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10/24/2023CITY OF GRAND TERRACE CITY COUNCIL AGENDA ● OCTOBER 24, 2023 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 COMMENTS FROM THE PUBLIC The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council, please complete a Request to Speak card located at the front entrance and provide it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time. If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak: *67 1-669-900-9128 Enter Meeting ID: 835 6856 9079 Passcode: 395142 The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace-ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:00 p.m.; or if you are unable to email, please call the City Clerk’s Office at (909) 954-5207 by 5:00 p.m. If you wish to have your comments read to the City Council during the appropriate Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments that you want read to the City Council will be subject to the three (3) minute time limitation (approximately 350 words). Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting. PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1st Floor Lobby Area and 2nd Floor Reception Area during regular business hours and on the City’s website www.grandterrace-ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 954-5207, or via e-mail at dthomas@grandterrace-ca.gov. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.grandterrace-ca.gov. AMERICANS WITH DISABILITIES ACT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (909) 954-5207 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible [28 CFR 34.102.104 ADA Title II]. Agenda Grand Terrace City Council October 24, 2023 City of Grand Terrace Page 2 CALL TO ORDER Convene City Council Invocation Pledge of Allegiance AB 2449 Disclosures Remote participation by a member of the legislative body for just cause or emergency circumstances. Roll Call Attendee Name Present Absent Late Arrived Mayor Bill Hussey    Mayor Pro Tem Doug Wilson    Council Member Sylvia Rodriguez-Robles    Council Member Jeff Allen    Council Member Kenneth J. Henderson    A. REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA B. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. C. SPECIAL PRESENTATIONS Community Choice Energy (CCE) - EES Consulting D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. Agenda Grand Terrace City Council October 24, 2023 City of Grand Terrace Page 3 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes – Regular Meeting – 10/10/2023 DEPARTMENT: CITY CLERK 3. Approval of the September-2023 Check Register in the Amount of $512,195.17 RECOMMENDATION: Approve the Check Register No. 09302023 in the amount of $512,195.17 as submitted, for the month ending September 30, 2023. DEPARTMENT: FINANCE 4. City Department Quarterly Activity Report - July-September 2023 RECOMMENDATION: Receive and file. DEPARTMENT: CITY MANAGER 5. Cancellation of City Council Meetings Scheduled for November 28, 2023 and December 26, 2023 RECOMMENDATION: Adopt a Resolution Cancelling the City Council Meetings Scheduled for November 28, 2023 and December 26, 2023 DEPARTMENT: CITY MANAGER 6. Approve Professional Services Agreement for Preliminary Engineering Services for HSIP Barton Guardrail Project RECOMMENDATION: 1. Approve a Professional Services Agreement with David Evans and Associates for Preliminary Engineering Services for the HSIP Barton Guardrail Project 2. Grant Authority to the City Manager for Executing the Agreement and any Subsequent Amendments DEPARTMENT: PUBLIC WORKS E. PUBLIC HEARINGS None. F. UNFINISHED BUSINESS None. Agenda Grand Terrace City Council October 24, 2023 City of Grand Terrace Page 4 G. NEW BUSINESS 7. City Council Discussion to Consider Re-Naming the City of Grand Terrace Dog Park to "Anne Wade-Hornsby Dog Park" RECOMMENDATION: City Council to Provide Direction to Staff DEPARTMENT: CITY MANAGER H. FUTURE AGENDA ITEMS At this time, the City Council may propose items for discussion and/or action at a future duly agendized City Council meeting. A consensus of a majority of the quorum is required to place an item on a future agenda. I. CITY COUNCIL COMMUNICATIONS Council Member Kenneth J. Henderson Council Member Jeff Allen Council Member Sylvia Robles Mayor Pro Tempore Doug Wilson Mayor Bill Hussey J. CITY MANAGER COMMUNICATIONS K. CLOSED SESSION None. L. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, November 14, 2023, at 6:00 PM. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office. CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● OCTOBER 10, 2023 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 CALL TO ORDER Mayor Hussey convened the Regular Meeting of the City Council for Tuesday, October 10, 2023, at 6:30 p.m. Invocation Elder Terry Ingram with Seventh Day Sabbath Church led the Invocation. Pledge of Allegiance The Pledge of Allegiance was led by Council Member Jeff Allen. AB 2449 Disclosures None. Attendee Name Title Status Arrived Bill Hussey Mayor Present Doug Wilson Mayor Pro Tem Present Sylvia Rodriguez-Robles Council Member Remote Jeff Allen Council Member Present Kenneth J. Henderson Council Member Absent Konrad Bolowich City Manager Present Adrian Guerra City Attorney Present Debra Thomas City Clerk Present Christine Clayton Finance Director Present A.REORDERING OF, ADDITIONS TO, OR REMOVAL OF ITEMS FROM THE AGENDA None. B.SPECIAL PRESENTATIONS Konrad Bolowich, City Manager introduced the following new employees: Antonio Lopez, Assistant Planner Daysi Alcocer, Department Secretary Scott Hutter, Planning & Development Services Director D.2 Packet Pg. 5 Mi n u t e s A c c e p t a n c e : M i n u t e s o f O c t 1 0 , 2 0 2 3 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council October 10, 2023 City of Grand Terrace Page 2 C.CONSENT CALENDAR RESULT:APPROVED [UNANIMOUS] MOVER:Jeff Allen, Council Member SECONDER:Doug Wilson, Mayor Pro Tem AYES:Bill Hussey, Doug Wilson, Sylvia Rodriguez-Robles, Jeff Allen ABSENT:Kenneth J. Henderson 1.Waive Full Reading of Ordinances on Agenda 2.Approval of Minutes – Regular Meeting – 09/26/2023 APPROVE THE REGULAR MEETING MINUTES FOR SEPTEMBER 26, 2023. 3.Approval of the August-2023 Check Register in the Amount of $659,112.11 APPROVE THE CHECK REGISTER NO. 08312023 IN THE AMOUNT OF $659,112.11 AS SUBMITTED, FOR THE MONTH ENDING AUGUST 31, 2023. 4.Treasurer's Report as of June 30, 2023 RECEIVE AND FILE THE TREASURER'S REPORT FOR THE PERIOD ENDING JUNE 30, 2023. 5.Measure I Capital Project Needs Analysis for Fiscal Years 2024-2025 through 2028- 2029 ADOPT “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING A FIVE-YEAR MEASURE I CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2024-2025 THROUGH 2028-2029” D.PUBLIC COMMENT None. E.PUBLIC HEARINGS - NONE F.UNFINISHED BUSINESS – NONE G.NEW BUSINESS 6.Approval of an Information Technology Management Services Agreement Konrad Bolowich, City Manager gave the staff report for this agenda item. D.2 Packet Pg. 6 Mi n u t e s A c c e p t a n c e : M i n u t e s o f O c t 1 0 , 2 0 2 3 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council October 10, 2023 City of Grand Terrace Page 3 APPROVAL OF AN INFORMATION TECHNOLOGY MANAGEMENT SERVICES AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND ONSITE COMPUTING, INC. RESULT:APPROVED [UNANIMOUS] MOVER:Doug Wilson, Mayor Pro Tem SECONDER:Jeff Allen, Council Member AYES:Bill Hussey, Doug Wilson, Sylvia Rodriguez-Robles, Jeff Allen ABSENT:Kenneth J. Henderson 7.City Council Policies and Procedures Adrian Guerra, City Attorney gave the staff report and PowerPoint presentation for this item. 1)ADOPT REVISIONS TO THE CITY OF GRAND TERRACE COUNCIL PROCEDURES TO BECOME EFFECTIVE IMMEDIATELY; AND 2) AUTHORIZE THE CITY ATTORNEY TO UPDATE, RE-ORGANIZE, AND PROVIDE A RESTATED VERSION OF THE COUNCIL PROCEDURES FOR CONSIDERATION AT A FUTURE MEETING. RESULT:APPROVED [UNANIMOUS] MOVER:Jeff Allen, Council Member SECONDER:Doug Wilson, Mayor Pro Tem AYES:Bill Hussey, Doug Wilson, Sylvia Rodriguez-Robles, Jeff Allen ABSENT:Kenneth J. Henderson H.REQUESTS FOR FUTURE AGENDA ITEMS BY CITY COUNCIL 1.Motion: Review All Ordinances Adopted Prior to 2013 for Possible Modification Requested by:Mayor Bill Hussey PUBLIC COMMENT Johan Gallo, Grand Terrace – Comments were off topic. RESULT:ADOPTED [UNANIMOUS] MOVER:Jeff Allen, Council Member SECONDER:Doug Wilson, Mayor Pro Tem AYES:Bill Hussey, Doug Wilson, Sylvia Rodriguez-Robles, Jeff Allen ABSENT:Kenneth J. Henderson D.2 Packet Pg. 7 Mi n u t e s A c c e p t a n c e : M i n u t e s o f O c t 1 0 , 2 0 2 3 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council October 10, 2023 City of Grand Terrace Page 4 I.CITY COUNCIL COMMUNICATIONS Council Member Jeff Allen Nothing to Report. Council Member Sylvia Robles Council Member Rodriguez-Robles attended the following: Various San Bernardino County Transportation Authority and Southern California Association of Governments Board and Committee meetings. Mobility 21 Conference Mayor Pro Tempore Doug Wilson Mayor Pro Tem Wilson attended the following: Grand Terrace Lions Club Open House – 50th Anniversary Mayor Bill Hussey Mayor Hussey attended the following: San Bernardino County State of the County Historical & Cultural Activities Committee Country Fair National Hispanic Heritage Month Celebration Azure Hills Seventh Day Adventist Church Kitchen and Dining Hall Remodel Grand Opening Omnitrans Board of Directors Meeting J.CITY MANAGER COMMUNICATIONS City Manager Bolowich announced the following: The City’s park playground surfaces are being replaced. October 31, 2023 Trunk or Treat to be held in the Walgreens parking from 5:00 p.m. to 8:00 p.m. K.CLOSED SESSION - NONE D.2 Packet Pg. 8 Mi n u t e s A c c e p t a n c e : M i n u t e s o f O c t 1 0 , 2 0 2 3 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council October 10, 2023 City of Grand Terrace Page 5 L.ADJOURN Mayor Hussey adjourned the Regular Meeting of the City Council at 6:55 p.m. The Next Regular City Council Meeting will be held on Tuesday, October 24, 2023, at 6:00 p.m. _________________________________ Bill Hussey, Mayor _________________________________ Debra L. Thomas, City Clerk D.2 Packet Pg. 9 Mi n u t e s A c c e p t a n c e : M i n u t e s o f O c t 1 0 , 2 0 2 3 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE: October 24, 2023 Council Item TITLE: Approval of the September-2023 Check Register in the Amount of $512,195.17 PRESENTED BY: Christine Clayton, Finance Director RECOMMENDATION: Approve the Check Register No. 09302023 in the amount of $512,195.17 as submitted, for the month ending September 30, 2023. 2030 VISION STATEMENT: This staff report supports Goal #1, “Ensuring Our Fiscal Viability”, through the continuous monitoring of expenditure budgets, allocations, and operational costs. BACKGROUND: The check register for the month of September-2023 has been prepared in accordance with Government Code §37202 and is hereby submitted for City Council’s approval. The check register lists all vendor payments for the respective month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. The check registers list all payments made to vendors and employee reimbursements during the month of September-2023. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. DISCUSSION: CHECK REGISTER A total of $512,195.17 in accounts payable checks and/or wires were issued during the period for services, reimbursements, supplies, and contracts and are detailed in the individual monthly register. Below is a table that lists payments larger than $10,000 for the month of September- 2023. D.3 Packet Pg. 10 Payments larger than $10,000: Check No. Payee Description Amount 80493 ALESHIRE & WYNDER LLP JUL 2023 LEGAL SERVICES $14,308.04 80497 MARTIN ESPARZA LUCIO PAYMENT FOR TRASH ENCLOSURE $18,150.00 80503 HIRSCH AND ASSOCIATES INC APR 2023 SVCS FOR BLUE MOUNTAIN TRAIL $11,170.00 80508 MCCAIN INC TMS LICENSES, INSTALL, CONFIGURE, MIGRATE AND MAP FOR TRAFFIC LIGHTS $11,920.00 80513 ONSITE COMPUTING SEP 2023 IT SERVICES $10,187.00 80542 EZ SUNNYDAY LANDSCAPE AUG AND SEP 2023 LANDSCAPING SVCS AND WEED ABATEMENT $12,415.00 80545 GOODMAN & ASSOCIATES AUG 2023 PS&E FOR PAYMENT REHABILITATION $26,000.00 80557 MOORE IACOFANO GOLTSMAN JUL 2023 ENVIRONMENTAL REVIEW FOR CONDOR $10,050.00 80560 NATA CONSTRUCTION INC ADDITIONAL BLEACHERS FOR VETERAN’S FREEDOM PARK $17,231.99 80564 SB COUNTY SHERIFF SEP 2023 LAW ENFORCEMENT SERVICES $205,858.00 80571 TRAFFIC MANAGEMENT PRODUCTS STREET SIGN REPLACEMENT $11,750.45 8075983 SO CAL EDISON AUG 2023 ENERGY USAGE $20,955.10 474437237 US BANK AUG-SEP 2023 CAL CARD CHARGES $17,819.25 TOTAL PAYMENTS LARGER THAN $10,000 $387,814.83 PAYROLL Payroll costs for the month: Pay Per. Period Start Period End Pay Date Amount SEP-23 31 From 08/19/2023 to 09/01/2023 09/07/2023 $60,922.72 32 From 09/02/2023 to 09/15/2023 09/21/2023 $60,983.96 $121,906.68 FISCAL IMPACT: All disbursements (including payroll) were made in accordance with the approved budget for Fiscal Year 2023-24 in the amount of: D.3 Packet Pg. 11 Description Amount SEP-23 Check Register $512,195.17 Payroll $121,906.68 $634,101.85 ATTACHMENTS: • FY2023-24 Check Register Account Index (PDF) • Sep Check Register (PDF) APPROVALS: Christine Clayton Completed 10/13/2023 7:41 AM Finance Completed 10/13/2023 7:41 AM City Manager Completed 10/17/2023 10:01 AM City Council Pending 10/24/2023 6:00 PM D.3 Packet Pg. 12 CITY OF GRAND TERRACE FY2023-24 GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD GRAND TERRACE, CA 92313 CHECK REGISTER Account Index Bill Hussey, Mayor Doug Wilson, Mayor Pro Tem Sylvia Rodriguez-Robles, Council Member Jeff Allen, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm. City of Grand Terrace Check Register Index Kenneth Henderson, Council Member D.3.a Packet Pg. 13 At t a c h m e n t : F Y 2 0 2 3 - 2 4 C h e c k R e g i s t e r A c c o u n t I n d e x ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f Fund Dept Acct No.Fund Name No.Department Cost Center No.General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES 10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME 11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS 12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI 13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES' BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS' COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS. DEV. ACT (T D A FUND)187 ENFORCEMENT PROGRAM 211 POSTAGE & MAILING 19 FACILITIES DEVELOPMENT FUND 190 NON-DEPARTMENTAL 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 PLANNING & DEVELOPMENT SVCS 235 COMMUNICATIONS 22 COMMUNITY DEV. BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST.411 ASSET FORFEITURES 244 CUSTODIAL SERVICES 32 S/A CAPITAL PROJECTS FUND 430 RECREATION SERVICES 245 MAINT BLDG GRNDS EQUIPMNT 36 S/A 2011 TABS BOND PROCEEDS 441 CHILD CARE - NUTRITION GRANT 246 MAINT/OPER OF EQUIPMNT 45 CIP - COMMERCE WAY 445 CHILD CARE - TINY TOTS 250 PROFESSIONAL SERVICES 46 CIP - STREET IMPROVEMENTS 446 CHILD CARE - AFTER SCHOOL 251 BANKING SERVICE CHARGES 47 CIP - BARTON RD. BRIDGE PROJECT 447 CHILD CARE - PRE-SCHOOL 252 ROAD MAINTENANCE 48 CIP - CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 254 STREET SWEEPING 49 CIP - PARKS 461 COMMUNITY GRANTS 255 CONTRACTUAL SERVICES 50 CAPITAL PROJECT BOND PROCEEDS 500 AIR QUALITY PROGRAMS 256 ANIMAL SHELTERING SVCS 52 HOUSING AUTHORITY 510 STREET & SIGNAL LIGHTING 260 INSURANCE & SURETY BONDS 61 COMMUNITY BENEFITS FUND 573 LINE MAINTENANCE 265 MEMBERSHIPS & DUES 62 LIGHT UP GRAND TERRACE FUND 600 ZONE 1 13364 CANAL -TERR PINES 268 TRAINING 63 ILLEGAL FIREWORKS FUND 601 ZONE 3 TRACT 14471 PICO & ORIOLE 270 TRAVEL/CONFERENCES/MTGS 64 PUBLIC SAFETY FUND 602 ZONE 2 14264 FORREST CITY PHASE II 271 MILEAGE 65 SENIOR BUS PROGRAM FUND 603 ZONE 4 TRACT 17766 GREENBRIAR 625 NPDES 66 CAL RECYCLE GRANT 604 ZONE 5 TRACT 18793 PALOMINO 631 STORM DRAIN MAINTENANCE 67 PUBLIC EDUC & GOVT ACCESS (PEG)605 ZONE 6 TRACT 18071 JADEN 801 PLANNING COMMISSION 68 40TH YR CELEBRATION FUND 606 ZONE 7 TRACT 18604 TESORO/VAN BUREN 804 HISTORICAL & CULTURAL COMM. 69 COMMUNITY DAY FUND 625 NPDES 311 FACILITY IMPROVEMENTS 70 FIXED ASSED/EQUIP REPL FUND 631 STORM DRAIN MAINTENANCE 570 WASTEWATER TREATMENT 73 ACTIVE TRANS PRGM (ATP) GRANT 700 CAPITAL OUTLAY 400 OTHER COMMUNITY GRANTS 74 HIGHWAY SFTY IMPV PRGM (HSIP)705 EVERY 15 MINUTES 601 ELECTRICAL VEHICLE STATIONS 75 EMER MGMT PREP GRANT (EMPG)801 PLANNING COMMISSION 700 COMPUTER EQUIPMENT 76 ENHANCED INFRA FIN DIST (EIFD)804 HISTORICAL & CULTURAL COMMITTEE 701 CAPITAL IMPROVEMENT OTHER 77 SO CAL INCENTIVE PROJECT (SCIP)805 SENIOR CITIZENS PROGRAM 705 VEHICLES 90 COVID-19 EMERGENCY FUND 808 EMERGENCY OPERATIONS PROG.998 OVERHEAD COST ALLOCATION 95 DOG PARK ENDOWMENT FUND 999 TRANSFERS 999 TRANSFERS OUT D.3.a Packet Pg. 14 At t a c h m e n t : F Y 2 0 2 3 - 2 4 C h e c k R e g i s t e r A c c o u n t I n d e x ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f CITY OF GRAND TERRACE FY2023-24 GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD GRAND TERRACE, CA 92313 MONTHLY CHECK REGISTER For the Period Ending September 30, 2023 Bill Hussey, Mayor Doug Wilson, Mayor Pro Tem Sylvia Rodriguez-Robles, Council Member Jeff Allen, Council Member Kenneth Henderson, Council Member The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6:00 pm. D.3.b Packet Pg. 15 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # POLYCOM VVX 450 PHONES (3) YARD SALE SIGNS LLC CITY COUNCIL PERMIT NO. SE 23-06 Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 80491 09/07/2023 8X8 INC 4014574 SEP 2023 SERVICE CHARGE FOR (46) 09/01/2023 E 10-190-235-000-000 1,321.69 1,321.69 1,321.69 80492 09/07/2023 MARIA ALCANTAR 08312023 REFUND YARD SALE SIGN DEPOSIT FOR 08/31/2023 B 23-515-22-00 30.00 30.00 30.00 80493 09/07/2023 ALESHIRE AND WYNDER LLP 79199 JUL 2023 LEGAL SERVICES - GENERAL 08/25/2023 E 10-160-250-000-000 10,000.00 10,000.00 79200 JUL 2023 LEGAL SERVICES - LITIGATION 08/25/2023 E 10-160-250-100-000 3,077.67 3,077.67 79197 JUL 2023 LEGAL SERVICES - LEWIS GROUP 08/25/2023 B 23-515-90-00 1,085.00 1,085.00 79198 JUL 2023 LEGAL SERVICES - SUNNY DAYS 08/25/2023 B 10-015-61-00 145.37 145.37 14,308.04 80494 09/07/2023 BENSON PRODUCTIONS 1601 AUG 2023 VIDEOGRAPHER SERVICES FOR 08/26/2023 E 67-380-250-000-000 790.00 790.00 790.00 80495 09/07/2023 CAL SKATE INFERNO LLC 09052023 REFUND SPECIAL EVENT DEPOSIT FOR 09/05/2023 B 23-515-66-00 620.00 620.00 620.00 D.3.b Packet Pg. 16 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total DISPLAY AD 2393 DISPLAY AD SA 22-19 ENV 22-17 FOR VETERAN'S FREEDOM PARK (4) YARD SALE SIGNS AND CLEANUP 80496 09/07/2023 CITY NEWSPAPER GROUP 3487 AUG 2023 WEEKLY QUARTER-PAGE 08/03/2023 E 10-120-230-000-000 1,200.00 1,200.00 JUL 2023 WEEKLY QUARTER-PAGE 07/06/2023 E 10-120-230-000-000 960.00 960.00 3485 GT 08.24.2023 NOTICE OF PUBLIC HEARING 08/22/2023 B 23-515-46-00 582.75 582.75 2,742.75 80497 09/07/2023 MARTIN ESPARZA LUCIO 3 FINAL PAYMENT FOR TRASH ENCLOSURE 06/19/2023 E 10-450-710-000-000 18,150.00 18,150.00 18,150.00 80498 09/07/2023 DBA DEBTBOOK FIFTH ASSET INC DB2002794 FY2023-24 GASB 96 FINANCIAL REPORTING 08/11/2023 E 10-140-250-000-000 7,200.00 7,200.00 7,200.00 80499 09/07/2023 FAY FORTENBERRY 08312023 REFUND YARD SALE SIGN DEPOSIT FOR 08/31/2023 B 23-515-22-00 40.00 40.00 40.00 80500 09/07/2023 FRUIT GROWERS SUPPLY 92406322 SUPPLIES FOR TROPICAL STORM PREP 08/21/2023 E 10-808-220-000-000 261.27 261.27 261.27 D.3.b Packet Pg. 17 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total FEES BLUE MOUNTAIN TRAIL (2) YARD SALE SIGNS MAINTENANCE YEAR-END PLANNING, RISK ASSESSMENT (1) YARD SALE SIGN 80501 09/07/2023 HDL SOFTWARE LLC SIN030765 JUL 2022 BUSINESS LICENSE PROCESSING 07/31/2023 E 10-140-250-000-000 270.00 270.00 270.00 80502 09/07/2023 KENNETH J HENDERSON SEP2023 KH MED REIMBSEP2023 HEALTH REIMBURSEMENT FOR KENNETH HENDERSON08/31/2023 E 10-110-142-000-000 597.50 597.50 597.50 80503 09/07/2023 HIRSCH AND ASSOCIATES INC 1917.2, PB #3 APR 2023 PROFESSIONAL SERVICES FOR 04/30/2023 E 49-473-700-000-000 11,170.00 11,170.00 11,170.00 80504 09/07/2023 ASHLYN HUGHES 08312023 REFUND YARD SALE SIGN DEPOSIT FOR 08/31/2023 B 23-515-22-00 20.00 20.00 20.00 80505 09/07/2023 KONICA MINOLTA BUS. SOLUTIONS 289120500 AUG 2023 CITYWIDE PHOTOCOPIER 08/31/2023 E 10-190-212-000-000 102.96 102.96 102.96 80506 09/07/2023 LANCE SOLL AND LUNGHARD LLP 58310 2023 GOV'T AUDIT - INTERIM REVIEW, 08/15/2023 E 10-140-250-000-000 3,200.00 3,200.00 3,200.00 80507 09/07/2023 MARY LOPEZ 09052023 REFUND YARD SALE SIGN DEPOSIT FOR 09/05/2023 B 23-515-22-00 10.00 10.00 10.00 D.3.b Packet Pg. 18 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total & MAP FOR TRAFFIC LIGHTS GIPSON - 08/15/2023 ALCOCER - 08/17/2023 80508 09/07/2023 MCCAIN INC PB3036 TMS LICENSES; INSTALL, CONFIG, MIGRATE, 06/13/2023 E 10-175-246-000-000 11,920.00 11,920.00 11,920.00 80509 09/07/2023 MIDAMERICA ADMIN RETIREMENT PAYDATE 08242023 ARSPAYDATE 08242023 ARS RETIREMENT 08/24/2023 B 10-022-68-00 212.85 212.85 PAYDATE 08102023 ARSPAYDATE 08102023 ARS RETIREMENT 08/10/2023 B 10-022-68-00 212.85 212.85 425.70 80510 09/07/2023 JOROME MOORE JR 08022023 FELLOWSHIP AT CITY HALL 08/02/2023 E 10-120-220-000-000 320.00 320.00 320.00 80511 09/07/2023 OCCUPATIONAL HEALTH CENTERS CA 80220884 PRE-EMPL PHYSICAL: DARRELL 08/15/2023 E 10-190-224-000-000 189.00 189.00 80291132 PRE-EMPL PHYSICAL: DAYSI 08/17/2023 E 10-190-224-000-000 189.00 189.00 378.00 D.3.b Packet Pg. 19 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total BUILDING & SAFETY MAINTENANCE FEE (4) YARD SALE SIGNS 80512 09/07/2023 ODP BUSINESS SOLUTIONS LLC 326341409001 FY2023-24 OFFICE SUPPLIES 08/14/2023 E 10-190-210-000-000 180.47 E 10-450-245-000-000 140.36 320.83 327750919001 FY2023-24 OFFICE SUPPLIES - 08/24/2023 E 10-172-210-000-000 8.07 E 10-190-210-000-000 73.46 81.53 327927207001 FY2023-24 OFFICE SUPPLIES - CITY CLERK 08/17/2023 E 10-125-210-000-000 80.80 80.80 327925007001 FY2023-24 OFFICE SUPPLIES - CITY CLERK 08/17/2023 E 10-125-210-000-000 45.28 45.28 528.44 80513 09/07/2023 ON SITE COMPUTING 54003297 SEP 2023 IT SERVICES 08/01/2023 E 10-380-250-000-000 10,187.00 10,187.00 10,187.00 80514 09/07/2023 OTIS ELEVATOR COMPANY F10000102874 2023 LOGISTICS AND FLEET 08/14/2023 E 10-195-246-000-000 100.00 100.00 100.00 80515 09/07/2023 QUADIENT LEASING USA INC N10011739 MAY-AUG23 POSTAGE METER LEASE 07/02/2023 E 10-190-211-000-000 785.90 785.90 785.90 80516 09/07/2023 DORA RUIZ 08292023 REFUND YARD SALE SIGN DEPOSIT FOR 08/29/2023 B 23-515-22-00 40.00 40.00 40.00 D.3.b Packet Pg. 20 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total WASTE SERVICES MAIN ST MAINTENANCE CITY HALL & SENIOR CENTER RENTAL 80517 09/07/2023 SAN BERNARDINO COUNTY FIRE DEP GT124CC JUL-SEP 2023 HOUSEHOLD HAZARDOUS 07/01/2023 E 10-187-258-000-000 5,095.41 5,095.41 5,095.41 80518 09/07/2023 SITEONE LANDSCAPE SUPPLY 133632052-001 POP UPS AND WIRE CONNECTORS FOR 08/18/2023 E 10-175-246-000-000 173.65 173.65 173.65 80519 09/07/2023 SO CAL LOCKSMITH 57469 DEADBOLT FOR RICHARD ROLLINS PARK 08/24/2023 E 10-450-245-000-000 50.00 50.00 57458 KEY REPLACEMENT FOR CITY CLERK 08/23/2023 E 10-125-210-000-000 21.71 21.71 71.71 80520 09/07/2023 SPARKLETTS 9637116 090123 AUG2023 BOTTLED WATER SERVICES FOR 09/01/2023 E 10-190-238-000-000 251.83 E 10-805-238-000-000 110.60 362.43 16179154 082623 SEP 2023 WATER FILTRATION SYSTEM 08/26/2023 E 10-190-238-000-000 92.00 92.00 454.43 80521 09/07/2023 SPARKLING CLEAN CAR WASH INC 625 CAR WASHES FOR (4) CITY HALL VEHICLES 08/04/2023 E 10-175-272-000-000 75.00 E 10-190-272-000-000 15.00 90.00 90.00 D.3.b Packet Pg. 21 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total PARK CIVIC CENTER CENTER ROLLINS PARK EXPENSES 80522 09/07/2023 STATEWIDE SAFETY SYSTEMS 13011184 "NO TRUCK PARKING" SIGNS 08/23/2023 E 94-175-229-000-000 57.48 57.48 57.48 80523 09/07/2023 T MOBILE AUG23 TMOBILE JUL-AUG 2023 BACKUP INTERNET SERVICE 08/22/2023 E 10-380-250-000-000 31.15 31.15 31.15 80524 09/07/2023 TERMINIX 437141000 AUG 2023 GOPHER CONTROL FOR GRIFFIN 08/22/2023 E 10-450-245-000-000 157.00 157.00 437140924 AUG 2023 PEST CONTROL SVCS FOR 08/22/2023 E 10-195-245-000-000 111.40 111.40 437139026 AUG 2023 PEST CONTROL SVCS FOR SENIOR 08/22/2023 E 10-805-245-000-000 107.00 107.00 437141017 AUG 2023 GOPHER CONTROL FOR DOG PARK 08/22/2023 E 10-450-245-000-000 77.00 77.00 437142089 AUG 2023 GOPHER CONTROL FOR RICHARD 08/22/2023 E 10-450-245-000-000 77.00 77.00 529.40 80525 09/07/2023 SHANITA TILLMAN 09052023 REIMBURSEMENT - 2023 PWX CONFERENCE 09/05/2023 E 10-175-270-000-000 1,257.80 E 10-175-271-000-000 114.63 1,372.43 1,372.43 D.3.b Packet Pg. 22 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total STORM DAMAGE MAINTENANCE FEES STORM HILARY 80526 09/07/2023 TIME WARNER CABLE 0228510082523 CITY HALL INTERNET - AUG-SEP 2023 08/25/2023 E 10-190-238-000-000 329.98 329.98 0197046081623 CITY HALL CABLE - AUG-SEP 2023 08/16/2023 E 10-190-238-000-000 114.30 114.30 0153825082323 SR CENTER INTERNET - HSD3 - AUG-SEP 2023 08/23/2023 E 10-805-238-000-000 99.99 99.99 544.27 80527 09/07/2023 TRAFFIC MANAGEMENT PRODUCTS 06-10409 SIGN REPLACEMENTS FOR TROPICAL 08/23/2023 E 10-808-220-000-000 378.61 378.61 378.61 80528 09/07/2023 UNDERGROUND SERVICE ALERT 0820230301 SEP 2023 MONTHLY DATABASE 09/01/2023 E 16-900-220-000-000 85.25 85.25 85.25 80529 09/07/2023 VERIZON WIRELESS 9942811755 ALPR CARD LINE CHARGES JUL-AUG 2023 08/23/2023 E 10-190-235-000-000 190.05 190.05 190.05 80530 09/07/2023 WEST COAST ARBORISTS INC 203521 EMERGENCY STORM CLEANUP - TROPICAL 08/23/2023 E 10-808-245-000-000 3,100.00 3,100.00 3,100.00 80531 09/07/2023 WILLDAN 00337986 JUL 2023 INTERIM CITY ENGINEER SERVICES 08/17/2023 E 10-175-250-020-000 4,480.00 4,480.00 4,480.00 D.3.b Packet Pg. 23 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 80532 09/07/2023 ZORO TOOLS INC INV12938824 REFLECTIVE STREET MARKERS 08/23/2023 E 94-175-229-000-000 876.79 876.79 INV12974422 WHITE PAVEMENT MARKER 08/31/2023 E 94-175-245-000-000 359.76 359.76 1,236.55 80533 09/21/2023 A STORAGE PLACE 10/01/2023 - B3334OCT RENT FOR UNIT B3334 09/16/2023 E 10-140-241-000-000 392.00 392.00 10/01/2023 - B15 OCT RENT FOR UNIT B15 09/16/2023 E 10-140-241-000-000 191.00 191.00 583.00 80534 09/21/2023 ARROWHEAD CREDIT UNION AUG2023 VISA AUG-SEP 2023 VISA CHARGES 