07/25/2023CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA ● JULY 25, 2023
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
COMMENTS FROM THE PUBLIC
The public is encouraged to address the City Council on any matter posted on the agenda or on any other
matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak
card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the
Mayor at the appropriate time and each person is allowed three (3) minutes speaking time.
If you would like to participate telephonically and speak on an agenda item, you can access the meeting
by dialing the following telephone number and you will be placed in the waiting room, muted until it is your
turn to speak:
*67 1-669-900-9128
Enter Meeting ID: 831 2377 2322
Password: 670397
The City wants you to know that you can also submit your comments by email to
ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments
for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are
unable to email, please call the City Clerk’s Office at (909) 954-5207 by 5:00 p.m.
If you wish to have your comments read to the City Council during the appropriate Public Comment
period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish
to comment on. Comments that you want read to the City Council will be subject to the three (3) minute
time limitation (approximately 350 words).
Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the
agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to
investigate and/or schedule certain matters for consideration at a future City Council meeting.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this
agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor
Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For
further information regarding agenda items, please contact the office of the City Clerk at (909) 954-5207,
or via e-mail at dthomas@grandterrace-ca.gov.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.grandterrace-ca.gov.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Clerk’s Office, (909) 954-5207 at least 48 hours prior to the advertised
starting time of the meeting. This will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. Later requests will be accommodated to the extent feasible [28 CFR
34.102.104 ADA Title II].
Agenda Grand Terrace City Council July 25, 2023
City of Grand Terrace Page 2
CALL TO ORDER
Convene City Council
Invocation
Pledge of Allegiance
AB 2449 Disclosures
Remote participation by a member of the legislative body for just cause or emergency
circumstances.
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Bill Hussey
Mayor Pro Tem Doug Wilson
Council Member Sylvia Rodriguez-Robles
Council Member Jeff Allen
Council Member Kenneth J. Henderson
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
B. SPECIAL PRESENTATIONS
Homeowner Landscape Recognition
C. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
2. Approval of Minutes – Special Meeting Workshop – 06/27/2023
DEPARTMENT: CITY CLERK
3. Approval of Minutes – Regular Meeting – 06/27/2023
DEPARTMENT: CITY CLERK
Agenda Grand Terrace City Council July 25, 2023
City of Grand Terrace Page 3
4. Approval of Minutes – Special Meeting Workshop – 07/11/2023
DEPARTMENT: CITY CLERK
5. Approval of Minutes – Regular Meeting – 07/11/2023
DEPARTMENT: CITY CLERK
6. Historical & Cultural Activities Committee Appointment - Marie "Toni" Epps
RECOMMENDATION:
That the Mayor Appoint, Subject to City Council Approval the Applicant as an At-Large
Historical & Cultural Activities Committee Member
DEPARTMENT: CITY CLERK
7. Parks and Recreation Advisory Committee Appointment - Hanni Bennett
RECOMMENDATION:
Approve by Minute Order Hanni Bennett to Serve as Council Member Sylvia Rodriguez-
Robles's Appointee
DEPARTMENT: PUBLIC WORKS
8. City Department Monthly Activity Report - June 2023
RECOMMENDATION:
Receive and file.
DEPARTMENT: CITY MANAGER
9. Award Contract to Goodman & Associates for Preparation of PS&E for 2023-24 CIP
RECOMMENDATION:
1. Award a Contract to Goodman & Associates for Preparing Plans, Specifications and
Estimate (PS&E) for Pavement Rehabilitation Project for the Fiscal Year 2023-24
CIP in the amount of $52,000.
2. Authorize the City Manager to Execute the Agreement and Any Change Orders
subject to City Attorney Approval as to Form.
DEPARTMENT: PUBLIC WORKS
10. Community Benefit Fund Grant Award to New City Church in the Amount of $2,000.00
RECOMMENDATION:
Approve the Community Benefit Fund grant application from New City Church in the
amount of $2,000.00 for a three day kids camp.
DEPARTMENT: FINANCE
Agenda Grand Terrace City Council July 25, 2023
City of Grand Terrace Page 4
11. Community Benefit Fund Grant Award to the Grand Terrace Youth Football and Cheer
in the Amount of $2,000.00
RECOMMENDATION:
Approve the Community Benefit Fund grant application from the Grand Terrace Youth
Football and Cheer in the amount of $2,000.00 for safety equipment for the Fall Football
season.
DEPARTMENT: FINANCE
D. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting.
E. PUBLIC HEARINGS
12. Introduction and First Reading by Title Only, with Further Reading Waived an Ordinance
Amending Title 15 (Buildings and Construction) of the Grand Terrace Municipal Code to
Add a Municipal Code Section Requiring Certain Occupied Non-Residential and Multi-
Family Buildings to be Equipped with Automated External Defibrillator (AED) Devices,
Bleeding Control Kits, and Narcan Supply Kits. This Ordinance Will Not be Enforced
Retroactively and Apply Only to Buildings Undergoing Change of Use, Occupancy,
Ownership, and Alterations Where a Building Permit is Required Per CA Building Code
[A] 105.1
RECOMMENDATION:
Introduction and First Reading by title only, with further reading waived, "AN
ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADDING
SECTION 15.08.020 (“AUTOMATED EXTERNAL DEFIBRILLATOR (AED) DEVICES,
BLEEDING CONTROL KITS, AND NARCAN SUPPLY KITS”) TO CHAPTER 15.08
(“BUILDING CODE”) OF TITLE 15 (“BUILDINGS AND CONSTRUCTION”) TO THE
GRAND TERRACE MUNICIPAL CODE"
DEPARTMENT: PLANNING & DEVELOPMENT SERVICES
F. UNFINISHED BUSINESS - NONE
Agenda Grand Terrace City Council July 25, 2023
City of Grand Terrace Page 5
G. NEW BUSINESS
13. Selection of Voting Delegates for Cal Cities 2023 Annual Conference & Expo
RECOMMENDATION:
Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPOINTING DELEGATES AND ALTERNATES TO THE
2023 CAL CITIES ANNUAL CONFERENCE & EXPO AS OFFICIAL
REPRESENTATIVES OF THE CITY OF GRAND TERRACE
DEPARTMENT: CITY CLERK
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
Pursuant to City Council policy set forth in the 2030 Vision and 2014 ‐2020 Strategic
Plan, if a City Council Member is interested in a task or project that will require more
than one hour of staff time to complete, the item will be agendized to ask the City
Council if time should be spent on preparing a report on the proposed item. In
accordance with this policy, this is the opportunity for City Council Members to request
that an item be placed on a future agenda and authorize staff to prepare an agenda
report. To ensure compliance with the Brown Act, the request shall be submitted to the
City Manager at least one week in advance of the meeting so that the topic can be
included on the agenda under this section. In order for any listed item to be placed on a
future agenda, the City Council must act by formal motion (i.e., requires a motion and a
second) to direct the City Manager to place the item on a future agenda. Pursuant to the
requirements of the Brown Act, no other items may be considered other than those
listed below.
1. Review City Council Rules, Meeting Management, Conduct, and Procedures
Requested by: Council Member Kenneth J. Henderson
2. Establish a Citizen Committee to Research ways to Secure Additional Funding for
Enhanced Law Enforcement Coverage and Street Safety
Requested by: Mayor Bill Hussey
I. CITY COUNCIL COMMUNICATIONS
Council Member Kenneth J. Henderson
Council Member Jeff Allen
Council Member Sylvia Robles
Mayor Pro Tempore Doug Wilson
Mayor Bill Hussey
Agenda Grand Terrace City Council July 25, 2023
City of Grand Terrace Page 6
J. CITY MANAGER COMMUNICATIONS
K. RECESS TO CLOSED SESSION
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, pursuant to Section
54957(b)(1)
Title: City Manager
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION, Pursuant to Section
54957(b)(1)
Title: City Attorney
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
L. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, August 8, 2023, at
6:00 PM. Any request to have an item placed on a future agenda must be made in
writing and submitted to the City Clerk’s office and the request will be processed in
accordance with Council Procedures.
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● JUNE 27, 2023
Council Chambers Special Meeting Workshop 5:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Bill Hussey convened the Special Meeting Workshop of the City Council for
Tuesday, June 27, 2023, at 5:00 p.m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Hussey.
ROLL CALL
Attendee Name Title Status Arrived
Bill Hussey Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Rodriguez-Robles Council Member Present
Jeff Allen Council Member Present
Kenneth J. Henderson Council Member Present 5:30 PM
Konrad Bolowich City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Christine Clayton Finance Director Absent
A. PUBLIC COMMENT
None.
B. NEW BUSINESS
1. Priority Projects Workshop
Konrad Bolowich, City Manager gave the staff report and PowerPoint presentation for
this item.
Discussion and review ensued on the Priority Projects list and will continue at another
special meeting workshop with a date and time to be determined.
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Minutes Grand Terrace City Council June 27, 2023
City of Grand Terrace Page 2
THAT THE CITY COUNCIL REVIEW AND PROVIDE FEEDBACK AS
APPROPRIATE.
RESULT: NO ACTION TAKEN
ADJOURN
Mayor Hussey adjourned the Special Meeting Workshop at 5:45 p.m. The Next Regular
City Council Meeting will be held on Tuesday, June 27, 2023, at 6:00 p.m.
_________________________________
Bill Hussey, Mayor
_________________________________
Debra L. Thomas, City Clerk
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● JUNE 27, 2023
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Bill Hussey convened the Regular Meeting of the City Council for Tuesday,
June 27, 2023, at 6:00 p.m.
Invocation
The Invocation was given by Pastor Mike Leno of Azure Hills Seventh Day Adventist
Church.
Pledge of Allegiance
The Pledge of Allegiance was led by Mayor Pro Tem Doug Wilson.
AB 2449 Disclosures
None.
Attendee Name Title Status Arrived
Bill Hussey Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Rodriguez-Robles Council Member Present
Jeff Allen Council Member Present
Kenneth J. Henderson Council Member Present
Konrad Bolowich City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Christine Clayton Finance Director Present
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
Mayor Hussey announced that Agenda Item J. City Manager Communications will be
heard after Agenda Item C. Consent Calendar. Mayor Hussey also announced that
Agenda Item H.1 Requests for Future Agenda Items by City Council will be heard after
Agenda Item D. Public Comment.
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Minutes Grand Terrace City Council June 27, 2023
City of Grand Terrace Page 2
B. SPECIAL PRESENTATIONS
The City Council presented Certificates of Recognition to the Grand Terrace Lady
Titans Cheer for their participation in the 2022 Southern California Jr. All-American
Football and Cheer Competition on November 6, 2022, as follows:
Autumn Amador
Da’ziyah Cleveland
Elissa Decker
Renee Lake
Allysen Lowrey
Alanna Pam
Giselle Gonzalez
Ciara Jones
Nealeana Lake
Sarah Ornelas
Avery Villanueva
Aubrianne Delgado
Makayla Harper
Miracle Lake
Gemma Tougas
Jolene Decker
Saniya Lewis
Taylor Marshall
Emmarie Sanchez
Brooklynn Willis
Aubrey Allende
Alanna Briones
Mekayella Diaz
Chloe Contreras
Brooklyn Duran
Annalisa Garcia
Zariyah Harper
Abrianna Lopez
Jayleen Sanchez
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Rodriguez-Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: Hussey, Wilson, Rodriguez-Robles, Allen, Henderson
1. Waive Full Reading of Ordinances on Agenda
2. Approval of Minutes – Regular Meeting – 06/13/2023
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Minutes Grand Terrace City Council June 27, 2023
City of Grand Terrace Page 3
APPROVE THE REGULAR MEETING MINUTES OF JUNE 13, 2023.
3. Professional Services Agreement Between the City of Grand Terrace and Lilburn
Corporation for Planning Consultant Services Related to the Proposed Development of
a Gas Station and Convenience Store
1) APPROVE AN AGREEMENT WITH LILBURN CORPORATION IN THE AMOUNT
OF $44,750.00; AND
2) AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT, SUBJECT
TO CITY ATTORNEY APPROVAL AS TO FORM.
4. Approve the Shared Use Agreement by and Between the City of Grand Terrace and the
Grand Terrace Chamber of Commerce
THAT THE CITY COUNCIL APPROVE THE SHARED USE AGREEMENT BY AND
BETWEEN THE CITY OF GRAND TERRACE AND THE GRAND TERRACE
CHAMBER OF COMMERCE
5. Introduce for Second Reading by Title Only, with Further Reading Waived, and Adopt
an Ordinance Amending Municipal Code 15.18.010 - Adoption of the 2022 California
Fire Code
INTRODUCE FOR SECOND READING BY TITLE ONLY, WITH FURTHER READING
WAIVED, AND ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ADOPTING BY REFERENCE THE 2022
CALIFORNIA FIRE CODE AS AMENDED BY SAN BERNARDINO COUNTY FIRE
PROTECTION DISTRICT ORDINANCE NO. 23-01 AND REPEALING AND REPLACING
GRAND TERRACE MUNICIPAL CODE CHAPTER 15.18 IN ITS ENTIRETY TO
INCORPORATE THE NEW CODE AS AMENDED
6. Additional Appropriations for Repair of Storm Drain Crossing Mt. Vernon Ave. at Van
Buren St.
1. APPROVE ADDITIONAL APPROPRIATIONS IN THE AMOUNT OF $26,200 FOR
THE EMERGENCY REPAIRS OF THE STORM DRAIN CROSSING MT. VERNON
AVE. AT VAN BUREN ST.
7. Approval of Five Year CIP (Roads) and Adoption of Resolution for Measure I Five Year
CIP Plan for FY 2023-2028, and Resolution Adopting List of Projects Funded by SB 1 in
FY 2023-24
APPROVE THE FIVE-YEAR (FY 2023-28) CAPITAL IMPROVEMENT PLAN
ADOPT RESOLUTION OF MEASURE I FIVE-YEAR (FY 2023-28) CAPITAL
IMPROVEMENT PLAN
ADOPT RESOLUTION OF PROJECTS FUNDED BY SB 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017 FOR FY 2023-24
8. Treasurer's Report as of March 31, 2023
RECEIVE AND FILE THE TREASURER'S REPORT FOR THE PERIOD ENDING
MARCH 31, 2023.
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Minutes Grand Terrace City Council June 27, 2023
City of Grand Terrace Page 4
9. Professional Service Agreements for on Call Planning and Environmental Services
Between the City of Grand Terrace and Moore, Iacofano, Goltsman, Inc., Michael Baker
International and Lilburn Corporation
1. APPROVE PROFESSIONAL SERVICES AGREEMENTS BETWEEN THE CITY
OF GRAND TERRACE AND MOORE IACOFANO GOLTSMAN, INC., MICHAEL
BAKER INTERNATIONAL AND LILBURN CORPORATION (EACH WITH 3 YEAR
TERMS), SUBJECT TO THE CITY MANAGER’S APPROVAL/NEGOTIATION AND
THE CITY ATTORNEY’S APPROVAL AS TO FORM; AND
2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENTS,
SUBJECT TO THE CITY MANAGER’S APPROVAL/NEGOTIATION AND THE
CITY ATTORNEY’S APPROVAL AS TO FORM.
10. Approval of the May-2023 Check Register in the Amount of $377,225.53
APPROVE THE CHECK REGISTER NO. 05312023 IN THE AMOUNT OF $377,225.53
AS SUBMITTED, FOR THE MONTH ENDING MAY 31, 2023.
11. Setting Public Hearing for 2023-24 Landscape & Lighting Assessment District 89-1 for
July 11, 2023 at 6:00 P.M. or Soon Thereafter as Feasible
1. SET PUBLIC HEARING FOR JULY 11, 2023, AT 6:00 P.M. OR SOON
THEREAFTER AS FEASIBLE
2. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, PURSUANT TO THE LANDSCAPING AND LIGHTING
ACT OF 1972, INITIATING PROCEEDINGS TO LEVY AND INCREASE (AS
PREVIOUSLY AUTHORIZED BY PROPERTY OWNERS) ANNUAL
ASSESSMENTS FOR THE 2023-24 FISCAL YEAR FOR THE CITY OF GRAND
TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1
AND ORDERING THE ENGINEER TO BE PREPARED AND FILE A REPORT IN
ACCORDANCE WITH ARTICLE IV OF CHAPTER 1 OF SAID ACT; AND
3. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, GIVING PRELIMINARY APPROVAL OF THE
ENGINEERS REPORT FOR LANDSCAPING AND LIGHTING ASSESSMENT
DISTRICT NO. 89-1, AND THE LEVY, INCREASE (AS PREVIOUSLY
AUTHORIZED BY PROPERTY OWNERS), AND COLLECTION OF ANNUAL
ASSESSMENTS RELATED THERETO FOR FISCAL YEAR 2023-24; AND
4. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, SETTING AND DECLARING ITS INTENTION TO
CONDUCT A PUBLIC HEARING FOR JULY 11, 2023, AT 6:00 P.M. OR SOON
THEREAFTER AS FEASIBLE, ON LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT NO. 89-1, AND INTENTION TO LEVY, INCREASE (AS
PREVIOUSLY AUTHORIZED BY PROPERTY OWNERS), AND COLLECT
ANNUAL ASSESSMENTS RELATED THERETO FOR FISCAL YEAR 2023-24
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Minutes Grand Terrace City Council June 27, 2023
City of Grand Terrace Page 5
12. Approval of Professional Services Agreements for Interim Senior Civil Engineering
Services and On-Call Engineering Services
1. APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR INTERIM CITY
ENGINEERING SERVICES WITH WILLDAN (MAXIMUM COMPENSATION OF
$105,000 PER YEAR);
2. APPROVE PROFESSIONAL SERVICES AGREEMENTS WITH WILLDAN GROUP
INC. FOR ON-CALL ENGINEERING SERVICES (MAXIMUM COMPENSATION OF
$20,000 PER YEAR);
3. APPROVE PROFESSIONAL SERVICES AGREEMENTS WITH INTERWEST
CONSULTING GROUP FOR ON-CALL ENGINEERING SERVICES (MAXIMUM
COMPENSATION OF $10,000 PER YEAR);
4. AUTHORIZE THE CITY MANAGER TO EXECUTE ALL APPROVED
AGREEMENTS SUBJECT TO CITY ATTORNEY APPROVAL AS TO FORM.
J. CITY MANAGER COMMUNICATIONS
City Manager Bolowich announced that the City is exploring ways to combat illegal
dumping, and through a pilot program, a dumpster will be placed in the south parking
lot. The dumpster is for trash only. If the program works well, this is something the City
hopes will serve the community for a long time.
D. PUBLIC COMMENT
Kathy Meinert, Grand Terrace requested that a signal light be installed at the corner of
Mount Vernon and Van Buren.
Scott Meinert, Grand Terrace requested that a signal light be installed at the corner of
Mount Vernon and Van Buren.
Christy Boal, Grand Terrace expressed her concern with the lithium battery storage
facility being developed in the city.
Bobbie Forbes, Grand Terrace expressed her concern regarding the City’s noticing
practice and the upcoming 4th of July fireworks.
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL
1. Ordinance Banning Recreational Vehicles Parked on Driveways, Including Load Trailers
and Boats Within 13 Months, Allowing Residents to Secure Parking Storage
Requested by: Council Member Sylvia Rodriguez-Robles
Council Member Rodriguez-Robles revised the Future Items Request to bring back a
study session and discussion on the City’s Recreational Vehicle ordinance.
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Minutes Grand Terrace City Council June 27, 2023
City of Grand Terrace Page 6
PUBLIC COMMENT
Grand Terrace residents expressed their opposition to this item, both in writing and
verbally, as follows:
Javier Escobar
Susan Grooms
Carolynn Crowe
Marquis and Marlene Hargrove
Patti Prime
Robyn Prime
Neil Booth
goinbig@xxxxxxxxxx.com
Jennifer Mankel
Francheska Byma
Moonyeen Zimmerman
Jennifer Herkner
Sally McGuire
John & Susan VanCampen
Michelle Prager
Deidre Baggett
Kim Stromwall
Kayla Reza
Ginna Slocum
Petra Jimenez
Frank Garcia
Kathy Meinert
Scott Meinert
Mike Avila
Sandee Lewis
Willie English
Deidre Baggett
Mary Jo Ford
Ashlyn Hughes
Ric Montano
John MacAfee
Guy Nelson
Vaniesha Honani
Troy Hazelip
Jeff Peterson
Anita Merrill
Jose Solis
Barney Zimmerman
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Minutes Grand Terrace City Council June 27, 2023
City of Grand Terrace Page 7
Sandy Campbell
Don Anthony Galvan
Wesley Cranford
Brianna Yuriar
Martha Light
Rob Burleson
Ryan & Sarah Eller
Marquis Hargrove
Harold Oliva
Bobbie Forbes
Ken Stout
Bruce Campbell
Yvonne Campbell
David Laskowski
Larissa Hawkins
Lloyd Dodd
Michael Dean Romero II
Shad Boal
Michelle Sabino
RESULT: FAILED [2 TO 2]
MOVER: Sylvia Rodriguez-Robles, Council Member
SECONDER: Jeff Allen, Council Member
AYES: Sylvia Rodriguez-Robles, Jeff Allen
NAYS: Doug Wilson, Kenneth J. Henderson
ABSTAIN: Bill Hussey
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
13. Funding Request from the Grand Terrace Chamber of Commerce
Konrad Bolowich, City Manager gave the staff report for this agenda item.
