HomeMy WebLinkAboutAlbert A. Webb Associates-2010-11 PROFESSIONAL CONSULTANT SERVICES AGREEMENT
Albert A. Webb Associates
Public Improvement Engineering Design Services
THIS PROFESSIONAL CONSULTANT SERVICES AGREEMENT ("Agreement") is
made and entered into this 744, day of June, 2010, ("Effective Date") by and between the
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
("Agency"), a public entity, and Albert A. Webb Associates, ("Consultant").
1. Scope of Services. Agency agrees to retain and does hereby retain Consultant and
Consultant agrees to provide the services more particularly described in Exhibit "A", "Scope of
Services, Project Schedule, and Fees", attached hereto and incorporated herein by reference, in
conjunction with the design of public improvements for the Barton Road Business Corridor
("Project").
2. Term. This Agreement shall be effective on the date first written above unless
otherwise provided in Exhibit"A"and the Agreement shall remain in effect until June 30, 2011,
unless otherwise terminated pursuant to the provisions herein.
3. Compensation/Payment. Consultant shall perform the Services under this
Agreement for the total sum not to exceed Eighty-four thousand two hundred eighty-one Dollars
($ 84,281.00)payable in accordance with the terms set forth in Exhibit "A". Said payment shall
be made in accordance with Agency's usual accounting procedures upon receipt and approval of
an itemized invoice setting forth the services performed. The invoices shall be delivered to
Agency at the address set forth in Section 4 hereof.
4. Notices. Any notices required to be given hereunder shall be in writing and shall be
personally served or given by mail. Any notice given by mail shall be deemed given when
deposited in the United States Mail, certified and postage prepaid, addressed to the party to be
served as follows:
To Agency: To Consultant:
The City of Grand Terrace Albert A. Webb &Associates
Community Redevelopment Agency Attn: Bruce Davis
Attn: Joyce Powers 3788 McCray Street
22795 Barton Road Riverside, California 92506
Grand Terrace, California 92313
5. Prevailing Wage. If applicable, Consultant and all subcontractors are required to pay
the general prevailing wage rates of per diem wages and overtime and holiday wages determined
by the Director of the Department of Industrial Relations under Section 1720 et seq. of the
California Labor Code and implemented the City Council of the City of Grand Terrace. The
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Director's determination is on file and open to inspection in the office of the City Clerk and is
referred to and made a part hereof; the wage rates therein ascertained, determined, and specified
are referred to and made a part hereof as though fully set forth herein.
6. Contract Administration. A designee of the Agency will be appointed to administer
this Agreement on behalf of the Agency and shall be referred to herein as Contract
Administrator.
7. Standard of Performance. While performing the Services, Consultant shall exercise
the reasonable professional care and skill customarily exercised by reputable members of
Consultant's profession practicing in the Metropolitan Southern California Area, and shall use
reasonable diligence and best judgment while exercising its professional skill and expertise.
8. Personnel. Consultant shall furnish all personnel necessary to perform the Services
and shall be responsible for their performance and compensation. Consultant recognizes that the
qualifications and experience of the personnel to be used are vital to professional and timely
completion of the Services. The key personnel listed in Exhibit "B" attached hereto and
incorporated herein by this reference and assigned to perform portions of the Services shall
remain assigned through completion of the Services, unless otherwise mutually agreed by the
parties in writing, or caused by hardship or resignation in which case substitutes shall be subject
to Agency approval.
9. Assignment and Subcontracting. Neither party shall transfer any right, interest, or
obligation in or under this Agreement to any other entity without prior written consent of the
other party. In any event, no assignment shall be made unless the assignee expressly assumes the
obligations of assignor under this Agreement, in a writing satisfactory to the parties. Consultant
shall not subcontract any portion of the work required by this Agreement without prior written
approval by the responsible Agency's Contract Administrator. Subcontracts, if any, shall contain
a provision making them subject to all provisions stipulated in this Agreement, including without
limitation, the insurance obligations set forth in Section 12. Consultant acknowledges that any
transfer of rights may require the Executive Director's and/or the Agency Board's approval.
