County of Riverside-2018-22 yp I
RECEIVED
2018-22
JUN 2 6 2018
Community Development AGREEMENT FOR ANIMAL SERVICES
Department BETWEEN THE CITY OF GRAND TERRACE
AND THE COUNTY OF RIVERSIDE
THIS AGREEMENT FOR ANIMAL SERVICES (the "Agreement") is made and entered into by and
between the CITY OF GRAND TERRACE, hereinafter"CITY", and the COUNTY OF RIVERSIDE, a
political subdivision of the State of California, on behalf of the Department of Animal Services hereinafter
"COUNTY", collectively hereinafter referred to as "PARTIES".
IT IS THEREFORE AGREED AS FOLLOWS:
1. COUNTY OBLIGATIONS:
COUNTY shall provide all services as outlined and specified in Exhibit A, Scope of Animal Shelter
Services, attached hereto and incorporated herein by this reference.
2. PERIOD OF PERFORMANCE:
This Agreement shall be effective on July 1, 2018 through June 30, 2020, renewable automatically in
one (1) year increments through June 30, 2023, if mutually agreed upon by the PARTIES.
3. COMPENSATION:
CITY shall reimburse COUNTY the cost of rendering services hereunder at rates established
by the Riverside County Board.of Supervisors as specified in Exhibit B, Payment Provisions,
attached hereto and incorporated herein by this reference.
4. AVAILABILITY OF FUNDING:
It is mutually agreed and understood that the obligation of the CITY is limited by and
contingent upon the availability of CITY funds for the reimbursement of COUNTY's fees.
In the event that such funds are not forthcoming for any reason, CITY shall immediately
notify COUNTY in writing. COUNTY shall be entitled to reimbursement of costs for work
performed, in accordance with Exhibit B.
5. HOLD HARMLESSANDEMNIFICATION:
5.1 CITY shall indemnify and hold harmless the County of.Riverside, its Agencies,
Districts, Special Districts and Departments, their respective directors, officers, Board
of Supervisors, elected and appointed officials, employees, agents and representatives
from any liability, claim, damage or action whatsoever,based or asserted upon any
actions of CITY; its officers, employees, subcontractors, agents or representatives
arising out of or in any way relating to this Agreement, including but not limited to
property damage, bodily injury, or death or any other element of any kind or nature
whatsoever and resulting from any reason whatsoever.arising from the negligent or willful
actions.by CITY, its officers, agents, employees, subcontractors, agents or representatives of
this Agreement. CITY shall defend, at its sole expense, all costs and fees including but
not limited to attorney fees, cost of investigation, defense and settlements or awards
of all Agencies,Districts, Special Districts and Departments of the County of
Riverside, their respective directors, officers, Board of Supervisors, elected and
appointed officials, employees, agents and representatives in any such action or claim
or action based upon such alleged acts or omissions.
5.2 With respect to any action or claim subject to indemnification herein by CITY, CITY
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shall, at its sole cost, have the right to use counsel of its own choice and shall have the
right to adjust, settle, or compromise any such action or claim without the prior
consent of COUNTY; provided, however, that any such adjustment, settlement
or compromise in no manner whatsoever limits or circumscribes CITY's
indemnification to COUNTY as set forth herein. CITY's obligation to defend,
indemnify and hold harmless COUNTY shall be subject to COUNTY having given
CITY written notice within a reasonable period of time of the claim or of the
commencement of the related action, as the case may be, and information and
reasonable assistance, at CITY's expense, for the defense or settlement thereof.
CITY's obligation hereunder shall be satisfied when CITY has provided to
COUNTY the appropriate form of dismissal relieving COUNTY from any liability for
the action or claim involved.
5.3 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe CITY's obligations to indemnify and hold harmless COUNTY herein
from third party claims.
5.4 COUNTY shall indemnify and hold harmless the City of Grand Terrace, its Agencies,
Districts, Special Districts and Departments, their respective directors, officers, City
Council, elected and appointed officials, employees, agents and representatives
from any liability, claim, damage or action whatsoever,based or asserted upon any
actions of COUNTY, its officers, employees, subcontractors, agents or representatives
arising out of or in any way relating to this Agreement, including but not limited to
property damage, bodily injury, or death or any other element of any kind or nature
whatsoever and resulting from any reason whatsoever arising from the negligent or willful actions by
COUNTY, its officers, agents, employees, subcontractors, agents or representatives of this.
Agreement. COUNTY shall defend, at its sole expense, all costs and fees including but
not limited to attorney fees, cost of investigation, defense and settlements or awards
of all Agencies, Districts, Special Districts and Departments of the City of
Grand Terrace, their respective directors, officers, City Council, elected and
appointed officials, employees, agents and representatives in any such action or claim
or action based upon such alleged acts or omissions.
