04/25/2023CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● APRIL 25, 2023
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other
matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak
card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the
Mayor at the appropriate time and each person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting
by dialing the following telephone number and you will be placed in the waiting room, muted until it is your
turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 861 5405 8693
Password: 450878
The City wants you to know that you can also submit your comments by email to
ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments
for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are
unable to email, please call the City Clerk’s Office at (909) 954-5207 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment
period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish
to comment on. Comments that you want read to the City Council will be subject to the three (3) minute
time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the
agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to
investigate and/or schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this
agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor
Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For
further information regarding agenda items, please contact the office of the City Clerk at (909) 954-5207,
or via e-mail at dthomas@grandterrace-ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Clerk’s Office, (909) 954-5207 at least 48 hours prior to the advertised
starting time of the meeting. This will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. Later requests will be accommodated to the extent feasible [28 CFR
34.102.104 ADA Title II].
Agenda Grand Terrace City Council April 25, 2023
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council
Invocation
Pledge of Allegiance
AB 2449 Disclosures
Remote participation by a member of the legislative body for just cause or emergency
circumstances.
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Bill Hussey
Mayor Pro Tem Doug Wilson
Council Member Sylvia Rodriguez-Robles
Council Member Jeff Allen
Council Member Kenneth J. Henderson
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
B. SPECIAL PRESENTATIONS
Donate Life Month Proclamation
National Day of Prayer Proclamation
Dr. Michael Sequeira Presentation on San Bernardino County Opioid and Fentanyl Use
Lewis Group Project Update
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council April 25, 2023
City of Grand Terrace Page 3
2. Approval of Minutes – Regular Meeting – 03/28/2023
DEPARTMENT: CITY CLERK
3. Approval of Minutes – Special Meeting – 04/15/2023
DEPARTMENT: CITY CLERK
4. City Department Monthly Activity Report - March 2023
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
5. Approval of the March-2023 Check Register in the Amount of $519,020.96
RECOMMENDATION:
Approve the Check Register No. 03312023 in the amount of $519,020.96 as submitted,
for the month ending March 31, 2023.
DEPARTMENT: FINANCE
6. Treasurer's Report as of December 31, 2022
RECOMMENDATION:
Receive and file the Treasurer's Report for the period ending December 31, 2022.
DEPARTMENT: FINANCE
7. Resolutions Initiating Proceedings to Levy & Increase (As Previously Authorized by
Property Owners) Annual Assessments for Fiscal Year 2023-24 for the City of Grand
Terrace Landscape & Lighting Assessment District 89-1 (“District”); Preliminarily
Approving the Related Engineer’s Report; and Setting and Declaring the City Council’s
Intention to Conduct a Public Hearing on May 9, 2023 at 6:00 P.M. or Soon Thereafter
as Feasible, and Collect Annual Assessments Related Thereto
RECOMMENDATION:
1. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, PURSUANT TO THE LANDSCAPING AND LIGHTING
ACT OF 1972, INITIATING PROCEEDINGS TO LEVY AND INCREASE (AS
PREVIOUSLY AUTHORIZED BY PROPERTY OWNERS) ANNUAL
ASSESSMENTS FOR THE 2023-24 FISCAL YEAR FOR THE CITY OF GRAND
TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1
AND ORDERING THE ENGINEER TO BE PREPARED AND FILE A REPORT IN
ACCORDANCE WITH ARTICLE IV OF CHAPTER 1 OF SAID ACT; and
2. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, GIVING PRELIMINARY APPROVAL OF THE
ENGINEERS REPORT FOR LANDSCAPING AND LIGHTING ASSESSMENT
DISTRICT NO. 89-1, AND THE LEVY, INCREASE (AS PREVIOUSLY
AUTHORIZED BY PROPERTY OWNERS), AND COLLECTION OF ANNUAL
ASSESSMENTS RELATED THERETO FOR FISCAL YEAR 2023-24; and
Agenda Grand Terrace City Council April 25, 2023
City of Grand Terrace Page 4
3. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, SETTING AND DECLARING ITS INTENTION TO
CONDUCT A PUBLIC HEARING ON MAY 9, 2023 at 6:00 P.M. OR SOON
THEREAFTER AS FEASIBLE, ON LANDSCAPING AND LIGHTING ASSESSMENT
DISTRICT NO. 89-1, AND INTENTION TO LEVY, INCREASE (AS PREVIOUSLY
AUTHORIZED BY PROPERTY OWNERS), AND COLLECT ANNUAL
ASSESSMENTS RELATED THERETO FOR FISCAL YEAR 2023-24
DEPARTMENT: PUBLIC WORKS
8. Housing Element Annual Progress Report for the 2022 Calendar Year
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY COUNCIL OF GRAND TERRACE,
CALIFORNIA, RECEIVING AND ACCEPTING THE CITY OF GRAND TERRACE
GENERAL PLAN AND HOUSING ELEMENT ANNUAL PROGRESS REPORT FOR
THE 2022 CALENDAR YEAR AND AUTHORIZING STAFF TO SUBMIT THE
HOUSING ELEMENT ANNUAL PROGRESS REPORT FOR THE 2022 CALENDAR
YEAR TO THE GOVERNOR’S OFFICE OF PLANNING AND RESEARCH (OPR) AND
THE STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
(HCD)
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
9. CDBG Covid-19 Funding - Senior Center Improvements
RECOMMENDATION:
1. Approve the expenditures for Senior Center Improvements, in a total sum not to
exceed $125,010; complying with Grand Terrace Municipal Code section 3.26.
DEPARTMENT: PUBLIC WORKS
10. Professional Services Agreement Between the City of Grand Terrace and BFSA
Environmental Services for the Mitigation Monitoring Reporting Program (MMRP)
Consultation Services for Condor Battery Energy Storage System ("Project") - CUP 22-
02, SA 22-08, MD 22-02, E 22-06
RECOMMENDATION:
1) Approve the Agreement with BFSA Environmental Services in the amount of
$50,900.00, and
2) Approve the Project Reimbursement Agreement with Condor, and
3) Authorize the City Manager to Execute the agreements, subject to City Attorney
approval as to form.
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
11. Approval of Amendment No. 1 Between The City of Grand Terrace and Sweeping
Corporation of America, LLC for Street Sweeping Services
RECOMMENDATION:
1. Award to and Approve the Street Sweeping Amendment No. 1 with Sweeping
Agenda Grand Terrace City Council April 25, 2023
City of Grand Terrace Page 5
Corporation of America, LLC, for a term commencing April 13, 2023, through June
30, 2024, for a total contract sum not to exceed $68,278 for routine street sweeping
services and, includes $2,142 set-aside for On-Call/Special Event/Emergency street
sweeping callouts; and
2. Authorize the City Manager to execute the Agreement subject to the City Attorney’s
approval as to form.
DEPARTMENT: PUBLIC WORKS
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
12. Memorandum of Understanding Between Colton Joint Unified School District and City of
Grand Terrace Regarding Crossing Guards
RECOMMENDATION:
That the City Council provide direction and if approved, direct the City Manager to
execute the agreement
DEPARTMENT: CITY MANAGER
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic
Plan, if a City Council Member is interested in a task or project that will require more
than one hour of staff time to complete, the item will be agendized to ask the City
Council if time should be spent on preparing a report on the proposed item. In
Agenda Grand Terrace City Council April 25, 2023
City of Grand Terrace Page 6
accordance with this policy, this is the opportunity for City Council Members to request
that an item be placed on a future agenda and authorize staff to prepare an agenda
report. To ensure compliance with the Brown Act, the request shall be submitted to the
City Manager at least one week in advance of the meeting so that the topic can be
included on the agenda under this section. In order for any listed item to be placed on a
future agenda, the City Council must act by formal motion (i.e., requires a motion and a
second) to direct the City Manager to place the item on a future agenda. Pursuant to the
requirements of the Brown Act, no other items may be considered other than those
listed below.
1. Re-Locate Trash Enclosure at Veteran's Freedom Park
Requested by: Mayor Bill Hussey
2. Request City Staff Provide an Informational Update on the City's Designated Truck
Route Roadway System
Requested by: Council Member Kenneth J. Henderson
I. CITY COUNCIL COMMUNICATIONS
Council Member Kenneth J. Henderson
Council Member Jeff Allen
Council Member Sylvia Robles
Mayor Pro Tempore Doug Wilson
Mayor Bill Hussey
J. CITY MANAGER COMMUNICATIONS
K. CLOSED SESSION - NONE
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, May 9, 2023, at 6:00
PM. Any request to have an item placed on a future agenda must be made in writing
and submitted to the City Clerk’s office and the request will be processed in accordance
with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● MARCH 28, 2023
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Bill Hussey, Mayor convened the Regular Meeting of the City Council for Tuesday,
March 28, 2023, at 6:00 p.m.
Mayor Hussey announced that tonight’s meeting will be closed in memory of Grand
Terrace Lions Club member, Don Smith.
Invocation
The Invocation was led by Mayor Hussey.
Pledge of Allegiance
The Pledge of Allegiance was led by Mayor Pro Tem Doug Wilson.
AB 2449 Disclosures
None.
Attendee Name Title Status Arrived
Bill Hussey Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Rodriguez-Robles Council Member Absent
Jeff Allen Council Member Present
Kenneth J. Henderson Council Member Present
Konrad Bolowich City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Christine Clayton Finance Director Present
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Konrad Bolowich, City Manager announced that Agenda Item No. 12, Approve
Agreement with Martin Lucio (CSLB# 1031403) for Construction of a New Trash
Enclosure at Veterans Freedom Park is being pulled from the agenda.
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Minutes Grand Terrace City Council March 28, 2023
City of Grand Terrace Page 2
B. SPECIAL PRESENTATIONS
April 2023, Child Abuse Prevention Month Proclamation was presented to Diane
Rundles, Assistant Executive Officer with the San Bernardino County Children’s
Network.
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: Bill Hussey, Doug Wilson, Jeff Allen, Kenneth J. Henderson
ABSENT: Sylvia Rodriguez-Robles
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 03/14/2023
APPROVE THE REGULAR MEETING MINUTES OF MARCH 14, 2023
3. Approval of Minutes – Special Meeting Workshop – 03/14/2023
APPROVE THE SPECIAL MEETING MINUTES OF MARCH 14, 2023
4. Approval of the February-2023 Check Register in the Amount of $415,795.35
APPROVE THE CHECK REGISTER NO. 02282023 IN THE AMOUNT OF $415,795.35
AS SUBMITTED, FOR THE MONTH ENDING FEBRUARY 28, 2023.
6. Approval of Professional Services Agreements for Interim Code Enforcement and On-
Call Code Enforcement Services
1. APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR INTERIM CODE
ENFORCEMENT SERVICES WITH WILLDAN ENGINEERING;
2. APPROVE PROFESSIONAL SERVICES AGREEMENTS WITH WILLDAN
ENGINEERING FOR ON-CALL CODE ENFORCEMENT SERVICES;
3. AUTHORIZE THE MAYOR TO EXECUTE ALL APPROVED AGREEMENTS
SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM.
7. Approval of Additional National Opioid Settlements with Teva, Allergan, Walmart,
Walgreens, and CVS
1. APPROVE SETTLEMENT AGREEMENTS AND PARTICIPATION FORMS FOR
THE CITY’S PARTICIPATION IN THE NATIONAL OPIOID SETTLEMENT
AGREEMENTS WITH TEVA, ALLERGAN, WALMART, WALGREENS, AND CVS.
2. APPROVE THE CALIFORNIA STATE-SUBDIVISION AGREEMENTS
REGARDING DISTRIBUTION AND USE OF SETTLEMENT FUNDS RELATING
TO THE NATIONAL OPIOID SETTLEMENT AGREEMENTS WITH TEVA,
ALLERGAN, WALMART, WALGREENS, AND CVS.
3. ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE CITY
MANAGER TO CARRY OUT ALL NECESSARY ACTS SUCH THAT THE CITY
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Minutes Grand Terrace City Council March 28, 2023
City of Grand Terrace Page 3
CAN PARTICIPATE IN THE NATIONAL OPIOID SETTLEMENTS WITH TEVA,
ALLERGAN, WALMART, WALGREENS, AND CVS, INCLUDING SIGNING
NECESSARY DOCUMENTS AND TRANSMITTAL THEREOF AS NECESSARY.
8. Approval of Amendment to the Agreement Between the City of Grand Terrace and St.
Francis Electric to Increase the Compensation of the St. Francis Electric Agreement
1. APPROVE AMENDMENT NO. 1 TO THE AGREEMENT FOR TRAFFIC SIGNAL
MAINTENANCE AND ON-CALL SERVICES WITH ST. FRANCIS ELECTRIC
(DATED MAY 24, 2022) TO REMOVE THE ANNUAL LIMITATION OF $20,000;
2. AUTHORIZE THE MAYOR TO EXECUTE THE ABOVE-MENTIONED
AMENDMENTS SUBJECT TO THE CITY ATTORNEY’S APPROVAL AS TO
FORM.
10. Second Reading and Adoption of an Ordinance of the City Council of Grand Terrace,
California, Amending Title 18 of the Grand Terrace Municipal Code, Establishing
Objective Design Standards for Multi-Family Housing and Mixed Use Developments
1. DIRECT THE CITY ATTORNEY TO READ THE TITLE OF THE ORDINANCE,
WAIVE FURTHER READING, AND ADOPT AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA,
FINDING ZONING CODE AMENDMENT 22-03 IS EXEMPT FROM CEQA
PURSUANT TO SECTION 15061(B)(3) AND AMENDING TITLE 18 OF THE
GRAND TERRACE MUNICIPAL CODE BY ADDING CHAPTER 18.64
ESTABLISHING OBJECTIVE DESIGN STANDARD REQUIREMENTS
11. Award of Contract for the Capital Improvement Project (CIP 2023-1)
STAFF RECOMMENDS THAT THE CITY COUNCIL TAKE THE FOLLOWING
ACTIONS:
1. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE OF THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,
ADOPTING THE REVISION TO FISCAL YEAR 2022-23 OF FIVE-YEAR CAPITAL
IMPROVEMENT PLAN (CIP) FOR FISCAL YEARS 2022-23 THROUGH 2026-27
2. FIND THAT THE CAPITAL IMPROVEMENT PROJECT (CIP 2023-1) IS
CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (CEQA) PURSUANT TO CEQA REGULATIONS SECTION
15301(C) AND AUTHORIZE THE PREPARATION AND FILING OF A NOTICE OF
EXEMPTION AS APPLICABLE.
3. AWARD THE CAPITAL IMPROVEMENT PROJECT (CIP 2023-1) TO HARDY &
HARPER, INC. ON THE BASE BID AND APPROVE THE PUBLIC WORKS
AGREEMENT WITH HARDY & HARPER, INC, IN THE AMOUNT OF $1,780,000,
PLUS A 10% CONTINGENCY ($178,000) FOR THE CONSTRUCTION OF THE
CAPITAL IMPROVEMENT PROJECT (CIP 2023-1) AND AUTHORIZE THE CITY
MANAGER TO EXECUTE THE AGREEMENT SUBJECT TO CITY ATTORNEY
APPROVAL AS TO FORM;
4. AWARD A CONTRACT TO WILLDAN FOR INSPECTION SERVICES FOR
CAPITAL IMPROVEMENT PROJECT (CIP 2023-1) IN THE AMOUNT OF $30,240,
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Minutes Grand Terrace City Council March 28, 2023
City of Grand Terrace Page 4
PLUS A 10% CONTINGENCY ($3,024), AND AUTHORIZE THE CITY MANAGER
TO EXECUTE THE AGREEMENT SUBJECT TO CITY ATTORNEY APPROVAL
AS TO FORM.
AGENDA ITEM NO. 5 WAS PULLED FOR DISCUSSION BY COUNCIL MEMBER
HENDERSON
5. Community Benefit Fund Grant Award to the Grand Terrace Living Word Foursquare
Church in the Amount of $2,000.00
APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION IN THE
AMOUNT OF $2,000 TO THE GRAND TERRACE LIVING WORD FOURSQUARE
CHURCH FOR A COMMUNITY EASTER EGG HUNT ON SATURDAY, APRIL 8TH,
2023 AT RICHARD ROLLINS PARK WITH A NON-PROSELYTIZATION PROVISION
EXECUTED BY THE GRANTEE AND A NON-ROSELYTIZATION PROVISION
PLACED INTO ALL FUTURE COMMUNITY BENEFIT FUND AGREEMENTS
RESULT: APPROVED [UNANIMOUS]
MOVER: Kenneth J. Henderson, Council Member
SECONDER: Jeff Allen, Council Member
AYES: Bill Hussey, Doug Wilson, Jeff Allen, Kenneth J. Henderson
ABSENT: Sylvia Rodriguez-Robles
AGENDA ITEM NO. 9 WAS PULLED FOR DISCUSSION BY MAYOR PRO TEM
WILSON
9. Fund Appropriation for Replacement of Gasoline-Powered Senior Bus
APPROPRIATION OF AQMD FUNDS (FUND 15) IN THE AMOUNT OF $11,000, THE
APPROPRIATION OF $107,000.00 IS NEEDED FROM THE GENERAL FUND
ACCOUNT 65-425-700-001-000 TO FUND THE REMAINING BALANCE OF THE
ELECTRIC BUS THAT IS NOT COVERED BY THE VW ENVIRONMENTAL
MITIGATION TRUST GRANT OR AQMD.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kenneth J. Henderson, Council Member
SECONDER: Jeff Allen, Council Member
AYES: Bill Hussey, Doug Wilson, Jeff Allen, Kenneth J. Henderson
ABSENT: Sylvia Rodriguez-Robles
D. PUBLIC COMMENT
Bobbie Forbes, Grand Terrace thanked City staff for the improved appearance of City
Hall. Ms. Forbes requested clarification regarding the former Vista Blue Mountain
residential care facility and the changes to the CUP for that location.
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Minutes Grand Terrace City Council March 28, 2023
City of Grand Terrace Page 5
Margareth Gonzalez, Grand Terrace Community Coalition for Change requested that
the City Council consider implementing a smoke-free Grand Terrace to include a non-
monetary penalty for people who are caught smoking.
Carolina Vicente, Grand Terrace Community Coalition for Change announced new
dates for the Coalition’s upcoming walks for a smoke-free Grand Terrace
Cindy Bidney, Grand Terrace requested that maintenance of all the surrounding areas
be included in the Objective Design Standards for new developments.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS - NONE
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Kenneth J. Henderson
Council Member Henderson commented on board meetings and events that he
attended. Click here for the report.
Council Member Jeff Allen
Council Member Allen commented on board meetings and events that he attended.
Click here for the report.
Mayor Pro Tempore Doug Wilson
Mayor Pro Tem Doug Wilson commented on his health over the last several weeks and
shared the passing of several friends. He stated that he is aging and encourages his
colleagues to leave a legacy for future generations. He also requests that future
generations get involved in the community so they can follow in Council’s footsteps.
Mayor Bill Hussey
Mayor Hussey commented on board meetings and events that he attended. Click here
for the report.
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Minutes Grand Terrace City Council March 28, 2023
City of Grand Terrace Page 6
J. CITY MANAGER COMMUNICATIONS
SHERIFF’S REPORT
On March 16, 2023, Lieutenant Bryan Lane attended Coffee with a Cop. He would like
to see more residents attend and would consider an alternate time, such as the evening
to increase attendance.
Homeless:
If a person feels harassed or witnesses illegal activity by the homeless, please contact
the Sheriff’s Department to address the matter.
On March 25, 2023, Lieutenant Lane received quite a few telephone calls regarding the
heavy deputy presence in the community. The Sheriff’s Department receives grant
funding from the Office of Traffic Safety (OTS) and this was OTS Day. Deputies were
looking for primary collision factor violations which are key contributing factors to
collisions. Those factors are:
• DUI
• Speeding
• Stop Sign Violations
• Distracted Driving
Seventeen (17) stops were made with fifteen (15) violations being issued.
CITY MANAGER REPORT
Konrad Bolowich announced the following:
Blue Mountain Silver Liner Ridership as of August:
Daily Ridership: 1-25
Average Ridership 15 per day
Monthly Unique Trips 18-50
Unique Trips: 25 per day
Potholes:
With all of the recent rains, many potholes have been reported. City staff is patching as
many as they can.
Paving:
At the end of July 2023, five (5) miles of roadway will have been paved.
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Minutes Grand Terrace City Council March 28, 2023
City of Grand Terrace Page 7
Internship Program:
The City has a paid senior internship program where a graduating senior can work 25
hours to earn funding for prom or grad night.
City Council Priority Projects:
A Special Meeting Workshop will be held on April 25, 2023, at 4:00 p.m. in the Council
Chamber to review and re-assess the City Council priority project list.
K. CLOSED SESSION - NONE
L. ADJOURN
Mayor Hussey adjourned the regular meeting of the City Council in memory of Grand
Terrace Lions Club member, Don Smith at 7:15 p.m. The Next Regular City Council
meeting will be held on Tuesday, April 25, 2023, at 6:00 p.m.
_________________________________
Bill Hussey, Mayor
_________________________________
Debra L. Thomas, City Clerk
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● APRIL 15, 2023
Council Chambers Special Meeting 10:00 AM
Grand Terrace Civic Center ● 22795 Barton Road
Teleconference Location 10:00 AM
3456 Doheny Park Road, #87, Dana Point, CA 92624
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Bill Hussey convened the Special Meeting of the City Council for Saturday,
April 15, 2023, at 10:00 a.m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Hussey.
Attendee Name Title Status Arrived
Bill Hussey Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Rodriguez-Robles Council Member Remote
Jeff Allen Council Member Present
Kenneth J. Henderson Council Member Present
Konrad Bolowich City Manager Present
Adrian Guerra City Attorney Absent
Debra Thomas City Clerk Remote
Christine Clayton Finance Director Absent
A. PUBLIC COMMENT
None.
B. NEW BUSINESS
1. Approval of Appropriations for Emergency Repair of Storm Drain Crossing Mt. Vernon
Avenue at Van Buren Street.
Konrad Bolowich, Cit Manager gave the presentation and recommendations for this
item.
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Minutes Grand Terrace City Council April 15, 2023
City of Grand Terrace Page 2
RECOMMENDATION
1. Provide direction as to repair options
2. Approve appropriation of funds from General Fund Reserves in an amount of up to
$100,000.00 to complete repairs.
3. Authorize City Manager to engage a qualified contractor as described in the Grand
Terrace Fiscal Policies 3.01.01 Section VI.
4. Authorized City Manager to execute the above-mentioned agreements.
5. Direct City Manager to provide updates as to resolution and final expenditure at the
earliest possible City Council Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: Hussey, Wilson, Rodriguez-Robles, Allen, Henderson
ADJOURN
Mayor Hussey adjourned the Special Meeting of the City Council at 10:25 a.m. The
Next Regular City Council Meeting will be held on Tuesday, April 25, 2023, at 6:00 p.m.
_________________________________
Bill Hussey, Mayor
_________________________________
Debra L. Thomas, City Clerk
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AGENDA REPORT
MEETING DATE: April 25, 2023 Council Item
TITLE: City Department Monthly Activity Report - March 2023
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes March 2023 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department monthly reports.
ATTACHMENTS:
• City Manager March Report - [Final] (PDF)
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APPROVALS:
Konrad Bolowich Completed 04/20/2023 8:28 AM
City Manager Completed 04/20/2023 1:11 PM
City Council Pending 04/25/2023 6:00 PM
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MONTHLY REPORT
March 2023
PRESENTED BY
THE CITY MANAGER’S OFFICE
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Organizational Chart .........................................................................................1
City Clerk ...........................................................................................................2
Committee/Commissions ........................................................................7
City Manager .....................................................................................................8
Senior Center ....................................................................................... 12
Senior Bus Program ............................................................................. 15
Communications ................................................................................... 20
Planning and Development ............................................................................ 24
Code Enforcement ............................................................................... 31
Weekend Code ..................................................................................... 32
Parking/Graffiti ................................................................................. 32-33
Animal Control ...................................................................................... 34
Public Works ................................................................................................ 117
Engineering Division ........................................................................... 118
Maintenance ....................................................................................... 119
Park Reservations .............................................................................. 120
Burrtec Waste Generation Report ...................................................... 121
Sheriff’s Contract .......................................................................................... 125
Law Enforcement Services ................................................................. 126
San Bernardino County Fire ......................................................................... 128
Emergency Management Services .................................................... 130
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records Management Building & Safety Storm Drain Maintenance Payroll
FPPC Filings Code Enforcement
Facilities Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
Page 1
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City of Grand Terrace
City Clerk’s Department
City Clerk
•Agenda Processing
•Elections
•Records Management
•FPPC Filings
•Public Records
Page 2
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City of Grand Terrace City Clerk’s Department .
DATE: April 25, 2023
TO: City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT:
MARCH CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk’s Department over the last year.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary responsibilities of this department are Council Support Services, Records Management, Administrative Processing, Board Administration, and Election Services. Each of these functions requires a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records manager for all City
documents, it is imperative that this process be accurate to ensure the preservation of the City’s history. AGENDAS/POSTINGS The City Clerk is responsible for preparing agendas and postings for all City Council Regular
and Special Meetings, as well as for the Housing Authority. The total number of agendas processed for the month of March, 2023 is three (3) spending a total of eighteen (18) hours preparing the agenda packet producing 529 pages.
AGENDA PROCESSING/POSTING
MONTH Regular Meeting Special Meeting Totals
June 2 0 2
July 2 0 2
August 2 0 2
September 2 0 2 October 2 0 2
November 1 0 1 December 1 0 1
January 2 0 2
February 2 0 2 March 2 1 3
Total Processed 18 1 19
Page 3
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RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified, and published, when appropriate. It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. The number of Resolutions processed for the month of March is two (2) and the number of
Ordinances processed is one (1).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY TOTALS
June 5 1 6
July 2 0 2
August 5 2 7
September 5 0 5
October 9 3 12 November 0 3 3
December 2 2 4
January 1 0 1
February 0 0 0
March 2 1 3
Total Processed 49 12 61
RECOGNITION ACTIVITY Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace community by the issuance of Certificates, Recognition, Acknowledgment, and Commendation Pins. It is the responsibility of the City Clerk to ensure that all signatures of the City Council are obtained on the document, coordinate attendance at Council meetings for the individual, group, or event representative to accept the recognition, as well as prepare Council with all necessary
information to present the recognition if the presentation will be held at another venue. There is one (1) In Memoriam Adjournment issued for the month of March 2023.
Month Certificate of Acknowledgment w/Pin
Certificate of Recognition w/Pin Commendation w/Pin In Memoriam Adjournments Certificate of Participation Proclamation Total
June 0 0 1 0 0 0 1
July 0 0 0 1 0 0 1
August 0 0 1 2 0 0 3
September 0 66 0 0 0 1 67 October 0 0 0 0 0 1 1
November 0 48 0 0 0 1 49
December 0 0 0 0 0 0 0 January 0 0 0 0 0 0 0
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March 0 0 0 1 0 0 1
Total 0 117 2 4 0 3 126
CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents includes contracts and agreements, and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file.
There was one (1) agreement processed for the month of March 2023.
CONTRACTS & AGREEMENTS PROCESSED
June 5
July 5 August 3
September 6 October 1
November 0
December 1 January 3
February 5 March 1
Total 30
RECORDS REQUESTS
The City Clerk’s office received seven (7) Requests for Copies of Public Records for the month
of March 2023. All those requests were completed within the Government Code Section
7922.535’s requirement of ten (10) calendar days. The total number of pages provided in
response to those requests was 348.
RECORDS REQUEST SUMMARY
Month
Requests Received Completed Within 10 Days
Completed with 14-Day Extension
# of Pages Provided
Letter to Requestor – No Records
June 10 8 2 436 2
July 16 15 1 466 6
August 8 8 0 41 4
September 8 8 0 41 4
October 7 7 0 72 2
November 6 6 0 82 1
December 11 11 0 251 3
January 11 11 0 116 0
February 16 16 0 327 3
Page 5
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March 14 14 0 348 3
Total
Requests 107 104 3 2,180 28
CUSTOMER SERVICE – TELEPHONE CALLS The City Clerk is responsible for receiving and responding to inquiries and external customer
service requests, communicating, coordinating, and responding to internal department requests, external agency cooperation, and legislative bodies.
For the month of March 2023, the City Clerk’s office responded to 540 telephone calls from residents, contractors, vendors, consultants, and in-house customer service assistance to City staff.
TELEPHONE CUSTOMER SERVICE
June 394
July 264
August 277
September 449
October 603 November 598
December 334
January 547
February 429
March 540
Total Calls 4,435
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee, City Manager and City Council, maintains the committee minutes of its proceedings, and provides support for the Annual Art Show, Country Fair, and City Birthday Party.
Month Committee Meeting
Emails w/Committee Members & Vendors
Telephone Calls with
Committee
Members
& Vendors
Art Show/Country
Fair & City
Birthday Prep
& Attendance
Total
# of
Hours
June 0 0.5 0 0 0.5
July 0 0.5 0 0 0.5
August 1.0 0.5 0 0 1.50
September 1.0 1.0 .25 0 2.25
October 1.0 1.0 .25 0 2.25
November 1.0 0.5 .25 5.0 6.75
December 1.0 0.5 .25 5.0 6.75
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February 1.0 1.0 .25 0 2.25
March 1.0 1.0 .25 0 2.25
TOTAL # HOURS 7.0 7.0 1.5 10 25.5
COMMITTEES/COMMISSIONS The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up to date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF MEMBERS # OF ALTERNATES # OF VACANCIES
Historical & Cultural Activities Committee 7 0 2
Planning Commission 5 0 0
Parks & Recreation Committee 5 0 0
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City of Grand Terrace
City Manager’s Office
City Manager’s Office
•City Manager’s Office
•Human Resources
•Senior Center
Page 8
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DATE: April 25, 2023
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Debra L. Thomas, City Clerk
SUBJECT: March 2023 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
Page 9
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HUMAN RESOURCES
Mission: It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that fosters camaraderie, fellowships, challenges, and safety.
Increase Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community. Respect
Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices.
Communicate In a candid and fair manner with the diverse workforce from whom our City derives its strength.
CORE SERVICES 1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization. 3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by: maintaining compliance with employment laws and government regulations, providing management and employee training, and developing policies and procedures. 4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation. 5. Retaining our valued employees by: assuring effective leadership qualities in our managers; furnishing technical, interpersonal and career development training and coaching; supplying relevant feedback to management; and enhancing two-way communication between employees and management.
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TABLE 1 Recruitment Activity
Description
Jul- 2022 Aug- 2022 Sept- 2022 Oct- 2022 Nov- 2022 Dec- 2022
Recruitments Initiated 2 1 2 2 1 1
Recruitments in Progress 2 2 3 2 2 2
Recruitments Pending 2 2 3 2 1 0
Applications Processed 20 58 26 31 11 21
New Hires Processed 2 3 1 1 0 1
Description
Jan- 2023 Feb- 2023 Mar- 2023 Apr- 2023 May- 2023 Jun- 2023
Recruitments Initiated 0 0 0 0 0 0
Recruitments in Progress 2 1 1 0 0 0
Recruitments Pending 2 0 0 0 0 0
Applications Received/Processed 23 19 11 0 0 0
New Hires Processed 0 0 0 0 0 0
TABLE 2 Employee Job Performance Activity
Description Jul- 2022 Aug- 2022 Sept2022 Oct- 2022 Nov- 2022 Dec- 2022
Evaluations Processed 0 0 1 2 2 1 Description
Jan- 2023 Feb- 2023 Mar- 2023 Apr- 2023 May- 2023 Jun- 2023
Evaluations Processed 1 1 4 0 0 0
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SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values: Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge. Seniors strengthen our community and benefit personally by their involvement. Seniors have access to a full spectrum of services, including social, emotional, educational, and recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Seniors of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description
Jul-
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Aug-
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Sept-
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Oct-
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Nov-
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Dec-
2022
Nutrition Program (# of meals served) 675
975 1030 925 1090 875
Homebound Meals 315
434 427 462
441 407
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club Morning Glories (quilting) Movies with Solomon Paint Classes Card Game Night (Wednesday) Zumba Kings Corner Cribbage Cell Phone Class Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting Hydration Station Bus Pass Distribution 4th of July Party / Sept Pizza Party / Health Screening Christmas / Holiday Celebration
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Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in two or more programs, not including meals.)
Description *Jan-2023 *Feb2023
**Mar-2023 Apr- 2023 May- 2023 Jun- 2023
Nutrition Program (# of meals served) 810 830 1045
Homebound Meals 305 340 330
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Shari
Exercise Classes
Garden Club Morning Glories (quilting) Movies with Solomon
Paint Classes Card Game Night (Wednesday) Zumba Kings Corner Cribbage Cell Phone Class Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting Hydration Station Bus Pass Distribution 4th of July Party / Sept Pizza Party Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in two or more programs, not including meals.)
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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675
975 1030 925 1090 875
315
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Senior Center (2022 -23)
July-2022 -December-2022
# of Meals Served Homebound Meals
0
100
200
300
400
500
600
700
800
900
January February March April May June
810 830
1045
305 340 330
Senior Center (2022-23)
January-2023 -June-2023**
# of Meals Served Homebound Meals
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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TABLE 2 Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul- 2022
Aug- 2022
Sept- 2022
Oct- 2022
Nov- 2022
Dec- 2022
Within City Limits (Senior Center, Stater Brothers, Library)
381 358 0 0 0 0
Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan- 2023 Feb- 2023 Mar- 2023 Apr- 2023 May- 2023 Jun- 2023
Within City Limits (Senior Center, Stater Brothers, Library)
0 0 0
Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
TABLE 3
# of Rides
Description
Jul- 2022
Aug- 2022
Sept- 2022
Oct- 2022
Nov- 2022
Dec- 2022
Within City Limits (Senior Center, Stater Brothers, Library)
752 678
0 0 0 0
Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan- 2023 Feb- 2023 Mar- 2023 Apr- 2023 May- 2023 Jun- 2023
Within City Limits (Senior Center, Stater Brothers, Library)
0 0 0
Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
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July August September October November December
381 358752 678
Senior Transportation
July-2022 -December-2022
# of Passengers # of Rides
250
300
January February March April May June
Senior Transportation
January-2023 -June-2023
# of Passengers # of Rides
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FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate financial reporting.
Values: Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The financial services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence): The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community. Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision, and Goals.
CORE SERVICES The Finance Department has four core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and projects. 1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations which includes vendor payments, employee and resident reimbursements, and payroll. 2. Financial Reporting – to provide accurate and meaningful reporting on the City’s financial condition through the City’s monthly and annual financial reports. 3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective financing, investments, and cash collection of the City’s resources to enhance the City’s financial condition.
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TABLE 1 Financial Activity
Description
Jul- 2022
Aug- 2022
Sept- 2022
Oct- 2022
Nov- 2022
Dec- 2022
Invoices Processed 128 138 145 156 116 128
Checks Issued 84 168 104 115 120 122
Purchase Orders Established 10 50 16 11 11
16
Revenue Receipts Recorded 57 65 47 22 43 20
Description
Jan- 2023
Feb- 2023
Mar- 2023
Apr- 2023
May- 2023
Jun- 2023
Invoices Processed 147 140 152
Checks Issued 153 139 153
Purchase Orders Established 5 4 11
Revenue Receipts Recorded 29 43 46
128
84
10
57
138
168
50
65
145
104
16
47
156
115
11
22
116 120
11
43
0
25
50
75
100
125
150
175
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly: 1. Check Register; and 2. General Fund Monthly Financial Report (revenues less expenditures).
Quarterly: 1. Business License Report; and 2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund). Annual: Audited Annual Financial Reports for the following: 1. City – all Funds;
2. Measure I – Fund 20; 3. Air Quality Management District (AQMD) – Fund 15; and 4. Housing Authority- Fund 52.
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Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 2 2 2 2 2 2
Activities/Items Added to Slideshow 0 0 0 0 0 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 2 2 2
Activities/Items Added to Slideshow 0 0 0
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 3 0 2 1 1 2
Number of Subscribers 921 923 926 929 931 933
Change in Subscribers 40 2 3 3 2 2
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 0 2 0
Number of Subscribers 936 945 948
Change in Subscribers 3 9 3
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data * New e-newsletter management system does not currently track emails opened.
2022-2023 City Communications Data:
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Facebook Jul Aug Sep Oct Nov Dec
Posts 6 3 8 10 15 6
Total Reach* 5,625 4,660 12,040 10,489 15,147 8,891
Total Engagement** 452 510 1,022 1,193 1,694 1,643
Page Followers 2,667 2,681 2,675 2,699 2,726 2,758
New Page Followers 5 14 -6 24 27 32
Facebook Jan Feb Mar Apr May Jun
Posts 3 9 10
Total Reach 1,813 18,345 13,976
Total Engagement 57 2,863 1,350
Page Followers 2,769 2,811 2,825
New Page Followers 11 42 14
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County % of Pop.
1) Twentynine Palms 29.46%
2) Apple Valley 26.03%
3) Yucca Valley 27.77%
4) Grand Terrace 21.19%
5) Hesperia 15.60%
2,667 2,681 2,675 2,699 2,726 2,758 2,769 2,811 2,825
2,300
2,550
2,800
FACEBOOK PAGE FOLLOWERS
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 2 0 2 3 0 1
Impressions 494 221 263 479 214 281
Followers 338 343 337 332 338 339
New Followers 4 5 -6 -5 6 1
Twitter Jan Feb Mar Apr May Jun
Tweets 0 4 2
Impressions 231 614 229
Followers 341 343 342
New Followers 2 2 -1
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 2 2 2 2 1 1
Video Views 221 226 299 177 148 142
Subscribers 179 182 184 186 189 191
Change in Subscribers 3 3 2 2 3 2
YouTube Jan Feb Mar Apr May Jun
Video Uploads 2 2 2
Video Views 78 108 96
Subscribers 192 191 193
Change in Subscribers 1 -1 2
*** Impressions refers to the number of times a tweet has been seen.
338
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337
332
338 339 341 343 342
300
325
350
375
TWITTER PAGE FOLLOWERS
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City News Jul Aug Sep Oct Nov Dec
Articles 0 2 2 0 8 4
1/2-Page Ad 0 0 2 2 0 0
1/4-Page Ad 1 2 2 2 3 2
City News Jan Feb Mar Apr May Jun
Articles 2 5 5
1/2-Page Ad 0 0 1
1/4-Page Ad 0 2 2
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 2 0 2 1 4 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 0 1 0
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City of Grand Terrace
Planning and Development Services Department
Planning & Development
•Land Use Planning
•Planning Commission
•Building & Safety
•Code Enforcement
•Enforcement Program
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City of Grand Terrace Planning and Development Services Department .
DATE: April 25, 2023
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Luis Gardea, Building Official Planning and Development Services Department
SUBJECT: MARCH 2023 PLANNING AND DEVELOPMENT SERVICES MONTHLY
REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, Code Enforcement, and Animal Control. OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
BUILDING AND SAFETY DIVISION
Building and Safety and Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections
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Planning and Development Services Page 2 of 6
The Building and Safety Division is budgeted for one full-time Permit Technician and one
full time Building Official. These two positions constitute up to 240 monthly service hours.
Additionally, the Department budgets for plan checking and inspection services through a contract with Willdan Engineering. Inspection services are conducted on-call as needed by staff. The cost of these services is offset through the collection of fees and deposits.
Activity Summary for Building and Safety
Building Permit Activity includes 35 permits issued in March. Year to date a total of 225 permits have been issued with a total revenue of $100,511.49. In addition, a total number
of 111 customers were assisted at the Building & Safety counter for the month of March.
Monthly Revenue Year to Date Revenue
$13,458.89 $100,511.49
Permits Issued Permits issued in March include, HVAC replacements, re-roofs, block wall, electrical
panel upgrades and PV solar. Permits that are currently in construction include tenant improvements for WingStop and Piara Pizza at Terrace Plaza located at 22200 Barton Road for a multitenant shopping center. New commercial building for Starbucks at 22220 Barton Road.
Permit Activity -March 2023
Applications recv'd (53)Permits issued (35)
Permits final (18)Business Occupancies (0)
Expired Permits (53)
Permit Activity -Year to Date
Applications recv'd (345)Permits issued (288)
Permits final (201)Business Occupancies (6)
Expired Permits (327)
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* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
* Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors.
Residential Permits Issued-March 2023
(N) SFR (0)SF Remodel (0)Block Wall (0)Demo (0)
Reroofs (13)Water Heater / Plumbing (2)HVAC Mechanical (3)Solar (12)
Panel Upgrades / Electrical (1)Patio Covers (0)Res. Alteration / Addition (2)
Residential Permits Issued-Year to Date FY 2022-2023
SFR New (0)SF Remodel (3)Block Walls / Retaining Walls (8)
Reroofs (61)Water Heater / Plumbing (18)HVAC Mechanical (36)
Solar (97)Panel Upgrades / Electrical (13)Patio Covers (5)
Residential Alteration / Repair (20)Pools/Spa (1)Grading (0)
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Inspections A total of 48 inspections were conducted in March with 27 of them being Final
inspections.
Commercial Permits Issued -Year to Date FY 2022-23
Commercial Tenant Improvement (2)Signs (1)
Electrical (0)Demolition (3)
Grading (2)New Commerical (1)
0
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BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL
NUMBER OF INSPECTIONS CONDUCTED
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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Major Projects Under Construction Major projects under construction include Terrace Plaza and monument sign. Azure Hills commercial kitchen remodel, spray booth for Gerber Collision, Tarmac Building for PSG Dover (Wilden Pump), tenant improvements for Wing Stop and Piara Pizza and Starbucks
shell building.
Project Description/Location Status
Frank Randall 23400 Westwood St.
23400 Westwood St. – Precise grading & new single-family residence Under Construction – Drywall completed
Edward Giroux – 21891 Vivienda Ave.
21891 Vivienda Ave. – Construction of a new classic car storage, 3 – car garage, swimming pool, and block wall
Under Construction – Footings completed
Edna Medrano 22400 Barton Rd.
22400 Barton Rd. – Tenant improvement for an adult day care center Under Construction – Plumbing inspected
Terrace Plaza 22200
22200 Barton Rd. – Foundation Only Permit for a new multi-tenant building Under Construction
Terrace Plaza 22200
22200 Barton Rd. – Tenant Improvements for Wing Stop Under Construction
Azure Hills 22633 Barton Rd.
22633 Barton Rd. Commercial kitchen remodels Under Construction
Gerber Collision 12190 la Crosse Ave
12190 La Crosse Ave. New spray booth Under Construction
Wilden Pump 22069 Van Buren St.
Wilden Pump & Engineering Co. New Tarmac building warehouse Under Construction
Terrace Plaza 22200
22200 Barton Rd. – Tenant Improvements for Piara Pizza Under Construction
Starbucks 22220 Barton Road
22220 Barton Road Starbucks shell building Under Construction
Plan Checking Activity
For March 2023, a total number of thirty (34) plans were submitted for review and re-
submittal. Plans submitted include PV solar, a patio cover, and tenant improvements. ADU, 1, 080 sq. Accessory dwelling unit.
Project Description/Location Status
Bickel Group – 22200 Barton Rd.
22200 Barton Rd. –(N) 5,342 sq. ft.
multitenant building – Terrace Plaza
In Plan Check –
Plans approved
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Johnny Morris 22419 Barton Rd.
22419 Barton Rd. – Tenant improvements for boba shop. In Plan Check – 1st corrections issued.
21800 Barton Rd Suite 111
21800 Barton Rd. Suite111 – New Commercial manufacturing In Plan Check – 1st
Condor 21658 W Main St.
21658 W Main St – Battery storage In Plan Check – 1st
Public Works Encroachment Permits Five (5) Public Works/Encroachment Permit applications were taken in for the month of March. Seven (7) permits were issued for the month, which includes applications that
were received in the previous month.
0
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SoCal Gas Edison Optimum AT&T Other Total
Encroachment Permits Issued
July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
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ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION Core Services
➢ Zoning & Municipal Code Enforcement
➢ Animal Control Services
➢ Tow vehicles after 72-hours have elapsed
➢ Remove graffiti
➢ Business Licenses The Division is budgeted for one full time Code Enforcement Officer, Animal Control Specialist, and a Department Secretary. On-call coverage is provided to manage after hour emergency animal control calls.
The city is divided into seven zones, including commercial centers, and the zones are inspected on a continual rotating basis over a two-week period. A set route is driven each
day in addition to the zones. The route includes Mount Vernon Avenue, Main Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van Buren Street. Activity Summary for Code Enforcement Code Enforcement had 70 cases carried over from the previous month, 24 new
cases opened, and 78 cases were closed in March. The chart below demonstrates a breakdown of Code cases by detailing how many cases were carried over from the previous month, opened, closed, and still being addressed.
75
76
77
78
79
80
88
84
70
40
41
42
43
44
45
15
11
24
32
33
34
35
36
37
19
25
78
83
84
85
86
87
88
84
70
26
JULY'22
AUG'22
SEPT'22
OCT'22
NOV'22
DEC'22
JAN'23
FEB'23
MARCH'23
APRIL'23
MAY'23
JUNE'23
2022-2023 CODE CASE
Number of Cases Carried Over
Number of Cases Opened
Number of Cases Closed
Number of Cases In Process
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The following table shows the number of inspections conducted, the number of citations, and corrective notices issued.
Citations July'22 Aug'22 Sept'22 Oct'22 Nov'22 Dec'22 Janu'23 Feb'23 March'23
Number of
Inspections
Conducted 270 136 40 73 64 64 47 67 90
Number of Notice of
Corrections Issued 24 13 20 33 20 24 27 47 22
Number of Notice of
Violations Issued 32 10 3 12 9 8 11 11 13
Number of Citations
Issued 2 14 5 4 4 6 8 14 11
*The number of corrections issued does not include vehicle related complaints, illegal dumping referred to
Burrtec, or homelessness on public property referred Sheriff’s Department. Weekend Code Enforcement Activities
The Weekend Code Enforcement has been vacant since December 2022.
This position will be filled with contract services starting April
2023.This position will patrol on the weekend and will conduct zone inspections and scheduled re-inspections. Weekend code enforcement also handles code violations such as unpermitted yard sales, open house signs, and parking violations.
Graffiti/Vandalism/Illegal Dumping:
Graffiti is handled on an ongoing basis daily throughout the city on regular patrols.
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Parking Citations: Other parking citations include expired registration, parking on unpaved surfaces, and
commercial vehicles in residential areas. Parking citations are issued by Code Enforcement Staff, as well as Sheriff Deputies.
Non-Owner Occupied/Rental Property Program There are approximately 351 properties in the Program (number is subject to change as properties get sold or becomes owner occupied) consisting of both single-family units and multiple family units (i.e., apartments, duplexes, triplexes, and quadruplexes). In January, the Rental Inspection invoices were mailed. Currently 69 inspections have been completed. 7 cases remain open due to outstanding violations.
July'22 Aug'22 Sept'22 Oct'22 Nov'22 Dec'22 Jan'23 Feb'23 March'
23
April
'23
May
'23
June
'23
Parking in Handicap Zone 1 1
Other Parking Violations 22 7 3 2 1 1 3 2
Expired Registration/Missing plates or tabs 3 4 5
Vehicles Blocking Sidewalk/Driveway 5 37 8 3 1
Commercial Vehicle Violations 3 4 2 2 1
Recreational Vehicle Violations 2 1
Vehicles on Unpaved Surface 12 1 1 1 1
72 Hour Parking Warning/Cite 15 1 1 2 13 5
0
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40
50
60
70
Parking Citations
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Business Licenses For the month of February, our Code Enforcement department reviewed the accounts
for business licenses that were expired. In March we received a sum of $11,521.95 for
past due business licenses. This is a direct result of our Code Enforcement department implementing and following up on the business license.
Animal Control Services
With the implementation of Animal Control Services, the city has instituted the practice of first making every effort to return stray dogs to its owner, by checking it for tags
or microchip. If the owner cannot be identified, the sheltering services provider will
place a photograph of the impounded animal on Pet Harbor so that owners can reclaim their pet If the dog is unlicensed the owner will be given a citation, but the fine is dismissed if the dog is licensed within 7 days.
Riverside County Department of Animal Services stats:
Animal Control
Sheltering Services
July
22
Aug
'22
Sept
'22
Oct
'22
Nov
'22
Dec
'22
Jan
'23
Feb
'23
Mar
'23
Apr
'23
May
'23
June
'23
Animal Intakes
Strays 4 4 10 6 2 5 2 2
Stray Dead 1 3 5 15 4 5 6 3
Owner Surrender 0 1 1 0 0 0 0 0
Other 0 0 1 0 0 0 1 0
Total 5 8 17 21 6 10 9 6
Animal Disposition
Adopted 5 2 1 1 1 1 2 2
Returned to Owner 0 0 3 1 0 3 1 0
Euthanized 1 1 3 5 0 0 1 0
Other 0 2 0 1 0 0 1 0
Total 6 5 7 8 1 3 5 4
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The following stats are from Grand Terrace Animal Control:
Animal Control
Officer
Investigations
July
'22
Aug
'22
Sep
'22
Oct
'22
Nov
'22
Dec
'22
Jan
'23
Feb
'23
Mar
'23
Apr
'23
May
'23
June
'23
Barking Complaints 1 2 0 1 0 0 1 2 4
Unlicensed Dogs 0 7 0 0 0 0 0 18 15
Loose Dogs 3 4 9 2 3 7 6 10 7
Loose Dogs
Returned to Owner 3 2 0 2 0 0 7 0 0
Animal Welfare
Check 0 1 0 8 0 3 2 0 5
Dead Animals 6 3 16 8 4 7 5 2 2
Bites 0 0 1 1 0 0 1 2 2
Other (unfounded,
wildlife, etc.)2 6 10 6 2 4 2 0 3
0
2
4
6
8
10
12
14
16
18
20
JULY '22 AUG
'22
SEP
'22
OCT
'22
NOV
'22
DEC
'22
JAN
'23
FEB
'23
MAR
'23
APR
'23
MAY
'23
JUNE
'23
Animal Control Investigations
Barking Complaints Unlicensed Dogs
Loose Dogs Loose Dogs Returned to Owner
Animal Welfare Check Dead Animals
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Dog Licensing Revenue Dog licenses are renewed concurrent with rabies vaccination for each individual dog. This
spread the revenue generation out during the entire year. Total license revenue as of
March is $8,675.00
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DATE: April 18, 2021
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
Planning Division
SUBJECT: JANUARY – MARCH 2023 PLANNING DIVISION MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning Division. OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government. OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
PLANNING DIVISION
Planning Core Services Permit New Businesses Permit Alterations to Existing Uses Zoning Code & General Plan Administration RDA Dissolution Planning Commission Plan Review The Planning Division is budgeted for one full time Director, one full-time Associate
Planner and one full-time Assistant Planner. All positions are filled and together constitute
a minimum of 480 monthly service hours.
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Activity Summary for Planning
The Planning Division received 37 new applications from January-March, and 24 applications were carried over applications. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units
are handled administratively by staff with noticing, and those projects that are either new
development or exceed the Director’s administrative authority are handled as Major
Permits and are reviewed by the Planning Commission. Home occupation permits are for
home based business, such as consulting, housekeeping, and small craft businesses.
Application Summary from January through March 2023
Applications Number Received Carried Over Completed Under Review
Major 1 16 0 17
Administrative 1 4 1 4
Land Use 18 1 12 7
Home Occupation 3 1 0 4
Sign 7 2 5 4
Special Event 6 0 2 4
DAB 1 0 1 0
Zoning Verification 0 0 0 0
Total 37 24 21 40
0 5 10 15 20
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Zoning Verification
Applications Received and Carried Over in
January-March 2023
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review
Fiscal year 2021-2022 to date the Planning Division has received 110 applications for
review, 24 applications from previous fiscal year remain under review. A comprehensive list of the applications and their status is at the end of the Planning Division’s report.
New Businesses
Five Land Use Application for new businesses were received between the months of
January and March 2023.
• “Care Essentials Home Health” (Home Health Services)
• “Piara Pizza” (Fast Food Restaurant)
• “Smooth and Skinny Plus” (Body Contouring Services)
• “GZM Associates, Inc” (Laundromat)
• “Advance Auto Parts” (Auto Parts Retail)
Overall, Land Use applications are the most predominant applications that the Planning
Division processes, a total of eighteen Land Use applications were received between
January and March 2023.
0 10 20 30 40 50 60
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DABZoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
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Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date Submitted Case No. Applicant Description Location Status
4/28/2021 TTM 21-01 SA 21-05 E 21-03
Tony Jara Six Lot Subdivision and Five Single Family Residences
11899 Rosedale Avenue
SA 21-05 Approved by the Planning
Commission on 10/6/2022 TTM 21-01
Approved by the City Council on October 25, 2022
Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications
proposing to subdivide 3.8 acres into six single family lots. Each lot will have an approximate 2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the six lots will include the existing residence located on the west side of the property, fronting
Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family Residential with an Agricultural Overlay District, and designated Low Density Residential on the General Plan Land Use Map.
