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07/11/2023CITY OF GRAND TERRACE CITY COUNCIL AGENDA ● JULY 11, 2023 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 COMMENTS FROM THE PUBLIC The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time. If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak: *67 1-669-900-9128 Enter Meeting ID: 894 0581 1343 Password: 642541 The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at (909) 954-5207 by 5:00 p.m. If you wish to have your comments read to the City Council during the appropriate Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words). Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 954-5207, or via e-mail at dthomas@grandterrace-ca.gov. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov. AMERICANS WITH DISABILITIES ACT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (909) 954-5207 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible [28 CFR 34.102.104 ADA Title II]. Agenda Grand Terrace City Council July 11, 2023 City of Grand Terrace Page 2 CALL TO ORDER Convene City Council. Invocation Pledge of Allegiance AB 2449 Disclosures Remote participation by a member of the legislative body for just cause or emergency circumstances. Roll Call Attendee Name Present Absent Late Arrived Mayor Bill Hussey    Mayor Pro Tem Doug Wilson    Council Member Sylvia Rodriguez-Robles    Council Member Jeff Allen    Council Member Kenneth J. Henderson    A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA B. SPECIAL PRESENTATIONS - NONE C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. March 16, 2023 Planning Commission and May 1, 2023 and May 10, 2023 Historical & Cultural Activities Committee Meeting Minutes Update RECOMMENDATION: Receive and file. DEPARTMENT: CITY CLERK Agenda Grand Terrace City Council July 11, 2023 City of Grand Terrace Page 3 3. Community Benefit Fund Grant Award to the Grand Terrace High School Cheer Booster Club in the Amount of $2,000.00 RECOMMENDATION: Approve the Community Benefit Fund grant application from the Grand Terrace High School Cheer Booster Club in the amount of $2,000.00 to support empowering youth cheer leading. DEPARTMENT: FINANCE D. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. E. PUBLIC HEARINGS 4. Public Hearing Regarding Objections or Protests to Collecting Delinquent Refuse, Sewer and Rental Inspection Fees on the Tax Rolls for Affected Properties; Adoption of Resolutions to Collect Said Delinquent Fees on the Tax Roll and for the Placement of Assessments for Delinquent Fees on Properties Located in the City for Fiscal Year 2023-24 RECOMMENDATION: 1) CONDUCT A PUBLIC HEARING TO HEAR OBJECTIONS OR PROTESTS OF DELINQUENT FEES THAT ARE PROPOSED FOR ADOPTION AND ASSESSMENT ON THE TAX ROLLS OF THE COUNTY TAX ASSESSOR. 2) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT REFUSE AND SEWER USER FEES AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS AN ASSESSMENT UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE 3) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT NON-OWNER OCCUPIED RENTAL PROPERTY PROGRAM FEES AND FINES AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS Agenda Grand Terrace City Council July 11, 2023 City of Grand Terrace Page 4 AN ASSESSMENT LIEN UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE DEPARTMENT: PUBLIC WORKS 5. 2023-24 Landscape & Lighting Assessment District 89-1 Public Hearing and Adoption of Resolution Ordering the Levy and Collection of Assessments Therefore and Approval of Agreements with the County for the Collection Thereof RECOMMENDATION: 1) Conduct The Public Hearing; And 2) Adopt A Resolution Of The City Council Of The City Of Grand Terrace Approving The Engineer’s Annual Levy Report For, And Confirming The Diagram And Assessment And Ordering The Levy And Collection Of Assessments Within, The City Of Grand Terrace Landscaping And Street Lighting District No. 89-1, Fiscal Year 2023-24 3) Approve The “Auditor-Controller/Treasurer/Tax Collector Agreement For Collection Of Special Taxes, Fees, And Assessments Fiscal Year 2023-24” For The City and The District DEPARTMENT: PUBLIC WORKS 6. Resolution to Update Fees and Deposits in the Grand Terrace Municipal Code, Titles 4, 5, 6, 8, 10, 12, and 13. RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA UPDATING FEES AND DEPOSITS PREVIOUSLY APPROVED AND ESTABLISHED BY THE CITY COUNCIL IN TITLES 4, 5, 6, 8, 10, 12, AND 13 OF THE GRAND TERRACE MUNICIPAL CODE DEPARTMENT: FINANCE F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS 7. Landscape Recognition RECOMMENDATION: Select 3 landscapes to be awarded the Landscape Recognition Award DEPARTMENT: PLANNING & DEVELOPMENT SERVICES Agenda Grand Terrace City Council July 11, 2023 City of Grand Terrace Page 5 H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE I. CITY COUNCIL COMMUNICATIONS Council Member Kenneth J. Henderson Council Member Jeff Allen Council Member Sylvia Robles Mayor Pro Tempore Doug Wilson Mayor Bill Hussey J. CITY MANAGER COMMUNICATIONS K. CLOSED SESSION L. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, July 25, 2023 at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office and the request will be processed in accordance with Council Procedures. AGENDA REPORT MEETING DATE: July 11, 2023 Council Item TITLE: March 16, 2023 Planning Commission and May 1, 2023 and May 10, 2023 Historical & Cultural Activities Committee Meeting Minutes Update PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report supports Goal #5, Engage in Proactive Communication. BACKGROUND: Beginning with the November 14, 2017, City Council meeting, the City Manager directed the City Clerk to provide Council with a copy of the Planning Commission, Historical & Cultural Activities Committee, and Volunteer Emergency Operations Committee minutes to keep Council up-to-date on those Commission/Committee activities and on January 16, 2018, the City Manager requested that the Parks & Recreation Advisory minutes be included in the Committee/Commission Report. DISCUSSION: On May 18, 2023, the Planning Commission held its Regular Meeting and approved its March 16, 2023, Regular Meeting minutes. The minutes for this meeting are included as an attachment to this report. The Commission’s next Regular Meeting is scheduled for July 20, 2023. Parks & Recreation Advisory Committee – Nothing to Report. On June 5, 2023, the Historical & Cultural Activities Committee held its Regular Meeting and approved its May 1, 2023, Regular Meeting and May 10, 2023, Special Meeting minutes. The minutes for these meetings are included as an attachment to this report. The Committee’s next Special Meeting is scheduled for July 17, 2023. FISCAL IMPACT: None. ATTACHMENTS: • 3-16-2023 (PDF) C.2 Packet Pg. 6 • 05-01-2023 H&C Minutes (PDF) • 05-10-2023 H&C Minutes - SP (PDF) APPROVALS: Debra Thomas Completed 06/29/2023 1:21 PM City Manager Completed 07/05/2023 4:44 PM City Council Pending 07/11/2023 6:00 PM C.2 Packet Pg. 7 CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD MINUTES ● MARCH 16, 2023 Council Chambers Regular Meeting 6:30 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Chair Edward Giroux convenes the Regular Meeting of the Planning Commission and Site and Architectural Review Board for Thursday, March 16, 2023, at 6:30 pm. Pledge of Allegiance Chair Edward Giroux led the Pledge of Allegiance. Attendee Name Title Status Arrived Edward A. Giroux Chair Present Tara Ceseña Vice-Chair Remote David Alaniz Commissioner Present Aron Burian Commissioner Present Scot Mathis Commissioner Present Jamie Traxler Assistant City Attorney Present Haide Aguirre Senior Planner Present Lanita Perez Department Secretary Present APPROVAL OF AGENDA 1. Motion: March 16, 2023, Approval of Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Scot Mathis, Commissioner SECONDER: Aron Burian, Commissioner AYES: Giroux, Ceseña, Alaniz, Burian, Mathis PRESENTATIONS 1. Government Affairs Manager, Mark Cloud via Zoom introduced Senior Advisor, Dave Intner, AIA, CEM, LEED AP who presented a PowerPoint on “California Energy Code Updates by Southern California Edison”. C.2.a Packet Pg. 8 At t a c h m e n t : 3 - 1 6 - 2 0 2 3 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board March 16, 2023 City of Grand Terrace Page 2 Chair Giroux asked for clarification on generating power with current and future resources to sustain growth and transition to electric energy. Dave Intner, Senior Advisor with Mark Cloud, Government Affairs Manager was able to assure with clarity that the load has grown to accommodate the growing infrastructure. A lengthy discussion between Chair Giroux, Dave Intner, Senior Advisor, and Mark Cloud, Government Affairs Manager on present and future energy prospects. Vice Chair Ceseña asked about grants for homeowners that will be transitioning to cleaner energy resources. Dave Intner, Senior Advisor mentioned there are a few incentives for existing construction through the Inflation Reduction Act and California Clean Tech as sources. Haide Aguirre, Senior Planner assured that the City will consult energy aspects with outside sources to confirm compliance. PUBLIC ADDRESS Chair Giroux opened public comment at 7:39 p.m. Chair Giroux closed public comment at 7:40 p.m. A. CONSENT CALENDAR 2. Approval of Minutes – Regular Meeting – 03/02/2023 RESULT: ACCEPTED [UNANIMOUS] MOVER: David Alaniz, Commissioner SECONDER: Edward A. Giroux, Chair AYES: Giroux, Ceseña, Alaniz, Burian, Mathis B. ACTION ITEMS None. C. PUBLIC HEARINGS None. C.2.a Packet Pg. 9 At t a c h m e n t : 3 - 1 6 - 2 0 2 3 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) Minutes Grand Terrace Planning Commission/Site and Architectural Review Board March 16, 2023 City of Grand Terrace Page 3 D. INFORMATION TO COMMISSIONERS None. E. INFORMATION FROM COMMISSIONERS Vice Chair Ceseña expressed her appreciation for the Blue Mountain Hike. Commissioner Burian asked staff for the reporting requirements for the upcoming Planning Commissioner’s Academy and when the information should be made available. Haide Aguirre, Senior Planner responded that a brief verbal presentation can be presented at the next Planning Commission/Site and Architectural Regular Meeting. Commissioner Alaniz requested an update on the Blue Mountain Trail Head. Haide Aguirre, Senior Planner responded that there are no updates at this time and Public Works has made the project a priority for the City. Chair Giroux attended the City Council ODS Workshop and expressed his appreciation for the staff and the work they put into the plan. ADJOURN Chair Giroux adjourned the regular meeting of the Planning Commission/Site and Architectural Review Board at 7:44 p.m. The next scheduled meeting of the Planning Commission/Site and Architectural Review Board is to be held on April 6, 2023, at 6:30 p.m. _________________________________ Edward Giroux, Chair _________________________________ Debra Thomas, City Clerk C.2.a Packet Pg. 10 At t a c h m e n t : 3 - 1 6 - 2 0 2 3 ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) C.2.b Packet Pg. 11 At t a c h m e n t : 0 5 - 0 1 - 2 0 2 3 H & C M i n u t e s ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) C.2.c Packet Pg. 12 At t a c h m e n t : 0 5 - 1 0 - 2 0 2 3 H & C M i n u t e s - S P ( C o m m i t t e e a n d C o m m i s s i o n M i n u t e s ) AGENDA REPORT MEETING DATE: July 11, 2023 Council Item TITLE: Community Benefit Fund Grant Award to the Grand Terrace High School Cheer Booster Club in the Amount of $2,000.00 PRESENTED BY: Christine Clayton, Finance Director RECOMMENDATION: Approve the Community Benefit Fund grant application from the Grand Terrace High School Cheer Booster Club in the amount of $2,000.00 to support empowering youth cheer leading. 2030 VISION STATEMENT: This staff report supports the following City Council Goals: • Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations; and • Goal #4 – Develop and Implement Successful Partnerships through productive collaboration with community groups, youth programs and senior organizations. BACKGROUND: In past fiscal years, the City Council has approved the use of funds for the establishment of the Community Benefits Fund Grant Program. The purpose of the Community Benefits Fund Grant Program is to provide funding for local youth programs, community events, community fee waivers, and be used as an economic development tool for small business development in the City. For Fiscal Year 2023-24, the City Council has approved the use of $20,000 toward community benefit funded programs and activities. Various youth and senior program activities have benefited from the Community Benefits Fund including the Foundation of Grand Terrace, the REC Center, several youth sports leagues, and the Friends of the Grand Terrace Library. Attachment A provides a summary of awarded grants by fiscal year and the recipients of said grants awarded in each fiscal year. DISCUSSION: C.3 Packet Pg. 13 I. Application received from the Grand Terrace High School Cheer Booster Club. The mission of the Grand Terrace High School Cheer Booster Club is to provide financial, social and educational support to the cheerleading program at Grand Terrace High School. We will promote good sportsmanship, unity and mutual respect. We advocate for cohesive relationships among parents, cheerleaders, coaches, school leaders and community in general. Below summarizes the current application submitted by the Foundation: Project Title: Empowering Youth Cheerleading Program Project Activity: Cheerleading Youth Program at Grand Terrace High School. This program promotes diversity, inclusiveness and opportunity for all youth at Grand Terrace High School. Public Purpose: It is a program for youth – It requires learning physical skills, applying strengths, and personal development that allows athletes to gain practical skills. These skills include discipline, teamwork, and goal-setting all the while instilling confidence. Youth are health – Will promote physical, mental health, and over all wellbeing. Youth are safe – This project will encourage participation in afterschool activities that are both healthy and productive. Youth, families and residents who reside in Grand Terrace have the opportunity to connect and network with one another at games during the school year. Amount Requested: $2,000.00 Utilization of Funds: Funds will be used for cheerleading youth, (44) participants in 11 school game events for electrolyte replacement drinks, power protein bars and cheerleading accessories. RECOMMENDATION: Staff recommends that the City Council: 1. Approve the Community Benefit Fund grant application in the amount of $2,000.00 to the Grand Terrace High School Cheer Booster Club for the 2023- 2024 school year. C.3 Packet Pg. 14 Upon City Council approval, the applicant will comply with the following, if they have not already done so: 1. Issue the City of Grand Terrace an invoice for the grant amount with receipts. 2. Ensure that the City is mentioned/included as a sponsor in any material advertising the activity or event; 3. Complete a W-9 form for reporting purposes; and Attached is the application received from the Grand Terrace High School Cheer Booster Club. FISCAL IMPACT: Funds in the amount of $20,000.00 have been approved for the program and established in the Community Benefits Fund (Fund 61). If approved, the table below will show the balances of each category remaining in the fund: FY2023-24 Community Benefits Fund Fund No. Acct. No. Account Title Approved Budget Awarded Grants Balance as of July- 2023 Proposed Grant Awards Revised Balance 61 461- 100 Youth/School Programs $10,000 $0 $10,000 ($2,000) $8,000 61 461- 200 Service Organizations $10,000 $0 $10,000 $10,000 TOTAL $20,000 $0 $20,000 ($2,000) $18,000 ATTACHMENTS: • CBF - Grand Terrace High School Cheer Booster Club (PDF) • CBF Award History (PDF) APPROVALS: Christine Clayton Completed 06/28/2023 10:33 AM Finance Completed 06/28/2023 10:33 AM City Manager Completed 06/29/2023 12:14 PM City Council Pending 07/11/2023 6:00 PM C.3 Packet Pg. 15 C.3.a Packet Pg. 16 At t a c h m e n t : C B F - G r a n d T e r r a c e H i g h S c h o o l C h e e r B o o s t e r C l u b ( C B F - G r a n d T e r r a c e H i g h S c h o o l C h e e r B o o s t e r C l u b ) C.3.a Packet Pg. 17 At t a c h m e n t : C B F - G r a n d T e r r a c e H i g h S c h o o l C h e e r B o o s t e r C l u b ( C B F - G r a n d T e r r a c e H i g h S c h o o l C h e e r B o o s t e r C l u b ) Title 2015-16 2016-17 2017-18 2018-19 2019-20 2021-22 2022-23 TOTAL 2023-24 TOTAL TO DATE Proposed in July-2023 REVISED YOUTH / SCHOOL ORGANIZATIONS Grand Terrace Community Basketball 1,136$ -$ -$ 1,450$ -$ -$ 2,586$ -$ 2,586$ Grand Terrace High School Football Boosters - - - 2,000 2,000 - 4,000 - 4,000 Grand Terrace High School Legacy Regiment Boosters - - - 2,000 - - 2,000 - 2,000 Grand Terrace High School Boys Basketball - - - - 2,000 - 2,000 - 2,000 Grand Terrace High School Titan Wrestling Team - - - - 1,997 - 2,000 3,997 - 3,997 Grand Terrace High School Cheer Booster Club - - - - - - - - 2,000 2,000 Grand Terrace Little League 2,000 - 2,000 - - - 4,000 - 4,000 Grand Terrace Youth Football & Cheer - 4,000 2,000 - - - 6,000 - 6,000 Terrace View Elementary PTA 1,000 671 1,517 700 - 1,805 1,725 7,418 - 7,418 4,136$ 4,671$ 5,517$ 6,150$ 5,997$ 1,805$ 3,725$ 32,001$ 2,000$ 34,001$ NON-PROFIT / SERVICE ORGANIZATIONS American Cancer Society -$ -$ 2,000$ -$ -$ -$ 2,000$ -$ 2,000$ Drug Alternative Program - 2,000 - - - - 2,000 - 2,000 Foundation of Grand Terrace 2,350 2,000 1,830 - - 2,000 2,000 10,180 - 10,180 Friends of Grand Terrace Library 3,750 2,000 2,000 4,000 - - 11,750 - 11,750 Grand Terrace Lions Club - 620 - - - - 620 - 620 Sheriff’s Central Station Explorer Program - - - 2,000 - - 2,000 - 2,000 The REC Center 2,187 310 - 3,100 - - 5,597 - 5,597 Grand Terrace Cars & Coffee - - - - - 2,000 2,000 4,000 - 4,000 Christ the Redeemer Catholic Church - - - - - - 310 310 310 Grand Terrace Living Word Foursquare Church - - - - - - 2,000 2,000 - 2,000 Family Service Association - - - - 2,000 - - 2,000 - 2,000 8,287$ 6,930$ 5,830$ 9,100$ 2,000$ 4,000$ 6,310$ $42,457 -$ 42,457$ TOTAL 12,423$ 11,601$ 11,347$ 15,250$ 7,997$ 5,805$ 10,035$ 74,458$ 2,000$ 76,458$ City of Grand Terrace Community Benefit Grant Awards GRANT AWARD HISTORY as of June 30, 2023 and Approved & Proposed Applications for July 2023 C.3.b Packet Pg. 18 At t a c h m e n t : C B F A w a r d H i s t o r y ( C B F - G r a n d T e r r a c e H i g h S c h o o l C h e e r B o o s t e r C l u b ) Fund No.Acct.Account Approved Budget No.Title 61 461-100 Youth/School Programs $10,000 61 461-200 Art, Business & Service Org. $7,000 61 461-300 Other Community Requests $3,000 TOTAL $20,000 C.3.b Packet Pg. 19 At t a c h m e n t : C B F A w a r d H i s t o r y ( C B F - G r a n d T e r r a c e H i g h S c h o o l C h e e r B o o s t e r C l u b ) Awarded Grants Balance Proposed Grant Awards Revised Balance as of Jan-18 ($5,450)$4,550 ($700)$3,850 ($5,245)$1,755 $0 $1,755 $0 $3,000 $0 $3,000 ($10,695)$9,305 ($700)$8,605 C.3.b Packet Pg. 20 At t a c h m e n t : C B F A w a r d H i s t o r y ( C B F - G r a n d T e r r a c e H i g h S c h o o l C h e e r B o o s t e r C l u b ) Fiscal Year Approved Budget Amount Awarded Unused Balance FY2015-16 $20,000.00 $12,423.00 $7,577.00 FY2016-17 20,000.00 11,601.00 $8,399.00 FY2017-18 20,000.00 11,347.00 $8,653.00 FY2018-19 20,000.00 15,250.00 $4,750.00 $80,000.00 $50,621.00 $29,379.00 $13,853.00 Returned to Fund Balance $15,526.00 as of july-2018 Allocated to 40th Anniversary Activities C.3.b Packet Pg. 21 At t a c h m e n t : C B F A w a r d H i s t o r y ( C B F - G r a n d T e r r a c e H i g h S c h o o l C h e e r B o o s t e r C l u b ) AGENDA REPORT MEETING DATE: July 11, 2023 Council Item TITLE: Public Hearing Regarding Objections or Protests to Collecting Delinquent Refuse, Sewer and Rental Inspection Fees on the Tax Rolls for Affected Properties; Adoption of Resolutions to Collect Said Delinquent Fees on the Tax Roll and for the Placement of Assessments for Delinquent Fees on Properties Located in the City for Fiscal Year 2023-24 PRESENTED BY: Shanita Tillman, Senior Management Analyst RECOMMENDATION: 1) CONDUCT A PUBLIC HEARING TO HEAR OBJECTIONS OR PROTESTS OF DELINQUENT FEES THAT ARE PROPOSED FOR ADOPTION AND ASSESSMENT ON THE TAX ROLLS OF THE COUNTY TAX ASSESSOR. 2) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT REFUSE AND SEWER USER FEES AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS AN ASSESSMENT UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE 3) Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT NON-OWNER OCCUPIED RENTAL PROPERTY PROGRAM FEES AND FINES AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS AN ASSESSMENT LIEN UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE 2030 VISION GOAL STATEMENT: This staff report supports Goal #1 "Ensure Our Fiscal Viability" by ensuring appropriate cost for recovery sewer, trash and rental inspection services previously rendered. E.4 Packet Pg. 22 BACKGROUND: In 1981, the City Council adopted Ordinance No. 51, which codified Municipal Code Chapter 13.08 (Sewer User Charges). Chapter 13.08 mandates that every person whose premises are served by a sewer connection must pay a sewer service charge. In 1996, the City Council adopted Ordinance No. 162, which codified Municipal Code Chapter 5.42 (Integrated Waste Management) for the purpose of controlling integrated waste management services. To avoid illegal dumping or stockpiling of trash, the City instituted mandatory refuse collection, requiring the franchise hauler, Burrtec Waste Industries, Inc. (Burrtec), to collect all trash and to use all reasonable means to collect fees for the service. Lastly, the City Council adopted Chapter 5.80, establishing the Non-Owner Occupied/Rental Property Program which has been enforced in the City since FY 2006- 2007. This code identifies non-owner occupied/rental properties and addresses the rehabilitation of properties that currently do not meet minimum building and housing code standards. There are, currently, 344 rental properties, including single family homes, apartment complexes, and duplexes, which are inspected annually. The owners of these units are obligated under the Program to pay a fee to cover the inspection service. DISCUSSION: Refuse and Sewer Delinquencies Sections 5.42.120 and 13.08.130 of the Municipal Code identify the monetary responsibility of the property owners and the collection processes for unpaid refuse and sewer user fees, respectively. Property owners who fail to pay refuse or sewer fees, pursuant to the Municipal Code, will result in the City pursuing all legal remedies available to recover the amounts owed. The uncollected fees are reported to the City by Burrtec for residential and commercial refuse and residential sewer, and by the City of Colton for commercial sewer for future collection through assessments on the property taxes, which are then collected at the same time and in the same manner as other property taxes. The list of delinquent refuse and sewer users is shown as Exhibit A. Lists were submitted to the City between June 26-30, 2023, there were 193 delinquent residential and commercial refuse and residential sewer accounts and 10 delinquent commercial sewer accounts. Non-Owner Occupied/Rental Property Program E.4 Packet Pg. 23 The City's Municipal Code requires payment of annual inspection fees by owners of rental properties and authorizes re-inspection fees and fines for non-compliance with the Program. Municipal Code Section 5.80.050 authorizes the City to recover fees through municipal tax lien procedures. The list of delinquent properties is shown as Exhibit A of the Attachment. There are 50 delinquent accounts as of June 30, 2023. Noticing Each year, City staff notifies property owners, via certified mail of a public hearing to determine fees and fines for delinquent accounts and provides the owners with an opportunity to protest the amounts owed at the City Council public hearing. The property owners are also given an opportunity to pay the delinquent fees so they can be removed from the list that is provided to the County Tax Assessor. The list has been updated as of June 30th, and there will be one more update sent to the County prior to the final submission to be included in next year’s assessment. A billing agreement with San Bernardino County for the collection of special taxes, fees, and assessments for fiscal year 2023-24 must be fully executed and submitted prior to the August 10th submittal for properties to be assessed. The agreements are attachments with the staff report. FISCAL IMPACT: Payments received by the County Tax Assessor for the assessments will be remitted to the City and placed in the proper accounts as shown below. ACCOUNT NO. DESCRIPTION AMOUNT 10-400-08 GENERAL FUND - Rental Inspection Fees $ 16,624.75 23-302-90 REFUNDABLE DEPOSIT TRUST FUND - Delinquent Sewer Services / Tax Roll Collection $ 8,497.94 23-302-90 REFUNDABLE DEPOSIT TRUST FUND - Delinquent Trash Services/ Tax Roll Collection $ 89,713.75 ATTACHMENTS: • I. Resolution - Residential Trash and Sewer Delinquent Accounts(DOCX) • II. Exhibit A - Residential Trash and Sewer Delinquent List (PDF) • III. Resolution - Rental Delinquent Accounts (DOCX) • IV. Exhibit A1- Non-Owner Occupied/Rental Property Program Delinquent Accounts (PDF) E.4 Packet Pg. 24 APPROVALS: Shanita Tillman Completed 07/05/2023 12:20 PM Finance Completed 07/05/2023 2:18 PM City Manager Completed 07/05/2023 4:45 PM City Council Pending 07/11/2023 6:00 PM E.4 Packet Pg. 25 RESOLUTION NO. 2023- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT REFUSE AND SEWER USER FEES AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS AN ASSESSMENT UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE WHEREAS, pursuant to Section 5.42.120 of the Grand Terrace Municipal Code every person required to arrange for refuse collection or the collection of recyclable or compostable shall be liable for the service access fees and charges for such collection, whether or not collection services are utilized; and WHEREAS, pursuant to Section 5.42.120 of the Grand Terrace Municipal Code, the owner, occupant or other person responsible for day-to-day operation of the premises shall make arrangements for collection of refuse to meet the requirements of this chapter. If service fees and charges are not paid as required, the owner and occupant each shall be jointly and severally liable for this payment. The City may collect the fees and charges plus any interest or penalties on the property tax roll; and WHEREAS, pursuant to Sections 13.08.050 of the Grand Terrace Municipal Code, sewer bills shall be sent to the owner, occupant or other applicant for sewer service of the property to be served. Those parties shall be responsible for the payment thereof. The property owner, occupant or other party making application for sewer service may, if they wish, make special arrangements with the city for bills to be sent to other persons, rather than that applicant. Thereafter, the parties shall be liable, jointly or severally, for the payment of the sewer bills; and WHEREAS, pursuant to Sections 13.08.130 of the Grand Terrace Municipal Code, delinquent charges, plus penalties, both of which shall be established by resolution of the City Council, shall constitute a lien upon the real property served; and WHEREAS, City staff notified property owners, via certified mail, of a public hearing to determine the delinquent fees for trash and sewer and to provide the owners with an opportunity to object or protest to the amounts owed at the City Council public hearing. Notice of the public hearing was also published; and WHEREAS, the City Clerk shall file with the County Auditor and/or County Recorder a copy of the report prepared with a statement endorsed on the report over his or her signature that the report has been finally adopted by the City Council and that the County Auditor and/or County Recorder shall enter the amounts of the charges E.4.a Packet Pg. 26 At t a c h m e n t : I . R e s o l u t i o n - R e s i d e n t i a l T r a s h a n d S e w e r D e l i n q u e n t A c c o u n t s ( P l a c e m e n t o f A s s e s s m e n t s f o r D e l i n q u e n t R e f u s e , S e w e r & against the respective lots or parcels of land as they appear on the current assessment roll. WHEREAS, the amount of charges shall constitute a lien against the lot or parcel of land against which the charge has been imposed; and WHEREAS, the County Tax Collector shall include the amount of the charges on bills for taxes levied against the respective lots and parcels of land. Thereafter the amount of charges shall be collected at the same time and in the same manner and by the same persons as, together with and not separately from, the general taxes for the City, and shall be delinquent at the same time and thereafter be subject to the same delinquency penalties. WHEREAS, the City Council has sufficiently considered all evidence and testimony presented to them, including without limitation all oral and written objections and protests, in order to make the following determination. NOW, THEREFORE, the City Council of the City of Grand Terrace, does hereby resolve as follows: Section 1. Based on evidence, testimony and information presented during the July 11, 2023 public hearing, the accounts set forth in the Delinquent Refuse and Sewer Users List, attached hereto as Exhibit “A” and incorporated by reference and which contains a description of each parcel of real property and the amount of the delinquent refuse and sewer service fees for the fiscal year 2023-2024, are determined to be delinquent and hereby declared to constitute special assessments against the respective parcels of land. Section 2. The Delinquent Refuse and Sewer Users List attached hereto as Exhibit “A” is hereby approved and adopted. Section 3. The Finance Director shall file with the Auditor Controller a copy of the Delinquent Refuse and Sewer Users List, with a statement endorsing the signature of the City Clerk that it has been fully adopted by the City Council, together with a certified copy of this Resolution. Section 4. The Finance Director is hereby authorized and directed to record with the Auditor Controller assessment liens on the properties described in Exhibit “A” for the amount of such delinquent fees, and to take any necessary actions related thereto to effectuate the recordation of said liens. Section 5. The amounts specified in Exhibit “A” shall be collected on the tax roll for fiscal year 2023-2024 in the same manner, by the same person, at the same time, together with and not separately from, the general taxes. E.4.a Packet Pg. 27 At t a c h m e n t : I . R e s o l u t i o n - R e s i d e n t i a l T r a s h a n d S e w e r D e l i n q u e n t A c c o u n t s ( P l a c e m e n t o f A s s e s s m e n t s f o r D e l i n q u e n t R e f u s e , S e w e r & Section 6. