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09-05-2019 CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD AGENDA Council ChambersRegular Meeting6:30 PM OPENING The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the Planning Commission during the meeting, please complete a Request to Speak Form available at the entrance and present it to the Planning Commission Secretary. Any documents provided to a majority of the Planning Commission regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City's website at www.grandterrace-ca.gov. CALL TO ORDER Convene the Meeting of the Planning Commission and Site and Architectural Review Board. Pledge of Allegiance. Roll Call Attendee NamePresentAbsentLateArrived Chairman Tom Comstock Vice Chair Tara Cesena Commissioner Edward A. Giroux Commissioner Jeffrey McConnell Commissioner Jeremy Briggs Planning & Development Services Director Sandra Molina Assistant City Attorney Robert Khuu Assistant Planner Haide Aguirre City of Grand TerracePage 1 Agenda Grand Terrace Planning Commission/Site and Architectural Review Board September 5, 2019 APPROVAL OF AGENDA PRESENTATIONS None. PUBLIC ADDRESS Public address to the Commission shall be limited to three minutes unless extended by the Chairman. Should you desire to make a longer presentation, please make written request to be agendized to the Director of Planning and Development Services. This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the Planning Commission may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Chairman may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. A.CONSENT CALENDAR 1. Approval of Minutes Regular Meeting 01/17/2019 DEPARTMENT: CITY CLERK 2. Approval of Minutes Regular Meeting 02/21/2019 DEPARTMENT: CITY CLERK 3. Approval of Minutes Regular Meeting 03/21/2019 DEPARTMENT: CITY CLERK 4. Approval of Minutes Regular Meeting 04/18/2019 DEPARTMENT: CITY CLERK 5. Approval of Minutes Regular Meeting 06/06/2019 DEPARTMENT: CITY CLERK B.ACTION ITEMS City of Grand Terrace Page 2 Agenda Grand Terrace Planning Commission/Site and Architectural Review Board September 5, 2019 1. Selection of Planning Commission Chair and Vice-Chair for Fiscal Year 2019-2020 RECOMMENDATION: Select a Planning Commission Chair and Vice Chair for Fiscal Year 2019-2020 DEPARTMENT: PLANNING & DEVELOPMENT SERVICES 2. A Recommendation of the Planning Commission to the City Council on Whether 24- Hour Uses Should be Subject to a Conditional Use Permit RECOMMENDATION: 1) Planning Commission Discussion on Whether 24-Hour Uses Should be Subject to a Conditional Use Permit; and 2) Recommend One of the Following Options: A. Recommend that 24-Hour Services Uses (i.e. Restaurants, Bars, Fast Food Restaurants, Entertainment uses, etc.) are Subject to a Conditional Use Permit, and Direct Staff to Forward the Recommendation of the Planning Commission to the City Council; or B. Recommend that 24-hour Uses Should not be Subject to a Conditional Use Permit, and Direct Staff to Forward the Recommendation of the Planning Commission to the City Council, or C. Direct Staff to Forward the Question to the City Council as a Broad Policy Question Regarding 24-hour Uses. DEPARTMENT: PLANNING & DEVELOPMENT SERVICES C.PUBLIC HEARINGS 3. Conditional Use Permit 18-03 and Environmental 18-07; a Proposal to Establish a Commercial Farming and Agricultural Uses and Ancillary Residence on Property Located at 21712 Vivienda Avenue RECOMMENDATION: 1) Conduct a public hearing; and 2 Adopt A RESOLUTION OF THE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING AN ENVIRONMENTAL EXEMPTION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING CONDITIONAL USE PERMIT 18-03 TO CONDUCT COMMERCIAL ORGANIC FARMING, AND AGRICULTURAL USES, AND ESTABLISHING AN ANCILLARY RESIDENTIAL USE ON A 5-ACRE LOT LOCATED AT 21712 VIVIENDA AVENUE -191-02) DEPARTMENT: PLANNING & DEVELOPMENT SERVICES City of Grand Terrace Page 3 Agenda Grand Terrace Planning Commission/Site and Architectural Review Board September 5, 2019 D.INFORMATION TO COMMISSIONERS E. INFORMATION FROM COMMISSIONERS ADJOURN Adjourn to the next scheduled meeting of the Site and Architectural Review Board/Planning Commission to be held on September 19, 2019 at 6:30 p.m. Any request to have an item placed on a future agenda must be made in writing and Council Procedures. City of Grand Terrace Page 4 A.1 CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD MINUTES Council ChamberRegular Meeting6:30 PM CALL TO ORDER Chairman Tom Comstock convened the Regular Meeting of the Planning Commission and Site and Architectural Review Board at 6:30 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Edward A. Giroux. ROLL CALL Attendee NameTitleStatusArrived Tom ComstockChairmanPresent Tara CeseñaVice ChairPresent Edward A. GirouxCommissionerPresent Jeffrey McConnellCommissionerPresent APPROVAL OF AGENDA 1.Motion: January 17, 2019 Approval of Agenda RESULT:ADOPTED \[UNANIMOUS\] MOVER:Edward A. Giroux, Commissioner SECONDER:Jeffrey McConnell, Commissioner AYES:Tom Comstock, Tara Ceseña, Edward A. Giroux, Jeffrey McConnell PUBLIC ADDRESS None. A.CONSENT CALENDAR 2.Approval of Minutes Regular Meeting 10/04/2018 City of Grand TerracePage1 Packet Pg. 5 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board January 17, 2019 Continued until next Site and Architectural Review Board/Planning Commission meeting will be held on February 21, 2019 at 6:30 p.m. RESULT: CONTINUED \[UNANIMOUS\] MOVER: Jeffrey McConnell, Commissioner SECONDER: Edward A. Giroux, Commissioner AYES: Tom Comstock, Tara Ceseña, Edward A. Giroux, Jeffrey McConnell B.PUBLIC HEARINGS 2. Site and Architectural Review 18-10, Variance 18-02, and Environmental 18-10 Haide Aguirre, Assistant Planner, gave the PowerPoint presentation for this item and introduced the applicant from Crestwood Communities represented by Patrick Diaz. She continued to provide the details of the staff report and concluded with addressing questions sent in via email by concerned residents. Chairman Tom Comstock anticipates discussion regarding the block wall and asked Planning and Development Director Sandra Molina if she would prefer to wait until the Sandra Molina, Planning and Development Director stated any questions regarding the staff report should be directed to the staff first, then asked to the developer during public hearing Chairman Comstock stated he believes it is important to have all the information up front so that the public has all the details before the hearing is open. Director Molina stated she will clarify discussion regarding the block wall. She addressed the applicant is proposing to build a precision block wall with a decorative stone cap. The precision wall is requested due to the elevation from the wall to the street which will be significantly different. The wall will not be visible from the street and will be below grade. Staff recommendation is to allow the wall design. The wall that will be built along the basin, the applicant is proposing to add split face on one side. Staff recommends the split face be added on both sides of the wall. Minutes Acceptance: Minutes of Jan 17, 2019 6:30 PM (CONSENT CALENDAR) Terry Kent, Crestwood Communities provided a quick background of the company. He provided clarified details regarding materials and structure. He also provided details regarding maintenance and cost. Commissioner Jeffrey McConnell asked if there are landscaping plans for the wall and if the public will have easy access. He also questioned if there would be any protections for Lot B from the burros. Mr. Kent stated there would be minimal landscaping and the public access would be from one property owner to another. He addressed there will be no protection in place City of Grand Terrace Page 2 Packet Pg. 6 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board January 17, 2019 from the burros as the area is meant to be an open passageway. Michael Thunquest, Grand Terrace, stated he would like for the appealing feature to be added to the visible side of Kingfisher and would like to make sure the block wall will not cross over the easement. His only concern was the dust in the area due to construction as well as the hours of operation. Todd Campbell, Grand Terrace, stated his concerns regarding pad elevation, grading plans, the catch basin for rain, the precision wall and the decorative options. Director Molina address the pad elevation; stating the grading of the property is part of the tract plans that have already been approved. Regarding the grading plan that was requested, staff is in communication with the City Clerk to ensure that the plans can be released due authorization necessary from the property owner. At this time the speaker will have to communicate directly with the planner. Regarding the precision wall the condition applied was for the wall to be decorative and there are various decorative options the Commission can select from. Alan French, Public Works Director, responded to the catch basin for rain and stated there should be BMPs structures in place and they will have an inspector out to ensure it is working properly. Regarding the dust mitigation concerns, there will be a water truck on site and there will be signs in place to provide a phone number for any dust concerns to be addressed. Chairman Comstock asked if a road is usually required to be placed along the easement. Director Molina stated the design did not have a road and that each property will have a fence on the property line. It will not be necessary for vehicles to be driving along this area. Also, the solar panel concerns can be assessed with the applicant to see if they will be willing to assist. Mark Roberts, Grand Terrace, stated he agrees with the decision to have the split face design on both sides of the block wall. He recommends revising the plan home size and stated the plans submitted do not seem like much of an improvement compared to the neighboring areas. Minutes Acceptance: Minutes of Jan 17, 2019 6:30 PM (CONSENT CALENDAR) Doug McCollins, Grand Terrace, stated the catch basin is filled with mud. Stated the sandbags that were placed to help prevent the mud from entering the properties did not work. He added the block wall must have decorative rock on both sides. Bobbie Forbes, Grand Terrace, asked if motorhome parking will be accessible for the residents of this new neighborhood. Rod Vasquez, Grand Terrace, stated he agreed with his neighbors regarding the block wall and that it should have decorative rock on both sides. He asked if the wall will have City of Grand Terrace Page 3 Packet Pg. 7 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board January 17, 2019 weep holes at the bottom for drainage and how that will affect his home if it does. Patrick Diaz, Crestwood Communities, addressed the RV parking and stated the properties do have 12-foot setbacks on the garage sides and there will be vinyl fencing on properties. He added RV parking will be at the discretion of the property owners. He addressed there will not be any weep holes on the block wall. He added they do have a V gutter on the property side that will catch any drainage along the block wall. He also addressed the cost differences between spit face versus precision which is a difference of 25 - 30 percent. Commissioner Ed Giroux asked if the alternative wall would be changed what percentage would that be. Mr. Diaz replied they would add a pilaster at about every 100 feet to help break up the wall. and if there is a current wood fence in place. Commissioner Giroux referenced to the V ditch and asked if there will be interference with the neighboring properties. Mr. Diaz replied there will be no interference with the neighboring properties and explained all building and construction will be maintained within their own property lines. Commissioner McConnell asked if there had been any market surveying and about the safety of the water tower. Mr. Kent replied they have already managed a market study and decided they did not want to reach the limit of what is allowed per code or fill the neighborhood with big houses. He believes the price range point will be an estimated $490,000.00 to $550,000.00. Mr. Diaz added there will be a water truck on site to help maintain the dust mitigation mber available for residents to call and address their concerns. He added they will work with the residents who own solar panels and is willing to work with them as best they can. He Minutes Acceptance: Minutes of Jan 17, 2019 6:30 PM (CONSENT CALENDAR) also commended staff and thanked them for all their assistance. Vice Chair Tara Ceseña addressed the decorative measure regarding the block wall and agreed the decorative aspect should be evenly divided on both sides of the wall. Commissioner Giroux commented he understands it can be difficult to manage a fence line when there are many property lines involved. He appreciates the applicant will work with the neighbors to make it pleasurable. City of Grand Terrace Page 4 Packet Pg. 8 