09/02/2023 E 10-110-210-000-000 OFFICE SUPPLIES 24.99 E 10-120-210-000-000 OFFICE SUPPLIES 575.76 E 10-125-210-000-000 OFFICE SUPPLIES 575.76 E 10-140-210-000-000 OFFICE SUPPLIES 863.64 E 10-172-210-000-000 OFFICE SUPPLIES 575.76 E 10-175-210-000-000 OFFICE SUPPLIES 575.76 E 10-185-210-000-000 OFFICE SUPPLIES 575.76 E 10-190-210-000-000 OFFICE SUPPLIES 5.93 E 10-190-220-000-000 MTRLS & SUPPLIES 451.84 E 10-370-210-000-000 OFFICE SUPPLIES 742.30 E 10-380-210-000-000 OFFICE SUPPLIES 287.88 E 10-808-220-000-000 MTRLS & SUPPLIES 548.13 E 65-425-272-000-000 BUS MAINT 1,833.02 7,636.53 7,636.53 D.3.b Packet Pg. 24 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total (3) YARD SALE SIGNS COUNTRY FAIR - BALLOON ORDER INVOICE FOR JUL 2023 JUL 2023 80535 09/21/2023 AT AND T SEP 2023 AT&T SEP 2023 AT&T 09/01/2023 E 10-190-235-000-000 1,883.93 E 10-450-235-000-000 354.07 E 10-805-235-000-000 672.03 E 10-808-235-000-000 694.27 3,604.30 3,604.30 80536 09/21/2023 CLAUDIA BECERRA 09192023 REFUND YARD SALE SIGN DEPOSIT FOR 09/19/2023 B 23-515-22-00 30.00 30.00 30.00 80537 09/21/2023 PERLA BELTRAN 09112023 HISTORICAL AND CULTURAL COMMITTEE 09/11/2023 E 10-804-220-000-000 330.00 330.00 330.00 80538 09/21/2023 CHOICE LABEL INC 082323COGT CITATION ENVELOPES 09/12/2023 E 10-185-210-000-000 816.93 816.93 816.93 80539 09/21/2023 DATA TICKET INC 155633 GT CODE ENFORCEMENT PROCESSING 08/31/2023 E 10-185-255-000-000 1,243.00 1,243.00 154647 GT CITATION PROCESSING FEES JUL 2023 08/31/2023 E 10-140-255-000-000 490.44 490.44 154873 GRAND TERRACE - STREET SWEEPING FOR 08/31/2023 E 10-140-255-000-000 62.50 62.50 1,795.94 D.3.b Packet Pg. 25 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total INSURANCE CIVIC CENTER, CANAL STRIP, ORIOLE CIVIC CENTER, CANAL STRIP, ORIOLE HONEY HILL TO COLTON MIRADA DRAIN TRACT 18070 JADEN 80540 09/21/2023 DENTAL HEALTH SERVICES 2358561 OCT 2023 EMPLOYEE PAID DENTAL 09/16/2023 B 10-022-70-00 553.25 553.25 553.25 80541 09/21/2023 EYEMED FIDELITY SECURITY LIFE 165925649 SEP 2023 EMPLOYEE PAID VISION INSURANCE 08/21/2023 B 10-022-71-00 116.07 116.07 116.07 80542 09/21/2023 EZ SUNNYDAY LANDSCAPE 5448 AUG 2023 LANDSCAPING SERVICES - PARKS, 08/15/2023 E 10-195-245-000-000 200.00 E 10-450-245-000-000 3,665.00 E 26-600-255-000-000 150.00 E 26-601-255-000-000 80.00 4,095.00 5619 SEP 2023 LANDSCAPING SERVICES - PARKS, 09/15/2023 E 10-195-245-000-000 200.00 E 10-450-245-000-000 3,665.00 E 26-600-255-000-000 150.00 E 26-601-255-000-000 80.00 4,095.00 5613 WEED ABATEMENT ON BARTON RD FROM 09/13/2023 E 10-187-257-000-000 1,050.00 1,050.00 5449 AUG 2023 LANDSCAPING SERVICES - 08/15/2023 E 10-631-255-000-000 750.00 750.00 5447 AUG 2023 LANDSCAPING SERVICES - 08/15/2023 E 26-605-255-000-000 750.00 750.00 D.3.b Packet Pg. 26 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total TRACT 18070 JADEN BI MONTHLY MAINT PALM AND LITTON CHAPTER ICC FOR LUIS GARDEA G00-003-991 REHABILITATION 5618 SEP 2023 LANDSCAPING SERVICES - 09/15/2023 E 26-605-255-000-000 750.00 750.00 5620 SEP 2023 RIGHT OF WAY LANDSCAPING 09/15/2023 E 10-450-245-000-000 575.00 575.00 5446 WEED ABATEMENT ON LA CADENA BETWEEN 08/15/2023 E 10-187-257-000-000 350.00 350.00 12,415.00 80543 09/21/2023 FOOTHILL CHAPTER ICC 09142023 FY2023-24 MEMBERSHIP FOR FOOTHILL 09/14/2023 E 10-172-265-000-000 50.00 50.00 50.00 80544 09/21/2023 EDWARD GIROUX 09122023 REFUNDABLE DEPOSIT FOR PERMIT 09/12/2023 B 23-510-75-00 2,000.00 2,000.00 2,000.00 80545 09/21/2023 GOODMAN AND ASSOCIATES 5823 AUG 2023 PS&E FOR PAVEMENT 08/31/2023 E 94-175-257-000-000 26,000.00 26,000.00 26,000.00 80546 09/21/2023 GRAINGER 9824848858 SAFETY GLASSES FOR MAINTENANCE CREW 08/31/2023 E 10-175-218-000-000 12.08 12.08 12.08 D.3.b Packet Pg. 27 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total ACCOUNT DEDUCTIONS JAN-MAR 2023 CLEANING SUPPLIES 5522520 BUILDING MANAGEMENT CONFERENCE 80547 09/21/2023 LEILA HOLTZEN 09182023 REIMBURSEMENT FOR MEDICAL FLEX 09/18/2023 B 23-250-10-00 208.30 208.30 208.30 80548 09/21/2023 HOME DEPOT CREDIT SERVICE 273416 TOILET PAPER, IRRIGATION SUPPLIES, TOOLS,08/10/2023 E 10-175-218-000-000 129.74 E 10-195-245-000-000 126.28 E 10-450-245-000-000 130.58 386.60 6272970 WATER HOSE FOR FREEDOM PARK 08/04/2023 E 10-450-245-000-000 86.98 86.98 2273998 SANDBAGS AND BUG SPRAY 08/18/2023 E 10-195-245-000-000 30.93 E 10-808-220-000-000 32.63 63.56 CARBIDE BIT, BOLLARD FOR FREEDOM PARK 08/15/2023 E 10-175-218-000-000 10.19 E 10-450-245-000-000 21.76 31.95 4522617 MAINTENANCE SUPPLIES FOR ANNEX 08/16/2023 E 10-195-245-000-000 22.79 22.79 591.88 80549 09/21/2023 WILLIAM HUSSEY SEP 2023 BH HLTHSEP 2023 BH HLTH REIMBURSEMENT 09/14/2023 E 10-110-142-000-000 305.08 305.08 09142023 REIMBURSE EXPENSES FOR 2023 RISK 09/14/2023 E 10-110-270-000-000 71.84 71.84 376.92 D.3.b Packet Pg. 28 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total SERVICES COUNTRY FAIR - MUSICAL PERFORMANCE (3) YARD SALE SIGNS 80550 09/21/2023 KONICA MINOLTA 43096629 SEP-OCT 2023 RENT FOR (2) PHOTOCOPIERS 09/02/2023 E 10-190-212-000-000 260.32 260.32 260.32 80551 09/21/2023 KONICA MINOLTA BUS. SOLUTIONS 9009527167 07/15/23-08/14/23 CITYWIDE PHOTOCOPIER 08/31/2023 E 10-190-212-000-000 168.90 168.90 168.90 80552 09/21/2023 LINCOLN NATIONAL LIFE INSURANC LCLN OCT 2023 OCT 2023 LIFE/AD&D/DEP LIFE/WI/LTD 10/01/2023 B 10-022-66-00 881.74 E 10-120-142-000-000 35.26 E 10-125-142-000-000 29.55 E 10-140-142-000-000 28.58 E 10-172-142-000-000 17.36 E 10-175-142-000-000 32.17 E 10-185-142-000-000 17.02 E 10-370-142-000-000 36.14 E 10-450-142-000-000 15.38 E 16-175-142-000-000 10.09 E 52-400-142-000-000 3.68 E 65-425-142-000-000 6.53 1,113.50 1,113.50 80553 09/21/2023 MANNY EDWARD LOPEZ 09112023 HISTORICAL AND CULTURAL COMMITTEE 09/11/2023 E 10-804-220-000-000 350.00 350.00 350.00 80554 09/21/2023 REYNA LOPEZ 09192023 REFUND YARD SALE SIGN DEPOSIT FOR 09/19/2023 B 23-515-22-00 30.00 30.00 30.00 D.3.b Packet Pg. 29 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total PLANNING DEPT CONDOR ENERGY CENTER AND PARKS FREEDOM PARK 80555 09/21/2023 LYNN MERRILL 24-2 AUG 2023 NPDES SUPPORT SERVICES 09/05/2023 E 10-625-255-000-000 924.10 924.10 HSIP-24-1 JUL 2023 MT VERNON GUARDRAIL PROJECT 09/05/2023 E 74-707-250-010-000 875.20 875.20 1,799.30 80556 09/21/2023 MICHAEL BAKER INTERNATIONAL 1190187 AUG 2023 ON-CALL STAFFING FOR 09/13/2023 E 10-370-250-000-000 4,633.34 4,633.34 4,633.34 80557 09/21/2023 MOORE IACOFANO GOLTSMAN INC 0082365 JUL 2023 ENVIRONMENTAL REVIEW FOR 08/18/2023 B 23-510-60-00 10,050.00 10,050.00 10,050.00 80558 09/21/2023 MORAN JANITORIAL SERVICES LLC 2218 AUG 2023 JANITORIAL SERVICES FOR CIVIC 09/06/2023 E 10-195-245-000-000 1,304.00 E 10-450-245-000-000 1,325.00 2,629.00 2,629.00 80559 09/21/2023 KENNETH MURRILLO 09142023 REFUND BASEBALL FIELD RESERVATION 09/14/2023 R 10-450-01 40.00 40.00 40.00 80560 09/21/2023 NATA CONSTRUCTION INC INVC 914-23 ADDITIONAL BLEACHERS FOR VETERAN'S 09/14/2023 E 49-445-700-000-000 17,231.99 17,231.99 17,231.99 D.3.b Packet Pg. 30 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total (5) YARD SALE SIGNS MAINTENANCE CYLINDERS FOR RICHARD ROLLINS PARK 80561 09/21/2023 QUINN RENTAL SERVICES PCA00382372 PARTS FOR SKIPLOADER 08/29/2023 E 10-175-246-000-000 296.73 296.73 PCA00382373 OIL FOR SKIPLOADER 08/29/2023 E 10-175-246-000-000 46.15 46.15 342.88 80562 09/21/2023 TERRI SANCHEZ 09192023 REFUND YARD SALE SIGN DEPOSIT FOR 09/19/2023 B 23-515-22-00 50.00 50.00 50.00 80563 09/21/2023 SB COUNTY ASSESSOR 109175 SEP 2023 MONTHLY ASSESSOR PARCEL MAP 09/05/2023 E 10-370-210-000-000 2.00 2.00 2.00 80564 09/21/2023 SB COUNTY SHERIFF 23642 SEP 2023 LAW ENFORCEMENT SERVICES 09/05/2023 E 10-410-255-000-000 3,125.00 E 10-410-256-000-000 189,400.00 E 14-411-256-000-000 13,333.00 205,858.00 205,858.00 80565 09/21/2023 SECURITY LINES US LLC 2013 STREET CAMERA REPAIRS AND 09/12/2023 E 16-510-236-000-000 1,405.49 1,405.49 1,405.49 80566 09/21/2023 SO CAL LOCKSMITH 57545 REKEY SERVICE AND MASTER KEY 09/07/2023 E 10-450-245-000-000 50.00 50.00 50.00 D.3.b Packet Pg. 31 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total MAINTENANCE MAINTENANCE SEP-OCT 2023 0007245090723 SEP-OCT 2023 ARPA FUNDS 80567 09/21/2023 ST FRANCIS ELECTRIC 22147730 AUG 2023 ROUTINE TRAFFIC SIGNAL 08/31/2023 E 16-510-255-000-000 557.55 557.55 22147731 AUG 2023 RESPONSE TRAFFIC SIGNAL 08/31/2023 E 16-510-255-000-000 337.50 337.50 895.05 80568 09/21/2023 TEAMSTERS LOCAL 1932 026 OCT 2023 EMPLOYEE PAID MEMBERSHIP DUES 09/15/2023 B 10-022-72-00 441.34 441.34 441.34 80569 09/21/2023 TERMINIX 437466555 AUG 2023 GOPHER CONTROL FOR PICO PARK 08/22/2023 E 10-450-245-000-000 147.00 147.00 147.00 80570 09/21/2023 TIME WARNER CABLE 0262246090323 RICHARD ROLLINS PARK INTERNET - 09/03/2023 E 10-450-238-000-000 319.98 319.98 SR CTR CABLE INTERNET BLDG 3 - 09/07/2023 E 10-805-238-000-000 285.69 285.69 605.67 80571 09/21/2023 TRAFFIC MANAGEMENT PRODUCTS 06-101680 (124) STREET SIGN REPLACEMENT USING 08/31/2023 E 94-175-229-000-000 11,038.13 11,038.13 D.3.b Packet Pg. 32 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total ARPA FUNDS (2) YARD SALE SIGNS RICHARD ROLLINS PARK SHLTR D 8/26/23 DISTRICT ENGINEERING REPORT 06-101679 (43) STREET SIGN REPLACEMENTS USING 08/31/2023 E 94-175-229-000-000 712.32 712.32 11,750.45 80572 09/21/2023 ZORAIDA TRUAX 09192023 REFUND YARD SALE SIGN DEPOSIT FOR 09/19/2023 B 23-515-22-00 20.00 20.00 20.00 80573 09/21/2023 BERNADETTE LIRA 09192023 REFUND DEPOSIT FOR RESERVATION AT 09/19/2023 B 23-515-22-00 50.00 50.00 50.00 80574 09/21/2023 WILLDAN 004-18934 JUL 2023 CIP 2023-01 INSPECTION SERVICE 08/18/2023 E 94-175-257-000-000 3,339.00 3,339.00 010-55952 FY2023-24 LANSCAPING AND LIGHTING 09/08/2023 E 26-600-250-000-000 446.96 E 26-601-250-000-000 446.96 E 26-602-250-000-000 446.96 E 26-603-250-000-000 446.96 E 26-604-250-000-000 446.97 E 26-605-250-000-000 446.97 E 26-606-250-000-000 446.97 3,128.75 00418903 JUL 2023 PUBLIC WORKS PERMIT INSPECTION 08/18/2023 E 10-175-250-000-000 1,512.00 1,512.00 D.3.b Packet Pg. 33 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 00418939 ROSENDIN ELECTRIC (5) YARD SALE SIGNS VETERAN'S FREEDOM PARK RICHARD ROLLINS PARK JUL 2023 PROFESSIONAL SERVICES FOR 08/18/2023 B 23-515-87-00 1,088.00 1,088.00 002-29771 AUG 2023 PLAN CHECK/ INSPECTION SVCS 09/05/2023 E 10-172-250-100-000 495.00 495.00 9,562.75 80575 09/21/2023 VIRGINIA ZARAGOZA 09192023 REFUND YARD SALE SIGN DEPOSIT FOR 09/19/2023 R 10-200-05 50.00 50.00 50.00 80576 09/28/2023 MICHAEL ATKINSON 0001 MAINTENANCE ON DUMP TRUCK 09/12/2023 E 10-175-272-000-000 225.00 225.00 0002 MAINTENANCE ON SKIP LOADER 09/12/2023 E 10-175-272-000-000 150.00 150.00 375.00 80577 09/28/2023 MARTIN ESPARZA LUCIO 3 3RD PAYMENT FOR TRASH ENCLOSURE FOR 06/19/2023 E 10-450-710-000-000 9,075.00 9,075.00 9,075.00 80578 09/28/2023 NEW WORLD PLUMBING INC 1141 PLUMBING REPAIRS FOR RESTROOM AT 07/12/2023 E 10-450-245-000-000 700.00 700.00 700.00 80579 09/28/2023 SCA OF CA LLC 106669CS JUL 2023 STREET SWEEPING SERVICES 07/31/2023 E 16-900-254-000-000 4,724.00 4,724.00 4,724.00 D.3.b Packet Pg. 34 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total ACCIDENT INSURANCE PAY DATE 09/07/2023 PAY DATE 09/21/2023 643068 09/28/2023 AMERICAN FIDELITY ASSURANCE CO D643068 OCT 2023 - EMPLOYEE CANCER & 10/01/2023 B 23-250-20-00 239.68 239.68 239.68 2510409 09/08/2023 SO CA GAS COMPANY AUG2023 GAS SERVICESAUG 2023 GAS SERVICES 09/06/2023 E 10-190-238-000-000 516.11 E 10-805-238-000-000 89.28 605.39 605.39 8075983 09/05/2023 SO CA EDISON COMPANY AUG 2023 EDISONAUG 2023 ENERGY USAGE 09/01/2023 E 10-172-238-000-000 285.52 E 10-175-238-000-000 285.52 E 10-190-238-000-000 10,419.21 E 10-450-238-000-000 1,995.89 E 16-510-238-000-000 7,618.59 E 26-600-238-000-000 74.93 E 26-601-238-000-000 60.88 E 26-602-238-000-000 84.29 E 26-603-238-000-000 14.05 E 26-604-238-000-000 64.41 E 26-605-238-000-000 51.81 20,955.10 20,955.10 17230632 09/25/2023 PUBLIC EMPLOYEES RETIREMENT PAYDTE 09072023 PERSRETIREMENT CONTRIBUTIONS FOR 09/07/2023 B 10-022-62-00 8,956.77 8,956.77 8,956.77 17230652 09/25/2023 PUBLIC EMPLOYEES RETIREMENT PAYDTE 09212023 PERSRETIREMENT CONTRIBUTIONS FOR 09/21/2023 B 10-022-62-00 9,479.53 9,479.53 9,479.53 D.3.b Packet Pg. 35 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total #1002460948 #1002461078 17299506 09/25/2023 CALPERS 457 PLAN PAYDATE 09072023 457EFT PAYMENT CALPERS ACH CONFIRM 09/07/2023 B 10-022-63-00 2,105.00 B 10-022-64-00 147.93 2,252.93 2,252.93 17299567 09/25/2023 CALPERS 457 PLAN PAYDATE 09212023 457EFT PAYMENT CALPERS ACH CONFIRM 09/21/2023 B 10-022-63-00 2,105.00 B 10-022-64-00 147.93 2,252.93 2,252.93 91656047 09/11/2023 WEX BANK 91656047 AUG-SEP 2023 VEHICLE FUEL CHEVRON 09/06/2023 E 10-172-272-000-000 60.00 E 10-175-272-000-000 2,433.41 E 10-185-272-000-000 332.96 2,826.37 2,826.37 249801316 09/12/2023 VERIZON WIRELESS 9943276823 AUG-SEP 2023 MONTHLY PHONE CHARGES 09/01/2023 E 10-140-235-000-000 51.26 E 10-172-235-000-000 51.26 E 10-175-235-000-000 752.69 E 10-185-235-000-000 199.63 E 10-805-238-000-000 760.30 E 65-425-235-000-000 51.26 1,866.40 1,866.40 D.3.b Packet Pg. 36 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total 474437237 09/13/2023 US BANK AUG2023 CAL CARDAUG-SEP 2023 CAL CARD CHARGES 09/06/2023 E 10-110-210-000-000 OFFICE SUPPLIES 18.14 E 10-120-210-000-000 OFFICE SUPPLIES 43.24 E 10-120-220-000-000 MTRLS & SUPPLIES 49.58 E 10-120-270-000-000 CONFERENCE 529.96 E 10-125-210-000-000 OFFICE SUPPLIES 201.23 E 10-125-230-000-000 ADVERTISING 138.00 E 10-140-210-000-000 OFFICE SUPPLIES 231.67 E 10-140-270-000-000 CONFERENCE 848.34 E 10-172-210-000-000 OFFICE SUPPLIES 499.63 E 10-172-268-000-000 TRAINING 184.50 E 10-172-270-000-000 CONFERENCE 484.00 E 10-172-272-000-000 VEHICLE MAINT 24.00 E 10-175-210-000-000 OFFICE SUPPLIES 179.10 E 10-175-218-000-000 MTRLS & SUPPLIES 547.16 E 10-175-230-000-000 ADVERTISING 242.48 E 10-175-246-000-000 MTRLS & SUPPLIES 166.24 E 10-175-270-000-000 CEONFERENCE 56.11 E 10-175-272-000-000 VEHICLE MAINT 1,995.77 E 10-185-268-000-000 TRAINING 2,000.00 E 10-190-210-000-000 OFFICE SUPPLIES 241.00 E 10-190-220-000-000 MTRLS & SUPPLIES 250.87 E 10-190-265-000-000 DUES & SUBS 537.67 E 10-195-245-000-000 MTRLS & SUPPLIES 28.37 E 10-195-246-000-000 MTRLS & SUPPLIES 152.52 E 10-380-250-000-000 MTRLS & SUPPLIES 4,278.91 E 10-450-245-000-000 MTRLS & SUPPLIES 1,155.82 E 10-450-246-000-000 MTRLS & SUPPLIES 23.10 E 10-808-220-000-000 DISASTER PREP 2,153.77 E 65-425-220-000-000 MTRLS & SUPPLIES 390.00 E 94-175-229-000-000 MTRLS & SUPPLIES 168.07 17,819.25 17,819.25 Total Checks:512,195.17 D.3.b Packet Pg. 37 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) Invoice # Check Register CITY OF GRAND TERRACE As of 9/30/2023 Check #Date Vendor Invoice Description Inv. Date Amount Paid Check Total Christine Clayton, Finance Director City of Grand Terrace IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE ACCURATE, NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. I FURTHER CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE CITY HAS AVAILABLE FUNDS FOR PAYMENT THEREOF. D.3.b Packet Pg. 38 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) This page left intentionally blank. D.3.b Packet Pg. 39 At t a c h m e n t : S e p C h e c k R e g i s t e r ( S e p t e m b e r - 2 0 2 3 C h e c k R e g i s t e r i n t h e A m o u n t o f $ 5 1 2 , 1 9 5 . 1 7 ) AGENDA REPORT MEETING DATE: October 24, 2023 Council Item TITLE: City Department Quarterly Activity Report - July-September 2023 PRESENTED BY: Konrad Bolowich, City Manager RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report identifies the quarterly tasks associated with the delivery of projects to support City Council’s Goals 1) Ensure Our Fiscal Viability - Explore Creative Means to Provide Services and 4) Develop and Implement Successful Partnerships - Work with Local, Regional and State Agencies to secure Funding for Programs and Projects. BACKGROUND: The City Council of Grand Terrace established a 2030 Vision for the City of Grand Terrace and followed up with a 2014-2020 Strategic Plan. The Strategic Plan is a roadmap to ensure that the City remains on target and reaches its overall goals. The 2030 Vision and Strategic Plan will be achieved as staff accomplishes tasks and projects that are aligned with the 2030 Vision goals. The goals include: • Ensure Our Fiscal Viability • Maintain Public Safety • Promote Economic Development • Develop and Implement Successful Partnerships • Engage in Proactive Communications DISCUSSION: This quarterly report includes July-September 2023 data for each department in the City. The number of projects and activities reported do not reflect everything staff is doing but rather highlight things they have worked on in the past three (3) months that may be of interest to City Council and the public. This report is updated quarterly. FISCAL IMPACT: The quarterly report has no fiscal impact. The quarterly reports do not provide budgetary status. The Finance Department will continue to produce individual monthly financial reports which are separate from the Department’s quarterly reports. ATTACHMENTS: • City Manager's Quarterly Report - July-Sept [Final] (PDF) D.4 Packet Pg. 40 APPROVALS: Konrad Bolowich Completed 10/17/2023 3:32 PM City Manager Completed 10/18/2023 3:03 PM City Council Pending 10/24/2023 6:00 PM D.4 Packet Pg. 41 MONTHLY REPORT September 2023 PRESENTED BY THE CITY MANAGER’S OFFICE D.4.a Packet Pg. 42 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) i Organizational Chart .........................................................................................1 City Clerk ...........................................................................................................2 Committee/Commissions ........................................................................6 City Manager .....................................................................................................7 Senior Center ....................................................................................... 11 Senior Bus Program ............................................................................. 14 Communications ................................................................................... 19 Planning and Development ............................................................................ 23 Code Enforcement ............................................................................... 46 Weekend Code ..................................................................................... 47 Parking/Graffiti ...................................................................................... 48 Animal Control ...................................................................................... 49 Public Works .................................................................................................. 50 Engineering Division ............................................................................. 51 Maintenance ......................................................................................... 53 Park Reservations ................................................................................ 53 Burrtec Waste Generation Report .......................................... Unavailable Sheriff’s Contract .............................................................................. Unavailable Law Enforcement Services ..................................................... Unavailable San Bernardino County Fire ............................................................. Unavailable Emergency Management Services ........................................ Unavailable D.4.a Packet Pg. 43 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) CITY MANAGER Organization Chart City Manager City Clerk Planning & Development Public Works Finance Public Safety Agenda Processing Land Use Planning Engineering Accounting Fire District Elections Planning Commission NPDES Budgeting & Purchasing Law Enforcement Records Management Building & Safety Storm Drain Maintenance Payroll FPPC Filings Code Enforcement Facilities Maintenance Treasury Public Records Enforcement Program Parks Maintenance Senior Bus Program Page 1 D.4.a Packet Pg. 44 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) &LW\RI*UDQG7HUUDFH &LW\&OHUN¶V'HSDUWPHQW &LW\&OHUN x $JHQGD3URFHVVLQJ x (OHFWLRQV x 5HFRUGV0DQDJHPHQW x )33&)LOLQJV x 3XEOLF5HFRUGV Page 2 D.4.a Packet Pg. 45 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) City of Grand Terrace City Clerk’s Department . DATE: October 24, 2023 TO: City Manager’s Office FROM: Debra Thomas, City Clerk City Clerk’s Office SUBJECT: SEPTEMBER CITY CLERK MONTHLY REPORT This monthly report is presented to the City Manager to keep him informed of the activities and responsibilities within the City Clerk’s Department over the last year. The City Clerk’s Office is staffed with one position that includes the City Clerk. The primary responsibilities of this department are Council Support Services, Records Management, Administrative Processing, Board Administration, and Election Services. Each of these functions requires a collaborative effort between the department staff to ensure that all components within the process are completed from origin to file. As the official records manager for all City documents, it is imperative that this process be accurate to ensure the preservation of the City’s history. AGENDAS/POSTINGS The City Clerk is responsible for preparing agendas and postings for all City Council Regular and Special Meetings, as well as for the Housing Authority. The total number of agendas processed for the month of September 2023 is three (3) spending a total of ten (10) hours reviewing and preparing the agenda packets producing 161 pages. AGENDA PROCESSING/POSTING MONTH Regular Meeting Special Meeting Totals July 2 1 3 August 2 1 3 September 2 1 3 Total Processed 6 3 0 Page 3 D.4.a Packet Pg. 46 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) RESOLUTIONS & ORDINANCES The City Clerk is responsible for the security of all official City records including Resolutions. Additionally, it is the City Clerk’s responsibility to ensure those Resolutions are executed, certified, and published, when appropriate. It is also the responsibility of the City Clerk to ensure all City Council Ordinances presented to Council have been certified and made available for review by the public. The City Clerk must coordinate with the local adjudicated newspaper to publish Ordinance summaries for its first and second readings. The number of Resolutions approved for the month of September is three (3) and the number of Ordinances approved is zero (0). RESOLUTIONS AND ORDINANCES PROCESSED RESOLUTIONS ORDINANCES MONTHLY TOTALS July 5 1 6 August 0 1 1 September 3 0 3 Total Processed 8 2 10 RECOGNITION ACTIVITY Its purpose is to recognize individuals, groups, and events of significance to the Grand Terrace community by the issuance of Certificates, Recognition, Acknowledgment, and Commendation Pins. It is the responsibility of the City Clerk to ensure that all signatures of the City Council are obtained on the document, coordinate attendance at Council meetings for the individual, group, or event representative to accept the recognition, as well as prepare Council with all necessary information to present the recognition if the presentation will be held at another venue. There were zero Certificates and In Memoriam Adjournments issued for the month of September 2023. Month Certificate of Recognition w/Pin Commendation w/Pin In Memoriam Adjournments Proclamation Total July 6 0 0 0 6 August 4 0 0 0 4 September 0 0 0 0 0 Total 10 0 0 0 10 CONTRACTS AND AGREEMENTS PROCESSED The City Clerk works closely with the City Council and is responsible for processing follow-up documentation. Management of these documents includes contracts and Page 4 D.4.a Packet Pg. 47 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) agreements, and it is the responsibility of the City Clerk to obtain signatures, distribute originals, log, scan, and file. There were two (2) agreements processed for the month of September 2023. CONTRACTS & AGREEMENTS PROCESSED July 5 August 2 September 2 Total 9 RECORDS REQUESTS The City Clerk’s office received fifteen (15) Requests for Copies of Public Records for the month of September 2023. All those requests were completed within the Government Code Section 7922.535’s requirement of ten (10) calendar days. The total number of pages provided in response to those requests was 387. RECORDS REQUEST SUMMARY Month Requests Received Completed Within 10 Days Completed with 14-Day Extension # of Pages Provided Letter to Requestor – No Records July 13 13 0 242 3 August 12 12 0 1,989 0 September 15 15 0 387 4 Total Requests 137 136 1 2,952 36 CUSTOMER SERVICE – TELEPHONE CALLS The City Clerk is responsible for receiving and responding to inquiries and external customer service requests, communicating, coordinating, and responding to internal department requests, external agency cooperation, and legislative bodies. For the month of September 2023, the City Clerk’s office responded to 542 telephone calls from residents, contractors, vendors, consultants, and in-house customer service assistance to City staff. TELEPHONE CUSTOMER SERVICE July 218 August 542 September 542 Total Calls 1,302 Page 5 D.4.a Packet Pg. 48 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) HISTORICAL & CULTURAL COMMITTEE ACTIVITY The Historical and Cultural Activities Committee preserves the history of Grand Terrace and facilitates cultural activities for the benefit of all citizens in the City. The City Clerk serves as a liaison facilitating communication between the committee, City Manager and City Council, maintains the committee minutes of its proceedings, and provides support for the Annual Art Show, Country Fair, and City Birthday Party. Month Committee Meeting Emails w/Committee Members & Vendors Telephone Calls with Committee Members & Vendors Art Show/Country Fair & City Birthday Prep & Attendance Total # of Hours July 1.5 1.0 0 0 2.5 August 1.5 1.5 0 0 3.0 September 1.0 2.0 .5 0 3.5 TOTAL # HOURS 4.0 4.5 .5 0 9.0 COMMITTEES/COMMISSIONS The City Clerk is responsible for maintaining Appointed Committee/Commission Rosters and ensuring that all information is current and up to date for each. Listed below are the number of current Appointed City Committees/Commissions, including the number of alternates and vacancies that may exist: COMMITTEES/COMMISSIONS # OF MEMBERS # OF ALTERNATES # OF VACANCIES Historical & Cultural Activities Committee 7 0 1 Planning Commission 5 0 0 Parks & Recreation Committee 5 0 0 Page 6 D.4.a Packet Pg. 49 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) &LW\RI*UDQG7HUUDFH &LW\0DQDJHU¶V2IILFH &LW\0DQDJHU¶V2IILFH x &LW\0DQDJHU¶V2IILFH x +XPDQ5HVRXUFHV x 6HQLRU&HQWHU Page 7 D.4.a Packet Pg. 50 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) DATE: October 24, 2023 TO: Konrad Bolowich, City Manager City Manager’s Office FROM: Debra L. Thomas, City Clerk SUBJECT: September 2023 Monthly Services Report This monthly report is presented to the City Manager to keep the City Manager and Policy Makers informed of the activities within the City Manager’s Office and programs administered by the office to meet service demands. The tasks and projects identified within the monthly report represent programs administered by the City Manager’s Office. The projects identified in this report do not represent the City Manager’s Office’s larger policy and fiscal oversight. Reports on those issues are presented to the Council in separate and distinct reports. The attached monthly report addresses the City Manager’s Office administration of the following activities:  Human Resources  Senior Center  Finance (currently ACM is Acting Finance Director)  IT and Communications OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. Page 8 D.4.a Packet Pg. 51 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) HUMAN RESOURCES Mission: It is the mission of human resources to support the organization in meeting its mission and goals through one of its most valuable resources - its PEOPLE. Values: Develop An attitude of teamwork and quality in our day-to-day operations and create an atmosphere that fosters camaraderie, fellowships, challenges, and safety. Increase Participation in City and community activities while seeking knowledge, enthusiasm, and an improved quality of life for ourselves, co-workers, and the community. Respect Team member values that may be different from our own and accept responsibility for promoting ethical and legal conduct in personal and business practices. Communicate In a candid and fair manner with the diverse workforce from whom our City derives its strength. CORE SERVICES 1. Hiring the most qualified employees by: pre-planning staffing needs, ensuring an effective internal interview process, conducting thorough reference checks. 