02-21-2019
CITY OF GRAND TERRACE
PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD
AGENDA
Council ChambersRegular Meeting6:30 PM
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The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If
you require special assistance to participate in this meeting, please call the City Clerk's
office at (909) 824-6621 at least 48 hours prior to the meeting.
If you desire to address the Planning Commission during the meeting, please complete
a Request to Speak Form available at the entrance and present it to the City Clerk.
Any documents provided to a majority of the Planning Commission regarding any item
onthis agenda will be made available for public inspection in the City Clerk's office at
City Hall located at 22795 Barton Road during normal business hours. In addition, such
documents will be posted on the City's website at www.grandterrace-ca.gov
CALL TO ORDER
Convene the Meeting of the Planning Commission and Site and Architectural Review
Board.
Pledge of Allegiance.
Roll Call
Attendee NamePresentAbsentLateArrived
Chairman Tom Comstock
Vice Chair Tara Ceseña
Commissioner Edward A. Giroux
Commissioner Jeffrey McConnell
APPOINTMENT OF JEREMY BRIGGS
Installation of Appointed Planning Commissioner Jeremy Briggsand Oath of Office.
APPROVALOF AGENDA
PUBLIC ADDRESS
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda. Because of restrictions contained in California Law,
the Planning Commission may not discuss or act on any item not on the agenda but
may briefly respond to statements made or ask a question for clarification. The
City of Grand TerracePage 1
Agenda Grand Terrace Planning Commission/Site and Architectural Review Board February 21, 2019
Chairman may also request a brief response from staff to questions raised during public
comment or may request a matter be agendized for a future meeting.
A.CONSENT CALENDAR
1. Approval of Minutes Regular Meeting 10/04/2018
DEPARTMENT: CITY CLERK
2. Approval of Minutes Regular Meeting 12/06/2018
DEPARTMENT: CITY CLERK
B.PUBLIC HEARINGS
3. Site and Architectural Review 15-06-A1 and Variance 18-03
RECOMMENDATION:
1) Conduct a public hearing; and
2 Adopt a RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ADOPTING A NOTICE OF EXEMPTION AND
APPROVING SITE AND ARCHITECTURAL REVIEW 15-06-A1, VARIANCE 18-03,
AND ENVIRONMENTAL 18-13 TO ESTABLISH A MEDICAL OFFICE AND
OUTPATIENT SURGERY CENTER, LOCATED AT 22805 BARTON ROAD
76-202-16)
DEPARTMENT: PLANNING AND DEVELOPMENT SERVICES
C.INFORMATION TO COMMISSIONERS
D.INFORMATION FROM COMMISSIONERS
ADJOURN
Adjourn to the next scheduled meeting of the Site and Architectural Review
Board/Planning Commission to be held on March 7, 2019 at 6:30 p.m.
Any request to have an item placed on a future agenda must be made in writing and
the request will be processed in accordance with
Council Procedures.
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AGENDA REPORT
MEETING DATE:February 21, 2019
TITLE:Site and Architectural Review 15-06-A1 and Variance 18-03
PRESENTED BY:Sandra Molina, Planning & Development Services Director
RECOMMENDATION:1) Conduct a public hearing; and
2 Adopt a RESOLUTION OF THE PLANNING
COMMISSION OF THE CITY OF GRAND TERRACE,
CALIFORNIA, ADOPTING A NOTICE OF EXEMPTION
AND APPROVING SITE AND ARCHITECTURAL REVIEW
15-06-A1, VARIANCE 18-03, AND ENVIRONMENTAL 18-
13 TO ESTABLISH A MEDICAL OFFICE AND
OUTPATIENT SURGERY CENTER, LOCATED AT 22805
-
202-16)
2030 VISION STATEMENT:
Development.
BACKGROUND:
On June 2, 2016 the Planning Commission approved Resolution No. 2016-13
establishing a medical office with an outpatient surgery center, a residence (doctor's
quarters), and a take-out coffee shop on a 0.46-acre lot, located at 22805 Barton Road.
The project included the complete remodel and modification of the existing building, and
a 317 square feet take out coffee shop.
A twelve month project extension was approved on June 1, 2017, extending the
expiration date to June 2, 2018. Although the Applicant had been working on the
project, the Applicant was unable to vest the project and the approval expired on June
2, 2018.
A new design is being proposed for the project and the Applicant is seeking to re-
establish approval of the project with the new project design.
PROPOSAL:
The Applicant, Richard Ramer of Ramer Archit
Architectural Review application on behalf of Esmond Gee and Michael Gee, to re-
establish approval of a medical office and an outpatient surgery center. The Applicant is
proposing to remodel an existing 2,788 square foot building and add 1,655 square feet
for a total building area of 4,443 square feet. An existing 317 square feet accessory
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structure located on the north east of the property is proposed to be removed. The
applicant has applied for a Variance to deviate from the perimeter parking landscape
requirement on the north side of the parking lot, which requires to be five feet. The
Applicant is eliminating the perimeter parking landscaped area to facilitate a path of
access from the City's Right-of-Way. The site improvements will include parking and
landscaping.
The project site is zoned Barton Road Specific Plan (BRSP) - Office Commercial.
SITE AND SURROUNDING AREA:
The lot has two existing buildings that have been vacant for several years. The rear of
the property is a paved area with a perimeter planters to the east and south side. The
site gradually slopes from the east to the west and is served by an existing driveway on
Barton Road.