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board January 17, 2019 Commissioner McConnell, asked staff if there is a code that indicates which direction a wood fence should face. He stated a block wall is required to have an expansion joint every 40 feet and asked if this is going to be a solid filled block wall. He also asked what the approximate lot widths are going to be for the proposed Kingfisher properties. Director Molina stated there is no code in place regarding which way a wood fence should face. She added that the staff recommendation is for the Commission to determine what the decorative materials should be. Mr. Diaz addressed the design of the wall and confirmed it will comply with the Cit standard code. He also confirmed there will be expansion joints along the side of the block wall and addressed the measurements for the wall will be approximately 650 feet Chairman Comstock determined there are seven lots along Kingfisher Street and they each measure an approximate 80 feet. Director Molina clarified the lots are 82 feet in width and added the applicant is willing to apply a pilaster every 50 feet along the wall. Chairman Comstock suggested a pilaster on every corner of each property line would be more appealing and help to show a division of the property lot lines. He provided a breakdown of the construction cost, materials and stated the applicant is willing to provide what is necessary and appealing. Vice Chair Ceseña commented she agrees with the pilasters being placed at an estimated 82 feet mark to make the wall more appealing and help line up the property lines. Chairman Comstock proposed the amendment to condition number 26 advising a pilaster at the corner of each adjacent lot to keep it symmetrical at approximately every 80 feet. Commissioner Giroux asked if the pilaster is indicative to both sides of the wall and questioned if the property lines on Kingfisher differentiate from the ones on the proposed development. Harold Duffey, City Manager, addressed that the current residents on Kingfisher will be Minutes Acceptance: Minutes of Jan 17, 2019 6:30 PM (CONSENT CALENDAR) able to view the wall. However, the future residents of the proposed development will not be able to view the wall because of the elevation drop. Commissioner Giroux stated with respect to restrictions, he would like to make sure the amendment number 26 references to the property lines on Kingfisher. Chairman Comstock proposed further specification to amended condition number 26 to state the property lines referenced are the ones on Kingfisher. City of Grand Terrace Page 5 Packet Pg. 9 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board January 17, 2019 Commissioner McConnell asked if there are any proposed landscaping plans and asked if it would be possible for staff to look in to requiring native vegetation for a new development in the future. Director Molina recommended deletion of Condition of Approval No. 1 under Public Works special conditions because it is related to an offsite power pole that was not part of the original approval. Commissioner Comstock closed the Public Hearing at 8:30 p.m. 1) CONDUCT A PUBLIC HEARING, AND 2) ADOPT A RESOLUTION OF THE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE, CALIFORNIA ADOPTING AN ENVIRONMENTAL ADDENDUM PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND APPROVING SITE AND ARCHITECTURAL REVIEW 18-10 AND VARIANCE 18-02 FOR THE CONSTRUCTION OF SEVENTEEN SINGLE FAMILY RESIDENCES ON TRACT NO. 18071 LOCATED ON THE NORTH SIDE OF PICO STREET AND 150 FEET EAST OF KINGFISHER ROAD RESULT: APPROVED \[UNANIMOUS\] MOVER: Tom Comstock, Chairman SECONDER: Tara Cesena, Vice Chair AYES: Tom Comstock, Tara Cesena, Edward A. Giroux, Jeffrey McConnell C.INFORMATION TO COMMISSIONERS Sandra Molina, Planning and Development Director, provided the Planning Commission with a detailed cover memo regarding information for the onsite drainage feature for the project on Grand Terrace Road and Vista Grande Way. D.INFORMATION FROM COMMISSIONERS Commissioner Jeffrey McConnell reviewed his previous request asking staff to Minutes Acceptance: Minutes of Jan 17, 2019 6:30 PM (CONSENT CALENDAR) investigate the benefits of a natural habitat for landscaping. Commissioner Jeffrey McConnell is concerned regarding dumping that takes place on Vivienda Ave. City of Grand Terrace Page 6 Packet Pg. 10 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board January 17, 2019 ADJOURN Adjourn to the next scheduled meeting of the Site and Architectural Review Board/Planning Commission to be held on February 21, 2019 at 6:30 p.m. _________________________________ _________________________________ Tom Comstock, Chairman of the Grand Sandra Molina, Director of Planning and Terrace Planning Commission Development Services Department Minutes Acceptance: Minutes of Jan 17, 2019 6:30 PM (CONSENT CALENDAR) City of Grand Terrace Page 7 Packet Pg. 11 A.2 CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD MINUTES Council ChambersRegular Meeting6:30 PM CALL TO ORDER Chairman Tom Comstock convened the Regular Meeting of the Planning Commission and Site and Architectural Review Board at 6:33 p.m. The Pledge of Allegiance was led by Vice Chair Ceseña. Attendee NameTitleStatusArrived Tom ComstockChairmanPresent Tara CeseñaVice ChairPresent Edward A. GirouxCommissionerPresent Jeffrey McConnellCommissionerPresent Jeremy BriggsCommissionerPresent APPROVAL OF AGENDA 1.Motion: February 21, 2019 Approval of Agenda RESULT:ADOPTED \[UNANIMOUS\] AYES:Tom Comstock, Tara Ceseña, Edward A. Giroux, Jeffrey McConnell, Jeremy Briggs PUBLIC ADDRESS Jeffrey McConnell, resident, stated that The Lions Club will be hosting a fundraiser arch 10, 2019. Flyers will be available for anyone who is interested. City of Grand TerracePage 1 Packet Pg. 12 A.2 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 21, 2019 A.CONSENT CALENDAR 2. Approval of Minutes Regular Meeting 10/04/2018 RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Tom Comstock, Chairman SECONDER: Jeffrey McConnell, Commissioner AYES: Tom Comstock, Tara Ceseña, Edward A. Giroux, Jeffrey McConnell, Jeremy Briggs 3. Approval of Minutes Regular Meeting 12/06/2018 RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Jeffrey McConnell, Commissioner SECONDER: Edward A. Giroux, Commissioner AYES: Tom Comstock, Tara Ceseña, Edward A. Giroux, Jeffrey McConnell, Jeremy Briggs B.PUBLIC HEARINGS 4. Site and Architectural Review 15-06-A1 and Variance 18-0 Haide Aguirre, Assistant Planner, gave the presentation for this item and introduced the applicant Dr. Esmond Gee and Michael Gee. Chairman Tom Comstock asked if any written communications were received regarding the project. Assistant Planner Aguirre stated no written communications were received. Commissioner Jeremy Briggs asked what kind of medical services would be provided at the medical clinic. Commissioner Edward Giroux asked if the traffic issues have been resolved regarding the east bound slow lane. He also asked if the asphalt will be reduced. Assistant Planner Aguirre informed the Commission that the traffic condition applied was due to the coffee shop location on the corner of the property. She explained the Minutes Acceptance: Minutes of Feb 21, 2019 6:30 PM (CONSENT CALENDAR) applicant is not proposing to keep the coffee shop. Sandra Molina, Planning and Development Director stated the conditions from the resolution last year were specific to the coffee shop; however, the conditions are no longer applicable due to the removal of the coffee shop. She added there will be a condition on the proposed resolution that will require the applicant to maintain clear sight visibility by ensuring that the plant material does not exceed 30 inches which will help address the visibility issue. City of Grand Terrace Page 2 Packet Pg. 13 A.2 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 21, 2019 Commissioner Giroux asked what city standards are being used for the private property intersections. Alan French, Public Works Director stated the City will be utilizing a 6.5 foot sidewalk from the curb line and the bike lane will provide additional site distance. Commissioner McConnell asked if landscape plants have been selected for the design. Assistant Planner Aguirre stated that the Applicant has included a preliminary landscaping design which identifies the street trees approved by the municipal code. She stated there has been a condition included and the applicant will provide a landscaping plan along with an irrigation plan which will be compliant with state standards. Commissioner McConnell requested a list of City approved plants. Director Molina clarified that the state model ordinance relates to water efficiency and does not identify plant species. However, if the Commission would like to request incorporation of pollinating plants they may do so. Commissioner McConnell asked when the City can revise its landscaping standards to incorporate pollinating plants. Robert Khuu, Assistant City Attorney stated the discussion to address a permanent landscaping structure can be addressed later. Chairman Comstock added it would be beneficial to review the standards soon. He added there are water restrictions from the state that he would like to make sure the City is up to date on. Applicant Esmond Gee provided some background on the original project. He explained the project has been simplified to focus on its main function which is to provide medical services. He included a brief description of the different types of medical procedures he will be practicing along with examples of possible services that might also be available from other physicians. Minutes Acceptance: Minutes of Feb 21, 2019 6:30 PM (CONSENT CALENDAR) Commissioner Briggs expressed concern that the facility may be a drug treatment facility and was satisfied that the medical center is not for drug treatment. Vice Chair Tara Ceseña brought up her concern regarding employee parking. Chairman Comstock added he would like to make sure there is enough room to allow for clear sight regarding ingress and egress. City of Grand Terrace Page 3 Packet Pg. 14 A.2 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 21, 2019 Assistant City Attorney Khuu restatedthe Commission approved the motion with the modified conditions applied. Director Molina referred to Condition 20c. which states the landscape plans must incorporate parkway trees in accordance with chapter 12.10 and stated a second sentence can be added to require the trees must be of enough size to ensure line of sight. Chairman Comstock referred to landscaping request for pollinating plants and asked if a verbiage can be added to request pollinating plants if possible. Director Molina stated that Condition 28 can be modified to add a second sentence which states the applicant shall incorporate pollinating plants. Chairman Comstock closed the Public Hearing at 7:27 p.m. Chairman Comstock moved to approve Site and Architectural Review 15-06-A1 and Variance 18-03, as revised, and Commissioner Giroux seconded. Assistant City Attorney Khuu restated the Commission approved the motion with the modified conditions applied. 