PUBLIC COMMENT
Claudia Cooley, President of the Grand Terrace Chamber of Commerce encouraged
the City Council to support the funding request for the Chamber of Commerce.
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Minutes Grand Terrace City Council June 27, 2023
City of Grand Terrace Page 8
Bobbie Forbes, Grand Terrace supports the Chamber of Commerce.
The item was received and filed, with no action taken.
THE CITY COUNCIL CONTINUES TO SUPPORT THE GRAND TERRACE
CHAMBER OF COMMERCE THROUGH THE CONTRIBUTION OF OFFICE AND
ADMINISTRATIVE SPACE BUT DOES NOT CONTRIBUTE DIRECT FINANCIAL
SUPPORT AT THIS TIME. HOWEVER, STAFF SHOULD BE DIRECTED TO
EVALUATE SOME LEVEL OF FUNDING IN THE 2024-25 FY BUDGET.
RESULT: NO ACTION TAKEN
14. Truck Routes in the City of Grand Terrace
Konrad Bolowich, City Manager gave the staff report and PowerPoint presentation for
this item.
PUBLIC COMMENT
Bobbie Forbes, Grand Terrace expressed her concern regarding trucks in the city.
RECEIVE AND FILE.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Kenneth J. Henderson, Council Member
AYES: Hussey, Wilson, Rodriguez-Robles, Allen, Henderson
I. CITY COUNCIL COMMUNICATIONS
Council Member Kenneth J. Henderson
Nothing to report.
Council Member Jeff Allen
On Wednesday, June 14, 2023, Council Member Jeff Allen attended the Smoke-Free
Grand Terrace Forum in the City Hall community room and served on the panel.
Council Member Sylvia Robles
On Thursday, June 15, 2023, Council Member Sylvia Robles-Rodriguez attended the
San Bernardino County Transit Authority’s Transit Committee and Transportation
Advisory Committee meetings and discussed routine matters.
Mayor Pro Tempore Doug Wilson
Mayor Pro Tem Doug Wilson reminded resident to be vigilant with their pets as coyotes
have been seen in the area.
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Minutes Grand Terrace City Council June 27, 2023
City of Grand Terrace Page 9
Mayor Bill Hussey
On June 15, 2023, Mayor Hussey attended the League of California Cities’ Citipac
Fundraiser held at the Cal Aero Aviation Country Club. He also announced the
upcoming grand opening of JC Wallace House scheduled for Tuesday, July 11, 2023, at
1:00 p.m.
K. CLOSED SESSION
None.
L. ADJOURN
Mayor Hussey adjourned the Regular Meeting of the City Council in memory of Grand
Terrace resident, Gladys Beck at 9:10 p.m. The Next Regular Meeting of the City
Council is scheduled for Tuesday, July 11, 2023, at 6:00 p.m.
_________________________________
Bill Hussey, Mayor
_________________________________
Debra L. Thomas, City Clerk
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● JULY 11, 2023
Council Chambers Special Meeting Workshop 5:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Bill Hussey convened the Special Meeting Workshop of the City Council for
Tuesday, July 11, 2023, at 5:00 p.m.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Adrian Guerra, City Attorney.
ROLL CALL
Attendee Name Title Status Arrived
Bill Hussey Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Rodriguez-Robles Council Member Present
Jeff Allen Council Member Present
Kenneth J. Henderson Council Member Present
Konrad Bolowich City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Christine Clayton Finance Director Excused
A. PUBLIC COMMENT
None.
B. NEW BUSINESS
1. Priority Projects Workshop (Continuation)
Konrad Bolowich, City Manager gave the staff report and PowerPoint presentation for
this item.
Discussion and review ensued on the Priority Projects list and will further discussion will
continue at a Special Meeting Workshop scheduled for Tuesday, July 25, 2023, at 5:00
p.m.
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Minutes Grand Terrace City Council July 11, 2023
City of Grand Terrace Page 2
THAT THE CITY COUNCIL REVIEW AND PROVIDE FEEDBACK AS
APPROPRIATE.
RESULT: NO ACTION TAKEN
ADJOURN
Mayor Hussey adjourned the Special Meeting Workshop at 5:55 p.m. The Next Regular
City Council Meeting will be held on Tuesday, July 11, 2023, at 6:00 p.m.
_________________________________
Bill Hussey, Mayor
_________________________________
Debra L. Thomas, City Clerk
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● JULY 11, 2023
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1
CALL TO ORDER
Mayor Bill Hussey convened the Regular Meeting of the City Council for Tuesday,
July 11, 2023, at 6:00 p.m.
Council Member Jeff Allen requested that tonight’s meeting be closed in memory of
Grand Terrace resident, Scott Welsher.
Invocation
Mayor Hussey led the Invocation.
Pledge of Allegiance
City Attorney Adrian Guerra led the Pledge of Allegiance.
AB 2449 Disclosures
None.
Attendee Name Title Status Arrived
Bill Hussey Mayor Present
Doug Wilson Mayor Pro Tem Present
Sylvia Rodriguez-Robles Council Member Present
Jeff Allen Council Member Present
Kenneth J. Henderson Council Member Present
Konrad Bolowich City Manager Present
Adrian Guerra City Attorney Present
Debra Thomas City Clerk Present
Christine Clayton Finance Director Present
A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA
None.
B. SPECIAL PRESENTATIONS - NONE
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Minutes Grand Terrace City Council July 11, 2023
City of Grand Terrace Page 2
C. CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Kenneth J. Henderson, Council Member
SECONDER: Jeff Allen, Council Member
AYES: Hussey, Wilson, Rodriguez-Robles, Allen, Henderson
1. Waive Full Reading of Ordinances on Agenda
2. March 16, 2023, Planning Commission and May 1, 2023 and May 10, 2023 Historical &
Cultural Activities Committee Meeting Minutes Update
RECEIVE AND FILE.
3. Community Benefit Fund Grant Award to the Grand Terrace High School Cheer Booster
Club in the Amount of $2,000.00
APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION FROM THE
GRAND TERRACE HIGH SCHOOL CHEER BOOSTER CLUB IN THE AMOUNT OF
$2,000.00 TO SUPPORT EMPOWERING YOUTH CHEER LEADING.
D. PUBLIC COMMENT
John Gallo, Grand Terrace commented on his continued efforts to increase the number
of sheriffs and resources for the city.
Christy Boal, Grand Terrace expressed her concern and questions she has regarding
the development of the energy project in the city.
Keith Latham, Condor Energy Storage provided a brief overview of the development
Condor Energy project.
E. PUBLIC HEARINGS
4. Public Hearing Regarding Objections or Protests to Collecting Delinquent Refuse,
Sewer and Rental Inspection Fees on the Tax Rolls for Affected Properties; Adoption of
Resolutions to Collect Said Delinquent Fees on the Tax Roll and for the Placement of
Assessments for Delinquent Fees on Properties Located in the City for Fiscal Year
2023-24
Shanita Tillman, Senior Management Analyst gave the staff report and PowerPoint
presentation for this item.
Mayor Hussey opened the public hearing at 6:33 p.m.
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Minutes Grand Terrace City Council July 11, 2023
City of Grand Terrace Page 3
PUBLIC COMMENT
None.
Mayor Hussey closed the public hearing at 6:33 p.m.
1) CONDUCT A PUBLIC HEARING TO HEAR OBJECTIONS OR PROTESTS OF
DELINQUENT FEES THAT ARE PROPOSED FOR ADOPTION AND
ASSESSMENT ON THE TAX ROLLS OF THE COUNTY TAX ASSESSOR.
2) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,
ADOPTING A REPORT OF DELINQUENT REFUSE AND SEWER USER FEES
AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE
TAX ROLL AND BE IMPOSED AS AN ASSESSMENT UPON PROPERTY WITHIN
THE CITY OF GRAND TERRACE
3) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,
ADOPTING A REPORT OF DELINQUENT NON-OWNER OCCUPIED RENTAL
PROPERTY PROGRAM FEES AND FINES AND DIRECTING THAT SUCH
DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS
AN ASSESSMENT LIEN UPON PROPERTY WITHIN THE CITY OF GRAND
TERRACE
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Doug Wilson, Mayor Pro Tem
AYES: Hussey, Wilson, Rodriguez-Robles, Allen, Henderson
5. 2023-24 Landscape & Lighting Assessment District 89-1 Public Hearing and Adoption of
Resolution Ordering the Levy and Collection of Assessments Therefore and Approval of
Agreements with the County for the Collection Thereof
Shanita Tillman, Senior Management Analyst gave the staff report and PowerPoint
presentation for this item.
Mayor Hussey opened the public hearing at 6:37 p.m.
PUBLIC COMMENT
None.
Mayor Hussey closed the public hearing at 6:37 p.m.
1) CONDUCT THE PUBLIC HEARING; AND
2) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE APPROVING THE ENGINEER’S ANNUAL LEVY REPORT FOR, AND
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Minutes Grand Terrace City Council July 11, 2023
City of Grand Terrace Page 4
CONFIRMING THE DIAGRAM AND ASSESSMENT AND ORDERING THE LEVY
AND COLLECTION OF ASSESSMENTS WITHIN, THE CITY OF GRAND
TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1,
FISCAL YEAR 2023-24
3) APPROVE THE “AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR
AGREEMENT FOR COLLECTION OF SPECIAL TAXES, FEES, AND
ASSESSMENTS FISCAL YEAR 2023-24” FOR THE CITY AND THE DISTRICT
RESULT: APPROVED [UNANIMOUS]
MOVER: Jeff Allen, Council Member
SECONDER: Kenneth J. Henderson, Council Member
AYES: Hussey, Wilson, Rodriguez-Robles, Allen, Henderson
6. Resolution to Update Fees and Deposits in the Grand Terrace Municipal Code, Titles 4,
5, 6, 8, 10, 12, and 13.
Christine Clayton, Finance Director gave the staff report and PowerPoint presentation
for this item.
Mayor Hussey opened the public hearing at 6:40 p.m.
PUBLIC COMMENT
None.
Mayor Hussey closed the public hearing at 6:40 p.m.
ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA UPDATING FEES AND DEPOSITS PREVIOUSLY
APPROVED AND ESTABLISHED BY THE CITY COUNCIL IN TITLES 4, 5, 6, 8, 10,
12, AND 13 OF THE GRAND TERRACE MUNICIPAL CODE
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Rodriguez-Robles, Council Member
SECONDER: Kenneth J. Henderson, Council Member
AYES: Hussey, Wilson, Rodriguez-Robles, Allen, Henderson
F. UNFINISHED BUSINESS - NONE
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Minutes Grand Terrace City Council July 11, 2023
City of Grand Terrace Page 5
G. NEW BUSINESS
7. Landscape Recognition
Leila Henderson, Senior Code Enforcement Officer gave the staff report and
PowerPoint presentation for this item.
The following property addresses were approved for recognition at the July 25, 2023,
regular meeting of the City Council:
Best Use of Native Vegetation
22561 Van Buren
11734 Eton
Most Creative
12114 Palm
Overall Aesthetically Pleasing
22974 Jensen
RESULT: PROVIDE DIRECTION TO STAFF
H. REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL - NONE
I. CITY COUNCIL COMMUNICATIONS
Council Member Kenneth J. Henderson
Council Member Kenneth J. Henderson reported on the following meetings and events
he attended:
• Grand Opening of JC Wallace House on July 11, 2023 @ 1:00 p.m.
• Meeting with Grand Terrace residents on the Blue Mountain Trailhead and
proposed park facilities on Van Buren and Observation
Council Member Jeff Allen
Council Member Jeff Allen reported on the following meetings and events he attended:
• Grand Opening of JC Wallace House on July 11, 2023 @ 1:00 p.m.
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Minutes Grand Terrace City Council July 11, 2023
City of Grand Terrace Page 6
Council Member Sylvia Robles
Council Member Sylvia Rodriguez-Robles reported on the following meetings and
events she attended:
• San Bernardino County Transportation Authority’s Board of Directors meeting on
June 5, 2023
• Southern California Associated Government’s Community, Economic, and
Human Development Committee meeting held on June 5, 2023
Mayor Pro Tempore Doug Wilson
Nothing to report.
Mayor Bill Hussey
Mayor Bill Hussey reported on the following meetings and events he attended:
• Grand Opening of JC Wallace House on July 11, 2023 @ 1:00 p.m.
J. CITY MANAGER COMMUNICATIONS
SHERIFF’S REPORT
Lieutenant Bryan Lane, San Bernardino County Sheriff’s Department announced the
following:
National Night Out, Tuesday, August 1, 2023, between 3-7pm in the Stater Bros.
parking lot on Barton Road, Grand Terrace, CA.
K. CLOSED SESSION
None.
L. ADJOURN
Mayor Hussey adjourned the Regular Meeting of the City Council in memory of Grand
Terrace resident, Scott Welsher at 7:05 p.m. The Next Regular Meeting of the City
Council is scheduled for Tuesday, July 25, 2023, at 6:00 p.m.
_________________________________
Bill Hussey, Mayor
_________________________________
Debra L. Thomas, City Clerk
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AGENDA REPORT
MEETING DATE: July 25, 2023 Council Item
TITLE: Historical & Cultural Activities Committee Appointment -
Marie "Toni" Epps
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: That the Mayor Appoint, Subject to City Council Approval the
Applicant as an At-Large Historical & Cultural Activities
Committee Member
2030 VISION STATEMENT:
This staff report supports all adopted Goals and all adopted Core Values of the City
Council's 2030 Vision.
BACKGROUND:
The Historical & Cultural Activities Committee (“Committee) is a seven-member
Committee appointed by the Mayor, subject to City Council approval, and serves four-
year terms at the pleasure of the City Council. The terms alternate so that every two (2)
years at least two (2) appointments are set to expire.
Additionally, the Membership and Appointment Process of the Committee shall be made
by minute record of the City Council and shall continue in effect until a successor is
appointed. Each member of the City Council shall nominate one (1) member of the
Historical and Cultural Activities Committee and the remaining two (2) members shall be
appointed by a majority vote of the City Council (Attachment I).
Filling Vacancies on the Historical & Cultural Activities Committee
Currently, the Committee has one (1) at-large vacancy due to the resignation of
previous committee members.
Pursuant to Government Code section 54975(a), “[w]henever an unscheduled vacancy
occurs in any board, commission, or committee for which the legislative body has the
appointing power, whether due to resignation, death, termination, or other causes, a
special vacancy notice shall be posted in the office of the clerk of the local agency, on
either the local agency’s Internet Web site or at the library designated pursuant to
Section 54973, and in other places as directed by the legislative body, not earlier than
20 days before or not later than 20 days after the vacancy occurs. Final appointment to
the board, commission, or committee shall not be made by the legislative body for at
least ten (10) working days after the posting of the notice in the clerk’s office.”
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The notice of vacancy has been published, as stated above, since May 14, 2021. The
City has received one (1) application (Application for Citizen Service) from the following
community member to serve on the Committee:
Marie “Toni” Epps
At this time, the above-named applicant would fill the remaining at-large vacancy on the
Committee, and based on the foregoing, the Mayor appoints, subject to City Council
approval, the applicant as an at-large Historical & Cultural Activities Committee
Member.
FISCAL IMPACT:
None.
ATTACHMENTS:
• Attachment I (PDF)
• Application for Citizen Service - Toni Epps_Redacted (PDF)
APPROVALS:
Debra Thomas Completed 07/17/2023 3:56 PM
City Manager Completed 07/18/2023 4:15 PM
City Council Pending 07/25/2023 6:00 PM
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AGENDA REPORT
MEETING DATE: July 25, 2023 Council Item
TITLE: Parks and Recreation Advisory Committee Appointment -
Hanni Bennett
PRESENTED BY: Shanita Tillman, Senior Management Analyst
RECOMMENDATION: Approve by Minute Order Hanni Bennett to Serve as Council
Member Sylvia Rodriguez-Robles's Appointee
2030 VISION STATEMENT:
This staff report supports all adopted Goals and all adopted Core Values of the City
Council's 2030 Vision.
BACKGROUND:
On July 25, 2017, the City Council of Grand Terrace approved Resolution No. 2017-23
(Attachment I) to re-establish a Parks and Recreation Advisory Committee (Committee)
which meets the second Thursday of each month at City Hall. The Committee is made
up of five (5) voting members.
On August 22, 2017, the City Council adopted the Grand Terrace Parks and Recreation
Committee By-Laws (Attachment II). The By-Laws of the Committee membership
requires:
• Each Council Member appoint a person to the committee;
• Council approve the appointments by minute order; and,
• Appointments shall continue in effect until a successor is appointed
DISCUSSION:
Council Member Sylvia Rodriguez-Robles was elected to the City Council in November
2012. Pursuant to the by-laws, each Council Member appoints a Grand Terrace
resident to the committee. At this time, Council Member Rodriguez-Robles wishes to
appoint Hanni Bennett to serve on the Committee, and requests that Council approve
the appointment by minute order.
FISCAL IMPACT:
None.
ATTACHMENTS:
• Hanni Bennett_Redacted (PDF)
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• Attachment I - 2017-23 CC Reso - Parks & Recreation Committee(PDF)
• Attachment II - Parks and Recreation Advisory Committee By-Laws(PDF)
APPROVALS:
Shanita Tillman Completed 07/17/2023 8:28 AM
Finance Completed 07/17/2023 10:00 AM
City Manager Completed 07/18/2023 4:25 PM
City Council Pending 07/25/2023 6:00 PM
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CITY OF GRAND TERRACE PARKS &
RECREATION ADVISORY COMMITTEE
BY-LAWS
August 22, 2017 I. CREATION
The City of Grand Terrace City Parks and Recreation Advisory Committee was
established by the City Council of City of Grand Terrace to advocate for recreational opportunities for the City, and to provide input on the implementation of new programs and facilities within the existing park system. II. NAME
Title name of this organization is the City of Grand Terrace Parks and Recreation Advisory Committee, hereinafter referred to as the GTPARC. III. PURPOSE
The GTPARC exists to aid the City of Grand Terrace in providing ample and
diverse recreational opportunities for City residents, in part by advising the City
Council, through the Department designated by the City Manager, on the
implementation of the Existing Park Assessment Plan. In addition, GTPARC shall provide input on proposed park use by organized recreational leagues. The following lists of objectives and responsibilities relative to the purpose and
objectives of GTPARC may be added to or deleted as necessary:
1. Provide recommendations to the City Council relative to parks and
recreation.
2. Solicit citizen opinions relative to parks and recreation.
3. In conjunction with City staff, request information from, and consult
with, service organizations, special interest groups, neighborhood
associations, and other professionals on the Existing Park
Assessment Plan or ideas for new park projects.
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4. Make Recommendations to the City Council for the implementation
of the Existing Parks Assessment Plan and use of existing
recreational facilities by organized recreational leagues
5. Provide public meeting time for citizen input at least once per month IV. ORGANIZATION
1. The GTPARC shall consist of five (5) members. All appointments shall
be made by minute record of the City Council and shall continue in
effect until a successor is appointed. Each member of the City Council shall appoint one (1) member of the GTPARC.
2 There will be Chair and Vice-Chair positions for the GTPARC. Each position will be for a one-year term. The Vice-Chair shall automatically
advance to Chair, after one year of service as Vice Chair.
3. The Chair is responsible for running committee meetings.
4. The City Manager or his designee shall attend all meetings. Their
purpose is to aid the GTPARC through information, initiation of projects,
perspective, referrals, and other customary staff support services.
5. The GTPARC encourages citizen participation and will, from time to time,
request specific or general citizen/expert input. V. MEMBER ELIGIBILITY
1. Appointee must be a Resident or Owner of Business in the City of Grand
Terrace to be eligible for an appointment.
2. Member resignations will be filed with the City Clerk as soon as
possible after the member has decided to resign.
3. After two (2) consecutive unexcused absences, the Chair will contact
the committee member. Staff shall inform appointing Council member
of appointee’s continued absence. VI. MEETINGS
1. A minimum of 10 regular meetings shall be schedule annually, at a time
and place agreed upon by the committee.
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2. The Chair, or City Staff may call special meetings, as needed. A
minimum notice of 48 hours must be provided for any called special
meeting.
3. A quorum shall exist when 3 members are present.
4. City Staff assigned to the GTPARC shall be responsible for recording
minutes for all meetings.
5. Voting will be by voice vote. No voting by proxy.
6. Formal agenda items must be submitted to the Staff Representative 5
working days prior to the meeting date.
7. Citizens may introduce future agenda items at the beginning of each meeting (limited to 5 minutes).
8. Meeting Procedure: The parliamentary procedure for meeting and operations of the Committee shall be the responsibility of and within the
authority of the Chair. In the event there is a disagreement or objection
to the procedures pursued by the Chair, Roberts Rules of Order, Newly
Revised, shall constitute the authority.
VII. AMENDMENTS
1. Modification of these By-Laws must be approved by the City
Council before they become effective.
2. The procedure to recommend modification of these By-Laws to the City
Council shall be:
a. All recommended modifications are to be presented and
discussed at a regularly scheduled GTPARC meeting;
recommendation to the City Council may be made at the same meeting if consensus is reached.
b. A majority vote of the GTPARC membership present is necessary
to recommend a change in the By-Laws.
c. With a majority vote of the GTPARC members, an exception
to these by-laws for a specific and unique purpose may be
presented to the City Council for approval and implementation.
* * * * * * * * * *
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AGENDA REPORT
MEETING DATE: July 25, 2023 Council Item
TITLE: City Department Monthly Activity Report - June 2023
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: Receive and file.
