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08-20-2020 CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD AGENDA Council ChambersRegular Meeting6:30 PM PUBLIC ADVISORY: THE COUNCIL CHAMBER IS NOW OPEN TO THE PUBLIC!! Beginning June 15, 2020, the City of Grand Terrace will reopen its public meetings. Therefore, the regular meeting of the Planning Commission for August 20, 2020is now open to the public. Please be advised that face masks are required, social distancing will be practiced, and occupancy limits will be enforced. Please note that Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020, the regular meetingof the Planning Commissionfor August 20, 2020 will also be conducted telephonically through COMMENTS FROM THE PUBLIC The public is encouraged to address the Planning Commissionon any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Planning Commission, you are invited to provide your name to the City Clerk who will be compiling a list of speakers. Speakers will be called upon by the Mayor at the appropriate time and each person is allowed three (3) minutes speaking time. If you would like to participate telephonically and speak on an agenda item, you can access the meeting by dialing the following telephone number and you will be placed in the waiting room, muted until it is your turn to speak: *67 1-669-900-9128 Enter Meeting ID: 89446432332 Password:513254 The City wants you to know that you can also submit your comments by email to ccpubliccomment@grandterrace- ca.gov. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please (909) 824-6621x230by 5:00 p.m. If you wish to have your comments read to the Planning Commissionduring the appropriate Public Comment period, Comments that you want read to the Planning Commissionwillbe subject to the three (3) minute time limitation (approximately 350 words). Pursuant to the provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The Planning Commissionmay direct staff to investigate and/or schedule certain matters for consideration at a future Planning Commissionmeeting. PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1 st Floor Lobby Area and 2 nd Floor Reception Area during www.grandterrace-ca.gov. For further information regarding agenda items, please contact the office of the City Clerk at (909) 824-6621 x230, or via e-mail at dthomas@grandterrace- ca.gov. Any documents provided to a majority of the Planning Commissionregarding any item on this agenda will be made www.grandterrace-ca.gov. AMERICANS WITH DISABILITIES ACT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, -6621 x230 at least 48 hours prior to the advertised starting time of the meeting. This will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Later requests will be accommodated to the extent feasible. City of Grand TerracePage 1 Agenda Grand Terrace Planning Commission/Site and Architectural Review Board August 20, 2020 CALL TO ORDER Convene the Meeting of the Planning Commission and Site and Architectural Review Board. Pledge of Allegiance. Roll Call Attendee Name Present Absent Late Arrived Chairman Edward A. Giroux Vice-Chairman Jeremy Briggs Commissioner Tara Cesena Commissioner Jeffrey McConnell Commissioner David Alaniz APPROVAL OF AGENDA PUBLIC ADDRESS Public address to the Commission shall be limited to three minutes unless extended by the Chairman. Should you desire to make a longer presentation, please make written request to be agendized to the Director of Planning and Development Services. This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the Planning Commission may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Chairman may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. A.CONSENT CALENDAR 1. Approval of Minutes Regular Meeting 07/16/2020 DEPARTMENT: CITY CLERK City of Grand Terrace Page 2 Agenda Grand Terrace Planning Commission/Site and Architectural Review Board August 20, 2020 B.ACTION ITEMS None. C.PUBLIC HEARINGS None. D.PRESENTATIONS 1. Tentative Project Schedule for the General Plan Update RECOMMENDATION: Receive and File Tentative Project Schedule for General Plan Update DEPARTMENT: PLANNING & DEVELOPMENT SERVICES E. INFORMATION TO COMMISSIONERS F. INFORMATION FROM COMMISSIONERS ADJOURN Adjourn to the next scheduled meeting of the Site and Architectural Review Board/Planning Commission to be held on September 3, 2020 at 6:30 p.m. City of Grand Terrace Page 3 A.1 CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD MINUTES Council ChambersRegular Meeting6:30 PM CALL TO ORDER Chairman Edward Giroux convened the Regular Meeting of the Planning Commission and Site and Architectural Review Board at 6:45 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Jeffrey McConnell. Attendee NameTitleStatusArrived Edward A. GirouxChairmanRemote Jeremy BriggsVice-ChairmanPresent Tara CeseñaCommissionerPresent Jeffrey McConnellCommissionerPresent David AlanizCommissionerPresent Steven WeissPlanning & Development Services DirectorPresent Robert KhuuAssistant City AttorneyPresent Haide AguirreAssistant PlannerPresent Debra ThomasCity ClerkPresent APPROVAL OF AGENDA 1.Motion: July 14, 2020 Approval of Agenda RESULT:ADOPTED \[UNANIMOUS\] MOVER:Jeremy Briggs, Vice-Chairman SECONDER:David Alaniz, Commissioner AYES:Giroux, Briggs, Ceseña, McConnell, Alaniz PUBLIC ADDRESS None. City of Grand TerracePage 1 Packet Pg. 4 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board July 16, 2020 A.CONSENT CALENDAR 2. Approval of Minutes Regular Meeting 