03/17/2022 SA 22-03, CUP 22-01,
V 22-02, E
22-03, SGN
20-05-A1
Bickel Group Coffee Shop/ “Starbucks” 22220 Barton Road
APN: 0275-
242-09
Planning Commission
Approved on 8/18/2022 1st Architectural Review, Street Improvements, and Grading Plan Review
10/12/2022 1st Landscaping Review
10/28/2022
Bickel Group “Applicant” representing Golden Star Investments submitted the above
3
2
1
15
5
1
Land Use Applications - January-March 2023
Wall/Fences
Shed/Accessory Structures
Patio Covers/Sunrooms
Reasonable Accomodations
New Businesses
Minor Improvements
Temporary Uses
Business Expansion
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applications proposing a shell building for a new single story coffee store with drive-thru lane
approximately 1,000 sq. ft. Proposed site improvements include new trash enclosure, landscape, and site accessibility. The proposed project will consist of one building, parking, and landscaping. The property is zoned BRSP – General Commercial. It is part of the Barton
Road Specific Plan zoned under General Commercial Planning Area 1 (P.A. 1).
1/2/2019 CUP 19-01 SA 19-03
E 19-05
GrandT-1 Inc. Industrial Semi-Trailer Storage
Facility
APN: 0275-191-06, 30 Under Construction
The project was approved by the City Council on August 25, 2020, upholding the Planning
Commission determination to establish an industrial semi-trailer storage facility on approximately 22-acres. A maximum of 650 total semi-trailers, shipping and storage containers and chassis will be stored on the site at any given time. A 900 square foot caretaker’s admin office and a 4,800 square foot maintenance building will be constructed under an administrative
submittal. The site is zoned M2-Industrial, the AG-2 Overlay District, and the FP-Floodplain Overlay District. The Community Benefit Agreement is in review. A rough grading permit has
been issued.
11/2/2020 SA 20-08
CUP 21-01
V 20-01 LM 20-2 E 20-08
Bickel Group Multi-Tenant
Commercial
APN’s:0275-
242-10, 11
Under
Construction
At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution 2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on
0.88-aces. There were no appeals made during the public hearing.
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of charge. One DAB meeting took place during the month of March. Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes. No Planning Commission meeting were held during the month of November.
January 19, 2023:
• A Resolution of the Planning Commission recommending City Council to make a
determination that Zoning Code Amendment 22-03 is exempt from CEQA pursuant
to Section 15061(b)(3) and recommending City Council adopt an Ordinance
amending Title 18 of the Municipal Code by adding Chapter 18.64 establishing
Objective Design Standards. March 2, 2023:
• The Planning Commission adopted a resolution approving the construction of a multi-tenant shopping center, located at 22881 Barton Road, zoned Barton Road Specific Plan, Office/Administrative Professional.
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March 16, 2023:
• A Special Presentation presenting “California Energy Code Updates” was
conducted by Southern California Edison Senior Advisor, Dave Intner, AIS, CEM,
LEED AP
Conforming Uses and Grants
The city was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the city is the recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November 2017. Awarded.
Community workshop held on 4/11/2019. Community workshop #2 – July 19, 2021 Public Works Division
$212,500 (Estimated Project
cost $520,000)
Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive. Staff met with State Representatives and on August 15, 2019, and March 18,
2020– Property being negotiated with
owner for access easement. 05-12-2021 - Interactive website presentation update by Hirsch and
Associates Public Works Division
$1.2 Million
Local Early Access Planning
Grant (LEAP)
Over-the-counter grant complemented
with technical assistance for the preparation and adoption of the sixth-cycle Regional Housing Needs
Assessment and the City’s Housing Element.
$65,000
Regional Early Access Planning Grant (REAP)
One-time grant funding to regional governments and regional entities for planning activities that will accelerate housing production.
ODS Project review granted by SCAG, Crandall Arambula (“Consultant”) assigned to assist Grand Terrace.
Staff support for the Objective Design Standards (ODS)
Community Emergency Response Team
CERT meetings were held on January 17, 2023, and February 21, 2023.
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Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
11/11/2022 SA 22-19 E 22-17 Herman Hilkey Single Family House 23196 Glendora Drive In Review, Distributed 11/11/2022
Incompleteness Letter 12/16/2022
The Applicant is proposing to construct a 3,789 square foot single family home with an
attached two car garage on 0.8-acres, zoned R1-20-Very Low Density Family Residential.
9/19/2022 SA 22-15
E 22-12
Roberto
Fernandez
Single Family
House
APN: 0276-431-21 Incompleteness
Letter 10/20/2022
The Applicant is proposing the construction of one-story single family residence on a 0.69-acre lot. The proposed residence is 4,974 sq. ft. in size with a 715 square foot garage.
9/19/2022 SA 22-14 E 22-11 Roberto Fernandez Single Family House APN: 0276-431-22 Incompleteness Letter 10/20/2022
The Applicant is proposing the construction of one-story single-family residence on a 0.68-acre lot. The proposed residence is a 4,721 square feen in size with a 747 square foot garage.
8/23/2022 SA 22-12
E 22-07
Jonathan Zane Triplexes APN:0275-211-36 Application deemed incomplete 8/23/2022
Resubmittal received and distributed in
October Incompleteness Letter 11/10/22
Jonathan Zane representing Candy Bozner submitted the above applications proposing the construction of a triplex residential building located on 0.27-acre lot located at APN: 0275-211-36-0000, zoned R2-Low Density Residential.
8/8/2022 TTM 22-01
E 19-05-A1
GrandT-1 Inc Tentative
Parcel Map
11731 Terrace
Avenue
Incompleteness Letter 10/27/2022
Patrick O’Brien of GrandT-1 has submitted the above applications proposing to adjust the existing parcel lines, separate the community garden referenced in the Community
Benefit Agreement recorded on 12/10/2021 between the property owner and the City of Grand Terrace, and process a street vacation fronting the project site at Terrace Avenue.
01/14/2022 SA 22-01,
V 22-01, E
22-01
Catherine Tran New
Office/Retail
Building
22881 Barton Rd
APN: 0276-202-25
Project Submitted
11/17/2022.
Deemed Incomplete on
03/18/2022
2nd submittal incompleteness letter 10/10/2022
3rd submittal received and
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Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above applications proposing a new office/retail multi-tenant shopping center. The proposed
building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites,
parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning
Area 3 (P.A. 3).
11/17/2021 CUP 21-06 SA 21-09 E 21-07
V 21-02
SP 21-01
Sunoil Retail Group Gas Station 22505 Baron Road APN:1178-011-07
Project Submitted 11/17/2021. Deemed
Incomplete on
2/4/2022. Staff met with the applicant on 2/10/2022
Second
comments letter 7/13/2022
The application is proposing the construction of a 2,660 square foot gas station and convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011-
07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas
station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels; the convenience store will consist of providing fresh hot, cold, and prepackaged items. The project will also include two community outdoor area. Access to public street through
Mount Vernon and Barton Road.
9/10/2021 SA 21-08 E 21-05 Carli Norris Single Family Residence APN:0276-421-27 Deemed Incomplete on 10/14/2021
Project deemed incomplete on 3/28/2022
Staff continues to
work with applicant. The applicants Carlie Norris and Nanine Tarbaux are proposing the construction of a
one-story single-family residence on a .46-acre lot. The proposed residence is a 2,724-square foot home with four bedrooms and a 623 square foot two car garage. The property is located along Grand Terrace Road, zoned R 20-V-Low Density Single Family
Residential with an Agricultural Overlay, APN: 0276-421-27-0000.
3/31/2021 SA 21-03 CUP 21-03
E 21-02
Yakuta Enterprises Convert Single Family
to Multifamily
22756 Palm Avenue Deemed Incomplete and
inconsistent the zoning 5/7/2021 Resubmitted
7/7/2022
Incomplete on 8/19/2022
3rd submittal
12/9/2022 distributed for review
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Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to
convert an existing 1,371 square foot nonconforming residence to a multifamily duplex on a 0.32-acre lot. The site improvements will include façade improvements, curb, sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape,
driveway and required parking. The property is zoned Barton Road Specific Plan, Office Professional.
8/12/2020 GPA 20-02
SPA 20-02 SA 20-03 CUP 20-01
E 2-03
Greens INV 15
LLC
22317,
22273, 22293 Barton Road
Multi Family,
Hotel, Restaurant Retail
Deemed
Incomplete on 9/23/2020 Resubmitted
5/23/2022 Incomplete on 6/24/2022 Resubmitted
11/11/2022 Incompleteness Letter 12/6/2022
Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including
a 4-story hotel and potential restaurant or retail uses on the north side of the property. A 2.9-acre multi-family residential development is proposed on the south side of the property,
to include 7 multi-family buildings and amenities. The site improvements include parking, drive thru, landscaping, trash enclosures, loading areas, access, and street improvements.
The site is located on the Barton Road Specific Plan, General Commercial zoning. A Specific Plan Amendment update for Barton Road is being prepared and an expanded
environmental is also being prepared by Michael Baker to support the development.
10/2/2018 SA 18-09
TTM 18-02
V 18-01 E 18-08
Aegis Builders,
Inc
16
Apartments
11695 Canal
Street
Deemed
Incomplete on
10/31/2018 & 3/26/2019 Resubmittal and
Incomplete on 7/23/2020 Resubmittal
received on 11/11/2020. Deemed
Incomplete on 12/10/2020 – Resubmittal
Received 11/12/2021 Deemed Incomplete on
1/6/2022
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres. The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including
2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom units. The Project site is triangularly shaped and does not have direct access to a public street. Access to the public street will be across the Gage Canal property. The City of
Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal, and has assured access to the parcel which has historical rights of access over the canal. The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04 E 17-10 Lewis Development Residential Project (707 Homes)
1167-151-22, 68, 71, 73, 74, 75 Resubmittal 6/14/2022 In review (Lilburn Corporation)
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The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays.
Major Applications – Specific Plan
Date Submitted Case No. Applicant Description Location Status
12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. Review Comments
4/28/2022 Environmental in review
(Lilburn Corporation) Review
Comments 9/15/2022 SP resubmittal
11/17/2022
Incompleteness Letter 12/15/2022
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial.
The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and
accompanying entitlement application is anticipated for public consideration commencing
this summer (2021)
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
3/27/2023 SA 20-09-A1 CUP 20-03-
A1
E 20-09-A1
CONDOR Energy Storage CUP Modification 21650 Main Street In Review, distribution 3/27/2023
The proposed CUP Modification is to change the approved height Variance of 50-feet to 83-feet (“poco pole”) to support the interconnection with the Southern California Edison’s
Highgrove Substation directly adjacent to the north side of the property. In addition, the “poco pole” is proposed to be relocated to the northwest corner of the project site.
10/21/2022 CUP 22-04 SA 22-16
E 22-14
Quick Quack Car Wash APN:1167-231-23 Incompleteness Letter 10/14/2022
2nd Incompleteness Letter 11/22/2022
Quick Quack car wash represented by Vance Shannon is proposing the construction of a3,596 square feet in size facility, located on a 1.37-acres southeast corner of Commerce Way. The project will be an automated car wash with vacuum stations.
06/22/2022 CUP 22-02, Hines Demo of existing 21801 & Deemed
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SA 22-08,
MD 22-02, E 22-06
structures and
construction of light assembly manufacturing
building
21803
Barton Road
Incomplete on
7/26/2022 2nd Submittal distribution
11/11/2022 Environmental Contract CC
approved on 11/8/2022 Incompleteness
Letter 12/15/2022
The project is located at 21801 & 21823 Barton Road (APN: 1167-121-02, -03, -04, -07), zoned Restricted Manufacturing – General Plan Industrial. The property will undergo a
lot-merger (LM 22-02) to become a single parcel. The proposed assembly manufacturing building with 5,000 square feet of office space, 51,202 square feet of assembly, 114,470 square feet of assembly storage, 18 dock doors, 243 vehicle parking spaces, and 13
trailer parking stalls.
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Staff working with
Applicant
The applicant is proposing a recycling use whereby recyclable wood for dismantling, sorting, and packing arrives in the site and is re-used to create wood pallets. The use is proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work canopies will be used for recycling activities.
Administrative Applications
Date Submitted Case No. Applicant Description Location Status
2/1/2023 ASA 23-01
E 23-01
Alonzo
Castaneda
12364 Pascal Ave 169 sq ft
addition and
472 sq. ft.
garage
Incompleteness
Letter 3/1/2023
11/3/2022 ASA 22-18
E 22-16
Fernando
Ramirez
1,440 Sq. Ft. Barn
Garage
22287 Mc
Clarren Street
In Review and
distributed
11/10/2022
11/1/2022 ACUP 22- 05
ASA 22-17
E 22-15
Inland Valley
Education
Office E-commerce
Business
21582 Main
Street
Approved
06/07/2022 ASA 22-07
MD 22-01
E 22-05
Esmond Gee Remodel of
Current Building
22805 Barton
Road
Under Review
Comment Letter
7/7/2022
04/18/2022 ASA 22-06
E 22-04
Christos
Hardt
Residential
Remodel/Addition
22938 Vista
Grande Way
Under Review
Comment Letter
5/17/2022
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Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
3/23/2023 LU 23-017 Ronald Alexander Shed 22595 Robin Way In Review
3/23/2023 LU 23-016 Soccer Little
League
Fireworks
Stand
22201 Barton
Road
In Review
3/14/2023 LU 23-015 Ravinder Sandhu Wireless
Facility
Modification
22745 De Berry Approved
3/13/2023 LU 23-014 Helen Despart Shed 12610 Garden
Ave
Approved
3/10/2023 LU 23-013 Bobby Bilke Retaining Wall 23052 Merle
Court
Approved
2-24-2023 LU 23-012 Celia Rodriguez Wood Fence 23076 Peackock
Court
Approved
2/24/2023 LU 23-011 Samuel Jaramillo Patios 22255 Dove
Street
Approved
2/22/2023 LU 23-010 Liliana Prakasam Iron Fence 12079 Honey Hill Approved
2/16/2023 LU 23-009 Mohamad
Abdeljawab
298 sq. ft.
addition
22710 Pico Street Approved
2/16/2023 LU 23-008 Care Essentials Home Health
Services (New
Business)
22365 Barton
Road
Approved
2/10/2023 LU 23-007 Molly Bailey Encroachment
and
landscaping
22512 Raven
Way
In review
2/8/20223 LU 23-006 Enrique Alvarez Piara Pizza
(New Business)
22200 Barton
Road
Approved
2/7/2023 LU 23-005 Jonathan Arizaga Reasonable
Accommodatio
ns
22840 Grand
Terrace Road
In Review
1/31/2023 LU 23-004 Marcela Barragan Body
Contouring
(New Business)
12139 Mount
Vernon
Approved
1/26/2023 LU 23-003 Crafton Group Blue Mountain
Wireless
Facility
Collocation
APN: 1178-241-
01
Approved
1/20/2023 LU 23-002 GM Associates
Inc
Plumbing
Laundromat
(New Business)
22465 Barton
Road
Incomplete
1/23/2023
1/17/2023 LU 23-001 Advanced Auto
Parts
New Business 22441 Barton
Road
Approved
7/11/2022 LU 22-77 Loud Burger Expansion,
Tenant
Improvements
22497 & 22499
Barton Road
Under Review
2ndComment
Letter
3/28/2023
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HOP Applications
Date Submitted Case No. Applicant Description Location Status
2/24/2023 HOP 23-03 Chandler
Hubbard
Podiatry Services 22856 Vista
Grande
In Review
2/24/2023 HOP 23-02 Candido
Vazquez
Handyman/Repair 22111 Newport
Ave, Suite 96
In Review
1/6/2023 HOP 23-01 Salvador
Orozco
Protein Shakes 22274 Dove
Street
In Review
12/6/2022 HOP 22-15 Gilberto
Martinez
Online Auction
Sales
12620 Jaden
Courts
In Review
Sign Applications
Date Submitted Case No. Applicant Description Location Status
1/11/2023 TSGN 23-01 Brian Pope GTCSC
Tournament
Richard Rollins
Park
Approved
2/14/2023 TSGN 23-02 Teresa Parra Real Estate City Wide Approved
2/23/2023 TSGN 23-03 Shad Boal Memorial Day
Ceremony
21950 Pico Street Approved
3/23/2023 TSGN 23-04 GT Soccer
League
Fireworks
Fundraiser
Stand
22201 Barton
Road
In Review
3/23/203 SGN 23-03 Advanced Auto
Parts
Wall Sign 22451 Barton
Road
In Review
2/24/2023 SGN 23-02 SoCal Subs Wall Sign 22310 Barton
Road
Approved
1/19/2023 SGN 23-01 Wingstop Wall Sign 22200 Barton
Road
Approved
12/8/2022 SGN 22-05 The Greens
Group
Sign Program 22317, 22273,
22293 Barton
Road
In Review
10/21/2022 SGN 22-04 Quick Quack Wall Signs APN: 1167-231-23 Under Review
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Special Event Applications
Date
Submitted
Case No. Applicant Description Location Status
3/13/2023 SE 23-06 Eric
Dominguez
Cal State Roller
Skating Championship
22080
Commerce
Way
Pending
Signed
Approval
3/10/2032 SE 23-05 Anthony
Waturuocha
Fiesta Find Raiser-
Christ the Redeemer
12745 Oriole
Avenue
Pending
Signed
Approval
3/6/2023 SE 23-04 Christy Boal GTH Class 2023 Parade City
Wide/Richard
Rollins
Pending
Signed
Approval
2/23/2023 SE 23-03 Shad Boal Memorial Day
Ceremony
Pico Park Pending
Signed
Approval
2/22/2023 SE 23-02 GT Living
Word
Easter Egg Hunt Rollins Park Approved
1/11/2023 SE 23-01 Brian Pope GTCSC Tournament Rollins Park Approved
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DATE: January 18, 2021
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
Planning Division
SUBJECT: DECEMBER 2022 PLANNING DIVISION MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning Division. OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government. OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
PLANNING DIVISION
Planning Core Services Permit New Businesses Permit Alterations to Existing Uses Zoning Code & General Plan Administration RDA Dissolution Planning Commission Plan Review The Planning Division is budgeted for one full time Director, one full-time Associate
Planner and one full-time Assistant Planner. All positions are filled and together constitute
a minimum of 480 monthly service hours.
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Activity Summary for Planning
The Planning Division received 3 new applications in December, and 24 applications were carried over applications. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are handled
administratively by staff with noticing, and those projects that are either new development
or exceed the Director’s administrative authority are handled as Major Permits and are
reviewed by the Planning Commission. Home occupation permits are for home based
business, such as consulting, housekeeping, and small craft businesses.
Application Summary for December 2022
Applications Number Received Carried Over Completed Under Review
Major 0 16 0 16
Administrative 0 4 1 3
Land Use 1 1 1 1
Home Occupation 1 1 1 1
Sign 1 1 0 2
Special Event 0 1 1 0
DAB 0 0 0 0
Zoning Verification 0 0 0 0
Total 3 24 4 23
0 2 4 6 8 10 12 14 16 18
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Zoning Verification
Applications Received and Carried Over in
December 2022
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review
Fiscal year 2021-2022 to date the Planning Division has received 73 applications for
review, 24 applications from previous fiscal year remain under review. A comprehensive list of the applications and their status is at the end of the Planning Division’s report.
New Businesses
No Land Use Application for new businesses were received during the month of December.
Overall, Land Use applications are the most predominant applications that the Planning
Division processes, a total of one Land Use applications was received.
0 5 10 15 20 25 30 35
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
1
Land Use Applications -December 2022
Wall/Fences
Shed/Accessory Structures
Patio Covers/Sunrooms
Pools
New Businesses
Minor Improvements
Temporary Uses
Business Expansion
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Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
4/28/2021 TTM 21-01
SA 21-05
E 21-03
Tony Jara Six Lot Subdivision
and Five Single
Family Residences
11899
Rosedale
Avenue
SA 21-05
Approved by the
Planning Commission on 10/6/2022
TTM 21-01 Approved by the City Council on
October 25, 2022
Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications proposing to subdivide 3.8 acres into six single family lots. Each lot will have an approximate
2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the six lots will include the existing residence located on the west side of the property, fronting Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family
Residential with an Agricultural Overlay District, and designated Low Density Residential on
the General Plan Land Use Map.
03/17/2022 SA 22-03,
CUP 22-01,
V 22-02, E 22-03, SGN 20-05-A1
Bickel Group
Coffee Shop/
“Starbucks”
22220 Barton
Road
APN: 0275-242-09
Planning
Commission Approved on 8/18/2022
1st Architectural Review, Street Improvements,
and Grading Plan Review 10/12/2022
1st Landscaping
Review 10/28/2022
Bickel Group “Applicant” representing Golden Star Investments submitted the above
applications proposing a shell building for a new single story coffee store with drive-thru lane approximately 1,000 sq. ft. Proposed site improvements include new trash enclosure, landscape, and site accessibility. The proposed project will consist of one building, parking,
and landscaping. The property is zoned BRSP – General Commercial. It is part of the Barton Road Specific Plan zoned under General Commercial Planning Area 1 (P.A. 1).
1/2/2019 CUP 19-01
SA 19-03 E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage Facility
APN: 0275-
191-06, 30
Under
Construction
The project was approved by the City Council on August 25, 2020, upholding the Planning Commission determination to establish an industrial semi-trailer storage facility on approximately 22-acres. A maximum of 650 total semi-trailers, shipping and storage containers and chassis will be stored on the site at any given time. A 900 square foot caretaker’s admin office and a 4,800 square foot maintenance building will be constructed under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay District, and the FP-Floodplain Overlay District. The Community Benefit Agreement is in review. A rough grading permit has been issued.
11/2/2020 SA 20-08
CUP 21-01 V 20-01
Bickel Group Multi-Tenant Commercial APN’s:0275-242-10, 11 Under
Construction
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LM 20-2
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At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on
0.88-aces. There were no appeals made during the public hearing.
Development Advisory Board (DAB) The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. No DAB meeting took place during the month of November. Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes. No Planning Commission meeting were
held during the month of November.
Conforming Uses and Grants The city was awarded funding for its Blue Mountain Trailhead and Trail application and continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the city is the
recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit
completed in November 2017. Awarded. Community workshop held on 4/11/2019. Community workshop #2 – July 19, 2021
Public Works Division
$212,500
(Estimated Project cost $520,000)
Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive. Staff met with State Representatives and
on August 15, 2019, and March 18, 2020– Property being negotiated with owner for access easement.
05-12-2021 - Interactive website presentation update by Hirsch and Associates
Public Works Division
$1.2 Million
Local Early Access Planning Grant (LEAP)
Over-the-counter grant complemented with technical assistance for the
preparation and adoption of the sixth-
cycle Regional Housing Needs Assessment and the City’s Housing
$65,000
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Element.
Regional Early Access Planning Grant (REAP)
One-time grant funding to regional governments and regional entities for
planning activities that will accelerate housing production. ODS Project review granted by SCAG,
Crandall Arambula (“Consultant”) assigned to assist Grand Terrace.
Staff support for the Objective Design
Standards (ODS)
Community Emergency Response Team
There were no CERT meetings held in the month of December. Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date Submitted Case No. Applicant Description Location Status
11/11/2022 SA 22-19 Herman Hilkey Single Family House 23196 Glendora Drive In Review, Distributed
11/11/2022 Incompleteness Letter 12/16/2022
The Applicant is proposing to construct a 3,789 square foot single family home with an attached two car garage on 0.8-acres, zoned R1-20-Very Low Density Family Residential.
9/19/2022 SA 22-15
E 22-12
Roberto
Fernandez
Single Family
House
APN: 0276-431-21 Incompleteness
Letter 10/20/2022
The Applicant is proposing the construction of one-story single family residence on a 0.69-acre lot. The proposed residence is 4,974 sq. ft. in size with a 715 square foot garage.
9/19/2022 SA 22-14
E 22-11
Roberto
Fernandez
Single Family
House
APN: 0276-431-22 Incompleteness
Letter 10/20/2022
The Applicant is proposing the construction of one-story single-family residence on a 0.68-acre lot. The proposed residence is a 4,721 square feen in size with a 747 square
foot garage.
8/23/2022 SA 22-12 E 22-07 Jonathan Zane Triplexes APN:0275-211-36 Application deemed incomplete
8/23/2022 Resubmittal received and
distributed in October Incompleteness
Letter 11/10/22
Jonathan Zane representing Candy Bozner submitted the above applications proposing the construction of a triplex residential building located on 0.27-acre lot located at APN:
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0275-211-36-0000, zoned R2-Low Density Residential.
8/8/2022 TTM 22-01 E 19-05-A1 GrandT-1 Inc Tentative Parcel Map 11731 Terrace Avenue Incompleteness Letter 10/27/2022
Patrick O’Brien of GrandT-1 has submitted the above applications proposing to adjust the existing parcel lines, separate the community garden referenced in the Community
Benefit Agreement recorded on 12/10/2021 between the property owner and the City of Grand Terrace, and process a street vacation fronting the project site at Terrace Avenue.
01/14/2022 SA 22-01,
V 22-01, E 22-01
Catherine Tran New
Office/Retail Building
22881 Barton Rd
APN: 0276-202-25
Project Submitted
11/17/2022. Deemed Incomplete on
03/18/2022 2nd submittal incompleteness
letter 10/10/2022 3rd submittal received and distributed
Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above applications proposing a new office/retail multi-tenant shopping center. The proposed
building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites, parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning
Area 3 (P.A. 3).
11/17/2021 CUP 21-06 SA 21-09 E 21-07
V 21-02
SP 21-01
Sunoil Retail Group Gas Station 22505 Baron Road APN:1178-011-07 Project Submitted 11/17/2021. Deemed
Incomplete on
2/4/2022. Staff met with the applicant on
2/10/2022
Second
comments letter 7/13/2022
The application is proposing the construction of a 2,660 square foot gas station and
convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011-
07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels; the convenience store will consist of providing fresh hot, cold, and prepackaged items. The project will also include two community outdoor area. Access to public street through
Mount Vernon and Barton Road.
9/10/2021 SA 21-08 E 21-05 Carli Norris Single Family Residence APN:0276-421-27 Deemed Incomplete on 10/14/2021
Project deemed incomplete on 3/28/2022
Staff continues to
work with applicant. The applicants Carlie Norris and Nanine Tarbaux are proposing the construction of a
one-story single-family residence on a .46-acre lot. The proposed residence is a 2,724-square foot home with four bedrooms and a 623 square foot two car garage. The property is located along Grand Terrace Road, zoned R 20-V-Low Density Single Family
Residential with an Agricultural Overlay, APN: 0276-421-27-0000.
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CUP 21-03 E 21-02
Yakuta
Enterprises
Convert
Single Family to Multifamily
22756 Palm
Avenue
Deemed
Incomplete and inconsistent the zoning 5/7/2021
Resubmitted 7/7/2022 Incomplete on
8/19/2022 3rd submittal 12/9/2022
distributed for
review
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to convert an existing 1,371 square foot nonconforming residence to a multifamily duplex
on a 0.32-acre lot. The site improvements will include façade improvements, curb, sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape, driveway and required parking. The property is zoned Barton Road Specific Plan, Office
Professional.
8/12/2020 GPA 20-02 SPA 20-02
SA 20-03 CUP 20-01 E 2-03
Greens INV 15 LLC 22317, 22273, 22293
Barton Road
Multi Family, Hotel, Restaurant Retail Deemed Incomplete on
9/23/2020 Resubmitted 5/23/2022
Incomplete on 6/24/2022 Resubmitted 11/11/2022
Incompleteness Letter 12/6/2022
Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including a 4-story hotel and potential restaurant or retail uses on the north side of the property. A 2.9-acre multi-family residential development is proposed on the south side of the property, to include 7 multi-family buildings and amenities. The site improvements include parking, drive thru, landscaping, trash enclosures, loading areas, access, and street improvements. The site is located on the Barton Road Specific Plan, General Commercial zoning. A Specific Plan Amendment update for Barton Road is being prepared and an expanded environmental is also being prepared by Michael Baker to support the development.
10/2/2018 SA 18-09 TTM 18-02
V 18-01
E 18-08
Aegis Builders, Inc 16 Apartments 11695 Canal Street Deemed Incomplete on
10/31/2018 &
3/26/2019 Resubmittal and Incomplete on
7/23/2020 Resubmittal received on
11/11/2020. Deemed Incomplete on
12/10/2020 – Resubmittal Received
11/12/2021 Deemed Incomplete on
1/6/2022
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Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres.
The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including 2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom units. The Project site is triangularly shaped and does not have direct access to a public
street. Access to the public street will be across the Gage Canal property. The City of Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal, and has assured access to the parcel which has historical rights of access over the canal.
The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04 E 17-10 Lewis Development Residential Project (707
Homes)
1167-151-22, 68, 71, 73, 74, 75 Resubmittal 6/14/2022
In review (Lilburn Corporation)
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays.
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. Review Comments 4/28/2022
Environmental in review (Lilburn
Corporation) Review Comments
9/15/2022 SP resubmittal 11/17/2022
Incompleteness
Letter 12/15/2022
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as
Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and accompanying entitlement application is anticipated for public consideration commencing
this summer (2021)
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Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
10/21/2022 CUP 22-04 SA 22-16 E 22-14
Quick Quack Car Wash APN:1167-231-23 Incompleteness Letter 10/14/2022 2nd
Incompleteness Letter 11/22/2022
Quick Quack car wash represented by Vance Shannon is proposing the construction of
a3,596 square feet in size facility, located on a 1.37-acres southeast corner of Commerce Way. The project will be an automated car wash with vacuum stations.
06/22/2022 CUP 22-02,
SA 22-08, MD 22-02, E 22-06
Hines Demo of existing
structures and construction of light assembly
manufacturing building
21801 &
21803 Barton Road
Deemed
Incomplete on 7/26/2022 2nd Submittal
distribution 11/11/2022 Environmental
Contract CC approved on 11/8/2022
Incompleteness
Letter 12/15/2022
The project is located at 21801 & 21823 Barton Road (APN: 1167-121-02, -03, -04, -07),
zoned Restricted Manufacturing – General Plan Industrial. The property will undergo a lot-merger (LM 22-02) to become a single parcel. The proposed assembly manufacturing building with 5,000 square feet of office space, 51,202 square feet of assembly, 114,470
square feet of assembly storage, 18 dock doors, 243 vehicle parking spaces, and 13 trailer parking stalls.
9/17/2017 CUP 17-08 E 17-07 National Logistics Team
Recycling Pallets 21496 Main Street Staff working with Applicant
The applicant is proposing a recycling use whereby recyclable wood for dismantling, sorting, and packing arrives in the site and is re-used to create wood pallets. The use is
proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work
canopies will be used for recycling activities.
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
11/3/2022 ASA 22-18
E 22-16
Fernando
Ramirez
1,440 Sq. Ft. Barn
Garage
22287 Mc
Clarren Street
In Review and
distributed
11/10/2022
11/1/2022 ACUP 22- 05
ASA 22-17
E 22-15
Inland Valley
Education
Office E-commerce
Business
21582 Main
Street
Approved
06/07/2022 ASA 22-07
MD 22-01
E 22-05
Esmond Gee Remodel of
Current Building
22805 Barton
Road
Under Review
Comment Letter
7/7/2022
04/18/2022 ASA 22-06
E 22-04
Christos
Hardt
Residential
Remodel/Addition
22938 Vista
Grande Way
Under Review
Comment Letter
5/17/2022
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Land Use Review
Date Submitted Case No. Applicant Description Location Status
12/16/2022 LU 22-105 Robert Lujan Block wall 22372 Raven Way Approved
7/11/2022 LU 22-77 Loud Burger Expansion,
Tenant
Improvements
22497 & 22499
Barton Road
Under Review
2ndComment
Letter
9/28/2022
HOP Applications
Date Submitted Case No. Applicant Description Location Status
12/6/2022 HOP 22-15 Gilberto
Martinez
Online Auction
Sales
12620 Jaden Court In Review
11/22/2022 HOP 22-14 Jasmine
Johnson
Detox Services 11150 Mt. Vernon Approved
Sign Applications
Date Submitted Case No. Applicant Description Location Status
12/8/2022 SGN 22-05 The Greens
Group
Sign Program 22317, 22273,
22293 Barton
Road
In Review
10/21/2022 SGN 22-04 Quick Quack Wall Signs APN: 1167-231-23 Under Review
Special Event Applications
Date
Submitted
Case No. Applicant Description Location Status
11/22/2022 SE 22-13 Sick n Tired
Sobriety
Toy Distribution Richard Rollins
Park
Approved
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DATE: December 18, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
Planning Division
SUBJECT: NOVEMBER 2022 PLANNING DIVISION MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning Division. OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government. OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
PLANNING DIVISION
Planning Core Services Permit New Businesses Permit Alterations to Existing Uses Zoning Code & General Plan Administration RDA Dissolution Planning Commission Plan Review The Planning Division is budgeted for one full time Director, one full-time Associate
Planner and one full-time Assistant Planner. All positions are filled and together constitute
a minimum of 480 monthly service hours.
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Activity Summary for Planning
The Planning Division received 8 new applications in November, and 21 applications were carried over applications. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are handled
administratively by staff with noticing, and those projects that are either new development
or exceed the Director’s administrative authority are handled as Major Permits and are
reviewed by the Planning Commission. Home occupation permits are for home based
business, such as consulting, housekeeping, and small craft businesses.
Application Summary for November 2022
Applications Number Received Carried Over Completed Under Review
Major 1 15 0 16
Administrative 2 2 0 4
Land Use 1 1 1 1
Home Occupation 1 1 0 2
Sign 1 1 1 1
Special Event 2 1 2 1
DAB 0 0 0 0
Zoning Verification 0 0 0 0
Total 8 21 4 25
0 2 4 6 8 10 12 14 16 18
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Zoning Verification
Applications Received and Carried Over in
November 2022
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review
Fiscal year 2021-2022 to date the Planning Division has received 70 applications for
review, 20 applications from previous fiscal year remain under review. A comprehensive list of the applications and their status is at the end of the Planning Division’s report.
New Businesses
No Land Use Application for new businesses were received during the month of November.
Overall, Land Use applications are the most predominant applications that the Planning
Division processes, a total of one Land Use applications was received.
0 5 10 15 20 25 30 35
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
1
Land Use Applications -November 2022
Wall/Fences
Shed/Accessory Structures
Patio Covers/Sunrooms
Pools
New Businesses
Minor Improvements
Temporary Uses
Business Expansion
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Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
4/28/2021 TTM 21-01
SA 21-05
E 21-03
Tony Jara Six Lot Subdivision
and Five Single
Family Residences
11899
Rosedale
Avenue
SA 21-05
Approved by the
Planning Commission on 10/6/2022
TTM 21-01 Approved by the City Council on
October 25, 2022
Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications proposing to subdivide 3.8 acres into six single family lots. Each lot will have an approximate
2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the six lots will include the existing residence located on the west side of the property, fronting Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family
Residential with an Agricultural Overlay District, and designated Low Density Residential on
the General Plan Land Use Map.
03/17/2022 SA 22-03,
CUP 22-01,
V 22-02, E 22-03, SGN 20-05-A1
Bickel Group
Coffee Shop/
“Starbucks”
22220 Barton
Road
APN: 0275-242-09
Planning
Commission Approved on 8/18/2022
1st Architectural Review, Street Improvements,
and Grading Plan Review 10/12/2022
1st Landscaping
Review 10/28/2022
Bickel Group “Applicant” representing Golden Star Investments submitted the above
applications proposing a shell building for a new single story coffee store with drive-thru lane approximately 1,000 sq. ft. Proposed site improvements include new trash enclosure, landscape, and site accessibility. The proposed project will consist of one building, parking,
and landscaping. The property is zoned BRSP – General Commercial. It is part of the Barton Road Specific Plan zoned under General Commercial Planning Area 1 (P.A. 1).
1/2/2019 CUP 19-01
SA 19-03 E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage Facility
APN: 0275-
191-06, 30
Under
Construction
The project was approved by the City Council on August 25, 2020, upholding the Planning Commission determination to establish an industrial semi-trailer storage facility on approximately 22-acres. A maximum of 650 total semi-trailers, shipping and storage containers and chassis will be stored on the site at any given time. A 900 square foot caretaker’s admin office and a 4,800 square foot maintenance building will be constructed under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay District, and the FP-Floodplain Overlay District. The Community Benefit Agreement is in review. A rough grading permit has been issued.
11/2/2020 SA 20-08
CUP 21-01 V 20-01
Bickel Group Multi-Tenant Commercial APN’s:0275-242-10, 11 Under
Construction
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LM 20-2
E 20-08
At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on
0.88-aces. There were no appeals made during the public hearing.
Development Advisory Board (DAB) The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. No DAB meeting took place during the month of November. Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes. No Planning Commission meeting were
held during the month of November.
Conforming Uses and Grants The city was awarded funding for its Blue Mountain Trailhead and Trail application and continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the city is the
recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit
completed in November 2017. Awarded. Community workshop held on 4/11/2019. Community workshop #2 – July 19, 2021
Public Works Division
$212,500
(Estimated Project cost $520,000)
Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive. Staff met with State Representatives and
on August 15, 2019, and March 18, 2020– Property being negotiated with owner for access easement.
05-12-2021 - Interactive website presentation update by Hirsch and Associates
Public Works Division
$1.2 Million
Local Early Access Planning Grant (LEAP)
Over-the-counter grant complemented with technical assistance for the
preparation and adoption of the sixth-
cycle Regional Housing Needs Assessment and the City’s Housing
$65,000
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Element.
Regional Early Access Planning Grant (REAP)
One-time grant funding to regional governments and regional entities for
planning activities that will accelerate housing production. ODS Project review granted by SCAG,
Crandall Arambula (“Consultant”) assigned to assist Grand Terrace.
Staff support for the Objective Design
Standards (ODS)
Community Emergency Response Team
A Special CERT meeting was held on November 15th via Zoom. Meeting items 8th Annual Light Up Grand Terrace Event, CERT trailer site visit and inventory, and Radio Announcements.
Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
11/11/2022 SA 22-19 Herman Hilkey Single Family House 23196 Glendora Drive In Review, Distributed 11/11/2022
The Applicant is proposing to construct a 3,789 square foot single family home with an attached two car garage on 0.8-acres, zoned R1-20-Very Low Density Family Residential.
9/19/2022 SA 22-15
E 22-12
Roberto
Fernandez
Single Family
House
APN: 0276-431-21 Incompleteness
Letter 10/20/2022
The Applicant is proposing the construction of one-story single family residence on a 0.69-acre lot. The proposed residence is 4,974 sq. ft. in size with a 715 square foot
garage.
9/19/2022 SA 22-14
E 22-11
Roberto
Fernandez
Single Family
House
APN: 0276-431-22 Incompleteness Letter 10/20/2022
The Applicant is proposing the construction of one-story single-family residence on a 0.68-acre lot. The proposed residence is a 4,721 square feen in size with a 747 square
foot garage.
8/23/2022 SA 22-12 E 22-07 Jonathan Zane Triplexes APN:0275-211-36 Application deemed incomplete 8/23/2022 Resubmittal received and
distributed in October Incompleteness
Letter 11/10/22
Jonathan Zane representing Candy Bozner submitted the above applications proposing
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the construction of a triplex residential building located on 0.27-acre lot located at APN:
0275-211-36-0000, zoned R2-Low Density Residential.
8/8/2022 TTM 22-01 E 19-05-A1 GrandT-1 Inc Tentative Parcel Map 11731 Terrace Avenue Incompleteness Letter 10/27/2022
Patrick O’Brien of GrandT-1 has submitted the above applications proposing to adjust
the existing parcel lines, separate the community garden referenced in the Community Benefit Agreement recorded on 12/10/2021 between the property owner and the City of Grand Terrace, and process a street vacation fronting the project site at Terrace Avenue.
01/14/2022 SA 22-01, V 22-01, E 22-01
Catherine Tran New Office/Retail Building
22881 Barton Rd APN: 0276-202-25 Project Submitted 11/17/2022. Deemed
Incomplete on 03/18/2022 2nd submittal
incompleteness letter 10/10/2022
Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above
applications proposing a new office/retail multi-tenant shopping center. The proposed building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites, parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of
the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning Area 3 (P.A. 3).
11/17/2021 CUP 21-06
SA 21-09
E 21-07 V 21-02 SP 21-01
Sunoil Retail
Group
Gas Station 22505 Baron Road
APN:1178-011-07
Project Submitted
11/17/2021.
Deemed Incomplete on 2/4/2022. Staff met with the
applicant on
2/10/2022 Second comments letter
7/13/2022
The application is proposing the construction of a 2,660 square foot gas station and
convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011-07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels;
the convenience store will consist of providing fresh hot, cold, and prepackaged items. The
project will also include two community outdoor area. Access to public street through Mount Vernon and Barton Road.
9/10/2021 SA 21-08 E 21-05 Carli Norris Single Family Residence APN:0276-421-27 Deemed Incomplete on
10/14/2021 Project deemed incomplete on
3/28/2022 Staff continues to work with
applicant. The applicants Carlie Norris and Nanine Tarbaux are proposing the construction of a one-story single-family residence on a .46-acre lot. The proposed residence is a 2,724-
square foot home with four bedrooms and a 623 square foot two car garage. The
property is located along Grand Terrace Road, zoned R 20-V-Low Density Single Family Residential with an Agricultural Overlay, APN: 0276-421-27-0000.
3/31/2021 SA 21-03 Yakuta Convert 22756 Palm Deemed
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CUP 21-03
E 21-02
Enterprises Single Family
to Multifamily
Avenue Incomplete and
inconsistent the zoning 5/7/2021 Resubmitted
7/7/2022 Incomplete on 8/19/2022
In Review
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to convert an existing 1,371 square foot nonconforming residence to a multifamily duplex
on a 0.32-acre lot. The site improvements will include façade improvements, curb, sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape, driveway and required parking. The property is zoned Barton Road Specific Plan, Office Professional.
8/12/2020 GPA 20-02 SPA 20-02 SA 20-03
CUP 20-01 E 2-03
Greens INV 15 LLC 22317, 22273, 22293 Barton Road
Multi Family, Hotel, Restaurant Retail Deemed Incomplete on 9/23/2020
Resubmitted 5/23/2022 Incomplete on
6/24/2022 Resubmitted 11/11/2022
Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including a 4-story hotel and potential restaurant or retail uses on the north side of the property. A 2.9-acre multi-family residential development is proposed on the south side of the property, to include 7 multi-family buildings and amenities. The site improvements include parking, drive thru, landscaping, trash enclosures, loading areas, access, and street improvements. The site is located on the Barton Road Specific Plan, General Commercial zoning. A Specific Plan Amendment update for Barton Road is being prepared and an expanded environmental is also being prepared by Michael Baker to support the development.
10/2/2018 SA 18-09 TTM 18-02
V 18-01 E 18-08
Aegis Builders, Inc 16 Apartments 11695 Canal Street Deemed Incomplete on
10/31/2018 & 3/26/2019 Resubmittal and
Incomplete on 7/23/2020 Resubmittal
received on
11/11/2020. Deemed Incomplete on
12/10/2020 – Resubmittal Received
11/12/2021 Deemed Incomplete on
1/6/2022
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres. The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including
2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom units. The Project site is triangularly shaped and does not have direct access to a public street. Access to the public street will be across the Gage Canal property. The City of Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal,
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The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04 E 17-10 Lewis Development Residential Project (707
Homes)
1167-151-22, 68, 71, 73, 74, 75 Resubmittal 6/14/2022
In review (Lilburn Corporation)
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential,
Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays.
Major Applications – Specific Plan
Date Submitted Case No. Applicant Description Location Status
12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. Review Comments
4/28/2022 Environmental in review (Lilburn Corporation) Review Comments
9/15/2022 SP resubmittal 11/17/2022
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial.
The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and accompanying entitlement application is anticipated for public consideration commencing
this summer (2021)
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
10/21/2022 CUP 22-04 SA 22-16 E 22-14
Quick Quack Car Wash APN:1167-231-23 Incompleteness Letter 10/14/20222nd
Incompleteness Letter 11/22/2022
Quick Quack car wash represented by Vance Shannon is proposing the construction of
a3,596 square feet in size facility, located on a 1.37-acres southeast corner of Commerce Way. The project will be an automated car wash with vacuum stations.
06/22/2022 CUP 22-02,
SA 22-08, MD 22-02, E 22-06
Hines Demo of existing
structures and construction of light assembly
manufacturing building
21801 &
21803 Barton Road
Deemed
Incomplete on 7/26/2022 2nd Submittal
distribution 11/11/2022 Environmental
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Contract CC
approved on 11/8/2022
The project is located at 21801 & 21823 Barton Road (APN: 1167-121-02, -03, -04, -07), zoned Restricted Manufacturing – General Plan Industrial. The property will undergo a lot-merger (LM 22-02) to become a single parcel. The proposed assembly manufacturing
building with 5,000 square feet of office space, 51,202 square feet of assembly, 114,470
square feet of assembly storage, 18 dock doors, 243 vehicle parking spaces, and 13 trailer parking stalls.
9/17/2017 CUP 17-08 E 17-07 National Logistics Team
Recycling Pallets 21496 Main Street Staff working with Applicant
The applicant is proposing a recycling use whereby recyclable wood for dismantling, sorting, and packing arrives in the site and is re-used to create wood pallets. The use is proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work canopies will be used for recycling activities.
Administrative Applications
Date Submitted Case No. Applicant Description Location Status
11/3/2022 ASA 22-18
E 22-16
Fernando
Ramirez
1,440 Sq. Ft. Barn
Garage
22287 Mc
Clarren Street
In Review and
distributed
11/10/2022
11/1/2022 ACUP 22- 05
ASA 22-17
E 22-15
Inland Valley
Education
Office E-commerce
Business
21582 Main
Street
Incompleteness
Letter
11/23/2022
06/07/2022 ASA 22-07
MD 22-01
E 22-05
Esmond Gee Remodel of
Current Building
22805 Barton
Road
Under Review
Comment Letter
7/7/2022
04/18/2022 ASA 22-06
E 22-04
Christos
Hardt
Residential
Remodel/Addition
22938 Vista
Grande Way
Under Review
Comment Letter
5/17/2022
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
11/7/2022 LU 22-104 Michael Roman Vinyl Fence 23005 Fitch Street Approved
7/11/2022 LU 22-77 Loud Burger Expansion,
Tenant
Improvements
22497 & 22499
Barton Road
Under Review
2ndComment
Letter
9/28/2022
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HOP Applications
Date
Submitted
Case No. Applicant Description Location Status
11/22/2022 HOP 22-14 Jasmine
Johnson
Detox Services 11150 Mt. Vernon In Review
10/3/2022 HOP 22-13 Brian Donovan Marriage and
Family Therapy
22789 Miriam
Way
Approved
Sign Applications
Date Submitted Case No. Applicant Description Location Status
11/28/2022 TSGN 22-19 Joe
Miller/REMAX
Real Estate
Signs
City Wide Approved
10/21/2022 SGN 22-04 Quick Quack Wall Signs APN: 1167-231-23 Under Review
Special Event Applications
Date Submitted Case No. Applicant Description Location Status
11/22/2022 SE 22-13 Sick n Tired
Sobriety
Toy Distribution Richard Rollins
Park
In Review
11/6/2022 SE 22-12 Johan Gallo Toy Drive Cruise City Wide Approved
10/26/2022 SE 22-11 Shad Boal Veterans Day
Ceremony
21950 Pico
Street (Stater
Bros)
Approved
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DATE: December 2, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
Planning Division
SUBJECT: OCTOBER 2022 PLANNING DIVISION MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning Division. OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government. OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
PLANNING DIVISION
Planning Core Services Permit New Businesses Permit Alterations to Existing Uses Zoning Code & General Plan Administration RDA Dissolution Planning Commission Plan Review The Planning Division is budgeted for one full time Director, one full-time Associate
Planner and one full-time Assistant Planner. All positions are filled and together constitute
a minimum of 480 monthly service hours.
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Activity Summary for Planning
The Planning Division received 10 new applications in October, and 20 applications were carried over applications. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are handled
administratively by staff with noticing, and those projects that are either new development
or exceed the Director’s administrative authority are handled as Major Permits and are
reviewed by the Planning Commission. Home occupation permits are for home based
business, such as consulting, housekeeping, and small craft businesses.
Application Summary for October 2022
Applications Number Received Carried Over Completed Under Review
Major 1 15 1 15
Administrative 1 3 1 3
Land Use 3 1 3 1
Home Occupation 1 0 0 1
Sign 3 1 3 1
Special Event 1 0 0 1
DAB 0 0 0 0
Zoning Verification 0 0 0 0
Total 10 20 8 22
0 2 4 6 8 10 12 14 16
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Zoning Verification
Applications Received and Carried Over in
October 2022
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review
Fiscal year 2021-2022 to date the Planning Division has received 62 applications for
review, 20 applications from previous fiscal year remain under review. A comprehensive list of the applications and their status is at the end of the Planning Division’s report.
New Businesses
No Land Use Application for new businesses were received during the month of October. Overall, Land Use applications are the most predominant applications that the Planning
Division processes, a total of three Land Use applications were received.
0 5 10 15 20 25 30 35
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
2
1
Land Use Applications -October
2022
Wall/Fences
Shed/Accessory Structures
Patio Covers/Sunrooms
Pools
New Businesses
Minor Improvements
Temporary Uses
Business Expansion
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Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date Submitted Case No. Applicant Description Location Status
4/28/2021 TTM 21-01
SA 21-05
E 21-03
Tony Jara Six Lot Subdivision
and Five Single
Family Residences
11899
Rosedale
Avenue
SA 21-05
Approved by the Planning Commission on
10/6/2022 TTM 21-01 Approved by the City Council on October 25, 2022
Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications proposing to subdivide 3.8 acres into six single family lots. Each lot will have an approximate
2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the six lots will include the existing residence located on the west side of the property, fronting Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family
Residential with an Agricultural Overlay District, and designated Low Density Residential on the General Plan Land Use Map.
03/17/2022 SA 22-03,
CUP 22-01, V 22-02, E 22-03, SGN
20-05-A1
Bickel Group
Coffee Shop/
“Starbucks”
22220 Barton
Road APN: 0275-242-09
Planning Commission Approved on
8/18/2022
1st Architectural Review, Street Improvements,
and Grading Plan Review 10/12/2022
1st Landscaping Review 10/28/2022
Bickel Group “Applicant” representing Golden Star Investments submitted the above applications proposing a shell building for a new single story coffee store with drive-thru lane approximately 1,000 sq. ft. Proposed site improvements include new trash enclosure,
landscape, and site accessibility. The proposed project will consist of one building, parking,
and landscaping. The property is zoned BRSP – General Commercial. It is part of the Barton Road Specific Plan zoned under General Commercial Planning Area 1 (P.A. 1).
1/2/2019 CUP 19-01
SA 19-03 E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage Facility
APN: 0275-
191-06, 30
Under
Construction
The project was approved by the City Council on August 25, 2020, upholding the Planning Commission determination to establish an industrial semi-trailer storage facility on
approximately 22-acres. A maximum of 650 total semi-trailers, shipping and storage containers and chassis will be stored on the site at any given time. A 900 square foot caretaker’s admin office and a 4,800 square foot maintenance building will be constructed under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay District, and the FP-Floodplain Overlay District. The Community Benefit Agreement is in review. A rough grading permit has been issued.
11/2/2020 SA 20-08 CUP 21-01 V 20-01
LM 20-2 E 20-08
Bickel Group Multi-Tenant Commercial APN’s:0275-242-10, 11 Under Construction
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At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on 0.88-aces. There were no appeals made during the public hearing.
11/15/2020 SA 17-04 E 17-09 Todd Kesseler Single Family Residence 23400 Westwood Street
Completed
At the public hearing held on April 18, 2019, the Planning Commission adopted Resolution 2019-06, approving the construction of a 3,884-square foot single family home on a 1-acre
lot. There were no appeals made during the public hearing
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. No DAB meeting took place during the month of October.
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes. Two Planning Commission Meetings were
held in the month of October and the following actions occurred:
October 6, 2022:
• The Planning Commission adopted a Resolution recommending City
Council approval of Tentative Tract Map 21-01 (TTM No. 20395) proposing
a six lot subdivision on a 3.8-acre lot located at 11899 Rosedale Avenue.
• The Planning Commission adopted a Resolution approving Site and
Architectural Review 21-05 and Environmental 21-03 proposing to construct
five one-story single family residences on Tract No. 20395.