10. Independent Contractor. In the performance of this Agreement, Consultant, and
Consultant's employees, subcontractors and agents, shall act in an independent capacity as
independent contractors, and not as officers or employees of the City of Grand Terrace or
Agency. Consultant acknowledges and agrees that City or Agency has no obligation to pay or
withhold state or federal taxes or to provide workers' compensation or unemployment insurance
to Consultant, or to Consultant's employees, subcontractors and agents. Consultant, as an
independent contractor, shall be responsible for any and all taxes that apply to Consultant as an
employer.
11. Indemnification.
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11.1 Indemnity. Except as to the sole negligence or willful misconduct of the Agency,
Consultant shall defend, indemnify and hold the Agency, and its officers, employees and agents,
harmless from any and all loss, damage, claim for damage, liability, expense or cost, including
attorneys' fees, which arises out of or is in any way connected with the performance of work
under this Agreement by Consultant or any of the Consultant's employees, agents or
subcontractors and from all claims by Consultant's employees, subcontractors and agents for
compensation for services rendered to Consultant in the performance of this Agreement,
notwithstanding that the Agency and/or City may have benefitted from their services. This
indenmification provision shall apply to any acts or omissions, willful misconduct or negligent
conduct, whether active or passive, on the part of Consultant or of Consultant's employees,
subcontractors or agents.
11.2 Attorney's Fees. The parties expressly agree that any payment, attorneys' fees,
costs or expense that the Agency incurs or makes to or on behalf of an injured employee under
the Agency's self-administered workers' compensation is included as a loss, expense or cost for
the purposes of this Section, and that this Section shall survive the expiration or early termination
of the Agreement.
12. Insurance.
12.1 General Provisions. Prior to the Agency's execution of this Agreement, Consultant
shall provide satisfactory evidence of, and shall thereafter maintain during the term of this
Agreement, such insurance policies and coverages in the types, limits, forms and ratings required
herein. The rating and required insurance policies and coverages may be modified in writing by
the Agency's Risk Manager or Agency Attorney, or a designee, unless such modification is
prohibited by law.
12.1.1 Limitations. These minimum amounts of coverage shall not constitute any
limitation or cap on Consultant's indemnification obligations under Section 11 hereof.
12.1.2 Ratings. Any insurance policy or coverage provided by Consultant or
subcontractors as required by this Agreement shall be deemed inadequate and a material breach
of this Agreement, unless such policy or coverage is issued by insurance companies authorized
to transact insurance business in the State of California with a policy holder's rating of B+ or
higher and a Financial Class of VII or higher.
12.1.3 Cancellation. The policies shall not be canceled unless thirty (30) days prior
written notification of intended cancellation has been given to City by certified or registered
mail, postage prepaid.
12.1.4 Adequacy. The City, its officers, employees and agents make no representation
that the types or limits of insurance specified to be carried by Consultant pursuant to this
Agreement are adequate to protect Consultant. If Consultant believes that any required insurance
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coverage is inadequate, Consultant will obtain such additional insurance coverage as Consultant
deems adequate,at Consultant's sole expense.
12.2 Workers' Compensation Insurance: By executing this Agreement, Consultant
certifies that Consultant is aware of and will comply with Section 3700 of the Labor Code of the
State of California requiring every employer to be insured against liability for workers'
compensation, or to undertake self-insurance before commencing any of the work. Consultant
shall carry the insurance or provide for self-insurance required by California law to protect said
Consultant from claims under the Workers' Compensation Act. Prior to Agency's execution of
this Agreement, Consultant shall file with Agency either (1) a certificate of insurance showing
that such insurance is in effect, or that Consultant is self-insured for such coverage, or (2) a
certified statement that Consultant has no employees, and acknowledging that if Consultant does
employ any person, the necessary certificate of insurance will immediately be filed with Agency.