2030 VISION STATEMENT:
This staff report identifies the monthly tasks associated with the delivery of projects to
support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to
Provide Services and 4) Develop and Implement Successful Partnerships - Work with
Local, Regional and State Agencies to secure Funding for Programs and Projects.
BACKGROUND:
The City Council of Grand Terrace established a 2030 Vision for the City of Grand
Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a
roadmap to ensure that the City remains on target and reaches its overall goals. The
2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and
projects that are aligned with the 2030 Vision goals. The goals include:
• Ensure Our Fiscal Viability
• Maintain Public Safety
• Promote Economic Development
• Develop and Implement Successful Partnerships
• Engage in Proactive Communications
DISCUSSION:
This Monthly report includes June 2023 data for each department in the City. The
number of projects and activities reported do not reflect everything staff is doing but
rather highlights things they have worked on in the past month which may be of interest
to City Council and the public. This report is updated monthly and posted to the City’s
website on the fourth week of each month.
FISCAL IMPACT:
The Monthly report has no fiscal impact. The monthly reports do not provide budgetary
status. The Finance Department will continue to produce individual monthly financial
reports which are separate from the Department’s monthly reports.
ATTACHMENTS:
• City Manager Quarterly Report [Final] - June (PDF)
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APPROVALS:
Konrad Bolowich Completed 07/19/2023 8:32 AM
City Manager Completed 07/19/2023 10:11 AM
City Council Pending 07/25/2023 6:00 PM
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MONTHLY REPORT
June 2023
PRESENTED BY
THE CITY MANAGER’S OFFICE
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Organizational Chart .........................................................................................1
City Clerk ...........................................................................................................2
Committee/Commissions ........................................................................7
City Manager .....................................................................................................9
Senior Center ....................................................................................... 13
Senior Bus Program ............................................................................. 16
Communications ................................................................................... 21
Planning and Development ............................................................................ 25
Code Enforcement ................................................................. Unavailable
Weekend Code ....................................................................... Unavailable
Parking/Graffiti ........................................................................ Unavailable
Animal Control ........................................................................ Unavailable
Public Works .................................................................................................. 39
Engineering Division ............................................................................. 40
Maintenance ......................................................................................... 41
Park Reservations ................................................................................ 43
Burrtec Waste Generation Report ........................................................ 44
Sheriff’s Contract .............................................................................. Unavailable
Law Enforcement Services ..................................................... Unavailable
San Bernardino County Fire ............................................................. Unavailable
Emergency Management Services ........................................ Unavailable
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CITY MANAGER
Organization Chart
City Manager
City Clerk Planning & Development Public Works Finance Public Safety
Agenda Processing Land Use Planning Engineering Accounting Fire District
Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement
Records
Management Building & Safety Storm Drain
Maintenance Payroll
FPPC Filings Code Enforcement
Facilities
Maintenance Treasury
Public Records Enforcement Program
Parks Maintenance
Senior Bus Program
Page 1
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City of Grand Terrace
City Clerk’s Department
.
DATE: July 25, 2023
TO: City Manager’s Office
FROM: Debra Thomas, City Clerk
City Clerk’s Office
SUBJECT: JUNE CITY CLERK MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the
activities and responsibilities within the City Clerk’s Department over the last year.
The City Clerk’s Office is staffed with one position that includes the City Clerk. The
primary responsibilities of this department are Council Support Services, Records
Management, Administrative Processing, Board Administration, and Election Services.
Each of these functions requires a collaborative effort between the department staff to
ensure that all components within the process are completed from origin to file. As the
official records manager for all City documents, it is imperative that this process be
accurate to ensure the preservation of the City’s history.
AGENDAS/POSTINGS
The City Clerk is responsible for preparing agendas and postings for all City Council
Regular and Special Meetings, as well as for the Housing Authority.
The total number of agendas processed for the month of June 2023 is three (3)
spending a total of twenty (20) hours reviewing and preparing the agenda packets
producing 719 pages.
AGENDA PROCESSING/POSTING
MONTH Regular
Meeting
Special
Meeting Totals
July 2 0 2
August 2 0 2
September 2 0 2
October 2 0 2
November 1 0 1
December 1 0 1
January 2 0 2
February 2 0 2
Page 3
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March 2 1 3
April 1 1 2
May 2 1 3
June 2 1 3
Total Processed 21 4 25
RESOLUTIONS & ORDINANCES
The City Clerk is responsible for the security of all official City records including
Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions
are executed, certified, and published, when appropriate.
It is also the responsibility of the City Clerk to ensure all City Council Ordinances
presented to Council have been certified and made available for review by the public.
The City Clerk must coordinate with the local adjudicated newspaper to publish
Ordinance summaries for its first and second readings.
The number of Resolutions approved for the month of June is fifteen (15) and the
number of Ordinances approved is zero (0).
RESOLUTIONS AND ORDINANCES PROCESSED
RESOLUTIONS ORDINANCES MONTHLY
TOTALS
July 2 0 2
August 5 2 7
September 5 0 5
October 9 3 12
November 0 3 3
December 2 2 4
January 1 0 1
February 0 0 0
March 2 1 3
April 4 1 5
May 3 0 3
June 15 0 15
Total Processed 48 12 60
RECOGNITION ACTIVITY
Its purpose is to recognize individuals, groups, and events of significance to the Grand
Terrace community by the issuance of Certificates, Recognition, Acknowledgment, and
Commendation Pins. It is the responsibility of the City Clerk to ensure that all signatures
of the City Council are obtained on the document, coordinate attendance at Council
meetings for the individual, group, or event representative to accept the recognition, as
well as prepare Council with all necessary information to present the recognition if the
presentation will be held at another venue.
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There were 29 Certificates and two (2) In Memoriam Adjournments issued for the month
of June 2023.
Month Certificate of
Recognition w/Pin
Commendation
w/Pin
In Memoriam
Adjournments Proclamation Total
July 0 0 1 0 1
August 0 1 2 0 3
September 66 0 0 1 67
October 0 0 0 1 1
November 48 0 0 1 49
December 0 0 0 0 0
January 0 0 0 0 0
February 3 0 0 0 3
March 0 0 1 0 1
April 7 0 2 2 11
May 2 0 1 0 3
June 29 0 2 0 31
Total 155 1 9 5 170
CONTRACTS AND AGREEMENTS PROCESSED
The City Clerk works closely with the City Council and is responsible for processing
follow-up documentation. Management of these documents includes contracts and
agreements, and it is the responsibility of the City Clerk to obtain signatures, distribute
originals, log, scan, and file.
There was nine (9) agreements processed for the month of June 2023.
CONTRACTS & AGREEMENTS PROCESSED
July 5
August 3
September 6
October 1
November 0
December 1
January 3
February 5
March 1
April 2
May 6
June 9
Total 42
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RECORDS REQUESTS
The City Clerk’s office received eight (8) Requests for Copies of Public Records for the
month of June 2023. All those requests were completed within the Government Code
Section 7922.535’s requirement of ten (10) calendar days. The total number of pages
provided in response to those requests was 96.
RECORDS REQUEST SUMMARY
Month
Requests
Received
Completed
Within 10
Days
Completed
with 14-Day
Extension
# of
Pages
Provided
Letter to
Requestor –
No Records
July 16 15 1 466 6
August 8 8 0 41 4
September 8 8 0 41 4
October 7 7 0 72 2
November 6 6 0 82 1
December 11 11 0 251 3
January 11 11 0 116 0
February 16 16 0 327 3
March 14 14 0 348 3
April 18 18 0 319 3
May 14 14 0 793 3
June 8 8 0 96 2
Total
Requests 137 136 1 2,952 36
CUSTOMER SERVICE – TELEPHONE CALLS
The City Clerk is responsible for receiving and responding to inquiries and external
customer service requests, communicating, coordinating, and responding to internal
department requests, external agency cooperation, and legislative bodies.
For the month of June 2023, the City Clerk’s office responded to 355 telephone calls
from residents, contractors, vendors, consultants, and in-house customer service
assistance to City staff.
TELEPHONE CUSTOMER SERVICE
July 264
August 277
September 449
October 603
November 598
December 334
January 547
February 429
Page 6
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March 540
April 520
May 493
June 355
Total Calls 5,409
HISTORICAL & CULTURAL COMMITTEE ACTIVITY
The Historical and Cultural Activities Committee preserves the history of Grand Terrace
and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk
serves as a liaison facilitating communication between the committee, City Manager
and City Council, maintains the committee minutes of its proceedings, and provides
support for the Annual Art Show, Country Fair, and City Birthday Party.
Month Committee
Meeting
Emails
w/Committee
Members &
Vendors
Telephone
Calls with
Committee
Members &
Vendors
Art
Show/Country
Fair & City
Birthday Prep
& Attendance
Total
# of
Hours
July 0 0.5 0 0 0.5
August 1.0 0.5 0 0 1.50
September 1.0 1.0 .25 0 2.25
October 1.0 1.0 .25 0 2.25
November 1.0 0.5 .25 5.0 6.75
December 1.0 0.5 .25 5.0 6.75
January 0 0.5 0 0 0.5
February 1.0 1.0 .25 0 2.25
March 1.0 1.0 .25 0 2.25
April 1.0 1.0 .25 0 2.25
May 2.0 1.5 .5 5.0 9.00
June 1.0 1.0 .25 0 2.25
TOTAL #
HOURS 11.0 10.0 2.5 15 38.5
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COMMITTEES/COMMISSIONS
The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters
and ensuring that all information is current and up to date for each. Listed below are the
number of current Appointed City Committees/Commissions, including the number of
alternates and vacancies that may exist:
COMMITTEES/COMMISSIONS
# OF
MEMBERS
# OF
ALTERNATES
# OF
VACANCIES
Historical & Cultural Activities
Committee 7 0 1
Planning Commission 5 0 0
Parks & Recreation Committee 4 0 1
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DATE:
July 25, 2023
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Debra L. Thomas, City Clerk
SUBJECT: June-2023 Monthly Services Report
This monthly report is presented to the City Manager to keep the City Manager and Policy Makers
informed of the activities within the City Manager’s Office and programs administered by the office to
meet service demands. The tasks and projects identified within the monthly report represent programs
administered by the City Manager’s Office. The projects identified in this report do not represent the City
Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council
in separate and distinct reports. The attached monthly report addresses the City Manager’s Office
administration of the following activities:
Human Resources
Senior Center
Finance (currently ACM is Acting Finance Director)
IT and Communications
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful planning,
within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to come and
remain for generations.
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HUMAN RESOURCES
Mission:
It is the mission of human resources to support the organization in meeting its mission and goals through
one of its most valuable resources - its PEOPLE.
Values:
Develop
An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that
fosters camaraderie, fellowships, challenges, and safety.
Increase
Participation in City and community activities while seeking knowledge, enthusiasm, and an
improved quality of life for ourselves, co-workers, and the community.
Respect
Team member values that may be different from our own and accept responsibility for
promoting ethical and legal conduct in personal and business practices.
Communicate
In a candid and fair manner with the diverse workforce from whom our City derives its
strength.
CORE SERVICES
1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective
internal interview process, conducting thorough reference checks.
2. Properly balancing the needs of the employees and the needs of the organization.
3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by:
maintaining compliance with employment laws and government regulations, providing
management and employee training, and developing policies and procedures.
4. Providing training and development in areas of: effective leadership and career development
of employees, and, employment law and government regulation.
5. Retaining our valued employees by: assuring effective leadership qualities in our managers;
furnishing technical, interpersonal and career development training and coaching; supplying
relevant feedback to management; and enhancing two-way communication between employees
and management.
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TABLE 1
Recruitment Activity
Description
Jul-
2022
Aug-
2022
Sept-
2022
Oct-
2022
Nov-
2022
Dec-
2022
Recruitments Initiated 2 1 2 2 1 1
Recruitments in Progress 2 2 3 2 2 2
Recruitments Pending 2 2 3 2 1 0
Applications Processed 20 58 26 31 11 21
New Hires Processed 2 3 1 1 0 1
Description
Jan-
2023
Feb-
2023
Mar-
2023
Apr-
2023
May-
2023
Jun-
2023
Recruitments Initiated 0 0 0 0 2 1
Recruitments in Progress 2 1 1 1 3 3
Recruitments Pending 2 0 0 0 2 3
Applications
Received/Processed
23 19 11 10 32 45
New Hires Processed 0 0 0 0 1 0
TABLE 2
Employee Job Performance Activity
Description
Jul-
2022
Aug-
2022
Sept
2022
Oct-
2022
Nov-
2022
Dec-
2022
Evaluations Processed 0 0 1 2 2 1
Description
Jan-
2023
Feb-
2023
Mar-
2023
Apr-
2023
May-
2023
Jun-
2023
Evaluations Processed 1 1 4 0 1 3
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SENIOR CENTER
Mission:
To provide recreational, educational, and social activities for the seniors in the community and to
enrich our seniors lives through friendship, activities, education, and nourishment.
Core Values:
Seniors are recognized as a valuable asset.
Seniors have the opportunity to contribute and expand their talents and knowledge.
Seniors strengthen our community and benefit personally by their involvement.
Seniors have access to a full spectrum of services, including social, emotional, educational, and
recreational opportunities appropriate to their unique needs and interests.
Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served.
TABLE 1 - Senior Center Activities
Description
Jul-
2022
Aug-
2022
Sept-
2022
Oct-
2022
Nov-
2022
Dec-
2022
Nutrition Program (# of meals
served)
675
975 1030 925 1090 875
Homebound Meals 315
434 427 462
441 407
Bingo
Bridge
Bunco
Coffee with Megan
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party /
Health Screening
Christmas / Holiday Celebration
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
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Description
*Jan
-2023
*Feb
2023
**Mar
-2023 Apr-
2023
May-
2023
Jun-
2023
Nutrition Program (# of meals
served)
810 830 1045
780 930 970
Homebound Meals 305 340 330 168 196 280
Arts and Crafts Classes
Bingo
Bridge
Bunco
Coffee with Shari
Exercise Classes
Garden Club
Morning Glories (quilting)
Movies with Solomon
Paint Classes
Card Game Night (Wednesday)
Zumba
Kings Corner
Cribbage
Cell Phone Class
Loteria
SPECIAL EVENTS
Monthly Birthday Celebration
Entertainment (2nd Fri. each mo.)
Volunteer Meeting
Hydration Station
Bus Pass Distribution
4th of July Party / Sept Pizza Party
Health Screening
Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One
senior may have participated in 2 or more programs, not including meals.)
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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200
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400
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600
700
800
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July August September October November December
675
975 1030 925 1090 875
315
434 427 462 441 407
Senior Center (2022 -23)
July-2022 -December-2022
# of Meals Served Homebound Meals
0
100
200
300
400
500
600
700
800
900
January February March April May June
810 830
1045
780
930 970
305 340 330
168 196
280
Senior Center (2022-23)
January-2023 -June-2023**
# of Meals Served Homebound Meals
** - Due to COVID-19, the Senior Center will only be providing limited meals.
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TABLE 2
Senior Center Blue Mountain Silver Liner
# of Passengers
Description
Jul-
2022
Aug-
2022
Sept-
2022
Oct-
2022
Nov-
2022
Dec-
2022
Within City Limits (Senior
Center, Stater Brothers,
Library)
381 358 0 0 0 0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2023
Feb-
2023
Mar-
2023
Apr-
2023
May-
2023
Jun-
2023
Within City Limits (Senior
Center, Stater Brothers,
Library)
0 0 0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
TABLE 3
# of Rides
Description
Jul-
2022
Aug-
2022
Sept-
2022
Oct-
2022
Nov-
2022
Dec-
2022
Within City Limits (Senior
Center, Stater Brothers,
Library)
752 678
0 0 0 0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
Description
Jan-
2023
Feb-
2023
Mar-
2023
Apr-
2023
May-
2023
Jun-
2023
Within City Limits (Senior
Center, Stater Brothers,
Library)
0 0 0
Outside City Limits (Walmart,
99cent store, Ross)
0 0 0 0 0 0
Special Events/Trips 0 0 0 0 0 0
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250
300
July August September October November December
381 358752 678
Senior Transportation
July-2022 -December-2022
# of Passengers # of Rides
250
300
January February March April May June
Senior Transportation
January-2023 -June -2023
# of Passengers # of Rides
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FINANCE
Mission:
To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest
ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate
financial reporting.
Values:
Transparency (Accessibility of Information):
The Finance Department will ensure openness, clarity and comprehensibility when providing
reliable, relevant, and timely financial information to the public.
Integrity (Reliability on Information Provided):
The Finance Department commits adherence to the highest ethical standards. The financial
services provided will be honest, fair, and unbiased.
Quality (Commitment to Excellence):
The Finance Department will deliver financial services expeditiously and provide valuable
support services to other departments and the community.
Teamwork (Mutual Respect and Cooperation):
The Finance Department will work together collaboratively with others, recognize the role and
contribution each person makes, and provide assistance as necessary to achieve the City’s 2030
Mission, Vision and Goals.
CORE SERVICES
The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and
Treasury. The Finance Department works in partnership with other departments to effectively develop,
manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and
projects.
1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations
which includes vendor payments, employee and resident reimbursements, and payroll.
2. Financial Reporting – to provide accurate and meaningful reporting on the City’s
financial condition through the City’s monthly and annual financial reports.
3. Purchasing – to authorize the purchase of quality products in a cost-effective manner.
4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective
financing, investments, and cash collection of the City’s resources to enhance the City’s
financial condition.
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TABLE 1
Financial Activity
Description
Jul-
2022
Aug-
2022
Sept-
2022
Oct-
2022
Nov-
2022
Dec-
2022
Invoices Processed 128 138 145 156 116 128
Checks Issued 84 168 104 115 120 122
Purchase Orders Established 10 50 16 11 11
16
Revenue Receipts Recorded 57 65 47 22 43 20
Description
Jan-
2023
Feb-
2023
Mar-
2023
Apr-
2023
May-
2023
Jun-
2023
Invoices Processed 147 140 152 115 171 211
Checks Issued 153 139 153 115 171 211
Purchase Orders Established 5 4 11 6 19 13
Revenue Receipts Recorded 29 43 46 43 52 68
128
84
10
57
138
168
50
65
145
104
16
47
156
115
11
22
116 120
11
43
0
25
50
75
100
125
150
175
Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded
Financial Activity
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22
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FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL:
Monthly:
1. Check Register; and
2. General Fund Monthly Financial Report (revenues less expenditures).
Quarterly:
1. Business License Report; and
2. Treasurer’s Report (current cash flow and fund balance); and
3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund).
Annual:
Audited Annual Financial Reports for the following:
1. City – all Funds;
2. Measure I – Fund 20;
3. Air Quality Management District (AQMD) – Fund 15; and
4. Housing Authority- Fund 52.
147 153
5
29
140 139
4
43
152 153
11
46
115 115
6
43
171 171
19
52
211 211
13
68
0
50
100
150
200
250
Invoices Processed Checks Issued P.Os Established Revenue Receipts
Recorded
Financial Activity
Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23
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COMMUNICATIONS
Mission:
To develop, implement and provide comprehensive internal and external communications for the City
and its community.
Core Services:
Plan, organize and disseminate timely and accurate information and promote awareness of
City operations, services, programs, projects, events, and issues to the community.
Promote and provide positive and proactive media relations for the City. Disseminate news
materials in a timely manner.
Initiate and write press releases, public service announcements, articles, and websites for
media distribution.
Maintain and improve the City’s website for distributing mass media information under
various situations.
Channel 3: Jul Aug Sep Oct Nov Dec
City Council Meeting Replays 2 2 2 2 2 2
Activities/Items Added to Slideshow 0 0 0 0 0 0
Channel 3: Jan Feb Mar Apr May Jun
City Council Meeting Replays 2 2 2 1 2 2
Activities/Items Added to Slideshow 0 0 0 0 0 0
Eblast Jul Aug Sep Oct Nov Dec
Number of E-newsletters Distributed 3 0 2 1 1 2
Number of Subscribers 921 923 926 929 931 933
Change in Subscribers 40 2 3 3 2 2
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
Eblast Jan Feb Mar Apr May Jun
Number of E-newsletters Distributed 0 2 0 2 1 2
Number of Subscribers 936 945 948 952 955 960
Change in Subscribers 3 9 3 4 3 5
Number of E-newsletters Opened* No Data No Data No Data No Data No Data No Data
* New e-newsletter management system does not currently track emails opened.
2022-2023 City Communications Data:
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Facebook Jul Aug Sep Oct Nov Dec
Posts 6 3 8 10 15 6
Total Reach* 5,625 4,660 12,040 10,489 15,147 8,891
Total Engagement** 452 510 1,022 1,193 1,694 1,643
Page Followers 2,667 2,681 2,675 2,699 2,726 2,758
New Page Followers 5 14 -6 24 27 32
Facebook Jan Feb Mar Apr May Jun
Posts 3 9 10 14 6 11
Total Reach 1,813 18,345 13,976 15,005 4,112 10,870
Total Engagement 57 2,863 1,350 1,559 866 1,574
Page Followers 2,769 2,811 2,825 2,842 2,839 2,846
New Page Followers 11 42 14 17 -3 7
* Reach refers to the number of unique people to have seen a post's content.
** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares.
5 Most Popular City Facebook Pages (By % of population) – San Bernardino County
% of
Pop.
