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HomeMy WebLinkAboutBroeske Architects & Associates, Inc.-2008-06 eyTC-2 LL B_60 broeske architects & associates, inc. Client: City of Grand Terrace Project: Riverside Construction Co. Remodel s.:. Date: March 6,2008 1 Proposal for Architectural Services i. Projects of Limited Scope Date: March 6, 2008 Client/Owner: City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 Project Description: Grand Terrace Fire Station The project will consist of the interior and exterior renovation, addition, and remodel of the existing building,to the extent indicated: • Addition of a new exercise room to the east side of approximately 15'x 15'. • Enclosure of two to three overhang/soffit areas on the south side to accommodate additional interior spaces. • Addition of two new structures to the northwest side to accommodate storage and workshop spaces. • Rework the current drainage at the southeast corner of the building to properly drain. • Revise existing toilet/shower facilities of the existing facility to accommodate three toilet/lav/shower units adjacent to the sleeping area, as well as one similar unit facing the public access way to accommodate visitor and/or women users. • Remodel the interior of the expanded reception area. • Remodel the interior of the expanded office area. • Remodel the interior of the expanded conference area. • Remodel the existing kitchen. • Remodel the existing workout/television lounge area. • Remodel the existing single room sleeping area into three separate bedrooms, connected by a hallway with a potential for two additional sleeping units for temporary use and access to the new private restroom/shower accommodations. • The mechanical/electrical systems will be modified to the extent to accommodate the new building areas and the areas affected by the remodel. • Evaluation of the possibility of adding solar panels to the existing flat roof area to determine if the existing structure will be affected. If inadequate for support, alternate options will be reviewed to determine the feasibility of the panels. • Potential sustainability options for the elements of the remodel will be presented for the City's review. Plan alterations and design options will be generated by your office, and reviewed with the Owner as the schematic plans are developed. 4344 latham street,suite 100 riverside,ca 92501-1773 ph. (951)300 1866 fx. (951) 3001868 www.broeskearchrtects.com broeske architects & associates, inc. Client: City of Grand Terrace Project Riverside Construction Co. Remodel Date: March 6,2008 Aile Scope of Work: 1. Interior Remodel-The numbers on rooms shown below refer to the original plans. 1.1. Reception (1) Area: Remove existing millwork to allow for new addition (see - exterior additions). All walls shall be patched and repaired as necessary from construction. Replace entry door (or at minimum fix damaged door hardware). Replace existing flooring to coordinate with new exterior addition. Refinish (paint) existing walls. Potentially refurbish suspended ceiling panels. Install Solatube from roof through attic for increased natural day lighting. 1.2. Hall (2): All walls shall be patched and repaired as necessary from construction. Refinish (paint) existing walls. Potentially refurbish suspended ceiling panels. Install Solatube from roof through attic for increased natural day lighting - 1.3. Office (3) Area: Remove existing millwork to allow for new addition (see - exterior additions). All walls shall be patched and repaired as necessary from construction. Replace existing flooring to coordinate with new exterior addition. Refinish (paint) existing walls. Potentially refurbish suspended ceiling panels. 1.4. Dining (Lounge 4) Area: Allow for new exterior addition (see - exterior additions). All walls shall be patched and repaired as necessary from construction. Replace existing flooring to coordinate with new exterior addition. Refinish (paint) existing walls. Potentially refurbish suspended ceiling panels. Possible installation of Solatube from roof through attic for increased natural day lighting. 1.5. Kitchen (5) Area: Remove existing cabinets / millwork along with counters, sink and fixture. Install new cabinets and counters - similar orientation of existing cabinet layout (overhead cabinet between dining and kitchen will not be replaced -to get more open feeling). Install new sink and fixtures-existing appliances are assumed to be reused - if new, they will be purchased outside of this proposal -just need specs for proper opening sizes for range and refrigerator. There will be a Solatube installed from roof through attic for increased natural day lighting. In order to install a Solatube in the kitchen ceiling we will need to remove the suspended lay-in fluorescent ceiling system and install a more efficient ceiling lighting. The area will receive new flooring and paint throughout. All walls shall be patched and repaired as necessary from construction. 1.6. Lounge (Meeting 6) Area: Remove existing millwork to allow for new systems similar to Fire Station 79. All walls shall be patched and repaired as necessary from construction. Potentially infill door opening going towards front based upon addition where extending dining space will be obstructing door. Potentially refurbish suspended ceiling panels. The area will receive new flooring and paint throughout. All walls shall be patched and repaired as necessary from construction. 