Surrounding uses are as follows:
Zoning General Plan Existing Land Uses
North R1-7.2 Low Density Residential Single Family Residential
EastBRSP-OC Office Commercial Multifamily residential
South BRSP-OC Office Commercial Commercial
WestBRSP-OC Public City Hall Property
ANALYSIS:
General Plan/Zoning Consistency
The
Map. The proposed medical office and outpatient surgery center is consistent with the
General Plan which goal is to provide a wide range of service commercial opportunities
designated to meet the needs of the city's residents, businesses, and visitors while also
providing employment opportunities and supporting office administrative uses.
The Project complies with the Barton Road Specific Plan (BRSP) - Office Commercial
(OC) in which the goal is to create a dynamic "downtown" commercial center that is
attractive and of high quality, has unifying community design image, and provides a
balanced mixture of commercial and administrative/professional uses with safe, efficient
circulation and access.
The BRSP-OC supports professional/administrative office uses including medical and
health care clinics. The proposed project is consistent with the development standards
established by the designation, except for the parking landscape area located on the
west side of the property, which requires a perimeter landscaped area of five feet in
depth. The applicant is deviating from this requirement and has applied for a Variance
proposing a four-foot path of travel (sidewalk) from the City's Right-of-Way to the
building and a one foot and eleven inch planter. The Project complies with all other
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development standards including setbacks, building height, parking requirements, and
lot coverage.
Site Plan/Parking
The site plan shows the existing building with proposed modifications which include
removing a 317 square feet accessory structure located on the east end and adding 587
square foot to the north side the building and adding 1,078 square feet to the south side
of the building.
A total of 22 parking spaces are required to support the use which have been provided.
Ten spaces are located at the front portion of the site, and the remainder will be
provided at the rear of the lot.
The site is constrained by the placement and size of the existing primary structure which
impedes full access to the rear area of the site; however, to support the establishment
of the medical office and surgery center, the rear area is proposed to be used for
employment parking only.
To provide the access to the proposed employee parking, the Applicant is proposing to
building. By limiting this parking area to employees only, access to the rear of the lot
can be controlled and minimized.
Architectural Elevations/Floor Plans
exam rooms, three waiting rooms, one operation room, one recovery room, restrooms
and storage rooms. The alterations will be compliant with current building and disabled
accessibility codes. The proposed exterior alterations will comply with the general
architectural guidelines established by the Barton Road Specific Plan. The applicant is
proposing a gray color palette. The building architecture will include stucco with sand
finish "Dove Grey", aluminum/glass front door "natural color", natural stone wainscot in
mixed sizes around the building, and flat clay tile roof "gray". The architecture will
complement the character of the Barton Road Corridor and be compatible in terms of
style and scale with surrounding structures.
Preliminary Landscape Plan
The conceptual site plan shows the proposed landscape areas, which will be enhanced
with multiple trees, shrubs, lawn and ground cover material. The street landscape will
include two trees per Municipal Code standards.
The Applicant has applied for a Variance to deviate from the perimeter planter area on
the west side of the parking lot, which is proposed as a path of travel (sidewalk) from
the City's Right-of-Way to the building. The site is bound by the existing conditions,
including the lot size and the placement of the exiting building that restrict the site from
providing a direct path of travel from the City's Right-of-Way to the building without
affecting the perimeter landscape setback on the west side. Therefore, special
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circumstances exist to support the Variance and findings can be made, as contained in
the Resolution.
Although only 12 inches of landscaping will be installed along this path of travel, the
Applicant is proposing to enhance the areas where there is an excess of landscape
space, including the planting areas located at the of the front of the building and the
planting areas located at the lot entrance. Also, even with this reduction the design of
the site meets and exceeds the required landscape coverage of 15%.
The landscape will be compliant with the Municipal code and with the most recent
Model Water Efficient Landscape Ordinance by the State of California.
Reviewing Agency Comments
The Project Plans were distributed to various agencies and City Departments for review
and comments.
Conditions of approval from the City's Building and Safety Division, Public Works
Division, and San Bernardino County Fire are included in the resolution as Exhibits 1, 2,
and 3, respectively.
Riverside Highland Water Company and City of Colton Water and Wastewater also
reviewed the Project and have no objections.
ENVIRONMENTAL REVIEW:
The project qualifies for an exemption from the provisions of the California
Environmental Quality Act (CEQA)pursuant to Section 15301 (e)(2), which exempts
minor alteration of private structures, involving negligible expansion of an existing use,
including additions to existing structures provided that the addition will not result in an
increase of more than 10,000 square feet if the project is in an area where all public
services and facilities are available to allow for a maximum development permissible in
the General Plan and the area in which the project is located is not environmentally
PUBLIC NOTICE:
Public notice of the hearing was published in Grand Terrace City News, posted in three
public places and mailed to property owners within 300 feet of the site a minimum of 10
days prior to the meeting date.
To date, City staff has not received any comments regarding the proposed Project.
CONCLUSION:
The Project is consistent with the General Plan, the Zoning Code, and the Barton Road
Specific Plan - Office Commercial. The project will rehabilitate the existing site and the
proposed improvements to the building and landscape will complement the surrounding
uses. The proposal will enhance the area and provide an attractive addition to the
Barton Road streetscape while promoting economic development. Staff recommends
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approval of the project.