1) Twentynine Palms 29.46%
2) Apple Valley 26.03%
3) Yucca Valley 27.77%
4) Grand Terrace 21.34%
5) Hesperia 15.60%
2,667 2,681 2,675 2,699 2,726 2,758 2,769 2,811 2,825 2,842 2,839 2,846
2,300
2,550
2,800
FACEBOOK PAGE FOLLOWERS
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Twitter Jul Aug Sep Oct Nov Dec
Tweets 2 0 2 3 0 1
Impressions 494 221 263 479 214 281
Followers 338 343 337 332 338 339
New Followers 4 5 -6 -5 6 1
Twitter Jan Feb Mar Apr May Jun
Tweets 0 4 2 0 1 1
Impressions 231 614 229 73 103 220
341 340 343 342 341 341 340
New Followers 2 2 -1 -1 0 -1
YouTube Jul Aug Sep Oct Nov Dec
Video Uploads 2 2 2 2 1 1
Video Views 221 226 299 177 148 142
Subscribers 179 182 184 186 189 191
Change in Subscribers 3 3 2 2 3 2
YouTube Jan Feb Mar Apr May Jun
Video Uploads 2 2 2 1 2 3
Video Views 78 108 96 99 52 81
Subscribers 192 191 193 193 195 200
Change in Subscribers 1 -1 2 0 2 5
*** Impressions refers to the number of times a tweet has been seen.
338
343
337
332
338 339 341 343 342 341 341 340
300
325
350
375
TWITTER PAGE FOLLOWERS
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City News Jul Aug Sep Oct Nov Dec
Articles 0 2 2 0 8 4
1/2-Page Ad 0 0 2 2 0 0
1/4-Page Ad 1 2 2 2 3 2
City News Jan Feb Mar Apr May Jun
Articles 2 5 5 3 7 4
1/2-Page Ad 0 0 1 1 0 0
1/4-Page Ad 0 2 2 2 2 4
AM 1640 Jul Aug Sep Oct Nov Dec
Advertisement of City Events 2 0 2 1 4 0
AM 1640 Jan Feb Mar Apr May Jun
Advertisement of City Events 0 1 0 1 0 0
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City of Grand Terrace Planning and Development Services Department
.
DATE: July 25, 2023
TO: Konrad Bolowich, City Manager
City Manager’s Office
FROM: Planning and Development Services Department
Planning Division
SUBJECT: JUNE 2023 PLANNING DIVISION MONTHLY REPORT
This monthly report is presented to the City Manager to keep him informed of the activities
within the Planning Division.
OUR MISSION
To preserve and protect our community and its exceptional quality of life through thoughtful
planning, within the constraints of a fiscally responsible government.
OUR VISION
Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and
recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an
outstanding quality of life that fosters pride and an engaged community, encouraging families to
come and remain for generations.
PLANNING DIVISION
Planning Core Services
➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Plan Review
The Planning Division is budgeted for one full time Director, one full-time Associate
Planner and one full-time Assistant Planner.
Activity Summary for Planning
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Planning and Development Services
Page 2 of 13
The Planning Division received 9 new applications for the month of June 2023, and 7
applications were carried over applications. Minor applications such as a new business,
patio cover, or small room additions are handled as a Land Use application and typically
processed within 2-3 days. Larger additions over 500 square feet or second dwelling units
are handled administratively by staff with noticing, and those projects that are either new
development or exceed the Director’s administrative authority are handled as Major
Permits and are reviewed by the Planning Commission. Home occupation permits are for
home based business, such as consulting, housekeeping, and small craft businesses.
Application Summary from June 2023
Applications Number
Received
Carried Over Completed Under Review
Major 0 2 0 0
Administrative 1 2 0 2
Land Use 5 1 4 1
Home Occupation 2 2 0 2
Sign 0 0 0 0
Special Event 1 0 1 0
DAB 0 0 0 0
Zoning
Verification
0 0 0 0
Total 9 7 5 7
For the Month of June, the Planning Division has received 9 applications for review and
7 are carrying over from the previous month. A comprehensive list of the applications and
their status is at the end of the Planning Division’s report.
0 0.5 1 1.5 2 2.5 3 3.5 4 4.5
Major
Administrative
Land Use
Home Occupation
Sign
Special Event
DAB
Zoning Verification
Applications Received and Carried Over
for June 2023
Under Review Completed Carried Over Received
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Applications Received, Approved and/or Under Review
New Businesses
There was 1 Land Use Applications for new businesses were received for the month of
June.
Overall, Land Use applications are the most predominant applications that the Planning
Division processes, a total of eighteen Land Use applications were received between
June 2023
Projects in Plan Check or Under Construction
Projects in Plan Check or Under Construction
Date
Submitted
Case No. Applicant Description Location Status
4/28/2021 TTM 21-01
SA 21-05
E 21-03
Tony Jara Six Lot Subdivision
and Five Single
Family Residences
11899
Rosedale
Avenue
SA 21-05
Approved by the
Planning
Commission on
10/6/2022
TTM 21-01
Approved by the
City Council on
October 25, 2022
31
1
Land Use Applications June 2023
Wall/Fences
Shed/Accessory Structures
Patio Covers/Sunrooms
Reasonable Accomodations
New Businesses
Minor Improvements
Temporary Uses
Business Expansion
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Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications
proposing to subdivide 3.8 acres into six single family lots. Each lot will have an approximate
2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the
six lots will include the existing residence located on the west side of the property, fronting
Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family
Residential with an Agricultural Overlay District, and designated Low Density Residential on
the General Plan Land Use Map.
03/17/2022 SA 22-03,
CUP 22-01,
V 22-02, E
22-03, SGN
20-05-A1
Bickel Group
Coffee Shop/
“Starbucks”
22220 Barton
Road
APN: 0275-
242-09
Planning
Commission
Approved on
8/18/2022
1st Architectural
Review, Street
Improvements,
and Grading
Plan Review
10/12/2022
1st Landscaping
Review
10/28/2022
Project
Conditions
signed on
9/08/22
Bickel Group “Applicant” representing Golden Star Investments submitted the above
applications proposing a shell building for a new single story coffee store with drive-thru lane
approximately 1,000 sq. ft. Proposed site improvements include new trash enclosure,
landscape, and site accessibility. The proposed project will consist of one building, parking,
and landscaping. The property is zoned BRSP – General Commercial. It is part of the Barton
Road Specific Plan zoned under General Commercial Planning Area 1 (P.A. 1).
1/2/2019 CUP 19-01
SA 19-03
E 19-05
GrandT-1 Inc. Industrial Semi-
Trailer Storage
Facility
APN: 0275-
191-06, 30
Under
Construction
The project was approved by the City Council on August 25, 2020, upholding the Planning
Commission determination to establish an industrial semi-trailer storage facility on
approximately 22-acres. A maximum of 650 total semi-trailers, shipping and storage containers
and chassis will be stored on the site at any given time. A 900 square foot caretaker’s admin
office and a 4,800 square foot maintenance building will be constructed under an administrative
submittal. The site is zoned M2-Industrial, the AG-2 Overlay District, and the FP-Floodplain
Overlay District. The Community Benefit Agreement is in review. A rough grading permit has
been issued.
11/2/2020 SA 20-08
CUP 21-01
V 20-01
LM 20-2
E 20-08
Bickel Group Multi-Tenant
Commercial
APN’s:0275-
242-10, 11
Under
Construction
At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution
2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on
0.88-aces. There were no appeals made during the public hearing.
Development Advisory Board (DAB)
The Development Advisory Board is made up of the Planning and Development Services
Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the
RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual
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plans for various projects and new development applications, and is conducted free of
charge. One DAB meeting took place during the month of March.
Planning Commission
The Planning Commission reviews new construction, subdivisions, variances and
conditional use permits. They also make recommendations on zone changes, zoning
code amendments, and general plan changes. No Planning Commission meeting were
held during the month of November.
• No planning Commission Meetings were held during the Month of June
Conforming Uses and Grants
The city was awarded funding for its Blue Mountain Trailhead and Trail application and
continues to implement the grant.
Staff was informed that through the efforts of Assembly Member Reyes, the city is the
recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of
the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and
is non-competitive. Staff met with State representatives on August 15, 2019.
Grant Status Grant Amount
Blue Mountain Trailhead and
Trail Grant
Submitted on October 1, 2017. Site visit
completed in November 2017. Awarded.
Community workshop held on 4/11/2019.
Community workshop #2 – July 19, 2021
Public Works Division
$212,500
(Estimated Project
cost $520,000)
Specified Grant - Blue Mountain
Trailhead and Trail Grant
Non Competitive.
Staff met with State Representatives and
on August 15, 2019, and March 18,
2020– Property being negotiated with
owner for access easement.
05-12-2021 - Interactive website
presentation update by Hirsch and
Associates
Public Works Division
$1.2 Million
Local Early Access Planning
Grant (LEAP)
Over-the-counter grant complemented
with technical assistance for the
preparation and adoption of the sixth-
cycle Regional Housing Needs
Assessment and the City’s Housing
Element.
$65,000
Regional Early Access Planning
Grant (REAP)
One-time grant funding to regional
governments and regional entities for
planning activities that will accelerate
housing production.
ODS Project review granted by SCAG,
Crandall Arambula (“Consultant”)
assigned to assist Grand Terrace.
Staff support for the
Objective Design
Standards (ODS)
Community Emergency Response Team
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CERT meetings were held on January 17, 2023, and February 21, 2023.
Attachment to Planning Division’s Report
Applications Received, Approved and/or Under Review
Major Applications - Site and Architectural Review
Date
Submitted
Case No. Applicant Description Location Status
03/27/23 CUP SA20
-09
Condor Energy
Storage
Modification
Battery
Storage
Change
Approved
height
variance of
50’ to 83’
21650 Main Street In review
11/11/2022 SA 22-19
E 22-17
Herman Hilkey Single Family
House
23196 Glendora
Drive
In Review,
Distributed
5/11/2022
Incompleteness
Letter 12/16/2022
In review
06/12/23
The Applicant is proposing to construct a 3,789 square foot single family home with an
attached two car garage on 0.8-acres, zoned R1-20-Very Low Density Family
Residential.
9/19/2022 SA 22-15
E 22-12
Roberto
Fernandez
Single Family
House
APN: 0276-431-21 Incompleteness
Letter 10/20/2022
The Applicant is proposing the construction of one-story single family residence on a
0.69-acre lot. The proposed residence is 4,974 sq. ft. in size with a 715 square foot
garage.
9/19/2022 SA 22-14
E 22-11
Roberto
Fernandez
Single Family
House
APN: 0276-431-22 Incompleteness
Letter 10/20/2022
The Applicant is proposing the construction of one-story single-family residence on a
0.68-acre lot. The proposed residence is a 4,721 square feen in size with a 747 square
foot garage.
8/23/2022 SA 22-12
E 22-07
Jonathan Zane Triplexes APN:0275-211-36 Application
deemed
incomplete
8/23/2022
Resubmittal
received and
distributed in
October
Incompleteness
Letter 11/10/22
Jonathan Zane representing Candy Bozner submitted the above applications proposing
the construction of a triplex residential building located on 0.27-acre lot located at APN:
0275-211-36-0000, zoned R2-Low Density Residential.
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8/8/2022 TTM 22-01
E 19-05-A1
GrandT-1 Inc Tentative
Parcel Map
11731 Terrace
Avenue
Incompleteness
Letter 10/27/2022
Patrick O’Brien of GrandT-1 has submitted the above applications proposing to adjust
the existing parcel lines, separate the community garden referenced in the Community
Benefit Agreement recorded on 12/10/2021 between the property owner and the City of
Grand Terrace, and process a street vacation fronting the project site at Terrace Avenue.
01/14/2022 SA 22-01,
V 22-01, E
22-01
Catherine Tran New
Office/Retail
Building
22881 Barton Rd
APN: 0276-202-25
Project Submitted
11/17/2022.
Deemed
Incomplete on
03/18/2022
2nd submittal
incompleteness
letter 10/10/2022
3rd submittal
received and
distributed
Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above
applications proposing a new office/retail multi-tenant shopping center. The proposed
building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites,
parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of
the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning
Area 3 (P.A. 3).
11/17/2021 CUP 21-06
SA 21-09
E 21-07
V 21-02
SP 21-01
Sunoil Retail
Group
Gas Station 22505 Baron
Road
APN:1178-011-07
Project Submitted
11/17/2021.
Deemed
Incomplete on
2/4/2022.
Staff met with the
applicant on
2/10/2022
Second
comments letter
7/13/2022
The application is proposing the construction of a 2,660 square foot gas station and
convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011-
07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas
station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels;
the convenience store will consist of providing fresh hot, cold, and prepackaged items. The
project will also include two community outdoor area. Access to public street through
Mount Vernon and Barton Road.
9/10/2021 SA 21-08
E 21-05
Carli Norris Single Family
Residence
APN:0276-421-27 Deemed
Incomplete on
10/14/2021
Project deemed
incomplete on
3/28/2022
Staff continues to
work with
applicant.
The applicants Carlie Norris and Nanine Tarbaux are proposing the construction of a
one-story single-family residence on a .46-acre lot. The proposed residence is a 2,724-
square foot home with four bedrooms and a 623 square foot two car garage. The
property is located along Grand Terrace Road, zoned R 20-V-Low Density Single Family
Residential with an Agricultural Overlay, APN: 0276-421-27-0000.
3/31/2021 SA 21-03 Yakuta Convert 22756 Palm Heading To
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CUP 21-03
E 21-02
Enterprises Single Family
to Multifamily
Avenue Planning Commis
Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to
convert an existing 1,371 square foot nonconforming residence to a multifamily duplex
on a 0.32-acre lot. The site improvements will include façade improvements, curb,
sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape,
driveway and required parking. The property is zoned Barton Road Specific Plan, Office
Professional.
8/12/2020 GPA 20-02
SPA 20-02
SA 20-03
CUP 20-01
E 2-03
Greens INV 15
LLC
22317,
22273, 22293
Barton Road
Multi Family,
Hotel, Restaurant
Retail
Deemed
Incomplete on
9/23/2020
Resubmitted
5/23/2022
Incomplete on
6/24/2022
Resubmitted
11/11/2022
Incompleteness
Letter 12/6/2022
Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an
approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including
a 4-story hotel and potential restaurant or retail uses on the north side of the property. A
2.9-acre multi-family residential development is proposed on the south side of the property,
to include 7 multi-family buildings and amenities. The site improvements include parking,
drive thru, landscaping, trash enclosures, loading areas, access, and street improvements.
The site is located on the Barton Road Specific Plan, General Commercial zoning. A
Specific Plan Amendment update for Barton Road is being prepared and an expanded
environmental is also being prepared by Michael Baker to support the development.
10/2/2018 SA 18-09
TTM 18-02
V 18-01
E 18-08
Aegis Builders,
Inc
16
Apartments
11695 Canal
Street
Deemed
Incomplete on
10/31/2018 &
3/26/2019
Resubmittal and
Incomplete on
7/23/2020
Resubmittal
received on
11/11/2020.
Deemed
Incomplete on
12/10/2020 –
Resubmittal
Received
11/12/2021
Deemed
Incomplete on
1/6/2022
Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres.
The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including
2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom
units. The Project site is triangularly shaped and does not have direct access to a public
street. Access to the public street will be across the Gage Canal property. The City of
Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal,
and has assured access to the parcel which has historical rights of access over the canal.
The property is zoned R3-20-Medium High Density Residential.
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Major Applications – Specific Plan
Date
Submitted
Case No. Applicant Description Location Status
12/8/2017 SP 17-01
E 17-10
Lewis
Development
Specific Plan East side of
the 215 Fwy.
Review
Comments
4/28/2022
Environmental
in review
(Lilburn
Corporation)
Review
Comments
9/15/2022
SP resubmittal
11/17/2022
Incompleteness
Letter
12/15/2022
The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace
General Plan designates the area Mixed Use, requiring a specific plan, and Industrial.
The Specific Plan proposes to designate the properties within the Specific Plan as
Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan
includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and
accompanying entitlement application is anticipated for public consideration commencing
this summer (2021)
Major Applications – Conditional Use Permit
Date
Submitted
Case No. Applicant Description Location Status
3/27/2023 SA 20-09-
A1
CUP 20-03-
A1
E 20-09-A1
CONDOR
Energy Storage
CUP
Modification
21650 Main Street In Review,
distribution
3/27/2023
The proposed CUP Modification is to change the approved height Variance of 50-feet to
83-feet (“poco pole”) to support the interconnection with the Southern California Edison’s
Highgrove Substation directly adjacent to the north side of the property. In addition, the
“poco pole” is proposed to be relocated to the northwest corner of the project site.
10/21/2022 CUP 22-04
SA 22-16
E 22-14
Quick Quack Car Wash APN:1167-231-23 Incompleteness
Letter 10/14/2022
2nd
Incompleteness
Letter 11/22/2022
Quick Quack car wash represented by Vance Shannon is proposing the construction of
a3,596 square feet in size facility, located on a 1.37-acres southeast corner of
Commerce Way. The project will be an automated car wash with vacuum stations.
06/22/2022 CUP 22-02,
SA 22-08,
MD 22-02,
E 22-06
Hines Demo of existing
structures and
construction of light
assembly
manufacturing
building
21801 &
21803
Barton Road
Deemed
Incomplete on
7/26/2022
2nd Submittal
distribution
11/11/2022
Environmental
Contract CC
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approved on
11/8/2022
Incompleteness
Letter 12/15/2022
The project is located at 21801 & 21823 Barton Road (APN: 1167-121-02, -03, -04, -07),
zoned Restricted Manufacturing – General Plan Industrial. The property will undergo a
lot-merger (LM 22-02) to become a single parcel. The proposed assembly manufacturing
building with 5,000 square feet of office space, 51,202 square feet of assembly, 114,470
square feet of assembly storage, 18 dock doors, 243 vehicle parking spaces, and 13
trailer parking stalls.
9/17/2017 CUP 17-08
E 17-07
National
Logistics
Team
Recycling Pallets 21496 Main
Street
Staff working with
Applicant
The applicant is proposing a recycling use whereby recyclable wood for dismantling,
sorting, and packing arrives in the site and is re-used to create wood pallets. The use is
proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office
will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work
canopies will be used for recycling activities.
Administrative Applications
Date
Submitted
Case No. Applicant Description Location Status
06/28/23 ASA23-04 Haley
and Aldrich
On site water
testing system
21750 Main
Street
In review
07/10/23
2/1/2023 ASA 23-01
E 23-01
Alonzo
Castaneda
12364 Pascal Ave 169 sq ft
addition and
472 sq. ft.
garage
Incompleteness
Letter 3/1/2023
11/3/2022 ASA 22-18
E 22-16
Fernando
Ramirez
1,440 Sq. Ft. Barn
Garage
22287 Mc
Clarren Street
In Review and
distributed
11/10/2022
11/1/2022 ACUP 22- 05
ASA 22-17
E 22-15
Inland Valley
Education
Office E-commerce
Business
21582 Main
Street
Approved
06/07/2022 ASA 22-07
MD 22-01
E 22-05
Esmond Gee Remodel of
Current Building
22805 Barton
Road
Under Review
Comment Letter
7/7/2022
04/18/2022 ASA 22-06
E 22-04
Christos
Hardt
Residential
Remodel/Addition
22938 Vista
Grande Way
Under Review
Comment Letter
5/17/2022
Land Use Review
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Date
Submitted
Case No. Applicant Description Location Status
06/26/2023 LU23-037 Applicant After the fact
permitting of
fence
22820 Grand
Terrace
In-Review
Waiting for
neighbor wall
agreement
06/21/2023 LU 23-036 Andresen
Architecture
Balcony and
interior house
remodel
12570 Mt Vernon Approved
06/09/2023 LU 23-033 Richard Martinez Barbershop 22481 Barton Rd Approved
06/05/2023 LU23-037 Alberto Soto Block Wall 12569 Pascal Ave Approved
06/02/2023 LU23-034 Mynor
Sagastume
Block Wall 11990 Canary CT Approved
3/23/2023 LU 23-017 Ronald Alexander Shed 22595 Robin Way In Review
3/23/2023 LU 23-016 Soccer Little
League
Fireworks
Stand
22201 Barton
Road
In Review
3/14/2023 LU 23-015 Ravinder Sandhu Wireless
Facility
Modification
22745 De Berry Approved
3/13/2023 LU 23-014 Helen Despart Shed 12610 Garden
Ave
Approved
3/10/2023 LU 23-013 Bobby Bilke Retaining Wall 23052 Merle
Court
Approved
2-24-2023 LU 23-012 Celia Rodriguez Wood Fence 23076 Peackock
Court
Approved
2/24/2023 LU 23-011 Samuel Jaramillo Patios 22255 Dove
Street
Approved
2/22/2023 LU 23-010 Liliana Prakasam Iron Fence 12079 Honey Hill Approved
2/16/2023 LU 23-009 Mohamad
Abdeljawab
298 sq. ft.