1) CONDUCT A PUBLIC HEARING; AND 2) ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING A NOTICE OF EXEMPTION AND APPROVING SITE AND ARCHITECTURAL REVIEW 15-06-A1, VARIANCE 18-03, AND ENVIRONMENTAL 18-13 TO ESTABLISH A MEDICAL OFFICE AND OUTPATIENT SURGERY CENTER, LOCATED AT 22805 BARTON ROAD UMBER 0276-202-16) RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Tom Comstock, Chairman SECONDER: Edward A. Giroux, Commissioner AYES: Tom Comstock, Tara Ceseña, Edward A. Giroux, Jeffrey McConnell, Jeremy Briggs Minutes Acceptance: Minutes of Feb 21, 2019 6:30 PM (CONSENT CALENDAR) C.INFORMATION TO COMMISSIONERS Planning and Development Services Director Molina reminded the Commission about the March 3, 2019, 12th Annual Walk on Blue Mountain from 8 a.m. to 2 p.m. City of Grand Terrace Page 4 Packet Pg. 15 A.2 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 21, 2019 D.INFORMATION FROM COMMISSIONERS Commissioner McConnell asked if the City will provide transportation to Blue Mountain. Director Molina responded there will be transportation provided by the Silver Liner from City Hall to Blue Mountain. Commissioner Giroux asked if there is a meeting scheduled for March 7, 2019. Director Molina stated there is a meeting scheduled for March 7, 2019 however there are no items scheduled at this time. ADJOURN Chairman Tom Comstock adjourned the Site and Architectural Review Board/Planning Commission meeting at 7:30 p.m. The Next Site and Architectural Review Board/Planning Commission meeting will be held on March 7, 2019 at 6:30 p.m. _________________________________ _________________________________ Tom Comstock, Chairman of the Grand Sandra Molina, Director of Planning and Terrace Planning Commission Development Services Minutes Acceptance: Minutes of Feb 21, 2019 6:30 PM (CONSENT CALENDAR) City of Grand Terrace Page 5 Packet Pg. 16 A.3 CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD MINUTES Council ChambersRegular Meeting6:30 PM CALL TO ORDER Chairman Tom Comstock convened the Regular Meeting of the Planning Commission and Site and Architectural Review Board at 6:30 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Commissioner Edward Giroux. ROLL CALL Attendee NameTitleStatusArrived Tom ComstockChairmanPresent Tara CeseñaVice ChairPresent Edward A. GirouxCommissionerPresent Jeffrey McConnellCommissionerPresent Jeremy BriggsCommissionerPresent APPROVAL OF AGENDA Motion: March 21, 2019 Approval of Agenda RESULT:ADOPTED \[UNANIMOUS\] AYES:Tom Comstock, Tara Ceseña, Edward A. Giroux, Jeffrey McConnell, Jeremy Briggs PRESENTATIONS None. PUBLIC ADDRESS None. City of Grand TerracePage 1 Packet Pg. 17 A.3 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board March 21, 2019 A.CONSENT CALENDAR None. B.ACTION ITEMS 1. Consideration of a General Plan Consistency Determination Regarding the Lease of Approximately 1,000 Square Feet of Land on City Property (Grand Terrace City Hall, 22795 Barton Rd., Grand Terrace, CA 92313) to EVgo Services LLC for the Purpose of Installing and Operating Electric Vehicle Charging Stations, Pursuant to Government Code Section 65402 Sandra Molina, Planning and Development Services Director, gave the presentation for this item. Commissioner Jeremy Briggs asked if lighting will be enhanced in the proposed location of the charging station. Director Molina stated that the Public Works department will address lighting at the design stage of the project. Commissioner Jeffrey McConnell asked for the name of the two grants awarded for the project. Director Molina stated one grant received from MSRC would allow for two electric charging station locations. The second grant was received from SCIP which will allow for construction and installation of the charging station. Commissioner McConnell asked if the project is consistent with t General Plan Land Use designation and it is consistent with Policies and Goals of the ysis to support the recommendation to adopt the resolution. Commissioner Briggs asked if the vote today will lock in the location of the project site. Minutes Acceptance: Minutes of Mar 21, 2019 6:30 PM (CONSENT CALENDAR) Robert Khuu, Assistant City Attorney, informed the Planning Commission that the vote today is to determine whether the leasing of the site is consistent with the General Plan. The site location has been decided by the City Council. Chairman Comstock asked Alan French, Public Works Director, if additional lighting will be installed at the project location. City of Grand Terrace Page 2 Packet Pg. 18 A.3 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board March 21, 2019 Director French stated that the existing lighting at the location will be upgraded with LED lighting. Chairman Comstock closed the public discussion at 7:12 p.m. Commissioner Giroux moved for adoption of the Resolution, Vice Chair Ceseña seconded. ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE, DETERMINING GENERAL PLAN CONSISTENCY PURSUANT TO GOVERNMENT CODE SECTION 65402 FOR THE PROPOSED LEASE OF APPROXIMATELY 1,000 SQUARE FEET AT GRAND TERRACE CITY HALL TO EVGO SERVICES LLC FOR INSTALLATION AND OPERATION OF ELECTRIC VEHICLE CHARGING STATIONS LOCATED AT 22795 BARTON ROAD RESULT: APPROVED \[4 TO 1\] MOVER: Edward A. Giroux, Commissioner SECONDER: Tara Ceseña, Vice Chair AYES: Tom Comstock, Tara Ceseña, Edward A. Giroux, Jeffrey McConnell NAYS: Jeremy Briggs C.PUBLIC HEARINGS None. D.INFORMATION TO COMMISSIONERS Director Molina shared with the Planning Commission Community Clean Up Day will be on April 13, 2019 beginning at 8:00 a.m. E. INFORMATION FROM COMMISSIONERS Minutes Acceptance: Minutes of Mar 21, 2019 6:30 PM (CONSENT CALENDAR) Commissioner McConnell shared with the Commission information about a group called Riverside-Corona Resource Conservation District which is a local government agency that helps conserve the natural resources within the area. The Group has a lot of information and sites to visit which can assist with creating more pollinators and habitats for beneficial insects, birds, etc. Honeybees are now on the endangered species list and City of Grand Terrace Page 3 Packet Pg. 19 A.3 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board March 21, 2019 Commissioner Giroux announced that on the morning of April 7, 2019, the Grand Terrace Lions club will be holding its annual pancake breakfast and the group will be honoring one of Connection. Vice-Chair Ceseña thanked the City for sending her to the League of California Cities Planning Commission Academy. The conference was very informative, and she was able to network with other individuals who share some of the same issues as the City of Grand Terrace. Commissioner Briggs expressed his concerns with eighteen (18) wheeled trucks traversing the Mount Vernon slope coming from Colton toward Highgrove. Director French shared with the Commission that the City has signage informing truck drivers that Mount Vernon is not a truck route. Assistant City Attorney Khuu informed the Planning Commission that the questions arising regarding the truck route are exceeding the scope of the meeting, therefore staff can be notified to Agendize the item at a future meeting if desired. Chairman Comstock commented on the last project the Commission looked at where homes were being built on the hill where due to the rain, there were some floodwaters. Director French explained that there was an undersized basin onsite therefore, the residents received sediment as well as water going through the area. The basin has since been enlarged and additional straw waddles and sandbags were put in place to capture the sediment. The water coming off the site must be clean water therefore more manpower was spent to clean the water up. The last rain event the City had there were no issues. ADJOURN Chairman Tom Comstock adjourned the Site and Architectural Review Board/Planning Minutes Acceptance: Minutes of Mar 21, 2019 6:30 PM (CONSENT CALENDAR) Commission meeting at 7:15 p.m. The Next Site and Architectural Review Board/Planning Commission meeting will be held on April 4, 2019 at 6:30 p.m. _________________________________ _________________________________ Tom Comstock, Chairman of the Grand Sandra Molina, Director of Planning and Terrace Planning Commission Development Services Department City of Grand Terrace Page 4 Packet Pg. 20 A.3 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board March 21, 2019 Minutes Acceptance: Minutes of Mar 21, 2019 6:30 PM (CONSENT CALENDAR) City of Grand Terrace Page 5 Packet Pg. 21 A.4 CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD MINUTES Council ChambersRegular Meeting6:30 PM ton Road CALL TO ORDER Chairman Tom Comstock convened the Regular Meeting of the Planning Commission and Site and Architectural Review Board at 6:30 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Planning Commissioner Jeffrey McConnell. ROLL CALL Attendee NameTitleStatusArrived Tom ComstockChairmanPresent Tara CeseñaVice ChairPresent Edward A. GirouxCommissionerPresent Jeffrey McConnellCommissionerPresent Jeremy BriggsCommissionerPresent APPROVAL OF AGENDA Motion: April 18, 2019 Approval of Agenda RESULT:ADOPTED \[UNANIMOUS\] AYES:Tom Comstock, Tara Cesena, Edward A. Giroux, Jeffrey McConnell, Jeremy Briggs PUBLIC ADDRESS None. A.CONSENT CALENDAR None. City of Grand TerracePage 1 Packet Pg. 22 A.4 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board April 18, 2019 B.ACTION ITEMS None. C.PUBLIC HEARINGS 1. A General Plan Amendment 18-01 and Zoning Code Amendment 18-01 Relating to the Specific Plan Requirement for Development in the Hillside Residential Area Chairman Tom Comstock opened the Public Hearing at 6:34 p.m. Sandra Molina, Planning and Development Services Director, gave the PowerPoint presentation for this item. Director Molina informed the Planning Commission that on Agenda Packet Page 12, the -01 proposes to amend the Land Use Element so that it provides consideration from specific plan requirements for those properties that are one acre or less in size, are readily served by existing Commissioner Jeffrey McConnell requested asked if the amendment only affects one property. Commissioner Jeremy Briggs asked if there was a provision for fire access. Commissioner Comstock closed the Public Hearing at 6:42 p.m. Vice-Chair Tara Ceseña moved to approve Agenda Item No. 1, General Plan Amendment 18-01 and Zoning Code Amendment 18-01 Relating to the Specific Plan Requirement for Development in the Hillside Residential Area to include staff corrections on Agenda Packet Page 12. Commissioner Giroux seconded. 1) CONDUCT A PUBLIC HEARING; 2) ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE RECOMMENDING THAT THE CITY COUNCIL ADOPT GENERAL PLAN AMENDMENT 18-01 AMENDING POLICY 2.2.1, TABLE 2.3 Minutes Acceptance: Minutes of Apr 18, 2019 6:30 PM (CONSENT CALENDAR) AND TABLE 2.6 OF THE GENERAL PLAN LAND USE ELEMENT RELATING TO THE HILLSIDE LOW DENSITY RESIDENTIAL LAND USE DESIGNATION; AND 3) ADOPT A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GRAND TERRACE RECOMMENDING THAT THE CITY COUNCIL ADOPT ZONING CODE AMENDMENT 18-01 AMENDING SECTION 18.10.040 OF CHAPTER 18.10 OF TITLE 18 OF THE GRAND TERRACE MUNICIPAL CODE City of Grand Terrace Page 2 Packet Pg. 23 A.4 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board April 18, 2019 RESULT: APPROVED \[UNANIMOUS\] MOVER: Tara Cesena, Vice Chair SECONDER: Edward A. Giroux, Commissioner AYES: Comstock, Ceseña, Giroux, McConnell, Briggs 2. Site and Architectural Review 17-10 and Environmental 17-09, Construction of a Single- Family Residence Located at 23400 Westwood Street Chairman Tom Comstock opened the Public Hearing at 6:45 p.m. Haide Aguirre, Assistant Planner, gave the Power Point presentation for this item. Tom Love, Temecula California, proposed decomposed granite for the access road to make the road a pervious surface which is better for water quality. Fire departments are generally fine with DG as a surface if it is compacted properly. This is a factory-built home and delivered on trucks, using cranes to set up onsite with the home set up on a ring foundation. Commissioner Jeffrey McConnell wanted clarification if the access road was going to connect Westwood Street from the City of Grand Terrace to the City of Colton. Director Molina stated the access to the project is only from Westwood at Grand Terrace. Commissioner Bricks requested clarification regarding the fence height around the home and how public safety will be able to identify the home address and patrol the home. Director Molina clarified that the fencing is consistent with the zoning, the property unless called. Chairman Comstock identified there were written correspondence and asked if Staff had responded to th Westwood Street. Assistant Planner Aguirre identified that Staff had explain the project to the resident, including the location of the proposed gate and had addressed the . Chairman Comstock closed the Public hearing at 7:05 p.m. Minutes Acceptance: Minutes of Apr 18, 2019 6:30 PM (CONSENT CALENDAR) Chairman Comstock moved to approved Agenda Item No. 2, Site and Architectural Review 17-10 and Environmental 17-09, Construction of a Single-Family Residence Located at 23400 Westwood Street to include decomposed granite as the roadway surface. Chairman Comstock suggested that staff offer decomposed granite as an option to those projects in the future that include private roadways. Robert Khuu, Assistant City Attorney, wanted to clarify that Cha City of Grand Terrace Page 3 Packet Pg. 24 A.4 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board April 18, 2019 motion includes direction to staff regarding decomposed granite as well as the modification to Condition No. 19 on Agenda Packet Page 32 that the applicant shall ence rrect Agenda 1) CONDUCT A PUBLIC HEARING, AND 2) ADOPT A RESOLUTION OF THE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE CALIFORNIA, ADOPTING AN ENVIRONMENTAL EXEMPTION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND APPROVING SITE AND ARCHITECTURAL REVIEW 17-10 FOR THE CONSTRUCTION OF A 3,884 SQUARE FOOT SINGLE-FAMILY HOME LOCATED AT 23400 WESTWOOD STREET (APN: 0276-491-02) RESULT: APPROVED \[UNANIMOUS\] MOVER: Tom Comstock, Chairman SECONDER: Jeffrey McConnell, Commissioner AYES: Comstock, Ceseña, Giroux, McConnell, Briggs D.INFORMATION TO COMMISSIONERS None. E. INFORMATION FROM COMMISSIONERS Commissioner Jeremy Briggs participated in the Community Clean Up Day on April 13, 2019 and he wanted to thank those who came out paint, plant and all their involvement. Minutes Acceptance: Minutes of Apr 18, 2019 6:30 PM (CONSENT CALENDAR) City of Grand Terrace Page 4 Packet Pg. 25 A.4 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board April 18, 2019 ADJOURN Chairman Tom Comstock adjourned the Site and Architectural Review Board/Planning Commission meeting at 7:15 p.m. The next Site and Architectural Review Board/Planning Commission Regular meeting