05/21/2020 RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Tara Ceseña, Commissioner SECONDER: Jeremy Briggs, Vice-Chairman AYES: Giroux, Briggs, Ceseña, McConnell, Alaniz 3. Approval of Minutes Regular Meeting 06/18/2020 RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Tara Ceseña, Commissioner SECONDER: David Alaniz, Commissioner AYES: Giroux, Briggs, Ceseña, McConnell, Alaniz B.ACTION ITEMS None. C.PUBLIC HEARINGS 1. Conditional Use Permit 19-01, Site and Architectural Review 19-03 and Environmental 19-05; a Proposal to Establish a Trailer/Container Storage Facility, Located 520 Feet from Vivienda Avenue and South of the Santa Ana River Tail (APN's: 0275-191-06 and 0275-191-30) (Continued from 5-21-2020 and 6-18-2020) Steven Weiss, Planning & Development Services Director gave the Power Point presentation and matrix for this item. Click Here for Power Point Presentation Carl Winter, LSA Associates, Environmental Consultant gave the Power Point presentation for this item on environmental review. Click Her for Power Point Presentation Minutes Acceptance: Minutes of Jul 16, 2020 6:30 PM (CONSENT CALENDAR) Vice-Chair Briggs opened the public hearing at 8:10 p.m. David Mlynarski parties approve and agree to the stated conditions of approval as amended and those other issues that were raised in the environmental documents. City of Grand Terrace Page 2 Packet Pg. 5 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board July 16, 2020 PUBLIC COMMENT The following members of the public, who physically and telephonically attended the Planning Commission meeting, oppose the project: Janese Makshanoff Juanita Odenbaugh William Mahaney Bobbie Forbes Shawna Simon Christina Lopez Jeffrey McConnell Isaac Suchil The following members of the public submitted written communication in support of the project: Gresham Savage Christina Lopez (supports the landscape enhancement exhibit for the Grand Terrace Fleet Management Facility) Scot Mathis Lee Deierling, VP The following members of the public submitted written communication in opposition of the project: Chuck Hornsby Anne Wade-Hornsby Lori Hawkins Ryder Kowal Louis Sculuca Jennifer Katuls Leslie Wright John Howard Donald Kluge Harry Roussos Carolyn Crowe Minutes Acceptance: Minutes of Jul 16, 2020 6:30 PM (CONSENT CALENDAR) Adele Lara Tracy Ortloff Johan Gallo Pat Flores Susan Grooms Anita Rosas Lisa Wadley Ms. Guthrie City of Grand Terrace Page 3 Packet Pg. 6 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board July 16, 2020 Mr. Mlynarski stated that all Applicant wants is the opportunity to be heard and for the item to be considered under all the rules and regulations. Applicant has adequately addressed all of the concerns conveyed from the public. This project presents an opportunity for the area to get some upgrades, improvements, regulations, and ongoing maintenance in addition to community enhancements. That is the intent, that is the goal; and Applicant believes it is a reasonable project for a difficult piece of property. Vice-Chair Briggs closed the public hearing at 9:22 p.m. Commissioner Ceseña moved to approve: A RESOLUTION OF THE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A MITIGATED NEGATIVE DECLARATION (ENVIRONMENTAL 19-05) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING CONDITIONAL USE PERMIT 19-01 AND SITE AND ARCHITECTURAL REVIEW 19- 03 TO DEVELOP A TRAILER/CONTAINER STORAGE FACILITY FOR A MAXIMUM OF 650 PARKING SPACES FOR EMPTY SEMI-TRAILERS, SHIPPING AND STORAGE CONTAINERS, AND CHASSIS USE ON A 21.92-ACRE SITE -191-06 AND 0275-191-30 IS CURRENTLY UNDEVELOPED AND IS LOCATED APPROXIMATELY 520 FEET NORTH OF VIVIENDA AVENUE AND SOUTH OF THE SANTA ANA RIVER TRAIL IN THE NORTHWESTERN PORTION OF THE CITY with the following conditions: Hours of Operation be moved to 7:00 a.m. Vice-Chair Briggs moved with a substitute motion to approve: A RESOLUTION OF THE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A MITIGATED NEGATIVE DECLARATION (ENVIRONMENTAL 19-05) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING CONDITIONAL USE PERMIT 19-01 AND SITE AND ARCHITECTURAL REVIEW 19- 03 TO DEVELOP A TRAILER/CONTAINER STORAGE FACILITY FOR A MAXIMUM OF 650 PARKING SPACES FOR EMPTY SEMI-TRAILERS, SHIPPING AND Minutes Acceptance: Minutes of Jul 16, 2020 6:30 PM (CONSENT CALENDAR) STORAGE CONTAINERS, AND CHASSIS USE ON A 21.92-ACRE SITE -191-06 AND 0275-191-30 IS CURRENTLY UNDEVELOPED AND IS LOCATED APPROXIMATELY 520 FEET NORTH OF VIVIENDA AVENUE AND SOUTH OF THE SANTA ANA RIVER TRAIL IN THE NORTHWESTERN PORTION OF THE CITY with the following conditions: A 10 foot block wall around the project City of Grand Terrace Page 4 Packet Pg. 7 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board July 16, 2020 Forty-eight inch box evergreen trees, eight foot apart to grow at least 40 feet in height along the inside of the east, south and west walls to block visual and sound absorption and continue to put vines on the walls Operation hours will be from 8:00 a.m. to 5:00 p.m., Monday thru Friday, no weekends, or holidays No sound, only flashing lights from yard goats Only electric or natural gas emission vehicles Widen all of the following streets to the Caltrans traffic manual including curb, gutter and four foot wide sidewalks to put all power poles underground in the neighborhood as follows: o On Grand Terrace Road from Barton Road to Vivienda Avenue, sidewalks on both west side and east side of the road o Vivienda Avenue from Grand Terrace Road