Any certificate filed with Agency shall provide that Agency will be given ten (10) days prior
written notice before modification or cancellation thereof
12.3 Commercial General Liability and Automobile Insurance. Prior to Agency's
execution of this Agreement, Consultant shall obtain, and shall thereafter maintain during the
term of this Agreement, commercial general liability insurance and automobile liability
insurance as required to insure Consultant against damages for personal injury, including
accidental death, as well as from claims for property damage, which may arise from or which
may concern operations by anyone directly or indirectly employed by, connected with, or acting
for or on behalf of Consultant. The Agency, and its officers, employees and agents, shall be
named as additional insureds under the Consultant's insurance policies.
12.3.1 Consultant's commercial general liability insurance policy shall cover both bodily
injury (including death) and property damage (including, but not limited to, premises operations
liability, products-completed operations liability, independent Consultant's liability, personal
injury liability, and contractual liability) in an amount not less than $1,000,000 per occurrence
and a general aggregate limit in the amount of not less than$2,000,000.
12.3.2 Consultant's automobile liability policy shall cover both bodily injury and
property damage in an amount not less than $500,000 per occurrence and an aggregate limit of
not less than $1,000,000. All of Consultant's automobile and/or commercial general liability
insurance policies shall cover all vehicles used in connection with Consultant's performance of
this Agreement, which vehicles shall include, but are not limited to, Consultant owned vehicles,
Consultant leased vehicles, Consultant's employee vehicles, non-Consultant owned vehicles and
hired vehicles.
12.3.3 Prior to Agency's execution of this Agreement, copies of insurance policies or
original certificates and additional insured endorsements evidencing the coverage required by
this Agreement, for both commercial general and automobile liability insurance, shall be filed
with the Agency and shall include the Agency and its officers, employees and agents, as
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additional insureds. Said policies shall be in the usual form of commercial general and
automobile liability insurance policies, but shall include the following provisions:
It is agreed that the City of Grand Terrace Community Redevelopment Agency
and its officers, employees and agents, are added as additional insureds under this
policy, solely for work done by and on behalf of the named insured for the City of
Grand Terrace Community Redevelopment Agency.
12.4 Errors and Omissions Insurance. Prior to Agency's execution of this Agreement,
Consultant shall obtain, and shall thereafter maintain during the term of this Agreement, errors
and omissions professional liability insurance in the minimum amount of$1,000,000 to protect
the Agency from claims resulting from the Consultant's activities.
12.5 Subcontractors' Insurance. Consultant shall require all of its subcontractors to
carry insurance, in an amount sufficient to cover the risk of injury, damage or loss, that may be
caused by the subcontractors' scope of work and activities provided in furtherance of this
Agreement, including, but without limitation, the following coverages: Workers Compensation,
Commercial General Liability, Errors and Omissions, and Automobile liability. Upon Agency's
request, Consultant shall provide the Agency with satisfactory evidence that Subcontractors have
obtained insurance policies and coverages required by this section.
13. Business Tax. Consultant understands that the Services performed under this
Agreement constitutes doing business in the City of Grand Terrace, and Consultant agrees that
Consultant will register for and pay a business tax pursuant to Chapter 5.04 of the Grand Terrace
Municipal Code and keep such tax certificate current during the term of this Agreement.
14. Time of Essence. Time is of the essence for each and every provision of this
Agreement.
15. Agency's Right to Employ Other Consultants. Agency reserves the right to
employ other Consultants in connection with the Project.
16. Accounting Records. Consultant shall maintain complete and accurate records with
respect to costs incurred under this Agreement. All such records shall be clearly identifiable.
Consultant shall allow a representative of Agency during normal business hours to examine,
audit, and make transcripts or copies of such records and any other documents created pursuant
to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of final
payment under this Agreement.
17. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings,
descriptions, computer program data, input record data, written information, and other materials
either created by or provided to Consultant in connection with the performance of this
Agreement shall be held confidential by Consultant, except as otherwise directed by Agency's
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Contract Administrator. Nothing furnished to Consultant which is otherwise known to the
Consultant or is generally known, or has become known, to the related industry shall be deemed
confidential. Consultant shall not use City's or Agency's name or insignia, photographs of the
Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper,
newspaper, television or radio production, website, or other similar medium without the prior
written consent of the City or Agency.