October 20, 2022:
• The Planning Commission adopted a Resolution recommending City
Council approval of an Ordinance adopting updates to the 2022 California
Building Code Series. Conforming Uses and Grants
The city was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the city is the recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
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Grant Status Grant Amount
Blue Mountain Trailhead and
Trail Grant
Submitted on October 1, 2017. Site visit
completed in November 2017. Awarded. Community workshop held on 4/11/2019. Community workshop #2 – July 19, 2021
Public Works Division
$212,500
(Estimated Project cost $520,000)
Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive. Staff met with State Representatives and on August 15, 2019, and March 18,
2020– Property being negotiated with owner for access easement. 05-12-2021 - Interactive website
presentation update by Hirsch and Associates Public Works Division
$1.2 Million
Local Early Access Planning Grant (LEAP)
Over-the-counter grant complemented with technical assistance for the preparation and adoption of the sixth-
cycle Regional Housing Needs Assessment and the City’s Housing Element.
$65,000
Regional Early Access Planning Grant (REAP)
One-time grant funding to regional governments and regional entities for planning activities that will accelerate
housing production. ODS Project review granted by SCAG, Crandall Arambula (“Consultant”)
assigned to assist Grand Terrace.
Staff support for the Objective Design Standards (ODS)
Community Emergency Response Team A Special CERT meeting was held on October 11th via Zoom. Meeting items included introduction to city’s CERT liaison M. Fuentes, updates regarding the Great
Shakeout/Earthquake preparedness, Disaster Ready Guides, 8th Annual Light Up Grand
Terrace Event, and Radio Announcements.
Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date Submitted Case No. Applicant Description Location Status
9/19/2022 SA 22-15
E 22-12
Roberto
Fernandez
Single Family
House
APN: 0276-431-21 Incompleteness
Letter 10/20/2022
The Applicant is proposing the construction of one-story single family residence on a 0.69-acre lot. The proposed residence is 4,974 sq. ft. in size with a 715 square foot garage.
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E 22-11
Roberto
Fernandez
Single Family
House
APN: 0276-431-22 Incompleteness
Letter 10/20/2022
The Applicant is proposing the construction of one-story single-family residence on a 0.68-acre lot. The proposed residence is a 4,721 square feen in size with a 747 square foot garage.
8/23/2022 SA 22-12 E 22-07 Jonathan Zane Triplexes APN:0275-211-36 Application deemed incomplete
8/23/2022 Resubmittal received and
distributed in October
Jonathan Zane representing Candy Bozner submitted the above applications proposing
the construction of a triplex residential building located on 0.27-acre lot located at APN: 0275-211-36-0000, zoned R2-Low Density Residential.
8/8/2022 TTM 22-01
E 19-05-A1
GrandT-1 Inc Tentative
Parcel Map
11731 Terrace
Avenue
Incompleteness
Letter 10/27/2022
Patrick O’Brien of GrandT-1 has submitted the above applications proposing to adjust the existing parcel lines, separate the community garden referenced in the Community Benefit Agreement recorded on 12/10/2021 between the property owner and the City of
Grand Terrace, and process a street vacation fronting the project site at Terrace Avenue.
01/14/2022 SA 22-01, V 22-01, E 22-01
Catherine Tran New Office/Retail Building
22881 Barton Rd APN: 0276-202-25 Project Submitted 11/17/2022.
Deemed
Incomplete on 03/18/2022 2nd submittal
incompleteness letter 10/10/2022
Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above applications proposing a new office/retail multi-tenant shopping center. The proposed building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites, parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of
the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning Area 3 (P.A. 3).
11/17/2021 CUP 21-06
SA 21-09
E 21-07 V 21-02 SP 21-01
Sunoil Retail
Group
Gas Station 22505 Baron Road
APN:1178-011-07
Project Submitted
11/17/2021.
Deemed Incomplete on 2/4/2022.
Staff met with the
applicant on 2/10/2022 Second comments letter
7/13/2022
The application is proposing the construction of a 2,660 square foot gas station and convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011-07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels;
the convenience store will consist of providing fresh hot, cold, and prepackaged items. The project will also include two community outdoor area. Access to public street through Mount Vernon and Barton Road.
9/10/2021 SA 21-08 Carli Norris Single Family APN:0276-421-27 Deemed
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E 21-05 Residence Incomplete on
10/14/2021 Project deemed incomplete on
3/28/2022 Staff continues to work with
applicant. The applicants Carlie Norris and Nanine Tarbaux are proposing the construction of a one-story single-family residence on a .46-acre lot. The proposed residence is a 2,724-
square foot home with four bedrooms and a 623 square foot two car garage. The property is located along Grand Terrace Road, zoned R 20-V-Low Density Single Family Residential with an Agricultural Overlay, APN: 0276-421-27-0000.
3/31/2021 SA 21-03
CUP 21-03 E 21-02
Yakuta
Enterprises
Convert
Single Family to Multifamily
22756 Palm
Avenue
Deemed
Incomplete and inconsistent the zoning 5/7/2021
Resubmitted 7/7/2022 Incomplete on
8/19/2022 In Review
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to
convert an existing 1,371 square foot nonconforming residence to a multifamily duplex on a 0.32-acre lot. The site improvements will include façade improvements, curb, sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape, driveway and required parking. The property is zoned Barton Road Specific Plan, Office
Professional.
8/12/2020 GPA 20-02 SPA 20-02
SA 20-03 CUP 20-01 E 2-03
Greens INV 15 LLC 22317, 22273, 22293
Barton Road
Multi Family, Hotel, Restaurant Retail Deemed Incomplete on
9/23/2020 Resubmitted 5/23/2022
Incomplete on 6/24/2022
Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an
approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including a 4-story hotel and potential restaurant or retail uses on the north side of the property. A
2.9-acre multi-family residential development is proposed on the south side of the property, to include 7 multi-family buildings and amenities. The site improvements include parking,
drive thru, landscaping, trash enclosures, loading areas, access, and street improvements. The site is located on the Barton Road Specific Plan, General Commercial zoning. A
Specific Plan Amendment update for Barton Road is being prepared and an expanded environmental is also being prepared by Michael Baker to support the development.
10/2/2018 SA 18-09 TTM 18-02 V 18-01
E 18-08
Aegis Builders, Inc 16 Apartments 11695 Canal Street Deemed Incomplete on 10/31/2018 &
3/26/2019 Resubmittal and Incomplete on
7/23/2020 Resubmittal received on
11/11/2020.
Deemed Incomplete on
12/10/2020 –
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Resubmittal
Received 11/12/2021 Deemed
Incomplete on 1/6/2022
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres.
The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including 2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom units. The Project site is triangularly shaped and does not have direct access to a public
street. Access to the public street will be across the Gage Canal property. The City of Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal, and has assured access to the parcel which has historical rights of access over the canal. The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04 E 17-10 Lewis Development Residential Project (707 Homes)
1167-151-22, 68, 71, 73, 74, 75 Resubmittal 6/14/2022 In review (Lilburn
Corporation)
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays.
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. Review Comments 4/28/2022
Review Comments 9/15/2022
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial.
The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and
accompanying entitlement application is anticipated for public consideration commencing
this summer (2021)
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
10/21/2022 CUP 22-04 SA 22-16 E 22-14
Quick Quack Car Wash APN:1167-231-23 Incompleteness Letter 10/14/2022
Quick Quack car wash represented by Vance Shannon is proposing the construction of
a3,596 square feet in size facility, located on a 1.37-acres southeast corner of Commerce Way. The project will be an automated car wash with vacuum stations.
06/22/2022 CUP 22-02, SA 22-08, MD 22-02,
Hines Demo of existing structures and construction of light
21801 & 21803 Barton Road
Deemed Incomplete on 7/26/2022
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E 22-06 assembly
manufacturing building
The project is located at 21801 & 21823 Barton Road (APN: 1167-121-02, -03, -04, -07), zoned Restricted Manufacturing – General Plan Industrial. The property will undergo a lot-merger (LM 22-02) to become a single parcel. The proposed assembly manufacturing
building with 5,000 square feet of office space, 51,202 square feet of assembly, 114,470
square feet of assembly storage, 18 dock doors, 243 vehicle parking spaces, and 13 trailer parking stalls.
9/17/2017 CUP 17-08 E 17-07 National Logistics Team
Recycling Pallets 21496 Main Street Staff working with Applicant
The applicant is proposing a recycling use whereby recyclable wood for dismantling, sorting, and packing arrives in the site and is re-used to create wood pallets. The use is proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work canopies will be used for recycling activities.
Administrative Applications
Date Submitted Case No. Applicant Description Location Status
10/13/2022 ASA 22-14
E 22-13
Luis
Contreras
ADU Garage
Conversion
11958
Vivienda
Court
Under Review
9/12/2022 ASA 22-13
E 22-08
Michael
Sevilla
Fire Damaged and
Addition
12718 Dickens
Court
Approved
06/07/2022 ASA 22-07
MD 22-01
E 22-05
Esmond Gee Remodel of
Current Building
22805 Barton
Road
Under Review
Comment Letter
7/7/2022
04/18/2022 ASA 22-06
E 22-04
Christos
Hardt
Residential
Remodel/Addition
22938 Vista
Grande Way
Under Review
Comment Letter
5/17/2022
Land Use Review
Date Submitted Case No. Applicant Description Location Status
10/28/2022 LU 22-103 Salvador Aguilera Block Wall 12111 Rosedale
Ave
Approved
10/14/2022 LU 22-102 Ernie Ruiz Garden Wall 12610 Jaden Court Approved
10/10/2022 LU 22-101 Daniel Moise POD 22720 Van Buren Approved
7/11/2022 LU 22-77 Loud Burger Expansion,
Tenant
Improvements
22497 & 22499
Barton Road
Under Review
2ndComment
Letter
9/28/2022
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HOP Applications
Date
Submitted
Case No. Applicant Description Location Status
10/3/2022 HOP 22-13 Brian Donovan Marriage and
Family Therapy
22789 Miriam
Way
In Review
Sign Applications
Date Submitted Case No. Applicant Description Location Status
10/26/2022 TSGN 22-18 Shad Boal Veterans Day
Ceremony
21950 Pico
Street
Approved
10/25/2022 TSGN 22-17 Terry Manz State Sales Redlands Approved
10/21/2022 SGN 22-04 Quick Quack
WAsh
Wall Signs APN: 1167-231-
23
Under Review
8/4/2022 SGN 22-03 Aibeto’s
Mexican Food
Wall Sign 22045 Barton
Road
Approved
Special Event Applications
Date
Submitted
Case No. Applicant Description Location Status
10/26/2022 SE 22-11 Shad Boal Veterans Day
Ceremony
21950 Pico
Street (Stater
Bros)
In Review
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DATE: October 18, 2023
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
Planning Division
SUBJECT: SEPTEMBER 2022 PLANNING DIVISION MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning Division. OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government. OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
PLANNING DIVISION
Planning Core Services Permit New Businesses Permit Alterations to Existing Uses Zoning Code & General Plan Administration RDA Dissolution Planning Commission Plan Review The Planning Division is budgeted for one full time Director, one full-time Associate
Planner and one full-time Assistant Planner. All positions are filled and together constitute
a minimum of 480 monthly service hours.
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Activity Summary for Planning
The Planning Division received 14 new applications in September, and 20 applications were carried over applications. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are
handled administratively by staff with noticing, and those projects that are either new
development or exceed the Director’s administrative authority are handled as Major
Permits and are reviewed by the Planning Commission. Home occupation permits are for
home based business, such as consulting, housekeeping, and small craft businesses.
Application Summary for September 2022
Applications Number Received Carried Over Completed Under Review
Major 2 13 0 15
Administrative 1 5 2 4
Land Use 9 1 9 1
Home Occupation 0 0 0 0
Sign 1 1 1 1
Special Event 1 0 1 0
DAB 0 0 0 0
Zoning Verification 0 0 0 0
Total 14 20 13 21
0 2 4 6 8 10 12 14 16
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Zoning Verification
Applications Received and Carried Over in
September 2022
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review
Fiscal year 2021-2022 to date the Planning Division has received 52 applications for review, 20 applications from previous fiscal year remain under review. A comprehensive list of the applications and their status is at the end of the Planning Division’s report.
New Businesses
A Land Use Application for a new business and one change of business ownership were received in the month of September.
1. “Vista Blue Mountain” – New Owner
2. “CWS” – Environmental Consulting Company
Overall, Land Use applications are the most predominant applications that the Planning
Division processes, a total of eight Land Use applications were received.
0 5 10 15 20 25 30
Major
Land Use
Signs
DAB
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
45%
11%11%
11%
11%
11%
Land Use Applications -September 2022
Wall/Fences
Shed/Accessory Structures
Patio Covers/Sunrooms
Pools
New Businesses
Minor Improvements
Temporary Uses
Business Ownership Change
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Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
03/17/2022 SA 22-03,
CUP 22-01,
V 22-02, E
22-03, SGN 20-05-A1
Bickel Group
Coffee Shop/
“Starbucks”
22220 Barton
Road
APN: 0275-
242-09
Planning
Commission
Approved on 8/18/2022
Bickel Group “Applicant” representing Golden Star Investments submitted the above applications proposing a shell building for a new single story coffee store with drive-thru lane approximately 1,000 sq. ft. Proposed site improvements include new trash enclosure,
landscape, and site accessibility. The proposed project will consist of one building, parking, and landscaping. The property is zoned BRSP – General Commercial. It is part of the Barton Road Specific Plan zoned under General Commercial Planning Area 1 (P.A. 1).
1/2/2019 CUP 19-01 SA 19-03 E 19-05
GrandT-1 Inc. Industrial Semi-Trailer Storage Facility
APN: 0275-191-06, 30 Under Construction
The project was approved by the City Council on August 25, 2020, upholding the Planning Commission determination to establish an industrial semi-trailer storage facility on
approximately 22 acres. A maximum of 650 total semi-trailers, shipping and storage containers and chassis will be stored on the site at any given time. A 900 square foot caretaker’s admin
office and a 4,800 square foot maintenance building will be constructed under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay District, and the FP-Floodplain
Overlay District. The Community Benefit Agreement is in review. A rough grading permit has been issued.
11/2/2020 SA 20-08 CUP 21-01 V 20-01
LM 20-2 E 20-08
Bickel Group Multi-Tenant Commercial APN’s:0275-242-10, 11 Under Construction
At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on 0.88-aces. There were no appeals made during the public hearing.
11/15/2020 SA 17-04
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood Street
Completed
At the public hearing held on April 18, 2019, the Planning Commission adopted Resolution 2019-06, approving the construction of a 3,884-square foot single family home on a 1-acre lot. There were no appeals made during the public hearing
Development Advisory Board (DAB) The Development Advisory Board is made up of the Planning and Development Services Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. No DAB meeting took place during the month of September.
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Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and conditional use permits. They also make recommendations on zone changes, zoning code amendments, and general plan changes. One Planning Commission Meeting was
held in the month of September and the following actions occurred:
September 1, 2022:
• Swearing-in Appointed Commissioner Scott Mathis and Selection of New
Officers: Nomination for Chairperson and Nomination for Vice-Chair.
• The Planning Commission adopted a Resolution finding that the General
Plan conformity finding pursuant to Government Code Section 65402 for
the City of Grand Terrace’s proposed sale of real property located at 22582
City Center Court, in the City of Grand Terrace (APN 1178-011- 12 and
Approximately 0.84-Acres) is not subject to Environmental Review pursuant
to the California Environmental Quality Act (CEQA) Guidelines Sections
15060(C)(3), 15378(B)(5), and 15061(B)(3); and finding General Plan
conformity pursuant to Government Code Section 65402 for such proposed
sale of real property by the City of Grand Terrace.
Conforming Uses and Grants
The city was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the city is the recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November 2017. Awarded.
Community workshop held on 4/11/2019. Community workshop #2 – July 19, 2021 Public Works Division
$212,500 (Estimated Project
cost $520,000)
Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive.
Staff met with State Representatives and on August 15, 2019, and March 18,
2020– Property being negotiated with
owner for access easement. 05-12-2021 - Interactive website presentation update by Hirsch and
Associates Public Works Division
$1.2 Million
Local Early Access Planning
Grant (LEAP)
Over-the-counter grant complemented
with technical assistance for the
$65,000
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preparation and adoption of the sixth-
cycle Regional Housing Needs Assessment and the City’s Housing Element.
Regional Early Access Planning Grant (REAP)
One-time grant funding to regional governments and regional entities for
planning activities that will accelerate housing production. ODS Project review granted by SCAG,
Crandall Arambula (“Consultant”) assigned to assist Grand Terrace.
Staff support for the Objective Design
Standards (ODS)
Community Emergency Response Team
CERT meetings continued to be held via Zoom. No CERT volunteer meetings were hold in the month of September.
Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
9/19/2022 SA 22-15 E 22-12 Roberto Fernandez 4,974 sq. ft. Single Family Home
APN:0276-431-21 Application in review. Package Distributed
The Applicant is proposing the construction of a 4,974-square feet, one-story single-
family residence with a 715 square-foot two-car garage, on a 0.69-acre lot, zoned R1-20-V-Low Density Single Family Residential.
9/19/2022 SA 22-14
E 22-11
Roberto
Fernandez
4,721 sq. ft.
Single Family
Home
APN:0276-431-22 Application in
review. Package Distributed
The Applicant is proposing the construction of a 4,721 square-feet, one-story single family residence with a 747 square-foot two-car garage, on 0.68-acre lot, zoned R1-20-v-
Low Density Single Family Residential.
8/23/2022 SA 22-12 E 22-07 Jonathan Zane Triplexes APN:0275-211-36 Application deemed
incomplete on
9/1/2022
Jonathan Zane representing Candy Bozner submitted the above applications proposing the construction of a triplex residential building located on 0.27-acre lot located at APN:
0275-211-36-0000, zoned R2-Low Density Residential.
8/8/2022 TTM 22-01 E 19-05-A1 GrandT-1 Inc Tentative Parcel Map 11731 Terrace Avenue In review
Patrick O’Brien of GrandT-1 has submitted the above applications proposing to adjust the existing parcel lines, separate the community garden referenced in the Community Benefit Agreement recorded on 12/10/2021 between the property owner and the City of Grand Terrace, and process a street vacation fronting the project site at Terrace Avenue.
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01/14/2022 SA 22-01,
V 22-01, E
22-01
Catherine Tran New
Office/Retail
Building
22881 Barton Rd
APN: 0276-202-25
Second Submittal
distributed on
9/14/2022
Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above applications proposing a new office/retail multi-tenant shopping center. The proposed
building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites, parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning
Area 3 (P.A. 3).
11/17/2021 CUP 21-06 SA 21-09
E 21-07
V 21-02
SP 21-01
Sunoil Retail Group Gas Station 22505 Baron Road APN:1178-011-07 Project Submitted 11/17/2021.
Deemed
Incomplete on
2/4/2022. Staff met with the applicant on 2/10/2022
Second comments letter 7/13/2022
The application is proposing the construction of a 2,660 square foot gas station and
convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011-
07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels; the convenience store will consist of providing fresh hot, cold, and prepackaged items. The project will also include two community outdoor area. Access to public street through
Mount Vernon and Barton Road.
9/10/2021 SA 21-08 E 21-05 Carli Norris Single Family Residence APN:0276-421-27 Deemed Incomplete on 10/14/2021
Project deemed incomplete on 3/28/2022
Staff continues to work with applicant.
The applicants Carlie Norris and Nanine Tarbaux are proposing the construction of a one-story single-family residence on a .46-acre lot. The proposed residence is a 2,724-square foot home with four bedrooms and a 623 square foot two car garage. The property is located along Grand Terrace Road, zoned R 20-V-Low Density Single Family
Residential with an Agricultural Overlay, APN: 0276-421-27-0000.
4/28/2021 TTM 21-01 SA 21-05
E 21-03
Tony Jara Six Lot Subdivision
and Five Single Family Residences
11899 Rosedale Avenue Deemed Incomplete on
2/24/2021 Project Re-submitted
6/9/2022 Anticipated to be reviewed by the
Planning Commission on 10/6/2022
Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications
proposing to subdivide 3.8 acres into 6 single family lots. Each lot will have an approximate 2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the six lots will include the existing residence located on the west side of the property, fronting
Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family
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Residential with an Agricultural Overlay District, and designated Low Density Residential
on the General Plan Land Use Map.
3/31/2021 SA 21-03 CUP 21-03
E 21-02
Yakuta Enterprises Convert Single Family
to Multifamily
22756 Palm Avenue Deemed Incomplete and
inconsistent the zoning 5/7/2021 Resubmitted
7/7/2022 Incompleteness Letter 8/19/2022
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to convert an existing 1,371 square foot nonconforming residence to a multifamily duplex on a 0.32-acre lot. The site improvements will include façade improvements, curb, sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape,
driveway and required parking. The property is zoned Barton Road Specific Plan, Office Professional.
8/12/2020 GPA 20-02
SPA 20-02 SA 20-03 CUP 20-01
E 2-03
Greens INV 15
LLC
22317,
22273, 22293 Barton Road
Multi Family, Hotel,
Restaurant Retail
Deemed
Incomplete on 9/23/2020 Resubmitted
5/23/2022 Incomplete on 6/24/2022
2nd Incompleteness Letter 9/23/2022
Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including a 4-story hotel and potential restaurant or retail uses on the north side of the property. A 2.9-acre multi-family residential development is proposed on the south side of the property, to include 7 multi-family buildings and amenities. The site improvements include parking, drive thru, landscaping, trash enclosures, loading areas, access, and street improvements. The site is located on the Barton Road Specific Plan, General Commercial zoning. A Specific Plan Amendment update for Barton Road is being prepared and an expanded environmental is also being prepared by Michael Baker to support the development.
10/2/2018 SA 18-09 TTM 18-02
V 18-01 E 18-08
Aegis Builders, Inc 16 Apartments 11695 Canal Street Deemed Incomplete on
10/31/2018 & 3/26/2019 Resubmittal and
Incomplete on
7/23/2020 Resubmittal received on
11/11/2020. Deemed Incomplete on
12/10/2020 – Resubmittal Received
11/12/2021 Deemed Incomplete on
1/6/2022
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres.
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The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including
2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom units. The Project site is triangularly shaped and does not have direct access to a public street. Access to the public street will be across the Gage Canal property. The City of
Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal, and has assured access to the parcel which has historical rights of access over the canal. The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04 TTM 18-01 E 17-10
Lewis Development Residential Project (707 Homes)
1167-151-22, 68, 71, 73, 74, 75 Deemed Incomplete 4/26/2018 In
Pending Status
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes
Residential, Business Park and Public Facilities Overlays.
Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. Review Comments 4/28/2022
Resubmittal 6/14/2022 In review
(Lilburn Corporation) 2nd SP resubmittal
8/29/2022
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan
includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and accompanying entitlement application is anticipated for public consideration commencing this summer (2021)
Major Applications – Conditional Use Permit
Date Submitted Case No. Applicant Description Location Status
06/22/2022 CUP 22-02,
SA 22-08,
MD 22-02, E 22-06
Hines Demo of existing
structures and
construction of light assembly manufacturing
building
21801 &
21803
Barton Road
Deemed
Incomplete on
7/26/2022
The project is located at 21801 & 21823 Barton Road (APN: 1167-121-02, -03, -04, -07),
zoned Restricted Manufacturing – General Plan Industrial. The property will undergo a lot-merger (LM 22-02) to become a single parcel. The proposed assembly manufacturing building with 5,000 square feet of office space, 51,202 square feet of assembly, 114,470
square feet of assembly storage, 18 dock doors, 243 vehicle parking spaces, and 13
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trailer parking stalls.
9/17/2017 CUP 17-08 E 17-07 National Logistics
Team
Recycling Pallets 21496 Main Street Staff working with Applicant
The applicant is proposing a recycling use whereby recyclable wood for dismantling,
sorting, and packing arrives in the site and is re-used to create wood pallets. The use is proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office
will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work canopies will be used for recycling activities.
Administrative Applications
Date Submitted Case No. Applicant Description Location Status
9/12/2022 ASA 22-13 Michael
Sevilla
Fire Damage two-
story home and
addition
12718 Dickens
Court
Project
Distribution
9/14/2022
7/29/2022 ASA 22-10 Sha-Nay
Rodriguez
Garage conversion
to JADU
12559
Michigan
Street
Incompleteness
Letter 8/16/2022
06/07/2022 ASA 22-07
MD 22-01
E 22-05
Esmond Gee Remodel of
Current Building
22805 Barton
Road
Under Review
Incompleteness
Letter 7/7/2022
04/18/2022 ASA 22-06
E 22-04
Christos
Hardt
Residential
Remodel/Addition
22938 Vista
Grande Way
Under Review
Incompleteness
Letter 5/17/2022
04/07/2022 ASA 22-05
E 22-09
Ajay Roberts SB 9 ADU Unit 22743 Miriam
Way
Approved
9/6/2022
03/28/2022 ASA 22-04
E 22-10
Ajay Roberts SBU ADU Unit 22435
Franklin St
Approved
9/6/2022
Land Use Review
Date
Submitted
Case No. Applicant Description Location Status
9/26/2022 LU 22-100 Gerald Jones Fence 22706 Arliss Drive Approved
9/26/2022 LU 22-99 Reem Hilou Patio 23081 Palm Ave Approved
9/20/2022 LU 22-98 Ryan Johnson Fence 22825 Lark Street Approved
9/16/2022 LU 22-97 MHRE Grand
Terrace
New Property
Owner
22325 Barton
Road
Approved
9/12/2022 LU 22-96 Steven L Brown Block Wall 22835 Robin Way Approved
9/12/2022 LU 22-95 Darrell Wayne Vinyl Fence 22261 Franklin St Approved
9/9/2022 LU 22-94 Javonn Askins Pool/Spa 12620 Condor CT Approved
9/8/2022 LU 22-93 Andrew McGinty Office Use 21999 Van Buren,
Unit 1
Approved
9/7/2022 LU 22-92 Christina
Kennedy
Addition and
Remodel
12125 Dos Rios
Ave.
Approved
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7/11/2022 LU 22-77 Loud Burger Expansion,
Tenant
Improvements
22497 & 22499
Barton Road
Under Review
2ndComment
Letter
9/28/2022
Sign Applications
Date
Submitted
Case No. Applicant Description Location Status
9/20/2022 TSGN 22-16 John Nicols Real Estate Signs City Wide Approved
8/4/2022 SGN 22-03 Aibeto’s
Mexican Food
Wall Sign 22045 Barton
Road
Under Review
Special Event Applications
Date Submitted Case No. Applicant Description Location Status
9/16/2022 SE 22-10 Fr. Anthony
Waturuocha
Car Show Fundraiser 12745 Oriole
Avenue
Approved
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DATE: October 14, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
Planning Division
SUBJECT: AUGUST 2022 PLANNING DIVISION MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning Division. OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government. OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
PLANNING DIVISION
Planning Core Services Permit New Businesses Permit Alterations to Existing Uses Zoning Code & General Plan Administration RDA Dissolution Planning Commission Plan Review The Planning Division is budgeted for one full time Director, one full-time Associate
Planner and one full-time Assistant Planner. All positions are filled and together constitute
a minimum of 480 monthly service hours.
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Activity Summary for Planning
The Planning Division received 19 new applications in August, and 25 applications were carried over applications. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are handled
administratively by staff with noticing, and those projects that are either new development
or exceed the Director’s administrative authority are handled as Major Permits and are
reviewed by the Planning Commission. Home occupation permits are for home based
business, such as consulting, housekeeping, and small craft businesses.
Application Summary for August 2022
Applications Number Received Carried Over Completed Under Review
Major 2 12 1 13
Administrative 0 5 0 5
Land Use 8 3 10 1
Home Occupation 3 2 5 0
Sign 5 2 6 1
Special Event 0 1 1 0
DAB 0 0 0 0
Zoning Verification 1 0 0 1
Total 19 25 23 21
0 2 4 6 8 10 12 14
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Zoning Verification
Applications Received and Carried Over in
August 2022
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review
Fiscal year 2021-2022 to date the Planning Division has received 38 applications for review, 25 applications from previous fiscal year remain under review. A comprehensive list of the applications and their status is at the end of the Planning Division’s report.
New Businesses
A Land Use Application for an existing business expansion and one change of business ownership were received in the month of August.
1. “Vegan Korner” – New Owner
2. “West Coast Arborist” – Business Expansion
Overall, Land Use applications are the most predominant applications that the Planning
Division processes, a total of eight Land Use applications were received.
0 5 10 15 20
Major
Administrative
Land Use
Home Occupation
Signs
Special Event
DAB
Zoning Verification
Applications Received Fiscal Year to Date
July August September October November December
January February March April May June
3
2
1
1
1
Land Use Applications -August 2022
Wall/Fences
Shed/Accessory Structures
Patio Covers/Sunrooms
Pools
New Businesses
Minor Improvements
Temporary Uses
Business Expansion
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Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
03/17/2022 SA 22-03,
CUP 22-01,
V 22-02, E
22-03, SGN 20-05-A1
Bickel Group
Coffee Shop/
“Starbucks”
22220 Barton
Road
APN: 0275-
242-09
Planning
Commission
Approved on 8/18/2022
Bickel Group “Applicant” representing Golden Star Investments submitted the above applications proposing a shell building for a new single story coffee store with drive-thru lane approximately 1,000 sq. ft. Proposed site improvements include new trash enclosure,
landscape, and site accessibility. The proposed project will consist of one building, parking, and landscaping. The property is zoned BRSP – General Commercial. It is part of the Barton Road Specific Plan zoned under General Commercial Planning Area 1 (P.A. 1).
1/2/2019 CUP 19-01 SA 19-03 E 19-05
GrandT-1 Inc. Industrial Semi-Trailer Storage Facility
APN: 0275-191-06, 30 Under Construction
The project was approved by the City Council on August 25, 2020, upholding the Planning Commission determination to establish an industrial semi-trailer storage facility on
approximately 22 acres. A maximum of 650 total semi-trailers, shipping and storage containers and chassis will be stored on the site at any given time. A 900 square foot caretaker’s admin
office and a 4,800 square foot maintenance building will be constructed under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay District, and the FP-Floodplain
Overlay District. The Community Benefit Agreement is in review. A rough grading permit has been issued.
11/2/2020 SA 20-08 CUP 21-01 V 20-01
LM 20-2 E 20-08
Bickel Group Multi-Tenant Commercial APN’s:0275-242-10, 11 Under Construction
At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on 0.88-aces. There were no appeals made during the public hearing.
11/15/2020 SA 17-04
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood Street
Completed
At the public hearing held on April 18, 2019, the Planning Commission adopted Resolution 2019-06, approving the construction of a 3,884-square foot single family home on a 1-acre lot. There were no appeals made during the public hearing
Development Advisory Board (DAB) The Development Advisory Board is made up of the Planning and Development Services Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. No DAB meeting took place during the month of August.
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Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning code amendments, and general plan changes. One Planning Commission Meeting was held in the month of August and the following actions occurred:
August 18, 2022:
• The Planning Commission adopted a Resolution approving Site and
Architectural Review 22-03, Variance 22-02, and Sign Program Amendment 20-04-A1 to construct a Starbucks with drive-through service “only” at 22220 Barton Road (APN: 0275-242-09-0000) and finding the
Project categorically exempt from CEQA Guidelines, Section 15332
(Environmental 22-01).
Conforming Uses and Grants
The city was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the city is the recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November 2017. Awarded.
Community workshop held on 4/11/2019. Community workshop #2 – July 19, 2021
$212,500 (Estimated Project
cost $520,000)
Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive.
Staff met with State Representatives and on August 15, 2019, and March 18, 2020– Property being negotiated with
owner for access easement. 05-12-2021 - Interactive website presentation update by Hirsch and
Associates
$1.2 Million
Local Early Access Planning Grant (LEAP)
Over-the-counter grant complemented with technical assistance for the preparation and adoption of the sixth-
cycle Regional Housing Needs Assessment and the City’s Housing Element.
$65,000
Regional Early Access Planning Grant (REAP)
One-time grant funding to regional governments and regional entities for
planning activities that will accelerate housing production and facilitate.
Staff support for the Housing Element.
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Community Emergency Response Team
CERT meetings continued to be held via Zoom. No CERT volunteer meetings were hold in the month of August.
Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
8/23/2022 SA 22-12 E 22-07 Jonathan Zane Triplexes APN:0275-211-36 Application deemed incomplete
8/23/2022
Jonathan Zane representing Candy Bozner submitted the above applications proposing the construction of a triplex residential building located on 0.27-acre lot located at APN:
0275-211-36-0000, zoned R2-Low Density Residential.
8/8/2022 TTM 22-01 E 19-05-A1 GrandT-1 Inc Tentative Parcel Map 11731 Terrace Avenue In review
Patrick O’Brien of GrandT-1 has submitted the above applications proposing to adjust
the existing parcel lines, separate the community garden referenced in the Community Benefit Agreement recorded on 12/10/2021 between the property owner and the City of Grand Terrace, and process a street vacation fronting the project site at Terrace Avenue.
01/14/2022 SA 22-01,
V 22-01, E 22-01
Catherine Tran New
Office/Retail Building
22881 Barton Rd
APN: 0276-202-25
Project Submitted 11/17/2022. Deemed
Incomplete on
03/18/2022. Staff continues to work with
applicant.
Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above applications proposing a new office/retail multi-tenant shopping center. The proposed building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites,
parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning Area 3 (P.A. 3).
11/17/2021 CUP 21-06
SA 21-09 E 21-07 V 21-02
SP 21-01
Sunoil Retail
Group
Gas Station 22505 Baron Road
APN:1178-011-07
Project Submitted
11/17/2021. Deemed Incomplete on
2/4/2022.
Staff met with the applicant on 2/10/2022 Second
comments letter
7/13/2022
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The application is proposing the construction of a 2,660 square foot gas station and
convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011-
07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels; the convenience store will consist of providing fresh hot, cold, and prepackaged items. The
project will also include two community outdoor area. Access to public street through
Mount Vernon and Barton Road.
9/10/2021 SA 21-08 E 21-05 Carli Norris Single Family Residence APN:0276-421-27 Deemed Incomplete on
10/14/2021 Project deemed incomplete on 3/28/2022
Staff continues to work with applicant.
The applicants Carlie Norris and Nanine Tarbaux are proposing the construction of a one-story single-family residence on a .46-acre lot. The proposed residence is a 2,724-square foot home with four bedrooms and a 623 square foot two car garage. The
property is located along Grand Terrace Road, zoned R 20-V-Low Density Single Family Residential with an Agricultural Overlay, APN: 0276-421-27-0000.
4/28/2021 TTM 21-01
SA 21-05
E 21-03
Tony Jara Six Lot
Subdivision
and Five Single Family
Residences
11899 Rosedale
Avenue
Deemed
Incomplete on
2/24/2021 Project Re-
submitted
6/9/2022 Anticipated to be reviewed by the
Planning Commission on 10/6/2022
Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications proposing to subdivide 3.8 acres into 6 single family lots. Each lot will have an approximate 2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the
six lots will include the existing residence located on the west side of the property, fronting Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family Residential with an Agricultural Overlay District, and designated Low Density Residential
on the General Plan Land Use Map.
3/31/2021 SA 21-03 CUP 21-03
E 21-02
Yakuta Enterprises Convert Single Family
to Multifamily
22756 Palm Avenue Deemed Incomplete and
inconsistent the
zoning 5/7/2021 Resubmitted 7/7/2022
In Review
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to convert an existing 1,371 square foot nonconforming residence to a multifamily duplex
on a 0.32-acre lot. The site improvements will include façade improvements, curb, sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape, driveway and required parking. The property is zoned Barton Road Specific Plan, Office
Professional.
8/12/2020 GPA 20-02 SPA 20-02 SA 20-03
CUP 20-01 E 2-03
Greens INV 15 LLC 22317, 22273, 22293 Barton Road
Multi Family, Hotel, Restaurant Retail Deemed Incomplete on 9/23/2020
Resubmitted 5/23/2022
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Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including a 4-story hotel and potential restaurant or retail uses on the north side of the property. A 2.9-acre multi-family residential development is proposed on the south side of the property, to include 7 multi-family buildings and amenities. The site improvements include parking, drive thru, landscaping, trash enclosures, loading areas, access, and street improvements. The site is located on the Barton Road Specific Plan, General Commercial zoning. A Specific Plan Amendment update for Barton Road is being prepared and an expanded environmental is also being prepared by Michael Baker to support the development.
10/2/2018 SA 18-09
TTM 18-02 V 18-01
E 18-08
Aegis Builders,
Inc
16
Apartments
11695 Canal Street Deemed
Incomplete on 10/31/2018 &
3/26/2019
Resubmittal and Incomplete on 7/23/2020
Resubmittal received on 11/11/2020.
Deemed Incomplete on 12/10/2020 –
Resubmittal Received 11/12/2021 Deemed Incomplete on 1/6/2022
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres.
The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including 2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom units. The Project site is triangularly shaped and does not have direct access to a public
street. Access to the public street will be across the Gage Canal property. The City of Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal, and has assured access to the parcel which has historical rights of access over the canal.
The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04 E 17-10 Lewis Development Residential Project (707
Homes)
1167-151-22, 68, 71, 73, 74, 75 Resubmittal 6/14/2022
In review (Lilburn
Corporation)
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays.
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Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. Review Comments 4/28/2022
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial.
The Specific Plan proposes to designate the properties within the Specific Plan as
Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and
accompanying entitlement application is anticipated for public consideration commencing
this summer (2021)
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
06/22/2022 CUP 22-02, SA 22-08, MD 22-02,
E 22-06
Hines Demo of existing structures and construction of light
assembly manufacturing building
21801 & 21803 Barton Road
Deemed Incomplete on 7/26/2022
The project is located at 21801 & 21823 Barton Road (APN: 1167-121-02, -03, -04, -07), zoned Restricted Manufacturing – General Plan Industrial. The property will undergo a
lot-merger (LM 22-02) to become a single parcel. The proposed assembly manufacturing
building with 5,000 square feet of office space, 51,202 square feet of assembly, 114,470 square feet of assembly storage, 18 dock doors, 243 vehicle parking spaces, and 13 trailer parking stalls.
9/17/2017 CUP 17-08 E 17-07 National Logistics
Team
Recycling Pallets 21496 Main Street Staff working with Applicant
The applicant is proposing a recycling use whereby recyclable wood for dismantling, sorting, and packing arrives in the site and is re-used to create wood pallets. The use is proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office
will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work canopies will be used for recycling activities.
Administrative Applications
Date Submitted Case No. Applicant Description Location Status
7/29/2022 ASA 22-10 Sha-Nay
Rodriguez
Garage conversion
to JADU
12559
Michigan
Street
Under Review
06/07/2022 ASA 22-07
MD 22-01
E 22-05
Esmond Gee Remodel of
Current Building
22805 Barton
Road
Under Review
Comment Letter
7/7/2022
04/18/2022 ASA 22-06
E 22-04
Christos
Hardt
Residential
Remodel/Addition
22938 Vista
Grande Way
Under Review
Comment Letter
5/17/2022
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04/07/2022 ASA 22-05
E 22-09
Ajay Roberts SB 9 ADU Unit 22743 Miriam
Way
Under Review
Comment Letter
7/28/2022
03/28/2022 ASA 22-04
E 22-10
Ajay Roberts SBU ADU Unit 22435
Franklin St
Under Review
Comment Letter
7/28/2022
Land Use Review
Date Submitted Case No. Applicant Description Location Status
8/31/2022 LU 22-91 Vicky Doyle Fence 12035 Westwood
Ln
Approved
8/31/2022 LU 22-90 Antonio Cantelan Patio 11842 Burns
Avenue
Approved
8/30/2022 LU 22-89 Jose Alcala Patio 23043 De Berry Approved
8/19/2022 LU 22-88 Anthony Griffith Block Wall 22810 Bluebird Approved
8/17/202 LU 22-87 WCA Business
Expansion
21718 Walnut Ave
and 21600 Walnut
Ave
Approved
8/12/2022 LU 22-86 Year Round
Heating Air
HVAC Root
Screening
12408 Mt. Vernon
Ave
Approved
8/4/2022 LU 22-85 Vegan Korner New Owner 22585 Barton Road Approved
8/2/2022 LU 22-84 Lydia Rivera Fence 2310 Vista Grande
Way
Approved
7/11/2022 LU 22-77 Loud Burger Expansion,
Tenant
Improvement
s
22497 & 22499
Barton Road
Under Review
2ndComment
Letter
9/28/2022
4/05/2022 LU 22-48 Ajay Roberts Detached
ADU
22435 Franklin St Approved
01/24/2022 LU 22-21 Ajay Roberts Detached
ADU
22743 Miriam Way Approved
HOP Applications
Date Submitted Case No. Applicant Description Location Status
8/10/2022 HOP 22-12 Minerva
Blanco
On-line Sale
Amazon
12757 Mt. Vernon Approved
8/8/2022 HOP 22-11 Lelah Hetrick ETSY Spooky
Spoonie Crochet
22634 Arliss Drive Approved
8/1/2022 HOP 22-10 Allen Carter Duct Cleaning
Business
11798 Kingston
Street
Approved
7/18/2022 HOP 22-09 Jeiel Rafferty Physical Therapy 22297 Van Buren Approved
7/5/2022 HOP 22-08 Malia Lascano On-line clothing
sales
22790 Bluebird
Lane
Approved
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Sign Applications
Date Submitted Case No. Applicant Description Location Status
8/29/2022 TSGN 22-15 Gerry Ramos Real Estate Signs City Wide Approved
8/12/2022 TSGN 22-14 Stephanie Leal Real Estate Signs City Wide Approved
8/9/2022 TSGN 22-13 Alida Venegas Banner Sign 22270 Barton
Road
Approved
8/4/2022 TSGN 22-12 Yamin Vallecillo Real Estate Signs City Wide Approved
8/4/2022 SGN 22-03 Aibeto’s
Mexican Food
Wall Sign 22045 Barton
Road
Under Review
7/28/2022 SGN 22-02 Ryan Ybarra Awning Sign
Camping World
12438 Michigan
Avenue
Approved
7/6/2022 TSGN 22-09 Aramburo
Produce
Chile Pepper
Roasting
22201 Barton
Road (Stater
Bros)
Approved
Zoning Verification Applications
Date Submitted Case No. Applicant Description Location Status
8/10/2022 ZV 22-03 Angelia
Gallardo
Zoning Verification
Request
23173 Vista
Grande Way
Under
Review
Special Event Applications
Date Submitted Case No. Applicant Description Location Status
7/16/2022 SE 22-09 Aramburo
Produce Inc
Chili Pepper Roasting 22201 Barton
Road (Stater
Bros)
Approved
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DATE: September 19, 2022
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
Planning Division
SUBJECT: JULY 2022 PLANNING DIVISION MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities within the Planning Division. OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government. OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations.
PLANNING DIVISION
Planning Core Services Permit New Businesses Permit Alterations to Existing Uses Zoning Code & General Plan Administration RDA Dissolution Planning Commission Plan Review The Planning Division is budgeted for one full time Director, one full-time Associate
Planner and one full-time Assistant Planner. All positions are filled and together constitute
a minimum of 480 monthly service hours.
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Activity Summary for Planning
The Planning Division received 11 new applications in July, and 21 applications were carried over applications. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are handled
administratively by staff with noticing, and those projects that are either new development
or exceed the Director’s administrative authority are handled as Major Permits and are
reviewed by the Planning Commission. Home occupation permits are for home based
business, such as consulting, housekeeping, and small craft businesses.
Application Summary for July 2022
Applications Number Received Carried Over Completed Under Review
Major 0 12 0 12
Administrative 1 6 2 5
Land Use 11 2 10 3
Home Occupation 2 1 1 2
Sign 4 0 2 2
Special Event 1 0 0 1
DAB 0 0 0 0
Total 19 21 15 25
0 2 4 6 8 10 12 14
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Applications Received and Carried Over in July 2022
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review
Fiscal year 2021-2022 to date the Planning Division has received 19 applications for
review, 25 applications from previous fiscal year remain under review. A comprehensive list of the applications and their status is at the end of the Planning Division’s report.
New Businesses A Land Use Application for three new business was received in the month of July.
1. “Wideworld Sportswear Inc.” - Sports Wear Embroidery and Printing
2. “Camping World” - RV Sales
3. “RA Holdings” – Billing, Collections, and Data Entry Office
One Land Use Application was received for an existing business expansion. 1. Loud Burger – Expanding into 22499 Barton Road
Overall, Land Use applications are the most predominant applications that the Planning
Division processes. Three Land Use applications were received in June.
0 2 4 6 8 10 12
Major
Land Use
Signs
DAB
Applications Received Fiscal Year to Date
July August September October
November December January February
March April May June
4
13
1
1 1
Land Use Applications -July 2022
Wall/Fences
Shed/Accessory
StructuresPatio Covers/Sunrooms
Pools
New Businesses
Minor Improvements
Temporary Uses
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Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date Submitted Case No. Applicant Description Location Status
1/2/2019 CUP 19-01
SA 19-03 E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage Facility
APN: 0275-
191-06, 30
Under
Construction
The project was approved by the City Council on August 25, 2020, upholding the Planning Commission determination to establish an industrial semi-trailer storage facility on approximately 22 acres. A maximum of 650 total semi-trailers, shipping and storage containers and chassis will be stored on the site at any given time. A 900 square foot caretaker’s admin office and a 4,800 square foot maintenance building will be constructed under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay District, and the FP-Floodplain Overlay District. The Community Benefit Agreement is in review. A rough grading permit has been issued.
11/2/2020 SA 20-08
CUP 21-01 V 20-01
LM 20-2
E 20-08
Bickel Group Multi-Tenant Commercial APN’s:0275-242-10, 11 Under
Construction
At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on 0.88-aces. There were no appeals made during the public hearing.
11/15/2020 SA 17-04
E 17-09
Todd Kesseler Single Family
Residence
23400
Westwood Street
Under
Construction
At the public hearing held on April 18, 2019, the Planning Commission adopted Resolution 2019-06, approving the construction of a 3,884-square foot single family home on a 1-acre
lot. There were no appeals made during the public hearing
Development Advisory Board (DAB) The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
plans for various projects and new development applications, and is conducted free of
charge. No DAB meetings took place in the month of July 2022. Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes. No Planning Commission Meetings were
held in the month of July.
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Conforming Uses and Grants
The city was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant. Staff was informed that through the efforts of Assembly Member Reyes, the city is the recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November 2017.
Awarded. Community workshop held on 4/11/2019. Community workshop #2 – July 19, 2021
$212,500 (Estimated Project
cost $520,000)
Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive. Staff met with State Representatives and on August 15, 2019, and March 18,
2020– Property being negotiated with owner for access easement. 05-12-2021 - Interactive website
presentation update by Hirsch and Associates
$1.2 Million
Local Early Access Planning
Grant (LEAP)
Over-the-counter grant complemented
with technical assistance for the preparation and adoption of the sixth-cycle Regional Housing Needs
Assessment and the City’s Housing
Element.
$65,000
Regional Early Access Planning Grant (REAP)
One-time grant funding to regional
governments and regional entities for planning activities that will accelerate housing production and facilitate.
Staff support for the
Housing Element.
Community Emergency Response Team
Due to COVID-19 social distancing restrictions, CERT meetings continued to be held via
Zoom. No CERT volunteer meetings were hold in the month of July. The CERT volunteer
group participated on the Community Day Event held at Richard Rollins Park the previous
month of June.
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Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date Submitted Case No. Applicant Description Location Status
03/17/2022 SA 22-03,
CUP 22-01,
V 22-02, E
22-03, SGN 20-05-A1
Bickel Group
Coffee Shop/
“Starbucks”
22220 Barton Road
APN: 0275-242-09
Project’s Public
Hearing has been
scheduled for the Planning
Commission
meeting of 8/18/2022
Bickel Group “Applicant” representing Golden Star Investments submitted the above applications proposing a shell building for a new single story coffee store with drive-thru lane approximately 1,000 sq. ft. Proposed site improvements include new trash
enclosure, landscape, and site accessibility. The proposed project will consist of one building, parking, and landscaping. The property is zoned BRSP – General Commercial. It is part of the Barton Road Specific Plan zoned under General Commercial Planning
Area 1 (P.A. 1).
01/14/2022 SA 22-01, V 22-01, E 22-01
Catherine Tran New Office/Retail Building
22881 Barton Rd APN: 0276-202-25 Project Submitted 11/17/2022.
Deemed
Incomplete on 03/18/2022. Staff continues to
work with
applicant.
Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above applications proposing a new office/retail multi-tenant shopping center. The proposed
building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites, parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning
Area 3 (P.A. 3).
11/17/2021 CUP 21-06 SA 21-09 E 21-07
V 21-02
SP 21-01
Sunoil Retail Group Gas Station 22505 Baron Road APN:1178-011-07 Project Submitted 11/17/2021. Deemed
Incomplete on
2/4/2022. Staff met with the applicant on
2/10/2022
Second
comments letter 7/13/2022
The application is proposing the construction of a 2,660 square foot gas station and
convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011-
07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels; the convenience store will consist of providing fresh hot, cold, and prepackaged items. The
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project will also include two community outdoor area. Access to public street through
Mount Vernon and Barton Road.
9/10/2021 SA 21-08 E 21-05 Carli Norris Single Family Residence APN:0276-421-27 Deemed Incomplete on 10/14/2021
Project deemed incomplete on 3/28/2022
Staff continues to work with applicant.
The applicants Carlie Norris and Nanine Tarbaux are proposing the construction of a one-story single-family residence on a .46-acre lot. The proposed residence is a 2,724-square foot home with four bedrooms and a 623 square foot two car garage. The
property is located along Grand Terrace Road, zoned R 20-V-Low Density Single Family Residential with an Agricultural Overlay, APN: 0276-421-27-0000.
4/28/2021 TTM 21-01 SA 21-05
E 21-03
Tony Jara Six Lot Subdivision
and Five Single Family Residences
11899 Rosedale Avenue Deemed Incomplete on
2/24/2021 Project Re-submitted
6/9/2022 Anticipated to be reviewed by the
Planning Commission on 10/6/2022
Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications proposing to subdivide 3.8 acres into 6 single family lots. Each lot will have an approximate 2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the
six lots will include the existing residence located on the west side of the property, fronting Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family Residential with an Agricultural Overlay District, and designated Low Density Residential on the General Plan Land Use Map.
3/31/2021 SA 21-03 CUP 21-03 E 21-02
Yakuta Enterprises Convert Single Family to Multifamily
22756 Palm Avenue Deemed Incomplete and inconsistent the
zoning 5/7/2021 Resubmitted 7/7/2022
In Review
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to convert an existing 1,371 square foot nonconforming residence to a multifamily duplex
on a 0.32-acre lot. The site improvements will include façade improvements, curb, sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape, driveway and required parking. The property is zoned Barton Road Specific Plan, Office Professional.
8/12/2020 GPA 20-02 SPA 20-02 SA 20-03
CUP 20-01 E 2-03
Greens INV 15 LLC 22317, 22273, 22293 Barton Road
Multi Family, Hotel, Restaurant Retail Deemed Incomplete on 9/23/2020
Resubmitted 5/23/2022 Incomplete on
6/24/2022
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Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including a 4-story hotel and potential restaurant or retail uses on the north side of the property. A 2.9-acre multi-family residential development is proposed on the south side of the property, to include 7 multi-family buildings and amenities. The site improvements include parking, drive thru, landscaping, trash enclosures, loading areas, access, and street improvements. The site is located on the Barton Road Specific Plan, General Commercial zoning. A Specific Plan Amendment update for Barton Road is being prepared and an expanded environmental is also being prepared by Michael Baker to support the development.
10/2/2018 SA 18-09 TTM 18-02
V 18-01 E 18-08
Aegis Builders, Inc 16 Apartments 11695 Canal Street Deemed Incomplete on
10/31/2018 & 3/26/2019 Resubmittal and Incomplete on
7/23/2020 Resubmittal received on
11/11/2020. Deemed Incomplete on
12/10/2020 – Resubmittal Received
11/12/2021 Deemed Incomplete on
1/6/2022
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres. The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including 2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom
units. The Project site is triangularly shaped and does not have direct access to a public street. Access to the public street will be across the Gage Canal property. The City of Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal,
and has assured access to the parcel which has historical rights of access over the canal. The property is zoned R3-20-Medium High Density Residential.
3/27/2018 SA 18-04
E 17-10
Lewis
Development
Residential
Project (707 Homes)
1167-151-22, 68,
71, 73, 74, 75
Resubmittal
6/14/2022 In review (Lilburn Corporation)
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays.