to the UP Railroad bridge sidewalks to be on the north side o Vivienda Avenue from the UP Railroad bridge to Terrace Avenue sidewalks to be on the south side o Burns Avenue from Vivienda Avenue to Walnut Avenue sidewalks to be on the west side o Walnut Avenue from Burns Avenue to Terrace Avenue sidewalks to be on the north side o Maple Avenue from Walnut Avenue to Vivienda Avenue sidewalks to be on the east side o Terrace Avenue from Walnut Avenue to the proposed trailhead four-lane highway with sidewalks on the east side with bike lanes on the east and west side of Terrace Build a parking area for ten vehicles including one handicap space for the trailhead to the Santa Ana River Trail Build a permanent bathroom next to the Santa Ana River Trailhead and connect to the sewers $75,000 a year for City road repair maintenance account dedicated to the northwest quadrant of the City. This covenant runs with the property as long as they are in operations $60,000 to each property owner with property facing the aforementioned streets for property devaluation Sign and record an open easement Minutes Acceptance: Minutes of Jul 16, 2020 6:30 PM (CONSENT CALENDAR) along the old railroad access road favorable to all parties including the public to use your portion of the railroad access road but no dedication Include in the agreement to maintain your portion of the gravel road with adjoining neighbors equally Maintain all ttural landscape; weeds regularly to no more than a height of six inches Major road reclaiming improvements to be installed at Grand Terrace Road and Barton Road Build a permanent in the ground handicap bathroom next to the community gardens to be connected to the sewers City of Grand Terrace Page 5 Packet Pg. 8 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board July 16, 2020 Build parking area for ten vehicles including one handicap space for the community gardens Pay for the Grand Terrace share of the upgrade of the Barton Road bridge for all improvements Construction hours: Conditions work only from sunrise to sunset No beeping of construction equipment Would like to see a community meeting for the design of the garden before the community benefit agreement goes in front of the Council, more of a workshop Two access points to this location; add condition to have one point for entry and one point for the exit No five axle trucks. Make sure all brokers understand no 5 axle trucks on terrace; only day cabs need to be allowed Operational plan will need to come back to the Planning Commission A lot of questions referred to the operations plan need to have final approval from the Planning Commission Cover the cost of the upkeep of the community garden Perimeter wall and vines need to be put up first before any of the work to be done City portal to be a part of the quarterly review Zero tolerance for any trucks on residential streets No eminent domain for public works improvements Applicant must deal with all property owners The pavement centerline Terrace Avenue continue the project as long as in business The substitute motion died for lack of a second Commissioner David Alaniz would like to make a friendly amendment to Commissioner 8:00 p.m. and zero tolerance of trucks from this project on any road besides Terrace Avenue. Commissioner Ceseña moved, with a second from Commissioner Alaniz, to approve: A RESOLUTION OF THE PLANNING COMMISSION/SITE AND ARCHITECTURAL Minutes Acceptance: Minutes of Jul 16, 2020 6:30 PM (CONSENT CALENDAR) REVIEW BOARD OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A MITIGATED NEGATIVE DECLARATION (ENVIRONMENTAL 19-05) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING CONDITIONAL USE PERMIT 19-01 AND SITE AND ARCHITECTURAL REVIEW 19- 03 TO DEVELOP A TRAILER/CONTAINER STORAGE FACILITY FOR A MAXIMUM OF 650 PARKING SPACES FOR EMPTY SEMI-TRAILERS, SHIPPING AND STORAGE CONTAINERS, AND CHASSIS USE ON A 21.92-ACRE SITE -191-06 AND 0275-191-30 IS CURRENTLY UNDEVELOPED AND IS LOCATED APPROXIMATELY 520 FEET City of Grand Terrace Page 6 Packet Pg. 9 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board July 16, 2020 NORTHOF VIVIENDA AVENUE AND SOUTH OF THE SANTA ANA RIVER TRAIL IN THE NORTHWESTERN PORTION OF THE CITY with the following amended conditions: Hours of Operation: 7:00 a.m. to 8:00 p.m. Zero Tolerance for truck traffic into the neighborhood areas related to this project. RESULT: APPROVED \[2 TO 1\] MOVER: Tara Ceseña, Commissioner SECONDER: David Alaniz, Commissioner AYES: Tara Ceseña, David Alaniz NAYS: Jeremy Briggs RECUSED: Edward A. Giroux, Jeffrey McConnell Vice-Chair Briggs recessed the Regular Meeting of the Planning Commission at 9:36 p.m. Chairman Giroux reconvened the Regular Meeting of the Planning Commission at 9:41 p.m. D.PRESENTATIONS 1. Presentation Regarding Nonconforming Use & Building Regulations in the Grand Terrace Municipal Code, and Nonconforming Uses & Buildings in Grand Terrace Haide Aguirre, Assistant Planner gave the Power Point presentation for this item. Click Here for Power Point Presentation RECEIVE AND FILE. RESULT: NO ACTION TAKEN Minutes Acceptance: Minutes of Jul 16, 2020 6:30 PM (CONSENT CALENDAR) E. INFORMATION TO COMMISSIONERS Steve Weiss, Planning & Development Services Director informed the Planning Commission that staff is looking to update its zoning for accessory dwelling units. Staff will be returning to the Planning Commission with a presentation and workshop on Vehicle Miles Traveled. City of Grand Terrace Page 7 Packet