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 11th day of July, 2023. ____________________________ Billy Hussey Mayor ATTEST: ___________________________ Debra L. Thomas City Clerk APPROVED AS TO FORM: ___________________________ Adrian R. Guerra City Attorney E.4.a Packet Pg. 28 At t a c h m e n t : I . R e s o l u t i o n - R e s i d e n t i a l T r a s h a n d S e w e r D e l i n q u e n t A c c o u n t s ( P l a c e m e n t o f A s s e s s m e n t s f o r D e l i n q u e n t R e f u s e , S e w e r & EXHIBIT A ATTACHED REFUSE AND SEWER USE FEE DELINQUENT LIST FOR FISCAL YEAR 2023-2024 E.4.a Packet Pg. 29 At t a c h m e n t : I . R e s o l u t i o n - R e s i d e n t i a l T r a s h a n d S e w e r D e l i n q u e n t A c c o u n t s ( P l a c e m e n t o f A s s e s s m e n t s f o r D e l i n q u e n t R e f u s e , S e w e r & Grand Terrace 2023-2024 Preliminary Delinquent Account List Residential Trash and Sewer CustList Parcel Num Owner Name Property Address Property City Zip Trash Sewer Admin Fee Total Amount 13535107 0275083310000 SEAY, LABAN J 12000 La Cadena Dr Grand Terrace CA 92313 355.43$ 369.94$ 35.00$ 760.37$ 13594341 0275083370000 RODRIGUEZ, ROLANDO 12041 Rosedale Ave Grand Terrace CA 92313 50.87$ 52.94$ 35.00$ 138.81$ 13534907 0275211160000 LITTERAL, JERRY 22036 Vivienda Ave Grand Terrace CA 92313 244.37$ 254.34$ 35.00$ 533.71$ 13600583 0275241320000 AL-HAWASH, MARIANA FABIOLA 11984 Canal St Grand Terrace CA 92313 214.04$ 222.78$ 35.00$ 471.82$ 13535631 0275242150000 HUERTA, JESUS 22177 Mcclarren St Grand Terrace CA 92313 65.79$ 68.48$ 35.00$ 169.27$ 13535358 0275282310000 ODENBAUGH, JOHN A 21811 Vivienda Ave Grand Terrace CA 92313 31.39$ 32.68$ 35.00$ 99.07$ 13596343 0275331020000 LEGOH, LINDY MAYRIANNE 11819 Greenbrier Ln Grand Terrace CA 92313 36.67$ 38.17$ 35.00$ 109.84$ 13591826 0275331040000 WALLER, MARQUESHA NICOLE 11823 Greenbrier Ln Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13573044 0275331230000 KERDSRI, WATANYOO 11840 Greenbrier Ln Grand Terrace CA 92313 132.46$ 137.86$ 35.00$ 305.32$ 13574953 0275331360000 JAMIL, TARIQ 11847 Greenbrier Ln Grand Terrace CA 92313 33.64$ 35.02$ 35.00$ 103.66$ 13535536 0276192090000 AGUILAR, TERESA ALDACO 22628 Miriam Way Grand Terrace CA 92313 266.20$ 277.07$ 35.00$ 578.27$ 13535441 0276192180000 VACA-MEZA, BERNABE 22579 Minona Dr Grand Terrace CA 92313 73.19$ 76.17$ 35.00$ 184.36$ 13534387 0276192250000 YOUNG, ROBERT 12007 Minona Ct Grand Terrace CA 92313 24.42$ 25.42$ 35.00$ 84.84$ 13536443 0276222050000 NAVARRO, MICHAEL ADAM 22770 Miriam Way Grand Terrace CA 92313 100.69$ 104.79$ 35.00$ 240.48$ 13592098 0276223060000 PAPROCKI, GARY A 22687 Miriam Way Grand Terrace CA 92313 148.50$ 154.57$ 35.00$ 338.07$ 13537064 0276232010000 GUTIERREZ, DANIEL 11826 Eton Dr Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13570394 0276234040000 KATSIKARIS, TIMOTHY A JR 22859 Miriam Way Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536335 0276242050000 WEENING, KELLY 22820 Minona Dr Grand Terrace CA 92313 191.64$ 199.47$ 35.00$ 426.11$ 13535439 0276242130000 RUIZ, NESTOR/DORA S REVOC TRUST 10-22716 Minona Dr Grand Terrace CA 92313 148.10$ 154.14$ 35.00$ 337.24$ 13533762 0276252050000 ANDRIKOPOULOS FAMILY TRUST/SUR 23197 Glendora Dr Grand Terrace CA 92313 25.31$ 26.34$ 35.00$ 86.65$ 13534216 0276264040000 ENDEMAN, JAMES 11895 Kingston St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13599820 0276271020000 JONES, GERALD E 22706 Arliss Dr Grand Terrace CA 92313 28.44$ 29.60$ 35.00$ 93.04$ 13536652 0276271060000 MENDEZ, JOHN 11805 Arliss Way Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536317 0276282050000 DAVIS, JASON 11755 Holly St Grand Terrace CA 92313 475.40$ 494.80$ 35.00$ 1,005.20$ 13594071 0276283010000 ESPARZA, JOSE 11845 Kingston St Grand Terrace CA 92313 144.16$ 150.04$ 35.00$ 329.20$ 13536842 0276284100000 SIDA, ISSAC ALONSO 11773 Holly St Grand Terrace CA 92313 475.40$ 494.80$ 35.00$ 1,005.20$ 13535411 0276285260000 SANTANDER, JESUS 11868 Holly St Grand Terrace CA 92313 246.50$ 256.57$ 35.00$ 538.07$ 13557157 0276331410000 GROUP III SGV PROPERTIES LTD 23269 Palm Ave Grand Terrace CA 92313 71.38$ 74.30$ 35.00$ 180.68$ 13535166 0276343150000 HENRY, DEBRA L 22845 Brentwood St Grand Terrace CA 92313 475.40$ 494.80$ 35.00$ 1,005.20$ 13600654 0276345080000 MEZA-BROWN, ELIZABETH 22854 Minona Dr Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13574558 0276351010000 PEDROZA, ABEL JR 23013 Barton Rd Grand Terrace CA 92313 158.01$ 164.46$ 35.00$ 357.47$ 13535208 0276352050000 WILSON, MICHAEL 11877 Honey Hill Dr Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13534291 0276421130000 SPISAK, GARY MICHAEL JR 11745 Preston St Grand Terrace CA 92313 148.50$ 154.57$ 35.00$ 338.07$ 13535211 0276431060000 MURATALLA, ROBERT B 23023 Vista Grande Way Grand Terrace CA 92313 201.86$ 210.10$ 35.00$ 446.96$ 13596422 0276531010000 JONES, BRADLEY 23090 Palm Ave Grand Terrace CA 92313 266.20$ 277.07$ 35.00$ 578.27$ 13536460 0276531150000 AGUILAR, REMBERTO 23073 Peacock Ct Grand Terrace CA 92313 206.51$ 214.93$ 35.00$ 456.44$ 13535353 0276531300000 SIQUIAN, CRISELDA A 23070 Siskin Ct Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13534832 0276531440000 NORRIS, MICHELLE M 23032 Merle Ct Grand Terrace CA 92313 192.70$ 200.57$ 35.00$ 428.27$ 13537590 1167141170000 ADCOCK, ROY & LORA TRUST SURVIV - ES 22077 Barton Rd Grand Terrace CA 92313 139.00$ -$ 35.00$ 174.00$ 13536811 1167161100000 AGUAYO, VICTOR CANELA 22011 Rene Ln Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13600975 1167181090000 12466 MICHIGAN LLC 12466 Michigan St Grand Terrace CA 92313 277.49$ 288.82$ 35.00$ 601.31$ 13535126 1167191040000 KAPLANEK, ROBERT 12510 Michigan St Grand Terrace CA 92313 383.70$ 399.37$ 35.00$ 818.07$ 13536582 1167201100000 LOPEZ, DANIEL 12670 Michigan St Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13535309 1167201230000 ESTRELLA, JOSE 12650 Garden Ave Grand Terrace CA 92313 68.84$ 71.64$ 35.00$ 175.48$ 13535885 1167211030000 SIGDESTAD, L A TRUST 03/08/20 12710 Royal Ave Grand Terrace CA 92313 26.00$ 27.07$ 35.00$ 88.07$ 13600662 1167211220000 VILLEGAS, JONATHAN SERNA 21974 Tanager St Grand Terrace CA 92313 447.77$ 466.04$ 35.00$ 948.81$ 13603527 1167211300000 EPPS, JERALD W 12719 Royal Ave Grand Terrace CA 92313 31.47$ 32.76$ 35.00$ 99.23$ 13535656 1167211320000 BORRIELLI, JOSEPH LIVING TR 07/11/13 12710 Garden Ave Grand Terrace CA 92313 280.80$ 292.27$ 35.00$ 608.07$ 13535914 1167211470000 WILLIAMS, DARRYL L 22005 Tanager St Grand Terrace CA 92313 266.20$ 277.07$ 35.00$ 578.27$ 13571426 1167211580000 PINEDO, MARTIN 12709 Sandburg Way Grand Terrace CA 92313 229.71$ 239.08$ 35.00$ 503.79$ 13536183 1167211700000 WHITE, CARL E II 12729 Dickens Ct Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13603965 1167241010000 WANG, NAN 12201 Michigan St Grand Terrace CA 92313 125.71$ 130.84$ 35.00$ 291.55$ 13535613 1167241020000 STERNBERG, WILLILAM REV TR 12215 Michigan St Grand Terrace CA 92313 533.15$ 554.92$ 35.00$ 1,123.07$ 13535432 1167241330000 EVERETT, MICHAEL R 12247 Pascal Ave Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13535921 1167241390000 CERVANTES, RAYMOND E JR 22211 De Soto St Grand Terrace CA 92313 32.51$ 33.83$ 35.00$ 101.34$ 13534913 1167241510000 MCCREE, MICHAEL 12232 Reed Ave Grand Terrace CA 92313 111.80$ 116.37$ 35.00$ 263.17$ 13535731 1167251150000 HILL, AMBER M 22197 De Berry St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536346 1167251180000 CLARK, RODNEY 12311 Michigan St Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13603908 1167251260000 BRECKENRIDGE PROPERTY FUND 201 22235 Mavis St Grand Terrace CA 92313 211.93$ 220.58$ 35.00$ 467.51$ 13593590 1167251360000 VARGAS, LUIS S 22270 Fulmar Pl Grand Terrace CA 92313 143.88$ 149.75$ 35.00$ 328.63$ 13535498 1167251390000 ESTRADA, ANNIE M 22275 Fulmar Pl Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13570680 1167251450000 ROQUE, JOHN S 22246 Mavis St Grand Terrace CA 92313 132.46$ 137.86$ 35.00$ 305.32$ 13536321 1167251470000 KONGTANG, OHM 22266 Mavis St Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13537137 1167251500000 MCCAY, JAMES WILLIAM 12384 Vivienda Ave Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13537030 1167251560000 HECK-JONES, BRYAN 12375 Vivienda Ave Grand Terrace CA 92313 75.00$ 78.07$ 35.00$ 188.07$ 13536902 1167251640000 GUTIERREZ, CHARLES LINO 12338 Vivienda Ave Grand Terrace CA 92313 361.44$ 376.20$ 35.00$ 772.64$ 13535810 1167261070000 JAUREGUI, MICHEL 22159 Mavis St Grand Terrace CA 92313 70.07$ 72.93$ 35.00$ 178.00$ 13535443 1167261090000 MCNEILL, DARLENE 12426 Vivienda Ave Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13535895 1167261140000 RODRIGUEZ, JORGE 12474 Vivienda Ave Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13573307 1167261320000 CASTELLANOS, JUAN 12408 Cardinal Ct Grand Terrace CA 92313 99.41$ 103.46$ 35.00$ 237.87$ 13535803 1167261560000 MARQUEZ, ERIC FRED 12455 Pascal Ave Grand Terrace CA 92313 147.00$ 153.00$ 35.00$ 335.00$ 1 / 3 E.4.b Packet Pg. 30 At t a c h m e n t : I I . E x h i b i t A - R e s i d e n t i a l T r a s h a n d S e w e r D e l i n q u e n t L i s t ( P l a c e m e n t o f A s s e s s m e n t s f o r D e l i n q u e n t R e f u s e , S e w e r & R e n t a l Grand Terrace 2023-2024 Preliminary Delinquent Account List Residential Trash and Sewer CustList Parcel Num Owner Name Property Address Property City Zip Trash Sewer Admin Fee Total Amount 13535344 1167261800000 CHAVEZ, EDWARD 22268 Van Buren St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13574579 1167271220000 CENICEROS, CONNIE 22205 Lark St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536891 1167271280000 KNUTSON, SCOTT 12524 Reed Ave Grand Terrace CA 92313 261.38$ 272.04$ 35.00$ 568.42$ 13536700 1167271410000 NAVARRO, ROBERT 12562 Pascal Ave Grand Terrace CA 92313 71.21$ 74.11$ 35.00$ 180.32$ 13599851 1167271630000 BARCO, ANDREW 22263 Van Buren St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13535883 1167281060000 MORALES, DARLENE 22255 Dove St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13534495 1167281080000 GARCIA, JESUS E 22275 Dove St Grand Terrace CA 92313 232.83$ 242.33$ 35.00$ 510.16$ 13535487 1167281160000 OROZCO, SALVADOR 22274 Dove St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13554095 1167281170000 WASHINGTON, CHRISTOPHER A 22264 Dove St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13534951 1167281330000 DOUGLAS, NIQUI 12636 Pascal Ave Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13572494 1167281360000 GUTIERREZ, CRISTINA ADELITA 22186 Emerald St Grand Terrace CA 92313 58.93$ 61.34$ 35.00$ 155.27$ 13534994 1167281450000 RAWLINGS, EMMA F 12661 Thomas Ct Grand Terrace CA 92313 64.65$ 67.29$ 35.00$ 166.94$ 13535887 1167291080000 FLORES, HECTOR 12741 Vivienda Ave Grand Terrace CA 92313 78.67$ 81.88$ 35.00$ 195.55$ 13536104 1167291150000 FARMER, NICHOLAS E 22159 Tanager St Grand Terrace CA 92313 55.06$ 57.31$ 35.00$ 147.37$ 13570205 1167301010000 EZELL, RAQUEL 22200 Main St Grand Terrace CA 92313 261.05$ 271.70$ 35.00$ 567.75$ 13534176 1167301130000 DANIEL-SPEARS, EVELYN 12789 Fremontia Ave Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13537127 1167301360000 GUZMAN, MICHAEL A 22245 Ladera St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536105 1167301400000 PORTER, LINSFORD P 22285 Ladera St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13535582 1167301430000 HERNANDEZ, ROBERT 22111 Ladera St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13535348 1167301500000 DE LA ROSA, RONNIE 12871 Vivienda Ave Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13556032 1167301560000 MONTEJANO, JESSIE E 12815 Vivienda Ave Grand Terrace CA 92313 69.88$ 72.73$ 35.00$ 177.61$ 13536298 1167301690000 FLORES, STEVE U 22151 Raven Way Grand Terrace CA 92313 65.25$ 67.92$ 35.00$ 168.17$ 13534716 1167301770000 HERNANDEZ, ROBERT 22110 Ladera St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13537595 1167311060000 GOKSTAD GROUP LP 22455 Barton Rd Grand Terrace CA 92313 497.03$ -$ 35.00$ 532.03$ 13574468 1167311320000 PARK, HYEON JEONG 12168 Mount Vernon AveGrand Terrace CA 92313 33.64$ 35.02$ 35.00$ 103.66$ 13537115 1167311580000 PRITCHARD TRUST 11-14-91 12168 Mount Vernon AveGrand Terrace CA 92313 16.82$ 17.51$ 35.00$ 69.33$ 13599774 1167321130000 MARMOLEJO, CORINA EILEEN 22401 De Soto St Grand Terrace CA 92313 48.37$ 50.34$ 35.00$ 133.71$ 13534286 1167321190000 LINDNER, SARA LYN 12244 Mirado Ave Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13534645 1167321280000 FARRAGH, BRIE A 22468 De Soto St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536072 1167321460000 MATTISON, LEE J.12168 Mount Vernon AveGrand Terrace CA 92313 201.86$ 210.10$ 35.00$ 446.96$ 13570538 1167321490000 PRITCHARD TRUST 11/14/91 12168 Mount Vernon AveGrand Terrace CA 92313 201.86$ 210.10$ 35.00$ 446.96$ 13535952 1167321650000 WEBSTER, LAUREL E 12168 Mount Vernon AveGrand Terrace CA 92313 201.86$ 210.10$ 35.00$ 446.96$ 13597692 1167321720000 BERAKI, GOYTOM 22404 De Berry St Grand Terrace CA 92313 130.09$ 135.39$ 35.00$ 300.48$ 13574137 1167322460000 ABDULLAHI, MARIA 22325 Blue Lupine Cir Grand Terrace CA 92313 132.46$ 137.86$ 35.00$ 305.32$ 13535678 1167331140000 HOEBEL, JASON L 12341 Willet Ct Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13535050 1167331230000 MEYER, SCOTT 12385 Willet Ave Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536249 1167331380000 WEXLER, ALESHIA LYNN 12420 Mount Vernon AveGrand Terrace CA 92313 134.57$ 140.07$ 35.00$ 309.64$ 13571931 1167341050000 ARHLEN, MATTHEW KENNETH 22432 Van Buren St Grand Terrace CA 92313 80.10$ 83.36$ 35.00$ 198.46$ 13534269 1167341080000 FULPER, BRUCE M 22456 Van Buren St Grand Terrace CA 92313 295.50$ 307.57$ 35.00$ 638.07$ 13534129 1167341160000 MORA, MICHAEL D 22326 Cardinal St Grand Terrace CA 92313 408.90$ 425.58$ 35.00$ 869.48$ 13535676 1167341290000 PALACIOS, LARRY 12405 Willet Ave Grand Terrace CA 92313 143.70$ 149.57$ 35.00$ 328.27$ 13592783 1167341860000 ALVARADO, JESUS 12425 Tesoro Ct Grand Terrace CA 92313 76.19$ 79.29$ 35.00$ 190.48$ 13574847 1167342020000 STAROBA FAMILY TRUST 12/27/17 12420 Mount Vernon AveGrand Terrace CA 92313 70.22$ 73.08$ 35.00$ 178.30$ 13571177 1167351090000 CHENG, ZHI 22463 Kentfield St Grand Terrace CA 92313 196.00$ 204.00$ 35.00$ 435.00$ 13571712 1167351260000 TRUJILLO, MIGUEL G 22410 Kentfield St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536654 1167351350000 MARTINEZ, JOSHUA D 22431 Van Buren St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536403 1167351400000 SANTANA, ARACELI G 12607 Franklin Ct Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13534159 1167351480000 JOHNSON, STEVEN M 22311 Lark St Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13536230 1167361130000 ZINCHUK, RAINA D 12632 Mirado Ave Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13534903 1167361150000 EATINGER, DEBRA F 12676 Mirado Ave Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13536897 1167361280000 FRANCO, ROBERT JESUS 22447 Franklin St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536496 1167361450000 WALTERS, JEROME D 12625 Reed Ave Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13595199 1167371050000 HERNANDEZ, MICHAEL 12751 Reed Ave Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13534736 1167371220000 YERABUTRA, PACHARIN 22401 Pico St Grand Terrace CA 92313 384.20$ 399.88$ 35.00$ 819.08$ 13594122 1167371290000 SANCHEZ, TIFFANY ROSE SANTAMARIA 22380 Flamingo St Grand Terrace CA 92313 132.33$ 137.74$ 35.00$ 305.07$ 13535478 1167371480000 PARK-DIABLE, JANET 22359 Flamingo St Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13536965 1167371840000 ANTOLIN, MARYBETH 22369 Tanager St Grand Terrace CA 92313 22.29$ 23.19$ 35.00$ 80.48$ 13537074 1167381140000 GOMEZ, ELIZABETH C 12841 Darwin Ave Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13603853 1167381220000 MENDOZA, OSCAR 22471 Ladera St Grand Terrace CA 92313 243.77$ 253.72$ 35.00$ 532.49$ 13535252 1167381290000 BANNOW, STEVEN R 22401 Ladera St Grand Terrace CA 92313 243.54$ 253.49$ 35.00$ 532.03$ 13535710 1167381320000 TAMAYO, ROBERT 22371 Ladera St Grand Terrace CA 92313 266.20$ 277.07$ 35.00$ 578.27$ 13534959 1167381330000 VILCHES, JAIME A 22361 Ladera St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536333 1167381450000 SIGDESTAD, L A TRUST 3/8/2020 22392 Raven Way Grand Terrace CA 92313 300.75$ 313.03$ 35.00$ 648.78$ 13534760 1167381550000 MARTIN, ROBERT D 22401 Raven Way Grand Terrace CA 92313 198.69$ 206.79$ 35.00$ 440.48$ 13571552 1167381590000 GARIBAY, ROGER JR 22361 Raven Way Grand Terrace CA 92313 31.60$ 32.88$ 35.00$ 99.48$ 13535529 1167381700000 LE FLORE, ALICE 22462 Ladera St Grand Terrace CA 92313 220.45$ 229.44$ 35.00$ 484.89$ 13535980 1178022020000 COX, BEVERLY ANN REVOC TR 09/25/17 22789 Palm Ave Grand Terrace CA 92313 67.29$ 70.03$ 35.00$ 172.32$ 13600170 1178022390000 MEZA, AMANDA 22733 Palm Ave Grand Terrace CA 92313 152.86$ 159.10$ 35.00$ 346.96$ 13536389 1178022530000 DEMERS, BRET 22685 Palm Ave Grand Terrace CA 92313 201.86$ 210.10$ 35.00$ 446.96$ 13597945 1178022700000 SALAZAR-DUENAS, MARICELA 22661 Palm Ave Grand Terrace CA 92313 -$ 119.48$ 35.00$ 154.48$ 13536207 1178031030000 KHOV, RAY 12272 Warbler Ave Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 2 / 3 E.4.b Packet Pg. 31 At t a c h m e n t : I I . E x h i b i t A - R e s i d e n t i a l T r a s h a n d S e w e r D e l i n q u e n t L i s t ( P l a c e m e n t o f A s s e s s m e n t s f o r D e l i n q u e n t R e f u s e , S e w e r & R e n t a l Grand Terrace 2023-2024 Preliminary Delinquent Account List Residential Trash and Sewer CustList Parcel Num Owner Name Property Address Property City Zip Trash Sewer Admin Fee Total Amount 13534696 1178031120000 BOLD, BARBARA 22560 La Paix St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13535700 1178031290000 MOORE, BRADLEY F 22577 De Soto St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536530 1178031480000 JIMENEZ-LORA, LINDA 22617 De Soto St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13535062 1178041010000 BACA, ANNA M LIVING TRUST 04/08/16 22700 De Berry St Grand Terrace CA 92313 62.27$ 64.82$ 35.00$ 162.09$ 13536661 1178041040000 CHHU, PETER 22730 De Berry St Grand Terrace CA 92313 132.46$ 137.86$ 35.00$ 305.32$ 13536952 1178051010000 OCHOA, RICARDO JULIAN 12205 Dos Rios Ave Grand Terrace CA 92313 58.96$ 61.36$ 35.00$ 155.32$ 13536517 1178051230000 SALAZAR, SERGIO A 23071 Hampton Ct Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13534211 1178051310000 GUNNARSSON, GAIL A 23032 Hampton Ct Grand Terrace CA 92313 20.34$ 21.18$ 35.00$ 76.52$ 13599624 1178071330000 MUNOZ, RAUL 22975 Orangewood Ct Grand Terrace CA 92313 329.85$ 343.32$ 35.00$ 708.17$ 13533902 1178071420000 OLIVA, EUGENE L 22963 Jensen Ct Grand Terrace CA 92313 163.90$ 170.58$ 35.00$ 369.48$ 13536648 1178071500000 REYES, ARTEMIO AMES JR 23021 Jensen Ct Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536781 1178091130000 RAMIREZ, LEONARD 22809 Finch St Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13535917 1178091270000 DURAN, BENJAMIN 22833 Wren St Grand Terrace CA 92313 218.32$ 227.23$ 35.00$ 480.55$ 13536397 1178101230000 CASTORENA, RONALD ERIC JR 22551 Thrush St Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13554273 1178101250000 FARRAR, BREEANN 22538 Thrush St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536641 1178101360000 ORTEGA, MANUEL 22664 Thrush St Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13535807 1178101470000 BECERRA, SALVADOR JR 22551 Cardinal St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536758 1178101600000 OREM, MICHAEL C 22580 Cardinal St Grand Terrace CA 92313 76.19$ 79.29$ 35.00$ 190.48$ 13536299 1178101640000 ZUNIGA, BENJAMIN JR 22626 Cardinal St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536836 1178101660000 HERNANDEZ, BRAYAN 22648 Cardinal St Grand Terrace CA 92313 122.77$ 127.78$ 35.00$ 285.55$ 13536463 1178111360000 GALVAN, MANUEL J 22700 Cardinal St Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13535794 1178111740000 GORTON, CAROL ELIZABETH RV LV TR 22860 Cardinal St Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13536795 1178151040000 ESPINOZA, FEDERICO JR 22561 Van Buren St Grand Terrace CA 92313 160.19$ 166.73$ 35.00$ 361.92$ 13534281 1178151070000 MONACO, IRMA M 22540 Kentfield St Grand Terrace CA 92313 54.14$ 56.34$ 35.00$ 145.48$ 13554821 1178151380000 ESTRADA, RYAN M 22551 Lark St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13535458 1178151510000 SHETTERLY, RYNE 22606 Kentfield St Grand Terrace CA 92313 168.20$ 175.07$ 35.00$ 378.27$ 13596812 1178151540000 KARUNARATNE, LESHANTHI D 22627 Kentfield St Grand Terrace CA 92313 168.20$ 175.07$ 35.00$ 378.27$ 13535515 1178161350000 BAEZ, JESUS 22730 Lark St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13534407 1178161430000 STOKES, FRANK 22785 Van Buren St Grand Terrace CA 92313 408.90$ 425.58$ 35.00$ 869.48$ 13537020 1178161440000 BERMUDEZ, GUILLERMO DAVID 22795 Van Buren St Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13536985 1178171010000 SIGDESTAD, L A TRUST 3/8/2020 12610 Warbler Ave Grand Terrace CA 92313 76.19$ 79.29$ 35.00$ 190.48$ 13534941 1178171070000 NAVARRO, ALMA 22535 Franklin St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13572388 1178171100000 INIGUEZ, AMALIO VILLALPANDO 12635 Warbler Ave Grand Terrace CA 92313 131.17$ 136.52$ 35.00$ 302.69$ 13537043 1178171170000 JORDAN, JONATHAN A 22554 Pico St Grand Terrace CA 92313 309.95$ 322.60$ 35.00$ 667.55$ 13594593 1178171260000 GARDNER, ANITA L 22555 Franklin St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13534827 1178171270000 GONZALEZ, FRANCISCO 12648 Franklin Way Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13535292 1178171580000 PELAEZ, ANTHONY 22615 Franklin St Grand Terrace CA 92313 234.25$ 243.82$ 35.00$ 513.07$ 13591561 1178181490000 CALDERON, RUDY HECTOR 22820 Pico St Grand Terrace CA 92313 198.69$ 206.79$ 35.00$ 440.48$ 13536873 1178201070000 STEVENS, RYAN 12720 Wilmac Ave Grand Terrace CA 92313 65.82$ 68.50$ 35.00$ 169.32$ 13534923 1178201320000 SOLI, LAUFUTI 22635 Tanager St Grand Terrace CA 92313 76.52$ 79.65$ 35.00$ 191.17$ 13535472 1178201340000 CHAVEZ, JAMES AARON 22657 Tanager St Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13536477 1178201520000 HERNANDEZ, ANTHONY M 22679 Flamingo St Grand Terrace CA 92313 65.30$ 67.97$ 35.00$ 168.27$ 13535808 1178201610000 CASAS-REYES, CATHY 12727 Dutch St Grand Terrace CA 92313 393.50$ 409.57$ 35.00$ 838.07$ 13536879 1178221350000 HERNANDEZ, PAUL R 22600 Robin Way Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13535434 1178221520000 RITCHIE, MICHAEL L 22645 Raven Way Grand Terrace CA 92313 34.46$ 35.86$ 35.00$ 105.32$ 13602805 1178221540000 CERVANTES, JORGE IVAN MORENO 22622 Robin Way Grand Terrace CA 92313 65.17$ 67.83$ 35.00$ 168.00$ 13536932 1178221570000 BARRERA, ANTHONY O 22656 Robin Way Grand Terrace CA 92313 132.46$ 137.86$ 35.00$ 305.32$ 13535695 1178221710000 SIGDESTAD, L A TRUST 3/8/2020 22554 Main St Grand Terrace CA 92313 182.85$ 190.32$ 35.00$ 408.17$ 13535446 1178231280000 DICOLA, ALISA K 22795 Robin Way Grand Terrace CA 92313 344.50$ 358.57$ 35.00$ 738.07$ 13535384 1178231410000 KAZI, GIASH U 22730 Raven Way Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 13533861 1178231590000 DONATO, REYNALDO U 22750 Robin Way Grand Terrace CA 92313 66.23$ 68.93$ 35.00$ 170.16$ 193 Parcels 40,915.62$ 42,043.13$ 6,755.00$ 89,713.75$ 3 / 3 E.4.b Packet Pg. 32 At t a c h m e n t : I I . E x h i b i t A - R e s i d e n t i a l T r a s h a n d S e w e r D e l i n q u e n t L i s t ( P l a c e m e n t o f A s s e s s m e n t s f o r D e l i n q u e n t R e f u s e , S e w e r & R e n t a l RESOLUTION NO. 2023-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT NON-OWNER OCCUPIED RENTAL PROPERTY PROGRAM FEES AND FINES AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS AN ASSESSMENT LIEN UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE WHEREAS, pursuant to Chapter 5.80 of the Grand Terrace Municipal Code property owners with buildings subject to inspection shall pay a fee in the amount set forth in Grand Terrace Municipal Code Chapter 4.108 establishing fees and charges for various municipal services; and WHEREAS, pursuant to Chapter 5.80 of the Grand Terrace Municipal Code property owners who fail to pay the required fee the City will recover the amount of the fee plus accrued interest and penalties utilizing any remedies provided by law including nuisance abatement or municipal tax lien procedures established by ordinance or state law; and WHEREAS, pursuant to Chapter 5.80 of the Grand Terrace Municipal Code property owners who fail to pay inspection fees will result in the City's pursuit of all legal remedies available to recover amount of the fees, fines, penalties, and associated costs; and WHEREAS, certain property owners, as shown on the last available assessment roll, have failed to take action to pay the outstanding delinquent balance owed to the City; and WHEREAS, City staff notified property owners, via certified mail, of a public hearing to determine the delinquent fees and fines for annual rental property inspections and to provide the owners with an opportunity to object to or protest to the amounts owed at the City Council public hearing; and WHEREAS, the City notified property owners, via certified mail, of a public hearing to be held on July 11, 2023, at the Grand Terrace City Council Chambers located at 22795 Barton Road Grand Terrace, California, to determine the delinquent fees and to provide property owners with an opportunity to object or protest to the amounts owed at the City Council public hearing. Notice of the public hearing was also published; and WHEREAS, the City Council, having considered the delinquent accounts, together with any objections and protests by property owners, desires to declare E.4.c Packet Pg. 33 At t a c h m e n t : I I I . R e s o l u t i o n - R e n t a l D e l i n q u e n t A c c o u n t s ( P l a c e m e n t o f A s s e s s m e n t s f o r D e l i n q u e n t R e f u s e , S e w e r & R e n t a l I n s p e c t i o n F e e s ) the delinquent accounts as special assessments and cause such accounts to be recorded on property tax roll; and WHEREAS, the City Clerk shall file with the County Auditor and/or County Recorder a copy of the report prepared with a statement endorsed on the report over his or her signature that the report has been finally adopted by the City Council and that the County Auditor and/or County Recorder shall enter the amounts of the charges against the respective lots or parcels of land as they appear on the current assessment roll; and WHEREAS, the amount of charges shall constitute a lien against the lot or parcel of land against which the charge has been imposed; and WHEREAS, the County Tax Collector shall include the amount of the charges on bills for taxes levied against the respective lots and parcels of land. Thereafter the amount of charges shall be collected at the same time and in the same manner and by the same persons as, together with and not separately from, the general taxes for the City, and shall be delinquent at the same time and thereafter be subject to the same delinquency penalties. WHEREAS, the City Council has sufficiently considered all evidence and testimony presented to them, including without limitation all oral and written objections and protests, in order to make the following determination. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, as follows: Section 1. Based on evidence, testimony and information presented during the July 11, 2023 public hearing, the accounts set forth in the Rental Inspection/Non-Owner Occupied Property Fee Delinquent List, attached hereto as Exhibit “A” and incorporated by reference and which contains a description of each parcel of real property and the amount of the delinquent Rental Inspection/Non-Owner Occupied Property fee for fiscal year 2022-2023, are determined to be delinquent and hereby declared to constitute special assessments against the respective parcels of land. Section 2. The Rental Inspection/Non-Owner Occupied Property Fee Delinquent List attached hereto as Exhibit “B” is hereby approved and adopted. Section 3. The Finance Director shall file with the Auditor Controller a copy of the Rental Inspection/Non-Owner Occupied Property Fee Delinquent List, with a statement endorsing the signature of the City Clerk that it has been fully adopted by the City Council, together with a certified copy of this Resolution. Section 4. The Finance Director is hereby authorized and directed to record with E.4.c Packet Pg. 34 At t a c h m e n t : I I I . R e s o l u t i o n - R e n t a l D e l i n q u e n t A c c o u n t s ( P l a c e m e n t o f A s s e s s m e n t s f o r D e l i n q u e n t R e f u s e , S e w e r & R e n t a l I n s p e c t i o n F e e s ) the Auditor Controller assessment liens on the properties described in Exhibit “A” for the amount of such delinquent fees, and to take any necessary actions related thereto to effectuate the recordation of said liens. Section 5. The amounts specified in Exhibit “A” shall be collected on the tax roll for fiscal year 2023-2024 in the same manner, by the same person, at the same time, together with and not separately from, the general taxes. Section 6. This Resolution shall take effect from and after the date of its passage and adoption. PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held on the 11th day of July 2023. ____________________________ Bill Hussey Mayor ATTEST: ___________________________ Debra L. Thomas City Clerk APPROVED AS TO FORM: ___________________________ Adrian R. Guerra City Attorney E.4.c Packet Pg. 35 At t a c h m e n t : I I I . R e s o l u t i o n - R e n t a l D e l i n q u e n t A c c o u n t s ( P l a c e m e n t o f A s s e s s m e n t s f o r D e l i n q u e n t R e f u s e , S e w e r & R e n t a l I n s p e c t i o n F e e s ) EXHIBIT A ATTACHED NON-OWNER OCCUPIED/RENTAL PROPERTY PROGRAM DELINQUENT ACCOUNTS FOR FISCAL YEAR 2023-2024 E.4.c Packet Pg. 36 At t a c h m e n t : I I I . R e s o l u t i o n - R e n t a l D e l i n q u e n t A c c o u n t s ( P l a c e m e n t o f A s s e s s m e n t s f o r D e l i n q u e n t R e f u s e , S e w e r & R e n t a l I n s p e c t i o n F e e s ) Delinquent Rental Program Accounts 2023-24 47 RESHESKE, JAMES 12794 REED AVE 95.00$ NOT PAID Payment Requested 166 DAVID & SANDRA SADLER 22175 DE BERRY ST 95.00$ NOT PAID Denied 468 GROUP 111 SGV PROPERTIES, LTD 23269 PALM AVE 95.00$ NOT PAID Payment Requested 638 DAVID VEGA 11785 HOLLY ST 95.00$ NOT PAID Payment Requested 691 DAVID & EDNA CISSNER 22830 CARDINAL ST 247.00$ NOT PAID Payment Requested 736 ANAND & ROSE ROBERTS 22435 FRANKLIN ST 95.00$ NOT PAID Payment Requested 777 BETRAM & MARIE CHAN 22656 LARK ST 247.00$ NOT PAID Payment Requested 778 GERALD & TAMARA AVILA 22254 LARK ST 247.00$ NOT PAID Payment Requested 856 JULIE ANN NELSON 12742 REED AVE 95.00$ NOT PAID Payment Requested 904 IH6 PROPERTY WEST LP 12403 VIVIENDA AVE 95.00$ NOT PAID Payment Requested 909 GRAND TERRACE R.E.22092 VIVIENDA AVE 47.50$ NOT PAID Payment Requested 910 CAROLYN CROWE, GRAND TERRACE R.E.22110 VIVIENDA AVE 28.50$ NOT PAID Payment Requested 929 SWH 2017-1 BORROWER LP 11822 ARLISS CT 47.50$ NOT PAID Payment Requested 934 JAVONN & ASHLEY ASKINS 12620 CONDOR CT 237.50$ NOT PAID Payment Requested 952 MICHAEL AND DAVONNA TORRENCE 11821 HOLLY ST 71.25$ NOT PAID Payment Requested 977 ANNIE ESTRADA 22544 PICO ST 95.00$ NOT PAID Payment Requested 1053 JASON & STEPHEN LEUNG 21900 AND 21902 GRAND TERRACE RD 96.00$ NOT PAID Payment Requested 1074 KC TERRACE HOLDINGS LLC 22303-22309 MCCLARREN ST 241.00$ NOT PAID Payment Requested 1217 WF PROPERTIES LLC 12005 ASPEN CIR 240.00$ NOT PAID Payment Requested 1219 WF PROPERTIES LLC 12012 ASPEN CIR 240.00$ NOT PAID Payment Requested 1249 CAROLYN CROWE- G.T. REAL ESTATE 21899 DE BERRY ST 24.00$ NOT PAID Payment Requested 1259 CAROLYN CROWE, GRAND TERRACE R.E.22055 NEWPORT AVE 192.00$ NOT PAID Payment Requested 1357 SHIRLEY M BAKER 22271 MCCLARREN ST 96.00$ NOT PAID Payment Requested 1361 MASOUD RAHIMIAN 22789 PALM AVE UNIT H 120.00$ NOT PAID Payment Requested 1362 GARY TSAO 22779 PALM AVE UNIT G 48.00$ NOT PAID Payment Requested 1372 GRAND TERRACE TRUST 22660 DE SOTO ST 47.50$ NOT PAID Payment Requested 1449 DANIEL HUNT 22246 MAVIS ST 247.00$ NOT PAID Payment Requested 1667 GARRETT & DEBBIE MCKEEMAN 22789 PALM AVE UNIT E 49.00$ NOT PAID Payment Requested 2067 BLUE MOUNTAIN SENIOR VILLAS 22627 GRAND TERRACE RD 1,440.00$ NOT PAID Payment Requested 2189 MASOUD RAHIMIAN 22833 FINCH ST 237.50$ NOT PAID Payment Requested 2194 2017-1 IH BORROWERS LP 22680 FLAMINGO ST 95.00$ NOT PAID Payment Requested 2253 ROY FARGO 22364 BLUE LUPINE CIR 24.00$ NOT PAID Payment Requested 2335 MELISSA HOLDEN 11834 KINGSTON ST 95.00$ NOT PAID Payment Requested 2351 SLADE A JOHNSON 22234 DOVE ST 95.00$ NOT PAID Payment Requested E.4.d Packet Pg. 37 At t a c h m e n t : I V . E x h i b i t A 1 - N o n - O w n e r O c c u p i e d / R e n t a l P r o p e r t y P r o g r a m D e l i n q u e n t A c c o u n t s Delinquent Rental Program Accounts 2023-24 2551 JOY TSOU 22441 PICO ST 247.00$ NOT PAID Payment Requested 2549 JENNIFER TORRES 12435 PASCAL AVE 95.00$ NOT PAID Payment Requested 2646 2017-1 IH BORROWER LP 22725 KENTFIELD ST 28.50$ NOT PAID Payment Requested 2671 2017-1 IH BORROWER LP 12528 VIVIENDA AVE 28.50$ NOT PAID Payment Requested 2681 IH5 PROPERTY WEST LP 22537 THRUSH ST 95.00$ NOT PAID Payment Requested 2702 JEFFREY MCCONNELL 11818 BURNS AVE 47.50$ NOT PAID Payment Requested 3214 THE HIGHLANDS OF GRAND TERRACE 11750 MOUNT VERNON AVE 10,000.00$ NOT PAID Payment Requested 3411 2017-1 IH BORROWERS LP 12798 FREMONTIA AVE 28.50$ NOT PAID Payment Requested 3412 2017-1 IH BORROWERS LP 11902 PASCAL AVE 28.50$ NOT PAID Payment Requested 3413 2017-2 IH BORROWERS LP 12428 WARBLER AVE 12.00$ NOT PAID Payment Requested 3471 GROUP I EL MONTE PROPERTIES LTD 12365 VIVIENDA AVE 95.00$ NOT PAID Payment Requested 3711 CAROLYN CROWE, GRAND TERRACE R.E.21877 DE BERRY ST 96.00$ NOT PAID Payment Requested 3904 Arthur & Debbie Chavez 22795 LARK ST 95.00$ NOT PAID Payment Requested 3935 ROY FARGO 22346 BLUE LUPINE CIR 24.00$ NOT PAID Payment Requested 4145 MARK WADELL AND HONG CAO 11844 GREENBRIER LN 49.00$ NOT PAID Payment Requested 4149 ZHENGHUA LIU 12640 THOMAS CT 95.00$ NOT PAID Payment Requested 16,624.75$ E.4.d Packet Pg. 38 At t a c h m e n t : I V . E x h i b i t A 1 - N o n - O w n e r O c c u p i e d / R e n t a l P r o p e r t y P r o g r a m D e l i n q u e n t A c c o u n t s AGENDA REPORT MEETING DATE: July 11, 2023 Council Item TITLE: 2023-24 Landscape & Lighting Assessment District 89-1 Public Hearing and Adoption of Resolution Ordering the Levy and Collection of Assessments Therefore and Approval of Agreements with the County for the Collection Thereof PRESENTED BY: Shanita Tillman, Senior Management Analyst RECOMMENDATION: 1) Conduct The Public Hearing; And 2) Adopt A Resolution Of The City Council Of The City Of Grand Terrace Approving The Engineer’s Annual Levy Report For, And Confirming The Diagram And Assessment And Ordering The Levy And Collection Of Assessments Within, The City Of Grand Terrace Landscaping And Street Lighting District No. 89-1, Fiscal Year 2023-24 3) Approve The “Auditor-Controller/Treasurer/Tax Collector Agreement For Collection Of Special Taxes, Fees, And Assessments Fiscal Year 2023-24” For The City and The District 2030 VISION STATEMENT: This staff report supports Goal #1 to “Ensure our Fiscal Viability by ensuring appropriate cost recovery for services.” BACKGROUND: The developments (Tracts 14264 and 14471) were annexed into Assessment District 89-1 as Annexation No. 1. To ensure all future developments were sustainable, Staff recommended that all future developments be annexed into Assessment District 89-1. Therefore, the following amendments occurred (note that each annexation may contain more than one tract/zone): A. Greenbriar on Mt. Vernon Avenue (Tract 17766) was annexed into Assessment District 89-1 in 2016 as Annexation No. 2. B. Aegis Builders development on Pico Street (Tract 18793) was annexed into Assessment District 89-1 in 2016 as Annexation No. 3. C. Crestwood Development Project on Jaden Court (Tract 18071) was annexed into E.5 Packet Pg. 39 Assessment District 89-1 as Annexation No. 4 in 2018 D. Aegis-Van Buren Housing development on Tesoro Court/ Van Buren (Tract 18604) was annexed into Assessment District 89-1 as Annexation No. 5, in 2019. On June 27, 2023, at the City Council meeting, the Council adopted a Resolution ordering the preparation of cost estimates, diagrams, engineer’s report, and preliminary approval thereof for Landscape and Lighting District No. 89-1. DISCUSSION: Each year, the Engineer’s Report takes into consideration costs of operation and maintenance from the previous year, the assessments address landscaping, irrigation, lighting poles and bulbs, hardscape, etc. These costs are then spread to the benefiting properties in each zone. Zone 1 Tract 13364- Canal, Zone 2 Tract 14264- Forrest City Phase II, and Zone 3 Tract 14471- Oriole were established before Proposition 218, which was approved by voters on November 6, 1996, and granted taxpayers the right to vote on all local taxes and requires taxpayer approval of new property related assessments and fees. Therefore, the assessments for Zones 1-3 are not annually increased at a rate higher than the rate that was in effect before the adoption of Proposition 218. In order to assess Zone 1-3 at the rate that would cover the annual cost of services, a Proposition 218 vote would have to be held and, generally, the number of property owners agreeing to the change would have to exceed the number of property owners disagreeing with the change (as determined pursuant to Proposition 218 and its related legislation). Staff reviewed the expenditures for the last FY 2022-2023. Based upon the analysis, staff proposed the maximum assessment of 10.7%, below is the proposed assessment for the associated zone: A. The assessment rate per parcel for Zone 4 (Tract 17766) is $206.52. B. The assessment rate per parcel for Zone 5 (Tract 18793) is $647.76 C. The assessment rate per parcel for Zone 6 (Tract 18071) is $1,862.98 D. The assessment rate per parcel for Zone 7 (Tract 18604) is $411.87 The maximum assessment rate for the escalating Zones (4, 5, 6, & 7) will fluctuate based upon annual CPI changes as originally approved by the property owners; however, Council will need to approve the adjusted rates to take effect. Council can approve an assessment amount of 8.7% to the maximum assessment rate of 10.7%. FISCAL IMPACT: E.5 Packet Pg. 40 The Engineer's Report has estimated the fiscal impact will be $66,004.82 to maintain the Assessment District. The General Fund will account for $9,677.16 of that cost to support Zones 1-3 whose assessment does not cover the total balance of actual costs. The majority of the amount will be reimbursed to the City through the collection of property taxes by the County of San Bernardino for each parcel. ATTACHMENTS: • FY23-24 Engineer's Report (PDF) • FY 2023-24 Special Assessments - City Agreement (PDF) • FY 2023-24 Special Assessments - District Agreement (PDF) • Tract Maps Zone 1-7 (PDF) • Resolution - Levy of Assessments (DOCX) APPROVALS: Shanita Tillman Completed 06/30/2023 11:44 AM Finance Completed 07/05/2023 8:40 AM City Manager Completed 07/05/2023 4:44 PM City Council Pending 07/11/2023 6:00 PM E.5 Packet Pg. 41 City of Grand Terrace Landscaping and Lighting Assessment District No. 89-1 2023/2024 ENGINEER’S REPORT Intent Meeting: June 27, 2023 Public Hearing: July 11, 2023 27368 Via Industria Suite 200 Temecula, CA 92590 T 951.587.3500 | 800.755.6864 F 951.587.3510 www.willdan.com E.5.a Packet Pg. 42 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) ENGINEER'S REPORT AFFIDAVIT Establishment of Annual Assessments for the: Landscaping and Lighting Assessment District No. 89-1 City of Grand Terrace, County of San Bernardino, State of California This Report describes the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2023/2024. Reference is hereby made to the San Bernardino County Assessor’s maps for a detailed description of the lines and dimensions of the parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council. Dated this ____________ day of ______________, 2023. Willdan Financial Services Assessment Engineer On Behalf of the City of Grand Terrace By: ________________________________ Chonney Gano, Project Manager District Administration Services By: ________________________________ Tyrone Peter P. E. # C 81888 E.5.a Packet Pg. 43 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) TABLE OF CONTENTS INTRODUCTION ............................................................................................................. 1 Section I. PLANS AND SPECIFICATIONS ................................................................ 3 Improvements Authorized by the 1972 Act .............................................................. 3 District Plans and Specifications .............................................................................. 4 Section II. METHOD OF APPORTIONMENT ............................................................... 8 Proposition 218 Benefit Analysis ............................................................................. 9 Benefit Analysis ......................................................................................................... 9 Assessment Methodology ....................................................................................... 