will be held on May 2, 2019 at 6:30 p.m. _________________________________ _________________________________ Tom Comstock, Chairman of the Grand Sandra Molina, Director of Planning and Terrace Planning Commission Development Services Department Minutes Acceptance: Minutes of Apr 18, 2019 6:30 PM (CONSENT CALENDAR) City of Grand Terrace Page 5 Packet Pg. 26 A.5 CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD MINUTES Council ChambersRegular Meeting6:30 PM Grand Terrace Ci CALL TO ORDER Vice Chair Tara Ceseña Convened the Regular Meeting of the Planning Commission and Site and Architectural Review Board at 6:30 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Planning Commissioner Jeffrey McConnell. Vice Chair Ceseña introduced the new Planning Commission Secretary, Sarah Gutierrez and thanked her for joining the team. ROLL CALL Attendee NameTitleStatusArrived Tom ComstockChairmanAbsent Tara CesenaVice ChairPresent Edward A. GirouxCommissionerPresent Jeffrey McConnellCommissionerPresent Jeremy BriggsCommissionerPresent APPROVAL OF AGENDA 1.Motion: June 6, 2019 Approval of Agenda RESULT:ADOPTED \[UNANIMOUS\] AYES:Tara Cesena, Edward A. Giroux, Jeffrey McConnell, Jeremy Briggs ABSENT:Tom Comstock PRESENTATIONS None. City of Grand TerracePage 1 Packet Pg. 27 A.5 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board June 6, 2019 PUBLIC ADDRESS None. A.CONSENT CALENDAR None. B.ACTION ITEMS None. C.PUBLIC HEARINGS 1. Site and Architectural Review 19-04 and Environmental 19-03 Haide Aguirre, Assistant Planner gave the PowerPoint presentation for this item: Site and Architectural Review 19-04 for the construction of a 3,627 square foot single family home, located on La Cadena Drive, between Palm and Litton Avenues . Commissioner Edward Giroux requested confirmation that the road is not being widened in front of the property, only that installation of curb and gutter is required. Alan French, Director of Public Works co understanding is correct. Commissioner Jeffrey McConnell requested clarification that the City is requiring the applicant to perform improvements to make the street conform with the curb. Director French stated that the frontage. Commissioner McConnell asked if the public right of way with the dedication runs Minutes Acceptance: Minutes of Jun 6, 2019 6:30 PM (CONSENT CALENDAR) farther back on the property. Director French confirmed that to be true. Commissioner McConnell asked if the Applicant must put up a bond for further improvements. Director French confirmed that is correct. City of Grand Terrace Page 2 Packet Pg. 28 A.5 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board June 6, 2019 Commissioner McConnell asked if the Applicant is required to place a fence around the property. Assistant Planner Aguirre stated there is an existing wood fence on the north side of the property. Applicant is proposing to match the fencing and place it on the west side. There is chainlink fencing on the south side, which is not permitted by the zoning code, therefore the City is requiring that wood fencing be installed. Vice Chair Ceseña opened the public hearing at 6:45 p.m. Vice Chair Ceseña closed the public hearing at 6:46 p.m. The Planning Commission held discussion regarding the requirement of including a specific percentage of pollinating plants for this project and all future projects. Robert Khuu, Assistant City Attorney recommended that the discussion regarding the requirement of pollinating plants for future projects return at a future meeting. Sandra Molina, Planning and Development Services Director stated that a code amendment could be brought back to the Planning Commission to address pollinating plants as a requirement for all future projects. 1) CONDUCT A PUBLIC HEARING, AND 2) ADOPT A RESOLUTION OF THE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING AN ENVIRONMENTAL EXEMPTION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, APPROVING SITE AND ARCHITECTURAL REVIEW 19-04 FOR THE CONSTRUCTION OF A 3,627 SQUARE FOOT SINGLE FAMILY HOME, LOCATED ON LA CADENA DRIVE (APN: 0275-083-09), BETWEEN PALM AND LITTON AVENUES RESULT: APPROVED \[UNANIMOUS\] MOVER: Tara Cesena, Vice Chair SECONDER: Edward A. Giroux, Commissioner AYES: Tara Cesena, Edward A. Giroux, Jeffrey McConnell, Jeremy Briggs ABSENT: Tom Comstock Minutes Acceptance: Minutes of Jun 6, 2019 6:30 PM (CONSENT CALENDAR) D.DISCUSSION ITEMS 1. Workshop/Discussion on the Provisions and Requirements of the California Environmental Quality Act (CEQA) Tracy Zinn, Principal with T&B Planning, Inc. gave the PowerPoint presentation on the California Environmental Quality Act and the Environmental Impact Report Process. Ms. City of Grand Terrace Page 3 Packet Pg. 29 A.5 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board June 6, 2019 Zinn provided information to the Planning Commission on the following: · CEQA Background o Definition of the term Project and Discretionary Project o Discretionary vs. Ministerial Projects o How the CEQA Process Starts o Determining the Lead Agency o Key Participants o Who Prepares CEQA Documents o Types of CEQA Documents o Determining the CEQA Document Type o If the Project is not Exempt from CEQA, Decide which Documents to Prepare o Definition of Significant Effect on the Environment o Tools for Determining Significant Effect · Environmental Impact Reports (EIR) o Purpose of an EIR o Types of EIRs o Tiering o Environmental Topics Typically Analyzed in an EIR o Steps in the EIR Process o Notice of Preparation o Prepare the Draft EIR: Required Contents o Direct/Indirect Impact vs. Cumulative Impacts o Example of Technical Reports Prepared in Support of an EIR o Mitigation is the Key Components o Feasible Mitigation o Mitigation Measures o Example Noise Mitigation Measure o Alternatives to the Proposed Project o t Judgement o Determination when the EIR is Ready for Public Distribution o Notice of Completion/Public Notice Minutes Acceptance: Minutes of Jun 6, 2019 6:30 PM (CONSENT CALENDAR) o Responding to Public Comment o Consideration and Approval of the Final EIR by the Decision-Making Body o What Does CEQA Not Do o Findings of Fact & Public Hearings o Statement of Overriding Considerations o Post Notice of Determination with County Clerk o Statute of Limitations for Litigation o Administrative Record City of Grand Terrace Page 4 Packet Pg. 30 A.5 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board June 6, 2019 Vice Chair Ceseña asked if the history of a parcel impacts the decision on whether or not to perform an EIR. Ms. Zinn explained when the Notice of Preparation goes out to the public, the current physical condition of the property is established in the EIR. Commissioner McConnell asked for a definition on the type of notice that needs to go out to the public. Ms. Zinn stated that a Notice of Preparation goes to the State Clearinghouse and the newspaper where staff normally notices a public hearing. Commissioner McConnell asked how the City would proceed with a Notice of Preparation. Director Molina informed the Commission that the City would publish, post at three public places and mail notice to those properties located a minimum of 300 feet of the property, although that standard is being reviewed to increase notification efforts. Commissioner Giroux asked if a resident outside of the notice boundary could request input on the project. Ms. Zinn stated anybody can request their input be heard on the project. Commissioner McConnell asked where does the agency gather its information? As an example, an applicant performs a sound study or traffic study, is that part of the CEQA report. Ms. Zinn stated that staff would review the report and have to agree that it is objective and complete. PUBLIC COMMENT Bobbie Forbes, Grand Terrace thanked Ms. Zinn for her precise presentation. Minutes Acceptance: Minutes of Jun 6, 2019 6:30 PM (CONSENT CALENDAR) Jeff Allen, Grand Terrace asked if a plan change always require CEQA to start over again. Ms. Zinn explained if there was a prior CEQA review, the lead agency would look at the prior document and decide if the change is substantial. If the change is substantial, then there would be an addendum to the prior document. Mr. Allen asked if event centers who are required to hold a CUP, do they need to go through the CEQA process because an event can have an effect on an area. City of Grand Terrace Page 5 Packet Pg. 31 A.5 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board June 6, 2019 Ms. Zinn stated it is highly likely that an event would fall under an exemption. Karen Suarez, Grand Terrace asked what is that people are advocating for in terms of making state changes to CEQA laws. She would like a better understanding of where the abuse is that is talked about in the newspaper. Ms. Zinn explained that the CEQA process has become more litigious over the last ten years or so. The CEQA statutes and guidelines reflect the body of case law. As CEQA documents are opposed and taken to court, there are decisions rendered by courts and when decisions are made, they can be relied upon. The abuse that is spoken of is opportunistic groups that may not necessarily have a legitimate interest in the environment, they are looking for some other advantage. There may be a group that has found a way to use the CEQA process for monetary advantages or getting a monetary settlement from the applicant. CONDUCT A WORKSHOP/DISCUSSION ON THE PROVISIONS AND REQUIREMENTS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) RESULT: NO ACTION TAKEN E. INFORMATION TO COMMISSIONERS None. F. INFORMATION FROM COMMISSIONERS Commissioner Jeremy Briggs pointed out a typo on the agenda. He wanted to confirm that the next scheduled Planning Commission meeting is scheduled for Thursday, June 20, 2019. Commissioner Giroux thanked staff and volunteers for a great job at Community Days. It came out very well and was a successful event. Minutes Acceptance: Minutes of Jun 6, 2019 6:30 PM (CONSENT CALENDAR) Commissioner McConnell asked when staff can bring back the pollinator discussion. Director Molina could not provide an answer to his question at this meeting; however, staff will look at the schedule to see when the item can come back to the Commission. City of Grand Terrace Page 6 Packet Pg. 32 A.5 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board June 6, 2019 ADJOURN Vice Chair Ceseña adjourned the Site and Architectural Review Board/Planning Commission at 7:55 p.m. The next scheduled meeting of the Site and Architectural Review Board/Planning Commission will be held on June 20, 2019 at 6:30 p.m. Minutes Acceptance: Minutes of Jun 6, 2019 6:30 PM (CONSENT CALENDAR) City of Grand Terrace Page 7 Packet Pg. 33 B.1 AGENDA REPORT MEETING DATE:September 5, 2019 TITLE:Selection of Planning Commission Chair and Vice-Chair for Fiscal Year 2019-2020 PRESENTED BY:Sandra Molina, Planning & Development Services Director RECOMMENDATION:Select a Planning Commission Chair and Vice Chair for Fiscal Year 2019-2020 2030 VISION STATEMENT: This action supports Our Mission: Topreserveandprotectourcommunityandits exceptionalqualityoflifethroughthoughtfulplanning, withintheconstraintsoffiscally responsiblegovernment. BACKGROUND/DISCUSSION: Municipal Code governs the establishment and operation of the Planning Commission. Members are appointed for four-year terms, and all members of the Planning Commission serve at the pleasure of the City Council. Pursuant to Section 2.16.040 of Chapter 2.16, at the beginning of each fiscal year, the Planning Commission shall select one of its members to serve as Chair and one of its members to serve as Vice-Chair. Staff requests that the Planning Commission nominate and vote on the Planning Commission Chair and Vice Chair. ATTACHMENTS: Municode Chapter 2.16 Planning Commission(PDF) APPROVALS: Sandra MolinaCompleted08/28/2019 4:26 PM City AttorneyCompleted08/29/2019 8:45 AM Sandra MolinaCompleted08/29/2019 5:44 PM Planning Commission/Site And Architectural Review BoardPending09/05/2019 6:30 PM Packet Pg. 34 B.1.a Attachment: Municode Chapter 2.16 Planning Commission (Selection of PC Chair and Vice Chair FY 19-20) Packet Pg. 35 B.2 AGENDA REPORT MEETING DATE:September 5, 2019 TITLE:A Recommendation of the Planning Commission to the City Council on Whether 24-Hour Uses Should be Subject to a Conditional Use Permit PRESENTED BY:Sandra Molina, Planning & Development Services Director RECOMMENDATION:1)Planning Commission Discussion on Whether 24- Hour Uses Should be Subject to a Conditional Use Permit; and 2)Recommend One of the Following Options: A.Recommend that 24-Hour Services Uses (i.e. Restaurants, Bars, Fast Food Restaurants, Entertainment uses, etc.) are Subject to a Conditional Use Permit, and Direct Staff to Forward the Recommendation of the Planning Commission to the City Council; or B.Recommend that 24-hour Uses Should not be Subject to a Conditional Use Permit,and Direct Staff to Forward the Recommendation of the Planning Commission to the City Council, or C.Direct Staff to Forward the Question to the