ATTACHMENTS:
Planning Commission Resolution_2.8.2019 (DOC)
Exhibits to Resolution (PDF)
Notice of Exemption_SA 15-06-A1 (PDF)
APPROVALS:
Sandra Molina Completed 02/13/2019 4:19 PM
City Attorney Completed 02/13/2019 5:17 PM
Sandra Molina Completed 02/14/2019 9:37 AM
Planning Commission/Site And Architectural Review Board Pending 02/21/2019 6:30
PM
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RESOLUTION NO. 2019-
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ADOPTING A NOTICE OF
EXEMPTION AND APPROVING SITE AND ARCHITECTURAL REVIEW
15-06-A1, VARIANCE 18-03, AND ENVIRONMENTAL 18-13 TO
ESTABLISH A MEDICAL OFFICE AND OUTPATIENT SURGERY
CENTER, LOCATED AT 22805 BARTON ROAD (
PARCEL NUMBER 0276-202-16)
WHEREAS, Richard Ramer of Ramer Architecture representing
Esmond Gee and Michael Gee, has filed Site and Architectural Review (SA 15-06-A1), to
re-establish the approval for a Medical Office and an outpatient surgery center on a 0.46-
acre lot.The applicant is proposing to remodel an existing 2,788 square feet building and
add 1,665 square feet. The applicant has applied for a Variance (V 18-03) to deviate from
the parking landscape requirement located on the north west side of the parking lot area.
An existing 317 square feet accessory structure located on the north east of the property
is proposed to be removed. The site improvements for this proposal include parking and
landscaping. Cumulatively, SA 15-06-A1 and V 18-03 are referred to as the Project.
WHEREAS, the Project site is zoned Barton Road Specific Plan, Office
Professional, located at 22805 Barton Road, APN: 0276-202-16; and
WHEREAS, the Project is categorically exempt from the California Environmental
Quality Act (CEQA) Guidelines, pursuant to Section 15301 (e)(2), which exempts minor
alteration of private structures, involving negligible expansion of an existing use, including
additions to existing structures provided that the addition will not result in an increase of
more than 10,000 square feet if the project is in an area where all public services and
facilities are available to allow for a maximum development permissible in the General
Plan and the area in which the project is located is not environmentally sensitive; and
WHEREAS, on February 21, 2019, the Planning Commission conducted a duly
noticed public hearing on Project at the Grand Terrace City Council Chambers located at
22795 Barton Road, Grand Terrace, California 92313 and concluded the hearing on said
date; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have
occurred.
Attachment: Planning Commission Resolution_2.8.2019 \[Revision 2\] (SA 15-06-A1 and V 18-03)
NOW THEREFORE, THE PLANNING COMMISSION OF THE CITY OF GRAND
TERRACE DOES HEREBY RESOLVE AS FOLLOWS:
1. The recitals set forth above are true and correct and incorporated herein by this
reference.
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2. The Planning Commission/Site and Architectural Review Board hereby finds that
the Project is categorically exempt;pursuant to Section 15301 (e)(2),from the
provisions of the California Environmental Quality Act (CEQA). The Notice of
Exemption prepared in connection with the Project has been reviewed and
considered and reflects the independent judgment of the Planning
Commission/Site and Architectural Review Board and is hereby adopted.
3. The Planning Commission finds as follows with respect to Variance 18-03:
a. A special circumstance regarding the size, shape, topography, location or
surroundings of the subject property exists. The site is restricted by its size and
the predisposed location of the existing structure. The parking requires a
perimeter parking area of a minimum of five feet. The applicant has applied for
a Variance to deviate from the west parking landscape requirement to provide
a direct path of travel from the Citys Right-of-Way to the building. The
proposed location for the accessible pathway is the best location regarding the
size of the lot, the existing location of the parking, and the direct access to the
existing building. Due to the size of the lot and the location of the existing
structure, special circumstances exist to support the variance.
b. Because of the special circumstance, the strict application of the zoning
ordinance deprives the subject property of privileges enjoyed by other property
in the vicinity and under identical zoning classification. The size of site, the
location of the existing parking, and the location of the existing building pose a
special circumstance that deprives the property of privileges enjoyed by other
properties in the same zoning classification. The site is bound by the existing
conditions and these restrict the site from providing a direct path of travel from
the Citys Right-of-Way to the building, without affecting the perimeter parking
landscape on the west side; therefore, this finding can be met.
c. The granting of the variance will not constitute the grant of special privileges
inconsistent with the limitations upon other properties in the vicinity and district
in which the property is situated. The granting of the Variance for the perimeter
parking landscape to the west side of the property will not constitute the grand
to special privileges, as the property is compliant with the setback and lot size
requirement of the Barton Road Specific Plan. In addition, the Applicant is
proposing to enhance the landscape areas where there is an excess of
landscape space located at the front of the building and at the lot entrance.
d. The granting of the variance will not authorize a use or activity which is not
Attachment: Planning Commission Resolution_2.8.2019 \[Revision 2\] (SA 15-06-A1 and V 18-03)
otherwise expressly authorized by the district governing the parcel of property.
The perimeter landscaping parking reduction on the west side of the property
will not authorize a use or activity not permitted in the underlying zone district.
e. The granting of the variance will not result in a situation inconsistent with the
latest adopted General Plan.
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f.Conditions necessary to securethe above findings are made a part of the
approval of the variance.
4. The Planning Commission/Site and Architectural Review Board finds as follows
with respect to Site and Architectural Review 15-06-A1:
a. The Project is consistent with the intent of the Grand Terrace Municipal Code
and the General Plan. The proposed medical office and outpatient surgery
center is consistent with the Municipal Code, General Plan; and with the Barton
Road Specific Plan-Office Professional designation, which supports
professional/administrative office uses including medical and health care
clinics. The proposed project is consistent with the development standards
established in the Barton Road Specific Plan, except for the parking landscape
area located on the north west side, which requires a perimeter landscaped
area of five feet in depth; the applicant is deviating from this requirement and
has applied for a Variance proposing a four-foot pedestrian sidewalk and a one
foot and eleven inch planter. The Project complies with all other development
standards including building height and lot coverage.