11 Assessment Range Formula ................................................................................... 11 Section III. ESTIMATE OF IMPROVEMENT COSTS .................................................. 13 Section IV. ASSESSMENT DIAGRAMS ..................................................................... 21 Section V. ASSESSMENT ROLL ............................................................................... 28 E.5.a Packet Pg. 44 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 1 INTRODUCTION The City Council of the City of Grand Terrace (the “City”) adopted its General Plan with various elements to provide guidelines for orderly development within the community. The City Council further adopted ordinances and regulations governing the development of land providing for the installation and construction of certain landscaping, lighting and appurtenant facilities to enhance the quality of life and to benefit the value of property. The requirement for the construction and installation of landscaping, lighting and appurtenant facilities is a condition of approval for development and is a requirement of issuance of a permit for the construction of any residential, commercial, industrial and planned unit development. The installation of landscaping and lighting systems and the construction of the necessary appurtenant facilities is the responsibility of the property owner/applicant, as conditions of approval of a development application. The City may cause the installation by property owners directly or accept financial arrangements for installation of these facilities. The cost of servicing, operation, maintenance, repair and replacement of the landscaping, lighting and appurtenant facilities in turn becomes the responsibility of the benefiting properties. The owners/applicants petitioned for formation of the Landscaping Lighting Assessment District and/or annexation. These have been completed and will increase the City’s obligation for maintenance and servicing. The City is administering a lighting system for the benefit of all parcels of land within the City. The lighting benefit is directly related to public safety and property protection. These benefits have been studied widely, locally, regionally and nationally. The City formed Landscaping and Lighting Assessment District 89-1 (the “District”) in 1989 and subsequently annexed other parcels as Annexation No. 1, Annexation No. 2 Annexation No. 3, Annexation No. 4, and Annexation No. 5 to said District to ensure a fair and equitable levying of the necessary costs of servicing and maintenance of the respective facilities, which in turn will enhance the value of each parcel in the District directly and collectively. The boundaries of the District, which include Annexations 1, 2, 3, 4, and 5 are the boundaries of Zone 1 - Tract 13364 filed in Map Book 203, Pages 89 through 92, Records of San Bernardino County (the “County”). The boundaries of Zone 2 - Tract 14264 and Zone 3 – Tract 14471 filed in Map Book 242, Pages 17 and 18, Zone 4 – Tract 17766 filed in Map Book 237, Pages 41 and 42, and Zone 5 – Tract 18793 filed in Map Book 115, Pages 81-82. The boundaries of Zone 6 – Tract 18071 and Zone 7 –18604 filed in Map Book 1178 Page 18 and Map Book 1167 Page 34, respectively, of the County. Servicing and administration of the City’s landscape maintenance program shall be according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the Streets and Highways Code of the State of California (the “1972 Act”). Payment for the assessment for each parcel will be made in the same manner and at the E.5.a Packet Pg. 45 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 2 same time as payments are made for property taxes for each property. The proceedings will be conducted under the 1972 Act Sections 22500 through 22679. This Engineer’s Report (the “Report”) is presented for the purpose of levy of annual assessment to the above-described properties for the purpose of maintaining the lighting and landscaping during the Fiscal Year 2023/2024. This Report contains the necessary data required to conduct the proceedings and is submitted to the Clerk of the City for filing. The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (“APN”) by the San Bernardino County (the “County”) Assessor’s Office. The County Auditor/Controller uses Assessor’s Parcel Numbers and a dedicated fund number established for the District to identify properties to be assessed on the tax roll and the allocation of the funds collected. This Report consists of the following sections: Section I Plans and Specifications: Description of the District's improvements are filed herewith and made a part hereof. Said plans and specifications are on file in the Office of the City Clerk. Section II Method of Apportionment: A discussion of the general and special benefits associated with the overall landscaping street lighting improvements provided within the District (Proposition 218 Benefit Analysis). This section also includes a determination of the proportional costs of the special benefits and a separation of costs considered to be of general benefit (and therefore not assessed). This section of the Report also outlines the method of calculating each property’s proportional special benefit. Section III Estimate of Improvement Costs: An estimate of the cost of the proposed improvements, including incidental costs and expenses in connection therewith, is as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Clerk. E.5.a Packet Pg. 46 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 3 Section IV Assessment Diagrams: A diagram showing the boundaries of the District is provided in this Report and includes all parcels that receive special benefits from the improvements. Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the District, are inclusive of all parcels as shown on the County Assessor's Parcel Maps as they existed at the time this Report was prepared and shall include all subsequent subdivisions, lot-line adjustments or parcel changes therein. Reference is hereby made to the County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of land within the District. Section V Assessment Roll: A listing of the proposed assessment amount for each parcel within the District. The proposed assessment amount for each parcel is based on the parcel’s calculated proportional special benefit as outlined in the method of apportionment and proposed assessment rate established in the District Budget. These assessment amounts represent the assessments proposed to be levied and collected on the County Tax Rolls for Fiscal Year 2023/2024. Section I. PLANS AND SPECIFICATIONS Improvements Authorized by the 1972 Act As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following: • The installation or planting of landscaping. • The installation or construction of statuary, fountains, and other ornamental structures and facilities. • The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing, or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. • The maintenance or servicing, or both, of any of the foregoing. • The acquisition of any existing improvement otherwise authorized pursuant to this section. E.5.a Packet Pg. 47 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 4 Incidental expenses associated with the improvements including, but not limited to: • The cost of preparation of the Report, including plans, specifications, estimates, diagram, and assessment; • The costs of printing, advertising, and the publishing, posting, and mailing of notices; • Compensation payable to the County for collection of assessments; • Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements; • Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5. • Costs associated with any elections held for the approval of a new or increased assessment. The 1972 Act defines "maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including: • Repair, removal, or replacement of all or any part of any improvement. • Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. • The removal of trimmings, rubbish, debris, and other solid waste. • The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. District Plans and Specifications The District provides the necessary funding source for the annual maintenance, operation and servicing of the improvements that have been constructed and installed for the benefit of properties within the District. Landscaping and appurtenant facilities generally include trees, shrubs, plants, turf, irrigation systems, and necessary appurtenances including curbs, hardscape, monumentations, fencing located in public right-of-ways, medians, parkways, and/or easements adjacent to public right-of-ways, in and along public thoroughfares and certain designated primary and secondary arterials. Lighting and appurtenant facilities includes poles, lighting fixtures, conduits, and the necessary equipment to maintain, operate and replace a lighting system at designated E.5.a Packet Pg. 48 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 5 intersections, in medians, parkways and adjacent to certain public facilities in and along certain streets, right-of-ways and designated lots. The installation of planting, landscaping, irrigation systems, lighting and the construction of appurtenant facilities to be operated, serviced and maintained, is more specifically described herein whereas, the landscaping and lighting facilities have been or will be provided by developers as a condition of subdivision of land, on part of the Conditional Use review and approval process. A. ZONES OF BENEFIT In an effort to ensure an appropriate allocation of the estimated annual cost to provide the District improvements based on proportional special benefits, this District is established with benefit zones (“Zones”) as authorized pursuant to Chapter 1 Article 4, Section 22574 of the 1972 Act: “The diagram and assessment may classify various areas within an assessment district into different zones where, by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of benefit from the improvements. A zone shall consist of all territory which will receive substantially the same degree of benefit from the improvements.” The parcels, lots, subdivisions and developments within the District are identified and grouped into one of seven (7) Zones. Each Zone reflects the landscape improvements associated with the development of properties in that Zone, to fairly and equitably apportion the net cost of providing those improvements to the properties that receive special benefits from the service and activities associated with those improvements. All of the parcels in the District are identified as single-family residential properties within three residential developments. These residential developments have been grouped into seven different Zones that reflect each specific budget and improvements for that particular Zone. By establishing and utilizing a Zone structure, similar properties with similar types of improvements will be assessed a proportional amount for the services and activities provided by the District within each respective Zone. The improvements are the operation, maintenance and servicing of landscaping, lighting and appurtenant facilities described as follows: Zone 1 - Tract 13364 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. E.5.a Packet Pg. 49 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 6 (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 5 streetlights are included in the boundaries of this development. Zone 2 - Tract 14264 (a) Lighting Poles, fixtures, bulbs, conduits, equipment, posts, pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 7 streetlights are included in the boundaries of this development. Zone 3 - Tract 14471 (a) Landscaping Landscaping, planting shrubbery, trees, and vines with Lot “A” of said Tract 14471, along with irrigation system for the improvements within Lot “A”. (b) Lighting Poles, fixtures, conduits, equipment, posts, pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of- ways and easements within the boundaries of the District. A total of 6 streetlights are maintained within the boundaries of this development. Zone 4 – Tract 17766 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 1 streetlight is included in the boundaries of this development. E.5.a Packet Pg. 50 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 7 Zone 5 – Tract 18793 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 5 streetlights are included in the boundaries of this development. Zone 6 – Tract 18071 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. Additionally,, the District will include the maintenance of a water quality basin, designed for storm water runoff purposes. (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 4 streetlights are included in the boundaries of this development. E.5.a Packet Pg. 51 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 8 Zone 7 – Tract 18604 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of the District. Additionally,, the District will include graffiti removal on the block wall along the east side of the Gage Canal within the western boundary of the tract, streetlights, and street trees along Tesoro Court and Van Buren Street. Lot: B” of said tract is designated as a retention basin and will be maintained as a dual-purpose basin, for retaining water and for a small playground. (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 3 streetlights are included in the boundaries of this development. Section II. METHOD OF APPORTIONMENT The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, including the acquisition, construction, installation, and servicing of street lighting improvements and related facilities. The 1972 Act requires that the cost of these improvements be levied according to benefit rather than assessed value: “The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.” The formulas used for calculating assessments reflect the composition of parcels within the District (which are all residential properties) and the improvements and activities to be provided and have been designed to fairly apportion costs based on a determination of the proportional special benefits to each parcel within each Zone, consistent with the requirements of the 1972 Act and the provisions of Proposition 218 and Article XIII D of the California Constitution (“Article XIID”). For each Zone within the District, each parcel represents one (1) Equivalent Benefit Unit (“EBU”). E.5.a Packet Pg. 52 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 9 The following formula is used to arrive at the levy amount for each parcel within each Zone: Levy per EBU (rate) x Parcel’s EBU = Parcel Levy Amount Proposition 218 Benefit Analysis The costs of the proposed improvements for Fiscal Year 2023/2024 have been identified and allocated to properties within the District based on special benefit. The improvements provided by this District and for which properties are assessed are public street lighting and landscaping improvements. These improvements generally were installed in connection with the development of the properties within the District. Article XIIID Section 2(d) defines District as follows: “District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property-related service”; Article XIIID Section 2(i) defines Special benefit as follows: “Special benefit” means a particular and distinct benefit over, and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute “special benefit.” Article XIIID Section 4(a) defines proportional special benefit assessments as follows: “An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.” Benefit Analysis Special Benefit The special benefits properties within the District will receive from the proposed improvements include, but are not limited to: • Improved aesthetic appeal of nearby properties providing a positive representation of the area and properties. • Enhanced adaptation of adequate green space, trees, and amenities within the urban environment. Total Balance to Levy = Levy per EBU Total EBU E.5.a Packet Pg. 53 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 10 • Increased sense of pride in ownership of properties within the District resulting from their association with well-maintained improvements. • Enhanced quality of life and working environment within the area that is promoted by well-maintained landscaped areas and amenities. • Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities within public areas. • Increased social opportunities and leisure activities for customer’s residents and families, provided by a well-maintained neighborhood destination place for relaxation, socializing, and entertainment that is within easy walking distance. • Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise. The preceding special benefits contribute to the overall aesthetic value and desirability of each of the assessed parcels within the District and thereby provide a special enhancement to these properties. Furthermore, it has been determined that the lack of funding to properly service and maintain the improvements would ultimately result in the deterioration of the improvements and facilities, which in turn could negatively impact the properties within the District. As such, the annual costs of ensuring the ongoing maintenance and operation of these improvements are considered a distinct and special benefit to the properties within the District and are therefore considered the financial obligation of those properties. The cost of any improvement or portion thereof that is considered to be of general benefit shall not be included as part of the special benefit assessments allocated to properties within the District. General Benefit In the absence of a special funding District, the City would typically provide only weed abatement and erosion control services for landscaped areas. The cost to provide this baseline level of service is approximately $0.01 per square foot for landscape areas that require maintenance. Zone 1 – Tract 13364 has approximately 29,100 square feet of landscape space, Zone 2 – Tract 14264 has no landscaping area that the City maintains and Zone 3 – Tract 14471 has approximately 9,045 square feet of landscape space, Zone 4 – Tract 17766 has approximately 3,856 square feet of landscaped space, Zone 5 – Tract 18793 has approximately 4,668 square feet of landscaped space, Zone 6 – Tract 18071 has approximately 61,750 square feet of landscaped space, Zone 7 – Tract 18604 has approximately 3,239 square feet of landscaped space. The proposed budgets for Fiscal Year 2023/2024 show the general benefit amount which will be deducted from the cost of maintenance to arrive at a net special benefit assessment rate. E.5.a Packet Pg. 54 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 11 Assessment Methodology This District was formed to establish and provide for the improvements that enhance the presentation of the surrounding properties and developments. These improvements will directly benefit the parcels to be assessed within the District. The assessments and method of apportionment is based on the premise that the assessments will be used to construct and install landscape and lighting improvements within the existing District as well as provide for the annual maintenance of those improvements, and the assessment revenues generated by District will be used solely for such purposes. The costs of the proposed improvements have been identified and allocated to properties within the District based on special benefit. The improvements to be provided by this District and for which properties will be assessed have been identified as an essential component and local amenity that provides a direct reflection and extension of the properties within the District which the property owners and residents have expressed a high level of support. The method of apportionment (method of assessment) set forth in the Report is based on the premise that each assessed property receives special benefits from the landscape and lighting improvements within the District, and the assessment obligation for each parcel reflects that parcel’s proportional special benefits as compared to other properties that receive special benefits. To identify and determine the proportional special benefit to each parcel within the District, it is necessary to consider the entire scope of the improvements provided as well as the properties that benefit from those improvements. The improvements and the associated costs described in this Report, have been carefully reviewed and have been identified and allocated based on a benefit rationale and calculations that proportionally allocate the net cost of only those improvements determined to be of special benefit to properties within the District. Assessment Range Formula Any new or increased assessment requires certain noticing and meeting requirements by law. Prior to the passage of Proposition 218 (California Constitution Articles XIIIC and XIIID), legislative changes in the Brown Act defined a "new or increased assessment" to exclude certain conditions. These conditions included "any assessment that does not exceed an assessment formula or range of assessments previously adopted by the agency or approved by the voters in the area where the assessment is imposed." This definition and conditions were later confirmed through Senate Bill 919 (the Proposition 218 implementing legislation). The purpose of establishing an assessment range formula is to provide for reasonable increases and inflationary adjustment to annual assessments without requiring costly noticing and mailing procedures, which could add to the District costs and assessments. As part of the District formation, balloting of property owners is required pursuant to the Article XIIID Section 4. The property owner ballots include an Assessment to be E.5.a Packet Pg. 55 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 12 approved, as well as the approval of an assessment range formula. The assessment range formula for District assessments may be applied to future assessments within the District commencing with Fiscal Year 2018/2019 for Zone 4 – Tract 17766 and Zone 5 – Tract 18793, Fiscal Year 2019/2020 for Zone 6 – Tract 18071 and Fiscal Year 2020/2021 for Zone 7. Zone 1 – Tract 13364, Zone 2 – Tract 14264 and Zone 3 14471 do not have an increase in assessments. The following describes the assessment range formula: The Maximum Assessment is equal to the initial Assessment approved by property owners adjusted annually by the percentage increase of the Local Consumer Price Index (“CPI”) plus two percent (2%). As of January 2018, the Bureau of Labor Statistics (the “BLS”) split the Los Angeles-Riverside-Orange County Area for all Urban Consumers to Los Angeles-Long Beach-Anaheim area and Riverside-San Bernardino-Ontario Area. Each fiscal year, the Maximum Assessment will be recalculated, and a new Maximum Assessment established. Currently, the District uses the Annual Riverside-San Bernardino-Ontario CPI index to compute the CPI difference each year. For Fiscal Year 2023/2024, the percentage difference is 8.7016%. Therefore, the Maximum Assessment will increase by 10.7016%. The Maximum Assessment is adjusted annually and is calculated independent of the annual budgets and proposed assessments established for each Zone of the District. Any proposed annual assessment (rate per EBU) less than or equal to this Maximum Assessment (for each Zone) is not considered an increased assessment, even if the proposed assessment is much greater than the assessment applied in the prior fiscal year. E.5.a Packet Pg. 56 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 13 Section III. ESTIMATE OF IMPROVEMENT COSTS In accordance with Streets and Highways Code Section 22660(a), the City Council has determined that the estimated cost of certain proposed improvements, described in Section 22525, subdivisions (a) through (d), are greater than can conveniently be raised from a single assessment, and, as a result, shall be collected in installments and held in a reserve account. In particular, Zone 1, Zone 3, Zone 4, Zone 5, Zone 6, and Zone 7 requires trimming and pruning landscaping services that are proposed to be performed every five years. The proposed assessment includes a budgeted amount for trimming and pruning to collect for these services. The following outlines the budget to fund the District improvements based on the improvements to be maintained and the associated incidental expenses for Fiscal Year 2023/2024, resulting in the proportional assessments calculated for each parcel that will be applied to the County Tax Rolls for Fiscal Year 2023/2024. The cost of maintaining improvements for Fiscal Year 2023/2024 are summarized as follows: E.5.a Packet Pg. 57 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 14 Zone 1 Tract 13364 – Canal Budget Item Fiscal Year 2023/24 Current Assessment Energy Costs – Street Lighting $715.00 Water Supply 5,500.00 Landscape Maintenance 1,800.00 Tree Maintenance 1,600.00 Legal 600.00 Engineering 350.00 Annual Costs Total $10,565.00 General Benefit - Collection/(Contribution) ($291.00) General Fund - Collection/(Contribution) ($4,627.40) Balance to Levy $5,646.60 Fiscal Year 2023/24 Assessment per Parcel $282.3300 Fiscal Year 2023/24 Max Assessment per Parcel $282.3300 Fiscal Year 2022/23 Max Assessment per Parcel $282.3300 Number of Parcels (EBU) 20 E.5.a Packet Pg. 58 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 15 Zone 2 Tract 14264 – Forrest City Phase II Budget Item Fiscal Year 2023/24 Current Assessment Energy Costs – Street Lighting $810.00 Professional $990.00 Legal 600.00 Engineering 350.00 Annual Costs Total $2,750.00 General Benefit - Collection/(Contribution)* $0.00 General Fund - Collection/(Contribution) ($1,334.36) Balance to Levy $1,415.64 Fiscal Year 2023/24 Assessment per Parcel $1,415.6400 Fiscal Year 2023/24 Max Assessment per Parcel $1,415.6400 Fiscal Year 2022/23 Max Assessment per Parcel $1,415.6400 Number of Parcels (EBU) 1 *Parcels under zone 2 receive no General Benefit, because there is no landscaping. E.5.a Packet Pg. 59 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 16 Zone 3 Tract 14471 – Oriole Budget Item Fiscal Year 2023/24 Current Assessment Energy Costs – Street Lighting $665.00 Water Supply 2,500.00 Landscape Maintenance 960.00 Tree Maintenance 4,000.00 Legal 600.00 Engineering 350.00 Annual Costs Total $9,075.00 General Benefit - Collection/(Contribution)* ($90.45) General Fund - Collection/(Contribution) (3,715.40) Balance to Levy $5,269.15 Fiscal Year 2023/24 Assessment per Parcel $309.9500 Fiscal Year 2023/24 Max Assessment per Parcel $309.9500 Fiscal Year 2022/23 Max Assessment per Parcel $309.9500 Number of Parcels (EBU) 17 E.5.a Packet Pg. 60 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 17 Zone 4 Tract 17766 – Greenbriar Budget Item Fiscal Year 2023/24 Current Assessment Energy Costs – Street Lighting $140.00 Tree Maintenance 1,600.00 Legal 600.00 Contractual 500.00 Engineering 350.00 Annual Costs Total $3,190.00 General Benefit - Collection/(Contribution) ($38.56) HOA - Collection/(Contribution) (3,839.44) Reserve Fund - Collection/(Contribution) $7,916.20 General Fund - Collection/(Contribution) $0.00 Balance to Levy $7,228.20 Fiscal Year 2023/24 Assessment per Parcel $206.5200 Fiscal Year 2023/24 Max Assessment per Parcel $206.5222 Fiscal Year 2022/23 Max Assessment per Parcel $186.5575 Number of Parcels (EBU) 35 E.5.a Packet Pg. 61 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 18 Zone 5 Tract 18793 – Palomino Budget Item Fiscal Year 2023/24 Current Assessment Energy Costs – Street Lighting $650.00 Landscape Maintenance 200.00 Tree Maintenance 1,000.00 Legal 600.00 Contractual 2,500.00 Engineering 350.00 Annual Costs Total $5,300.00 General Benefit - Collection/(Contribution) ($46.68) Reserve Fund - Collection/(Contribution) $2,519.80 General Fund - Collection/(Contribution) $0.00 Balance to Levy $7,773.12 Fiscal Year 2023/24 Assessment per Parcel $647.7600 Fiscal Year 2023/24 Max Assessment per Parcel $647.7637 Fiscal Year 2022/23 Max Assessment per Parcel $585.1437 Number of Parcels (EBU) 12 E.5.a Packet Pg. 62 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 19 Zone 6 Tract 18071 – Jaden Budget Item Fiscal Year 2023/24 Current Assessment Energy Costs - Street Lighting $2,500.00 Landscape Maintenance 14,000.00 Tree Maintenance 5,500.00 Legal 600.00 Contractual 2,000.00 Engineering 350.00 Annual Costs Total $24,950.00 General Benefit - Collection/(Contribution) ($617.50) Reserve Fund - Collection/(Contribution) $7,337.99 General Fund - Collection/(Contribution) $0.00 Balance to Levy $31,670.49 Fiscal Year 2023/24 Assessment per Parcel $1,862.97 Fiscal Year 2023/24 Max Assessment per Parcel $1,862.98 Fiscal Year 2022/23 Max Assessment per Parcel $1,682.88 Number of Parcels (EBU) 17 E.5.a Packet Pg. 63 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 20 Zone 7 Tract 18604 – Tesoro/Van Buren Budget Item Fiscal Year 2023/24 Current Assessment Tree Maintenance $1,500.00 Legal 600.00 Contractual 1,000.00 Engineering 350.00 Annual Costs Total $3,450.00 General Benefit - Collection/(Contribution) ($32.39) Reserve Fund - Collection/(Contribution) $3,584.01 General Fund - Collection/(Contribution) $0.00 Balance to Levy $7,001.62 Fiscal Year 2023/24 Assessment per Parcel $411.8600 Fiscal Year 2023/24 Max Assessment per Parcel $411.8692 Fiscal Year 2022/23 Max Assessment per Parcel $372.0533 Number of Parcels (EBU) 17 The total approved assessment for Fiscal Year 2023/2024 is $66,004.82 E.5.a Packet Pg. 64 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 21 Section IV. ASSESSMENT DIAGRAMS An Assessment Diagram for the District has been submitted to the Clerk of the City in the format required under the provision of the Act. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of San Bernardino, for the year when this Report was prepared, and are incorporated by reference herein and made part of this Report. The following pages show the boundaries of each of the Zones in the District. E.5.a Packet Pg. 65 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 22 E.5.a Packet Pg. 66 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 23 E.5.a Packet Pg. 67 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 24 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 4 E.5.a Packet Pg. 68 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 25 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 5 E.5.a Packet Pg. 69 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 26 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT Zone 6 E.5.a Packet Pg. 70 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 27 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 7 E.5.a Packet Pg. 71 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2023/2024 City of Grand Terrace - L&L AD No. 89-1 Page 28 Section V. ASSESSMENT ROLL The description of each lot or parcel is part of the records of the Assessor of the County of San Bernardino and these records are, by reference, made part of this Report. The proposed assessment and the amount of assessment for Fiscal Year 2023/2024 apportioned to each lot or parcel is shown below. E.5.a Packet Pg. 72 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) Zone Assessor's Parcel Number Tract Equivalent Benefit Unit (EBU) Assessment Max Assessment 1 0275-301-08-0000 13364 1.0 $282.33 $282.33 1 0275-301-12-0000 13364 1.0 282.33 282.33 1 0275-301-09-0000 13364 1.0 282.33 282.33 1 0275-301-10-0000 13364 1.0 282.33 282.33 1 0275-301-11-0000 13364 1.0 282.33 282.33 1 0275-301-19-0000 13364 1.0 282.33 282.33 1 0275-301-13-0000 13364 1.0 282.33 282.33 1 0275-301-15-0000 13364 1.0 282.33 282.33 1 0275-301-16-0000 13364 1.0 282.33 282.33 1 0275-301-17-0000 13364 1.0 282.33 282.33 1 0275-301-18-0000 13364 1.0 282.33 282.33 1 0275-301-20-0000 13364 1.0 282.33 282.33 1 0275-301-14-0000 13364 1.0 282.33 282.33 1 0275-301-21-0000 13364 1.0 282.33 282.33 1 0275-301-26-0000 13364 1.0 282.33 282.33 1 0275-301-22-0000 13364 1.0 282.33 282.33 1 0275-301-23-0000 13364 1.0 282.33 282.33 1 0275-301-25-0000 13364 1.0 282.33 282.33 1 0275-301-27-0000 13364 1.0 282.33 282.33 1 0275-301-24-0000 13364 1.0 282.33 282.33 2 0275-251-81-0000 14264 1.0 1,415.64 1,415.64 3 1178-181-21-0000 14471 1.0 309.95 309.95 3 1178-181-24-0000 14471 1.0 309.95 309.95 3 1178-181-18-0000 14471 1.0 309.95 309.95 3 1178-181-17-0000 14471 1.0 309.95 309.95 3 1178-181-20-0000 14471 1.0 309.95 309.95 3 1178-181-23-0000 14471 1.0 309.95 309.95 3 1178-181-22-0000 14471 1.0 309.95 309.95 3 1178-181-16-0000 14471 1.0 309.95 309.95 3 1178-181-19-0000 14471 1.0 309.95 309.95 3 1178-181-29-0000 14471 1.0 309.95 309.95 3 1178-181-31-0000 14471 1.0 309.95 309.95 3 1178-181-28-0000 14471 1.0 309.95 309.95 3 1178-181-25-0000 14471 1.0 309.95 309.95 3 1178-181-32-0000 14471 1.0 309.95 309.95 3 1178-181-26-0000 14471 1.0 309.95 309.95 3 1178-181-30-0000 14471 1.0 309.95 309.95 3 1178-181-27-0000 14471 1.0 309.95 309.95 4 0275-331-21-0000 17766 1.0 206.52 206.52 4 0275-331-36-0000 17766 1.0 206.52 206.52 4 0275-331-07-0000 17766 1.0 206.52 206.52 4 0275-331-14-0000 17766 1.0 206.52 206.52 4 0275-331-34-0000 17766 1.0 206.52 206.52 4 0275-331-15-0000 17766 1.0 206.52 206.52 4 0275-331-06-0000 17766 1.0 206.52 206.52 4 0275-331-10-0000 17766 1.0 206.52 206.52 4 0275-331-09-0000 17766 1.0 206.52 206.52 4 0275-331-08-0000 17766 1.0 206.52 206.52 4 0275-331-13-0000 17766 1.0 206.52 206.52 4 0275-331-31-0000 17766 1.0 206.52 206.52 4 0275-331-24-0000 17766 1.0 206.52 206.52 4 0275-331-28-0000 17766 1.0 206.52 206.52 4 0275-331-35-0000 17766 1.0 206.52 206.52 4 0275-331-29-0000 17766 1.0 206.52 206.52 4 0275-331-18-0000 17766 1.0 206.52 206.52 4 0275-331-26-0000 17766 1.0 206.52 206.52 4 0275-331-30-0000 17766 1.0 206.52 206.52 4 0275-331-17-0000 17766 1.0 206.52 206.52 4 0275-331-27-0000 17766 1.0 206.52 206.52 4 0275-331-37-0000 17766 1.0 206.52 206.52 4 0275-331-25-0000 17766 1.0 206.52 206.52 4 0275-331-22-0000 17766 1.0 206.52 206.52 4 0275-331-33-0000 17766 1.0 206.52 206.52 4 0275-331-32-0000 17766 1.0 206.52 206.52 4 0275-331-19-0000 17766 1.0 206.52 206.52 4 0275-331-04-0000 17766 1.0 206.52 206.52 4 0275-331-12-0000 17766 1.0 206.52 206.52 City of Grand Terrace Landscaping and Lighting Assessment District No. 89-1 Fiscal Year 2023/24 Preliminary Roll LLAD No. 89-1 Fiscal Year 2023/24 Preliminary Roll Page 1 of 3 E.5.a Packet Pg. 73 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) Zone Assessor's Parcel Number Tract Equivalent Benefit Unit (EBU) Assessment Max Assessment City of Grand Terrace Landscaping and Lighting Assessment District No. 89-1 Fiscal Year 2023/24 Preliminary Roll 4 0275-331-23-0000 17766 1.0 206.52 206.52 4 0275-331-05-0000 17766 1.0 206.52 206.52 4 0275-331-02-0000 17766 1.0 206.52 206.52 4 0275-331-20-0000 17766 1.0 206.52 206.52 4 0275-331-11-0000 17766 1.0 206.52 206.52 4 0275-331-03-0000 17766 1.0 206.52 206.52 5 1167-291-75-0000 18793 1.0 647.76 647.76 5 1167-291-76-0000 18793 1.0 647.76 647.76 5 1167-291-77-0000 18793 1.0 647.76 647.76 5 1167-291-72-0000 18793 1.0 647.76 647.76 5 1167-291-67-0000 18793 1.0 647.76 647.76 5 1167-291-68-0000 18793 1.0 647.76 647.76 5 1167-291-73-0000 18793 1.0 647.76 647.76 5 1167-291-71-0000 18793 1.0 647.76 647.76 5 1167-291-74-0000 18793 1.0 647.76 647.76 5 1167-291-78-0000 18793 1.0 647.76 647.76 5 1167-291-69-0000 18793 1.0 647.76 647.76 5 1167-291-70-0000 18793 1.0 647.76 647.76 6 1178-181-38-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-40-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-41-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-39-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-37-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-48-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-44-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-46-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-45-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-49-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-47-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-52-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-53-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-42-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-50-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-51-0000 18071 1.0 1,862.97 1,862.97 6 1178-181-43-0000 18071 1.0 1,862.97 1,862.97 7 1167-341-88-0000 18604 1.0 411.86 411.86 7 1167-341-81-0000 18604 1.0 411.86 411.86 7 1167-341-83-0000 18604 1.0 411.86 411.86 7 1167-341-85-0000 18604 1.0 411.86 411.86 7 1167-341-94-0000 18604 1.0 411.86 411.86 7 1167-341-87-0000 18604 1.0 411.86 411.86 7 1167-341-91-0000 18604 1.0 411.86 411.86 7 1167-341-86-0000 18604 1.0 411.86 411.86 7 1167-341-95-0000 18604 1.0 411.86 411.86 7 1167-341-93-0000 18604 1.0 411.86 411.86 7 1167-341-82-0000 18604 1.0 411.86 411.86 7 1167-341-80-0000 18604 1.0 411.86 411.86 7 1167-341-92-0000 18604 1.0 411.86 411.86 7 1167-341-90-0000 18604 1.0 411.86 411.86 7 1167-341-89-0000 18604 1.0 411.86 411.86 7 1167-341-84-0000 18604 1.0 411.86 411.86 7 1167-341-96-0000 18604 1.0 411.86 411.86 LLAD No. 89-1 Fiscal Year 2023/24 Preliminary Roll Page 2 of 3 E.5.a Packet Pg. 74 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) Zone Assessor's Parcel Number Tract Equivalent Benefit Unit (EBU) Assessment Max Assessment City of Grand Terrace Landscaping and Lighting Assessment District No. 89-1 Fiscal Year 2023/24 Preliminary Roll Zone No.Parcel Count EBU Assessment Amount Max Assessment Zone 1 20 20 $5,646.60 $5,646.60 Zone 2 1 1 1,415.64 1,415.64 Zone 3 17 17 5,269.15 5,269.15 Zone 4 35 35 7,228.20 7,228.20 Zone 5 12 12 7,773.12 7,773.12 Zone 6 17 17 31,670.49 31,670.49 Zone 7 17 17 7,001.62 7,001.62 Grand Total:119 119 $66,004.82 $66,004.82 LLAD No. 89-1 Fiscal Year 2023/24 Preliminary Roll Page 3 of 3 E.5.a Packet Pg. 75 At t a c h m e n t : F Y 2 3 - 2 4 E n g i n e e r ' s R e p o r t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 1 of 3 AGCY____ AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR AGREEMENT FOR COLLECTION OF SPECIAL TAXES, FEES, AND ASSESSMENTS FISCAL YEAR 2023-24 THIS AGREEMENT is made and entered into this _____ day of _________________, 2023, by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as “County” and the_______________________________, hereinafter referred to as “City”. WITNESSETH: WHEREAS, Government Code Sections 29304 and 51800 authorize the County to recoup its collection costs when the County collects taxes, fees, or assessments for any city, school district, special district, zone or improvement district thereof; and WHEREAS, the City and County have determined that it is in the public interest that the County, when requested by City, collect on the County tax rolls the special taxes, fees, and assessments for City. NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows: 1. County agrees, when requested by City as hereinafter provided to collect on the County tax rolls the special taxes, fees, and assessments of City, and of each zone or improvement district thereof. 