18. Ownership of Documents. All reports, maps, drawings and other contract
deliverables prepared under this Agreement by Consultant shall be and remain the property of
Agency upon Agency's compensation to Consultant for its services as herein provided.
Consultant shall not release to others information furnished by Agency without prior express
written approval of Agency..
19. Conflict of Interest. Consultant, for itself and on behalf of the individuals listed in
Exhibit `B", represents and warrants that by the execution of this Agreement, they have no
interest, present or contemplated, in the Project affected by the above-described Services.
Consultant further warrants that neither Consultant, nor the individuals listed in Exhibit`B"have
any real property, business interests or income interests that will be affected by this project or,
alternatively,that Consultant will file with the Agency an affidavit disclosing any such interest.
20. Solicitation. Consultant warrants that Consultant has not employed or retained any
person or Agency to solicit or secure this Agreement, nor has it entered into any agreement or
understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure
this Agreement. For breach of this warranty, Agency shall have the right to terminate this
Agreement without liability and pay Consultant only for the value of work Consultant has
actually performed, or, in its sole discretion, to deduct from the Agreement price or otherwise
recover from Consultant the full amount of such commission, percentage, brokerage or
commission fee. The remedies specified in this section shall be in addition to and not in lieu of
those remedies otherwise specified in this Agreement.
21. General Compliance with Laws. Consultant shall keep fully informed of federal,
state and local laws and ordinances and regulations which in any manner affect those employed
by Consultant, or in any way affect the performance of services by Consultant pursuant to this
Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and
regulations, and shall be solely responsible for any failure to comply with all applicable laws,
ordinances and regulations.
22. Amendments. This Agreement may be modified or amended only by a written
Agreement and/or change order executed by the Consultant and Agency.
23. Termination. Agency, by notifying Consultant in writing, shall have the right to
terminate any or all of Consultant's services and work covered by this Agreement at any time. In
the event of such termination, Consultant may submit Consultant's final written statement of the
amount of Consultant's services as of the date of such termination based upon the ratio that the
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work completed bears to the total work required to make the report complete, subject to the
Agency's rights under Sections 15 and 24 hereof. In ascertaining the work actually rendered
through the termination date, Agency shall consider completed work, work in progress and
complete and incomplete reports and other documents only after delivered to Agency.
23.1 Other than as stated below, Agency shall give Consultant thirty (30) days prior
written notice prior to termination.
23.2 Agency may terminate this Agreement upon fifteen (15) days written notice to
Consultant, in the event:
23.2.1 Consultant substantially fails to perform or materially breaches the Agreement; or
23.2.2 Agency decides to abandon or postpone the Project.
24. Offsets. Consultant acknowledges and agrees that with respect to any business tax or
penalties thereon, utility charges, invoiced fee or other debt which Consultant owes or may owe
to the Agency, Agency reserves the right to withhold and offset said amounts from payments or
refunds or reimbursements owed by Agency to Consultant. Notice of such withholding and offset
shall promptly be given to Consultant by Agency in writing. In the event of a dispute as to the
amount owed or whether such amount is owed to the Agency, Agency will hold such disputed
amount until either the appropriate appeal process has been completed or until the dispute has
been resolved.
25. Successors and Assigns. This Agreement shall be binding upon Agency and its
successors and assigns, and upon Consultant and its permitted successors and assigns, and shall
not be assigned by Consultant, either in whole or in part, except as otherwise provided in
paragraph 9 of this Agreement.