5.5 With respect to any action or claim subject to indemnification herein by COUNTY, COUNTY
shall, at its sole cost, have the right to use counsel of its own choice and shall have the
right to adjust, settle, or compromise any such action or claim without the prior
consent of CITY; provided,however, that any such adjustment, settlement
or compromise in no manner whatsoever limits or circumscribes COUNTY's
indemnification to CITY as set forth herein. COUNTY'S obligation to defend,
indemnify and hold harmless CITY shall be subject to CITY having given
COUNTY written notice within a reasonable period of time of the claim or of the
commencement of the related action, as the case may be, and information and
reasonable assistance, at COUNTY's expense, for the defense or settlement thereof.
COUNTY's obligation hereunder shall be satisfied when COUNTY has provided to
CITY the appropriate form of dismissal relieving CITY from any liability for
the action or claim involved.
5.6 The specified insurance limits required in.this Agreement shall in no way limit or
circumscribe COUNTY's obligations to indemnify and hold harmless CITY herein
from third party claims.
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6. INSURANCE: COUNTY agrees to maintain.the following insurance coverage's
during the term of this Agreement:
6.1 Workers' Compensation:
COUNTY shall maintain Workers' Compensation Insurance (Coverage A) as
prescribed by the laws of the State of California. Policy shall include Employers'
Liability(Coverage B) including Occupational Disease with limits not less than
$1,000,000 per person per accident.
6.2 Commercial General Liability:
COUNTY shall maintain Commercial General Liability insurance coverage for claims
which may arise from or out of COUNTY's performance under this Agreement.
This coverage shall have a limit of liability not less than$1,000,000 per occurrence
combined single limit.
6.3 Vehicle Liability:
COUNTY agrees to maintain automobile liability insurance for vehicles provided by
the COUNTY for use under this Agreement. This coverage shall have a limit of
liability of not less than$1,000,000 combined single limit.
6.4 General Insurance Provisions-All lines:
6.4.1 Any insurance carrier providing insurance coverage hereunder shall be
admitted to the State of California and have an A M BEST rating of not less than A: VIII(A:8).
6.4.2 The insurance requirements contained in this Agreement may be met with
a program(s) of self-insurance. -
7. TERMINATION:
CITY and COUNTY reserve the right to terminate this Agreement at any time,with or without cause„
upon one hundred eighty(180) days advance written notice stating the extent and effective date of
termination. Upon receipt of a written notice of termination, COUNTY shall cease all services upon
expiration of the notice period, except such as may be specifically approved in writing by CITY and
COUNTY. COUNTY shall be entitled to compensation for all services rendered prior to termination'
and for any services authorized in writing by CITY thereinafter.
8. FORCE MAJEURE;
8.1 In the event the COUNTY is unable to comply with any provision of this Agreement
due to causes beyond their control such as acts of God, acts of war, civil disorders, or
other similar acts, COUNTY will not be held liable to CITY for such failure to comply.
8.2 In the event CITY is unable to comply with any provision of this Agreement due to
causes beyond their control such as acts of God, acts of war, civil disorders, or other
similar acts, CITY will not be held liable to COUNTY for such failure to comply.
9. ALTERATION;
No alteration or variation of the terms of this Agreement shall be valid unless made in writing and
l signed by the PARTIES hereto, as authorized by their respective governing bodies, and no oral
understanding or agreement not incorporated herein, shall be binding on any of the PARTIES hereto.
10. SEVERABILITY:
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or
unenforceable,the remaining provisions will nevertheless continue in full force without being impaired
or invalidated in any way.
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11. RECORDS:
COUNTY shall maintain and keep records of all expenditures and obligations incurred pursuant to this
Agreement and all income and fees received thereby according to generally recognized accounting
principles. Such records and/or animal control operations of COUNTY shall be open to inspection and
audit by CITY or its authorized representative as is deemed necessary by the CITY Manager or the
authorized representative of the CITY Manager upon reasonable notice to COUNTY.
12. NO THIRD PARTY BENEFICIARY:
This Agreement between CITY and COUNTY is intended for the mutual benefit of the two
signing PARTIES only. No rights are created under this Agreement in favor of any third party
or any party who is not a direct signatory to this Agreement..
13. NONDISCRIMINATION:
During the performance of this Agreement, COUNTY agrees that it shall not discriminate
on the grounds of race,religious creed, color, national origin, ancestry, age,physical
disability, mental disability, medical condition including the medical condition of
Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto,
marital status, sex or sexual orientation in the selection and retention of employees and
subcontractors and the procurement of materials and equipment, except as provided in
Section 12940 of the Government Code of the State of California. Further, COUNTY
agrees to conform to the requirements of the Americans with Disabilities Act in the
performance of this Agreement.
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14. VENUE:
Any action at law or in equity brought by either of the PARTIES hereto for the purpose of
enforcing a right or rights provided for by this Agreement shall be tried in a court of
competent jurisdiction in the County of Riverside, State of California, and the PARTIES
hereby waive all provisions of law providing for a change of venue in such proceedings
to any other county. In the event either party hereto shall bring suit to enforce any term
of this Agreement to recover any damages for and on account of the breach of any term
or condition of this Agreement, it is mutually agreed that the prevailing party in such action
shall recover all costs thereof including reasonable attorneys' fees to be set by the court
in such action.