2. When County is to collect City’s special taxes, fees, and assessments, City agrees to notify in writing the Auditor-Controller (268 W. Hospitality Lane, 4TH floor, San Bernardino, CA 92415) of the County on or before the 10th day of August of each fiscal year of the Assessor’s parcel numbers and the amount of each special tax, fee, or assessment to be so collected. Any such notice, in order to be effective, must be received by the Auditor- Controller by said date. 3. County may charge City an amount per parcel for each special tax, fee, or assessment that is to be collected on the County tax rolls by the County for the City, not to exceed County’s actual cost of collection. 4. City warrants that the taxes, fees, or assessments imposed by City and collected pursuant to this Agreement comply with all requirements of state law, including but not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218). 5. City hereby releases and forever discharges County and its officers, agents, and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of City’s responsibility under this E.5.b Packet Pg. 76 At t a c h m e n t : F Y 2 0 2 3 - 2 4 S p e c i a l A s s e s s m e n t s - C i t y A g r e e m e n t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t 2 of 3 AGCY____ agreement, or other action taken by City in establishing a special tax, fee, or assessment and implementing collection of special taxes, fees or assessments as contemplated in this agreement. 6. The County Auditor-Controller has not determined the validity of the taxes or assessments to be collected pursuant to this contract, and the undersigned City hereby assumes any and all responsibility for making such a determination. The undersigned City agrees to indemnify, defend, and hold harmless the County and its authorized officers, employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this contract or the imposition of the taxes or assessments collected pursuant to this contract, and for any costs or expenses incurred by the County on account of any claim therefore, except where such indemnification is prohibited by law. If any judgment is entered against County or any other indemnified party as a result of action taken to implement this Agreement, City agrees that County may offset the amount of any judgment paid by County or by any indemnified party from any monies collected by County on City’s behalf, including property taxes, special taxes, fees, or assessments. County may, but is not required to, notify City of its intent to implement any offset authorized by this paragraph. 7. City agrees that its officers, agents and employees will cooperate with County by answering inquiries made to City by any person concerning City’s special tax, fee, or assessment, and City agrees that is officers, agents, and employees will not refer such individuals making inquiries to County officers or employees for response. 8. City shall not assign or transfer this agreement or any interest herein and any such assignment or transfer or attempted assignment or transfer of this agreement or any interest herein by City shall be void and shall immediately and automatically terminate this agreement 9. This agreement shall be effective for the 2023-24 fiscal year. 10. Either party may terminate this agreement for any reason upon 30 days written notice to the other party. The County Auditor-Controller shall have the right to exercise County’s right and authority under this contract including the right to terminate the contract. 11. County’s waiver of breach of any one term, covenant, or other provision of this agreement, is not a waiver of breach of any other term, nor subsequent breach of the term or provision waived. 12. Each person signing this agreement represents and warrants that he or she has been fully authorized to do so. E.5.b Packet Pg. 77 At t a c h m e n t : F Y 2 0 2 3 - 2 4 S p e c i a l A s s e s s m e n t s - C i t y A g r e e m e n t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t 3 of 3 AGCY____ IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written. City: _______________________________ By: _______________________________ Printed Name: _______________________________ Title: _______________________________ Date: _______________________________ ENSEN MASON CPA, CFA, AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR SAN BERNARDINO COUNTY By Authorized Deputy: _______________________________ Printed Name: Franciliza Zyss__________________ Title: Interim Chief Deputy, Property Tax_________ Date: _______________________________ E.5.b Packet Pg. 78 At t a c h m e n t : F Y 2 0 2 3 - 2 4 S p e c i a l A s s e s s m e n t s - C i t y A g r e e m e n t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t To be completed by Agency: Agency Information Description Character Length Count Name1:Agency Name as it appears on warrant (35)0 Name2:(35)0 Address1:Mailing address, reports will be sent here, may include an attention line (35)0 City State:(35)0 Zip + 4:(9)0 Address2:(35)0 Account Information Name Line 1:Account Name generally related to the direct charge e.g. "SEWER USER FEES"(35)0 Name Line 2:As it appears on tax bill an "*" is used to identify special assessments (26)0 Name Line 3:Used as the attention line for reports (35)0 Phone number:Contact number that appears on the tax bill (10)0 Agreement to Accept Apportionments by ACH: A completed "Vendor Direct Deposit Form" and ACH information must be included with this setup form. Property Tax will faciliate the vendor setup with Accounts Payable. I understand. 610 Screen PIRF Agency Code Agency Crosswalk Code 611 Screen SAP Account Code Vendor Code Authorized by (print and sign Name)Date FUND Date Completed by AP Name and Title DEPT ORG 612 Screen Agency Code Account Code Year To be completed by Property Tax:I, the undersigned, agree to the costs for new accounts as outlined in the Policies and Procedures for Applying Special Assessments to the Tax Rolls as a $187 setup fee and that I am authorized to approve such charges. PROPERTY TAX DIVISION REQUEST FOR NEW SPECIAL ASSESSMENT AGENCY ACCOUNT COUNTY OF SAN BERNARDINO AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR TAX ROLL YEAR - 2023-24 E.5.b Packet Pg. 79 At t a c h m e n t : F Y 2 0 2 3 - 2 4 S p e c i a l A s s e s s m e n t s - C i t y A g r e e m e n t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 1 of 3 AGCY____ AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR AGREEMENT FOR COLLECTION OF SPECIAL TAXES, FEES, AND ASSESSMENTS FISCAL YEAR 2023-24 THIS AGREEMENT is made and entered into this _____ day of _________________, 2023, by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as “County” and the_______________________________, hereinafter referred to as “District”. WITNESSETH: WHEREAS, Government Code Sections 29304 and 51800 authorize the County to recoup its collection costs when the County collects taxes, fees, or assessments for any city, school district, special district, zone or improvement district thereof; and WHEREAS, the District and County have determined that it is in the public interest that the County, when requested by District, collect on the County tax rolls the special taxes, fees, and assessments for District. NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows: 1. County agrees, when requested by District as hereinafter provided to collect on the County tax rolls the special taxes, fees, and assessments of District, and of each zone or improvement District thereof. 2. When County is to collect District’s special taxes, fees, and assessments, District agrees to notify in writing the Auditor-Controller (268 W. Hospitality Lane, 4TH floor, San Bernardino, CA 92415) of the County on or before the 10th day of August of each fiscal year of the Assessor’s parcel numbers and the amount of each special tax, fee, or assessment to be so collected. Any such notice, in order to be effective, must be received by the Auditor- Controller by said date. 3. County may charge District an amount per parcel for each special tax, fee, or assessment that is to be collected on the County tax rolls by the County for the District, not to exceed County’s actual cost of collection. 4. District warrants that the taxes, fees, or assessments imposed by District and collected pursuant to this Agreement comply with all requirements of state law, including but not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218). 5. District hereby releases and forever discharges County and its officers, agents, and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of District’s responsibility under E.5.c Packet Pg. 80 At t a c h m e n t : F Y 2 0 2 3 - 2 4 S p e c i a l A s s e s s m e n t s - D i s t r i c t A g r e e m e n t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t 2 of 3 AGCY____ this agreement, or other action taken by District in establishing a special tax, fee, or assessment and implementing collection of special taxes, fees or assessments as contemplated in this agreement. 6. The County Auditor-Controller has not determined the validity of the taxes or assessments to be collected pursuant to this contract, and the undersigned District hereby assumes any and all responsibility for making such a determination. The undersigned District agrees to indemnify, defend, and hold harmless the County and its authorized officers, employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of this contract or the imposition of the taxes or assessments collected pursuant to this contract, and for any costs or expenses incurred by the County on account of any claim therefore, except where such indemnification is prohibited by law. If any judgment is entered against County or any other indemnified party as a result of action taken to implement this Agreement, District agrees that County may offset the amount of any judgment paid by County or by any indemnified party from any monies collected by County on District’s behalf, including property taxes, special taxes, fees, or assessments. County may, but is not required to, notify District of its intent to implement any offset authorized by this paragraph. 7. District agrees that its officers, agents and employees will cooperate with County by answering inquiries made to District by any person concerning District’s special tax, fee, or assessment, and District agrees that its officers, agents, and employees will not refer such individuals making inquiries to County officers or employees for response. 8. District shall not assign or transfer this agreement or any interest herein and any such assignment or transfer or attempted assignment or transfer of this agreement or any interest herein by District shall be void and shall immediately and automatically terminate this agreement 9. This agreement shall be effective for the 2023-24 fiscal year. 10. Either party may terminate this agreement for any reason upon 30 days written notice to the other party. The County Auditor-Controller shall have the right to exercise County’s right and authority under this contract including the right to terminate the contract. 11. County’s waiver of breach of any one term, covenant, or other provision of this agreement, is not a waiver of breach of any other term, nor subsequent breach of the term or provision waived. 12. Each person signing this agreement represents and warrants that he or she has been fully authorized to do so. E.5.c Packet Pg. 81 At t a c h m e n t : F Y 2 0 2 3 - 2 4 S p e c i a l A s s e s s m e n t s - D i s t r i c t A g r e e m e n t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t 3 of 3 AGCY____ IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written. District: _______________________________ By: _______________________________ Printed Name: _______________________________ Title: _______________________________ Date: _______________________________ ENSEN MASON CPA, CFA, AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR SAN BERNARDINO COUNTY By Authorized Deputy: _______________________________ Printed Name: Franciliza Zyss__________________ Title: Interim Chief Deputy, Property Tax _________ Date: _______________________________ E.5.c Packet Pg. 82 At t a c h m e n t : F Y 2 0 2 3 - 2 4 S p e c i a l A s s e s s m e n t s - D i s t r i c t A g r e e m e n t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t 1 of 3 AGCY____ AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR AGREEMENT FOR COLLECTION OF SPECIAL TAXES, FEES, AND ASSESSMENTS FISCAL YEAR 2023-24 THIS AGREEMENT is made and entered into this _____ day of _________________, 2023, by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as “County” and the_______________________________, hereinafter referred to as “City”. WITNESSETH: WHEREAS, Government Code Sections 29304 and 51800 authorize the County to recoup its collection costs when the County collects taxes, fees, or assessments for any city, school district, special district, zone or improvement district thereof; and WHEREAS, the City and County have determined that it is in the public interest that the County, when requested by City, collect on the County tax rolls the special taxes, fees, and assessments for City. NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows: 1. County agrees, when requested by City as hereinafter provided to collect on the County tax rolls the special taxes, fees, and assessments of City, and of each zone or improvement district thereof. 2. When County is to collect City’s special taxes, fees, and assessments, City agrees to notify in writing the Auditor-Controller (268 W. Hospitality Lane, 4TH floor, San Bernardino, CA 92415) of the County on or before the 10th day of August of each fiscal year of the Assessor’s parcel numbers and the amount of each special tax, fee, or assessment to be so collected. Any such notice, in order to be effective, must be received by the Auditor- Controller by said date. 3. County may charge City an amount per parcel for each special tax, fee, or assessment that is to be collected on the County tax rolls by the County for the City, not to exceed County’s actual cost of collection. 4. City warrants that the taxes, fees, or assessments imposed by City and collected pursuant to this Agreement comply with all requirements of state law, including but not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218). 5. City hereby releases and forever discharges County and its officers, agents, and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of City’s responsibility under this E.5.c Packet Pg. 83 At t a c h m e n t : F Y 2 0 2 3 - 2 4 S p e c i a l A s s e s s m e n t s - D i s t r i c t A g r e e m e n t ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t 2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 22 E.5.d Packet Pg. 84 At t a c h m e n t : T r a c t M a p s Z o n e 1 - 7 ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 23 E.5.d Packet Pg. 85 At t a c h m e n t : T r a c t M a p s Z o n e 1 - 7 ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 24 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 4 E.5.d Packet Pg. 86 At t a c h m e n t : T r a c t M a p s Z o n e 1 - 7 ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 25 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 5 E.5.d Packet Pg. 87 At t a c h m e n t : T r a c t M a p s Z o n e 1 - 7 ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 26 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT Zone 6 E.5.d Packet Pg. 88 At t a c h m e n t : T r a c t M a p s Z o n e 1 - 7 ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 2021/2022 City of Grand Terrace - L&L AD No. 89-1 Page 27 CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 7 E.5.d Packet Pg. 89 At t a c h m e n t : T r a c t M a p s Z o n e 1 - 7 ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) RESOLUTION NO. 2023- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, INITIATING PROCEEDINGS TO LEVY ANNUAL ASSESSMENTS FOR THE 2023-2024 FISCAL YEAR FOR THE CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 AND ORDERING THE ENGINEER TO PREPARE AND FILE A REPORT IN ACCORDANCE WITH ARTICLE IV OF CHAPTER 1 OF SAID ACT WHEREAS, the City Council has, by previous Resolutions, formed the City of Grand Terrace LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 (hereafter referred to as “District”) pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”), in which annual assessments have been levied and collected in past fiscal years; and WHEREAS, said Act requires that proceedings for the levy of assessments shall be initiated by resolution describing any proposed new improvements or any substantial changes in existing improvements in accordance with Chapter 3 (commencing with Section 22620) of Part 2 of Division 15 of the Streets and Highway Code of the State of California, and ordering the engineer to prepare and file a report in accordance with Article 4 of Chapter 1 of said Act. WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, desires to initiate proceedings for the annual levy of assessments for the District pursuant to the terms and provisions of the "Landscaping and Street Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California. WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2023, and ending June 30, 2024; and, WHEREAS, the provisions of said Division 15, Part 2 require a written "Report," consisting of the following: 1. Plans and specifications of the area of the works of improvement to be maintained; 2. An estimate of the costs for maintaining the improvements for the above referenced fiscal year; 3. A diagram of the area proposed to be assessed; 4. An assessment of the estimated costs for maintenance work for said fiscal year. E.5.e Packet Pg. 90 At t a c h m e n t : R e s o l u t i o n - L e v y o f A s s e s s m e n t s ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the proposed maintenance work within the area proposed to be assessed shall be for certain street lighting and landscaping improvements, as said maintenance work is set forth in the "Report" to be presented to this City Council for consideration. SECTION 3. That Shanita Tillman, Senior Management Analyst, or his designee, is hereby ordered to prepare and file with this City Council, a "Report" relating to said annual assessment and levy in accordance with the provisions of Article IV, commencing with Section 22565 of Chapter 1 of the Streets and Highways Code of the State of California. SECTION 4. That upon completion, said "Report" shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to Sections 22623 and 22624 of said Streets and Highways Code. PASSED, APPROVED AND ADOPTED this 11th day of July, 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: __________________________ __________________________ Debra L. Thomas Bill Hussey City Clerk Mayor E.5.e Packet Pg. 91 At t a c h m e n t : R e s o l u t i o n - L e v y o f A s s e s s m e n t s ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, __________________, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2023- ________ was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 13th day of June, 2023, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXECUTED this 13th day of June, 2023, at Grand Terrace, California. _________________________________ Debra L. Thomas City Clerk for the City of Grand Terrace [SEAL] E.5.e Packet Pg. 92 At t a c h m e n t : R e s o l u t i o n - L e v y o f A s s e s s m e n t s ( A n n u a l L e v y o f A s s e s s m e n t f o r 2 0 2 3 - 2 4 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) AGENDA REPORT MEETING DATE: July 11, 2023 TITLE: Resolution to Update Fees and Deposits in the Grand Terrace Municipal Code, Titles 4, 5, 6, 8, 10, 12, and 13. PRESENTED BY: Christine Clayton, Finance Director RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA UPDATING FEES AND DEPOSITS PREVIOUSLY APPROVED AND ESTABLISHED BY THE CITY COUNCIL IN TITLES 4, 5, 6, 8, 10, 12, AND 13 OF THE GRAND TERRACE MUNICIPAL CODE 2030 VISION STATEMENT: This staff report supports Goal #1 "Ensuring Our Fiscal Viability", specifically, the action item “Ensure Appropriate Cost Recovery for Services and Goal #3, Promote Economic Development.” BACKGROUND: California State Law establishes that the legislative body of any county or city may establish reasonable fees for the processing of permits and regulatory activities, but the fees shall not exceed the amount reasonably required to administer the processing of such permits and the regulatory activities. On April 14, 2020, a first reading was held to amend the Grand Terrace Municipal Code (GTMC) amending GTMC Titles 4, 5, 8, 10, 12, and 13 to authorize the City Council to adopt certain fees and deposits by resolution. The second reading was held on April 28, 2020 for City Council’s adoption of the ordinance. On May 12, 2020, Council adopted Resolution 2020-12 to amend the Grand Terrace Municipal Code (GTMC) amending GTMC Titles 4, 5, 8, 10, 12, and 13 to authorize the City Council to adopt certain fees and deposits by resolution. On October 25, 2022, Council approved the professional service agreement with Revenue Cost Services (RCS) for a Comprehensive Citywide User Fee and Rate Study. DISCUSSION: E.6 Packet Pg. 93 City staff and RCS personnel worked together to complete the fee study covering Development Services (including Planning Building & Safety, Engineering and Code Enforcement/Animal Control), Public Work, and Administrative Services. (Attachment 1) The establishment of fees are administrative in nature and more often subject to change in order to effectively allow the City to recover its costs for services provided. Staff has provided a side by side comparison of the fees and deposits showing the existing amounts as well as the amounts proposed by RCS and attached it to the resolution. (Attachment 2) Moving forward staff will submit the City’s comprehensive fee schedule to City Council for approval highlighting any fees that are proposed for adjustment and justification for such adjustment. This will allow City Council to review all current fees annually and adopt adjustments as necessary. FISCAL IMPACT: The adoption of the Resolution will increase revenues in the General Fund, ensuring full cost recovery of City services. ATTACHMENTS: • Grand Terrace Cost of Services Study (PDF) • Resolution for Updating Fee Schedule 2023 (PDF) APPROVALS: Christine Clayton Completed 07/05/2023 4:42 PM Finance Completed 07/05/2023 4:42 PM City Manager Completed 07/05/2023 4:45 PM City Council Pending 07/11/2023 6:00 PM E.6 Packet Pg. 94 Copyright, 2023 by Revenue & Cost Specialists Cost of Services Study for the City of Grand Terrace June 2023 Prepared by: Revenue & Cost Specialists, LLC 1519 E Chapman Ave, Ste C Fullerton, CA 92831 www.revenuecost.com E.6.a Packet Pg. 95 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) City of Grand Terrace Cost of Services Study – June 2023 E.6.a Packet Pg. 96 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) City of Grand Terrace Cost of Services Study – June 2023 June 15, 2023 City of Grand Terrace 22795 Barton Rd Grand Terrace, CA 92313 Honorable Mayor, City Council, and City Manager: This Report is submitted pursuant to our contract with the City to perform a revenue and cost analysis for the City for its services, and this will result in updated user fees for the City of Grand Terrace. The motivation for this cost of services study is the need of both the City Council and City staff to maintain City’s services at a level commensurate with the standards previously set by the City Council, and to maintain effective policy and management control of City services. RCS wishes to thank all City department heads and staff for their assistance and cooperation extended to us during the accomplishment of our work, without whose aid this Report could not have been produced. The response, awareness and information gathered and supplied by numerous City employees make this Report the sound one we believe it to be. Respectfully submitted, ERIC JOHNSON CHU THAI President Partner E.6.a Packet Pg. 97 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) City of Grand Terrace Cost of Services Study – June 2023 Table of Contents EXECUTIVE SUMMARY __________________________________________________________________________________ 5 CHAPTER I – BACKGROUND OF STUDY ________________________________________________________________ 7 CHAPTER II – CALCULATING THE FULL COSTS _______________________________________________________ 11 CHAPTER III – COST RECOVERY RECOMMENDATIONS ______________________________________________ 19 CHAPTER IV – CONCLUSION ___________________________________________________________________________ 27 APPENDIX A – SUMMARY OF CURRENT AND PROPOSED FEES _____________________________________ 29 APPENDIX B – SERVICE COST CALCULATION WORKSHEETS _______________________________________ 45 APPENDIX C – BUILDING FEES ______________________________________________________________________ 215 APPENDIX D – FACILITY & FIELD RENTAL FEES ___________________________________________________ 223 E.6.a Packet Pg. 98 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 05 EXECUTIVE SUMMARY City of Grand Terrace Cost of Services Study – June 2023 EXECUTIVE SUMMARY Revenue & Cost Specialists (RCS) is pleased to present the City of Grand Terrace with this Cost of Services Study. This study was based on the City of Grand Terrace’s adopted FY 2022-23 budget and staffing information and latest fee schedule available to the public. Fiscal Impact If all the recommendations and suggestions made in this study are adopted, the City of Grand Terrace would increase cost recovery by $213,900 on an annual basis. Typical with other studies we have performed, development services could achieve the greatest cost recovery from new revenues. Possible New Revenues from Fee Increases – City of Grand Terrace While RCS calculates a $1,039,745 subsidy from all the fee related services, we estimate $213,900 in possible new revenues, based on factors discussed later in this report. By adopting RCS’ recommendations, far more equity between taxpayers and fee-payers would be gained, and the City’s financial picture would be improved. Comprehensive Approach Grand Terrace’s fee study kicked off in November 2022, followed by a series of focused meetings going into the details of every user fee. All the data were reviewed multiple times to ensure confidence by City staff. The draft and final reports were reviewed by Grand Terrace administration from March 2023 through June 2023. This fee study addressed departments providing development services, public works, code enforcement, and administration services. TOTAL TOTAL TOTAL POSSIBLE FEE SERVICE PROFIT/ NEW SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE [S-001 to S-053] DEVELOPMENT SERVICES $314,995 $849,096 ($534,101) 37.1% VAR.$164,100 [S-054 to S-062] PUBLIC WORKS $218,025 $341,465 ($123,440) 63.8% VAR.$13,100 [S-063 to S-074] CODE ENFORCEMENT $74,455 $433,271 ($358,816) 17.2% VAR.$19,200 [S-075 to S-084] ADMINISTRATION $956 $24,344 ($23,388) 3.9% VAR.$17,500 ALL FEE SERVICES $608,431 $1,648,176 ($1,039,745) 36.9%$213,900 FROM FEES PCT. RECOVERY If all the recommendations and suggestions made in this Report are adopted, the City of Grand Terrace would increase cost recovery by $213,900 on an annual basis. E.6.a Packet Pg. 99 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 06 EXECUTIVE SUMMARY City of Grand Terrace Cost of Services Study – June 2023 RCS’ Cost of Services Study did more than calculate the full cost of all city services. This process gave the City an opportunity to add new fees for services which the City is already providing, without a fee. We also recommended removal of fees which are no longer valid and modifying some user fee structures to improve city services. Our comprehensive approach includes a review of city fees and their legal feasibility, a discussion of fee invoicing and collections, and conversation of user fee trends and market demands. RCS highly encourage the City to adopt updated user fees based on our study, as our findings include fees that are grossly subsidized, no longer valid, can be legally challenged or currently inefficient to use. Text Topics The remaining Chapters of this study address the following topics: I. Background of Study II. Calculating the Full Costs III. Cost Recovery Recommendations IV. Conclusion E.6.a Packet Pg. 100 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 07 CHAPTER I – BACKGROUND OF STUDY City of Grand Terrace Cost of Services Study – June 2023 CHAPTER I – BACKGROUND OF STUDY Impact of Propositions 13, 4, 218 and 26 Proposition 13 passed by California voters in 1978, forever changing city budgets. Prior to 1978, cities and counties balanced their budgets with a property tax formula. The property tax which property owners paid could increase dramatically year over year, creating hardship for those with fixed incomes. Proposition 13 capped property tax rates at 1%, with annual inflation increase no more than 2%. The passage of Proposition 13 immediately reduced property tax payments from homes, businesses and farms by 57%. The following year, Proposition 4 was passed primarily to clean up language related to taxes and appropriations limits after the wake of Proposition 13. However, there is one phrase in section 8(c) of the proposition text which better defines user charges and user fees. “Proceeds of taxes” shall include, but not be restricted to, all tax revenues and the proceeds to an entity of government, from (1) regulatory licenses, user charges, and user fees to the extent that those proceeds exceed the costs reasonably borne by that entity in providing the regulation, product, or service…” Restated, any proceeds from user charges and user fees which exceed the “costs reasonably borne” are considered taxes. The legal ability for government agencies to charge fees in California in the E.6.a Packet Pg. 101 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 08 CHAPTER I – BACKGROUND OF STUDY City of Grand Terrace Cost of Services Study – June 2023 wake of all of the changes wrought by Proposition 13 comes out of that little phrase. The importance, and the deeper meaning, is detailed in this section of the author’s intent documents: “The phrase ‘costs reasonably borne by such entity in providing the regulation, product, or service’ is intended to incorporate all appropriations by an entity for reasonable costs appropriate for the continuation of service over time. This includes ongoing expenses such as operation costs and a reasonable allocation for overhead and administration, but it also includes responsible allocations for capital replacement, expansion of services, and repayment of related bond issuances would be considered ‘costs reasonably borne’.” Then, Proposition 218, passed in 1996 and becoming Articles XIIIC & D, further restricting municipal utility rates charged on property owners. Prop 13, 4 and 218 have had, and will continue to have, a profound effect on California governments. But it was left to the passage of Proposition 26, passed in 2010, to codify many of the fee setting practices of the previous 30 years. Article XIII C of the State Constitution was amended to formally declare that fees are not considered taxes if they do not exceed the reasonable costs of the service. Government Code Section 66014 further defined that statement for development fees. Some of the types of services for which reasonable fees are allowable are:  A charge imposed for a specific benefit conferred or privilege granted directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege.  A charge imposed for a specific government service or product provided directly to the payor that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product.  