addition
22710 Pico Street Approved
2/16/2023 LU 23-008 Care Essentials Home Health
Services (New
Business)
22365 Barton
Road
Approved
2/10/2023 LU 23-007 Molly Bailey Encroachment
and
landscaping
22512 Raven
Way
In review
2/8/20223 LU 23-006 Enrique Alvarez Piara Pizza
(New Business)
22200 Barton
Road
Approved
2/7/2023 LU 23-005 Jonathan Arizaga Reasonable
Accommodatio
ns
22840 Grand
Terrace Road
In Review
1/31/2023 LU 23-004 Marcela Barragan Body
Contouring
(New Business)
12139 Mount
Vernon
Approved
1/26/2023 LU 23-003 Crafton Group Blue Mountain
Wireless
Facility
Collocation
APN: 1178-241-
01
Approved
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1/20/2023 LU 23-002 GM Associates
Inc
Plumbing
Laundromat
(New Business)
22465 Barton
Road
Incomplete
1/23/2023
1/17/2023 LU 23-001 Advanced Auto
Parts
New Business 22441 Barton
Road
Approved
7/11/2022 LU 22-77 Loud Burger Expansion,
Tenant
Improvements
22497 & 22499
Barton Road
Under Review
2ndComment
Letter
3/28/2023
HOP Applications
Date
Submitted
Case No. Applicant Description Location Status
06/23/23 HOP23- 06 BJ Ghuman home office for
construction
business
22922 Grand
Terrace
In-review
06/22/23 HOP 23-05 Santiago
Gonzalez
Power Washing
Business
22680 Tanager
Street
Approved
2/24/2023 HOP 23-03 Chandler
Hubbard
Podiatry Services 22856 Vista
Grande
In Review
2/24/2023 HOP 23-02 Candido
Vazquez
Handyman/Repair 22111 Newport
Ave, Suite 96
In Review
1/6/2023 HOP 23-01 Salvador
Orozco
Protein Shakes 22274 Dove
Street
In Review
12/6/2022 HOP 22-15 Gilberto
Martinez
Online Auction
Sales
12620 Jaden
Courts
In Review
Sign Applications
Date
Submitted
Case No. Applicant Description Location Status
1/11/2023 TSGN 23-01 Brian Pope GTCSC
Tournament
Richard Rollins
Park
Approved
2/14/2023 TSGN 23-02 Teresa Parra Real Estate City Wide Approved
2/23/2023 TSGN 23-03 Shad Boal Memorial Day
Ceremony
21950 Pico Street Approved
3/23/2023 TSGN 23-04 GT Soccer
League
Fireworks
Fundraiser
Stand
22201 Barton
Road
In Review
3/23/203 SGN 23-03 Advanced Auto
Parts
Wall Sign 22451 Barton
Road
In Review
2/24/2023 SGN 23-02 SoCal Subs Wall Sign 22310 Barton
Road
Approved
1/19/2023 SGN 23-01 Wingstop Wall Sign 22200 Barton
Road
Approved
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12/8/2022 SGN 22-05 The Greens
Group
Sign Program 22317, 22273,
22293 Barton
Road
In Review
10/21/2022 SGN 22-04 Quick Quack Wall Signs APN: 1167-231-23 Under Review
Special Event Applications
Date
Submitted
Case No. Applicant Description Location Status
06/07/2023 SE 23-08 Aramburo
Produce
Chili roasting event
At Stater Bros parking
lot
22201 Barton
Road
Approved
3/13/2023 SE 23-06 Eric
Dominguez
Cal State Roller
Skating Championship
22080
Commerce
Way
Pending
Signed
Approval
3/10/2032 SE 23-05 Anthony
Waturuocha
Fiesta Find Raiser-
Christ the Redeemer
12745 Oriole
Avenue
Pending
Signed
Approval
3/6/2023 SE 23-04 Christy Boal GTH Class 2023 Parade City
Wide/Richard
Rollins
Pending
Signed
Approval
2/23/2023 SE 23-03 Shad Boal Memorial Day
Ceremony
Pico Park Pending
Signed
Approval
2/22/2023 SE 23-02 GT Living
Word
Easter Egg Hunt Rollins Park Approved
1/11/2023 SE 23-01 Brian Pope GTCSC Tournament Rollins Park Approved
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&LW\RI*UDQG7HUUDFH
3XEOLF:RUNV'HSDUWPHQW
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x Waste Generation Report
x Missed Pick-Up Report
x Public Works Administration
x CIP Contracts
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City of Grand Terrace
Public Works Department
1
DATE:
July 17, 2023
TO: Konrad Bolowich, City Manager City Manager’s Office
FROM: Public Works Department
SUBJECT: July 2022 – June 2023 Quarterly Report – Public Works Department
This monthly report is presented to the City Manager to keep him informed of the activities within the Public
Works Maintenance Department.
Engineering Division:
The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This
includes for the administration, planning, programming, design, construction management, and construction
of capital projects throughout the City. Grant funding (when available) are sought after to supplement
project funding.
Ready311 Monthly Stats:
July 2022 Aug 2022 Sept 2022 Oct 2022 Nov 2022 Dec 2022
Ready311 Request Received
This Month
32 30 38 76 26 24
Ready311 Request
Resolved
31 28 33 67 25 22
Total Work Orders to Be
Completed
1 2 5 9 1 2
Jan 2022 Feb 2023 Mar 2023 Apr 2023 May 2023 Jun 2023
Ready311 Request Received
This Month
22 35 31 42 37 104
Ready311 Request
Resolved
21 30 14 40 35 69
Total Work Orders to Be
Completed
1 5 17 2 2 35
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City of Grand Terrace
Public Works Department
2
Potholes:
The table below shows the potholes reported via Ready311 for 2022-23 Fiscal Year. It takes on
average 15 days to have a pothole repaired. Factors that contribute to delays are staffing issues, size of
potholes, and readily available supplies dependent on the size of the pothole.
# Open Date Repair
Date
# Days Location
42859 7/13/2022 8/17/2022 35 GRAND TERRACE RD
42901 7/14/2022 8/4/2022 21 CARDINAL ST
43376 8/3/2022 8/4/2022 1 WESTWOOD ST
43896 8/25/2022 1/26/2023 154 DE SOTO ST
44306 9/13/2022 8/27/2022 2 GRAND TERRACE RD
44355 9/15/2022 9/20/2022 5 WESTWOOD ST.
44662 9/29/2022 10/20/2022 21 GRAND TERRACE RD
44918 10/12/2022 10/25/2022 13 VIVIENDA AVE
44950 10/13/2022 10/26/2022 13 MICHIGAN AVE.
44951 10/13/2022 11/16/2022 34 S LA CADENA DR.
45076 10/21/2022 10/25/2022 4 DOS RIOS AVE
45201 10/27/2022 1/9/2023 74 LA PAIX ST.
45377 11/8/2022 11/16/2022 8 HOLLY ST.
45452 11/11/2022 11/16/2022 5 PALM AVE
45589 11/22/2022 12/7/2022 15 BARTON RD.
45799 12/8/2022 12/20/2022 12 MCCLARREN ST
46303 1/4/2023 1/31/2023 27 GRAND TERRACE RD
46614 1/17/2023 3/3/2023 14 DE SOTO ST
46667 1/20/2023 1/31/2023 11 MT. VERNON AVE
46750 1/25/223 2/10/2023 16 VIVIENDA AVE
46751 1/28/2023 2/5/2023 8 GRAND TERRACE RD
46887 2/2/2023 2/3/2023 1 S LA CADENA DR
46913 2/3/2023 2/23/2023 20 ARLISS DR.
47999 3/22/2023 21 REED AVE
48000 3/22/2023 6/7/2023 21 PICO ST.
RAC-2023-00039 4/14/2023 5/3/2023 0 22631 THRUSH ST
RAC-2023-00041 4/14/2023 5/31/2023 54 12721 REED AVE
RAC-2023-00061 4/24/2023 5/30/2023 9 22720 PICO ST
RAC-2023-00071 4/27/2023 5/31/2023 34 22994 E HAMPTON
RAC-2023-00072 4/27/2023 5/30/2023 33 22588 DE BERRY ST
RAC-2023-00073 4/27/2023 5/31/2023 34 12570 MOUNT VERNON AVE
RAC-2023-00074 4/27/2023 6/14/2023 33 22577 CENTER CITY CT
RAC-2023-00075 4/27/2023 5/31/2023 34 22211 DE SOTO ST
RAC-2023-00077 4/27/2023 6/2/2023 48 11960 LA CADENA
RAC-2023-00095 5/4/2023 6/21/2023 27 WESTWOOD ST
RAC-2023-00099 5/5/2023 6/7/2023 28 PALM AVE Page 41
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Public Works Department
3
RAC-2023-00113 5/19/2023 6/21/2023 33 12137 DOS RIOS AVE
RAC-2023-00126 5/31/2023 6/14/2023 7 OBSERVATION DR
RAC-2023-00129 5/31/2023 6/7/2023 21 HONEY HILL DR
RAC-2023-00131 5/31/2023 6/7/2023 14 22155 DE BERRY ST
RAC-2023-00143 6/7/2023 6/7/2023 0 De Berry St.
RAC-2023-00144 6/7/2023 6/7/2023 0 De Soto St.
RAC-2023-00145 6/7/2023 6/7/2023 0 Mt Vernon Ave
RAC-2023-00146 6/7/2023 6/7/2023 0 WESTWOOD ST
RAC-2023-00147 6/7/2023 6/7/2023 0 12408 MOUNT VERNON AVE
RAC-2023-00148 6/7/2023 6/7/2023 0 12592 MOUNT VERNON AVE
RAC-2023-00149 6/7/2023 6/7/2023 0 22544 MAIN ST
RAC-2023-00150 6/7/2023 6/7/2023 0 22554 MAIN ST
RAC-2023-00151 6/7/2023 6/7/2023 0 22956 MAIN ST
RAC-2023-00152 6/7/2023 6/7/2023 0 Main St & Taylor St.
RAC-2023-00153 6/7/2023 6/7/2023 0 MAIN ST & TRANSIT AVE
RAC-2023-00154 6/7/2023 6/7/2023 0 12023 PRESTON ST
RAC-2023-00155 6/7/2023 6/7/2023 0 MAIN ST
RAC-2023-00156 6/7/2023 6/7/2023 0 12033 PRESTON ST
RAC-2023-00157 6/7/2023 6/7/2023 0 12043 PRESTON ST
RAC-2023-00158 6/7/2023 6/7/2023 0 12055 HONEY HILL DR
RAC-2023-00159 6/7/2023 6/14/2023 0 22789 PALM AVE
RAC-2023-00160 6/7/2023 6/29/2023 0 11960 CANAL ST
RAC-2023-00161 6/7/2023 6/21/2023 7 22511 MINONA DR
RAC-2023-00177 6/13/2023 16 VISTA GRANDE WAY & GRAND
TERRACE RD
RAC-2023-00194 6/14/2023 6/21/2023 7 MINONA ST
RAC-2023-00195 6/14/2023 6/21/2023 0 CITYWIDE
RAC-2023-00215 6/15/2023 6/21/2023 6 22696 ARLISS DR
RAC-2023-00216 6/15/2023 6/21/2023 6 ARLISS DR & ETON RD.
RAC-2023-00224 6/20/2023 6/21/2023 1 22619 BRENTWOOD ST
RAC-2023-00226 6/20/2023 6/29/2023 1 22597 BRENTWOOD ST
RAC-2023-00227 6/20/2023 6/29/2023 1 12029 MOUNT VERNON AVE
RAC-2023-00236 6/21/2023 6/29/2023 8 PICO & DARWIN
RAC-2023-00237 6/21/2023 6/29/2023 8 MT VERNON AVE
RAC-2023-00238 6/21/2023 6/29/2023 8 12466 MOUNT VERNON AVE
RAC-2023-00241 6/21/2023 6/29/2023 8 BARTON RD
RAC-2023-00242 6/21/2023 8 BARTON RD
RAC-2023-00243 6/21/2023 8 MT VERNON AVE & MINONA
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Park Shelter Reservations and Community Room Reservations:
Park shelter reservations have resumed, and residents must follow all of San Bernardino County
Covid-19 related guidelines. Community Room reservations have opened to limited groups.
July 2022 Aug 2022 Sept 2022 Oct 2022 Nov 2022 Dec 2022
Richard Rollins 0 3 2 6 2 1
Fitness Park 0 0 0 0 0 0
Veteran’s Freedom 0 1 2 1 4 2
Community Room 0 0 0 1 2 1
Jan 2023 Feb 2023 Mar 203 Apr 2023 May 2023 Jun 2023
Richard Rollins 3 2 1 9 2 5
Fitness Park 0 1 0 1 0 0
Veteran’s Freedom 0 0 0 2 0 2
Community Room 1 0 2 0 0 3
Yard Sale Permits:
July 2022 Aug 2022 Sept 2022 Oct 2022 Nov 2022 Dec 2022
5 0 10 26 14 5
Jan 2023 Feb 2023 Mar 2023 Apr 2023 May 2023 June 2023
8 9 8 7 8 11
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City of Grand Terrace Miss Report- June 2022- January 2023:
SERVICE ADDRESS DATE OF
CALL
DATE
COMPLETED
WO
DESCR
SERVICE NOTES
12826 FREMONTIA
AVE
7/1/2022 7/5/2022 MISS TRASH WAS MISSED, OUT NIGHT BEFORE, NO RED
TAG. RETURN TO SERVICE TODAY.
22111 NEWPORT
157 AVE
7/8/2022 7/9/2022 MISS PER MGR VALERIE, SPACE 157 GW SMELLS BAD,
HAS FOOD WASTE. IF YOU CAN SVC. IF TRASH
MIXED RED TAG CAN.
22485 BARTON RD 7/12/2022 7/13/2022 MISS PER FREDDY, FOOD WASTE - BY ENCLOSURE
22257 BARTON RD 7/15/2022 7/15/2022 MISS REMINDER SERVICE FOOD WASTE BBL, CUST THINKS THEY WERE MISSED WEDNESDAY BUT
NOT SURE.
23285 PALM AVE 7/27/2022 7/27/2022 MISS GW WAS MISSED
22505 CANAL CIR 8/15/2022 8/15/2022 MISS MISS: 1 - 96G GW BBL, SVC TODAY, MISSED ON
FRIDAY.
23028 PALM AVE 8/24/2022 8/26/2022 MISS MISS 96G BRL TRASH - HAD IT OUT THE NIGHT
BEFORE
22830 RAVEN WAY 8/25/2022 8/26/2022 MISS DUMP SW 90G BBL. - PER CHRISTOPHER - ANY
VEHICLE BLOCKING CAN TAG.
22648 BRENTWOOD
ST
8/25/2022 8/26/2022 MISS TRASH WAS MISSED
22970 WREN ST 9/1/2022 9/1/2022 MISS MISS 96G BBL RECYCLE- CUST IS ON PULL OUT
SVC
22574 MINONA DR 9/1/2022 9/2/2022 MISS MISS BLUE BBL ON WED, CREATED FOR 9.2.22,
WERE NOT IN GT ON THURSDAYS
11826 GREENBRIER LN 9/1/2022 9/1/2022 MISS MISS 96G BBL RECYCLE - PER CUSTOMER- WHOLE ST WAS MISSED
11903 KINGSTON
ST
9/2/2022 9/2/2022 MISS MISS RECYCLE BBL - STATES OUT DAY BEFORE
RETURN PER PETE
12562 PASCAL AVE 9/6/2022 9/6/2022 MISS TRASH WAS MISSED ON FRIDAY
22396 DE SOTO ST 9/6/2022 9/6/2022 MISS PER CHERYL - LOCATED AT ALLEY *STILL OUT AT
CURB. SW BBLS
22386 DE SOTO ST 9/6/2022 9/6/2022 MISS MISS- PER CUSTOMER HIS TRASH BBL WAS
MISSED ON FRIDAY (NEEDS TRASH BBL SERVICE
TODAY)
22438 DE SOTO ST 9/6/2022 9/6/2022 MISS TRASH WAS MISSED
12711 MICHIGAN ST 9/6/2022 9/6/2022 MISS TRASH WAS MISSED
23243 GLENDORA
DR
9/14/2022 9/14/2022 MISS MISS- WALK UP SERVICE 96G REC - BBL WAS NOT
SERVICE
23243 GLENDORA
DR
9/14/2022 9/14/2022 MISS MISS- WALK UP SERVICE 96G GW- BBL WAS NOT
SERVICE
23243 GLENDORA
DR
9/14/2022 9/14/2022 MISS MISS- WALK UP SERVICE 96G TRASH- BBL WAS
NOT SERVICE
22730 VAN BUREN
ST
9/14/2022 9/16/2022 MISS PER LIZ - GW 90 GAL
22359 BLUE LUPINE
CIR
9/19/2022 9/19/2022 MISS GW MISSED
22626 MAIN ST 9/19/2022 9/19/2022 MISS MISSED: SVC TRASH BBL, OTHER HOMES ON
BLOCK MISSED AS WELL.
12562 PASCAL AVE 9/23/2022 9/23/2022 MISS MISSED TRASH BARREL TODAY - THIS HAS BEEN
MISSED BEFORE -IF PROBLEM CONTACT ROBERT
12887 MOUNT
VERNON AVE
9/26/2022 9/26/2022 MISS MISS RTE. 3072: SVC TRASH, MISSED FRIDAY
12887 MOUNT
VERNON AVE
9/26/2022 9/26/2022 MISS MISS RTE. 3572: SVC GW BBL, MISSED ON FRIDAY.
12441 CARDINAL CT 10/3/2022 10/3/2022 MISS TRASH BARREL MISSED PER MARIA.
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22816 DE BERRY ST 10/6/2022 10/7/2022 MISS MISSED TRASHE PER MONICA, PLS SERVICE
22113 GRAND
TERRACE RD
10/11/2022 10/11/2022 MISS MISSED RECYCLE PER AL, PLS SERVICE
21553 PALM AVE 10/14/2022 10/17/2022 MISS GREEN WASTE MISSED PLS SERVICE
11980 MOUNT
VERNON AVE
10/21/2022 10/21/2022 MISS MISSED 2YD RECYCLE PER JIM, PLS SERVICE
22539 CANAL CIR 10/31/2022 10/31/2022 MISS TRASH BIN MISSED PER Mariana, PLS SERVICE
22439 FLAMINGO
ST
10/31/2022 10/31/2022 MISS TRASH MISSED PER Michael
12548 MIRADO AVE 10/31/2022 10/31/2022 MISS PER ALISA BARREL MISSED, PLS SERVICE
12774 REED AVE 11/11/2022 11/14/2022 MISS MISS RECYCLE BARREL, PLS RETURN PER
KAISEY
22087 BARTON RD 11/11/2022 11/12/2022 MISS TRASH WAS MISSED - PER MANGER
22516 BRENTWOOD
ST
11/16/2022 11/17/2022 MISS TRASH BARREL MISSED PER LUAWN
11642 GRAND TERRACE CT 11/16/2022 11/17/2022 MISS MISSED GREEN WASTE BARREL, PER MR ADAME
22629 MIRIAM WAY 11/17/2022 11/18/2022 MISS TRASH BARREL MISSED, PLS SERVICE
22377 BARTON RD 12/9/2022 12/9/2022 MISS CUSTOMER CLAIMS TRASH WAS MISSED, PLS
SERVICE
11954 PASCAL AVE 12/12/2022 12/12/2022 MISS TRASH BARREL MISSED, PLS SERVICE
11960 PASCAL AVE 12/12/2022 12/12/2022 MISS PER MARISSA TRASH WAS MISSED, PLS SERVICE
23106 GLENDORA
DR
12/15/2022 12/16/2022 MISS RECYCLE BARREL MISSED, PLS SERVICE
12055 HONEY HILL
DR
12/15/2022 12/15/2022 MISS CUSTOMER CLAIMS RECYCLE WAS MISSED, PLS
SERVICE
12138 PALM CT 12/15/2022 12/16/2022 MISS RECYCLE BARREL MISSED, PLS SERVICE
22914 DE BERRY ST 12/15/2022 12/16/2022 MISS PER ERIK TRASH WAS MISSED, PLS SERVICE
23176 GLENDORA
DR
12/15/2022 12/16/2022 MISS RECYCLE BARREL MISSED, PLS SERVICE
23183 WESTWOOD ST 12/15/2022 12/16/2022 MISS PER STEPHEN RECYCLE MISSED, PLS SERVICE
23253 WESTWOOD
ST
12/15/2022 12/16/2022 MISS PER PAUL RECYCLE MISSED, PLS SERVICE
12033 HONEY HILL
DR
12/15/2022 12/16/2022 MISS RECYCLE BARREL MISSED, PLS SERVICE
23240 TWIN
CANYON DR
12/15/2022 12/16/2022 MISS PER KIMI TRASH BARREL WAS MISSED, PLS
SERVICE
11815 HONEY HILL
CT
12/15/2022 12/16/2022 MISS RECYCLE BARREL MISSED, PLS SERVICE
12045 WESTWOOD
LN
12/15/2022 12/16/2022 MISS PER ALICE RECYCLE WAS MISSED, PLS SERVICE
12542 PASCAL AVE 12/23/2022 12/23/2022 MISS TRASH BARREL MISSED, PLS SERVICE
22710 PICO ST 12/29/2022 12/30/2022 MISS PER REMA GREEN WASTE BARREL MISSED, PLS
SERVICE
22990 MERLE CT 12/29/2022 12/30/2022 MISS PER SUSAN RECYCLE BARREL MISSED, PLS
SERVICE
22111 NEWPORT
AVE
1/5/2023 1/5/2023 MISS PER VALARIED 2-TRASH MISSED ON THE SIDE OF
CLUBHOUSE, PLEASE SERVICE
12428 CARDINAL CT 02/27/2023 02/27/2023 MISS PER HAZEL TRASH WAS MISSED, PLS SERVICE.
22386 DE SOTO ST 02/27/2023 02/27/2023 MISS TRASH AND GREEN WASTE MISSED, PLS SERVICE.
22438 DE SOTO ST 02/27/2023 02/27/2023 MISS PER SAMUEL TRASH MISSED, PLS SERVICE
12771 FREMONTIA
AVE
02/27/2023 02/27/2023 MISS TRASH BARREL WAS MISSED, PLS SERVICE.