City Council as a Broad Policy Question Regarding 24-hour Uses. 2030 VISION STATEMENT: This action supports Our Mission: Topreserveandprotectourcommunityandits exceptionalqualityoflifethroughthoughtfulplanning, withintheconstraintsoffiscally responsiblegovernment. BACKGROUND/DISCUSSION: the city into zoning districts and identify permitted and conditionally permitted uses within those zones. Administration of the Barton Road Specific Plan states that all regular provisions of the Grand Terrace Zoning Ordinance apply to all properties within the BRSP, including but not limited to design review, use permits, various appeals, amendments, public notice, and hearing provisions. Therefore, where the BRSP is silent the provisions of the Zoning Code prevail. The BRSP does not address 24-hour uses, and this question defers back to the Zoning Code. However, the zoning code is silent when it comes to 24-hour uses. In the last several months the City has received requests for 24-hour uses. As an Packet Pg. 36 B.2 example, a new café lounge that would serve teas and finger foods is proposed in the Grand Terrace Shopping Center with 24-hour operating hours. Kaz Ramen in the same center has also changed their hours to 24-hours but has not received any City perate 24 hours, but decided to maintain their approved hours. The City is also processing an application for a manufacturing use that is proposing to have 24-hour operations. The uses, themselves, are permitted in the various zoning and BRSP districts; however, it is the operating hours are at issue. The appropriate land use mechanism to place enforceable operating conditions is through the Conditional Use Permit (CUP) process. The CUP allows the reviewing authority to place conditions on the proposed operations of the use that could have adverse quality of life impacts, such as noise, trash, loitering, dependent on the use. These impacts are more likely to occur with service uses such as restaurants, fast food uses, and entertainment uses. For instance, if a business plays amplified or live music, conditions could be placed that limit the hours of the playing of the music or requiring doors to remain shut. If the use creates a litter problem from patrons, conditions can be placed requiring the applicant to pick up litter on a routine basis so as not to impact adjacent uses. The CUP also provides a mechanism to re-evaluate the use to ensure compliance with conditions of approval and, modify such conditions if needed. While not the first course of action, the CUP is also revocable, for those cases where an applicant operates and continues to operate contrary to the approval. Staff requests that the Planning Commission discuss whether 24-hour service uses should be subject to a CUP, which allow the City to place operational conditions to address potential adverse impacts from the use, and provides the authority to modify conditions or revoke a CUP; and to direct Staff to forward the recommendation to the City Council. The Commission may (1) recommend that 24-hour uses should be subject to a CUP as stated above; or (2) recommend that 24-hour uses should not be subject to a CUP that are in the Municipal Code; or (3) direct Staff to forward the question to the City Council as a broad policy question regarding 24-hour uses. ATTACHMENTS: Chapter 18.83 Conditional Use Permits (PDF) Chapter 18.84 Administrative Conditional Use Permits (PDF) APPROVALS: Sandra Molina Completed 08/30/2019 3:01 PM City Attorney Completed 08/30/2019 4:05 PM Packet Pg. 37 B.2 Sandra Molina Completed 08/30/2019 4:07 PM Planning Commission/Site And Architectural Review Board Pending 09/05/2019 6:30 PM Packet Pg. 38 B.2.a Attachment: Chapter 18.83 Conditional Use Permits (Determination of CUP - 24 Hour Uses) Packet Pg. 39 B.2.a Attachment: Chapter 18.83 Conditional Use Permits (Determination of CUP - 24 Hour Uses) Packet Pg. 40 B.2.a Attachment: Chapter 18.83 Conditional Use Permits (Determination of CUP - 24 Hour Uses) Packet Pg. 41 B.2.a Attachment: Chapter 18.83 Conditional Use Permits (Determination of CUP - 24 Hour Uses) Packet Pg. 42 B.2.a Attachment: Chapter 18.83 Conditional Use Permits (Determination of CUP - 24 Hour Uses) Packet Pg. 43 B.2.b Attachment: Chapter 18.84 Administrative Conditional Use Permits (Determination of CUP - 24 Hour Uses) Packet Pg. 44 B.2.b Attachment: Chapter 18.84 Administrative Conditional Use Permits (Determination of CUP - 24 Hour Uses) Packet Pg. 45 B.2.b Attachment: Chapter 18.84 Administrative Conditional Use Permits (Determination of CUP - 24 Hour Uses) Packet Pg. 46 B.2.b Attachment: Chapter 18.84 Administrative Conditional Use Permits (Determination of CUP - 24 Hour Uses) Packet Pg. 47 C.3 AGENDA REPORT MEETING DATE:September 5, 2019 TITLE:Conditional Use Permit 18-03 and Environmental 18-07; a Proposal to Establish a Commercial Farming and Agricultural Uses and Ancillary Residence on Property Located at 21712 Vivienda Avenue PRESENTED BY:Sandra Molina, Planning & Development Services Director RECOMMENDATION:1) Conduct a public hearing; and 2 Adopt A RESOLUTION OF THE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING AN ENVIRONMENTAL EXEMPTION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING CONDITIONAL USE PERMIT 18-03 TO CONDUCT COMMERCIAL ORGANIC FARMING, AND AGRICULTURAL USES, AND ESTABLISHING AN ANCILLARY RESIDENTIAL USE ON A 5-ACRE LOT LOCATED PARCEL NUMBERS 0275-191-02) Please note: This staff report takes the August 1, 2019, staff report and updates it. The updates are shown in underlined italics. 2030 VISION STATEMENT: This item supports Goal 3 to Promote Economic Development by establishing a farming use. BACKGROUND: This item was noticed for a Public Hearing to be held on August 1, 2019. However, due to an error in the hearing notice the hearing could not be held and the Project was re- noticed for September 5, 2019 public hearing. On March 27, 2018, the City Council adopted Zoning Code Amendment 17-03, adding Chapter 18.56 Agricultural-2 (AG-2) Overlay District on eight parcels located at the north west border of the City, north of Vivienda Avenue and east of Terrace Avenue. The zoning code amendment included the five-acre project site located at 21712 Vivienda Avenue. The purpose of the Agricultural-2 Overlay (AG-2) district is to permit limited commercial Packet Pg. 48 C.3 agricultural uses to include single-family residential as an ancillary use to support the commercial agricultural uses on the M2-Industrial zoning. PROPOSAL: Jeffrey McConnell ("Applicant"), has filed a Conditional Use Permit application to conduct organic farming, agricultural activities, and establish an ancillary residence on the subject lot, zoned M2-Industrial with an AG-2-Overlay District and FP-Floodplain Overlay District. The Applicant's original proposal included organic farming of vegetables, fruit trees, small farm animals, a shop/barn, a new metal workshop, a well, and a laundry room addition to the existing residence. The proposal included multiple on site activities open to the public, including educational tours, a fruit and vegetable stand, and retail sales. This original proposal would have required the applicant to provide improvements to support the original onsite activities, such as access road improvements, public roadway improvements parking, ADA improvements, accessible restrooms, and connect to the public sewer. The scope of the Project description was subsequently modified by the Applicant to eliminate activities open to the public to reduce the level of required improvements. The Applicant's revised Project description proposes to grow organic vegetables and fruit tree products to be sold off-site at Farmers Markets. The existing residence will be occupied as an ancillary use to the commercial farming activities and the existing barn will be used as storage for tractors, farming equipment, animal feed, and hay. The activities also include the use of hoop houses/caterpillar tunnels over plots that can be assembled, disassembled and reassembled on a rotational basis over the plots. In addition, the applicant is proposing to have small farm animals such as chicken and sheep. The revised Project description does not include any onsite activities open to the public or additions to the existing residence. The Applicant has identified a future 2,000 square foot storage shed and a water well, both to be considered with this application, but subject to administrative review and approval by the City. Staff has included a condition of approval indicating that any future development, including alterations, conversions, remodels and new structures will require compliance with the Municipal Code, connection to the public sewer system and, as determined by the City Engineer, public street improvements. SITE AND SURROUNDING AREA: The Project site has an existing 1,325 square foot home, a 421 square foot two car garage, an existing 2,400 square foot barn, and a 160 square foot chicken coop. The site is located between Vivienda Avenue and an easement road, referred to as Railroad Access Road, in a floodplain area surrounded by vacant land to the north and west, and single-family residential uses to the south and east. The property's topography has a steep slope on the south side of the property, fronting Packet Pg. 49 C.3 Vivienda Avenue; however, most of the lot is relatively flat, which is where the existing residence and existing structures are located, and where the proposed farming activities will take place. Surrounding uses are as follows: Zoning General Plan Existing Land Uses North M2-Industrial AG-2 Agricultural-Floodplain Industrial Vacant Land 2 Overlay FP-Floodplain Overlay East M2-Industrial AG-2 Agricultural-2 Floodplain Industrial Single Family Overlay FP-Floodplain Overlay Residential South R1-7.2-Single Family Residential Low Density Single Family AG-Agricultural Overlay Residential Residential West M2-Industrial AG-2 Agricultural-2 Floodplain Industrial Vacant Land Overlay FP-Floodplain Overlay ANALYSIS: General Plan/Zoning Consistency The property is designated Floodplain Industrial in the General Plan Land Use Map and it is zoned M2-Industrial, with an AG-2 Agricultural Overlay District, and FP-Floodplain Overlay District. The proposed business to conduct commercial organic farming and agricultural activities are consistent with the latest adopted General Plan and Zoning Code, which allows limited commercial agricultural uses with single-family residential as an ancillary use to support the commercial activities. The Applicant is requesting to re-grandfather the existing residence; however, when a legal nonconforming use ceases for a continuous period of 180 days or more, the nonconforming status is terminated and thereafter the site requires compliance with the regulations established by the underlying zoning district. The residence has been vacated for several years, and no longer has any legal non-conforming status. The site is zoned M-2 and occupancy of the residence solely as a residential use is not permitted. However, the AG-2 Overlay district permits residential uses ancillary to the commercial farming and agricultural activities. Staff has included a Condition of Approval allowing the use of the residence as an ancillary use to the commercial farming activities. In the event that the agricultural farming activities cease, the use of the residence will also be required to cease. The proposed use is consistent with the Floodplain Industrial land use designation which permits light agricultural uses consistent with the Agricultural Overlay designation. Packet Pg. 50 C.3 It is consistent with the Land Use Element because it promotes balanced growth by promoting the maintenance of a healthy and diversified community. The use is permitted and consistent with AG-2 Overlay District with the zoning and compatible with other surrounding uses. In addition, the proposal is consistent with the Public Health and Safety Element which goal is to reduce the risk to life and property in areas designated as flood hazard zones. The north side of the property is located in the 100- year flood plain and the south side of the property where the existing structures are located is within the 500-year flood (Zone X) area, which has a 0.2 percent of annual chance flood. The Applicant will be required to comply with the Floodplain Ordinance requirements for any future development on the site, including alterations, conversions, remodels, and new structures. The City is shown within a Ground Water Protection area within San Bernardino County and the approval has been conditioned to comply with the California Restricted Materials Requirements by the State of California Department of Pesticide Regulation for Ground Water Protection Area. The Applicant will be required to comply with the pesticide requirements in order to ensure water quality is not impacted. In addition, the existing residence and barn structures are consistent with the development standards of the M2 and AG-2 districts, such as building height, building