODUCTS 141874 MILITARY SIGNS FOR VETERAN'S 11/03/2022 E 10-450-238-000-000 319.98 319.98 SR CTR CABLE INTERNET BLDG 3 - 11/07/2022 E 10-805-238-000-000 285.74 79619 11/18/2022 TIME WARNER CABLE 0262246110322 RICHARD ROLLINS PARK INTERNET - 11/03/2022 D.3.b Packet Pg. 55 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date SERVICES METER INSURANCE E 10-190-238-000-000 275.63 E 10-805-238-000-000 81.81 357.44 357.44 B 23-250-20-00 283.56 283.56 283.56 3110209 11/07/2022 SO CA GAS COMPANY OCT 2022 GAS SERVICEOCT 2022 GAS SERVICE 11/07/2022 E 10-450-238-000-000 800.00 800.00 800.00 528839 11/28/2022 AMERICAN FIDELITY ASSURANCE CO D528839 DEC 2022 - EMPLOYEE CANCER & ACCIDENT 12/01/2022 E 10-190-211-000-000 3,500.00 3,500.00 3,500.00 79623 11/30/2022 RIVERSIDE HIGHLAND WATER CO DEP11302022 DEPOSIT FOR PARKS WATER METER 11/30/2022 170.00 13,690.00 79622 11/18/2022 UNITED STATES POSTAL SERVICE 10272022 OCT 2022 REPLENISH FUNDS FOR POSTAGE 10/27/2022 1,040.00 002-27600 OCT 2022 PLAN CHECK/ INSPECTION SVCS 11/02/2022 E 10-172-250-100-000 170.00 B 23-510-78-00 455.00 B 23-515-21-00 195.00 B 23-515-32-00 390.00 002-27601 SEP 2022 PUBLIC WORKS PROFESSIONAL 11/02/2022 D.3.b Packet Pg. 56 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) Invoice #Vendor Invoice Description Inv. Date Amount Paid Check Total Check Register CITY OF GRAND TERRACE As of 11/30/2022 Check #Date 11/3/2022 #1002239134 2,248.17 2,248.17 E 10-172-272-000-000 80.00 E 10-175-272-000-000 2,023.62 E 10-185-272-000-000 144.55 84880476 11/07/2022 WEX BANK 84880476 OCT-NOV 2022 VEHICLE FUEL CHEVRON 11/06/2022 E 26-604-238-000-000 59.26 E 26-605-238-000-000 47.70 14,556.47 14,556.47 E 26-601-238-000-000 55.35 E 26-602-238-000-000 76.63 E 26-603-238-000-000 12.77 E 10-450-238-000-000 1,951.74 E 16-510-238-000-000 6,938.98 E 26-600-238-000-000 68.12 E 10-172-238-000-000 102.97 E 10-175-238-000-000 102.98 E 10-190-238-000-000 5,139.97 29181903 11/04/2022 SO CA EDISON COMPANY OCT 2022 EDISONOCT 2022 ENERGY USAGE 11/01/2022 B 10-022-63-00 1,680.00 B 10-022-64-00 147.93 1,827.93 1,827.93 B 10-022-62-00 7,586.90 7,586.90 7,586.90 16987363 11/09/2022 CALPERS 457 PLAN PAYDATE 11032022 457EFT PAYMENT CALPERS ACH CONFIRM 11/03/2022 16934431 11/09/2022 PUBLIC EMPLOYEES RETIREMENT PAYDTE 11032022 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 11/03/2022 D.3.b Packet Pg. 57 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) D.3.b Packet Pg. 58 At t a c h m e n t : N o v e m b e r C h e c k R e g i s t e r ( N o v e m b e r - 2 0 2 2 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 3 8 4 , 3 5 3 . 8 9 ) AGENDA REPORT MEETING DATE: January 10, 2023 Council Item TITLE: Treasurer's Report as of September 30, 2022 PRESENTED BY: Christine Clayton, Finance Director RECOMMENDATION: Receive and file the Treasurer's Report for the period ending September 30, 2022. 2030 VISION STATEMENT: This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of actual cash on hand, receipts and disbursements incurred throughout the fiscal year. BACKGROUND: The Treasurer’s Report of funds held as cash or invested by the City should be provided to the governing body periodically. DISCUSSION: The purpose of the Treasurer’s Report is to provide the governing body with the following information: • Current cash position of the City. • Identify where all cash is held and, if invested, provide information regarding the Book Value, PAR Value, Market Value, yield, and maturity: ▪ Book Value is the value of an asset as it is listed in the City’s balance sheet or statement of financial position. The book value of the City’s cash is the amount listed in the City’s bank statement as of September 30, 2022 and recorded in the City’s financial system. ▪ PAR value or face value is the value listed on an invested stock or bond. Had the City invested the cash in stocks or bonds, the PAR value would be the current value of the stocks or bonds. ▪ Market value of an investment is the amount that someone will pay for it now, or the sale price. The investment value calculates what the investment will earn and likely will be worth in the future. Had the City invested the cash in stocks or bonds, the investment would have both a D.4 Packet Pg. 59 PAR value and a Market value. ▪ Yield describes the amount in cash (in percentage terms) in the form of interest or dividends received from an investment in stocks or bonds. ▪ Maturity or maturity date refers to the payment date of a financial instrument (stock, bond, certificate of deposit (CD) at which point the principal (and all remaining interest) is due to be paid. ▪ The attached Treasurer’s Report as of September 30th indicates book, PAR and market value of total cash and investments. • Show that there are sufficient cash resources to make economic commitments for the next six months. One way the governing body can monitor the fiscal condition of the City is to review the cash position. The common benchmarks to do this, is to compare the current quarter to the prior quarter and the current quarter to the same quarter in the prior fiscal year. For the Treasurer’s Report of September 30, 2022, the quarter summary would be compared to June 30, 2022 and the annual summary would be compared to September 30, 2021. Information on the benefits of these two cash reporting comparison periods is provided below: Quarterly Change in Cash Position: This compares the cash position at the end of a quarter to the end of the prior quarter. The cyclical nature of revenues to the City versus the relatively constant nature of expenditures is shown in a quarterly comparison. An example of this would be property tax revenue of which the majority is received in December and May versus monthly labor and utility costs. Generally, the cash position tends to decrease in the first and second quarter of a fiscal year and to increase in the third and fourth quarters. One-time revenues such as bond proceeds may also be easier to highlight first in a quarterly change report. City of Grand Terrace CHANGE IN TREASURY POSITION Fiscal Year-to-Date Compared to Previous Quarter Table 1 Description June 30, 2022 Sept 30, 2022 $ Change % Chg Total Cash and Investments $13,418,628 $13,501,139 $82,511 0.61% Funds with Fiscal Agent $0 $0 $0 Total $13,418,628 $13,501,139 $82,511 0.61% • As shown in the Table 1 above, the Cash & Investments Report indicates a decrease of approximately $82.5 thousand. Below are the causes for the increase (revenue receipts) or decrease (expenditure disbursements) in the City’s cash balance: D.4 Packet Pg. 60 ➢ Receipt of 2nd ARPA funds of $1.5 million ➢ Payment of $576,502 to SB County Sheriff for the July, Aug and September 2022 police services ➢ Payment of $125,454 to California JPIA for General and W/C Insurance ➢ Payment of $560,514 to CalPers for Unfunded Accrued Lability ➢ Payment of $159,981 to Sunrise Ford for (3) new trucks City of Grand Terrace CHANGE IN TREASURY POSITION Fiscal Year-to-Date Compared to Previous Year (Same Quarter) Table 2 Description Sept 30, 2021 Sept 30, 2022 $ Change % Chg Total Cash and Investments $10,784,079 $13,501,139 $2,717,060 25.20% Funds with Fiscal Agent $0 $0 $0 0% Total $10,784,079 $13,501,139 $2,717,060 25.20% ▪ As shown in Table 2, the current cash position compared to a year ago on September 30, 2021 increased by approximately $2.7 million. The increase in cash for the quarter ending September 2022 compared to September 2021 was a result of the American Recovery Plan Act Funds. Cash Balance by Fund City of Grand Terrace CASH BALANCE by FUND As of September 30, 2022 Table 3 Fund Fund Title Cash Balances City 09 CHILD CARE CENTER FUND $0 10 GENERAL FUND $2,649,583 11 STREET FUND $663,892 12 STORM DRAIN FUND $290,536 13 PARK FUND $94,547 14 SLESF (AB3229 COPS) ($3,549) 15 AIR QUALITY IMPROVEMENT FUND $26,031 16 GAS TAX FUND ($67,875) 17 TRAFFIC SAFETY FUND $19,034 D.4 Packet Pg. 61 City of Grand Terrace CASH BALANCE by FUND As of September 30, 2022 Table 3 Fund Fund Title Cash Balances 19 FACILITIES FUND $178,719 20 MEASURE "I" FUND $450,219 21 WASTEWATER DISPOSAL FUND $1,613,232 22 CDBG ($14,195) 23 REFUNDABLE DEPOSITS TRUST FUND $723,608 25 SPRING MOUNTAIN RANCH $1,029,352 26 LNDSCP & LGTG ASSESSMENT DIST $104,734 45 COMMERCE WAY PROJECT $812,534 46 CAPITAL IMPROVEMENTS - STREETS $45,304 47 CAP.PRJ. BARTON/COLTON BRIDGE ($24,859) 49 CAPITAL PROJECTS FUND- PARKS $206,924 52 HOUSING AUTHORITY $1,350,184 56 ROAD MAINT & REHAB ACCT FUND $611,455 61 COMMUNITY BENEFITS FUND $58,724 62 LIGHT UP GRAND TERRACE ($3,409) 63 GT ILLEGAL FIREWORKS ENFORCEMENT ($2,276) 64 PUBLIC SAFETY FUND $22,141 65 SENIOR BUS PROGRAN FUND $7,721 66 CAL RECYCLE GRANT $21,408 67 PUBLIC, EDUCATIONAL& GOVT ACCESS $128,834 69 COMMUNITY DAY FUND ($324) 70 EQUIPMENT REPLACEMENT RESERVE FUND $1,025 74 HIGHWAY SFTY IMPROV PRGRM GRANT ($107,583) 75 EMER MGMT PREP GRANT (EMPG) FUND ($7,157) 76 ENHANCED INFRA FIN DIST (EIFD) FUND ($10,368) 90 COVID-19 EMERGENCY FUND $0 91 SB CNTY COVID-19 ALLOC FUND $0 92 CDBG COVID-19 FUND $0 93 COVID-19 SB CNTY INFRA ALLOC FND $0 94 AMERICAN RESCUE PLAN ACT (ARPA) FUND $2,615,748 95 DOG PARK ENDOWMENT FUND $19,893 TOTAL CITY $13,503,787 Successor Agency 31 S/A RDA OBLIGATION RETIREMENT FUND $0 32 S/A CAPITAL PROJECTS FUND $0 33 S/A DEBT SERVICE FUND ($4,000) 34 S/A LOW INCOME HOUSING FUND $0 36 2011 TABS A & B BOND PROCEEDS $1,352 37 S/A CRA PROJECTS TRUST $0 TOTAL SUCCESSOR AGENCY ($2,648) D.4 Packet Pg. 62 City of Grand Terrace CASH BALANCE by FUND As of September 30, 2022 Table 3 Fund Fund Title Cash Balances TOTAL CASH AND INVESTMENTS $13,501,139 The table below and the attached Treasurer’s Report also shows that the City of Grand Terrace (less Successor Agency funds) can meet its expenditure requirements for the next six months and that sufficient funds are available to meet its operating needs. CITY OF GRAND TERRACE CASH AND INVESTMENT REPORT AGAINST ADOPTED BUDGET As of September 30, 2022 Table 4 Description Amount Total Cash and Investments, City $13,501,139 FY2022-23 Adopted Budget $14,216,068 Less: Successor Agency Budget ($0) Net, City budget $14,216,068 Cash required for six (6) months: ($14,216,068 / 2) $7,108,034 At a cash balance of $13,503,786, the City has sufficient cash to cover operating expenditures for a six-month period. As stated earlier in the report, the cash balances shown above are as of a certain date in time, specifically, September 30, 2022. FISCAL IMPACT: The purpose of the Treasurer’s Report is to provide information regarding the current cash and investment position of the City to the Community Redevelopment Agency. There is no fiscal impact to receiving and filing the report. ATTACHMENTS: • Treasurer's Report- September 2022 (PDF) D.4 Packet Pg. 63 APPROVALS: Christine Clayton Completed 01/04/2023 9:33 AM Finance Completed 01/04/2023 9:33 AM City Manager Completed 01/05/2023 10:37 AM City Council Pending 01/10/2023 6:00 PM D.4 Packet Pg. 64 City of Grand Terrace & Successor Agency to the CRA of Grand Terrace Cash & Investment Report September 30, 2022 City Successor Agency Total PAR Market Yield (in %)Maturity California Asset Management Program $4,193,820 $4,193,820 $4,193,820 $4,205,144 0.270%N/A State Treasurer- LAIF: City Account $2,925,509 $2,925,509 $2,925,509 $2,945,548 0.685%N/A State Treasurer- LAIF: Successor Agency $105,188 $105,188 $105,188 $105,909 0.685%N/A TOTAL FUNDS IN INVESTMENT POOLS $7,119,329 $105,188 $7,224,517 $7,224,517 $7,256,601 US BANK - Safekeeping- First American Treasury Fund $1,189 $1,189 $1,189 $1,189 0.01%N/A Bank of America - Savings Acct. - Insured $50,317 $50,317 $50,317 $50,322 0.01%N/A TOTAL FUNDS OTHER INVESTMENTS $51,506 $0 $51,506 $51,506 $51,511 TOTAL INVESTMENTS $7,170,835 $105,188 $7,276,023 $7,276,023 $7,308,112 Bank of America - Gen. Operating Acct. - Collateralized $5,845,206 $376,037 $6,221,243 $6,221,243 $6,221,243 0.000%N/A CitiEscrow Client Checking Acct. (Data Ticket)$2,556 $2,556 $2,556 $2,556 0.000%N/A Bank of America - Successor Agency Acct. - Insured $1,316 $1,316 $1,316 $1,316 0.000%N/A TOTAL CASH $5,847,762 $377,353 $6,225,115 $6,225,115 $6,225,115 INVESTMENTS $7,170,835 $105,188 $7,276,023 $7,276,023 $7,308,112 CASH $5,847,762 $377,353 $6,225,115 $6,225,115 $6,225,115 TOTAL CASH & INVESTMENTS $13,018,597 $482,541 $13,501,138 $13,501,138 $13,533,227 CASH WITH FISCAL AGENT (RESERVE FUNDS) U.S. Bank - First American Treasury Obligations 2011A TABS $0 $0 $0 $0 $0 0.00%N/A U. S. Bank - First American Treasury Obligations 2011B TABS $0 $0 $0 $0 $0 0.00%N/A TOTAL FUNDS WITH FISCAL AGENT $0 $0 $0 $0 $0 TOTAL CASH, INVESTMENTS & CASH WITH FISCAL AGENT $13,018,597 $482,541 $13,501,138 $13,501,138 $13,533,227 96.43%3.57%100.00% D.4.a Packet Pg. 65 At t a c h m e n t : T r e a s u r e r ' s R e p o r t - S e p t e m b e r 2 0 2 2 ( T r e a s u r e r ' s R e p o r t a s o f S e p t e m b e r 3 0 , 2 0 2 2 ) AGENDA REPORT MEETING DATE: January 10, 2023 Council Item TITLE: Historical & Cultural Activities Committee Appointment - Margaret "Peggy" Reagan PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: That the Mayor Appoint, Subject to City Council Approval the Applicant as an At-Large Historical & Cultural Activities Committee Member 2030 VISION STATEMENT: This staff report supports all adopted Goals and all adopted Core Values of the City Council's 2030 Vision. BACKGROUND: The Historical & Cultural Activities Committee (“Committee) is a seven-member Committee appointed by the Mayor, subject to City Council approval, and serves four- year terms at the pleasure of the City Council. The terms alternate so that every two (2) years at least two (2) appointments are set to expire. Additionally, the Membership and Appointment Process of the Committee shall be made by minute record of the City Council and shall continue in effect until a successor is appointed. Each member of the City Council shall nominate one (1) member of the Historical and Cultural Activities Committee and the remaining two (2) members shall be appointed by a majority vote of the City Council (Attachment I). Filling Vacancies on the Historical & Cultural Activities Committee Currently, the Committee has one (1) at-large vacancy due to the resignation of previous committee members. Pursuant to Government Code section 54975(a), “[w]henever an unscheduled vacancy occurs in any board, commission, or committee for which the legislative body has the appointing power, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be posted in the office of the clerk of the local agency, on either the local agency’s Internet Web site or at the library designated pursuant to Section 54973, and in other places as directed by the legislative body, not earlier than 20 days before or not later than 20 days after the vacancy occurs. Final appointment to the board, commission, or committee shall not be made by the legislative body for at least ten (10) working days after the posting of the notice in the clerk’s office.” D.5 Packet Pg. 66 The notice of vacancy has been published, as stated above, since May 14, 2021. The City has received one (1) application (Application for Citizen Service) from the following community member to serve on the Committee: Margaret “Peggy” Reagan At this time, the above-named applicant would fill the remaining at-large vacancy on the Committee, and based on the foregoing, the Mayor appoints, subject to City Council approval, the applicant as an at-large Historical & Cultural Activities Committee Member. FISCAL IMPACT: None. ATTACHMENTS: • Attachment I (PDF) • Application for Citizen Service - Peggy Reagan_Redacted (PDF) APPROVALS: Debra Thomas Completed 12/20/2022 9:30 AM City Manager Completed 01/05/2023 10:36 AM City Council Pending 01/10/2023 6:00 PM D.5 Packet Pg. 67 D.5.a Packet Pg. 68 At t a c h m e n t : A t t a c h m e n t I ( H i s t o r i c a l & C u l t u r a l A c t i v i t i e s C o m m i t t e e A p p o i n t m e n t - R e a g a n ) D.5.b Packet Pg. 69 At t a c h m e n t : A p p l i c a t i o n f o r C i t i z e n S e r v i c e - P e g g y R e a g a n _ R e d a c t e d ( H i s t o r i c a l & C u l t u r a l A c t i v i t i e s C o m m i t t e e A p p o i n t m e n t - R e a g a n ) AGENDA REPORT MEETING DATE: January 10, 2023 Council Item TITLE: Funding for PARS Section 115 Trust PRESENTED BY: Christine Clayton, Finance Director RECOMMENDATION: Approve funding for the PARS Section 115 Trust in the amount of $500,000 in the Moderate Strategy per the recommendation of the Ad Hoc Committee. 2030 VISION STATEMENT: This staff report supports Goal #1, Ensuring Fiscal Viability by addressing funding options to reduce future pension costs. BACKGROUND: At its meeting of September 13, 2022, the City Council adopted Resolution 2022-50 authorizing participation in the PARS Post-Employment Benefits Trust Program Administered by Public Agency Retirement Services (PARS) which is a Section 115 Trust to address the City's unfunded liability and to better plan for and manage the City's unfunded pension liability. The City's UAL per the June 30, 2020, Actuarial was $5,262,427 with payments from FY 2021-22 to FY 2043-44 of $8,984,752 which includes interest expense payments of $3,722,325. However, the initial funding amount was not approved. The City Council asked for additional information concerning the City's Unfunded Actuarial Liability (UAL) and the disposition of the proceeds from the sale of the City's Child Care facility property. Staff received three proposals for IRS Section 115 Trusts, Keenan, CalPERS, and PARS and after reviewing the proposals and checking with references Staff recommended PARS and at the City Council approved PARS at the September 13, 2022, Council meeting. At the City Council meeting of October 11, 2022, Staff provided information on the disposition of the proceeds from the sale of the City's Child Care facility property. Most of the proceeds were used to pay a portion of the UAL payments allocated to the Child Care Fund and to offset the Funds deficit fund balance caused by the UAL payments allocated to the Fund before the program was closed. At the City Council meeting of October 11, 2022, Council asked for additional information concerning the various funding strategies offered through the PARS Post Employment Benefits Trust Program Administered by PARS. At the City Council meeting on October 25, 2022, Council asked for an Ad-Hoc committee to be established to further discuss the various funding strategies. The D.6 Packet Pg. 70 Council selected former Mayor McNaboe and Mayor Hussey to the committee. The Ad-Hoc Committee met on November 10, 2022, to discuss the various funding strategies. Staff went over each of the different Funding Scenarios with the Committee Members prepared by PARS focusing on which strategy provides the best opportunity in achieving the Staff’s goal in providing additional funds for the City to deal with the Unfunded Accrued Liability and the annual UAL payments. The Committee recommended initial funding of the Section 115 Trust with $500,000 at the moderate Investment Strategy. DISCUSSION: The PARS Post-Employment Benefits Trust Program’s Investment Manager is High Mark Capital Management, and they offer the following Investment Strategies: Conservative, Moderately Conservative, Moderate, Balanced and Capital Appreciation. We have included as an attachment information on each of the Investment Strategies which includes detailed information on each Strategy as March 31, 2022. Also, included as an attachment is the historical rates of return for each of the Strategies as of June 30, 2022, for 3, 5 & 10 years as well the projected PARS Investment Objectives as April 2022. The reasons to prefund the pension obligations are as follows: 1. Complete Local Control over Assets - The City has complete control overs assets, including contributions, disbursements and the timing, amount, and risk tolerance level of investments. 