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08-15-2018 - SP CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD AGENDA Council ChambersSpecial Meeting6:30 PM The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the Planning Commission during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Any documents provided to a majority of the Planning Commission regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City's website at http://www.grandterrace-ca.gov CALL TO ORDER Convene the Meeting of the Planning Commission and Site and Architectural Review Board. Pledge of Allegiance. Roll Call Attendee NamePresentAbsentLateArrived Chairman Tom Comstock Vice Chair Tara Ceseña Commissioner Jeffrey Allen Commissioner Edward A. Giroux Commissioner Jeffrey McConnell APPROVAL OF AGENDA PUBLIC ADDRESS Public address to the Commission shall be limited to three minutes unless extended by the Chairman. Should you desire to make a longer presentation, please make written request to be agendized to the Director of Planning and Development Services Department. City of Grand TerracePage 1 Agenda Grand Terrace Planning Commission/Site and Architectural Review Board August 15, 2018 This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the Planning Commission may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Chairman may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. A.CONSENT CALENDAR 1. Approval of Minutes Regular Meeting 07/19/2018 DEPARTMENT: CITY CLERK B.WORKSHOP 2. Workshop on Housing Trends and Products RECOMMENDATION: Conduct a Workshop on Housing Trends and Products DEPARTMENT: PLANNING & DEVELOPMENT SERVICES C.INFORMATION TO COMMISSIONERS D.INFORMATION FROM COMMISSIONERS ADJOURN Adjourn to the next scheduled meeting of the Site and Architectural Review Board/Planning Commission to be held on September 6, 2018 at 6:30 p.m. than 14 calendar days preceding the meeting. City of Grand Terrace Page 2 A.1 CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD MINUTES Council ChambersRegular Meeting6:30 PM Chairman Comstock convened the Meeting of the Planning Commission and Site and Architectural Review Board at 6:30p.m. Pledge of Allegiance was led by Commissioner Giroux at 6:31p.m. Attendee NameTitleStatusArrived Tom ComstockChairmanPresent Tara CeseñaVice ChairPresent Jeffrey AllenCommissionerPresent Edward A. GirouxCommissionerPresent APPOINTMENT OF JEFFREY MCCONNELL Installation of Appointed Planning Commissioner Jeffrey McConnell and Oath of Office. APPROVAL OF AGENDA 1.Motion: Motion RESULT:ADOPTED \[UNANIMOUS\] MOVER:Tom Comstock, Chairman SECONDER:Jeffrey Allen, Commissioner AYES:Tom Comstock, Tara Ceseña, Jeffrey Allen, Edward A. Giroux PUBLIC ADDRESS None. City of Grand TerracePage 1 Packet Pg. 3 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board July 19, 2018 A.CONSENT CALENDAR 2. Approval of Minutes Regular Meeting 07/05/2018 RESULT: ACCEPTED \[3 TO 0\] MOVER: Jeffrey Allen, Commissioner SECONDER: Tom Comstock, Chairman AYES: Tom Comstock, Jeffrey Allen, Edward A. Giroux ABSTAIN: Tara Ceseña B.WORKSHOP 3. Workshop on Specific Plans Sandra Molina, Planning and Development Services Director explained that since large scale Specific Plans and EIRs do not come before the City very often, Staff felt it would be beneficial to start conducting a series of workshops to augment the Planning Commission's experience and knowledge in the area. Staff introduced T&B Planning, Inc. and stated that they would provide the presentation. Joel Morse, Principal with T&B Planning, Inc. gave the PowerPoint presentation for this item. Mr. Morse provided an overview of the Specific Plan, described what a specific plan is, and provided benefits of using a specific plan. He also gave the Commission information on Specific Plan content, the land use plan and an overview of the project. Mr. Morse explained what the project goals and objectives were for the Specific Plan, gave a detailed description of the project infrastructure, zoning, development standards and architectural and landscape design guidelines. In his presentation, he provided the Commission with the steps to prepare a Specific Plan and gave examples of the various components of a Specific Plan. Commissioner McConnell asked if there would be an opportunity to bring the project to the residents for their input before a developer spends a lot of money on a project. Mr. Morse counsels his clients to discuss the land use plan being presented, what issues are there and address those concerns. He recommends the City meet with its community for their input. Minutes Acceptance: Minutes of Jul 19, 2018 6:30 PM (CONSENT CALENDAR) Commissioner McConnell asked if a property owner wants to independently develop its Mr. Morse provided two: The City could exclude the property from the Specific Plan and the property owner would reap the benefit of the beautiful surrounding community or the City of Grand Terrace Page 2 Packet Pg. 4 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board July 19, 2018 that might impact the City of Grand Terrace. Mr. Morse explained that traffic impacts is an environmental issue and identified and evaluated