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HomeMy WebLinkAboutAlbert A. Webb Associates, Inc.-2011-29 Cis PROFESSIONAL CONSULTANT SERVICES AGREEMENT Albert A. Webb Associates, Inc. Project Design and Construction Management Services THIS PROFESSIONAL CONSULTANT SERVICES AGREEMENT ("Agreement") is made and entered into this 11th day of October, 2011, ("Effective Date") by and between the CITY OF GRAND TERRACE ("City"), a public entity, and Albert A. Webb Associates, Inc., ("Consultant"). 1. Scope of Services. City agrees to retain and does hereby retain Consultant and Consultant agrees to provide the services more particularly described in Exhibit "A", "Scope of Services, Project Schedule, and Fees", attached hereto and incorporated herein by reference, in conjunction with the Design and Construction Management of a new community park in the 21900 block of Grand Terrace Road, Assessor's Parcel Numbers 0275-231-48 through 66, funded through the State Department of Parks and Recreation ("Project"). 2. Term. This Agreement shall be effective on the date first written above and the Agreement shall remain in effect until December 31, 2013, unless otherwise terminated pursuant to the provisions herein. 3. Compensation/Payment. Consultant shall perform the Services under this Agreement for the total sum not to exceed One Hundred Seventy-Seven Thousand Ninety-Three Dollars ($177,093.00) payable in accordance with the terms set forth in Exhibit "A". Said payment shall be made in accordance with City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 4 hereof. 4. Notices. Any notices required to be given hereunder shall be in writing and shall be personally served or given by mail. Any notice given by mail shall be deemed given when deposited in the United States Mail, certified and postage prepaid, addressed to the party to be served as follows: To City: To Consultant: City of Grand Terrace Albert A. Webb Associates, Inc. Attn: Joyce Powers 3788 McCray Street 22795 Barton Road Riverside, California 92506 Grand Terrace, California 92313 5. Prevailing Wage. Consultant and all subcontractors are required to pay the general prevailing wage rates of per diem wages and overtime and holiday wages Page 1 of 18 • determined by the Director of the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code and implemented by the City of Grand Terrace. The Director's determination is on file and open to inspection in the office of the City Clerk and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein. 6. Contract Administration. A designee of the City will be appointed to administer this Agreement on behalf of the City and shall be referred to herein as Contract Administrator. 7. Standard of Performance. While performing the Services, Consultant shall exercise the reasonable professional care and skill customarily exercised by reputable members of Consultant's profession practicing in the Metropolitan Southern California Area, and shall use reasonable diligence and best judgment while exercising its professional skill and expertise. 8. Personnel. Consultant shall furnish all personnel necessary to perform the Services and shall be responsible for their performance and compensation. Consultant recognizes that the qualifications and experience of the personnel to be used are vital to professional and timely completion of the Services. The key personnel listed in Exhibit "B" attached hereto and incorporated herein by this reference and assigned to perform portions of the Services shall remain assigned through completion of the Services, unless otherwise mutually agreed by the parties in writing, or caused by hardship or resignation in which case substitutes shall be subject to City approval. The Consultant certifies that all personnel working under this Agreement are legal to work in the United States and State of California. 9. Assignment and Subcontracting. Neither party shall transfer any right, interest, or obligation in or under this Agreement to any other entity without prior written consent of the other party. In any event, no assignment shall be made unless the assignee expressly assumes the obligations of assignor under this Agreement, in a writing satisfactory to the parties. Consultant shall not subcontract any portion of the work required by this Agreement without prior written approval by the responsible City's Contract Administrator. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 12. Consultant acknowledges that any transfer of rights may require City Council approval. 10. Independent Contractor. In the performance of this Agreement, Consultant, and Consultants employees, subcontractors and agents, shall act in an independent capacity as independent contractors, and not as officers or employees of the City of Grand Terrace. Consultant acknowledges and agrees that City has no obligation to pay or withhold state or federal taxes or to provide workers' compensation Page 2 of 18 or unemployment insurance to Consultant, or to Consultant's employees, subcontractors and agents. Consultant, as an independent contractor, shall be responsible for any and all taxes that apply to Consultant as an employer. 