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12428 CARDINAL CT 02/27/2023 02/27/2023 MISS PER HAZEL TRASH WAS MISSED, PLS SERVICE.
22149 FLAMINGO
ST
3/10/2023 3/13/2023 MISS PER DARLENE TRASH WAS MISSED, PLS SERVICE
22110 FLAMINGO
ST
3/13/2023 3/13/2023 MISS TRASH MISSED PER KIRK , PL SERVICE
12630 SANDBURG
WAY
3/14/2023 3/14/2023 MISS PER ERIC TRASH AS MISSED, PLS SERVICE
11890 HOLLY ST 3/16/2023 3/16/2023 MISS RECYCLE MISSED, PLS SERVICE
11837 GREENBRIER
LN
3/24/2023 3/24/2023 MISS PER GENE RECYCLE MISSED, PLS SERVICE
22416 CANAL CIR 3/24/2023 3/27/2023 MISS PER LISA TRASH WAS MISSED, PLS SERVICE
12236 PASCAL AVE 3/27/2023 3/27/2023 MISS TRASH MISSED, PLS SERVICE PER NATHANIEL
22536 ROBIN WAY 04/03/2023 04/03/2023 Miss PER KIMBERLY TRASH MISSED, PLS SERVICE.
23176 GLENDORA
DR
04/06/2023 04/06/2023 Miss PER CLIFFORD RECYCLE BARREL MISSED, PLS
SERVICE
22842 MINONA DR 04/13/2023 04/14/2023 Miss PER LAUREN TRASH MISSED, PLS SERVICE
22365 BARTON RD 04/26/2023 04/26/2023 Miss TRASH BIN MISSED PER ROBERT, PLS SERVICE
12667 MICHIGAN ST 04/27/2023 04/27/2023 Miss TRASH BIN MISSED PER LEROY, PLS SERVICE
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Public Works Administration
Contracts, Bids, Reports, Grants, Project Management & Events
Contracts: Public Works Services for FY 2022-2023:
Contractor Name Service Purchase Order
Amount
Remaining Balance as of
July 30, 2023
Champion Fire
Systems Inc.
City Hall Alarm System
Service
$576.00 $0.00
City of Colton
Cooperative
Agreement with Grand
Terrace
Traffic Signal
Maintenance for signal
on Litton Avenue
N/A N/A
County of Riverside -
TLMA Administration
Main Street Traffic
Signal
Maintenance Services
$797.86 $0.00
EZ Sunnyday
Landscape
Landscape
Maintenance
$71,765.00 $7,180.00
Firemaster Fire Extinguisher
Service for Senior
Center
$1,255.22 $0.00
Fruit Growers Supply Irrigation Supplies for
Parks
$2,750.00 $1,775.35
Goodman Field Survey $9,000.00 $0.00
Gopher Patrol Gopher Abatement
Services
$2,629.00 $325.00
High Tech Security
Systems
Security Maintenance $900.00 $0.00
Home Depot Credit
Service
Supplies for City Hall
and Parks
$7,500.00 $4,665.44
Interwest Consulting
Group
Engineering Services
Relating to CA
Highspeed Rail
Authority
NA NA
Interwest Consulting
Group
On-Call Engineering
Services
NA NA
Jonescape Inc Walking Path at Griffin
Park
$58,000.00 $6,935.00
Loma Linda Heat and
A.C. INC
HVAC Services $14,183.36 $12,034.36
Lynn Merrill NPDES Services $25,000.00 $18,613.34
Lynn Merrill HSIP Cycle 9-Mt
Vernon Guard Rail
NA NA
Moran Janitorial
Services
Janitorial Services for
City Hall and City Parks
$31,548.00 $2,629.00
Otis Elevator Elevator Maintenance $5,816.40 $0.00
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San Bernardino
County Dept of Public
Works – Flood Control
Flood Control Facilities $9,727.00 $0.00
San Bernardino
County Fire Dept –
Hazardous Material
Household Hazardous
Waste (HHW) Services
$20,000.00 $259.96
San Bernardino
County- Land Use
Services
Fire and Weed Hazard
Abatement Services
SCA of CA LLC Street Sweeping
Services
$54,505.00 $8,903.00
Siteone Landscape
Supply
Irrigation Supplies for
Parks
$15,120.00 $12,187.55
St. Francis Electric,
LLC.
Traffic Signal
Maintenance Services
$60,000.00 $33,031.58
Traffic Management
Products
General Management
Supplies for Streets
$4,450.00 $2,814.89
West Coast Arborist Furnish/Install Pinus
Elderica
$22,700.00 $10,200.00
West Coast Arborist 5 Year Tree
Maintenance Program
$48,289.00 $10,429.00
Willdan Plan Check/Inspection
Svcs
$20,000.00 $20,000.00
Willdan CIP Inspections $33,264.00 $33,264.00
Willdan Interim City Engineer
Services
$108,290.00 $24,850.00
Willdan Engineering and Traffic
Surveys
$9,975.00 $8,896.00
Willdan Financial
Services
Engineering Services
(incl. Landscape and
Lighting Assessment
District)
NA NA
(Paid with Dev.
fees)
TOTAL PUBLIC
WORKS CONTRACT
VALUE FOR FY 2022-
23:
$638,040.84 $218,993.47
balance
Contractor Name Service Purchase Order
Amount
Remaining Balance as of
July 30, 2023
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AGENDA REPORT
MEETING DATE: July 25, 2023
TITLE: Award Contract to Goodman & Associates for Preparation of
PS&E for 2023-24 CIP
PRESENTED BY: Shanita Tillman, Senior Management Analyst
RECOMMENDATION: 1. Award a Contract to Goodman & Associates for
Preparing Plans, Specifications and Estimate (PS&E) for
Pavement Rehabilitation Project for the Fiscal Year 2023-24
CIP in the amount of $52,000.
2. Authorize the City Manager to Execute the Agreement
and Any Change Orders subject to City Attorney Approval as
to Form.
2030 VISION STATEMENT:
This staff report supports Goal #2 "Maintain Public Safety" by investing in critical
improvements to infrastructure
BACKGROUND:
On June 27, 2023, the City Council approved a 5-Year Capital Improvement Program
(CIP) for Fiscal Years 2023-24 through 2027-28.
DISCUSSION:
Staff solicited proposal from five consulting firm for preparation of Plans, Specifications
and Estimate (PS&E) for Fiscal Year 2023-24 CIP. Four firms declined to submit
proposals noting their inability to submit proposal due to their workload. Only the firm of
Goodman & Associates submitted a proposal. The proposal from Goodman and
Associates is selected to provide PS&E for this project based on professional expertise,
experience, service level and references.
Therefore, staff is recommending that City Council award a contract to Goodman &
associates for the development of PS&E for the 2023-24 pavement rehabilitation project
in the amount of $52,000 and authorize the City Manager to execute the contract
subject to City attorney approval as to form.
ENVIRONMENTAL IMPACT:
This project is CEQA exempt.
C.9
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FISCAL IMPACT:
The cost of the PS&E from Goodman & Associates is $52,000 and will be supported by
ARPA funds from Account No. 94-175-257-000-000.
ATTACHMENTS:
• Goodman Proposal (PDF)
• GOODMAN AGREEMENT 7-19-23 (DOCX)
APPROVALS:
Shanita Tillman Completed 07/14/2023 7:48 AM
Finance Completed 07/17/2023 7:36 AM
City Manager Completed 07/18/2023 4:26 PM
City Council Pending 07/25/2023 6:00 PM
C.9
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C.9.a
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AGREEMENT FOR CONTRACT SERVICES
By and Between
CITY OF GRAND TERRACE
and
GOODMAN & ASSOCIATES
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AGREEMENT FOR CONTRACT SERVICES
BY AND BETWEEN THE CITY OF GRAND TERRACE AND
INTERWEST CONSULTING GROUP
This “AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY
OF GRAND TERRACE AND GOODMAN & ASSOCIATES (herein “Agreement”) is made and
entered into this 25 day of July, 2023 by and between the City of Grand Terrace, a California
municipal corporation (“City”) and Interwest Consulting Group, Inc., a Colorado corporation
(“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party”
and hereinafter collectively referred to as the “Parties.”
RECITALS
A. Pursuant to the City of Grand Terrace Municipal Code, City has authority to enter
into and execute this Agreement.
B. The Parties desire to formalize the selection of Consultant for performance of those
services defined and described particularly in Article 1 of this Agreement and desire that the terms
of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the
Parties and contained herein and other consideration, the value and adequacy of which are hereby
acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide
those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated
herein by this reference, which may be referred to herein as the “services” or “work” hereunder.
As a material inducement to the City entering into this Agreement, Consultant represents and
warrants that it has the qualifications, experience, and facilities necessary to properly perform the
services required under this Agreement in a thorough, competent, and professional manner, and is
experienced in performing the work and services contemplated herein. Consultant shall at all times
faithfully, competently and to the best of its ability, experience and talent, perform all services
described herein. Consultant covenants that it shall follow the highest professional standards in
performing the work and services required hereunder and that all materials will be both of good
quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest
professional standards” shall mean those standards of practice recognized by one or more first-
class firms performing similar work under similar circumstances.
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s scope of work or bid which shall be
incorporated herein by this reference as though fully set forth herein. In the event of any
C.9.b
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inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement
shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in
accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any
Federal, State or local governmental entity having jurisdiction in effect at the time service is
rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as
may be required by law for the performance of the services required by this Agreement. Consultant
shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties
and interest, which may be imposed by law and arise from or are necessary for the Consultant’s
performance of the services required by this Agreement, and shall indemnify, defend and hold
harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes,
penalties or interest levied, assessed or imposed against City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly
investigated and considered the scope of services to be performed, (ii) has carefully considered
how the services should be performed, and (iii) fully understands the facilities, difficulties and
restrictions attending performance of the services under this Agreement. If the services involve
work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of services
hereunder. Should the Consultant discover any latent or unknown conditions, which will
materially affect the performance of the services hereunder, Consultant shall immediately inform
the City of such fact and shall not proceed except at Consultant’s risk until written instructions are
received from the Contract Officer.
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish
continuous protection to the work, and the equipment, materials, papers, documents, plans, studies
and/or other components thereof to prevent losses or damages, and shall be responsible for all such
damages, to persons or property, until acceptance of the work by City, except such losses or
damages as may be caused by City’s own negligence.
1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all instruments,
prepare all documents and take all actions as may be reasonably necessary to carry out the purposes
of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of
the other.
C.9.b
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1.8 Additional Services.
City shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or
make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written order is first given by the Contract Officer to the Consultant,
incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work,
and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written
approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the
Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty
(180) days, may be approved by the Contract Officer. Any greater increases, taken either
separately or cumulatively, must be approved by the City Council. It is expressly understood by
Consultant that the provisions of this Section shall not apply to services specifically set forth in
the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to
be provided pursuant to the Scope of Services may be more costly or time consuming than
Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.
City may in its sole and absolute discretion have similar work done by other consultants. No
claims for an increase in the Contract Sum or time for performance shall be valid unless the
procedures established in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof
are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein
by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other
provisions of this Agreement, the provisions of Exhibit “B” shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the
amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and
incorporated herein by this reference. The total compensation, including reimbursement for actual
expenses, shall not exceed Fifty-Two Thousand Dollars ($52,000.00) (the “Contract Sum”), unless
additional compensation is approved pursuant to Section 1.8.
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii)
payment in accordance with specified tasks or the percentage of completion of the services, less
contract retention; (iii) payment for time and materials based upon the Consultant’s rates as
specified in the Schedule of Compensation, provided that (a) time estimates are provided for the
performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not
exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
C.9.b
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2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for
reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in
advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5,
and only if specified in the Schedule of Compensation. The Contract Sum shall include the
attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If
Consultant is required to attend additional meetings to facilitate such coordination, Consultant
shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and
expenses incurred during the preceding month in a form approved by City’s Director of Finance.
By submitting an invoice for payment under this Agreement, Consultant is certifying compliance
with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual
expenses by the following categories: labor (by sub-category), travel, materials, equipment,
supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such
categories. Consultant shall not invoice City for any duplicate services performed by more than
one person.
City shall independently review each invoice submitted by the Consultant to determine
whether the work performed and expenses incurred are in compliance with the provisions of this
Agreement. Except as to any charges for work performed or expenses incurred by Consultant
which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause
Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed
invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures,
the City cannot guarantee that payment will occur within this time period. In the event any charges
or expenses are disputed by City, the original invoice shall be returned by City to Consultant for
correction and resubmission. Review and payment by City for any invoice provided by the
Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable
law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed
to waive any defects in work performed by Consultant.
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
C.9.b
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3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a
written notice to proceed and shall perform all services within the time period(s) established in the
“Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this
reference. When requested by the Consultant, extensions to the time period(s) specified in the
Schedule of Performance may be approved in writing by the Contract Officer but not exceeding
one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the Consultant,
including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires,
earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars,
litigation, and/or acts of any governmental agency, including the City, if the Consultant shall
within ten (10) days of the commencement of such delay notify the Contract Officer in writing of
the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and
extend the time for performing the services for the period of the enforced delay when and if in the
judgment of the Contract Officer such delay is justified. The Contract Officer’s determination
shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be
entitled to recover damages against the City for any delay in the performance of this Agreement,
however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this
Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement
shall continue in full force and effect until completion of the services but not exceeding one (1)
years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit
“D”).
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the
principals and representatives of Consultant authorized to act in its behalf with respect to the work
specified herein and make all decisions in connection therewith:
Douglas L. Goodman Owner/President
(Name) (Title)
Scott Harjehausen Civil Engineer
(Name) (Title)
C.9.b
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It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of Consultant and devoting sufficient time to personally supervise the
services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be
under the exclusive direction and control of the Principals. For purposes of this Agreement, the
foregoing Principals may not be replaced nor may their responsibilities be substantially reduced
by Consultant without the express written approval of City. Additionally, Consultant shall utilize
only competent personnel to perform services pursuant to this Agreement. Consultant shall make
every reasonable effort to maintain the stability and continuity of Consultant’s staff and
subcontractors, if any, assigned to perform the services required under this Agreement. Consultant
shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to
perform the services required under this Agreement, prior to and during any such performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation,
debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless
such authority is expressly conferred under this Agreement or is otherwise expressly conferred in
writing by City. Consultant shall not at any time or in any manner represent that Consultant or
any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees
or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall
obtain any rights to retirement, health care or any other benefits which may otherwise accrue to
City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Konrad Bolowich, City Manager or such person as may be
designated by the City Manager. It shall be the Consultant’s responsibility to assure that the
Contract Officer is kept informed of the progress of the performance of the services and the
Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless
otherwise specified herein, any approval of City required hereunder shall mean the approval of the
Contract Officer. The Contract Officer shall have authority, if specified in writing by the City
Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of
this Agreement.
4.4 Independent Contractor.
Neither the City nor any of its employees shall have any control over the manner, mode or
means by which Consultant, its agents or employees, perform the services required herein, except
as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or
control of Consultant’s employees, servants, representatives or agents, or in fixing their number,
compensation or hours of service. Consultant shall perform all services required herein as an
independent contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role. Consultant shall not at any
time or in any manner represent that it or any of its agents or employees are agents or employees
of City. City shall not in any way or for any purpose become or be deemed to be a partner of
C.9.b
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Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with
Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and
employees were a substantial inducement for the City to enter into this Agreement. Therefore,
Consultant shall not contract with any other entity to perform in whole or in part the services
required hereunder without the express written approval of the City. In addition, neither this
Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or
encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise,
without the prior written approval of City. Transfers restricted hereunder shall include the transfer
to any person or group of persons acting in concert of more than twenty five percent (25%) of the
present ownership and/or control of Consultant, taking all transfers into account on a cumulative
basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this
Agreement shall be void. No approved transfer shall release the Consultant or any surety of
Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and
content satisfactory to City, during the entire term of this Agreement including any extension
thereof, the following policies of insurance which shall cover all elected and appointed officers,
employees and agents of City:
(a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A
policy of comprehensive general liability insurance written on a per occurrence basis for bodily
injury, personal injury and property damage. The policy of insurance shall be in an amount not
less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general
aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or
damage arising from any injuries or occupational diseases occurring to any worker employed by
or any persons retained by the Consultant in the course of carrying out the work or services
contemplated in this Agreement.
(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and
endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance
written on a per occurrence for bodily injury and property damage in an amount not less than
$1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any
automobile.
(d) Professional Liability. Professional liability insurance appropriate to the
Consultant’s profession. This coverage may be written on a “claims made” basis, and must include
C.9.b
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coverage for contractual liability. The professional liability insurance required by this Agreement
must be endorsed to be applicable to claims based upon, arising out of or related to services
performed under this Agreement. The insurance must be maintained for at least 5 consecutive
years following the completion of Consultant’s services or the termination of this Agreement.
During this additional 5-year period, Consultant shall annually and upon request of the City submit
written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(f) Additional Insurance. Policies of such other insurance, as may be required
in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City,
its elected and appointed officers, employees and agents as additional insureds and any insurance
maintained by City or its officers, employees or agents may apply in excess of, and not contribute
with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and
contribution it may have against the City, its officers, employees and agents and their respective
insurers. Moreover, the insurance policy must specify that where the primary insured does not
satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or
cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice
by certified mail return receipt requested to the City. In the event any of said policies of insurance
are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance
in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has
provided the City with Certificates of Insurance, additional insured endorsement forms or
appropriate insurance binders evidencing the above insurance coverages and said Certificates of
Insurance or binders are approved by the City. City reserves the right to inspect complete, certified
copies of and endorsements to all required insurance policies at any time. Any failure to comply
with the reporting or other provisions of the policies including breaches or warranties shall not
affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate
endorsement) and shall conform to the following “cancellation” notice:
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE
CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY
C.9.b
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ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents
and volunteers are to be covered as additional insureds as respects: liability arising out of activities
Consultant performs; products and completed operations of Consultant; premises owned, occupied
or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The
coverage shall contain no special limitations on the scope of protection afforded to City, and their
respective elected and appointed officers, officials, employees or volunteers. Consultant’s
insurance shall apply separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer’s liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At
the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects City or its respective elected or appointed officers, officials, employees and
volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related
investigations, claim administration, defense expenses and claims. The Consultant agrees that the
requirement to provide insurance shall not be construed as limiting in any way the extent to which
the Consultant may be held responsible for the payment of damages to any persons or property
resulting from the Consultant’s activities or the activities of any person or persons for which the
Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as
provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with
Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall
require the subcontractor to maintain the same policies of insurance that the Consultant is required
to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to
City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold
harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold
and save them and each of them harmless from, any and all actions, either judicial, administrative,
arbitration or regulatory claims, damages to persons or property, losses, costs, penalties,
obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or
liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in
connection with the negligent performance of the work, operations or activities provided herein of
Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity
for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’
reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance
of or failure to perform any term, provision, covenant or condition of this Agreement, and in
connection therewith:
C.9.b
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(a) Consultant will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses, including legal costs and attorney’s
fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in connection with
the negligent performance of or failure to perform such work, operations or activities of Consultant
hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees
harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages or other claims
arising out of or in connection with the negligent performance of or failure to perform the work,
operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers,
agents or employees, any and all costs and expenses incurred by the City, its officers, agents or
employees in such action or proceeding, including but not limited to, legal costs and attorney’s
fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it
fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and
failure of City to monitor compliance with these provisions shall not be a waiver hereof. This
indemnification includes claims or liabilities arising from any negligent or wrongful act, error or
omission, or reckless or willful misconduct of Consultant in the performance of professional
services hereunder. The provisions of this Section do not apply to claims or liabilities occurring
as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted
by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that
design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of
the negligence, recklessness or willful misconduct of the design professional. The indemnity
obligation shall be binding on successors and assigns of Consultant and shall survive termination
of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies
qualified to do business in California, rated “A” or better in the most recent edition of Best Rating
Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category
Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk
Manager”) due to unique circumstances. If this Agreement continues for more than 3 years
duration, or in the event the risk manager determines that the work or services to be performed
under this Agreement creates an increased or decreased risk of loss to the City, the Consultant
agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt
of written notice from the Risk Manager.