Major Applications – Specific Plan
Date Submitted Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
Review
Comments 4/28/2022
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan
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includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and
accompanying entitlement application is anticipated for public consideration commencing this summer (2021)
Major Applications – Conditional Use Permit
Date Submitted Case No. Applicant Description Location Status
06/22/2022 CUP 22-02, SA 22-08,
MD 22-02, E 22-06
Hines Demo of existing structures and
construction of light assembly manufacturing
building
21801 & 21803
Barton Road
Deemed Incomplete on
7/26/2022
The project is located at 21801 & 21823 Barton Road (APN: 1167-121-02, -03, -04, -07), zoned Restricted Manufacturing – General Plan Industrial. The property will undergo a
lot-merger (LM 22-02) to become a single parcel. The proposed assembly manufacturing building with 5,000 square feet of office space, 51,202 square feet of assembly, 114,470 square feet of assembly storage, 18 dock doors, 243 vehicle parking spaces, and 13
trailer parking stalls.
9/17/2017 CUP 17-08
E 17-07
National
Logistics Team
Recycling Pallets 21496 Main
Street
Staff working with
Applicant
The applicant is proposing a recycling use whereby recyclable wood for dismantling, sorting, and packing arrives in the site and is re-used to create wood pallets. The use is proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work canopies will be used for recycling activities.
Administrative Applications
Date Submitted Case No. Applicant Description Location Status
7/29/2022 ASA 22-10 Sha-Nay
Rodriguez
Garage conversion
to JADU
12559
Michigan
Street
Under Review
06/28/2022 ACUP 22-03 Robert Ewing New
Business/Martial
Arts Academy
22400 Barton
Rd. #19
Approved
06/24/2022 ASA 22-09 Nancy Chota Attached Garage
ADU Conversion
23253
Glendora Dr.
Approved
06/07/2022 ASA 22-07
MD 22-01
E 22-05
Esmond Gee Remodel of
Current Building
22805 Barton
Road
Under Review
Comment Letter
7/7/2022
04/18/2022 ASA 22-06
E 22-04
Christos
Hardt
Residential
Remodel/Addition
22938 Vista
Grande Way
Under Review
Comment Letter
5/17/2022
04/07/2022 ASA 22-05
E 22-09
Ajay Roberts SB 9 ADU Unit 22743 Miriam
Way
Under Review
Comment Letter
7/28/2022
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03/28/2022 ASA 22-04
E 22-10
Ajay Roberts SBU ADU Unit 22435
Franklin St
Under Review
Comment Letter
7/28/2022
Land Use Review
Date Submitted Case No. Applicant Description Location Status
7/29/2022 LU 22-83 Valerie Gettis Temporary POD 22081 De
Berry St
Approved
7/26/2022 LU 22-82 Robert Lee Retaining Wall 22628 Miriam
Way
Approved
7/22/2022 LU 22-81 Javier Escobar Concrete
Basketball Area
22538 La Paix Approved
7/19/2022 LU 22-80 Jose Martin WCA Block Wall 21718 Walnut Approved
7/18/2022 LU 22-79 Yvette Gonzalez Patio Cover 12460 Tesoro
Court
Approved
7/13/2022 LU 22-78 Desiree Gallegos New Business/RA
Holdings
21999 Van
Buren Street
Approved
7/11/2022 LU 22-77 Loud Burger Expansion, Tenant
Improvements
22497 &
22499 Barton
Road
Under Review
Comment Letter
7/26/2022
7/6/2022 LU 22-76 Jennifer Napier New Business,
Camping World
12438
Michigan
Street
Approved
7/5/2022 LU 22-75 Denis Parker New Business,
Wide World
Sports
21800
Barton Road
Approved
7/5/2022 LU 22-74 Jovanny Dix Block Wall 12438
Cardinal Court
Approved
7/5/2022 LU 22-73 Gary Dix Fence 22626 Arliss
Drive
Approved
4/05/2022 LU 22-48 Ajay Roberts Detached ADU 22435
Franklin St
Under Review
01/24/2022 LU 22-21 Ajay Roberts Detached ADU 22743 Miriam
Way
Under Review
HOP Applications
Date Submitted Case No. Applicant Description Location Status
7/18/2022 HOP 22-09 Jeiel Rafferty Physical Therapy 22297 Van Buren Under Review
7/5/2022 HOP 22-08 Malia
Lascano
On-line clothing
sales
22790 Bluebird
Lane
Under Review
06/10/2022 HOP 22-07 Andras
Schaeffer
Masonry services 22985
Orangewood
Approved
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Sign Applications
Date Submitted Case No. Applicant Description Location Status
7/28/2022 SGN 22-02 Ryan Ybarra Awning Sign
Camping World
12438 Michigan
Avenue
Under Review
7/15/2022 TSGN 22-11 Robert Sanchez Temp Real Estate Chino Approved
7/8/2022 TSGN 22-10 Aibeto’s
Mexican Food
Temp Flag Sign 22045 Barton
Road
Approved
7/6/2022 TSGN 22-09 Aramburo
Produce
Chile Pepper
Roasting
22201 Barton
Road (Stater
Bros)
Under Review
Zoning Verification Applications
Date Submitted Case No. Applicant Description Location Status
6/21/2022 ZV 22-02 Marcileno
Miller
Richardson’s RV
Zoning Verification
12438 Michigan
St
Under
Review
Special Event Applications
Date Submitted Case No. Applicant Description Location Status
7/16/2022 SE 22-10 Aramburo
Produce Inc
Chili Pepper Roasting 22201 Barton
Road (Stater
Bros)
Under
Review
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City of Grand Terrace
Public Works Department
Public Works
• Engineering
• Waste Generation Report
• Missed Pick-Up Report
• Public Works Administration
• CIP Contracts
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City of Grand Terrace
Public Works Department
1
DATE: April 18, 2023
TO: Konrad Bolowich, City Manager City Manager’s Office
FROM: Public Works Department
SUBJECT: July 2022 – March 2023 Quarterly Report – Public Works Department
This monthly report is presented to the City Manager to keep him informed of the activities within the Public
Works Maintenance Department. Engineering Division:
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes for the administration, planning, programming, design, construction management, and construction of capital projects throughout the City. Grant funding (when available) are sought after to supplement project funding. Ready311 Monthly Stats:
July 2022 Aug 2022 Sept 2022 Oct 2022 Nov 2022
Ready311 Request Received This Month 32 30 38 76 26
Ready311 Request
Resolved
31 28 33 67 25
Total Work Orders to Be Completed 1 2 5 9 1
Dec 2022 Jan 2023 Feb 2023 Mar 2023
Ready311 Request Received This Month 24 22 35 31
Ready311 Request Resolved 22 21 30 14
Total Work Orders to Be Completed 2 1 5 17
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Public Works Department
2
Potholes: The table below shows the potholes reported via Ready311 for 2022-23 Fiscal Year. It takes on
average 23 days to have a pothole repaired. Factors that contribute to delays are staffing issues, size of potholes, and readily available supplies dependent on the size of the pothole.
# Open Date Repair Date # Days Location
42859 7/13/2022 8/17/2022 35 Grand Terrace Rd
42901 7/14/2022 8/4/2022 21 Cardinal St
43376 8/3/2022 8/4/2022 1 Westwood St
43896 8/25/2022 1/26/2023 154 De Soto St
44306 9/13/22 8/27/2022 2 Grand Terrace Rd
44355 9/15/22 09/20/2022 5 Westwood St.
44662 09/29/22 10/20/2022 21 Grand Terrace Rd
44918 10/12/2022 10/25/2022 13 Vivienda Ave
44950 10/13/2022 10/26/2022 13 Michigan Ave.
44951 10/13/2022 11/16/2022 34 S La Cadena Dr.
45076 10/21/2022 10/25/2022 4 Dos Rios Ave
45201 10/27/2022 1/9/2023 74 La Paix St.
45377 11/8/2022 11/16/2022 8 Holly St.
45452 11/11/2022 11/16/2022 5 Palm Ave
45589 11/22/2022 12/7/2022 15 Barton Rd.
45799 12/8/2022 12/20/2022 12 McClarren St
46303 1/4/2023 1/31/2023 27 Grand Terrace Rd
46614 1/17/2023 3/3/2023 14 De Soto St
46667 1/20/2023 1/31/2023 11 Mt. Vernon Ave
46750 1/25/223 2/10/2023 16 Vivienda Ave
46751 1/28/2023 2/5/2023 8 Grand Terrace Rd
46887 2/2/2023 2/3/2023 1 S La Cadena DR
46913 2/3/2023 2/23/2023 20 Arliss Dr.
47999 3/22/2023 21 Reed Ave
48000 3/22/2023 21 Pico St.
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Public Works Department
3
Park Shelter Reservations and Community Room Reservations:
Park shelter reservations have resumed, and residents must follow all of San Bernardino County Covid-19 related guidelines. Community Room reservations have opened to limited groups.
July 2022 Aug 2022 Sept 2022 Oct 2022 Nov 2022
Richard Rollins 0 3 2 6 2
Fitness Park 0 0 0 0 0
Veteran’s Freedom 0 1 2 1 4
Community Room 0 0 0 1 2
Dec 2022 Jan 2023 Feb 2023 Mar 203
Richard Rollins 1 3 2 1
Fitness Park 0 0 1 0
Veteran’s Freedom 2 0 0 0
Community Room 1 1 0 2
Yard Sale Permits:
July 2022 Aug 2022 Sept 2022 Oct 2022 Nov 2022 Dec 2022
5 0 10 26 14 5
Jan 2023 Feb 2023 Mar 2023
8 9 8
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City of Grand Terrace Miss Report- June 2022- January 2023:
SERVICE ADDRESS DATE OF CALL DATE COMPLETED WO DESCR SERVICE NOTES
12826 FREMONTIA AVE 7/1/2022 7/5/2022 MISS TRASH WAS MISSED, OUT NIGHT BEFORE, NO RED TAG. RETURN TO SERVICE TODAY.
22111 NEWPORT 157 AVE 7/8/2022 7/9/2022 MISS PER MGR VALERIE, SPACE 157 GW SMELLS BAD, HAS FOOD WASTE. IF YOU CAN SVC. IF TRASH MIXED RED TAG CAN.
22485 BARTON RD 7/12/2022 7/13/2022 MISS PER FREDDY, FOOD WASTE - BY ENCLOSURE
22257 BARTON RD 7/15/2022 7/15/2022 MISS REMINDER SERVICE FOOD WASTE BBL, CUST THINKS THEY WERE MISSED WEDNESDAY BUT NOT SURE. 23285 PALM AVE 7/27/2022 7/27/2022 MISS GW WAS MISSED
22505 CANAL CIR 8/15/2022 8/15/2022 MISS MISS: 1 - 96G GW BBL, SVC TODAY, MISSED ON FRIDAY.
23028 PALM AVE 8/24/2022 8/26/2022 MISS MISS 96G BRL TRASH - HAD IT OUT THE NIGHT BEFORE
22830 RAVEN WAY 8/25/2022 8/26/2022 MISS DUMP SW 90G BBL. - PER CHRISTOPHER - ANY VEHICLE BLOCKING CAN TAG.
22648 BRENTWOOD ST 8/25/2022 8/26/2022 MISS TRASH WAS MISSED
22970 WREN ST 9/1/2022 9/1/2022 MISS MISS 96G BBL RECYCLE- CUST IS ON PULL OUT SVC 22574 MINONA DR 9/1/2022 9/2/2022 MISS MISS BLUE BBL ON WED, CREATED FOR 9.2.22, WERE NOT IN GT ON THURSDAYS 11826 GREENBRIER LN 9/1/2022 9/1/2022 MISS MISS 96G BBL RECYCLE - PER CUSTOMER- WHOLE ST WAS MISSED 11903 KINGSTON ST 9/2/2022 9/2/2022 MISS MISS RECYCLE BBL - STATES OUT DAY BEFORE RETURN PER PETE 12562 PASCAL AVE 9/6/2022 9/6/2022 MISS TRASH WAS MISSED ON FRIDAY
22396 DE SOTO ST 9/6/2022 9/6/2022 MISS PER CHERYL - LOCATED AT ALLEY *STILL OUT AT CURB. SW BBLS 22386 DE SOTO ST 9/6/2022 9/6/2022 MISS MISS- PER CUSTOMER HIS TRASH BBL WAS MISSED ON FRIDAY (NEEDS TRASH BBL SERVICE TODAY) 22438 DE SOTO ST 9/6/2022 9/6/2022 MISS TRASH WAS MISSED
12711 MICHIGAN ST 9/6/2022 9/6/2022 MISS TRASH WAS MISSED
23243 GLENDORA DR 9/14/2022 9/14/2022 MISS MISS- WALK UP SERVICE 96G REC - BBL WAS NOT SERVICE 23243 GLENDORA DR 9/14/2022 9/14/2022 MISS MISS- WALK UP SERVICE 96G GW- BBL WAS NOT SERVICE 23243 GLENDORA DR 9/14/2022 9/14/2022 MISS MISS- WALK UP SERVICE 96G TRASH- BBL WAS NOT SERVICE 22730 VAN BUREN ST 9/14/2022 9/16/2022 MISS PER LIZ - GW 90 GAL
22359 BLUE LUPINE CIR 9/19/2022 9/19/2022 MISS GW MISSED
22626 MAIN ST 9/19/2022 9/19/2022 MISS MISSED: SVC TRASH BBL, OTHER HOMES ON BLOCK MISSED AS WELL. 12562 PASCAL AVE 9/23/2022 9/23/2022 MISS MISSED TRASH BARREL TODAY - THIS HAS BEEN MISSED BEFORE -IF PROBLEM CONTACT ROBERT
12887 MOUNT VERNON AVE 9/26/2022 9/26/2022 MISS MISS RTE. 3072: SVC TRASH, MISSED FRIDAY
12887 MOUNT VERNON AVE 9/26/2022 9/26/2022 MISS MISS RTE. 3572: SVC GW BBL, MISSED ON FRIDAY.
12441 CARDINAL CT 10/3/2022 10/3/2022 MISS TRASH BARREL MISSED PER MARIA.
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22816 DE BERRY ST 10/6/2022 10/7/2022 MISS MISSED TRASHE PER MONICA, PLS SERVICE
22113 GRAND TERRACE RD 10/11/2022 10/11/2022 MISS MISSED RECYCLE PER AL, PLS SERVICE
21553 PALM AVE 10/14/2022 10/17/2022 MISS GREEN WASTE MISSED PLS SERVICE
11980 MOUNT VERNON AVE 10/21/2022 10/21/2022 MISS MISSED 2YD RECYCLE PER JIM, PLS SERVICE
22539 CANAL CIR 10/31/2022 10/31/2022 MISS TRASH BIN MISSED PER Mariana, PLS SERVICE
22439 FLAMINGO ST 10/31/2022 10/31/2022 MISS TRASH MISSED PER Michael
12548 MIRADO AVE 10/31/2022 10/31/2022 MISS PER ALISA BARREL MISSED, PLS SERVICE
12774 REED AVE 11/11/2022 11/14/2022 MISS MISS RECYCLE BARREL, PLS RETURN PER KAISEY
22087 BARTON RD 11/11/2022 11/12/2022 MISS TRASH WAS MISSED - PER MANGER
22516 BRENTWOOD ST 11/16/2022 11/17/2022 MISS TRASH BARREL MISSED PER LUAWN
11642 GRAND TERRACE CT 11/16/2022 11/17/2022 MISS MISSED GREEN WASTE BARREL, PER MR ADAME
22629 MIRIAM WAY 11/17/2022 11/18/2022 MISS TRASH BARREL MISSED, PLS SERVICE
22377 BARTON RD 12/9/2022 12/9/2022 MISS CUSTOMER CLAIMS TRASH WAS MISSED, PLS SERVICE
11954 PASCAL AVE 12/12/2022 12/12/2022 MISS TRASH BARREL MISSED, PLS SERVICE
11960 PASCAL AVE 12/12/2022 12/12/2022 MISS PER MARISSA TRASH WAS MISSED, PLS SERVICE
23106 GLENDORA DR 12/15/2022 12/16/2022 MISS RECYCLE BARREL MISSED, PLS SERVICE
12055 HONEY HILL DR 12/15/2022 12/15/2022 MISS CUSTOMER CLAIMS RECYCLE WAS MISSED, PLS SERVICE 12138 PALM CT 12/15/2022 12/16/2022 MISS RECYCLE BARREL MISSED, PLS SERVICE
22914 DE BERRY ST 12/15/2022 12/16/2022 MISS PER ERIK TRASH WAS MISSED, PLS SERVICE
23176 GLENDORA DR 12/15/2022 12/16/2022 MISS RECYCLE BARREL MISSED, PLS SERVICE
23183 WESTWOOD ST 12/15/2022 12/16/2022 MISS PER STEPHEN RECYCLE MISSED, PLS SERVICE
23253 WESTWOOD ST 12/15/2022 12/16/2022 MISS PER PAUL RECYCLE MISSED, PLS SERVICE
12033 HONEY HILL DR 12/15/2022 12/16/2022 MISS RECYCLE BARREL MISSED, PLS SERVICE
23240 TWIN CANYON DR 12/15/2022 12/16/2022 MISS PER KIMI TRASH BARREL WAS MISSED, PLS SERVICE
11815 HONEY HILL CT 12/15/2022 12/16/2022 MISS RECYCLE BARREL MISSED, PLS SERVICE
12045 WESTWOOD LN 12/15/2022 12/16/2022 MISS PER ALICE RECYCLE WAS MISSED, PLS SERVICE
12542 PASCAL AVE 12/23/2022 12/23/2022 MISS TRASH BARREL MISSED, PLS SERVICE
22710 PICO ST 12/29/2022 12/30/2022 MISS PER REMA GREEN WASTE BARREL MISSED, PLS SERVICE 22990 MERLE CT 12/29/2022 12/30/2022 MISS PER SUSAN RECYCLE BARREL MISSED, PLS SERVICE 22111 NEWPORT AVE 1/5/2023 1/5/2023 MISS PER VALARIED 2-TRASH MISSED ON THE SIDE OF CLUBHOUSE, PLEASE SERVICE
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Public Works Administration Contracts, Bids, Reports, Grants, Project Management & Events
Contracts: Public Works Services for FY 2022-2023:
Contractor Name Service Purchase Order
Amount
Remaining Balance as of
March 31, 2023
Champion Fire Systems Inc. City Hall Alarm System Service $576.00 $144.00
City of Colton Cooperative Agreement with Grand Terrace
Traffic Signal Maintenance for signal on Litton Avenue
N/A N/A
County of Riverside -
TLMA Administration
Main Street Traffic
Signal Maintenance Services
$797.86 $0.00
EZ Sunnyday Landscape Landscape Maintenance $71,765.00 $23,040.00
Firemaster Fire Extinguisher Service for Senior Center
$1,255.22 $0.00
Fruit Growers Supply Irrigation Supplies for Parks $2,750.00 $1,779.54
Goodman Field Survey $9,000.00 $1,750.00
Gopher Patrol Gopher Abatement Services $2,629.00 $325.00
High Tech Security Systems Security Maintenance $900.00 $0.00
Home Depot Credit Service Supplies for City Hall and Parks $7,500.00 $4,942.19
Interwest Consulting Group Engineering Services Relating to CA
Highspeed Rail Authority
NA NA
Interwest Consulting
Group
On-Call Engineering
Services
NA NA
Jonescape Inc Walking Path at Griffin Park $58,000.00 $6,935.00
Loma Linda Heat and A.C. INC HVAC Services $14,183.36 $12,034.36
Lynn Merrill NPDES Services $25,000.00 $24,013.13
Lynn Merrill HSIP Cycle 9-Mt Vernon Guard Rail NA NA
Moran Janitorial Services Janitorial Services for City Hall and City Parks $31,548.00 $10,516.00
Otis Elevator Elevator Maintenance $5,816.40 $0.00
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San Bernardino County Dept of Public Works – Flood Control
Flood Control Facilities $9,727.00 $0.00
San Bernardino County Fire Dept –
Hazardous Material
Household Hazardous Waste (HHW) Services $20,000.00 $5,194.97
San Bernardino County- Land Use
Services
Fire and Weed Hazard Abatement Services
SCA of CA LLC Street Sweeping Services $54,505.00 $22,711.00
Siteone Landscape Supply Irrigation Supplies for Parks $15,120.00 $12,643.95
St. Francis Electric, LLC. Traffic Signal Maintenance Services $20,000.00 $613.39
Traffic Management Products General Management Supplies for Streets $4,450.00 $3,310.13
West Coast Arborist Furnish/Install Pinus Elderica $22,700.00 $10,200.00
West Coast Arborist 5 Year Tree Maintenance Program $48,289.00 $35,113.00
Willdan Plan Check/Inspection Svcs $20,000.00 $20,000.00
Willdan CIP Inspections $33,264.00 $14,950.78
Willdan Interim City Engineer Services $108,290.00 $42,630.00
Willdan Engineering and Traffic Surveys $9,975.00 $8,896.00
Willdan Financial Services Engineering Services (incl. Landscape and Lighting Assessment
District)
NA NA
(Paid with Dev. fees)
TOTAL PUBLIC WORKS CONTRACT VALUE FOR FY 2022-
23:
$506,254.44 $262,341.65
balance
Contractor Name Service Purchase Order Amount Remaining Balance as of March 31, 2023
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Sheriff’s Contract
•Law Enforcement Services
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San Bernardino County
Sheriff’s Department
Services February 2023 March 2023
Officer Contact and Calls 936 965
Monthly Citation Data February 2023 March 2023
Stops 156 88
Citations Issued 88 56
Calls to Dispatch February 2023 March 2023
Emergency 4 8
Priority 1 100 122
Priority 2 23 43
Priority 3 125 121
Priority 4 54 63
Totals 306 357
vankagans@gmail.com
Emergency – 911 calls (evaluated for substance).
Priority 1 – Currently active, 15 minutes or less. Priority 3 – Calls over 30 minutes ago.
Priority 2 – Just occurred, 15 minutes or more. Priority 4 – Incident calls, counter calls.
Note: As dispatch receives more information during the call, the level of priority can change to a higher
or lower level priority.
4 8
100 122
23
43
125
121
54
63
0
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100
150
200
250
300
350
400
February March
Calls to Dispatch
Emergency Priority 1 Priority 2 Priority 3 Priority 4
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Citizens on Patrol (COP) - Weekly Hours for March 2020:
Mar. 9th Mar. 16th Total Hours
8 2 10
* - On March 17th all patrol activities for the Citizens on Patrol were suspended.
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City of Grand Terrace Responses Data Summary - MARCH 2023
Station
Vegetation
Fire
Vehicle
Fire
Other
Fire
Invest.
/Alarm Hazmat Medical
Public
Service Rescue
Traffic
Collision
Traffic Collision
with Extrication Other Total
Average
Response
Time
Average
Time on
Task
23 0 0 1 5 0 98 2 0 3 0 0 109 0:02:43 0:15:59
231 0 0 0 1 0 3 0 0 0 0 0 4 0:07:40 0:18:01
Totals 0 0 1 6 0 101 2 0 3 0 0 113
Av. RT --0:02:06 0:02:47 -0:02:54 0:04:24 -0:02:17 --
Av. TOT --0:05:26 0:05:23 -0:16:58 0:12:04 -0:13:09 --# Days in
March Day ResponsesAv. Per Day
Responses Av. RT Av. TOT 4 Sunday 12 3
112 0:02:54 0:16:01 Low Value High Value 4 Monday 13 3
1 0:02:06 0:20:21 Low 0 1 4 Tuesday 19 5
Med 2 2.99 5 Wednesday 18 4
High 3 5 Thursday 19 4
*Adjust medium values to see chart change 5 Friday 13 3
4 Saturday 19 5
0 0 0 0 1 0 1 1
1 0 2 0 0 0 0 0
2 0 1 2 0 3 0 0
3 0 1 0 0 0 1 0
4 0 0 0 0 0 1 0
5 1 2 1 1 0 0 1
6 0 0 1 0 1 2 1
7 1 1 3 0 0 0 1
8 1 1 2 1 0 0 0
9 0 0 2 0 0 2 0
10 0 4 1 0 1 0 1
11 0 0 0 0 1 0 1
12 2 0 0 2 0 1 0
13 0 1 0 0 0 3 0
14 0 1 0 2 1 1 0
15 0 1 1 2 1 2 0
16 1 2 0 2 0 1 1
17 3 0 0 1 1 0 0
18 1 0 2 2 0 2 1
19 1 0 0 0 2 1 1
20 1 0 2 0 1 1 0
21 1 0 0 3 0 0 1
22 0 1 0 2 1 0 2
23 0 1 1 0 0 0 0
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Visualizing Peak Call Times
-
Structure
Fire
0
0
0
Ho
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-Responses by Day of Week
Calls Per Hour of Day
Medic Engine
Medic Ambulance
Day of Week
23
96%
231
4%
Response Percentage by
Station
0
20
40
60
80
100
120
23 231
Structure
Fire
Vegetation
Fire
Vehicle
Fire
Other
Fire
Invest.
/Alarm
Hazmat Medical Public
Service
Rescue Traffic
Collision
Traffic Collision
with Extrication
Other
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AGENDA REPORT
MEETING DATE: April 25, 2023 Council Item
TITLE: Approval of the March-2023 Check Register in the Amount
of $519,020.96
PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: Approve the Check Register No. 03312023 in the amount of
$519,020.96 as submitted, for the month ending March 31,
2023.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of expenditure budgets, allocations, and operational costs.
BACKGROUND:
The check register for the month of March-2023 has been prepared in accordance with
Government Code §37202 and is hereby submitted for City Council’s approval.
The check register lists all vendor payments for the respective month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment. The check registers list all payments made to vendors
and employee reimbursements during the month of March-2023.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and Grand
Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX
[Fund-Department-Account]. Expenditures may be made from trust/agency accounts
(Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
DISCUSSION:
CHECK REGISTER
A total of $519,020.96 in accounts payable checks and/or wires were issued during the
period for services, reimbursements, supplies, and contracts and are detailed in the
individual monthly register.
Below is a table that lists payments larger than $10,000 for the month of March-2023.
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Payments larger than $10,000:
Check
No. Payee Description Amount
79879 ALESHIRE & WYNDER LLP JAN 2023 LEGAL SERVICES $14,563.00
79900 LILBURN CORPORATION FEB PROFESSIONAL SVCS FOR
GATEWAY SPECIFIC PLAN $11,981.25
79912 TODD PETERS ELECTRICAL LIGHTING AT VARIOUS PARKS $10,166.00
79913 TRAFFIC MANAGEMENT
PRODUCTS
REPLACEMENT OF STREET SIGNS,
TRAFFIC SIGNS, AND
POSTS/ANCHORS FOR SIGNS
$30,888.82
79916 VERTEX CIVIL LLC
REFUND OF WASTE MGMT PLAN &
CONSTRUCTION DEMOLITION
DEPOSITS
$13,088.00
79918 WILLDAN DEC & JAN INTERIM CITY ENGINEER
SERVICES $16,870.00
79921 INTERWEST CONSULTING
GROUP
PROFESSIONAL SERVICES FOR
GATEWAY SPECIFIC PLAN $10,665.00
79940 IGM TECHNOLOGY GROUP BUDGET PLANNING SOFTWARE $24,000.00
79951 SB COUNTY SHERIFF MAR 2023 LAW ENFORCEMENT
SVCS $192,166.00
79963 WILLDAN
JAN PLAN CHECK SVCS, FEB
INTERIM CITY ENGINEER SVCS,
AND VARIOUS ENGINEERING SVCS
$19,820.00
209053 SO CAL EDISON FEB 2022 ENERGY USAGE $15,205.75
17088155 CA PUB EMPLOYEES RETIRE MAR 2023 PERS HEALTH
INSURANCE $22,472.85
TOTAL PAYMENTS LARGER THAN $10,000 $381,886.67
PAYROLL
Payroll costs for the month:
Pay Per. Period Start Period End Pay Date Amount
MAR-23
18 From 02/18/2023 to 03/03/2023 03/09/2023 $54,181.69
19 From 03/04/2023 to 03/17/2023 03/23/2023 $54,442.59
$108,624.28
FISCAL IMPACT:
All disbursements (including payroll) were made in accordance with the approved
budget for Fiscal Year 2022-23 in the amount of:
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Description Amount
MAR-23
Check Register $519,020.96
Payroll $108,624.28
$627,645.24
ATTACHMENTS:
• FY2022-23 Check Register Account Index 01122023 (PDF)
• March Check Register (PDF)
APPROVALS:
Christine Clayton Completed 03/30/2023 7:58 AM
Finance Completed 03/30/2023 7:58 AM
City Manager Completed 04/19/2023 1:51 PM
City Council Pending 04/25/2023 6:00 PM
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CITY OF GRAND TERRACE
FY2022-23
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
CHECK REGISTER
Account Index
Bill Hussey, Mayor
Doug Wilson, Mayor Pro Tem
Sylvia Robles, Council Member
Jeff Allen, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
City of Grand Terrace Check Register Index
Kenneth Henderson, Council Member
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Fund Dept Acct
No.Fund Name No.Department Cost Center No.General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME
11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS
12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI
13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE
16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION
17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE
18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING
19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS
22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES
25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES
32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT
36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT
45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES
46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES
47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE
48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING
49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES
50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS
52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS
61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES
62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING
63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS
64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE
65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES
66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE
67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION
68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM.
69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS
70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT
73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS
74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS
75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT
76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER
77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES
90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION
95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT
C.5.a
Packet Pg. 155
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CITY OF GRAND TERRACE
FY2022-23
GRAND TERRACE CIVIC CENTER
22795 BARTON ROAD GRAND TERRACE, CA 92313
MONTHLY CHECK REGISTER For the
Period Ending March 31, 2023
Bill Hussey, Mayor
Doug Wilson, Mayor Pro Tem
Sylvia Robles, Council Member
Jeff Allen, Council Member
Kenneth Henderson, Council Member
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm.
C.5.b
Packet Pg. 156
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Invoice #
POLYCOM VVX 450 PHONES
BIOHAZARDOUS MATERIALS AT 23296 BARTON RD
LLC
ENFORCEMENT
PROPERTY
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
79876 03/09/2023 8X8 INC 3755232 MAR 2023 SERVICE CHARGE FOR (46) 03/01/2023
E 10-190-235-000-000 1,289.29
1,289.29
1,289.29
79877 03/09/2023 SERVICES AAA CRIME SCENE CLEANUP 22223 REMOVAL AND DISPOSAL OF 02/22/2023
E 10-187-256-020-000 2,985.00
2,985.00
2,985.00
79878 03/09/2023 ACC BUSINESS 230312402 JAN 2023 BACKUP INTERNET SERVICE 02/01/2023
E 10-380-250-000-000 31.50
31.50
31.50
79879 03/09/2023 ALESHIRE AND WYNDER LLP 73951 JAN 2023 LEGAL SERVICES - GENERAL 02/22/2023
E 10-160-250-000-000 3,832.50
3,832.50
73956 JAN 2023 LEGAL SERVICES - SUNNY DAYS 02/22/2023
B 10-015-61-00 3,653.50
3,653.50
73954 JAN 2023 LEGAL SERVICES - CODE 02/22/2023
E 10-160-250-000-000 2,658.50
2,658.50
73955 JAN 2023 LEGAL SERVICES - CITY REAL 02/22/2023
E 10-160-250-000-000 2,561.50
2,561.50
73953 JAN 2023 LEGAL SERVICES - PLANNING 02/22/2023
E 10-160-250-000-000 1,610.00
1,610.00
C.5.b
Packet Pg. 157
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
(2) YARD SALE SIGNS
COUNCIL & PLANNING COMM
73952 JAN 2023 LEGAL SERVICES - LITIGATION 02/22/2023
E 10-160-250-100-000 247.00
247.00
14,563.00
79880 03/09/2023 ALL LEAGUE FENCE CO S-0174 REPAIR HOLES IN FENCE AT PICO PARK 03/02/2023
E 10-450-245-000-000 1,125.00
1,125.00
1,125.00
79881 03/09/2023 ARROWHEAD CREDIT UNION FEB2023 VISA FEB-MAR 2023 VISA CHARGES 03/02/2023
E 10-110-270-000-000 237.70
237.70
237.70
79882 03/09/2023 GUADALUPE BALLESTEROS 03012023 REFUND YARD SALE SIGN DEPOSIT FOR 03/01/2023
B 23-515-22-00 20.00
20.00
20.00
79883 03/09/2023 BENSON PRODUCTIONS 1595 FEB 2023 - AUDIO/VISUAL SVCS FOR CITY 03/02/2023
E 67-380-250-000-000 660.00
660.00
660.00
79884 03/09/2023 COUNTY OF RIVERSIDE AN0000002651 JAN 2023 ANIMAL SHELTERING SERVICES 02/22/2023
E 10-185-255-000-000 1,405.08
1,405.08
1,405.08
79885 03/09/2023 DATA TICKET INC 147471 GT CITATION PROCESSING FEES JAN 2023 02/28/2023
E 10-140-255-000-000 466.22
466.22
148359 GT SSN REQUESTS FOR JAN 2023 02/28/2023
E 10-140-255-000-000 198.50
198.50
C.5.b
Packet Pg. 158
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
ROLLINS PARK
RICHARD ROLLINS PARK
ROLLINS PARK SHLTR B 01/27/23 1:30-5:30PM
AND GLOVES
PARKS
147716 GT STREET SWEEPING INVOICE FOR JAN 2023 02/28/2023
E 10-140-255-000-000 62.50
62.50
727.22
79886 03/09/2023 DEMUTH PLUMBING 1705 JAN 2023 RESTROOM REPAIRS AT RICHARD 01/12/2023
E 10-450-245-000-000 2,535.00
2,535.00
1749 FEB 2023 FOR RESTROOM REPAIRS AT 02/14/2023
E 10-450-245-000-000 875.00
875.00
3,410.00
79887 03/09/2023 FIREMASTER 0001020953 FY2022-23 SEMI-ANNUAL FIRE EXTINGUISHER SERVICE FOR SENIOR CENTER12/06/2022
E 10-805-245-000-000 639.38
639.38
639.38
79888 03/09/2023 DIANA FONSECA 02012023 REFUND PARK DEPOSIT FOR RICHARD 02/01/2023
B 23-515-22-00 50.00
50.00
50.00
79889 03/09/2023 FRUIT GROWERS SUPPLY 92364236 GAS TRIMMER, HAND HELD BLOWER, 02/17/2023
E 10-175-218-000-000 861.97
E 10-175-219-000-000 16.97
878.94
92366758 TEFLON TAPE AND TRASH PICKERS FOR 03/02/2023
E 10-450-245-000-000 66.32
66.32
C.5.b
Packet Pg. 159
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
EXPENSE REIMBURSEMENT
AND REC TRAINING IN PASO ROBLES, CA
SOFTWARE
FEES
92365985 STRING TRIMMER FOR PARKS 02/27/2023
E 10-450-245-000-000 38.78
38.78
92365730 CHAIN FOR CHAINSAW 02/24/2023
E 10-450-245-000-000 23.80
23.80
1,007.84
79890 03/09/2023 JOHAN GALLO 02062023 2022 GT CARS & COFFEE TOY DRIVE 02/06/2023
E 61-461-100-000-000 336.03
336.03
336.03
79891 03/09/2023 JUDITH GARCIA 03012023 EXPENSE REIMBURSEMENT FOR 2023 PARKS 03/01/2023
E 10-175-270-000-000 26.25
E 10-175-271-000-000 341.96
368.21
368.21
79892 03/09/2023 HDL SOFTWARE LLC SIN025537 FY2022-23 ANNUAL PERMIT TRACKING 02/14/2023
E 10-172-250-000-000 2,598.83
2,598.83
SIN025662 JAN 2023 BUSINESS LICENSE PROCESSING 01/31/2023
E 10-140-250-000-000 195.00
195.00
2,793.83
79893 03/09/2023 HERMAN HILKEY JAN-DEC2023 HH LIFE2023 LIFE INSURANCE REIMBURSEMENT 02/22/2023
E 10-110-142-000-000 1,744.23
1,744.23
1,744.23
C.5.b
Packet Pg. 160
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
BLUE MOUNTAIN TRAIL
REIMBURSEMENT FOR L. HOLTZEN
METAL GRINDER
MAINTENANCE
41412
79894 03/09/2023 HIRSCH AND ASSOCIATES INC 1917.2, PB #1 FEB 2023 PROFESSIONAL SERVICES FOR 02/28/2023
E 49-473-700-000-000 8,940.00
8,940.00
8,940.00
79895 03/09/2023 LEILA HOLTZEN 03032023 MILEREIM-LHFEB 2023 MILEAGE AND EXPENSE 03/03/2023
E 10-185-272-000-000 32.75
32.75
32.75
79896 03/09/2023 HOME DEPOT CREDIT SERVICE 4022274 EPOXY GLUE, DRILL ACCESSORIES, 02/17/2023
E 10-175-210-000-000 8.13
E 10-175-218-000-000 172.92
E 10-175-219-000-000 234.29
415.34
5043145 CLEANING SUPPLIES FOR CITY HALL 02/16/2023
E 10-195-245-000-000 198.94
198.94
TOOLS FOR CITY HALL MAINTENANCE 02/01/2023
E 10-195-245-000-000 144.45
144.45
758.73
79897 03/09/2023 INLAND BUSINESS FORMS 35005 BUSINESS CARDS - COUNCILMEMBER ROBLES 02/17/2023
E 10-110-210-000-000 52.80
52.80
52.80
C.5.b
Packet Pg. 161
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
DEPOSIT DUE TO BAD WEATHER AND PARK CLOSURE
PREPARATION AND 2022 HOUSING SUCCESSOR
SERVICES FOR GATEWAY SPECIFIC PLAN
SIGN WITH STAND
(5) YARD SALE SIGNS
79898 03/09/2023 DANTE LA MADRID 03012023 REFUND PARK RESERVATION FEES AND 03/01/2023
R 10-450-01 90.00
B 23-515-22-00 50.00
140.00
140.00
79899 03/09/2023 LANCE SOLL AND LUNGHARD LLP 55441 PROJECT COMPLETION FOR 2022 ACFR 02/24/2023
E 10-140-250-000-000 3,937.00
E 52-400-250-000-000 570.00
4,507.00
4,507.00
79900 03/09/2023 LILBURN CORPORATION 23-0324 JAN 30TH - FEB 26TH 2023 PROFESSIONAL 03/02/2023
B 23-515-33-00 11,981.25
11,981.25
11,981.25
79901 03/09/2023 LYNCH SIGN CO 20975 MICROPHONE STYRENE PLASTIC 02/23/2023
E 10-110-210-000-000 39.08
39.08
39.08
79902 03/09/2023 CLAUDIA MARIN 03062023 REFUND YARD SALE SIGN DEPOSIT FOR 03/06/2023
B 23-515-22-00 50.00
50.00
50.00
C.5.b
Packet Pg. 162
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
PAYDATE 02232023 ARS
FY2021-22
79903 03/09/2023 MIDAMERICA ADMIN RETIREMENT PAYDATE 02092023 ARSPAYDATE 02092023 ARS RETIREMENT 02/09/2023
B 10-022-68-00 223.31
223.31
PAYDATE 02232023 ARS RETIREMENT 02/23/2023
B 10-022-68-00 218.67
218.67
441.98
79904 03/09/2023 ODP BUSINESS SOLUTIONS LLC 292617533001 FY2022-23 OFFICE SUPPLIES 02/22/2023
E 10-370-210-000-000 196.65
196.65
292843075001 FY2022-23 OFFICE SUPPLIES 02/22/2023
E 10-172-210-000-000 16.60
E 10-190-210-000-000 47.46
64.06
293890648001 FY2022-23 OFFICE SUPPLIES 02/17/2023
E 10-190-210-000-000 56.76
56.76
317.47
79905 03/09/2023 PAY PLUS SOLUTIONS INC 30385 MAR 2023 CALPERS INSIGHT E-TOOLS PAY 03/01/2023
E 10-140-255-000-000 515.81
515.81
515.81
79906 03/09/2023 SB COUNTY AUDITOR CONTROLLER 1800001134 CONFIRMATION REQUEST SERVICE FOR 02/10/2023
E 10-140-250-000-000 101.25
101.25
101.25
C.5.b
Packet Pg. 163
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
FREEDOM PARK
CITY HALL & SENIOR CENTER
VEHICLES
79907 03/09/2023 SCA OF CA LLC 105456CS FEB 2023 STREET SWEEPING SERVICES 02/28/2023
E 16-900-254-000-000 4,542.00
4,542.00
4,542.00
79908 03/09/2023 SITEONE LANDSCAPE SUPPLY 126593929-001 TURF FERTILIZER FOR VETERAN'S 02/10/2023
E 10-450-245-000-000 1,495.47
1,495.47
1,495.47
79909 03/09/2023 SPARKLETTS 9637116 030123 FEB2023 BOTTLED WATER SERVICES FOR 03/01/2023
E 10-190-238-000-000 149.41
E 10-805-238-000-000 66.74
216.15
216.15
79910 03/09/2023 SPARKLING CLEAN CAR WASH INC 613 EXTREME CAR WAS FOR (2) MAINTENANCE 03/02/2023
E 10-175-272-000-000 30.00
30.00
30.00
79911 03/09/2023 TIME WARNER CABLE 0228510022523 CITY HALL INTERNET - FEB-MAR 2023 02/25/2023
E 10-190-238-000-000 329.98
329.98
0197046021623 CITY HALL CABLE - FEB-MAR 2023 02/16/2023
E 10-190-238-000-000 114.30
114.30
0153825022323 SR CENTER INTERNET - HSD3 - FEB-MAR 2023 02/23/2023
E 10-805-238-000-000 99.99
99.99
544.27
C.5.b
Packet Pg. 164
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
PICO PARK
USING ARPA FUND
958467
USING ARPA FUND
REPLACEMENTS USING ARPA FUND
MAINTENANCE FEE
79912 03/09/2023 TODD PETERS ELECTRICAL CONTRAC 0130023 SECURITY LIGHTING AT PICO PARK 01/30/2023
E 10-450-245-000-000 4,996.00
4,996.00
0214023-4 BASKETBALL COURT LED LIGHTING AT 02/14/2023
E 10-450-245-000-000 3,474.00
3,474.00
0214023-5 INTERIOR BATHROOM LIGHTING AT PICO PARK 02/14/2023
E 10-450-245-000-000 1,696.00
1,696.00
10,166.00
79913 03/09/2023 TRAFFIC MANAGEMENT PRODUCTS 958465 FEB 2023 STREET SIGN REPLACEMENTS 02/21/2023
E 94-175-229-000-000 28,264.14
28,264.14
FEB 2023 TRAFFIC SIGN REPLACEMENTS X 02/21/2023
E 94-175-229-000-000 1,519.61
1,519.61
962847 FEB 2023 POSTS AND ANCHORS FOR SIGN 02/16/2023
E 94-175-229-000-000 1,105.07
1,105.07
30,888.82
79914 03/09/2023 UNDERGROUND SERVICE ALERT 220230296 MAR 2023 MONTHLY DATABASE 03/01/2023
E 16-900-220-000-000 67.75
67.75
67.75
79915 03/09/2023 VERIZON WIRELESS 9928503338 ALPR CARD LINE CHARGES JAN-FEB 23 02/23/2023
E 10-190-235-000-000 190.05
190.05
190.05
C.5.b
Packet Pg. 165
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
THE 65% MIN RECYCLING DIVERSION RATE
BULBS AT PICO PARK
ARBORIST SERVICES
79916 03/09/2023 VERTEX CIVIL LLC 02282023 REFUND WMP/C&D DEPOSITS FOR MEETING 02/28/2023
B 23-515-36-00 8,242.00
B 23-515-52-00 4,846.00
13,088.00
13,088.00
79917 03/09/2023 WEST COAST ARBORISTS INC 196969 BOOMLIFT RENTAL TO REPLACE FIELD LIGHT 02/28/2023
E 10-175-240-000-000 679.00
679.00
196747 FEB 2023 CITYWIDE TREE INVENTORY AND 02/28/2023
E 20-100-245-000-000 284.00
284.00
963.00
79918 03/09/2023 WILLDAN 00337188 DEC 2022 INTERIM CITY ENGINEER SERVICES 01/11/2023
E 10-175-250-000-000 8,890.00
8,890.00
00337330 JAN 2023 INTERIM CITY ENGINEER SERVICES 02/17/2023
E 10-175-250-000-000 7,980.00
7,980.00
16,870.00
79919 03/16/2023 BENSON PRODUCTIONS 1594 PHOTOGRAPHY SERVICES FOR CITY COUNCIL 01/31/2023
E 10-380-250-000-000 900.00
900.00
900.00
C.5.b
Packet Pg. 166
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
GATEWAY SPECIFIC PLAN
GATEWAY SPECIFIC PLAN
GATEWAY SPECIFIC PLAN
FOR GATEWAY SPECIFIC PLAN
79920 03/16/2023 FAMILY SERVICE ASSOCIATION 10-2022-300405 OCT 2022 CDBG SR CENTER PROGRAMS 02/06/2023
E 22-425-305-000-000 257.69
E 22-425-312-000-000 2,760.72
3,018.41
08-2022-300405 AUG 2022 CDBG - SR CENTER COORDINATOR 02/06/2023
E 22-425-305-000-000 139.16
E 22-425-312-000-000 1,826.60
1,965.76
09-2022-300405 SEP 2022 CDBG SR CENTER PROGRAMS 02/06/2023
E 22-425-305-000-000 153.02
E 22-425-312-000-000 1,601.23
1,754.25
6,738.42
79921 03/16/2023 INTERWEST CONSULTING GROUP 82585 SEP 2022 PROFESSIONAL SERVICES FOR 10/21/2022
B 23-515-60-00 3,950.00
3,950.00
80631 JULY 2022 PROFESSIONAL SERVICES FOR 08/10/2022
B 23-515-60-00 3,675.00
3,675.00
83280 OCT 2022 PROFESSIONAL SERVICES FOR 11/21/2022
B 23-515-60-00 2,760.00
2,760.00
84900 DEC 22 - JAN 23 PROFESSIONAL SERVICES 01/25/2023
B 23-515-60-00 280.00
280.00
10,665.00
79922 03/23/2023 A STORAGE PLACE 04/01/2023 - B3334APRIL RENT FOR UNIT B3334 03/17/2023
E 10-140-241-000-000 362.00
362.00
C.5.b
Packet Pg. 167
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
04/01/2023 - B15
(04/01/23-06/30/23)
(04/01/23-06/30/23)
REIMBURSEMENT - C/O 2023 SENIOR LEGACY COMMITTEE
(5) YARD SALE SIGNS
APRIL RENT FOR UNIT B15 03/17/2023
E 10-140-241-000-000 174.00
174.00
536.00
79923 03/23/2023 ACC BUSINESS 230592402 FEB 2023 BACKUP INTERNET SERVICE 03/01/2023
E 10-380-250-000-000 69.77
69.77
69.77
79924 03/23/2023 ADT SECURITY SERVICES 149704972 4TH QTR4TH QUARTER SECURITY MONITORING 03/09/2023
E 10-195-247-000-000 402.38
402.38
149704973 4TH QTR4TH QUARTER SECURITY MONITORING 03/09/2023
E 10-195-247-000-000 242.43
242.43
644.81
79925 03/23/2023 AT AND T MAR2023 AT&T MAR2023 AT&T 03/01/2023
E 10-190-235-000-000 1,872.81
E 10-450-235-000-000 295.98
E 10-805-235-000-000 553.85
E 10-808-235-000-000 571.00
3,293.64
3,293.64
79926 03/23/2023 CHRISTY BOAL 03072023 COMMUNITY BENEFIT FUND EXPENSE 03/07/2023
E 61-461-100-000-000 2,000.00
2,000.00
03162023 REFUND YARD SALE SIGN DEPOSIT FOR 03/16/2023
B 23-515-22-00 50.00
50.00
2,050.00
C.5.b
Packet Pg. 168
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
ADVANCED ACADEMY
NOTICE OF PUBLIC HEARING
MAIN ST AND MICHIGAN ST
(5) YARD SALE SIGNS
INSURANCE
FREEDOM PARK
79927 03/23/2023 CITY CLERKS ASSOC CALIFORNIA 200001565 2023 CCAC ANNUAL CONFERENCE 01/24/2023
E 10-125-270-000-000 75.00
75.00
75.00
79928 03/23/2023 CITY NEWSPAPER GROUP 1732 GT 03.09.2023 LEGAL AD: CONTINUATION 03/07/2023
E 10-125-230-000-000 283.05
283.05
283.05
79929 03/23/2023 COUNTY OF RIVERSIDE TLMA ADM TL00000016743 JAN 2023 TRAFFIC SIGNAL MONITORING AT 03/07/2023
E 10-195-245-000-000 254.82
254.82
254.82
79930 03/23/2023 KATHY DAVIDSON 03162023 REFUND YARD SALE SIGN DEPOSIT FOR 03/16/2023
B 23-515-22-00 50.00
50.00
50.00
79931 03/23/2023 DENTAL HEALTH SERVICES 2307349 APR 2023 EMPLOYEE PAID DENTAL 03/16/2023
B 10-022-70-00 461.95
461.95
461.95
79932 03/23/2023 DUNN EDWARDS CORP 2018484076 PAINT AND PAINT ACCESSORIES FOR 03/08/2023
E 10-450-245-000-000 267.43
267.43
2018484110 PAINT FOR RESTROOMS AT FREEDOM PARK 03/09/2023
E 10-450-245-000-000 265.93
265.93
533.36
C.5.b
Packet Pg. 169
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
INSURANCE
PARKS, CIVIC CENTER, CANAL STRIP, ORIOLE
4388
OF BARTON FROM PRESTON TO GRAND TERRACE RD
TRACT 18070 JADEN
OBSERVATION AND VAN BUREN
BI MONTHLY MAINT
79933 03/23/2023 EYEMED FIDELITY SECURITY LIFE 165673814 MAR 2023 EMPLOYEE PAID VISION 02/21/2023
B 10-022-71-00 98.58
98.58
98.58
79934 03/23/2023 EZ SUNNYDAY LANDSCAPE 4537 MAR 2023 LANDSCAPING SERVICES - 03/16/2023
E 10-195-245-000-000 200.00
E 10-450-255-000-000 3,665.00
E 26-600-255-000-000 150.00
E 26-601-255-000-000 80.00
4,095.00
WEED ABATEMENT AT LOT ON NORTH SIDE 02/17/2023
E 10-187-257-000-000 1,200.00
1,200.00
4538 MAR 2023 LANDSCAPING SERVICES - 03/16/2023
E 26-605-255-000-000 750.00
750.00
4389 WEED ABATEMENT AT HILL ON 02/17/2023
E 10-187-257-000-000 610.00
610.00
4387 MAR 2023 RIGHT OF WAY LANDSCAPING 03/09/2023
E 10-450-255-000-000 575.00
575.00
4539 TREE REMOVAL AT ORIOLE SLOPE 03/17/2023
E 26-601-255-000-000 150.00
150.00
7,380.00
C.5.b
Packet Pg. 170
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
FOR CITY HALL
(5) YARD SALE SIGNS
DEPOSIT DUE TO BAD WEATHER AND PARK CLOSURE
79935 03/23/2023 FIREMASTER 0001051274 2023 ANNUAL FIRE EXTINGUISHER SERVICE 03/10/2023
E 10-195-245-000-000 70.50
70.50
70.50
79936 03/23/2023 GOVPILOT 2023-1609 PUBLIC WORKS ENCROACHMENT MODULE 03/10/2023
E 10-175-220-000-000 495.00
495.00
495.00
79937 03/23/2023 GRAINGER 9625534855 GAS POWERED PRESSURE WASHER 03/01/2023
E 10-175-218-000-000 1,434.26
1,434.26
1,434.26
79938 03/23/2023 ALEX HOWARD 03162023 REFUND YARD SALE SIGN DEPOSIT FOR 03/16/2023
B 23-515-22-00 50.00
50.00
50.00
79939 03/23/2023 WILLIAM HUSSEY MAR2023 BH HLTH REIMMAR 2023 BH HEALTH REIMBURSEMENT 03/15/2023
E 10-110-142-000-000 305.08
305.08
305.08
79940 03/23/2023 IGM TECHNOLOGY CORP 1332 FY2023-24 BUDGET PLANNING SOFTWARE 03/15/2023
E 10-140-250-000-000 24,000.00
24,000.00
24,000.00
79941 03/23/2023 KAYLA IRWIN 03202023 REFUND PARK RESERVATION FEES AND 03/20/2023
R 10-450-01 70.00
B 23-515-22-00 50.00
120.00
120.00
C.5.b
Packet Pg. 171
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6
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
WALKING PATH AT GRIFFIN PARK
FOR TJ AUSTIN PARK
MTVERNON AVE
CALBO 61ST ANNUAL BUSINESS MEETING
79942 03/23/2023 JONESCAPE INC 3 3RD PROGRESS PYMT - DEVELOPMENT OF 03/14/2023
E 49-445-700-000-000 3,548.00
3,548.00
TJ AUSTIN 1 (3) CONCRETE PADS AND (3) PARK BENCHES 03/14/2023
E 49-445-700-000-000 2,948.00
2,948.00
12168 MT VERNON 1SIDEWALK REPAIR AT 12168 03/14/2023
E 10-175-257-020-000 2,080.00
2,080.00
8,576.00
79943 03/23/2023 JESSICA LAMBARENA 03212023 MILEAGE REIMBURSEMENT FOR 2023 03/21/2023
E 10-172-270-000-000 134.93
134.93
134.93
79944 03/23/2023 LINCOLN NATIONAL LIFE INSURANC LCLN APR 2023 APR 2023 LIFE/AD&D/DEP LIFE/WI/LTD 04/01/2023
B 10-022-66-00 725.20
E 10-120-142-000-000 35.27
E 10-125-142-000-000 23.93
E 10-140-142-000-000 28.58
E 10-172-142-000-000 17.36
E 10-175-142-000-000 21.97
E 10-185-142-000-000 17.09
E 10-370-142-000-000 12.38
E 10-450-142-000-000 13.00
E 16-175-142-000-000 8.90
E 65-425-142-000-000 6.54
910.22
910.22
C.5.b
Packet Pg. 172
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9
6
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
CITY HALL
(5) YARD SALE SIGNS
BRSP
CIVIC CENTER AND PARKS
79945 03/23/2023 LOMA LINDA HEAT AND A C INC 27097 MAINTENANCE FOR ALL A/C UNITS AT 02/22/2023
E 10-195-257-000-000 1,275.00
1,275.00
1,275.00
79946 03/23/2023 NANCY MARQUEZ 03202023 REFUND YARD SALE SIGN DEPOSIT FOR 03/20/2023
B 23-515-22-00 50.00
50.00
50.00
79947 03/23/2023 MICHAEL BAKER INTERNATIONAL 1171882 JAN 2023 PROFESSIONAL SERVICES FOR 02/17/2023
B 23-510-39-00 491.50
491.50
491.50
79948 03/23/2023 MORAN JANITORIAL SERVICES LLC 2170 FEB 2023 JANITORIAL SERVICES FOR 03/07/2023
E 10-195-245-000-000 1,304.00
E 10-450-245-000-000 1,325.00
2,629.00
2,629.00
79949 03/23/2023 ODP BUSINESS SOLUTIONS LLC 286894621001 FY2022-23 OFFICE SUPPLIES 01/11/2023
E 10-125-210-000-000 82.96
82.96
82.96
79950 03/23/2023 ON SITE COMPUTING 54003044 APR 2023 IT SERVICES 03/01/2023
E 10-380-250-000-000 6,658.00
6,658.00
6,658.00
C.5.b
Packet Pg. 173
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
SERVER ROOM
FREEDOM PARK
RENTAL
MAINTENANCE
MAINTENANCE
79951 03/23/2023 SB COUNTY SHERIFF 22572 MAR 2023 LAW ENFORCEMENT SERVICES 03/02/2023
E 10-410-255-000-000 5,441.67
E 10-410-256-000-000 173,391.00
E 14-411-256-000-000 13,333.33
192,166.00
192,166.00
79952 03/23/2023 SO CAL LOCKSMITH 64248 DEMASTER LOCK FOR CITY HALL 03/10/2023
E 10-195-246-000-000 125.00
125.00
55897 MASTER KEY FOR VETERAN'S 03/10/2023
E 10-450-245-000-000 23.68
23.68
148.68
79953 03/23/2023 SPARKLETTS 16179154 031123 MAR2023 WATER FILTRATION SYSTEM 03/11/2023
E 10-190-238-000-000 91.00
91.00
91.00
79954 03/23/2023 ST FRANCIS ELECTRIC 22147718 FEB 2023 ROUTINE TRAFFIC SIGNAL 02/28/2023
E 16-510-255-000-000 557.55
557.55
22147719 FEB 2023 RESPONSE TRAFFIC SIGNAL 02/28/2023
E 16-510-255-000-000 554.00
554.00
1,111.55
C.5.b
Packet Pg. 174
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6
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
(5) YARD SALE SIGNS
INSTALLMENT ON GRAND TERRACE RD
GRIFFIN PARK
CIVIC CENTER
SENIOR CENTER
79955 03/23/2023 TERI STEVENS 03202023 REFUND YARD SALE SIGN DEPOSIT FOR 03/20/2023
B 23-515-22-00 50.00
50.00
50.00
79956 03/23/2023 SUNBELT RENTALS INC 136826918-0001 CORE DRILL RENTAL FOR SIGN 03/08/2023
E 10-175-240-000-000 236.27
236.27
236.27
79957 03/23/2023 TEAMSTERS LOCAL 1932 020 APR 2023 EMPLOYEE PAID MEMBERSHIP DUES 03/15/2023
B 10-022-72-00 481.64
481.64
481.64
79958 03/23/2023 TERMINIX 430638688 FEB 2023 GOPHER CONTROL FOR PICO PARK 02/24/2023
E 10-450-245-000-000 588.00
588.00
430531929 FEB 2023 GOPHER CONTROL FOR 02/27/2023
E 10-450-245-000-000 157.00
157.00
430531911 FEB 2023 PEST CONTROL SVCS FOR 02/27/2023
E 10-195-245-000-000 111.40
111.40
430531234 FEB 2023 PEST CONTROL SVCS FOR 02/27/2023
E 10-805-245-000-000 107.00
107.00
C.5.b
Packet Pg. 175
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5
1
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0
2
0
.