15. ASSIGNMENT:
It is mutually understood and agreed that this Agreement shall be binding upon COUNTY
and its successors. Neither this Agreement nor any part thereof nor any moneys due or to
become due hereunder may be assigned by COUNTY without the prior written consent
and approval of CITY. CITY and COUNTY hereby agree to the full performance of
the covenants contained herein.
16. AMENDMENTS:
Any amendments, including any supplements, to this Agreement shall be in writing and
shall have the approval of the Board of Supervisors of COUNTY and the City Council of CITY.
This is the entire Agreement for Animal Services and supersede any prior written or oral Agreement'I
inconsistent herewith. Any amendment will be presented to the City Manager prior to CITY Council
approval.
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17. NOTICES:
All correspondence and notices required or contemplated by this Agreement shall be
delivered to the respective PARTIES at the addresses set forth below and are deemed
submitted one day after their deposit in the United States mail,postage prepaid:
COUNTY: CITY:
Department of Animal Services City of Grand Terrace
Attention: Director Attention: City Manager
6851 Van Buren Boulevard 22795 Barton Road
Jurupa Valley, CA 92509 Grand Terrace, CA 92313
or to such other address(es) as the PARTIES may hereinafter designate in writing.
IN WITNESS WHEREOF, the PARTIES hereto have caused their duly authorized representatives to
execute.this Agreement.
COUNTY OF RIVERSIDE CITY OF GRAND TERRACE
By: By:
huck Washington, Ch 'rman G. d Dufy
Board of Supervisors Cit� fj ""
ager
Dated: JUN.0 5 2018 Dated: —T--.2^
ATTEST: ATTEST:
Kecia Harper-Them Debra L. Thomas
Clerq olf the Board City
By: / By:
APPROVED AS TO RM: APPROVED AS TO FORM:
Gregory P. Priamos
County Counsel
ASA
By: � By:
Akirit P. Dhillon,' Richard L. Adams,II
Deputy County Counsel .City Attorney
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CITY OF GRAND TERRACE
EXHIBIT A
SCOPE OF ANIMAL SHELTER SERVICES
The County of Riverside, hereinafter referred to as COUNTY, agrees to operate and provide the following
Animal Shelter Services for the City of Grand Terrace,hereinafter referred to as CITY:
1. Shelter Location: The COUNTY will house the CITY's animals at the Western Riverside
County/City Animal Shelter("Shelter"), or other shelter operated by the County of Riverside at County's
discretion.
The handling of these animals will comply with the terms of this Agreement. The county is responsible for
the maintenance and operation of the shelter, and the care of the animals on a 24-hour basis.
2. Contract Performance: COUNTY's Director of Department of Animal Services, or appointed
designee, shall meet as necessary to discuss contract performance with the CITY's City Manager or
appointed designee.
3. Shelter Services:
3.1 Treatment of Animals: Adequate care and treatment of animals while in custody at the Shelter
to ensure that animals impounded are provided with humane and appropriate levels of care including a
clean environment, fresh water, adequate nutrition and appropriate medical care.
3.2 Spay and Neuter: Ensuring that all dogs and cats adopted from the Shelter are spayed or
neutered, or that adequate provisions are made for such spaying or neutering if COUNTY transfers
any animals, or if adopted animal is unable to receive spaying or neutering due to a medical condition.
In accordance with California Food and Agricultural Code Sections 30503 and 31751.3, if a
veterinarian employed at the Shelter certifies that a dog or cat is too sick or injured to be spayed or
neutered, the COUNTY shall collect a spay/neuter deposit from said adopter or purchaser and said
deposit will be deposited into a segregated fund, which will be maintained by the COUNTY. Such
deposit will'be fully refunded to the adopter or purchaser if proof of sterility is provided within
30 business days from the date of surgery, at which the deposit is forfeited in accordance with the CA
Code 30503 and 31751. Accordingly spay and neuter deposits may only be used by the COUNTY for
programs to spay or neuter dogs and cats.
3.3 Volunteer Program: Maintenance of a program to provide for the participation of
Volunteer's in programs relating to animals.
3.4 Enforcement: As pertaining to the services outlined in this Agreement, enforce all relevant
provisions of County of Riverside Animal Control Ordinances codified at Riverside County Code at
Title 6,ANIMALS, and State law as may be applicable to animals housed,kept or maintained at the
Shelter.
3.5 Incoming Animal Identification: Incoming animals must be checked immediately for collar
tag, and scanned for microchip by qualified Shelter staff within one hour of arrival to the Shelter.
Shelter staff shall make all attempts to notify owners within twenty-four(24) hours of the animal
impound by COUNTY.