The Project site is designated Office Commercial on the General Plan Land
Use Map. The Project is consistent with Land Use Element Goal to provide a
wide range of service commercial opportunities designed to meet the needs of
the Citys residents, businesses and visitors while also providing employment
opportunities and supports office administrative uses. The Project is consistent
with the Circulation Element which will provide a well-maintained roadway
system with the ultimate right-of-way along the street frontage (Barton Road)
and will not require additional dedication. The structure will be built in
compliance with the Building Code and San Bernardino County Fire
Department Regulations.
The Project complies with the Barton Road Specific Plan which overall goal is
to create a dynamic commercial center that is attractive and of high quality,
unifying community design image and providing a balanced mixture of
commercial and administrative/professional uses with safe, efficient circulation
and access.
b. The location and configuration of all structures associated with this Project are
visually harmonious with this site and surrounding sites and structures, that
they do not interfere with the neighbors' privacy, that they do not unnecessarily
block scenic views from other structures and/or public areas and are in scale
Attachment: Planning Commission Resolution_2.8.2019 \[Revision 2\] (SA 15-06-A1 and V 18-03)
with the townscape and natural landscape of the area. The proposed addition
and remodel of the existing structure will not interfere with neighbors privacy,
and the landscape will enhance and complement the surrounding area. Overall,
the scale of the structure will not overwhelm the site and will be visually
harmonious to the site and surroundings.
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c.The architectural design of structures, their materials,and colors are visually
harmonious with the surrounding development, natural landforms, are
functional for the Project and are consistent with the Grand Terrace Municipal
Code. The proposed structure will comply with the general architectural
guidelines for all development established by the Barton Road Specific Plan.
The applicant is proposing gray tone color palette. The building architecture will
include stucco with sand finish, aluminum/glass front door, natural stone
wainscot around the building, and flat clay tile roof.
d. The plan for landscaping and open spaces provides a functional and visually
pleasing setting for the structures on this site and is harmonious with the
natural landscape of the area and nearby developments. The Applicant has
requested a Variance to deviate from the perimeter landscaped parking area
on the north west side of the proposed parking; however, the applicant will
enhance all other planters on the site with water efficient plant material. The
streetscape will include two street trees compliant with the Municipal Code
requirements.
e. There is no indiscriminate clearing of property, destruction of trees or natural
vegetation or the excessive and unsightly grading of hillsides, thus the natural
beauty of the City, its setting and natural landforms are preserved. The Project
site is already developed, and there will be no clearing of property or
destruction of trees and vegetation. The site will be enhanced by the proposed
parking lot defined planters, which will include multiple trees, shrubs, lawn and
groundcover.
f. The design and location of all signs associated with this Project are consistent
with the scale and character of the building to which they are attached or
otherwise associated with and are consistent with the Grand Terrace Municipal
Code. No signs are proposed at this time. Any new signs that may be proposed
in the future will require Planning approval and will be consistent with the Sign
Code.
g. Conditions of approval for this Project necessary to secure the purposes of the
Grand Terrace Municipal Code and General Plan have been applied to the
Project.
BE IT FURTHER RESOLVED that Site and Architectural Review 15-06-A1 and Variance
18-03 are hereby approved subject to the following conditions:
Attachment: Planning Commission Resolution_2.8.2019 \[Revision 2\] (SA 15-06-A1 and V 18-03)
1. Site and Architectural Review application (SA) 15-06-A1 and Variance (V) 18-03
are approved to establish a medical office and outpatient surgery center, on a
0.46-acre lot, located at 22805 Barton Road, zoned Barton Road Specific Plan
-Office Commercial. The proposal includes a complete interior and
exterior remodel of the existing 2,788 square foot building, a 1,665 square feet
addition, and the removal of an existing 317 square foot accessory structure
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located at the east side of the property.This approval is based on the application
and materials submitted by Richard Ramer representing Esmond Gee and Michael
Gee, onDecember 3, 2018,including the revised plans dated January 22, 2019.
These plans are approved as submitted and conditioned herein and shall not be
further altered except as modified by these conditions of approval, and unless
reviewed and approved by the affected city departments.
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2. If not appealed, this approval shall become effective on the eleventh (11) day
after thusiness
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day following such eleventh (11) day when the eleventh (11) day is not a city
business day. This approval shall expire twelve (12) months from the date of
adoption of this resolution unless building permits have been issued and a
substantial investment in reliance of those permits has occurred; all conditions of
approval have been met; or a time extension has been granted by the City, in
accordance with Chapter 18.63 of the Zoning Code. Time extensions shall be filed
at least sixty (60) days prior to the expiration date.
3. Minor modifications to this approval which are determined by the Planning and
Development Services Director to be in substantial conformance with the
approved site plan, and which do not intensify or change the use or require any
deviations from adopted standards, may be approved by the Planning and
Development Services Director upon submittal of an application and the required
fee.
4. The applicant shall defend, indemnify, and hold harmless the City of Grand
Terrace and its officers, employees, and agents from and against any claim,
action, or proceeding against the City of Grand Terrace, its officers, employees, or
agents to attack, set aside, void, or annul any approval or condition of approval of
the City of Grand Terrace concerning this project, including but not limited to any
approval or condition of approval of the Planning Commission, or Planning and
Development Services Director. The City shall promptly notify the applicant of any
claim, action, or proceeding concerning the project and the City shall cooperate
fully in the defense of the matter. The City reserves the right, at its own option, to
choose its own attorney to represent the City, its officers, employees, and agents
in the defense of the matter.