2. Pension Rate Stabilization - Assets can be transferred to the retirement system at the City's direction, potentially reducing/eliminating large fluctuations in employer contribution amounts. 3. Rainy Day Fund - Emergency source of funds when employer revenues are strained in difficult budgetary or economic times. 4. Diversification - Allows for investment flexibility and offers the potential for assets to earn greater returns than the General Fund; spread the risk vs. sending additional money to CalPERS. We have also included as an attachment a four-year history of two cities who participate in the PARS 115 Trust Pension Rate Stabilization Program. The schedules show the initial contributions in FY 2018-19 and the earnings, which are netted with the expenses, through FY 2021-22 as well as the Investment Strategy chosen. The last attachment is the funding scenarios for all five (5) Investment Strategies using an initial contribution of $1,000,000, $750,000, and $500,000 without an D.6 Packet Pg. 71 ongoing annual contribution and no projected distributions for a 10-year, 20-year and 30-year overlook. The scenarios were run again with the same parameters as above but including an ongoing annual contribution of $200,000 and an annual distribution beginning in year-10 for the annual Unfunded Accrued Liability (UAL) payment. Staff’s intention for establishing and funding of the PARS Post-Employment Benefits Trust Program was for a long-term approach to addressing the City’s unfunded accrued pension liability by earning additional funds to help with the annual UAL payment and to have a source of funds to be used to reduce or eliminate any large fluctuations in the annual employer contributions. In addition, the funds will be available to help in case of difficult budgetary or economic times, the annual required payments could be made from the Trust. Per direction from the Ad-Hoc Committee, Staff is recommending initial funding of the Section 115 Trust with $500,000 from the proceeds from the sale of the Fire Station Property to the County of San Bernardino at the Moderate Investment Strategy. These funds would be used to offset the UAL and the earnings can be used to help with the annual UAL payment. FISCAL IMPACT: The fiscal impact is an initial outlay of $500,000 to fund the trust. ATTACHMENTS: • PARS Investment Strategies (1) (PDF) • Returns Comparison PP Slides - Q2 2022 (PDF) • PARS Investment Objectives April 2022 (PDF) • PARS Actual Historical Earnings (PDF) • PARS City of Grand Terrace - Funding Scenarios (PDF) APPROVALS: Christine Clayton Completed 01/03/2023 9:44 AM Finance Completed 01/03/2023 9:44 AM City Manager Completed 01/05/2023 10:35 AM City Council Pending 01/10/2023 6:00 PM D.6 Packet Pg. 72 HighMark Plus Composite (Active) Current Quarter* -5.24% Blended Benchmark*,** -4.65% Year To Date* -5.24% Blended Benchmark*,** -4.65% 1 Year -2.02% Blended Benchmark** -1.78% 3 Year 3.88% Blended Benchmark** 3.62% 5 Year 3.92% Blended Benchmark** 3.61% 10 Year 3.79% Blended Benchmark** 3.44% PARS DIVERSIFIED PORTFOLIOS CONSERVATIVE INVESTMENT OBJECTIVE ANNUAL RETURNS ASSET ALLOCATION — CONSERVATIVE PORTFOLIO Comprehensive Investment Solution HighMark® Capital Management, Inc.’s (HighMark) diversified investment portfolios are designed to balance return expectations with risk tolerance. Key features include: sophisticated asset allocation and optimization techniques, four layers of diversification (asset class, style, manager, and security), access to rigorously screened, top tier money managers, flexible investment options, and experienced investment management. Rigorous Manager Due Diligence Our manager review committee utilizes a rigorous screening process that searches for investment managers and styles that have not only produced above-average returns within acceptable risk parameters, but have the resources and commitment to continue to deliver these results. We have set high standards for our investment managers and funds. This is a highly specialized, time consuming approach dedicated to one goal: competitive and consistent performance. Flexible Investment Options In order to meet the unique needs of our clients, we offer access to flexible implementation strategies: HighMark Plus utilizes actively managed mutual funds while Index Plus utilizes index-based securities, including exchange-traded funds. Both investment options leverage HighMark’s active asset allocation approach. Risk Management The portfolio is constructed to control risk through four layers of diversification – asset classes (cash, fixed income, equity), investment styles (large cap, small cap, international, value, growth), managers and securities. Disciplined mutual fund selection and monitoring process helps to drive return potential while reducing portfolio risk. WHY THE PARS DIVERSIFIED CONSERVATIVE PORTFOLIO? Q1 2022 * Returns less than one year are not annualized. **Breakdown for Blended Benchmark: From 10/1/2012 - Present: 7.5% S&P500, 1.5% Russell Mid Cap, 2.5% Russell 2000, 1% MSCI EM (net), 2% MSCI EAFE (net), 52.25% Bloomberg US Agg, 25.75% ICE BofA 1-3 Yr US Corp/Gov’t, 2% ICE BofA US High Yield Master II, 0.5% Wilshire REIT, and 5% FTSE 1 Mth US T-Bill. From 4/1/2007 – 9/30/2012, the blended benchmark was 12% S&P 500; 1% Russell 2000, 2% MSCI EAFE (net), 40% ICE BofA 1-3 Year Corp./Govt, 40% Bloomberg US Agg, 5% FTSE 1 Mth US T-Bill. Prior to April 2007: the blended benchmark was 15% S&P 500, 40% ICE BofA 1-3Yr Corp/Gov, 40% Bloomberg US Agg, and 5% FTSE 1 Mth US T-Bill. To provide a consistent level of inflation-protected income over the long-term. The major portion of the assets will be fixed income related. Equity securities are utilized to provide inflation protection. Conservative Moderately Conservative Moderate BalancedCapital Appreciation Efficient Frontier Risk (Standard Deviation) Re w a r d ( R a t e o f R e t u r n ) Strategic Range Policy Tactical Equity 5 – 20% 15% 15% Fixed Income 60 – 95% 80% 83% Cash 0 – 20% 5% 2% ANNUALIZED TOTAL RETURNS (Gross of Investment Management Fees, but Net of Embedded Fund Fees) Index Plus Composite (Passive) Current Quarter* -5.36% Blended Benchmark*,** -4.65% Year To Date* -5.36% Blended Benchmark*,** -4.65% 1 Year -2.34% Blended Benchmark** -1.78% 3 Year 3.50% Blended Benchmark** 3.62% 5 Year 3.54% Blended Benchmark** 3.61% 10 Year 3.41% Blended Benchmark** 3.44% PORTFOLIO FACTS HighMark Plus (Active) Composite Inception Date 07/2004 No of Holdings in Portfolio 20 Index Plus (Passive) Composite Inception Date 07/2004 No of Holdings in Portfolio 13 (Gross of Investment Management Fees, but Net of Embedded Fund Fees) HighMark Plus Composite (Active) 2008 -9.04% 2009 15.59% 2010 8.68% 2011 2.19% 2012 8.45% 2013 3.69% 2014 3.88% 2015 0.29% 2016 4.18% 2017 6.73% 2018 -1.35% 2019 11.05% 2020 9.03% 2021 2.20% Index Plus Composite (Passive) 2008 -6.70% 2009 10.49% 2010 7.67% 2011 3.70% 2012 6.22% 2013 3.40% 2014 4.32% 2015 0.06% 2016 3.75% 2017 5.52% 2018 -1.09% 2019 10.37% 2020 8.56% 2021 1.97% D.6.a Packet Pg. 73 At t a c h m e n t : P A R S I n v e s t m e n t S t r a t e g i e s ( 1 ) ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) HIGHMARK CAPITAL MANAGEMENT 350 California Street Suite 1600 San Francisco, CA 94104 800-582-4734 ABOUT THE ADVISER HighMark®Capital Management, Inc. (HighMark) has over 100 years (including predecessor organizations) of institutional money management experience with $9.4 billion in assets under management and $9.6 billion in assets under advisement*. HighMark has a long term disciplined approach to money management and currently manages assets for a wide array of clients. ABOUT THE PORTFOLIO MANAGEMENT TEAM Andrew Brown, CFA® Senior Portfolio Manager Investment Experience: since 1994 HighMark Tenure: since 1997 Education: MBA, University of Southern California; BA, University of Southern California Salvatore “Tory” Milazzo III, CFA® Senior Portfolio Manager Investment Experience: since 2004 HighMark Tenure: since 2014 Education: BA, Colgate University J. Keith Stribling, CFA ® Senior Portfolio Manager Investment Experience: since 1985 HighMark Tenure: since 1995 Education: BA, Stetson University Christiane Tsuda Senior Portfolio Manager Investment Experience: since 1987 HighMark Tenure: since 2010 Education: BA, International Christian University, Tokyo Anne Wimmer, CFA® Senior Portfolio Manager Investment Experience: since 1987 HighMark Tenure: since 2007 Education: BA, University of California, Santa Barbara Randy Yurchak, CFA® Senior Portfolio Manager Investment Experience: since 2002 HighMark Tenure: since 2017 Education: MBA, Arizona State University; BS, University of Washington Asset Allocation Committee Number of Members: 17 Average Years of Experience: 27 Average Tenure (Years): 15 Manager Review Group Number of Members: 7 Average Years of Experience: 22 Average Tenure (Years): 10 *Assets under management (“AUM”) include assets for which HighMark provides continuous and regular supervisory and management services. Assets under advisement (“AUA”) include assets for which HighMark provides certain investment advisory services (including, but not limited to, investment research and strategies) for client assets of its parent company, MUFG Union Bank, N.A. The performance records shown represent size-weighted composites of tax exempt accounts that meet the following criteria: Accounts are managed by HighMark with full investment authority according to the PARS Conservative active and passive objectives. The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank may charge clients as much as 0.60% annual management fee based on a sliding scale. US Bank pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The 0.36% paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio’s returns. Assuming an investment for five years, a 5% annual total return, and an annual sub-advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a $10 million initial value would grow to $12.53 millionafter fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Gross returns are presented before management and custodial fees but after all trading expenses and reflect the reinvestment of dividends and other income. A client's return will be reduced by the advisory fees and other expenses it may incur as a client. Additional information regarding the firm’spolicies and procedures for calculating and reporting performance results is available upon request. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxesbut do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting. Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float-adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid-cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The ICE BofA U.S. High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Bloomberg U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The ICE BofA 1-3 Year U.S. Corporate & Government Index tracks the bond performance of the ICE BofA U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years. The unmanaged FTSE 1-Month U.S. Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill. HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of MUFG Union Bank, N.A. (MUB). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, and public and private retirement plans. MUB, a subsidiary of MUFG Americas Holdings Corporation, provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client’s investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal. 350 California Street Suite 1600 San Francisco, CA 94104 800.582.4734 www.highmarkcapital.com HOLDINGS STYLE Small Cap2.5% Interm-Term Bond 63.9% High Yield 1.1% Short-Term Bond18.2% Large Cap Core 4.3% Large Cap Growth 1.6% Mid Cap1.5% Intl Stocks2.5%Cash2.1%Large Cap Value1.8%Real Estate0.5% Holdings are subject to change at the discretion of the investment manager. HighMark Plus (Active)Index Plus (Passive) Columbia Contrarian Core I3 iShares Core S&P 500 ETF Vanguard Growth & Income Adm iShares S&P 500 Value ETF Dodge & Cox Stock Fund iShares S&P 500 Growth ETF iShares S&P 500 Value ETF iShares Russell Mid-Cap ETF Harbor Capital Appreciation - Retirement Vanguard Real Estate ETF T. Rowe Price Growth Stock - I iShares Russell 2000 Value ETF iShares Russell Mid-Cap ETF iShares Russell 2000 Growth ETF Vanguard Real Estate ETF iShares Core MSCI EAFE ETF Undiscovered Managers Behavioral Value-R6 Vanguard FTSE Emerging Markets ETF Vanguard Small Cap Growth ETF Vanguard Short-Term Invest-Grade Adm DFA Large Cap International Portfolio iShares Core U.S. Aggregate Dodge & Cox International Stock Vanguard High-Yield Corp Adm MFS International Growth - R6 First American Government Obligations Z Hartford Schroders Emerging Markets Eq Vanguard Short-Term Invest-Grade Adm PIMCO High Yield Instl PIMCO Total Return Fund - Inst PGIM Total Return Bond - R6 DoubleLine Core Fixed Income - I First American Government Obligations Z D.6.a Packet Pg. 74 At t a c h m e n t : P A R S I n v e s t m e n t S t r a t e g i e s ( 1 ) ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) PARS DIVERSIFIED PORTFOLIOS MODERATELY CONSERVATIVE INVESTMENT OBJECTIVE ANNUAL RETURNS ASSET ALLOCATION — MODERATELY CONSERVATIVE PORTFOLIO Comprehensive Investment Solution HighMark® Capital Management, Inc.’s (HighMark) diversified investment portfolios are designed to balance return expectations with risk tolerance. Key features include: sophisticated asset allocation and optimization techniques, four layers of diversification (asset class, style, manager, and security), access to rigorously screened, top tier money managers, flexible investment options, and experienced investment management. Rigorous Manager Due Diligence Our manager review committee utilizes a rigorous screening process that searches for investment managers and styles that have not only produced above-average returns within acceptable risk parameters, but have the resources and commitment to continue to deliver these results. We have set high standards for our investment managers and funds. This is a highly specialized, time consuming approach dedicated to one goal: competitive and consistent performance. Flexible Investment Options In order to meet the unique needs of our clients, we offer access to flexible implementation strategies: HighMark Plus utilizes actively managed mutual funds while Index Plus utilizes index-based securities, including exchange-traded funds. Both investment options leverage HighMark’s active asset allocation approach. Risk Management The portfolio is constructed to control risk through four layers of diversification – asset classes (cash, fixed income, equity), investment styles (large cap, small cap, international, value, growth), managers and securities. Disciplined mutual fund selection and monitoring process helps to drive return potential while reducing portfolio risk. WHY THE PARS DIVERSIFIED MODERATELY CONSERVATIVE PORTFOLIO? Q1 2022 * Returns less than one year are not annualized. **Breakdown for Blended Benchmark: From 10/1/2012 - Present: 15.5% S&P500, 3% Russell Mid Cap, 4.5% Russell 2000, 2% MSCI EM (net), 4% MSCI EAFE (net), 49.25% Bloomberg US Agg, 14% ICE BofA 1-3 Yr US Corp/Gov’t, 1.75% ICE BofA US High Yield Master II, 1% Wilshire REIT, and 5% FTSE 1 Mth US T-Bill. From 4/1/2007 -9/30/2012: the blended benchmark was 25% S&P 500; 1.5% Russell 2000, 3.5% MSCI EAFE (net), 25% ICE BofA 1-3 Year Corp./Govt, 40% Bloomberg US Agg, 5% FTSE 1 Mth US T-Bill. Prior to April 2007, the blended benchmark was 30% S&P 500, 25% ICE BofA 1-3Yr Corp/Gov, 40% Bloomberg US Agg, and 5% FTSE 1 Mth US T-Bill. To provide current income, with capital appreciation as a secondary objective. The major portion of the assets is committed to income-producing securities. Market fluctuations should be expected. Strategic Range Policy Tactical Equity 20 - 40% 30% 29% Fixed Income 50 - 80% 65% 68% Cash 0 - 20% 5% 3% ANNUALIZED TOTAL RETURNS (Gross of Investment Management Fees, but Net of Embedded Fund Fees) HighMark Plus Composite (Active) Current Quarter* -5.15% Blended Benchmark*,** -4.96% Year To Date* -5.15% Blended Benchmark*,** -4.96% 1 Year -0.56% Blended Benchmark** -0.08% 3 Year 5.80% Blended Benchmark** 5.76% 5 Year 5.48% Blended Benchmark** 5.36% 10 Year 5.16% Blended Benchmark** 5.09% Index Plus Composite (Passive) Current Quarter* -5.36% Blended Benchmark*,** -4.96% Year To Date* -5.36% Blended Benchmark*,** -4.96% 1 Year -0.55% Blended Benchmark** -0.08% 3 Year 5.43% Blended Benchmark** 5.76% 5 Year 5.12% Blended Benchmark** 5.36% 10 Year 4.89% Blended Benchmark** 5.09% PORTFOLIO FACTS HighMark Plus (Active) Composite Inception Date 08/2004 No of Holdings in Portfolio 20 Index Plus (Passive) Composite Inception Date 05/2005 No of Holdings in Portfolio 13 Efficient Frontier Risk (Standard Deviation) Re w a r d ( R a t e o f R e t u r n ) Conservative Moderately Conservative Moderate Capital AppreciationBalanced (Gross of Investment Management Fees, but Net of Embedded Fund Fees) HighMark Plus Composite (Active) 2008 -15.37% 2009 18.71% 2010 10.46% 2011 1.75% 2012 10.88% 2013 7.30% 2014 4.41% 2015 0.32% 2016 4.94% 2017 9.56% 2018 -2.60% 2019 13.73% 2020 10.76% 2021 5.15% Index Plus Composite (Passive) 2008 -12.40% 2009 11.92% 2010 9.72% 2011 3.24% 2012 8.24% 2013 6.78% 2014 5.40% 2015 -0.18% 2016 5.42% 2017 8.08% 2018 -2.33% 2019 13.53% 2020 9.74% 2021 5.33% D.6.a Packet Pg. 75 At t a c h m e n t : P A R S I n v e s t m e n t S t r a t e g i e s ( 1 ) ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) HIGHMARK CAPITAL MANAGEMENT 350 California Street Suite 1600 San Francisco, CA 94104 800-582-4734 ABOUT THE ADVISER HighMark®Capital Management, Inc. (HighMark) has over 100 years (including predecessor organizations) of institutional money management experience with $9.4 billion in assets under management and $9.6 billion in assets under advisement*. HighMark has a long term disciplined approach to money management and currently manages assets for a wide array of clients. ABOUT THE PORTFOLIO MANAGEMENT TEAM Andrew Brown, CFA® Senior Portfolio Manager Investment Experience: since 1994 HighMark Tenure: since 1997 Education: MBA, University of Southern California; BA, University of Southern California Salvatore “Tory” Milazzo III, CFA® Senior Portfolio Manager Investment Experience: since 2004 HighMark Tenure: since 2014 Education: BA, Colgate University J. Keith Stribling, CFA® Senior Portfolio Manager Investment Experience: since 1985 HighMark Tenure: since 1995 Education: BA, Stetson University Christiane Tsuda Senior Portfolio Manager Investment Experience: since 1987 HighMark Tenure: since 2010 Education: BA, International Christian University, Tokyo Anne Wimmer, CFA® Senior Portfolio Manager Investment Experience: since 1987 HighMark Tenure: since 2007 Education: BA, University of California, Santa Barbara Randy Yurchak, CFA® Senior Portfolio Manager Investment Experience: since 2002 HighMark Tenure: since 2017 Education: MBA, Arizona State University; BS, University of Washington Asset Allocation Committee Number of Members: 17 Average Years of Experience: 27 Average Tenure (Years): 15 Manager Review Group Number of Members: 7 Average Years of Experience: 22 Average Tenure (Years): 10 *Assets under management (“AUM”) include assets for which HighMark provides continuous and regular supervisory and management services. Assets under advisement (“AUA”) include assets for which HighMark provides certain investment advisory services (including, but not limited to, investment research and strategies) for client assets of its parent company, MUFG Union Bank, N.A. The performance records shown represent a size-weighted composite of tax exempt accounts that meet the following criteria: Accounts are managed by HighMark with full investment authority according to the PARS Moderately Conservative active and passive objectives. The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank may charge clients as much as 0.60% annual management fee based on a sliding scale. US Bank pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The 0.36% paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio’s returns. Assuming an investment for five years, a 5% annual total return, and an annual sub-advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a $10 million initial value would grow to $12.53 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Gross returns are presented before management and custodial fees but after all trading expenses and reflect the reinvestment of dividends and other income. A client's return will be reduced by the advisory fees and other expenses it may incur as a client. Additional information regarding the firm’s policies and procedures for calculating and reporting performance results is available upon request. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxes but do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting. Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float-adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid-cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The ICE BofA U.S. High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Bloomberg U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The ICE BofA 1-3 Year U.S. Corporate & Government Index tracks the bond performance of the ICE BofA U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years. The unmanaged FTSE 1-Month U.S. Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill. HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of MUFG Union Bank, N.A. (MUB). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, and public and private retirement plans. MUB, a subsidiary of MUFG Americas Holdings Corporation, provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client’s investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal. 350 California Street Suite 1600 San Francisco, CA 94104 800.582.4734 www.highmarkcapital.com HOLDINGS STYLE Small Cap 4.5% Interm-Term Bond 53.2% High Yield 1.0% Short-Term Bond13.3% Large Cap Core8.4% Large Cap Growth 3.3% Mid Cap 3.0% Intl Stocks 5.2% Cash 3.3% Large Cap Value 3.8%Real Estate 1.1% Holdings are subject to change at the discretion of the investment manager. HighMark Plus (Active)Index Plus (Passive) Columbia Contrarian Core I3 iShares Core S&P 500 ETF Vanguard Growth & Income Adm iShares S&P 500 Value ETF Dodge & Cox Stock Fund iShares S&P 500 Growth ETF iShares S&P 500 Value ETF iShares Russell Mid-Cap ETF Harbor Capital Appreciation - Retirement Vanguard Real Estate ETF T. Rowe Price Growth Stock - I iShares Russell 2000 Value ETF iShares Russell Mid-Cap ETF iShares Russell 2000 Growth ETF Vanguard Real Estate ETF iShares Core MSCI EAFE ETF Undiscovered Managers Behavioral Value-R6 Vanguard FTSE Emerging Markets ETF Vanguard Small Cap Growth ETF Vanguard Short-Term Invest-Grade Adm DFA Large Cap International Portfolio iShares Core U.S. Aggregate Dodge & Cox International Stock Vanguard High-Yield Corp Adm MFS International Growth - R6 First American Government Obligations Z Hartford Schroders Emerging Markets Eq Vanguard Short-Term Invest-Grade Adm PIMCO High Yield Instl PIMCO Total Return Fund - Inst PGIM Total Return Bond - R6 DoubleLine Core Fixed Income - I First American Government Obligations Z D.6.a Packet Pg. 76 At t a c h m e n t : P A R S I n v e s t m e n t S t r a t e g i e s ( 1 ) ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) PARS DIVERSIFIED PORTFOLIOS MODERATE INVESTMENT OBJECTIVE ANNUAL RETURNS ASSET ALLOCATION — MODERATE PORTFOLIO Comprehensive Investment Solution HighMark® Capital Management, Inc.’s (HighMark) diversified investment portfolios are designed to balance return expectations with risk tolerance. Key features include: sophisticated asset allocation and optimization techniques, four layers of diversification (asset class, style, manager, and security), access to rigorously screened, top tier money managers, flexible investment options, and experienced investment management. Rigorous Manager Due Diligence Our manager review committee utilizes a rigorous screening process that searches for investment managers and styles that have not only produced above-average returns within acceptable risk parameters, but have the resources and commitment to continue to deliver these results. We have set high standards for our investment managers and funds. This is a highly specialized, time consuming approach dedicated to one goal: competitive and consistent performance. Flexible Investment Options In order to meet the unique needs of our clients, we offer access to flexible implementation strategies: HighMark Plus utilizes actively managed mutual funds while Index Plus utilizes index-based securities, including exchange-traded funds. Both investment options leverage HighMark’s active asset allocation approach. Risk Management The portfolio is constructed to control risk through four layers of diversification – asset classes (cash, fixed income, equity), investment styles (large cap, small cap, international, value, growth), managers and securities. Disciplined mutual fund selection and monitoring process helps to drive return potential while reducing portfolio risk. WHY THE PARS DIVERSIFIED MODERATE PORTFOLIO? Q1 2022 * Returns less than one year are not annualized. **Breakdown for Blended Benchmark: From 10/1/2012 – Present: 26.5% S&P500, 5% Russell Mid Cap, 7.5% Russell 2000, 3.25% MSCI EM (net), 6% MSCI EAFE (net), 33.50% Bloomberg US Agg, 10% ICE BofA1-3 Yr US Corp/Gov’t, 1.50% ICE BofA US High Yield Master II, 1.75% Wilshire REIT, and 5% FTSE 1 Mth US T-Bill. From 4/1/2007 – 9/30/2012: the blended benchmark was 43% S&P 500; 2% Russell 2000, 5% MSCI EAFE (net), 15% ICE BofA 1-3 Year Corp./Govt, 30% Bloomberg US Agg, 5% FTSE 1 Mth US T-Bill. Prior to April 2007: the blended benchmark was 50% S&P 500, 15% ICE BofA 1-3Yr Corp/Gov, 30% Bloomberg US Agg, and 5% FTSE 1 Mth US T-Bill. To provide current income and moderate capital appreciation. It is expected that dividend and interest income will comprise a significant portion of total return, although growth through capital appreciation is equally important. Strategic Range Policy Tactical Equity 40 - 60% 50% 49% Fixed Income 40 - 60% 45% 46% Cash 0 - 20% 5% 5% ANNUALIZED TOTAL RETURNS (Gross of Investment Management Fees, but Net of Embedded Fund Fees) HighMark Plus Composite (Active) Current Quarter* -5.07% Blended Benchmark*,** -4.97% Year To Date* -5.07% Blended Benchmark*,** -4.97% 1 Year 1.50% Blended Benchmark** 2.42% 3 Year 8.42% Blended Benchmark** 8.54% 5 Year 7.64% Blended Benchmark** 7.61% 10 Year 6.99% Blended Benchmark** 7.20% Index Plus Composite (Passive) Current Quarter* -5.38% Blended Benchmark*,** -4.97% Year To Date* -5.38% Blended Benchmark*,** -4.97% 1 Year 1.94% Blended Benchmark** 2.42% 3 Year 8.01% Blended Benchmark** 8.54% 5 Year 7.20% Blended Benchmark** 7.61% 10 Year 6.80% Blended Benchmark** 7.20% PORTFOLIO FACTS HighMark Plus (Active) Composite Inception Date 10/2004 No of Holdings in Portfolio 20 Index Plus (Passive) Composite Inception Date 05/2006 No of Holdings in Portfolio 13 Efficient Frontier Risk (Standard Deviation) Re w a r d ( R a t e o f R e t u r n ) Conservative Moderately Conservative Moderate Capital AppreciationBalanced (Gross of Investment Management Fees, but Net of Embedded Fund Fees) HighMark Plus Composite (Active) 2008 -22.88% 2009 21.47% 2010 12.42% 2011 0.55% 2012 12.25% 2013 13.06% 2014 4.84% 2015 0.14% 2016 6.45% 2017 13.19% 2018 -4.03% 2019 17.71% 2020 12.92% 2021 9.31% Index Plus Composite (Passive) 2008 -18.14% 2009 16.05% 2010 11.77% 2011 2.29% 2012 10.91% 2013 12.79% 2014 5.72% 2015 -0.52% 2016 7.23% 2017 11.59% 2018 -4.03% 2019 17.52% 2020 11.23% 2021 10.18% D.6.a Packet Pg. 77 At t a c h m e n t : P A R S I n v e s t m e n t S t r a t e g i e s ( 1 ) ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) HIGHMARK CAPITAL MANAGEMENT 350 California Street Suite 1600 San Francisco, CA 94104 800-582-4734 ABOUT THE ADVISER HighMark®Capital Management, Inc. (HighMark) has over 100 years (including predecessor organizations) of institutional money management experience with $9.4 billion in assets under management and $9.6 billion in assets under advisement*. HighMark has a long term disciplined approach to money management and currently manages assets for a wide array of clients. ABOUT THE PORTFOLIO MANAGEMENT TEAM Andrew Brown, CFA® Senior Portfolio Manager Investment Experience: since 1994 HighMark Tenure: since 1997 Education: MBA, University of Southern California; BA, University of Southern California Salvatore “Tory” Milazzo III, CFA® Senior Portfolio Manager Investment Experience: since 2004 HighMark Tenure: since 2014 Education: BA, Colgate University J. Keith Stribling, CFA® Senior Portfolio Manager Investment Experience: since 1985 HighMark Tenure: since 1995 Education: BA, Stetson University Christiane Tsuda Senior Portfolio Manager Investment Experience: since 1987 HighMark Tenure: since 2010 Education: BA, International Christian University, Tokyo Anne Wimmer, CFA® Senior Portfolio Manager Investment Experience: since 1987 HighMark Tenure: since 2007 Education: BA, University of California, Santa Barbara Randy Yurchak, CFA® Senior Portfolio Manager Investment Experience: since 2002 HighMark Tenure: since 2017 Education: MBA, Arizona State University; BS, University of Washington Asset Allocation Committee Number of Members: 17 Average Years of Experience: 27 Average Tenure (Years): 15 Manager Review Group Number of Members: 7 Average Years of Experience: 22 Average Tenure (Years): 10 *Assets under management (“AUM”) include assets for which HighMark provides continuous and regular supervisory and management services. Assets under advisement (“AUA”) include assets for which HighMark provides certain investment advisory services (including, but not limited to, investment research and strategies) for client assets of its parent company, MUFG Union Bank, N.A. The performance records shown represent size-weighted composites of tax exempt accounts that meet the following criteria: Accounts are managed by HighMark with full investment authority according to the PARS Moderate active and passive objectives. The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank may charge clients as much as 0.60% annual management fee based on a sliding scale. US Bank pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The 0.36% paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio’s returns. Assuming an investment for five years, a 5% annual total return, and an annual sub-advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a $10 million initial value would grow to $12.53 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Gross returns are presented before management and custodial fees but after all trading expenses and reflect the reinvestment of dividends and other income. A client's return will be reduced by the advisory fees and other expenses it may incur as a client. Additional information regarding the firm’s policies and procedures for calculating and reporting performance results is available upon request. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxes but do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting. Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float-adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid-cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The ICE BofA U.S. High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Bloomberg U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The ICE BofA 1-3 Year U.S. Corporate & Government Index tracks the bond performance of the ICE BofA U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years. The unmanaged FTSE 1-Month U.S. Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill. HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of MUFG Union Bank, N.A. (MUB). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, and public and private retirement plans. MUB, a subsidiary of MUFG Americas Holdings Corporation, provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client’s investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal. 350 California Street Suite 1600 San Francisco, CA 94104 800.582.4734 www.highmarkcapital.com HOLDINGS STYLE Small Cap 7.5% Interm-Term Bond 35.9% High Yield 1.0%Short-Term Bond9.6% Large Cap Core14.4% Large Cap Growth 5.6% Mid Cap4.9% Intl Stocks8.1% Cash4.8% Large Cap Value6.4% Real Estate 1.8% Holdings are subject to change at the discretion of the investment manager. HighMark Plus (Active)Index Plus (Passive) Columbia Contrarian Core I3 iShares Core S&P 500 ETF Vanguard Growth & Income Adm iShares S&P 500 Value ETF Dodge & Cox Stock Fund iShares S&P 500 Growth ETF iShares S&P 500 Value ETF iShares Russell Mid-Cap ETF Harbor Capital Appreciation - Retirement Vanguard Real Estate ETF T. Rowe Price Growth Stock - I iShares Russell 2000 Value ETF iShares Russell Mid-Cap ETF iShares Russell 2000 Growth ETF Vanguard Real Estate ETF iShares Core MSCI EAFE ETF Undiscovered Managers Behavioral Value-R6 Vanguard FTSE Emerging Markets ETF Vanguard Small Cap Growth ETF Vanguard Short-Term Invest-Grade Adm DFA Large Cap International Portfolio iShares Core U.S. Aggregate Dodge & Cox International Stock Vanguard High-Yield Corp Adm MFS International Growth - R6 First American Government Obligations Z Hartford Schroders Emerging Markets Eq Vanguard Short-Term Invest-Grade Adm PIMCO High Yield Instl PIMCO Total Return Fund - Inst PGIM Total Return Bond - R6 DoubleLine Core Fixed Income - I First American Government Obligations Z D.6.a Packet Pg. 78 At t a c h m e n t : P A R S I n v e s t m e n t S t r a t e g i e s ( 1 ) ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) PARS DIVERSIFIED PORTFOLIOS BALANCED INVESTMENT OBJECTIVE ANNUAL RETURNS ASSET ALLOCATION — BALANCED PORTFOLIO Comprehensive Investment Solution HighMark® Capital Management, Inc.’s (HighMark) diversified investment portfolios are designed to balance return expectations with risk tolerance. Key features include: sophisticated asset allocation and optimization techniques, four layers of diversification (asset class, style, manager, and security), access to rigorously screened, top tier money managers, flexible investment options, and experienced investment management. Rigorous Manager Due Diligence Our manager review committee utilizes a rigorous screening process that searches for investment managers and styles that have not only produced above-average returns within acceptable risk parameters, but have the resources and commitment to continue to deliver these results. We have set high standards for our investment managers and funds. This is a highly specialized, time consuming approach dedicated to one goal: competitive and consistent performance. Flexible Investment Options In order to meet the unique needs of our clients, we offer access to flexible implementation strategies: HighMark Plus utilizes actively managed mutual funds while Index Plus utilizes index-based securities, including exchange-traded funds. Both investment options leverage HighMark’s active asset allocation approach. Risk Management The portfolio is constructed to control risk through four layers of diversification – asset classes (cash, fixed income, equity), investment styles (large cap, small cap, international, value, growth), managers and securities. Disciplined mutual fund selection and monitoring process helps to drive return potential while reducing portfolio risk. WHY THE PARS DIVERSIFIED BALANCED PORTFOLIO? Q1 2022 * Returns less than one year are not annualized. **Breakdown for Blended Benchmark: From 10/1/2012 – Present: 32% S&P500, 6% Russell Mid Cap, 9% Russell 2000, 4% MSCI EM (net), 7% MSCI EAFE (net), 27% Bloomberg US Agg, 6.75% ICE BofA 1-3 Yr US Corp/Gov’t, 1.25% ICE BofA US High Yield Master II, 2% Wilshire REIT, and 5% FTSE 1 Mth US T-Bill. From 4/1/2007 –9/30/2012: the blended benchmark was 51% S&P 500; 3% Russell 2000, 6% MSCI EAFE (net), 5% ICE BofA 1-3 Year Corp./Govt, 30% Bloomberg US Agg, 5% FTSE 1 Mth US T-Bill. Prior to April 2007: the blended benchmark was 60% S&P 500, 5% ICE BofA1-3Yr Corp/Gov, 30% Bloomberg US Agg, and 5% FTSE 1 Mth US T-Bill. To provide growth of principal and income. While dividend and interest income are an important component of the objective’s total return, it is expected that capital appreciation will comprise a larger portion of the total return. Strategic Range Policy Tactical Equity 50 – 70% 60% 59% Fixed Income 30 – 50% 35% 36% Cash 0 – 20% 5% 5% ANNUALIZED TOTAL RETURNS (Gross of Investment Management Fees, but Net of Embedded Fund Fees) HighMark Plus Composite (Active) Current Quarter* -5.03% Blended Benchmark*,** -5.02% Year To Date* -5.03% Blended Benchmark*,** -5.02% 1 Year 2.49% Blended Benchmark** 3.64% 3 Year 9.69% Blended Benchmark** 9.92% 5 Year 8.73% Blended Benchmark** 8.72% 