11. Indemnification. 11.1 Indemnity. Except as to the sole negligence or willful misconduct of the City, Consultant shall defend, indemnify and hold the City, and its officers, employees and agents, harmless from any and all loss, damage, claim for damage, liability, expense or cost, including attorneys' fees, which arises out of or is in any way connected with the performance of work under this Agreement by Consultant or any of the Consultants employees, agents or subcontractors and from all claims by Consultant's employees, subcontractors and agents for compensation for services rendered to Consultant in the performance of this Agreement, notwithstanding that the City may have benefitted from their services. This indemnification provision shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of Consultant or of Consultant's employees, subcontractors or agents. 11.2 Attorney's Fees. The parties expressly agree that any payment, attorneys' fees, costs or expense that the City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early termination of the Agreement. 12. Insurance. 12.1 General Provisions. Prior to the City's execution of this Agreement, Consultant shall provide satisfactory evidence of, and shall thereafter maintain during the term of this Agreement, such insurance policies and coverages in the types, limits, forms and ratings required herein. The rating and required insurance policies and coverages may be modified in writing by the City's Risk Manager or City Attorney, or a designee, unless such modification is prohibited by law. 12.1.1 Limitations. These minimum amounts of coverage shall not constitute any limitation or cap on Consultant's indemnification obligations under Section 11 hereof. 12.1.2 Ratings. Any insurance policy or coverage provided by Consultant or subcontractors as required by this Agreement shall be deemed inadequate and a material breach of this Agreement, unless such policy or coverage is issued by insurance companies authorized to transact insurance business in the State of California with a policy holder's rating of B+ or higher and a Financial Class of VII or higher. Page 3 of 18 12.1.3 Cancellation. The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail, postage prepaid. 12.1.4 Adequacy. The City, its officers, employees and agents make no representation that the types or limits of insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage as Consultant deems adequate, at Consultant's sole expense. 12.2 Workers' Compensation Insurance: By executing this Agreement, Consultant certifies that Consultant is aware of and will comply with Section 3700 of the Labor Code of the State of California requiring every employer to be insured against liability for workers' compensation, or to undertake self-insurance before commencing any of the work. Consultant shall carry the insurance or provide for self-insurance required by California law to protect said Consultant from claims under the Workers' Compensation Act. Prior to City's execution of this Agreement, Consultant shall file with City either (1) a certificate of insurance showing that such insurance is in effect, or that Consultant is self-insured for such coverage, or (2) a certified statement that Consultant has no employees, and acknowledging that if Consultant does employ any person, the necessary certificate of insurance will immediately be filed with City. Any certificate filed with City shall provide that City will be given ten (10) days prior written notice before modification or cancellation thereof. 12.3 Commercial General Liability and Automobile Insurance. Prior to City's execution of this Agreement, Consultant shall obtain, and shall thereafter maintain during the term of this Agreement, commercial general liability insurance and automobile liability insurance as required to insure Consultant against damages for personal injury, including accidental death, as well as from claims for property damage, which may arise from or which may concern operations by anyone directly or indirectly employed by, connected with, or acting for or on behalf of Consultant. The City, and its officers, employees and agents, shall be named as additional insureds under the Consultant's insurance policies. 