Pg. 10 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board July 16, 2020 F. INFORMATION FROM COMMISSIONERS Commissioner Alaniz thanked the City Manager for all his hard work. Commissioner Ceseña thanked the City for her re-appointment and allowing her to serve. Vice-Chair Briggs congratulated Commissioner Alaniz and Commissioner Ceseña on th their re-appointment. He hoped everyone had a happy 4 of July. He supports the holiday however he believes the City needs to do a better job at looking out for its residents making sure they are safe and happy. He hopes the City can get ahead of the holiday next year with fireworks mitigation. He is looking forward to whatever projects are ahead. Chairman Giroux provided an update on his current medical status with the Planning Commission and staff. Chairman Giroux also asked if the City would be holding Community Days. G. Harold Duffey, City Manager stated that Community Days would be cancelled for 2020. ADJOURN Adjourn to the next scheduled meeting of the Site and Architectural Review Board/Planning Commission to be held on August 6, 2020 at 6:30 p.m. _________________________________ _________________________________ Edward Giroux, Chairman of the Grand Debra L. Thomas, City Clerk Terrace Planning Commission Minutes Acceptance: Minutes of Jul 16, 2020 6:30 PM (CONSENT CALENDAR) City of Grand Terrace Page 8 Packet Pg. 11 D.1 AGENDA REPORT MEETING DATE:August 20, 2020 TITLE:Tentative Project Schedule for the General Plan Update PRESENTED BY:Steven Weiss, Planning & Development Services Director RECOMMENDATION:Receive and File Tentative Project Schedule for General Plan Update BACKGROUND: At the 11, 2020 City Council City Council Workshop Priorities session, staff was directed to provide the Planning Commission a project schedule update to the City of Grand Terrace General Plan. DISCUSSION: The City of Grand Terrace General Plan serves as the blueprint for future land development and planning within the City limits. The General Plan is the City's vision for the future. This vision is described and implemented through the General Plan's goals, objectives, policies and implementation programs. The information contained within each chapter or element of the General Plan collectively shapes the future development and redevelopment of the City. The document is used by decision makers, both public and private, to guide them in decisions regarding land use and development throughout the City. The scope and content of the General Plan must comply with all provisions of State planning law. The General Plan has been prepared pursuant to California Government Code Section §65302,et. seq. State planning law requires that all local general plans address seven basic elements. These include land use, circulation, housing, noise, safety, conservation, and open space. Additional elements may be added at the desire of an individual jurisdiction. Below are tentative areas of concentration with a schedule (attached). Housing Element The Housing Element was adopted on a separate path 2013. The process for the 6th cycle of the Regional Housing Needs Assessment (RHNA) for the Southern California Association of Governments (SCAG) region has begun. While revised Housing Elements must be adopted by October 2021 (with a 120-day grace period), preliminary Packet Pg. 12 D.1 steps will determine the RHNA for each jurisdiction. SCAG must establish a methodology to allocate the 1,344,740 new units that the California Department of Housing and Community Development (HCD) has identified for the SCAG region. Hazard Mitigation rrent Public Health and Safety Element was adopted in 2010 as part of a comprehensive General Plan update. The element is comprehensive but does not address more recent State laws pertaining to wildfire and flooding hazards and more pointedly, climate adaptation and resiliency strategies. Key requirements in the law include: 1) A vulnerability assessment regarding how climate change will affect at-risk areas, including structures, roads, utilities, and essential public facilities 2) Identification of federal, State, regional, and local agencies with responsibility for the protection of public health and safety and the environment, including special districts and local offices of emergency services 3) A set of adaptation and resilience goals, policies, and objectives 4) A set of feasible implementation measures designed to carry out the goals, policies, and objectives, including feasible methods to avoid or minimize climate change impacts associated with new uses of land 5) Identification of natural infrastructure that may be used in adaptation projects, such as preservation or restoration of ecological systems or utilization of engineered systems that use ecological processes, to increase resiliency to climate change, manage other environmental hazards. 