9
6
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
ROLLINS PARK
MAR-APR 2023
MAR-APR 2023
(3) YARD SALE SIGNS
430533064 FEB 2023 GOPHER CONTROL FOR DOG PARK 02/27/2023
E 10-450-245-000-000 77.00
77.00
430533075 FEB 2023 GOPHER CONTROL FOR RICHARD 02/27/2023
E 10-450-245-000-000 77.00
77.00
1,117.40
79959 03/23/2023 TIME WARNER CABLE 0262246030323 RICHARD ROLLINS PARK INTERNET - 03/03/2023
E 10-450-238-000-000 319.98
319.98
0007245030723 SR CTR CABLE INTERNET BLDG 3 - 03/07/2023
E 10-805-238-000-000 285.69
285.69
605.67
79960 03/23/2023 TODD PETERS ELECTRICAL CONTRAC 0306023-1 SECURITY LIGHTING AT PICO PARK 03/06/2023
E 10-450-245-000-000 4,996.00
4,996.00
0306023-11 BALL FIELD LIGHTING REPAIRS AT PICO PARK 03/06/2023
E 10-450-245-000-000 2,495.00
2,495.00
7,491.00
79961 03/23/2023 TRAFFIC MANAGEMENT PRODUCTS 970565 ANCHORS FOR SIGN REPLACEMENT USING ARPA FUNDS03/09/2023
E 94-175-229-000-000 215.33
215.33
215.33
79962 03/23/2023 ROSIE WHITEHEAD 03202023 REFUND YARD SALE SIGN DEPOSIT FOR 03/20/2023
B 23-515-22-00 30.00
30.00
30.00
C.5.b
Packet Pg. 176
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
VARIOUS DEVELOPERS
EMPIRE CONSTRUCTION
EMPIRE CONSTRUCTION
EMPIRE CONSTRUCTION
79963 03/23/2023 WILLDAN 00337424 FEB 2023 INTERIM CITY ENGINEER SERVICES 03/14/2023
E 10-175-250-000-000 9,450.00
9,450.00
002-28204 JAN 2023 PLAN CHECK SERVICES FOR 02/01/2023
B 23-515-12-00 2,860.00
B 23-515-28-00 1,040.00
3,900.00
00418109 DEC 2022 ENGINEERING SERVICES FOR 01/17/2023
B 23-515-12-00 3,528.00
3,528.00
00418211 JAN 2023 ENGINEERING SERVICES FOR 02/24/2023
B 23-515-12-00 2,268.00
2,268.00
00417988 NOV 2022 ENGINEERING SERVICES FOR 12/12/2022
B 23-515-12-00 504.00
504.00
002-28338 FEB 2023 PLAN CHECK/ INSPECTION SVCS 03/01/2023
E 10-172-250-100-000 170.00
170.00
19,820.00
C.5.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
02/09/2023
02/23/2023
209053 03/03/2023 SO CA EDISON COMPANY FEB 2023 EDISON FEB 2023 ENERGY USAGE 03/01/2023
E 10-172-238-000-000 85.90
E 10-175-238-000-000 85.90
E 10-190-238-000-000 4,619.33
E 10-450-238-000-000 2,455.00
E 16-510-238-000-000 7,613.79
E 26-600-238-000-000 72.14
E 26-601-238-000-000 60.59
E 26-602-238-000-000 83.68
E 26-603-238-000-000 14.42
E 26-604-238-000-000 63.74
E 26-605-238-000-000 51.26
15,205.75
15,205.75
680709 03/09/2023 SO CA GAS COMPANY FEB 2023 GAS SERVICEFEB 2023 GAS SERVICE 03/09/2023
E 10-190-238-000-000 3,480.30
E 10-805-238-000-000 663.57
4,143.87
4,143.87
17055598 03/02/2023 PUBLIC EMPLOYEES RETIREMENT PAYDTE 02092023 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 02/09/2023
B 10-022-62-00 7,741.12
7,741.12
7,741.12
17055617 03/06/2023 PUBLIC EMPLOYEES RETIREMENT PAYDTE 02232023 PERSRETIREMENT CONTRIBUTIONS FOR PAY DATE 02/23/2023
B 10-022-62-00 7,706.73
7,706.73
7,706.73
C.5.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
ACH 1002315876
#1002315870
#1002317830
17088155 03/02/2023 CA PUB EMPLOYEES RETIRE SYSTEM 03012023 HPERS MAR 2023 PERS HEALTH INSURANCE 03/01/2023
B 10-022-61-00 4,868.77
E 10-120-142-000-000 2,164.65
E 10-125-142-000-000 758.03
E 10-140-142-000-000 2,257.67
E 10-172-142-000-000 1,516.07
E 10-175-142-000-000 2,728.92
E 10-185-142-000-000 741.61
E 10-190-142-000-000 4,101.79
E 10-370-142-000-000 758.03
E 10-450-142-000-000 1,667.67
E 16-175-142-000-000 909.64
22,472.85
22,472.85
17098713 03/02/2023 CALPERS 457 PLAN PAYDATE 02092023 457EFT PAYMENT CALPERS ACH CONFIRM 02/09/2023
B 10-022-63-00 1,730.00
B 10-022-64-00 147.93
1,877.93
1,877.93
17100793 03/06/2023 CALPERS 457 PLAN PAYDATE 02232023 457EFT PAYMENT CALPERS ACH CONFIRM 02/23/2023
B 10-022-63-00 1,805.00
B 10-022-64-00 147.93
1,952.93
1,952.93
87728626 03/07/2023 WEX BANK 87728626 FEB-MAR 2023 VEHICLE FUEL CHEVRON 03/06/2023
E 10-172-272-000-000 60.00
E 10-175-272-000-000 1,446.33
E 10-185-272-000-000 67.69
1,574.02
1,574.02
C.5.b
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
216258242 03/20/2023 VERIZON WIRELESS 9928955111 FEB-MAR 2023 MONTHLY PHONE CHARGES 03/01/2023
E 10-140-235-000-000 50.25
E 10-172-235-000-000 50.25
E 10-175-235-000-000 695.05
E 10-185-235-000-000 219.18
E 10-805-238-000-000 760.66
E 65-425-235-000-000 100.50
1,875.89
1,875.89
C.5.b
Packet Pg. 180
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Invoice #
Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
474107171 03/10/2023 US BANK FEB2023 CAL CARDFEB-MAR 2023 CAL CARD CHARGES 03/06/2023
E 10-110-210-000-000 OFFICE SUPPLIES 46.27
E 10-110-270-000-000 CONFERENCE 1,875.00
E 10-120-220-000-000 BLUE MTN HIKE 1,510.61
E 10-120-270-000-000 MEETINGS 48.27
E 10-125-230-000-000 ADVERTISING 190.07
E 10-140-210-000-000 OFFICE SUPPLIES 14.00
E 10-140-265-000-000 MEMBERSHIP/DUES 250.00
E 10-172-265-000-000 MEMBERSHIP/DUES 215.00
E 10-172-272-000-000 VEHICLE MAINT 344.59
E 10-175-210-000-000 OFFICE SUPPLIES 35.74
E 10-175-218-000-000 MTRLS & SUPPLIES 646.91
E 10-175-219-000-000 MTRLS & SUPPLIES 409.28
E 10-175-230-000-000 ADVERTISING 94.70
E 10-175-246-000-000 MTRLS & SUPPLIES 165.68
E 10-175-265-000-000 MEMBERSHIP/DUES 172.25
E 10-175-270-000-000 MEETINGS 89.55
E 10-175-272-000-000 VEHICLE MAINT 511.24
E 10-185-218-000-000 MTRLS & SUPPLIES 711.60
E 10-185-220-000-000 MTRLS & SUPPLIES 44.00
E 10-185-272-000-000 VEHICLE MAINT 239.79
E 10-190-210-000-000 OFFICE SUPPLIES 230.59
E 10-190-246-000-000 MTRLS & SUPPLIES 180.00
E 10-190-265-000-000 SUBSCRIPTION 149.90
E 10-195-245-000-000 MTRLS & SUPPLIES 466.58
E 10-450-245-000-000 MTRLS & SUPPLIES 184.88
E 16-510-236-000-000 MTRLS & SUPPLIES 410.04
E 65-425-220-000-000 MTRLS & SUPPLIES 19.00
9,255.54
9,255.54
Total Checks:519,020.96
C.5.b
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Check Register
CITY OF GRAND TERRACE
As of 3/31/2023
Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total
Christine Clayton, Finance Director
City of Grand Terrace
IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED
CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE
OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF.
C.5.b
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AGENDA REPORT
MEETING DATE: April 25, 2023 Council Item
TITLE: Treasurer's Report as of December 31, 2022
PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: Receive and file the Treasurer's Report for the period ending
December 31, 2022.
2030 VISION STATEMENT:
This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the
continuous monitoring of actual cash on hand, receipts and disbursements incurred
throughout the fiscal year.
BACKGROUND:
The Treasurer’s Report of funds held as cash or invested by the City should be provided
to the governing body periodically.
DISCUSSION:
The purpose of the Treasurer’s Report is to provide the governing body with the
following information:
• Current cash position of the City.
• Identify where all cash is held and, if invested, provide information regarding the
Book Value, PAR Value, Market Value, yield, and maturity:
▪ Book Value is the value of an asset as it is listed in the City’s balance
sheet or statement of financial position. The book value of the City’s cash
is the amount listed in the City’s bank statement as of December 31, 2022,
and recorded in the City’s financial system.
▪ PAR value or face value is the value listed on an invested stock or bond.
Had the City invested the cash in stocks or bonds, the PAR value would
be the current value of the stocks or bonds.
▪ Market value of an investment is the amount that someone will pay for it
now or the sale price. The investment value calculates what the
investment will earn and likely will be worth in the future. Had the City
invested the cash in stocks or bonds, the investment would have both a
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PAR value and a Market value.
▪ Yield describes the amount in cash (in percentage terms) in the form of
interest or dividends received from an investment in stocks or bonds.
▪ Maturity or maturity date refers to the payment date of a financial
instrument (stock, bond, certificate of deposit (CD) at which point
the principal (and all remaining interest) is due to be paid.
▪ The attached Treasurer’s Report as of December 31st indicates book,
PAR, and market value of total cash and investments.
• Show that there are sufficient cash resources to make economic commitments for
the next six months. One way the governing body can monitor the fiscal condition
of the City is to review the cash position. The common benchmark to do this is to
compare the current quarter to the prior quarter and the current quarter to the
same quarter in the prior fiscal year. For the Treasurer’s Report of December 31,
2022, the quarter summary would be compared to September 30, 2022, and the
annual summary would be compared to December 31, 2021. Information on the
benefits of these two cash reporting comparison periods is provided below:
Quarterly Change in Cash Position:
This compares the cash position at the end of a quarter to the end of the prior
quarter. The cyclical nature of revenues to the City versus the relatively constant
nature of expenditures is shown in a quarterly comparison. An example of this would
be property tax revenue of which the majority is received in December and May
versus monthly labor and utility costs. Generally, the cash position tends to decrease
in the first and second quarters of a fiscal year and to increase in the third and fourth
quarters. One-time revenues such as bond proceeds may also be easier to highlight
first in a quarterly change report.
City of Grand Terrace
CHANGE IN TREASURY POSITION
Fiscal Year-to-Date Compared to Previous Quarter
Table 1
Description Sept 30, 2022 Dec 31, 2022 $ Change % Chg
Total Cash and Investments $13,501,139 $13,967,591 $466,452 3.45%
Funds with Fiscal Agent $0 $0 $0
Total $13,501,139 $13,967,591 $466,452 3.45%
• As shown in Table 1 above, the Cash & Investments Report indicates an increase of
approximately $466.4 thousand. Below are the causes for the increase (revenue
receipts) or decrease (expenditure disbursements) in the City’s cash balance:
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➢ Receipt of Property Tax payments of $1.44M
➢ Receipt of 2nd and 3rd COPS Allocation payments of $115,745
➢ Receipt of $87,067 in Gas Tax Funds
➢ Payment of $576,498 to San Bernardino County Sheriffs
➢ Payment of $599,453 to Hardy & Harper for CIP Street Pavement
City of Grand Terrace
CHANGE IN TREASURY POSITION
Fiscal Year-to-Date Compared to Previous Year (Same Quarter)
Table 2
Description Dec 31, 2021 Dec 31, 2022 $ Change % Chg
Total Cash and Investments $11,664,483 $13,967,591 $2,303,108 19.74%
Funds with Fiscal Agent $0 $0 $0 0%
Total $11,664,483 $13,967,591 $2,303,108 19.74%
▪ As shown in Table 2, the current cash position compared to a year ago on
December 31, 2021, increased by approximately $2.3 million. The increase in
cash for the quarter ending December 2022 compared to December 2021 was a
result of the American Recovery Plan Act Funds as well as Wastewater Disposal
Funds.
Cash Balance by Fund
City of Grand Terrace
CASH BALANCE by FUND
As of December 31, 2022
Table 3
Fund Fund Title Cash Balances
City
09 CHILD CARE CENTER FUND $0
10 GENERAL FUND $3,505,503
11 STREET FUND $663,891
12 STORM DRAIN FUND $290,536
13 PARK FUND $94,547
14 SLESF (AB3229 COPS) $72,195
15 AIR QUALITY IMPROVEMENT FUND $30,408
16 GAS TAX FUND $17,951
17 TRAFFIC SAFETY FUND $19,869
19 FACILITIES FUND $178,719
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City of Grand Terrace
CASH BALANCE by FUND
As of December 31, 2022
Table 3
Fund Fund Title Cash Balances
20 MEASURE "I" FUND $528,301
21 WASTEWATER DISPOSAL FUND $1,613,232
22 CDBG ($14,195)
23 REFUNDABLE DEPOSITS TRUST FUND $739,529
25 SPRING MOUNTAIN RANCH $1,029,352
26 LNDSCP & LGTG ASSESSMENT DIST $132,592
45 COMMERCE WAY PROJECT $812,534
46 CAPITAL IMPROVEMENTS - STREETS ($554,147)
47 CAP.PRJ. BARTON/COLTON BRIDGE ($24,859)
49 CAPITAL PROJECTS FUND- PARKS $122,807
52 HOUSING AUTHORITY $1,350,184
56 ROAD MAINT & REHAB ACCT FUND $684,195
61 COMMUNITY BENEFITS FUND $58,414
62 LIGHT UP GRAND TERRACE ($13,386)
63 GT ILLEGAL FIREWORKS ENFORCEMENT ($2,276)
64 PUBLIC SAFETY FUND $22,141
65 SENIOR BUS PROGRAM FUND $5,267
66 CAL RECYCLE GRANT $21,408
67 PUBLIC, EDUCATIONAL& GOVT ACCESS $122,491
69 COMMUNITY DAY FUND ($324)
70 EQUIPMENT REPLACEMENT RESERVE FUND $1,025
74 HIGHWAY SFTY IMPROV PRGRM GRANT ($107,583)
75 EMER MGMT PREP GRANT (EMPG) FUND ($7,157)
76 ENHANCED INFRA FIN DIST (EIFD) FUND ($10,368)
85 NATIONAL OPIOID SETTLEMENT FUND $6,999
90 COVID-19 EMERGENCY FUND $0
91 SB CNTY COVID-19 ALLOC FUND $0
92 CDBG COVID-19 FUND $0
93 COVID-19 SB CNTY INFRA ALLOC FND $0
94 AMERICAN RESCUE PLAN ACT (ARPA) FUND $2,560,537
95 DOG PARK ENDOWMENT FUND $19,908
TOTAL CITY $13,970,240
Successor Agency
31 S/A RDA OBLIGATION RETIREMENT FUND $0
32 S/A CAPITAL PROJECTS FUND $0
33 S/A DEBT SERVICE FUND ($4,000)
34 S/A LOW-INCOME HOUSING FUND $0
36 2011 TABS A & B BOND PROCEEDS $1,352
37 S/A CRA PROJECTS TRUST $0
TOTAL SUCCESSOR AGENCY ($2,648)
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City of Grand Terrace
CASH BALANCE by FUND
As of December 31, 2022
Table 3
Fund Fund Title Cash Balances
TOTAL CASH AND INVESTMENTS $13,967,592
The table below and the attached Treasurer’s Report also show that the City of Grand
Terrace (less Successor Agency funds) can meet its expenditure requirements for the
next six months and that sufficient funds are available to meet its operating needs.
CITY OF GRAND TERRACE
CASH AND INVESTMENT REPORT AGAINST ADOPTED BUDGET
As of December 31, 2022
Table 4
Description Amount
Total Cash and Investments, City $13,970,240
FY2022-23 Adopted Budget $14,216,068
Less: Successor Agency Budget ($0)
Net, City budget $14,216,068
Cash required for six (6) months: ($14,216,068 / 2) $7,108,034
At a cash balance of $13,970,240, the City has sufficient cash to cover
operating expenditures for a six-month period.
As stated earlier in the report, the cash balances shown above are as of a certain date
in time, specifically, December 31, 2022.
FISCAL IMPACT:
The purpose of the Treasurer’s Report is to provide information regarding the current
cash and investment position of the City to the Community Redevelopment Agency.
There is no fiscal impact on receiving and filing the report.
ATTACHMENTS:
• Treasurer's Report- December 2022 (PDF)
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APPROVALS:
Christine Clayton Completed 03/27/2023 10:59 AM
Finance Completed 03/27/2023 10:59 AM
City Manager Completed 04/19/2023 1:51 PM
City Council Pending 04/25/2023 6:00 PM
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City of Grand Terrace &
Successor Agency to the CRA of Grand Terrace
Cash & Investment Report
December 31, 2022
City
Successor
Agency Total PAR Market
Yield
(in %)Maturity
California Asset Management Program $4,233,912 $4,233,912 $4,233,912 $4,415,970 4.300%N/A
Multi-Bank Securities, Inc $2,005,566 $2,005,566 $2,005,566 $2,101,633 4.790%N/A
State Treasurer- LAIF: City Account $2,935,463 $2,935,463 $2,935,463 $2,999,251 2.173%N/A
State Treasurer- LAIF: Successor Agency $105,546 $105,546 $105,546 $107,840 2.173%N/A
TOTAL FUNDS IN INVESTMENT POOLS $9,174,941 $105,546 $9,280,487 $9,280,487 $9,624,694
US BANK - Safekeeping- First American Treasury Fund $1,197 $1,197 $1,197 $1,197 0.01%N/A
Bank of America - Savings Acct. - Insured $50,318 $50,318 $50,318 $50,323 0.01%N/A
TOTAL FUNDS OTHER INVESTMENTS $51,515 $0 $51,515 $51,515 $51,520
TOTAL INVESTMENTS $9,226,456 $105,546 $9,332,002 $9,332,002 $9,676,214
Bank of America - Gen. Operating Acct. - Collateralized $4,257,619 $375,679 $4,633,299 $4,633,299 $4,633,299 0.000%N/A
CitiEscrow Client Checking Acct. (Data Ticket)$975 $975 $975 $975 0.000%N/A
Bank of America - Successor Agency Acct. - Insured $1,316 $1,316 $1,316 $1,316 0.000%N/A
TOTAL CASH $4,258,594 $376,995 $4,635,589 $4,635,589 $4,635,590
INVESTMENTS $9,226,456 $105,546 $9,332,002 $9,332,002 $9,676,214
CASH $4,258,594 $376,995 $4,635,589 $4,635,589 $4,635,590
TOTAL CASH & INVESTMENTS $13,485,050 $482,541 $13,967,591 $13,967,591 $14,311,804
CASH WITH FISCAL AGENT (RESERVE FUNDS)
U.S. Bank - First American Treasury Obligations 2011A TABS $0 $0 $0 $0 $0 0.00%N/A
U. S. Bank - First American Treasury Obligations 2011B TABS $0 $0 $0 $0 $0 0.00%N/A
TOTAL FUNDS WITH FISCAL AGENT $0 $0 $0 $0 $0
TOTAL CASH, INVESTMENTS & CASH WITH FISCAL AGENT $13,485,050 $482,541 $13,967,591 $13,967,591 $14,311,804
96.55%3.45%100.00%
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AGENDA REPORT
MEETING DATE: April 25, 2023 Council Item
TITLE: Resolutions Initiating Proceedings to Levy & Increase (As
Previously Authorized by Property Owners) Annual
Assessments for Fiscal Year 2023-24 for the City of Grand
Terrace Landscape & Lighting Assessment District 89-1
(“District”); Preliminarily Approving the Related Engineer’s
Report; and Setting and Declaring the City Council’s
Intention to Conduct a Public Hearing on May 9, 2023 at
6:00 P.M. or Soon Thereafter as Feasible, and Collect
Annual Assessments Related Thereto
PRESENTED BY: Shanita Tillman, Senior Management Analyst
RECOMMENDATION: 1. Adopt A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA,
PURSUANT TO THE LANDSCAPING AND LIGHTING ACT
OF 1972, INITIATING PROCEEDINGS TO LEVY AND
INCREASE (AS PREVIOUSLY AUTHORIZED BY
PROPERTY OWNERS) ANNUAL ASSESSMENTS FOR
THE 2023-24 FISCAL YEAR FOR THE CITY OF GRAND
TERRACE LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT NO. 89-1 AND ORDERING THE
ENGINEER TO BE PREPARED AND FILE A REPORT IN
ACCORDANCE WITH ARTICLE IV OF CHAPTER 1 OF
SAID ACT; and
2. Adopt A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA, GIVING
PRELIMINARY APPROVAL OF THE ENGINEERS
REPORT FOR LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT NO. 89-1, AND THE LEVY,
INCREASE (AS PREVIOUSLY AUTHORIZED BY
PROPERTY OWNERS), AND COLLECTION OF ANNUAL
ASSESSMENTS RELATED THERETO FOR FISCAL YEAR
2023-24; and
3. Adopt A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA, SETTING
AND DECLARING ITS INTENTION TO CONDUCT A
PUBLIC HEARING ON MAY 9, 2023 at 6:00 P.M. OR
SOON THEREAFTER AS FEASIBLE, ON LANDSCAPING
AND LIGHTING ASSESSMENT DISTRICT NO. 89-1, AND
INTENTION TO LEVY, INCREASE (AS PREVIOUSLY
AUTHORIZED BY PROPERTY OWNERS), AND COLLECT
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ANNUAL ASSESSMENTS RELATED THERETO FOR
FISCAL YEAR 2023-24
2030 VISION STATEMENT:
This staff report supports Goal #1 to “Ensure our Fiscal Viability by ensuring appropriate
cost recovery for services.”
BACKGROUND:
In 1989, the City Council required developers of Tract 13364 to form Assessment
District 89-1 for the purpose of maintaining the landscaping and lighting serving the
project, as required by the conditions of approval. Subsequently, two (2) other
developments were required to be included, through annexation, into Assessment
District 89-1. The developments (Tracts 14264 and 14471) were annexed into
Assessment District 89-1 as Annexation No. 1.
To ensure all future developments were sustainable, Staff recommended that all future
developments be annexed into Assessment District 89-1. Therefore, the following
amendments occurred (note that each annexation may contain more than one
tract/zone):
A. Greenbriar on Mt. Vernon Avenue (Tract 17766) was annexed into Assessment
District 89-1 in 2016 as Annexation No. 2.
B. Aegis Builders development on Pico Street (Tract 18793) was annexed into
Assessment District 89-1 in 2016 as Annexation No. 3.
C. Crestwood Development Project on Jaden Court (Tract 18071) was annexed into
Assessment District 89-1 as Annexation No. 4 in 2018
D. Aegis-Van Buren Housing development on Tesoro Court/ Van Buren (Tract
18604) was annexed into Assessment District 89-1 as Annexation No. 5, in 2019.
Each of the seven (7) tracts comprises the boundaries of a zone in the Assessment
District. The Assessment District has seven (7) zones in total with established
assessments approved by Council and included in the Engineer’s Report.
DISCUSSION:
Each year, an Engineer’s Report is prepared and considered by the City Council for the
levy of annual assessments for the maintenance and operation of each zone within the
Assessment District. Assessment of each parcel is made in the same manner within
each zone, and at the same time, as payments are made for property taxes for each
property.
The Engineer’s Report takes into consideration costs of operation and maintenance for
the previous year of each zone within the district and the amount assessed for each
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zone within the Assessment District’s cost of operations and maintenance for the
coming fiscal year. These costs are then spread to the benefiting properties in each
zone.
Zone 1 Tract 13364- Canal, Zone 2 Tract 14264- Forrest City Phase II, and Zone 3
Tract 14471- Oriole were established before Proposition 218, which was approved by
voters on November 6, 1996, and granted taxpayers the right to vote on all local taxes
and requires taxpayer approval of new property related assessments and fees.
Therefore, the assessments for Zones 1-3 are not annually increased at a rate higher
than the rate that was in effect before the adoption of Proposition 218.
In order to assess Zone 1-3 at the rate that would cover the annual cost of services, a
Proposition 218 vote would have to be held and, generally, the number of property
owners agreeing to the change would have to exceed the number of property owners
disagreeing with the change (as determined pursuant to Proposition 218 and its related
legislation) within a Zone in order to be able to assess the proposed change in the
assessment.
Staff has reviewed the expenditures for the last FY 2022-2023. Based upon the analysis
staff proposed the maximum assessment of 10.7%, the assessment amount will
increase for the District for Fiscal Year 2023-2024.
A. The assessment rate per parcel for Zone 4 (Tract 17766) is $206.52.
B. The assessment rate per parcel for Zone 5 (Tract 18793) is $647.76
C. The assessment rate per parcel for Zone 6 (Tract 18071) is $1,862.98
D. The assessment rate per parcel for Zone 7 (Tract 18604) is $411.87
The maximum assessment rate for the escalating Zones (4, 5, 6, & 7) will fluctuate
based upon annual CPI changes as originally approved by the property owners;
however, Council will need to approve the adjusted rates to take effect. Council can
approve an assessment amount of 8.7% to the maximum assessment rate of 10.7%.
Servicing and administration of the City’s landscape maintenance program shall be
performed according to the provisions of the Landscaping and Lighting Act of 1972, Part
2, Division 15, of the Street and Highways Code of the State of California. The
Proceedings will be conducted under the Landscaping and Lighting Act of 1972, Part 2,
Division 15, Sections 22500 through 22679 of the Streets and Highways Code of the
State of California.
FISCAL IMPACT:
The Engineer's Report has estimated the fiscal impact will be $66,0004.82 to maintain
the Assessment District. The General Fund will account for $9,677.16 of that cost. The
majority of the amount will be reimbursed to the City through the collection of property
taxes by the County of San Bernardino for each parcel.
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ATTACHMENTS:
• 1. Tract Maps Zone 1-7 (PDF)
• 2. Resolution- Initiating Proceedings (DOCX)
• 3. Engineer's Report (PDF)
• 4. Resolution - Preliminarily Approving Engineer's Report (DOCX)
• 5. Resolution- Intention (to publish) (DOCX)
APPROVALS:
Shanita Tillman Completed 04/14/2023 11:44 AM
Finance Completed 04/18/2023 10:51 AM
City Manager Completed 04/19/2023 12:39 PM
City Council Pending 04/25/2023 6:00 PM
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 4
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 5
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
Zone 6
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 7
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RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, PURSUANT TO THE LANDSCAPING AND
LIGHTING ACT OF 1972, INITIATING PROCEEDINGS TO LEVY
ANNUAL ASSESSMENTS FOR THE 2023-2024 FISCAL YEAR FOR THE
CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT NO. 89-1 AND ORDERING THE ENGINEER
TO PREPARE AND FILE A REPORT IN ACCORDANCE WITH ARTICLE
IV OF CHAPTER 1 OF SAID ACT
WHEREAS, the City Council has, by previous Resolutions, formed the City of Grand
Terrace LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 (hereafter
referred to as “District”) pursuant to the provisions of the Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning
with Section 22500 (hereafter referred to as the “Act”), in which annual assessments have
been levied and collected in past fiscal years; and
WHEREAS, said Act requires that proceedings for the levy of assessments shall be
initiated by resolution describing any proposed new improvements or any substantial
changes in existing improvements in accordance with Chapter 3 (commencing with
Section 22620) of Part 2 of Division 15 of the Streets and Highway Code of the State of
California, and ordering the engineer to prepare and file a report in accordance with Article
4 of Chapter 1 of said Act.
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA,
desires to initiate proceedings for the annual levy of assessments for the District pursuant
to the terms and provisions of the "Landscaping and Street Lighting Act of 1972," being
Division 15, Part 2 of the Streets and Highways Code of the State of California.
WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal
year commencing July 1, 2023, and ending June 30, 2024; and,
WHEREAS, the provisions of said Division 15, Part 2 require a written "Report," consisting
of the following:
1. Plans and specifications of the area of the works of improvement to be maintained;
2. An estimate of the costs for maintaining the improvements for the above referenced
fiscal year;
3. A diagram of the area proposed to be assessed;
4. An assessment of the estimated costs for maintenance work for said fiscal year.
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace
does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the proposed maintenance work within the area proposed to be
assessed shall be for certain street lighting and landscaping improvements, as said
maintenance work is set forth in the "Report" to be presented to this City Council for
consideration.
SECTION 3. That Shanita Tillman, Management Analyst, or his designee, is hereby
ordered to prepare and file with this City Council, a "Report" relating to said annual
assessment and levy in accordance with the provisions of Article IV, commencing with
Section 22565 of Chapter 1 of the Streets and Highways Code of the State of California.
SECTION 4. That upon completion, said "Report" shall be filed with the City Clerk, who
shall then submit the same to this City Council for its consideration pursuant to Sections
22623 and 22624 of said Streets and Highways Code.
PASSED, APPROVED AND ADOPTED this 25th day of APRIL, 2023, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
__________________________ __________________________
Debra L. Thomas Bill Hussey
City Clerk, City of Grand Terrace Mayor, City of Grand Terrace
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, __________________, City Clerk of the CITY OF GRAND TERRACE,
CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution
No. 2023- ________ was duly passed, approved and adopted by the City Council,
approved and signed by the Mayor, and attested by the City Clerk, all at the regular
meeting of said City Council held on the 25th day of APRIL 2023, and that the same was
passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
EXECUTED this 25th day of APRIL 2023, at Grand Terrace, California.
_________________________________
Debra L. Thomas
City Clerk for the City of Grand Terrace
[SEAL]
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City of Grand Terrace
Landscaping and Lighting
Assessment District No. 89-1
2023/2024 ENGINEER’S REPORT
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com
Intent Meeting: April 25, 2023
Public Hearing: May 9, 2023
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ENGINEER'S REPORT AFFIDAVIT
Establishment of Annual Assessments for the:
Landscaping and Lighting Assessment District No. 89-1
City of Grand Terrace,
County of San Bernardino, State of California
This Report describes the improvements, budgets, parcels and assessments to be levied for
Fiscal Year 2023/2024. Reference is hereby made to the San Bernardino County Assessor’s
maps for a detailed description of the lines and dimensions of the parcels within the District.
The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____________ day of ______________, 2023.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of Grand Terrace
By: ________________________________
Chonney Gano, Project Manager
District Administration Services
By: ________________________________
Tyrone Peter
P. E. # C 81888
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TABLE OF CONTENTS
INTRODUCTION ............................................................................................................. 1
Section I. PLANS AND SPECIFICATIONS ................................................................ 3
Improvements Authorized by the 1972 Act .............................................................. 3
District Plans and Specifications .............................................................................. 4
Section II. METHOD OF APPORTIONMENT ............................................................... 8
Proposition 218 Benefit Analysis ............................................................................. 9
Benefit Analysis ......................................................................................................... 9
Assessment Methodology ....................................................................................... 11
Assessment Range Formula ................................................................................... 11
Section III. ESTIMATE OF IMPROVEMENT COSTS .................................................. 13
Section IV. ASSESSMENT DIAGRAMS ..................................................................... 21
Section V. ASSESSMENT ROLL ............................................................................... 28
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2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 1
INTRODUCTION
The City Council of the City of Grand Terrace (the “City”) adopted its General Plan with
various elements to provide guidelines for orderly development within the community.
The City Council further adopted ordinances and regulations governing the development
of land providing for the installation and construction of certain landscaping, lighting and
appurtenant facilities to enhance the quality of life and to benefit the value of property.
The requirement for the construction and installation of landscaping, lighting and
appurtenant facilities is a condition of approval for development and is a requirement of
issuance of a permit for the construction of any residential, commercial, industrial and
planned unit development. The installation of landscaping and lighting systems and the
construction of the necessary appurtenant facilities is the responsibility of the property
owner/applicant, as conditions of approval of a development application. The City may
cause the installation by property owners directly or accept financial arrangements for
installation of these facilities. The cost of servicing, operation, maintenance, repair and
replacement of the landscaping, lighting and appurtenant facilities in turn becomes the
responsibility of the benefiting properties.
The owners/applicants petitioned for formation of the Landscaping Lighting Assessment
District and/or annexation. These have been completed and will increase the City’s
obligation for maintenance and servicing.
The City is administering a lighting system for the benefit of all parcels of land within the
City. The lighting benefit is directly related to public safety and property protection. These
benefits have been studied widely, locally, regionally and nationally.
The City formed Landscaping and Lighting Assessment District 89-1 (the “District”) in
1989 and subsequently annexed other parcels as Annexation No. 1, Annexation No. 2
Annexation No. 3, Annexation No. 4, and Annexation No. 5 to said District to ensure a fair
and equitable levying of the necessary costs of servicing and maintenance of the
respective facilities, which in turn will enhance the value of each parcel in the District
directly and collectively.
The boundaries of the District, which include Annexations 1, 2, 3, 4, and 5 are the
boundaries of Zone 1 - Tract 13364 filed in Map Book 203, Pages 89 through 92, Records
of San Bernardino County (the “County”). The boundaries of Zone 2 - Tract 14264 and
Zone 3 – Tract 14471 filed in Map Book 242, Pages 17 and 18, Zone 4 – Tract 17766
filed in Map Book 237, Pages 41 and 42, and Zone 5 – Tract 18793 filed in Map Book
115, Pages 81-82. The boundaries of Zone 6 – Tract 18071 and Zone 7 –18604 filed in
Map Book 1178 Page 18 and Map Book 1167 Page 34, respectively, of the County.
Servicing and administration of the City’s landscape maintenance program shall be
according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division
15 of the Streets and Highways Code of the State of California (the “1972 Act”).
Payment for the assessment for each parcel will be made in the same manner and at the
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same time as payments are made for property taxes for each property.
The proceedings will be conducted under the 1972 Act Sections 22500 through 22679.
This Engineer’s Report (the “Report”) is presented for the purpose of levy of annual
assessment to the above-described properties for the purpose of maintaining the lighting
and landscaping during the Fiscal Year 2023/2024.
This Report contains the necessary data required to conduct the proceedings and is
submitted to the Clerk of the City for filing.
The word “parcel,” for the purposes of this Report, refers to an individual property
assigned its own Assessor’s Parcel Number (“APN”) by the San Bernardino County (the
“County”) Assessor’s Office. The County Auditor/Controller uses Assessor’s Parcel
Numbers and a dedicated fund number established for the District to identify properties
to be assessed on the tax roll and the allocation of the funds collected.
This Report consists of the following sections:
Section I
Plans and Specifications: Description of the District's improvements are filed herewith
and made a part hereof. Said plans and specifications are on file in the Office of the City
Clerk.
Section II
Method of Apportionment: A discussion of the general and special benefits associated
with the overall landscaping street lighting improvements provided within the District
(Proposition 218 Benefit Analysis). This section also includes a determination of the
proportional costs of the special benefits and a separation of costs considered to be of
general benefit (and therefore not assessed). This section of the Report also outlines the
method of calculating each property’s proportional special benefit.
Section III
Estimate of Improvement Costs: An estimate of the cost of the proposed
improvements, including incidental costs and expenses in connection therewith, is as set
forth on the lists thereof, attached hereto, and are on file in the Office of the City Clerk.
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Section IV
Assessment Diagrams: A diagram showing the boundaries of the District is provided in
this Report and includes all parcels that receive special benefits from the improvements.
Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land
within the District, are inclusive of all parcels as shown on the County Assessor's Parcel
Maps as they existed at the time this Report was prepared and shall include all
subsequent subdivisions, lot-line adjustments or parcel changes therein. Reference is
hereby made to the County Assessor’s maps for a detailed description of the lines and
dimensions of each lot and parcel of land within the District.
Section V
Assessment Roll: A listing of the proposed assessment amount for each parcel within
the District. The proposed assessment amount for each parcel is based on the parcel’s
calculated proportional special benefit as outlined in the method of apportionment and
proposed assessment rate established in the District Budget. These assessment amounts
represent the assessments proposed to be levied and collected on the County Tax Rolls
for Fiscal Year 2023/2024.
Section I. PLANS AND SPECIFICATIONS
Improvements Authorized by the 1972 Act
As applicable or may be applicable to this District, the 1972 Act defines improvements to
mean one or any combination of the following:
• The installation or planting of landscaping.
• The installation or construction of statuary, fountains, and other ornamental
structures and facilities.
• The installation or construction of public lighting facilities.
• The installation or construction of any facilities which are appurtenant to any
of the foregoing, or which are necessary or convenient for the maintenance
or servicing thereof, including, but not limited to, grading, clearing, removal
of debris, the installation or construction of curbs, gutters, walls, sidewalks,
or paving, or water, irrigation, drainage, or electrical facilities.
• The maintenance or servicing, or both, of any of the foregoing.
• The acquisition of any existing improvement otherwise authorized pursuant
to this section.
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Incidental expenses associated with the improvements including, but not limited to:
• The cost of preparation of the Report, including plans, specifications,
estimates, diagram, and assessment;
• The costs of printing, advertising, and the publishing, posting, and mailing
of notices;
• Compensation payable to the County for collection of assessments;
• Compensation of any engineer or attorney employed to render services;
• Any other expenses incidental to the construction, installation, or
maintenance and servicing of the improvements;
• Any expenses incidental to the issuance of bonds or notes pursuant to
Section 22662.5.
• Costs associated with any elections held for the approval of a new or
increased assessment.
The 1972 Act defines "maintain" or "maintenance" to mean furnishing of services and
materials for the ordinary and usual maintenance, operation, and servicing of any
improvement, including:
• Repair, removal, or replacement of all or any part of any improvement.
• Providing for the life, growth, health, and beauty of landscaping, including
cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease
or injury.
• The removal of trimmings, rubbish, debris, and other solid waste.
• The cleaning, sandblasting, and painting of walls and other improvements
to remove or cover graffiti.
District Plans and Specifications
The District provides the necessary funding source for the annual maintenance, operation
and servicing of the improvements that have been constructed and installed for the benefit
of properties within the District.
Landscaping and appurtenant facilities generally include trees, shrubs, plants, turf,
irrigation systems, and necessary appurtenances including curbs, hardscape,
monumentations, fencing located in public right-of-ways, medians, parkways, and/or
easements adjacent to public right-of-ways, in and along public thoroughfares and certain
designated primary and secondary arterials.
Lighting and appurtenant facilities includes poles, lighting fixtures, conduits, and the
necessary equipment to maintain, operate and replace a lighting system at designated
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intersections, in medians, parkways and adjacent to certain public facilities in and along
certain streets, right-of-ways and designated lots.
The installation of planting, landscaping, irrigation systems, lighting and the construction
of appurtenant facilities to be operated, serviced and maintained, is more specifically
described herein whereas, the landscaping and lighting facilities have been or will be
provided by developers as a condition of subdivision of land, on part of the Conditional
Use review and approval process.
A. ZONES OF BENEFIT
In an effort to ensure an appropriate allocation of the estimated annual cost to provide the
District improvements based on proportional special benefits, this District is established
with benefit zones (“Zones”) as authorized pursuant to Chapter 1 Article 4, Section 22574
of the 1972 Act:
“The diagram and assessment may classify various areas within an assessment
district into different zones where, by reason of variations in the nature, location, and
extent of the improvements, the various areas will receive differing degrees of benefit
from the improvements. A zone shall consist of all territory which will receive
substantially the same degree of benefit from the improvements.”
The parcels, lots, subdivisions and developments within the District are identified and
grouped into one of seven (7) Zones. Each Zone reflects the landscape improvements
associated with the development of properties in that Zone, to fairly and equitably
apportion the net cost of providing those improvements to the properties that receive
special benefits from the service and activities associated with those improvements. All
of the parcels in the District are identified as single-family residential properties within
three residential developments. These residential developments have been grouped into
seven different Zones that reflect each specific budget and improvements for that
particular Zone. By establishing and utilizing a Zone structure, similar properties with
similar types of improvements will be assessed a proportional amount for the services
and activities provided by the District within each respective Zone.
The improvements are the operation, maintenance and servicing of landscaping, lighting
and appurtenant facilities described as follows:
Zone 1 - Tract 13364
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
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(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the District.
A total of 5 streetlights are included in the boundaries of this development.
Zone 2 - Tract 14264
(a) Lighting
Poles, fixtures, bulbs, conduits, equipment, posts, pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the District.
A total of 7 streetlights are included in the boundaries of this development.
Zone 3 - Tract 14471
(a) Landscaping
Landscaping, planting shrubbery, trees, and vines with Lot “A” of said Tract
14471, along with irrigation system for the improvements within Lot “A”.
(b) Lighting
Poles, fixtures, conduits, equipment, posts, pedestals, metering devices
and appurtenant facilities as required to provide lighting in public right-of-
ways and easements within the boundaries of the District. A total of 6
streetlights are maintained within the boundaries of this development.
Zone 4 – Tract 17766
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the District.
A total of 1 streetlight is included in the boundaries of this development.
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Zone 5 – Tract 18793
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the District.
A total of 5 streetlights are included in the boundaries of this development.
Zone 6 – Tract 18071
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
Additionally,, the District will include the maintenance of a water quality
basin, designed for storm water runoff purposes.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the District.
A total of 4 streetlights are included in the boundaries of this development.
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Zone 7 – Tract 18604
(a) Landscaping
Landscaping, planting, shrubbery, trees, turf, irrigation systems,
monuments, hardscapes, walls, fencing and appurtenant facilities in public
right-of-ways and easements within the proposed boundary of the District.
Additionally,, the District will include graffiti removal on the block wall along
the east side of the Gage Canal within the western boundary of the tract,
streetlights, and street trees along Tesoro Court and Van Buren Street. Lot:
B” of said tract is designated as a retention basin and will be maintained as
a dual-purpose basin, for retaining water and for a small playground.
(b) Lighting
Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering
devices and appurtenant facilities as required to provide lighting in public
right-of-ways and easements within the proposed boundaries of the District.
A total of 3 streetlights are included in the boundaries of this development.
Section II. METHOD OF APPORTIONMENT
The 1972 Act permits the establishment of assessment districts by agencies for the
purpose of providing certain public improvements, including the acquisition, construction,
installation, and servicing of street lighting improvements and related facilities. The 1972
Act requires that the cost of these improvements be levied according to benefit rather
than assessed value:
“The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among all
assessable lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the improvements.”
The formulas used for calculating assessments reflect the composition of parcels within
the District (which are all residential properties) and the improvements and activities to
be provided and have been designed to fairly apportion costs based on a determination
of the proportional special benefits to each parcel within each Zone, consistent with the
requirements of the 1972 Act and the provisions of Proposition 218 and Article XIII D of
the California Constitution (“Article XIID”). For each Zone within the District, each parcel
represents one (1) Equivalent Benefit Unit (“EBU”).
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The following formula is used to arrive at the levy amount for each parcel within
each Zone:
Levy per EBU (rate) x Parcel’s EBU = Parcel Levy Amount
Proposition 218 Benefit Analysis
The costs of the proposed improvements for Fiscal Year 2023/2024 have been identified
and allocated to properties within the District based on special benefit. The improvements
provided by this District and for which properties are assessed are public street lighting
and landscaping improvements. These improvements generally were installed in
connection with the development of the properties within the District. Article XIIID Section
2(d) defines District as follows:
“District means an area determined by an agency to contain all parcels which will receive
a special benefit from a proposed public improvement or property-related service”;
Article XIIID Section 2(i) defines Special benefit as follows:
“Special benefit” means a particular and distinct benefit over, and above general benefits
conferred on real property located in the district or to the public at large. General
enhancement of property value does not constitute “special benefit.”
Article XIIID Section 4(a) defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will
have a special benefit conferred upon them and upon which an assessment will be
imposed. The proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entirety of the capital cost of a public improvement, the
maintenance and operation expenses of a public improvement, or the cost of the property
related service being provided. No assessment shall be imposed on any parcel which
exceeds the reasonable cost of the proportional special benefit conferred on that parcel.”
Benefit Analysis
Special Benefit
The special benefits properties within the District will receive from the proposed
improvements include, but are not limited to:
• Improved aesthetic appeal of nearby properties providing a positive
representation of the area and properties.
• Enhanced adaptation of adequate green space, trees, and amenities within
the urban environment.
Total Balance to Levy = Levy per EBU
Total EBU
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• Increased sense of pride in ownership of properties within the District
resulting from their association with well-maintained improvements.
• Enhanced quality of life and working environment within the area that is
promoted by well-maintained landscaped areas and amenities.
• Reduced criminal activity and property-related crimes (especially
vandalism) against properties in the District through well-maintained
surroundings and amenities within public areas.
• Increased social opportunities and leisure activities for customer’s residents
and families, provided by a well-maintained neighborhood destination place
for relaxation, socializing, and entertainment that is within easy walking
distance.
• Enhanced environmental quality of the parcels by moderating
temperatures, providing oxygenation and attenuating noise.
The preceding special benefits contribute to the overall aesthetic value and desirability of
each of the assessed parcels within the District and thereby provide a special
enhancement to these properties. Furthermore, it has been determined that the lack of
funding to properly service and maintain the improvements would ultimately result in the
deterioration of the improvements and facilities, which in turn could negatively impact the
properties within the District. As such, the annual costs of ensuring the ongoing
maintenance and operation of these improvements are considered a distinct and special
benefit to the properties within the District and are therefore considered the financial
obligation of those properties. The cost of any improvement or portion thereof that is
considered to be of general benefit shall not be included as part of the special benefit
assessments allocated to properties within the District.
General Benefit
In the absence of a special funding District, the City would typically provide only weed
abatement and erosion control services for landscaped areas. The cost to provide this
baseline level of service is approximately $0.01 per square foot for landscape areas that
require maintenance. Zone 1 – Tract 13364 has approximately 29,100 square feet of
landscape space, Zone 2 – Tract 14264 has no landscaping area that the City maintains
and Zone 3 – Tract 14471 has approximately 9,045 square feet of landscape space, Zone
4 – Tract 17766 has approximately 3,856 square feet of landscaped space, Zone 5 –
Tract 18793 has approximately 4,668 square feet of landscaped space, Zone 6 – Tract
18071 has approximately 61,750 square feet of landscaped space, Zone 7 – Tract 18604
has approximately 3,239 square feet of landscaped space. The proposed budgets for
Fiscal Year 2023/2024 show the general benefit amount which will be deducted from the
cost of maintenance to arrive at a net special benefit assessment rate.