1.7. Hall (7): No work done in this area. broeske architects & associates, Inc. Client City of Grand Terrace Project Riverside Construction Co. Remodel Date: March 6,2008 1 NM lir Utility Room (8)and Toilet(15): No work done in this area. 1.9. Sleeping Quarters(Dormitory 9): This area to be converted from one open area to three 3) individual bedrooms allowing a hall going from door at Hall (7)to door in Engine Room (14). he additional space to the side of that hall toward the bathrooms will retain the two existing Murphy beds—all other Murphy beds in the space along with built-in millwork shall be removed. The individual rooms shall be arranged such that a window is in each sleeping room. All new furnishings shall be non built-in furniture. The area will receive new flooring and paint. All walls shall be patched and repaired as necessary from construction Consideration of the ceiling in this area will need to be evaluated for mechanical systems and how to achieve proper air balance.All walls shall be patched and repaired as necessary from construction. 1.10. Bathroom Facilities — Mens (10) / Womens (11): The existing bathroom walls in the center core will be completely demolished/removed for new layout to get individual bathrooms. Some fixtures may be reused if possible based upon budget and potential for reuse and shall also comply with A.D.A. requirements (accessibility) as needed. The restrooms shall be reconfigured for a minimum of three separate bathrooms with one facing the hall for potential guest use — this bathroom shall also be A.D.A. accessible. The other bathrooms will be accessed from the sleeping quarters. We will discuss the layout of the space with the building official during the design phase for compliance to A.D.A. We will be saw cutting the concrete floors for re-work of the under-slab sewer and floor drain lines. Consideration shall be given to sloping the floors to drain with the proper non-slip floor tile. Walls shall be constructed with water resistant gypsum board or cement board as required for wet areas. The ceilings shall also be refinished with appropriate water resistant gypsum board inhibiting molds and mildew. All finishes shall be reviewed by the client/fire department during the process. 1.11. Utility Room (12): No work done in this area. 1.12. Engine Room (14): No work done in this area. 1.13. Storage(13): No work done in this area 2. Exterior Additions 2.1. Additions under existing roof structure:—There are basically three areas that would be extensions of existing rooms. The three rooms would be the Reception (1), Office (3), and Dining (Lounge 4). We would provide new concrete slabs tied to the existing slab by dowels with the proper footings as designed by our structural engineer. The exterior walls could be wood or metal framed or of CMU block with exterior stucco finish. In the areas of the extensions, we would propose to include windows at the south and west facing walls. The south facing windows would face the side property line and the west facing would enable the staff/occupants to monitor the parking area in front of the station. . broeske architects & associates, Inc. Client: City of Grand Terrace Project: Riverside Construction Co. Remodel Date: March 6,2008 ali Workout Area Addition: This area would be an addition to the east side of the building et -:.ja ent to the existing lounge (Meeting 6) starting from the pilaster between the two sliding .l las. doors outward 12 to 15 feet and about 20 feet to the north. The sliding glass door on right ide (viewing from inside) would remain in place, with the left side door being removed and -ither left open to the addition or closed off with a swinging door. In the addition we would design windows and doors accordingly for access to either the north portion of the property or to the existing barbecue patio(which is to remain). We would suggest a sliding glass door from the new addition out to the patio similar to the existing. Consideration shall be given to solar heat gain in this room — also need to incorporate mechanical heating and cooling system for this room, which could be considered a separate split system. The existing dryer vent from the utility room needs to be addressed and reconfigured. The structure itself would be anticipated to be a framed structure with CMU at the lower area where it is retaining existing earth. The slab shall be at the same height as the existing structure. No special conditions for the slab are taken into consideration for the use of free weights at this time. 2.3. Addition for Storage Rooms: We anticipate the addition of two new storage rooms on the west side of the Engine Room (14), with Storage Room (13)of approximately 15 feet x 15 feet each. These storage rooms will have the floor slab at the same height as the engine room (without any steps). The slab will be designed by our structural engineer with the proper footings for a framed wall with stucco exterior walls and 5/8 gypsum board on the interior side. We estimate that the roof will be relatively flat with the parapet just below the existing stepped brick fascia. Design will be considered to tie the look of the existing with the new structure. These rooms are not considered habitable spaces, therefore mechanical ventilation may not be required. Any security measures that are needed will be evaluated during the design phase of the project. 