10 Year 7.94% Blended Benchmark** 8.26% Index Plus Composite (Passive) Current Quarter* -5.39% Blended Benchmark*,** -5.02% Year To Date* -5.39% Blended Benchmark*,** -5.02% 1 Year 3.19% Blended Benchmark** 3.64% 3 Year 9.36% Blended Benchmark** 9.92% 5 Year 8.22% Blended Benchmark** 8.72% 10 Year 7.72% Blended Benchmark** 8.26% PORTFOLIO FACTS HighMark Plus (Active) Composite Inception Date 10/2006 No of Holdings in Portfolio 20 Index Plus (Passive) Composite Inception Date 10/2007 No of Holdings in Portfolio 13 Efficient Frontier Risk (Standard Deviation) Re w a r d ( R a t e o f R e t u r n ) Conservative Moderately Conservative Moderate Capital AppreciationBalanced (Gross of Investment Management Fees, but Net of Embedded Fund Fees) HighMark Plus Composite (Active) 2008 -25.72% 2009 21.36% 2010 14.11% 2011 -0.46% 2012 13.25% 2013 16.61% 2014 4.70% 2015 0.04% 2016 6.81% 2017 15.46% 2018 -4.88% 2019 19.85% 2020 13.85% 2021 11.44% Index Plus Composite (Passive) 2008 -23.22% 2009 17.62% 2010 12.76% 2011 1.60% 2012 11.93% 2013 15.63% 2014 6.08% 2015 -0.81% 2016 8.26% 2017 13.39% 2018 -5.05% 2019 19.59% 2020 12.07% 2021 12.63% D.6.a Packet Pg. 79 At t a c h m e n t : P A R S I n v e s t m e n t S t r a t e g i e s ( 1 ) ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) HIGHMARK CAPITAL MANAGEMENT 350 California Street Suite 1600 San Francisco, CA 94104 800-582-4734 ABOUT THE ADVISER HighMark®Capital Management, Inc. (HighMark) has over 100 years (including predecessor organizations) of institutional money management experience with $9.4 billion in assets under management and $9.6 billion in assets under advisement*. HighMark has a long term disciplined approach to money management and currently manages assets for a wide array of clients. ABOUT THE PORTFOLIO MANAGEMENT TEAM Andrew Brown, CFA® Senior Portfolio Manager Investment Experience: since 1994 HighMark Tenure: since 1997 Education: MBA, University of Southern California; BA, University of Southern California Salvatore “Tory” Milazzo III, CFA® Senior Portfolio Manager Investment Experience: since 2004 HighMark Tenure: since 2014 Education: BA, Colgate University J. Keith Stribling, CFA® Senior Portfolio Manager Investment Experience: since 1985 HighMark Tenure: since 1995 Education: BA, Stetson University Christiane Tsuda Senior Portfolio Manager Investment Experience: since 1987 HighMark Tenure: since 2010 Education: BA, International Christian University, Tokyo Anne Wimmer, CFA® Senior Portfolio Manager Investment Experience: since 1987 HighMark Tenure: since 2007 Education: BA, University of California, Santa Barbara Randy Yurchak, CFA® Senior Portfolio Manager Investment Experience: since 2002 HighMark Tenure: since 2017 Education: MBA, Arizona State University; BS, University of Washington Asset Allocation Committee Number of Members: 17 Average Years of Experience: 27 Average Tenure (Years): 15 Manager Review Group Number of Members: 7 Average Years of Experience: 22 Average Tenure (Years): 10 *Assets under management (“AUM”) include assets for which HighMark provides continuous and regular supervisory and management services. Assets under advisement (“AUA”) include assets for which HighMark provides certain investment advisory services (including, but not limited to, investment research and strategies) for client assets of its parent company, MUFG Union Bank, N.A. The performance records shown represent size-weighted composites of tax exempt accounts that meet the following criteria: Accounts are managed by HighMark with full investment authority according to the PARS Balanced active and passive objectives. The composite name has been changed from PARS Balanced/Moderately Aggressive to PARS Balanced on 5/1/2013. The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank may charge clients as much as 0.60% annual management fee based on a sliding scale. US Bank pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The 0.36% paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio’s returns. Assuming an investment for five years, a 5% annual total return, and an annual sub-advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a $10 million initial value would grow to $12.53 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Gross returns are presented before management and custodial fees but after all trading expenses and reflect the reinvestment of dividends and other income. A client's return will be reduced by the advisory fees and other expenses it may incur as a client. Additional information regarding the firm’spolicies and procedures for calculating and reporting performance results is available upon request. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxesbut do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting. Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float-adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid-cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The ICE BofA U.S. High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Bloomberg U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The ICE BofA 1-3 Year U.S. Corporate & Government Index tracks the bond performance of the ICE BofA U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years. The unmanaged FTSE 1-Month U.S. Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill. HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of MUFG Union Bank, N.A. (MUB). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, and public and private retirement plans. MUB, a subsidiary of MUFG Americas Holdings Corporation, provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client’s investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal. 350 California Street Suite 1600 San Francisco, CA 94104 800.582.4734 www.highmarkcapital.com HOLDINGS STYLE Small Cap 8.9% Interm-Term Bond 28.5% High Yield0.9% Short-Term Bond6.6%Large Cap Core 17.5% Large Cap Growth6.8% Mid Cap6.0% Intl Stocks 9.6% Cash 5.5% Large Cap Value 7.7% Real Estate2.0% Holdings are subject to change at the discretion of the investment manager. HighMark Plus (Active)Index Plus (Passive) Columbia Contrarian Core I3 iShares Core S&P 500 ETF Vanguard Growth & Income Adm iShares S&P 500 Value ETF Dodge & Cox Stock Fund iShares S&P 500 Growth ETF iShares S&P 500 Value ETF iShares Russell Mid-Cap ETF Harbor Capital Appreciation - Retirement Vanguard Real Estate ETF T. Rowe Price Growth Stock - I iShares Russell 2000 Value ETF iShares Russell Mid-Cap ETF iShares Russell 2000 Growth ETF Vanguard Real Estate ETF iShares Core MSCI EAFE ETF Undiscovered Managers Behavioral Value-R6 Vanguard FTSE Emerging Markets ETF Vanguard Small Cap Growth ETF Vanguard Short-Term Invest-Grade Adm DFA Large Cap International Portfolio iShares Core U.S. Aggregate Dodge & Cox International Stock Vanguard High-Yield Corp Adm MFS International Growth - R6 First American Government Obligations Z Hartford Schroders Emerging Markets Eq Vanguard Short-Term Invest-Grade Adm PIMCO High Yield Instl PIMCO Total Return Fund - Inst PGIM Total Return Bond - R6 DoubleLine Core Fixed Income - I First American Government Obligations Z D.6.a Packet Pg. 80 At t a c h m e n t : P A R S I n v e s t m e n t S t r a t e g i e s ( 1 ) ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) PARS DIVERSIFIED PORTFOLIOS CAPITAL APPRECIATION INVESTMENT OBJECTIVE ANNUAL RETURNS ASSET ALLOCATION — CAPITAL APPRECIATION PORTFOLIO Comprehensive Investment Solution HighMark® Capital Management, Inc.’s (HighMark) diversified investment portfolios are designed to balance return expectations with risk tolerance. Key features include: sophisticated asset allocation and optimization techniques, four layers of diversification (asset class, style, manager, and security), access to rigorously screened, top tier money managers, flexible investment options, and experienced investment management. Rigorous Manager Due Diligence Our manager review committee utilizes a rigorous screening process that searches for investment managers and styles that have not only produced above-average returns within acceptable risk parameters, but have the resources and commitment to continue to deliver these results. We have set high standards for our investment managers and funds. This is a highly specialized, time consuming approach dedicated to one goal: competitive and consistent performance. Flexible Investment Options In order to meet the unique needs of our clients, we offer access to flexible implementation strategies: HighMark Plus utilizes actively managed mutual funds while Index Plus utilizes index-based securities, including exchange-traded funds. Both investment options leverage HighMark’s active asset allocation approach. Risk Management The portfolio is constructed to control risk through four layers of diversification – asset classes (cash, fixed income, equity), investment styles (large cap, small cap, international, value, growth), managers and securities. Disciplined mutual fund selection and monitoring process helps to drive return potential while reducing portfolio risk. WHY THE PARS DIVERSIFIED CAPITAL APPRECIATION PORTFOLIO? Q1 2022 * Returns less than one year are not annualized. **Breakdown for Blended Benchmark: 39.5% S&P500, 7.5% Russell Mid Cap, 10.5% Russell 2000, 5.25% MSCI EM (net), 10.25% MSCI EAFE (net), 16% Bloomberg US Agg, 3% ICE BofA 1-3 Yr US Corp/Gov’t, 1% ICE BofA US High Yield Master II, 2% Wilshire REIT, and 5% FTSE 1 Mth US T-Bill. To provide growth of principal. The major portion of the assets are invested in equity securities and market fluctuations are expected. Strategic Range Policy Tactical Equity 65 - 85% 75% 73% Fixed Income 10 - 30% 20% 20% Cash 0 - 20% 5% 7% ANNUALIZED TOTAL RETURNS (Gross of Investment Management Fees, but Net of Embedded Fund Fees) Consolidated Composite Current Quarter* -5.19% Blended Benchmark*,** -5.09% Year To Date* -5.19% Blended Benchmark*,** -5.09% 1 Year 4.22% Blended Benchmark** 5.24% 3 Year 11.34% Blended Benchmark** 11.77% 5 Year 9.99% Blended Benchmark** 10.21% 10 Year 9.19% Blended Benchmark** 9.58% PORTFOLIO FACTS Consolidated Composite Composite Inception Date 01/2009 No of Holdings in Portfolio 20 Efficient Frontier Risk (Standard Deviation) Re w a r d ( R a t e o f R e t u r n ) Conservative Moderately Conservative Moderate Capital Appreciation Balanced (Gross of Investment Management Fees, but Net of Embedded Fund Fees) Consolidated Composite 2008 N/A 2009 23.77% 2010 12.95% 2011 -1.35% 2012 13.87% 2013 20.33% 2014 6.05% 2015 -0.26% 2016 8.79% 2017 16.72% 2018 -5.82% 2019 22.62% 2020 14.50% 2021 14.96% D.6.a Packet Pg. 81 At t a c h m e n t : P A R S I n v e s t m e n t S t r a t e g i e s ( 1 ) ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) HIGHMARK CAPITAL MANAGEMENT 350 California Street Suite 1600 San Francisco, CA 94104 800-582-4734 ABOUT THE ADVISER HighMark®Capital Management, Inc. (HighMark) has over 100 years (including predecessor organizations) of institutional money management experience with $9.4 billion in assets under management and $9.6 billion in assets under advisement*. HighMark has a long term disciplined approach to money management and currently manages assets for a wide array of clients. ABOUT THE PORTFOLIO MANAGEMENT TEAM Andrew Brown, CFA® Senior Portfolio Manager Investment Experience: since 1994 HighMark Tenure: since 1997 Education: MBA, University of Southern California; BA, University of Southern California Salvatore “Tory” Milazzo III, CFA® Senior Portfolio Manager Investment Experience: since 2004 HighMark Tenure: since 2014 Education: BA, Colgate University J. Keith Stribling, CFA® Senior Portfolio Manager Investment Experience: since 1985 HighMark Tenure: since 1995 Education: BA, Stetson University Christiane Tsuda Senior Portfolio Manager Investment Experience: since 1987 HighMark Tenure: since 2010 Education: BA, International Christian University, Tokyo Anne Wimmer, CFA® Senior Portfolio Manager Investment Experience: since 1987 HighMark Tenure: since 2007 Education: BA, University of California, Santa Barbara Randy Yurchak, CFA® Senior Portfolio Manager Investment Experience: since 2002 HighMark Tenure: since 2017 Education: MBA, Arizona State University; BS, University of Washington Asset Allocation Committee Number of Members: 17 Average Years of Experience: 27 Average Tenure (Years): 15 Manager Review Group Number of Members: 7 Average Years of Experience: 22 Average Tenure (Years): 10 *Assets under management (“AUM”) include assets for which HighMark provides continuous and regular supervisory and management services. Assets under advisement (“AUA”) include assets for which HighMark provides certain investment advisory services (including, but not limited to, investment research and strategies) for client assets of its parent company, MUFG Union Bank, N.A. The performance records shown represent a size-weighted composite of tax exempt accounts that meet the following criteria: Accounts are managed by HighMark with full investment authority according to the PARS Capital Appreciation active and passive objectives. The adviser to the PARS portfolios is US Bank, and HighMark serves as sub-adviser to US Bank to manage these portfolios. US Bank may charge clients as much as 0.60% annual management fee based on a sliding scale. US Bank pays HighMark 60% of the annual management fee for assets sub-advised by HighMark under its sub-advisory agreement with US Bank. The 0.36% paid to HighMark, as well as other expenses that may be incurred in the management of the portfolio, will reduce the portfolio’s returns. Assuming an investment for five years, a 5% annual total return, and an annual sub-advisory fee rate of 0.36% deducted from the assets at market at the end of each year, a $10 million initial value would growto $12.53 million after fees (Net-of-Fees) and $12.76 million before fees (Gross-of-Fees). Gross returns are presented before management and custodial fees but after all trading expenses and reflect the reinvestment of dividends and other income. A client's return will be reduced by the advisory fees and other expenses it may incur as a client. Additional information regarding the firm’s policies and procedures for calculating and reporting performance results is available upon request. Performance results are calculated and presented in U.S. dollars and do not reflect the deduction of investment advisory fees, custody fees, or taxes but do reflect the deduction of trading expenses. Returns are calculated based on trade-date accounting. Blended benchmarks represent HighMark’s strategic allocations between equity, fixed income, and cash and are rebalanced monthly. Benchmark returns do not reflect the deduction of advisory fees or other expenses of investing but assumes the reinvestment of dividends and other earnings. An investor cannot invest directly in an index. The unmanaged S&P 500 Index is representative of the performance of large companies in the U.S. stock market. The MSCI EAFE Index is a free float-adjusted market capitalization index designed to measure developed market equity performance, excluding the U.S. and Canada. The MSCI Emerging Markets Index is a free float-adjusted market capitalization index that is designed to measure equity market performance in the global emerging markets. The Russell Midcap Index measures the performance of the mid-cap segment of the U.S. equity universe. The Russell 2000 Index measures the performance of the small-cap segment of the U.S. equity universe. The ICE BofA U.S. High Yield Master II Index tracks the performance of below investment grade U.S. dollar-denominated corporate bonds publicly issued in the U.S. domestic market. Wilshire REIT index measures U.S. publicly traded Real Estate Investment Trusts. The unmanaged Bloomberg U.S. Aggregate Bond Index is generally representative of the U.S. taxable bond market as a whole. The ICE BofA 1-3 Year U.S. Corporate & Government Index tracks the bond performance of the ICE BofA U.S. Corporate & Government Index, with a remaining term to final maturity less than 3 years. The unmanaged FTSE 1-Month U.S. Treasury Bill Index tracks the yield of the 1-month U.S. Treasury Bill. HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of MUFG Union Bank, N.A. (MUB). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, and public and private retirement plans. MUB, a subsidiary of MUFG Americas Holdings Corporation, provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client’s investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal. 350 California Street Suite 1600 San Francisco, CA 94104 800.582.4734 www.highmarkcapital.com HOLDINGS STYLE Small Cap 10.4% Interm-Term Bond16.6% High Yield0.8% Short-Term Bond2.8% Large Cap Core 22.1%Large Cap Growth8.3% Mid Cap 7.5% Intl Stocks 13.5% Cash6.6% Large Cap Value9.4% Real Estate2.0% Holdings are subject to change at the discretion of the investment manager. HighMark Plus (Active)Index Plus (Passive) Columbia Contrarian Core I3 iShares Core S&P 500 ETF Vanguard Growth & Income Adm iShares S&P 500 Value ETF Dodge & Cox Stock Fund iShares S&P 500 Growth ETF iShares S&P 500 Value ETF iShares Russell Mid-Cap ETF Harbor Capital Appreciation – Retirement Vanguard Real Estate ETF T. Rowe Price Growth Stock - I iShares Russell 2000 Value ETF iShares Russell Mid-Cap ETF iShares Russell 2000 Growth ETF Vanguard Real Estate ETF iShares Core MSCI EAFE ETF Undiscovered Managers Behavioral Value-R6 Vanguard FTSE Emerging Markets ETF Vanguard Small Cap Growth ETF Vanguard Short-Term Invest-Grade Adm DFA Large Cap International Portfolio iShares Core U.S. Aggregate Dodge & Cox International Stock Vanguard High-Yield Corp Adm MFS International Growth - R6 First American Government Obligations Z Hartford Schroders Emerging Markets Eq Vanguard Short-Term Invest-Grade Adm PIMCO High Yield Instl PIMCO Total Return Fund - Inst PGIM Total Return Bond - R6 DoubleLine Core Fixed Income - I First American Government Obligations Z D.6.a Packet Pg. 82 At t a c h m e n t : P A R S I n v e s t m e n t S t r a t e g i e s ( 1 ) ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) Investment returns ▎1 Strategy Equity (%)3 Years 5 Years 10 Years Capital Appreciation 65-85%5.30%6.42%8.03% Balanced 50-70%4.28%5.51%6.90% Moderate 40-60%3.51%4.77%6.01% Moderately Conservative 20-40%1.82%3.24%4.32% Conservative 5-20%0.60%2.15%3.05% HighMark Capital Management ACTIVE PORTFOLIO RETURNS * Apportionment rates illustrated reflect the average of the LAIF apportionment rates (released quarterly) over each time period; LAIF apportionment rates data source: https://www.treasurer.ca.gov/pmia-laif/historical/quarterly.asp As of June 30, 2022 Equity (%)3 Years 5 Years 10 Years LAIF*0%1.00%1.37%0.88% LAIF AVERAGE APPORTIONMENT RATES Past performance does not guarantee future results. D.6.b Packet Pg. 83 At t a c h m e n t : R e t u r n s C o m p a r i s o n P P S l i d e s - Q 2 2 0 2 2 ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) Investment returns ▎2 Strategy Equity (%)3 Years 5 Years 10 Years Balanced 50-70%4.28%5.26%6.68% Moderate 40-60%3.48%4.59%5.85% Moderately Conservative 20-40%1.86%3.14%4.11% Conservative 5-20%0.66%2.02%2.76% HighMark Capital Management INDEX PORTFOLIO RETURNS * Apportionment rates illustrated reflect the average of the LAIF apportionment rates (released quarterly) over each time period; LAIF apportionment rates data source: https://www.treasurer.ca.gov/pmia-laif/historical/quarterly.asp As of June 30, 2022 Equity (%)3 Years 5 Years 10 Years LAIF*0%1.00%1.37%0.88% LAIF AVERAGE APPORTIONMENT RATES Past performance does not guarantee future results. D.6.b Packet Pg. 84 At t a c h m e n t : R e t u r n s C o m p a r i s o n P P S l i d e s - Q 2 2 0 2 2 ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) PARS Investment Objectives As of April 2022 1 The above information is for illustrative purposes only and is not intended to provide investment recommendations as to which securities to buy or sell, or when to buy or sell securities. Each Sample Portfolio is a hypothetical portfolio only and does not reflect actual investment decisions or recommendations and does not represent actual trading or actual portfolio performance. An actual client’s portfolio construction and performance may vary depending on the client’s investment needs, objectives, restrictions, and market conditions. Asset allocation ranges and performance for each investment objective may also vary depending on the prevailing market conditions. Past performance is no indication of future results. For institutional investor use only. Data as of April 2022. *Expected Returns are based on 30-year returns for various asset classes. Please see disclosure page for additional details on Expected Return and Expected Standard Deviation. Source: Factset Conservative Moderately Conservative Moderate Balanced Capital Appreciation Equity 15.00% 30.00% 50.00% 60.00% 75.00%  Large Cap Core 7.50% 15.50% 26.50% 32.00% 39.50% Mid Cap Core 1.50% 3.00% 5.00% 6.00% 7.50% Small Cap Core 2.50% 4.50% 7.50% 9.00% 10.50% Real Estate 0.50% 1.00% 1.75% 2.00% 2.00% International 2.00% 4.00% 6.00% 7.00% 10.25% Emerging Markets 1.00% 2.00% 3.25% 4.00% 5.25% Fixed Income 80.00% 65.00% 45.00% 35.00% 20.00%  Short Term Bond 25.75% 14.00% 10.00% 6.75% 3.00% Intermediate Term Bond 52.25% 49.25% 33.50% 27.00% 16.00% High Yield 2.00% 1.75% 1.50% 1.25% 1.00% Cash 5.00% 5.00% 5.00% 5.00% 5.00% Expected Return 4.66% 5.30% 5.95% 6.24% 6.60% Expected Standard Deviation 3.46% 5.28% 8.47% 10.20% 12.86% Equities Fixed Income Cash D.6.c Packet Pg. 85 At t a c h m e n t : P A R S I n v e s t m e n t O b j e c t i v e s A p r i l 2 0 2 2 ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) Disclosures 2 Each strategy represented as a Sample Portfolio is a hypothetical portfolio only and does not reflect actual investment decisions or recommendations. It is solely for illustrative purposes and is subject to change at any time. It is not intended to represent a specific investment. It does not reflect the liquidity constraints of actual investing or the impact that material economic and market factors may have on an investment adviser’s decision-making. Investors cannot invest in the Sample Portfolio and actual investment results may differ materially. An account could incur losses as well as gains. The Sample Portfolio does not reflect the deduction of advisory fees, brokerage, commissions, or any other actual client expenses, which would reduce investor returns. The sample portfolio does not always reflect the potential impact of active management, excluding those investments that are only available from an active manager. Advisory fees are described in Form ADV, Part 2A and are available upon request. A Sample Portfolio’s expected return (comprised of capital appreciation and income/dividends) is calculated the following way: 1. The expected return of each asset class in a given Sample Portfolio is determined through a combination of historical rates of returns, valuation projections, and economic expectations. Expected rates of return are provided by HighMark proprietary research which incorporates Wilshire Associates Incorporated assumptions. Expected rates of return are developed and annually reviewed by HighMark’s Asset Allocation Committee. 2. With 30-year forecasts for U.S. Treasuries, Wilshire’s ten year forecast for U.S. Treasuries is used as the assumed return for the first ten years of the 30-year period. Over the following twenty years (years 11-30), Wilshire’s ULT forecast is used as the assumed return for U.S Treasuries. The resulting combination of the assumed return on U.S. Government bonds over the two periods becomes HighMark’s 30-year forecast subject to rounding. All other taxable fixed income asset classes are derived from the expected return on U.S. Treasuries plus a credit or term premium consistent with those of the ten year forecasts. 3. With 30-year forecasts for global equity, Wilshire’s ten year forecast for global equity is used as the assumed return for the first ten years of the 30-year period. Over the following twenty years (years 11-30), Wilshire’s ULT forecast is used as the assumed return for global equities. The return on cash over this period is derived from the 10 and 30-year cash assumptions. The resulting combination of the assumed global equity returns over the two periods becomes HighMark’s 30-year forecast subject to rounding. 4. Returns reflect the reinvestment of dividends, interests, and other distributions. 5. An expected return for the Sample Portfolio is then calculated by weighting the returns for each asset class according to the exposure as determined by HighMark’s current strategic allocation. Expected returns generated are before taxes and any fees. The standard deviation for an asset class represents its possible divergence of the actual return for an asset class from its expected return. It is a statistical measure of the potential magnitude of volatility of an asset class from its expected return. The range of returns may be higher or lower than those predicted by expected standard deviation. In certain sub asset classes where Wilshire does not provide a discrete 10-year return forecast, HighMark supplements Wilshire’s 10-year expected returns with its proprietary methodology which is based on various market and economic factors some of which are described below. To obtain a full copy of the methodology please contact IMTProduct@unionbank.com. • US Equities – Expected returns at sub asset class level are determined by starting with Wilshire Broad Market 10 year forecast and interpolating into sub asset class returns by referencing Wilshire 5000 index data. • Municipal Bonds – HighMark determines expected returns by assuming there will be historical return discounts for municipal bonds relative to U.S. Treasuries. • Alternative Investments - Expected total return forecasts for alternative investments begin with the forecast for the return on cash over the respective time-horizon and adjusting for estimating the Sharpe ratio (excess return / standard deviation) of each alternative strategy based on the observed long-term performance of a representative strategy specific hedge fund peer group index. HighMark Capital Management, Inc. (HighMark), an SEC-registered investment adviser, is a wholly owned subsidiary of MUFG Union Bank, N.A. (MUB). HighMark manages institutional separate account portfolios for a wide variety of for-profit and nonprofit organizations, public agencies, and public and private retirement plans. MUB, a subsidiary of MUFG Americas Holdings Corporation, provides certain services to HighMark and is compensated for these services. Past performance does not guarantee future results. Individual account management and construction will vary depending on each client’s investment needs and objectives. Investments employing HighMark strategies are NOT insured by the FDIC or by any other Federal Government Agency, are NOT Bank deposits, are NOT guaranteed by the Bank or any Bank affiliate, and MAY lose value, including possible loss of principal. © HighMark Capital Management, Inc. 2022. All rights reserved D.6.c Packet Pg. 86 At t a c h m e n t : P A R S I n v e s t m e n t O b j e c t i v e s A p r i l 2 0 2 2 ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) Balance Contributions Earnings Balance FY 2018-19 -$ 22,500,000.00$ 1,358,138.21$ 23,858,138.21$ FY 2019-20 23,858,138.21 - 985,280.23 24,843,418.44 FY 2020-21 24,843,418.44 - 5,581,699.63 30,425,118.07 FY 2021-22 30,425,118.07 - (4,087,827.80) 26,337,290.27 Moderate Strategy Balance Contributions Earnings Balance FY 2018-19 -$ 515,694.00$ 1,486.28$ 517,180.28$ FY 2019-20 517,180.28 - 12,034.04 529,214.32 FY 2020-21 529,214.32 - 138,751.34 667,965.66 FY 2021-22 667,965.66 - (93,477.14) 574,488.52 Moderately Conservative Strategy City of Grand Terrace PARS 115 Trust Pension Rate Stabilization Program Actual Results FY 2018-19 to FY 2021-22 D.6.d Packet Pg. 87 At t a c h m e n t : P A R S A c t u a l H i s t o r i c a l E a r n i n g s ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) D.6.e Packet Pg. 88 At t a c h m e n t : P A R S C i t y o f G r a n d T e r r a c e - F u n d i n g S c e n a r i o s ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) D.6.e Packet Pg. 89 At t a c h m e n t : P A R S C i t y o f G r a n d T e r r a c e - F u n d i n g S c e n a r i o s ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) D.6.e Packet Pg. 90 At t a c h m e n t : P A R S C i t y o f G r a n d T e r r a c e - F u n d i n g S c e n a r i o s ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) D.6.e Packet Pg. 91 At t a c h m e n t : P A R S C i t y o f G r a n d T e r r a c e - F u n d i n g S c e n a r i o s ( F u n d i n g f o r P A R S S e c t i o n 1 1 5 T r u s t ) AGENDA REPORT MEETING DATE: January 10, 2023 Council Item TITLE: Implementation of Assembly Bill 2449 PRESENTED BY: Adrian Guerra, City Attorney RECOMMENDATION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING AN AMERICANS WITH DISABILITIES ACT (“ADA”) ACCOMMODATION REQUEST POLICY FOR THE MEETINGS OF THE CITY COUNCIL AND ALL CITY COMMISSIONS, COMMITTEES AND BOARDS; AND DIRECTING CITY STAFF TO MAKE SUCH CHANGES TO THE CITY’S AGENDA TEMPLATES (INCLUDING SUCH TEMPLATES FOR THE CITY COUNCIL AND ALL CITY COMMISSIONS, COMMITTEES AND BOARDS) AS MAY BE NECESSARY TO IMPLEMENT THE TELECONFERENCING PROCEDURES AND ADA REQUIREMENTS OF ASSEMBLY BILL NO. 2449 2030 VISION STATEMENT: This staff report supports City Council Goal #5, “Engage in Proactive Communication” by ensuring that the City is able to communicate and disseminate information to all members of the public. BACKGROUND: On September 13, 2022, Governor Newsom signed Assembly Bill 2449 (“AB 2449”) to modernize existing teleconferencing requirements under the Brown Act by temporarily allowing less than a quorum of a legislative body to attend public meetings remotely without posting their location and removing the requirement for public participation in a nonpublic location, provided certain requirements are met. These new teleconferencing rules under AB 2449 are in addition to the traditional teleconferencing rules and AB 361. AB 2449 also imposes requirements relating to accommodation requests made under the Americans with Disabilities Act. AB 2449 takes effect on January 1, 2023. DISCUSSION: Teleconference Requirements AB 2449 provides a new alternative set of rules in Government Section 54953, allowing a local legislative body to meet without following the traditional teleconferencing rules, provided the legislative body complies with the following: D.7 Packet Pg. 92 • The legislative body provides a two-way audiovisual platform and/or a two- way telephonic service and live webcasting of the meeting as a means by which the public may remotely hear and visually observe the meeting, and remotely address the legislative body; • In each instance in which notice of the time of the teleconferenced meeting is otherwise given or the agenda is otherwise posted, the legislative body gives notice of the means by which the public may access the meeting and offer public comment; • The agenda identifies and includes an opportunity for all persons to attend and address the legislative body directly via a call-in option, internet-based service option, and at the in-person location of the meeting; • The legislative body does not proceed with meetings during the period of any disruption that prevents the broadcasting of the meeting to members of the public using the call-in or internet-based service options or prevents members of the public from offering public comments using said options; and • The legislative body does not require public comments to be submitted in advance and provides an opportunity for public comment in real-time. AB 2449 also prescribes specific requirements for members of the legislative body who wish to participate remotely under this alternative. One of the following must apply: • Just Cause: The member notifies the legislative body at the earliest opportunity possible, including the start of a regular meeting, of the member’s need to participate remotely for “just cause,” including a general description of the circumstances relating to the member’s need to appear remotely at the given meeting. A member of the legislative body who participates remotely for “just cause” is limited to two such remote meetings per calendar year. “Just cause” includes: • necessary caregiving to a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner (as defined); • a contagious illness that prevents a member from attending in person; • a need related to a physical or mental disability (as defined) that is not otherwise accommodated; or • traveling on official business of the local agency or another state or local agency. • OR, Emergency Circumstances. The member requests the legislative D.7 Packet Pg. 93 body to allow the member to participate remotely due to “emergency circumstances,” and the legislative body takes action to approve the request. The legislative body must request a general description of the circumstances relating to the member’s need to appear remotely at the meeting. The description generally need not exceed 20 words and does not require the member to disclose any medical diagnosis, disability, or protected personal medical information. The member’s request to participate remotely must be made as soon as possible, and a separate request is required for each meeting. The legislative body may take action on the request at the earliest opportunity, and if the request does not allow sufficient time to place it on the meeting agenda, the legislative body may nonetheless take action on the request at the beginning of the meeting. The legislative body may approve such a request by a majority vote of the body. • “Emergency circumstances” means a physical or family medical emergency that prevents a member from attending in person. The member who is participating remotely must publicly disclose, at the meeting before any action is taken, whether any other individuals 18+ years of age are present in the room at the member’s remote location, and the general nature of the member’s relationship with such individuals. The member must participate through both audio and visual technology. These alternative rules may not serve as a means for any member of a legislative body to participate solely via remote teleconferencing for a period of more than three consecutive months or 20% of the regular meetings of the legislative body within a calendar year, or more than two meetings if the legislative body meets fewer than 10 times per calendar year. The rules also provide that they shall not be construed to prohibit a legislative body from providing the public with additional teleconference locations or physical locations from which they may observe and address the legislative body by electronic means In order to implement the “just cause” and emergency teleconferencing provisions of AB 2449, it is recommended that the standard agenda templates for the City Council and all City commissions, committees, and boards be modified such that it includes a general agenda item for “AB 2449 Notifications/Requests.” ADA Accommodation Requests AB 2449 also adds new subsections to Government Section 54953 regarding ADA accessibility and nondiscrimination in conducting meetings pursuant to the Brown Act. The ADA provision will require cities that have not done so already to adopt a stated policy and procedure for receiving and acting on reasonable accommodation requests of individuals with disabilities (including members of the public) for accessibility to meetings. D.7 Packet Pg. 94 Implementation of AB 2449 Based upon the foregoing, the attached Resolution will provide direction to staff to make the appropriate modifications to all of the City’s agenda templates (including City Council, and City commissions, committees, and boards) to include a section for AB 2449 Teleconference Requests, including any modifications necessary to the Council Procedures Manual. Further, the attached resolution adopts an ADA accommodation Request Policy and also directs City staff to make modifications to the City’s agenda templates (including City Council, and City commissions, committees, and boards) in a manner consistent with the ADA Accommodation Request Policy and AB 2449. FISCAL IMPACT: None. ATTACHMENTS: • AB 2449 Implementation Resolution (DOCX) • AB 2449 Reasonable Accommodation Policy (DOCX) APPROVALS: Adrian Guerra Completed 01/04/2023 9:34 AM City Manager Completed 01/05/2023 10:34 AM City Council Pending 01/10/2023 6:00 PM D.7 Packet Pg. 95 01247.0001/840866.3 RESOLUTION NO. 2022-_______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING AN AMERICANS WITH DISABILITIES ACT (“ADA”) ACCOMMODATION REQUEST POLICY FOR THE MEETINGS OF THE CITY COUNCIL AND ALL CITY COMMISSIONS, COMMITTEES AND BOARDS; AND DIRECTING CITY STAFF TO MAKE SUCH CHANGES TO THE CITY’S AGENDA TEMPLATES (INCLUDING SUCH TEMPLATES FOR THE CITY COUNCIL AND ALL CITY COMMISSIONS, COMMITTEES AND BOARDS) AS MAY BE NECESSARY TO IMPLEMENT THE TELECONFERENCING PROCEDURES AND ADA REQUIREMENTS OF ASSEMBLY BILL NO. 2449 WHEREAS, on September 13, 2022, Governor Newsom signed Assembly Bill 2449 (“AB 2449”) to modernize existing teleconferencing requirements under the Brown Act by temporarily allowing less than a quorum of a legislative body to attend public meetings remotely without posting their location and removing the requirement for public participation in a nonpublic location, provided certain requirements are met. These new teleconferencing rules under AB 2449 are in addition to the traditional teleconferencing rules and AB 361; and WHEREAS, AB 2449 also imposes requirements relating to accommodation requests made under the