12.3.1 Consultant's commercial general liability insurance policy shall cover both bodily injury (including death) and property damage (including, but not limited to, premises operations liability, products-completed operations liability, independent Consultant's liability, personal injury liability, and contractual liability) in an amount not less than $1,000,000 per occurrence and a general aggregate limit in the amount of not less than $2,000,000. Page 4 of 18 12.3.2 Consultant's automobile liability policy shall cover both bodily injury and property damage in an amount not less than $500,000 per occurrence and an aggregate limit of not less than $1,000,000. All of Consultant's automobile and/or commercial general liability insurance policies shall cover all vehicles used in connection with Consultant's performance of this Agreement, which vehicles shall include, but are not limited to, Consultant owned vehicles, Consultant leased vehicles, Consultant's employee vehicles, non-Consultant owned vehicles and hired vehicles. 12.3.3 Prior to City's execution of this Agreement, copies of insurance policies or original certificates and additional insured endorsements evidencing the coverage required by this Agreement, for both commercial general and automobile liability insurance, shall be filed with the City and shall include the City and its officers, employees and agents, as additional insureds. Said policies shall be in the usual form of commercial general and automobile liability insurance policies, but shall include the following provisions: It is agreed that the City of Grand Terrace and its officers, employees and agents, are added as additional insureds under this policy, solely for work done by and on behalf of the named insured for the City of Grand Terrace. 12.4 Errors and Omissions Insurance. Prior to City's execution of this Agreement, Consultant shall obtain, and shall thereafter maintain during the term of this Agreement, errors and omissions professional liability insurance in the minimum amount of $1,000,000 to protect the City from claims resulting from the Consultant's activities. 12.5 Subcontractors' Insurance. Consultant shall require all of its subcontractors to carry insurance, in an amount sufficient to cover the risk of injury, damage or loss, that may be caused by the subcontractors' scope of work and activities provided in furtherance of this Agreement, including, but without limitation, the following coverages: Workers Compensation, Commercial General Liability, Errors and Omissions, and Automobile liability. Upon City's request, Consultant shall provide the City with satisfactory evidence that Subcontractors have obtained insurance policies and coverages required by this section. 13. Business Tax. Consultant understands that the Services performed under this Agreement constitutes doing business in the City of Grand Terrace, and Consultant agrees that Consultant will register for and pay a business tax pursuant to Chapter 5.04 of the Grand Terrace Municipal Code and keep such tax certificate current during the term of this Agreement. 14. Time of Essence. Time is of the essence for each and every provision of this Agreement. Page 5 of 18 15. City's Right to Employ Other Consultants. City reserves the right to employ other Consultants in connection with the Project. 16. Accounting Records. Consultant shall maintain complete and accurate records with respect to costs incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 17. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other materials either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant, except as otherwise directed by City's Contract Administrator. Nothing furnished to Consultant which is otherwise known to the Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production, website, or other similar medium without the prior written consent of the City. 18. Ownership of Documents. All reports, maps, drawings and other contract deliverables prepared under this Agreement by Consultant shall be and remain the property of City upon City's compensation to Consultant for its services as herein provided. Consultant shall not release to others information furnished by City without prior express written approval of City. 19. Conflict of Interest. Consultant, for itself and on behalf of the individuals listed in Exhibit "B", represents and warrants that by the execution of this Agreement, they have no interest, present or contemplated, in the Project affected by the above- described Services. Consultant further warrants that neither Consultant, nor the individuals listed in Exhibit "B" have any real property, business interests or income interests that will be affected by this project or, alternatively, that Consultant will file with the City an affidavit disclosing any such interest. 20. Solicitation. Consultant warrants that Consultant has not employed or retained any person or City to solicit or secure this Agreement, nor has it entered into any agreement or understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement. For breach of this warranty, City shall have the right to terminate this Agreement without liability and pay Consultant only for the value of work Consultant has actually performed, or, in its sole discretion, to deduct from the Agreement price or otherwise recover from Consultant the full amount Page 6 of 18 of such commission, percentage, brokerage or commission fee. The remedies specified in this section shall be in addition to and not in lieu of those remedies otherwise specified in this Agreement. 