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Assessment Methodology
This District was formed to establish and provide for the improvements that enhance the
presentation of the surrounding properties and developments. These improvements will
directly benefit the parcels to be assessed within the District. The assessments and
method of apportionment is based on the premise that the assessments will be used to
construct and install landscape and lighting improvements within the existing District as
well as provide for the annual maintenance of those improvements, and the assessment
revenues generated by District will be used solely for such purposes.
The costs of the proposed improvements have been identified and allocated to properties
within the District based on special benefit. The improvements to be provided by this
District and for which properties will be assessed have been identified as an essential
component and local amenity that provides a direct reflection and extension of the
properties within the District which the property owners and residents have expressed a
high level of support.
The method of apportionment (method of assessment) set forth in the Report is based on
the premise that each assessed property receives special benefits from the landscape
and lighting improvements within the District, and the assessment obligation for each
parcel reflects that parcel’s proportional special benefits as compared to other properties
that receive special benefits.
To identify and determine the proportional special benefit to each parcel within the District,
it is necessary to consider the entire scope of the improvements provided as well as the
properties that benefit from those improvements. The improvements and the associated
costs described in this Report, have been carefully reviewed and have been identified
and allocated based on a benefit rationale and calculations that proportionally allocate
the net cost of only those improvements determined to be of special benefit to properties
within the District.
Assessment Range Formula
Any new or increased assessment requires certain noticing and meeting requirements by
law. Prior to the passage of Proposition 218 (California Constitution Articles XIIIC and
XIIID), legislative changes in the Brown Act defined a "new or increased assessment" to
exclude certain conditions. These conditions included "any assessment that does not
exceed an assessment formula or range of assessments previously adopted by the
agency or approved by the voters in the area where the assessment is imposed." This
definition and conditions were later confirmed through Senate Bill 919 (the Proposition
218 implementing legislation).
The purpose of establishing an assessment range formula is to provide for reasonable
increases and inflationary adjustment to annual assessments without requiring costly
noticing and mailing procedures, which could add to the District costs and assessments.
As part of the District formation, balloting of property owners is required pursuant to the
Article XIIID Section 4. The property owner ballots include an Assessment to be
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2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 12
approved, as well as the approval of an assessment range formula.
The assessment range formula for District assessments may be applied to future
assessments within the District commencing with Fiscal Year 2018/2019 for Zone 4 –
Tract 17766 and Zone 5 – Tract 18793, Fiscal Year 2019/2020 for Zone 6 – Tract 18071
and Fiscal Year 2020/2021 for Zone 7. Zone 1 – Tract 13364, Zone 2 – Tract 14264 and
Zone 3 14471 do not have an increase in assessments. The following describes the
assessment range formula:
The Maximum Assessment is equal to the initial Assessment approved by property
owners adjusted annually by the percentage increase of the Local Consumer Price Index
(“CPI”) plus two percent (2%). As of January 2018, the Bureau of Labor Statistics (the
“BLS”) split the Los Angeles-Riverside-Orange County Area for all Urban Consumers to
Los Angeles-Long Beach-Anaheim area and Riverside-San Bernardino-Ontario Area.
Each fiscal year, the Maximum Assessment will be recalculated, and a new Maximum
Assessment established. Currently, the District uses the Annual Riverside-San
Bernardino-Ontario CPI index to compute the CPI difference each year. For Fiscal Year
2023/2024, the percentage difference is 8.7016%. Therefore, the Maximum Assessment
will increase by 10.7016%.
The Maximum Assessment is adjusted annually and is calculated independent of the
annual budgets and proposed assessments established for each Zone of the District. Any
proposed annual assessment (rate per EBU) less than or equal to this Maximum
Assessment (for each Zone) is not considered an increased assessment, even if the
proposed assessment is much greater than the assessment applied in the prior fiscal
year.
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2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 13
Section III. ESTIMATE OF IMPROVEMENT COSTS
In accordance with Streets and Highways Code Section 22660(a), the City Council has
determined that the estimated cost of certain proposed improvements, described in
Section 22525, subdivisions (a) through (d), are greater than can conveniently be raised
from a single assessment, and, as a result, shall be collected in installments and held in
a reserve account. In particular, Zone 1, Zone 3, Zone 4, Zone 5, Zone 6, and Zone 7
requires trimming and pruning landscaping services that are proposed to be performed
every five years. The proposed assessment includes a budgeted amount for trimming
and pruning to collect for these services.
The following outlines the budget to fund the District improvements based on the
improvements to be maintained and the associated incidental expenses for Fiscal Year
2023/2024, resulting in the proportional assessments calculated for each parcel that will
be applied to the County Tax Rolls for Fiscal Year 2023/2024. The cost of maintaining
improvements for Fiscal Year 2023/2024 are summarized as follows:
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2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 14
Zone 1 Tract 13364 – Canal
Budget Item Fiscal Year 2023/24
Current Assessment
Energy Costs – Street Lighting $715.00
Water Supply 5,500.00
Landscape Maintenance 1,800.00
Tree Maintenance 1,600.00
Legal 600.00
Engineering 350.00
Annual Costs Total $10,565.00
General Benefit - Collection/(Contribution) ($291.00)
General Fund - Collection/(Contribution) ($4,627.40)
Balance to Levy $5,646.60
Fiscal Year 2023/24 Assessment per Parcel $282.3300
Fiscal Year 2023/24 Max Assessment per Parcel $282.3300
Fiscal Year 2022/23 Max Assessment per Parcel $282.3300
Number of Parcels (EBU) 20
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2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 15
Zone 2 Tract 14264 – Forrest City Phase II
Budget Item Fiscal Year 2023/24
Current Assessment
Energy Costs – Street Lighting $810.00
Professional $990.00
Legal 600.00
Engineering 350.00
Annual Costs Total $2,750.00
General Benefit - Collection/(Contribution)* $0.00
General Fund - Collection/(Contribution) ($1,334.36)
Balance to Levy $1,415.64
Fiscal Year 2023/24 Assessment per Parcel $1,415.6400
Fiscal Year 2023/24 Max Assessment per Parcel $1,415.6400
Fiscal Year 2022/23 Max Assessment per Parcel $1,415.6400
Number of Parcels (EBU) 1
*Parcels under zone 2 receive no General Benefit, because there is no landscaping.
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2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 16
Zone 3 Tract 14471 – Oriole
Budget Item Fiscal Year 2023/24
Current Assessment
Energy Costs – Street Lighting $665.00
Water Supply 2,500.00
Landscape Maintenance 960.00
Tree Maintenance 4,000.00
Legal 600.00
Engineering 350.00
Annual Costs Total $9,075.00
General Benefit - Collection/(Contribution)* ($90.45)
General Fund - Collection/(Contribution) (3,715.40)
Balance to Levy $5,269.15
Fiscal Year 2023/24 Assessment per Parcel $309.9500
Fiscal Year 2023/24 Max Assessment per Parcel $309.9500
Fiscal Year 2022/23 Max Assessment per Parcel $309.9500
Number of Parcels (EBU) 17
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2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 17
Zone 4 Tract 17766 – Greenbriar
Budget Item Fiscal Year 2023/24
Current Assessment
Energy Costs – Street Lighting $140.00
Tree Maintenance 1,600.00
Legal 600.00
Contractual 500.00
Engineering 350.00
Annual Costs Total $3,190.00
General Benefit - Collection/(Contribution) ($38.56)
HOA - Collection/(Contribution) (3,839.44)
Reserve Fund - Collection/(Contribution) $7,916.20
General Fund - Collection/(Contribution) $0.00
Balance to Levy $7,228.20
Fiscal Year 2023/24 Assessment per Parcel $206.5200
Fiscal Year 2023/24 Max Assessment per Parcel $206.5222
Fiscal Year 2022/23 Max Assessment per Parcel $186.5575
Number of Parcels (EBU) 35
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Zone 5 Tract 18793 – Palomino
Budget Item Fiscal Year 2023/24
Current Assessment
Energy Costs – Street Lighting $650.00
Landscape Maintenance 200.00
Tree Maintenance 1,000.00
Legal 600.00
Contractual 2,500.00
Engineering 350.00
Annual Costs Total $5,300.00
General Benefit - Collection/(Contribution) ($46.68)
Reserve Fund - Collection/(Contribution) $2,519.80
General Fund - Collection/(Contribution) $0.00
Balance to Levy $7,773.12
Fiscal Year 2023/24 Assessment per Parcel $647.7600
Fiscal Year 2023/24 Max Assessment per Parcel $647.7637
Fiscal Year 2022/23 Max Assessment per Parcel $585.1437
Number of Parcels (EBU) 12
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Zone 6 Tract 18071 – Jaden
Budget Item Fiscal Year 2023/24
Current Assessment
Energy Costs - Street Lighting $2,500.00
Landscape Maintenance 14,000.00
Tree Maintenance 5,500.00
Legal 600.00
Contractual 2,000.00
Engineering 350.00
Annual Costs Total $24,950.00
General Benefit - Collection/(Contribution) ($617.50)
Reserve Fund - Collection/(Contribution) $7,337.99
General Fund - Collection/(Contribution) $0.00
Balance to Levy $31,670.49
Fiscal Year 2023/24 Assessment per Parcel $1,862.97
Fiscal Year 2023/24 Max Assessment per Parcel $1,862.98
Fiscal Year 2022/23 Max Assessment per Parcel $1,682.88
Number of Parcels (EBU) 17
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2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 20
Zone 7 Tract 18604 – Tesoro/Van Buren
Budget Item Fiscal Year 2023/24
Current Assessment
Tree Maintenance $1,500.00
Legal 600.00
Contractual 1,000.00
Engineering 350.00
Annual Costs Total $3,450.00
General Benefit - Collection/(Contribution) ($32.39)
Reserve Fund - Collection/(Contribution) $3,584.01
General Fund - Collection/(Contribution) $0.00
Balance to Levy $7,001.62
Fiscal Year 2023/24 Assessment per Parcel $411.8600
Fiscal Year 2023/24 Max Assessment per Parcel $411.8692
Fiscal Year 2022/23 Max Assessment per Parcel $372.0533
Number of Parcels (EBU) 17
The total approved assessment for Fiscal Year 2023/2024 is $66,004.82
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Section IV. ASSESSMENT DIAGRAMS
An Assessment Diagram for the District has been submitted to the Clerk of the City in the
format required under the provision of the Act. The lines and dimensions of each lot or
parcel within the District are those lines and dimensions shown on the maps of the
Assessor of the County of San Bernardino, for the year when this Report was prepared,
and are incorporated by reference herein and made part of this Report. The following
pages show the boundaries of each of the Zones in the District.
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C.7.c
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 4
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2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 25
CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 5
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
Zone 6
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CITY OF GRAND TERRACE
LANDSCAPE AND LIGHTING ASSESMENT DISTRICT
ZONE 7
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2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 28
Section V. ASSESSMENT ROLL
The description of each lot or parcel is part of the records of the Assessor of the County of
San Bernardino and these records are, by reference, made part of this Report. The
proposed assessment and the amount of assessment for Fiscal Year 2023/2024
apportioned to each lot or parcel is shown below.
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RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, GIVING PRELIMINARY APPROVAL OF THE
ENGINEERS REPORT FOR LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT NO. 89-1, AND THE LEVY AND COLLECTION
OF ANNUAL ASSESSMENTS RELATED THERETO FOR FISCAL YEAR
2023/2024
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA,
(hereinafter referred to as the “City”) pursuant to the provisions of Division 15, Part 2 of
the Streets and Highways Code of the State of California, did, by previous Resolution,
order the preparation of an Engineer's Report (hereinafter referred to as the “Report”) for
the annual levy of assessments, consisting of plans and specifications, an estimate of the
cost, a diagram of the district, and an assessment relating to what is now known and
designated as:
CITY OF GRAND TERRACE
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1
(hereinafter referred to as the "District"); and,
WHEREAS, there has now been presented to this City Council the Report as required by
Article 4 of Chapter 1 of Part 2 of Division 15 of the Streets and Highways Code, and as
previously directed by Resolution; and,
WHEREAS, this City Council has now carefully examined and reviewed the Report as
presented, and is satisfied with each and all of the items and documents as set forth
therein, and is satisfied that the proposed assessments, on a preliminary basis, have
been spread in accordance with the benefits received from the maintenance to be
performed, as set forth in said Report.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City does
hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the Report as presented, consisting of the following:
A. Plans and specifications;
B. Method of Apportionment;
C. Estimate of cost;
D. Assessment Diagram of the District;
E. Assessment of the estimated cost;
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is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the
City Clerk as a permanent record and to remain open to public inspection.
SECTION 3. That the City Clerk shall certify to the passage and adoption of this
Resolution, and the minutes of this meeting shall so reflect the presentation of the Report.
PASSED, APPROVED AND ADOPTED this day of 25th APRIL 2023, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
__________________________ __________________________
Debra L. Thomas Bill Hussey
City Clerk Mayor, City of Grand Terrace
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO
HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2023- ______
was duly passed, approved, and adopted by the City Council, approved and signed by
the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council
held on the 25th day of APRIL 2023, and that the same was passed and adopted by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Executed this 25th day of APRIL, 2023, at Grand Terrace, California.
_________________________________
Debra L. Thomas
City Clerk for the City of Grand Terrace
[SEAL]
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RESOLUTION NO. 2023- ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, DECLARING ITS INTENTION TO CONDUCT
A PUBLIC HEARING ON MAY 9TH, 2023, ON LANDSCAPING AND
LIGHTING ASSESSMENT DISTRICT NO. 89-1, AND TO LEVY AND
COLLECT ANNUAL ASSESSMENTS RELATED THERETO FOR FISCAL
YEAR 2023-2024
WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE,
CALIFORNIA, (hereafter referred to as the “City Council”) desires to levy assessments
within LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 (hereafter
referred to as the “District”) pursuant to the terms and provisions of the "Landscaping and
Street Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code
of the State of California (hereafter referred to as the “Act”); and,
WHEREAS, at this time, this City Council is desirous to provide for an annual levy
of assessments for the territory within the District for the next ensuing fiscal year, to
provide for the costs and expenses necessary for continual maintenance of improvements
within said District; and,
WHEREAS, at this time there has been presented and approved by this City
Council, the Engineer's Report (hereafter referred to as the “Report”) as required by law,
and this City Council is desirous of proceeding with the proceedings for said annual levy.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand
Terrace does hereby resolve, determine and order as follows:
SECTION 1. That the above recitals are all true and correct.
PUBLIC INTEREST
SECTION 2. Pursuant to the Act (specifically, Streets and Highways Code
Section 22624), the City Council hereby finds and declares that the public interest and
necessity require the maintenance and servicing of landscaping and public lighting
facilities in the District, and contingent upon compliance with, as applicable, the
requirements of the Act, Article XIIID of the California Constitution (commonly known as
“Proposition 218”) and the Proposition 218 Omnibus Implementation Act (set forth at
Government Code Sections 53750-53758), the City Council hereby declares its intention
to levy and collect proposed assessments within the District for the continual maintenance
of certain improvements, all to serve and benefit said District that is comprised of zones
located throughout the City of Grand Terrace and said area is shown and delineated on
a map as previously approved by this City Council and on file in the Office of the City
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Clerk, open to public inspection, and herein so referenced and made a part hereof, and
proposed changes thereto are set forth in the Report of the Engineer, incorporated herein
as a part hereof.
REPORT
SECTION 3. That the Report of the Engineer regarding the annual levy for said
District, which "Report" is for maintenance for the fiscal year 2023-2024 is hereby
approved and is directed to be filed in the Office of the City Clerk.
ASSESSMENT
SECTION 4. That the public interest and convenience requires, and it is the
intention of this City Council to order the annual assessment levy for the District as set
forth and described in said Engineer's "Report," and further it is determined to be in the
best public interest and convenience to levy and collect the annual assessments to pay
the costs and expense of said maintenance and improvement as estimated in said
"Report. There is an assessment increase for the fiscal year 2023-2024 levy for Zone 4,
Zone 5, Zone 6 and Zone 7.
SECTION 5. In accordance with Streets and Highways Code Section 22660(a),
the City Council has determined that the estimated cost of certain proposed
improvements, described in Section 22525, subdivisions (a) through (d), are greater than
can conveniently be raised from a single assessment, and, as a result, shall be collected
in installments and held in a reserve account, as noted in the Engineer’s Report.
DESCRIPTION OF MAINTENANCE
SECTION 6. The assessments levied and collected shall be for the maintenance
of certain landscaping and street lighting improvements including but not limited to:
planting, shrubbery and tree maintenance, light poles, light fixtures and appurtenant
facilities as required to provide lighting in public right-of-ways and easements, as set forth
in the Engineer's "Report," referenced and so incorporated herein.
COUNTY AUDITOR
SECTION 8. The County Auditor shall enter on the County Assessment Roll the
amount of the assessments, and shall collect said assessments at the time and in the
same manner as County taxes are collected. After collection by the County, the net
amount of the assessments, after the deduction of any compensation due to the County
for collection, shall be paid to the Treasurer for purposes of paying for the costs and
expenses of said District.
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SPECIAL FUND
SECTION 9. That all monies collected shall be deposited in a special fund known
as
"SPECIAL FUND”, CITY OF GRAND TERRACE
LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1
Payment shall be made out of said fund only for the purpose provided for in this
Resolution, and in order to expedite the making of this maintenance and improvement,
the City Council may transfer into said funds as it may deem necessary to expedite the
proceedings. Any funds shall be repaid out of the proceeds of the assessments provided
for in this Resolution.
BOUNDARIES OF DISTRICT
SECTION 10. Said contemplated maintenance work is, in the opinion of this City
Council, of direct benefit to the properties within the boundaries of the District, and this
City Council makes the costs and expenses of said maintenance chargeable upon a
district, which district said City Council hereby declares to be the district benefited by said
improvement and maintenance, and to be further assessed to pay the costs and
expenses thereof. Said District shall include each and every parcel of land within the
boundaries of said District, as said District is shown on a map as approved by this City
Council and on file in the Office of the City Clerk, and so designated by the name of the
District.
NOTICE OF PUBLIC HEARING
SECTION 11. NOTICE IS HEREBY GIVEN THAT TUESDAY, MAY 9TH, 2023,
AT THE HOUR OF 6:00 O'CLOCK P.M., IN THE CITY COUNCIL CHAMBERS LOCATED
AT 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA, IS THE TIME AND
PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING OF PROTESTS OR
OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS, TO THE
EXTENT OF THE MAINTENANCE, AND ANY OTHER MATTERS CONTAINED IN THIS
RESOLUTION BY THOSE PROPERTY OWNERS AFFECTED HEREBY. ANY
PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS SHOULD FILE A
WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET AND
SCHEDULED FOR SAID PUBLIC HEARING.
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SECTION 12. The City Clerk is directed to publish this Resolution of Intention
pursuant to Government Code Section 6061, said publication to be completed no later
than ten (10) days prior to the date set for the Public Hearing.
EFFECTIVE DATE
SECTION 13. That this Resolution shall take effect immediately upon its adoption.
PROCEEDINGS INQUIRIES
SECTION 14. For any and all information relating to the proceedings, protest
procedure, any documentation and/or information of a procedural or technical nature,
your attention is directed to the below listed person at the local agency or department so
designated:
Shanita Tillman, Senior Management Analyst
CITY OF GRAND TERRACE
22795 Barton Road
Grand Terrace, California 92313
PASSED, APPROVED AND ADOPTED this 25th day of April, 2023 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Bill Hussey
Mayor for the City of Grand Terrace
ATTEST:
_________________________________
Debra L. Thomas
City Clerk for the City of Grand Terrace
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO )
CITY OF GRAND TERRACE )
I, Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO
HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2023- _______
was duly passed, approved and adopted by the City Council, approved and signed by the
Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held
on the 25th day of APRIL 2023, and that the same was passed and adopted by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
EXECUTED this 25th day of APRIL 2023, at Grand Terrace, California.
_________________________________
Debra L. Thomas
City Clerk for the City of Grand Terrace
[SEAL]
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AGENDA REPORT
MEETING DATE: April 25, 2023 Council Item
TITLE: Housing Element Annual Progress Report for the 2022
Calendar Year
PRESENTED BY: Haide Aguirre, Senior Planner
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF
GRAND TERRACE, CALIFORNIA, RECEIVING AND
ACCEPTING THE CITY OF GRAND TERRACE GENERAL
PLAN AND HOUSING ELEMENT ANNUAL PROGRESS
REPORT FOR THE 2022 CALENDAR YEAR AND
AUTHORIZING STAFF TO SUBMIT THE HOUSING
ELEMENT ANNUAL PROGRESS REPORT FOR THE 2022
CALENDAR YEAR TO THE GOVERNOR’S OFFICE OF
PLANNING AND RESEARCH (OPR) AND THE STATE
DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT (HCD)
2030 VISION STATEMENT:
A compliant Housing Element supports Goal #1, Ensuring Fiscal Viability and Goal #3,
Promote Economic Development by providing an internally consistent General Plan.
BACKGROUND:
Pursuant to California Government Code Section 65400, local jurisdictions are required
to provide an Annual General Plan and Housing Element Progress Report (APR) to the
California Department of Housing and Community Development (HCD) and to the
Governor's Office of Planning and Research (OPR) annually. The APR describes the
status of the Housing Element programs, housing production, and progress toward the
Regional Housing Needs Allocation (RHNA) for the prior calendar year (2022).
State law requires every city to update the Housing Element of its General Plan every
eight (8) years. HCD refers to each eight-year planning period as a “cycle”. The City’s
Housing Element that covered the 2013-2021 planning period (RHNA Cycle 5) was
adopted by the City Council on September 27, 2016, and certified by the Department of
Housing and Community Development (HCD) as being in full compliance with state law
in 2016. The City’s Housing Element that will cover the 2021-2029 planning period
(RHNA Cycle 6) is currently in the process of being updated.
Attached for City Council review is the APR for the calendar year 2022. The APR has
been prepared in the standardized format provided by HCD for annual reporting.
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DISCUSSION:
Housing Production
The APR contains the total number of units constructed and the progress in the
implementation of the City’s Housing Programs. As shown in the APR, a total of nine (9)
new residential units were issued in 2022, consisting of five (5) accessory dwelling units
(ADUs). Of the five (5) ADUs that were issued building permits, one (1) was completed
and received Certificates of Occupancy before the end of 2022.
RHNA Target Summary and APR
A key component of the APR is to track progress toward meeting the assigned RHNA
for each municipality in the State. As such, information on the City’s progress in meeting
its RHNA target for the 2013-2021 planning period (RHNA Cycle 5) is also within the
APR for the 2021 calendar year. The 5th Cycle RHNA allocated to the city 118 new
housing units as its fair share of the total number of units needed to meet forecasted
population growth in the Southern California Council of Governments (SCAG) region.
The allocation of units was distributed across five (5) income level categories, as
follows:
Grand Terrace 5th Cycle Regional Housing Needs Allocation
Income Level RHNA by
Income Level
Housing Units
Permitted
Very Low 28 1
Low 19 1
Moderate 22 17
Above Moderate 49 59
Total 118 78
Source: SCAG 5th Cycle RHNA Final Allocation Plan
During the 2013-2021 planning period (RHNA Cycle 5), the City reported one very-low-
income unit, one low-income unit, seventeen (17) moderate-income units, and fifty-nine
(59) above-moderate income units, for a total of seventy-eight (78) units.
By contrast, the 6th Cycle RHNA allocated to the city 630 new housing units as its fair
share of the total number of units needed to meet forecasted population growth in the
SCAG region. Of these units, 189 are required to be affordable for those with very-low-
income, ninety-two (92) affordable for those with low-income, 106 for those with
moderate-income, with 243 above-moderate units. The allocation of units and the City’s
current progress toward achieving its RHNA targets are below:
Grand Terrace 6th Cycle Regional Housing Needs Allocation and Progress
Income Level RHNA by Permitted Permitted
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Income Level Units 2021 Units 2022
Very Low 189 - -
Low 92 - -
Moderate 106 - -
Above Moderate 243 1 1
Total 630 2
Source: SCAG 6th Cycle RHNA Final Allocation Plan
As required by HCD, the APR form is standardized and includes reports on various
housing and affordability targets. The following is a summary of the City’s completed
APR for the 2022 calendar year.
• Table A includes new housing units by income level for which a discretionary
application has been submitted and deemed complete during the calendar year
2022.
o A total of eleven (11) units are reported in this category, consisting of
eleven above-moderate units.
• Table A2 includes net new housing units by income level category that have
received an entitlement (meaning approved by the City), a building permit, or a
certificate of occupancy during the calendar year.
o During the calendar year 2022, the City issued building permits for one (1)
new housing unit, consisting of one (1) ADU and one (1) single-family
home.
o During the calendar year 2022, the City issued a Certificate of Occupancy
for one (1) new housing unit, consisting of one (1) ADU and one (1) single-
family home.
• Table B summarizes RHNA progress by affordability level for the 2021-2029
planning period.
o Three (3) units were reported in this category, consisting of three (3)
above-moderate income units.
• Table C includes sites identified or rezoned to accommodate a shortfall of
housing sites from the previous planning period, to meet a shortfall of sites noted
in the Housing Element, or to provide additional sites required by no net loss law
under Government Section 65863. If applicable, this data would serve as an
addendum to the inventory of the sites in the adopted Housing Element.
o The City did not report any additional sites.
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• Table D contains the Housing Programs Progress Report and describes the
progress of all housing programs contained in the Housing Element of the
General Plan for the 2022 calendar year.
• Table E includes commercial development bonuses approved by the City during
the 2022 calendar year.
o No units were reported.
• Table F includes units rehabilitated, preserved, and acquired for alternative
adequate sites during the 2022 calendar year.
o No units were reported.
• Table F2 includes above-moderate-income units converted to moderate-income
units pursuant to Government Code section 65400.2.
o No units were reported.
• Table G includes locally owned lands included in the Housing Element sites
inventory that has been sold, leased, or otherwise disposed of during the 2022
calendar year.
o No sites were reported.
• Table H includes all locally owned or controlled lands declared as Surplus
pursuant to Government Code section 54221 or identified as Excess pursuant to
Government Code section 50569.
O Two (2) vacant land property APN's: 1167-231-10-0000 and 1167-231-22-
0000 were declared surplus land.
• Table I includes all units constructed pursuant to Government Code section
65852.21 and applications for lot splits pursuant to Government Code section
66411.7 (SB 9).
o Two applications for SB 9 units were reported. 22345 Franklin Street and
22743 Miriam Way.
• Table J includes student housing developments for lower-income students which
are granted a density bonus pursuant to subparagraph (F) of paragraph (1) of
subdivision (b) of Government Code section 65915.
o No sites were reported.
• LEAP Reporting
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o This table requires jurisdictions that have received the Local Early Action
Planning (LEAP) grant from the HCD to provide a progress update on
planning efforts for housing production. On June 9, 2020, the City applied
for LEAP grant funding in the amount of $65,000 and executed an
agreement with the California Department of Housing and Community
Development for the preparation and adoption of the City’s Housing
Element Update for the 2021-2029 6th cycle period.
The APR is attached for City Council review and consideration. Staff recommends that
the City Council adopt the proposed resolution to receive and accept the APR for the
calendar year 2022. As part of the resolution, the City Council will also direct staff to
forward the report to the California Department of Housing and Community
Development (HCD) and to the Governor's Office of Planning and Research (OPR) as
required by California Government Code Section 65400.
FISCAL IMPACT:
There is no fiscal impact to the General Fund.
ATTACHMENTS:
• FINAL HCD Reso 4.4.2023 (DOCX)
• GrandTerrace Housing Annual Progress Report (PDF)
• Resolution 2022 Annual Housing Element Report (DOCX)
APPROVALS:
Haide Aguirre Completed 04/14/2023 4:45 PM
City Attorney Completed 04/19/2023 10:36 AM
Finance Completed 04/17/2023 10:39 AM
City Manager Completed 04/17/2023 8:42 AM
City Council Pending 04/25/2023 6:00 PM
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RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF GRAND TERRACE,
CALIFORNIA, RECEIVING AND ACCEPTING THE CITY OF GRAND
TERRACE GENERAL PLAN AND HOUSING ELEMENT ANNUAL
PROGRESS REPORT FOR THE 2022 CALENDAR YEAR
Recitals
WHEREAS, California Government Code Section 65400(a)(2) requires each of
planning agency to provide an annual progress report to the City Council, the State Office
of Planning and Research, and the California Department of Housing and Community
Development (HCD) regarding progress toward implementation of the housing element
of the general plan; and
WHEREAS, an annual progress report for the 2022 calendar year has been
prepared by the City of Grand Terrace, utilizing prescribed forms and instructions
provided by HCD; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have
occurred.
NOW THEREFORE, it is hereby found, determined, and resolved by the City
Council of the City of Grand Terrace, as follows:
1. The City Council hereby specifically finds that the facts set forth in the above
Recitals are true and correct.
2. The City Council hereby receives and accepts the 2022 Annual Progress
Report on the General Plan and Housing Element (Housing Element Annual
Progress Report Form 2022) (“Report”) prepared by the City as set forth in
the corresponding staff report and which is attached hereto as Exhibit “A”.
3. The City Council hereby directs that the Report be forwarded to the State
Office of Planning Research and HCD pursuant to California Government
Code Section 65400(a)(2).
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 25th day of April 2023.
_____________________________
Bill Hussey
Mayor
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ATTEST:
_____________________________
Debra Thomas
City Clerk
APPROVED AS TO FORM:
_____________________________
Adrian R. Guerra
City Attorney
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RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF GRAND TERRACE,
CALIFORNIA, RECEIVING AND ACCEPTING THE CITY OF GRAND
TERRACE GENERAL PLAN AND HOUSING ELEMENT ANNUAL
PROGRESS REPORT FOR THE 2022 CALENDAR YEAR AND
AUTHORIZING STAFF TO SUBMIT THE HOUSING ELEMENT ANNUAL
PROGRESS REPORT FOR THE 2022 CALENDAR YEAR TO THE
GOVERNOR’S OFFICE OF PLANNING AND RESEARCH (OPR) AND
THE STATE DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT (HCD)
Recitals
WHEREAS, California Government Code Section 65400(a)(2) requires each of
planning agency to provide an annual progress report to the City Council, the State Office
of Planning and Research, and the California Department of Housing and Community
Development (HCD) regarding progress toward implementation of the housing element
of the general plan; and
WHEREAS, an annual progress report for the 2022 calendar year has been
prepared by the City of Grand Terrace, utilizing prescribed forms and instructions
provided by HCD; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have
occurred.
NOW THEREFORE, it is hereby found, determined, and resolved by the City
Council of the City of Grand Terrace, as follows:
1. The City Council hereby specifically finds that the facts set forth in the above
Recitals are true and correct.
2. The City Council hereby receives and accepts the 2022 Annual Progress
Report on the General Plan and Housing Element (Housing Element Annual
Progress Report Form 2022) (“Report”) prepared by the City as set forth in
the corresponding staff report and which is attached hereto as Exhibit “A”.
3. The City Council hereby directs that the Report be forwarded to the State
Office of Planning Research and HCD pursuant to California Government
Code Section 65400(a)(2).
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 25th day of April 2023.
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_____________________________
Bill Hussey
Mayor
ATTEST:
_____________________________
Debra Thomas
City Clerk
APPROVED AS TO FORM:
_____________________________
Adrian R. Guerra
City Attorney
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AGENDA REPORT
MEETING DATE: April 25, 2023 Council Item
TITLE: CDBG Covid-19 Funding - Senior Center Improvements
PRESENTED BY: Shanita Tillman, Senior Management Analyst
RECOMMENDATION: 1. Approve the expenditures for Senior Center
Improvements, in a total sum not to exceed $125,010;
complying with Grand Terrace Municipal Code section 3.26.
2030 VISION STATEMENT:
This staff report supports our Vision of a place where residents can enjoy quality of life
that fosters pride and an engaged community, in that the Community Development
Block Grant (CDBG) Program funds community programs that benefit and protect
Grand Terrace residents.
BACKGROUND:
The U. S. Department of Housing and Urban Development (HUD) released a special
allocation of Community Development Block Grant (CDBG) funds to San Bernardino
County as a preemptive means through prevention, preparation, and response to the
Coronavirus (COVID-19).
On February 14, 2023, City Council approved the agreement with LightHouse Social
Service Centers to provide outreach and rapid re-housing services to homeless persons
who have or are at risk of contracting COVID-19. Due to the term of the agreement
expiring in April, LightHouse did not believe they would be able to adequately expend
the funds even with an extension until August and refused to sign the agreement.
DISCUSSION:
The funds that were allotted for the homeless rehousing program are available to use as
long as the project meets the following requirements: All proposed programs and/or
projects must meet the CDBG eligibility requirements through 24 Code of Federal
Regulations (CFR) Part 570, primarily benefit low- and moderate-income persons, with
the purpose of preventing or responding to the spread of COVID-19 and other infectious
diseases.
The senior community qualifies, and staff seeks to provide improvements to the Senior
Center to prevent the spread of COVID-19 and remove physical barriers. The project
must be completed by September 30, 2023, or the funds will be returned back to the
County. The current lead time on the fitness equipment is 10-12 weeks which means
the arrival of equipment would not be until approximately July 18, 2023.
RECOMMENDATION:
Staff is recommending the $125,010 be allocated in the following ways:
Table 1: CDBG-CV Funding Recommendations
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Priority Equipment (Not to Exceed)
Recommended
Funding
1 ADA Handsfree Access to the Men’s
and Women’s Restroom $32,000
2 Handsfree Dryers in the Men’s and
Women’s Restroom $6,000
3 (2) Sensor Wall Mounted Sanitizer
Dispensers $2,500
4 Exercise Equipment, related items,
and Installation $84,510
Total $125,010
In addition to the funding recommendations staff is recommending the acquisition of the
equipment as long as it complies with Grand Terrace Municipal Code section 3.26.030
Bid Procedures for Defined Public Projects which indicates that projects $60,000 or less
may be performed by the employees of the City, by force account, by negotiated
contract, or by purchase order. Except for performance by the employees and, by force
account, at least three quotes shall be sought when it is in the best interest of the City.
Lastly, projects $60,000 to $200,000 go through an informal bidding process.
FISCAL IMPACT:
Approve the revenue and expense appropriations for the CDBG-Coronavirus funding as
shown in the table below:
Fund Category Proposed
Appropriation
REVENUE
92-350-40 CDBG COVID-19 Reimbursement $125,010
Total Revenues $125,010
EXPENDITURE
92-805-246-000 Senior Center Improvements $125,010
Total Expenditures $125,010
ATTACHMENTS:
• Kompan Quote for Exercise Equipement (PDF)
• Playground Adventure Quote (PDF)
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APPROVALS:
Shanita Tillman Completed 04/14/2023 4:29 PM
Finance Completed 04/18/2023 10:53 AM
City Manager Completed 04/19/2023 12:40 PM
City Council Pending 04/25/2023 6:00 PM
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City of Grand Terrace
22795 Barton Rd
Shanita Tillman
Grand Terrace, CA 92313
E-Mail
Sales Representative
BarBro@Kompan.com
Barbara Brosch
Quote No.
Document Date
SP122987-2
04/14/2023
Sales Proposal
Expiration Date 06/13/2023
Project Name US294364 Grand Terrace Senior Center
Customer No.C131084
No.Description Qty Unit Unit Price Discount %Net Price
Equipment
FAZ51100-0800 Arm Bike - Dark Grey 1 Pieces 10,820.00 10,820.00
In-ground 80cm
FAZ50100-0800 City Bike - Dark Grey 1 Pieces 11,630.00 11,630.00
In-ground 80cm
FSW23600-0900 Twist & Flex Wheel - Grey 1 Pieces 4,160.00 4,160.00
In-ground 90cm
FSW22700-0900 Balance Station - Grey 1 Pieces 10,300.00 10,300.00
In-ground 90cm
FSW22200-0900 Assisted Step - Grey 1 Pieces 3,110.00 3,110.00
In-ground 90cm
A380544-99 SAFETY SIGN FOR FSW/FAZ US 5 Pieces 4.86 100.00
A775468-110 SAFETY SIGN FOR ARM BIKE ENG 1 Pieces 13.80 100.00
A775357-110 SAFETY SIGN FOR BIKE ENG 1 Pieces 13.80 100.00
INSTALL SPECIAL Installation of Kompan Equipment based on PW 1 Pieces 15,854.90 15,854.90
FREIGHT Freight 1 Pieces 5,257.55 5,257.55
Kompan California, Inc. | 22431 Antonio Parkway, Ste B160-426 | Rancho Santa Margarita, CA 92688 | USA | Phone No. 1-800-426-9788
E-Mail Contact@KOMPAN.com | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)
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City of Grand Terrace
22795 Barton Rd
Shanita Tillman
Grand Terrace, CA 92313
E-Mail
Sales Representative
BarBro@Kompan.com
Barbara Brosch
Quote No.
Document Date
SP122987-2
04/14/2023
Sales Proposal
Expiration Date 06/13/2023
Project Name US294364 Grand Terrace Senior Center
Customer No.C131084
No.Description Qty Unit Unit Price Discount %Net Price
Notes
Please read attached General Assumptions and
Exclusion document for information on
Install/Sitework.
Please allow 11-13 weeks for product delivery upon
order placement
Pricing valid with an approved Kompan Site Plan
Description Net PriceDiscountRetail PriceQty
No. of Products 12
Subtotal - Products 40,020.0051.9040,071.90
Subtotal - Installation 15,854.9015,854.90
Subtotal - Freight 5,257.555,257.55
Total USD Excl. Tax 61,132.45
Estimated Tax rate 3,101.55
Total USD Incl. Tax 64,234.00
Payment Terms 50% Prepayment , 50% Net 30 days
Kompan California, Inc. | 22431 Antonio Parkway, Ste B160-426 | Rancho Santa Margarita, CA 92688 | USA | Phone No. 1-800-426-9788
E-Mail Contact@KOMPAN.com | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)
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City of Grand Terrace
22795 Barton Rd
Shanita Tillman
Grand Terrace, CA 92313
E-Mail
Sales Representative
BarBro@Kompan.com
Barbara Brosch
Quote No.
Document Date
SP122987-2
04/14/2023
Sales Proposal
Expiration Date 06/13/2023
Project Name US294364 Grand Terrace Senior Center
Customer No.C131084
Installation Site Address
Grand Terrace Senior Center
22627 Grand Terrace Rd.
Grand Terrace, CA 92313
Note that the color and texture of products and surfacing made with recycled content are subjected by the differences from the used recycled
raw materials. Therefore, minor differences in the appearance and texture can occur.
Applicable sales tax will be added unless a valid tax exemption certificate is provided. This amount is only an estimate of your tax liability.
Your acceptance of this proposal constitutes a valid order request and includes acceptance of terms and conditions contained within the
Master Agreement, which is hereby acknowledged.
Acceptance of this proposal from KOMPAN is acknowledged by issuance of an order confirmation by an authorized KOMPAN representative.
Prices in this quotation are good until expiration date, shown in the top of this document. After that date, this proposal may be withdrawn.
KOMPAN Products are "Buy American" qualified, and compliant with the Buy American Act of 1933 and the "Buy American" provision of ARRA
of 2009.
Prevailing Wage and Payment & Performance Bonds are not included unless stated in body of Sales Proposal. If Payment & Performance
Bonds are needed, add 2.2% of the entire sales proposal.
KOMPAN Authorized Signature:
Accepted By (signature): __________________________________________________
Accepted By (please print): _______________________________________________
Date: __________________________________________________
Kompan California, Inc. | 22431 Antonio Parkway, Ste B160-426 | Rancho Santa Margarita, CA 92688 | USA | Phone No. 1-800-426-9788
E-Mail Contact@KOMPAN.com | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)
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AGENDA REPORT
MEETING DATE: April 25, 2023 Council Item
TITLE: Professional Services Agreement Between the City of Grand
Terrace and BFSA Environmental Services for the
Mitigation Monitoring Reporting Program (MMRP)
Consultation Services for Condor Battery Energy Storage
System ("Project") - CUP 22-02, SA 22-08, MD 22-02, E 22-
06
PRESENTED BY: Haide Aguirre, Senior Planner
RECOMMENDATION: 1) Approve the Agreement with BFSA Environmental
Services in the amount of $50,900.00, and
2) Approve the Project Reimbursement Agreement with
Condor, and
3) Authorize the City Manager to Execute the
agreements, subject to City Attorney approval as to form.
2030 VISION STATEMENT:
This item supports Goal #1, Ensure Our Fiscal Viability, by ensuring cost recovery for
services as the costs will be borne by the project applicant.
BACKGROUND:
The Planning Commission Site and Architectural Review Board adopted Resolution
2021-03 on December 2, 2021, under CUP 20-03, V 21-01, SA 20-09, and E 20-09
(“Project”) for Condor (“Applicant”) by unanimously approving the construction of a 200-
Megawatt Battery Energy Storage System (BESS) facility. The Project site is located
near the northwest corner of Taylor Street and Main Street (APN: 1167-115-11-0000)
on approximately ten (10) acres. The site is designated Industrial in the General Plan
Land Use Map, and it is zoned (M2) Industrial in the Zoning Map. The Battery Energy
Storage System facility will interconnect with the existing Southern California Edison
(SCE) Highgrove Substation located directly north of the Project site. A Mitigated
Negative Declaration was adopted, and the approved Mitigation Monitoring and
Reporting Program (MMRP) was conditioned to the Project.
The purpose of this item is to request approval of an agreement for Consultation
Services between the City of Grand Terrace and BFSA Environmental Services to
monitor the mitigation of adverse impacts to Cultural Resources and Geological and
Soils within the Condor Battery Energy Storage System Project. The Project
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Reimbursement Agreement with Condor will cover the City's and consultants' costs in
processing the Project and monitoring the MMRP.
DISCUSSION:
A Request for Proposal was sent to BFSA Environmental Services (“Consultant”) for
their specialized professional expertise, experience, and references.
BFSA Environmental Services’ scope of work includes monitoring Cultural Resources
(CUL-1, CUL-2, CUL-3, CUL-4, and CUL-5) and monitoring Geology and Soils (GEO-1,
GEO-2, GEO-3, and GEO -4).
The Consultant’s scope of work excludes monitoring Biological Resources (BIO-1 and
BIO-2).
• CONDOR Energy Storage, LLC representative (“Arevon”) will hire a separate
consultant to monitor BIO-1 and BIO-2 from the MMRP. Arevon will be
responsible for providing the Biological Resources reports and certified
monitoring verification signature and date to the city prior to the issuance of a
Grading Permit.
The attached contract includes a copy of the BFSA Environmental Services proposal,
dated April 10, 2023. A copy of the Projects MMRP is also enclosed. The total
compensation on the Scope of Work and Fee Schedule shall not exceed $50,900.00.
FISCAL IMPACT:
There is no fiscal impact on the City. The Project applicant is responsible for the
consultant and staff’s administrative costs related to the agreement for these services. A
Reimbursement Agreement between the City of Grand Terrace and CONDOR Energy
Storage, LLC has been prepared and is enclosed to be part of this approval, to
guarantee complete coverage of the consultation services cost.
ATTACHMENTS:
• (GT) BFSA Environmental Services Agreement April 2023 (DOCX)
• Exhibit A-2 -Condor BESS Facility Mitigation Monitoring and Reporting Program
(PDF)
• Grand Terrace Reimbursement Agreement with Condor (DOCX)
APPROVALS:
Haide Aguirre Completed 04/17/2023 4:59 PM
Adrian Guerra Completed 04/19/2023 10:42 AM
Finance Completed 04/19/2023 10:49 AM
City Manager Completed 04/19/2023 1:03 PM
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City Council Pending 04/25/2023 6:00 PM
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01247.0001/873696.1 4/13/2023
AGREEMENT FOR CONTRACT SERVICES
By and Between
CITY OF GRAND TERRACE
and
BFSA ENVIRONMENTAL SERVICES
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-2-
AGREEMENT FOR CONTRACT SERVICES
BY AND BETWEEN THE CITY OF GRAND TERRACE AND
BFSA ENVIRONMENTAL SERVICES.
This “AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY
OF GRAND TERRACE AND BFSA ENVIRONMENTAL SERVICES” (herein “Agreement”) is
made and entered into this 25th day of April 2023 by and between the City of Grand Terrace, a
California municipal corporation (“City”) and BFSA Environmental Services. (“Consultant”).
City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter
collectively referred to as the “Parties.”
RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the
performance of the services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the
services defined and described particularly in Article 1 of this Agreement, was selected by the City
to perform those services.
C. Pursuant to the City of Grand Terrace Municipal Code, City has authority to enter
into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of those
services defined and described particularly in Article 1 of this Agreement and desire that the terms
of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the
Parties and contained herein and other consideration, the value and adequacy of which are hereby
acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide
those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated
herein by this reference, which may be referred to herein as the “services” or “work” hereunder.
As a material inducement to the City entering into this Agreement, Consultant represents and
warrants that it has the qualifications, experience, and facilities necessary to properly perform the
services required under this Agreement in a thorough, competent, and professional manner, and is
experienced in performing the work and services contemplated herein. Consultant shall at all times
faithfully, competently and to the best of its ability, experience and talent, perform all services
described herein. Consultant covenants that it shall follow the highest professional standards in
performing the work and services required hereunder and that all materials will be both of good
quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest
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professional standards” shall mean those standards of practice recognized by one or more first-
class firms performing similar work under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any
inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement
shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in
accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as
may be required by law for the performance of the services required by this Agreement. Consultant
shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties
and interest, which may be imposed by law and arise from or are necessary for the Consultant’s
performance of the services required by this Agreement, and shall indemnify, defend and hold
harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes,
penalties or interest levied, assessed or imposed against City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant’s risk until written instructions are
received from the Contract Officer.
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish
continuous protection to the work, and the equipment, materials, papers, documents, plans, studies
and/or other components thereof to prevent losses or damages, and shall be responsible for all such
damages, to persons or property, until acceptance of the work by City, except such losses or
damages as may be caused by City’s own negligence.
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1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all instruments,
prepare all documents and take all actions as may be reasonably necessary to carry out the purposes
of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of
the other.
1.8 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or
make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work,
and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written
approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the
Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty
(180) days, may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to
be provided pursuant to the Scope of Services may be more costly or time consuming than
Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.
City may in its sole and absolute discretion have similar work done by other consultants. No
claims for an increase in the Contract Sum or time for performance shall be valid unless the
procedures established in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein
by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other
provisions of this Agreement, the provisions of Exhibit “B” shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and
incorporated herein by this reference. The total compensation, including reimbursement for actual
expenses, shall not exceed Fifty Thousand, Nine Hundred Dollars and No Cents ($50,900.00)
(the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.
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2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less
contract retention; (iii) payment for time and materials based upon the Consultant’s rates as
specified in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not
exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and
expenses incurred during the preceding month in a form approved by City’s Director of Finance.
By submitting an invoice for payment under this Agreement, Consultant is certifying compliance
with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual
expenses by the following categories: labor (by sub-category), travel, materials, equipment,
supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such
categories. Consultant shall not invoice City for any duplicate services performed by more than
one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed
invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures,
the City cannot guarantee that payment will occur within this time period. In the event any charges
or expenses are disputed by City, the original invoice shall be returned by City to Consultant for
correction and resubmission. Review and payment by City for any invoice provided by the
Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable
law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed
to waive any defects in work performed by Consultant.
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ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in the
“Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires,
earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars,
litigation, and/or acts of any governmental agency, including the City, if the Consultant shall
within ten (10) days of the commencement of such delay notify the Contract Officer in writing of
the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and
extend the time for performing the services for the period of the enforced delay when and if in the
judgment of the Contract Officer such delay is justified. The Contract Officer’s determination
shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be
entitled to recover damages against the City for any delay in the performance of this Agreement,
however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this
Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding one (1)
years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
“D”).
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the work
specified herein and make all decisions in connection therewith:
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Bryan F. Smith, BFSA Environmental Services, President
(Name) (Title)
Jenni Stropes, Director and Architectural Historian
(Name) (Title)
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only competent personnel to perform services pursuant to this Agreement. Consultant shall make
every reasonable effort to maintain the stability and continuity of Consultant’s staff and
subcontractors, if any, assigned to perform the services required under this Agreement. Consultant
shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to
perform the services required under this Agreement, prior to and during any such performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees
or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall
obtain any rights to retirement, health care or any other benefits which may otherwise accrue to
City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Konrad Bolowich, City Manager or such person as may be
designated by the City Manager. It shall be the Consultant’s responsibility to assure that the
Contract Officer is kept informed of the progress of the performance of the services and the
Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless
otherwise specified herein, any approval of City required hereunder shall mean the approval of the
Contract Officer. The Contract Officer shall have authority, if specified in writing by the City
Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of
this Agreement.
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4.4 Independent Contractor.
Neither the City nor any of its employees shall have any control over the manner, mode or
means by which Consultant, its agents or employees, perform the services required herein, except
as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or
control of Consultant’s employees, servants, representatives or agents, or in fixing their number,
compensation or hours of service. Consultant shall perform all services required herein as an
independent contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role. Consultant shall not at any
time or in any manner represent that it or any of its agents or employees are agents or employees
of City. City shall not in any way or for any purpose become or be deemed to be a partner of
Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with
Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither this
Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or
encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise,
without the prior written approval of City. Transfers restricted hereunder shall include the transfer
to any person or group of persons acting in concert of more than twenty five percent (25%) of the
present ownership and/or control of Consultant, taking all transfers into account on a cumulative
basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this
Agreement shall be void. No approved transfer shall release the Consultant or any surety of
Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and
content satisfactory to City, during the entire term of this Agreement including any extension
thereof, the following policies of insurance which shall cover all elected and appointed officers,
employees and agents of City:
(a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A
policy of comprehensive general liability insurance written on a per occurrence basis for bodily
injury, personal injury and property damage. The policy of insurance shall be in an amount not
less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general
aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
damage arising from any injuries or occupational diseases occurring to any worker employed by
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or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
written on a per occurrence for bodily injury and property damage in an amount not less than
$1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any
automobile.
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant’s profession. This coverage may be written on a “claims made” basis, and must include
coverage for contractual liability. The professional liability insurance required by this Agreement
must be endorsed to be applicable to claims based upon, arising out of or related to services
performed under this Agreement. The insurance must be maintained for at least 5 consecutive
years following the completion of Consultant’s services or the termination of this Agreement.
During this additional 5-year period, Consultant shall annually and upon request of the City submit
written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
its elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or its officers, employees or agents may apply in excess of, and not contribute
with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and
contribution it may have against the City, its officers, employees and agents and their respective
insurers. Moreover, the insurance policy must specify that where the primary insured does not
satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or
cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice
by certified mail return receipt requested to the City. In the event any of said policies of insurance
are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance
in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has
provided the City with Certificates of Insurance, additional insured endorsement forms or
appropriate insurance binders evidencing the above insurance coverages and said Certificates of
Insurance or binders are approved by the City. City reserves the right to inspect complete, certified
copies of and endorsements to all required insurance policies at any time. Any failure to comply
with the reporting or other provisions of the policies including breaches or warranties shall not
affect coverage provided to City.