A charge imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections, and audits, enforcing agricultural marketing orders, and the administrative enforcement and adjudication thereof. Article XIII C also provides that a local government agency must demonstrate that the amount of revenue to be generated by a fee is no more than necessary to cover the reasonable costs of the governmental activity supported by the fee, and that the manner in which those costs are allocated to a payor bear a fair or reasonable relationship to the payor’s burdens on, or benefits received from, E.6.a Packet Pg. 102 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 09 CHAPTER I – BACKGROUND OF STUDY City of Grand Terrace Cost of Services Study – June 2023 the governmental activity. Therefore, a fee on liquor store owners to fund an alcohol education program would not be allowed. While Proposition 26 was built on the foundations of Propositions 4 and 218, it provided a sharper definition of the reach and limits of service fees, and the courts have looked to it when reviewing fee challenges. Legal Approach to Cost of Services Study This report presents the analytical advantages which are available to the City through the institution of a comprehensive system designed by RCS to implement Article XIIIB of the California Constitution. Systematic and Documented Approach. This analysis was designed to provide the City with a systematic and documented approach to understand, control, and recapture the costs which are forced on it by normal service demands, growth and general economic inflation. Constitutional Methodology. The methodology used for this analysis is the "costs reasonably borne" test established by Section 8(c) of Proposition 4, now Article XIIIB of the California Constitution. In following that process, RCS has analyzed the ways in which City services can be financed more equitably to assure the City's future financial viability. Full Business Costs Determined. The methodology followed by both the Authors of Proposition 4, and consequently by RCS, determines the full business cost of providing the reported City services. It also identifies the beneficiaries of those services and determines if they are paying in relationship to benefits derived or if they are deserving of a subsidy paid from the taxes paid by all local citizens and businesses. Thus, the City Council will have full knowledge and cannot ignore the costs which are occurring. Financial Integrity Established. This text summarizes the work accomplished and presents recommendations. These recommendations, if implemented, would firmly establish the financial integrity of the analyzed City services, and would establish a continuing cost control system following the business principles which are generally espoused for government, but often are ignored in application. E.6.a Packet Pg. 103 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 10 CHAPTER I – BACKGROUND OF STUDY City of Grand Terrace Cost of Services Study – June 2023 THIS PAGE INTENTIONALLY BLANK E.6.a Packet Pg. 104 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 11 CHAPTER II – CALCULATING THE FULL COSTS City of Grand Terrace Cost of Services Study – June 2023 CHAPTER II – CALCULATING THE FULL COSTS There are three basic steps in the process used by RCS to identify and cost out service centers. The first step is to identify the services offered by the City. Next, the service costs are calculated. Finally, the revenue currently received is matched to the cost of providing the service to determine if there is a subsidy from taxes. Identifying Service Centers Two techniques were utilized to identify the service centers for which revenue and cost data were gathered and around which the service cost analysis of this Report is built. Revenue Analysis. The first technique involved gathering revenue information for the past fiscal year, and then updating and revising the budget estimates for the same revenue sources for the fiscal year during which the analysis was performed by RCS. The Budget and financial reports for the current fiscal year were secured and analyzed. Budgeted and received revenues for all fee- supported services were extracted from those reports, where such information was available. RCS has divided services into far smaller "service centers" than the City has traditionally designated. Service Center Identification. The second technique involved several scheduled meetings with City staff to identify each type of service being provided with or without charge. In a series of meetings held with City staff, department by department, RCS developed a comprehensive list of services, and then allocated staff time to the appropriate services. This service time was refined over the course of these meetings until all available staff time was allocated and represented an accurate allocation. Resultant Service Centers "Service Center" Defined. The "service revenue," fee or charge for a service, and the related "service cost" comprise a "service center". Each service center has a unique "Revenue and Cost Summary Worksheet" and a matching "Cost Detail Worksheet”, which are found in Appendix B of this Report. These "Service Center Worksheets" are matched to one another on facing pages. Detailed Back-Up Workpapers. The costs are backed up by detailed analyses, which have been turned over to the City in several volumes of work papers and detailed cost distribution reports. Basis for Cost of Services The costs determined by RCS for the various service centers are based on the definitions of “costs reasonably borne” as utilized in Article XIIIB (Proposition 4) and as further defined by its Authors in their background documents. The Authors of Proposition 4 intended their full business costing definitions to be used by California governments. Thus, the City can know and control its costs, using E.6.a Packet Pg. 105 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 12 CHAPTER II – CALCULATING THE FULL COSTS City of Grand Terrace Cost of Services Study – June 2023 those Constitutionally-set business principles and legally set elements and definitions of “costs reasonably borne”. Listing of Detailed Full Business Cost Definitions. Thus, the following are put forward by the Authors as the accepted elements of "costs reasonably borne": a) Labor costs b) Employee benefit costs c) Operational services and supply expenses d) Overhead expense e) Administrative costs f) Start-up costs g) Future capital expenses h) Capital replacement expense i) Costs of expansion of services j) Repayment of debt Authors' Background. It is not surprising that the authors used such business definitions and elements of "cost" as quoted herein. They represented several known business organizations:  The California Taxpayers Association  The California Chamber of Commerce  The National Tax Limitation Committee  The California Association of Realtors In effect, the pillars of California business and their thinking were represented, and their ideas were adopted overwhelmingly by the electorate of California at referendum. Thus, by definition, the premises of this report process have a California electoral mandate. Principle Involved. A basic principle involved in this report was the recognition of those full business costs as used and as defined by the authors of the Constitutional amendment. Types of Costs The following costs, identified above as part of "costs reasonably borne" by the Authors of Proposition 4, make up the cost detail found on the right-hand page in Appendix B for each service center. Salaries and Wages. City government is in fact a service industry, and therefore, it is natural that salaries make up the largest single element of cost for most services. In order to allocate the salaries, lengthy interviews were held, documents sought and researched, and reports and accounting To validate the reasonableness of the Study, 100% of the available work hours for all City employees were distributed and accounted for, even if it’s not public serving. E.6.a Packet Pg. 106 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 13 CHAPTER II – CALCULATING THE FULL COSTS City of Grand Terrace Cost of Services Study – June 2023 records examined by RCS. The result was, in most cases, a percentage or hours distribution of individual employee personal services costs. To validate the reasonableness of the Study, 100% of the available work hours for all City employees were distributed and accounted for, even if it’s not public serving. In other words, one staff member cannot state they overworked on fee services beyond 100% of their hours, and another staff member cannot account for 100% of their time. No judgments were made about what personnel should or might be doing. Their time was distributed to those service centers where the time was expended. Employee Fringe Benefits. Since fractional time, to as low as three minutes per unit of service or one-twentieth of a percent of the annual time of an employee has been allocated to service centers, fringe benefit costs also must be fractionalized to distribute those ancillary personnel costs carefully and accurately. The City finances numerous benefits for its employees, thereby incurring measurable costs for these items, including:  Retirement and Social Security  Group Health Insurance and Employee Benefit Plan  Medicare and Unemployment Insurance  Workers Compensation Insurance All of these costs are current operating expenses, and the amounts were isolated. Actual costs were determined and reduced to a percentage of salary for each of the positions. Available Workhours. After the individual elements of cost for positions was compiled, the total cost for each position was divided by the number of available workhours. Available work hours were calculated as the total possible workhours in a year, 2,080, less the following away-from-work benefit hours:  Holidays  Vacations  Personal Leave  Sick Leave  Morning/Afternoon Breaks  Start Up/Down Time Maintenance and Operation Costs. All maintenance and operation costs, including non-personnel expenses such as professional services, insurance, operating supplies etc., were derived from the E.6.a Packet Pg. 107 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 14 CHAPTER II – CALCULATING THE FULL COSTS City of Grand Terrace Cost of Services Study – June 2023 current year Council-approved budget and allocated via percentages or through actual allocation to each of the service centers identified in a department or division. General and Departmental Overhead Costs. Overhead costs provide the vital glue that holds an organization together operationally and provide important coordinating capabilities. They also provide the day-to-day support services and facilities required for the organization to function effectively. RCS calculated the city’s Cost Allocation Plan (CAP) to identify and allocate these costs to the remainder of the City organization. In the CAP, costs were allocated to end-user departments and divisions by applying an agreed-upon overhead allocation factor. Each factor was related to the work effort of its particular overhead element and was assessed for relevance and reasonableness. General City Overhead. These services primarily set policy and support other departments without providing a deliverable service to the public. Where they do perform an end-user service, such costs have not been allocated to other departments. Departmental Administration. Costs in this category involve intra-departmental support functions, outside the above listed general City overhead functions, and involve the allocation of staff time within and among departmental functions. These services also do not provide end-user deliverables to the public, but instead provide vital administrative support within specific departments. Fully Burdened Hourly Rates (FBHR) All of the above items make up the fully burdened hourly rate which is calculated for each position in the City. The makeup of each component of the City-wide average fully burdened hourly rate is detailed in the chart below. Salaries 36.7%Benefits 17.3% Operating Expenses 3.5% General Overhead 42.5% Fully Burdened Hourly Rate Components E.6.a Packet Pg. 108 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 15 CHAPTER II – CALCULATING THE FULL COSTS City of Grand Terrace Cost of Services Study – June 2023 Comparing Full Costs to Revenue Sources Local government funding for city services comes from a multitude of revenue sources such as taxes, fines, grants, use of property, user fees, utility rates, etc. Our Study accounts for all revenues and focuses on the relationship between fees and taxes. As an example, [S-001] ADMIN. CONDITIONAL USE PERMIT in the following schedule estimates the full costs at $2,658. These expenses are offset by current fee revenues of $620, and $2,038 of the City’s limited tax revenues must be used to pay for the remaining. The city is currently recovering 23.3% from these administrative conditional use permit fees, and to the extent that fees are NOT increased, general City taxes paid by all taxpayers are the only alternative revenue source. SCHEDULE 1 TOTAL SERVICE COSTS AND RESOURCES USED FISCAL YEAR 2022-23 TOTAL RESOURCES USED SERVICE TO FINANCE SERVICE REF# (1) SERVICE (2) COST (3) FEES (4) TAXES (5) S-001 ADMIN. CONDITIONAL USE PERMIT $2,658 $620 $2,038 S-002 STANDARD CONDITIONAL USE PERMIT $0 $0 $0 S-003 ADMIN. SITE & ARCHITECTURAL REVIEW $30,767 $13,485 $17,282 S-004 FULL SITE & ARCHITECTURAL REVIEW $0 $0 $0 S-005 VOLUNTARY DAB PRELIMINARY MEETING $4,906 $0 $4,906 S-006 MINOR DEVIATION $920 $930 ($10) S-007 STANDARD VARIANCE $3,782 $3,000 $782 S-008 DETERMINATION OF USE $3,986 $1,240 $2,746 S-009 GENERAL PLAN AMENDMENT $0 $0 $0 S-010 ZONE CHANGE $0 $0 $0 S-011 SPECIFIC PLAN $0 $0 $0 S-012 SPECIFIC PLAN AMENDMENT $0 $0 $0 S-013 ANNEXATION $0 $0 $0 S-014 DEVELOPMENT AGREEMENT $0 $0 $0 S-015 TENTATIVE PARCEL MAP $8,177 $3,600 $4,577 S-016 TENTATIVE TRACT MAP $21,772 $8,600 $13,172 S-017 REVISED PARCEL MAP $3,884 $1,800 $2,084 S-018 REVISED TRACT MAP $3,986 $1,800 $2,186 S-019 REVERSION TO ACREAGE $4,089 $775 $3,314 S-020 FINAL PARCEL MAP $1,942 $620 $1,322 S-021 FINAL TRACT MAP $2,147 $775 $1,372 S-022 LOT LINE ADJUSTMENT $2,351 $775 $1,576 S-023 LOT MERGER $4,702 $1,240 $3,462 S-024 SB9 LOT SPLIT $2,351 $465 $1,886 S-025 CERTIFICATE OF COMPLIANCE $4,089 $775 $3,314 S-026 CEQA NOTICE OF EXEMPTION $8,688 $3,961 $4,727 S-027 ENVIRONMENTAL REVIEW $0 $0 $0 S-028 SIGN PROGRAM $3,066 $465 $2,601 S-029 SIGN PROGRAM AMENDMENT $1,022 $0 $1,022 S-030 STANDARD SIGN PERMIT $2,555 $775 $1,780 S-031 TEMPORARY SIGN PERMIT $1,942 $2,945 ($1,003) E.6.a Packet Pg. 109 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 16 CHAPTER II – CALCULATING THE FULL COSTS City of Grand Terrace Cost of Services Study – June 2023 TOTAL RESOURCES USED SERVICE TO FINANCE SERVICE REF# (1) SERVICE (2) COST (3) FEES (4) TAXES (5) S-032 SIGN VARIANCE $3,066 $465 $2,601 S-033 HOME OCCUPATION PERMIT $5,131 $1,455 $3,676 S-034 LAND USE APPLICATION $27,764 $10,282 $17,482 S-035 SPECIAL EVENT PERMIT $21,743 $8,990 $12,753 S-036 TEMPORARY USE PERMIT $6,133 $0 $6,133 S-037 STREET VENDOR PERMIT $458 $0 $458 S-038 FIREWORKS BOOTH REVIEW $720 $147 $573 S-039 MINOR MODIFICATION REVIEW $511 $65 $446 S-040 PLANNING TIME EXTENSION $307 $310 ($3) S-041 APPEAL TO PLANNING COMMISSION $2,658 $930 $1,728 S-042 APPEAL TO CITY COUNCIL $2,249 $1,550 $699 S-043 ZONING VERIFICATION LETTER $409 $155 $254 S-044 PROPERTY HISTORY LETTER $1,329 $0 $1,329 S-045 LANDSCAPE PLAN REVIEW/INSPECTION $0 $0 $0 S-046 PLANNING BUILDING PLAN REVIEW $0 $0 $0 S-047 DEVELOPMENT ATTORNEY REVIEW $0 $0 $0 S-048 PLANNING EXTRA PLAN REVIEW $0 $0 $0 S-049 PLANNING EXTRA MEETING $0 $0 $0 S-050 MISCELLANEOUS PLANNING REVIEW $0 $0 $0 S-051 PLANNING PUBLIC NOTICING $0 $0 $0 S-052 BUILDING PLAN CHECK/INSPECTION $627,836 $242,000 $385,836 S-053 COMM. DEV. TECHNOLOGY SURCHARGE $25,000 $0 $25,000 S-054 ENCROACHMENT PERMIT PROCESSING $4,726 $4,640 $86 S-055 ENCROACHMENT INSPECTION $5,080 $5,080 $0 S-056 TEMPORARY ENCROACHMENT PERMIT $123 $0 $123 S-057 DEVELOP ENGINEER PLAN REV/INSPECT $138,529 $150,000 ($11,471) S-058 STORMWATER PLAN CHECK/INSPECTION $6,328 $0 $6,328 S-059 PUBLIC WORKS LIEN SET-UP/RELEASE $11,043 $0 $11,043 S-060 ENGINEERING CONTRACT ADMIN $29,391 $22,500 $6,891 S-061 BALLFIELD/FACILITY RENTAL $23,698 $35,805 ($12,107) S-062 SENIOR TRANSIT SERVICES $122,547 $0 $122,547 S-063 RESIDENTIAL RENTAL INSPECTION $38,215 $48,150 ($9,935) S-064 CODE ENFORCEMENT INSPECTION $103,020 $0 $103,020 S-065 INSPECTION WARRANT $1,374 $0 $1,374 S-066 ABATEMENT WARRANT $1,374 $0 $1,374 S-067 NUISANCE ABATEMENT $0 $0 $0 S-068 CODE ENFORCEMENT LIEN RELEASE $1,923 $0 $1,923 S-069 TOWED VEHICLE RELEASE $2,029 $805 $1,224 S-070 GARAGE/YARD SALE PERMIT $4,551 $1,500 $3,051 S-071 ANIMAL PICK-UP $31,455 $12,300 $19,155 S-072 ANIMAL TRAP RENTAL $920 $200 $720 S-073 IN-HOUSE ANIMAL QUARANTINE $2,060 $0 $2,060 S-074 ANIMAL CONTROL SERVICES $246,350 $11,500 $234,850 S-075 BUSINESS LICENSE PROCESSING $13,366 $0 $13,366 S-076 NSF CHECK PROCESSING $105 $16 $89 S-077 CREDIT CARD PROCESSING $3,258 $0 $3,258 S-078 PEDDLING/SOLICITING/HAWKING PERMIT $645 $550 $95 S-079 DOCUMENT REPRODUCTION $401 $35 $366 E.6.a Packet Pg. 110 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 17 CHAPTER II – CALCULATING THE FULL COSTS City of Grand Terrace Cost of Services Study – June 2023 TOTAL RESOURCES USED SERVICE TO FINANCE SERVICE REF# (1) SERVICE (2) COST (3) FEES (4) TAXES (5) S-080 ELECTRONIC FILE COPY $57 $55 $2 S-081 DOCUMENT CERTIFICATION $571 $0 $571 S-082 NOTARY PUBLIC SERVICES $2,285 $300 $1,985 S-083 LOCAL CANDIDATE PROCESSING $1,371 $0 $1,371 S-084 LOCAL INITIATIVE PROCESSING $2,285 $0 $2,285 TOTAL ALL FEE SERVICES $1,648,176 $608,431 $1,039,745 Schedule 1 above shows that the City provides $1,648,176 in fee services annually and recovers $608,431 from fee revenues. Each year, an additional $1,039,745, coming from other funding sources, is needed to pay for these fee services. [T]he City provides $1,648,176 in fee services annually and recovers $608,431 from fee revenues. Each year, an additional $1,039,745, coming from other funding sources, is needed to pay for these fee services. E.6.a Packet Pg. 111 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 18 CHAPTER II – CALCULATING THE FULL COSTS City of Grand Terrace Cost of Services Study – June 2023 THIS PAGE INTENTIONALLY BLANK E.6.a Packet Pg. 112 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 19 CHAPTER III – COST RECOVERY RECOMMENDATIONS City of Grand Terrace Cost of Services Study – June 2023 CHAPTER III – COST RECOVERY RECOMMENDATIONS Service Groups RCS has organized Personal Choice Services into the following service groups for purposes of discussion: 1. Development Services 2. Public Works 3. Code Enforcement 4. Administration These groups, explained in turn, are program oriented. Each group includes a table summarizing the revenues and costs of each service. The table summarizing the group tables is found at the end of this Chapter. Appendix A, following the text, summarizes the current fees and the proposed fees for each of the Personal Choice service centers. Service Center details found in Appendix B, are in sequence by the Reference Number (Column 1 on each of the following Tables), include detail information for each service on two facing pages. The left page has textual and summary information including RCS’s suggested service fee. The right page has the service cost detail. Explanation of Table Columns Each table has eight columns, explained here:  Column 1 is the Report Reference Number.  Column 2 is the title of the service.  Columns 3, 4 & 5 are the same amounts for revenue, cost and profit (subsidy) found on the left page of the detail service sheets in Appendix B.  Column 6 is the current percentage of costs recovered from the user fees and charges with the difference being subsidized by taxes.  Column 7 is the percentage of user fee cost recovery which might be obtainable without tax subsidy. Of course, decisions regarding tax subsidies to a service are a City Council policy decision on how to allocate its tax and general revenues.  Column 8 contains the estimated amount of revenues which RCS suggests could be raised or reduced. E.6.a Packet Pg. 113 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 20 CHAPTER III – COST RECOVERY RECOMMENDATIONS City of Grand Terrace Cost of Services Study – June 2023 Special Circumstances The table also footnotes which identify special circumstances for some fees. For a service that is marked (a), there is insufficient data to determine the financial impact. When a service is marked (b), the fee is deposit based and financial estimations are not possible. Services marked (c), are restricted by law, and cannot be adjusted for full cost recovery. Finally, services marked (d) are suggested to be removed from the City’s fee schedule for various reasons. E.6.a Packet Pg. 114 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 21 CHAPTER III – COST RECOVERY RECOMMENDATIONS City of Grand Terrace Cost of Services Study – June 2023 Development Services When basic City development services are supported by general taxes, there is little reason for taxes to also finance those Personal Choice services which mainly benefit a developer or specific property owner. Thus, the expenses distributed across these service centers are primarily the incremental additional expenses caused by development. Were no development to take place, most of these costs could be eliminated, or at least significantly reduced. TABLE 1 – DEVELOPMENT SERVICES TOTAL TOTAL TOTAL POSSIBLE FEE SERVICE PROFIT/NEW REF # SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE (1) (2) (3) (4) (5) (6) (7)(8) S-001 ADMIN. CONDITIONAL USE PERMIT $620 $2,658 ($2,038) 23.3% 100%$0 (a) S-002 STANDARD CONDITIONAL USE PERMIT $0 $0 $0 0.0% 100%$0 (b) S-003 ADMIN. SITE & ARCHITECTURAL REVIEW $13,485 $30,767 ($17,282) 43.8% 100%$17,300 S-004 FULL SITE & ARCHITECTURAL REVIEW $0 $0 $0 0.0% 100%$0 (b) S-005 VOLUNTARY DAB PRELIMINARY MEETING $0 $4,906 ($4,906) 0.0% 100%$4,900 S-006 MINOR DEVIATION $930 $920 $10 101.1% 100%$0 S-007 STANDARD VARIANCE $3,000 $3,782 ($782) 79.3% 100%$800 S-008 DETERMINATION OF USE $1,240 $3,986 ($2,746) 31.1% 100%$0 (a) S-009 GENERAL PLAN AMENDMENT $0 $0 $0 0.0% 100%$0 (b) S-010 ZONE CHANGE $0 $0 $0 0.0% 100%$0 (b) S-011 SPECIFIC PLAN $0 $0 $0 0.0% 100%$0 (b) S-012 SPECIFIC PLAN AMENDMENT $0 $0 $0 0.0% 100%$0 (b) S-013 ANNEXATION $0 $0 $0 0.0% 100%$0 (b) S-014 DEVELOPMENT AGREEMENT $0 $0 $0 0.0% 100%$0 (b) S-015 TENTATIVE PARCEL MAP $3,600 $8,177 ($4,577) 44.0% 100%$4,600 S-016 TENTATIVE TRACT MAP $8,600 $21,772 ($13,172) 39.5%100%$0 (a) S-017 REVISED PARCEL MAP $1,800 $3,884 ($2,084) 46.3% 100%$0 (a) S-018 REVISED TRACT MAP $1,800 $3,986 ($2,186) 45.2% 100%$0 (a) S-019 REVERSION TO ACREAGE $775 $4,089 ($3,314) 19.0% 100%$0 (a) S-020 FINAL PARCEL MAP $620 $1,942 ($1,322) 31.9% 100%$1,300 S-021 FINAL TRACT MAP $775 $2,147 ($1,372) 36.1% 100%$0 (a) S-022 LOT LINE ADJUSTMENT $775 $2,351 ($1,576) 33.0% 100%$0 (a) S-023 LOT MERGER $1,240 $4,702 ($3,462) 26.4% 100%$3,500 S-024 SB9 LOT SPLIT $465 $2,351 ($1,886) 19.8% 100%$0 (a) S-025 CERTIFICATE OF COMPLIANCE $775 $4,089 ($3,314) 19.0% 100%$0 (a) S-026 CEQA NOTICE OF EXEMPTION $3,961 $8,688 ($4,727) 45.6% 100%$4,700 S-027 ENVIRONMENTAL REVIEW $0 $0 $0 0.0% 100%$0 (b) S-028 SIGN PROGRAM $465 $3,066 ($2,601) 15.2% 100%$0 (a) S-029 SIGN PROGRAM AMENDMENT $0 $1,022 ($1,022) 0.0% 100%$0 (a) S-030 STANDARD SIGN PERMIT $775 $2,555 ($1,780) 30.3% 100%$1,800 S-031 TEMPORARY SIGN PERMIT $2,945 $1,942 $1,003 151.7% 100%($1,000) S-032 SIGN VARIANCE $465 $3,066 ($2,601) 15.2% 100%$0 (a) S-033 HOME OCCUPATION PERMIT $1,455 $5,131 ($3,676) 28.4% 100%$3,700 S-034 LAND USE APPLICATION $10,282 $27,764 ($17,482) 37.0% 100%$17,500 S-035 SPECIAL EVENT PERMIT $8,990 $21,743 ($12,753) 41.4% 100%$12,800 S-036 TEMPORARY USE PERMIT $0 $6,133 ($6,133) 0.0% 100%$6,100 S-037 STREET VENDOR PERMIT $0 $458 ($458) 0.0% 100%$500 S-038 FIREWORKS BOOTH REVIEW $147 $720 ($573) 20.4% 100%$600 S-039 MINOR MODIFICATION REVIEW $65 $511 ($446) 12.7% 100%$0 (a) S-040 PLANNING TIME EXTENSION $310 $307 $3 101.0% 100%$0 (a) PCT. RECOVERY FROM FEES E.6.a Packet Pg. 115 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 22 CHAPTER III – COST RECOVERY RECOMMENDATIONS City of Grand Terrace Cost of Services Study – June 2023 Development Services provided to individuals and businesses account for $849,096 in total service costs, and the City is able to recover 37.1% from the current fees. RCS’ suggested fees could recover an additional $164,100 annually for the City, of which $60,000 would be from increases to Building Plan Check and Inspection related fees (detailed in Appendix C). TOTAL TOTAL TOTAL POSSIBLE FEE SERVICE PROFIT/NEW REF # SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE (1) (2) (3) (4) (5) (6) (7)(8) PCT. RECOVERY FROM FEES S-041 APPEAL TO PLANNING COMMISSION $930 $2,658 ($1,728) 35.0% 100%$0 (a) S-042 APPEAL TO CITY COUNCIL $1,550 $2,249 ($699) 68.9% 100%$0 (a) S-043 ZONING VERIFICATION LETTER $155 $409 ($254) 37.9% 100%$0 (a) S-044 PROPERTY HISTORY LETTER $0 $1,329 ($1,329) 0.0% 100%$0 (a) S-045 LANDSCAPE PLAN REVIEW/INSPECTION $0 $0 $0 0.0% 100%$0 (b) S-046 PLANNING BUILDING PLAN REVIEW $0 $0 $0 0.0% 100%$0 (b) S-047 DEVELOPMENT ATTORNEY REVIEW $0 $0 $0 0.0% 100%$0 (b) S-048 PLANNING EXTRA PLAN REVIEW $0 $0 $0 0.0% 100%$0 (b) S-049 PLANNING EXTRA MEETING $0 $0 $0 0.0% 100%$0 (b) S-050 MISCELLANEOUS PLANNING REVIEW $0 $0 $0 0.0% 100%$0 (b) S-051 PLANNING PUBLIC NOTICING $0 $0 $0 0.0% 100%$0 (b) S-052 BUILDING PLAN CHECK/INSPECTION $242,000 $627,836 ($385,836) 38.6% 100%$60,000 S-053 COMM. DEV. TECHNOLOGY SURCHARGE $0 $25,000 ($25,000) 0.0% 100%$25,000 SUBTOTAL - DEVELOPMENT SERVICES $314,995 $849,096 ($534,101) 37.1% $164,100 NOTES: (a) Insufficient data to determine financial impact (b) Deposit based service/fee (c) Fee restricted by Law E.6.a Packet Pg. 116 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 23 CHAPTER III – COST RECOVERY RECOMMENDATIONS City of Grand Terrace Cost of Services Study – June 2023 Public Works These service centers are identified for various public works engineering, permitting and inspection services. Ballfield/facility rental and senior transit services are also included. TABLE 2 – PUBLIC WORKS The inspection and permit services are established as deposit-based fees to fully capture actual contract costs. RCS calculated the staff engineering contract administration to be 20% of the contract amount. A $1 per rider fee is recommended for the senior Dial-A-Ride transit services to the community. TOTAL TOTAL TOTAL POSSIBLE FEE SERVICE PROFIT/NEW REF # SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE (1) (2) (3) (4) (5) (6) (7)(8) S-054 ENCROACHMENT PERMIT PROCESSING $4,640 $4,726 ($86) 98.2% 100%$100 S-055 ENCROACHMENT INSPECTION $5,080 $5,080 $0 100.0% 100%$0 (b) S-056 TEMPORARY ENCROACHMENT PERMIT $0 $123 ($123) 0.0% 100%$0 (b) S-057 DEVELOP ENGINEER PLAN REV/INSPECT $150,000 $138,529 $11,471 108.3% 100%$0 (b) S-058 STORMWATER PLAN CHECK/INSPECTION $0 $6,328 ($6,328) 0.0% 100%$0 (b) S-059 PUBLIC WORKS LIEN SET-UP/RELEASE $0 $11,043 ($11,043) 0.0% 100%$0 S-060 ENGINEERING CONTRACT ADMIN $22,500 $29,391 ($6,891) 76.6% 100%$6,900 S-061 BALLFIELD/FACILITY RENTAL $35,805 $23,698 $12,107 151.1% 100%$0 S-062 SENIOR TRANSIT SERVICES $0 $122,547 ($122,547) 0.0% 5%$6,100 SUBTOTAL - PUBLIC WORKS $218,025 $341,465 ($123,440) 63.8% $13,100 NOTES: (a) Insufficient data to determine financial impact (b) Deposit based service/fee (c) Fee restricted by Law PCT. RECOVERY FROM FEES E.6.a Packet Pg. 117 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 24 CHAPTER III – COST RECOVERY RECOMMENDATIONS City of Grand Terrace Cost of Services Study – June 2023 Code Enforcement Code Enforcement provides property related inspection and abatement services for the City. They also oversee animal control services. TABLE 3 – CODE ENFORCEMENT Our study discovered the fees collected for residential rental inspections exceed the full cost of providing the services. The recommended fee reduces the fees to be 100% cost recovery. The animal pick-up fee is also recommended to fully recover the cost of the service. TOTAL TOTAL TOTAL POSSIBLE FEE SERVICE PROFIT/NEW REF # SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE (1) (2) (3) (4) (5) (6) (7)(8) S-063 RESIDENTIAL RENTAL INSPECTION $48,150 $38,215 $9,935 126.0% 100%($9,900) S-064 CODE ENFORCEMENT INSPECTION $0 $103,020 ($103,020) 0.0% 100%$0 S-065 INSPECTION WARRANT $0 $1,374 ($1,374) 0.0% 100%$1,400 S-066 ABATEMENT WARRANT $0 $1,374 ($1,374) 0.0% 100%$1,400 S-067 NUISANCE ABATEMENT $0 $0 $0 0.0% 100%$0 S-068 CODE ENFORCEMENT LIEN RELEASE $0 $1,923 ($1,923) 0.0% 100%$0 S-069 TOWED VEHICLE RELEASE $805 $2,029 ($1,224) 39.7% 100%$1,200 S-070 GARAGE/YARD SALE PERMIT $1,500 $4,551 ($3,051) 33.0% 100%$3,100 S-071 ANIMAL PICK-UP $12,300 $31,455 ($19,155) 39.1% 100%$19,200 S-072 ANIMAL TRAP RENTAL $200 $920 ($720) 21.7% 100%$700 S-073 IN-HOUSE ANIMAL QUARANTINE $0 $2,060 ($2,060) 0.0%100%$2,100 S-074 ANIMAL CONTROL SERVICES $11,500 $246,350 ($234,850) 4.7% 5%$0 SUBTOTAL - CODE ENFORCEMENT $74,455 $433,271 ($358,816) 17.2% $19,200 NOTES: (a) Insufficient data to determine financial impact (b) Deposit based service/fee (c) Fee restricted by Law PCT. RECOVERY FROM FEES E.6.a Packet Pg. 118 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 25 CHAPTER III – COST RECOVERY RECOMMENDATIONS City of Grand Terrace Cost of Services Study – June 2023 Administration Administration services include returned check processing, peddling/soliciting/hawking permits, document certification, and business license processing. The Business License service in most cities provides two different functions. The first is the collection of the city’s business tax, in which the tax rates are embedded within the municipal code. The business tax should pay for the city’s business tax collection and enforcement costs. The second function of the Business license is to record, permit and enforce business codes within the City. This function is more time-consuming and may require coordination with several departments. The various business license fees below are to provide business licensing services. TABLE 4 – ADMINISTRATION Administration services provided to individuals and businesses account for $24,344 in total service costs, and the City is able to recover 3.9% from the current fees. RCS’ suggested fees could recover an additional $17,500 annually for the City. TOTAL TOTAL TOTAL POSSIBLE FEE SERVICE PROFIT/NEW REF # SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE (1) (2) (3) (4) (5) (6) (7)(8) S-075 BUSINESS LICENSE PROCESSING $0 $13,366 ($13,366) 0.0% 100%$13,400 S-076 NSF CHECK PROCESSING $16 $105 ($89) 15.2% 100%$0 (a) S-077 CREDIT CARD PROCESSING $0 $3,258 ($3,258) 0.0% 100%$3,300 S-078 PEDDLING/SOLICITING/HAWKING PERMIT $550 $645 ($95) 85.3% 100%$100 S-079 DOCUMENT REPRODUCTION $35 $401 ($366) 8.7% 10%$0 (c) S-080 ELECTRONIC FILE COPY $55 $57 ($2) 96.5% 100%$0 (c) S-081 DOCUMENT CERTIFICATION $0 $571 ($571) 0.0% 100%$600 S-082 NOTARY PUBLIC SERVICES $300 $2,285 ($1,985) 13.1% 15%$0 (c) S-083 LOCAL CANDIDATE PROCESSING $0 $1,371 ($1,371) 0.0%10%$100 (c) S-084 LOCAL INITIATIVE PROCESSING $0 $2,285 ($2,285) 0.0% 10%$0 (c) SUBTOTAL - ADMINISTRATION $956 $24,344 ($23,388) 3.9% $17,500 NOTES: (a) Insufficient data to determine financial impact (b) Deposit based service/fee (c) Fee restricted by Law PCT. RECOVERY FROM FEES E.6.a Packet Pg. 119 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 26 CHAPTER III – COST RECOVERY RECOMMENDATIONS City of Grand Terrace Cost of Services Study – June 2023 Summary of Personal Choice Services The purpose of this Chapter is to present the services which RCS has initially labeled as Personal Choice and to suggest the magnitude of possible cost recovery. The following Table summarizes the recommendations and suggestions made in this Chapter. TABLE 5 – SUMMARY If all the recommendations made in this Chapter and suggested fees in Appendix A are adopted, the City would raise $213,900 on an annual basis. The above table shows that the City is subsidizing $1,039,745 of Personal Choice Services with City tax dollars. Should the City Council feel that tax dollars are insufficient, or use for different purposes, this chapter has shown that there are opportunities to either increase the user fees or lower the cost of Personal Choice Services. TOTAL TOTAL TOTAL POSSIBLE FEE SERVICE PROFIT/ NEW SERVICE REVENUE COST (SUBSIDY) ACTUAL SUGGEST REVENUE [S-001 to S-053] DEVELOPMENT SERVICES $314,995 $849,096 ($534,101) 37.1% VAR.$164,100 [S-054 to S-062] PUBLIC WORKS $218,025 $341,465 ($123,440) 63.8% VAR.$13,100 [S-063 to S-074] CODE ENFORCEMENT $74,455 $433,271 ($358,816) 17.2% VAR.$19,200 [S-075 to S-084] ADMINISTRATION $956 $24,344 ($23,388)3.9% VAR.$17,500 ALL FEE SERVICES $608,431 $1,648,176 ($1,039,745) 36.9%$213,900 FROM FEES PCT. RECOVERY E.6.a Packet Pg. 120 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 27 CHAPTER IV – CONCLUSION City of Grand Terrace Cost of Services Study – June 2023 CHAPTER IV – CONCLUSION RCS has subjected the City's operations to a detailed analysis seeking alternate and more equitable ways to finance its services. This report presents the analytical advantages which are available to the City through the institution of a comprehensive system designed by RCS to implement Article XIIIB of the California Constitution. Elimination of Subsidies This Report highlights and recommends that most tax subsidies be eliminated as being unintentional. Service users thus can vote with their dollars and not use a service for which they are unwilling or unable to pay. Hidden subsidies, which have existed for many of the City’s supposedly self-financed and self-supporting services, can now be re-evaluated. Result of Acceptance of Fee Suggestions If RCS’ suggested fee recommendations are adopted, then a significant amount of added revenues will be available to the City, which would provide taxpayer equity. Most of these new revenues will be from fee increases to replace tax monies used to make up the difference between fees collected and costs incurred in providing the services, which will then be available for those services which can only be funded from taxes. These tax "diversions" are the now-documented tax subsidies to potentially self-supporting City services. Thus, additional monies could be made available for police services, infrastructure maintenance, and other City services which are not generally conducive to service charges, thereby achieving much closer equity between benefits and associated payments. Policy Guidance. More importantly, the Council would be able to make its decisions based on business principles as much as is possible. Understanding of Equitable Charging for Government. The City Council now has to assist its constituents to understand that under the California Constitution the intent is that:  Taxes finance services for which there is no alternative way to finance them.  Service charges should be utilized to finance those things for which benefits can be determined.  