21. General Compliance with Laws. Consultant shall keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Consultant, or in any way affect the performance of services by Consultant pursuant to this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. 22. Amendments. This Agreement may be modified or amended only by a written Agreement and/or change order executed by the Consultant and City. 23. Termination. City, by notifying Consultant in writing, shall have the right to terminate any or all of Consultant's services and work covered by this Agreement at any time. In the event of such termination, Consultant may submit Consultant's final written statement of the amount of Consultant's services as of the date of such termination based upon the ratio that the work completed bears to the total work required to make the report complete, subject to the City's rights under Sections 15 and 24 hereof. In ascertaining the work actually rendered through the termination date, City shall consider completed work, work in progress and complete and incomplete reports and other documents only after delivered to City. 23.1 Other than as stated below, City shall give Consultant thirty (30) days prior written notice prior to termination. 23.2 City may terminate this Agreement upon fifteen (15) days written notice to Consultant, in the event: 23.2.1 Consultant substantially fails to perform or materially breaches the Agreement; or 23.2.2 City decides to abandon or postpone the Project. 24. Offsets. Consultant acknowledges and agrees that with respect to any business tax or penalties thereon, utility charges, invoiced fee or other debt which Consultant owes or may owe to the City, City reserves the right to withhold and offset said amounts from payments or refunds or reimbursements owed by City to Consultant. Notice of such withholding and offset shall promptly be given to Consultant by City in writing. In the event of a dispute as to the amount owed or whether such amount is owed to the City, City will hold such disputed amount until either the appropriate appeal process has been completed or until the dispute has been resolved. Page 7 of 18 25. Successors and Assigns. This Agreement shall be binding upon City and its successors and assigns, and upon Consultant and its permitted successors and assigns, and shall not be assigned by Consultant, either in whole or in part, except as otherwise provided in paragraph 9 of this Agreement. 26. Venue and Attorneys' Fees. Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a court of competent jurisdiction in the County of San Bernardino, State of California, and the parties hereby waive all provisions of law providing for a change of venue in such proceedings to any other county. In the event either party hereto shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition of this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs thereof, including reasonable attorneys' fees, to be set by the court in such action. 27. Nondiscrimination. During Consultant's performance of this Agreement, Consultant shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex, or sexual orientation, in the selection and retention of employees and subcontractors and the procurement of materials and equipment, except as provided in Section 12940 of the California Government Code. Further, Consultant agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement. 28. Severability. Each provision, term, condition, covenant and/or restriction, in whole and in part, of this Agreement shall be considered severable. In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement shall continue in full force and effect. 29. Authority: The individuals executing this Agreement and the instruments referenced herein on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions hereof and thereof. 30. Entire Agreement: This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the parties. Neither party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly set forth in this Agreement. Page 8 of 18 31. Interpretation. City and Consultant acknowledge and agree that this Agreement is the product of mutual arms-length negotiations and accordingly, the rule of construction, which provides that the ambiguities in a document shall be construed against the drafter of that document, shall have no application to the interpretation and enforcement of this Agreement. 