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All certificates shall name the City as additional insured (providing the appropriate
endorsement) and shall conform to the following “cancellation” notice:
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE
CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY
ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents
and volunteers are to be covered as additional insureds as respects: liability arising out of activities
Consultant performs; products and completed operations of Consultant; premises owned, occupied
or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The
coverage shall contain no special limitations on the scope of protection afforded to City, and their
respective elected and appointed officers, officials, employees or volunteers. Consultant’s
insurance shall apply separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer’s liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At
the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects City or its respective elected or appointed officers, officials, employees and
volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related
investigations, claim administration, defense expenses and claims. The Consultant agrees that the
requirement to provide insurance shall not be construed as limiting in any way the extent to which
the Consultant may be held responsible for the payment of damages to any persons or property
resulting from the Consultant’s activities or the activities of any person or persons for which the
Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as
provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with
Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall
require the subcontractor to maintain the same policies of insurance that the Consultant is required
to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to
City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold
and save them and each of them harmless from, any and all actions, either judicial, administrative,
arbitration or regulatory claims, damages to persons or property, losses, costs, penalties,
obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or
liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
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connection with the negligent performance of the work, operations or activities provided herein of
Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity
for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’
reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance
of or failure to perform any term, provision, covenant or condition of this Agreement, and in
connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses, including legal costs and attorney’s
fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection with
the negligent performance of or failure to perform such work, operations or activities of Consultant
hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees
harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorney’s
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it
fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted
by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that
design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of
the negligence, recklessness or willful misconduct of the design professional. The indemnity
obligation shall be binding on successors and assigns of Consultant and shall survive termination
of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies
qualified to do business in California, rated “A” or better in the most recent edition of Best Rating
Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category
Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk
Manager”) due to unique circumstances. If this Agreement continues for more than 3 years
duration, or in the event the risk manager determines that the work or services to be performed
under this Agreement creates an increased or decreased risk of loss to the City, the Consultant
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agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt
of written notice from the Risk Manager.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts,
invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete and
detailed. The Contract Officer shall have full and free access to such books and records at all times
during normal business hours of City, including the right to inspect, copy, audit and make records
and transcripts from such records. Such records shall be maintained for a period of three (3) years
following completion of the services hereunder, and the City shall have access to such records in
the event any audit is required. In the event of dissolution of Consultant’s business, custody of the
books and records may be given to City, and access shall be provided by Consultant’s successor
in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in
providing access to the books and records if a public records request is made and disclosure is
required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of
work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees
that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or
will materially increase or decrease the cost of the work or services contemplated herein or, if
Consultant is providing design services, the cost of the project being designed, Consultant shall
promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “documents and materials”),
including any electronic documents and materials, prepared by Consultant, its employees,
subcontractors and agents in the performance of this Agreement shall be the property of City and
shall be delivered to City in a format of the City’s choice upon request of the Contract Officer or
upon the termination of this Agreement, and Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or
assignment of such completed documents for other projects and/or use of uncompleted documents
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without specific written authorization by the Consultant will be at the City’s sole risk and without
liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use,
reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant
shall have the right to use the concepts embodied therein. All subcontractors shall provide for
assignment to City of any documents or materials prepared by them, and in the event Consultant
fails to secure such assignment, Consultant shall indemnify City for all damages resulting
therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as
“works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby
deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions,
response to interrogatories or other information concerning the work performed under this
Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided
Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work performed
there under. City retains the right, but has no obligation, to represent Consultant or be present at
any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and
to provide City with the opportunity to review any response to discovery requests provided by
Consultant. However, this right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of San Bernardino, State of California, or any other
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appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of San
Bernardino, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed after
the date of default. Instead, the City may give notice to Consultant of the default and the reasons
for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices
during the period of default. If Consultant does not cure the default, the City may take necessary
steps to terminate this Agreement under this Article. Any failure on the part of the City to give
notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights
or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of City
to exercise such right to deduct or to withhold shall not, however, affect the obligations of the
Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other
default concerning the same or any other provision of this Agreement.
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7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any
other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon written notice to Consultant. In addition, the
Consultant may terminate this Contract for cause, upon sixty (60) days’ advance written notice to
City. Upon receipt of any notice of termination, Consultant shall immediately cease all services
hereunder except such as may be specifically approved by the Contract Officer. Except where the
Consultant has initiated termination, the Consultant shall be entitled to compensation for all
services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or
such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event
the Consultant has initiated termination, the Consultant shall be entitled to compensation only for
the reasonable value of the work product actually produced hereunder. In the event of termination
without cause pursuant to this Section, the terminating party need not provide the non-terminating
party with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and
prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to
the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such
damages), and City may withhold any payments to the Consultant for the purpose of set-off or
partial payment of the amounts owed the City as previously stated.
7.9 Attorney’s Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such action
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or proceeding, in addition to any other relief which may be granted, whether legal or equitable,
shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any
appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable
costs for investigating such action, taking depositions and discovery and all other necessary costs
the court allows which are incurred in such litigation. All such fees shall be deemed to have
accrued on commencement of such action and shall be enforceable whether or not such action is
prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the terms
of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant’s performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times avoid
conflicts of interest or the appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected
class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should any liability or sanctions be imposed against City for such use of unauthorized aliens,
Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions
imposed, together with any and all costs, including attorney’s fees, incurred by City.
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ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party
desires or is required to give to the other party or any other person shall be in writing and either
served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager
and to the attention of the Contract Officer (with her/his name and City title), City of Grand
Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the
person(s) at the address designated on the execution page of this Agreement. Either party may
change its address by notifying the other party of the change of address in writing. Notice shall be
deemed communicated at the time personally delivered or in seventy-two (72) hours from the time
of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections
contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or
decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any
of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder
unless the invalid provision is so material that its invalidity deprives either party of the basic benefit
of their bargain or renders this Agreement meaningless.
C.10.a
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-18-
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this
Agreement, nor shall any official, officer, or employee of City participate in any decision relating
to this Agreement which may affect his/her financial interest or the financial interest of any
corporation, partnership, or association in which (s)he is directly or indirectly interested, or in
violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5.
Nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation, including but not limited to the Political Reform Act (Government Code
Sections 81000, et seq.)
Consultant warrants and represents that it has not paid or given, and will not pay or give,
to any third party including, but not limited to, any City official, officer, or employee, any money,
consideration, or other thing of value as a result or consequence of obtaining or being awarded any
agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render this
Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
C.10.a
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01247.0001/873696.1 4/13/2023 19
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
City of Grand Terrace, a municipal corporation
_____________________________________
Konrad Bolowich, City Manager
ATTEST:
_____________________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
____________________________________
Adrian R. Guerra, City Attorney
CONSULTANT:
By:
____________________________________
Name: Brian F. Smith, BFSA Environmental
Services
Title: President
By:
____________________________________
Name: Jennie Stropes
Title: Director and Architectural Historian
Address: 14010 Poway Road, Suite A,
Ontario, CA 92764
____________________________________
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
C.10.a
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01247.0001/873696.1 4/13/2023
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
C.10.a
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01247.0001/873696.1 4/13/2023
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
C.10.a
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01247.0001/873696.1 4/13/2023 A-1
EXHIBIT “A”
SCOPE OF SERVICES
A. Condor (“Applicant”) represented by Jacob Montgomery of Arevon proposed the
construction of a 200-Megawatt Battery Energy Storage Facility approved by the Planning
Commission by adopting Resolution 2021-03 on December 2, 2021, under Project Numbers
(CUP 20-03, V 21-01, SA 20-09, and E 20-09 (MND). The site is located on approximately 10-
acre site, located near the northwest corner of Taylor Street and Main Street (APN: 1167-151-
11-0000) in the City of Grand Terrace (the “Project”). The Project site is designated Industrial in
the General Plan Land Use Map, and it is zoned (M2) Industrial in the Zoning Map. The Battery
Energy Storage Facility will interconnect with the existing Southern California Edison (“SCE”)
Highgrove Substation located directly north of the Project site. A Mitigated Negative Declaration
was adopted, and the approved Mitigation Monitoring and Reporting Program (MMRP) was
conditioned to the Project.
B. The Consultant will provide services for the mitigation of adverse impacts to cultural
resources within the Condor Battery Energy Storage Facility Project. The MMRP requirements
for the mitigation of potential impacts to cultural resources require monitoring of grading and the
implementation of procedures and protocols in the event of a discovery.
C. BFSA Environmental Services (“Consultant”) scope of work includes monitoring Cultural
Resources (CUL-1, CUL-2, CUL-3, CUL-4, and CUL-5) and monitoring Geology and Soils
(GEO-1, GEO-2, GEO-3, and GEO -4). The foregoing is a brief summary and the full scope of
services to be provided by consultant are included on the attached Proposal enclosed as Exhibit A-
1, the Project’ MMRP is enclosed as Exhibit A-2.
1. The scope of work excludes monitoring Biological Resources (BIO-1 and BIO-2).
a) The Applicant’s representative (“Arevon”) will hire a separate consultant to
monitor BIO-1 and BIO-2 from the MMRP. Arevon will be responsible for providing
the Biological Resources reports and certified monitoring verification signature and
date prior to the issuance of a Grading Permit.
D. All work product is subject to review and acceptance by the City, and must be revised by
the Consultant without additional charge to the City until found satisfactory and accepted by City.
C.10.a
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01247.0001/873696.1 4/13/2023 A-1
EXHIBIT “A-1”
BFSA Environmental Services. Proposal
C.10.a
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C.10.a
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C.10.a
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01247.0001/873696.1 4/13/2023 B
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
C.10.a
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01247.0001/873696.1 4/13/2023 C-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the following Services at the budged amounts included on
the cost estimate provided on Exhibit “C-1.”
II. A retention of ten percent (10%) shall be held from each payment as a contract
retention to be paid as part of the final payment upon satisfactory completion of
services.
III. Within the budgeted amounts for each Task, and with the approval of the Contract
Officer, funds may be shifted from one Task subbudget to another so long as the
Contract Sum is not exceeded per Section 2.1, unless Additional Services are
approved per Section 1.8.
IV. The City will compensate Consultant for the Services performed upon submission of
a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours
worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and
travel properly charged to the Services.
V. The total compensation for the Services shall not exceed Fifty Thousand, Nine
Hundred and No Cents ($50,900.00), as provided in Section 2.1 of this Agreement.
VI. The Consultant’s billing rates for all personnel are attached as Exhibit C-1.
C.10.a
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01247.0001/873696.1 4/13/2023 C-1
Exhibit C-1
C.10.a
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01247.0001/873696.1 4/13/2023 D-1
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Consultant shall commence work under this Agreement within 5 working days of this
Agreement’s execution by the parties.
II. Consultant shall perform all Services timely in accordance with the Project Schedule
developed by Consultant and subject to the written approval of the Contract Officer.
C.10.a
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City of Grand Terrace
Planning and Development Services
Mitigation Monitoring and Reporting Program for the Condor Battery Energy Storage Facility Project
State Clearinghouse No. 2021100199 October 21, 2021
Exhibit A-2 C.10.b
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- This document is designed for double-sided printing to conserve natural resources. -
C.10.b
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Condor Battery Energy Storage Facility Project 1 October 21, 2021
MITIGATION MONITORING AND REPORTING PROGRAM
This Mitigation Monitoring and Reporting Program (MMRP) identifies Mitigation Measures incorporated into the Condor Battery Energy Storage Facility Project. For each Mitigation Measure, the MMRP identifies the significant impact, the related mitigation measure, the implementation entity, the monitoring and verification entity, and timing requirements.
C.10.b
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Mitigation Monitoring and Reporting Program
2 City of Grand Terrace October 21, 2021
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C.10.b
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Mitigation Monitoring and Reporting Program
Condor Battery Energy Storage Facility Project 3 October 21, 2021
IDENTIFIED IMPACT RELATED MITIGATION MEASURE
MONITORING VERIFICATION
Implementation Entity
Monitoring and Verification Entity
Timing Requirements Signature Date
BIOLOGICAL RESOURCES
Potential Impacts on Nesting Birds.
BIO-1 Pre-Construction Burrowing Owl Survey. A burrowing owl pre-construction survey shall be conducted no less than 14 days prior to the initiation of ground disturbance activities, and a second survey shall be conducted within 24 hours prior to ground disturbance. Pre-construction surveys should be conducted by a qualified biologist. If surveys confirm occupied burrowing owl habitat is located within the impact footprint or within 500 feet of the impact footprint, avoidance measures shall be implemented consistent with the requirements of the Staff Report on Burrowing Owl Mitigation and in coordination with the City of Grand Terrace and CDFW.
Project Proponent Planning and Development Services Department
Prior to issuance of grading/ground disturbance permits.
Potential Impacts on Nesting Birds.
BIO-2: Pre-Construction Nesting Bird Survey. If vegetation removal is scheduled during the nesting season (typically January 1 to September 15), then a focused survey for active nests shall be conducted by a qualified biologist (as determined by a combination of academic training and professional experience in biological sciences and related resource management activities) no more than five (5) days prior to the beginning of project-related activities (including but not limited to equipment mobilization and staging, clearing, grubbing, vegetation removal, and grading). Surveys shall be conducted in proposed work areas, staging and storage areas, and soil, equipment, and material stockpile areas. For passerines and small raptors, surveys shall be conducted within a 250-foot radius surrounding the work area (in areas where access is feasible). For larger raptors, such as those from the genus
Project Proponent Planning and Development Services Department
Prior to issuance of grading/ground disturbance permits.
C.10.b
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Mitigation Monitoring and Reporting Program
4 City of Grand Terrace October 21, 2021
IDENTIFIED IMPACT RELATED MITIGATION MEASURE
MONITORING VERIFICATION
Implementation Entity
Monitoring and Verification Entity
Timing Requirements Signature Date
Buteo, the survey area shall encompass a 500-foot radius. Surveys shall be conducted during weather conditions suited to maximize the observation of possible nests and shall concentrate on areas of suitable habitat. If a lapse in project-related work of five (5) days or longer occurs, an additional nest survey shall be required before work can be reinitiated. If nests are encountered during any preconstruction survey, a qualified biologist shall determine if it may be feasible for construction to continue as planned without impacting the success of the nest, depending on conditions specific to each nest and the relative location and rate of construction activities. If the qualified biologist determines construction activities have potential to adversely affect a nest, the biologist shall immediately inform the construction manager to halt construction activities within minimum exclusion buffer of 50 feet for songbird nests, and 200 to 500 feet for raptor nests, depending on species and location. Active nest(s) within the Project Site shall be monitored by a qualified biologist during construction if work is occurring directly adjacent to the established no-work buffer. Construction activities within the no-work buffer may proceed after a qualified biologist determines the nest is no longer active due to natural causes (e.g., young have fledged, predation, or other non-anthropogenic nest failure).
C.10.b
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Mitigation Monitoring and Reporting Program
Condor Battery Energy Storage Facility Project 5 October 21, 2021
IDENTIFIED IMPACT RELATED MITIGATION MEASURE
MONITORING VERIFICATION
Implementation Entity
Monitoring and Verification Entity
Timing Requirements Signature Date
CULTURAL RESOURCES
Adverse Change in the Significance of an Archaeological Resource.
CUL-1: Conduct Archaeological Sensitivity Training for Construction Personnel. The Applicant shall retain a qualified professional archaeologist who meets U.S. Secretary of the Interior’s Professional Qualifications and Standards, to conduct an Archaeological Sensitivity Training for construction personnel prior to commencement of excavation activities. The training session shall be carried out by a cultural resource professional with expertise in archaeology, who meets the U.S. Secretary of the Interior’s Professional Qualifications and Standards. The training session will include a handout and will focus on how to identify archaeological resources that may be encountered during earthmoving activities and the procedures to be followed in such an event, the duties of archaeological monitors, and, the general steps a qualified professional archaeologist would follow in conducting a salvage investigation if one is necessary.
Project Proponent Planning and Development Services Department
Prior to issuance of grading/ground disturbance permits.
Adverse Change in the Significance of an Archaeological Resource.
CUL-2: Conduct Periodic Archeological Resources Spot Checks During Grading and Earth-Moving Activities. The Applicant shall retain a qualified professional archaeologist, who meets the U.S. Secretary of the Interior’s Professional Qualifications and Standards to conduct periodic Archaeological Spot Checks beginning at depths below two (2) feet to determine if construction excavations have exposed or have a high probability of exposing archaeological resources. After the initial Archaeological Spot Check, further periodic checks will be conducted at the discretion of the qualified archaeologist. If
Project Proponent Planning and Development Services Department
Throughout grading/ground disturbance activities.
C.10.b
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Mitigation Monitoring and Reporting Program
6 City of Grand Terrace October 21, 2021
IDENTIFIED IMPACT RELATED MITIGATION MEASURE
MONITORING VERIFICATION
Implementation Entity
Monitoring and Verification Entity
Timing Requirements Signature Date
the qualified archaeologist determines that construction excavations have exposed or have a high probability of exposing archaeological artifacts, construction monitoring for archaeological resources will be required. The Applicant shall retain a qualified archaeological monitor, who will work under the guidance and direction of a professional archaeologist, who meets the qualifications set forth by the U.S. Secretary of the Interior’s Professional Qualifications and Standards. The archaeological monitor shall be present during all construction excavations (e.g., grading, trenching, or clearing/grubbing) into non-fill younger Pleistocene alluvial sediments. Multiple earth-moving construction activities may require multiple archaeological monitors. The frequency of monitoring shall be based on the rate of excavation and grading activities, proximity to known archaeological resources, the materials being excavated (native versus artificial fill soils), the depth of excavation, and if found, the abundance and type of archaeological resources encountered. Full-time monitoring can be reduced to part-time inspections if determined adequate by the Project archaeologist.
Adverse Change in the Significance of an Archaeological Resource.
CUL-3: Cease Ground-Disturbing Activities and Implement Treatment Plan if Archaeological Resources Are Encountered. In the event that archaeological resources are unearthed during ground-disturbing activities, ground-disturbing activities shall be halted or diverted away from the vicinity of the find so that the find can be evaluated. A buffer area of at least 100 feet shall be established around the find where construction activities will not be allowed to
Project Proponent Planning and Development Services Department
Throughout grading/ground disturbance activities.
C.10.b
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Mitigation Monitoring and Reporting Program
Condor Battery Energy Storage Facility Project 7 October 21, 2021
IDENTIFIED IMPACT RELATED MITIGATION MEASURE
MONITORING VERIFICATION
Implementation Entity
Monitoring and Verification Entity
Timing Requirements Signature Date
continue until a qualified archaeologist has examined the newly discovered artifact(s) and has evaluated the area of the find. Work shall be allowed to continue outside of the buffer area. All archaeological resources unearthed by Project construction activities shall be evaluated by a qualified professional archaeologist, who meets the U.S. Secretary of the Interior’s Professional Qualifications and Standards. Should the newly discovered artifacts be determined to be prehistoric, Native American Tribes/Individuals should be contacted and consulted, and Native American construction monitoring should be initiated. The Applicant and City shall coordinate with the archaeologist to develop an appropriate treatment plan for the resources. The plan may include implementation of archaeological data recovery excavations to address treatment of the resource along with subsequent laboratory processing and analysis.
Adverse Change in the Significance of an Archaeological Resource.
CUL-4: Prepare Report Upon Completion of Monitoring Services. The archaeological monitor, under the direction of a qualified professional archaeologist who meets the U.S. Secretary of the Interior’s Professional Qualifications and Standards, shall prepare a final report at the conclusion of archaeological monitoring (if required). The report shall be submitted to the Applicant, the South Central Costal Information Center, the City, and representatives of other appropriate or concerned agencies to signify the satisfactory completion of the Project and required mitigation measures. The report shall include a description of resources unearthed, if any, evaluation of the
Project Proponent Planning and Development Services Department
Upon completion of Archaeological monitoring and salvage services.
C.10.b
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8 City of Grand Terrace October 21, 2021
IDENTIFIED IMPACT RELATED MITIGATION MEASURE
MONITORING VERIFICATION
Implementation Entity
Monitoring and Verification Entity
Timing Requirements Signature Date
resources with respect to the California Register and CEQA, and treatment of the resources.
Potential Disturbance of Buried Human Remains.
CUL-5: Cease Ground-Disturbing Activities and Notify County Coroner If Human Remains Are Encountered. If human remains are unearthed during implementation of the Project, the City of Grand Terrace and the Applicant shall comply with State Health and Safety Code Section 7050.5. The City of Grand Terrace and the Applicant shall immediately notify the County Coroner and no further disturbance shall occur until the County Coroner has made the necessary findings as to origin and disposition pursuant to PRC Section 5097.98. If the remains are determined to be of Native American descent, the coroner has 24 hours to notify the Native American Heritage Commission (NAHC). The NAHC shall then identify the person(s) thought to be the Most Likely Descendent (MLD). After the MLD has inspected the remains and the site, they have 48 hours to recommend to the landowner the treatment and/or disposal, with appropriate dignity, the human remains and any associated funerary objects. Upon the reburial of the human remains, the MLD shall file a record of the reburial with the NAHC and the Project archaeologist shall file a record of the reburial with the CHRIS-SCCIC. If the NAHC is unable to identify a MLD, or the MLD identified fails to make a recommendation, or the landowner rejects the recommendation of the MLD and the mediation provided for in Subdivision (k) of Section 5097.94, if invoked, fails to provide measures acceptable to the landowner, the landowner or his or her authorized representative shall inter
Project Proponent Planning and Development Services Department
Throughout grading/ground disturbance activities.
C.10.b
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Mitigation Monitoring and Reporting Program
Condor Battery Energy Storage Facility Project 9 October 21, 2021
IDENTIFIED IMPACT RELATED MITIGATION MEASURE
MONITORING VERIFICATION
Implementation Entity
Monitoring and Verification Entity
Timing Requirements Signature Date
the human remains and items associated with Native American human remains with appropriate dignity on the property in a location not subject to further and future subsurface disturbance.
GEOLOGY AND SOILS
Adverse Change in the Significance of a Paleontological Resource.
GEO-1: Conduct Paleontological Sensitivity Training for Construction Personnel. The Applicant shall retain a professional paleontologist, who meets the qualifications set forth by the Society of Vertebrate Paleontology, shall conduct a Paleontological Sensitivity Training for construction personnel prior to commencement of excavation activities. The training will include a handout and will focus on how to identify paleontological resources that may be encountered during earthmoving activities, and the procedures to be followed in such an event; the duties of paleontological monitors; notification and other procedures to follow upon discovery of resources; and, the general steps a qualified professional paleontologist would follow in conducting a salvage investigation if one is necessary.
Project Proponent Planning and Development Services Department
Prior to issuance of grading/ground disturbance permits.
Adverse Change in the Significance of a Paleontological Resource.
GEO-2: Conduct Periodic Paleontological Spot Checks During Grading and Earth-Moving activities. The Applicant shall retain a professional paleontologist, who meets the qualifications set forth by the Society of Vertebrate Paleontology, shall conduct periodic Paleontological Spot Checks beginning at depths below six (6) feet to determine if construction excavations have extended into older Quaternary deposits. After the initial Paleontological Spot Check, further periodic checks will be conducted at the discretion of the qualified paleontologist. If
Project Proponent Planning and Development Services Department
Throughout grading/ground disturbance activities.
C.10.b
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Mitigation Monitoring and Reporting Program
10 City of Grand Terrace October 21, 2021
IDENTIFIED IMPACT RELATED MITIGATION MEASURE
MONITORING VERIFICATION
Implementation Entity
Monitoring and Verification Entity
Timing Requirements Signature Date
the qualified paleontologist determines that construction excavations have extended into the older Quaternary deposits, construction monitoring for Paleontological Resources will be required. The Applicant shall retain a qualified paleontological monitor, who will work under the guidance and direction of a professional paleontologist, who meets the qualifications set forth by the Society of Vertebrate Paleontology. The paleontological monitor shall be present during all construction excavations (e.g., grading, trenching, or clearing/grubbing) into the older Pleistocene alluvial deposits. Multiple earth-moving construction activities may require multiple paleontological monitors. The frequency of monitoring shall be based on the rate of excavation and grading activities, proximity to known paleontological resources and/or unique geological features, the materials being excavated (native versus artificial fill soils), and the depth of excavation, and if found, the abundance and type of paleontological resources and/or unique geological features encountered. Full-time monitoring can be reduced to part-time inspections if determined adequate by the qualified professional paleontologist.
Adverse Change in the Significance of a Paleontological Resource.
GEO-3: Cease Ground-Disturbing Activities and Implement Treatment Plan if Paleontological Resources Are Encountered. In the event that paleontological resources and or unique geological features are unearthed during ground-disturbing activities, ground-disturbing activities shall be halted or diverted away from the vicinity of the find so that the find can be evaluated. A buffer area of
Project Proponent Planning and Development Services Department
Throughout grading/ground disturbance activities.
C.10.b
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Mitigation Monitoring and Reporting Program
Condor Battery Energy Storage Facility Project 11 October 21, 2021
IDENTIFIED IMPACT RELATED MITIGATION MEASURE
MONITORING VERIFICATION
Implementation Entity
Monitoring and Verification Entity
Timing Requirements Signature Date
at least 50 feet shall be established around the find where construction activities shall not be allowed to continue until appropriate paleontological treatment plan has been approved by the Applicant and the City. Work shall be allowed to continue outside of the buffer area. The Applicant and City shall coordinate with a professional paleontologist, who meets the qualifications set forth by the Society of Vertebrate Paleontology, to develop an appropriate treatment plan for the resources. Treatment may include implementation of paleontological salvage excavations to remove the resource along with subsequent laboratory processing and analysis or preservation in place. At the paleontologist’s discretion and to reduce construction delay, the grading and excavation contractor shall assist in removing rock samples for initial processing.
Adverse Change in the Significance of a Paleontological Resource.
GEO-4: Prepare Report Upon Completion of Monitoring Services. Upon completion of the above activities, the professional paleontologist shall prepare a report summarizing the results of the monitoring and salvaging efforts, the methodology used in these efforts, as well as a description of the fossils collected and their significance. The report shall be submitted to the Applicant, the City, the Natural History Museums of Los Angeles County, and representatives of other appropriate or concerned agencies to signify the satisfactory completion of the Project and required mitigation measures.
Project Proponent Planning and Development Services Department
Upon completion of Paleontological monitoring and salvage services.
C.10.b
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C.10.b
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01247.0001/873697.1
PROJECT REIMBURSEMENT AGREEMENT
This PROJECT REIMBURSEMENT AGREEMENT (“Agreement”) is executed this
25th day of April, 2023 (“Effective Date”), by and between the CITY OF GRAND TERRACE,
a California municipal corporation (“City”), and CONDOR ENERGY STORAGE, LLC, a
Delaware limited liability company (“Developer”). City and Developer may be referred to,
individually or collectively, as “Party” or “Parties.”
RECITALS
WHEREAS, the Planning Commission Site and Architectural Review Board adopted
Resolution 2021-03 on December 2, 2031, approving the construction of a 200-Megawatt Battery
Energy Storage System (BESS) at APN: 1167-115-11-0000 by unanimously approving CUP 20-
03, V 21-01, SA 20-09, and E 20-09 (“Project”).
WHEREAS, pursuant to California Environmental Quality Act ("CEQA"), an Initial
Study and Mitigated Negative Declaration was adopted finding the Project will not have a
significant effect on the environment due to the incorporation of mitigation measures under the
Mitigated Negative Declaration (Environmental 20-09) related to: Biological, Cultural, and
Geology and Soils conditioned to the project in the Mitigation Monitoring Reporting Program
(“MMRP”).
WHEREAS, City has agreed to hire one or more consultants (“Consultants,” and
individually a “Consultant”) to assist in monitoring the Cultural Resources and Geology and Soils
mitigation measures included in the MMRP conditioned to the Project pursuant to CEQA laws and
regulations. City will also utilize its own staff to oversee and coordinate the processing of such
monitoring activities and will use the City Attorney’s office for review and negotiation of
documents or agreements related to the Project.
WHEREAS, the Applicant has agreed to hire a separate consultant to monitor Biological
Resources: BIO-1 and Bio-2 from the MMRP and shall be responsible for providing the Biological
Resources Reports and certified monitoring verification signature and dates to the city.
WHEREAS, as of the date of execution of this Agreement, the City has already incurred
certain costs and attorney’s fees in connection with the Project, and such costs and fees are
intended to be included as reimbursable costs pursuant to this Agreement.
WHEREAS, the City and Developer desire to enter into this Agreement to provide for
Developer to be responsible for all direct and indirect City costs related to the Project, including
costs incurred by consultants to assist in monitoring the Cultural Resources and Geology and Soils
mitigation measures included in the MMRP, and for Developer to deposit funds with City in
advance to reimburse City for such costs, and to establish procedures therefor.
NOW, THEREFORE, for the purposes set forth herein, and for good and valuable
consideration, the adequacy of which is hereby acknowledged, the Parties hereby agree as follows:
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TERMS
1. Incorporation of Recitals. The Parties hereby incorporate the Recitals as though
fully set forth herein.
2. Developer Responsibility for City Costs. Developer shall be responsible for, and
shall reimburse City for, all direct and indirect costs, fees and expenses of City related to the
Condor (BESS) Project (“Project”) (the “City Costs”), including but not limited to, costs incurred
from the retaining and/or utilization of experts, consultants, or specialists. Developer shall
reimburse City for expenses already incurred related to the Project.
Developer agrees to reimburse City in full for all costs and expenses incurred by City (a)
pursuant to the contract (the "Consultant Agreement") between City and BFSA Environmental
Services (“MMRP Consultant”), the consultant selected by City to assist in monitoring the
Cultural Resources and Geology and Soils mitigation measures included in the Mitigation
Monitoring Reporting Program; (b) pursuant to any contract between City and other consultants
as City may require to draft, process and negotiate permits, agreements, entitlements and proposed
conditions of approval of the Project (collectively, the "Expenses"); (c) for all City Costs and
Expenses incurred in the process of selecting any consultants and negotiating, drafting, and
executing any contract between the City and the MMRP Consultant or additional consultants.
City Costs and Expenses include, but are not limited to: (a) City Attorneys’ fees, at a rate
not to exceed $400.00 per hour the City deems necessary in connection with the Project, (b) City
staff time that the City deems necessary in connection with the Project; (c) all costs related to
studies, reports and design services for the development of any Project-related infrastructure;
(e) all costs related to investigations of the Property or the Project; and (f) any other fees and costs
deemed necessary by the City in order to process, review, or act upon or complete the Project.
Developer’s obligation to deposit and reimburse City Costs are in addition to Developer’s duty to
indemnify, defend, and hold harmless City, as set forth in Section 8, below.
2.1 Deposit. In furtherance of the foregoing, Developer has or shall, within ten
(10) days of the Effective Date, deposit with City an initial sum of Fifty Thousand, Nine Hundred
($50,900.00) against which any City Costs will be drawn down (“Deposit”). The Deposit
represents City’s best estimate of Developer’s ultimate financial obligation to City under this
Agreement. At no point in time shall the minimum balance of the Deposit fall below $10,000, and
Developer shall make such additional deposit(s) required under Section 2.2, below.
2.2 Additional Deposits by Developer. Developer shall make additional
deposits to the City within ten (10) days of City’s written request to the Developer up to an
additional aggregate amount not exceeding $10,000.00. City’s written requests for additional
deposits shall state what costs have been incurred to date, additional costs anticipated, and how
City intends to apply any needed additional Developer deposits. If deposited sums exceed the costs
incurred by City, City shall refund the difference as soon as City determines the amount of such
excess.
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2.3 City’s Right to Cease Work. In the event that Developer does not promptly
pay or reimburse the City Costs, including by failing to reimburse amounts incurred or timely pay
any additional requested deposits, City may immediately cease all work related to or concerning
the Project, and may take such further action as City deems appropriate, including deeming any
Developer application(s) abandoned and any development permit issued by City to Developer null
and void.
2.4 Interest on Deposit. Any amounts deposited by Developer shall be
maintained by City in an interest-bearing account of City’s choice, and may be co-mingled with
other City funds in such account. Interest accruing upon any such deposits shall inure to and be
created for the benefit of City.
2.5 Accounting. City shall keep an accounting of the City Costs and all deposits
made by Developer. Upon written request, City shall provide statements of these accounts to
Developer, which shall include descriptions of the City Costs, including the date, amount, and the
type of activity for which the cost was incurred. Failure of City to provide any accounting shall
not excuse Developer’s duty to perform any act, including the duty to make full and timely deposits
required under this Section 2. Developer may question or challenge any use of funds set forth in
the accounting and may appeal same to the City Council.
2.6 Unexpended Funds. Upon completion of City’s assistance in connection
with Developer’s completion of the Project, the granting or issuance of all necessary Project
approvals, the expiration of all applicable appeal periods, and if a legal or administrative challenge
is made to the approvals, then upon the resolution of such challenge, City shall return any then-
unexpended portion of the deposit to Developer, without interest, less an amount equal to any
unpaid expenses previously incurred by the City.
3. Additional Taxes, Fee, and Charges. Notwithstanding any provision to the
contrary, Developer shall pay all normal and customary fees and charges applicable to all permits
and approvals necessary for the Project, and any taxes, fees, and charges hereafter imposed by
City, which are standard and uniformly-applied to similar projects in the City.
4. City Release; Expiration. This Agreement shall expire three (3) years after the
Effective Date unless Developer has outstanding reimbursement obligations to the City at such
time or City reasonably determines that the Project has not been abandoned and/or City will incur
additional reimbursable costs after such date, in which event this Agreement will be automatically
extended for additional one (1) year terms until Developer has reimbursed all City Costs.
5. Remedies. In the event of a breach by Developer, City may, in addition to any other
remedies, seek to recover the City Costs plus reasonable attorneys’ fees in enforcing this
Agreement. This provision will not be interpreted to curtail any of City’s remedies at law or equity
against Developer for any violation of its codes, nor shall it be interpreted as a waiver of any
defense of Developer.
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6. Conflicts of Interest.
6.1 No Financial Relationship. Developer acknowledges the requirements of
Government Code Sections 1090 et seq. (the “1090 Laws”) and warrants that it has not entered
into any financial or transactional relationships or arrangements that would violate the 1090 Laws,
nor shall Developer solicit, participate in, or facilitate a violation of the 1090 Laws.
6.2 Developer’s Representations and Warranties. Developer represents and
warrants that it is duly authorized to do business in the State of California. Developer further
represents and warrants that, for the 12-month period preceding the Effective Date of this
Agreement, it has not entered into any arrangement to pay financial consideration to, and has not
made any payment to, any City official, agent or employee that would create a legally cognizable
conflict of interest as defined in the Political Reform Act (California Government Code sections
87100 et seq.).
7. Developer Acknowledgements. Subject to the reimbursement obligations set forth
in this Agreement, Developer acknowledges and agrees that, with respect to the work concerning
the Project:
7.1 City has sole discretion to select which of its employees and contractors are
assigned to the work.
7.2 City has sole discretion to direct the work and evaluate the performance of
the employees and contractors assigned to the work, and City retains the right to terminate or
replace at any time any such person.
7.3 City has sole discretion to determine the amount of compensation paid to
employees or contractors assigned to the work.
7.4 City, not Developer, shall pay employees and contractors assigned to the
work from a City account.
8. Indemnification and Hold Harmless.
8.1 Agreement Not Liability or Debt of City. The Parties acknowledge that
there may be challenges to the legality, validity and adequacy of this Agreement, the Project
itself, or other City actions related to the same. If such challenges are successful, such challenges
could delay or prevent the performance of this Agreement, the approvals, or implementation of
the Project. City shall have no liability whatsoever for the inability of Developer to obtain
approvals or implement the Project, as the result of any judicial determination that some or all
of the Project, or any other City action related to any of the same are invalid or inadequate or
not in compliance with law. No official, officer, employee or agent of the City shall be
personally liable hereunder to any extent. The Parties further acknowledge and agree that this
Agreement is not a debt of the City. The City shall not in any event be liable hereunder other
than to return the unexpended and uncommitted portions of the deposit as provided in Section
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2.6 above, and to provide an accounting under Section 2.5 above. The City shall not be
obligated to advance any of its own funds for any reason whatsoever.
8.2 Indemnification. Developer agrees to indemnify, protect, defend, and hold
harmless the City and its officials, officers, employees, agents, elected boards, commissions,
departments, agencies, and instrumentalities thereof, from any and all actions, suits, claims,
demands, writs of mandamus, liabilities, losses, damages, penalties, obligations, expenses, and any
other actions or proceedings (whether legal, equitable, declaratory, administrative, or adjudicatory
in nature), and alternative dispute resolution procedures (including, but not limited to, arbitrations,
mediations, and other such procedures) asserted by third parties against the City that challenge, or
seek to void, set aside, or otherwise modify or annul, the action of, or any approval by, the City
for or concerning this Agreement, the Project, or any other City action related to any of the
foregoing (including, but not limited to, reasonable attorneys’ fees and costs) (herein the “Claims
and Liabilities”) whether such Claims and Liabilities arise under planning and zoning laws, the
Subdivision Map Act, CEQA, Code of Civil Procedure Sections 1085 or 1094.5, or any other
federal, state, or local statute, law, ordinance, rule, regulation, or any decision of a competent
jurisdiction. In the event any action for any Claims and Liabilities is brought against the City and/or
related parties, upon City’s notification to Developer of the pendency of a claim or suit, Developer
shall make a minimum deposit sufficient to pay all of Developer’s indemnification obligations for
the following ninety (90) days, which includes legal costs and fees anticipated to be incurred as
reasonably determined by the City. Developer shall make deposits (“Indemnity Deposit”)
required under this section within five (5) days of the City’s written request. At no point during
the pendency of such claim or suit shall the minimum balance of the Indemnity Deposit fall below
One Hundred Thousand Dollars ($100,000).
If Developer fails to timely pay such funds, the City may abandon the action without
liability to Developer and may recover from Developer any attorneys’ fees and other costs for
which the City may be liable as a result of abandonment of the action. It is expressly agreed that
the City shall have the right to utilize the City Attorney’s office or use other legal counsel of its
choosing. Developer’s obligation to pay the defense costs of the City shall extend until final
judgment, including any appeals. City agrees to fully cooperate with Developer in the defense of
any matter in which Developer is defending and/or holding the City harmless. The City may make
all reasonable decisions with respect to its representation in any legal proceeding, including its
inherent right to abandon or to settle any litigation brought against it in its sole and absolute
discretion, and City’s reasonable decision to settle or abandon a matter, including but not limited
to following an adverse judgment or failure to appeal, shall not cause a waiver of the City’s
indemnification rights. Any decision by the City to settle litigation shall not, without the written
consent of Developer, bind Developer. City shall discuss litigation strategy with Developer in good
faith, but shall retain absolute discretion to make strategy decisions.
8.3 Exception. The obligations of Developer under this Section shall not apply
to any claims, actions, or proceedings arising through the sole negligence or willful misconduct of
the City, its members, officers, or employees.
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8.4 Period of Indemnification. The obligations for indemnity under Section
8.2 shall begin upon the Effective Date and shall survive termination or expiration of this
Agreement.
9. Developer’s Rights Concerning Review of Documents. City shall give
Developer at least ten (10) days’ notice along with copies of any proposed contract with a
Consultant and related documents so that Developer shall have the opportunity to provide
comments or objections thereto, prior to the City finalizing, filing, or otherwise releasing any of
the foregoing. The City shall also provide Developer with draft copies of all other reports and
studies funded through this Agreement. Developer may discuss issues with the City or its
consultants and may make comments orally or in writing. The City shall also use reasonable
efforts to permit Developer's review with respect to agendas and staff reports for all open City
Council, Planning Commission and other public body meetings at which the Project or related
matters are to be considered, and by providing Developer with draft copies thereof prior to or
concurrently with the transmission of such documents to the appropriate body. It is expressly
understood that any and all City consultants retained hereunder are under contract solely with the
City, and the City is free to disregard the comments of Developer and exercise its independent
judgment in making payments to the Consultant or revising or accepting the Consultant’s work
product, without any liability whatsoever to Developer therefor.
10. No Obligation to Approve Project. The provisions of this Agreement shall in no
way obligate the City to grant any approvals or take any particular action related to an application
for any part of the Project, whether in whole or in part.
11. Assignment. Developer may not assign this Agreement to any other entity unless
agreed to in writing by City and upon proof of the financial viability of the successor entity to
fulfill the Agreement’s obligations. City’s consent to assignment shall not be unreasonably
withheld.
12. Relationship Between the Parties. The Parties agree that this Agreement does not
operate to create the relationship of partnership, joint venture, or agency between City and
Developer. Nothing herein shall be deemed to make Developer an agent of City.
13. Authority to Enter Agreement. Developer warrants that it has the legal capacity
to enter into the Agreement. Each Party warrants that the individuals who have signed the
Agreement have the legal power, right, and authority to make this Agreement and bind each
respective Party.
14. Notices. All notices, demands, invoices, and communications shall be in writing
and delivered to the following addresses or such other addresses as the Parties may designate by
written notice:
To City: City of Grand Terrace
22795 Barton Rd,
Grand Terrace, CA 92313
Attn: Konrad Bolowich, City Manager
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Copy to: Aleshire & Wynder, LLP
18881 Von Karman Ave. Suite 1700
Irvine, CA 92612
Attn: Adrian Guerra, City Attorney
Email: aguerra@awattorneys.com
To Developer: _______________________
_______________________
_______________________
_______________________
Depending upon the method of transmittal, notice shall be deemed received as follows: by
facsimile, as of the date and time sent; by messenger, as of the date delivered; by U.S. Mail first
class postage prepaid, as of 72 hours after deposit in the U.S. Mail; and by email, upon the sender’s
receipt of an email from the recipient acknowledging receipt.
15. Cooperation; Further Acts. The Parties shall fully cooperate with one another,
and shall take any additional acts or sign any additional documents as may be necessary,
appropriate, or convenient to attain the purposes of this Agreement.
16. Construction; References; Captions. It being agreed the Parties or their agents
have participated in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Unless
otherwise specified, any term referencing time, days, or period for performance shall be deemed
calendar days and not business days, provided, however that any deadline that falls on a weekend
or holiday shall be extended to the next City business day. All references to Developer include all
personnel, employees, agents, and contractors of Developer, except as otherwise specified in this
Agreement. All references to City include its elected officials, appointed boards and commissions,
officers, employees, agents, and volunteers. The captions of the various paragraphs are for
convenience and ease of reference only, and do not define, limit, augment, or describe the scope,
content, or intent of this Agreement.
17. Amendment; Modification. No supplement, modification, or amendment of this
Agreement shall be binding unless executed in writing and signed by both Parties.
18. Waiver. No waiver of any default shall constitute a waiver of any other default or
breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or
service voluntarily given or performed by a Party shall give the other Party any contractual right
by custom, estoppel, or otherwise.
19. Binding Effect. Each and all of the covenants and conditions shall be binding on
and shall inure to the benefit of the Parties, and their successors, heirs, personal representatives, or
assigns. This section shall not be construed as an authorization for any Party to assign any right or
obligation.
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20. No Third Party Beneficiaries. There are no intended third party beneficiaries of
any right or obligation assumed by the Parties.
21. Invalidity; Severability. If any portion of this Agreement is declared invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
shall continue in full force and effect, and shall be construed so as to effectuate the intent of the
Parties.
22. Consent to Jurisdiction and Venue. This Agreement shall be construed in
accordance with and governed by the laws of the State of California. Any legal action or
proceeding brought to interpret or enforce this Agreement, or which in any way arises out of the
Parties’ activities undertaken pursuant to this Agreement, shall be filed and prosecuted in the
appropriate California State Court in the County of San Bernardino, California. Each Party waives
the benefit of any provision of state or federal law providing for a change of venue to any other
court or jurisdiction including, without limitation, a change of venue based on the fact that a
governmental entity is a party to the action or proceeding, or that a federal right or question is
involved or alleged to be involved in the action or proceeding. Without limiting the generality of
the foregoing waiver, Developer expressly waives any right to have venue transferred pursuant to
California Code of Civil Procedure section 394.
23. Time is of the Essence. Time is of the essence with respect to this Agreement.
24. Counterparts. This Agreement may be signed in counterparts, each of which shall
constitute an original and which collectively shall constitute one instrument.
25. Entire Agreement. This Agreement contains the entire agreement between City
and Developer and supersedes any prior oral or written statements or agreements between City
and Developer with respect to the subject matter of this Agreement.
[SIGNATURES OF PARTIES ON NEXT PAGE]
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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day
and year first above written.
CITY:
City of Grand Terrace, a municipal corporation
______________________________________
Konrad Bolowich, City Manager
ATTEST:
______________________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
______________________________________
Adrian R. Guerra, City Attorney
DEVELOPER:
By:
_______________________________________
CONDOR Energy Storage, LLC represented
by AREVON
Name: Josh Coon
Title: Director of Development
By:
_______________________________________
CONDOR Energy Storage, LLC represented
by AREVON
Name: Jake Montgomery
Title: Project Manager, Development
Construction
Address: Condor Energy Storage
8800 N Gainey Center Drive, Suite 250
Scottsdale, AZ 85258
______________________________
Two corporate officer signatures required when Developer is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. DEVELOPER’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO DEVELOPER’S BUSINESS ENTITY.
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01247.0001/873697.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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AGENDA REPORT
MEETING DATE: April 25, 2023 Council Item
TITLE: Approval of Amendment No. 1 Between The City of Grand
Terrace and Sweeping Corporation of America, LLC for
Street Sweeping Services
PRESENTED BY: Judith Garcia, Department Secretary
RECOMMENDATION: Award to and Approve the Street Sweeping Amendment No.
1 with Sweeping Corporation of America, LLC, for a term
commencing April 13, 2023, through June 30, 2024, for a
total contract sum not to exceed $68,278 for routine street
sweeping services and, includes $2,142 set-aside for On-
Call/Special Event/Emergency street sweeping callouts; and
Authorize the City Manager to execute the Agreement
subject to the City Attorney’s approval as to form.
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in critical
improvements to infrastructure.
BACKGROUND:
On April 12, 2022, the City entered into an agreement with the current street sweeping
contractor, Sweeping Corporation of America, LLC, which will expire on April 12, 2023.
Per the existing agreement, the parties may agree to extend the term of the Agreement
by two (2) terms of one (1) year each.
DISCUSSION:
On March 29, 2023, Staff reached out to the contractor to inquire about extending the
agreement and was given confirmation to move forward. In order to coincide with the
fiscal year, the agreement must be extended by a year and two months for a term of
April 12, 2023, through June 30, 2024. The agreement total is $68,278 which includes
$2,142.00 for on-call/emergency services. Of that total, $9,448 would be expended in
Fiscal Year 2022-23 and the remaining $58,830 would be expended in Fiscal Year
2023-24. Staff recommends Amendment No.1 extending the agreement until June 30,
2024, and the allocation of $68,278 worth of funds.
FISCAL IMPACT:
The funding of $9,448 is already included in the FY 2022-23 budget from the Gas Tax
Fund account #16-900-254-000-000 and the remaining $58,830 will be included in the
FY 2023-24 budget Gas Tax account #16-900-254-000-000.
ATTACHMENTS:
• Grand Terrace Street Sweeping Agreement (PDF)
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• (GT) Street Sweeping Corp. Amendment No. 1 (DOCX)
APPROVALS:
Judith Garcia Completed 04/14/2023 10:55 AM
Shanita Tillman Completed 04/14/2023 11:38 AM
Finance Completed 04/17/2023 9:54 AM
City Manager Completed 04/19/2023 12:34 PM
City Council Pending 04/25/2023 6:00 PM
C.11
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0-aa
AGREEMENT FOR CONTRACT SERVICES
By and Between
CITY OF GRAND TERRACE
and
SWEEPING CORPORATION OF AMERICA,LLC
01247.0006/760563.3
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AGREEMENT FOR CONTRACT SERVICES
BY AND BETWEEN THE CITY OF GRAND TERRACE AND
SWEEPING CORPORATION OF AMERICA,LLC
This "AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY
OF GRAND TERRACE AND SWEEPING CORPOR4TION OF AMERICA, LLC" (herein
Agreement") is made and entered into this tL day of Apt,, 2022, by and between the City
of Grand Terrace, a California municipal corporation ("City") and SWEEPING
CORPORATION OF AMERICA, LLC, a California limited liability company ("Consultant").
City and Consultant are sometimes hereinafter individually referred to as "Parry" and hereinafter
collectively referred to as the "Parties."
RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the
performance of the services defined and described particularly in Article 1 of this Agreement.
B. Consultant, following submission of a proposal or bid for the performance of the
services defined and described particularly in Article 1 of this Agreement,was selected by the City
to perform those services.
C. Pursuant to the City of Grand Terrace Municipal Code, City has authority to enter
into and execute this Agreement.
D. The Parties desire to formalize the selection of Consultant for performance of those
services defined and described particularly in Article 1 of this Agreement and desire that the terms
of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW,THEREFORE, in consideration of the mutual promises and covenants made by the
Parties and contained herein and other consideration, the value and adequacy of which are hereby
acknowledged,the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions ofthis Agreement,the Consultant shall provide
those services specified in the"Scope of Services"attached hereto as Exhibit"A"and incorporated
herein by this reference, which may be referred to herein as the "services" or "work" hereunder.
As a material inducement to the City entering into this Agreement, Consultant represents and
warrants that it has the qualifications, experience, and facilities necessary to properly perform the
services required under this Agreement in a thorough, competent, and professional manner, and is
experienced in performing the work and services contemplated herein. Consultant shall at all times
faithfully, competently and to the best of its ability, experience and talent, perform all services
described herein. Consultant covenants that it shall follow the highest professional standards in
performing the work and services required hereunder and that all materials will be both of good
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quality as well as fit for the purpose intended. For purposes ofthis Agreement,the phrase"highest
professional standards" shall mean those standards of practice recognized by one or more first-
class firms performing similar work under similar circumstances.
1.2 Contract Documents.
The Scope of Services shall include the "General Provisions" contained in Exhibit "A-2"
as provided in this Agreement, all of which are incorporated herein by this reference. In the event
of any inconsistency between the provisions of Exhibit "A-2" and any other provisions of this
Agreement,the provisions of this Agreement shall govern.
The Scope of Services shall include the Consultant's scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any
inconsistency between the terms of the bid documents and this Agreement, the terms of this
Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in
accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 Compliance with California Labor Law.
a) Public Work.The Parties acknowledge that the work to be performed under
this Agreement is a"public work" as defined in Labor Code Section 1720 and that this Agreement
is therefore subject to the requirements of Division 2,Part 7, Chapter 1 (commencing with Section
1720)of the California Labor Code relating to public works contracts and the rules and regulations
established by the Department of Industrial Relations ("DIR") implementing such statutes. The
work performed under this Agreement is subject to compliance monitoring and enforcement by
the DIR. Contractor shall post job site notices, as prescribed by regulation.
b) Prevailing Wages. Contractor shall pay prevailing wages to the extent
required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the
prevailing rate of per diem wages are on file at City Hall and will be made available to any
interested party on request.By initiating any work under this Agreement,Contractor acknowledges
receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing
rate of per diem wages, and Contractor shall post a copy of the same at each job site where work
is performed under this Agreement.
c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with
and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment
of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The
Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200)for each calendar day,
or portion thereof,for each worker paid less than the prevailing rates as determined by the DIR for
the work or craft in which the worker is employed for any public work done pursuant to this
Agreement by Contractor or by any subcontractor.
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d) Payroll Records. Contractor shall comply with ,and. .be bound by the
provisions of Labor Code Section 1776,which.requires Contractor and each subcontractor to:keep
accurate payroll records and verify such records in writing under penalty of.perjury,as specified
in Section 1776; certify and make such payroll records available for inspection as provided by
Section 1776;and inform the City ofthe location of the records:
e) Apprentices. Contractor shall comply with and be bound by the provisions
of Labor Code,Sections 1777.5; 1777.6; and 1177.7 and-California Code of Regulations Title 8,
Section 200.et seq.concerning the employment ofapprentices on public works projects.Contractor
shall be responsible-for compliance with these aforementioned-Sections for all apprenticeable
occupations.Prior to commencing work under this Agreement,Contractor shall provide City with
a copy of the information submitted to any applicable apprcnticeship program. Within,-sixty-(60)
days after concluding.work pursuant to this Agreement, Contractor,and each.of its subcontractors
shall submit to the City a verified statement of the journeyman-and apprentice hours performed
under this Agreement.
f), Eight-Hour Work Day, Contractor acknowledges that eight(8)hours labor
constitutes a legal.day's work.Contractor shall comply with and be bound by Labor Code Section
1810.
g) Penalties for Excess Hours. Contractor shall comply with and be bound by
the provisions of Labor Code Section 1813 concerning penalties for Workers who work excess
hours.'The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each
worker employed in.the performance ofthis Agreement by the Contractor or by any subcontractor
for each calendar day during which such worker is required or permitted.to work more than eight
8)hours in any one calendar day and forty(40)hours in any,one-calendar week.in,violation of the
provisions of Division 2, Part 7;Chapter. 1,Article 3 of the Labor Code. Pursuant to.Labor Code
section 1815, work performed by employees of Contractor in excess of eight (8) hours per day,
and forty(40)hours during any one week shall be permitted upon public work upon compensation
for all hours worked in excess of 8 hours per day at not less than one and one=half(1%)times-the
basic rate of-pay.
h) Workers' Compensation. California Labor Code Sections 1860 and"3700
provide that every employer will be required to secure the payment .of compensation to its
employees.if it has employees.In accordance with the provisions ofCalifornia Labor Code Section
1861,Contractor certifies as follows:
I am aware of the.provisions of Section 3700 of'the Labor Code which require
every employer to be insured against liability for-workers' compensation or to
undertake self-insurance-in accordance with the provisions.of that code,and 1 will
comply with such provisions before commencing the performance of the work.of -
this contract."
n
Contractor's Authorized Initials.
i) Contractor's Responsibility for Subcontractors. For every subcontractor
who will perform work under this Agreement, Contractor shall be responsible for such
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subcontractor's compliance with Division 2,Part 7, Chapter 1 (commencing with Section 1720) of
the California Labor Code, and shall make such compliance a requirement in any contract with
any subcontractor for work under this Agreement. Contractor shall take all actions necessary to
enforce such contractual provisions and ensure subcontractor's compliance, including without
limitation, conducting a review of the certified payroll records of the subcontractor on a periodic
basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the
specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or
rectify any such failure by any subcontractor.