5. Upon approval of these conditions and prior to becoming final and binding, the
applicant must sign and re
content shall be prepared by the Planning and Development Services Department.
Attachment: Planning Commission Resolution_2.8.2019 \[Revision 2\] (SA 15-06-A1 and V 18-03)
6. In the event that exhibits, and written conditions are inconsistent, the written
conditions shall prevail.
7. The applicant shall pay all applicable development impact fees and demonstrate
the payment of school impact fees to the Building and Safety Department.
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8.Construction and operational activities associated with the project shall comply
Noise Ordinance, Chapter 8.108 of the Grand
Terrace Municipal Code.
9. All contractors shall acquire a valid City business license and be in compliance
with all City codes
10. The applicant shall comply with all requirements of the City of Grand Terrace
Building and Safety Division, including the Conditions of Approval contained in the
Building and Safety memorandum dated January 27, 2019, attached hereto as
Exhibit 1.
11. The applicant shall comply with all requirements of the City of Grand Terrace
Public Works Division, including the Conditions of Approval contained in the Public
Works memorandum dated January 7, 2019, attached hereto as Exhibit 2.
12. Prior to the issuance of building permits, the applicant shall comply with the
Conditions of Approval contained in the San Bernardino County Fire Office of the
Fire Marshal memorandum, dated January 7, 2019, permit number FPLN-2018-
00079, attached hereto as Exhibit 3.
13. Prior to the issuance of building permits, the applicant shall obtain all clearances
by the San Bernardino County Division of Environmental Health Services (DEHS)
for a Medical Waste Generator Permit, if applicable.
14. Prior to the issuance of building permits, the applicant shall obtain all requisite
permits and clearances from Riverside Highland Water Company (RHWCO).
15. Prior to the issuance of a Certificate of Occupancy a sign shall be posted at the
entrance of the rear parking lot, at the north east corner of the building identifying
Employee Parking Only.
16. The applicant shall incorporate into the project design all existing easements
within the project boundaries or obtain abandonment of said easement from the
affected easement holder(s). If this requirement cannot be accomplished, the
project shall be redesigned.
17. Four (4) copies of the construction plans, including grading and site plans shall be
submitted to the Building and Safety Division for review and approval, which shall
include approval by the Planning and Engineering Divisions.
Attachment: Planning Commission Resolution_2.8.2019 \[Revision 2\] (SA 15-06-A1 and V 18-03)
18. The location and method of screening for all roof-mounted and building-mounted
shall be demonstrated on the elevations, including but not limited to, air
conditioning and heating units, and utility boxes. All equipment shall be screened
from public view and designed to be an integral component of the building
design. All roof-mounted equipment shall be screened from view by parapet walls
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or other architectural means. The applicant shall demonstrate to the satisfaction
of the Planning Director that no roof-mounted equipment will be visible from the
public right-of-way.
19. The location of all building-mounted light fixtures shall be shown on the elevations.
A detail of said fixtures shall be shown on the elevations, and fixtures shall be
decorative and complementary to the building architecture. Lighting shall not glare
onto adjoining properties and may need to be shielded. Lighting shall not exceed
eighteen feet in height from the finished grade and shall be designed to reflect
away from residential district and public roadways.
20. Prior to the issuance of building permits, the applicant shall submit three (3) copies
of landscape and irrigation plans to the Planning and Development Services
Department for review and approval. The landscape and irrigation plans shall be
preparedinance
(contained in Chapter 18.60 of the Zoning Code and in compliance with the most
recent version of the State Model Ordinance. The plans shall demonstrate the
following:
a. Include the total square footage of the proposed landscape area including
grass areas, planter areas and ground cover area.
b. Incorporate drip irrigation system.
c. Incorporate parkway trees in accordance with Chapter 12.10 Parkway
Trees.
d. Ensure that proposed plant material, at maturity, will maintain clear sight
visibility at the north entrance planting areas. The planting material height
shall not to exceed thirty inches.
e. The plant material shall adhere to spacing recommendations based on
plant and shrub species.
f. Submit an initial deposit of $2,000.00 deposit for landscape review and
inspections.
g. The applicant shall contact the Planning and Development Services
Department for a final inspection a minimum one week prior to the
inspection date requested.
Attachment: Planning Commission Resolution_2.8.2019 \[Revision 2\] (SA 15-06-A1 and V 18-03)
21. During all project site construction, the construction contractor shall limit all
construction-related activities that would result in high noise levels to between
the hours of 7:00 a.m. to 8:00 p.m. Monday through Saturday. No construction
activities are allowed on Sundays and federal holidays except for emergencies,
and/or subject to approval by the Building Official, which shall not be
unreasonably withheld.
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22.Priortotheinstallationofanysigns,aSignPermitapplicationshallbesubmitted
to the Planning and Development Services Department for review and approval.
Allsignsshallbeconformingwith Chapter 18.80 of the Grand Terrace Municipal
Code.
23. The applicant shall comply with the trash collecting services required by Burrtec
and provide a trash enclosure constructed to City standards. The trash enclosure
shall be constructed of decorative block walls, no less than six feet in height with
solid metal gates attached to posts, embedded in concrete.
24. Decorative paving, measuring a minimum of fifteen (15) feet wide shall be installed
at the project entrance.