6) Wildfire mapping including historic fire perimeters, fire severity zones, and evacuation routes 7) Consultation with CalFire to obtain approval from the California Board of Forestry and Fire Protection Staff will update the Public Health and Safety Element to address current law and coordinate with State agencies as required. New Environmental Justice Element/Policies required to either adopt an Environmental Justice Element in their General Plan or integrate environmental justice policies and goals into the elements of their General (Government Code Section 65302\[h\]\[2\]). With the updates to the Housing and Public Health and Safety Elements (and the Land Use Element, if housing policies so require), an Environmental Justice Element (or environmental justice policies integrated into other elements) would be required. Staff highly recommends the City include this element since it is required by current law. Packet Pg. 13 D.1 "Tentative Project Schedule for the General Plan Update"(attached), has been created with tentative dates listed for each portion of the project as we move forward. Staff will do it's very best to follow this tentative program schedule while moving forward. Additional elements may be added based upon the level of refinement need so consistency can be achieved between the General Plan and the Zoning Ordinance. General Plan/Zoning Ordinance Public Hearings While State law mandates a strict time frame for adoption of the Housing Element all elements will move along the same schedule and public hearing process (for efficiency and focus). Staff proposes two public hearings each with the Planning Commission and City Council. We propose to conduct the hearings after receiving a conditional letter of compliance from State of California Housing and Community Development (HCD) for the 2021-2019 Housing Element. FISCAL IMPACT: Staff will assume project management oversight. A Request for Proposal (RFP) will be circulated to qualified consultants to bid on the preparation of the General Plan update, prepare environmental documentation, facilitate community participation, and support staff at the Planning Commission and City Council. The City has received several grants that will reduce the cost. The cost will be identified upon consultant selection. ATTACHMENTS: 08-20-2020 Draft GP Update Schedule (XLSX) scope of work (PDF) APPROVALS: Steven Weiss Completed 08/13/2020 5:12 PM Robert Khuu Completed 08/14/2020 7:52 AM Steven Weiss Completed 08/14/2020 8:08 AM Planning Commission/Site And Architectural Review Board Pending 08/20/2020 6:30 PM Packet Pg. 14 By Task - Subtasks in Detail attached Tentative Project Schedule for the 2020-2030 General Plan Update Task 1: Project ManagementOctober 15, 2020 Task 2: Community EngagementNovember 15, 2020 Task 3: RHNA Coordination November 15, 2020 Task 4: Element (s) Update PreparationOctober 12, 2020 Task 5: Element Update Draft Completion June 12, 2021 Task 6 Zoning Code Consistency PreparationMid 2021 Task 7: Public Health and Safety Element UpdateSummer 2021 Task 8: Environmental Justice ElementSummer 2021 Task 9: CEQA and Public HearingsOct-21 D.1.b General Plan Update Proposed Scope of Work Task 1: Project Management Subtask 1.1 Kickoff and Schedule Refinement. Conduct a kick-off meeting to refine the work scope, identify key project team roles, and establish product review procedures. The project scope including community engagement components and optional taskswill be refined and critical project milestones, and a clear project schedule will be established. The project schedule will outline a work plan focused on achieving an adopted General Plan Update October 2021, to comply with any statutory deadlines. 1.2 Project Management, Project Team Meetings/Calls. For the duration of the project, conduct regular (biweekly) phone calls to ensure project coordination and to support close collaboration. These calls will allow the team to review project status, discuss issues and documents, and plan presentations 1.3 SB 18 and AB 52 Consultation Prepare SB 18 consultation, as required by Government Code Section 65352.3, and AB 52 consultation pursuant to CEQA requirements. Task 2: Community Engagement State law requires that meaningful public outreach be included. Community workshops will be facilitated in conjunction with regularly scheduled hearings (as study sessions with either the Planning Commission/Site and Architectural Review Board or the City Council). Structured as a study session, this will provide decision makers with an opportunity to hear public comments on housing, environmental justice, climate change issues. Subtask 2.1. Workshops #1 and #2: Planning Commission. Workshops should be held in conjunction with a Planning Commission meeting and should be broadly advertised to the public as an in-depth public discussion. Stakeholders such as housing developers, advocates, and neighborhood representatives should be invited to participate to provide their input. The first workshop will solicit input on issues in Grand Terrace and will be held at the beginning of the process. The second workshop will be held once a Draft General Plan Element is available for public review to solicit input on the proposed policies. Stakeholders and interested parties will be invited to the workshops, distribution of public notices and flyers, preparation of any staff reports, and any related advertising regarding the workshops. 