26. Venue and Attorneys' Fees. Any action at law or in equity brought by either of the
parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall
be tried in a court of competent jurisdiction in the County of San Bernardino, State of California,
and the parties hereby waive all provisions of law providing for a change of venue in such
proceedings to any other county. In the event either party hereto shall bring suit to enforce any
term of this Agreement or to recover any damages for and on account of the breach of any term
or condition of this Agreement, it is mutually agreed that the prevailing party in such action shall
recover all costs thereof, including reasonable attorneys' fees, to be set by the court in such
action.
27. Nondiscrimination. During Consultant's performance of this Agreement, Consultant
shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry,
age, physical disability, mental disability, medical condition, including the medical condition of
Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status,
sex, or sexual orientation, in the selection and retention of employees and subcontractors and the
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procurement of materials and equipment, except as provided in Section 12940 of the California
Government Code. Further, Consultant agrees to conform to the requirements of the Americans
with Disabilities Act in the performance of this Agreement.
28. Severability. Each provision, term, condition, covenant and/or restriction, in whole
and in part, of this Agreement shall be considered severable. In the event any provision, term,
condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared
invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed
from this Agreement and shall not affect any other provision, term, condition, covenant and/or
restriction of this Agreement, and the remainder of the Agreement shall continue in full force and
effect.
29. Authority: The individuals executing this Agreement and the instruments referenced
herein on behalf of Consultant each represent and warrant that they have the legal power, right
and actual authority to bind Consultant to the terms and conditions hereof and thereof.
30. Entire Agreement: This Agreement constitutes the final, complete, and exclusive
statement of the terms of the agreement between the parties pertaining to the subject matter of
this Agreement, and supersedes all prior and contemporaneous understandings or agreements of
the parties. Neither party has been induced to enter into this Agreement by, and neither party is
relying on, any representation or warranty outside those expressly set forth in this Agreement.
31. Interpretation. Agency and Consultant acknowledge and agree that this Agreement
is the product of mutual arms-length negotiations and accordingly, the rule of construction,
which provides that the ambiguities in a document shall be construed against the drafter of that
document, shall have no application to the interpretation and enforcement of this Agreement.
31.1 Titles and captions are for convenience of reference only and do not define,
describe or limit the scope or the intent of the Agreement or any of its terms. Reference to
section numbers are to sections in the Agreement unless expressly stated otherwise.
31.2 This Agreement shall be governed by and construed in accordance with the laws
of the State of California in effect at the time of the execution of this Agreement.
31.3 In the event of a conflict between the body of this Agreement and Exhibit "A"
hereto,the terms contained in Exhibit"A"shall be controlling.
32. Exhibits. The following exhibits attached hereto are incorporated herein to this
Agreement by this reference:
Exhibit"A"- Scope of Services, Project Schedule, and Fees
Exhibit"B" -Personnel
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IN WITNESS WHEREOF Agency and Consultant have caused this Agreement to be
duly executed the day and year first above written.
THE CITY OF GRAND TERRACE
COMMUNITY REDEVELOPMENT Albert A. Webb Associates
AGENCY, %�,
A Public Entity By: PjlAttL_U<1�,AI1.L a+
Bruce Davis
E cutive Director [Printed Name]
Vice President
[Title]
Attest: Ak/!N,E Pik_
City Clerk/Agency Secretary By,i '%ztcel X- "-jig
Scott Webb
APPROVED AS TO FORM: [Printed Name]
By: - Yi YY CPO [Title]
Agency Counsel
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EXHIBIT"A"
SCOPE OF SERVICES, PROJECT SCHEDULE, AND FEES
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EXHIBIT "A"
PROJECT UNDERSTANDING AND SCOPE OF SERVICES
Our understanding of the project is as follows:
The City of Grand Terrace is planning to implement offsite improvements related to the Town Square
Shopping Center at this time.The proposed improvements are as follows:
On Michigan Avenue
1. Construct deceleration taper for the south driveway.
2. Construct of South Driveway up to the curb return.
3. Install 4-Way Stop Control for the intersection of Michigan Avenue and South Driveway.
4. Widen Michigan Avenue to the ultimate on the east side between South and Commerce
Way/North Driveway. Install curb &gutter and sidewalk to the ultimate.