3. Miscellaneous Issues: 3.1. Roof Structure: We are including in our proposal the coordination of Photovoltaic Panels on the roof along with installing Solatube system for various rooms. For the PV system we will need to remove the existing solar water panels that are no longer in use and coordinate with the manufacturer's solar consultant for placement and potential for quantity of panels based upon budget. We will also need to work in between the new PV panels the Solatube system stacks to allow for maximum natural day lighting of the system. Also with the Solatube system we will make all effort to reduce the amount of penetrations through the roofing in order to decrease the cost of patch and repair of the roof system. At this time we are not planning on replacing the roofing of the flat roof area within the parapet walls, but to just patch and repair as necessary. If the roofing is to be replaced this would constitute an additional service. 3.2. Site Condition: It was brought to our attention that an area along the south side of the building next to the barbecue patio, where the water does not drain as well as it should.We will provide a solution with some basic site details describing how to mitigate the problem. 3.3. We will tour Fire Station 79 to review desired design standards to potentially include in the project as necessary per the construction budget set by the city of Grand Terrace. . broeske architects & associates, Inc. Client: City of Grand Terrace Project: Riverside Construction Co. Remodel Date: March 6,2008 fil Nib, _scrl•tiOO: ice. provided by Broeske Architects will include the preparation of the CAD plans of the existing building- an.! site to the extent required for the preparation of the designs. Our office will transfer the existing plans, wnic you provided, into a CAD format, and will field verify the existing building to document any modifica ion that may have previously occurred. Also included will be the conceptual evaluation by my engineers for the feasibility of incorporating sustainable design and construction into the addition/remodel. Our office will prepare design alternatives to convey the proposed remodel and additions for City review and approval. Once the design meets with the City's approval, our office will prepare complete Construction Documents for the City Building Dept. review and approval as well as for competitive bidding and construction. Complete Construction Observation services will also be anticipated for the duration of the project. The . anticipated duration of the Construction Administration phase is assumed to be 18 weeks for the included service fee. Services provide will include, but not be limited to, Bidding Phase assistance and evaluation, attend job site meetings (two per month), monitor construction progress/performance, provide clarifications to documents, review shop drawings, respond to RFls, prepare Record Documents for the Owner, and review job site meeting minutes. The scope of the improvements and associated service description provided in this proposal represent our understanding of the proposed project, given the available information and program. Anticipated services will include Architectural, Structural, Electrical and Mechanical/Plumbing Engineering. Excluded services will be Civil Engineering and Landscape Architecture, but these services could be provided as an additional service if requested. Once the scope and scale of the design additions and modifications and associated fees are precisely determined and meet with the Owner's approval, we will prepare a fixed fee AIA Standard Contract proposal to the Owner,for the actual architectural services. The indicated fees are fixed, based upon the indicated project description, services and scope. If substantial modifications to the scope are requested, our fees will be modified to respond to the new description. Description of Compensation: Basis of Compensation: . Hourly . XXX Fixed Fee Basis at$53,500.00 Other: Note: Hourly Rates (When Applicable) Architect: $160.00/Hr. Project Manager: 110.00/ Hr. Senior Draftsman: 85.00/ Hr Drafting: 65.00/ Hr. Clerical: 35.00/ Hr. Method of Payments: Upon Satisfactory Completion of Services . XXX Progressively as Services are Performed In Accordance with Previous Written Agreement Note: Payments to Architect are due and payable within 15 days of receipt of Invoice broeske architects & associates, Inc. Client: City of Grand Terrace Project: Riverside Construction Co. Remodel Date: March 6,2008 niti'l Payment: An Imti.l P:yment of $ 5,000.00 will be requested to mobilize the project and begin services, prior to o mencing work and will be credited to final payment Additional Services: The Architect shall bill reimbursable expenses including blueprinting and out-of-office consultant fees at one point one five(1.15)times the expenses incurred. Authorized Architectural Services beyond the scope of this agreement shall be billed at the hourly rates listed above. Termination of the Contract: Either party upon written notice may terminate this agreement should the other party fail to perform in accordance with the terms of this agreement through no fault of the party initiating the termination. The Architect shall be compensated for services performed prior to the termination including all Additional Service and Reimbursable Expenses. Arbitration: Claims, disputes or other matters in question between parties to this agreement shall be subject to and decided by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association currently in effect as well as Article 7 of American Institute of Architects Document B151. The parties hereto have accepted, made and executed this Agreement upon the terms, conditions and provisions stated above which are incorporated hereunto and made part of this Agreement. Broeske Arch' cts dates, Inc.: Owner Print Name : l 6) AP D)-( 3 A CC Signature: By: - Date: ,7/S/o8 Date: _II—______ Please return signed copy to our office and keep one for your files. Thank You