Beneficiaries of such services be charged in direct relationship to the benefits derived. E.6.a Packet Pg. 121 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Pg. 28 CHAPTER IV – CONCLUSION City of Grand Terrace Cost of Services Study – June 2023 A Master Fee Resolution RCS recommends that the City adopt a Master Fee Resolution which the Finance Department updates and the City Council adopts annually. RCS will work with Finance to help implement this Resolution. Policy Regarding “New” Services RCS also recommends that the City Council adopt a policy of not starting any new service without a cost analysis, using the costing approach utilized in this Report, so as to determine ways in which the service could be fee-financed, if at all possible. This approach could be used when considering new parks or public buildings, improved police protection, or any other desired function or service. Final Thoughts The City has appropriately responded to the mandate and spirit of Proposition 4. It is utilizing the passage of Propositions 4, 13 and 218 and the attention given to them as an opportunity to review its financial structure and philosophy, and to institute a businesslike cost control system, tailored to the City's needs, to supplement its governmental accounting and budgeting systems. The cooperation, excellent support and data provided in accomplishment of the work reported herein speaks well of the way in which a City organization can adapt to the so-called "new realities" of California governmental finance. E.6.a Packet Pg. 122 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) APPENDIX A – SUMMARY OF CURRENT AND PROPOSED FEES Page 29 of 225 E.6.a Packet Pg. 123 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-001 ADMIN. CONDITIONAL USE PERMITREF #:TITLE: CURRENT FEE RECOMMENDED FEE $2,660 per application$620 per application S-002 STANDARD CONDITIONAL USE PERMITREF #:TITLE: CURRENT FEE RECOMMENDED FEE $5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. $2,400 deposit with Actual Costs S-003 ADMIN. SITE & ARCHITECTURAL REVIEWREF #:TITLE: CURRENT FEE RECOMMENDED FEE 0-500 square feet - $2,250 per application 501-5,000 square feet - $2,555 per application 5,001-15,000 square feet - $2,760 per application 15,000+ square feet - $3,270 per application Minimum - $310 per application 0-500 square feet - $465 per application 501-14,999 square feet - $1,395 per application 15,000-100,000 square feet - $1,860 per application 100,000+ square feet - $3,100 per application S-004 FULL SITE & ARCHITECTURAL REVIEWREF #:TITLE: CURRENT FEE RECOMMENDED FEE $5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Preliminary Review - $3,000 Deposit with Actual Costs $2,200 Deposit with Actual Costs S-005 VOLUNTARY DAB PRELIMINARY MEETINGREF #:TITLE: CURRENT FEE RECOMMENDED FEE $1,225 per meeting 50% of this fee will be credited towards the application fees for this project if it is submitted within 6 months of the first meeting. None S-006 MINOR DEVIATIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE $460 per application$465 per application RV Minor Variance = $155 per application June 15, 2023 Page 30 of 225 E.6.a Packet Pg. 124 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-007 STANDARD VARIANCEREF #:TITLE: CURRENT FEE RECOMMENDED FEE $1,890 per application$1,500 per application S-008 DETERMINATION OF USEREF #:TITLE: CURRENT FEE RECOMMENDED FEE Staff - $1,430 per application Planning Commission - $2,555 per application Staff - $310 per application Planning Commission - $930 per application S-009 GENERAL PLAN AMENDMENTREF #:TITLE: CURRENT FEE RECOMMENDED FEE $10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs $3,720 Deposit with Actual Costs S-010 ZONE CHANGEREF #:TITLE: CURRENT FEE RECOMMENDED FEE $10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs $3,720 Deposit with Actual Costs S-011 SPECIFIC PLANREF #:TITLE: CURRENT FEE RECOMMENDED FEE $10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs $3,720 Deposit with Actual Costs S-012 SPECIFIC PLAN AMENDMENTREF #:TITLE: CURRENT FEE RECOMMENDED FEE $10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs$1,860 Deposit with Actual Costs June 15, 2023 Page 31 of 225 E.6.a Packet Pg. 125 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-013 ANNEXATIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE $20,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costsNone S-014 DEVELOPMENT AGREEMENTREF #:TITLE: CURRENT FEE RECOMMENDED FEE $10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs Actual Cost plus 15% Admin Fee S-015 TENTATIVE PARCEL MAPREF #:TITLE: CURRENT FEE RECOMMENDED FEE $4,090 per application$1,800 per application S-016 TENTATIVE TRACT MAPREF #:TITLE: CURRENT FEE RECOMMENDED FEE 5-15 lots - $4,090 per application plus $112 per lot over 5 lots 16-30 lots - $5,210 per application plus $34 per lot over 15 lots 31+ lots - $5,720 per application plus $34 per lot over 30 lots $2,150 per application S-017 REVISED PARCEL MAPREF #:TITLE: CURRENT FEE RECOMMENDED FEE $3,885 per application$1,800 per application S-018 REVISED TRACT MAPREF #:TITLE: CURRENT FEE RECOMMENDED FEE $3,985 per application$1,800 per application June 15, 2023 Page 32 of 225 E.6.a Packet Pg. 126 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-019 REVERSION TO ACREAGEREF #:TITLE: CURRENT FEE RECOMMENDED FEE $4,090 per application$775 per application S-020 FINAL PARCEL MAPREF #:TITLE: CURRENT FEE RECOMMENDED FEE $1,940 per map$620 per map S-021 FINAL TRACT MAPREF #:TITLE: CURRENT FEE RECOMMENDED FEE $2,145 per map$775 per map S-022 LOT LINE ADJUSTMENTREF #:TITLE: CURRENT FEE RECOMMENDED FEE $2,350 per application$775 per application S-023 LOT MERGERREF #:TITLE: CURRENT FEE RECOMMENDED FEE $2,350 per application$620 per application S-024 SB9 LOT SPLITREF #:TITLE: CURRENT FEE RECOMMENDED FEE $2,350 per applicationMinimum - $310 per application0-500 square feet - $465 per application 501-14,999 square feet - $1,395 per application 15,000-100,000 square feet - $1,860 per application 100,000+ square feet - $3,100 per application June 15, 2023 Page 33 of 225 E.6.a Packet Pg. 127 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-025 CERTIFICATE OF COMPLIANCEREF #:TITLE: CURRENT FEE RECOMMENDED FEE $4,090 per application$775 per application S-026 CEQA NOTICE OF EXEMPTIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE $510 per application Applicant pays any County or State fees $233 per application Applicant pays any County or State fees S-027 ENVIRONMENTAL REVIEWREF #:TITLE: CURRENT FEE RECOMMENDED FEE Actual consultant/contract costs plus 15% Admin FeeInitial Study (Negative Declaration) - $930 per Actual Cost plus 15% Admin Fee Initial Study (Mitigated Negative Declaration) - $1,550 per Actual Cost plus 15% Admin Fee Environmental Impact Report - Actual Cost plus 15% Admin Fee Applicant pays any County or State fees S-028 SIGN PROGRAMREF #:TITLE: CURRENT FEE RECOMMENDED FEE $3,065 per application$465 per application S-029 SIGN PROGRAM AMENDMENTREF #:TITLE: CURRENT FEE RECOMMENDED FEE $1,020 per applicationNone June 15, 2023 Page 34 of 225 E.6.a Packet Pg. 128 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-030 STANDARD SIGN PERMITREF #:TITLE: CURRENT FEE RECOMMENDED FEE $510 per application$155 per application S-031 TEMPORARY SIGN PERMITREF #:TITLE: CURRENT FEE RECOMMENDED FEE $100 per application$155 per application S-032 SIGN VARIANCEREF #:TITLE: CURRENT FEE RECOMMENDED FEE $3,065 per application$465 per application S-033 HOME OCCUPATION PERMITREF #:TITLE: CURRENT FEE RECOMMENDED FEE $340 per application$97 per application S-034 LAND USE APPLICATIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE $260 per application$97 per application S-035 SPECIAL EVENT PERMITREF #:TITLE: CURRENT FEE RECOMMENDED FEE 1-200 people - $1,230 per application201-500 people - $1,435 per application 501+ people - $2,000 deposit with Actual Costs Plus a security deposit determined by staff. 1-200 people - $310 per application201-500 people - $620 per application 501+ people - $620 deposit with Actual Costs June 15, 2023 Page 35 of 225 E.6.a Packet Pg. 129 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-036 TEMPORARY USE PERMITREF #:TITLE: CURRENT FEE RECOMMENDED FEE $1,020 per applicationNone S-037 STREET VENDOR PERMITREF #:TITLE: CURRENT FEE RECOMMENDED FEE $460 per applicationNone S-038 FIREWORKS BOOTH REVIEWREF #:TITLE: CURRENT FEE RECOMMENDED FEE $720 per booth$97 per booth plus $50 for temporary sign S-039 MINOR MODIFICATION REVIEWREF #:TITLE: CURRENT FEE RECOMMENDED FEE $510 per applicationStaff - $65 per application Planning Commission - $1,550 per application S-040 PLANNING TIME EXTENSIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE $305 per application$310 per application S-041 APPEAL TO PLANNING COMMISSIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE $2,660 per appeal$930 per appeal June 15, 2023 Page 36 of 225 E.6.a Packet Pg. 130 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-042 APPEAL TO CITY COUNCILREF #:TITLE: CURRENT FEE RECOMMENDED FEE $2,250 per appealResident - $310 per appealNon-Resident - $1,550 per appeal S-043 ZONING VERIFICATION LETTERREF #:TITLE: CURRENT FEE RECOMMENDED FEE $410 per letter$155 per letter S-044 PROPERTY HISTORY LETTERREF #:TITLE: CURRENT FEE RECOMMENDED FEE $1,330 per letter plus the fully allocated hourly rates for all time over 6.5 hours None S-045 LANDSCAPE PLAN REVIEW/INSPECTIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE $2,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs $2,000 Deposit with Actual Costs S-046 PLANNING BUILDING PLAN REVIEWREF #:TITLE: CURRENT FEE RECOMMENDED FEE $1,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs $620 Deposit with Actual Costs S-047 DEVELOPMENT ATTORNEY REVIEWREF #:TITLE: CURRENT FEE RECOMMENDED FEE Actual Contract Cost plus 15% Admin FeeActual Cost plus 15% Admin Fee June 15, 2023 Page 37 of 225 E.6.a Packet Pg. 131 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-048 PLANNING EXTRA PLAN REVIEWREF #:TITLE: CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costsNone S-049 PLANNING EXTRA MEETINGREF #:TITLE: CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs None S-050 MISCELLANEOUS PLANNING REVIEWREF #:TITLE: CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs None S-051 PLANNING PUBLIC NOTICINGREF #:TITLE: CURRENT FEE RECOMMENDED FEE Charges determined by staff based on actual newspaper advertising costs Actual costs plus 15% Admin Fee S-052 BUILDING PLAN CHECK/INSPECTIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE Various fees based on construction valuation or fixture count. See Appendix C for fee detail Various fees based on construction valuation or fixture count. See Appendix C for fee detail S-053 COMM. DEV. TECHNOLOGY SURCHARGEREF #:TITLE: CURRENT FEE RECOMMENDED FEE 7.5% of all Building and Safety feesNone June 15, 2023 Page 38 of 225 E.6.a Packet Pg. 132 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-054 ENCROACHMENT PERMIT PROCESSINGREF #:TITLE: CURRENT FEE RECOMMENDED FEE $60 per permit$58 per permit S-055 ENCROACHMENT INSPECTIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE Actual Contract CostsActual Costs S-056 TEMPORARY ENCROACHMENT PERMITREF #:TITLE: CURRENT FEE RECOMMENDED FEE $60 permit processing plus actual contract costs$58 permit processing plus actual inspection costs S-057 DEVELOP ENGINEER PLAN REV/INSPECTREF #:TITLE: CURRENT FEE RECOMMENDED FEE $60 permit processing plus actual contract costs$58 permit processing plus actual contract costs S-058 STORMWATER PLAN CHECK/INSPECTIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE Actual Contract CostsNone S-059 PUBLIC WORKS LIEN SET-UP/RELEASEREF #:TITLE: CURRENT FEE RECOMMENDED FEE $35 per release plus County feesCounty Fees June 15, 2023 Page 39 of 225 E.6.a Packet Pg. 133 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-060 ENGINEERING CONTRACT ADMINREF #:TITLE: CURRENT FEE RECOMMENDED FEE 20% of contract amount15% of contract amount S-061 BALLFIELD/FACILITY RENTALREF #:TITLE: CURRENT FEE RECOMMENDED FEE See Appendix D for fee detailSee Appendix D for fee detail S-062 SENIOR TRANSIT SERVICESREF #:TITLE: CURRENT FEE RECOMMENDED FEE $1 per riderNone S-063 RESIDENTIAL RENTAL INSPECTIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE Apartment - 1-199 units - $185 per inspection Apartment - 200+ units - $290 per inspection Single Family Home - $85 per inspection Re-Inspection - $70 per inspection Apartment - 1-199 units - $48 per unit Apartment - 200+ units - $36 per unit Single Family Home - $95 per inspection Re-Inspection - $47 per inspection S-064 CODE ENFORCEMENT INSPECTIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE $70 per inspectionNone S-065 INSPECTION WARRANTREF #:TITLE: CURRENT FEE RECOMMENDED FEE $685 per warrant plus any City Attorney costs and court feesNone June 15, 2023 Page 40 of 225 E.6.a Packet Pg. 134 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-066 ABATEMENT WARRANTREF #:TITLE: CURRENT FEE RECOMMENDED FEE $685 per warrant plus any City Attorney costs and court feesNone S-067 NUISANCE ABATEMENTREF #:TITLE: CURRENT FEE RECOMMENDED FEE Actual Contract costs plus 20% administrative feeActual contract costs S-068 CODE ENFORCEMENT LIEN RELEASEREF #:TITLE: CURRENT FEE RECOMMENDED FEE $480 per release plus County feesCounty fees S-069 TOWED VEHICLE RELEASEREF #:TITLE: CURRENT FEE RECOMMENDED FEE $290 per vehicle$115 per vehicle S-070 GARAGE/YARD SALE PERMITREF #:TITLE: CURRENT FEE RECOMMENDED FEE $15 per permit$5 per permit S-071 ANIMAL PICK-UPREF #:TITLE: CURRENT FEE RECOMMENDED FEE Live Animal - $550 per animalDead Animal - $105 per animal Large Animal - Actual Costs Live Animal - $300 per animalDead Animal - $40 per animal Large Animal - Actual Costs June 15, 2023 Page 41 of 225 E.6.a Packet Pg. 135 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-072 ANIMAL TRAP RENTALREF #:TITLE: CURRENT FEE RECOMMENDED FEE $90 per ten-day rental plus additional after-hour fees$20 per ten-day rental plus additional after-hour fees S-073 IN-HOUSE ANIMAL QUARANTINEREF #:TITLE: CURRENT FEE RECOMMENDED FEE $205 per animalNone S-074 ANIMAL CONTROL SERVICESREF #:TITLE: CURRENT FEE RECOMMENDED FEE No Changes are recommendedVarious license and shelter fees S-075 BUSINESS LICENSE PROCESSINGREF #:TITLE: CURRENT FEE RECOMMENDED FEE New - $11 plus contract cost (currently $15) Renewal - $20 plus contract cost (currently $15) Duplicate/Amended License - contract cost (currently $15) New - None Renewal - None Duplicate/Amended License - $15 S-076 NSF CHECK PROCESSINGREF #:TITLE: CURRENT FEE RECOMMENDED FEE $105 per NSF Check$16 per NSF Check S-077 CREDIT CARD PROCESSINGREF #:TITLE: CURRENT FEE RECOMMENDED FEE 2% of the amount chargedNone June 15, 2023 Page 42 of 225 E.6.a Packet Pg. 136 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-078 PEDDLING/SOLICITING/HAWKING PERMITREF #:TITLE: CURRENT FEE RECOMMENDED FEE $130 per permit (license taxes are in addition to this fee)$40 per quarter (less $50 license tax) S-079 DOCUMENT REPRODUCTIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE 1st 10 copies - No Charge $0.25 per copy after 10 copies 11x17 - $0.50 per copy Blueprints - Actual reproduction costs $0.20 per copy S-080 ELECTRONIC FILE COPYREF #:TITLE: CURRENT FEE RECOMMENDED FEE $13 per device (includes cost of device)$11 per tape S-081 DOCUMENT CERTIFICATIONREF #:TITLE: CURRENT FEE RECOMMENDED FEE $55 per documentNone S-082 NOTARY PUBLIC SERVICESREF #:TITLE: CURRENT FEE RECOMMENDED FEE Fee is set by the State $15 per signature $15 per signature S-083 LOCAL CANDIDATE PROCESSINGREF #:TITLE: CURRENT FEE RECOMMENDED FEE $25 per candidate Fee is set by the State None June 15, 2023 Page 43 of 225 E.6.a Packet Pg. 137 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE FY 2022/23 FEE COMPARISON REPORT S-084 LOCAL INITIATIVE PROCESSINGREF #:TITLE: CURRENT FEE RECOMMENDED FEE $200 per initiative Fee is refundable to the filer, if within one year of filing the notice of intent, the elections official certifies the sufficiency of the petition. This fee is limited by the State Law - Elections Code Section 9202(b) None June 15, 2023 Page 44 of 225 E.6.a Packet Pg. 138 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) APPENDIX B – SERVICE COST CALCULATION WORKSHEETS Page 45 of 225 E.6.a Packet Pg. 139 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-001ADMIN. CONDITIONAL USE PERMIT APPLICATIONPLANNING Review of a Conditional Use Permit approved by City staff for compliance with City codes and standards. $620 per application $2,660 per application 100% $620.00 $2,658.00 $(2,038.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 23.33% $(2,038) $2,658 $620 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 46 of 225 E.6.a Packet Pg. 140 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ADMIN. CONDITIONAL USE PERMIT S-001 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 13.00 $2,657.59 1 $2,658 $2,658 $2,657.59 13.00TYPE SUBTOTAL $2,658 13.00TOTALS $2,658.00 Page 47 of 225 E.6.a Packet Pg. 141 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-002STANDARD CONDITIONAL USE PERMIT APPLICATIONPLANNING Review of a Conditional Use Permit approved by the Planning Commission for compliance with City codes and standards. $2,400 deposit with Actual Costs $5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 48 of 225 E.6.a Packet Pg. 142 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE STANDARD CONDITIONAL USE PERMIT S-002 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER Deposit 0.00 $0.00 1 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 49 of 225 E.6.a Packet Pg. 143 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-003ADMIN. SITE & ARCHITECTURAL REVIEW APPLICATIONPLANNING Review of a Site and Architectural Plan by City staff for compliance with City codes and standards. Minimum - $310 per application 0-500 square feet - $465 per application 501-14,999 square feet - $1,395 per application 15,000-100,000 square feet - $1,860 per application 100,000+ square feet - $3,100 per application 0-500 square feet - $2,250 per application 501-5,000 square feet - $2,555 per application 5,001-15,000 square feet - $2,760 per application 15,000+ square feet - $3,270 per application 100% $1,123.75 $2,563.92 $(1,440.17) 12 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 43.83% $(17,282) $30,767 $13,485 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 50 of 225 E.6.a Packet Pg. 144 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ADMIN. SITE & ARCHITECTURAL REVIEW S-003 12 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 0-500 Sq Ft 11.00 $2,248.73 4 $8,995 $8,995 $2,248.73 11.00TYPE SUBTOTAL PLANNING SENIOR PLANNER 501-5,000 Sq Ft 12.50 $2,555.38 4 $10,222 $10,222 $2,555.38 12.50TYPE SUBTOTAL PLANNING SENIOR PLANNER 5,001-15,000 Sq Ft 13.50 $2,759.81 3 $8,279 $8,279 $2,759.81 13.50TYPE SUBTOTAL PLANNING SENIOR PLANNER 15,001+ Sq Ft 16.00 $3,270.88 1 $3,271 $3,271 $3,270.88 16.00TYPE SUBTOTAL $30,767 53.00TOTALS $2,563.92 Page 51 of 225 E.6.a Packet Pg. 145 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-004FULL SITE & ARCHITECTURAL REVIEW APPLICATIONPLANNING Review of a Site and Architectural Plan by the Planning Commission for compliance with City codes and standards, including any preliminary review. Preliminary Review - $3,000 Deposit with Actual Costs $2,200 Deposit with Actual Costs $5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. 100% $0.00 $0.00 $0.00 8 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 52 of 225 E.6.a Packet Pg. 146 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE FULL SITE & ARCHITECTURAL REVIEW S-004 8 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER Deposit 0.00 $0.00 8 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 53 of 225 E.6.a Packet Pg. 147 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-005VOLUNTARY DAB PRELIMINARY MEETING MEETINGPLANNING Review of a preliminary plan voluntarily submitted to the Development Advisory Board for initial feedback on the proposed project. None $1,225 per meeting 50% of this fee will be credited towards the application fees for this project if it is submitted within 6 months of the first meeting. 100% $0.00 $1,226.50 $(1,226.50) 4 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(4,906) $4,906 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 54 of 225 E.6.a Packet Pg. 148 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE VOLUNTARY DAB PRELIMINARY MEETING S-005 4 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 6.00 $1,226.58 4 $4,906 $4,906 $1,226.58 6.00TYPE SUBTOTAL $4,906 6.00TOTALS $1,226.50 Page 55 of 225 E.6.a Packet Pg. 149 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-006MINOR DEVIATION APPLICATIONPLANNING Review of a proposed minor deviation from the Zoning code. $465 per application RV Minor Variance = $155 per application $460 per application 100% $465.00 $460.00 $5.00 2 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 101.09% $10 $920 $930 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 56 of 225 E.6.a Packet Pg. 150 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE MINOR DEVIATION S-006 2 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 2.25 $459.97 2 $920 $920 $459.97 2.25TYPE SUBTOTAL $920 2.25TOTALS $460.00 Page 57 of 225 E.6.a Packet Pg. 151 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-007STANDARD VARIANCE APPLICATIONPLANNING Review of a proposed variance to the Zoning Code. This service is for the additional review necessary when submitted with another application. $1,500 per application $1,890 per application 100% $1,500.00 $1,891.00 $(391.00) 2 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 79.32% $(782) $3,782 $3,000 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 58 of 225 E.6.a Packet Pg. 152 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE STANDARD VARIANCE S-007 2 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 9.25 $1,890.98 2 $3,782 $3,782 $1,890.98 9.25TYPE SUBTOTAL $3,782 9.25TOTALS $1,891.00 Page 59 of 225 E.6.a Packet Pg. 153 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-008DETERMINATION OF USE APPLICATIONPLANNING Review of a request for an interpretation of the Zoning Code to determine if a proposed use is appropriate. Staff - $310 per application Planning Commission - $930 per application Staff - $1,430 per application Planning Commission - $2,555 per application 100% $620.00 $1,993.00 $(1,373.00) 2 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 31.11% $(2,746) $3,986 $1,240 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 60 of 225 E.6.a Packet Pg. 154 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE DETERMINATION OF USE S-008 2 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER Staff 7.00 $1,431.01 1 $1,431 $1,431 $1,431.01 7.00TYPE SUBTOTAL PLANNING SENIOR PLANNER Planning Commission 12.50 $2,555.38 1 $2,555 $2,555 $2,555.38 12.50TYPE SUBTOTAL $3,986 19.50TOTALS $1,993.00 Page 61 of 225 E.6.a Packet Pg. 155 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-009GENERAL PLAN AMENDMENT APPLICATIONPLANNING Review of a proposed amendment to the City General Plan. $3,720 Deposit with Actual Costs $10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 62 of 225 E.6.a Packet Pg. 156 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE GENERAL PLAN AMENDMENT S-009 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 63 of 225 E.6.a Packet Pg. 157 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-010ZONE CHANGE APPLICATIONPLANNING Review of a proposed change to the City Zoning Code. $3,720 Deposit with Actual Costs $10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 64 of 225 E.6.a Packet Pg. 158 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ZONE CHANGE S-010 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 65 of 225 E.6.a Packet Pg. 159 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-011SPECIFIC PLAN APPLICATIONPLANNING Review of a proposed new specific plan. $3,720 Deposit with Actual Costs $10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 66 of 225 E.6.a Packet Pg. 160 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE SPECIFIC PLAN S-011 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 67 of 225 E.6.a Packet Pg. 161 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-012SPECIFIC PLAN AMENDMENT APPLICATIONPLANNING Review of a proposed amendment to an existing Specific Plan. $1,860 Deposit with Actual Costs $10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 68 of 225 E.6.a Packet Pg. 162 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE SPECIFIC PLAN AMENDMENT S-012 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 69 of 225 E.6.a Packet Pg. 163 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-013ANNEXATION APPLICATIONPLANNING Review of a proposed annexation into the City. None $20,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 70 of 225 E.6.a Packet Pg. 164 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ANNEXATION S-013 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 71 of 225 E.6.a Packet Pg. 165 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-014DEVELOPMENT AGREEMENT APPLICATIONPLANNING Review and negotiation of a proposed Development Agreement. Actual Cost plus 15% Admin Fee $10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 72 of 225 E.6.a Packet Pg. 166 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE DEVELOPMENT AGREEMENT S-014 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 73 of 225 E.6.a Packet Pg. 167 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-015TENTATIVE PARCEL MAP APPLICATIONPLANNING Review of a tentative parcel map for compliance with City codes and standards, and the Subdivision Map Act. $1,800 per application $4,090 per application 100% $1,800.00 $4,088.50 $(2,288.50) 2 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 44.03% $(4,577) $8,177 $3,600 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 74 of 225 E.6.a Packet Pg. 168 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE TENTATIVE PARCEL MAP S-015 2 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 20.00 $4,088.60 2 $8,177 $8,177 $4,088.60 20.00TYPE SUBTOTAL $8,177 20.00TOTALS $4,088.50 Page 75 of 225 E.6.a Packet Pg. 169 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-016TENTATIVE TRACT MAP APPLICATIONPLANNING Review of a tentative tract map for compliance with City codes and standards, and the Subdivision Map Act. $2,150 per application 5-15 lots - $4,090 per application plus $112 per lot over 5 lots 16-30 lots - $5,210 per application plus $34 per lot over 15 lots 31+ lots - $5,720 per application plus $34 per lot over 30 lots 100% $2,150.00 $5,443.00 $(3,293.00) 4 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 39.50% $(13,172) $21,772 $8,600 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 76 of 225 E.6.a Packet Pg. 170 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE TENTATIVE TRACT MAP S-016 4 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 5 Lots 20.00 $4,088.60 1 $4,089 $4,089 $4,088.60 20.00TYPE SUBTOTAL PLANNING SENIOR PLANNER 15 Lots 25.50 $5,212.97 1 $5,213 $5,213 $5,212.97 25.50TYPE SUBTOTAL PLANNING SENIOR PLANNER 30 Lots 28.00 $5,724.04 1 $5,724 $5,724 $5,724.04 28.00TYPE SUBTOTAL PLANNING SENIOR PLANNER 60 Lots 33.00 $6,746.19 1 $6,746 $6,746 $6,746.19 33.00TYPE SUBTOTAL $21,772 106.50TOTALS $5,443.00 Page 77 of 225 E.6.a Packet Pg. 171 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-017REVISED PARCEL MAP APPLICATIONPLANNING Review of a proposed revision to an approved tentative parcel map for compliance with City codes and standards, and the Subdivision Map Act. $1,800 per application $3,885 per application 100% $1,800.00 $3,884.00 $(2,084.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 46.34% $(2,084) $3,884 $1,800 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 78 of 225 E.6.a Packet Pg. 172 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE REVISED PARCEL MAP S-017 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 19.00 $3,884.17 1 $3,884 $3,884 $3,884.17 19.00TYPE SUBTOTAL $3,884 19.00TOTALS $3,884.00 Page 79 of 225 E.6.a Packet Pg. 173 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-018REVISED TRACT MAP APPLICATIONPLANNING Review of a proposed revision to an approved tentative tract map for compliance with City codes and standards, and the Subdivision Map Act. $1,800 per application $3,985 per application 100% $1,800.00 $3,986.00 $(2,186.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 45.16% $(2,186) $3,986 $1,800 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 80 of 225 E.6.a Packet Pg. 174 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE REVISED TRACT MAP S-018 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 19.50 $3,986.39 1 $3,986 $3,986 $3,986.39 19.50TYPE SUBTOTAL $3,986 19.50TOTALS $3,986.00 Page 81 of 225 E.6.a Packet Pg. 175 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-019REVERSION TO ACREAGE APPLICATIONPLANNING Review of a proposed merger of multiple lots into one lot for compliance with City codes and standards, and the Subdivision Map Act. $775 per application $4,090 per application 100% $775.00 $4,089.00 $(3,314.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 18.95% $(3,314) $4,089 $775 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 82 of 225 E.6.a Packet Pg. 176 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE REVERSION TO ACREAGE S-019 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 20.00 $4,088.60 1 $4,089 $4,089 $4,088.60 20.00TYPE SUBTOTAL $4,089 20.00TOTALS $4,089.00 Page 83 of 225 E.6.a Packet Pg. 177 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-020FINAL PARCEL MAP MAPPLANNING Review of a final parcel map for compliance with City codes and standards, and the Subdivision Map Act. $620 per map $1,940 per map 100% $620.00 $1,942.00 $(1,322.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 31.93% $(1,322) $1,942 $620 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 84 of 225 E.6.a Packet Pg. 178 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE FINAL PARCEL MAP S-020 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 9.50 $1,942.09 1 $1,942 $1,942 $1,942.09 9.50TYPE SUBTOTAL $1,942 9.50TOTALS $1,942.00 Page 85 of 225 E.6.a Packet Pg. 179 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-021FINAL TRACT MAP MAPPLANNING Review of a final tract map for compliance with City codes and standards, and the Subdivision Map Act. $775 per map $2,145 per map 100% $775.00 $2,147.00 $(1,372.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 36.10% $(1,372) $2,147 $775 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 86 of 225 E.6.a Packet Pg. 180 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE FINAL TRACT MAP S-021 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 10.50 $2,146.52 1 $2,147 $2,147 $2,146.52 10.50TYPE SUBTOTAL $2,147 10.50TOTALS $2,147.00 Page 87 of 225 E.6.a Packet Pg. 181 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-022LOT LINE ADJUSTMENT APPLICATIONPLANNING Review of a proposed lot line adjustment for compliance with City codes and standards, and the Subdivision Map Act. $775 per application $2,350 per application 100% $775.00 $2,351.00 $(1,576.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 32.96% $(1,576) $2,351 $775 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 88 of 225 E.6.a Packet Pg. 182 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE LOT LINE ADJUSTMENT S-022 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 11.50 $2,350.95 1 $2,351 $2,351 $2,350.95 11.50TYPE SUBTOTAL $2,351 11.50TOTALS $2,351.00 Page 89 of 225 E.6.a Packet Pg. 183 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-023LOT MERGER APPLICATIONPLANNING Review of a proposed merger of two lots into one lot for compliance with City codes and standards, and the Subdivision Map Act. $620 per application $2,350 per application 100% $620.00 $2,351.00 $(1,731.00) 2 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 26.37% $(3,462) $4,702 $1,240 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 90 of 225 E.6.a Packet Pg. 184 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE LOT MERGER S-023 2 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 11.50 $2,350.95 2 $4,702 $4,702 $2,350.95 11.50TYPE SUBTOTAL $4,702 11.50TOTALS $2,351.00 Page 91 of 225 E.6.a Packet Pg. 185 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-024SB9 LOT SPLIT APPLICATIONPLANNING Review of a split of an existing lot within the terms of Senate Bill 9. Minimum - $310 per application 0-500 square feet - $465 per application 501-14,999 square feet - $1,395 per application 15,000-100,000 square feet - $1,860 per application 100,000+ square feet - $3,100 per application $2,350 per application 100% $465.00 $2,351.00 $(1,886.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 19.78% $(1,886) $2,351 $465 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 92 of 225 E.6.a Packet Pg. 186 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE SB9 LOT SPLIT S-024 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 11.50 $2,350.95 1 $2,351 $2,351 $2,350.95 11.50TYPE SUBTOTAL $2,351 11.50TOTALS $2,351.00 Page 93 of 225 E.6.a Packet Pg. 187 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-025CERTIFICATE OF COMPLIANCE APPLICATIONPLANNING Review of a proposed certificate of compliance for compliance with City codes and standards, and the Subdivision Map Act. $775 per application $4,090 per application 100% $775.00 $4,089.00 $(3,314.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 18.95% $(3,314) $4,089 $775 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 94 of 225 E.6.a Packet Pg. 188 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE CERTIFICATE OF COMPLIANCE S-025 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 20.00 $4,088.60 1 $4,089 $4,089 $4,088.60 20.00TYPE SUBTOTAL $4,089 20.00TOTALS $4,089.00 Page 95 of 225 E.6.a Packet Pg. 189 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-026CEQA NOTICE OF EXEMPTION APPLICATIONPLANNING Review and processing a notice of categorical exemption under the terms of the California Environmental Quality Act (CEQA). $233 per application Applicant pays any County or State fees $510 per application Applicant pays any County or State fees 100% $233.00 $511.06 $(278.06) 17 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 45.59% $(4,727) $8,688 $3,961 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 96 of 225 E.6.a Packet Pg. 190 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE CEQA NOTICE OF EXEMPTION S-026 17 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 2.50 $511.08 17 $8,688 $8,688 $511.08 2.50TYPE SUBTOTAL $8,688 2.50TOTALS $511.06 Page 97 of 225 E.6.a Packet Pg. 191 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-027ENVIRONMENTAL REVIEW PROJECTPLANNING Environmental review of a proposed development for compliance with the California Environmental Quality Act (CEQA). Initial Study (Negative Declaration) - $930 per Actual Cost plus 15% Admin Fee Initial Study (Mitigated Negative Declaration) - $1,550 per Actual Cost plus 15% Admin Fee Environmental Impact Report - Actual Cost plus 15% Admin Fee Applicant pays any County or State fees Actual consultant/contract costs plus 15% Admin Fee 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 98 of 225 E.6.a Packet Pg. 192 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ENVIRONMENTAL REVIEW S-027 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 99 of 225 E.6.a Packet Pg. 193 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-028SIGN PROGRAM APPLICATIONPLANNING Review of a commercial master sign program for compliance with City codes and standards. $465 per application $3,065 per application 100% $465.00 $3,066.00 $(2,601.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 15.17% $(2,601) $3,066 $465 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 100 of 225 E.6.a Packet Pg. 194 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE SIGN PROGRAM S-028 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 15.00 $3,066.45 1 $3,066 $3,066 $3,066.45 15.00TYPE SUBTOTAL $3,066 15.00TOTALS $3,066.00 Page 101 of 225 E.6.a Packet Pg. 195 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-029SIGN PROGRAM AMENDMENT APPLICATIONPLANNING Review of a minor amendment to an approved Sign Program which can be approved by City staff. None $1,020 per application 100% $0.00 $1,022.00 $(1,022.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(1,022) $1,022 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 102 of 225 E.6.a Packet Pg. 196 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE SIGN PROGRAM AMENDMENT S-029 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 5.00 $1,022.15 1 $1,022 $1,022 $1,022.15 5.00TYPE SUBTOTAL $1,022 5.00TOTALS $1,022.00 Page 103 of 225 E.6.a Packet Pg. 197 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-030STANDARD SIGN PERMIT APPLICATIONPLANNING Review of a standard sign permit for compliance with City codes and standards. $155 per application $510 per application 100% $155.00 $511.00 $(356.00) 5 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 30.33% $(1,780) $2,555 $775 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 104 of 225 E.6.a Packet Pg. 198 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE STANDARD SIGN PERMIT S-030 5 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 2.50 $511.08 5 $2,555 $2,555 $511.08 2.50TYPE SUBTOTAL $2,555 2.50TOTALS $511.00 Page 105 of 225 E.6.a Packet Pg. 199 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-031TEMPORARY SIGN PERMIT APPLICATIONPLANNING Review of a temporary sign for compliance with City codes and standards. $155 per application $100 per application 100% $155.00 $102.21 $52.79 19 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 151.65% $1,003 $1,942 $2,945 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 106 of 225 E.6.a Packet Pg. 200 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE TEMPORARY SIGN PERMIT S-031 19 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 0.50 $102.22 19 $1,942 $1,942 $102.22 0.50TYPE SUBTOTAL $1,942 0.50TOTALS $102.21 Page 107 of 225 E.6.a Packet Pg. 201 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-032SIGN VARIANCE APPLICATIONPLANNING Review of a proposed variance of sign standards from the Zoning Code. $465 per application $3,065 per application 100% $465.00 $3,066.00 $(2,601.