31.1 Titles and captions are for convenience of reference only and do not define, describe or limit the scope or the intent of the Agreement or any of its terms. Reference to section numbers are to sections in the Agreement unless expressly stated otherwise. 31.2 This Agreement shall be governed by and construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement. 31.3 In the event of a conflict between the body of this Agreement and Exhibit "A" hereto, the terms contained in Exhibit "A" shall be controlling. 32. Exhibits. The following exhibit's attached hereto are incorporated herein to this Agreement by this reference: Exhibit "A" - Scope of Services, Project Schedule, and Fees Exhibit "B" - Personnel IN WITNESS WHEREOF City and Consultant have caused this Agreement to be duly executed the day and year first above written. CITY OF GRAND TERRACE, Albert A. ebb Ass a s, Inc. A Public Entity By: ��ff uce A. Davis Be M. Adams Vice�n ^ President City Manager Y"VVV)e p By: Il AttestJA.^A .T n Its Matthew Webb Interim Clerk President Page 9 of 18 EXHIBIT "A" SCOPE OF SERVICES Preliminary Meetings and Information Gathering TASK 1 - Meet with the City of Grand Terrace to review the scope of the work, park development budget, proposed project schedule, and discuss the park design strategy. After the meeting we will visit the site to identify opportunities and constraints, photo document the site, and prepare a preliminary evaluation of the existing conditions. TASK 2 - Plan and organize a public workshop to review the requirements of the grant and discuss the proposed elements of the park. Obtain and document information from the City staff and residents attending the meeting and review opportunities and constraints of the site. Information gathered at the community workshop will be used to develop a preliminary plan for the park. Lot Mergers and Survey TASK 3 - Apply for and complete a series of lot mergers to consolidate the proposed parcels that will make up the park area. TASK 4 - A Topographic Survey of the site with contour lines shown at 1 foot intervals and spot elevations at critical points needs to be prepared as soon as possible during the design process. This information is critical for the preparation of site grading, drainage, and ADA accessibility. TASK 5 - A Boundary Survey of the site locating all of the corners of the lots and the property lines needs to be prepared prior to preparing the construction documents. This information is critical for identifying the boundaries of the park and locating all fencing. TASK 6 - Geotechnical samples of the site soil need to be taken and a report with recommendation needs to be prepared prior to preparing the construction documents. This information is critical for preparing the design for the foundation of the restroom and the tennis court, as well as any previous surfaces and parking areas. TASK 7 - Double-ring infiltrometer testing will be performed at two selected locations in order to provide infiltration rates for bio-swale design. Preliminary Park TASK 8 - From the information gathered at the community workshop and from the City staff, WEBB will prepare a preliminary landscape plan. The plan will identify and locate Page 10 of 18 all of the State Grant required elements, as well as trees, pathways, and planting areas. The preliminary park plan will illustrate suggested preliminary themes" for the park and be prepared at a level of detail that when approved, the plan can be used as a base for starting the construction documents. The Preliminary Park Plan will include the following elements: •Water efficient landscaping • Pervious surfaces and paving • Exercise and playground equipment • A full size tennis court with 8 foot fencing • Fencing around the park with two gates • Use of at least 10% recycled materials • Xeriscape garden with walking paths and covered picnic tables • Native and drought tolerant shade trees • A storm water quality feature • Restroom • Parking area • WEBB will participate in up to 2 community meetings TASK 9 - Provide a preliminary estimate of probable costs based on the information on the Preliminary Park Plan. TASK 10 - Present the Preliminary Park Plan to the Grand Terrace City Council and invite the public workshop attendees and general public to review and approve Preliminary Park Plan and estimates of probable construction costs. Modifications can be made to the Preliminary Park Plan based on comments received. Construction Documents TASK 11 - Prepare the base plan for the park with the final locations of all of the park elements based on the approved preliminary landscape plan, the site survey and the boundary survey. All construction plans will be created using the base plan information. TASK 12 - Prepare the Precise Grading and Drainage Plan for the park with the focus of retaining water on site as much as possible. Runoff water will be directed to the storm water quality feature. TASK 13 - Prepare the Irrigation Plan and irrigation