2.2 Public Health and Safety Element and Environmental Justice Element/Policies Workshop. A component of the first workshop will be held to focus on the climate change revisions proposed for the Public Health and Safety Element and to solicit input regarding environmental justice concerns. This meeting may be held as a joint Planning Commission/City Council study session, or with the City Council alone. If appropriate, this meeting could be consolidated with one of the Planning Commission meetings identified in Task 2.1. Another option is to hold the workshop within the Disadvantaged Communities designation areas. City staff will be responsible for identifying stakeholders and interested parties to invite to the workshop, 2.3 General Plan/Zoning Ordinance Public Hearings. While State law mandates a strict time frame for adoption of the Housing Element, we have assumed that all elements will move along the same schedule and public hearing process (for efficiency and focus). We have scoped for two public hearings each with the Planning Commission and City Council. We propose to conduct the hearings after receiving a conditional letter of compliance from HCD. City staff will be responsible for public notices and staff reports. MIG will prepare and present a PowerPoint presentation for the hearings. We will submit the presentation electronically to City staff for review prior to the hearings. One MIG staff member will attend the hearings. MIG will assist City staff in responding to any Attachment: scope of work (Tentative Project Schedule for Planning Commission to Update General Plan) public or agency comments. We are available to attend additional hearings and prepare staff reports as additional services. Task 4: Housing Element Update Subtask 4.1 2021-2029 Administrative Draft Housing Element. The Administrative Draft Housing Element task includes the following components: Packet Pg. 16 D.1.b Needs Analysis - Government Code Section 65583 requires housing elements to review specific demographic, economic, and housing topics, as well as projected housing needs. We will complete a housing assessment and needs analysis to comply with Government Code Section 65583(a) and other applicable state statutes. We anticipate updating the Housing Needs Assessment with housing and population data based on the latest U.S. Census and three- and five-year estimates from the American Community Survey, and other up-to-date City data available related to existing housing units and recent development projects. MIG will assess housing costs and conditions and evaluate housing needs within the City, including housing needs for special population groups. We will also assess existing assisted housing developments that are eligible to change designation from low-income housing to market-rate housing over the next 10 years, consistent with State law. Housing Constraints - The Housing Constraints analysis identifies potential and actual governmental and nongovernmental (e.g. physical or financial) constraints to housing production. We will update this section as necessary with up-to-date development processes and fees, as well as changes in market constraints due to the economic changes since the last Housing Element was written. In addition, we will complete an Environmental Data Resources search to provide a comprehensive list of contaminated sites in the City. We will assess the potential for residential development consistent with adopted land use and zoning policy, as well as opportunities for energy conservation, consistent with state law. Where constraints exist, we will suggest housing programs to mitigate or remove these constraints. New laws concerning changes to the housing constraints analysis such as AB 879 and all changes to the States accessory dwelling unit laws (which are continuously evolving) will be addressed. Resources and Sites (Opportunities) - the Resources and Sites analysis will focus on site suitability for housing. The RHNA for Grand Terrace significantly higher than the 5 th cycle RHNA, Staff will focus first on sites identified in the prior Housing Element that can still be utilized to meet RHNA requirements, as well as properties that were identified for rezoning. Staff will also assess the ability of lots citywide to accommodate accessory dwelling units (ADUs) and recent history of ADU construction. Even with this rigorous analysis, we anticipate that the City will have a shortfall in sites, particularly for the very low- and low-income categories. We will work with City staff to identify other potential sites that may require rezoning to meet the RHNA. MIG will prepare the Sites Inventory GIS map and parcel-specific listing (table) of individual sites. The MIG Team will then work to provide the required justifications that these sites can facilitate the development of housing, due to existing site, market, and development conditions to ensure consistency with new state law AB 1397, which makes numerous changes to how a jurisdiction establishes its housing element sites inventory. The analysis will also evaluate and include funding resources, administrative resources, and opportunities for energy conservation. Goals, Policies, and Quantified Objectives - Based on the analysis completed in the above items and building on the existing Housing Element, we will craft a Housing Plan with goals, policies, and programs relative to the maintenance, preservation, improvement, and development of housing to cover this new planning period. 4.2 2021-2029 Draft Housing Element. The City will be responsible for collecting all staff comments into a single document using Microsoft Words track changes function, from which MIG will revise the Administrative Draft Housing Element and complete the Draft Housing Element for public review and HCD submittal. This scope and budget assume one round of comments and revisions with staff. 