2. Properly balancing the needs of the employees and the needs of the organization. 3. Ensuring a diverse workforce in a safe and discrimination/harassment free environment by: maintaining compliance with employment laws and government regulations, providing management and employee training, and developing policies and procedures. 4. Providing training and development in areas of: effective leadership and career development of employees, and, employment law and government regulation. 5. Retaining our valued employees by: assuring effective leadership qualities in our managers; furnishing technical, interpersonal and career development training and coaching; supplying relevant feedback to management; and enhancing two-way communication between employees and management. Page 9 D.4.a Packet Pg. 52 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) TABLE 1 Recruitment Activity Description Jul- 2023 Aug- 2023 Sept- 2023 Oct- 2023 Nov- 2023 Dec- 2023 Recruitments Initiated 0 0 0 Recruitments in Progress 3 3 1 Recruitments Pending 3 3 1 Applications Processed 56 10 12 New Hires Processed 0 3 0 Description Jan- 2024 Feb- 2024 Mar- 2024 Apr- 2024 May- 2024 Jun- 2024 Recruitments Initiated Recruitments in Progress Recruitments Pending Applications Received/Processed New Hires Processed TABLE 2 Employee Job Performance Activity Description Jul- 2023 Aug- 2023 Sept 2023 Oct- 2023 Nov- 2023 Dec- 2023 Evaluations Processed 0 1 1 Description Jan- 2024 Feb- 2024 Mar- 2024 Apr- 2024 May- 2024 Jun- 2024 Evaluations Processed Page 10 D.4.a Packet Pg. 53 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) SENIOR CENTER Mission: To provide recreational, educational, and social activities for the seniors in the community and to enrich our seniors lives through friendship, activities, education, and nourishment. Core Values: Seniors are recognized as a valuable asset. Seniors have the opportunity to contribute and expand their talents and knowledge. Seniors strengthen our community and benefit personally by their involvement. Seniors have access to a full spectrum of services, including social, emotional, educational, and recreational opportunities appropriate to their unique needs and interests. Seniors are treated respectfully and with dignity. Senior of all economic circumstances are served. TABLE 1 - Senior Center Activities Description Jul- 2023 Aug- 2023 Sept- 2023 Oct- 2023 Nov- 2023 Dec- 2023 Nutrition Program (# of meals served) 539 378 455 Homebound Meals 0 0 0 Bingo Bridge Bunco Coffee with Megan Exercise Classes Garden Club Morning Glories (quilting) Movies with Solomon Paint Classes Card Game Night (Wednesday) Zumba Kings Corner Cribbage Cell Phone Class Loteria SPECIAL EVENTS Monthly Birthday Celebration Entertainment (2nd Fri. each mo.) Volunteer Meeting Hydration Station Bus Pass Distribution 4th of July Party / Sept Pizza Party / Health Screening Christmas / Holiday Celebration Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One senior may have participated in 2 or more programs, not including meals.) Page 11 D.4.a Packet Pg. 54 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Description Jan- 2024 Feb- 2024 Mar- 2024 Apr- 2024 May- 2024 Jun- 2024 Nutrition Program (# of meals served) Homebound Meals Arts and Crafts Classes Bingo Bridge Bunco Coffee with Shari Exercise Classes Garden Club Morning Glories (quilting) Movies with Solomon Paint Classes Card Game Night (Wednesday) Zumba Kings Corner Cribbage Cell Phone Class Loteria SPECIAL EVENTS Monthly Birthday Celebration Entertainment (2nd Fri. each mo.) Volunteer Meeting Hydration Station Bus Pass Distribution 4th of July Party / Sept Pizza Party Health Screening Monthly Summary Attendance (Accounts for a senior participating in any activity/program. One senior may have participated in 2 or more programs, not including meals.) Page 12 D.4.a Packet Pg. 55 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) 1 0 100 200 300 400 500 600 700 800 900 July August September October November December 539 378 455 0 0 0 Senior Center (2023 -24) July-2023 -December-2023 # of Meals Served Homebound Meals 898.4 898.6 898.8 899 899.2 899.4 899.6 899.8 900 January February March April May June Senior Center (2023-24) January-2024 -June-2024 # of Meals Served Homebound Meals Page 13 D.4.a Packet Pg. 56 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) TABLE 2 Senior Center Blue Mountain Silver Liner # of Passengers Description Jul- 2023 Aug- 2023 Sept- 2023 Oct- 2023 Nov- 2023 Dec- 2023 Within City Limits (Senior Center, Stater Brothers, Library) 30 5 5 Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0 Special Events/Trips 0 0 0 0 0 0 Description Jan- 2024 Feb- 2024 Mar- 2024 Apr- 2024 May- 2024 Jun- 2024 Within City Limits (Senior Center, Stater Brothers, Library) Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0 Special Events/Trips 0 0 0 0 0 0 TABLE 3 # of Rides Description Jul- 2023 Aug- 2023 Sept- 2023 Oct- 2023 Nov- 2023 Dec- 2023 Within City Limits (Senior Center, Stater Brothers, Library) 53 8 8 Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0 Special Events/Trips 0 0 0 0 0 0 Description Jan- 2024 Feb- 2024 Mar- 2024 Apr- 2024 May- 2024 Jun- 2024 Within City Limits (Senior Center, Stater Brothers, Library) Outside City Limits (Walmart, 99cent store, Ross) 0 0 0 0 0 0 Special Events/Trips 0 0 0 0 0 0 Page 14 D.4.a Packet Pg. 57 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) 0 50 100 150 200 250 300 July August September October November December 30 5 5 53 8 8 Senior Transportation July-2023 -December-2023 # of Passengers # of Rides 250 300 January February March April May June Senior Transportation January-2024 -June -2024 # of Passengers # of Rides Page 15 D.4.a Packet Pg. 58 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) FINANCE Mission: To efficiently and effectively manage the City’s finances, preserve its assets by conforming to the highest ethical standards, implement sound internal controls, and provide meaningful, timely, and accurate financial reporting. Values: Transparency (Accessibility of Information): The Finance Department will ensure openness, clarity and comprehensibility when providing reliable, relevant, and timely financial information to the public. Integrity (Reliability on Information Provided): The Finance Department commits adherence to the highest ethical standards. The financial services provided will be honest, fair, and unbiased. Quality (Commitment to Excellence): The Finance Department will deliver financial services expeditiously and provide valuable support services to other departments and the community. Teamwork (Mutual Respect and Cooperation): The Finance Department will work together collaboratively with others, recognize the role and contribution each person makes, and provide assistance as necessary to achieve the City’s 2030 Mission, Vision and Goals. CORE SERVICES The Finance Department has 4 core services: Accounting, Purchasing, Revenue Management and Treasury. The Finance Department works in partnership with other departments to effectively develop, manage and safeguard the City’s fiscal resources to enable and enhance the delivery of City services and projects. 1. Disbursements – to facilitate timely and accurate payments of the City’s financial obligations which includes vendor payments, employee and resident reimbursements, and payroll. 2. Financial Reporting – to provide accurate and meaningful reporting on the City’s financial condition through the City’s monthly and annual financial reports. 3. Purchasing – to authorize the purchase of quality products in a cost-effective manner. 4. Revenue and Treasury Management – to bill and collect revenue while providing cost- effective financing, investments, and cash collection of the City’s resources to enhance the City’s financial condition. Page 16 D.4.a Packet Pg. 59 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) TABLE 1 Financial Activity Description Jul- 2023 Aug- 2023 Sept- 2023 Oct- 2023 Nov- 2023 Dec- 2023 Invoices Processed 145 125 141 Checks Issued 120 117 99 Purchase Orders Established 24 20 20 Revenue Receipts Recorded 38 43 30 Description Jan- 2024 Feb- 2024 Mar- 2024 Apr- 2024 May- 2024 Jun- 2024 Invoices Processed Checks Issued Purchase Orders Established Revenue Receipts Recorded 128 84 10 57 125 117 20 43 141 99 20 30 0 25 50 75 100 125 150 175 Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded Financial Activity Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Page 17 D.4.a Packet Pg. 60 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) FINANCIAL REPORTS SUBMITTED TO CITY COUNCIL: Monthly: 1. Check Register; and 2. General Fund Monthly Financial Report (revenues less expenditures). Quarterly: 1. Business License Report; and 2. Treasurer’s Report (current cash flow and fund balance); and 3. 1st Quarter, Mid-Year and Year-end Financial Reports (General Fund). Annual: Audited Annual Financial Reports for the following: 1. City – all Funds; 2. Measure I – Fund 20; 3. Air Quality Management District (AQMD) – Fund 15; and 4. Housing Authority- Fund 52. 0 0.2 0.4 0.6 0.8 1 1.2 Invoices Processed Checks Issued P.Os Established Revenue Receipts Recorded Financial Activity Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Page 18 D.4.a Packet Pg. 61 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) COMMUNICATIONS Mission: To develop, implement and provide comprehensive internal and external communications for the City and its community. Core Services: Plan, organize and disseminate timely and accurate information and promote awareness of City operations, services, programs, projects, events, and issues to the community. Promote and provide positive and proactive media relations for the City. Disseminate news materials in a timely manner. Initiate and write press releases, public service announcements, articles, and websites for media distribution. Maintain and improve the City’s website for distributing mass media information under various situations. Channel 3: Jul Aug Sep Oct Nov Dec City Council Meeting Replays 2 2 2 Activities/Items Added to Slideshow 0 0 0 Channel 3: Jan Feb Mar Apr May Jun City Council Meeting Replays Activities/Items Added to Slideshow Eblast Jul Aug Sep Oct Nov Dec Number of E-newsletters Distributed 1 0 1 Number of Subscribers 964 967 970 Change in Subscribers 4 1 3 Eblast Jan Feb Mar Apr May Jun Number of E-newsletters Distributed Number of Subscribers Change in Subscribers 2022-2023 City Communications Data: Page 19 D.4.a Packet Pg. 62 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Facebook Jul Aug Sep Oct Nov Dec Posts 4 2 5 Total Reach* 3,019 2,792 3,264 Total Engagement** 1,065 436 795 Page Followers 2,875 2,883 2,894 New Page Followers 8 11 16 Facebook Jan Feb Mar Apr May Jun Posts Total Reach Total Engagement Page Followers New Page Followers * Reach refers to the number of unique people to have seen a post's content. ** Engagement refers to interactions with a post, such as post clicks, Likes, Comments or Shares. 5 Most Popular City Facebook Pages (By % of population) – San Bernardino County % of Pop. 1) Twentynine Palms 29.46% 2) Apple Valley 26.03% 3) Yucca Valley 27.77% 4) Grand Terrace 22.07% 5) Hesperia 15.60% 2,875 2,883 2,894 2,700 2,950 Jul-23 Aug-23 Sep-23 FACEBOOK PAGE FOLLOWERS Page 20 D.4.a Packet Pg. 63 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Twitter Jul Aug Sep Oct Nov Dec Tweets 1 0 2 Impressions 101 208 168 Followers 338 347 348 New Followers 0 4 1 Twitter Jan Feb Mar Apr May Jun Tweets Impressions Followers New Followers YouTube Jul Aug Sep Oct Nov Dec Video Uploads 2 2 2 Video Views 243 89 111 Subscribers 179 184 184 Change in Subscribers 5 2 0 YouTube Jan Feb Mar Apr May Jun Video Uploads Video Views Subscribers Change in Subscribers *** Impressions refers to the number of times a tweet has been seen. 338 347 348 300 325 350 375 Jul-23 Aug-23 Sep-23 TWITTER PAGE FOLLOWERS Page 21 D.4.a Packet Pg. 64 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) City News Jul Aug Sep Oct Nov Dec Articles 4 5 4 1/2-Page Ad 0 0 0 1/4-Page Ad 4 8 0 City News Jan Feb Mar Apr May Jun Articles 1/2-Page Ad 1/4-Page Ad Page 22 D.4.a Packet Pg. 65 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) &LW\RI*UDQG7HUUDFH 3ODQQLQJDQG'HYHORSPHQW6HUYLFHV'HSDUWPHQW 3ODQQLQJ 'HYHORSPHQW x /DQG8VH3ODQQLQJ x 3ODQQLQJ&RPPLVVLRQ x %XLOGLQJ 6DIHW\ x &RGH(QIRUFHPHQW x (QIRUFHPHQW3URJUDP Page 23 D.4.a Packet Pg. 66 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) City of Grand Terrace Planning and Development Services Department . DATE: October 13, 2023 TO: Konrad Bolowich, City Manager City Manager’s Office FROM: Planning and Development Services Department Planning Division SUBJECT: JULY, AUGUST and SEPTEMBER 2023 PLANNING DIVISION MONTHLY REPORT This monthly report is presented to the City Manager to keep him informed of the activities within the Planning Division. OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. PLANNING DIVISION Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Plan Review The Planning Division is budgeted for one full time Director, one full-time Associate Planner and one full-time Assistant Planner. Activity Summary for Planning Page 24 D.4.a Packet Pg. 67 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 2 of 16 The Planning Division received 33 new applications for the month of July, August and September 2023, and 3 applications were carried over applications. Minor applications such as a new business, patio cover, or small room additions are handled as a Land Use application and typically processed within 2-3 days. Larger additions over 500 square feet or second dwelling units are handled administratively by staff with noticing, and those projects that are either new development or exceed the Director’s administrative authority are handled as Major Permits and are reviewed by the Planning Commission. Home occupation permits are for home based business, such as consulting, housekeeping, and small craft businesses. Application Summary from July, August and September 2023 Applications Number Received Carried Over Completed Under Review Major 3 0 0 3 Administrative 3 2 1 4 Land Use 16 1 16 0 Home Occupation 4 0 4 0 Sign 1 0 1 0 Special Event 6 0 5 1 DAB 0 0 0 0 Zoning Verification 0 0 0 0 Total 33 3 28 8 For the Month of July, August and September, the Planning Division has received 33 applications for review and 3 are carrying over from the previous month. A comprehensive list of the applications and their status is at the end of the Planning Division’s report. 0 2 4 6 8 10 12 14 16 18 Major Administrative Land Use Home Occupation Sign Special Event DAB Zoning Verification Applications Received and Carried Over in July, August and September 2023 Under Review Completed Carried Over Received Page 25 D.4.a Packet Pg. 68 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 3 of 16 Applications Received, Approved and/or Under Review New Businesses There were 2 Land Use Applications for new businesses were received for the month of July, August and September. Overall, Land Use applications are the most predominant applications that the Planning Division processes, a total of 16 Land Use applications were received between July, August and September 2023 Projects in Plan Check or Under Construction Projects in Plan Check or Under Construction Date Submitted Case No. Applicant Description Location Status 4/28/2021 TTM 21-01 SA 21-05 E 21-03 Tony Jara Six Lot Subdivision and Five Single Family Residences 11899 Rosedale Avenue SA 21-05 Approved by the Planning Commission on 10/6/2022 TTM 21-01 Approved by the City Council on October 25, 2022 9 2 2 2 0 1 Land Use Applications July, August and September 2023 Wall/Fences Shed/Accessory Structures Patio Covers/Sunrooms Reasonable Accomodations New Businesses Minor Improvements Temporary Uses Business Expansion Page 26 D.4.a Packet Pg. 69 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 4 of 16 Tony Jara (“Applicant”) representing Jay Gees, LLC submitted the above applications proposing to subdivide 3.8 acres into six single family lots. Each lot will have an approximate 2,800 square foot home and the minimum lot size will be of 20,000 square feet. One of the six lots will include the existing residence located on the west side of the property, fronting Rosedale Avenue. The property is zoned R1-20-V, Very Low Density Single Family Residential with an Agricultural Overlay District, and designated Low Density Residential on the General Plan Land Use Map. 03/17/2022 SA 22-03, CUP 22-01, V 22-02, E 22-03, SGN 20-05-A1 Bickel Group Coffee Shop/ “Starbucks” 22220 Barton Road APN: 0275- 242-09 Planning Commission Approved on 8/18/2022 1st Architectural Review, Street Improvements, and Grading Plan Review 10/12/2022 1st Landscaping Review 10/28/2022 Project Conditions signed on 9/08/22 Bickel Group “Applicant” representing Golden Star Investments submitted the above applications proposing a shell building for a new single story coffee store with drive-thru lane approximately 1,000 sq. ft. Proposed site improvements include new trash enclosure, landscape, and site accessibility. The proposed project will consist of one building, parking, and landscaping. The property is zoned BRSP – General Commercial. It is part of the Barton Road Specific Plan zoned under General Commercial Planning Area 1 (P.A. 1). 1/2/2019 CUP 19-01 SA 19-03 E 19-05 GrandT-1 Inc. Industrial Semi- Trailer Storage Facility APN: 0275- 191-06, 30 Under Construction The project was approved by the City Council on August 25, 2020, upholding the Planning Commission determination to establish an industrial semi-trailer storage facility on approximately 22-acres. A maximum of 650 total semi-trailers, shipping and storage containers and chassis will be stored on the site at any given time. A 900 square foot caretaker’s admin office and a 4,800 square foot maintenance building will be constructed under an administrative submittal. The site is zoned M2-Industrial, the AG-2 Overlay District, and the FP-Floodplain Overlay District. The Community Benefit Agreement is in review. A rough grading permit has been issued. 11/2/2020 SA 20-08 CUP 21-01 V 20-01 LM 20-2 E 20-08 Bickel Group Multi-Tenant Commercial APN’s:0275- 242-10, 11 Under Construction At the public hearing held on March 18, 2021, the Planning Commission adopted Resolution 2021-01, approving the construction of a 5,342 square-foot Multi-tenant Shopping Center on 0.88-aces. There were no appeals made during the public hearing. Development Advisory Board (DAB) The Development Advisory Board is made up of the Planning and Development Services Director, Public Works Director, Consultant Building Official, Fire Marshal’s Office, the RHWCO Superintendent, and Colton Wastewater. The DAB meets to review conceptual Page 27 D.4.a Packet Pg. 70 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 5 of 16 plans for various projects and new development applications, and is conducted free of charge. One DAB meeting took place during the month of March. Planning Commission The Planning Commission reviews new construction, subdivisions, variances and conditional use permits. They also make recommendations on zone changes, zoning code amendments, and general plan changes. No Planning Commission meeting were held during the month of November. • No planning Commission Meetings were held during the Month of June Conforming Uses and Grants The city was awarded funding for its Blue Mountain Trailhead and Trail application and continues to implement the grant. Staff was informed that through the efforts of Assembly Member Reyes, the city is the recipient of a $1.2 Million Dollar Specified Grant for the acquisition and development of the Blue Mountain Trail and Trailhead. This grant is funded through the State Budget and is non-competitive. Staff met with State representatives on August 15, 2019. Grant Status Grant Amount Blue Mountain Trailhead and Trail Grant Submitted on October 1, 2017. Site visit completed in November 2017. Awarded. Community workshop held on 4/11/2019. Community workshop #2 – July 19, 2021 Public Works Division $212,500 (Estimated Project cost $520,000) Specified Grant - Blue Mountain Trailhead and Trail Grant Non Competitive. Staff met with State Representatives and on August 15, 2019, and March 18, 2020– Property being negotiated with owner for access easement. 05-12-2021 - Interactive website presentation update by Hirsch and Associates Public Works Division $1.2 Million Local Early Access Planning Grant (LEAP) Over-the-counter grant complemented with technical assistance for the preparation and adoption of the sixth- cycle Regional Housing Needs Assessment and the City’s Housing Element. $65,000 Regional Early Access Planning Grant (REAP) One-time grant funding to regional governments and regional entities for planning activities that will accelerate housing production. ODS Project review granted by SCAG, Crandall Arambula (“Consultant”) assigned to assist Grand Terrace. Staff support for the Objective Design Standards (ODS) Community Emergency Response Team Page 28 D.4.a Packet Pg. 71 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 6 of 16 CERT meetings were held on January 17, 2023, and February 21, 2023. Attachment to Planning Division’s Report Applications Received, Approved and/or Under Review Major Applications - Site and Architectural Review Date Submitted Case No. Applicant Description Location Status 9/2/23 SA 23-23, E 23-10 Firestation Properties New 10,000 Square foot Dentist 12167 Mount Vernon Avenue In-Review 8/9/23 SA 23-21, E23-08 Rigo Loera New single family residential APN 276-431-11 In review, waiting for re-submittal. 8/9/23 SA2 3-22, E 23-07 Rigo Loera New single Family Residential APN 276-431-13 In-review, waiting for re-submittal. 7/7/23 SA 23-20 Ben Eilenberg Multi-Family affordable housing unit 12466 Michigan Street Waiting formal submittal of project. Deadline for formal submittal will be January 3rd. 3/27/23 CUP 23-01 SA20-09 A1 Condor Energy Storage Battery energy storage project 21650 Main Street Project Withdrawn, will not being doing the amendment through the planning department 4/28/23 CUP23-01 Nathaniel Bamhisel Conditional Use Permit for Plumbing Services 12210 Michigan Street In Review 03/27/23 CUP SA20 -09 Condor Energy Storage Modification Battery Storage Change Approved height variance of 50’ to 83’ 21650 Main Street In review 11/11/2022 SA 22-19 E 22-17 Herman Hilkey Single Family House 23196 Glendora Drive In Review, Distributed 5/11/2022 Incompleteness Letter 12/16/2022 In review 06/12/23 The Applicant is proposing to construct a 3,789 square foot single family home with an Page 29 D.4.a Packet Pg. 72 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 7 of 16 attached two car garage on 0.8-acres, zoned R1-20-Very Low Density Family Residential. 9/19/2022 SA 22-15 E 22-12 Roberto Fernandez Single Family House APN: 0276-431-21 Incompleteness Letter 10/20/2022 The Applicant is proposing the construction of one-story single family residence on a 0.69-acre lot. The proposed residence is 4,974 sq. ft. in size with a 715 square foot garage. 9/19/2022 SA 22-14 E 22-11 Roberto Fernandez Single Family House APN: 0276-431-22 Incompleteness Letter 10/20/2022 The Applicant is proposing the construction of one-story single-family residence on a 0.68-acre lot. The proposed residence is a 4,721 square feen in size with a 747 square foot garage. 8/23/2022 SA 22-12 E 22-07 Jonathan Zane Triplexes APN:0275-211-36 Application deemed incomplete 8/23/2022 Resubmittal received and distributed in October Incompleteness Letter 11/10/22 Jonathan Zane representing Candy Bozner submitted the above applications proposing the construction of a triplex residential building located on 0.27-acre lot located at APN: 0275-211-36-0000, zoned R2-Low Density Residential. 