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Home My WebLink AboutUrban Crossroads, Inc.-2007-07 gi;41 nrPaaSPirk.39hr300 Mn60192606 949,660:1944msn 941660.1911fu varromaimmimillsaira REVISED PROPOSAL FOR SERVICES March 5, 2007 Mr. Gary L. Koontz Community Development Director CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, CA 92313-5295 Subject: City of Grand Terrace General Plan Update Traffic Study Proposal (Revised) Dear Mr. Koontz: The firm of Urban Crossroads, Inc. is pleased to submit this revised Agreement to provide transportation planning and engineering services for the proposed City of Grand Terrace General Plan Update Traffic Impact Analysis. The proposal has been revised in accordance with our discussions on March 1, 2007. The revised proposal is limited to the scope, budget, and schedule for the General Plan Update Traffic Study. The proposed scope of services includes citywide existing traffic conditions analysis, evaluating future conditions under the Currently Adopted General Plan, and evaluating up to three possible General Plan alternatives. The alternatives will consider potential changes to both the Land Use and Circulation Elements of the General Plan. The analysis will be conducted in accordance with the requirements of the California Environmental Quality Act (CEQA). SCOPE OF SERVICES This section of the proposal describes the proposed scope of services in response to the Request for Proposals (RFP) for City of Grand Terrace General Plan Circulation Element Traffic Study, modified in accordance with our discussion on March 1, 2007. The proposed scope of service includes: Task 1: Meetings (2) $1,800 Urban Crossroads, Inc. will attend up to 2 project team meetings as part of the proposed work effort. Mr. Gary L. Koontz CITY OF GRAND TERRACE March 5, 2007 Page 2 Task 2: Existing Conditions Analysis (Existing Setting) $4,000 Existing traffic count data will provide the basis for presenting the baseline setting of the General Plan update and also to use as input to the future traffic forecasting procedures. The Request for Proposals (RFP) cites 22 roadway segments for which the City has 2005 count data (of which 11 locations are arterial roadways). This data will be factored using an annual growth rate to represent existing (2007) conditions. Daily roadway volumes for other roadway segments will be compiled from other sources as available. Roadway segment volume to capacity (V/C) ratio analysis will be prepared and presented in graphic or tabular format. Locations at or near capacity will be listed in tabular format, with discussion suggesting further analysis in conjunction with future development, if necessary. Task 3:Buildout Land Use Data Review $3,800 A critical task necessary to successfully complete the General Plan update process is a review of the buildout land use data and resulting socioeconomic data (SED). Otherwise, it is possible that the data input to the East Valley Traffic Model (EVTM) and used to develop the future traffic volume forecasts may not properly reflect the Currently Adopted General Plan or General Plan alternatives land use. The proposed effort includes a review of the buildout land use data on an EVTM traffic analysis zone (TAZ) level. Data provided by the City for the land use alternatives for the remaining major vacant property located east of Interstate 215 and north of Main Street (approximately 100 acres) and other approved development plans will be utilized to establish reasonably foreseeable levels of development intensity in the context of the currently adopted General Plan Land Use Element. The preferred land use alternative and other two land use alternatives will also be evaluated and converted to SED for input to the EVTM. Task 4: Freeway Interchange Design Configuration Evaluation $3,900 The Interstate 215 (I-215) Freeway at Barton Road Interchange and the 1-215 Freeway at La Cadena Drive/Iowa Avenue Interchange design configuration alternatives will be reviewed in conjunction with the existing roadways and adjacent land uses. This task includes review of available design studies that can be obtained from the California Department of Transportation (Caltrans) or others. Recommended design configurations will be provided for inclusion in the Circulation Element where sufficient information is available to make such a recommendation. Task 5: Currently Adopted General Plan Forecasts and Analysis $8,200 (Budget estimate for this task includes $4,000 for EVTM modeling) Determine planned improvements by others that might affect the City [i.e., the California Department of Transportation (Caltrans), County of San Bernardino (County), etc.]. Identify previously planned improvements within the City. Generate future travel forecasts at study locations based upon regional travel models and existing land use designations within the City; identify anticipated future deficiencies (access, Mr. Gary L. Koontz CITY OF GRAND TERRACE March 5, 2007 Page 3 neighborhood intrusion, inadequate bicycle/pedestrian facilities, service levels, etc.); and determine future traffic volumes on major roadway segments. The SBEVTM will be used, along with the updated buildout land use data from Task 3, to determine daily traffic volumes on all arterial roadway segments. Roadway segment volume/capacity ratio analysis will be prepared. Locations at or near capacity will be listed in tabular format, with discussion suggesting further analysis if necessary. The SBEVTM is currently maintained by the City of San Bernardino. Urban Crossroads, Inc. will either perform the modeling work (preferred approach) or will work closely with the SBEVTM modeler to prepare the model run for the Currently Adopted General Plan. Task 6: General Plan Alternatives Analysis $6,400 (Budget estimate for this task includes $2,500 for EVTM modeling) Using the SBEVTM tool, General Plan alternative daily traffic volume forecasts will be developed for 1 land use and/or circulation alternative. Up to two additional land use or circulation