1.5 Licenses, Permits,Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses,permits and approvals as
may be required by law for the performance ofthe services required by this Agreement. Consultant
shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties
and interest, which may be imposed by law and arise from or are necessary for the Consultant's
performance of the services required by this Agreement, and shall indemnify, defend and hold
harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes,
penalties or interest levied, assessed or imposed against City hereunder.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant's risk until written instructions are
received from the Contract Officer.
1.7 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish
continuous protection to the work, and the equipment, materials,papers, documents,plans, studies
and/or other components thereof to prevent losses or damages, and shall be responsible for all such
damages, to persons or property, until acceptance of the work by City, except such losses or
damages as may be caused by City's own negligence.
1.8 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all instruments,
prepare all documents and take all actions as may be reasonably necessary to carry out the purposes
of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of
the other.
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1.9 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement,to order extra work beyond that specified in the Scope of Services or
make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in(i)the Contract Sum for the actual costs of the extra work,
and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written
approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the
Contract Sum or$25,000,whichever is less; or, in the time to perform of up to one hundred eighty
180) days, may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to
be provided pursuant to the Scope of Services may be more costly or time consuming than
Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.
City may in its sole and absolute discretion have similar work done by other consultants. No
claims for an increase in the Contract Sum or time for performance shall be valid unless the
procedures established in this Section are followed.
1.10 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the"Special Requirements" attached hereto as Exhibit`B" and incorporated herein
by this reference. In the event of a conflict between the provisions of Exhibit `B" and any other
provisions of this Agreement, the provisions of Exhibit`B" shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the "Schedule of Compensation" attached hereto as Exhibit "C" and
incorporated herein by this reference. The total compensation, including reimbursement for
actual expenses, shall not exceed Fifty Four Thousand Five Hundred Five Dollars
54,505.00) (the "Contract Sum"), unless additional compensation is approved pursuant to
Section 1.8.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less
contract retention; (iii) payment for time and materials based upon the Consultant's rates as
specified in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not
exceeded; or(iv) such other methods as may be specified in the Schedule of Compensation.
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2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and
expenses incurred during the preceding month in a form approved by City's Director of Finance.
By submitting an invoice for payment under this Agreement, Consultant is certifying compliance
with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual
expenses by the following categories: labor (by sub-category), travel, materials, equipment,
supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such
categories. Consultant shall not invoice City for any duplicate services performed by more than
one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within forty-five(45)days of receipt of Consultant's correct and undisputed
invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures,
the City cannot guarantee that payment will occur within this time period. In the event any charges
or expenses are disputed by City, the original invoice shall be returned by City to Consultant for
correction and resubmission. Review and payment by City for any invoice provided by the
Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable
law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed
to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
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3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in the
Schedule of Performance" attached hereto as Exhibit "D" and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty(180)days cumulatively.
3.3 Force Maj eure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including,but not restricted to,acts of God or of the public enemy,unusually severe weather,fires,
earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars,
litigation, and/or acts of any governmental agency, including the City, if the Consultant shall
within ten(10) days of the commencement of such delay notify the Contract Officer in writing of
the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and
extend the time for performing the services for the period of the enforced delay when and if in the
judgment of the Contract Officer such delay is justified. The Contract Officer's determination
shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be
entitled to recover damages against the City for any delay in the performance of this Agreement,
however caused, Consultant's sole remedy being extension of the Agreement pursuant to this
Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding one (1)
years from the date hereof, except as otherwise provided in the Schedule of Performance Exhibit
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant ("Principals") are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the work
specified herein and make all decisions in connection therewith:
Rick Anderson, Director of Business Development
Name) Title)
Name) Title)
Name) Title)
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It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only competent personnel to perform services pursuant to this Agreement. Consultant shall make
every reasonable effort to maintain the stability and continuity of Consultant's staff and
subcontractors,if any, assigned to perform the services required under this Agreement. Consultant
shall notify City of any changes in Consultant's staff and subcontractors, if any, assigned to
perform the services required under this Agreement,prior to and during any such performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant's officers, employees, or agents are in any manner officials, officers, employees
or agents of City. Neither Consultant,nor any of Consultant's officers, employees or agents, shall
obtain any rights to retirement, health care or any other benefits which may otherwise accrue to
City's employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be the City Manager,Konrad Bolowich, or such person as may
be designated by the City Manager. It shall be the Consultant's responsibility to assure that the
Contract Officer is kept informed of the progress of the performance of the services and the
Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless
otherwise specified herein, any approval of City required hereunder shall mean the approval of the
Contract Officer. The Contract Officer shall have authority, if specified in writing by the City
Manager,to sign all documents on behalf of the City required hereunder to carry out the terms of
this Agreement.
4.4 Independent Contractor.
Neither the City nor any of its employees shall have any control over the manner,mode or
means by which Consultant, its agents or employees, perform the services required herein, except
as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or
control of Consultant's employees, servants, representatives or agents, or in fixing their number,
compensation or hours of service. Consultant shall perform all services required herein as an
independent contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role. Consultant shall not at any
time or in any manner represent that it or any of its agents or employees are agents or employees
of City. City shall not in any way or for any purpose become or be deemed to be a partner of
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Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with
Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither this
Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or
encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise,
without the prior written approval of City. Transfers restricted hereunder shall include the transfer
to any person or group of persons acting in concert of more than twenty five percent(25%) of the
present ownership and/or control of Consultant, taking all transfers into account on a cumulative
basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this
Agreement shall be void. No approved transfer shall release the Consultant or any surety of
Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and
content satisfactory to City, during the entire term of this Agreement including any extension
thereof, the following policies of insurance which shall cover all elected and appointed officers,
employees and agents of City:
a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A
policy of comprehensive general liability insurance written on a per occurrence basis for bodily
injury, personal injury and property damage. The policy of insurance shall be in an amount not
less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general
aggregate limit shall be twice the occurrence limit.
b) Worker's Compensation Insurance. A policy of worker's compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
damage arising from any injuries or occupational diseases occurring to any worker employed by
or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
c) Automotive Insurance (Form CA 0001 (Ed 1/87) including `any auto" and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
written on a per occurrence for bodily injury and property damage in an amount not less than
1,000,000. Said policy shall include coverage for owned,non-owned, leased,hired cars and-any
automobile.
d) Professional Liability. Professional liability insurance appropriate to the
Consultant's profession. This coverage may be written on a"claims made"basis,and must include
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coverage for contractual liability. The professional liability insurance required by this Agreement
must be endorsed to be applicable to claims based upon, arising out of or related to services
performed under this Agreement. The insurance must be maintained for at least 5 consecutive
years following the completion of Consultant's services or the termination of this Agreement.
During this additional 5-year period,Consultant shall annually and upon request of the City submit
written evidence of this continuous coverage.
e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all ofthe requirements stated herein.
f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit`B".
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
its elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or its officers, employees or agents may apply in excess of, and not contribute
with Consultant's insurance. The insurer is deemed hereof to waive all rights of subrogation and
contribution it may have against the City, its officers, employees and agents and their respective
insurers. Moreover, the insurance policy must specify that where the primary insured does not
satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or
cancelled by the insurer or any party hereto without providing thirty(30) days prior written notice
by certified mail return receipt requested to the City. In the event any ofsaid policies ofinsurance
are cancelled,the Consultant shall,prior to the cancellation date,submit new evidence of insurance
in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has
provided the City with Certificates of Insurance, additional insured endorsement forms or
appropriate insurance binders evidencing the above insurance coverages and said Certificates of
Insurance or binders are approved by the City. City reserves the right to inspect complete,certified
copies of and endorsements to all required insurance policies at any time. Any failure to comply
with the reporting or other provisions of the policies including breaches or warranties shall not
affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate
endorsement) and shall conform to the following "cancellation"notice:
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE
CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY
ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
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to be initialed] ZOO Pam`
Consultant Initials
City, its ,respective elected and appointed officers, directors, officials; employees, agents
and volunteers are.to be covered as.additional insureds-as respects: liability arising out ofactivities
Consultant performs;.products and completedoperationsofCorsultant;premises owned,occupied
or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The
coverage shall contain no special limitations.on the scope of.protection afforded to.City,.and their
respective elected and appointed officers, officials; employees or volunteers. Consultant's .
insurance shall apply separately to each insured against whom claim is made or-suit is brought,
except with respect to the limits of the insurer's liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At
the option of City, either the insurer shall reduce or eliminate such deductibles.or self4psured
retentions as respects City-or its respective elected or appointed officers, off.cials, employees and
volunteers or the Consultant shall procure a bond guaranteeing payment'of:losses and related
investigations,claim administration;defense expenses and claims. The Consultant agrees that the
requirement-to provide insurance shall not be construed as limiting.in any way.the extent to which
the Consultant maybe held responsible for the payment of damages to any persons or property
resulting from the Consultant's'activities or the activities of'any person or persons for which the
Consultant is otherwise responsible nor shall it limit the Consultant's indemnification liabilities as
provided in-Section 5.3.
In the event,the Consultant subcontracts any portion of the work iir compliance. with
Section 4.5 of this Agreement, the contract.between the Consultant and such subcontractor shall
require the subcontractor to maintain the same policies.of insurance that the Consultant.is required
to maintain-pursuant to Section 5.1,-and such certificates and endorsements shall be provided to
City.
5.3 Indemnification.
To the full extent permitted .by .law, Consultant agrees to indemnify, defend and hold
harmless the City,its-officers,employees and:agents("Indemnified Parties")against,and will hold
and save-them and each ofthem_harmless from,any and all actions,either judicial,.administrative,
arbitration or regulatory claims, damages to persons or property, losses, costs, penalties;
obligations; errors, omissions or liabilities whether .actual or threatened (herein "claims or
liabilities") that may be asserted.or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work,operations or activities provided herein of
Consultant,its officers,employees, agents, subcontractors,or invitees,or any individual'or entity
for which Consultant is legally liable Clndemnito&),or arising from Consultant's or indemnitors'
reckless or willful misconduct,or arising from.Consultant's or indemnitors'negligent performance
of or failure to perform any term, provision, covenant or condition of this.Agreement, and in
connection therewith:
a) Consultant will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses,.including legal costs and attorney's
fees incurred in connection therewith;
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b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection with
the negligent performance of or failure to perform such work,operations or activities of Consultant
hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees
harmless therefrom;
c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorney's
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it
fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City's sole negligence or willful acts or omissions,but,to the fullest extent permitted
by law, shall apply to claims and liabilities resulting in part from City's negligence, except that
design professionals' indemnity hereunder shall be limited to claims and liabilities arising out of
the negligence, recklessness or willful misconduct of the design professional. The indemnity
obligation shall be binding on successors and assigns of Consultant and shall survive termination
of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies
qualified to do business in California,rated"A"or better in the most recent edition of Best Rating
Guide,The Key Rating Guide or in the Federal Register,and only if they are of a financial category
Class VII or better, unless such requirements are waived by the Risk Manager of the City ("Risk
Manager") due to unique circumstances. If this Agreement continues for more than 3 years
duration, or in the event the risk manager determines that the work or services to be performed
under this Agreement creates an increased or decreased risk of loss to the City, the Consultant
agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt
of written notice from the Risk Manager.
ARTICLE 6. RECORDS,REPORTS,AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers,books of accounts,
invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the "books and records"), as
shall be necessary to perform the services required by this Agreement and enable the Contract
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Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete and
detailed. The Contract Officer shall have full and free access to such books and records at all times
during normal business hours of City, including the right to inspect, copy, audit and make records
and transcripts from such records. Such records shall be maintained for a period of three(3)years
following completion of the services hereunder, and the City shall have access to such records in
the event any audit is required. In the event of dissolution of Consultant's business,custody of the
books and records may be given to City, and access shall be provided by Consultant's successor
in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in
providing access to the books and records if a public records request is made and disclosure is
required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of
work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees
that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or
will materially increase or decrease the cost of the work or services contemplated herein or, if
Consultant is providing design services, the cost of the project being designed, Consultant shall
promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the "documents and materials"),
including any electronic documents and materials, prepared by Consultant, its employees,
subcontractors and agents in the performance of this Agreement shall be the property of City and
shall be delivered to City in a format of the City's choice upon request of the Contract Officer or
upon the termination of this Agreement, and Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or
assignment of such completed documents for other projects and/or use of uncompleted documents
without specific written authorization by the Consultant will be at the City's sole risk and without
liability to Consultant, and Consultant's guarantee and warranties shall not extend to such use,
reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant
shall have the right to use the concepts embodied therein. All subcontractors shall provide for
assignment to City of any documents or materials prepared by them, and in the event Consultant
fails to secure such assignment, Consultant shall indemnify City for all damages resulting
therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as
works made for hire" as defined in 17 U.S.C. § 101, such documents and materials are hereby
deemed"works made for hire" for the City.
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6.4 Confidentiality and Release of Information.
a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney,voluntarily provide documents, declarations,letters ofsupport,testimony at depositions,
response to interrogatories or other information concerning the work performed under this
Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided
Consultant gives City notice of such court order or subpoena.
c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct.
d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other discovery
request,court order or subpoena from any party regarding this Agreement and the work performed
there under. City retains the right, but has no obligation, to represent Consultant or be present at
any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and
to provide City with the opportunity to review any response to discovery requests provided by
Consultant. However, this right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of San Bernardino, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
Court, venue shall lie exclusively in the Central District of California, in the County of San
Bernardino, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed after
the date of default. Instead, the City may give notice to Consultant of the default and the reasons
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for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative,the City may, in its sole discretion, elect to pay some or all of the outstanding invoices
during the period of default. If Consultant does not cure the default, the City may take necessary
steps to terminate this Agreement under this Article. Any failure on the part of the City to give
notice of the Consultant's default shall not be deemed to result in a waiver ofthe City's legal rights
or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant's acts or omissions in performing or failing to perform Consultant's
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of City
to exercise such right to deduct or to withhold shall not, however, affect the obligations of the
Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or.services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting parry on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other
default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
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specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any
other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et. seq. and 910 et. seq.,in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon written notice to Consultant. In addition, the
Consultant may terminate this Contract for cause,upon sixty(60) days' advance written notice to
City. Upon receipt of any notice of termination, Consultant shall immediately cease all services
hereunder except such as may be specifically approved by the Contract Officer. Except where the
Consultant has initiated termination, the Consultant shall be entitled to compensation for all
services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or
such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event
the Consultant has initiated termination, the Consultant shall be entitled to compensation only for
the reasonable value of the work product actually produced hereunder. In the event of termination
without cause pursuant to this Section, the terminating party need not provide the non-terminating
party with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and
prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to
the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated(provided that the City shall use reasonable efforts to mitigate such
damages), and City may withhold any payments to the Consultant for the purpose of set-off or
partial payment of the amounts owed the City as previously stated.
7.9 Attorney's Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement,the prevailing party in such action
or proceeding, in addition to any other relief which may be granted, whether legal or equitable,
shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any
appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable
costs for investigating such action, taking depositions and discovery and all other necessary costs
the court allows which are incurred in such litigation. All such fees shall be deemed to have
accrued on commencement of such action and shall be enforceable whether or not such action is
prosecuted to judgment.
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ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the terms
of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant's performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times avoid
conflicts of interest or the appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation,marital status, national origin, ancestry or other protected
class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should any liability or sanctions be imposed against City for such use of unauthorized aliens,
Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions
imposed,together with any and all costs, including attorney's fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party
desires or is required to give to the other party or any other person shall be in writing and either
served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager
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and to the attention of the Contract Officer (with her/his name and City title), City of Grand
Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the
person(s) at the address designated on the execution page of this Agreement. Either party may
change its address by notifying the other party of the change of address in writing. Notice shall be
deemed communicated at the time personally delivered or in seventy-two (72)hours from the time
of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences,clauses,paragraphs, or sections
contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or
decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any
of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder
unless the invalid provision is so material that its invalidity deprives either party of the basic benefit
of their bargain or renders this Agreement meaningless.
9.6 Warranty&Representation of Non-Collusion.
No official, officer,or employee of City has any financial interest, direct or indirect, in this
Agreement,nor shall any official, officer, or employee of City participate in any decision relating
to this Agreement which may affect his/her financial interest or the financial interest of any
corporation, partnership, or association in which (s)he is directly or indirectly interested, or in
violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
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financial interest" shall_be consistent with State law and shall not include interests found to be
remote"or"noninterests"pursuant to Government Code Sections 1091 or 1091:5.
Nor shall any such officer -or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he-is, directly or indirectly,.interested, in violation of any
State statute or regulation,including but not limited to.the Political Reform Act(Government Code
Sections 81000,et seq.)
Consultant warrants and.represents that it has not paid or given, and will not pay or give,
to any third party including;but not limited to,any City official,officer,or employee;any money,
consideration,or other thing.ofvalue as.a result or.consequence ofobtaining or being-awarded any
agreement. Consultant further warrants and represents that.(s)he%it has not engaged in any act(s),
0mission(s), or other conduct or collusion. that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being- awarded any
agreement. Consultant is aware of and understands that any such.act(s), omission(s) or other
conduct resulting in.such payment of money,consideration,or other thing of value will render this
Agreement void and of no force or effect.
Consultant's Authorized Initials
93 Corporate Authority.
The persons executing this Agreement on behalfof the parties hereto warrant that(i)such
party is duly organized and existing, (ii) they are duly,authorized to execute and deliver thisAgreementonbehalfofsaidparty,.(iii) by so executing this-Agreement,'such party is formally
bound to the provisions of this Agreement; and (iv) the-entering into'this Agreement does not
violate any provision of any_other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs,executors,administrators,successors and assigns ofthe parties.
SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
City ofGrand Terrace,a municipal corporation
Konrad Bolowich,City ManagerITTST:
e ra Thomas,City Clerk
APPROVED AS TO FORM:
ALESHIRE& WYND LP
Adrian R. Guerra,City Attorney
CONSULTANT:
SWEEPING CORPORATION OF
AMERICA,LLC,a California limited liability
company
By: !
Name: Matthew Spencer
Title: Chief O rations.Officer
13y:IfJoseph Borden
Chief Financial.Officer
Address: . 4141'Rockside Road, Suite 100
Seven Hills;OH 44131
Two corporate officer signatures required when Consultant is a,corporation,with one signature required from
each ofthe following groups:1)Chairman of the Board,President.or any Vice President;and2)Secretary,any
Assistant Secretary, Chief Financial Officer or any.Assistant Treasurer. CONSULTANT'S SIGNATURES
SHALL BE DULY NOTARIZED; AND APPROPRIATE ATTESTATIONS SHALL BE.INCLUDED AS
MAY BE REQUIRED BY'THE BYLAWS,ARTICLES OF INCORPORATION,OR OTHER RULES OR
REGULATIONS APPLICABLE.TO CONSULTANT'S BUSINESS ENTITY.
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EXHIBIT "A"
SCOPE OF SERVICES
I.Consultant will perform the following Services:
Consultant shall provide street sweeping services in a thorough and professional
manner, and to provide labor, tools, equipment, materials and supplies necessary to
complete the work in a timely manner that will meet the City's requirements.
A. Objectives -The primary objectives of the sweeping program are to:
i. Establish and adhere to a regular schedule of performance
ii. Maintain gutter flow lines free of debris for free flow of water
iii. Maintain a state of cleanliness for road safety acceptable to the City and its
residents.
iv. Meet all Federal, State, County and City laws,regulations, and ordinances
v. Meet South Coast Air Quality Management District(AQMD)requirements
vi. Meet all National Pollution Discharge Elimination System (NPDES)
requirements to remove and properly dispose of dust, silt, dirt, leaves and
other organic and inorganic materials from the City streets prior to such
materials entering the City's storm drain system.
vii. The City has approximately 100 curb miles that require street sweeping per
month.
B. Services
i. Consultant shall furnish all labor, equipment, tools, fuel, insurance,
supervision, disposal costs and materials(except water),to sweep the City's
streets in accordance with the schedule and specifications contained in this
Exhibit.
ii. During the term of the Agreement, the Consultant shall sweep by machine
all residential public streets, commercial public streets and all the paved
public alleys in the City, in accordance with the sweeping schedule as
established by the City pursuant to Exhibit"A-I".
iii. Commercial and residential streets are defined for the purposes of this
contract as all areas of public City streets which are paved and which are
regularly used for the operation of motor vehicles.
C. Description of Work
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i. City of Grand Terrace(Residential)—One(1)Time Per Month
1. The current six (6) zone schedule will be followed as provided in
Exhibit"A-1".
ii. Grand Terrace Business District—One(1)Time Per Week
1. Both sides of Barton Road from western City limit at 21800 Barton
Road to the eastern City limit at 23200 Barton Road.
2. Both sides of Mt. Vernon from Main (North) to the northern City
limit approximately 1500 feet north of Grand Terrace Road.
iii. City Lots—One(1)Time Per Month
1. City Hall(22795 Barton Rd., Grand Terrace, California).
2. City Parks:
a. Veterans Freedom Park (21950 Pico St., Grand Terrace,
California)
b. Richard Rollins Community Park (22745 De Berry St.,
Grand Terrace, California)
c. Grand Terrace Fitness Park (21937 Grand Terrace Rd.,
Grand Terrace, California)
3. Senior Center located at 22627 Grand Terrace Rd., Grand Terrace,
California.
iv. On-Call, Special Event, and Emergency Street Sweeping. Services shall
include On-Call and Special Event Street Sweeping Services and
Emergency Street Sweeping (as defined below). Consultant shall be
compensated for On-Call and Special Event Street Sweeping Services and
Emergency Street Sweeping pursuant to Exhibit"C-1".
1. On-Call and Special Event Street Sweeping. Consultant shall
respond to City within two (2) hours of receiving a notification of
the need for On-Call and Special Event Street Sweeping Services
from the City. Such On-Call and Special Event Street Sweeping
shall be carried out pursuant to such request from City. Consultant
shall provide City with the name, email, phone number, and any
other contact information as may be required by Contract Officer of
a contact person for all requests (including, but not limited to, after-
hours requests) for On-Call and Special Event Street Sweeping
Services, and shall update such information in writing immediately
upon any change in such information and/or contact person For the
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purposes of this Agreement, the term "On-Call and Special Event
Street Sweeping Services" shall mean the street sweeping of
locations and at times that are not contemplated by this Agreement;
however, On-Call and Special Event Street Sweeping Services shall
not include"Emergency Street Sweeping" as defined below.
2. Emergency Street Sweeping. Emergency Street Sweeping shall be
provided by Consultant after-hours and on weekends and holidays
as may be needed from time to time. Consultant shall respond to
City within two (2)hours of receiving a notification of the need for
an emergency sweep from the City. Such Emergency Street
Sweeping shall be carried out pursuant to such request from City.
Consultant shall provide City with the name, email, phone number,
and any other contact information as may be required by Contract
Officer of a contact person for all requests(including,but not limited
to, after-hours requests) for Emergency Street Sweeping, and shall
update such information in writing immediately upon any change in
such information and/or the contact person. For the purposes of this
Agreement, the term "Emergency Street Sweeping" shall mean
emergency street sweeping for events such as non-hazardous spills,
accident clean-ups and unusual conditions.
v. Residentially zoned areas shall be swept between 6:00 am and 3:00 pm on
Thursdays. Commercially zoned areas shall be swept from 9:00 pm to 6:00
am. If any complaints arise from the sweeping times other than the 6:00 am
to 3:00 pm times in residentially zoned areas,the Consultant shall work with
the City's Public Works Department to resolve the issue to the City's
satisfaction, provided that the determination of the City Manager, or his or
her designee, shall be final.
D. Special Requirements
i. The Consultant shall obtain a City of Grand Terrace business license.
ii. Consultant shall utilize a GPS Navigation System with the ability to track
the street sweeping activity and provide a monthly report to the City of the
streets serviced.
iii. Street sweeping services shall not exceed 8 mph on city streets.
E. Labor, Equipment and Materials
i. The Consultant shall use and furnish at their own expense all labor,
equipment, and materials necessary for the satisfactory performance of the
works set forth in this contract.
ii. The operators shall be competent in all aspects of street sweeper operations.
This includes knowledge of all operational aspects of the equipment used,
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knowledge of the California Vehicle Code, knowledge of standard safety
practices, and knowledge of notification procedures should the need arise
to contact City personnel.
iii. The primary equipment shall be of a recognized make and shall be kept in
good and safe repair and not greater than 10-years old for either the chassis
and/or the vacuum system. Semi-annual inspection of all equipment must
be conducted with findings from those inspections to be submitted to the
City in writing.
F. Quality Control
i. Sweeping shall be done in a neat, orderly and professional manner. The
street sweeper shall leave designated areas of sweeping free of dirt, litter,
debris, obstructions, smears and visual dust in accordance with the City's
standards of cleanliness.
ii. While sweeping shall normally consist of a single pass over an area, the
Consultant shall make additional passes or such extra effort as may be
required to adequately clean the street. Extra effort shall be required when
sweeping equipment leaves a dirt/silt smear in its pathway. Extra effort will
be strictly enforced during and after windy conditions and storm weather.
The cost of any extra effort shall be included in the contract cost.
iii. Items that cannot be swept such as: tree limbs,palm fronds,rocks,trash and
debris shall be removed from the sweeping path by the sweeping operator
rather than going around it. Larger obstructions such as impaired vertical
and/or horizontal clearance by tree limbs, construction or landscaping
debris shall be immediately reported to the City when the location cannot
be swept.
iv. The City Manager or his/her designee shall be the sole judge of the quality
of work. In the event that the results of a sweep are considered to be
unsatisfactory, the City will notify the Consultant of exact location and
description of deficiency. The Consultant shall completely re-sweep the
unsatisfactory area at its own expense and shall provide responses within
one (1)working day of receiving notice of the deficient sweeping.
v. The Consultant shall also provide back-up capabilities for instances when
sweeping cannot be completed on schedule due to street sweeper
mechanical failure.
G. Disposal
i. Consultant shall dispose of all refuse and debris collected from sweeping
operations in the City's Corporate Yard. The cost for disposal is not
included in the Agreement cost.
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H. Sweeping Practices and Standards of Performance
i. Areas of Street— Areas of the street to be swept include curb lines along
both sides of the roadway or to the edge of the pavement where no curb
exists, along all curbs on raised medians, over all portions of painted
median,painted left and right turn pockets, and all intersection turn pockets
and arterial intersection center areas and dead spots are to be maintained on
the same frequency as the median or intersection for which they are
associated and included in the curb mile price. Curb returns (radii) at
intersections of arterial and residential streets will be swept along their
entire length and free of debris on scheduled arterial sweeping days.
Excluded from areas to be swept are those that would cause damage to the
equipment used. While Consultant is normally responsible for the 8' strip
sweeper width), curb to curb sweeping, an additional width of street may
need to be swept at some locations due to unforeseen circumstances and
shall be included within the curb mile price.
ii. Flow of Traffic—Sweeping shall be accomplished in the same direction as
traffic flow at all times during sweeping
iii. Warning Devices— Vehicles shall be equipped with top-mounted warning
lights (rotating or beacon)visible for 36()or comparable traffic safety lights
when sweeping. A rear-mounted left/right arrow stick shall be required for
arterial and bike lane sweepers.
iv. Sweeping Speed — Sweeping speed shall be adjusted to street and debris
condition with a maximum speed of eight miles per hour (8 MPH). City
streets swept while driver exceeds eight miles per hour(8 MPH)will be re-
swept in their entirety at Consultant's expense.In addition, a verbal warning
will be given for the first violation. A written warning will be given for the
second violation, and a"Failure to Perform"notice will be issued upon the
third violation.
v. Notification of Non-sweeping — Consultant shall provide City
representatives on a daily basis (when applicable) with a list of all streets
not swept when regular sweeping schedule is interrupted for any reason and
shall deduct said street from Consultant's invoices for that day/week.
Consultant shall provide a list of streets that cannot be swept to the City by
the end of each day that Consultant is required to sweep streets pursuant to
this Agreement. The City shall notify the Consultant by phone on non-
sweeping conditions due to inclement weather. The City's notification will
serve as a non-sweep day and Consultant shall not be compensated by the
City unless an alternative sweeping schedule is coordinated by the
Consultant and is submitted to the City for its written approval and
Consultant actually performs such street sweeping pursuant to the
alternative sweeping schedule. For such street sweeping, Consultant shall
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be compensated pursuant to the Cost per Curb Mile rates provided in
Section I of Exhibit"C-1".
vi. Holidays and Potential Conflicts with the Waste and Recycling Contractor
Consultant will observe all City holidays and holidays observed by the
City's franchised waste hauler. Approved non-sweep days will not be paid
for by the City unless an alternative sweeping schedule is coordinated by
the Consultant and is submitted to the City for its written approval and
Consultant actually performs such street sweeping pursuant to the
alternative sweeping schedule. For such street sweeping, Consultant shall
be compensated pursuant to the Cost .per Curb Mile rates provided in
Section I of Exhibit "C-1". Trash and recycling collection days will take
priority over street sweeping days and cannot be both performed on the
same day. Currently, the City is serviced by Burrtec Waste Industries, Inc.
on Monday, Tuesday and Wednesday (Fridays for City parks); however,
Consultant shall independently verify Burrtec Waste Industries, Inc.'s
schedule within the City.
I. Water
i. The Consultant shall obtain water for sweeping operations at points
designated by the City. Necessary water shall be furnished at the expense
of the City.
II. As part of the Services, Consultant will prepare and deliver the following tangible
work products to the City:
A. In addition to any tangible work products required elsewhere in this Agreement,
Consultant shall prepare and deliver such tangible work products that may be
required by the City from time to time under this Agreement.
III. In addition to the requirements of Section 6.2 and this Exhibit, during performance
of the Services, Consultant will keep the City appraised of the status of performance
by delivering the following status reports:
A. Consultant shall prepare and deliver such status reports as may be required by the
City from time to time under this Agreement.
IV. All work product is subject to review and acceptance by the City,and must be revised
by the Consultant without additional charge to the City until found satisfactory and
accepted by City.
01247.0006/760563.3 A-6
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Exhibit"A-1"
Sweeping Schedule
01247.0006/760563.3 A-7
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nmerE4ar rn,: City of Grand Terrace,
Street Sweeping Schedule
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Exhibit A-2
General Provisions
N/A
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EXHIBIT "B"
SPECIAL REQUIREMENTS
Superseding Contract Boilerplate)
N/A
01247.0006/760563.3 B-1
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EXHIBIT "C"
SCHEDULE OF COMPENSATION
I.Consultant shall perform the Services at the rates provided in Exhibit "C-1" of this
Agreement.
A. For Services not including On-Call and Special Event Street Sweeping and
Emergency Street Sweeping, Consultant shall only be compensated per curb mile
actually swept pursuant to the Cost per Curb Mile provided in Section I of Exhibit
C-1". Consultant's compensation provided herein shall not exceed the applicable
maximums provided in Section I of Exhibit"C-1".
B. For On-Call and Special Event Street Sweeping and Emergency Street Sweeping,
Consultant shall be compensated per hour pursuant to Section II of Exhibit "C-1".
Consultant's compensation provided herein shall not exceed the applicable
maximum provided in Section II of Exhibit"C-1".
C. Within the budgeted amounts for the Services described above,and with the written
approval of the Contract Officer, funds may be shifted from one subbudget to
another so long as the Contract Sum is not exceeded per Section 2.1, unless
Additional Services are approved per Section 1.8.
II. The City will compensate Consultant for the Services performed upon submission of
a valid invoice to City of Grand Terrace, 22795 Barton Rd., Grand Terrace, CA
92313, to the attention of the City Manager. Each invoice shall include:
A. Purchase Order Number
B. Project name/description
C. Line items for all personnel describing the work performed, the title/classification
under which such personnel is billed, the number of hours worked, the number of curb
miles swept (including weekly start and completion odometer readings for the vehicle
utilized), and the hourly rate pay.
D. Line items for all materials and equipment properly charged to the Services.
E. Line items for all other approved reimbursable expenses claimed, with supporting
documentation.
F. Line items for all approved subcontractor labor, supplies, equipment, materials, and
travel properly charged to the Services.
G. Such other information as may be required by the Contract Officer.
III. The total compensation for the Services shall not exceed $54,505 as provided in
Section 2.1 of this Agreement.
01247.0006/760563.3 D-1
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IV. The Consultant's billing rates for the Services are attached as Exhibit"C-111.
01247.0006/760563.3 D-2
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Exhibit"C-1"
I. Regularly Scheduled Street Sweeping
Year 1
Street Sweeping Service 4/l/2022 to 4/l/2023
Cost per Curb Mile(approx. 88 miles)
Residential
Thursdays Between 6:00 AM and 3:00 PM-
2 zones per Thursday(see map)
and 45.42
Business District
Wednesday to Thursdays between 9:00 PM
and 6:00 AM (see map)
Year 1
Street Sweeping Services 4/l/2022 to 4/1/2023
Maximum Annual Compensation
Residential
Thursdays Between 6:00 AM and 3:00 PM
2 zones per Thursday (see map)
and 48,079.00
Business District
Wednesday to Thursdays between 9:00 PM
and 6:00 AM see ma
For Services not including On-Call and Special Event Street Sweeping and Emergency Street
Sweeping, Consultant's total compensation under this Agreement shall not exceed $48,079.
II. On-Call and Special Event Street Sweeping and Emergency Street Sweeping
Year 1
3/l/2022 to 2/28/2023
Hourly Rate
Sunday Through Saturday
On-call and Special Event Street Sweeping 110.00
and Emergency Street Sweeping
For On-Call and Special Event Street Sweeping and Emergency Street Sweeping, Consultant's
total compensation under this Agreement shall not exceed$6,426.
01247.0006/760563.3 D-3
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EXHIBIT "D"
SCHEDULE OF PERFORMANCE
I.Consultant shall perform all Services timely in accordance with the schedule
developed by the City,as provided in Exhibits A and A1,and subject to modification by
written approval of the Contract Officer.
II. Unless earlier terminated in accordance with Article 7 of this Agreement, this
Agreement shall continue in full force and effect until completion of the services but
not exceeding one(1) year from the date hereof. The Parties may agree to extend the
term of this Agreement by two (2)terms of one (1)year each.
01247.0006/760563.3 D-4
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01247.0006/875072.1
AMENDMENT NO. 1
TO AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF GRAND TERRACE AND STREET SWEEPING
CORPORATION OF AMERICA, LLC FOR STREET SWEEPING SERVICES
This AMENDMENT NO. 1 TO THE AGREEMENT FOR CONTRACT SERVICES BY
AND BETWEEN THE CITY OF GRAND TERRACE AND STREET SWEEPING
CORPORATION OF AMERICA, LLC (“Amendment No. 1”) by and between the CITY OF
GRAND TERRACE (“City”) and STREET SWEEPING CORPORATION OF AMERICA,
LLC, a California limited liability company (“Consultant”) is effective as of the 25th day of April,
2023.
RECITALS
A. The City and Consultant entered into that certain Agreement for Contract Services
By and Between the City of Grand Terrace and Sweeping Corporation of America, LLC for street
sweeping services, dated April 12, 2022, with a total compensation of $54,505.00, and for a term
of one (1) year that may be extended by the City for two (2) one (1) year terms (“Agreement”).
B. By this Amendment NO. 1, dated April 25, 2023, the City and Consultant desire to
exercise one (1) of the two (2) one year extensions and to retroactively extend the term of the
Agreement from April 13, 2023 to June 30, 2024 and to increase the total compensation by
$13,773.00 from $54,505.00 to $68,278.00.
D. Except as amended hereby, this extension is subject to the same terms and
conditions as provided in the Agreement.
TERMS
1. Contract Amendments. The Agreement is amended as provided herein:
1.1 Section 2.1 (Contract Sum) is hereby amended as follows (strikethrough
represents deleted language while bold italics represents added language):
“Subject to any limitation set forth in this Agreement, City agrees to pay Consultant
the amounts specified in the “Schedule of Compensation” attached hereto as
Exhibit “C” and incorporated herein by this reference. The total compensation,
including reimbursement for actual expenses, shall not exceed Fifty-Four Thousand
Five Hundred Five Dollars ($54,505.00) Sixty Eight Thousand Two Hundred
Seventy Eight Dollars and No Cents ($68,278.00) (the “Contract Sum”), unless
additional compensation is approved pursuant to Section 1.8.”
1.2 Section 3.4 (Term) is hereby amended as follows (strikethrough represents
deleted language while bold italics represents added language):
“Unless earlier terminated in accordance with Article 7 of this Agreement, this
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01247.0006/875072.1
Agreement shall continue in full force and effect until completion of the services
but not exceeding one (1) two (2) years from the date hereof, except as otherwise
provided in the Schedule of Performance (Exhibit “D”).”
1.3 Section III of Exhibit “C” (Schedule of Compensation) is hereby amended
in its entirety and shall now read as follows (strikethrough represents deleted language while bold
italics represents added language):
“The total compensation for the Services shall not exceed $54,505 Sixty Eight
Thousand Two Hundred Seventy Eight Dollars and No Cents ($68,278) as
provided in Section 2.1 of this Agreement.”
1.4 Section I of Exhibit “C-1” (Regularly Scheduled Street Sweeping) is hereby
amended as follows (strikethrough represents deleted language while bold italics represents added
language):
Street Sweeping Service
Year 1 2
4/13/2023 to 6/30/2024
4/1/2022 to 4/1/2023
Cost per Curb Mile (approx. 88 miles)
Residential
Thursdays Between 6:00 AM and 3:00 PM – 2
zones per Thursday (see map)
and
Business District
Wednesday to Thursdays between 9:00 PM and
6:00 AM (see map)
$47.24
Street Sweeping Services
Year 1 2
4/13/2023 to 6/30/2024
4/1/2022 to 4/1/2023
Maximum Annual Compensation
Residential
Thursdays Between 6:00 AM and 3:00 PM – 2
zones per Thursday (see map)
and
Business District
Wednesday to Thursdays between 9:00 PM and
6:00 AM (see map)
$68,278
For Services not including On-Call and Special Event Street Sweeping and Emergency Street
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01247.0006/875072.1
Sweeping, Consultant’s total compensation under this Agreement shall not exceed $66,136.
1.5 Section II of Exhibit “C-1” (On-Call and Special Event Street Sweeping and
Emergency Street Sweeping) is hereby amended as follows (strikethrough represents deleted
language while bold italics represents added language):
Year 1 2
4/13/2023 to 6/30/2024
3/1/2022 to 2/28/2023
Hourly Rate
Sunday Through Saturday
On-call and Special Event Street Sweeping and
Emergency Street Sweeping
$115.00
For On-Call and Special Event Street Sweeping and Emergency Street Sweeping, Consultant’s
total compensation under this Agreement shall not exceed $2,142
1.6 Section II of Exhibit “D” (Schedule of Performance) is hereby amended in
its entirety and shall now read as follows (strikethrough represents deleted language while bold
italics represents added language):
“Unless earlier terminated in accordance with Article 7 of this Agreement, this
Agreement shall continue in full force and effect until completion of the
services but not exceeding one (1) year two (2) years from the date hereof. The
term of this Agreement may be extended by two (2) one (1) one-year extensions
at the City’s sole discretion.”
2. Continuing Effect of Agreement. Except as amended by this Amendment NO. 1,
all provisions of the Agreement shall remain unchanged and in full force and effect. From and
after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it
shall mean the Agreement, as amended by Amendment NO. 1.
3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and
Consultant each ratify and reaffirm each and every one of the respective rights and obligations
arising under the Agreement. Each party represents and warrants to the other that there have been
no written or oral modifications to the Agreement other than as provided herein. Each party
represents and warrants to the other that the Agreement is currently an effective, valid, and binding
obligation.
Consultant represents and warrants to City that, as of the date of this Amendment NO. 1,
City is not in default of any material term of the Agreement and that there have been no events
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01247.0006/875072.1
that, with the passing of time or the giving of notice, or both, would constitute a material default
under the Agreement.
City represents and warrants to Consultant that, as of the date of this Amendment NO. 1,
Consultant is not in default of any material term of the Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material
default under the Agreement.
4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that
they have each received adequate and independent consideration for the performance of the
obligations they have undertaken pursuant to this Amendment NO. 1.
5. Authority. The persons executing this Amendment NO. 1 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to
execute and deliver this Amendment NO. 1 on behalf of said party, (iii) by so executing this
Amendment NO. 1, such party is formally bound to the provisions of the Agreement, as amended
and (iv) the entering into this Amendment NO. 1 does not violate any provision of any other
agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
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01247.0006/875072.1
IN WITNESS WHEREOF, the parties hereto have executed this Amendment NO. 1 on
the date and year first-above written.
CITY:
CITY OF GRAND TERRACE,
a municipal corporation
___________________________
Bill Hussey, Mayor
ATTEST:
___________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_______________________
Adrian R. Guerra, City Attorney
CONSULTANT:
STREET SWEEPING CORPORATION OF
AMERICA, LLC, a California limited
liability company
By:
Name:
Title:
By:
Name:
Title:
Address: 4141 Rockside Road, Suite 100
Seven Hills, OH 44131
NOTE: CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY
THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO DEVELOPER’S BUSINESS ENTITY.
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01247.0006/875072.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2023 before me, ________________, personally appeared ________________,
proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_________________________
________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
______________________________________
______________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED
ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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01247.0006/875072.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2023 before me, ________________, personally appeared ________________,
proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same
in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_________________________
________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
______________________________________
______________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED
ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed
the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
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AGENDA REPORT
MEETING DATE: April 25, 2023
TITLE: Memorandum of Understanding Between Colton Joint
Unified School District and City of Grand Terrace Regarding
Crossing Guards
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: That the City Council provide direction and if approved direct
City Manager to execute the agreement
2030 VISION STATEMENT:
This staff report supports Goal #4, Work Collaboratively with Community Groups,
Private and Public Sector Agencies to Facilitate the Delivery of Services Benefiting
Youth, Seniors and Our Community
BACKGROUND:
In 2017, the City Manager entered into a four (4) year agreement (with several
extensions) with Colton Joint Unified School District (CJUSD) for the City to pay for all
costs associated with providing crossing guard services for Grand Terrace Elementary
School at the intersection of Barton Road and Michigan Street (now known as Barton
Road and Vivienda Avenue). The first-year costs were $8,759.
CJUSD has submitted a new one-year agreement with four one-year extensions. This
agreement has the City bearing 100% of all costs associated with crossing guard
services. The first-year costs are estimated at $15,519 which is double the cost from
2017.
DISCUSSION:
CJUSD has operated a school at the intersection of Barton Road and Vivienda since
before the City was incorporated.
The crossing at Barton Road at Vivienda is a controlled intersection with traffic signals,
crossing lights, and crosswalks. The intersection is one of the busiest in the City with
traffic traveling at a relatively high rate of speed for the community.
Outside of our immediate area, some communities such as Fremont provide all services
at all schools. Some communities such as Los Gatos provide limited services at specific
locations. Many cities do not provide any services.
In our immediate area, the City of Colton which is served by CJUSD does not provide
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services. The Cities of San Bernardino, Rialto, and Loma Linda do not provide services.
The City of Redlands provides crossing guard services through its police department.
The cities that do not provide services have indicated that their policy is that crossing
guards are part of school operations and are there to mitigate risks associated with
those operations.
There is a wide disparity in the level of service provided by cities and even a significant
disparity in the level of service provided between the two cities that host CJUSD
locations.
ENVIRONMENTAL IMPACT
None
FISCAL IMPACT:
None if the agreement is not approved. If the agreement is approved, funds are
budgeted and will be expended from account #10-190-255-000-000 (Non-departmental
Contractual Services)
ATTACHMENTS:
• MOU City of GT Crossing Guards (PDF)
APPROVALS:
Konrad Bolowich Completed 04/20/2023 1:34 PM
City Manager Completed 04/20/2023 1:34 PM
City Council Pending 04/25/2023 6:00 PM
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1 005019.00012
14360709.1
MEMORANDUM OF UNDERSTANDING BETWEEN COLTON JOINT UNIFIED
SCHOOL DISTRICT AND CITY OF GRAND TERRACE REGARDING CROSSING
GUARDS
THIS MEMORANDUM OF UNDERSTANDING (“MOU”) between the Colton Joint
Unified School District (“District”) and the City of Grand Terrace (“City”) is effective on July 1,
2022 (“Effective Date”). The District and City may be referred to hereinafter as Parties.
WHEREAS, the District is a joint unified school district organized and operating under
Education Code section 35000, et seq., in the counties of Riverside and San Bernardino, California;
and
WHEREAS, City is a California municipal corporation organized and operating in San
Bernardino County; and
WHEREAS, District has engaged and contracted with All City Management Services to
provide school crossing guard services for District students, and District and City desire to jointly
share in the costs of those services at certain locations in the District and within the City; and
NOW, THEREFORE, District and City agree as follows:
1. Agreement Binding. This MOU shall be binding upon the signing Parties and their
respective heirs, executors, administrators, successors and assigns.
2. Choice of Law. This MOU shall be governed by and construed under California
law. The laws of California shall prevail to the extent that there is any conflict between this MOU
and any California law.
3. Program. Commencing in the 2022-2023 school year, the District will contract for
three (3) persons as crossing guards at certain locations within the District and located within the
City of Grand Terrace, as designated in EXHIBIT A attached hereto and incorporated herein by
this reference. The crossing guards shall provide service between the designated hours specified
in EXHIBIT A.
4. Contracting of Crossing Guards. The District and City agree that the crossing guard
services shall be performed by persons employed and supervised by “All City Management
Services” (“ACMS”) and that District is solely responsible for contracting with ACMS to provide
those services. The Parties agree that the District shall not be deemed an employee of the City,
and the City shall not be deemed an employee of the District. ACMS and its employees, agents,
and contractors shall not be deemed employees of the District and shall not be employees of the
City.
5. Crossing Guard Costs. The Parties hereto agree:
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5.1 For the 2022-2023 school year, the City shall pay the full cost (100%) and
all costs associated with the crossing guard services at the location and for the amount specified in
EXHIBIT A.
5.2 The District shall be responsible for timely payment to ACMS of all costs
and expenses incurred in connection with the crossing guard services. The District shall submit
invoices to the City on a quarterly basis for reimbursement of City’s agreed share of the costs.
City shall promptly review the invoices and notify District in writing of any objections thereto.
Absent District’s receipt of a written objection within ten (10) days of City’s receipt of the
invoices, the invoices shall be deemed proper and acceptable, and shall be due and payable by City
within thirty (30) days after receipt of the invoices.
5.3 The Parties understand and agree that the District may modify, reduce or
terminate the contracting of crossing guards, if the City reduces, delays or terminates its financial
obligations under this MOU.
5.4 The Parties also understand and agree that the District may modify, reduce
or terminate the contracting of crossing guards if the District’s funding is reduced, unless the City
agrees, at City’s sole discretion and upon written agreement of the Parties, to provide additional
funding for the crossing guards to make up any funding shortfall.
6. Insurance. The District and City shall each carry adequate property damage and
public liability insurance to cover the areas and activities set forth in this MOU. For the purposes
of this MOU, either party may furnish insurance through a joint powers insurance authority.
7. Notice. Any notice required or permitted under this MOU shall be given in writing,
and shall be deemed received as follows: when actually delivered, if sent by personal messenger;
as of the date and time sent, if sent by facsimile; or when deposited in the mail, if sent by certified
U.S. mail, postage prepaid. Notices shall be addressed as follows:
To District: Frank Miranda
Superintendent
Colton Joint Unified School District
1212 Valencia Drive
Colton, CA 92324
To City: Konrad Bolowich
City Manager
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92335
8. Term of Agreement. The term of this MOU shall commence on the Effective Date
and shall terminate one (1) year from the Effective Date. The term may be extended for additional
one (1) year terms (an “Additional Term”), for up to four (4) Additional Terms, upon the mutual
agreement of the Parties. The Parties must give each other written notice of intent to extend this
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MOU at least thirty (30) days prior to the conclusion of the term and each Additional Term, as
applicable.
9. Dispute Resolution. District and City agree that if any dispute or difference arises
under this MOU, District and City representatives shall meet and confer with the objective of
resolving such dispute within seventy-two (72) hours of receipt of a written request of either Party,
excluding Saturdays, Sundays, or national holidays. A Party’s decision to terminate this MOU
pursuant to Article 13, below, shall not constitute a dispute or difference for purposes of this
Article.
10. Arbitration. If the Parties cannot resolve the dispute or difference to their mutual
satisfaction pursuant to Article 9, above, within fourteen (14) days, or a longer period if both
Parties agree in writing, the dispute or difference shall only be decided through binding arbitration
in accordance with the current rules of the American Arbitration Association at the time of the
dispute. No arbitration may include any person or party other than employees of the District, City,
and any other person who is substantially involved in a common question of law or fact and whose
presence is required to accord complete relief in the arbitration. The arbitrator’s or arbitrators’
award shall be final and judgment may be entered upon it in accordance with the applicable law in
any court which has jurisdiction. A Party demanding arbitration shall file a demand notice with
the other Party and the American Arbitration Association within a reasonable time. No Party may
demand arbitration after the date which legal or equitable proceedings of such claim or dispute
would be barred by the applicable statute of limitations. The Parties shall split the costs of any
arbitration pursued under this MOU, and shall pay their own respective attorneys’ fees.
11. Assignment. Neither Party shall sell, assign, or sublease its rights under this MOU
without the prior written consent of the other Party. Consent in one instance shall not prevent this
provision from applying to a subsequent instance.
12. Default. The failure of any Party to comply with any term or condition or
fulfillment of any obligation of this MOU within 30 days after written notice from the other Party,
which specifies the nature of the default with reasonable particularity, shall constitute a default. If
the default is of such a nature that it cannot be completely remedied within a 30-day period, the
defaulting Party shall be deemed to have cured the default if it begins correction of the default
within the 30-day period, and thereafter, proceeds with reasonable diligence and in good faith to
effect the remedy as soon as practicable.
13. Termination. District or City may terminate this MOU by delivering written notice
of election to terminate at least 180 days prior to the expiration date of this MOU and any
Additional Term. In the case of a default which is not cured pursuant to Article 12, above, the
non-defaulting Party may terminate this MOU upon thirty (30) days’ written notice.
14. Mutual Indemnification. District agrees to hold harmless, defend, and indemnify
City against all actions, claims, or demands for injury, death, loss, or damages, regardless of fault
or cause, by anyone whomsoever, including, but not limited to, where such injury, death, loss, or
damage is solely due to the willful misconduct or omissions of District, its agents, servants, or
employees.
G.12.a
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4 005019.00012
14360709.1
City agrees to hold harmless, defend, and indemnify District against all actions,
claims, or demands for injury, death, loss, or damages, regardless of fault or cause, by anyone
whomsoever, where such injury, death, loss, or damage is caused by or arises from solely City’s
willful misconduct or omissions of City, its agents, servants, or employees.
15. Entire Agreement. This MOU is fully integrated. District and City intend this
MOU to be the final expression of their understanding with respect to the subject matter and as a
complete and exclusive statement of the terms and conditions. This MOU shall supersede all oral
or written, prior and contemporaneous agreements and understandings in connection with this
MOU.
16. Amendment. This MOU may be amended only through mutual written agreement
of the Parties.
17. Counterparts. This MOU may be signed in counterparts, each of which shall
constitute an original and which collectively shall constitute one instrument.
G.12.a
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5 005019.00012
14360709.1
THIS MEMORANDUM OF UNDERSTANDING is executed by the duly authorized
representatives of District and City as of the date first herein above written.
APPROVED:
COLTON JOINT UNIFIED SCHOOL DISTRICT
By: Frank Miranda, Superintendent
Date:
APPROVED BY THE BOARD OF EDUCATION FOR THE COLTON JOINT UNIFIED
SCHOOL DISTRICT:
Date:
CITY OF GRAND TERRACE
By: Konrad Bolowich, City Manager
Date:
APPROVED BY CITY COUNCIL OF THE CITY OF GRAND TERRACE
Date:
G.12.a
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EXHIBIT A
Monday Tuesday Wednesday Thursday Friday Annual Cost
Grand Terrace
Elementary
Vivienda/Barton
6:50 a.m.-7:50 a.m.
1:40 p.m.-2:25 p.m.
6:50 a.m.-7:50 a.m.
1:40 p.m.-2:25 p.m.
6:50 a.m.-7:50 a.m.
12:15 p.m.-1:00 p.m.
6:50 a.m.-7:50 a.m.
1:40 p.m.-2:25 p.m.
6:50 a.m.-7:50 a.m.
1:40 p.m.-2:25 p.m. $15,519
Total $15,519
G.12.a
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