setbacks and lot coverage. The commercial organic agricultural farming activities and ancillary residential use will be consistent with the AG-2-Overlay standards. Access and Circulation Part of the review of development applications is verifying that there is legal and physical access to the public right of way to support the proposed use, including the transport of product to offsite Farmers Markets. The site has physical access at Railroad Access Road located north of the property, however, the Applicant does not have legal access to utilize this road. On the south side, the property is bound by Vivienda Avenue, a public roadway, which the Applicant has legal access to and could establish physical access by constructing a driveway to the street. The Applicant has proposed to have an adjacent neighbor utilize their access rights across Railroad Access Road to access the subject property and transport the product to and from the project site. However, this activity is not legally permitted, because the Applicant must demonstrate legal access for the subject lot. The Applicant has a couple of options to address the legal access: The Applicant can obtain a road access easement from adjacent property owners, including the owner of Railroad Access Road. The document(s) recording the road access easement must be prepared by the Applicant to be reviewed and approved by the City Engineer prior to recordation, and access for emergency vehicles must be included. The Applicant can also utilize the property's legal access at Vivienda Avenue by Packet Pg. 51 C.3 constructing a driveway and drive approach in conformance with City and County Fire standards. The project has been conditioned accordingly based on the two options above. This requirement must be addressed prior to legally conducting any activities on the site, including the site improvements required by San Bernardino County Fire and Riverside Highland Water; and must be addressed prior to obtaining a Certificate of Occupancy, and initiating any activities on the site. AGENCY REVIEW: The Project Plans were distributed to various agencies and City Departments for review and comment. Riverside Highland Water Company indicated that they can serve the Project, as has Southern California Edison. Conditions of Approval from the City's Building and Safety Division, Public Works Departments, and San Bernardino County Fire are included in the Resolution. ENVIRONMENTAL REVIEW: The Project qualifies for a categorical exemption, pursuant to Section 15332 of the California Environmental Quality Act (CEQA) Guidelines, which exempts infill projects that (a) are consistent with the general plan designation and zoning regulations; (b) the development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses; (c) the site has no value as habitat for endangered, rare or threatened species; (d) approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality; and (e) the site can be adequately served by all required utilities and public service. PUBLIC NOTICE: The public hearing notice for the Project was published in compliance with the City's Zoning Code and City Council Resolution No. 2019-24, Expanded Pubic Noticing and Outreach Policy for Public Hearings and Public Workshops. The Public Hearing Notice was published at the Grand Terrace City News (1/8 page box advertisement), posted in three public places and mailed to property owners. The mailing radius for the public notices has been extended from the minimum 300-foot requirement to property owners within 1000-feet of the site. In addition, the Public Hearing Notice was posted on the City's Website, Channel 3, website for email notifications, and emailed to the City Council and Planning Commission for informational purposes. To date, staff has received three written comments regarding the project. A letter was received from the office of Varner and Brandt representing the adjacent property owner (The Davis Family Trust, Kevin Davis, Trustee) dated August 1, 2019, an email from Packet Pg. 52 C.3 Kim Stromwall dated August 22, 2019, and a letter Becky Giroux received on August 25, 2019. CONCLUSION: The proposed Project promotes economic development in the City by making use of a site that has been vacant for many years. The proposed organic farming activities will be consistent with the General Plan and zoning designation once the road access easement has been legalized. The lot location, size, and existing structures are compliant with the surrounding neighborhood and can support the commercial organic agricultural farming activities. Staff recommends adoption of the attached resolution approving the Project. ATTACHMENTS: PC Resolution8.29.2019 (DOC) Exhibits to Resolution, Revised_8.29.2019 (PDF) CUP 18-03_Notice of Exemption_8.13.2019 (DOC) Letter of Intent June 1 signed (PDF) Letter from Applicant Regarding Access (PDF) Site Plan & Aerial View (PDF) Site Images (PDF) Information submitted with application (PDF) Petition submitted with application (PDF) Janet Rich, Road Access Easement (PDF) Varnes and Brandt Letter to the PC (PDF) Public Hearing Comment from Kim Stromwall (Email) (PDF) Public Hearing Comment From Beck Giroux (PDF) APPROVALS: Sandra Molina Completed 08/28/2019 1:46 PM City Attorney Completed 08/29/2019 5:39 PM Sandra Molina Completed 08/29/2019 5:44 PM Planning Commission/Site And Architectural Review Board Pending 09/05/2019 6:30 PM Packet Pg. 53 C.3.a RESOLUTION NO.19- A RESOLUTION OF THE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING AN ENVIRONMENTAL EXEMPTION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING CONDITIONAL USE PERMIT 18-03 TO CONDUCT COMMERCIAL ORGANIC FARMING AND AGRICULTURAL USES, AND ESTABLISHING AN ANCILLARY RESIDENTIAL USE ON A 5-ACRE LOT 0275-191-02) WHEREAS, Jeffrey McConnell has filed an application for a Conditional Use Permit 18-03 requesting approval to conduct commercial organic farming and, agricultural uses, and an ancillary residential use, on a 5-acre lot, located at 21712 Vivienda Avenue; and WHEREAS, the site is zoned M2-Industrial within the AG-2 Overlay District and the FP-Floodplain Overlay District; and WHEREAS, the project site has an existing 1,325 square foot residence with a 421 square foot two-car garage, a 2,400 square foot barn, and a 160 square foot chicken coop; and WHEREAS, the Project qualifies for an environmental exemption pursuant to Section 15332 of the California Environmental Quality Act (CEQA) Guidelines, which exempts infill projects when the project is compatible with the General Plan and Zoning Code, is no more than five acres substantially surrounded by urban uses, it is devoid of habitat for biological resources and the Project site has no value as habitat for endangered, rare, or threatened species, the site is served by public utilities and services, and there are no impacts to traffic noise, air quality or water quality; and WHEREAS, on September 5, 2019, the Planning Commission conducted a duly noticed public hearing on the Project at the Grand Terrace Council Chambers located at Attachment: PC Resolution8.29.2019 \[Revision 3\] (CUP 18-03 and E 18-07) 22795 Barton Road, Grand Terrace, California 92313 and concluded the hearing on said date; and WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW THEREFORE, BE IT RESOLVED by the Planning Commission of the City of Grand Terrace: 1. The recitals set forth above are true and correct and incorporated herein by this Packet Pg. 54 C.3.a reference. 2. Based upon the all oral and written reports and presentations made by City staff and members of the public, including any attachments and exhibits, the Planning Commission/Site and Architectural Review Board hereby finds that the Project is categorically exempt pursuant to Section 15332 from the provisions of the California Environmental Quality Act (CEQA). The project site is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations, the proposed site is located within city limits measuring no more than five acres substantially surrounded by urban uses, the project site has no value as habitat for endangered, rare or threatened species, the approval of the project would not result in any significant effects relating to traffic, noise, air quality, or water quality, and the site can be adequately served by all required utilities and public services. 3. Based upon the all oral and written reports and presentations made by City staff and members of the public, including any attachments and exhibits, the Planning Commission/Site and Architectural Review Board finds as follows with respect Conditional Use Permit 18-03: a. The proposed use will not be detrimental to the health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed project or within the city. The proposed commercial organic farming and agricultural uses, and the ancillary use of the residence are consistent with the M2-Industrial zoning, the AG-2- Agricultural-2 Overlay, and the Floodplain Overlay District Requirements. The existing structures meet applicable development standards of the Agricultural-2 Overlay District, including the setbacks required for the commercial farming activities and the type and number of animals kept on site. The lot location, size, and existing structures are complementary to surrounding uses. The Applicant is required to comply with San Bernardino County standards related to the California Restricted Materials Requirements by the State of California Department of Pesticide Regulation for Ground Water Protection Area to ensure ground water is not impacted. Attachment: PC Resolution8.29.2019 \[Revision 3\] (CUP 18-03 and E 18-07) b. The proposed use will not be injurious to property or improvements in the neighborhood or within the city. The proposal does not include any site improvements at this time; however, the proposed use will be compliant with applicable Municipal Codes and standards established by the underlying zoning and overlay districts. The project has been conditioned to obtain a legal access easement from adjacent property owners, including Railroad Access Road or utilize the prope Vivienda Avenue; prior to legally conducting any activities on the site, including the site improvements required by the San Bernardino County Page 2 of 8 Packet Pg. 55 C.3.a Fire, Riverside Highland Water improvements, and prior to obtaining a Certificate of Occupancy, and initiating any activities on site. Conditions of Approval have been established regulating activities and use will not be injurious to the property or the neighborhood. c. The proposed use will be consistent with the latest adopted General Plan. The Project is consistent with the intended land uses of the City and the Municipal Code. The proposed site is zoned M2-industrial with and AG-2 Agricultural-2 Overlay District and FP-Flooding Overlay District. The proposed business to conduct commercial organic farming and agricultural activities, and the use of the residence as an ancillary use are consistent with the latest adopted General Plan and Zoning Code, which allows limited commercial agricultural uses with single-family residential as an accessory use to support the commercial activities. The proposed commercial organic farming and agricultural activities, and ancillary use of the residence will be consistent with the Land Use Element because it promotes maintenance of a healthy and diversified community. The use is consistent with the Industrial zoning designation and compatible with other surrounding uses. The Applicant will be required to demonstrate and provide legal and physical access to the site prior to initiating onsite activities. d. Conditions necessary to secure the purposes of this chapter are made a part of the conditional use permit. BE IT FURTHER RESOLVED that, based on the forgoing, Conditional Use Permit 18- 03 and Environmental 18-07 are hereby approved subject to the following conditions: 1. Conditional Use Permit 18-03 is approved to conduct commercial organic farming and agricultural activities, and occupy an existing residence as an ancillary use on a 5-acre lot located at 21712 Vivienda Avenue. This approval is granted based on the application materials submitted by Jeffrey McConnell on July 10, 2018, including revised project plans received June 4, 2019. This approval includes conducting farming of organic vegetables and fruit trees products to be sold at Farmers Markets. The existing residence will be occupied as an ancillary Attachment: PC Resolution8.29.2019 \[Revision 3\] (CUP 18-03 and E 18-07) use to the farming activities and the existing barn will be used as storage for tractors, farming equipment, animal feed, and hay. The activities also include the use of hoop houses/caterpillar tunnels over plots that can be disassembled and reassembled on a rotational basis, and small farm animals. The application materials are approved as submitted and conditioned herein and shall not be further altered except as modified by these conditions of approval, and unless reviewed and approved by the affected departments. th 2. If not appealed, this approval shall become effective on the eleventh (11) day Page 3 of 8 Packet Pg. 56 C.3.a thth day following such eleventh (11) day when the eleventh (11) day is not a city business day. This approval shall expire twelve (12) months from the date of adoption of this resolution unless building permits have been issued and a substantial investment in reliance of those permits has occurred; all conditions of approval have been met; or a time extension has been granted by the City, in accordance with Chapter 18.63 of the Zoning Code. Time extensions shall be filed at least sixty (60) days prior to the expiration date. 3. Minor modifications to this approval which are determined by the Planning and Development Services Director to be in substantial conformance with the approved site plan, and which do not intensify or change the use or require any deviations from adopted standards, may be approved by the Planning and Development Services Director upon submittal of an application and the required fee. 4. The applicant shall defend, indemnify, and hold harmless the City of Grand Terrace and its officers, employees, and agents from and against any claim, action, or proceeding against the City of Grand Terrace, its officers, employees, or agents to attack, set aside, void, or annul any approval or condition of approval of the City of Grand Terrace concerning this project, including but not limited to any approval or condition of approval of the Planning Commission, or Planning and Development Services Director. The City shall promptly notify the applicant of any claim, action, or proceeding concerning the project and the City shall cooperate fully in the defense of the matter. The City reserves the right, at its own option, to choose its own attorney to represent the City, its officers, employees, and agents in the defense of the matter. 