5. Construct Commerce Way/North Driveway up to the curb return per Barton Road/I-215
Interchange Plans.
6. Provide 100' long southbound left turn for the Commerce Way/North Driveway.
7. Construct appropriate taper using rolled dike between Commerce Way/North Driveway
and existing improvements on eastside of Michigan Avenue.
On Barton Road
1. Construct bus turnout on south side of Barton Avenue in front of Miguel Jr. Restaurant.
2. Construct deceleration lane for the eastern driveway.
3. Construct local depression with catch basin and connect to existing 48" storm drain.
4. Construct meandering sidewalk within existing right of way, if possible.
5. Construct traffic signal for Barton Road and Eastern Driveway intersection.
6. Prepare traffic signal synchronization analysis for Barton Road.
7. Coordinate with SANBAG and their consultant for approval and implementation of
traffic signal synchronization.
8. Relocate impacted street lights.
9. Remove and reconstruct landscape and irrigation .
On La Palx Street
1. Widen street to provide 17' of pavement and provide curb & gutter.
2. Provide coordination with SCE for power pole relocation or undergrounding of power
lines.
3. Provide landscape and irrigation for screen wall vines.
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At Barton Road and Mt.Vernon Avenue Intersection
1. Construct raised median on the west approach (provide enough storage for left turn
volume).
2. Construct northbound right turn lane on Mt. Vernon Road (avoid Mr. TV sign).
3. Construct eastbound right turn lane on Barton Road.
4. Provide traffic signal modification for the intersection for Barton Road and Mt. Vernon
Intersection.
5. Provide coordination with SCE for transmission pole relocation.
Please contact us immediately if our understanding of the Project needs are not consistent with your
understanding,so that the proposal can be revised accordingly.
SCOPE OF SERVICES
Kick-Off Meeting
Once we receive a Notice-to-Proceed, we will immediately schedule a project "kick-off"
meeting at the City. The project "kick-off' meeting with the City Staff will establish clear lines of
communication with WEBB's Project Development Team and to obtain background
information.
Data Collection and Field Survey
We will Research and obtain available as-built street, storm drain, water and sewer
improvement plans. We will obtain existing right-of-way and parcel information, utility index
maps, and other improvement plans available within the project limits. We will perform field
review to further indentify utilities and other project constraints.
We will perform a comprehensive field cross section survey of Michigan Avenue, Barton Road,
La Paix Street, and Mount Vernon Avenue. We will take cross sections at 50' interval within the
project area.
Street and Strom Drain Improvement Plans
We will prepare Street Improvement plan and profile showing existing grade elevations,
proposed grade elevations, curb and gutter removal, proposed curb &gutter locations and
elevations, proposed pavement and overlay limits, proposed sidewalk and ADA ramps,
proposed drainage improvements, existing utilities, existing right of way and easements,
proposed right of way and easements, and proposed cross sections at every 25'.
Street improvement plans to include following improvements:
0 Construction of deceleration taper for the south driveway on Michigan Avenue.
0 Construction of the south driveway up to the curb return on Michigan Avenue.
0 Widening of Michigan Avenue to the ultimate on the east side between South and
Commerce Way/North Driveway. Install curb &gutter and sidewalk to the ultimate.
0 Construction of Commerce Way/North Driveway up to the curb return per Barton
Road/I-215 Interchange Plans.
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0 Construction of appropriate taper using rolled dike between Commerce Way/North
Driveway and existing improvements on eastside of Michigan Avenue.
0 Construction bus turnout on south side of Barton Avenue in front of Miguel Jr.
Restaurant.
0 Construction deceleration lane for the Shopping Center eastern driveway on Barton
Road.
0 Construction of local depression with catch basin and connect to existing 48" storm
drain on south side of Barton Road.
0 Construction meandering sidewalk within existing right of way in front of Miguel Jr.
Restaurant.
0 Removal and Relocation impacted street lights.
0 Widening of La Paix Street to provide 17'of pavement with curb &gutter on the
north side.