C.9.b
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ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts,
invoices, vouchers, canceled checks, reports, studies or other documents relating to the
disbursements charged to City and services performed hereunder (the “books and records”), as
shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. Any and all such documents shall be
maintained in accordance with generally accepted accounting principles and shall be complete and
detailed. The Contract Officer shall have full and free access to such books and records at all times
during normal business hours of City, including the right to inspect, copy, audit and make records
and transcripts from such records. Such records shall be maintained for a period of three (3) years
following completion of the services hereunder, and the City shall have access to such records in
the event any audit is required. In the event of dissolution of Consultant’s business, custody of the
books and records may be given to City, and access shall be provided by Consultant’s successor
in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in
providing access to the books and records if a public records request is made and disclosure is
required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports
concerning the performance of the services required by this Agreement as the Contract Officer
shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of
work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees
that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or
will materially increase or decrease the cost of the work or services contemplated herein or, if
Consultant is providing design services, the cost of the project being designed, Consultant shall
promptly notify the Contract Officer of said fact, circumstance, technique or event and the
estimated increased or decreased cost related thereto and, if Consultant is providing design
services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes,
computer files, reports, records, documents and other materials (the “documents and materials”),
including any electronic documents and materials, prepared by Consultant, its employees,
subcontractors and agents in the performance of this Agreement shall be the property of City and
shall be delivered to City in a format of the City’s choice upon request of the Contract Officer or
upon the termination of this Agreement, and Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or
assignment of such completed documents for other projects and/or use of uncompleted documents
without specific written authorization by the Consultant will be at the City’s sole risk and without
liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use,
reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant
C.9.b
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shall have the right to use the concepts embodied therein. All subcontractors shall provide for
assignment to City of any documents or materials prepared by them, and in the event Consultant
fails to secure such assignment, Consultant shall indemnify City for all damages resulting
therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as
“works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby
deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in
performance of this Agreement shall be considered confidential, unless such information is in the
public domain or already known to Consultant. Consultant shall not release or disclose any such
information or work product to persons or entities other than City without prior written
authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not,
without prior written authorization from the Contract Officer or unless requested by the City
Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions,
response to interrogatories or other information concerning the work performed under this
Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided
Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subcontractor of
Consultant, provides any information or work product in violation of this Agreement, then City
shall have the right to reimbursement and indemnity from Consultant for any damages, costs and
fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work performed
there under. City retains the right, but has no obligation, to represent Consultant or be present at
any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and
to provide City with the opportunity to review any response to discovery requests provided by
Consultant. However, this right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of San Bernardino, State of California, or any other
appropriate court in such county, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District
C.9.b
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Court, venue shall lie exclusively in the Central District of California, in the County of San
Bernardino, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall
not have any obligation or duty to continue compensating Consultant for any work performed after
the date of default. Instead, the City may give notice to Consultant of the default and the reasons
for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if
circumstances warrant. During the period of time that Consultant is in default, the City shall hold
all invoices and shall, when the default is cured, proceed with payment on the invoices. In the
alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices
during the period of default. If Consultant does not cure the default, the City may take necessary
steps to terminate this Agreement under this Article. Any failure on the part of the City to give
notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights
or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant
(whether or not arising out of this Agreement) (i) any amounts the payment of which may be in
dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or
damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by
reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s
obligation under this Agreement. In the event that any claim is made by a third party, the amount
or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear
to be the basis for a claim of lien, City may withhold from any payment due, without liability for
interest because of such withholding, an amount sufficient to cover such claim. The failure of City
to exercise such right to deduct or to withhold shall not, however, affect the obligations of the
Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this
Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any
party of any breach of the provisions of this Agreement shall not constitute a waiver of any other
provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of
the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by
a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other
default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
C.9.b
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of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any
other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary
provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections
905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided
in the following Section for termination for cause. The City reserves the right to terminate this
Contract at any time, with or without cause, upon written notice to Consultant. In addition, the
Consultant may terminate this Contract for cause, upon sixty (60) days’ advance written notice to
City. Upon receipt of any notice of termination, Consultant shall immediately cease all services
hereunder except such as may be specifically approved by the Contract Officer. Except where the
Consultant has initiated termination, the Consultant shall be entitled to compensation for all
services rendered prior to the effective date of the notice of termination and for any services
authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or
such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event
the Consultant has initiated termination, the Consultant shall be entitled to compensation only for
the reasonable value of the work product actually produced hereunder. In the event of termination
without cause pursuant to this Section, the terminating party need not provide the non-terminating
party with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this
Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and
prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to
the extent that the total cost for completion of the services required hereunder exceeds the
compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such
damages), and City may withhold any payments to the Consultant for the purpose of set-off or
partial payment of the amounts owed the City as previously stated.
7.9 Attorney’s Fees.
If either party to this Agreement is required to initiate or defend or made a party to any
action or proceeding in any way connected with this Agreement, the prevailing party in such action
or proceeding, in addition to any other relief which may be granted, whether legal or equitable,
shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any
appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable
costs for investigating such action, taking depositions and discovery and all other necessary costs
C.9.b
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the court allows which are incurred in such litigation. All such fees shall be deemed to have
accrued on commencement of such action and shall be enforceable whether or not such action is
prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any
successor in interest, in the event of any default or breach by the City or for any amount which
may become due to the Consultant or to its successor, or for breach of any obligation of the terms
of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall
acquire any interest, directly or indirectly, which would conflict in any manner with the interests
of City or which would in any way hinder Consultant’s performance of services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by it as an officer, employee, agent or subcontractor
without the express written consent of the Contract Officer. Consultant agrees to at all times avoid
conflicts of interest or the appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons
claiming under or through them, that there shall be no discrimination against or segregation of,
any person or group of persons on account of race, color, creed, religion, sex, gender, sexual
orientation, marital status, national origin, ancestry or other protected class in the performance of
this Agreement. Consultant shall take affirmative action to insure that applicants are employed
and that employees are treated during employment without regard to their race, color, creed,
religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected
class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal
Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection
therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ
such unauthorized aliens for the performance of work and/or services covered by this Agreement,
and should any liability or sanctions be imposed against City for such use of unauthorized aliens,
Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions
imposed, together with any and all costs, including attorney’s fees, incurred by City.
C.9.b
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ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party
desires or is required to give to the other party or any other person shall be in writing and either
served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager
and to the attention of the Contract Officer (with her/his name and City title), City of Grand
Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the
person(s) at the address designated on the execution page of this Agreement. Either party may
change its address by notifying the other party of the change of address in writing. Notice shall be
deemed communicated at the time personally delivered or in seventy-two (72) hours from the time
of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship of
this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an
original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive
expression of the understanding of the parties. It is understood that there are no oral agreements
between the parties hereto affecting this Agreement and this Agreement supersedes and cancels
any and all previous negotiations, arrangements, agreements and understandings, if any, between
the parties, and none shall be used to interpret this Agreement. No amendment to or modification
of this Agreement shall be valid unless made in writing and approved by the Consultant and by
the City Council. The parties agree that this requirement for written modifications cannot be
waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections
contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or
decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any
of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder
unless the invalid provision is so material that its invalidity deprives either party of the basic benefit
of their bargain or renders this Agreement meaningless.
C.9.b
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9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this
Agreement, nor shall any official, officer, or employee of City participate in any decision relating
to this Agreement which may affect his/her financial interest or the financial interest of any
corporation, partnership, or association in which (s)he is directly or indirectly interested, or in
violation of any corporation, partnership, or association in which (s)he is directly or indirectly
interested, or in violation of any State or municipal statute or regulation. The determination of
“financial interest” shall be consistent with State law and shall not include interests found to be
“remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5.
Nor shall any such officer or employee participate in any decision relating to the
Agreement which affects her/his financial interest or the financial interest of any corporation,
partnership or association in which (s)he is, directly or indirectly, interested, in violation of any
State statute or regulation, including but not limited to the Political Reform Act (Government Code
Sections 81000, et seq.)
Consultant warrants and represents that it has not paid or given, and will not pay or give,
to any third party including, but not limited to, any City official, officer, or employee, any money,
consideration, or other thing of value as a result or consequence of obtaining or being awarded any
agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s),
omission(s), or other conduct or collusion that would result in the payment of any money,
consideration, or other thing of value to any third party including, but not limited to, any City
official, officer, or employee, as a result of consequence of obtaining or being awarded any
agreement. Consultant is aware of and understands that any such act(s), omission(s) or other
conduct resulting in such payment of money, consideration, or other thing of value will render this
Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound. This Agreement shall
be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
C.9.b
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01247.0005/606806.2 19
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first-above written.
CITY:
City of Grand Terrace, a municipal
corporation
____________________________________
Konrad Bolowich, City Manager
ATTEST:
______________________________________
Debra Thomas, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
______________________________________
Adrian R. Guerra, City Attorney
CONSULTANT:
By:
___________________________________
Name:
Title:
By:
___________________________________
Name: Doug Goodman
Title:
Address: 2079 Sky View Drive
Colton, CA 92324
Tel: 909-824-2275
Fax: 909-824-2807
Two corporate officer signatures required when Consultant is a corporation, with one signature required from
each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any
Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES
SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS
MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.
C.9.b
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01247.0005/606806.2
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
C.9.b
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01247.0005/606806.2
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the
basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted,
executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could
prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
C.9.b
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01247.0005/606806.2 A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will perform the following Services:
A. Consultant shall prepare Street Improvement Plans for the City’s 2023-24
Pavement Rehabilitation Project as follows (“Plans”):
1. Street Improvement Plans – pavement rehabilitation
a. Title Sheet, General Notes, Vicinity Map
b. Plan View only (based on Google aerial images)
• De Berry St from West End to East End
• Whistler St from De Berry St to Cardinal St.
• Wren St from Whistler St to Observation Dr
• Finch St from Whistler St to Observation Dr
c. Pavement and grinding details
d. Striping/re-striping Plans
2. City Yard Project
a. Detail ground survey within project limits (does not include a
boundary survey)
b. Site plan coordination with City Engineer
c. Prepare Precise Grading plan
3. Project Estimate of quantities
4. Specifications
B. Consultant shall prepare Estimate of Quantities for the City’s 2023-24 Pavement
Rehabilitation Project (“Estimate”).
C. Consultant shall prepare Specifications for the City’s 2023-24 Pavement
Rehabilitation Project (“Specifications”).
D. Consultant shall meet with City staff regarding the Services upon request by City
staff, which shall include a kick-off meeting if requested.
II. As part of the Services, Consultant will prepare and deliver the following tangible
work products to the City:
A. Complete set of Plans, Specifications and Estimate shall be completed pursuant to
the Schedule of Performance as provided in Exhibit “D”.
II. In addition to the requirements of Section 6.2, during performance of the Services,
Consultant will keep the City appraised of the status of performance by delivering
the following status reports:
C.9.b
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01247.0005/606806.2 A-2
A. Consultant shall provide a status report regarding the Services upon completing
50% of the Plans.
B. Consultant shall provide a status report regarding the Services upon completing
90% of the Plans.
IV. All work product is subject to review and acceptance by the City and must be revised
by the Consultant without additional charge to the City until found satisfactory and
accepted by City.
V. Consultant will utilize the following personnel to accomplish the Services:
A. Doug Goodman, Scott Harjehausen
C.9.b
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01247.0005/606806.2 B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
I. Section 1.7 (Further Responsibilities of Parties) is hereby amended as follows
(strikethrough represents deleted language while bold italics represents added language):
“(a) Both parties agree to use reasonable care and diligence to perform their
respective obligations under this Agreement. Both parties agree to act in good faith
to execute all instruments, prepare all documents and take all actions as may be
reasonably necessary to carry out the purposes of this Agreement. Unless hereafter
specified, neither party shall be responsible for the service of the other.
(b) In the event that Consultant utilizes a retired annuitant of the California
Public Employees’ Retirement System (“Annuitant”) to perform any services
under this Agreement, Consultant shall ensure that the Annuitant’s performance
of any services under this Agreement is in compliance with all applicable laws,
including, but not limited to, the California Public Employees’ Retirement
System’s (“CalPERS”) rules and regulations governing the hiring of retired
CalPERS annuitants by California cities.”
II. Section 5.3 (Indemnification) is hereby amended as follows (strikethrough represents
deleted language while bold italics represents added language):
“5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and
hold harmless the City, its officers, employees and agents (“Indemnified Parties”)
against, and will hold and save them and each of them harmless from, any and all
actions, either judicial, administrative, arbitration or regulatory claims, damages to
persons or property, losses, costs, penalties, obligations, errors, omissions or
liabilities whether actual or threatened (herein “claims or liabilities”) that may be
asserted or claimed by any person, firm or entity arising out of or in connection
with the negligent performance of the work, operations or activities provided herein
of Consultant, its officers, employees, agents, subcontractors, or invitees, or any
individual or entity for which Consultant is legally liable (“indemnitors”), or arising
from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from
Consultant’s or indemnitors’ negligent performance of or failure to perform any
term, provision, covenant or condition of this Agreement, and in connection
therewith:
(a) Consultant will defend any action or actions filed in connection with any of
said claims or liabilities and will pay all costs and expenses, including legal costs
and attorney’s fees incurred in connection therewith;
C.9.b
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01247.0005/606806.2 B-2
(b) Consultant will promptly pay any judgment rendered against the City, its
officers, agents or employees for any such claims or liabilities arising out of or in
connection with the negligent performance of or failure to perform such work,
operations or activities of Consultant hereunder; and Consultant agrees to save and
hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to
any action or proceeding filed or prosecuted against Consultant for such damages
or other claims arising out of or in connection with the negligent performance of or
failure to perform the work, operation or activities of Consultant hereunder,
Consultant agrees to pay to the City, its officers, agents or employees, any and all
costs and expenses incurred by the City, its officers, agents or employees in such
action or proceeding, including but not limited to, legal costs and attorney’s fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors
and if it fails to do so Consultant shall be fully responsible to indemnify City
hereunder therefore, and failure of City to monitor compliance with these
provisions shall not be a waiver hereof. This indemnification includes claims or
liabilities arising from any negligent or wrongful act, error or omission, or reckless
or willful misconduct of Consultant in the performance of professional services
hereunder. The provisions of this Section do not apply to claims or liabilities
occurring as a result of City’s sole negligence or willful acts or omissions, but, to
the fullest extent permitted by law, shall apply to claims and liabilities resulting in
part from City’s negligence, except that design professionals’ indemnity hereunder
shall be limited to claims and liabilities arising out of the negligence, recklessness
or willful misconduct of the design professional. The indemnity obligation shall be
binding on successors and assigns of Consultant and shall survive termination of
this Agreement.
(d) Consultant’s services under this Agreement are being provided to the City
as that of an independent contractor. In the event that Consultant or any
employee, agent, or subcontractor of Consultant providing services under this
Agreement claims or is determined by the California Public Employees’
Retirement System (“CalPERS”) or a court of competent jurisdiction to be
classified as other than an independent contractor, then Consultant shall
indemnify, defend, and hold harmless the City, its officers, employees and agents
from any and all assessed fines, penalties, judgments and/or employer
contributions to CalPERS for CalPERS retirement benefits on behalf of
Consultant, its officers, employees, agents, subcontractors, or invitees, or any
individual or entity for which Consultant is legally liable, as well as for the
payment of any interest on such fines, penalties, judgments or CalPERS
contributions, including such payments which would otherwise be the
responsibility of the City. Consultant’s obligations under this Section 5.3(d) shall
be in addition to any other obligation of the Consultant to indemnify, defend, and
hold harmless the City, its officers, employees and agents.”
C.9.b
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01247.0005/606806.2 C-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
The total compensation for the Services shall not exceed $52,000 as provided in Section 2.1
of this Agreement.
II. The City will compensate Consultant for the Services performed upon submission of
a valid invoice at completed milestones as follows:
A. Payment of 50% of contract amount upon presentation of 50% status report and plans.
B. Payment of 40% of contract amount upon presentation of 90% status report and plans.
C. Payment of 10% of contract amount upon presentation of Final Plans, Specifications
and Estimates.
C.9.b
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D-1
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Consultant shall commence performance of all Services within 3 business days of this
Agreement’s complete execution by the parties. Consultant shall further perform all
Services timely in accordance with the schedules to be developed by Consultant and
subject to the written approval of the Contract Officer.
II. In addition to any other tangible work products required by this Agreement,
Consultant shall deliver such tangible work products that the City may require from
time to time.
III. The Contract Officer may approve extensions for performance of the services in
accordance with Section 3.2.
IV. The City in its sole discretion may extend the term of this Agreement in writing by
two (2) terms of one (1) year each.
C.9.b
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AGENDA REPORT
MEETING DATE: July 25, 2023 Council Item
TITLE: Community Benefit Fund Grant Award to New City Church in
the Amount of $2,000.00
PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: Approve the Community Benefit Fund grant application from
New City Church in the amount of $2,000.00 for a three day
kids camp.
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
• Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of
revenue receipts and expenditure disbursements against approved budget
appropriations; and
• Goal #4 – Develop and Implement Successful Partnerships through productive
collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
In past fiscal years, the City Council has approved the use of funds for the
establishment of the Community Benefits Fund Grant Program. The purpose of the
Community Benefits Fund Grant Program is to provide funding for local youth programs,
community events, community fee waivers, and be used as an economic development
tool for small business development in the City.
For Fiscal Year 2023-24, the City Council has approved the use of $20,000 toward
community benefit funded programs and activities.
Various youth and senior program activities have benefited from the Community
Benefits Fund including the Foundation of Grand Terrace, the REC Center, several
youth sports leagues, and the Friends of the Grand Terrace Library.
Attachment A provides a summary of awarded grants by fiscal year and the recipients of
said grants awarded in each fiscal year.
DISCUSSION:
I. Application received from New City Church
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New City Church’s mission is to reach and love children and the community, bringing
hope, compassion and love.
Below summarizes the current application submitted by New City Church:
Project Title: Kids Camp
Project Activity: A three-day camp for K-6th grade. There will be
fun in the sun. The days will consist of fun water
games, mazes, snacks, music, activities, etc.
We want to equip and show kids they are able to
conquer anything.
Public Purpose: This will benefit the community because it will
give parent and guardians a couple days to relax
and send their children to have fun and learn
exciting things. This will also launch a more
unified city as we all get together to encourage
the children of Grand Terrace.
Amount Requested: $2,000.00
Utilization of Funds: Funds will be utilized to purchase activities,
waterslides, snacks, sun protection, crafts and
first aid.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Community Benefit Fund grant application in the amount of
$2,000.00 to New City Church.
Upon City Council approval, the applicant will comply with the following, if they have not
already done so:
1. Issue the City of Grand Terrace an invoice for the grant amount with receipts;
2. Ensure that the City is mentioned/included as a sponsor in any material
advertising the activity or event; and
3. Complete a W-9 form for reporting purposes.
Attached is the application received from New City Church.
FISCAL IMPACT:
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Funds in the amount of $20,000.00 have been approved for the program and
established in the Community Benefits Fund (Fund 61). If approved, the table below will
show the balances of each category remaining in the fund:
FY2023-24 Community Benefits Fund
Fund
No.
Acct.
No.
Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
July-
2023
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Youth/School
Programs $10,000 $0 $8,000 ($4,000) $4,000
61 461-
200
Service
Organizations $10,000 $0 $10,000 ($2,000) $10,000
TOTAL $20,000 $0 $18,000 ($6,000) $14,000
ATTACHMENTS:
• CBF - New City Church (PDF)
• Community Benefit Fund Award History (PDF)
APPROVALS:
Christine Clayton Completed 07/13/2023 3:08 PM
Finance Completed 07/13/2023 3:08 PM
City Manager Completed 07/18/2023 4:27 PM
City Council Pending 07/25/2023 6:00 PM
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Title 2015-16 2016-17 2017-18 2018-19 2019-20 2021-22 2022-23 TOTAL 2023-24 TOTAL
TO DATE
Proposed
in
July-2023 REVISED
YOUTH / SCHOOL ORGANIZATIONS
Grand Terrace Community Basketball 1,136$ -$ -$ 1,450$ -$ -$ 2,586$ -$ 2,586$
Grand Terrace High School Football Boosters - - - 2,000 2,000 - 4,000 - 4,000
Grand Terrace High School Legacy Regiment Boosters - - - 2,000 - - 2,000 - 2,000
Grand Terrace High School Boys Basketball - - - - 2,000 - 2,000 - 2,000
Grand Terrace High School Titan Wrestling Team - - - - 1,997 - 2,000 3,997 - 3,997
Grand Terrace High School Cheer Booster Club - - - - - - - - 2,000 2,000
Grand Terrace Little League 2,000 - 2,000 - - - 4,000 - 4,000
Grand Terrace Youth Football & Cheer - 4,000 2,000 - - - 6,000 2,000 8,000
Terrace View Elementary PTA 1,000 671 1,517 700 - 1,805 1,725 7,418 - 7,418
4,136$ 4,671$ 5,517$ 6,150$ 5,997$ 1,805$ 3,725$ 32,001$ 4,000$ 36,001$
NON-PROFIT / SERVICE ORGANIZATIONS
American Cancer Society -$ -$ 2,000$ -$ -$ -$ 2,000$ -$ 2,000$
Drug Alternative Program - 2,000 - - - - 2,000 - 2,000
Foundation of Grand Terrace 2,350 2,000 1,830 - - 2,000 2,000 10,180 - 10,180
Friends of Grand Terrace Library 3,750 2,000 2,000 4,000 - - 11,750 - 11,750
Grand Terrace Lions Club - 620 - - - - 620 - 620
Sheriff’s Central Station Explorer Program - - - 2,000 - - 2,000 - 2,000
The REC Center 2,187 310 - 3,100 - - 5,597 - 5,597
Grand Terrace Cars & Coffee - - - - - 2,000 2,000 4,000 - 4,000
Christ the Redeemer Catholic Church - - - - - - 310 310 310
Grand Terrace Living Word Foursquare Church - - - - - - 2,000 2,000 - 2,000
New City Church - - - - - - - - 2,000 2,000
Family Service Association - - - - 2,000 - - 2,000 - 2,000
8,287$ 6,930$ 5,830$ 9,100$ 2,000$ 4,000$ 6,310$ $42,457 2,000$ 44,457$
TOTAL 12,423$ 11,601$ 11,347$ 15,250$ 7,997$ 5,805$ 10,035$ 74,458$ 6,000$ 80,458$
City of Grand Terrace
Community Benefit Grant Awards
GRANT AWARD HISTORY as of June 30, 2023 and Approved & Proposed Applications for July 2023
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AGENDA REPORT
MEETING DATE: July 25, 2023 Council Item
TITLE: Community Benefit Fund Grant Award to the Grand Terrace
Youth Football and Cheer in the Amount of $2,000.00
PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: Approve the Community Benefit Fund grant application from
the Grand Terrace Youth Football and Cheer in the amount
of $2,000.00 for safety equipment for the Fall Football
season.