3.6 Ouarantine: COUNTY shall quarantine, as prescribed by law, all animals suspected of being
rabid, or involved in a bite investigation.
3.7 Impoundments and Ouarantines: COUNTY shall house, feed and care for all animals I
impounded and/or quarantined at the Shelter.
3.8 Incoming Animal Examinations/Assessments: A cursory exam will be performed within
twelve (12)hours, except after regular business hours when the examination will be performed within
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twenty-four(24) hours. Incoming animal assessment must include the following:
3.8.1 A physical examination to determine if a medical condition exists which
requires a veterinarian's attention
3.8.2 Routine vaccinations and de-worming, as needed
3.8.3 External parasite treatment, as necessary
3.8.4 Document the animal's incoming weight
3.8.5 Scan for microchip identification
3.8.6 Establish unique identifier for the animal
3.8.7 Document any identifying features or abnormalities. The COUNTY shall properly
document on an animal-by-animal basis that an examination/assessment is performed.
3.9 Behavioral Assessments: Behavioral Assessments of Shelter animals will be
conducted in accordance with guidelines.established by the Department of Animal Services.
3.10 Adoption: Animals identified as being available for adoption are placed in adoptable areas of
the Shelter..
3.11 Community Adoption Partners: California Food&Agricultural Code, Sections 31108(b) and
31752(b) state any stray dog/cat"that is impounded pursuant to this division shall,prior to the
euthanasia of that animal be released to a nonprofit, as defined in Section 501(c) (3) of the Internal
Revenue Code, animal rescue or adoption organization if requested by the organization prior to the
scheduled euthanasia of that animal. The public or private shelter may enter into cooperative
agreements with any animal organization or adoption organization. In addition to any required spay'or
neuter deposit,the public or private shelter, at its discretion, may assess a fee, not to exceed the
standard adoption fee, for animals adopted or released."
3.12 Foster Care Placement: A foster care placement program assists the Shelter by improving
animal care, giving certain animals a better chance of adoption, and lifting the spirits and morale of
staff and volunteers.
3.13 Vicious Dogs: Any dog declared or determined to be vicious/dangerous and in custody of then
Shelter either under impoundment or quarantine shall be deemed unsuitable for adoption and shall not
be released except as required by law or at the Director's discretion.
3.14 Euthanasia: Provide humane euthanasia service as required for impounded animals held at the
Shelter for the lawful number of days, if such animal is not reclaimed by said animal's owner and is
deemed to be not adoptable by COUNTY. Animals that are irremediably suffering from a serious
illness or severe injury may not be held for owner redemption or adoption. Only euthanasia method
approved by the American Veterinary Medical Association shall be used. Records will be kept for a
period of not less than three (3) years on each euthanized animal including the following information:
breed; sex; color; weight; other distinguishing characteristics; date, time and location where animal
was found; method of euthanasia and reason for use of method.
3.15 Drug Enforcement Agency (DEA): Additionally, the COUNTY must comply with all Drug
Enforcement Agency(DEA)regulations regarding storage, record-keeping, inventory,use, and
disposal of all controlled substances.
3.16 Feeding Protocols: All animals shall be fed in amounts appropriate to meet their nutritional
needs.
3.17 Staffing and Volunteers: COUNTY shall recruit and supervise all necessary personnel for the
office, kennel, veterinary and other areas of the Shelter. Staffmg shall include any and all full or part-
time personnel and shall include the recruitment, supervision and assignment of volunteers in suitable
Shelter-related activities. Personnel employed at the Shelter in the performance of Shelter-related
activities shall be designated as COUNTY employees and any and all volunteers engaged in Shelter
activities shall participate in activities designated by COUNTY and shall be under the auspices of
COUNTY. Use of volunteers at the Shelter shall be determined by COUNTY on behalf of CITY.
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3.18 Holding Periods: COUNTY shall hold all stray impounded animals,not otherwise owner
identifiable, for holding periods as required by law.
3.19 Missing Animals: COUNTY shall notify police immediately of any animal found to be
missing from the Shelter that had previously been impounded and/or in protective custody.
3.20 Hours of Operation: COUNTY shall maintain hours of operation at the Shelter to provide
maximum public access for the animals, to the extent possible.
3.21 Disease Control and Sanitation: COUNTY shall maintain the Shelter in a clean and sanitary
condition. COUNTY's policies and procedures in this area may include beneficial standards and/or
guidelines derived from reputable animal care organizations including, but not limited to,the
following: Humane Society of the United States, American Humane Association and American
Veterinary Medical Association.
3.22 Provision of Personnel and Supplies: COUNTY will provide personnel, supplies,materials,
medication,pharmaceuticals, and equipment, including forms and reports to perform all aspects of the
Shelter Services program.
3.23 CITY Access: COUNTY shall provide access to the authorized representatives of CITY to the
entire Shelter during normal business hours, and at such other times upon reasonable notice.