0 Construction of raised median on the west approach (provide enough storage for
left turn volume).
0 Construction of northbound right turn lane on Mt. Vernon Road (avoid Mr. TV sign).
0 Construction of eastbound right turn lane on Barton Road.
Traffic Signal,Signing&Striping, and Traffic Control Plans
We will prepare traffic signal and traffic signal modification plans showing traffic signal
equipments, controller cabinets, service cabinets, service locations, conduits, detector loops,
pole schedule, conductor schedule, phasing sequence, removal and salvage of existing
equipments, removal and relocation of traffic signal equipments,traffic signal interconnect, and
construction and general notes.
Prepare Traffic signal improvement plans to include following:
0 Construction of traffic signal at the intersection of Barton Road and Eastern
Driveway.
0 Modification of traffic signal at the intersection of Barton Road and Mt. Vernon
Avenue.
0 Prepare traffic signal synchronization analysis to include new traffic signal at the
intersection of Barton Road/Eastern Driveway and changes at the intersection of
Barton Road/Mt. Vernon Avenue.
0 Provide coordination with SANBAG for approval and implementation of
synchronization.
We will prepare Signing and striping plans showing existing striping and markings with Caltrans
Standard Detail numbers, existing traffic signs with Caltrans MUTCD code, removal of existing
striping and markings, relocation of existing traffic signs, proposed striping and marking with
Caltrans Standard Detail numbers, proposed traffic signs with Caltrans MUTCD code, stations
for begin and end of tapers, quantity breakdown, and construction and general notes.
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Prepare Signing&Striping Plan for following Roadway Segments:
0 Michigan Avenue from 300' south of South Driveway to Barton Road.
0 500'on both sides of Eastern Driveway along Barton Road.
0 Barton Road and Mt.Vernon Avenue Intersection.
We will prepare traffic control plans for Michigan Avenue, Barton Road, La Paix Street, and Mt.
Vernon Avenue street and storm drain improvements.
Landscape Improvement Plans
We will prepare landscape improvement plans for north side of La Paix Street and also along
Barton Road in front of Miguel Jr. restaurant.
Utility Relocation Coordination Service
WEBB teamed up with the Advance Utility Design Inc.to provide utility relocation coordination
services. The proposed improvements are in conflict with a multiple utility structure that will
need to be relocated. It will be critical to the projects successful completion to initiate with the
utility companies the necessary work orders to resolve the conflicts. Advance Utility Design inc.
will be able to assist City with identifying the potential utility conflicts and identify the
information that will provide the utility planners with the information they need to design the
relocations.
Scope of work for the relocation is following:
0 AT&T and Time Warner pole relocations for improvements on Michigan Avenue
0 SCE distribution and Time Warner pole undergrounding/relocations for
improvements on La Paix Street
0 SCE Transmission, SCE distribution, AT&T, and Time Warner relocations for
improvements to intersection at Barton road and Mt. Vernon Avenue.
0 Includes 40 hours of coordination time.
Potholing Services
WEBB teamed up with the SAF-r-Dig Utility Surveys, Inc. to determine the horizontal and
vertical positions of existing underground utilities in 2 locations.
Cost Estimates,Specifications,and Bid Documents
We will prepare preliminary and final cost estimates for the project. We will prepare project
technical specifications.The specifications will be prepared in the format of project-specific
modifications, as appropriate by construction item, to the Specifications of the City of Grand
Terrace,the Caltrans Standard Specifications and the Standard Specifications for Public Works
Construction (Greenbook). We will revise city's boilerplate bid document, add technical
specification, and assemble bid document.
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Project Management and Quality Control/Quality Assurance
WEBB's Project Manger will schedule monthly meetings and invite appropriate City personnel
to attend. In order to control costs, only key personnel from WEBB team will be in attendance
at these meetings. We will prepare and distribute the meeting agenda prior to the meeting.
Items to be discussed will include but are not limited to the following: design, project cost,
coordination, constructability, utility relocation coordination, and project schedule issues.