2030 VISION STATEMENT:
This staff report supports the following City Council Goals:
• Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of
revenue receipts and expenditure disbursements against approved budget
appropriations; and
• Goal #4 – Develop and Implement Successful Partnerships through productive
collaboration with community groups, youth programs and senior organizations.
BACKGROUND:
In past fiscal years, the City Council has approved the use of funds for the
establishment of the Community Benefits Fund Grant Program. The purpose of the
Community Benefits Fund Grant Program is to provide funding for local youth programs,
community events, community fee waivers, and be used as an economic development
tool for small business development in the City.
For Fiscal Year 2023-24, the City Council has approved the use of $20,000 toward
community benefit funded programs and activities.
Various youth and senior program activities have benefited from the Community
Benefits Fund including the Foundation of Grand Terrace, the REC Center, several
youth sports leagues, and the Friends of the Grand Terrace Library.
Attachment A provides a summary of awarded grants by fiscal year and the recipients of
said grants awarded in each fiscal year.
DISCUSSION:
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I. Application received from Grand Terrace Youth Football and Cheer
Grand Terrace Youth Football and Cheer’s mission is to inspire the youth to become the
best they can be. We focus on building our youth up by encouraging teamwork, hard
work, self-discipline and having a positive mindset.
Below summarizes the current application submitted by the Grand Terrace Youth
Football and Cheer:
Project Title: Safety Equipment
Project Activity: Fall football season July 31, 2023, through
November 2023
Public Purpose: Safety equipment purchased will help keep kids
protected while engaging in the sport of football.
Amount Requested: $2,000.00
Utilization of Funds: Funds will be utilized to purchase upgraded
helmets for the youth players.
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve the Community Benefit Fund grant application in the amount of
$2,000.00 to the Grand Terrace Youth Football and Cheer.
Upon City Council approval, the applicant will comply with the following, if they have not
already done so:
1. Issue the City of Grand Terrace an invoice for the grant amount with receipts;
2. Ensure that the City is mentioned/included as a sponsor in any material
advertising the activity or event; and
3. Complete a W-9 form for reporting purposes.
Attached is the application received from the Grand Terrace Youth Football and Cheer.
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FISCAL IMPACT:
Funds in the amount of $20,000.00 have been approved for the program and
established in the Community Benefits Fund (Fund 61). If approved, the table below will
show the balances of each category remaining in the fund:
FY2023-24 Community Benefits Fund
Fund
No.
Acct.
No.
Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
July-
2023
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Youth/School
Programs $10,000 $0 $8,000 ($2,000) $6,000
61 461-
200
Service
Organizations $10,000 $0 $10,000 ($0) $10,000
TOTAL $20,000 $0 $18,000 ($2,000) $16,000
ATTACHMENTS:
• CBF - GT Youth Football and Cheer (PDF)
• Community Benefit Fund Award History (PDF)
APPROVALS:
Christine Clayton Completed 07/12/2023 1:37 PM
Finance Completed 07/12/2023 1:37 PM
City Manager Completed 07/13/2023 11:29 AM
City Council Pending 07/25/2023 6:00 PM
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Title 2015-16 2016-17 2017-18 2018-19 2019-20 2021-22 2022-23 TOTAL 2023-24 TOTAL
TO DATE
Proposed
in
July-2023 REVISED
YOUTH / SCHOOL ORGANIZATIONS
Grand Terrace Community Basketball 1,136$ -$ -$ 1,450$ -$ -$ 2,586$ -$ 2,586$
Grand Terrace High School Football Boosters - - - 2,000 2,000 - 4,000 - 4,000
Grand Terrace High School Legacy Regiment Boosters - - - 2,000 - - 2,000 - 2,000
Grand Terrace High School Boys Basketball - - - - 2,000 - 2,000 - 2,000
Grand Terrace High School Titan Wrestling Team - - - - 1,997 - 2,000 3,997 - 3,997
Grand Terrace High School Cheer Booster Club - - - - - - - - 2,000 2,000
Grand Terrace Little League 2,000 - 2,000 - - - 4,000 - 4,000
Grand Terrace Youth Football & Cheer - 4,000 2,000 - - - 6,000 2,000 8,000
Terrace View Elementary PTA 1,000 671 1,517 700 - 1,805 1,725 7,418 - 7,418
4,136$ 4,671$ 5,517$ 6,150$ 5,997$ 1,805$ 3,725$ 32,001$ 4,000$ 36,001$
NON-PROFIT / SERVICE ORGANIZATIONS
American Cancer Society -$ -$ 2,000$ -$ -$ -$ 2,000$ -$ 2,000$
Drug Alternative Program - 2,000 - - - - 2,000 - 2,000
Foundation of Grand Terrace 2,350 2,000 1,830 - - 2,000 2,000 10,180 - 10,180
Friends of Grand Terrace Library 3,750 2,000 2,000 4,000 - - 11,750 - 11,750
Grand Terrace Lions Club - 620 - - - - 620 - 620
Sheriff’s Central Station Explorer Program - - - 2,000 - - 2,000 - 2,000
The REC Center 2,187 310 - 3,100 - - 5,597 - 5,597
Grand Terrace Cars & Coffee - - - - - 2,000 2,000 4,000 - 4,000
Christ the Redeemer Catholic Church - - - - - - 310 310 310
Grand Terrace Living Word Foursquare Church - - - - - - 2,000 2,000 - 2,000
New City Church - - - - - - - - --
Family Service Association - - - - 2,000 - - 2,000 - 2,000
8,287$ 6,930$ 5,830$ 9,100$ 2,000$ 4,000$ 6,310$ $42,457 -$ 42,457$
TOTAL 12,423$ 11,601$ 11,347$ 15,250$ 7,997$ 5,805$ 10,035$ 74,458$ 4,000$ 78,458$
City of Grand Terrace
Community Benefit Grant Awards
GRANT AWARD HISTORY as of June 30, 2023 and Approved & Proposed Applications for July 2023
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AGENDA REPORT
MEETING DATE: July 25, 2023 Council Item
TITLE: Introduction and First Reading by Title Only, with Further
Reading Waived an Ordinance Amending Title 15 (Buildings
and Construction) of the Grand Terrace Municipal Code to
Add a Municipal Code Section Requiring Certain Occupied
Non-Residential and Multi-Family Buildings to be Equipped
with Automated External Defibrillator (AED) Devices,
Bleeding Control Kits, and Narcan Supply Kits. This
Ordinance Will Not be Enforced Retroactively and Apply
Only to Buildings Undergoing Change of Use, Occupancy,
Ownership, and Alterations Where a Building Permit is
Required Per CA Building Code [A] 105.1
PRESENTED BY: Luis Gardea, Building Official
RECOMMENDATION: Introduction and First Reading by title only, with further
reading waived, "AN ORDINANCE OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ADDING SECTION
15.08.020 (“AUTOMATED EXTERNAL DEFIBRILLATOR
(AED) DEVICES, BLEEDING CONTROL KITS, AND
NARCAN SUPPLY KITS”) TO CHAPTER 15.08
(“BUILDING CODE”) OF TITLE 15 (“BUILDINGS AND
CONSTRUCTION”) TO THE GRAND TERRACE
MUNICIPAL CODE"
2030 VISION STATEMENT:
This item supports Goal #2 to Maintain Public Safety by investing in critical
improvements to infrastructure and Goal #4 to Develop and Implement Successful
Partnerships by working collaboratively with Community Groups, Private, and Public
Sector Agencies to facilitate the delivery of service benefitting youth, seniors, and our
community.
BACKGROUND:
The City of Grand Terrace currently does not have an existing ordinance requiring
occupied buildings to be equipped with Automated External Defibrillator (AED) devices,
Bleeding Control Kits, and Narcan Supply Kits which are all essential life safety by
preventing critical injury and in some cases death.
• Automated External Defibrillators are used to help those experiencing sudden
cardiac arrest with an easy-to-use, medical device that can analyze the heart’s
rhythm and, if necessary, deliver an electrical shock, or defibrillation, to help the
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heart re-establish an effective rhythm.
• Bleeding Control Kits are mainly used to prevent any further blood loss for a
victim suffering from a traumatic injury.
• Narcan supply kits typically include a zippered bag, doses of naloxone, nasal
misters, gloves, and directions to apply the dosage. Naloxone is an effective
dose that helps in reversing opioid overdosing effects.
DISCUSSION:
Staff requests that the City Council hold a public hearing, with further reading waived, to
adopt an ordinance requiring occupied non-residential buildings, shared community
areas for multi-family complexes, and certain residential buildings not considered single-
family as per CBC 310.1, to be equipped with AEDs, bleeding control kits, and Narcan
supply kits undergoing change of use, occupancy, ownership, and alterations where a
building permit is required per CA Building Code [A] 105.1.
This ordinance applies to all the following structures, as defined in Chapter 3
(commencing with Section 301.1 of Part 2, the California Building Code, of Title 24, the
California Building Standards Code, of the California Code of Regulations, that are
constructed on or after the date of adoption of this ordinance or are constructed prior to
the date of adoption of this ordinance, and modified, renovated, tenant improved,
undergoing through change of ownership or occupancy.
(1) Group A assembly buildings with an occupancy of greater than 50.
(2) Group B business buildings with an occupancy of greater than 50.
(3) Group E educational buildings with an occupancy of greater than 6.
(4) Group F factory buildings with an occupancy of greater than 50.
(5) Group I institutional buildings with an occupancy of greater than 50.
(6) Group M mercantile buildings with an occupancy of greater than 5.
(7) Group R residential buildings with an occupancy of greater than 10 and not
considered single-family that contain less than two dwelling units.
a. For Group R-1, R-2, and R-4 occupancy type buildings with two stories or
more, an AED and bleeding kit shall be required in every floor level with
an occupancy greater than 10 at each level.
(8) Any other occupancies not mentioned above with an occupancy greater than 50.
ENVIRONMENTAL REVIEW:
No environmental impact.
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ECONOMIC IMPACT:
Adoption of the proposed code ordinances will significantly save residents and
businesses hundreds of thousands of dollars in monetary loss caused by emergency
services including any associated indirect costs caused by such incident.
SAFETY IMPACT:
The proposed ordinance will significantly increase life safety and save many lives by
equipping buildings throughout the city with life-saving AEDs, bleeding control kits, and
Narcan supply kits.
RECOMMENDATION:
Based upon the foregoing, Staff, therefore, recommends that the City Council hold a
public hearing, with further reading waived, to adopt an ordinance requiring occupied
non-residential buildings, shared community areas for multi-family complexes, and
certain residential buildings not considered single-family as per CBC 310.1, to be
equipped with AEDs, bleeding control kits, and Narcan supply kits undergoing change
of use, occupancy, ownership, and alterations where a building permit is required per
CA Building Code [A] 105.1.
ATTACHMENTS:
• Automated Defibrilator Ordinance_JT Edits (DOCX)
APPROVALS:
Luis Gardea Completed 07/03/2023 11:04 AM
City Attorney Completed 07/18/2023 6:23 PM
City Manager Completed 07/19/2023 10:27 AM
City Council Pending 07/25/2023 6:00 PM
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01247.0006/867969.1
ORDINANCE NO. XXX
AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA,
ADDING SECTION 15.08.020 (“AUTOMATED EXTERNAL
DEFIBRILLATOR (AED) DEVICES, BLEEDING CONTROL KITS, AND
NARCAN SUPPLY KITS”) TO CHAPTER 15.08 (“BUILDING CODE”) OF
TITLE 15 (“BUILDINGS AND CONSTRUCTION”) TO THE GRAND
TERRACE MUNICIPAL CODE
WHEREAS, automated external defibrillator (AED) devices and bleeding
control kits are essential to the preservation of life safety by preventing critical
injury and in some cases, death; and
WHEREAS, AED’s are used to help those experiencing sudden cardiac
arrest with an easy-to-use, medical device that can analyze the heart’s rhythm and,
if necessary, deliver an electrical shock, or defibrillation, to help the heart re-
establish an effective rhythm; and
WHEREAS, bleeding control kits are mainly used to prevent any further
blood loss for a victim suffering from a traumatic injury; and
WHEREAS, Narcan supply kits are effective in counteracting the overdose
effects of opioids and restore breathing; and
WHEREAS, the California Building Code and California Building Standards
Code require certain occupied buildings to be equipped with AED’s, bleeding
control kits, and Narcan supply kits where a building permit is required under
California Building Code section 105.1; and
WHEREAS, the City Council of the City of Grand Terrace desires to amend
the Grand Terrace Municipal Code to require certain occupied buildings to be
equipped with AED devices, blood control kits, and Narcan supply kits in
accordance with the California Building Code and California Building Standards
Code.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES ORDAIN AS FOLLOWS:
SECTION 1. RECITALS. The recitals set forth above are incorporated herein by
this reference.
SECTION 2. CEQA. The adoption of this Ordinance is hereby determined to be
exempt from the California Environmental Quality Act pursuant to State Guidelines
Section 15061(b)(3) as a project that has no potential for causing a significant effect on
the environment.
SECTION 3. BUILDING CODE. Section 15.08.020 (“Automated External
Defibrillator (AED) Devices, Bleeding Control Kits, and Narcan Supply Kits”) of Chapter
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01247.0006/867969.1
15.08 (“Building Code”) of Title 15 (“Buildings and Construction”) is hereby added to the
Grand Terrace Municipal Code read in its entirety as follows:
15.08.020. – AUTOMATED EXTERNAL DEFIBRILLATOR (AED) DEVICES AND
BLEEDING CONTROL KITS
Every occupied non-residential building, shared community area for multi-family
complexes, and certain residential buildings not considered single-family as
defined under California Building Code section 310.1, shall be equipped with
automated external defibrillators (AEDs), bleeding control kits, and Narcan supply
kits undergoing any change of use, occupancy, ownership, or alteration, or where
a building permit is otherwise required under California Building Code section
105.1, and this Municipal Code.
This ordinance applies to all the following structures, as defined in Chapter 3
(commencing with Section 301.1 of Part 2, the California Building Code, of Title
24, the California Building Standards Code, of the California Code of Regulations,
that are constructed on or after August 25th , 2023, or are constructed prior to
August 25th, 2023, and modified, renovated, tenant improved, undergoing through
change of ownership or occupancy.
(1) Group A assembly buildings with an occupancy of greater than 50.
(2) Group B business buildings with an occupancy of greater than 50.
(3) Group E educational buildings with an occupancy of greater than 6.
(4) Group F factory buildings with an occupancy of greater than 50.
(5) Group I institutional buildings with an occupancy of greater than 50.
(6) Group M mercantile buildings with an occupancy of greater than 5.
(7) Group R residential buildings with an occupancy of greater than 10 and not
considered single-family that contain less than two dwelling units.
a. For Group R-1, R-2, and R-4 occupancy type buildings with two
stories or more, an AED, bleeding kit, and Narcan supply kit shall be
required in every floor level with an occupancy greater than 10 at
each level.
(8) Any other occupancies not mentioned above with an occupancy greater
than 50.
SECTION 4. EFFECTIVE DATE. This ordinance shall be effective on the thirtieth
(30th) day after the day of its adoption.
SECTION 5. CERTIFICATION. The City Clerk shall certify to the adoption of this
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01247.0006/867969.1
Ordinance and shall cause the same to be posted in the manner required by law.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the ____ day of _______, 2023.
_____________________________
Bill Hussey
Mayor
ATTEST:
____________________________
Debra Thomas
City Clerk
APPROVED AS TO FORM:
____________________________
Adrian R. Guerra
City Attorney
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AGENDA REPORT
MEETING DATE: July 25, 2023 Council Item
TITLE: Selection of Voting Delegates for Cal Cities 2023 Annual
Conference & Expo
PRESENTED BY: Debra Thomas, City Clerk
RECOMMENDATION: Adopt A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE, CALIFORNIA, APPOINTING
DELEGATES AND ALTERNATES TO THE 2023 CAL
CITIES ANNUAL CONFERENCE & EXPO AS OFFICIAL
REPRESENTATIVES OF THE CITY OF GRAND TERRACE
2030 VISION STATEMENT:
This staff report supports City Council Goal #4 “Develop and Implement Successful
Partnerships” by working collaboratively with Public Sector, Local, Regional, and State
Agencies to facilitate the delivery of services to our community and to secure funding for
programs and projects.
BACKGROUND:
The City of Grand Terrace is a member of the League of California Cities. The League’s
Annual Conference and Expo is scheduled for September 20, 2023, through
September 22, 2023, to be held in the City of Sacramento at SAFE Credit Union
Convention Center. Member cities are encouraged to send a City representative as a
delegate to represent the City and cast their vote on League policy. Each City is allowed
one (1) vote.
On December 13, 2022, the City Council appointed members of the City Council to
represent the City on various Boards, Commissions, and Committees. Appointments to
the Cal Cities Division Meetings and League Annual Meeting were deferred.
DISCUSSION:
An important part of the Annual Conference is participating in the Annual Business
Meeting at the General Assembly. The Annual Business Meeting is scheduled for 8:30
a.m. on Friday, September 22, 2023, at the SAFE Credit Union Convention Center. For
Grand Terrace to be able to vote at the Annual Business meeting, a Voting Delegate
must be determined. In addition, up to two alternate voting delegates may be appointed
in the absence of the voting delegate (only one of the two will be allowed to vote).
Consistent with League bylaws, the City’s voting delegate, and up to two alternates,
must be designated by the City Council. Designating the voting delegate and alternates
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must be done by City Council action. In addition, the voting delegate and alternates
must be registered to attend the conference. If the voting delegate cannot attend the
complete conference, they may register for Friday only. To be able to cast a vote, at
least one voter must be present at the Business Meeting in possession of the voting
delegate card and a Voting Delegate sticker.
The League of California Cities has requested attending cities to submit by August 28,
2023, a Resolution designating the voting delegate and up to two alternates. Adoption
of the attached Resolution will satisfy League requirements and enable the City of
Grand Terrace to participate in the League's Annual Business Meeting, scheduled for
September 22, 2023.
Based on the above, it is recommended that the City Council designate two (2) of its
members to serve as the delegate and alternate at the Annual Conference General
Assembly.
FISCAL IMPACT:
There is no fiscal impact by designating the voting delegate and alternates.
ATTACHMENTS:
• 2023-xx - League of CA Cities Delegate-Alternate (DOCX)
APPROVALS:
Debra Thomas Completed 07/17/2023 4:14 PM
City Manager Completed 07/18/2023 4:14 PM
City Council Pending 07/25/2023 6:00 PM
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CC Reso No. 2023-xx Page 1 of 2 July 25, 2023
RESOLUTION NO. 2023-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPOINTING DELEGATES AND
ALTERNATES TO THE 2023 LEAGUE OF CALIFORNIA CITIES
ANNUAL CONFERENCE AS OFFICIAL REPRESENTATIVES OF THE
CITY OF GRAND TERRACE
WHEREAS, the League of California Cities (“League”) will be having its 2023
Annual Conference from September 20, 2023, to September 22, 2023, in Sacramento,
California; and
WHEREAS, the League’s 2023 Annual Conference will hold its General Assembly
Meeting on Friday, September 22, 2023, in which the League’s membership may consider
and take action on resolutions that establish League policy; and
WHEREAS, in order to participate in the General Assembly Meeting and to attend
the League’s 2023 Annual Conference, the Bylaws of the League require the City Council
to appoint, by a majority vote, a primary Voting Delegate and up to two (2) Alternate Voting
Delegates, one (1) of whom may vote in the General Assembly Meeting in the event that
the primary designated voting delegate is unable to serve in that capacity; and
WHEREAS, the City Council now desires to appoint a Voting Delegate and
Alternate Voting Delegate to the 2023 League of California Cities Annual Conference.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
SECTION 1. Council Member _______________ is hereby appointed to serve as
the Voting Delegate to the 2023 League of California Cities Annual Conference
representing the City of Grand Terrace.
SECTION 2. Council Member _______________ is hereby appointed to serve as
the Alternate Voting Delegate to the 2023 League of California Cities Annual Conference
representing the City of Grand Terrace.
SECTION 3. The City Clerk of the City of Grand Terrace shall certify to the passage
and adoption of this Resolution and its approval by the City Council and shall cause the
same to be listed in the records of the City.
SECTION 4. The City Clerk of the City of Grand Terrace is directed to submit a
certified copy of this Resolution before August 28, 2023, to the League of California Cities.
G.13.a
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PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace, California, at a regular meeting held on the 25th day of July 2023.
________________________________
Bill Hussey, Mayor
ATTEST:
_________________________
Debra L. Thomas
City Clerk
APPROVED AS TO FORM:
_________________________
Adrian R. Guerra
City Attorney
G.13.a
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