4.3 HCD Consultation. The Housing Element must be submitted to HCD for review. Based on our past experience coordinating with HCD, our scope assumes one round of HCD review for the draft Housing Element and one round of HCD review on the adopted Housing Element (HCD is allowed 60 days to review a draft Housing Element and 90 days to review an adopted Housing Element). During the initial HCD review periodand during the course of element preparationwe will keep in contact with HCD staff to facilitate review and anticipate/respond to any specific concerns HCD may have. As Attachment: scope of work (Tentative Project Schedule for Planning Commission to Update General Plan) necessary, we will provide HCD with any requested supplemental data or information on proposed programs, policies, and strategies to meet the RHNA and otherwise comply with state law. As we cannot fully anticipate the depth and scope of comments HCD will offer (particularly given the recent changes in housing element law) nor the time required to effectively negotiate a position acceptable to the City, we have provided an allowance for this task in the program budget. If additional effort is required beyond this allowance, we will Packet Pg. 17 D.1.b bill for additional work on a reimbursable basis with prior authorization from the City. Our scope includes the submittal of the Housing Element to HCD, conference calls with HCD staff and City staff to discuss comments, and preparation of written responses to HCD comments as needed. This task includes a delivery of one hard copy and an electronic PDF copy on CD of the Draft Housing Element, mailed to HCD, per HCDs guidance. 4.4 Public Review Draft Housing Element and Final Housing Element. Subsequent to receiving a letter of compliance from HCD on the Draft Housing Element, MIG staff will prepare the Public Review Draft Housing Element for adoption hearings. Following adoption of the element by the City Council, MIG will prepare a final version of the Housing Element, including any changes to the draft required by City Staff and officials, for transmittal to HCD for a 90-day review. We will work closely with City staff to ensure that schedules are maintained to meet state deadlines and requirements. This task includes a delivery of one hard copy and an electronic PDF copy on CD of the Draft Housing Element, mailed to HCD, per HCDs guidance. HCD can review the adopted Housing Element for up to 90 daysonce the Council has adopted itto ensure the adopted element complies with the provisional certification letter previously issued. Staff will provide HCD with any requested supplemental data or information on proposed programs, policies, and strategies to meet the RHNA and otherwise comply with state law. As we cannot fully anticipate the depth and scope of comments HCD will offer nor the time required to address questions or comments, we have provided an allowance for this task in the program budget. If additional effort is required beyond this allowance, we will bill for additional work on a reimbursable basis with prior authorization from the City. Task 5: Land Use Element Update A Land Use Element amendment may be required to change the land use designations on particular sites to accommodate additional housing. Task 5a Deliverables Administrative Draft Land Use Element text amendments (electronic) Public Review Draft Land Use Element text amendments (electronic) Administrative Draft Land Use Element map amendments (electronic) Public Review Draft Land Use Element map amendments (electronic) Task 6: Zoning Map Amendment (Optional, As Needed) Depending on the RHNA allocation, a Zoning Map amendment may be required to reflect land use map revisions. We propose to update the Zoning Map in GIS format at a parcel-specific level. This scope assumes that the City will provide MIG with up-to-date GIS information associated with the existing zoning map. This scope includes one round of review and comment from staff on the draft zoning map. Task 6 Deliverables Administrative Draft Zoning Map (electronic) Public Review Draft Zoning Map (electronic) Task 7: Public Health and Safety Element Update 7.1 Administrative Draft Public Health and Safety Element. California Senate Bill 379 requires an update to the Public Health and Safety Element to address climate change and adaptation. The information sources will draw largely current hazard mitigation planning documents. The element will be updated with a set of adaptation and resilience goals, policies, and implementation measures based on this information. It is assumed that major focus of this effort will include drought and extreme heat for the City. An administrative Draft Public Health and Safety Element will be provided to City staff for review. 7.2 Coordination with Outside Agencies and Final Element. The Public Health and Safety Element requires a 30-day review by Division of Mines and Geology, submitted to that department at least 45 days prior to a scheduled adoption hearing. MIG will submit the draft element to the Division of Mines and Geology for review and comment. As required by law, we will also consult with CalFire to obtain approval from the Attachment: scope of work (Tentative Project Schedule for Planning Commission to Update General Plan) California Board of Forestry and Fire Protection. Comments received from these agencies will be summarized for City Council for their consideration. The City Council may propose changes to the Safety Element based on the input received by Department of Mines and Geology, public comment, or their own direction. Following final City Council action on the Public Health and Safety Element, we will prepare a final version of the element to reflect final Council direction Packet Pg. 18 D.1.b Task 8: Environmental