alternatives will be evaluated qualitatively, if necessary. Qualitative analysis of land use alternatives will include estimating daily trip generation for comparison purposes. Daily traffic volume forecasts on all arterial roadway segments will be prepared for the 1 explicit alternative. Roadway segment volume/capacity ratio analysis will be prepared. Locations at or near capacity will be listed in tabular format, with discussion suggesting further analysis in conjunction with future development, if necessary. Urban Crossroads, Inc. will either perform the modeling work (preferred approach) or will work closely with the SBEVTM modeler to prepare the model run for the proposed General Plan alternative analysis. Task 7: Draft Traffic Impact Analysis Report $6,600 The draft report would include all of the information and analysis collected or developed during previous work tasks. It is assumed that the number of copies of the draft report required to facilitate review by City staff would be limited to 3 bound copies. Urban Crossroads, Inc. staff would be available to discuss any questions that may arise during the City's review of the draft report. Task 8: Final Report $4,100 The final report would include revisions based upon the review comments provided by City staff. A total of 5 bound and one unbound reproducible original for the client's use of the final report would be provided to the client. An electronic copy of the body of the report (text and tables) would be provided to the City. Text would be prepared using Microsoft Word and the tables would be prepared using Microsoft Excel, unless otherwise directed by City staff. Mr. Gary L. Koontz CITY OF GRAND TERRACE March 5, 2007 Page 4 Task 9: Environmental Document Support $700 Urban Crossroads, Inc. staff will assist the environmental consultant in preparing the traffic section of the environmental document and responding to comments received on the draft environmental impact report (DEIR). The budget allocation reflects a limited role, with the environmental consultant assuming the lead in these activities. BUDGET The fee for the work outlined in this proposal is based upon personnel charges plus direct expenses as indicated in the attached Exhibit A. The fee for the work outlined in this proposal is based upon an overall budget of$39,500.00 which will not be exceeded without prior written approval by the client. A breakdown of the proposed fee showing the man-hours and direct costs by task is provided on Exhibit B. This is provided for informational purposes, as the actual allocation of staff hours will vary as the project proceeds. Urban Crossroads, Inc. will, therefore, be compensated on a Task Progress (i.e. "percent complete") basis. Five bound and one unbound reproducible original copy of the final report for the client's use would be prepared. Monthly billings for Urban Crossroads, Inc. will be based upon the attached Exhibit A- BILLING RATES FOR URBAN CROSSROADS, INC. If attendance at additional meetings beyond those identified in the scope of work are required and requested, Urban Crossroads, Inc. would be pleased to attend these meetings and billing would be based upon the billing rates included in Exhibit A. SCHEDULE The estimated time required to complete the various major task efforts is as follows: TIME REQUIRED TASK (CUMULATIVE SCHEDULE) Existing Conditions Analysis 4 weeks (4 weeks) Buildout Land Use Review 3 weeks (7 weeks) (Note—could be concurrent with Existing Conditions analysis if data is available from City) Interchange Design Configuration Review 2 weeks (7 weeks) (Note—Assumed concurrent with other Tasks) Currently Adopted General Plan Forecasts & Analysis 4 weeks (11 weeks) General Plan Alternatives Forecasts &Analysis 4 weeks (15 weeks) Mr. Gary L. Koontz CITY OF GRAND TERRACE March 5, 2007 Page 5 Draft Report (including policies, maps, etc.) 2 weeks (17 weeks) Final Report 1 week (18 weeks) (Following receipt of comments from the City) Assuming one-week turnaround for City review of the draft report and that all data (including modeling data from EVTM modeler) is provided in a timely manner, the final report would be available approximately 4 months after receiving notice to proceed. If modeling activities are performed by Urban Crossroads, Inc., a estimated two week reduction in the schedule outlined previously can be accomplished. CLOSING We are looking forward to serving you on this project. If you have any questions regarding this proposal, please do not hesitate to give me a call at(949)660-1994 ext. 210. Sincerely, Urban Crossroads, Inc. 0244,116 -U Carleton Waters, P.E. Principal JN: 04625-02 CW:MZ:Ir CONTRACT APPROV� �-' Approved by: i-- Title: C n-y t2 AivAG c e_ Firm: CITY OF GRAND TERRACE Date: ,5"/ 9/n EXHIBIT A BILLING RATES FOR URBAN CROSSROADS, INC. Compensation for Services The Consultants Billing rates for services are as follows: Position Hourly Rates Senior Principal $150 — 185 Principal $140 — 175 Associate Principal $125 — 160 Senior Associate $110 — 145 Associate $100 — 135 Senior Analyst $85 — 120 Analyst $70 — 105 Assistant Analyst $50 — 85 Senior Technician $55 — 90 Technician $45 — 80 Assistant Technician $35 — 70 Administrative Manager $75 — 110 Administrative Supervisor $60 — 95 Administrative Assistant $45 — 80 General (1) Reimbursable direct costs, such as reproduction, supplies, messenger service, long- distance telephone calls, travel, and traffic counts will be billed at cost plus ten (10) percent. (2) Hourly rates apply to work time, travel time, and time spent at public hearings and meetings. For overtime work, the above rates may be increased 50 percent. (3) Client payment for professional services is not contingent upon the client receiving payment from other parties. (4) Billing statements for work will be submitted monthly. Statements are payable within thirty (30) days of the receipt by client of statement. Any statement unpaid after thirty (30) days shall be subject to interest at the maximum permitted by law. February 14, 2006