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 15.17% $(2,601) $3,066 $465 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 108 of 225 E.6.a Packet Pg. 202 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE SIGN VARIANCE S-032 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 15.00 $3,066.45 1 $3,066 $3,066 $3,066.45 15.00TYPE SUBTOTAL $3,066 15.00TOTALS $3,066.00 Page 109 of 225 E.6.a Packet Pg. 203 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-033HOME OCCUPATION PERMIT APPLICATIONPLANNING Review of a request to operate a business out of a residence. $97 per application $340 per application 100% $97.00 $342.07 $(245.07) 15 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 28.36% $(3,676) $5,131 $1,455 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 110 of 225 E.6.a Packet Pg. 204 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE HOME OCCUPATION PERMIT S-033 15 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FINANCE FINANCE TECHNICIAN 0.17 $14.68 15 $220 PLANNING ASSISTANT PLANNER 2.50 $327.40 15 $4,911 $5,131 $342.08 2.67TYPE SUBTOTAL $5,131 2.67TOTALS $342.07 Page 111 of 225 E.6.a Packet Pg. 205 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-034LAND USE APPLICATION APPLICATIONPLANNING Zoning review of a new business and small building items, such as patios, sheds, pools/spas, and one-story additions of less than 500 square feet. $97 per application $260 per application 100% $97.00 $261.92 $(164.92) 106 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 37.03% $(17,482) $27,764 $10,282 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 112 of 225 E.6.a Packet Pg. 206 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE LAND USE APPLICATION S-034 106 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING ASSISTANT PLANNER 2.00 $261.92 106 $27,764 $27,764 $261.92 2.00TYPE SUBTOTAL $27,764 2.00TOTALS $261.92 Page 113 of 225 E.6.a Packet Pg. 207 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-035SPECIAL EVENT PERMIT APPLICATIONPLANNING Review of a request for a private special event. 1-200 people - $310 per application 201-500 people - $620 per application 501+ people - $620 deposit with Actual Costs 1-200 people - $1,230 per application 201-500 people - $1,435 per application 501+ people - $2,000 deposit with Actual Costs Plus a security deposit determined by staff. 100% $599.33 $1,449.53 $(850.20) 15 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 41.35% $(12,753) $21,743 $8,990 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 114 of 225 E.6.a Packet Pg. 208 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE SPECIAL EVENT PERMIT S-035 15 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PUBLIC WORKS SR MAINT CREW LEADER 1.00 $209.31 15 $3,140 $3,140 $209.31 1.00TYPE SUBTOTAL PLANNING SENIOR PLANNER Minor 5.00 $1,022.15 1 $1,022 $1,022 $1,022.15 5.00TYPE SUBTOTAL PLANNING SENIOR PLANNER Mid-Sized 6.00 $1,226.58 13 $15,946 $15,946 $1,226.58 6.00TYPE SUBTOTAL PLANNING SENIOR PLANNER Major 8.00 $1,635.44 1 $1,635 $1,635 $1,635.44 8.00TYPE SUBTOTAL $21,743 20.00TOTALS $1,449.53 Page 115 of 225 E.6.a Packet Pg. 209 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-036TEMPORARY USE PERMIT APPLICATIONPLANNING Review of a request for a temporary zoning use for compliance with City codes and standards. None $1,020 per application 100% $0.00 $1,022.17 $(1,022.17) 6 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(6,133) $6,133 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 116 of 225 E.6.a Packet Pg. 210 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE TEMPORARY USE PERMIT S-036 6 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 5.00 $1,022.15 6 $6,133 $6,133 $1,022.15 5.00TYPE SUBTOTAL $6,133 5.00TOTALS $1,022.17 Page 117 of 225 E.6.a Packet Pg. 211 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-037STREET VENDOR PERMIT APPLICATIONPLANNING Review of a request for a vendor in the public right-of-way for compliance with City codes and standards. None $460 per application 100% $0.00 $458.00 $(458.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(458) $458 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 118 of 225 E.6.a Packet Pg. 212 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE STREET VENDOR PERMIT S-037 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING ASSISTANT PLANNER 3.50 $458.36 1 $458 $458 $458.36 3.50TYPE SUBTOTAL $458 3.50TOTALS $458.00 Page 119 of 225 E.6.a Packet Pg. 213 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-038FIREWORKS BOOTH REVIEW BOOTHPLANNING Review of a fireworks booth for compliance with City codes and standards $97 per booth plus $50 for temporary sign $720 per booth 100% $147.00 $720.00 $(573.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 20.42% $(573) $720 $147 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 120 of 225 E.6.a Packet Pg. 214 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE FIREWORKS BOOTH REVIEW S-038 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING ASSISTANT PLANNER 5.50 $720.28 1 $720 $720 $720.28 5.50TYPE SUBTOTAL $720 5.50TOTALS $720.00 Page 121 of 225 E.6.a Packet Pg. 215 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-039MINOR MODIFICATION REVIEW APPLICATIONPLANNING Review of a request for a minor modification (up to a 10% change) to an approved project for compliance with City codes and standards. Staff - $65 per application Planning Commission - $1,550 per application $510 per application 100% $65.00 $511.00 $(446.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 12.72% $(446) $511 $65 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 122 of 225 E.6.a Packet Pg. 216 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE MINOR MODIFICATION REVIEW S-039 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 2.50 $511.08 1 $511 $511 $511.08 2.50TYPE SUBTOTAL $511 2.50TOTALS $511.00 Page 123 of 225 E.6.a Packet Pg. 217 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-040PLANNING TIME EXTENSION APPLICATIONPLANNING Review of a project time extension at the request of the applicant. $310 per application $305 per application 100% $310.00 $307.00 $3.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 100.98% $3 $307 $310 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 124 of 225 E.6.a Packet Pg. 218 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE PLANNING TIME EXTENSION S-040 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 1.50 $306.65 1 $307 $307 $306.65 1.50TYPE SUBTOTAL $307 1.50TOTALS $307.00 Page 125 of 225 E.6.a Packet Pg. 219 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-041APPEAL TO PLANNING COMMISSION APPEALPLANNING Review and processing an appeal of a staff decision to the Planning Commission. $930 per appeal $2,660 per appeal 100% $930.00 $2,658.00 $(1,728.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 34.99% $(1,728) $2,658 $930 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 126 of 225 E.6.a Packet Pg. 220 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE APPEAL TO PLANNING COMMISSION S-041 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 13.00 $2,657.59 1 $2,658 $2,658 $2,657.59 13.00TYPE SUBTOTAL $2,658 13.00TOTALS $2,658.00 Page 127 of 225 E.6.a Packet Pg. 221 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-042APPEAL TO CITY COUNCIL APPEALPLANNING Review and processing an appeal of a Planning Commission decision to the City Council. Resident - $310 per appeal Non-Resident - $1,550 per appeal $2,250 per appeal 100% $1,550.00 $2,249.00 $(699.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 68.92% $(699) $2,249 $1,550 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 128 of 225 E.6.a Packet Pg. 222 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE APPEAL TO CITY COUNCIL S-042 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 11.00 $2,248.73 1 $2,249 $2,249 $2,248.73 11.00TYPE SUBTOTAL $2,249 11.00TOTALS $2,249.00 Page 129 of 225 E.6.a Packet Pg. 223 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-043ZONING VERIFICATION LETTER LETTERPLANNING Providing a letter detailing the zoning of a particular property on request. $155 per letter $410 per letter 100% $155.00 $409.00 $(254.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 37.90% $(254) $409 $155 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 130 of 225 E.6.a Packet Pg. 224 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ZONING VERIFICATION LETTER S-043 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 2.00 $408.86 1 $409 $409 $408.86 2.00TYPE SUBTOTAL $409 2.00TOTALS $409.00 Page 131 of 225 E.6.a Packet Pg. 225 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-044PROPERTY HISTORY LETTER LETTERPLANNING Research of the property history of a particular property on request. None $1,330 per letter plus the fully allocated hourly rates for all time over 6.5 hours 100% $0.00 $1,329.00 $(1,329.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(1,329) $1,329 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 132 of 225 E.6.a Packet Pg. 226 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE PROPERTY HISTORY LETTER S-044 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PLANNING SENIOR PLANNER 6.50 $1,328.80 1 $1,329 $1,329 $1,328.80 6.50TYPE SUBTOTAL $1,329 6.50TOTALS $1,329.00 Page 133 of 225 E.6.a Packet Pg. 227 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-045LANDSCAPE PLAN REVIEW/INSPECTION PLANPLANNING Review of on-site landscape plans and inspection of the installation for compliance with City codes and standards. $2,000 Deposit with Actual Costs $2,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 134 of 225 E.6.a Packet Pg. 228 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE LANDSCAPE PLAN REVIEW/INSPECTION S-045 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 135 of 225 E.6.a Packet Pg. 229 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-046PLANNING BUILDING PLAN REVIEW PLANPLANNING Planning review of Building construction plans. $620 Deposit with Actual Costs $1,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 136 of 225 E.6.a Packet Pg. 230 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE PLANNING BUILDING PLAN REVIEW S-046 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 137 of 225 E.6.a Packet Pg. 231 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-047DEVELOPMENT ATTORNEY REVIEW HOURPLANNING Review by contract attorneys related to a development project. Actual Cost plus 15% Admin Fee Actual Contract Cost plus 15% Admin Fee 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 138 of 225 E.6.a Packet Pg. 232 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE DEVELOPMENT ATTORNEY REVIEW S-047 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 139 of 225 E.6.a Packet Pg. 233 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-048PLANNING EXTRA PLAN REVIEW REVIEWPLANNING Extra plan review of a project submittal due to the actions of the applicant. None Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 140 of 225 E.6.a Packet Pg. 234 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE PLANNING EXTRA PLAN REVIEW S-048 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 141 of 225 E.6.a Packet Pg. 235 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-049PLANNING EXTRA MEETING MEETINGPLANNING Processing and staff time for extra DAB, Planning Commission, or City Council meetings due to the actions of the applicant. None Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 142 of 225 E.6.a Packet Pg. 236 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE PLANNING EXTRA MEETING S-049 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 143 of 225 E.6.a Packet Pg. 237 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-050MISCELLANEOUS PLANNING REVIEW REVIEWPLANNING Review of miscellaneous planning applications not otherwise covered in the fee schedule. None Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 144 of 225 E.6.a Packet Pg. 238 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE MISCELLANEOUS PLANNING REVIEW S-050 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 145 of 225 E.6.a Packet Pg. 239 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-051PLANNING PUBLIC NOTICING NOTICEPLANNING Costs related to the public noticing of development projects. Actual costs plus 15% Admin Fee Charges determined by staff based on actual newspaper advertising costs 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 146 of 225 E.6.a Packet Pg. 240 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE PLANNING PUBLIC NOTICING S-051 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 147 of 225 E.6.a Packet Pg. 241 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-052BUILDING PLAN CHECK/INSPECTION PLAN/PERMITBUILDING Review of Building construction plans and inspection of the resulting construction for compliance with City codes and standards. Various fees based on construction valuation or fixture count. See Appendix C for fee detail Various fees based on construction valuation or fixture count. See Appendix C for fee detail 100% $242,000.00 $627,836.00 $(385,836.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 38.55% $(385,836) $627,836 $242,000 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 148 of 225 E.6.a Packet Pg. 242 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE BUILDING PLAN CHECK/INSPECTION S-052 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING & SAFETY BUILDING OFFICIAL 100% 1,624.00 $295,356.88 1 $295,357 BUILDING & SAFETY BUILDING PERMIT TECHNICIA 100% 1,583.50 $187,058.86 1 $187,059 BUILDING & SAFETY OVERTIME $630 2,000.00 $1,920.00 1 $1,920 BUILDING & SAFETY Prof/Spec Services 0.00 $68,500.00 1 $68,500 BUILDING & SAFETY Willdan 0.00 $75,000.00 1 $75,000 $627,836 $627,835.74 5,207.50TYPE SUBTOTAL $627,836 5,207.50TOTALS $627,836.00 Page 149 of 225 E.6.a Packet Pg. 243 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-053COMM. DEV. TECHNOLOGY SURCHARGE N/ABUILDING Surcharge for the replacement and maintenance of Community Development technology needs. None 7.5% of all Building and Safety fees 100% $0.00 $25,000.00 $(25,000.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(25,000) $25,000 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 150 of 225 E.6.a Packet Pg. 244 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE COMM. DEV. TECHNOLOGY SURCHARGE S-053 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING & SAFETY Technology Costs 0.00 $25,000.00 1 $25,000 $25,000 $25,000.00 0.00TYPE SUBTOTAL $25,000 0.00TOTALS $25,000.00 Page 151 of 225 E.6.a Packet Pg. 245 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-054ENCROACHMENT PERMIT PROCESSING PERMITPUBLIC WORKS Processing and issuing an encroachment permit. $58 per permit $60 per permit 100% $58.00 $59.08 $(1.08) 80 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 98.18% $(86) $4,726 $4,640 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 152 of 225 E.6.a Packet Pg. 246 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ENCROACHMENT PERMIT PROCESSING S-054 80 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING & SAFETY BUILDING PERMIT TECHNICIA 0.50 $59.07 80 $4,726 $4,726 $59.07 0.50TYPE SUBTOTAL $4,726 0.50TOTALS $59.08 Page 153 of 225 E.6.a Packet Pg. 247 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-055ENCROACHMENT INSPECTION PERMITPUBLIC WORKS Inspection of improvements in the public right-of-way. Actual Costs Actual Contract Costs 100% $63.50 $63.50 $0.00 80 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 100.00% $0 $5,080 $5,080 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 154 of 225 E.6.a Packet Pg. 248 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ENCROACHMENT INSPECTION S-055 80 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PUBLIC WORKS Willdan - 30 Min 0.00 $63.50 80 $5,080 $5,080 $63.50 0.00TYPE SUBTOTAL $5,080 0.00TOTALS $63.50 Page 155 of 225 E.6.a Packet Pg. 249 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-056TEMPORARY ENCROACHMENT PERMIT PERMITPUBLIC WORKS Processing and inspection of a temporary encroachment in the public right-of-way, such as dumpsters. $58 permit processing plus actual inspection costs $60 permit processing plus actual contract costs 100% $0.00 $123.00 $(123.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(123) $123 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 156 of 225 E.6.a Packet Pg. 250 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE TEMPORARY ENCROACHMENT PERMIT S-056 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING & SAFETY BUILDING PERMIT TECHNICIA 0.50 $59.07 1 $59 PUBLIC WORKS Willdan - 30 Min 0.00 $63.50 1 $64 $123 $122.57 0.50TYPE SUBTOTAL $123 0.50TOTALS $123.00 Page 157 of 225 E.6.a Packet Pg. 251 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-057DEVELOP ENGINEER PLAN REV/INSPECT PLANPUBLIC WORKS Engineering review of development and construction plans and inspection of those improvements and grading. $58 permit processing plus actual contract costs $60 permit processing plus actual contract costs 100% $150,000.00 $138,529.00 $11,471.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 108.28% $11,471 $138,529 $150,000 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 158 of 225 E.6.a Packet Pg. 252 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE DEVELOP ENGINEER PLAN REV/INSPECT S-057 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PUBLIC WORKS Willdan 0.00 $138,529.00 1 $138,529 $138,529 $138,529.00 0.00TYPE SUBTOTAL $138,529 0.00TOTALS $138,529.00 Page 159 of 225 E.6.a Packet Pg. 253 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-058STORMWATER PLAN CHECK/INSPECTION PROJECTPUBLIC WORKS Plan review of stormwater improvements and impacts and resulting inspections for compliance with state and federal regulations. None Actual Contract Costs 100% $0.00 $6,328.00 $(6,328.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(6,328) $6,328 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 160 of 225 E.6.a Packet Pg. 254 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE STORMWATER PLAN CHECK/INSPECTION S-058 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PUBLIC WORKS Contract Costs 0.00 $6,328.00 1 $6,328 $6,328 $6,328.00 0.00TYPE SUBTOTAL $6,328 0.00TOTALS $6,328.00 Page 161 of 225 E.6.a Packet Pg. 255 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-059PUBLIC WORKS LIEN SET-UP/RELEASE LIENPUBLIC WORKS Set-up and release of a lien due to non-payment of Public Works fees. County Fees $35 per release plus County fees 100% $0.00 $32.77 $(32.77) 337 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(11,043) $11,043 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 162 of 225 E.6.a Packet Pg. 256 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE PUBLIC WORKS LIEN SET-UP/RELEASE S-059 337 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FINANCE FINANCE DIRECTOR Set-Up - 1.5 Hr/Yr 0.00 $0.98 337 $330 PUBLIC WORKS SR MANAGEMENT ANALYST 5 H/W - 12 Wks 0.18 $31.79 337 $10,713 $11,043 $32.77 0.18TYPE SUBTOTAL $11,043 0.18TOTALS $32.77 Page 163 of 225 E.6.a Packet Pg. 257 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-060ENGINEERING CONTRACT ADMIN N/APUBLIC WORKS Administration of Engineering plan check and inspection contracts. 15% of contract amount 20% of contract amount 100% $22,500.00 $29,391.00 $(6,891.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 76.55% $(6,891) $29,391 $22,500 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 164 of 225 E.6.a Packet Pg. 258 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ENGINEERING CONTRACT ADMIN S-060 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PUBLIC WORKS SR MANAGEMENT ANALYST 10% 162.40 $29,391.15 1 $29,391 $29,391 $29,391.15 162.40TYPE SUBTOTAL $29,391 162.40TOTALS $29,391.00 Page 165 of 225 E.6.a Packet Pg. 259 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-061BALLFIELD/FACILITY RENTAL RENTALPUBLIC WORKS Rental of City facilities and fields by the public. See Appendix D for fee detail See Appendix D for fee detail 100% $213.13 $141.06 $72.07 168 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 151.09% $12,107 $23,698 $35,805 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 166 of 225 E.6.a Packet Pg. 260 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE BALLFIELD/FACILITY RENTAL S-061 168 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PUBLIC WORKS MAINT WORKER I 1 Hour/Week Of 1 0.61 $60.78 168 $10,211 PARKS MAINTENANCE MAINT WORKER II 1 Hour/Week Of 2 0.61 $80.28 168 $13,487 $23,698 $141.06 1.22TYPE SUBTOTAL $23,698 1.22TOTALS $141.06 Page 167 of 225 E.6.a Packet Pg. 261 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-062SENIOR TRANSIT SERVICES N/ASENIOR SERVICES Providing senior Dial-A-Ride transit services to the community. None $1 per rider 5% $0.00 $122,547.00 $(122,547.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(122,547) $122,547 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 168 of 225 E.6.a Packet Pg. 262 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE SENIOR TRANSIT SERVICES S-062 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST SENIOR BUS PROGRAMBUS DRIVER 100% 1,624.00 $120,646.96 1 $120,647 SENIOR BUS PROGRAMOVERTIME $630 2,000.00 $1,900.00 1 $1,900 $122,547 $122,546.96 3,624.00TYPE SUBTOTAL $122,547 3,624.00TOTALS $122,547.00 Page 169 of 225 E.6.a Packet Pg. 263 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-063RESIDENTIAL RENTAL INSPECTION INSPECTIONCODE ENFORCEMENT Inspection of rental housing located within the City. Apartment - 1-199 units - $48 per unit Apartment - 200+ units - $36 per unit Single Family Home - $95 per inspection Re-Inspection - $47 per inspection Apartment - 1-199 units - $185 per inspection Apartment - 200+ units - $290 per inspection Single Family Home - $85 per inspection Re-Inspection - $70 per inspection 100% $104.22 $82.72 $21.50 462 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 126.00% $9,935 $38,215 $48,150 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 170 of 225 E.6.a Packet Pg. 264 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE RESIDENTIAL RENTAL INSPECTION S-063 462 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC 1-199 Units 1.25 $171.70 10 $1,717 $1,717 $171.70 1.25TYPE SUBTOTAL RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC 200+ Units 2.00 $274.72 2 $549 $549 $274.72 2.00TYPE SUBTOTAL RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC Single Family Home 0.50 $68.68 350 $24,038 $24,038 $68.68 0.50TYPE SUBTOTAL RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC Reinspection 0.50 $68.68 100 $6,868 $6,868 $68.68 0.50TYPE SUBTOTAL RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC Prog Admin - 18 H/Y 0.10 $13.93 362 $5,043 $5,043 $13.93 0.10TYPE SUBTOTAL $38,215 4.35TOTALS $82.72 Page 171 of 225 E.6.a Packet Pg. 265 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-064CODE ENFORCEMENT INSPECTION INSPECTIONCODE ENFORCEMENT Code Enforcement inspections necessary due to the actions of the property owner. None $70 per inspection 100% $0.00 $68.68 $(68.68) 1,500 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(103,020) $103,020 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 172 of 225 E.6.a Packet Pg. 266 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE CODE ENFORCEMENT INSPECTION S-064 1,500 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC 0.50 $68.68 1,500 $103,020 $103,020 $68.68 0.50TYPE SUBTOTAL $103,020 0.50TOTALS $68.68 Page 173 of 225 E.6.a Packet Pg. 267 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-065INSPECTION WARRANT WARRANTCODE ENFORCEMENT Obtaining a warrant to be able to access a property to perform a Code Enforcement inspection. None $685 per warrant plus any City Attorney costs and court fees 100% $0.00 $687.00 $(687.00) 2 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(1,374) $1,374 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 174 of 225 E.6.a Packet Pg. 268 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE INSPECTION WARRANT S-065 2 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC 5.00 $686.80 2 $1,374 $1,374 $686.80 5.00TYPE SUBTOTAL $1,374 5.00TOTALS $687.00 Page 175 of 225 E.6.a Packet Pg. 269 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-066ABATEMENT WARRANT WARRANTCODE ENFORCEMENT Obtaining a warrant to be able to abate a property. None $685 per warrant plus any City Attorney costs and court fees 100% $0.00 $687.00 $(687.00) 2 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(1,374) $1,374 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 176 of 225 E.6.a Packet Pg. 270 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ABATEMENT WARRANT S-066 2 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC 5.00 $686.80 2 $1,374 $1,374 $686.80 5.00TYPE SUBTOTAL $1,374 5.00TOTALS $687.00 Page 177 of 225 E.6.a Packet Pg. 271 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-067NUISANCE ABATEMENT LOTCODE ENFORCEMENT Abatement of a code nuisance of a property due to the inaction of the property owner. Actual contract costs Actual Contract costs plus 20% administrative fee 100% $0.00 $0.00 $0.00 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $0 $0 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 178 of 225 E.6.a Packet Pg. 272 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE NUISANCE ABATEMENT S-067 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC Actual Costs 0.00 $0.00 1 $0 $0 $0.00 0.00TYPE SUBTOTAL $0 0.00TOTALS $0.00 Page 179 of 225 E.6.a Packet Pg. 273 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-068CODE ENFORCEMENT LIEN RELEASE LIENCODE ENFORCEMENT Set-up and release of a lien due to non-payment of Code Enforcement fines and fees. County fees $480 per release plus County fees 100% $0.00 $480.75 $(480.75) 4 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(1,923) $1,923 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 180 of 225 E.6.a Packet Pg. 274 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE CODE ENFORCEMENT LIEN RELEASE S-068 4 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC 3.50 $480.76 4 $1,923 $1,923 $480.76 3.50TYPE SUBTOTAL $1,923 3.50TOTALS $480.75 Page 181 of 225 E.6.a Packet Pg. 275 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-069TOWED VEHICLE RELEASE VEHICLECODE ENFORCEMENT Impound and release of a vehicle towed by the City. $115 per vehicle $290 per vehicle 100% $115.00 $289.86 $(174.86) 7 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 39.67% $(1,224) $2,029 $805 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 182 of 225 E.6.a Packet Pg. 276 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE TOWED VEHICLE RELEASE S-069 7 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST RENTAL INSP PROG DEPARTMENT SECRETARY 0.17 $15.17 7 $106 RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC 2.00 $274.72 7 $1,923 $2,029 $289.89 2.17TYPE SUBTOTAL $2,029 2.17TOTALS $289.86 Page 183 of 225 E.6.a Packet Pg. 277 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-070GARAGE/YARD SALE PERMIT PERMITCODE ENFORCEMENT Processing a garage or yard sale permit. $5 per permit $15 per permit 100% $5.00 $15.17 $(10.17) 300 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 32.96% $(3,051) $4,551 $1,500 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 184 of 225 E.6.a Packet Pg. 278 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE GARAGE/YARD SALE PERMIT S-070 300 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST RENTAL INSP PROG DEPARTMENT SECRETARY 0.17 $15.17 300 $4,551 $4,551 $15.17 0.17TYPE SUBTOTAL $4,551 0.17TOTALS $15.17 Page 185 of 225 E.6.a Packet Pg. 279 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-071ANIMAL PICK-UP ANIMALCODE ENFORCEMENT Pick-up of an animal on request. Live Animal - $300 per animal Dead Animal - $40 per animal Large Animal - Actual Costs Live Animal - $550 per animal Dead Animal - $105 per animal Large Animal - Actual Costs 100% $40.86 $104.50 $(63.64) 301 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 39.10% $(19,155) $31,455 $12,300 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 186 of 225 E.6.a Packet Pg. 280 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ANIMAL PICK-UP S-071 301 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC Live 4.00 $549.44 1 $549 $549 $549.44 4.00TYPE SUBTOTAL RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC Dead 0.75 $103.02 300 $30,906 $30,906 $103.02 0.75TYPE SUBTOTAL RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC Large - Actual Costs 0.00 $0.00 1 $0 $0 $0.00 0.00TYPE SUBTOTAL $31,455 4.75TOTALS $104.50 Page 187 of 225 E.6.a Packet Pg. 281 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-072ANIMAL TRAP RENTAL TRAPCODE ENFORCEMENT Rental of an animal trap on request $20 per ten-day rental plus additional after-hour fees $90 per ten-day rental plus additional after-hour fees 100% $20.00 $92.00 $(72.00) 10 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 21.74% $(720) $920 $200 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 188 of 225 E.6.a Packet Pg. 282 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ANIMAL TRAP RENTAL S-072 10 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC 0.67 $92.03 10 $920 $920 $92.03 0.67TYPE SUBTOTAL $920 0.67TOTALS $92.00 Page 189 of 225 E.6.a Packet Pg. 283 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-073IN-HOUSE ANIMAL QUARANTINE ANIMALCODE ENFORCEMENT Review of a required in-house animal quarantine. None $205 per animal 100% $0.00 $206.00 $(206.00) 10 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(2,060) $2,060 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 190 of 225 E.6.a Packet Pg. 284 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE IN-HOUSE ANIMAL QUARANTINE S-073 10 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC 1.50 $206.04 10 $2,060 $2,060 $206.04 1.50TYPE SUBTOTAL $2,060 1.50TOTALS $206.00 Page 191 of 225 E.6.a Packet Pg. 285 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-074ANIMAL CONTROL SERVICES LICENSECODE ENFORCEMENT Providing animal control services to the community Various license and shelter fees No Changes are recommended 5% $2.30 $49.27 $(46.97) 5,000 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 4.67% $(234,850) $246,350 $11,500 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 192 of 225 E.6.a Packet Pg. 286 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ANIMAL CONTROL SERVICES S-074 5,000 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST RENTAL INSP PROG DEPARTMENT SECRETARY License Processing 0.25 $22.30 5,000 $111,500 RENTAL INSP PROG SR CODE ENF/AC OFF/SPEC 30% Of 2 0.19 $26.77 5,000 $133,850 ENFORCEMENT PROGR Dog Licensing 0.00 $0.20 5,000 $1,000 $246,350 $49.27 0.44TYPE SUBTOTAL $246,350 0.44TOTALS $49.27 Page 193 of 225 E.6.a Packet Pg. 287 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-075BUSINESS LICENSE PROCESSING APPLICATIONFINANCE Processing business license information. New - None Renewal - None Duplicate/Amended License - $15 New - $11 plus contract cost (currently $15) Renewal - $20 plus contract cost (currently $15) Duplicate/Amended License - contract cost (currently $15) 100% $0.00 $17.73 $(17.73) 754 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(13,366) $13,366 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 194 of 225 E.6.a Packet Pg. 288 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE BUSINESS LICENSE PROCESSING S-075 754 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FINANCE FINANCE DIRECTOR New-20 Min Ev 2 Wk 0.05 $11.05 180 $1,989 $1,989 $11.05 0.05TYPE SUBTOTAL FINANCE FINANCE DIRECTOR Renew-13 Hr Ev 2 Wk 0.02 $5.21 572 $2,980 FINANCE FINANCE TECHNICIAN Renewal 0.17 $14.68 572 $8,397 $11,377 $19.89 0.19TYPE SUBTOTAL FINANCE FINANCE DIRECTOR Duplicate - HdL 0.00 $0.00 1 $0 $0 $0.00 0.00TYPE SUBTOTAL FINANCE FINANCE DIRECTOR Amended HdL 0.00 $0.00 1 $0 $0 $0.00 0.00TYPE SUBTOTAL $13,366 0.24TOTALS $17.73 Page 195 of 225 E.6.a Packet Pg. 289 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-076NSF CHECK PROCESSING NSF CHECKFINANCE Processing a check returned for insufficient funds. $16 per NSF Check $105 per NSF Check 100% $16.00 $105.00 $(89.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 15.24% $(89) $105 $16 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 196 of 225 E.6.a Packet Pg. 290 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE NSF CHECK PROCESSING S-076 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FINANCE FINANCE/ACCNTING MANAGER 0.50 $89.48 1 $89 FINANCE Bank Charge 0.00 $16.00 1 $16 $105 $105.48 0.50TYPE SUBTOTAL $105 0.50TOTALS $105.00 Page 197 of 225 E.6.a Packet Pg. 291 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-077CREDIT CARD PROCESSING N/AFINANCE Recovery of Credit Card processing fees. None 2% of the amount charged 100% $0.00 $3,258.00 $(3,258.