5. Upon approval of these conditions and prior to becoming final and binding, the and content shall be prepared by the Planning and Development Services Department. 6. In the event that exhibits, and written conditions are inconsistent, the written conditions shall prevail. 7. Operational activities associated with the project shall comply with the Attachment: PC Resolution8.29.2019 \[Revision 3\] (CUP 18-03 and E 18-07) Municipal Code. 8. The applicant shall comply with all applicable Federal, State, County and Local Codes, at all times. 9. The Applicant shall obtain legal and physical access across adjacent properties to the public roadway, which may include Railroad Access Road or utilize the . The document(s) recording the road access easement shall be prepared by the applicant for review and approval by Page 4 of 8 Packet Pg. 57 C.3.a the City Engineer prior to recordation. The Vivienda Avenue legal access improvements shall be determined and reviewed by the City Engineer. 10. Access rights shall be granted to the City for the purpose of allowing access over private drives within the development for all City vehicles, including police, fire, and other emergency vehicles. The document(s) recording this access shall be prepared by the applicant for review and approval by the City Engineer, prior to recordation. 11. Prior to the issuance of a Certificate of Occupancy by the Building and Safety Division, the applicant shall comply with Conditions of Approval No. 9 & 10 and provide to the City a recorded copy of the access easement, if applicable. 12. (New) Prior to the initiation of any commercial farming and agricultural activities, the applicant shall comply with Conditions of Approval No. 9 & 10 and provide to the City a recorded copy of the access easement, if applicable. 13. (New) Prior to occupying the ancillary residence, the applicant shall initiate the commercial farming and agricultural uses, pursuant to Condition of Approval No. 12 and obtain a Certificate of Occupancy by the Building and Safety Division. 14. The applicant shall obtain a Business License from the Finance Division and shall be renewed annually for as long as the business remains in operation. 15. The applicant shall comply with all requirements of the City of Grand Terrace Building and Safety Division, including the conditions of approval contained in the emorandum dated May 1, 2019, attached hereto as Exhibit 1. 16. The applicant shall comply with all requirements of the City of Grand Terrace Public Works Director, including the conditions of approval contained in the emorandum dated July 24, 2019, Revised August 5, 2019, Revised August 29, 2019, attached hereto as Exhibit 2. 17. The applicant shall comply with all requirements of the San Bernardino County Fire Department, Office of the Fire Marshal Community Safety Division, including the conditions of approval contained in their Permit Number: F201900093 dated Attachment: PC Resolution8.29.2019 \[Revision 3\] (CUP 18-03 and E 18-07) June 17, 2019, attached hereto as Exhibit 3. 18. Prior to the issuance of a Certificate of Occupancy by the Building and Safety Division, the applicant shall provide a will service letter and obtain all requisite permits and clearances from Riverside Highland Water Company (RHWCO). 19. Prior to obtaining clearances form the San Bernardino County Fire Department, Office of the Fire Marshal Community Safety Division and clearances from the Riverside Highland Water Company (RHWCO), Conditions of Approval No. 9 & 10 shall be completed. Page 5 of 8 Packet Pg. 58 C.3.a 20. Prior to the issuance of a Certificate of Occupancy by the Building and Safety Division, the applicant shall provide clearances from the Santa Ana Regional Water Control Board and any other applicable agency, for the proposed septic tank and comply with all applicable requirements. A copy of the clearances for the septic tank shall be provided to the Building and Safety Division. 21. Prior to the issuance of a Certificate of Occupancy by the Building and Safety Division, the applicant shall obtain all requisite permits and clearances from the San Bernardino County Environmental Health Services. A copy of the clearances shall be provided to the Building and Safety Division. 22. The Applicant shall comply with all the requirements contained in Municipal Code, Chapter 18.56 AG-2 Agricultural-2 Overlay District. 23. The single-family residence shall be occupied as an ancillary use to the commercial agricultural use only; should the commercial agricultural farming activities cease for a period of sixty (60) days; use of the ancillary residence shall cease and its use vacated. 24. (Revised) The applicant shall comply with the California Restricted Materials Requirements by the State of California Department of Pesticide Regulation for Ground Water Protection Area. P prior to initiating the commercial farming and agricultural activities and prior to obtaining a Certificate of Occupancy by the Building and Safety Division. Copies of such clearances shall be provided to the Planning and Development Services Department and the Building and Safety Division. 25. The applicant shall comply with the National Pollutant Discharge Elimination System (NPDES). 26. (Revised) The Applicant shall comply with the requirements of the County of San Bernardino Department of Agriculture/Weights and Measures, including but not Certificate, registering for CDFA organic farming, and completing a CDFA Egg Handlers application, if required. Copies of such certificates shall be provided to Attachment: PC Resolution8.29.2019 \[Revision 3\] (CUP 18-03 and E 18-07) the Planning and Development Services Department and the Building and Safety Division prior to initiating the commercial farming and agricultural activities and prior to obtaining a Certificate of Occupancy by the Building and Safety Division. 27. The proposed caterpillar tunnels and hoop houses shall maintain a twenty (20) foot setback from the property lines and shall not exceed ten feet in height. 28. All animals, excepting household pets, shall be kept at a minimum distance of seventy (70) feet from any structure or area used for human habitation or public assembly on adjoining property. Page 6 of 8 Packet Pg. 59 C.3.a 29. The combined total number of animals kept on the site shall not exceed the maximum number and combination of animals allowable in Chapter 18.56 (AG-2 Agricultural-2 Overlay District), Table 18.56.030 of the Municipal Code. 30. The proposed 2,000 square foot metal barn for future development, located approximately twenty (20) feet south of the existing barn shall be reviewed and approved through an Administrative Conditional Use Permit. 31. The future water well shall be reviewed and approved by City Departments and agencies, including obtaining applications and clearances by San Bernardino County Environmental Health Services Department. A copy of such certificates shall be provided to the Planning and Development Services Division and the Building and Safety Division. 32. Any future changes in on-site activities, including the on-site sale of fruit and vegetables, produce, flowers, and other farming and agricultural products shall require submittal, review, and approval of a modified conditional use permit. 33. Any future development on the site, including alterations, conversions, remodels, and new structures shall require compliance with the Municipal Code and the Floodplain Ordinance. 34. Any alterations to the residence shall require connection to the public sanitary sewer system. 35. All ground mounted equipment, including backflow devices, shall be screened in a manner that does not impede traffic visibility. 36. The applicant shall be responsible for regular and ongoing upkeep and maintenance of the site. 37. All contractors shall acquire a valid City business license and be in compliance with all City codes. 38. The applicant shall obtain a sign permit prior to the installation of any signs. Attachment: PC Resolution8.29.2019 \[Revision 3\] (CUP 18-03 and E 18-07) Page 7 of 8 Packet Pg. 60 C.3.a PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace, th California, at a public hearing held on the 5 day of September 2019. AYES: NOES: ABSENT: ABSTAIN: ATTEST: __________________________ __________________________ Debra L. Thomas Tom Comstock City Clerk Chairman Attachment: PC Resolution8.29.2019 \[Revision 3\] (CUP 18-03 and E 18-07) Page 8 of 8 Packet Pg. 61 C.3.b EXHIBIT 1 Building and Safety Conditions of Approval Date: May 1, 2019 File No:Conditional Use Permit18-03& Environmental 18-07 Applicant: Jeffrey McConnell Address of Applicant:21758 Walnut Ave., Grand Terrace, CA 92313 Site Location:21712 Vivienda Avenue APN: 0275-191-02 Provide four (4)sets of construction plans and documentation for plan review of the proposed project. Below you will find a list of the plans and documents Building and Safety will need forplan review. The initialplan review will take approximately two weeks on most projects. Provide the following sets of plans and documents. Building and Safety submittalsrequired at first plan review. (4)Plot/Site Plans (Indicating allexisting structures and setback from property lines) (4)Electrical Plans (Anyreplaced or new outdoor electrical) (4) Plumbing Plans/Isometrics, Water, Sewer and Gas(Any new irrigation,backflow devices, or additional waterlines) Building & Safety General Information All structures shall be designed in accordance with the2016 California Building Code, 2016 California Mechanical Code, 2016 California Plumbing Code, and the 2016 California Electrical Code, 2016 Residential Code and the 2016 California Green Buildings Standards Attachment: Exhibits to Resolution, Revised_8.29.2019 (CUP 18-03 and E 18-07) adopted by the State of California. Note if a new code has been adopted priorto the submittal, then all structures shall be designed to the current model code year. The Developer/Owner is responsible for the coordination of the final occupancy. The Developer/Owner shall obtain clearances from each department and division prior to requesting a final building inspection from Building & Safety. Each agency shall signthe bottom of the Building & Safety Job Card. Packet Pg. 62 C.3.b CUP 18-03, E 18-07 Page 2 B uilding & Safety inspection requests can be made twenty-four(24) hours in advance for next day inspection. Please contact 909-825-3825. You may also request inspections at the Building & Safety public counter. All construction sites must be protected by a security fenceand screening. The fencing and screening shall be maintained at all times to protect pedestrians. Temporary toilet facilities shall be provided for construction workers.The toilet facilities shall be maintained in a sanitary condition. Construction toilet facilities of the non sewer type shall conform toANSI ZA.3. Construction projects which require temporary electrical power shall obtain an Electrical Permit from Building & Safety. No temporary electrical power will be granted to a project unless one of the following items isin place and approved by Building & Safety and the Planning Department. (A )Installation of a construction trailer, or, (B)Security fenced area where the electrical power will be located. S eparate plan submittals and permits are required for all accessory structures; example would bepatios, block walls, and storage buildings. Pursuant to the California Business and Professions Code Section 6737, most projects are required to be designed by a California Licensed Architect or Engineer. The project owner or developer should review the section of the California Codes and comply with the regulation. Building & SafetyConditions 1.Owner must apply for Certificate of Occupancy for the residence located on the property, due to the farmingand agriculturalactivities required by AG-2 zoning. 