3.24 Livestock and Fowl Care: COUNTY shall provide food, care and shelter to livestock and
fowl, either at the Shelter or at another location when such animals cannot be cared for at the Shelter.
Costs of housing any livestock or fowl, regardless of Shelter location shall be charged to the owner of
the animal, if known. If the animal's owner wishes to redeem the animal, the owner shall first pay all
applicable fees and charges at the Shelter; except as otherwise required by law, then and only
then,will the COUNTY authorize release of the animal. COUNTY shall notify CITY in writing
where said expenses reach the amount of$5,000 or greater per incident. Such expenses shall not
exceed the amount of$25,000 per incident unless authorized in writing by CITY.
3.25 Animal Disposal: COUNTY shall prohibit any animal whether dead or alive, which has been
impounded, in custody, or in quarantine at the Shelter to be given away, disposed of, traded, sold or in
any manner given over to another person, organization or entity for experimentation, regardless of
purpose. COUNTY shall be responsible for the disposal of animal remains in its custody or control,
subject to applicable laws.
3.26 Level of Service Provided: COUNTY will provide Shelter Services as defined in this..
Agreement. COUNTY's policies and procedures for Shelter Service shall be based on standards
and/or guidelines derived from reputable animal care organizations including, but not limited to the
following: Humane Society of the United States, American Humane Association and American
Veterinary Medical Association.
3.27 Animals Surrendered by their Owners: Any pet surrendered by the owner to an Animal
Control Officer and transported to the COUNTY shelter shall incur the prevailing owner surrender
charges. Such fees shall be collected from the owner and conveyed to the COUNTY, or be charged
directly to the CITY at the established stray animal rate for the shelter.
4. Compensation:
4.1 Compensation for Sheltering:
4.1.1 Compensation for shelter services shall be based upon established rate for shelter service
at specified primary shelter location and prior year impounds of dogs and cats. An annual rate
shall be established based on these factors and payable monthly in 1/12�h increments. Additional
costs for large animal sheltering are incurred at$20 per.animal per day for horses and cattle and
$12 per animal per day for swine, goats and sheep in accordance with ordinance and will be
billed based on actual sheltering on a monthly basis.
4.1.2 CITY will be responsible for all costs associated with any/all animals seized within the
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CITY boundaries which are held in Shelter, including facilities that Agreement with the
COUNTY to provide additional shelter services under the supervision of the COUNTY.This
Includes animals being held as evidence in a court filing or Rabies quarantine. The COUNTY
agrees to assist the CITY in seeking reimbursement from the owner by providing invoices for all
services provided. All services provided to each animal involved will be charged as of the
current date including but not limited to the following: IMP 1- collection; State Fine 1-collection,
Board collection-all fees due; QT Board collection-if applicable; Rabies Vaccination collection-
if applicable;DA2PPV collection; Bordatella collection; microchip collection; any and all
medications provided to each animal; and Personnel charges. All fees will be in accordance with
the COUNTY's current fee schedule.
4.2 Compensation for Operations and Maintenance: Compensation for Operations and
Maintenance shall be based upon rate for shelter service at a specified primary shelter location and
three prior fiscal year impounds of dogs and cats. An annual rate shall be established based on these
factors and payable monthly in 1/121h increments.
4.3 License Processing: Compensation for License processing shall be based upon actual licenses
processed and licensing processing rate. License processing costs shall be billed monthly and total
resulting compensation may vary from estimated Agreement cost.
4.4 Outreach Activities: Daily flat rates educational outreach and shot clinics will be billed based
on actual outreach days scheduled. Compensation accounts for full staff time to provide service for
one day. The maximum time possible will be afforded for actual outreach activity; however actual
outreach activity time will be reduced by travel and preparation time the day of the event.
5. Definitions:
5.1 "Shelter Services," as used in this Agreement shall include, but is not limited to, the
following activities:
5.1.1 Impoundment, admittance, receiving, care, custody and feeding of any and all stray
domestic animals. Livestock, exotics and the impoundment of wildlife as may be delivered
and/or received at the Shelter until an appropriate wildlife agency can be contacted and the
wildlife then transferred into their custody.
5.1.2 Redemption, treatment, sale, adoption, and/or disposal of any and all animals.
5.1.3 Counseling and advising animal owners.
5.1.4 Each animal shall be identified individually and photographs of all newly
impounded animals shall be posted on the Shelter website.
5.1.5 Ensuring that all dogs, four months and older, released from the Shelter to a resident of
Grand Terrace are licensed and, if not licensed, to sell license to the owner or other person
taking custody of each such dog. In accordance with COUNTY ordinances, require the micro-
chipping of released animals at the owner's expense.
5.1.6 Humane euthanasia of animals as lawful and necessary, including the creation of a log
detailing those animals that are euthanized and the reasons for such euthanasia on an animal-by-
animal basis. This log shall further state whether the animal was unhealthy and unsuitable for
adoption.