25. The applicant shall be responsible for regular and ongoing upkeep and
maintenance of the site, including parking lot paving condition and striping,
clearing of trash, weeds and debris, lighting, and other site improvements. All
parking facilities shall be maintained in good condition. The maintenance thereof
may include, but shall not be limited to the repaving, sealing, and striping of a
parking area and the repair, restoration and/or replacement of any parking area
design features when deemed necessary by the City to insure the health, safety,
and welfare of the general public.
26. The applicant shall contact the Planning Division for a final inspection a minimum
two weeks prior to the inspection date requested.
27. The applicant shall submit a grading plan demonstrating that parking lot drainage
is being retained on site.
PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace,
st
California, at a public hearing held on the 21 day of February 2019.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Attachment: Planning Commission Resolution_2.8.2019 \[Revision 2\] (SA 15-06-A1 and V 18-03)
__________________________ __________________________
Debra Thomas Tom Comstock
City Clerk Vice Chair
Page 8 of 8
Packet Pg. 22
B.3.b
Building and Safety Division
Memorandum
D
ate:January 27, 2019
To:Haide Aguirre, Assistant Planner
From:Mark Berg, Building Official
Subject: Chimes Medical Office and Surgery Center-22805 Barton Rd(SAR15-06-
A1)
The following items are Building & Safety Conditions of Approval.
A.All construction shall comply with the most current Model California Building Code,
Plumbing Code, Electrical Code, Mechanical Code Fire Code, Energy Code, Green
Building Standards Codeand the City of Grand Terrance Municipal Codes.
B.All buildings shall be protected with an approved automatic fire sprinklersystem. Three
(3) sets of plans shall be submitted tothe San Bernardino County Fire Protection District
office for review and approval prior toinstallation.
C.All improvements, public and private, shall be designed and constructed inaccordance
with the most recent edition of the Standard Plans andSpecifications and the Engineering
Procedures Manual of the City ofGrand Terraceand all applicable State and local
ordinances, standards andrequirements. Should a conflict arise, the governing
specification will bedetermined by the Building Official.
D.At the time of building permit plan submittal, the project developer shall submit a final
grading and drainage plan prepared by a licensed civil engineer depicting all final grades
(with accurate elevations above sea level indicated) and on-site drainage control
Attachment: Exhibits to Resolution (SA 15-06-A1 and V 18-03)
measures to prevent stormwater runoff onto adjoining properties.
E.The developer shall submit a grading plan to the Building Officialfor approval which
reflects the recommendations of a final Geologic and Geotechnical study, including
construction procedures and/or design criteria. Construction plans submitted to the
Building Officialshall conform to the City of Grand Terrace Engineering Design Standards
and include specifications necessary to minimize potential impacts resulting from soil
conditions on the project site. The Building Officialor his representative shall verify in the
field that all conditions have been satisfied.
F.The applicant and/or developer shall submit a pad elevation certification prepared by a
licensed land surveyor or registered civil engineer to the Building Officialand Director of
Community Development certifying that the pad elevation(s) and building location
(setbacks) are pursuant to the approved plans, prior to receiving a foundation inspection
for the structure.
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B.3.b
Building and Safety Division
G.After the issuance of a building or demolition permits, the applicant shall submit a waste
management plan to the Building and Safety Division. The plan shall include the estimated
composition and quantities of waste to be generated and how the project developer
intends to recycle at least 75 percent of the total job site construction and demolition waste
measured by weight or volume. Proof of compliance shall be provided to the Building
Officialprior to the issuance of a final building permit. During demolition and construction,
the project developer shall mark all trash disposal bins “trash materials only” and all
recycling bins “recycling materials only.” The project developer shall contact the local
Waste Disposal Service for the disposal of all waste from the site.
H.The developer shall pay all applicable fees per the current development feeschedule in
place at the time of issuance of building permits.
I.The developer shall provide all necessary easements for streets, alleys,sewer, and water
facilities, irrigation, fiber optics, district facilities, and otherfacilities as required by the City.
Utility easements shall be a clearfifteenfeet (15’) for one utility and a clear twenty feet
(20’) for two or more utilities.Easements shall not be split between property lines or as
otherwisedetermined by the Building Official. The easement widths identified are
minimums and in certaincircumstances, additional easement widths may berequired as
determined by the Building Official.
J. All portions of the job site shall be maintained in an organized and professional condition.
All trash, debris, construction scraps and broken/deteriorated machinery shall be removed
from the site at the end of each week. If off loaded construction materials are not used
within 2 weeks, they shall be screened from view. All sidewalks, driveways and
public/private roadways fronting the subject site shall bebroom cleaned at the end of each
business day.
K.The Developer shall insure finished pad elevations are at a minimum one foot above the
100-yearbase flood elevation as shown on the latest Federal Emergency Management
Agency (FEMA) floodplain maps for Grand TerraceCounty, California. The developer
shall be responsible forall necessary activities, applications, documentation and costs to
amendfloodplain maps for their development.
Attachment: Exhibits to Resolution (SA 15-06-A1 and V 18-03)
L.APre-Construction Meeting is required. Prior to initiation of any work on the proposed
project, the applicant shall arrange a pre-construction meeting that shall be attended by
City of Grand Terrace staff, the owner, general contractor, and sub-contractors to review
the conditions of approval, permitted hours of operation, etc. Staff may require additional
subcontractors depending on project scope. The general contractor is responsible for
ensuring that all contractors adhere to the Construction ManagementPlan and all
Conditions of Project Approval and Conditions of all permits (Building, Grading,
Encroachment, etc.).