details for construction. Plan will be based on the City of Grand Terrace's and the County's water conservation ordinance. The irrigation plan will be designed to be durable, require little maintenance, and apply water accurately to conserve water. Included on the irrigation plans will be the type, size, and locations of irrigation equipment, including heads, valves, quick couplers, controllers, pipe, and points of connections. The irrigation equipment will be listed by name, manufacturer, model number, and description. Pressure loss calculations, and calculations for the proposed yearly water use will be listed on the plans. The Page 11 of 18 calculations will also be provided for the Maximum Applied Water Allowance (MAWA) and the Estimated Annual Water Use (EAWU). TASK 14 - Prepare the Planting Plans and planting details for construction. The plan will be based on the information provided on the approved preliminary park plan and will include inorganic materials such as boulders rock cobble and decomposed granite, as well as the locations of trees, shrubs, turf, and groundcovers. Plants will be selected for low water use, durability, and low maintenance. Plant material will be listed by botanical and common names, size, water requirements, and quantity. TASK 15 - Prepare the play area and exercise equipment plan, which will include unique and creative design for the play areas and the safety surfacing. This area will be designed in a way that will make the park a play destination for children from all over the City of Grand Terrace. The park will create a fun and exciting experience for the children, as well as exercise stations and a walking path for the adults. All designed for a safe and healthy experience for the whole family. Comfortable, shaded seating areas will be located near the play area for relaxing, socializing, or reading. TASK 16 - Coordinate the design and placement of a restroom for the park. We will evaluate pros and cons with the City of using a pre-fabricated restroom. The restroom will be created with finishes that will accent the overall Park design theme. The restroom placement in the park will be selected for visibility from the street, and ease of maintenance. The restroom will be designed to be vandal resistant and require minimal maintenance. TASK 17 - Prepare the Hardscape Construction Plan, which will locate and identify all of the paving, walks, walls, fences, benches, and other structures not included in other plans. This plan will locate and dimension all of the site elements and identify them by type, color, finishes, size, manufacturer, and model number. Details will be prepared for items on the construction plan to insure proper installation for longevity and durability. TASK 18 — WEBB will investigate the use of solar power. Park Electrical Plans will be prepared by Design West Engineering. Power will be provide to the irrigation controller, restroom, motion sensor lighting, and automatic locking gates with an override button. The park and restroom will be designed for minimal energy use by using natural light in the restroom and photo cells on the motion sensor lighting. TASK 19 - Site Utilities Plan for Sewer and Water will be designed including connections to existing facilities. TASK 20 - The park will require ADA compliant pedestrian walkway from the street to the park and from the parking area to the park. Currently, there is no sidewalk along Grand Terrace Road along park frontage. There is drainage inlet located along the Grand Terrace Road close to the southern boundary of the park. We will review parking needs and any possible public improvements with the City. We will prepare plans to meet ADA need for the project. Page 12 of 18 TASK 21 - Erosion Control and Water Quality. A Notice of Intent (NOT) for the proposed construction will be prepared and processed as required with the State, along with a Storm Water Pollution Prevention Plan (SWPPP) pursuant to County of San Bernardino Regional Water Board requirements. A Water Quality Management Plan (WQMP) pursuant to San Bernardino County standards is included in this scope. TASK 22 - Contract Document Final Submittal—The Contract documents will be submitted to the City of Grand Terrace for review and approval. City directed comments will be addressed prior to bidding the project. TASK 23 - Provide Project Specification in a word document format with a bid schedule and payment items for landscape related work. TASK 24-Provide a Final Estimate of Probable Construction Costs based on the final park construction documents. TASK 25 - Provide any requested documentation to the State of California Department of Parks and Recreation, Office of Grant and Local Services, including 30 day status report. TASK 27-Maintain complete financial records for the design phase for auditing by state and assist staff in preparing