8/8/2022 TTM 22-01 E 19-05-A1 GrandT-1 Inc Tentative Parcel Map 11731 Terrace Avenue Incompleteness Letter 10/27/2022 Patrick O’Brien of GrandT-1 has submitted the above applications proposing to adjust the existing parcel lines, separate the community garden referenced in the Community Benefit Agreement recorded on 12/10/2021 between the property owner and the City of Grand Terrace, and process a street vacation fronting the project site at Terrace Avenue. 01/14/2022 SA 22-01, V 22-01, E 22-01 Catherine Tran New Office/Retail Building 22881 Barton Rd APN: 0276-202-25 Project Submitted 11/17/2022. Deemed Incomplete on 03/18/2022 2nd submittal incompleteness letter 10/10/2022 3rd submittal received and distributed Jonathan Zane (“Applicant”) representing Catherine Tran submitted the above applications proposing a new office/retail multi-tenant shopping center. The proposed building is approximated to be 4,911 sq. ft. The proposed project will consist of (3) suites, parking, and landscaping. The property is zoned BRSP – Office Professional. It is part of the Barton Road Specific Plan zoned under (AP) Administrative Professional Planning Area 3 (P.A. 3). 11/17/2021 CUP 21-06 SA 21-09 E 21-07 V 21-02 SP 21-01 Sunoil Retail Group Gas Station 22505 Baron Road APN:1178-011-07 Project Submitted 11/17/2021. Deemed Incomplete on 2/4/2022. Page 30 D.4.a Packet Pg. 73 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 8 of 16 Staff met with the applicant on 2/10/2022 Second comments letter 7/13/2022 The application is proposing the construction of a 2,660 square foot gas station and convenience store on a .36-acre parcel located at 22505 Barton Road (APN: 1178-011- 07-0000), zoned Barton Road Specific Plan, Village Commercial. The proposed gas station will have (4) four fueling stations pumps provides regular, diesel, and E85 fuels; the convenience store will consist of providing fresh hot, cold, and prepackaged items. The project will also include two community outdoor area. Access to public street through Mount Vernon and Barton Road. 9/10/2021 SA 21-08 E 21-05 Carli Norris Single Family Residence APN:0276-421-27 Deemed Incomplete on 10/14/2021 Project deemed incomplete on 3/28/2022 Staff continues to work with applicant. The applicants Carlie Norris and Nanine Tarbaux are proposing the construction of a one-story single-family residence on a .46-acre lot. The proposed residence is a 2,724- square foot home with four bedrooms and a 623 square foot two car garage. The property is located along Grand Terrace Road, zoned R 20-V-Low Density Single Family Residential with an Agricultural Overlay, APN: 0276-421-27-0000. 3/31/2021 SA 21-03 CUP 21-03 E 21-02 Yakuta Enterprises Convert Single Family to Multifamily 22756 Palm Avenue Heading To Planning Commis Derek Wang of Yukata Enterprises, Inc. submitted the above applications proposing to convert an existing 1,371 square foot nonconforming residence to a multifamily duplex on a 0.32-acre lot. The site improvements will include façade improvements, curb, sidewalk, streetscape, pathway from the sidewalk to each unit, front lawn landscape, driveway and required parking. The property is zoned Barton Road Specific Plan, Office Professional. 8/12/2020 GPA 20-02 SPA 20-02 SA 20-03 CUP 20-01 E 2-03 Greens INV 15 LLC 22317, 22273, 22293 Barton Road Multi Family, Hotel, Restaurant Retail Deemed Incomplete on 9/23/2020 Resubmitted 5/23/2022 Incomplete on 6/24/2022 Resubmitted 11/11/2022 Incompleteness Letter 12/6/2022 Greens INV 15, LLC represented by Andrew Walcker is proposing to develop an approximate 4.68-acre lot. The project will include a 1.78-acre commercial site, including a 4-story hotel and potential restaurant or retail uses on the north side of the property. A 2.9-acre multi-family residential development is proposed on the south side of the property, to include 7 multi-family buildings and amenities. The site improvements include parking, drive thru, landscaping, trash enclosures, loading areas, access, and street improvements. The site is located on the Barton Road Specific Plan, General Commercial zoning. A Specific Plan Amendment update for Barton Road is being prepared and an expanded environmental is also being prepared by Michael Baker to support the development. Page 31 D.4.a Packet Pg. 74 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 9 of 16 10/2/2018 SA 18-09 TTM 18-02 V 18-01 E 18-08 Aegis Builders, Inc 16 Apartments 11695 Canal Street Deemed Incomplete on 10/31/2018 & 3/26/2019 Resubmittal and Incomplete on 7/23/2020 Resubmittal received on 11/11/2020. Deemed Incomplete on 12/10/2020 – Resubmittal Received 11/12/2021 Deemed Incomplete on 1/6/2022 Aegis Builders is proposing a 16-unit apartment community development on 0.82-acres. The design consists of sixteen (16) 2-story apartments arranged in 3 buildings, including 2 efficiency studio units, 2 one-bedroom units, 6 two-bedroom units, and 6 three-bedroom units. The Project site is triangularly shaped and does not have direct access to a public street. Access to the public street will be across the Gage Canal property. The City of Grand Terrace has been interfacing with the City of Riverside, owner of the Gage Canal, and has assured access to the parcel which has historical rights of access over the canal. The property is zoned R3-20-Medium High Density Residential. Major Applications – Specific Plan Date Submitted Case No. Applicant Description Location Status 12/8/2017 SP 17-01 E 17-10 Lewis Development Specific Plan East side of the 215 Fwy. Review Comments 4/28/2022 Environmental in review (Lilburn Corporation) Review Comments 9/15/2022 SP resubmittal 11/17/2022 Incompleteness Letter 12/15/2022 The Gateway Specific Plan encompasses approximately 132 acres. The Grand Terrace General Plan designates the area Mixed Use, requiring a specific plan, and Industrial. The Specific Plan proposes to designate the properties within the Specific Plan as Residential, Commercial, Business Park, and Public Facilities. The Land Use Plan includes Residential, Business Park and Public Facilities Overlays. The Draft EIR and accompanying entitlement application is anticipated for public consideration commencing this summer (2021) Page 32 D.4.a Packet Pg. 75 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 10 of 16 Major Applications – Conditional Use Permit Date Submitted Case No. Applicant Description Location Status 04/28/23 CUP 23-01 Nathan Bamhisel Plumbing Services 12210 Michigan Street In- Review, waiting for applicant 3/27/2023 SA 20-09- A1 CUP 20-03- A1 E 20-09-A1 CONDOR Energy Storage CUP Modification 21650 Main Street In Review, distribution 3/27/2023 The proposed CUP Modification is to change the approved height Variance of 50-feet to 83-feet (“poco pole”) to support the interconnection with the Southern California Edison’s Highgrove Substation directly adjacent to the north side of the property. In addition, the “poco pole” is proposed to be relocated to the northwest corner of the project site. 10/21/2022 CUP 22-04 SA 22-16 E 22-14 Quick Quack Car Wash APN:1167-231-23 Incompleteness Letter 10/14/2022 2nd Incompleteness Letter 11/22/2022 Quick Quack car wash represented by Vance Shannon is proposing the construction of a3,596 square feet in size facility, located on a 1.37-acres southeast corner of Commerce Way. The project will be an automated car wash with vacuum stations. 06/22/2022 CUP 22-02, SA 22-08, MD 22-02, E 22-06 Hines Demo of existing structures and construction of light assembly manufacturing building 21801 & 21803 Barton Road Deemed Incomplete on 7/26/2022 2nd Submittal distribution 11/11/2022 Environmental Contract CC approved on 11/8/2022 Incompleteness Letter 12/15/2022 The project is located at 21801 & 21823 Barton Road (APN: 1167-121-02, -03, -04, -07), zoned Restricted Manufacturing – General Plan Industrial. The property will undergo a lot-merger (LM 22-02) to become a single parcel. The proposed assembly manufacturing building with 5,000 square feet of office space, 51,202 square feet of assembly, 114,470 square feet of assembly storage, 18 dock doors, 243 vehicle parking spaces, and 13 trailer parking stalls. 9/17/2017 CUP 17-08 E 17-07 National Logistics Team Recycling Pallets 21496 Main Street Staff working with Applicant The applicant is proposing a recycling use whereby recyclable wood for dismantling, sorting, and packing arrives in the site and is re-used to create wood pallets. The use is proposed on a 3.7-acre parcel zoned M2-Industrial. An existing 6,420 square foot. office will be used for office purposes, a 2,400 square foot. metal shop and four 3-sided work canopies will be used for recycling activities. Administrative Applications Date Submitted Case No. Applicant Description Location Status Page 33 D.4.a Packet Pg. 76 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 11 of 16 9/2/23 ASA 23-07 Rigo Loera New Adu, addition patio and garage 22922 Grand Terrace In-review, waiting for applicant to re- submit 10/13/23 7/25/23 ASA 23-06 Andrew Newland Room addition 12432 Cardinal Court In review, waiting for applicant to re- submit plans 10/13/23 7/7/23 ASA23-05 Neftali Sanchez 1,200 Square foot ADU 12740 Wilmac Ready for Conditions of Approval signature, waiting for applicant to submit the signed conditions of approval. 06/28/23 A CUP 23-02, ASA23-04, E23-04 Haley and Aldrich On site water testing system 21750 Main Street In review 07/10/23, Waiting for Applicant- resubmittal 2/1/2023 ASA 23-01 E 23-01 Alonzo Castaneda 12364 Pascal Ave 169 sq ft addition and 472 sq. ft. garage Incompleteness Letter 3/1/2023 11/3/2022 ASA 22-18 E 22-16 Fernando Ramirez 1,440 Sq. Ft. Barn Garage 22287 Mc Clarren Street In Review and distributed 11/10/2022 11/1/2022 ACUP 22- 05 ASA 22-17 E 22-15 Inland Valley Education Office E-commerce Business 21582 Main Street Approved 06/07/2022 ASA 22-07 MD 22-01 E 22-05 Esmond Gee Remodel of Current Building 22805 Barton Road Under Review Comment Letter 7/7/2022 04/18/2022 ASA 22-06 E 22-04 Christos Hardt Residential Remodel/Addition 22938 Vista Grande Way Under Review Comment Letter 5/17/2022 Page 34 D.4.a Packet Pg. 77 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 12 of 16 Land Use Review Date Submitted Case No. Applicant Description Location Status 09/28/23 LU23-053 Rantit Masilamani 6 foot Block Wall 23042 Merle Court Approved 09/26/23 LU23- 052 Humberto Oregon Wooden Fence 11818 Burns Ave Approved 09/19/23 LU 23-051 Freddie Alberne New Business 22310 Barton Road Space E Approved 09/8/23 LU 23- 050 Brandy English Adjustment to block wall 22600 Brentwood Street Approved 08/24/23 LU 23 -049 Daniel O Neil Block Wall 22045 Tanager Street Approved 08/23/23 LU 23-048 Erick Medina Block Wall 22755 Raven Way Approved 08/23/23 LU 23-047 Marvin L Barniga Pool House 22901 Grand Terrace Road Approved 08/22/23 LU 23-046 Ismael Cisneros Patio Cover 23069 Palm Avenue Approved 08/18/23 LU 23-045 Francisco Madrid Dog Run 12672 Mount Vernon Approved 08/09/23 LU 23-044 Daniel Flores Block Wall 22810 Raven Way Approved 07/25/23 LU 23-043 Clinton Fagan 3 modular trailers 21658 W Main Street Approved 07/19/23 LU 23-042 Dalton Gray Patio Cover 12530 Nightingale Way Approved 07/18/23 LU 23- 041 Isaac Alonso Retaining Wall 11773 Holly Street Approved 07/17/23 LU 23- 040 Priscilla Willmott New business 11852 Mt Vernon Approved 07/11/23 LU 23-039 Patricia Espinoza Block Wall 11773 Holly Street Approved 07/05/23 LU 23-038 Steve Brown Retaining Wall 22835 Robin Way Approved 06/26/2023 LU23-037 Travis Boyd After the fact permitting of fence 22820 Grand Terrace In-Review Waiting for neighbor wall agreement. Application /Denied, did not submit neighbor agreement form 06/21/2023 LU 23-036 Andresen Architecture Balcony and interior house remodel 12570 Mt Vernon Approved Page 35 D.4.a Packet Pg. 78 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 13 of 16 06/09/2023 LU 23-033 Richard Martinez Barbershop 22481 Barton Rd Approved 06/05/2023 LU23-037 Alberto Soto Block Wall 12569 Pascal Ave Approved 06/02/2023 LU23-034 Mynor Sagastume Block Wall 11990 Canary CT Approved 3/23/2023 LU 23-017 Ronald Alexander Shed 22595 Robin Way In Review 3/23/2023 LU 23-016 Soccer Little League Fireworks Stand 22201 Barton Road In Review 3/14/2023 LU 23-015 Ravinder Sandhu Wireless Facility Modification 22745 De Berry Approved 3/13/2023 LU 23-014 Helen Despart Shed 12610 Garden Ave Approved 3/10/2023 LU 23-013 Bobby Bilke Retaining Wall 23052 Merle Court Approved 2-24-2023 LU 23-012 Celia Rodriguez Wood Fence 23076 Peackock Court Approved 2/24/2023 LU 23-011 Samuel Jaramillo Patios 22255 Dove Street Approved 2/22/2023 LU 23-010 Liliana Prakasam Iron Fence 12079 Honey Hill Approved 2/16/2023 LU 23-009 Mohamad Abdeljawab 298 sq. ft. addition 22710 Pico Street Approved 2/16/2023 LU 23-008 Care Essentials Home Health Services (New Business) 22365 Barton Road Approved 2/10/2023 LU 23-007 Molly Bailey Encroachment and landscaping 22512 Raven Way In review 2/8/20223 LU 23-006 Enrique Alvarez Piara Pizza (New Business) 22200 Barton Road Approved 2/7/2023 LU 23-005 Jonathan Arizaga Reasonable Accommodatio ns 22840 Grand Terrace Road In Review 1/31/2023 LU 23-004 Marcela Barragan Body Contouring (New Business) 12139 Mount Vernon Approved 1/26/2023 LU 23-003 Crafton Group Blue Mountain Wireless Facility Collocation APN: 1178-241- 01 Approved 1/20/2023 LU 23-002 GM Associates Inc Plumbing Laundromat (New Business) 22465 Barton Road Incomplete 1/23/2023 1/17/2023 LU 23-001 Advanced Auto Parts New Business 22441 Barton Road Approved 7/11/2022 LU 22-77 Loud Burger Expansion, Tenant Improvements 22497 & 22499 Barton Road Under Review 2ndComment Letter 3/28/2023 Page 36 D.4.a Packet Pg. 79 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 14 of 16 HOP Applications Date Submitted Case No. Applicant Description Location Status 09/06/23 HOP 23-10 Arc Rehab Enterprise Physical Therapy 12334 Willet Court Approved 09/16/23 HOP 23-09 Jeff Senior Shaved Ice Business 22185 Emerald Street Approved 08/09/23 HOP 23-08 Clarence Harrison Off-Site Trucking Services 22129 Tanager Street Approved 08/08/23 LeifErick Harty Video Production Office 12420 Mt Vernon Approved 06/23/23 HOP23- 06 BJ Ghuman home office for construction business 22922 Grand Terrace In-review/ Denied, did not submit requested material 06/22/23 HOP 23-05 Santiago Gonzalez Power Washing Business 22680 Tanager Street Approved 2/24/2023 HOP 23-03 Chandler Hubbard Podiatry Services 22856 Vista Grande In Review 2/24/2023 HOP 23-02 Candido Vazquez Handyman/Repair 22111 Newport Ave, Suite 96 In Review 1/6/2023 HOP 23-01 Salvador Orozco Protein Shakes 22274 Dove Street In Review 12/6/2022 HOP 22-15 Gilberto Martinez Online Auction Sales 12620 Jaden Courts In Review Sign Applications Date Submitted Case No. Applicant Description Location Status 1/11/2023 TSGN 23-01 Brian Pope GTCSC Tournament Richard Rollins Park Approved 2/14/2023 TSGN 23-02 Teresa Parra Real Estate City Wide Approved 2/23/2023 TSGN 23-03 Shad Boal Memorial Day Ceremony 21950 Pico Street Approved 3/23/2023 TSGN 23-04 GT Soccer League Fireworks Fundraiser Stand 22201 Barton Road In Review 3/23/203 SGN 23-03 Advanced Auto Parts Wall Sign 22451 Barton Road In Review 2/24/2023 SGN 23-02 SoCal Subs Wall Sign 22310 Barton Road Approved Page 37 D.4.a Packet Pg. 80 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 15 of 16 1/19/2023 SGN 23-01 Wingstop Wall Sign 22200 Barton Road Approved 12/8/2022 SGN 22-05 The Greens Group Sign Program 22317, 22273, 22293 Barton Road In Review 10/21/2022 SGN 22-04 Quick Quack Wall Signs APN: 1167-231-23 Under Review Special Event Applications Date Submitted Case No. Applicant Description Location Status 09/28/23 SE 23-14 Arevon Open House/ Q and A 12405 Mount Vernon Approved 09/26/23 SE 23-13 John Gallo Cars and Coffee Event Cruise around the City In-review 09/18/23 SE 23- 12 Veterans Wall of Freedom Ceremony/ Car show 21950 Pico Street Approved 09/05/23 SE 23-11 Diocese of San Bernardino Car Show event 12745 Oriole Avenue Approved 08/17/23 SE 23-10 Don Larkin Octoberfest 22365 Barton Road Approved 08/16/23 SE 23-09 Freddy Alberne Food Truck 22310 Barton Road Suite A Denied 06/07/2023 SE 23-08 Aramburo Produce Chili roasting event At Stater Bros parking lot 22201 Barton Road Approved 3/13/2023 SE 23-06 Eric Dominguez Cal State Roller Skating Championship 22080 Commerce Way Pending Signed Approval 3/10/2032 SE 23-05 Anthony Waturuocha Fiesta Find Raiser- Christ the Redeemer 12745 Oriole Avenue Pending Signed Approval 3/6/2023 SE 23-04 Christy Boal GTH Class 2023 Parade City Wide/Richard Rollins Pending Signed Approval Page 38 D.4.a Packet Pg. 81 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 16 of 16 2/23/2023 SE 23-03 Shad Boal Memorial Day Ceremony Pico Park Pending Signed Approval 2/22/2023 SE 23-02 GT Living Word Easter Egg Hunt Rollins Park Approved 1/11/2023 SE 23-01 Brian Pope GTCSC Tournament Rollins Park Approved Page 39 D.4.a Packet Pg. 82 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) City of Grand Terrace Planning and Development Services Department . DATE: 10/16/2023 TO: Konrad Bolowich, City Manager City Manager’s Office FROM: Luis Gardea, Building Official Planning and Development Services Department SUBJECT: SEPTEMBER 2023 PLANNING AND DEVELOPMENT SERVICES MONTHLY REPORT This monthly report is presented to the City Manager to keep him informed of the activities within the Planning and Development Services Department, comprised of Planning, Building and Safety, Code Enforcement, and Animal Control. OUR MISSION To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of a fiscally responsible government. OUR VISION Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities; a vibrant and diverse local economy; a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations. BUILDING AND SAFETY DIVISION Building and Safety and Planning Core Services ➢ Permit New Businesses ➢ Permit Alterations to Existing Uses ➢ Zoning Code & General Plan Administration ➢ RDA Dissolution ➢ Planning Commission ➢ Building Permit Issuance ➢ Building Plans Review & Inspections Page 40 D.4.a Packet Pg. 83 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 2 of 6 The Building and Safety Division is budgeted for one full-time Permit Technician and one full time Building Official. These two positions constitute up to 240 monthly service hours. Additionally, the Department budgets for plan checking and inspection services through a contract with Willdan Engineering. Inspection services are conducted on-call as needed by staff. The cost of these services is offset through the collection of fees and deposits. Activity Summary for Building and Safety Building Permit Activity includes 27 permits issued in September. Year to date a total of 99 permits have been issued with a total revenue of $172,292.13. In addition, a total number of 89 customers were assisted at the Building & Safety counter for the month of SEPTEMBER. Monthly Revenue Year to Date Revenue $172,292.13 $180,605.14 Permits Issued Permits issued in September include, HVAC replacements, re-roofs, block wall, electrical panel upgrades and Piara Pizza, Advance auto Parts, Royal Tea Boba Shop, and expansion of Loud Burger. Permit Activity -September 2023 Applications recv'd (34)Permits issued (27) Permits final (25)Business Occupancies (1) Expired Permits (38) Permit Activity -Year to Date Applications recv'd (103)Permits issued (99) Permits final (85)Business Occupancies (1) Expired Permits (128) Page 41 D.4.a Packet Pg. 84 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 3 of 6 * Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors. Residential Permits Issued-September 2023 (N) SFR (0)SF Remodel (1)Block Wall (1)Demo (0) Reroofs (9)Water Heater / Plumbing (4)HVAC Mechanical (1)Solar (3) Panel Upgrades / Electrical (1)Patio Covers (1)Res. Alteration / Addition (6) Residential Permits Issued-Year to Date FY 2023-2024 SFR New (2)SF Remodel (1)Block Walls / Retaining Walls (3) Reroofs (26)Water Heater / Plumbing (9)HVAC Mechanical (14) Solar (16)Panel Upgrades / Electrical (9)Patio Covers (2) Residential Alteration / Repair (13)Pools/Spa (0)Grading (0) Page 42 D.4.a Packet Pg. 85 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 4 of 6 * Residential Alteration / Repair consists of: Remodels, Room Additions, Stucco / Siding Work, Interior Demolition / Construction of Walls, Windows, Garage Doors. Inspections A total of 70 inspections were conducted in September with 34 of them being Final inspections. Commercial Permits Issued -Year to Date FY 2023-24 Commercial Tenant Improvement (4)Signs (1) Electrical (0)Demolition (1) Grading (0)New Commerical (1) 0 50 100 150 200 250 BUILDING ELECTRICAL MECHANICAL PLUMBING DEMOLITION TOTAL NUMBER OF INSPECTIONS CONDUCTED July Aug Sept Oct Nov Dec Jan Feb Mar March April May June Page 43 D.4.a Packet Pg. 86 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 5 of 6 Major Projects Under Construction Major projects under construction include Terrace Plaza and monument sign. Azure Hills commercial kitchen remodel, spray booth for Gerber Collision, Tarmac Building for PSG Dover (Wilden Pump), tenant improvements for Wing Stop and Piara Pizza and Starbucks shell building. Project Description/Location Status Piara Pizza 22200 22200 Barton Rd. – Tenant Improvements for Wing Stop Under Construction Azure Hills 22633 Barton Rd. 22633 Barton Rd. Commercial kitchen remodels Under Construction Wilden Pump 22069 Van Buren St. Wilden Pump & Engineering Co. New Tarmac building warehouse Under Construction Condor Battery Storage 21658 W Main St. Battery storage building for grading only Under Construction Plan Checking Activity For September 2023, a total number of thirty (55) plans were submitted for review and re- submittal. Plans submitted include PV solar, a patio cover, and tenant improvements. ADU, 1, 080 sq. Accessory dwelling unit. Project Description/Location Status New Multi- Tenant Building 22881 Barton Rd. new multi-tenant office building on Barton Rd. and Preston St. In Plan Check 3rd Commercial Warehouse Tilt-up and Office 21831 Barton Rd. Industrial Building In Plan Check 2nd t Residential ADU 22743 Miriam Way (1,200 square feet ADU) In Plan Check 2nd Residential ADU 22435 Franklin St. (1,200 square feet ADU) In Plan Check 2nd Residential SB9 22435 Franklin St. (800 square feet SB 9 Unit) In Plan Check 2nd Residential SB9 22743 Miriam Way (800 square feet SB 9 Unit) In Plan Check 2nd Page 44 D.4.a Packet Pg. 87 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Page 6 of 6 Public Works Encroachment Permits Seven (7) Public Works/Encroachment Permit applications were taken in for the month of September. Five (5) permits were issued for the month, which includes applications that were received in the previous month. 0 5 10 15 20 25 30 SoCal Gas Edison Optimum AT&T Other Total Encroachment Permits Issued July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June Page 45 D.4.a Packet Pg. 88 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services ANIMAL CONTROL AND CODE ENFORCEMENT DIVISION Core Services ➢ Zoning & Municipal Code Enforcement ➢ Animal Control Services ➢ Tow vehicles after 72-hours have elapsed ➢ Remove graffiti ➢ Business Licenses The Division is budgeted for 1 full time Code Enforcement/Animal Control Officer, 1 Code Enforcement/Animal Specialist. The department no longer has an Assistant position. On-call coverage is provided to manage after hour emergency animal control calls. The city is divided into seven zones, including commercial centers, and the zones are inspected on a continual rotating basis over a two-week period. A set route is driven each day in addition to the zones. The route includes Mount Vernon Avenue, Main Street, Michigan Street, Barton Road, Preston Street, Palm Avenue, Observation Drive, and Van Buren Street. Activity Summary for Code Enforcement Code Department implanted new software during July and August. The numbers shown do not represent the complete picture as a majority of cases were still in the old system that we can no longer access to get the data for this report. Code Enforcement had 29 cases carried over from the previous month, 16 new cases opened, and 12 cases were closed in September. The chart below demonstrates a breakdown of Code cases by detailing how many cases were carried over from the previous month, opened, closed, and still being addressed. Page 46 D.4.a Packet Pg. 89 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services September brough the RV and WEEDS special enforcement. Over 100 Notice of Correction were issued that are not accounted on the previous chart because cases were not opened. The time would not allow for the influx of work to be documented in this way. Weekend Code Enforcement Activities The Weekend Code Enforcement was filled in September .This position will patrol on the weekend and will conduct zone inspections and scheduled re- inspections. Weekend code enforcement also handles code violations such as unpermitted yard sales, open house signs, and parking violations. Graffiti/Vandalism/Illegal Dumping: Graffiti is handled on an ongoing basis daily throughout the city on regular patrols. Page 47 D.4.a Packet Pg. 90 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Parking Citations: Other parking citations include expired registration, parking on unpaved surfaces, and commercial vehicles in residential areas. Parking citations are issued by Code Enforcement Staff, as well as Sheriff Deputies. Non-Owner Occupied/Rental Property Program There are approximately 351 properties in the Program (number is subject to change as properties get sold or becomes owner occupied) consisting of both single-family units and multiple family units (i.e., apartments, duplexes, triplexes, and quadruplexes). In January, the Rental Inspection invoices were mailed. Currently all inspections have been completed. 