Americans with Disabilities Act (“ADA”); and WHEREAS, the City Council now desires to implement AB 2449, including, without limitation, the adoption of an ADA accommodation request policy and, further, modifications to the City’s agenda templates for the City Council and all City commissions, committees, and boards in order to implement AB 2449’s new teleconferencing rules and ADA requirements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, as follows: Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference. Section 2. ADA Accommodation Request Policy. The City Council hereby adopts the “Reasonable Accommodations Policy for City of Grand Terrace Brown Act Meetings,” which is attached hereto and incorporated herein by this reference (“Policy”). The City Manager, or his or her designee, is directed and authorized to make such changes to the Policy as may be necessary to comply with applicable law, including, without limitation, adding further “Readily Available Accommodations” to the appropriate section of the Policy. D.7.a Packet Pg. 96 At t a c h m e n t : A B 2 4 4 9 I m p l e m e n t a t i o n R e s o l u t i o n ( A B 2 4 4 9 I m p l e m e n t a t i o n ) 01247.0001/840866.3 Section 3. ADA Agenda Language. The accessibility language on all City Council, commission, committee, and board meetings is amended in its entirety to read as follows: REASONABLE ACCOMMODATIONS In compliance with the Americans with Disabilities Act and Government Code Section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can also be found on the City’s website. Please contact the City Clerk’s Office, (909) 954-5207, to make an accommodation request, or to obtain an electronic or printed copy of the policy. Further, a hyperlink to the Policy shall be embedded in the agenda. The City Manager, or his or her designee, is further directed to make such amendments as may be necessary to the City Council’s adopted “City of Grand Terrace Council Procedures” in order to be consistent with this Resolution. Section 4. AB 2449 Teleconferencing. The City Manager, or his or her designee, is hereby directed and authorized to make such modifications as may be necessary to the agenda templates of the City Council and the City’s commissions, committees, and boards in order to implement the teleconferencing rules of AB 2449 and to include an item on such agenda templates relating to “AB 2449 Teleconference Requests/Disclosures” wherein the City Council may receive and consider Councilmember requests and for the use of teleconferencing and disclosures thereof pursuant to AB 2449. This includes, without limitation, any necessary amendments to the City Council’s adopted “City of Grand Terrace Council Procedures.” Section 5. Effective Date. This Resolution shall immediately take effect upon passage. PASSED, APPROVED and ORDERED by the City Council of the City of Grand Terrace, California at a regular meeting held on the 10th day of January 2023. Bill Hussey Mayor ATTEST: ________________________________ Debra Thomas City Clerk APPROVED AS TO FORM: Adrian R. Guerra City Attorney D.7.a Packet Pg. 97 At t a c h m e n t : A B 2 4 4 9 I m p l e m e n t a t i o n R e s o l u t i o n ( A B 2 4 4 9 I m p l e m e n t a t i o n ) 01247.0001/840866.3 Exhibit A Reasonable Accommodations Policy for City of Grand Terrace Brown Act Meetings D.7.a Packet Pg. 98 At t a c h m e n t : A B 2 4 4 9 I m p l e m e n t a t i o n R e s o l u t i o n ( A B 2 4 4 9 I m p l e m e n t a t i o n ) 01247.0001/839590.3 REASONABLE ACCOMMODATIONS POLICY FOR CITY OF GRAND TERRACE BROWN ACT MEETINGS Effective January 1, 2023, Government Code Section 54953(g) requires that all public agencies have and implement a procedure for receiving and swiftly resolving reasonable accommodation requests for individuals with disabilities, consistent with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and resolving any doubt in favor of accessibility. Requests may be made by any individual that participates or conducts the meeting, such as members of the public, staff, and members of the legislative body. This policy shall apply to all meetings of the City’s legislative bodies and meetings open to the public, including, without limitation, the City Council, Planning Commission/Site & Architectural Review Board, Parks & Recreation Advisory Committee, and the Historical & Cultural Activities Committee. Readily Available Accommodations Any of the following accommodations can be provided for a publicly-noticed City meeting or meetings open to the public: • Agendas and staff reports: Upon request, any agendas or staff reports can be made available in appropriate alternative formats to persons with a disability, including hyperlinks where appropriate so that the user can access the linked information. • For individuals with hearing loss: Qualified interpreters (e.g., sign language interpreters) can be utilized, provided that the City is notified of this request at least 48 hours before a meeting so that the City can make arrangements. • For individuals with visual impairments: Audio recordings of City Council and Planning Commission/Site & Architectural Review Board meetings are available on the City’s website. Additionally, City Council and Planning Commission/Site & Architectural Review Board meetings are streamed on the Internet, by Zoom, and on the City’s public access channel. • For individuals with mobility impairments: ADA accessible facilities to access council chambers; closed circuit broadcast/Zoom/telephone access via Zoom. Additional Accommodations (Upon Request) Individuals who are deaf or hard of hearing, who are blind or have low vision, have mobility impairments, or have any other disability, may also request accommodations other than those readily available using the process outlined below. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation. Note that an accommodation will be considered to be unreasonable and will not be provided if it imposes undue financial or administrative burdens on the City, or requires a fundamental alteration in the nature of a program. If a particular accommodation is unreasonable, the City will offer an alternative accommodation that is reasonable. Process to request an additional accommodation: D.7.b Packet Pg. 99 At t a c h m e n t : A B 2 4 4 9 R e a s o n a b l e A c c o m m o d a t i o n P o l i c y ( A B 2 4 4 9 I m p l e m e n t a t i o n ) 01247.0001/839590.3 1. If you have an additional accommodation that is not identified above, please request an accommodation as soon as you can, preferably before the meeting you wish to attend, or at the meeting itself if necessary. The sooner the request is made, the more likely it is that the City can provide the accommodation or an alternative. You can make this request yourself, or someone can make it on your behalf with your permission. 2. Your request can be made orally or in writing, and you should submit it to the City Clerk’s Office so as to avoid delay in reviewing and processing the request. Requests can be made by contacting the City Clerk’s Office at (909) 954-5207, via email to dthomas@grandterrace-ca.gov, or by mailing such a request to the City Clerk’s Office located in Grand Terrace City Hall (22795 Barton Rd., Grand Terrace, CA 92313). Note that if you contact the City Clerk’s Office via mail, you need to make the request early enough that a response can be timely provided. 3. Your request for an accommodation must provide the following information: (a) What accommodation? We need to know the type of accommodation you are seeking, and/or how the accommodation will allow you to access and participate in the meeting. You are not required to disclose the particular disability, instead a general statement of explanation will suffice. You may, but are not required to, submit a letter from a physician to the effect that the requested accommodation is required for you to access and participate in the meeting. (b) Contact information. You must give staff current contact information so they can respond in a timely manner. This can be a mailing address, an email address, or telephone number, for example. Note that if only a mailing address is provided, you need to make the request early enough that a mailed response can be timely provided. (c) Which meeting or meetings? Please specify if the accommodation is requested for a specific meeting, or for all or a series of meetings before a particular body. Procedures for City Staff: A. Any staff member who receives, or believes they may have received, an accommodation request, will promptly relay the request and the requestor’s contact information to the City Clerk, City Manager, or City Attorney. B. The City Attorney may be requested to assist in the review of requests, and assist staff in providing a response to the requestor as soon as practicable. C. All reasonable accommodation request responses shall be provided in writing, when such written response can be transmitted in a timely manner prior to the start of the specific meeting. Otherwise, the response will otherwise be provided orally. Responses will identify whether the accommodation is granted or granted in the alternative, and any instructions necessary to access the accommodation. If denied the response will identify and the grounds for denial. City staff will document requests and responses provided orally. D.7.b Packet Pg. 100 At t a c h m e n t : A B 2 4 4 9 R e a s o n a b l e A c c o m m o d a t i o n P o l i c y ( A B 2 4 4 9 I m p l e m e n t a t i o n ) 01247.0001/839590.3 D. The law requires that all doubt be resolved in favor of accommodations. Staff will make reasonable efforts to communicate with requestors to obtain clarifications or to discuss whether alternative accommodations will be viable. D.7.b Packet Pg. 101 At t a c h m e n t : A B 2 4 4 9 R e a s o n a b l e A c c o m m o d a t i o n P o l i c y ( A B 2 4 4 9 I m p l e m e n t a t i o n ) AGENDA REPORT MEETING DATE: January 10, 2023 Council Item TITLE: Independent Contractor Agreement for Fiscal Year 2022- 2023 with Family Services Association for the Administration and Provision of a “Senior Congregate and Mobile Meal Program” and “Senior Center Coordinator” Services PRESENTED BY: Shanita Tillman, Management Analyst RECOMMENDATION: 1. Approve the Independent Contractor Agreement for Fiscal Year 2022-2023 with Family Services Association (“FSA”) for the administration and provision of a “Senior Congregate and Mobile Meal Program” and ““Senior Center Coordinator” services at the Senior Center as described therein, in a total contract sum not to exceed $50,140. 2. Authorize the City Manager to execute the Agreement subject to the City Attorney’s approval as to form. 2030 VISION STATEMENT: This staff report supports our Goal #1 – Ensure our Fiscal Viability by committing to a balanced budget and Goal #4 – Develop and Implement Successful Partnerships by collaborating with community groups to facilitate the delivery of services benefitting our seniors. BACKGROUND: On February 14, 2017, City Council authorized staff to submit the City’s FY2017-18 Community Development Block Grant (CDBG) funding recommendations to the County of San Bernardino Economic Development Agency. Included in the recommendations was the establishment of a paid position at the Senior Center and senior meals. FAMILY SERVICE ASSOCIATION- SENIOR CENTER COORDINATOR The Senior Center has been operating since 1986 and has an active population of 175 seniors, primarily Grand Terrace residents, providing a full spectrum of services. These services support activities for the social interaction and health of the local senior citizen population. The Senior Community Center programs and activities have historically been managed by volunteer seniors, which cannot be sustained. The Senior Center has had the same Senior Center Coordinator since 2017 when the position was originally filled. FAMILY SERVICE ASSOCIATION- SENIOR MEALS D.8 Packet Pg. 102 Currently, Family Service Association (FSA), a non-profit organization, since 2006, has been managing the Senior Nutrition Program and has been serving lunch to Grand Terrace seniors center daily, Monday through Friday and delivers meals to homebound seniors weekly. Due to COVID senior residents have been receiving frozen meals once a week to cover their entire week. Funding for the Senior Nutrition Program is provided through one of the City’s CDBG Grants and through donations from the seniors (approximately $6,500) at the peak of the program. DISCUSSION: The County of San Bernardino Community Development and Housing Department allocated the funding of the following projects: Project Title Applicant’s Requested Amount Allocated Amount Grand Terrace: FSA- Senior Meals $10,000 $10,000 Grand Terrace: Senior Center Coordinator Services $60,000 $40,140 Total: $60,000 $50,140 Family Services Association has been performing services since July 1, 2022 and has expended approximately $10,000 YTD. The City has not received nor paid any invoices to date, upon execution of the agreement the City will pay outstanding invoices and pay for the remainder of services as services are rendered. Staff recommends that City Council authorize the City Manager to execute a contract between the City and FSA for these services. FISCAL IMPACT: The Senior Center’s current General Fund FY2022-23 adopted budget of $50,140 as agreed to with CBH in the Ground Lease Agreement is shown in the table above. • Senior Meals will be expended from account 22-425-305-000-000 • Senior Coordinator Services will be expended from account 22-425-312-000-000 ATTACHMENTS: • 2022-23 All Eligible-Grand Terrace Projects (PDF) • FSA Agreement 01-10-23 (DOCX) D.8 Packet Pg. 103 APPROVALS: Shanita Tillman Completed 01/03/2023 9:56 AM Finance Completed 01/03/2023 12:56 PM City Manager Completed 01/05/2023 10:35 AM City Council Pending 01/10/2023 6:00 PM D.8 Packet Pg. 104 San Bernardino County Department of Community Development and Housing 2022-23 CDBG Project Proposals Location Applicant Application Number Project Title Request Amount Comments Eligible: Yes / No Grand Terrace Patricia Turley, Interim County Librarian 777 East Rialto Avenue San Bernardino, CA 92415-0770 Patty.Turley@lib.sbcounty.gov 909-387-2220 GRAN22PS-003 Grand Terrace: Adult Literacy Program 10,000.00$ Expanding Eligible Public Service. Services are limited to low- and moderate-income clients and requires documentation of at least 51% of the clients are low- to moderate-income. Client eligibility (for all clients including illiterate adults) must be evidenced by documentation and data concerning beneficiary family size and income. This activity was funded in previous fiscal years and is a continuing activity. Therefore a quantifiable increase in the level of service is required. CDBG funds will be used to pay for personnel services. Services are provided by San Bernardino County Library Department staff and volunteers. Service Location: 22795 Barton Road, Grand Terrace, CA 92313. Yes Grand Terrace Cheryl-Marie Hansberger, Chief Executive Officer Family Service Association 21250 Box Springs Rd., Ste 212 Moreno Valley, CA 92557 Cheryl.Hansberger@fsaca.org 951-686-1096 GRAN22PS-024 Grand Terrace: Senior Meals Program - Family Service Association 10,000.00$ Expanding Public Service - Family Service Association, under contract with the City of Grand Terrace, will provide a senior congregate and mobile meals program to seniors in the City of Grand Terrace and surrounding communities. Curbside pick-up of meals is also offered. FSA expects to serve 149 unduplicated senior citizens throughout the program year. Seniors are a presumed 51% low-to moderate-income population. However, documentation is still required. Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate-income. This activity was funded in previous years (less than 12 months) and is a continuing activity. Therefore, a quantifiable increase in the level of service or a new additional service is required in order to continue to be eligible for CDBG funding. Yes Grand Terrace Cheryl-Marie Hansberger, Chief Executive Officer Family Service Association 21250 Box Springs Rd., Ste 212 Moreno Valley, CA 92557 Cheryl.Hansberger@fsaca.org 951-686-1096 GRAN22PS-027 Grand Terrace: Senior Center Coordinator - Family Services Association 50,000.00$ Senior Center operational costs are not eligible for CDBG funding. Expanding Eligible Public Service - Family Services Association, under contract with the City of Grand Terrace, will provide staff to make available: classes, activities, counseling, transportation and associated coordination, including administrative tasks at the Grand Terrace Senior Center to approximately 185 unduplicated senior citizens in Grand Terrace and the surrounding area. Seniors are a presumed 51% low-to moderate-income population. However, documentation is still required. Public Services are limited to low-and moderate-income persons and require monthly documentation that at least 51% of the persons served qualify as low-and moderate- income. This activity was funded in previous years (less than 12 months) and is a continuing activity. Therefore, a quantifiable increase in the level of service or a new additional service is required in order to continue to be eligible for CDBG funding. Yes D.8.a Packet Pg. 105 At t a c h m e n t : 2 0 2 2 - 2 3 A l l E l i g i b l e - G r a n d T e r r a c e P r o j e c t s ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 INDEPENDENT CONTRACTOR AGREEMENT FOR FISCAL YEAR 2022-2023 THIS AGREEMENT is made and entered into as of this 10 day of January 2023, by and between the City of Grand Terrace, a municipal corporation (hereinafter “City”) and Family Services Association (hereinafter “FSA”), a California non-profit Corporation. RECITALS WHEREAS, City participates in the federally funded Community Development Block Grant (CDBG) program as a cooperative city in the County Consortium, and receives annual CDBG funding through the County of San Bernardino, hereinafter referred to as County. WHEREAS, the City submitted an application for CDBG funds for fiscal year 2022-2023 to fund a Senior Center Coordinator provided by FSA to meet the City's goal to allow seniors to have a safe and healthy place to continue to be nourished and stay active within their community. The position(s) would be responsible for the daily operation of the Center, including opening and closing the Center, scheduling of classes, educational counseling, coordinating with the Senior transportation bus driver, coordinating with vendors for programs, and also working with the senior board members. WHEREAS, FSA and the City entered into an agreement, approved by the City Council on June 27, 2017, for FSA to provide the Senior Services Coordinator. WHEREAS, FSA has expressed an interest in providing a senior nutrition meal program for low-and-moderate income seniors in the City of Grand