Packet Pg. 24
B.3.b
Public Works Comments
Date:January7,2019
Applicant:RamerArchitects represented by Richard Ramer
Address of Applicant:3231 Ocean Park Blvd. Suite 222, Santa Monica, Ca 90404
Site Location:22805Barton Road, Grand Terrace, Ca 92313APN 0276-202-16
Case#SAR 15-06-A1
From the Provided application, here are the commentsfor the projectproposed or needed in the
road right of way. Public works conditions andencroachment permit requirements will be
imposedon the applicant forthiscase.Should theproposed use orscope change, a re-submittal
will be required for review and applicable conditions of approval will apply.
Thank you.
Below is a list of the plans and documents PublicWorks will need forplan reviewat the final
engineering stage.
Public Works submittalrequired at first plan review.
(1)Water Utility Plansif applicable.
(2)Street Improvement Plans prepared by a licensed Civil Engineer.
(1)Engineers Estimate of Project Improvementsfor Bonding.
(2)Utility Plan Sheets
(2)Sewer Plan Sheetsif applicable.
(2)Precise Grading Plans
(2)Soils and Hydrology Reports
Attachment: Exhibits to Resolution (SA 15-06-A1 and V 18-03)
(2)Water Quality Management Plan
Public Works General Information
All work performed in the public right of way shall comply with theSan Bernardino County
Public Works Standardsorstandards approved by the Public Works Directoror City Engineer.
Public Works inspection requests can be made forty-eight(48) hours in advance for next day
inspection. Please contact (909) 825-3825. You may also request inspections at the Building &
Safety public counter.
Packet Pg. 25
B.3.b
All construction sites must be protected by a security fence and screening. The fencing and
screening shall always be maintained to protect pedestrians.
Public Works Comments
Prior to Permit:
1. Historical or existing storm water-flow from adjacent lots must be received and directed
by gravity to the street, a public drainage facility, or an approved drainage easement.
2. Prior to the plan submission, a site and architectural review for any proposed use shall be
reviewed and approved
3. Re-construct existing driveway approach for proposed entrance per ADA standards
acceptable to the City of Grand Terrace. Use SB Co STD 130 and 129B
4. Provide that all utilities shall be run underground if not already provided as required.
5. Provide for any missing or damaged street improvements including curb, gutter,
sidewalks, match up paving and street lights if not already provided as required above
and as directed by City Engineer.
6. All plans shall be designed, and improvements constructed by person registered and
licensed to perform such work pursuant to the State of California Business and
Professions Code, which shall comply with the requirements of the Americans with
Disabilities Act. 1997 U.B.C. and the Grand Terrace Municipal Code.
7. Pay all required fees, obtain all permits, inspections and approval on all work to be done.
8. Prior to the issuance of a building permit, the applicant shall pay all Development
Impincluding Traffic Signal and Circulation to the City as established by
Ordinance 190 and pay school fees to Colton Joint Unified School District as applicable.
Attachment: Exhibits to Resolution (SA 15-06-A1 and V 18-03)
9. Encroachment permits are required before all work begins in the public right of way. A
street cut deposit will be collected for each street cut and held for two years.
10. The applicant shall dedicate all missing right of way. Barton Road is a Major Highway
with a 100 r/w, 50 half width and 38 half width to curb face.
11. The Applicant shall submit proposed sewer plans to the City of Colton for plan review if
applicable. Applicant shall pay all plan review fees and permit fees for the sewer review
to the City of Colton and proved sewer plans
to the City of Grand Terrace before any permits are issued if applicable.
Packet Pg. 26
B.3.b
12. The applicant shall submit proposed water plans to the Riverside Highland Water
Company for plan review. Applicant shall pay all plan review fees and permit fees for
the water review to Riverside Highland Water Company.
Serve letter and approved plans to the City of Grand Terrace before any permits are
issued.
13. Applicant shall submit proposed water plans for fire hydrants to the County of San
Bernardino Fire Department for plan review. Applicant shall pay all plan review fees and
permit fees for the fire hydrant system review to the County of San Bernardino Fire
Department.
14. Minimum driveway grades shall be consistent with San Bernardino County Standard 131.
Riverside County Standard driveway approach can also be used.
15. Monumentation: If any activity on this project will disturb any land survey monuments,
the disturbed monumentation shall be located and referenced by or under the direction of
a licensed land surveyor or a registered civil engineer authorized to practice land
surveying prior to commencement of any activity with the potential to disturb the
monumentation, and a corner record or record of survey of the references shall be filled
with the County.
Attachment: Exhibits to Resolution (SA 15-06-A1 and V 18-03)
Packet Pg. 27
B.3.b
San Bernardino County Fire Department
San Bernardino OfficeNorth Desert OfficeEast Valley OfficeSouth Desert Office
SBGCHDGCSan Bernardino City
(909) 387-4140(760) 995-8201(909) 918-2201(760) 995-8201
01/07/2019
Date:
01/06/2020
Expiration:
Project Name:Charmes Medical Clinic & Surgery Center
Project Description:Site plan review
Permit Number:FPLN-2018-00079
Location:22805 BARTON RD, GRAND TERRACE, CA 92313
APN:0276-202-16-0000
Project Type:Site Plan Review
City Project Proposal:
Dear Applicant,
With respect to the conditions of approval regarding the above referenced project, the San Bernardino County Fire
Department requires the following fire protection measures to be provided in accordance with applicable local
ordinances, codes, and/or recognized fire protection standards.
The Fire Conditions Attachment of this document sets forth the FIRE CONDITIONS and STANDARDS which are
applied to this project.