5.1.7 Proper disposal of dead animals.
5.1.8 Care and maintenance of the Shelter facility, including land and buildings.
"Care" includes, but is not limited to providing a safe, temporary refuge for any animal
impounded, and providing needed medical services for injured/sick animals or transfer of anima,l
to the appropriate agency.
5.2 "Adoptable Animal,"shall mean those animals eight weeks of age or older that at or
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subsequent to the time the animals are impounded or otherwise taken into possession,have manifested
no sign of disease,injury, or congenital or hereditary condition that adversely affects the health or
temperament of the animal, or that is likely to adversely affect the animal's health in the future. Dog
declared as "vicious"under State and/or local laws are unadoptable.
5.3 "Treatable," shall mean an animal with a medical condition such as skin problems bad flea or
skin infestations, a broken limb, abscess, or problems that may be treated with appropriate resources,
holding space, treatment and/or time. "Treatable" shall also mean an animal with behavioral conditions.
that may be corrected with time and proper training, such as chasing animals/objects, food aggression,
etc.
5.4 "Untreatable Animal," shall mean any animal that is irremediably suffering from a serious
illness or physical injury or behavioral condition and shall not be held for owner redemption or
adoption.
5.5 Impounded animals include animals found running at large, removed from private
property or that are taken into the custody by COUNTY or law enforcement.
5.6 Seized animals: animals that are confiscated from an owner when ordered by a court
of competent jurisdiction,under Penal Code 597.1 whether the seizure was
determined justified or not,when exigent circumstances exist.
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CITY OF GRAND TERRACE
EXMBIT.B
PAYMENT PROVISIONS
CITY shall pay to COUNTY on a monthly basis arrears,with a monthly billing and accounting thereo
by COUNTY to CITY those fees as established by County of Riverside Ordinances 534 and 630 codified as
Riverside County Code of Ordinances Title 6-Animals; relative to the services to be performed under_ this
Agreement as follows:
1. Animal Shelter Services:
1.1 Animal Sheltering Services: 130 x$138* =$17,940/fiscal year (FY)
Payable in 1/12th increments of$1,495/monthly.
Fixed rate based on'past Fiscal Year impounds multiplied by the sheltering rate* at
Western Riverside County/City Animal Shelter.
1.2 Operational and Maintenance (O&M) Costs: 130 x$12.53*=$1,628.90/FY
Payable in 1/121h increments of$135.74/monthly. r
(Fixed rate based on past Fiscal Year impounds multiplied by the O&M rate *for
Western Riverside County/City Animal Shelter.)
1.3 Large Animal Sheltering of horses and cattle at$20 per animal per day of sheltering
(Additional cost billed on actuals)
1.4 Large Animal Sheltering of swine, goats and sheep at$12 per animal per day of
sheltering (Additional cost billed on actuals)
2. Outreach Activities: Daily flat rates for education outreach and shot clinics will be billed based onll
actual days scheduled. Compensation accounts for full staff time to provide service for one day. The-
maximum time possible will be afforded for the actual outreach activity; however actual outreach activity
time will be reduced by travel and preparation time the day of the event.
2.1 Shot'Clinic: $2,783* per event flat rate billed on actual use
*The cost for staff, vaccinations and microchips, free to constituents with a 200 cap.
2.2 Education outreach event$2,553*per event flat rate billed on actual use.
*The cost to staff an outreach event for the purpose of educating City constituents.
3. Summary of Compensation for Animal Services: The following chart summarizes the fees to be
charged by the COUNTY for animal services pursuant to this Agreement.
SERVICES FY18/19
Shelter Service*(Fixed) $17,940
Operation&Maintenance* $1,629
Total Shelter Services $19,569
Rates are subject to change as adopted�by the Board of Supervisors
The scheduled compensation payable to COUNTY for all services as set forth in this Agreement is nineteen
thousand five hundred sixty nine dollars ($19,569) for the period commencing July 1, 2018 through June , 0,
2019, renewable automatically in one(1) year increments through June 30, 2023, if mutually agreed upon)
by the PARTIES. The CITY will be provided prior year impound rates by March 31" each year for
following year budgets through June 30, 2023.
*Shelter service and Operation Maintenance (O&M) fixed rates are adjusted for each year of Agreement by
the following formula: Prior three fiscal year dog/cat impounds times the sheltering/O&M rate. The
formula establishes a fixed rate that will be payable in 1/121h monthly increments.
**Total may fluctuate based on actuals for the fiscal year.
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OPPEPARTMENTOF RECEIVED Department of Animal Services
Robert Miller, Director
NIMAL SERVICES �uN 2 2o�sty of Riverside, California 6 �,.
Planning&Development
Services
June 15, 2018
City of Grand Terrace
Attn: Sandra Molina
22795 Barton Road
Grand Terrace, CA 92313
Re: City of Grand Terrace Animal Shelter Services Agreement
Enclosed is a fully executed original document to the above referenced Agreement.
We would like to express our appreciation to you for working with the County of Riverside. If you have
any questions about the executed document that you received,please give me a call at(951) 358-7545.