Terrace. WHEREAS, FSA desires to participate in the CDBG program and represents to City that it is qualified by reason of experience, preparation, organization, staffing, and facilities to provide a senior nutrition meal program. WHEREAS, FSA and City most recently entered into an agreement on January 11, 2022, for such services which expired on June 30, 2022 (“2022 Agreement”). WHEREAS, FSA and City desire to continue to have FSA continue such services mentioned above until at least June 30, 2023. WHEREAS, MAY 10, 2022, the County Board of Supervisors approved the 2022-23, Action Plan; and, as part of that plan allocated FORTY THOUSAND ONE HUNDRED D.8.b Packet Pg. 106 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 AND FORTY DOLLARS ($40,140) in CDBG funds to the City to fund a senior services employee to staff the Grand Terrace Senior Center and TEN THOUSAND DOLLARS ($10,000.00) for the administration and provision of a “Senior Congregate and Mobile Meal Program”, in accordance with Exhibits “A and B” incorporated herein. WHEREAS, the City received the necessary documents for City signature for the above- mentioned allocation in December of 2022. WHEREAS, on December 12, 2022 the City agreed to accept, but has not yet received, Community Development Block Grant funding from the County of San Bernardino (“County”) in the amount of FIFTY THOUSAND ONE HUNDRED FORTY DOLLARS ($50,140) for the purpose of contracting with FSA for the time period of July 1, 2022 to June 30, 2023 and for the provision of a “Senior Center Coordinator” and “Senior Congregate and Mobile Meal Program”, in accordance with Exhibits “A” and “B”, incorporated herein. WHEREAS, FSA has been performing the services described in Exhibit “A” and “B” between July 1, 2021, and January 10, 2023, in the amount of approximately $10,000. WHEREAS, FSA will complete performance of the services described in Exhibits “A” and “B”, which is incorporated herein by this Agreement, for the time period of July 1, 2022 to June 30, 2023. WHEREAS, in order for the City to receive reimbursement in the amount of FIFTY THOUSAND ONE HUNDRED FORTY DOLLARS ($50,140) of CDBG funds, as described above, from the County of San Bernardino, the County requires City to submit an Agreement between the City and FSA to the County. WHEREAS, the parties enter into this agreement to allow City to comply with the County’s CDBG funding requirements. NOW THEREFORE, in consideration of the mutual promises contained herein, the City of Grand Terrace and FSA hereby agree as follows: AGREEMENT Section 1: Services. A. With respect to services performed in accordance with Exhibit “A” and “B” (including all staffing costs, mileage, equipment, for FSA to administer and provide the “Senior Congregate and Mobile Meal Program” and to provide “Senior Center Coordinator” services), incorporated herein, (“Services”) and D.8.b Packet Pg. 107 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 rendered from July 1, 2022, to January 11, 2023, City agrees to pay approximately $10,000 to FSA, provided that FSA complies with all the requirements of this Agreement, including, but not limited to, this Section 1. By accepting payment from City pursuant to this Section 1(B), (1) FSA represents and warrants that all Services rendered between July 1, 2022, and January 10, 2023, have been rendered in compliance with this Agreement and (2) FSA hereby releases and forever discharges City and its elected and appointed officials, officers, employees and agents from any and all claims, demands, actions, causes of action, obligations, costs, expenses, penalties, interest, attorneys’ fees, damages, losses and liabilities of whatsoever nature, character or kind, whether known or unknown, suspected or unsuspected, matured or contingent, which are or could have been the attributed to the Services performed by FSA between July 1, 2022, and January 10, 2023, including, but not limited to, any claim by FSA against City for payment for such Services performed between July 1, 2022, and January 10, 2023,. B. For Services performed by FSA after January 10, 2022, and subject to any limitations set forth in this Agreement, City agrees to pay FSA for Services in an amount approximate to $10,000. C. For all Services performed by FSA pursuant to this Agreement from July 1, 2022, to January 10, 2023, and Services performed from January 10, 2023, to June 30, 2023, City and FSA mutually agree that payment of FSA for performance of the Services shall be in the maximum amount of FIFTY THOUSAND ONE HUNDRED FORTY DOLLARS ($50,140) in Community Development Block Grant (“CDBG”) funds reimbursed to the City from the County related to the Services as described by Exhibit “A” and “B”, incorporated herein. D. Prior to City’s payment to FSA for any Services performed by FSA for which FSA is seeking payment, FSA shall deliver receipts for all eligible expenditures to the City. Expenditure reports shall be documented with "audit ready" supportive evidence of each expenditure and proof of payment. Payments shall be limited to the total approved, properly documented expenditures. All payment requests must be submitted no later than 30 days after the expiration of this Agreement. Requests received after said 30-day period shall be considered non-compliant and not eligible for payment under the terms of this Agreement. FSA shall submit a final D.8.b Packet Pg. 108 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 request for payment for the program year no later than July 31, 2023. Any balance remaining on this project after that date will be reprogrammed E. FSA shall further complete and submit to the City any necessary documentation that the City in its sole and absolute discretion may require, including, without limitation, documentation reflecting program activity for the term wherein Services were performed as may be necessary. Section 2. Independent Contractor. It is the express intention and understanding of the parties hereto that FSA will act as an independent contractor and not an employee or agent of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing a relationship of employer or employee between FSA and City. Both parties acknowledge that FSA is not an employee for State tax, Federal tax, or any other purpose. Section 3. Term. Unless earlier terminated in accordance with this Agreement, the term of this Agreement shall commence January 10, 2023 and ending June 30, 2023. Section 4. Termination. City shall have the right to terminate this Agreement, with or without cause, upon twenty (20) days prior written notice to FSA. City shall have no liability for any claims or damages resulting to FSA as a result of any exercise by City of its right to terminate this Agreement. Section 5. Compliance with Laws and Regulations. FSA shall comply with all applicable federal, state and local laws, regulations and ordinances. By executing this Agreement, FSA hereby certifies that it will adhere to and comply with the following as they may be applicable to a subrecipient of funds granted pursuant to the Housing and Community Development Act of 1974, as amended (the “Act”): A. The Housing and Community Development Act of 1974, as amended, and the regulations issued thereto; B. Section 3 of the Housing and Urban Development Act of 1968, as amended; C. Executive Order 11246, as amended by Executive Orders 11375 and 12086, and implementing regulations at 41 CFR Chapter 60; D. Executive Order 11063, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107; D.8.b Packet Pg. 109 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 E. Section 504 of the Rehabilitation Act of 1973 (PL 93-112), as amended, and implementing regulations; F. The Age Discrimination Act of 1975 (PL 94-135), as amended, and implementing regulations; G. The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisitions Policies Act of 1970, and the implementing regulations at 24 CFR Part 42; H. The labor standard requirements as set forth in 24 CFR Part 570, Subpart K and I-IUD regulations issued to implement such requirements; I. Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11288 relating to the prevention, control and abatement of water pollution; J. The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (PL 93-234); K. The regulations, policies, guidelines and requirements of 24 CFR Part 85 “Common Rule,” OMB Circular Nos. A-87, A-21, A-110, A-122 and A-133 as they relate to the acceptance and use of federal funds under the federally-assigned program; L. Title VI of the Civil Rights Act of 1964 (PL 88-352) and implementing regulations issued at 24 CFR Part I; M. Title VIII of the Civil Rights Act of 1968 (PL-90-284) as amended; and N. The lead based paint requirements of 24 CFR Part 35 issued pursuant to the Lead-based Paint Poisoning Prevention Act (42 USC 4801, et seq.); O. Uniform Administration Requirements pursuant to 24 CFR 570.502. P. The FSA shall carry out its activity pursuant to this Agreement in compliance with all federal laws and regulations described in Subpart K of Title 24 of the Code of Federal Regulations, except that: 1. FSA does not assume the City’s or County’s environmental responsibilities described at §570.604; and D.8.b Packet Pg. 110 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 2. FSA does not assume the City’s or County’s responsibility for initiating the review process under the provisions of 24 CFR Pmt 52. Q. All Uniform Administrative Requirements pursuant to 24 CFR 570.502. Section 6. Federal Requirements. FSA shall comply with the provisions of the Act and any amendments thereto and the federal regulations and guidelines now or hereafter enacted pursuant to the Act. More particularly, FSA is to comply with those regulations found in 24 CFR 570, Part 84 and Part 85. FSA is to comply with OMB Circular Nos. A-110, A-87. A-122, and A-133 as applicable, as they relate to the acceptance and use of federal funds under this Agreement. Section 7. Program Income. FSA, who is a subrecipient as defined in Section 570.500 (c), shall not retain any program income as defined in Section 570.500 of Title 24 of the Federal Code of Regulations. Section 8. Insurance. Without limiting or diminishing FSA’S obligations to defend, indemnify, or hold the City harmless, FSA shall procure and maintain or cause to be maintained, at its sole cost and expense, the following insurance coverage’s during the term of the Agreement. A. Workers’ Compensation: If FSA has employees as defined by the State of California, FSA shall maintain statutory Workers’ Compensation Insurance (Coverage A) as prescribed by the laws of the State of California. Policy shall include Employers’ Liability (Coverage B) including Occupational Disease with limits not less than $1,000,000 per person per accident. The policy shall be endorsed to waive subrogation in favor of THE CITY OF GRAND TERRACE and the GRAND TERRACE SENIOR CENTER. D.8.b Packet Pg. 111 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 B. Commercial General Liability: Commercial General Liability insurance coverage, including but not limited to, premises liability, contractual liability, products and completed operations liability, personal and advertising injury, and cross liability coverage, covering claims which may arise from or out of FSA’S performance of its obligation hereunder. Policy shall name the CITY OF GRAND TERRACE, GRAND TERRACE SENIOR CENTER, their respective Agencies, Districts, Special Districts, and Department, their respective directors, officers, employees, elected or appointed officials, agents or representatives as Additional Insureds. Policy’s limit of liability shall not be less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit. C. Vehicle Liability: If vehicles or mobile equipment are used in the performance of the obligations under this Agreement, then FSA shall maintain liability insurance for all owned, non-owned or hired vehicles so use in any amount not less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit. Policy shall name the CITY OF GRAND TERRACE, GRAND TERRACE SENIOR CENTER, their respective Agencies, Districts, Special Districts, and Departments, their respective directors, officers, employees, elected or appointed officials, agents or representatives as Additional Insureds. D. General Insurance Provisions – All Lines: 1. Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have a A M BEST rating of not less than A: VIII (A:S) unless such requirements are waived, in writing, by the City Attorney. If the City Attorney waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term. 2. FSA shall cause FSA’S insurance carrier(s) to furnish the City with either 1) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein, and 2) if requested to do so orally or in writing by the D.8.b Packet Pg. 112 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 City, provide original Certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carriers(s) that thirty (30) days written notice shall be given to the City prior to any material modification, cancellation, expiration or reduction in coverage of such insurance. In the event of a material modification, cancellation, expiration, or reduction in coverage, this Agreement shall terminate forthwith, unless the City receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverage’s set forth herein and the insurance required herein is in full force and effect. FSA shall not commence operations until the City has been furnished original Certificate(s) of Insurance and certified original copies of endorsements and if requested, certified original policies of insurance including all endorsements and any and all other attachments as required in this Section. An individual authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance. 3. If, during the term of this Agreement or any extension thereof, there is a material change in the Services; or, there is a material change in the equipment to be used in the performance of the Services which will add additional exposures (such as the use of) aircraft, watercraft, cranes, etc.); or, the term of this Agreement, including any extensions thereof, exceeds five (5) years the City reserves the right to adjust the types of insurance required under this Agreement and the monetary limits of liability for the insurance coverage’s currently required herein, if; in the City Attorney’s reasonable judgment, the amount or type of insurance carried by the sponsor has become inadequate. 4. FSA shall pass down the insurance obligations contained herein to all tiers of subcontractors working under this Agreement. 5. The insurance requirements contained in this Agreement may be met with a program(s) of self-insurance acceptable to the City. D.8.b Packet Pg. 113 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 6. FSA agrees to notify City of any claim by a third party of any incident or event that may give rise to claim arising from the performance of this Agreement. Section 9. HUD Indemnity. FSA shall defend, indemnify, and hold harmless the County of San Bernardino and City, their respective elected and appointed officials, officers, employees and agents against any liability, claims, losses, demands, and actions incurred by the County of San Bernardino and City as a result of the determination by the U.S. Department of Fair Housing and Urban Development (“HUD”) or its successor that activities undertaken by FSA under the program(s) (including, but not limited to, FSA’s performance of any Services prior to or after the date of this Agreement) fail to comply with any laws, regulations or policies applicable thereto or that any funds billed by and disbursed to FSA under this Agreement were improperly expended. This indemnity shall survive and extend beyond the term or termination of this Agreement. Section 10. Indemnity. FSA shall defend, indemnify, and hold harmless the County of San Bernardino and the City, their respective elected and appointed officials, officers, employees and agents from and against any and all actions, damages, losses, causes of action and liability imposed or claimed relating to the injury or death of any person or damage to any property, including attorney’s fees, costs, and other legal expenses, arising directly or indirectly from any act or omission of FSA in performing Services hereunder (including, but not limited to, FSA’s performance of Services prior to or after the date of this Agreement). This indemnity shall survive and extend beyond the term or termination of this Agreement. Section 11. Prohibition Against Conflicts of Interest. A. FSA and its assigns, employees, agents, consultants, officers and elected and appointed officials shall become familiar with and shall comply with the CDBG regulations prohibiting conflicts of interest contained in 24 CFR 570.611, by this reference incorporated herein. B. FSA understands and agrees that no waiver or exception can be granted to the prohibition against conflict of interest except upon written approval HUD pursuant to 24 CFR 570.611(d). Any request by FSA for any exception shall first be reviewed by City to determine whether such request is appropriate for submission to HUD. D.8.b Packet Pg. 114 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 C. Prior to any funding under this Agreement, FSA shall provide City with a list of all employees, agents, consultants, officers and elected and appointed officials who are in a position to participate in a decision-making process, exercise any functions or responsibilities, or gain inside information with respect to the CDBG activities funded under this Agreement. FSA shall also promptly disclose to City any potential conflict, including even the appearance of conflict, that may arise with respect to the CDBG activities funded under this agreement. D. Any violation of this section shall be deemed a breach of this Agreement and shall be ground for immediate termination by the City. Section 12. Religious Activities. Under federal regulations, CDBG assistance may not be used for inherently religious activities or provided to primarily religious entities for any activities including secular activities. FSA shall adhere to the restrictions set forth in 24 CFR 570.200(j), by this reference is incorporated herein. Section 13. Lobbying. FSA certifies to the best of it knowledge and belief, that: A. No federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. B. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer to employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with it instructions. C. The undersigned shall require that the language of this certification be included in the award document for all subawards at all tier (including subcontracts, subgrants, and contracts under grants, loans, and D.8.b Packet Pg. 115 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Section 14. Entire Agreement/Modification. This Agreement represents the entire Agreement of the parties hereto as to the matters contained herein. Any modification of this Agreement will be effective only if it is in writing and signed by the parties hereto. Section 15. Assignment. This Agreement shall not be assigned without the prior written consent of City. Any assignment, or attempted assignment, without such prior consent, shall be null and void and, at the option of City, result in the immediate termination of this Agreement. Section 16. Attorney’s Fees and Governing Law. In the event any action is commenced to enforce or interpret the terms or conditions of the Agreement the prevailing party shall, in addition to any costs or other relief, be entitled to recover its reasonable attorney’s fees. This Agreement and any dispute arising hereunder shall be governed by and interpreted in accordance with the laws of the State of California. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposed of the parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement, all parties having been represented by counsel in the negotiation and preparation hereof. Section 17. Jurisdiction and Venue. Any action at law or in equity arising under this Agreement or brought by a party hereto for the purpose of enforcing, construing or determining the validity of any provision of this Agreement shall be filed in a court of competent jurisdiction in the County of San Bernardino, State of California, and the parties hereto waive all provisions of law providing for the filing, removal or change of venue to any other court or jurisdiction. Section 18. Program Reporting. FSA agrees to prepare and submit financial, program progress, and other reports as required by HUD or the County of San Bernardino and/or City accounts as are considered necessary by HUD or the County of San Bernardino and/or City to assure proper accounting for all Contract funds. All FSA records, with the exception of confidential client information, shall be made available to representatives of the County of San Bernardino and/or City D.8.b Packet Pg. 116 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 and the appropriate federal agencies. FSA is required to submit data necessary to complete the Annual Grantee Performance Report in accordance with HUD regulations in the format and at the time designated by the City’s Community Development Director or his/her designee. By the 30th of each month, FSA shall submit a completed “Monthly Program Progress Report.” FSA shall also provide to City any necessary documentation that the City in its sole and absolute discretion may require, including, without limitation, documentation necessary for completion of the Annual Grantee Performance Report. Section 19. Applicability of Agreement. In consideration of the intent of the parties to memorialize the parties understanding of the terms of their agreement, all uses of the present tense shall be interpreted to apply to the term of the Agreement. With the exceptions of Sections 9, 10, 11, and any other section of this Agreement expressly stating otherwise, which obligations shall not terminate, the terms and conditions of this Agreement shall only apply during the term of this Agreement. Section 20. Waiver. Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party’s right to insist and demand strict compliance by the other party with the terms of this Agreement thereafter. Section 21. Severability. Each section and provision of this Agreement is severable from each other provision, and if any provision or part thereof is declared invalid, the remaining provisions shall nevertheless remain in full force and effect. Section 22. Counterparts. This Agreement may be signed by the different parties hereto in counterparts, each of which shall be an original but all of which together shall constitute one and the same agreement. D.8.b Packet Pg. 117 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 CITY OF GRAND TERRACE Konrad Bolowich Date City Manager ATTEST: Debra L. Thomas City Clerk APPROVED AS TO FORM: Adrian R. Guerra City Attorney FAMILY SERVICES ASSOCIATION Judith Wood, Date President & CEO D.8.b Packet Pg. 118 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 14 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 EXHIBIT A SENIOR CONGREGATE AND MOBILE MEAL PROGRAM SERVICES: For program year 2022-2023 the City of Grand Terrace will contract with Family Services Association (FSA) to provide, Senior Congregate and Mobile Meal Program and a Senior Services Coordinator. The Senior Congregate and Mobile Meal Program will serve congregate meals, to low-and moderate-income seniors and home delivered meals to seniors who are homebound by reason of illness, incapacity, disability, and lack of transportation, residing in the City of Grand Terrace. Approximately 145 seniors will have increase access to nutritional meals programs. The Senior Services Coordinator will manage the Senior programs at the Grand Terrace Senior Center, which include, but are not limited to: social activities, educational classes, exercise classes, arts & crafts classes, health insurance counseling, home energy assistance, fresh produce program, health screenings, game nights, karaoke and transportation. The Senior Services Coordinator will serve approximately 175 low-and moderate- income seniors in the City of Grand Terrace. UNITS OF SERVICE: Units of Service shall be reported on Monthly Program Progress/Direct Benefit Report, Exhibit 4, Part 1, monthly. Each senior attending a Senior Service Program activity, one meal counts as an activity, provided by the Family Service Association, shall count as 1 unit of service. TIME OF PERFORMANCE: July 1, 2022 through June 30, 2023 PROGRAM PARTICIPANT PERFORMANCE STANDARDS: CDB Activity: Senior Congregate and Mobile Meal Program and Senior Service Coordinator Program Activities. Measurable Outcome: Approximately 149 seniors will have increased access to nutritional meal programs. Approximately 175 seniors from the Grand Terrace Area will receive Coordinate Senior Center Services. In addition to units of service, the City of Grand Terrace will report unduplicated client counts on the Monthly Program Progress/Direct Benefit Report, Exhibit 4, Part II. OPERATIONS: The FSA Senior Congregate Meal Program and the Coordinated Senior Services will be operated at the Grand Terrace Senior Center, located at 22627 Grand Terrace Rd., Grand Terrace, the FSA Mobile Meal Program will operate as meals delivered to home bound seniors that reside in the City of Grand Terrace. The FSA administration office is located at 21250 Box Springs Rd., Suite 212, Moreno Valley, CA 92557. D.8.b Packet Pg. 119 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 EXHIBIT B CONSOLIDATED PLAN D.8.b Packet Pg. 120 At t a c h m e n t : F S A A g r e e m e n t 0 1 - 1 0 - 2 3 ( A p p r o v e t h e F a m i l y S e r v i c e A s s o c i a t i o n A g r e e m e n t t o M a n a g e t h e S e n i o r A c t i v i t y & N u t r i t i o n P r o g ) AGENDA REPORT MEETING DATE: January 10, 2023 Council Item TITLE: Establishment of Alternate Planning Commissioners and Their Stipends PRESENTED BY: Adrian Guerra, City Attorney RECOMMENDATION: Conduct first reading by title only, and waive further reading of the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING CHAPTER 2.16 OF TITLE 2 OF THE GRAND TERRACE MUNICIPAL CODE, WHICH ADDS ALTERNATE PLANNING COMMISSIONERS AND MAKES FURTHER CLARIFICATION AMENDMENTS THERETO If the above recommendation is carried out by Council, then adopt a resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE RESTATING WITHOUT CHANGE THE STIPENDS FOR REGULAR MEMBERS OF THE PLANNING COMMISSION AND ESTABLISHING STIPENDS FOR ALTERNATE MEMBERS OF THE PLANNING COMMISSION. 2030 VISION STATEMENT: This staff report supports City Council Goal #5, “Engage in Proactive Communication” by providing further community input on planning matters through the use of alternate members of the Planning Commission. BACKGROUND: At the December 13, 2022, meeting, it was requested that an ordinance and related documents be drafted and presented to the City Council concerning the establishment of alternate planning commissioners who would serve if a regular planning commissioner were absent for any reason. DISCUSSION: Generally, State law requires that the Planning Commission be made up of at least five (5) members but does not provide a maximum number. Further, State law does not H.9 Packet Pg. 121 address the use of alternate planning commissioners, nor does it prohibit alternate planning commissioners. Proposed Ordinance – Establishment of Alternates Under the proposed ordinance, the City Council would appoint two (2) additional members of the Planning Commission who would serve in the “alternate” capacity wherein they would only be called upon when a regular planning commissioner is absent for any reason (e.g., due to a conflict of interest). Further, Alternate 1 would serve until June 30, 2024, while Alternate 2 would serve until June 30, 2026. Thereafter, their terms would be 4 years. This staggered timing would also allow alternate planning commissioner terms to coincide with regular planning commissioner terms. The proposed ordinance would also provide that alternate planning commissioners cannot serve as the chair and vice-chair on a permanent basis but may serve on the temporary basis if both chair and vice-chair are absent. The proposed ordinance would also make other changes that serve to clarify existing practice in relation to serving as chair/vice- chair. Otherwise, the proposed ordinance makes no other changes. For example, all planning commissioners continue to serve at the pleasure of the City Council and may be removed at any time with or without cause. It should be noted that the City Council has discretion to set the number of alternates (e.g., more than two (2) alternates). If the number of alternates is changed, then corresponding changes will need to be made to the terms and staggering thereof in order to ensure consistency. Proposed Resolution – Stipends for Alternates The attached proposed resolution provides that alternate planning commissioners will receive a stipend of $25 per meeting attended, but not to exceed $50 per month. It also restates, without change, the current stipend for regular planning commissioners, which is $50 per month in which at least one Planning Commission meeting is attended. If adopted, this resolution will take effect on the same day that the proposed ordinance comes into effect. FISCAL IMPACT: Currently, the fiscal impact of alternate planning commissioners is unknown as the frequency of the use of alternate planning commissioners is unknown. ATTACHMENTS: • Alternate Planning Commissioner Ordinance (DOCX) • Resolution Setting Planning Commission Compensation (DOCX) • Resolution 2000-19 (PDF) APPROVALS: Adrian Guerra Completed 01/05/2023 2:15 PM City Manager Completed 01/05/2023 2:17 PM H.9 Packet Pg. 122 City Council Pending 01/10/2023 6:00 PM H.9 Packet Pg. 123 01247.0005/844360.3 ORDINANCE NO. _________ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING CHAPTER 2.16 OF TITLE 2 OF THE GRAND TERRACE MUNICIPAL CODE, WHICH ADDS ALTERNATE PLANNING COMMISSIONERS AND MAKES FURTHER CLARIFICATION AMENDMENTS THERETO WHEREAS, Chapter 2.16 of Title 2 of the Grand Terrace Municipal Code establishes a 5-member Planning Commission of the City of Grand Terrace (“Chapter 2.16”); and WHEREAS, the City Council now desires to amend Chapter 2.16 in order to add alternate planning commissioners who will serve when regular planning commissioners are unable to participate in a given meeting and to make further amendments related thereto. NOW THEREFORE, THE CITY COUNCIL OF THE CITY GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. RECITALS. The recitals set forth above are incorporated herein by this reference. SECTION 2. AMENDMENT TO SECTION 2.16.020. Section 2.16.020 of Chapter 2.16 of Title 2 of the Grand Terrace Municipal Code is hereby amended as follows: “2.16.020 - Composition—Terms. A. Regular Members. The Planning Commission shall be composed of five regular members appointed by the City Council. Three members' terms shall expire on June 30, 2000, and two members' terms shall expire on June 30, 2002. Thereafter, all terms of members shall be four years. B. Alternate Members. The Planning Commission shall also be composed of two alternate members appointed by the City Council. These alternate members shall be called upon, when necessary, in the order of their appointments as Alternate 1 or 2, to substitute for any regular member who is unable to participate in a meeting. Alternate 1’s term shall expire on June 30, 2024, and Alternate 2’s term shall expire on June 30, 2026. Thereafter, all terms of members shall be four years.” SECTION 3. AMENDMENT TO SECTION 2.16.040. Section 2.16.040 of Chapter 2.16 of Title 2 of the Grand Terrace Municipal Code is hereby amended as follows: “2.16.040 - Chairman and vice-chairman. The Planning Commission, at its first meeting next following June 30th of each year, shall select one of its members to serve as chairman and one of H.9.a Packet Pg. 124 At t a c h m e n t : A l t e r n a t e P l a n n i n g C o m m i s s i o n e r O r d i n a n c e ( P l a n n i n g C o m m i s s i o n A l t e r n a t e - O r d i n a n c e ) 01247.0005/844360.3 its members to serve as vice-chairman. If both the chairman and vice- chairman are absent, then the members of the Planning Commission may choose one of its members in attendance to temporarily serve as chairman until either the chairman or vice-chairman are no longer absent. Alternate planning commissioners shall not be eligible to serve as chairman or vice- chairman except on a temporary basis where both chairman and vice- chairman are absent.” SECTION 4. SEVERABILITY. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this ordinance or the application thereof to any person or place, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remainder of this ordinance. The City Council hereby declares that it would have adopted this ordinance, and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. SECTION 5. EFFECTIVE DATE. This ordinance shall be effective thirty (30) days after the day of its adoption. SECTION 6. CERTIFICATION. The City Clerk shall certify to the adoption of this Ordinance and cause the same to be published as required by law. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the ___ day of _______________ 2023. _____________________________ Bill Hussey Mayor ATTEST: ____________________________ Debra Thomas City Clerk APPROVED AS TO FORM: ____________________________ Adrian R. Guerra City Attorney H.9.a Packet Pg. 125 At t a c h m e n t : A l t e r n a t e P l a n n i n g C o m m i s s i o n e r O r d i n a n c e ( P l a n n i n g C o m m i s s i o n A l t e r n a t e - O r d i n a n c e ) 01247.0005/844523.1 RESOLUTION NO. 2023-_______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE RESTATING WITHOUT CHANGE THE STIPENDS FOR REGULAR MEMBERS OF THE PLANNING COMMISSION AND ESTABLISHING STIPENDS FOR ALTERNATE MEMBERS THE PLANNING COMMISSION WHEREAS, the stipends for members of the Planning Commission of the City of Grand Terrace (“Planning Commission”) are set by City Council Resolution No. 2000-19 in the amount of $50 per month in which at least one Planning Commission meeting is attended; and WHEREAS, upon its effective date, Ordinance No. ____ amends Chapter 2.16 of Title 2 of the Grand Terrace Municipal Code (“GTMC”) in order to add alternate members of the Planning Commission who will be called upon when regular members are absent; and WHEREAS, by this Resolution, the City Council desires to restate the stipends of regular members of the Planning Commission without change and to set forth stipends for alternate members for the Planning Commission. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, as follows: Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference. Section 2. Regular Members. Each regular member of the Planning Commission appointed pursuant to GTMC Section 2.16.020(A) shall receive a stipend in the amount of $50 per month in which at least one Planning Commission meeting is attended. Section 3. Alternate Members. Each alternate member of the Planning Commission appointed pursuant to GTMC Section 2.16.020(B) shall receive a stipend in the amount of $25 per meeting attended, provided that no alternate member shall receive stipends in an amount greater than $50 per month. Section 4. Prior Resolutions. All prior resolutions regarding stipends for the Planning Commission are hereby repealed in their entirety. Section 5. Effective Date. This Resolution shall immediately take effect upon passage, provided that it shall not become operative until Ordinance No. _____ is effective. H.9.b Packet Pg. 126 At t a c h m e n t : R e s o l u t i o n S e t t i n g P l a n n i n g C o m m i s s i o n C o m p e n s a t i o n ( P l a n n i n g C o m m i s s i o n A l t e r n a t e - O r d i n a n c e ) 01247.0005/844523.1 PASSED, APPROVED and ORDERED by the City Council of the City of Grand Terrace, California at a regular meeting held on the 10th day of January, 2023. Bill Hussey Mayor ATTEST: ________________________________ Debra Thomas City Clerk APPROVED AS TO FORM: Adrian R. Guerra City Attorney H.9.b Packet Pg. 127 At t a c h m e n t : R e s o l u t i o n S e t t i n g P l a n n i n g C o m m i s s i o n C o m p e n s a t i o n ( P l a n n i n g C o m m i s s i o n A l t e r n a t e - O r d i n a n c e ) RESOLUTION NO. 2000- 19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 99-15 AND ESTABLISHING THE STIPENDS FOR THE GRAND TERRACE PLANNING COMMISSIONERS WHEREAS, the City Council of the City of Grand Terrace has determined the need to increase the stipends for the Grand Terrace Planning Commissioners; NOW, THEREFORE, the City Council of the City of Grand Terrace, does hereby resolve, determine, and order the following: Section 1. Rescission - Resolution No. 99-15 is hereby rescinded in its entirety. Section 2. Planning Commission Stipends-That each Planning Commissioner shall receive a stipend in the amount of $50 per month in which at least one Planning Commission meeting is attended. PASSED, APPROVED AND ADOPTED this 13th day of July, 2000. ATTEST: r" City Clerk of the City of GWand Maj6r of the City of Orand Terrace and Terrace Of the City Council thereof. I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No. 2000- 19 was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 131h day of July, 2000, by the following vote: AYES: Councilmembers Hilkey, Garcia, and Larkin; Mayor Pro Tem Buchanan and Mayor Matteson NOES:Prone ABSENT: None ABSTAIN: None 1 Brenda Stanfill, City Clei Approved as to form: City Attorney H.9.c Packet Pg. 128 At t a c h m e n t : R e s o l u t i o n 2 0 0 0 - 1 9 ( P l a n n i n g C o m m i s s i o n A l t e r n a t e - O r d i n a n c e )