Sincerely,
Attachment: Exhibits to Resolution (SA 15-06-A1 and V 18-03)
The Office of the Fire Marshall
Community Safety Division
San Bernardino County Fire Department
v.18.01.02
Page 1 of 4
Packet Pg. 28
B.3.b
FIRE CONDITIONS ATTACHMENT
Date:01/07/2019
Permit Number:FPLN-2018-00079
Location:22805 BARTON RD,
GRAND TERRACE, CA
92313
APN:0276202160000
FIRE CONDITIONS AND STANDARDS
Additional Requirements
In addition to the Fire requirements provided, other on site and off site improvements may be required which
cannot be determined from tentative plans at this time, and would have to be reviewed after more complete
improvement plans and profiles have been submitted to the Fire Code Official.
Additional Requirements
If a medical gas system is to be installed a separate plan submittal to the Fire Department is required. All fee's shall
be paid at the time of the submittal.
Addressing
Premise and Building identification and addressing shall be a minimum of 12 inch in height. Single Family Homes
addresses shall be a minimum of 4 inches in height and shall be internally illuminated during the hours of darkness.
Approved Water Supply System
An approved water supply system, complete with street fire hydrants complying with Fire Department Standard,
shall be in place prior to any combustible construction.
THE PLANS DID NOT INDICATE A FIRE HYDRANT WITHIN 150 FEET OF THE BUILDING, A NEW HYDRANT IS
Attachment: Exhibits to Resolution (SA 15-06-A1 and V 18-03)
REQUIRED WITHIN 150 OF THE BUILDING.
Building Plans
Shall submit separate Building Plans to San Bernardino County Fire.
Exiting
All Exiting shall comply with the California Fire Code and Building Code for travel distance, lineal feet, and width.
Expiration
The expiration date for this project is set by the Planning Department.
v.18.01.02
Page 2 of 4
Packet Pg. 29
B.3.b
Fire Access Roads
All fire access roads in to this project shall meet San Bernardino County standards and CFC codes and shall be
paved and all weather.
Fire Extinguishers
Fire extinguishers are required throughout. All spacing shall meet the CFC for spacing and size.
Fire Flow
Required fire flow for this project shall meet the minimum requirements established in the California Fire Code.
THE REQUIRED FIRE FLOW FOR THIS PROJECT IS 1500 GPM AT 20 PSI FOR A 2 HOUR MINIMUM DURATION.
Fire Riser room
Fire Riser room is required. See County Standard requirements.
Fire Sprinklers Required
Fire Sprinklers are required. T.I. in sprinklered buildings requires a separate submittal. Please submit all plans to
county Fire Department.
Inspection by Fire Department
Permission to occupy or use the building (Certification of Occupancy or Shell Building Release) will not be granted
until the Fire Department inspects, approves, and signs off on the Building and Safety job card/building permit for
"fire final".
Jurisdiction
The referenced project is under the jurisdiction of the San Bernardino County Fire Department. Prior to any
construction occurring on any parcel, the applicant shall contact the Fire Code Official for verification of current fire
protection requirements. All new construction shall comply with the current San Bernardino County Fire Code
requirements and all applicable statutes, codes, ordinances and standards of the Fire Department.
Monitored Fire Sprinklers
Attachment: Exhibits to Resolution (SA 15-06-A1 and V 18-03)
A monitored fire sprinkler system is required for the proposed building(s). Plans shall be submitted to the FD prior
to construction. PER CFC 903.2.1.1
Proposal Changes
Any changes to this proposal shall require new Fire Department condition letter.
Shall Comply
Shall comply with all current Building, Fire Codes and Fire Department Standards requirements based on occupancy
classification.
v.18.01.02
Page 3 of 4
Packet Pg. 30
B.3.c
CITY OF GRAND TERRACE
NOTICE OF EXEMPTION
TO:Clerk of the Board of SupervisorsFROM:Planning and Development Services
County of San BernardinoDepartment
nd
385 N. Arrowhead Avenue, 2FloorCity of Grand Terrace
San Bernardino, CA 92415-013022795 Barton Road
Grand Terrace, CA 92313
Project Title:Site and Architectural Review 15-06-A1,Variance 18-03,and Environmental
18-13
Project Location –Specific:The project is located at 22805Barton Roadin the County of
San Bernardino,APN: 0276-202-16
Descriptionof Project:Establish aMedicalOfficeand Outpatient Surgery Center
Name of Public Agency Approving Project:Grand Terrace Planning Commission
Name of Person or Agency Carrying out Project:Esmond Gee and Michael Gee represented
by Richard Ramer from ‘Ramer Architecture’.
Exempt Status:California Code of Regulations, Title 14, Section15301 (e)(2),which
exempts minor alterationof private structuresinvolving negligible expansion of an existing
use.
Reasons Why Project is Exempt:Section 15301 (e)(2),This section exempts minor
alteration of private structures, involving negligible expansion of an existing use, including
additions to existing structures provided that the addition will not result in an increase of more
than 10,000 square feet ifthe project is in an areawhere all public services and facilities are
available to allow for a maximum development permissible in the General Plan andthe area
in which the project is located is not environmentally sensitive.
Attachment: Notice of Exemption_SA 15-06-A1 (SA 15-06-A1 and V 18-03)
Lead Agency or Contact Person:Area Code/Telephone
(909) 824-6621
_______________________________________________
Haide AguirreDate
Assistant Planner
\\\\Cogt-fs2\\vol3\\USERS\\COMDEV\\Project Files\\SA 15-06-A1_22805 Barton Road_Dr. Gee\\Planning Commission Meeting\\Notice of
Exemption_SA 15-06-A1.doc
22795 Barton Road, Grand Terrace, California, 92313-5295909/824-6621 Fax 909/783-2600
Packet Pg. 31