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(3,258) $3,258 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 198 of 225 E.6.a Packet Pg. 292 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE CREDIT CARD PROCESSING S-077 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FINANCE Credit Card Fees 0.00 $3,258.00 1 $3,258 $3,258 $3,258.00 0.00TYPE SUBTOTAL $3,258 0.00TOTALS $3,258.00 Page 199 of 225 E.6.a Packet Pg. 293 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-078PEDDLING/SOLICITING/HAWKING PERMIT PERMITCITY CLERK Processing a request for peddling, soliciting, or hawking within the City. $40 per quarter (less $50 license tax) $130 per permit (license taxes are in addition to this fee) 100% $110.00 $129.00 $(19.00) 5 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 85.27% $(95) $645 $550 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 200 of 225 E.6.a Packet Pg. 294 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE PEDDLING/SOLICITING/HAWKING PERMIT S-078 5 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY CLERK CITY CLERK 0.50 $114.25 5 $571 FINANCE FINANCE TECHNICIAN 0.17 $14.68 5 $73 $645 $128.93 0.67TYPE SUBTOTAL $645 0.67TOTALS $129.00 Page 201 of 225 E.6.a Packet Pg. 295 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-079DOCUMENT REPRODUCTION COPYCITY CLERK Providing copies of city records on request. $0.20 per copy 1st 10 copies - No Charge $0.25 per copy after 10 copies 11x17 - $0.50 per copy Blueprints - Actual reproduction costs 10% $0.20 $2.29 $(2.09) 175 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 8.73% $(366) $401 $35 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 202 of 225 E.6.a Packet Pg. 296 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE DOCUMENT REPRODUCTION S-079 175 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY CLERK CITY CLERK 0.01 $2.29 175 $401 $401 $2.29 0.01TYPE SUBTOTAL $401 0.01TOTALS $2.29 Page 203 of 225 E.6.a Packet Pg. 297 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-080ELECTRONIC FILE COPY DEVICECITY CLERK Providing city documents electronically on a device, such as a disk or thumb drive. $11 per tape $13 per device (includes cost of device) 100% $11.00 $11.40 $(0.40) 5 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 96.49% $(2) $57 $55 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 204 of 225 E.6.a Packet Pg. 298 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE ELECTRONIC FILE COPY S-080 5 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY CLERK CITY CLERK 0.05 $11.43 5 $57 $57 $11.43 0.05TYPE SUBTOTAL $57 0.05TOTALS $11.40 Page 205 of 225 E.6.a Packet Pg. 299 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-081DOCUMENT CERTIFICATION DOCUMENTCITY CLERK Certifying a City document on request. None $55 per document 100% $0.00 $57.10 $(57.10) 10 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(571) $571 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 206 of 225 E.6.a Packet Pg. 300 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE DOCUMENT CERTIFICATION S-081 10 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY CLERK CITY CLERK 0.25 $57.13 10 $571 $571 $57.13 0.25TYPE SUBTOTAL $571 0.25TOTALS $57.10 Page 207 of 225 E.6.a Packet Pg. 301 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-082NOTARY PUBLIC SERVICES SIGNATURECITY CLERK Notarizing a signature on a document on request. $15 per signature Fee is set by the State $15 per signature 15% $15.00 $114.25 $(99.25) 20 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 13.13% $(1,985) $2,285 $300 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 208 of 225 E.6.a Packet Pg. 302 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE NOTARY PUBLIC SERVICES S-082 20 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY CLERK CITY CLERK 0.50 $114.25 20 $2,285 $2,285 $114.25 0.50TYPE SUBTOTAL $2,285 0.50TOTALS $114.25 Page 209 of 225 E.6.a Packet Pg. 303 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-083LOCAL CANDIDATE PROCESSING CANDIDATECITY CLERK Processing an application to be a candidate in a local election. None $25 per candidate Fee is set by the State 10% $0.00 $228.50 $(228.50) 6 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(1,371) $1,371 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 210 of 225 E.6.a Packet Pg. 304 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE LOCAL CANDIDATE PROCESSING S-083 6 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY CLERK CITY CLERK 1.00 $228.50 6 $1,371 $1,371 $228.50 1.00TYPE SUBTOTAL $1,371 1.00TOTALS $228.50 Page 211 of 225 E.6.a Packet Pg. 305 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) S-084LOCAL INITIATIVE PROCESSING INITIATIVECITY CLERK Processing an application to place a local initiative on the ballot. None $200 per initiative Fee is refundable to the filer, if within one year of filing the notice of intent, the elections official certifies the sufficiency of the petition. This fee is limited by the State Law - Elections Code Section 9202(b) 10% $0.00 $2,285.00 $(2,285.00) 1 CITY OF GRAND TERRACE FY 2022/23 REVENUE AND COST SUMMARY WORKSHEET SERVICE REFERENCE NO. PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: UNIT COST: UNIT PROFIT (SUBSIDY): TOTAL UNITS: TOTAL REVENUE: TOTAL COST: TOTAL PROFIT (SUBSIDY): PCT. COST RECOVERY: 0.00% $(2,285) $2,285 $0 SUGGESTED FEE FOR COST RECOVERY OF: June 15, 2023Page 212 of 225 E.6.a Packet Pg. 306 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) June 15, 2023 CITY OF GRAND TERRACE FY 2022/23 COST DETAIL WORKSHEET SERVICE LOCAL INITIATIVE PROCESSING S-084 1 REFERENCE NO. TOTAL UNITSNOTE Unit Costs are an Average of Total Units DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY CLERK CITY CLERK 10.00 $2,285.00 1 $2,285 $2,285 $2,285.00 10.00TYPE SUBTOTAL $2,285 10.00TOTALS $2,285.00 Page 213 of 225 E.6.a Packet Pg. 307 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) THIS PAGE INTENTIONALLY BLANK Page 214 of 225 E.6.a Packet Pg. 308 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) APPENDIX C – BUILDING FEES Page 215 of 225 E.6.a Packet Pg. 309 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE BUILDING & SAFETY FEE SCHEDULE BUILDING PERMIT & PLAN CHECK FEES CURRENT SERVICE CURRENT FEE BUILDING CONSTRUCTION INSPECTION/PERMITS Building Permit Up To $2,000 Valuation $69.25 Building Permit $2,001-$25,000 Valuation $69.25 + $14 for each $1,000 over $2,000 Building Permit $25,001-$50,000 Valuation $391.75 + $10.10 for each $1,000 over $25,000 Building Permit $50,001-$75,000 Valuation $643.75 + $7 for each $1,000 over $50,000Building Permit $75,001-$100,000 Valuation $818.75 + $7 for each $1,000 over $75,000Building Permit $100,001-$250,000 Valuation $993.75 + $5.60 for each $1,000 over $100,000Building Permit $250,001-$500,000 Valuation $1,833.75 + $5.60 for each $1,000 over $250,000 Building Permit $500,001-$750,000 Valuation $3,233.75 + $4.75 for each $1,000 over $500,000 Building Permit $750,001-$1,000,000 Valuation $4,421.25 + $4.75 for each $1,000 over $750,000 Building Permit $1,000,001-$2,000,000 Valuation $5,608.75 + $3.65 for each $1,000 over $1,000,000Building Permit Over $2,000,000 Valuation $9,258.75 + $3.65 for each $1,000 over $2,000,000 BUILDING PLAN CHECKING Building Plan Check Up To $2,000 Valuation $45.00 Building Plan Check $2,001-$25,000 Valuation $45 + $9.10 for each $1,000 over $2,000 Building Plan Check $25,001-$50,000 Valuation $254.64 + $6.57 for each $1,000 over $25,000Building Plan Check $50,001-$75,000 Valuation $418.44 + $4.55 for each $1,000 over $50,000Building Plan Check $75,001-$100,000 Valuation $532.19 + $4.55 for each $1,000 over $75,000Building Plan Check $100,001-$250,000 Valuation $645.94 + $3.64 for each $1,000 over $100,000 Building Plan Check $250,001-$500,000 Valuation $1,191.94 + $3.64 for each $1,000 over $250,000 Building Plan Check $500,001-$750,000 Valuation $2,101.94 + $3.09 for each $1,000 over $500,000 Building Plan Check $750,001-$1,000,000 Valuation $2,873.81 + $3.09 for each $1,000 over $750,000 Building Plan Check $1,000,001-$2,000,000 Valuation $3,645.69 + $2.37 for each $1,000 over $1,000,000Building Plan Check Over $2,000,000 Valuation $6,018.19 + $2.37 for each $1,000 over $2,000,000 Plan Re-Check Hourly Rate Other Plan Checks not specified Hourly Rate CASP Application and Evaluation Hourly Rate Safety Inspection Hourly RateInspection of Unpermitted Work Hourly RateRe-Inspections/Other Services not specified Hourly RateAfter Hours Inspection Hourly Rate PROPOSED SERVICE PROPOSED FEE BUILDING CONSTRUCTION INSPECTION/PERMITSPermit Issuance $59.00 Building Permit Up To $2,000 Valuation $452.00 Building Permit $2,001-$25,000 Valuation $452 + $6.50 for each $1,000 over $2,000 Building Permit $25,001-$50,000 Valuation $602 + $3.50 for each $1,000 over $25,000Building Permit $50,001-$75,000 Valuation $690 + $20.50 for each $1,000 over $50,000Building Permit $75,001-$100,000 Valuation $1,203 + $10.75 for each $1,000 over $75,000Building Permit $100,001-$250,000 Valuation $1,472 + $5.75 for each $1,000 over $100,000 Building Permit $250,001-$500,000 Valuation $2,335 + $8 for each $1,000 over $250,000 Building Permit $500,001-$750,000 Valuation $4,335 + $2.75 for each $1,000 over $500,000 Building Permit $750,001-$1,000,000 Valuation $5,023 + $6 for each $1,000 over $750,000 Building Permit $1,000,001-$2,000,000 Valuation $6,523 + $3.50 for each $1,000 over $1,000,000Building Permit Over $2,000,000 Valuation $10,023 + $2.25 for each $1,000 over $2,000,000 BUILDING PLAN CHECKING Building Plan Check Up To $2,000 Valuation $90.00 Building Plan Check $2,001-$25,000 Valuation $90 + $15.75 for each $1,000 over $2,000 Building Plan Check $25,001-$50,000 Valuation $452 + $25 for each $1,000 over $25,000Building Plan Check $50,001-$75,000 Valuation $1,077 + $11 for each $1,000 over $50,000Building Plan Check $75,001-$100,000 Valuation $1,352 + $14.50 for each $1,000 over $75,000Building Plan Check $100,001-$250,000 Valuation $1,715 + $3 for each $1,000 over $100,000 Building Plan Check $250,001-$500,000 Valuation $2,165 + $2 for each $1,000 over $250,000 Building Plan Check $500,001-$750,000 Valuation $2,665 + $3 for each $1,000 over $500,000 Building Plan Check $750,001-$1,000,000 Valuation $3,415 + $4.50 for each $1,000 over $750,000Building Plan Check $1,000,001-$2,000,000 Valuation $4,540 + $3.50 for each $1,000 over $1,000,000Building Plan Check Over $2,000,000 Valuation $8,040 + $3.50 for each $1,000 over $2,000,000 Plan Re-Check Hourly Rate Other Plan Checks not specified Hourly Rate CASP Application and Evaluation Hourly RateSafety Inspection Hourly RateInspection of Unpermitted Work Hourly RateRe-Inspections/Other Services not specified Hourly Rate After Hours Inspection Hourly Rate (4 hour minimum) Page 216 of 225 E.6.a Packet Pg. 310 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE BUILDING TRADE TIMES On‐Site Drive Time Bldg Prmt Plans Total Current Description Inspector Inspector Tech I Examiner Costs Fee Notes Standard Hourly Rate $180.72 $180.72 $117.38 $180.72 Staff Time Permit Issuance 0.50 $59 Spa or Hot Tub Built-in 3.50 1.75 0.75 1.00 $1,218 $35/$70 Combo Spa or Hot Tub Portable 2.00 1.00 0.75 1.00 $811 $35/$70 Combo Swimming Pool Incl plumb/elec Above Ground/Vinyl 2.00 1.00 0.75 1.00 $811 $115 Combo Fiberglass in ground 3.50 1.75 0.75 1.00 $1,218 $115 Combo Private Gunite 3.50 1.75 0.75 1.00 $1,218 $115 Combo Public Gunite 5.00 2.50 0.75 2.00 $1,805 $160 Combo Demolition Permit 0.50 0.25 1.00 0.50 $343 $1/Sq Ft Deposit City‐Standard Flat Fees Patio Cover Pre-Engineered/City Standard 1.65 1.25 1.00 $705 $75 (Custom will be valuation-based fee) Decks 1.65 1.25 1.00 $705 valuation Building Relocation ‐ Deposit Actual Costs NPDES Stormwater Inspection ‐ Deposit pass through contractor costs $185 Actual Costs Building Occupancy Inspection 1.00 0.25 $226 $33 After Hours Inspection (4 hour minimum)4.00 $723 Actual Costs MECHANICAL PERMIT FEES Stand Alone Mechanical Plan Check 1.00 $181 Hourly Permit Processing 0.33 $39 Furnaces forced air or gravity, incl ducts & vents 0.50 0.25 $136 $20 Heater (Wall, Suspended, or Floor)0.50 0.25 $136 $15 HVAC Combination Units up to 100,000 BTU/h 0.50 0.25 $136 $15 over 100,000 BTU/h 1.00 0.50 $271 $15 Appliance Vent 0.50 0.25 $136 $10 Repair/Additions to systems 0.50 0.25 $136 $15 Boilers, Compressors, Absorption Systems up to 3 HP/100,000 BTU/hr 0.25 0.25 $90 $15 over 3HP/100,000 to 15 HP/500,000 BTU/hr 1.00 0.25 $226 $25 over 15HP/500,000 to 30 HP/1,000,000 BTU/hr 1.00 0.25 $226 $30 over 30HP/1,000,000 to 50 HP/1,750,000 BTU/h 1.00 0.25 $226 $35 over 50 HP/1,750,000 BTU/hr 2.00 0.25 $407 $40 Air Handler w/ducts to 10,000 CFM 0.50 0.25 $136 $15 over 10,000 CFM 1.00 0.50 $271 $20 Evaporative Cooler 0.50 0.25 $136 $15 Make-up Air System 0.50 0.25 $136 $15 Moisture Exhaust Duct (Clothes Dryer) 0.50 0.25 $136 $15 Variable Air Volume Box (Including Duct Work) 0.50 0.25 $136 $15 Ventilation or Exhaust Fan (Single Duct) - each 0.50 0.25 $136 $10 Kitchen Stove Hood incl Duct (Residential) 5.00 0.25 $949 $15 Exhaust Hood - Type I (Commercial Grease Hood) 3.00 0.75 $678 $40 Exhaust Hood - Type II (Commercial Steam Hood) 3.00 0.75 $678 $40 Incinerator, commercial 3.00 0.75 $678 $15 Refrigerator Condenser, remote 1.00 0.25 $226 $15 Walk-in Box / Refrigerator 2.00 0.50 $452 $15 Gas System (up to 4 outlets) 1.00 0.25 $226 $15 each additional outlet 0.25 $45 Other Mechanical Inspections (per hour) 1.00 $181 Hourly Page 217 of 225 E.6.a Packet Pg. 311 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE BUILDING TRADE TIMES On‐Site Drive Time Bldg Prmt Plans Total Current Description Inspector Inspector Tech I Examiner Costs Fee Notes Standard Hourly Rate $180.72 $180.72 $117.38 $180.72 Staff Time PLUMBING PERMIT FEES Stand Alone Plumbing Plan Check 1.00 $181 Hourly Plumbing Permit Issuance 0.33 $39 Plumbing Fixture or Trap 0.25 0.25 $90 $11 Building Sewer 0.50 0.25 $136 $30 Private Sewer Line - up to 5 connections 1.25 0.25 $271 $40 Private Sewer Line - each connection over 5 connec 0.25 $45 $5 Grease Trap 1.50 0.75 $407 $18 Industrial Interceptor incl drain and vent 1.50 0.75 $407 $18 Ejector Pump 0.50 0.50 $181 Backflow Preventer 0.50 0.50 $181 $15 Roof Drain - Rainwater System per building 0.50 0.25 $136 Water Heater incl vent 0.25 0.25 $90 $15 Water Heater Relocation 0.25 0.25 $90 Water Heater - Tankless 0.25 0.25 0.50 $181 $15 Gas System 1-10 outlets 0.50 0.25 $136 $20 each add'l outlet 0.05 $9 $3 Water Pipe Installation/Alteration/Repair/Water T 0.50 0.25 $136 $15 Re-Piping - 150 LF 0.75 0.25 $181 Drain-Vent Repair / Alterations 0.50 0.25 $136 $15 Medical Gas System (Each Outlet) 0.50 0.25 $136 Above Ground Water Storage Tanks over 5,000 gall 2.00 1.00 $542 Solar water heating system 0.50 0.25 $136 Water Softener 0.50 0.25 $136 $15 Septic tank 2.00 1.00 $542 $40 Private Sewage Lift Station/Sump Pump 2.00 1.00 $542 Up to 1 HP 0.50 0.25 $136 $18 Over 1 HP 1.00 0.25 $226 $22 Other Plumbing and Gas Inspections (per hour) 1.00 $181 Hourly ELECTRICAL PERMIT FEES Stand Alone Electrical Plan Check 1.00 $181 50% of Electical Permit Hourly Other Electrical Inspections (per hour) 1.00 $181 Hourly Permit Processing 0.33 $39 Services 1 to 400 Amps 0.50 0.50 $181 $35 401 to 1,000 Amps 1.50 0.75 $407 $69 over 1,000 Amps 2.50 1.25 $678 $115 Individual Circuit 15 to 40 Amp 0.25 0.25 $90 41 to 200 Amps 0.25 0.25 $90 $8-$60 201 Amps and larger circuits 0.25 0.25 $90 $8-$60 Wiring Installation or Re-Wiring $0.13- 0.14/sq ft 300 linear feet 0.50 0.25 $136 Meter Reset 1.00 0.25 $226 $25 Temporary Service (each) Includes 5 poles 0.50 0.25 $136 $35 Temporary Pole (each pole over 5 poles) 0.08 $14 $12 Outdoor Lighting, Pole mounted, 1 to 2 units 0.75 0.50 $226 $15 each additional 2 units 0.25 $45 Outdoor Lighting, Mounted on Building, vapor, halide, high intensity First Five Units 0.25 0.25 $90 $8-$60 Each additional unit over 5 0.08 $14 Receptacles/Switches/Outlets Base (1-10 units)0.50 0.25 $136 $8-$60 Each Additional 10 Units 0.25 $45 Page 218 of 225 E.6.a Packet Pg. 312 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE BUILDING TRADE TIMES On‐Site Drive Time Bldg Prmt Plans Total Current Description Inspector Inspector Tech I Examiner Costs Fee Notes Standard Hourly Rate $180.72 $180.72 $117.38 $180.72 Staff Time Solar Photovoltaic Systems Residential $450 $75 each Kilowatt over 15 kW $15 Commercial 0-50 kW $1,000 $75 51kW - 250kW, per Kilowatt $7 251kW+, per Kilowatt $5 EV Charging System Residential 1.00 0.25 1.00 $407 Commercial 2.50 1.25 4.00 $1,401 Motor, Transformer, Heater, Compressor, Generator‐Each up to 1 HP/KW/KVA 0.25 0.25 $90 $8-$60 2 to 10 HP/KW/KVA 0.25 0.25 $90 $8-$60 11 to 50 HP/KW/KVA 0.25 0.25 $90 $8-$60 51 to 100 HP/KW/KVA 0.50 0.25 $136 $8-$60 Over 100 HP/KW/KVA 1.00 0.25 $226 $8-$60 Miscellaneous Apparatus, Conduits and Conductors 0.25 0.25 $90 $40 Page 219 of 225 E.6.a Packet Pg. 313 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE WORKSHEET FOR SERVICE TIME (IN MINUTES), BY STAFF POSITION, BY STEP BURDENED HOURLY RATE $180.72 $180.72 $117.38 TIMES INCLUDE CONSTRUCTION AND TRADES TASKS PLAN CHECK INSPECTION PERMIT TECH TOTAL TIME PERMIT ISSUANCE TOTAL HOURS 0.00 0.00 0.50 0.50 TOTAL COST $0.00 $0.00 $58.69 $58.69 SUGGESTED FEE $59 PERMIT ISSUANCE ‐ WITH PLAN CHECK (P/C routing time and permit issuance time) TOTAL HOURS 0.00 0.00 0.00 0.00 TOTAL COST $0.00 $0.00 $0.00 $0.00 SUGGESTED FEE $0 DRIVE TIME = 15 MINUTES BUILDING PLAN CHECK & PERMIT ($2,000) TOTAL HOURS 0.50 2.50 0.00 3.00 TOTAL COST $90.36 $451.80 $0.00 $542.16 SUGGESTED FEE $542 BUILDING PLAN CHECK & PERMIT ($25,000) TOTAL HOURS 2.50 3.00 0.50 6.00 TOTAL COST $451.80 $542.16 $58.69 $1,052.65 SUGGESTED FEE $1,053 BUILDING PLAN CHECK & PERMIT ($50,000) TOTAL HOURS 6.00 3.48 0.50 9.98 TOTAL COST $1,084.32 $628.91 $58.69 $1,771.92 SUGGESTED FEE $1,772 BUILDING PLAN CHECK & PERMIT ($75,000) TOTAL HOURS 7.50 6.00 1.00 14.50 TOTAL COST $1,355.40 $1,084.32 $117.38 $2,557.10 SUGGESTED FEE $2,557 BUILDING PLAN CHECK & PERMIT ($100,000) TOTAL HOURS 9.50 7.50 1.00 18.00 TOTAL COST $1,716.84 $1,355.40 $117.38 $3,189.62 SUGGESTED FEE $3,190 Page 220 of 225 E.6.a Packet Pg. 314 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) CITY OF GRAND TERRACE WORKSHEET FOR SERVICE TIME (IN MINUTES), BY STAFF POSITION, BY STEP BURDENED HOURLY RATE $180.72 $180.72 $117.38 TIMES INCLUDE CONSTRUCTION AND TRADES TASKS PLAN CHECK INSPECTION PERMIT TECH TOTAL TIME BUILDING PLAN CHECK & PERMIT ($250,000) TOTAL HOURS 12.00 11.25 2.50 25.75 TOTAL COST $2,168.64 $2,033.10 $293.45 $4,495.19 SUGGESTED FEE $4,495 BUILDING PLAN CHECK & PERMIT ($500,000) TOTAL HOURS 14.50 22.50 2.50 39.50 TOTAL COST $2,620.44 $4,066.20 $293.45 $6,980.09 SUGGESTED FEE $6,980 BUILDING PLAN CHECK & PERMIT ($750,000) TOTAL HOURS 19.00 25.00 4.50 48.50 TOTAL COST $3,433.68 $4,518.00 $528.21 $8,479.89 SUGGESTED FEE $8,480 BUILDING PLAN CHECK & PERMIT ($1,000,000) TOTAL HOURS 25.00 31.00 7.50 63.50 TOTAL COST $4,518.00 $5,602.32 $880.35 $11,000.67 SUGGESTED FEE $11,001 BUILDING PLAN CHECK & PERMIT ($2,000,000) TOTAL HOURS 45.00 50.00 9.50 104.50 TOTAL COST $8,132.40 $9,036.00 $1,115.11 $18,283.51 SUGGESTED FEE $18,284 BUILDING PLAN CHECK & PERMIT (OVER $2 MIL) EACH ADD'L $100,000 TOTAL HOURS 2.00 0.50 1.15 3.65 TOTAL COST $361.44 $90.36 $134.99 $586.79 SUGGESTED FEE $587 Page 221 of 225 E.6.a Packet Pg. 315 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) THIS PAGE INTENTIONALLY BLANK Page 222 of 225 E.6.a Packet Pg. 316 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) APPENDIX D – FACILITY & FIELD RENTAL FEES Page 223 of 225 E.6.a Packet Pg. 317 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) FACILITY & FIELD RENTAL FEES Any person, group or organization desiring to use the facilities of the City shall pay rates as set forth below. Fees shall be periodically reviewed and, if necessary, recommended for revision by the City Council. COMMUNITY ROOM OR SENIOR CENTER ***Maximum Occupancy: 50 Grand Terrace Residents $30.00 per hour Non-Grand Terrace Residents $50.00 per hour Non-profits during business hours (must show proof of non-profit status) No Charge All event and room reservations require the following: $10.00 Registration Fee (Non-Refundable) $200.00 Refundable Deposit (Refunded after post-event inspection is complete and there are no damages) PICNIC SHELTERS Maximum Occupancy: 50 Grand Terrace Residents $10.00 per hour, minimum 2-hour rental Non-Grand Terrace Residents $15.00 per hour, minimum 2-hour rental All park reservations require the following: $10.00 Registration Fee (Non-Refundable) $50.00 Refundable Deposit (If there are no damages, decorations, or trash left behind) COURT AND FIELD RENTAL Private League or Resident Use $50.00 per hour, minimum 2-hour rental $2.00 per player fee included for reoccurring Grand Terrace Soccer and Little League: $5 per player per agreement term Due at the end of the first month of the agreement term Grand Terrace Basketball: $3 per player per agreement term Due at the end of the first month of the agreement term $10.00 Registration Fee (Non-Refundable) $200.00 Private Use Refundable Deposit (As long as there are no damages to the field or buildings during reservation) BASEBALL/SOCCER FIELD LIGHTING $20.00 per hour June – September. Due at the end of the agreement term. $20.00 per hour October – May. Due at the end of the agreement term. BASKETBALL COURT LIGHTING $2.00 per hour Due at the end of agreement term **Fees are subject to change after cost study is complete ***Subject to change Page 224 of 225 E.6.a Packet Pg. 318 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) Contact Information Eric Johnson President Tel (714) 992-9027 eric@revenuecost.com Chu Thai Partner Tel (714) 992-9024 chu@revenuecost.com Company Information Revenue & Cost Specialists, LLC 1519 E Chapman Ave, Ste C Fullerton, CA 92831 Tel (714) 992-9020 www.revenuecost.com Page 225 of 225 E.6.a Packet Pg. 319 At t a c h m e n t : G r a n d T e r r a c e C o s t o f S e r v i c e s S t u d y ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) 01247.0007/641059.1 RESOLUTION NO. 2023- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA TO ADOPT REVISED FEES AND DEPOSITS PREVIOUSLY APPROVED AND ESTABLISHED BY THE CITY COUNCIL IN TITLES 4, 5, 6, 8, 10, 12, AND 13 OF THE GRAND TERRACE MUNICIPAL CODE WHEREAS, Titles 4, 5, 6, 8, 10, 12, and 13 of the Grand Terrace Municipal Code establish the exact fee and deposit costs for the various regulatory permits and services provided by the City; and WHEREAS, the City Council adopted Ordinance No. 330 in May 2020, which authorized the City Council to adopt certain fees and deposits by resolution; and WHEREAS, the scope of Ordinance No. 330 was limited to allowing the Council to establish and adjust such fees by resolution and did not repeal or rescind any fees or deposits established in Titles 4, 5, 6, 8, 10, 12, and 13 of the Grand Terrace Municipal Code; and WHEREAS, Resolution 2020-12 allows the City Council to review the complete fee schedule and make changes as necessary by resolution rather than through an ordinance anytime a particular fee needs to be adjusted. WHEREAS, the City Council seeks to adjust its fees to effectively allow the City to recover increased costs for services provided. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES RESOLVE, DETERMINE, AND AS FOLLOWS: 1.The City Council finds that the above recitals are true and correct and, accordingly, are incorporated herein by this reference. 2.The City Council has duly considered the Fee Study and Fee Update, and hereby approves the updated Fee Schedules, which are attached hereto as Attachment 2 and incorporated herein by reference. 3.If this Resolution conflicts with any other resolution or ordinance of the City Council relating to fees and deposits, including, but not limited to, Resolution No. 2015-02, then such other resolutions and ordinances shall govern over this Resolution to the extent that this Resolution provides for a fee or deposit that is less than what is provided by such other resolutions and ordinances. E.6.b Packet Pg. 320 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) 01247.0007/641059.1 4. If any section, subsection, sentence, clause, phrase, or portion of this Resolution is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council of the City of Grand Terrace hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. 5. This Resolution shall go into full force and effect immediately, but the individual fees shall become effective as provided by the applicable provisions of State Law. 6. The City Clerk shall certify to the adoption of this Resolution. 7. This Resolution shall take effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held on the 11th day of July, 2023. Bill Hussey Mayor E.6.b Packet Pg. 321 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) 01247.0007/641059.1 ATTEST: Debra L. Thomas City Clerk APPROVED AS TO FORM: Adrian R. Guerra, City Attorney E.6.b Packet Pg. 322 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) 01247.0007/641059.1 Attachment 2 Fees and Deposits E.6.b Packet Pg. 323 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART Planning Fees Existing Fees Proposed Fees Code Interpretation $155.00 No Change Extension of Time $310.00 $305.00 Land Use Application/Review $97.00 $260.00 Admin Site and Architectural Review •Minimum •Structure 0 to 500 square feet •Structure 501 to 5,000 square feet •Structure 5,001 to 15,000 square feet •Structure over 15,000+ square feet $310.00 $465.00 $1,395.00 $1,860.00 $3,100 $2,250.00 $2,250.00 $2,555.00 $2,760.00 $3,270.00 Full Site and Architectural Review $3,000 $5,000.00 Deposit With charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Admin Conditional Use Permit $620.00 $2,660.00 Standard Conditional Use Permit $2,400.00 Deposit with actual costs $5,000.00 Deposit With charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Voluntary DAB Prelim Meeting Minor Deviation New $465.00 $1,225.00 per meeting $460.00 Standard Variance $1,500.00 $1,890.00 RV Minor Variance $155.00 $155.00 E.6.b Packet Pg. 324 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART General Plan Amendment $3,720.00 Deposit with Actual Costs $10,000.00 Deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs Zone Change $3,720.00 Deposit with actual costs $10,000.00 Deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs Specific Plan $3,720.00 Deposit with actual costs $10,000.00 Deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs Specific Plan Amendment $1,860 Deposit with actual costs $10,000.00 Deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs Determination of Use (Staff Level) $310.00 $1,430.00 Determination of Use (Planning Commission) $930.00 $2,555.00 CEQA Notice of Exemption (Applicant pays any Court or State Fees) Notice of Determination (Applicant pays County Clerk Fee and/or Fish & Game Fees) $233.00 $510.00 $510.00 Environmental Review - Initial Study (Negative Declaration) – Applicant pays for any County or State fees under both existing and proposed fee schedule. $930.00 actual cost plus 15% Admin Fee Actual consultant/contract cost plus 15% Admin Fee E.6.b Packet Pg. 325 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART Environmental Review - Initial Study (Mitigated Negative Declaration) - Applicant pays for any County or State fees under both existing and proposed fee schedule. $1,550.00 actual cost plus 15% Admin Fees Actual consultant/contract cost plus 15% Admin Fee Environmental Impact Report - Applicant pays for any County or State fees under both existing and proposed fee schedule. Actual cost plus 15% Admin Fee Actual consultant/contract cost plus 15% Admin Fee Tentative Parcel Map $1,800.00 $4,090.00 Tentative Tract Map • 5-15 lots • 16-30 lots • 31+ lots $2,150.00 $4,090 plus $112 per lot over 5 lots $5,210 plus $34 per lot over 15 lots $5,720 plus $34 per lot over 30 lots Revised Parcel Map $1,800.00 $3,885.00 Revised Tract Map $1,800.00 $3,985.00 Final Parcel Map $620.00 $1,940.00 Final Tract Map $775.00 $2,145.00 Lot Line Adjustment $775.00 $2,350.00 Lot Merger $620.00 $2,350.00 Reversion to Acreage $775.00 $4,090.00 Certificate of Compliance $775.00 $4,090.00 Standard Sign Permit $155.00 $510.00 Sign Program $465.00 $3,065.00 Temporary Sign Permit $155.00 $100.00 E.6.b Packet Pg. 326 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART Sign Variance Bingo License – Initial (1) Bingo License – Renewal (1) Dance Halls (1) Distress Sales (1) Entertainment License (1) Fortunetelling License (1) Junk and secondhand dealers(1) Massage Parlor (1) Massage Technician (1) Pool and Billiards Halls (1) Outdoor Festivals (1) Carnivals, shows, & other entertainments (1) $465.00 $50.00 $25.00 $50.00 $50.00 $50.00 $75.00 $50.00 $75.00 $50.00 $50.00 $150.00 $150.00 $3,065.00 No Change No Change No Change No Change No Change No Change No Change No Change No Change No Change No Change No Change Home Occupation Permit (Home Based Business) (1) $97.00 $340.00 Plan Check Review $620 Deposit actual costs $1,000 Deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs (1)- These businesses will still need to comply with other fees and taxes, including, but not limited to, the business license tax. E.6.b Packet Pg. 327 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART Modification of Conditions of Approval • Staff Determination • Planning Commission $465.00 $1,550.00 $510.00 $510.00 Appeal of Director’s Decision to Planning Commission $930.00 $2,660.00 Appeal Planning Commission Decision to Council (Resident) $310.00 $2,250.00 Appeal Planning Commission Decision to Council (Non-Resident) Landscape Plan Review/Inspection $1,550.00 $2,000.00 Deposit with actual costs $2,250.00 $2,000.00 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs Development Agreements Annexation Actual Cost plus 15% Admin Fee New $10,000.00 Deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs $20,000 Deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs Attorney Review Fireworks Booth Review Actual Cost plus 15% Admin Fee,50% Deposit $97 per booth plus $50 for Actual Contract Cost plus 15% Admin Fee $720.00 per booth E.6.b Packet Pg. 328 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART temporary sign Minor Event (200 people or less) $310.00 $1,230.00, plus a security deposit determined by staff Mid-Size Event (201-500) $620.00 $1,435.00, plus a security deposit determined by staff Major Event (501+) $620 Deposit with actual costs $2,000 deposit with actual costs plus a security deposit determined by staff Printing/Copying Zoning Verification Letter Property History Letter .25 per Page $155.00 New .25 Page $410.00 $1,330 plus the fully allocated hourly rates for all time over 6.5 hours Maps-Large Scale Printing Planning Extra Plan Review Planning Extra Meeting Miscellaneous Planning Review Cost, plus 15% Admin Fee New New New No Change Deposit determined by staff with charges at the fully allocated hourly rates of all personnel involved plus any outside costs Deposit determined by staff with charges at the fully allocated hourly rates of all personnel involved plus any outside costs Deposit determined by staff with charges at the fully allocated hourly rates of all personnel involved plus any outside costs E.6.b Packet Pg. 329 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART Mailing Sign Program Amendment Actual Costs plus 15% Admin Fee New No Change $1,020.00 Public Notice Temporary Use Permit Street Vendor Permit SB9 Lot Split • Minimum • 0-500 sq. feet • 501-14,999 sq. feet • 15,000-100,000 sq. feet • 100,000+ sq. feet Actual Cost plus 15% Admin Fee New New $310.00 $465.00 $1,395.00 $1,860.00 $3,100.00 Charges determined by staff based on actual newspaper advertising costs $1,020.00 $460.00 $2,350.00 $2,350.00 $2,350.00 $2,350.00 $2,350.00 E.6.b Packet Pg. 330 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART Building Fees Existing Fees Proposed Fees Building Plan Check/Inspection • Various fees based on construction valuation or fixture counts. (See attached Appendix C) Comm. Dev. Technology Surcharge New 7.50% of al Building & Safety fees E.6.b Packet Pg. 331 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART Code Enforcement/Animal Control Fees Existing Fees Proposed Fees Residential Rental Inspections • Apartment: 1-199 units • Apartment: 200+ units • Single Family Home • Re-Inspection $48.00/unit $36.00/unit $95.00/inspection $47.00/inspection $185.00/inspection $290.00/inspection $85/inspection $70.00/inspection Code Enforcement Inspection New $70.00 Inspection Warrant Abatement Warrant Nuisance Abatement New New Actual Contract Costs $685.00 plus any City Attorney costs and court fees $685.00 plus any City Attorney costs and court fees Actual Contract Costs plus 20% Admin fees Code Enforcement Lien Release County Fees $480 plus County Fees Towed Vehicle Release $115.00 $290.00 Garage/Yard Sale Permit $5.00 $15.00 Animal Pickup (Live) Animal Pickup (Deceased) Animal Pickup (Large Animal) $300.00 $40.00 Actual Costs $550.00 $105.00 Actual Costs E.6.b Packet Pg. 332 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART Animal Trap Rental In-House Animal Quarantine $20.00 per 10- day rental plus additional after- hours fees New $90.00 per ten-day rental plus additional after-hours fees $205.00 License fee for each dog not spayed or neutered Refund for owners who show proof of spaying/neutering their dog within 60 days of purchasing unaltered license License fee per veterinarian written explanation that the dog cannot be spayed/neutered License for each dog spay/neutered • One-year • Two-years • Three-years License fee for each dog spay/neutered belonging to a disabled citizen or a resident 65+ years old • One-year • Two-years • Three-years Delinquency penalty for failure to license dog* $60.00 $25.00 $24.00 $15.00 $28.00 $40.00 $9.00 $18.00 $27.00 $15.00 No Change No Change No Change No Change No Change No Change No Change No Change No Change No Change E.6.b Packet Pg. 333 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART *Fines are doubled for non-spayed/neutered animals; the additional fines will be refunded if animal is spayed/neutered within 30 days. Transfer of ownership of a dog license to a new owner in lieu of a fee for anew license Transfer of a current license from another jurisdiction Fee for any license purchased after June 30th of each year Replacement of a lost or damaged license Reclaiming dogs and cats impounded with micro-chip implant* • 1st Offense • 2nd Offense • 3rd Offense and beyond Reclaiming dogs and cats impounded without micro-chip implant* • 1st Offense • 2nd Offense • 3rd Offense and beyond $5.00 $5.00 ½ the regular fee $3.00 $30.00 $60.00 $80.00 $50.00 $60.00 $80.00 No Change No Change No Change No Change No Change No Change No Change No Change No Change No Change E.6.b Packet Pg. 334 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART Code Enforcement/Animal Control Fees Existing Fees Proposed Fees License Fee for the operation of a kennel • 5 to 10 dogs • 11 to 20 dogs • 21 to 30 dogs • 30+ dogs $10.00 $15.00 $25.00 $10.00 for each increment of 10 or fractional part of 10 dogs No Change No Change No Change No Change E.6.b Packet Pg. 335 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART Engineering Fees/Public Works Existing Fees Proposed Fees Encroachment Permit Processing $58.00 $60.00 Encroachment Inspection Actual Costs Actual Contract Costs Temporary Encroachment Permit $58.00 plus actual inspection costs $60.0 plus actual contract costs Develop Engineer Plan Revision/Inspection $58.00 plus actual contract costs $60.00 plus actual contract costs Stormwater Plan Check/Inspection New Actual Contract Costs Engineering Contract Admin 15% of contract amount 20% of contract amount Minor subdivision (parcel map) $534.00 Actual Cost plus 15% $600.00 Deposit Major subdivision $534.00 Actual Cost plus 15% Admin Fee, $1,240 Deposit Revised tentative map (minor subdivision) $275.00 Actual Cost plus 15%, $300.00 Deposit Revised tentative map (major subdivision) $1,054.00 Actual Cost plus 15% Admin Fee, $1,240.00 Deposit Final map/minor subdivision (parcel map) $260.00 Actual Cost plus 15% Admin Fee, $300.00 Deposit Final map/major subdivision (parcel map) $1,054.00 Actual Cost plus 15% Admin Fee, $600.00 Deposit Deferred monumentation 20 lots or less $31.00 $300.00 E.6.b Packet Pg. 336 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART 21 lots or greater 0 $450.00 Grading plan-Revised $534.00 $600.00 Public improvement fees $534.00 $600.00 NPDES Inspection Fees Actual Cost of Staff OR Actual Cost of Consultant plus 15% Admin Fee Ballfield/Facility Rental See Appendix D See Appendix D E.6.b Packet Pg. 337 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART Administrative Fees – Finance NSF Check Processing Credit Card Processing Duplicate Business License Fee Amended License Fee Business License processing • New License • Renewal Existing Fees $16.00 New $15.00 $15.00 New New Proposed Fees $105.00 $2% of amount charged Contract Cost Contract Cost $11.00 plus contract cost $20.00 plus contract cost E.6.b Packet Pg. 338 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART Senior Transit Services New $1 per rider E.6.b Packet Pg. 339 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) COMPARISON CHART Administrative Fees – City Clerk Existing Fees Proposed Fees Document Certification Notary Public Services Local Candidate Processing Local Initiative Processing(2) Peddling/Soliciting/Hawking Permit Document Reproduction Blueprints Electronic Copy Document Certification New $15.00 per signature New New $40.00/qtr (less $50.00 license tax) $.20/copy $11 per tape New $55.00/document No Change (Fee set by State) $25.00 per candidate (Fee set by State) $200.00 per initiative $130.00 annually plus $50.00 license fee 1st 10 copies – No Charge $.25/copy after 10 copies 11x17 - $.50/copy Actual reproduction costs $13.00 per device $55.00 per document $.20/copy (2) - Fee is refundable to the filer, if within one year of filing the notice of intent, the electionsofficial certifies the sufficiency of the petition. This fee is limited by the State Law - Elections Code Section 9202(b). E.6.b Packet Pg. 340 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) E.6.b Packet Pg. 341 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) E.6.b Packet Pg. 342 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) E.6.b Packet Pg. 343 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) E.6.b Packet Pg. 344 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) E.6.b Packet Pg. 345 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) E.6.b Packet Pg. 346 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) E.6.b Packet Pg. 347 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) E.6.b Packet Pg. 348 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) E.6.b Packet Pg. 349 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) E.6.b Packet Pg. 350 At t a c h m e n t : R e s o l u t i o n f o r U p d a t i n g F e e S c h e d u l e 2 0 2 3 ( R e s o l u t i o n t o U p d a t e F e e s a n d D e p o s i t s i n t h e G T M C ) AGENDA REPORT MEETING DATE: July 11, 2023 Council Item TITLE: Landscape Recognition PRESENTED BY: MinuteTraq Admin, RECOMMENDATION: Select 3 landscapes to be awarded the Landscape Recognition Award 2030 VISION STATEMENT: This staff report supports Goal #5, Engage in Proactive Communication by engaging the community to participate in the active upkeep and nomination of landscapes throughout the city. BACKGROUND: The initial Landscape Recognition award winners were selected at the city council meeting on January 10, 2023. They were recognized at the January 24, 2023 city council meeting. DISCUSSION: For the semi-annual Landscape Recognition awards we have three categories for the council to vote on tonight. The first is Best Native Landscaping, the second is Most Whimsical, and the third is Most Aesthetically Pleasing. I will be showing a power point of each category and I am asking the council to vote with a show of hands which landscape they would like to be the winner for that category. The winners will be presented with awards at the next council meeting on July 25, 2023. FISCAL IMPACT: None.. APPROVALS: Finance Completed 07/05/2023 2:16 PM Leila Holtzen Completed 07/05/2023 2:21 PM City Manager Completed 07/05/2023 4:45 PM City Council Pending 07/11/2023 6:00 PM G.7 Packet Pg. 351