0 cases remain open due to outstanding violations. Business Licenses For the month of February, our Code Enforcement department reviewed the accounts for business licenses that were expired. In March we received a sum of $17,255.17 for past due business licenses. This is a direct result of our Code Enforcement department implementing and following up on the business license. Page 48 D.4.a Packet Pg. 91 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Planning and Development Services Animal Control Services With the implementation of Animal Control Services, the city has instituted the practice of first making every effort to return stray dogs to its owner, by checking it for tags or microchip. If the owner cannot be identified, the sheltering services provider will place a photograph of the impounded animal on Pet Harbor so that owners can reclaim their pet If the dog is unlicensed the owner will be given a citation, but the fine is dismissed if the dog is licensed within 7 days. Animal sheltering services has been switched from Riverside County to the San Bernardino City Shelter Dog Licensing Revenue Dog licenses are renewed concurrent with rabies vaccination for each individual dog. This spread the revenue generation out during the entire year. Total license revenue for fiscal year 2023 was $11,336.01. Fiscal year 2024 currently stands at $9,894.37. Page 49 D.4.a Packet Pg. 92 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) &LW\RI*UDQG7HUUDFH 3XEOLF:RUNV'HSDUWPHQW 3XEOLF:RUNV x (QJLQHHULQJ x Waste Generation Report x Missed Pick-Up Report x Public Works Administration x CIP Contracts Page 50 D.4.a Packet Pg. 93 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Date: September 16, 2023 To: City Manager’s Office From: Public Works Department Subject: July 2023 – September 2023 Quarterly Report – Public Works Department This monthly report is submitted to the City Manager to provide updates on the operations of the Public Works Department. Engineering Division: The Engineering Division is responsible for managing the City’s Capital Improvement Program (CIP). This includes for the administration, planning, programming, design, construction management, and construction of capital projects throughout the City. Grant funding (when available) are sought after to supplement project funding. Grants: Per Capita: The Per Capita grant assists local parks rehabilitation, creation, and improvement. Via this grant, the City has installed an elevated bleacher at Veteran’s Freedom Park. HSIP – Guardrail Improvements: The City has collaborated with Cal Trans to request a modification in scope and an extension of time for the guardrail improvement project. The proposed area for these enhancements is the damaged guardrail situated on both sides of the eastern section of Barton Rd, totaling more than 700 feet of guardrail improvements. Upon approval of the scope revision, the City will seek the services of David Evans & Associates for the Preliminary Engineering phase, enabling the preparation of plans and specifications. Volkswagen Mitigation Trust Fund: The City has provided an initial payment for the electric shuttle bus intended to serve our senior community. The anticipated completion date for the bus is March 2024. A stipulation of the grant is that once the new electric bus is received, the existing gas bus must be decommissioned. OmniTrans: Thanks to Omnitrans, the City has secured funding for a dedicated electric charging station designed exclusively for the new electric shuttle bus. The construction of this charging station is scheduled to begin in October and will be located within our maintenance yard. CDBG: The CDBG offers financial support to disadvantaged communities, and the senior community automatically qualifies for this funding. With specific funds allocated for COVID-related initiatives, the City was able to install five new exercise equipment pieces at Petta Park. This initiative is aimed at promoting social distancing and improving the health and well-being of our senior community. Page 51 D.4.a Packet Pg. 94 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) GovPilot Monthly Stats: July 2023 Aug 2023 Sept 2023 GovPilot Request Received This Month 49 56 60 GovPilot Request Resolved 47 51 38 Total Work Orders to Be Completed 2 5 22 Potholes: The table below shows the potholes reported via GovPilot for 2023-24 Fiscal Year. It takes on average 10 days to have a pothole repaired. Factors that contribute to delays are staffing issues, size of potholes, and readily available supplies dependent on the size of the pothole. Work Order # Open Date Repair Date # Days Location RAC-2023-00285 7/10/2023 7/18/2023 8 Franklin Ct & Mirado Dr RAC-2023-00302 7/13/2023 7/18/2023 5 22697 Arliss Dr RAC-2023-00304 7/13/2023 7/18/2023 5 11857 Eton Dr RAC-2023-00339 7/27/2023 8/16/2023 20 Barton Rd & Mount Vernon Ave RAC-2023-00341 7/27/2023 8/16/2023 20 Palm Ave & Dos Rios Ave RAC-2023-00345 7/28/2023 8/8/2023 11 22735 De Berry St RAC-2023-00356 8/3/2023 8/16/2023 13 22631 Cardinal St RAC-2023-00379 8/9/2023 8/16/2023 7 Westwood St RAC-2023-00415 8/21/2023 9/7/2023 16 Warbler Ave & Lark St RAC-2023-00429 8/23/2023 9/20/2023 28 Grand Terrace Rd RAC-2023-00457 9/5/2023 9/26/2023 21 Michigan St RAC-2023-00471 9/8/2023 22950 Cardinal St RAC-2023-00473 9/11/2023 9/20/2023 9 22626 Arliss Dr RAC-2023-00482 9/11/2023 9/20/2023 9 11810 Honey Hill Dr RAC-2023-00489 9/12/2023 9/20/2023 8 Grand Trrrace Rd RAC-2023-00490 9/12/2023 9/20/2023 8 Grand Terrace Rd RAC-2023-00491 9/12/2023 9/27/2023 15 Mt Vernon Ave RAC-2023-00515 9/18/2023 9/19/2023 1 Grand Terrace Rd RAC-2023-00543 9/26/2023 9/27/2023 1 12262 Kingston St RAC-2023-00544 9/26/2023 9/26/2023 0 Canal St Page 52 D.4.a Packet Pg. 95 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Park Shelter Reservations and Community Room Reservations: Park shelters can be reserved for daily use from dusk until dawn. The Community Room can also be reserved at no cost during regular business hours for non-profit organizations. July 2023 Aug 2023 Sept 2023 Richard Rollins 5 1 3 Fitness Park 0 0 0 Veteran’s Freedom 0 1 2 Community Room 0 0 2 Yard Sale Permits: July 2023 Aug 2023 Sept 2023 10 14 3 City of Grand Terrace Burrtec Missed Trash Bins Report: July-September 2023: Service Address Date Of Call Date Completed Wo Description 12007 Minona Ct 07/10/2023 07/10/2023 Miss Per Rob Green Waste Missed, Pls Service 12081 Mount Vernon Ave 07/11/2023 07/11/2023 Miss Per Esther Trash Missed, Pls Service 21900 Barton Rd 07/11/2023 07/11/2023 Miss Per Shery Recycle And Green Waste Missed, Pls Service 22631 Minona Dr 07/13/2023 07/13/2023 Miss Missed 90 Gal Barrel, Pls Service 22627 Grand Terrace Rd 07/18/2023 07/18/2023 Miss Trash Bin Missed, Pls Service 21900 Barton Rd 07/19/2023 07/19/2023 Miss Green Waste Bin Missed Per Fay, Pls Service 21999 Van Buren St 07/21/2023 07/21/2023 Miss Per Kris Bin Missed, Pls Service 21971 De Berry St 07/21/2023 07/21/2023 Miss Trash Bin Missed, Pls Service 21999 Van Buren St 07/26/2023 07/26/2023 Miss Two Trash Bins Missed Per Juliana, Pls Service 12771 Mount Vernon Ave 07/31/2023 07/31/2023 Miss Per Shina Green Waste Bin Missed, Pls Service Page 53 D.4.a Packet Pg. 96 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Public Works Administration Contracts, Bids, Reports, Grants, Project Management & Events Contracts: Public Works Services for FY 2023-2024: Contractor Name Service Purchase Order Amount Remaining Balance as of September 30, 2023 Champion Fire Systems Inc. City Hall Alarm System Service $2,895.00 $0.00 City of Colton Cooperative Agreement with Grand Terrace Traffic Signal Maintenance for signal on Litton Avenue N/A N/A County of Riverside - TLMA Administration Main Street Traffic Signal Maintenance Services $0.00 $0.00 Eleazar Engineering Inc Replace Damage Catch Basin $8,950.00 $0.00 Eleazar Engineering Inc Installation of Fitness Equipment at Petta Park $30,000.000 $3,971.00 EZ Sunnyday Landscape Landscape Maintenance $66,520.00 $50,085.00 Firemaster Fire Extinguisher Service for Senior Center $2,577.50 $0.00 Fruit Growers Supply Irrigation Supplies for Parks $2,500.00 $2,063.68 Goodman Sidewalk Project $8,000.00 $8,000.00 Goodman PS&E for Pavement Rehabilitation $52,000.00 $26,000.00 Gopher Patrol Gopher Abatement Services $0.00 $0.00 High Tech Security Systems Security Maintenance $0.00 $0.00 Home Depot Credit Service Supplies for City Hall and Parks $0.00 $0.00 Interwest Consulting Group Engineering Services Relating to CA Highspeed Rail Authority NA NA Interwest Consulting Group On-Call Engineering Services NA NA Jonescape Inc Walking Path at Griffin Park $0.00 $0.00 Loma Linda Heat and A.C. INC HVAC Services $14,183.36 $13,823.36 Page 54 D.4.a Packet Pg. 97 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) Lynn Merrill NPDES Services $18,614.00 $15,719.55 Lynn Merrill HSIP Cycle 9-Mt Vernon Guard Rail $9,090.00 $8,214.80 Moran Janitorial Services Janitorial Services for City Hall and City Parks $18,403.00 $13,145.00 Otis Elevator Elevator Maintenance $5,964.48 $0.00 San Bernardino County Dept of Public Works – Flood Control Flood Control Facilities $0.00 $0.00 San Bernardino County Fire Dept – Hazardous Material Household Hazardous Waste (HHW) Services $20,500.00 $15,404.59 San Bernardino County- Land Use Services Fire and Weed Hazard Abatement Services SCA of CA LLC Street Sweeping Services $58,830.00 $49,382.00 Siteone Landscape Supply Irrigation Supplies for Parks $8,050.00 $7,357.22 St. Francis Electric, LLC. Traffic Signal Maintenance Services $33,031.58 $30,302.48 Statewide Safety Systems General Supplies and Signs $2,500.00 $2,500.00 Traffic Management Products General Management Supplies for Streets $2,500.00 $2,500.00 Traffic Management Products Street Sign Replacement ARPA Funds $54,300.00 $42,434.27 West Coast Arborist 2023-2024 Citywide Tree Inventory & Arborists Services $67,146.00 $67,146.00 West Coast Arborist CIP Related Tree Removal $20,000.00 $20,000.00 Willdan Plan Check/Inspection Svcs $20,000.00 $20,000.00 Willdan CIP Inspections $25,011.00 $21,672.00 Willdan Interim City Engineer Services $105,000.00 $91,700.00 Willdan Engineering and Traffic Surveys $8,896.00 $8,896.00 Willdan Financial Services Engineering Services (incl. Landscape and Lighting Assessment District) 3,128.75 $0.00 Page 55 D.4.a Packet Pg. 98 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) (Paid with Dev. fees) Balance TOTAL PUBLIC WORKS CONTRACT VALUE FOR FY 2023-24: $668.590.67 $520,316.95 Contractor Name Service Purchase Order Amount Remaining Balance as of September 30, 2023 Page 56 D.4.a Packet Pg. 99 At t a c h m e n t : C i t y M a n a g e r ' s Q u a r t e r l y R e p o r t - J u l y - S e p t [ F i n a l ] ( D e p a r t m e n t Q u a r t e r l y A c t i v i t y R e p o r t - J u l y - S e p t e m b e r 2 0 2 3 ) AGENDA REPORT MEETING DATE: October 24, 2023 Council Item TITLE: Cancellation of City Council Meetings Scheduled for November 28, 2023 and December 26, 2023 PRESENTED BY: Konrad Bolowich, City Manager RECOMMENDATION: Adopt a Resolution Cancelling the City Council Meetings Scheduled for November 28, 2023 and December 26, 2023 2030 VISION STATEMENT: This Staff Report supports our Mission, our Core Value of Open and Inclusive Government and Goal #5 to Engage in Proactive Communication. BACKGROUND: The regular meetings of the City Council are held on the second and fourth Tuesday of every month, beginning at 6:00 p.m. This year, the second November meeting scheduled for November 28, 2023, falls on the Tuesday immediately following the week of the Thanksgiving Day holiday. The second December meeting scheduled for December 26, 2023, falls on Tuesday, the day after Christmas and during the week of the New Year’s Day holiday. DISCUSSION: Due to travel that City Council and staff may have planned during those holiday weeks, staff is recommending that the City Council consider cancellation of the second meetings in November and December. Any potential agenda items that would be discussed at the November 28, 2023, City Council meeting will be presented at the December 12, 2023, meeting and any potential agenda items that would be discussed at the December 26, 2023, City Council meeting will be presented at the January 9, 2024, City Council meeting. FISCAL IMPACT: None. ATTACHMENTS: • 2023-xx - Cancel 2nd CC Meetings in November and December(DOC) D.5 Packet Pg. 100 APPROVALS: Konrad Bolowich Completed 10/18/2023 10:34 AM City Manager Completed 10/18/2023 3:02 PM City Council Pending 10/24/2023 6:00 PM D.5 Packet Pg. 101 CC Reso No. 2023-xx Page 1 of 2 October 24, 2023 RESOLUTION NO. 2023-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, CANCELLING THE NOVEMBER 28, 2023, AND DECEMBER 26, 2023, REGULAR CITY COUNCIL MEETINGS WHEREAS, on August 10, 2006, the City Council adopted its City of Grand Terrace Council Procedures; and WHEREAS, on January 13, 2015, June 25, 2019, May 25, 2021, September 27, 2022, and October 10, 2023 the City Council revised its Council Procedures; WHEREAS, under Section 1.1 (Regular Meetings) of Council Procedures it states: "The Regular City Council Meetings are held on the second and fourth Tuesday of every month, beginning at 6:00 p.m.”; and WHEREAS, November 28, 2023, and December 26, 2023, are the second scheduled City Council meetings of the remaining two (2) months of the year; and WHEREAS, considering the impending 2023 holiday season, the City Council finds that it would be prudent to cancel these meetings. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS: SECTION 1. The City Council finds that the above recitations are true and correct and, accordingly, are incorporated herein as findings and a material part of this Resolution. SECTION 2. The City Council of the City of Grand Terrace hereby cancels the regular City Council meetings scheduled for November 28, 2023, and December 26, 2023. SECTION 3. The City Clerk shall certify to the adoption of this Resolution. D.5.a Packet Pg. 102 At t a c h m e n t : 2 0 2 3 - x x - C a n c e l 2 n d C C M e e t i n g s i n N o v e m b e r a n d D e c e m b e r ( C a n c e l S e c o n d C o u n c i l M e e t i n g i n N o v e m b e r a n d D e c e m b e r 2 0 2 3 ) CC Reso No. 2023-xx Page 2 of 2 October 24, 2023 PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 24th day of October 2023. ________________________________ Bill Hussey, Mayor ATTEST: Debra L. Thomas City Clerk APPROVED AS TO FORM: Adrian R. Guerra City Attorney D.5.a Packet Pg. 103 At t a c h m e n t : 2 0 2 3 - x x - C a n c e l 2 n d C C M e e t i n g s i n N o v e m b e r a n d D e c e m b e r ( C a n c e l S e c o n d C o u n c i l M e e t i n g i n N o v e m b e r a n d D e c e m b e r 2 0 2 3 ) AGENDA REPORT MEETING DATE: October 24, 2023 Council Item TITLE: Approve Professional Services Agreement for Preliminary Engineering Services for HSIP Barton Guardrail Project PRESENTED BY: Shanita Tillman, Senior Management Analyst RECOMMENDATION: 1. Approve a Professional Services Agreement with David Evans and Associates for Preliminary Engineering Services for the HSIP Barton Guardrail Project 2. Grant Authority to the City Manager for Executing the Agreement and any Subsequent Amendments 2030 VISION STATEMENT: This staff report supports City Council Goal #1, “Ensuring Our Fiscal Viability” and Goal #2 "Maintain Public Safety". BACKGROUND: The Highway Safety Improvement Program (HSIP) is a vital federal-aid initiative designed to achieve a substantial reduction in traffic fatalities and severe injuries on all public roads. On December 27, 2018, the City was granted HSIP Cycle 9 funding totaling $648,300. The progress of this project has encountered delays primarily due to factors such as staff turnover, challenges in securing adequate bid responses, and funding-related issues. DISCUSSION: To manage the costs associated with preliminary engineering, the project scope has been revised. The original locations along Vista Grande Way, N Mount Vernon Ave, and Vivienda Ave have been redirected to focus on addressing a high-risk and damaged area. The project now entails the upgrade of existing guardrails at two specific locations, approximately 770 feet east and 130 feet across from 23200 Barton Rd, both of which are identified as high-risk locations. Notably, a portion of the existing guardrail has sustained damage due to a prior automobile accident. To advance this project, staff issued a Request for Proposals (RFP) on August 31, 2020. Only one response was received from a private company, which subsequently merged with David Evans and Associates. Consequently, the City is proposing to employ David Evans and Associates to provide preliminary engineering services. These services encompass Pre-Design Concept Development, Preliminary Design, and Final Design & Plans, Specifications, & Estimates. D.6 Packet Pg. 104 Staff recommends the approval of the Professional Services Agreement (PSA) with David Evans and Associates, totaling $47,100. Importantly, a significant portion of these funds between 90-100%, is expected to be reimbursed by CalTrans. This aligns with our ongoing commitment to prudent fiscal management and efficient utilization of available resources. FISCAL IMPACT: The staff agreement with David Evans and Associates is for $47,100. A purchase order will be established at $51,810, encompassing the contract amount and a 10% allocation for contingency and associated soft costs. The necessary funds to support this service are accessible within fund 74 HSIP Grant - Cycle 9. Fund Account Account Available Funds PO Amount HSIP Grant - Cycle 9 74-707-250-010-000 $683,444.00 $51,810.00 ATTACHMENTS: • David Evans AGREEMENT (DOCX) • Exhibit A - HSIP Project Schedule (PDF) • Preliminary Engineering Service Proposal (PDF) • DEA Fee Proposal for Barton Road Guardrail (PDF) APPROVALS: Shanita Tillman Completed 09/29/2023 3:32 PM Finance Completed 09/29/2023 3:46 PM City Manager Completed 10/02/2023 12:31 PM City Council Pending 10/24/2023 6:00 PM D.6 Packet Pg. 105 AGREEMENT FOR CONTRACT SERVICES By and Between CITY OF GRAND TERRACE and DAVID EVANS AND ASSOCIATES, INC. D.6.a Packet Pg. 106 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -2- AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY OF GRAND TERRACE AND DAVID EVANS AND ASSOCIATES This “AGREEMENT FOR CONTRACT SERVICES BY AND BETWEEN THE CITY OF GRAND TERRACE AND DAVID EVANS AND ASSOCIATES, INC. (herein “Agreement”) is made and entered into this 10 day of October, 2023 by and between the City of Grand Terrace, a California municipal corporation (“City”) and David Evans and Associates, INC. an Oregon corporation (“Consultant”) with offices in California. City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.” RECITALS A. Pursuant to the City of Grand Terrace Municipal Code, City has authority to enter into and execute this Agreement. B. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein. OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows: ARTICLE 1. SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the standard of care in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “standard of care” shall mean the degree of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar circumstances in the same locality. D.6.a Packet Pg. 107 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -3- 1.2 Consultant’s Proposal. The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered. 1.4 Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder. 1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer. 1.6 Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence. D.6.a Packet Pg. 108 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -4- 1.7 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. 1.8 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed. 1.9 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern. ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT. 2.1 Contract Sum. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Forty Seven Thousand One Hundred ($47,100.00) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8. D.6.a Packet Pg. 109 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -5- 2.2 Method of Compensation. The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation. 2.3 Reimbursable Expenses. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings. 2.4 Invoices. Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law. 2.5 Waiver. Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. D.6.a Packet Pg. 110 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -6- ARTICLE 3. PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively. 3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section. 3.4 Term. Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding two (2) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). ARTICLE 4. COORDINATION OF WORK 4.1 Representatives and Personnel of Consultant. The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Marie Marston Civil Engineer D.6.a Packet Pg. 111 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -7- (Name) (Title) It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. 4.2 Status of Consultant. Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights. 4.3 Contract Officer. The Contract Officer shall be Konrad Bolowich, City Manager or such person as may be designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent D.6.a Packet Pg. 112 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -8- contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. 4.5 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City. ARTICLE 5. INSURANCE AND INDEMNIFICATION 5.1 Insurance Coverages. The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City: (a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement. (c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile. D.6.a Packet Pg. 113 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -9- (d) Professional Liability. Professional liability insurance appropriate to the Consultant’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage. (e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”. 5.2 General Insurance Requirements. All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City. All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice: CANCELLATION: D.6.a Packet Pg. 114 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -10- SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER NAMED HEREIN. [to be initialed] ______________ Consultant Initials City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3. In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City. 5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance D.6.a Packet Pg. 115 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -11- of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith: (a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorney’s fees incurred in connection therewith; (b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorney’s fees. Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement. 5.4 Sufficiency of Insurer. Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager. D.6.a Packet Pg. 116 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -12- ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION 6.1 Records. Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act. 6.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”), including any electronic documents and materials, prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City in a format of the City’s choice upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant D.6.a Packet Pg. 117 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -13- shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City. 6.4 Confidentiality and Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION 7.1 California Law. This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of San Bernardino, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District D.6.a Packet Pg. 118 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -14- Court, venue shall lie exclusively in the Central District of California, in the County of San Bernardino, State of California. 7.2 Disputes; Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement. 7.3 Retention of Funds. Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein. 7.4 Waiver. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party D.6.a Packet Pg. 119 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -15- of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement. 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon written notice to Consultant. In addition, the Consultant may terminate this Contract for cause, upon sixty (60) days’ advance written notice to City. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2. 7.8 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. 7.9 Attorney’s Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs D.6.a Packet Pg. 120 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -16- the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 8.3 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class. 8.4 Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney’s fees, incurred by City. D.6.a Packet Pg. 121 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -17- ARTICLE 9. MISCELLANEOUS PROVISIONS 9.1 Notices. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Grand Terrace, 22795 Barton Rd, Grand Terrace, CA 92313, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. 9.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 9.4 Integration; Amendment. This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 9.5 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. D.6.a Packet Pg. 122 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) -18- 9.6 Warranty & Representation of Non-Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation, including but not limited to the Political Reform Act (Government Code Sections 81000, et seq.) Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect. Consultant’s Authorized Initials _______ 9.7 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] D.6.a Packet Pg. 123 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 19 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written. CITY: City of Grand Terrace, a municipal corporation ____________________________________ Konrad Bolowich, City Manager ATTEST: ______________________________________ Debra Thomas, City Clerk APPROVED AS TO FORM: ALESHIRE & WYNDER, LLP ______________________________________ Adrian R. Guerra, City Attorney CONSULTANT: By: ___________________________________ Name: Title: By: ___________________________________ Name: Doug Goodman Title: Address: 17542 E. 17th Street, Suite 150 Tustin, CA 92780 Tel: (714) 665-4500 Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY. D.6.a Packet Pg. 124 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. D.6.a Packet Pg. 125 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature: _____________________________________ OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT INDIVIDUAL CORPORATE OFFICER _______________________________ TITLE(S) PARTNER(S) LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER_______________________________ ______________________________________ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) _____________________________________________ _____________________________________________ ___________________________________ TITLE OR TYPE OF DOCUMENT ___________________________________ NUMBER OF PAGES ___________________________________ DATE OF DOCUMENT ___________________________________ SIGNER(S) OTHER THAN NAMED ABOVE A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. D.6.a Packet Pg. 126 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 A-1 EXHIBIT “A” SCOPE OF SERVICES Project Scope The location includes guardrail replacement to meet the current standards of impact absorption on Barton Road. The specific location on Barton Road can be seen as Exhibit E. The current guard railing is metal beam guardrail (MBGR), and it connects with Colton's MBGR. The City prefers using the midwest guardrail system (MGS). During the consultant’s field review, varying MBGR heights were observed ranging from 23" to 39", with some areas having asphalt concrete (AC) dike or double dikes. • Barton Road o Upgrade of existing guardrail at two locations approximately 770 feet east and 130 feet across from 23200 Barton Rd along high risk location I. Consultant will perform the following Services, as set forth in full in the Proposal to the City for Guardrail Improvement Project on Barton Road, incorporated herein as Exhibit A-1. Said services shall include: A. Consultant shall adhere to Caltrans regulations, specifically the Local Assistance Procedures Manual (LAPM) requirements. i. It comprises three phases: Pre-Design Concept Development, Preliminary Design, and Final Design & Plans, Specifications, & Estimates. B. Phase 1-Pre-Design Concept Development: i. Consultant shall prepare Specifications for the City’s 2023-24 Pavement Rehabilitation Project (“Specifications”) ii. Conduct a kickoff meeting with the City to discuss project scope, project concerns, exchange of information, project schedule, Caltrans processes, and project direction. iii. Gather available as-builts, right of way data, and utility information with City assistance. iv. Create a base map for Barton Road using drone aerial imagery provided by Geovironment Consulting. The base map will be provided to the City to confirm they are acceptable for the plan development. v. Collect utility data, including utility owners' information and mapping, to identify existing facilities locations, with City assistance as needed. The utility maps will be included in a separate layer of the project base maps. D.6.a Packet Pg. 127 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 A-2 vi. Assume City handles environmental documentation; review the environmental commitment record. C. Phase 2 - Preliminary Engineering: i. Identify the proposed improvements based on discussions with City staff in Phase 1 and review of the as-builts, right of way maps, base mapping, utility maps, etc. Evaluate the existing conditions and assess the feasibility of replacing the MBGR with MGS. This will include evaluating whether the AC dike needs reconstruction. Consultant will also consider the constructability given the site conditions. Based on the utility mapping in Phase 1, Consultant will determine whether existing utility facilities are affected by the proposed MGS, and will begin the plan development and develop preliminary plans (30% level) based on Phase 1 discussions, as- builts, right of way maps, and utility data. ii. Prepare preliminary plans, including Title Sheet, Typical Cross Section, and Layout Plan. iii. Identify existing and proposed guard rail improvements, existing widths of cross section elements (lane and shoulder, sidewalk, etc.), Existing utility lines and surface features, and existing tree and fence locations or other adjacent features.. iv. Following development of preliminary plan, review and confirm design intent with the City. v. Provide a rough order of magnitude cost estimate. vi. Hold meetings on an as-needed basis. D. Phase 3 - Final Design & Plans, Specifications, & Estimates: i. Create construction drawings at a 1 inch = 40 feet scale, with construction details at a larger scale for clarity, including Title Sheet, Typical Sections, Layout Plan, and Construction Details. ii. Plan sheets shall incorporate base mapping, right of way lines, utilities, existing and proposed improvements. iii. Prepare Special Provisions, in consultation with the City, using 2021 Greenbook or 2022 Caltrans Standard Specifications for the construction contract. The City will provide the proposal forms, current Standard General Provisions, and Construction Contract Agreement to incorporate into the document. Consultant will assist the City on assembling the contract document package. iv. Submit an electronic copy of Special Provisions in Microsoft Word format. D.6.a Packet Pg. 128 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 A-3 v. Provide a cost estimate with quantities and unit prices for each work item, along with mobilization, and contingency costs in Microsoft Excel format. Costs for associated utility work, if any, shall be included in the estimate. vi. Determine contract items to be included in the bid list based on the cost estimate. vii. Consultant shall cross-check construction plans, cost estimate, and bid item list for accuracy and clarity, to ensure all items of work are paid for, and reflect the correct bid, estimate item size, and quantity. Contractor shall ensure the bid list covers means of payment for all work items E. Optional Task Items: i. Environmental Processing: City shall handle all necessary environmental documentation. ii. Request for Authorization: Assist City in developing RFAC documents as needed. Near the conclusion of the design, the City will need to make the request for authorization for construction (RFAC).Upon request, Consultant may assist the City in the development of these documents as needed. A placeholder has been included in Consultant’s fee for assistance. III. All work product is subject to review and acceptance by the City and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City. IV. Consultant will utilize the following personnel to accomplish the Services: A. Marie Harston D.6.a Packet Pg. 129 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 B-1 EXHIBIT “B” SPECIAL REQUIREMENTS (Superseding Contract Boilerplate) I. Section 1.1 (Scope of Services) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the standard of care highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standard of care” shall mean those standards of practice recognized by one or more first-class firms performing similar work the degree of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar circumstances in the same locality.” II. Section 1.4 (Licenses, Permits, Fees and Assessments) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “Consultant shall obtain at its sole cost and expense such business and professional licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any business fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.” III. Section 1.5 (Familiarity With Work) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “By executing this Agreement, Consultant agrees warrants that Consultant (i) has thoroughly investigated reviewed and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will observe investigate the site and is or will be as fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall as immediately as practicable inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer.” D.6.a Packet Pg. 130 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 B-2 IV. Section 1.7 (Further Responsibilities of Parties) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “(a) Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. (b) In the event that Consultant utilizes a retired annuitant of the California Public Employees’ Retirement System (“Annuitant”) to perform any services under this Agreement, Consultant shall ensure that the Annuitant’s performance of any services under this Agreement is in compliance with all applicable laws, including, but not limited to, the California Public Employees’ Retirement System’s (“CalPERS”) rules and regulations governing the hiring of retired CalPERS annuitants by California cities.” V. Section 2.3 (Reimbursable Expenses) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City as set forth in the scope of services. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination that are not set forth in the scope of services, Consultant shall not be entitled to any additional compensation for attending said meetings pursuant to section 1.8.” VI. Section 2.4 (Invoices) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within thirtyforty-five (3045) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the D.6.a Packet Pg. 131 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 B-3 Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.” VII. Section 2.5 (Waiver) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “Payment to consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work or services performed by Consultant that do not meet the standard of care.” VIII. Section 3.1 (Time of Essence) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “Time is of the essence in the performance of this Agreement, provided Consultants services must in all events be governed by the exercise of sound professional practices.” IX. Section 4.3 (Contract Officer) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “The Contract Officer shall be Konrad Bolowich, City Manager or such person as may be designated by the City Manager. It shall be the Consultant’s responsibility to assure that keep the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.” X. Section 5.1 (Insurance Coverages) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City: (a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement. (c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per D.6.a Packet Pg. 132 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 B-4 occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile. (d) Professional Liability. Professional liability insurance appropriate to the Consultant’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, and to the extent arising out of or related to the negligent acts, errors or omissions in the services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage. (e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.” XI. Section 5.2 General Insurance Requirements is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention. All of said policies of insurance shall provide that said insurance may not be amended to not meet the requirements of this Agreement or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer. No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City. All commercial general and automobile liability certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice: D.6.a Packet Pg. 133 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 B-5 CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATED THEREOF, THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER NAMED HEREIN. [to be initialed] ______________ Consultant Initials City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s negligent activities or the negligent activities of any person or persons for which the Consultant is otherwise legally responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3. In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City. XII. Section 5.3 (Indemnification) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “5.3 Indemnification. To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent acts, errors or omissions in performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or D.6.a Packet Pg. 134 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 B-6 failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith: (a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorney’s fees incurred in connection therewith; (b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or negligent failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and reasonable attorney’s fees. Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities to the extent arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s sole negligence, or willful acts, or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to the extent such claims and liabilities arisingarise out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement. (d) Consultant’s services under this Agreement are being provided to the City as that of an independent contractor. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by the California Public Employees’ Retirement System (“CalPERS”) or a court of competent jurisdiction to be classified as other than an independent contractor, then Consultant shall indemnify, defend, and hold harmless the City, its officers, employees and agents from any and all assessed fines, penalties, judgments and/or employer contributions to CalPERS for CalPERS retirement benefits on behalf of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable, as well as for the payment of any interest on such fines, penalties, judgments or CalPERS contributions, including such payments which would otherwise be the responsibility of the City. Consultant’s obligations under this Section 5.3(d) shall be in addition to any other obligation of the Consultant to indemnify, defend, and hold harmless the City, its officers, employees and agents.” D.6.a Packet Pg. 135 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 B-7 XIII. Section 6.3 (Ownership of Documents) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”), including any electronic documents and materials, prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City upon compensation to Consultant and shall be delivered to City in a format of the City’s choice upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant. , and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.” XIV. Section 6.4 Confidentiality and Release of information) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer, except for disclosures which are required by law, rule, regulation, or court order. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including reasonable attorney’s fees, to the extent caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery D.6.a Packet Pg. 136 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 B-8 request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.” XV. Section 7.2 (Disputes; Default) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “In the event that Consultant is in material default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.” XVI. Section 7.3 (Retention of Funds) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, to the extent caused by reason of Consultant’s negligent acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.” XVII. Section 7.9 (Attorney’s Fees) is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include reasonable attorney’s fees on any appeal, and in addition a party entitled to reasonable attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other D.6.a Packet Pg. 137 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 B-9 necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.” XVIII. Section 8.2 (Conflict of Interest is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language): “Consultant covenants that neither it, nor any officer or principal of its firm, has or shall knowingly acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.” XIX. Section 9.8 (Local Assistance Federal Aid Requirements) is hereby added to incorporate the following additional Local Assistance Federal Aid Requirements: The U.S. Department of Transportation Order No.1050.2A requires all federal-aid Department of Transportation contracts between an agency and a consultant to contain Appendices A and E of the Title VI Assurances out of the Local Assistance Federal-Aid Projects boilerplate agreement, in unmodified form. In addition, the consultant must include the Title VI Assurances Appendices A and E,in all subcontracts to perform work under the contract. _APPENDIX A During the performance of this Agreement, the contractor, for itself, its assignees and successors in interest (hereinafter collectively referred to as CONSULTANT) agrees as follows: a. Compliance with Regulations: CONSULTANT shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the REGULATIONS), which are herein incorporated by reference and made a part of this agreement. b. Nondiscrimination: CONSULTANT, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, national origin, religion, age, or disability in the selection and retention of sub-applicants, including procurements of materials and leases of equipment. CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the agreement covers a program set forth in Appendix B of the Regulations. c. Solicitations for Sub-agreements, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by CONSULTANT for work to be performed under a Sub- agreement, including procurements of materials or leases of equipment, each potential sub-applicant or supplier shall be notified by CONSULTANT of the CONSULTANT’S obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. D.6.a Packet Pg. 138 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 B-10 d. Information and Reports: CONSULTANT shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the recipient or FHWA to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, CONSULTANT shall so certify to the recipient or FHWA as appropriate, and shall set forth what efforts CONSULTANT has made to obtain the information. e. Sanctions for Noncompliance: In the event of CONSULTANT’s noncompliance with the nondiscrimination provisions of this agreement, the recipient shall impose such agreement sanctions as it or the FHWA may determine to be appropriate, including, but not limited to: i. withholding of payments to CONSULTANT under the Agreement within a reasonable period of time, not to exceed 90 days; and/or cancellation, termination or suspension of the Agreement, in whole or in part. f. Incorporation of Provisions: CONSULTANT shall include the provisions of paragraphs (1) through (6) in every sub-agreement, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. CONSULTANT shall take such action with respect to any sub-agreement or procurement as the recipient or FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance, provided, however, that, in the event CONSULTANT becomes involved in, or is threatened with, litigation with a sub-applicant or supplier as a result of such direction, CONSULTANT may request the recipient enter into such litigation to protect the interests of the State, and, in addition, CONSULTANT may request the United States to enter into such litigation to protect the interests of the United States. _APPENDIX E During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in interest (hereinafter referred to as the “CONSULTANT”) agrees to comply with the following non- discrimination statutes and authorities, including, but not limited to: _Pertinent Non-Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on the basis of sex; D.6.a Packet Pg. 139 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 B-11 • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English Proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C.1681 et seq.) D.6.a Packet Pg. 140 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 01247.0001/930657.2 C-1 EXHIBIT “C” SCHEDULE OF COMPENSATION The total compensation for the Services shall not exceed $47,100 as provided in Section 2.1 of this Agreement. D.6.a Packet Pg. 141 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) D-1 EXHIBIT “D” SCHEDULE OF PERFORMANCE I. Consultant shall commence performance of all Services within 3 business days of this Agreement’s complete execution by the parties. Consultant shall further perform all Services timely in accordance with the schedules to be developed by Consultant and subject to the written approval of the Contract Officer, but in no event shall the schedule of performance exceed the two-year term as set forth in Section 3.4, unless otherwise approved pursuant to this Exhibit “D” . II. In addition to any other tangible work products required by this Agreement, Consultant shall deliver such tangible work products that the City may require from time to time. III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2. IV. The City in its sole discretion may extend the term of this Agreement in writing by two (2) terms of one (1) year each. D.6.a Packet Pg. 142 At t a c h m e n t : D a v i d E v a n s A G R E E M E N T ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) Act ID Description Orig Dur Early Start Early Finish OCT 2023 NOV 2024 DEC JAN FEB MAR APR MAY JUN JUL AUG SEP Pre-Design / Concept Engineering 100 Notice To Proceed 0 24OCT23 110 Kickoff Meeting 5 24OCT23 * 30OCT23 120 Drone Imagery & Base Map 20 08AUG23 06NOV23 125 Utility Investigation 30 01AUG23 04DEC23 130 Research & Data Collection 5 31OCT23 06NOV23 135 Add Utility & R/w Info to Base Map 10 07NOV23 20NOV23 Preliminary Engineering 205 Prepare Prelim Plan & OOM Estimate 20 21NOV23 18DEC23 210 City Review - 60% PS&E 10 19DEC23 03JAN24 215 Meeting with City & Issue Direction to 5 04JAN24 10JAN24 Plans, Specifications, & Estimates 220 Prepare 75% PS&E 20 11JAN24 07FEB24 225 City Review 75% PS&E 10 08FEB24 21FEB24 230 Meeting with City 5 22FEB24 28FEB24 235 Prepare 100% PS&E 15 29FEB24 20MAR24 240 City Review 100% PS&E 10 21MAR24 03APR24 245 City Approves PS&E 5 04APR24 10APR24 Bidding & Construction 305 Council Approve for Bid 0 09MAY24 * 310 Bidding 25 09MAY24 12JUN24 315 Contract Award 10 13JUN24 26JUN24 320 Construction 40 27JUN24 22AUG24 330 Prepare As-Builts 1 23AUG24 05SEP24 Notice To Proceed Kickoff Meeting Drone Imagery & Base Map Utility Investigation Research & Data Collection Add Utility & R/w Info to Base Map Prepare Prelim Plan & OOM Estimate City Review - 60% PS&E Meeting with City & Issue Direction to PS&E Prepare 75% PS&E City Review 75% PS&E Meeting with City Prepare 100% PS&E City Review 100% PS&E City Approves PS&E Council Approve for Bid Bidding Contract Award Construction Prepare As-Builts Start date 24OCT23 Finish date 05SEP24 Data date 24OCT23 © Primavera Systems, Inc. CITY OF GRAND TERRACE BARTON ROAD GUARDRAIL PROJECT PROJECT SCHEDULE Early bar Critical bar Start milestone point Finish milestone point D.6.b Packet Pg. 143 At t a c h m e n t : E x h i b i t A - H S I P P r o j e c t S c h e d u l e ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d Proposal to City of Grand Terrace for Guardrail Improvement Project on Barton Road Submitted by: David Evans and Associates 17542 E. 17th Street, Suite 150 Tustin, CA 92780 (714) 665-4500 D.6.c Packet Pg. 144 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 1 City of Grand Terrace Guardrail Improvement Project Project Understanding The City of Grand Terrace has obtained federal Highway Safety Improvement Program (HSIP) Grant funds and intends to upgrade existing guardrail with new guardrail along the west side of Barton Road from the private road at the Grand Terrace monument sign to Hilltop Drive(shown in photos below) and along the east side of Barton Road from the private road at the Grand Terrace monument sign and to the south about 130 feet (shown in cover photo). Based on the City’s annual review of roadway segments safety analysis, the City has identified this location to reduce crash severity and prevent motorists from going down embankments, striking fixed objects (trees), or careening into buildings. The identified project roadway has abrupt drop-offs and steep inclines/declines. The location includes guardrail replacement to meet the current standards of impact absorption on Barton Road. The specific location on Barton Road was shown on the City’s provided proposed guardrail improvement map and indicate the following: • Barton Road Replacement of existing at three locations (2 on west side of street and 1 on east side) near the City’s northeast boundary Existing guard railing appears to be metal beam guardrail (MBGR). This location would join Colton’s metal beam guard rail (MBGR). It is our understanding the City prefers installation of mid- west guardrail system (MGS). From our field review, we noticed the height of existing MBGR varies significantly among the location from 23” to 39” high. Some locations have existing asphalt concrete (AC) dike or double dikes. Key Issues A field review of the existing and proposed locations was performed, and the following key issues were identified to be resolved with City input. D.6.c Packet Pg. 145 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 2 Asphalt Concrete (AC) Dikes – Many of the existing locations have AC dikes. The dikes range in height generally between 5”-8”. The placement of the dike is sometimes beneath the MBGR and sometimes in front of the MBGR. Existing AC dikes will need to be reviewed with respect to Caltrans Standard Plan A77N4. Some existing AC dikes will require reconstruction while others may be determined to be in an acceptable location. This will be evaluated during preliminary design. Existing Right of Way – Locations along Barton Road where private property would be involved as part of construction were not apparent in the field review, however, the County appraisal maps should be obtained to note the right of way location on the plan set to determine that temporary construction easements are not needed. Vegetation Control – The City may want to consider adding vegetation control to the new MGS locations to reduce maintenance requirements in the future. Since the project has limited