in an Environmental Impact Report. How projects in neighboring cities impact the City of Grand Terrace is typically studied, however is difficult to do anything about it. Director Molina explained that neighboring cities with projects of significance, will notify the City. When an environmental analysis is being compiled, those consultants will contact the City requesting a list of development projects and will factor in those projects with the tr has an opportunity to comment on impacts and to some extent, the City tries to get them to address any issues through mitigation. Chairman Comstock asked if Staff has a timeframe and scope planned for the Specific Plan. Director Molina explained there are two components; the Specific Plan document and then an implementing project. Staff anticipates a resubmittal sometime in October. Around that time, Staff may receive a draft environmental report. Chairman Comstock requested the City place public announcements in the various local papers on a monthly or bi-monthly basis announcing the workshops and meetings being conducted on the Specific Plan. This will allow resident to be well informed and will present the opportunity for residents to provide input. He also would like to discuss ingress and egress at the Freeway and the changes to Barton Road as that area dovetails together in the development of the 132 acres. G. Harold Duffey, City Manager explained by conducting the workshops, everyone understands the ground rules of the process of the Specific Plan and will assist the Planning Commission in establishing guidelines for future development. Commissioner McConnell asked when notification is provided to property owners in the area of a Specific Plan and what is the radius surrounding the property area for notification and the general public. Director Molina stated notification to property owners would be direct noticing and would be mailed to those properties 500 feet surrounding the Specific Plan boundary. The City Minutes Acceptance: Minutes of Jul 19, 2018 6:30 PM (CONSENT CALENDAR) will also provide additional noticing in the newspaper and posted in public places. Vice-Chair Ceseña asked how long a City traditionally works a Specific Plan. Mr. Morse explained most jurisdictions have a sunset clause for substantial completion of the Specific Plan, or the Specific Plan might have an actual timeframe. PUBLIC COMMENT City of Grand Terrace Page 3 Packet Pg. 5 A.1 Minutes Grand Terrace Planning Commission/Site and Architectural Review Board July 19, 2018 Council Member Kenneth J. Henderson thanked the Planning Commission and Staff for conducting the workshop on Specific Plans and stated they are extraordinarily useful and important for communities. Bobbie Forbes, Grand Terrace requested that Staff ensure notification letters go out to the neighboring properties and its owners when a Specific Plan has been approved. CONDUCT A WORKSHOP ON SPECIFIC PLANS RESULT: NO ACTION TAKEN C.INFORMATION TO COMMISSIONERS Director Molina announced on Wednesday, August 15, 2018, a Special Meeting workshop will be conducted by the Planning Commission and the topic of discussion will be housing, housing products and housing trends. D.INFORMATION FROM COMMISSIONERS None. ADJOURN Adjourn to the next scheduled meeting of the Site and Architectural Review Board/Planning Commission to be held on August 2, 2018 at 6:30 p.m. _________________________________ _________________________________ Tom Comstock Sandra Molina Chairman of the Grand Terrace Planning Director of Planning and Development Minutes Acceptance: Minutes of Jul 19, 2018 6:30 PM (CONSENT CALENDAR) Commission Services Department City of Grand Terrace Page 4 Packet Pg. 6 B.2 AGENDA REPORT MEETING DATE:August 15, 2018 TITLE:Workshop on Housing Trends and Products PRESENTED BY:Sandra Molina, Planning & Development Services Director RECOMMENDATION:Conduct a Workshop on Housing Trends and Products 2030 VISION STATEMENT: Promote Economic Development by providing land use and development workshops to the Planning Commission to augment their understanding and knowledge. BACKGROUND/DISCUSSION: On July 19, 2018, the Planning Commission embarked on a series of training th specific plans and environmental impact reports. The July 19workshop subject matter was specific plans and it was presented by T&B Planning, Inc. Staff also proposed to the Commission a workshop presentation on housing trends and products. This workshop is proposed because Staff anticipates several housing projects coming before the Planning Commission. Both of a larger scale and smaller infill projects, that the Commission is expected to see over the next year or so. Additionally, the planning cycle is underway for the next Housing Element planning cycle, and the forecasting has started to determine Housing Element process consistently includes a discussion on housing density and housing products. Mr. Randy Jackson with Placeworks will provide the presentation to the Commission. APPROVALS: Sandra MolinaCompleted08/10/2018 2:22 PM City AttorneyCompleted08/10/2018 3:03 PM Planning Commission/Site And Architectural Review BoardPending08/15/2018 6:30 PM Packet Pg. 7