Sincerely,
Stefanie Rubio, Secretary II
Riverside County Dept. of Animal Services
6851 Van Buren Blvd.
Jurupa Valley, CA 92509
(951) 358-7545 phone
(951) 358-7300 fax
sarubio@rivco.org
Encl.
Riverside County
DEPARTMENT OF ANIMAL SERVICES
6851 Van Buren Boulevard,Jurupa Valley,CA 92509 .
(951)358-7545 11 FAX(951)358-7300 11 TDD(951)358-5124
February 4, 2020
City of Grand Terrace
A TIN: G. Harold Duffey
22795 Barton Road
Grand Terrace, CA 92313
Dear Mr. Duffey,
Department of A11imal Services
Allan Drusys. D. V.M .. MVPHMgt
Director and Chief Veterinarian of Animal Services
As you may know, the Riverside County Department of Animal Services has been charged by
the Board of Supervisors to recover more accurately the costs associated with providing animal
care and control to our contract cities and county residents. This process involved not only our
department but significant input was provided by the Economic Development Department, the
County Executive Office, County Counsel and the Auditor Controller's office. After eight
months of complicated calculations the Board of Supervisors adopted the new fee schedule on
Jan. 7, 2020, with the effective date 30 days later. A summary of the new fee structure is
contained in attachment 1.
There are some substantive changes in this new format which I will attempt to explain for your
better understanding.
1. Heretofore, impounds were charged a one -time fee, which differed at each shelter. This charge
is analogous to 'booking fees' charged by the Sheriffs Department. This fee was independent of
the length of time any impounded animal remained in our care. The new format charges $20 per
day for each impounded animal, based upon a ten (10} day average i.e . $200 . The monthly billing
will remain one -twelfth (1/12) of the prior year's total impounds, with a true-up calculation in
January of each year based upon the actual, total length of stay for each impound. A cred i t or
supplemental bill will be then reflected in the February billing.
2. The department has never charged for deceased removal. As the associated costs and time
commitments have risen, a $70 fee for this service has been initiated.
3. Likewise, wildlife removal, abatement or relocation has not been included in our fee structure.
Similarly, this new unit charge, $138, has been included.
4. The dog license processing fee has been increased from $6 per license transaction to $10 per
transaction due to labor, postage and delinquent processing costs . This charge had been held at
$5.85 to $6.00 for many years.
5. Many of you are aware of the Board of Supervisors concern over cost recovery for contracted
services. While "full-cost recovery" cannot be an immediate result, movement in that direction
has been required of the department. The current rate for field services has been in effect since
2011. To that end, the yearly contract cost of an animal control officer (ACO) has increased from
$127,026 to $172,640 with the applicable overtime charge going from $83 to $111 per hour. In
similar fashion the annual charge for a licensing officer (LO) will be $120,640, with OT increasing
to $80 per hour.
Riverside County
DEPARTMENT OF ANIMAL SERVICES
6851 Van Buren Blvd, Jurupa Valley, CA 92509
(951) 358-7387 • FAX (951) 358-7300 •TDD (951) 358-5124
Website: www.rcdas .org
Departme11t of A11imal Services
Allan Drusys, D. V.M .• Mf PHMgt
Director and Chief Veterinarian of Animal Services
6. Although not a charge to the cities, please be informed that the spay/neuter fee, charged at
department clinics, will increase to $100 for dogs and $55 for cats. This is before any grant-
funded partial or full offset to the fee would otherwise be applied. The Board also increased the
Riverside County annual intact dog license to $120 with an altered license increasing to $25.
Please be advised that the first month in which the new contract fee structure will be applied
begins March I st. A summary of the calculations can be found in attachment 2 to this letter.
We acknowledge that these increases come at a time when there remain four months in your
fiscal year but for most of our partners the budgeted costs will not be very significant. Please
remember that the department had not passed on operational increases in some time (as long as
10 years in some cases).
After a review of service operations, transactions and an associated time study, the Department
of Animal Services will adjust the hours of shelter operations and make them more consistent
across our four shelters. These changes will not affect field operations. The new hours are
included in attachment 3.
Conclusions drawn from many years of operation have prompted the closing of our "night drop
boxes." It seems many pet owners have been placing their pets into the night boxes immediately
after a shelter closes in an apparent effort to not be charged for the service. Oftentimes these
pets have significant medical or behavioral issues and are requiring special handling and care.
And as a result, the good Samaritans among your residents have been unable to use the night
drop for the intended purpose.
The department will be posting these changes to our webpage and social media platforms.
Understandably, the City of Grand Terrace, will have questions. I, and the DAS team, are ready
to meet at your convenience to review the process, go over the calculations and answer any
questions you may have.
Please contact Laurie Dozier at 951.358.7442 or ldozier@rivco.org to arrange a suitable time and
place.