Justice Element A comprehensive analysis regarding environmental pollution exposure is conducted using CalEnviroScreen 3.0 and other available resources, we will map disadvantaged communities and research the social economic and pollution data sets. The General Plan environmental justice amendments will focus on policies to reduce pollution exposure and environmental burdens affecting low-income and minority populations and improving air quality and minimizing impacts on sensitive population groups. Environmental justice goals, policies, and programs be woven throughout the General Plan rather than being presented as a separate element. Task 8: Environmental Justice Element (Recommended and Budgeted Separately) Admin Draft Environmental Justice Element (electronic) Public Review Draft Environmental Justice Element (electronic) Task 9: Environmental Documentation The proposed General Plan Update is considered a project under CEQA and are thus subject to environmental review. Because the elements are policy documents that do not specifically authorize any construction project, staff will conduct program-level analysis. Subtask 9.1 Draft Initial Study/(Mitigated) Negative Declaration. Staff will use the CEQA Guidelines Appendix G Standard Environmental Checklist for the Initial Study (IS) evaluation will provide thorough and comprehensive answers to each IS checklist question, which will be supported by tables, figures, maps, and graphics, as appropriate. Source information will be referenced. The anticipated IS/(M)ND content is as follows: Draft (Mitigated) Negative Declaration The City, acting as Lead Agency will oversee (M)ND and present the CEQA findings contained in the document. Introduction Purpose and organization of the IS/(M)ND and the need for the IS pursuant to CEQA Guidelines. The intent is to provide the CEQA lead agency and public with detailed information about the projects environmental effects and any measures required to mitigate potentially significant impacts, if any. Existing Conditions and Project Description This section will describe the programmatic nature of the two elements and current conditions (baseline for environmental analysis). CEQA Checklist Issue Areas Describe physical changes to the environment that could result from construction and operation of the project by answering the questions in the Environmental Checklist. We will prepare thorough, documented responses to all questions in the checklist. Staff anticipates that the project will have little impacts with respect to the CEQA Checklist issue areas. Because of the programmatic and limited nature of the projectand the assumption that the Update will largely implement existing Land Use Element policywe do not anticipate the need to conduct detailed technical studies except for Air Quality/Greenhouse Gas studies if the population increases are inconsistent with the Regional Transportation Plan (RTP) and Sustainable Communities Strategy (SCS). The analysis will generally focus on the secondary effects of the policies and programs in the Housing and Safety, and environmental justice policies and amendments to the Zoning Ordinance. Report Preparers: The document will list the various persons or organizations consulted and report preparers and their associated affiliations. Appendices: The appendices will include any relevant technical information, including but not limited to air quality calculations and cultural resource literature search results. We will prepare the complete administrative draft IS/(M)ND for City staff review. City staff will provide all comments in a single track-changes version of the document. 9.2 Circulation of NOI and IS/(M)ND. Staff will submit the NOI and IS/(M)ND to the State Clearinghouse for state agency review. This is required since HCD and CGS are responsible agencies. 9.3 Summary of Comments and Responses; Notice of Determination. Following conclusion of the 30-day CEQA public review period and receipt of all oral and written comments on the IS/(M)ND from the public and responsible agencies, Staff will prepare a summary comment and response document. This is not required by Attachment: scope of work (Tentative Project Schedule for Planning Commission to Update General Plan) CEQA, but we believe providing short responses will provide full information to decision-makers during the hearing process. The summary comment and response document will be submitted to the City staff for review. Upon receipt of comments (provided in a single track-changes document), Staff will finalize the document for public hearings. CEQA Guidelines Section 15097 requires a lead agency to prepare and implement a Mitigation, Monitoring, and Reporting Program (MMRP) for all mitigation measures adopted as part of an MND to ensure the Packet Pg. 19 D.1.b mitigation measures are implemented as intended by the CEQA document. If mitigation measures are included in the Initial Study, Staff will prepare a MMRP pursuant to Section 15097 of the CEQA Guidelines that will be a table of all the mitigation measures included in the IS/(M)ND. Within five days of the City Councils approval of the General Plan Update and adoption of the IS/(M)ND, Staff will prepare a Notice of Determination (NOD) and will be responsible for filing the NOD with the County Clerk and payment of pursuant to State of California Fish and Game Code 713.. Attachment: scope of work (Tentative Project Schedule for Planning Commission to Update General Plan) Packet Pg. 20