Before each plan, specification and cost estimate submittal, a Senior Level Associate will review
the submittal package for technical completeness and complete the QA/QC checklist to be
submitted to the City.
Bid Support and Construction Assistance
We will respond to reasonable and appropriate RFis, as requested by the City. We will provide
assistance during construction.
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EXHIBIT"B"
PERSONNEL
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EXHIBIT "B"
PERSONNEL
Albert A. Webb Associates
Bruce Davis, PE—Principal-in-Charge
Dilesh Sheth, PE,TE—Project Manager
Nick Keller—Street and Storm Drain Improvement Plans
David Alcala,TSOS—Traffic signal,Signing&Striping, and Traffic Control Plans
Myung Choo,TE—Synchro Analysis
Greg Meek— Landscape Plans
Laura Hudson—Project Coordination
Sub-Consultants
Advance Utility Design Inc. —Utility Relocation/Undergrounding Coordination
Saf-r-Dig- Potholing Services
G Proposals INFORMAL PROPOSALS.RpowNBO'Wfi152 Coy of Grand Temae Tnwz Square off/delmprovements Town Square OR Sae Improvements Rcrisod 03162010doc Page 9o19
FEES AND SCHEDULE
We propose to provide the above services as outlined in Exhibit "A" on a "lump sum" fee basis.
Total fees for services shown in Exhibits "A" shall not exceed $84,281 without prior
authorization from client. A general breakdown of our Contract Budget is as follows:
Preliminary Engineering Services
Data collection and field survey $11,352
Utility research $ 3,204
Potholing Services(2 locations) $ 2,200
Preliminary Engineering Services $16,756
Final Engineering Services
Preparation of 70%Contract Documents
Street and storm drain improvement plans $14,140
Traffic signal,signing&striping,and traffic control plans $13,219
Landscape improvement plans $ 5,309
Cost estimate, specifications, and bid documents $ 3,041
Utility relocation coordination services $ 3,204
Project management, quality assurance/quality control (QA/QC) $ 2,926
Preparation of 60%Contract Documents $41,839
Preparation of 95%Contract Documents
Street and storm drain improvement plans $ 5,050
Traffic signal, signing&striping, and traffic control plans $ 4,721
Landscape improvement plans $ 1,896
Cost estimate, specifications,and bid documents $ 1,303
Utility relocation coordination services $ 3,204
Project management,quality assurance/quality control (QA/QC) $ 1,052
Preparation of 95%Contract Documents $17,226
Preparation of Final Contract Documents
Street and storm drain improvement plans $ 1,010
Traffic signal, signing&striping, and traffic control plans $ 944
Landscape improvement plans $ 379
Cost estimate, specifications,and bid documents $ 217
Utility relocation coordination services $ 3,204
Project management. quality assurance/quality control (QA/QC) $ 210
Preparation of Final Contract Documents $5,964
Bid Support and Construction Assistance $2,496
Total 584,281
G Propah INFORMAL PROPOSALS ProPoVIBO006752 City of Grad Terrace Towne Square off-site Improvements Toon Square OR Sim Improvements Rciscd 05262010 dooPage 7 of
Tentative Schedule of Delivery and Payment Request
Preliminary Engineering Services June 30th 2010 $16,756
Completion of 50% Plans— July 30th 2010 $29,885
Completion of 70%Plans—First Submittal August 30th 2010 $11,954
Completion of 95% Plans—Second Submittal September 30th 2010 $17,226
Final Approval November 19th 2010 $ 5,964
Bid Support and Construction Assistance Bid Opening $ 496
Bid Support and Construction Assistance 50%Const. Completion $ 1,000
Bid Support and Construction Assistance 100%Const. Completion $ 1,000
G Mioposth INFORMAL PROPOSAL9Pope,I8D006752.Cay of Grand Tmxe Towne Square off sue Imprmxmrnu IDvn Square 041 SIG Improvemmis Rn'issd 05262010 do nInge 8 ol 9