Respectfully,
J!'i!t::~HM~
Director and Chief Veterinarian
Department of Animal Services
County of Riverside
Riverside County
DEPARTMENT OF ANIMAL SERVICES
6851 Van Buren Blvd, Jurupa Valley, CA 92509
(951) 358-7387 • FAX (951) 358-7300 •TDD (951) 358-5124
Website : www .rcdas.org
Attachment 1
DEPARTMENT OF ANIMAL SERVICES
PROPOSED STAFFFING RATES
ANIMAL CONTROL OFFICER (ACO)
PROPOSED OPERATIONS RATES AND FEES
ANIMAL SHELTERING RATE (IMPOUND)
Cl!RRENi
SHrlTE?. IMPOUND FEi' FULL COST f:ECO 'JERY RA TE:'
FOR CITIES'
Riverside Sheller $138 $36 .84 per day pet animal
Coachella Volley Sheller $11 S $36.84 per day per anlmal
San Jaclnlo Sheller $81 $36 .84 p et day per animal
Blythe Shelter $76 $36 .84 per day per animal
OTHER CITY FEES 6
WOd&le Impound Fee $0
Deceased Animal Pickup Fee $0
SPAY AND NEUTER FEE
ANl.\'AL CURRENT COST CALCULAT ED RATE
Dog
Cal $40
LICENSING FEE
TY PE OF FEE CURR EN T COS T CAcC Ul ATETJ RAH'.
g
1 lndudes Salaries, Boneflts, and Pension ~billty
1 Includes Salaries and Benefits onJv
1 One time fee billed lo cities ptt anlmal
$17
$100
• Rat~ were developed based on Rlvenlde County systemwide shelter costs
sTtu• up wm occur 11 the end of the fiscal ~ar
•Has not been approved bv the Auditor Controllers Office
$138
$70
$100
$85
$25
$141
PROPOSED RATE 2
$83
$111
PROPOSED RATE 2
$58
$8 0
PROPOSED RATE 5
$20 p er day per a nimal
(for lOdays)
$20 per day per animal
[For lOdaysl
$20 p er day per a nimal
(For 10 d ays)
$20 per day per animal
(For 10 days)
PROPOSED RATE
$138
$70
PROPOSED RATE
$100
PROPOSED RATE
$10
$25
$1 20
Attachment 2
RIVERSIDE COUNTY AND ALL CONTRACT cmes By City Impounds
for the reporting period of 1/1/2019 to 1213112019
Impounds means all MJmab (dogs, cats, domestic pets, Rvestock and wBdDfe) received Uve or dud by the department.
DOG CAT BIRD LIVE5IOCK WI.DUA: ones Total
GRAND TERRACE STRAY SS 4 7 13 0 2 0
STRAY-DEAD l IS l :! 18 0
' -I -
OWNER SUR 2 4 0 0 0 1
CONFISCAlC 2 0 0 0 0 0
ADOPTION RETURN 2 1 0 0 0 0
FOS'TER RETURH 0 1 0 0 0 0
DISPOREQ 1 3 0 0 7 0
Toal 63 71 14 2 27 1
117
37
7
2
3
1
11
178
Field Field OT* ALO license Shelter** O&M Total Processing* I '
Monthly -$1,939 $107 $2,046 ---Billing
• Based on actual usage, and actual licenses sold .
** A true up will occur in January, which will be reflected on City's February billing statement. Shelter
fee includes live dog and cat impounds, wildlife, and deceased animal pick-up fee.
Attachment 3
Hours of Operation
#
Blythe Animal Shelter I 10 a .m. to 4 p.m. I 10 a.m . to 4 p.m. I 10 a .m . to 4 p.m. I 10 a .m. to 4 p .m. I 10 a .m. to 4 p.m . I Closed I Closed
Coachella Valley Animal I 10 a.m. to 4 p .m. I 10 a .m. to 4 p .m . I 10 a .m. to 4 p .m. I 10 a .m . to 4 p.m. I 10 a .m . to 4 p.m. I 10 a .m. to 4 p .m. I Closed Campus
San Jacinto Valley Animal I Closed I 10 a.m . to 4 p.m. I 10 a .m. to 4 p.m. I 10 a.m. to 4 p.m. I 10 a .m . to 4 p.m. I 10 a.m. to 4 p.m . I Closed Campus
Western Riverside C /C' A . I Sh I I 11 a.m. to 5 p.m . I 11 a .m. to 5 p.m. I 11 a.m . to 5 p.m. I 11 a.m. to 5 p.m. I 11 a .m. to 5 p.m. I 11 a.m. to 5 p.m. I Closed aunty 1ty mma e ter
I Phone Hours* I 8 a.m. to 5 p.m . I 8 a.m. to 5 p.m. I 8 a.m. to 5 p.m. j 8 a .m. to 5 p.m. I 8 a .m. to S p.m. I Closed I Closed
• Calls will be routed to an answering service between the hours of 5 p .m . and 8 a .m ., and on weekends.