budget, the cost of this addition will need to be evaluated during Phase 2 to determine if it can be included with the available funds. Scope of Work The project is to be performed in accordance with Caltrans, specifically, the Local Assistance Procedures Manual (LAPM) requirements. The project will be performed in three phases as follows: Phase 1 Pre-Design Concept Development Phase 2 Preliminary Design Phase 3 Final Design & Plans, Specifications, & Estimates Phase 1 - Pre-Design Concept Development This phase will include the preparatory work in advance of the preliminary and final engineering. This will include the kickoff meeting to discus the project scope and City concerns, exchange information, discuss the project schedule, discuss the Caltrans process, and discuss ny project concerns. During the kickoff meeting, we will discuss the City’s preferred approach on the key issues such that we can begin Phase 2 preliminary engineering with that direction. We will obtain as-builts as available from the City and/or County with the assistance of the City. We will collect existing right of way data as available from the City and the County with the assistance of the City. These lines will be added to our project base map. We will prepare a base map for Barton Road using data obtained from a drone aerial provided by Geovironment Consulting. They will provide imagery for this location. The drone would collect aerial imagery via unmanned aerial vehicle (UAV) for the purpose of generating high resolution orthoimagery as D.6.c Packet Pg. 146 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 3 well as a digital surface model and topographic lines at 1-foot intervals. The base map will be provided to the City to confirm they are acceptable for the plan development. During this phase, we will collect utility information to identify existing facilities locations. We will obtain the utility contact list from the City and also from Dig-Alert. We will send first request notices to the identified utility owners within the project limits. We expect the City will assist in the collection of mapping from SCE and AT&T to avoid the charges incurred if a private party requests their maps. Once the utility maps are obtained, we will include these in a separate layer in our project base maps. We will also maintain a log of our utility correspondence. Note that SCE currently has a 10-12 week wait time to obtain their maps. We have assumed the City will handle the entire environmental documentation process. We will need to review the environmental commitment record to determine if there are specific mitigation measures to be included within the project construction documents. We have assumed one (kickoff) meeting with the City will be held during this phase. Phase 2- Preliminary Engineering During the preliminary engineering, we will identify the proposed improvements based on our discussions with City staff in Phase 1 and review of the as-builts, right of way maps, base mapping, etc. We will evaluate the existing conditions and assess the feasibility of replacing the MBGR with MGS. This will include evaluating whether the AC dike needs reconstruction. We will also consider the constructability given the site conditions. Based on the utility mapping in Phase 1, we will determine whether existing utility facilities are affected by the proposed MGS. We will begin the plan development and proceed to a preliminary plan (30% level) to indicate the proposed improvements. Plans are expected to include the following: • Title Sheet • Typical Cross Section • Layout Plan We anticipate these preliminary plans would indicate: • Existing and proposed locations of guard rail improvements • Existing widths of cross section elements (lane and shoulder, sidewalk, etc.) • Existing utility lines and surface features • Existing tree and fence locations or other adjacent features Following the development of the preliminary plan, the City will review and confirm the design intent. Upon the City’s concurrence, we will proceed with final engineering to prepare the construction documents in Phase 3. We will prepare a rough order of magnitude cost estimate during this phase so that we can determine if vegetation control can be included. D.6.c Packet Pg. 147 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 4 We have assumed one meeting with the City will be held during this phase. Phase 3 Final Design & Plans, Specifications, & Estimates The final engineering phase consists of plans, special provisions, and an estimate as follows. Plans – Construction drawings shall be at a scale of 1 inch = 40 feet with construction details at a larger scale for clarity. The length of the project mapping has been preliminarily identified about 1,060 feet. It is anticipated the construction drawings will include: • Title Sheet (1) • Typical Sections (1) • Layout Plan (2) • Construction Details (1) The plan sheets will include the base mapping, right of way lines (if found), utilities as identified, existing improvements and proposed improvements. The plans will be prepared using Autocadd unless the City prefers Microstation. It is not anticipated that storm drain pattens would be altered and therefore, no changes would be made to the storm drain system and therefore, there is no drainage study or drainage plans are included. In areas where AC dike exists and is in conflict with the MGS standards, it is presumed the AC dike would be reconstructed to maintain the same flow patterns. Additionally, no water quality documentation is included in our proposal. Special Provisions –We will prepare the project Special Provisions. We will work with the City in determining whether the 2021 Greenbook or the 2022 Caltrans Standard Specifications shall be used. An electronic copy in Microsoft Word format shall be submitted at the completion of design. City staff will provide the Special Provisions boilerplate. The City will provide the proposal forms, current Standard General Provisions, and Construction Contract Agreement to incorporate into the document. We will assist the City on assembling the contract document package. Cost Estimate and Bid List –The estimate will show quantities and unit prices for each work item along with appropriate mobilization and contingency costs. Costs for associated utility work, if any, would be included in the estimate. We will research the latest unit prices available and consult the City on specific prices and use our own information from other recent bids as available such that we can be confident the unit prices are current. We shall submit the construction cost estimate in Microsoft Excel format. Using the cost estimate as a basis, we will determine which items in the cost estimate will be included as contract items in the bid list. An essential part of the construction document set is to prepare the bid proposal with references to the location of the Contractor’s payment clause. In this manner, we can ensure that all bid items have a clear manner of payment. We cross check the construction plans, cost estimate, and bid item list to ensure all items of work are paid for, correct bid and estimate item size and quantity. Since the engineer’s cost estimate and bid proposal may not list the same items, we will ensure the bid list covers means of payment for all work items. D.6.c Packet Pg. 148 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 5 We have assumed we will make two submittals during this phase, one at 75% complete and the second at 100% complete. City comments will be incorporated from the 75% submittal into the 100% submittal. We anticipate minor comments at the 100% submittal, such that the project could be advertised for construction shortly thereafter. We have assumed two virtual meetings with the City will be held during this phase. Optional Task Items There are a couple of items which the City may want to consider within the scope or may want to perform separately. Environmental Processing We understand the City has received a Categorical Exclusion for the project. No additional environmental documentation is anticipated. Should any be needed, the City would need to perform. This is not included in our proposal. Request for Authorization We understand the City has received the approval for the preliminary engineering phase. Near the conclusion of the design, the City will need to make the request for authorization for construction (RFAC). We can assist the City in the development of these documents as needed. A placeholder has been included in our fee for assistance. Timeline of Effort We have prepared the attached schedule for the project. Some tasks may be able to be accelerated and others may be able to be overlapped. We can discuss options for project delivery with the City if selected. Company Information Coordinated from its Tustin office, DEA offers a talented team to meet the project needs of Guardrail Improvement Project led by owner Marie Marston, PE. As experts in roadway design, traffic engineering, site civil, drainage/stormwater for planning and design and construction of public works projects, our team has the skills and knowledge to make any project assignment a reality. At David Evans and Associates, Inc. (DEA), we take client expectations seriously. Since the founding of our professional services consulting firm in 1976, our people provide real solutions for projects large and small. Within one company we offer clients a broad range of capabilities and experience. DEA is a national leader in sustainable design and management solutions. We provide clients with award-winning engineering services for transportation, energy, water resources, and land development projects. Our firm is consistently ranked among ENR’s “Top 100 Pure Design Firms” in the United States and is a leader in its local markets. We take pride in client service and quality of work leading to successful project implementation. D.6.c Packet Pg. 149 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 6 We are very familiar with the latest APWA standards, “Greenbook” standard plans and standard specifications, state and federal laws for ADA compliance, and Caltrans design procedures, standards, and policies. Our project team has worked together for many years and successfully completed numerous similar projects giving us the experience to meet the City’s needs. Project Experience I-15 NB SMART Freeways Pilot Project (Winchester Road, Rancho California Road, and Temecula Parkway) Owner: RCTC, Caltrans District 8 Client: Sommer Engineering Contact: Merideth Cann, merideth.cann@sommer-eng.com Completion: 2023 (design) Cost: $10 million This project proposes improvements on a portion of Interstate 15 (I-15) between the San Diego County Line, near Rainbow Road I-15 Interchange and Murrieta Hot Springs Road Interchange in the vicinity of the I-15/Interstate 215 (I-215) junction within the cities of Temecula and Murrieta in Riverside County, California. This eight-mile section of I-15 regularly experiences traffic flow breakdown during the afternoon and evening peak periods. The purpose of the proposed project is to demonstrate how a coordinated, adaptive ramp metering (CARM) system managed with STREAMS® software along with other ITS components, can improve mainline traffic operations, air quality, and safety by stabilizing and controlling traffic flow. The proposed project synchronizes traffic flows to improve operations through the bottleneck using SMART Freeway technology. The I-15 SMART Freeways Pilot Project is a freeway management solution which addresses recurrent chronic congestion along the northbound side of the I- 15 Freeway. The proposed Project is a two-year pilot program that utilizes real-time traffic data to manage traffic flow at the on-ramps, as well as within the mainline itself. The data management system provides a new approach to control freeway operations and optimize traffic flows. The SMART Freeways technology (also known as managed freeways solution) is proposed to be implemented along an eight- mile section of northbound I-15. The project implements both ITS improvements and civil improvements. We prepared the geometrics, drainage, SWDR, and cost estimate for the Winchester Road, Rancho California Road, and Temecula Parkway interchange modifications. The improvements consist of modifications to the on-ramps at these locations to fit the new CARM requirements. We performed extensive guardrail analysis for protection of the new equipment by preparing the Length of Need (LON) calculations. We prepared the final 100% PS&E for the project including layouts, profile & superelevation, construction details, drainage, and summary of quantities plans. I-605 SB Beverly Boulevard Interchange Reconfiguration Owner: Caltrans District 7 Client: LA Metro Contact: Lucy Delgadillo, delgadillol@metro.net, (213) 922-7099 Completion: 2022 (design) Cost: $23 million D.6.c Packet Pg. 150 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 7 This project involved the preparation of a Project Report and PS&E for an interchange reconfiguration in Pico Rivera. The existing configuration consists of a collector-distributor road with a loop off-ramp and loop on-ramp and a direct on-ramp. The short weaving distance between the two loop ramps was identified as a congestion hot spot having a higher accident rate than average. Because it was identified as a hot-spot, Metro identified this location as an early-action project ahead of the larger corridor improvement for I-605. The project examines two build alternatives, a diamond configuration and a modified diamond with a loop on-ramp and removes the collector-distributor road. The project involves preparation of the Draft Project Report, geometrics, fact sheets, drainage study, storm water data report, traffic study, TMP, construction staging, temporary signals, coordination with Caltrans ongoing fiber replacement project, coordination with Caltrans for the environmental documentation, modified access report, right of way, utilities, guard rails, life cycle cost analysis, landscape, geotechnical investigation, surveys, and cost estimates and final Project Report. SR-210 Pepper Avenue New Interchange and Street Extension Owner/Client: San Bernardino County Transportation Authority (SBCTA) Contact: Paul Melocoton, pmelocoton@gosbcta.com, (909) 889-8611 x149 Completion: 2018 (construction) Cost: $18 million Project included the preparation of PA/ED and PS&E for a new interchange on SR-210 at Pepper Avenue. As the prime consultant, Civil Works Engineers’ project responsibilities include preparation of a Combined PSR/PR, an environmental document, and PS&E for a new interchange on SR-210 and extension of Pepper Avenue. The project includes development of geometrics and GAD, preparation of an environmental document, fact sheets, surveys, utilities, retaining walls, right-of-way engineering, guard rails, utility modifications, traffic forecasting and modeling, traffic management plan, three new signals, drainage and storm water data reports, construction staging, landscape architecture, geotechnical investigation and study, and hazardous materials investigation and study. We also prepared a temporary roadway plan to connect the City’s Pepper Avenue extension through the interchange area to connect with Highland Avenue on the north since the City’s project terminated south of the interchange and was constructed in advance of the interchange. Project included federal funding. SR 91, SR 57, and I-5 North Orange County Triangle Integrated Corridor Management Owner: Caltrans District 12 Client: Michael Baker International Contact: Rick Ngo, ricky.ngo@dot.ca.gov, (657) 328-6062 Completion: 2020 (design) Cost: $16.5 million D.6.c Packet Pg. 151 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 8 As part of an on-call contract, this task order was assigned to advance the ICM Program. The ICM Program, also known as Connected Corridors, provides opportunity to improve traffic operations during incidents. In support of the Project Report, we prepared the concept geometric plans, Traffic Management Plan (TMP), utility research, and Storm Water Data Report (SWDR). The project identified improvements including installing 8 CCTVs, upgrading the ramp metering system, upgrading the transportation management center, installing new controllers and radar bicycle detection, installing communication hubs, guard rails, constructing 17 maintenance vehicle pullouts (MVP) as well as procuring a countywide information exchange network, real-time speed data, and developing the ICM in the cloud. For the final design, Civil Works prepared the geometric plans and cost estimates for the new MVPs, water pollution control plans (WPCP), and a short form SWDR. Pacific Coast Highway (SR-1) Roadway Preservation Project in Two Locations, from Vista Del Sol to 7th Avenue in Laguna Beach, and from Crescent Bay Drive to Newport Coast Drive in Newport Beach Owner: Caltrans District 12 Client: Michael Baker International Contact: Andrew Oshrin, andrew.oshrin@dot.ca.gov, (949) 279-8764 Completion: 2021 (design) Cost: $6.5 million As part of an on-call contract, this task order was to rehabilitate the existing pavement, remove and reconstruct new guard rail and upgrade and construct new curb ramps (at SR-1/Vista Del Sol and SR-1/Reef Point Drive intersections) as stated in the Capital Preventive Maintenance Project Report (CAPM PR). The work also included roadway widening of approximately 600 feet on northbound Pacific Coast Highway in advance of the Newport Coast Drive intersection for a bike lane. Responsibilities included preparing final TMP, utility conflict maps, pavement delineation plans, sign plans, stage construction and traffic handling plans, SWDR, specifications, and quantities and estimates. The stage construction and traffic handling plans were prepared for the SR-1 widening and curb ramp reconstructions. For the curb ramp reconstructions, a pedestrian detour path with channelizers, temporary curb ramp, and temporary traffic signal push button assembly and post was designed to be outside and next to the existing curb return. I-10 Sierra Avenue Interchange Reconstruction Owner: Caltrans District 8 Client: City of Fontana Contact: Anne Mayer (Caltrans PM on project; now with RCTC), amayer@rctc.org, (951) 787-7141 D.6.c Packet Pg. 152 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 9 Completion: 2003 (construction) Cost: $15 million Project involved interchange reconstruction converting from tight diamond to single point urban interchange configuration considering site restrictions of a parallel major railroad yard, limited right-of-way, and existing surrounding commercial developments. Project included geometric alternatives development, overcrossing replacement, a complicated 8-phase construction staging to maintain access during the conversion of the interchange to a single point diamond, 34’ high retaining walls, ramp reconstruction, street widening from Slover Avenue to Valley Boulevard, auxiliary lanes in advance of the widened off-ramps, right of way acquisition, guard rail, and utility modifications. D.6.c Packet Pg. 153 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 10 Personnel Experience MARIE MARSTON, PE, QSD/QSP, Project Manager RELEVANT PROJECTS: I-15 SMART Freeways Pilot Project, Sommer Engineering, RCTC, Caltrans District 8. Civil Roadway Lead Engineer. This project proposes improvements on a portion of Interstate 15 (I-15) between the San Diego County Line, near Rainbow Road I-15 Interchange and Murrieta Hot Springs Road Interchange in the vicinity of the I-15/I-215 junction within the cities of Temecula and Murrieta in Riverside County, California. This eight-mile section of I-15 regularly experiences traffic flow breakdown during the afternoon and evening peak periods. The proposed Project is a two-year pilot program that utilizes real- time traffic data to manage traffic flow at the on-ramps, as well as within the mainline itself. The data management system provides a new approach to control freeway operations and optimize traffic flows. The SMART Freeways technology (also known as managed freeways solution) is proposed to be implemented along an eight-mile section of northbound I-15. The project implements both ITS improvements and civil improvements. We prepared the geometrics, drainage, SWDR, and cost estimate for the Winchester Road, Rancho California Road, and Temecula Parkway interchange modifications. The improvements consist of modifications to the on-ramps at these locations to fit the new CARM requirements. We performed extensive guardrail analysis for protection of the new equipment by preparing the Length of Need (LON) calculations for 21 locations. We prepared the final 100% PS&E for the project including layouts, profile & superelevation, construction details, drainage, and summary of quantities plans. I-605 Southbound Beverly Boulevard Interchange, Caltrans 7, Metro. Project Manager. Responsible for the preparation of a PR and PS&E for an interchange reconfiguration. Involves preparation of geometrics, design standard decision documents (fact sheets), drainage study, SWDR, guard rails design, MAR, right of way data sheet, utility study, railroad study, life cycle cost analysis, landscape, geotechnical investigation, surveys, cost estimates, ISA, traffic study, TMP, construction staging, and coordination with Marie Marston, P.E., is a Senior Associate and Project Manager at David Evans and Associates with over 40 years of professional civil engineering experience. She has an extensive background in preparing and processing projects through Caltrans on the state highway and interstate systems. In her early career, she worked at Caltrans and she has continuously worked on Caltrans projects since. Her projects have included corridor studies for freeway mainline lane additions, new and reconfigured freeway interchanges, and intersection improvements at ramps and highways. She also has experience with quantity and cost estimates, specifications, grading and retaining walls, hydrology and drainage, storm water and water quality (SWDR and WQAR), constructability reviews, right of way engineering including right of way data sheets including utility, quality control processes and documentation, structures coordination, funding applications, MARs, and NADR. She is accustomed to working on complex projects involving extensive coordination with multiple stakeholders, such as cities, counties, and state and federal agencies. She has prepared successful funding applications at the local, state, and federal level including Caltrans on the Local Assistance Procedures Manual and additionally has prepared the E76 paperwork for funding authorization. % AVAILABILITY: 30% REGISTRATIONS: Professional Engineer (California), #38798 SWPPP Developer & Practitioner, #23572 EDUCATION: B.S. in Civil Engineering Oregon State University, 1980 M.B.A., University of California, Irvine, 1988 D.6.c Packet Pg. 154 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 11 Caltrans who prepared the environmental documentation. A portion of the existing sound wall and two retaining walls will be constructed. SR-210 Pepper Avenue Interchange and Street Extension, Caltrans 8. Project Manager. Included a traffic impact analysis including forecasting and modeling, preparation of a combined PSR/PR, fact sheets, utility modifications to existing and planned facilities, risk analysis, surveys, a traffic management plan, stage construction plans, three new signals, drainage and SWDRs, and preparation and coordination of technical studies leading to an environmental document meeting CEQA and NEPA requirements. The PS&E included geometrics for four new ramps and the new/widened street, drainage, retaining walls at the abutments beneath the undercrossings, waterline modifications, three new signals, guard rails, revision to the existing Caltrans fiber optics system, construction staging, and landscaping/irrigation. Assisted with engineering services during construction. This project was federally funded. I-10 Sierra Avenue Interchange Reconstruction, Caltrans 8. Project Manager. Interchange reconstruction converting tight diamond to single point urban interchange given site restrictions of a parallel railroad yard, limited right-of-way, and existing surrounding commercial developments. Included geometric alternatives development, new overcrossing, a complicated 8-phase construction staging to maintain access, 34’ high retaining walls, ramp reconstruction, street widening, auxiliary lanes, right of way acquisition, guard rail, and utility modifications. Marie also prepared federal funding applications. US-101 Victoria Avenue Interchange Reconstruction, Victoria Avenue Widening, New Valentine Road Alignment, Caltrans 7. Project Manager. The revised interchange configuration included the southbound ramps redesign to connect to Valentine Road in a hook-ramp layout instead of the former connections at Victoria Avenue as a diamond. The Supplemental PR addressed Caltrans Design Information Bulletin 77 for interchange spacing based on FHWA’s 7-point considerations for the modified access. The project also included street widening beneath undercrossing replacement, drainage design, right-of-way engineering and coordination with acquisition, street widening, significant utilities including an Edison tower facility within the new hook on-ramp, new guard rail, and assistance to the City in the preparation of federal funding request for authorization forms for $3.5 million. SR 91, SR 57, and I-5 North Orange County Triangle Integrated Corridor Management, Caltrans 12. Principal Engineer for TMP, SWDR, Utility, Concept Plans. We prepared the concept geometric plans, TMP, utility, and SWDR. The proposed improvements included making a determination of where equipment could be located based on existing conditions such as slopes, structures, and guard railing, installing 8 CCTVs, upgrading the ramp metering system, upgrading the TMC, installing new controllers and radar bicycle detection, installing communication hubs, constructing 17 MVP as well as procuring a countywide information exchange network, real-time speed data, and developing the ICM in the cloud. I-10 / Riverside Avenue Interchange Reconstruction, Caltrans 8, City of