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02-02-2017CITY OF GRAND TERRACE PLANNING COMMISSION/SITE AND ARCHITECTURAL REVIEW BOARD MINUTES ● FEBRUARY 2, 2017 Council Chambers Regular Meeting 6:30 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the Planning Commission during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Any documents provided to a majority of the Planning Commission regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City's website at www.grandterrace- ca.gov<http://www.grandterrace-ca.gov CALL TO ORDER Chairman Comstock convened the Meeting of the Planning Commission and Site and Architectural Review Board. Pledge of Allegiance was led by Chair Comstock. Attendee Name Title Status Arrived Tom Comstock Chairman Present Tara Ceseña Vice Chair Absent Jeffrey Allen Commissioner Present Edward A. Giroux Commissioner Present Gregory A. Goatcher Commissioner Absent APRROVAL OF AGENDA 1.Motion: Approval February 2, 2017 RESULT:ADOPTED [UNANIMOUS] AYES:Tom Comstock, Jeffrey Allen, Edward A. Giroux ABSENT:Tara Ceseña, Gregory A. Goatcher PUBLIC ADDRESS None A.ACTION ITEMS Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 2, 2017 City of Grand Terrace Page 2 1.Review of Conditional Use Permit 05-07 Granted to CB Tyres, Pursuant to Chapter 18.84 Administrative Conditional Use Permits of the Zoning Code Director Molina gave the PowerPoint presentation for this item. Chairman Comstock asked staff if there were any written communications. Director Molina replied that there were not any communications except from Tony Tejeda, vice president of CB Tyres, indicating that he would be present at this meeting. Chairman Comstock asked if there were any commissioners who had questions for staff. Commissioner Giroux asked if the Fire Department had any estimates of fire danger due to the number of tires on the lot. Director Molina replied that the findings of a recent Fire Department were not yet finalized. Director Molina stated that she could request a County Fire representative to be present at the next hearing. Chairman Comstock agreed with Director Molina. Chairman Comstock asked Director Molina about the conditions of approval. Details are illegible from the video. Chairman Comstock asked if there were any abandoned vehicles on the property. Director Molina replied that there were none. Chairman Comstock asked if the unpaved portions of the site were taken care of. Director Molina replied that they had been, and that Code Enforcement had not seen any issues with the rest of the conditions of approval. Chairman Comstock asked if CB Tyres’ business license was current. Director Molina said that she did not know and that she would follow up with Code Enforcement. Chairman Comstock commented on the number of tires stored on the site and compliance with requirements of California Integrated Waste Management Board. Director Molina agreed that they were not in compliance due to the number of tires on site. Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 2, 2017 City of Grand Terrace Page 3 Commissioner Allen mentioned that one of the conditions stated that “In no instance shall the number of tires stored on the ground at the end of the work day exceed 499” and asked if the applicant could store more than 499 tires if they kept them off the ground. Director Molina clarified that the intention of the condition was to limit the number of tires on site to 499. Commissioner Allen asked how many employees CB Tyres has. Director Molina replied that she did not know. Commissioner Allen asked if any neighbors have communicated with the City regarding this business. Director Molina replied that she was not aware of any complaints. Chairman Comstock asked if there were any issues with the Fire Department and expressed his concerns about air quality should a fire ever break out on the property. Director Molina replied that the Fire Department had contacted the City regarding this issue because CalRecycle had contacted the Fire Department. Director Molina stated that the Fire Department had done their inspections and that the City would know the details of the inspection soon. Chairman Comstock asked if the information would be available at the next hearing. Director Molina replied in the affirmative. Commissioner Allen asked if the previous Code Enforcement violations had been paid. Director Molina replied that she did not think that the violations were all paid. Commissioner Giroux asked if CalRecycle was the same as California Integrated Waste Management or if they were different entities. Director Molina replied that they were the same. Commissioner Giroux asked if CalRecycle’s investigation could be done by March 16th and if they would be present at the next public hearing. Director Molina replied that she could request CalRecycle to be present at the next hearing and she could inquire about the status of the report. Chairman Comstock stated to the audience that the purpose of this discussion was to determine if there were grounds for a public hearing on this topic. Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 2, 2017 City of Grand Terrace Page 4 Chairman Comstock called the applicant, Tony Tejeda, to the podium. Tony Tejeda requested an extension to clean up the tires he has on site. Tony Tejeda explained that he was in the process of improving conditions on the site and speeding up the process, and that he is not currently accepting any tires and that his only priority is cleaning up the property. Chairman Comstock asked Mr. Tejeda if the date March 16th gave him enough time to do what he needed to do. Tony Tejeda replied that it was too soon. Chairman Comstock asked if staff had a reason for setting up the meeting quickly. Director Molina replied that the case had been on-going since June 2016. Chairman Comstock asked if the March 16th date was reasonable. Director Molina replied in the affirmative. Chairman Comstock asked Mr. Tejeda if he had anything to add. Tony Tejeda expressed his intent to remedy the situation and that it would require 3 months to do so. Chairman Comstock asked if a date in May was what Mr. Tejeda was looking for. Tony Tejeda replied in the affirmative. Chairman Comstock asked if there was anything Mr. Tejeda wanted to add. Tony Tejeda stated that he brought his accountant to the hearing. Commissioner Giroux asked about how many trucks per day were going to the Mitsubishi cement plant. Tony Tejeda replied that there were 2 tractor trailers going per day and 2 bobtail trucks going twice a day, getting rid of 50 tons of tires a day. Commissioner Giroux asked if the business was still taking in tires and sending them directly to the Mitsubishi plant. Tony Tejeda replied in the affirmative. Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 2, 2017 City of Grand Terrace Page 5 Commissioner Giroux asked if there were any additional recycling plants that could be used. Tony Tejeda replied that there are other locations in Long Beach and Azusa but they were not accepting tires currently. Tony Tejeda stated that he is investing a lot into the shredder solution and expressed his wish to see the CUP broadened. Commissioner Giroux asked Mr. Tejeda if he knew of a company in Arizona that recycles tires. Tony Tejeda said he does, and that the company owns a location in Compton. He also stated that in Arizona it’s easier to dispose of tires. Commissioner Giroux asked Mr. Tejeda if he could dispose of his tires at the Compton location. Tony Tejeda said he could not because that facility was too busy. Commissioner Giroux asked if it was possible to send the tires to Arizona. Tony Tejeda replied that it was complicated due to regulations. Chairman Comstock asked Mr. Tejeda how many employees he had. Tony Tejeda replied that he had 17 employees. Commissioner Allen asked if shredded tires were easier to dispose of than whole tires. Tony Tejeda replied in the affirmative. Chairman Comstock asked if a change in business operations would require a CUP. Director Molina replied in the affirmative. Chairman Comstock asked about the noise level of a tire shredder. Tony Tejeda said it is not noisier than a diesel engine. Commissioner Allen asked if the shredder would require an environmental review. Director Molina said that the question can be looked at. Director Molina stated that the discussion on the shredder was that it was only going to be temporary to reach compliance. Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 2, 2017 City of Grand Terrace Page 6 Tony Tejeda stated that he would like to keep a shredder for situations when the recycling plants were not accepting tires as landfills only accept shredded tires. Chairman Comstock recommended that Mr. Tejeda work closely with staff regarding this matter. Chairman Comstock expressed his concern about this business becoming a tire shredding business bringing in even more tires. Director Molina asked how long it would take to reduce the number of tires and become compliant. Chairman Comstock also asked how many tires were being delivered to the recycling plant per load. Tony Tejeda replied that there were around 2,400 tires per day. Chairman Comstock replied that it would take around a month to remove the tires. Director Molina asked that if it would take a month to remove the tires then was the shredder necessary? Director Molina stated that this question could be asked by the commission during the next hearing. Director Molina stated that the March 16th date was reasonable. Commissioner Giroux asked if the tractor loads were being used to reduce the pile on the property or for current tires. Tony Tejeda replied that the tractors were for the pile and the bobtail trucks were for newly accepted tires. Commissioner Giroux stated that the 6-week period should be enough. Tony Tejeda replied that he would be in great shape. Commissioner Allen asked how the shredded tires would be measured when looking at the CUP’s 499 tire limit and expressed his concern about the environmental impact of shredding the tires. Chairman Comstock said that those issues should be addressed during the next public hearing on March 16th. Director Molina stated that the shredder should not be utilized on the property until after a CUP has been granted to allow for the shredder on the site. Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 2, 2017 City of Grand Terrace Page 7 Director Molina stated that the shredder is not necessary to reach compliance for the site. Chairman Comstock expressed his concern about the increase in business due to the shredder and the environmental impact of the shredder. Chairman Comstock relayed a story of a previous applicant who was denied due to environmental issues. Chairman Comstock recommended that Mr. Tejeda communicate with staff closely to reach a reasonable conclusion. Tony Tejeda agreed and explained how his shredder will operate to reduce the number of tires potentially on site. Chairman Comstock recommended that Mr. Tejeda reduce the number of tires to the limit as soon as possible. Chairman Comstock opened the item to comments from the public. There being no comments, Chairman Comstock closed the public hearing. SET A PUBLIC HEARING DATE FOR FULL EXAMINATION OF ADMINISTRATIVE CONDITIONAL USE PERMIT 05-07, PURSUANT TO SECTION 18.84.070 OF THE ZONING CODE AND TO CONSIDER MODIFICATION OR REVOCATION OF THE ACUP 05-07. RESULT:APPROVED [UNANIMOUS] MOVER:Edward A. Giroux, Commissioner SECONDER:Tom Comstock, Chairman AYES:Tom Comstock, Jeffrey Allen, Edward A. Giroux ABSENT:Tara Ceseña, Gregory A. Goatcher B.INFORMATION TO COMMISSIONERS Director Molina updated the Commission on the upcoming Planning Commissioners Academy. Director Molina stated that she would send updates on the local hazard mitigation plan to the Commission. Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 2, 2017 City of Grand Terrace Page 8 C.INFORMATION FROM COMMISSIONERS Chairman Allen asked how many citizens were participating in the mitigation plan process. Director Molina stated that there were many stakeholders including businesses and utility companies as well as around 5 to 6 residents. Chairman Comstock expressed his concern about cars speeding along Canal Street and causing accidents. Chairman Comstock requested that the City traffic engineer add stop signs to the intersection of Canal Street and Newport Avenue. Commissioner Giroux asked if the accidents along Canal Street are being documented by the Sherriff’s Department. Director Molina said that she would ask the Sherriff’s Department. Chairman Comstock expressed that all the incidents along Canal Street need to be reported. Commissioner Giroux expressed his concern about the danger of speeders on Canal Street. Director Molina said that she would forward the concerns to the City Manager. Commissioner Allen thanked staff for their hard work. Minutes Grand Terrace Planning Commission/Site and Architectural Review Board February 2, 2017 City of Grand Terrace Page 9 ADJOURN Adjourn to the next scheduled meeting of the Site and Architectural Review Board/Planning Commission to be held on February 16, 2017 at 6:30 p.m. _________________________________ Tom Comstock, Chairman of the Grand Terrace Planning Commission _________________________________ Sandra Molina, Director of Planning and Development Services Department