2.All on site utilities shall be underground to the new proposed structureunless prior approval has been obtained by the utility company or the City. Attachment: Exhibits to Resolution, Revised_8.29.2019 (CUP 18-03 and E 18-07) 3.Prior to issuanceof Building Permits, on site water service shall be installedand approvedby the responsible agency. On site fire hydrants shall be approved by the Fire Department. No flammable materials will be allowed on the site until the fire hydrants are established and approved. Packet Pg. 63 C.3.b Public Works Conditions Date: July 24, 2019, rev August 5, 2019, rev August 29, 2019 A pplicant:Jeffrey McConnell Address of Applicant: 21758 Walnut Ave,Grand Terrace, CA 92313 Site Location: 21712 Vivienda Ave, Conditional Use Permit No.18-03 Site &Arch. Review 18-03, and Environmental 18-07, proposed farming and residentialuse. Provided documents for review of the proposed project as follows: (1)Major Permit Application (2)Environmental Application (3)Letter of Intent (4)Grant Deed (5)Title Report (6)APN Maps (7)Existing House Floor Plan (8)Building Setback Map (9)Grading Plan (If applicable) All work performed in the public right of way shall comply with the San Bernardino County Public Works Standards or standards approved by the Public Works Director. Conditions: 1.Applicant is required to provide legal access to the propertyprior to the issuance of any Attachment: Exhibits to Resolution, Revised_8.29.2019 (CUP 18-03 and E 18-07) certificates of occupancy.Applicant shall provide legal access to the property in at least one of the following ways: An easement/license or other acceptable recorded documentfrom property owner to the north, APN 0275-190-30, to allow use of the 20’ access easement westerly to Terrace Aveis required prior to issuance of certificate of occupancy. As an alternativeto the above, an easement/license or other acceptable recorded document from the owner of APN 0275-190-03, to allowa20’ access easement westerly to Terrace Ave. Packet Pg. 64 C.3.b Page 2 s an additional alternative, ifthe applicant must Atakesaccess from the existing legal access on the lot frontage off Vivienda,which is dedicated to the public and accepted., the applicant shall This alternative will require construct a driveway constructionand an approach, as approved by the Public Works Director. 2.The applicant will be required tosubmit service request for water serviceto the Riverside Highland Water Company. Applicant shall pay all plan review fees and permit fees for the water review to Riverside Highland Water Company. Please provide a written “Will Serve” letter to the City of Grand Terrace before any permits are issued. 3.Prior tooccupancy release, the applicant shall submit proposed water plans for fire hydrants or acceptable alternative to the County of San Bernardino Fire Department for plan review. Applicant shall pay all plan review fees and permit fees for the fire hydrant system review to the County of San Bernardino Fire Department. 4.Monumentation: If any activity on this project disturbs anysurvey monuments, the disturbed monumnetation shall be located andreferenced by or under the direction of a licensed land surveyor or a registered civil engineer authorized to practice land surveying prior to commencement of any activity with the potential to disturb the monumnetation, and a corner record or record of survey of the references shall be filled with the County. 5.All existing and proposed easements must be shown any required improvement plans. Conditions at time of Building Permit 6.All fronting overhead utilities shall be underground in the road right-of-way. 7.The applicant shall dedicate right of way and/or construct all missing or damaged public improvements. The missing or damaged public improvements shall include, but are not limited to, pavement, curb, gutter, sidewalk, driveway approach, and streetlights as directed by the Public Works Department. 8.Minimum driveway grades shall be consistent with San Bernardino County Standard 131. Riverside County Standard driveway approach can also be used. Attachment: Exhibits to Resolution, Revised_8.29.2019 (CUP 18-03 and E 18-07) Packet Pg. 65 C.3.b Attachment: Exhibits to Resolution, Revised_8.29.2019 (CUP 18-03 and E 18-07) Packet Pg. 66 C.3.b Attachment: Exhibits to Resolution, Revised_8.29.2019 (CUP 18-03 and E 18-07) Packet Pg. 67 C.3.b Attachment: Exhibits to Resolution, Revised_8.29.2019 (CUP 18-03 and E 18-07) Packet Pg. 68 C.3.c CITY OF GRAND TERRACE NOTICE OF EXEMPTION TO: Clerk of the Board of Supervisors FROM: Planning and Development County of San Bernardino Services Department nd 385 N. Arrowhead Avenue, 2 Floor City of Grand Terrace San Bernardino, CA 92415-0130 22795 Barton Road Grand Terrace, CA 92313 Project Title: Conditional Use Permit 18-03 and Environmental 18-07 Project Location Specific: The project is located at 21712 Vivienda Avenue, (APN: 0275- 191-02) Description of Project: Proposing to conduct commercial organic farming, agricultural activities, and the ancillary use of a residence, on a five-acre lot. The existing 1,325 square feet residence will be occupied as an ancillary use to the farming activities and the existing 2,400 square foot barn will be used as storage for tractors, farming equipment, animal feed, and hay. The proposed activities include growing organic vegetables and fruit trees. The farming activities will include the use of hoop houses/caterpillar tunnels and the produce will be transported to be sold at farmers markets. The applicant is proposing to have small farm animals such as chicken and sheep. Name of Public Agency Approving Project: Grand Terrace Planning Commission Name of Person or Agency Carrying out Project: Jeffrey McConnell Exempt Status: California Code of Regulations, Title 14, Section 15332, which exempts infill projects that are consistent with the general plan designation and zoning regulations. Reasons Why Project is Exempt: Section 15332 of the California Environmental Quality Act (CEQA) Guidelines. This section exempts infill projects that (a) are consistent with the general plan designation and zoning regulations; (b) the development occurs within city limits on a project site of no more than five acres substantially surrounded by urban uses; (c) the site has no value as habitat for endangered, rare or threatened species; (d) approval of the Attachment: CUP 18-03_Notice of Exemption_8.13.2019 (CUP 18-03 and E 18-07) project would not result in any significant effects relating to traffic, noise, air quality, or water quality; and (e) the site can be adequately served by all required utilities and public service Lead Agency or Contact Person: Area Code/Telephone (909) 824-6621 ______________________________ _________________ Haide Aguirre Date Assistant Planner C:\\users\\cfortune\\appdata\\roaming\\iqm2\\minutetraq\\grandterracecityca@grandterracecityca.iqm2.com\\work\\attachments\\5637.doc 22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600 Packet Pg. 69 C.3.d Attachment: Letter of Intent June 1 signed (CUP 18-03 and E 18-07) Packet Pg. 70 C.3.e Attachment: Letter from Applicant Regarding Access (CUP 18-03 and E 18-07) Packet Pg. 71 C.3.e Attachment: Letter from Applicant Regarding Access (CUP 18-03 and E 18-07) Packet Pg. 72 C.3.f Attachment: Site Plan & Aerial View (CUP 18-03 and E 18-07) Packet Pg. 73 C.3.f Attachment: Site Plan & Aerial View (CUP 18-03 and E 18-07) Packet Pg. 74 C.3.g Attachment: Site Images (CUP 18-03 and E 18-07) Packet Pg. 75 C.3.g Attachment: Site Images (CUP 18-03 and E 18-07) Packet Pg. 76 C.3.h Attachment: Information submitted with application (CUP 18-03 and E 18-07) Packet Pg. 77 C.3.h Attachment: Information submitted with application (CUP 18-03 and E 18-07) Packet Pg. 78 C.3.h Attachment: Information submitted with application (CUP 18-03 and E 18-07) Packet Pg. 79 C.3.i Attachment: Petition submitted with application (CUP 18-03 and E 18-07) Packet Pg. 81 C.3.i Attachment: Petition submitted with application (CUP 18-03 and E 18-07) Packet Pg. 83 C.3.i Attachment: Petition submitted with application (CUP 18-03 and E 18-07) Packet Pg. 85 C.3.i Attachment: Petition submitted with application (CUP 18-03 and E 18-07) Packet Pg. 87 C.3.i Attachment: Petition submitted with application (CUP 18-03 and E 18-07) Packet Pg. 89 C.3.i Attachment: Petition submitted with application (CUP 18-03 and E 18-07) Packet Pg. 91 C.3.i Attachment: Petition submitted with application (CUP 18-03 and E 18-07) Packet Pg. 93 C.3.i Attachment: Petition submitted with application (CUP 18-03 and E 18-07) Packet Pg. 95 C.3.i Attachment: Petition submitted with application (CUP 18-03 and E 18-07) Packet Pg. 97 C.3.j Attachment: Janet Rich, Road Access Easement (CUP 18-03 and E 18-07) Packet Pg. 98 C.3.j Attachment: Janet Rich, Road Access Easement (CUP 18-03 and E 18-07) Packet Pg. 99 C.3.j Attachment: Janet Rich, Road Access Easement (CUP 18-03 and E 18-07) Packet Pg. 100 C.3.j Attachment: Janet Rich, Road Access Easement (CUP 18-03 and E 18-07) Packet Pg. 101 C.3.j Attachment: Janet Rich, Road Access Easement (CUP 18-03 and E 18-07) Packet Pg. 102 C.3.j Attachment: Janet Rich, Road Access Easement (CUP 18-03 and E 18-07) Packet Pg. 103 C.3.j Attachment: Janet Rich, Road Access Easement (CUP 18-03 and E 18-07) Packet Pg. 104 C.3.j Attachment: Janet Rich, Road Access Easement (CUP 18-03 and E 18-07) Packet Pg. 105 C.3.j Attachment: Janet Rich, Road Access Easement (CUP 18-03 and E 18-07) Packet Pg. 106 C.3.j Attachment: Janet Rich, Road Access Easement (CUP 18-03 and E 18-07) C.3.j Attachment: Janet Rich, Road Access Easement (CUP 18-03 and E 18-07) C.3.k Attachment: Varnes and Brandt Letter to the PC \[Revision 1\] (CUP 18-03 and E 18-07) Packet Pg. 110 C.3.k Attachment: Varnes and Brandt Letter to the PC \[Revision 1\] (CUP 18-03 and E 18-07) Packet Pg. 111 C.3.l Attachment: Public Hearing Comment from Kim Stromwall (Email) (CUP 18-03 and E 18-07) Packet Pg. 112 C.3.m Good evening Commissioners and Chairman Comstock. My name is Becky Giroux. I live at 21891 Vivienda Ave. just around the corner from the property in question. I have been on that farm many times during the harvest of beautiful fruits and vegetables as have several residents, past and current City Representatives, local teachers etc. I was present the day of the first harvest along with 100 or so visitors. We were so excited to have this farm in our neighborhood. The children were allowed to pick their own pumpkins right from the pumpkin patch, residents were picking their watermelons and . It was the talk of the town. Many residents asked me what they could do to help keep it going and I asked them to sign a petition that was going to be provide to City Council. They were more than excited to do so. We collected hundreds of signatures and they all agree this is much needed. There were many ideas about the benefits to our community if this farm was going to happen Especially for our kids, seniors and the underserved in our community. It is so much more than just making a buck. An organic farm in any community betters our environment, provides a healthier selection of products to consume. There are many important benefits of organic farming: Organic Farming Maintains the quality of the soil It Fosters biodiversity in that it makes a haven for endangered species of plants, insects, birds and animals. Reduces pollution from nitrogen runoff as organic farming does not use synthetic fertilizers. It avoids the heavy pesticide and herbicide use you typically see in conventional farming. And lastly, organic farming stores more carbon in the soil offsetting carbon dioxide emissions. When you compare this potential productive property to the unkept, unproductive property on the corner, my vote is for the organic farm with residency. Attachment: Public Hearing Comment From Beck Giroux (CUP 18-03 and E 18-07) I am asking you Commissioner to please adopt the environmental exemption pursuant to the California environmental quality act (CEQA) and approve conditional use permit 18-03 to allow the property owner to grow and sell organic fruits and vegetables, agricultural uses, and establish an ancillary residential use on the property located at 21712 Vivienda Ave. Grand Terrace. Our community will be better because of it. Thank you, Becky Giroux, 909 261-4833 Packet Pg. 113