Rialto. Project Manager. Performed project management during the PS&E phase acting as an extension of SBCTA staff for this $30 million interchange reconstruction project. The project included complete reconstruction of the existing diamond interchange to replace the existing overcrossing structure with an aesthetic configuration resembling the ancient Rialto structure and replacing all four ramps. Prepared the Request for Funding for Construction (E76) authorization paperwork using Caltrans local assistance forms and processes for SAFETEA LU and IMD federal monies. D.6.c Packet Pg. 155 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 12 FRANÇOIS ZUGMEYER, PE, Senior Transportation Engineer RELEVANT PROJECTS: SR-210 Pepper Avenue New Interchange, Caltrans 8. Project Engineer. Responsible for the preparation of a Combined PSR/PR, and PS&E and design of a new 1300-foot extension of Pepper Avenue. Included preparation of an environmental document, fact sheets, surveys, right-of-way engineering, utility modifications, guard rails, traffic forecasting and modeling, traffic management plan, three new signals, geotechnical investigation and study, and hazardous materials investigation and study. Assisted with engineering services during construction. This project was federally funded. I-710 Firestone Boulevard Interchange, Caltrans 7. Project Engineer. The interchange reconstruction project included all ramps realigned and reconfigured, street widening, bridge widening, overcrossing replacement, waterline relocation, right-of-way acquisition, hazardous waste (petroleum hydrocarbon and lead) construction mitigation, application for federal and MTA funding, and preparation of Requests for Authorization forms through Local Assistance resulting in obtaining the E76. Included the preparation of plans for the geometrics, drainage, bridge, retaining wall, new guard rail, hydrocarbon and lead contamination, utility, and stage construction. I-605 SB Beverly Boulevard Interchange, Caltrans 7, Metro. Senior Engineer. Preparation of a project report, geometrics, design standard decision documents (fact sheets), drainage study, SWDR, guard rails design, MAR, right of way data sheet, utility study, railroad study, life cycle cost analysis, landscape, geotechnical investigation, surveys, cost estimates, ISA, traffic study, TMP, construction staging, and coordination with Caltrans. A portion of the existing soundwall and two retaining walls will be constructed. I-10 Sierra Avenue Interchange Reconstruction, Caltrans 8. Project Engineer. Interchange reconstruction converting from tight diamond to a single point urban. Included geometric alternatives, overcrossing replacement, a complicated 8-phase construction staging, 34’ high retaining walls, ramp reconstruction, street widening, auxiliary lanes, right of way acquisition, guard rail, and utility modifications. California State University Fullerton, Eastside Parking Structure and East Campus Road Widening, Bomel Construction. Senior Engineer for a design-build project, provided site civil plans for a six-level 1,903- vehicle parking structure and plans for widening East Campus Drive roadway from two lanes to four lanes for over 3,600 feet. The East Campus Drive widening begins at the parking structure and continues to the north to tie into North Campus Drive. The street improvement plans included demolition, plan and profile, grading, drainage, water quality, signing and striping. Mr. Francois Zugmeyer, P.E., has over 50 years of professional civil engineering experience. He has extensively worked on preparing planning level documents and PS&E for projects on the Caltrans state highway and interstate systems. He has prepared documents at all phases of the Caltrans process including Project Initiation Documents (primarily PSRs), project reports (PA/ED), and PS&E, as well as assistance during construction. As a Project Engineer, he is an expert in Caltrans GAD, design standards, hydrology and hydraulics, drainage reports, grading, SWDR, right of way engineering, utilities, construction staging and traffic handling, detours, signing, and pavement delineation. % AVAILABILITY: 50% REGISTRATIONS: Professional Engineer (California), #31046 EDUCATION: Civil Engineering E.N.S.A.I., Strasbourg, France, 1972 D.6.c Packet Pg. 156 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 13 SUZANNE MOUBAYED, EIT, Design Engineer RELEVANT PROJECTS: I-605 SB Beverly Boulevard Interchange, Caltrans 7, Metro. Engineering Designer. Preparation of a project report, geometrics, design standard decision documents (fact sheets), drainage study, SWDR, guard rails design, MAR, right of way data sheet, utility study, railroad study, life cycle cost analysis, landscape, geotechnical investigation, surveys, cost estimates, ISA, traffic study, TMP, construction staging, and coordination with Caltrans. A portion of the existing soundwall and two retaining walls will be constructed. I-405 Improvement Project (SR-73 to I-605), OCTA. Engineering Designer. OCTA in cooperation with Caltrans is widening the I-405 between SR-73 and I- 605. The project will improve 16 miles of I-405 between the SR-73 in Costa Mesa and I-605 near the Los Angeles. County line. The project includes adding one regular lane in each direction between Euclid Street and I-605 and making improvements to freeway entrances, exits and bridges. In addition, the project will add the 405 Express Lanes, incorporating the existing carpool lanes and a new lane in each direction between SR-73 and I-605. The 405 Express Lanes will give solo drivers the choice to speed up their commute for a toll and give options for carpoolers to use the lanes for free. When the express lanes open, two-person carpools will pay a toll only during peak hours and carpools of three or more will be free at all times. Responsibilities include reviewing sound wall reports. I-5 Widening Project, Segment 2 PS&E (Oso Parkway to Alicia Parkway), OCTA), Mission Viejo and Laguna Hills. Engineering Designer. This project includes reestablishing existing auxiliary lanes, complete interchange reconstruction, constructing new auxiliary lanes and bridge widening and structure replacement. Segment 2, the largest central segment in the 6.6-mile corridor, extends from South Oso Parkway to south of Alicia Parkway. Primary responsibilities included completion of both structures and roadway tasks including retaining wall cost estimates and cross sections, stage construction and traffic handling concepts and plans, roadway plan preparation, roadway cost estimates, and support for utility relocation design and design exception fact sheets development. SR-91 PA/ED (SR-57 to SR-55), OCTA. Engineering Designer. This project will improve traffic operations on SR 91, SR 55, and on SR 7 in the cities of Anaheim, Fullerton, Orange, and Placentia for a distance of approximately 5.6 miles. The improvements include the mainline widening and modifications to various interchanges, connectors, ramps, and intersections. Responsibilities include support for the alternatives analysis and support for completion of the feasibility study, quantities, report completion, development of stage construction and traffic handling concepts and plans, as well as roadway construction cost estimates. Ms. Moubayed has over nine years of structural and civil engineering experience. Her responsibilities include preparation of project development reports, plan development, feasibility study analysis, structures design, roadway design, alternative development and analysis, quantities and cost estimating, roadway geometrics, ADA requirements, identification of right-of way needs and utility impacts. She is proficient in various softwares such as MicroStation, AutoCAD, InRoads, GEOPAK, OpenRoads Designer, and Excel. REGISTRATIONS: Engineer-in-Training (California), # 149180 EDUCATION: BS, Civil Engineering, California State University, 2013 MS, Civil Engineering, California State University, 2015 D.6.c Packet Pg. 157 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 14 LANDER PHAM, PE, Civil Design Engineer RELEVANT PROJECTS: I-15 SMART Freeways Pilot Project, Sommer Engineering, RCTC, Caltrans District 8. Civil Roadway Roadway Support Engineer. This project proposes improvements on am 8-mile section of I-15 between the San Diego County Line, near Rainbow Road I-15 Interchange and Murrieta Hot Springs Road Interchange in the vicinity of the I-15/I-215 junction within the cities of Temecula and Murrieta in Riverside County. This section regularly experiences traffic flow breakdown during the afternoon and evening peak periods. The project implements both ITS improvements and civil improvements. We prepared the geometrics, drainage, SWDR, and cost estimate for the Winchester Road, Rancho California Road, and Temecula Parkway interchange modifications. The improvements consist of modifications to the on-ramps at these locations to fit the new CARM requirements. We performed extensive guardrail analysis for protection of the new equipment by preparing the Length of Need (LON) calculations for 21 locations. We prepared the final 100% PS&E (44 sheets) for the project including layouts, profile & superelevation, construction details, drainage, and summary of quantities plans. I-605 SB Beverly Boulevard Interchange, Caltrans 7, Metro. Project Engineer. Responsible for the preparation of a Project Report and PS&E for an interchange reconfiguration. Preparation of a project report, geometrics, design standard decision documents, drainage study, SWDR, guard rails design, MAR, right of way data sheet, utility study, railroad study, life cycle cost analysis, surveys, cost estimates, ISA, traffic study, TMP, construction staging, and coordination with Caltrans who prepared the environmental documentation. A portion of the existing sound wall and two retaining walls will be constructed. Replacement of Laguna Canyon Channel Bridge on State Route 1, 150 feet South of Broadway Street, City of Laguna Beach. Caltrans 12. Assistant Civil Engineer for Staging, Traffic Handling. As part of an on- call contract, this task order was for preparation of the project report and PS&E phases and was to remove and replace the Laguna Canyon Channel under Pacific Coast Highway (State Route 1), approximately 150’ south of Broadway Street (State Route 133) in the City of Laguna Beach. The box channel was over 100 years old and in severe decay. Mr. Pham is assisted preparing pavement delineation plans, sign plans, stage construction and traffic handling plans, detour PS&E. AVAILABILITY: 35% REGISTRATIONS: Professional Engineer (California), #87141 EDUCATION: B.S. in Civil Engineering, California Polytechnic University, Pomona, 2007 Mr. Pham has more than 16 years of experience in public works projects and highway engineering and design. His experience includes extensive experience on Caltrans projects during both planning and design. His roadway experience includes the design of roadway geometrics, grading, drainage, retaining wall and sound wall plan and profile, stage construction and traffic handling, and pavement delineation. He is knowledgeable in both Caltrans design standards and local agency requirements. He has extensive knowledge of Microstation, Inroads, and AutoCAD. D.6.c Packet Pg. 158 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) 15 References Company Name & Address Contact Name, Telephone Number, Email SBCTA 1170 W 3rd Street San Bernardino, CA 92410 Paul Melocoton (909) 889-8611 pmelocoton@gosbcta.com Metro One Gateway Plaza Los Angeles, CA 90012 Lucy Delgadillo (213) 922-7099 delgadillol@metro.net Transtech Engineers 13367 Benson Ave Chino, CA 91710 Ahmad Ansari (909) 595-8599 Ahmad.ansari@transtech.org City of Laguna Niguel 30111 Crown Valley Pkwy Laguna Niguel, CA 92677 Jacki Scott (949) 362-4337 jscott@cityoflagunaniguel.org City of Fontana 8353 Sierra Ave Fontana, CA 92335 Estephany Monroy (909) 350-6642 emonroy@fontana.org City of Newport Beach 100 Civic Center Newport Beach, CA 92660 David Webb (949) 644-3330 dawebb@newportbeach.ca.gov City of Lake Forest 25550 Commercentre Dr, Suite 100 Lake Forest, CA 92630 Douglas Erdman (949) 282-5233 derdman@lakeforestca.gov D.6.c Packet Pg. 159 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) ActID Description OrigDur EarlyStart EarlyFinish AUG 2023 07 SEP 2024 14 OCT 21 NOV 28 DEC 04 JAN 11 FEB 18 MAR 25 APR 02 MAY 09 JUN 16 23 30 06 13 20 27 04 11 18 25 01 08 15 22 29 05 12 19 26 04 11 18 25 01 08 15 22 29 06 13 20 27 03 10 17 Pre-Design / Concept Engineering 100 Notice To Proceed 0 01AUG23 110 Kickoff Meeting 5 01AUG23 07AUG23 120 Drone Imagery & Base Map 10 01AUG23 14AUG23 125 Utility Investigation 30 15AUG23 25SEP23 130 Research & Data Collection 5 15AUG23 21AUG23 135 Add Utility & R/W Info to Base Map 10 15AUG23 28AUG23 Preliminary Engineering 205 Prepare Prelim Plan & OOM Estimate 20 29AUG23 25SEP23 210 City Review 10 26SEP23 09OCT23 215 Meeting with City & Issue DIrection to 5 10OCT23 16OCT23 Plans, Specifications & Estimate 220 Prepare 75% PS&E 20 17OCT23 13NOV23 225 City Review 75% PS&E 10 14NOV23 27NOV23 230 Meeting with City 5 28NOV23 04DEC23 235 Prepare 100% PS&E 15 05DEC23 26DEC23 260 City Review 100% PS&E 10 27DEC23 10JAN24 265 City Approves PS&E 5 11JAN24 17JAN24 Bidding & Construction 305 Council Approve for Bid 0 15FEB24 310 Bidding 25 15FEB24 20MAR24 315 Contract Award 10 21MAR24 03APR24 320 Construction 40 04APR24 29MAY24 330 Prepare As-Builts 10 30MAY24 12JUN24 Notice To Proceed Kickoff Meeting Drone Imagery & Base Map Utility Investigation Research & Data Collection Add Utility & R/W Info to Base Map Prepare Prelim Plan & OOM Estimate City Review Meeting with City & Issue DIrection to PS&E Prepare 75% PS&E City Review 75% PS&E Meeting with City Prepare 100% PS&E City Review 100% PS&E City Approves PS&E Council Approve for Bid Bidding Contract Award Construction Prepare As-Builts Start date 01AUG23 Finish date 12JUN24 Data date 01AUG23 © Primavera Systems, Inc. CITY OF GRAND TERRACE BARTON ROAD GUARDRAIL PROJECT DAVID EVANS AND ASSOCIATES PROJECT SCHEDULE Early bar Critical bar Start milestone point Finish milestone point D.6.c Packet Pg. 160 At t a c h m e n t : P r e l i m i n a r y E n g i n e e r i n g S e r v i c e P r o p o s a l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d Fee Proposal to City of Grand Terrace for Guardrail Improvement Project on Barton Road Submitted by:David Evans and Associates 17542 E. 17th Street, Suite 150 Tustin, CA 92780 (714) 665-4500 D.6.d Packet Pg. 161 At t a c h m e n t : D E A F e e P r o p o s a l f o r B a r t o n R o a d G u a r d r a i l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) CLIENT:City of Grand Terrace PROPOSAL NO: PROJ:Guardrail Improvement Project DATE:07/21/23 Sr . P M Sr E n g i n e e r De s i g n E n g i n e e r Sr D e s i g n e r Jr E n g i n e e r / De s i g n e r CA D D T e c h n i c a n Ad m i n i s t r a t i v e Su p p o r t To t a l H o u r s DEA Labor Subtotal Su b c o n s u l t a n t DE A M a r k u p TOTAL Rate $285 $250 $145 $110 $100 5% Phase 1 - Pre-Design Concept Development Kickoff Meeting (1)2 2 $570 $570 Utility Research 1 8 9 $1,410 $1,410 Obtain As-Built Records from City 4 4 $580 $580 Obtain R/W Records from County/City 4 4 $580 $580 Base Mapping 1 8 9 $1,410 $1,250 $63 $2,723 Utility Composite List 1 4 5 $865 $865 Add Utility & R/W Info to Base Map 1 6 7 $1,155 $1,155 Phase 1 TOTAL 4 2 34 40 $6,570 $1,250 $63 $7,883 Phase 2 - Preliminary Design Title Sheet 6 6 $870 $870 Typical Cross Section 1 1 6 8 $1,405 $1,405 Concept Layout Plan 2 4 12 18 $3,310 $3,310 OOM Cost Estimate 1 4 5 $865 $865 Respond to City Comments (1 round)2 6 8 $1,440 $1,440 Virtual Meeting (1)1 2 3 $575 $575 Phase 2 TOTAL 7 5 36 48 $8,465 $8,465 Phase 3 - Final Design PS&E Title 1 8 9 $1,445 $1,445 Typical Sections (1)1 2 8 11 $1,945 $1,945 Layout (2)2 4 12 18 $3,310 $3,310 Construction Details (1)1 2 10 13 $2,235 $2,235 Specifications 6 20 26 $4,610 $4,610 Cost Estimate 1 4 5 $865 $865 75% Submittal 1 6 7 $1,155 $1,155 Respond to Comments (1 round)2 4 8 14 $2,730 $2,730 100% Submittal 4 8 12 $2,300 $2,300 Virtual Meetings (2)2 4 6 $1,150 $1,150 Organize Final Submittal for Bid 6 6 12 $2,580 $2,580 Phase 3 TOTAL 27 12 94 133 $24,325 $24,325 Phase 4 - Construction Assistance Respond to Bidder Questions 2 2 4 $860 $860 Attend Construction Start-Up Meeting 4 4 $1,140 $1,140 Respond to RFIs & Rev Shop Drwngs 2 1 8 11 $1,980 $1,980 Field Meeting (1)4 4 $1,140 $1,140 As-Builts 1 4 5 $865 $865 Other Virtual Meeting 1 1 2 $430 $430 Phase 2 TOTAL 14 1 15 30 $6,415 $6,415 Totals 52 20 179 251 $45,775 $1,250 $63 $47,088 TOTAL $47,088 Optional Tasks Assist with Request for Auth - Const 40 40 $11,400 $11,400 Exclusions R/W Acquisition Engineering - Fee or Easements Utility Potholing, Design Drainage Study/Design Water Quality Documentation Field Survey/Aerial Mapping 1 of 1 7/21/2023 D.6.d Packet Pg. 162 At t a c h m e n t : D E A F e e P r o p o s a l f o r B a r t o n R o a d G u a r d r a i l ( P r e l i m i n a r y E n g i n e e r i n g S e r v i c e s f o r D a v i d E v a n s a n d A s s o c i a t e s ) AGENDA REPORT MEETING DATE: October 24, 2023 Council Item TITLE: City Council Discussion to Consider Re-Naming the City of Grand Terrace Dog Park to "Anne Wade-Hornsby Dog Park" PRESENTED BY: Konrad Bolowich, City Manager RECOMMENDATION: City Council to Provide Direction to Staff 2030 VISION STATEMENT: This staff report supports Goal #4, to develop and implement successful partnerships. BACKGROUND: On May 1, 2023, local Grand Terrace resident, Anne Wade-Hornsby passed away. On June 13, 2023, Council Member Allen requested that the City Council consider a future agenda item request renaming the City of Grand Terrace Dog Park after Anne Wade- Hornsby. DISCUSSION: On June 13, 2023, Council Member Allen asked that the City Council consider renaming the City’s dog park after Grand Terrace resident, Anne Wade-Hornsby. Prior to her recent passing, Council Member Allen stated that Ms. Wade-Hornsby’s love of animals, dedication to animals, and contribution to the community as a riding instructor make her the perfect candidate to have the dog park renamed after her. Based on the aforementioned, it is staff’s recommendation that the City Council provide direction on how it wishes to proceed. FISCAL IMPACT: None. ATTACHMENTS: • 2015-30 CC Reso - Naming City Facilities Policy (PDF) APPROVALS: Konrad Bolowich Completed 10/17/2023 10:21 AM Finance Completed 10/17/2023 2:20 PM G.7 Packet Pg. 163 City Manager Completed 10/18/2023 3:02 PM City Council Pending 10/24/2023 6:00 PM G.7 Packet Pg. 164 RESOLUTION NO. 2015-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE STATE OF CALIFORNIA ESTABLISHING POLICIES AND PROCEDURES FOR THE NAMING OF CITY- OWNED LAND, BUILDINGS, AND FACILITIES WHEREAS, on October 8, 2013 , the City Council adopted a Facility Use Policy establishing policies, procedures and regulations for the use of parks, sports fields, and facilities; and WHEREAS, the City has determined the need to establish formal guidelines for the naming of City-owned land, buildings and facilities; and WHEREAS, the Community Development Department has prepared a Policy to determine appropriate names for City-owned land, buildings and facilities; whether, and under what circumstances, such land, buildings, and facilities should be named or renamed; and the duration of naming rights of City-owned land, buildings and facilities. NOW THEREFORE, BE IT RESOLVED THAT CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS: Section 1. The City Council finds that all of the above recitals are true and correct and are incorporated herein by reference. Section 2. The City Council hereby establishes Policies and Procedures for the Naming of City-owned Land, Buildings and Faculties, attached hereto as Attachment A. PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 281h day of Jul y, 2015. AYES: Council Members Mitchell, Hussey, Wilson, Mayor Pro Tern Robles, Mayor McN aboe NOES: None ABSENT: None ABSTAIN: None ATTEST: RESOLUTION NO. 2015-30 PAGE 1OF4 JULY 28 , 2015 G.7.a Packet Pg. 165 At t a c h m e n t : 2 0 1 5 - 3 0 C C R e s o - N a m i n g C i t y F a c i l i t i e s P o l i c y ( C o n s i d e r R e - N a m i n g D o g P a r k t o A n n e W a d e - H o r n s b y D o g P a r k ) Exhibit A City of Grand Terrace Policy on Place Nam es and Name Changes I. PURPOSE A. To establish formal policies as a guide to the City Council in considering: 1. Appropriate names for City-owned land, buildings and facilities; and 2. Whether, and under what circumstances, such land, buildings, and facilities should be named or renamed in honor of individuals; and 3. The duration of naming rights of City-owned land, buildings and facilities. II. SCOPE A. This regulation is applicable to all City departments and offices responsible directly to the City Manager. B. It is also requested that elective offices and other independent offices and departments of the City comply with these procedures in the interest of administrative uniformity. III. POLICY A. In determining the names to be given to City-owned land, buildings and facilities, the City Council will give particular consideration to the following policy guidelines: 1. The City Council will consider candidate names for facilities whether submitted by Council members, City staff, City agencies, civic organizations, and/or the general public including names incorporating the name of Grand Terrace where it is deemed important for civic or other reasons for a building or facility to be identified with the City. 2. Names that have recognizable geographic, topographic or historical significance associated with Grand Terrace. In assessing this type of name, the City Council will take into consideration the recommendations from different bodies such as the Planning Commission or Grand Terrace Historical Society. Page I of3 RESOLUTION NO. 2015-30 PAGE 2 OF 4 JULY 28 , 2015 G.7.a Packet Pg. 166 At t a c h m e n t : 2 0 1 5 - 3 0 C C R e s o - N a m i n g C i t y F a c i l i t i e s P o l i c y ( C o n s i d e r R e - N a m i n g D o g P a r k t o A n n e W a d e - H o r n s b y D o g P a r k ) Exhibit A City-owned land, buildings and facilities may be named in honor of persons who have served the nation, the State of California and/or the City of Grand Terrace in an exceptional and distinguished manner; and, where such action is warranted by a contribution or service which is deemed to be of major significance. 3. The naming of City-owned land, buildings and facilities in honor of a deceased person shall generally not take place until after a minimum of one-year waiting period unless the City Council determines that there are overriding considerations deviating from this policy guideline. This particular policy guideline is not intended in any way to reflect on the merits of any deceased individual who may have been a prominent civic leader. However, it is felt appropriate to establish some type of waiting period to ensure that an individual's accomplishments or contributions will stand the test of time; and that a decision shall not be made on an emotional basis immediately following a person's death. 4. City-owned land, buildings and facilities may be named after individuals or families who have donated the land or funds for the capital project, particularly if such naming is set forth as a condition of the donation. 5. The City Council may approve the naming of City-owned land, buildings, or facilities based on an organization or individual's monetary contribution to the City for that purpose. The funds from that contribution may be used for any purpose deemed appropriate by the City Council unless there is a specified use as a condition of the contribution. The duration of the name is on a case-by-case basis at the discretion of the City Council unless otherwise set forth as a condition of the contribution approved by the Council. 6. The names of City-owned land, buildings and facilities shall not normally be named in honor of individuals when they have previously been named for other individuals. However, if the Council deems it appropriate, they may vary from this guideline on a case-by-case basis. IV PROCEDURES A. Requests for naming or renaming of City-owned land, buildings and facilities shall be filed with the City Clerk for transmittal to the Mayor in writing, accompanied by a statement summarizing the justification for the recommended name(s). B. The Mayor will forward the request to the appropriate Council subcommittee or may establish a special Council subcommittee called the Facility Naming Committee. Such committee shall meet within 30 days of receiving a name request and return to the City Council with a recommendation, no later than 3 meetings from the original assignment date. The meeting is open to the public and gives members of the community an opportunity to give input to the process. Page 2 of3 RESOLUTION NO. 2015-30 PAGE 3 OF4 JULY 28, 2015 G.7.a Packet Pg. 167 At t a c h m e n t : 2 0 1 5 - 3 0 C C R e s o - N a m i n g C i t y F a c i l i t i e s P o l i c y ( C o n s i d e r R e - N a m i n g D o g P a r k t o A n n e W a d e - H o r n s b y D o g P a r k ) Exhibit A C. If the name request is denied by the subcommittee, no further action is taken. If the request is approved, the subcommittee directs staff to prepare a report for the full Council where public input is again received. D. The City Council will make its determination as to the naming or renaming of City- owned land, buildings and facilities at regularly scheduled meetings of the City Council at which staff, representatives of advisory bodies and civic organizations and the general public may offer testimony. If the request is denied by the Council, no further action is taken. If the City Council approves the request, staff is directed to go forward with implementing the naming of the facility. The steps taken to implement the request will be developed as an internal City process. The decision of the City Council will be final. Page 3 of3 RESOLUTION NO. 2015-30 PAGE4 OF 4 JULY 28, 2015 G.7.a Packet Pg. 168 At t a c h m e n t : 2 0 1 5 - 3 0 C C R e s o - N a m i n g C i t y F a c i l i t i e s P o l i c y ( C o n s i d e r R e - N a m i n g D o g P a r k t o A n n e W a d e - H o r n s b y D o g P a r k )