request for payment. Bidding Support TASK 28- Provide bid support services for the Grand Terrace park project which, will include the following: • Attend the Pre— Bid Conference • Answer RFI's (Requests for information) during the bid period • Review and analyze the bids • Prepare bid breakdown summary • Check references • Provide letter summarizing bid results and recommendation for award Construction Management/Grant Administration TASK 29- Provide construction management services for the Grand Terrace park project will include the following: • Attend pre-construction conference. Page 13 of 18 • Endorse for approval or disapproval all materials and equipment submitted by the Contractor for the applicable work items. • Daily management of construction and site inspections to observe the progress and quality of the work. • Document State Labor Compliance. • Monitor construction progress and quality with decisions relative to contract performance. Document all progress with reports as appropriate. • Assist in preparation of RFI, field directives and change orders, if applicable. • Provide State Grant requests for documentation. • Provide updates as to the progress of work. • Recommendations and reporting as to the compliance with requirements of the contract documents. • Substantial completion inspection and Punch List submittal • Review for accuracy of applicable items on contract progress payment requests. • Conduct final inspection and provide a Notice of Completion. • Process Contractor/Vendor operating and maintenance manuals as required. • Review Construction Record Drawings of the completed work, along with maintenance and operating manuals. • We will perform Compaction testing and material testing for park construction • Maintain complete financial record for the construction phase sufficient for audits by State and assist staff in preparing request for payment. • At project completion, deliver to the City a file containing all grant administration documentation TASK 30 —WEBB will establish Park Maintenance Program Page 14 of 18 FEE: Total fee for the scope of services outlined above, will be provided on a time and materials basis. The breakdown of services is as follows: Preliminary Design $46,682.00 Construction Documents $62,384.00 Bid - Phase and Construction Services $68,027.00 TOTAL PROJECT BUDGET $177,093.00 PROJECT SCHEDULE: Conceptual Design Kickoff Meeting with The City of Grand Terrace 10/10/2011 10/10/2011 Lot Merges 10/11/2011 11/7/2011 Optional Site Survey 10/11/2011 11/7/2011 Optional Boundary Survey 10/11/2011 11/7/2011 Optional Geotechnical Investigation, Report and Investigation 10/11/2011 11/21/2011 Community Workshop 11/8/2011 11/14/2011 Preliminary Design Preparation 11/15/2011 11/28/2011 Calculate Preliminary Construction Estimate 11/15/2011 11/28/2011 Preliminary Design Presentation and Council Approval 11/29/2011 12/5/2011 Revise Preliminary Design - Preferred Alternate 12/6/2011 1/2/2012 Attend Community Workshop and Council Meeting 1/3/2012 1/16/2012 Construction Documents Prepare Base Drawings Based on Approved Park Design 1/17/2012 1/23/2012 Prepare Precise Grading and Drainage Plan 1/24/2012 3/5/2012 Prepare Irrigation Plans 3/6/2012 4/16/2012 Prepare Planting Plans 3/6/2012 4/16/2012 Prepare Play and Exercise Equipment Plans 3/6/2012 4/16/2012 Coordinate Pre Fab Restroom Design 3/6/2012 4/16/2012 Hardscape Construction Plan 3/6/2012 4/16/2012 Park Electrical Plans 3/6/2012 4/16/2012 Site Utilities (Sewer and Water) 3/6/2012 4/16/2012 Erosion Control Water Quality 3/6/2012 4/16/2012 Submit Plans to City For Review 4/17/2012 5/14/2012 Revise Construction Documents 5/15/2012 6/11/2012 Page 15 of 18 Prepare Final Engineers Estimate 5/15/2012 6/11/2012 Prepare Project Specifications 5/15/2012 6/11/2012 Contract Documents Final Submittal - City Review 6/12/2012 7/2/2012 Obtain City Approval 7/3/2012 7/9/2012 Bid - Phase and Construction Services Advertise Project for Bidding 7/10/2012 7/30/2012 Review and Analyze Bids 7/31/2012 8/6/2012 Prepare Bid Breakdown Summary 7/31/2012 8/6/2012 Check References 8/7/2012 8/13/2012 Recommend Contractor 8/7/2012 8/13/2012 Attend Pre -Construction Conference 8/14/2012 9/3/2012 Daily Construction Management and Inspection 8/14/2012 10/15/2012 Completion Inspection and Punch List Submittal 10/16/2012 10/29/2012 Conduct Final Inspection and Provide N.O.C. 10/30/2012 11/5/2012 Construction Record Drawings and Maintenance Manuals 11/6/2012 11/12/2012 Grant Assistance 10/11/2011 11/28/2012 Page 16 of 18 EXHIBIT "B" PERSONNEL Principle-in-Charge — Bruce Davis Project Manager/Point of Contact— Dilesh Sheth Landscape Architect— Greg Meek Project Engineer— Bernie Berndt Senior Engineer—Joseph Caldwell Construction Manager— Phil Lemoine Construction Inspector— Richard Scott Director of Land Survey—Andy Orosco Electrical Design — Design West Engineering, Inc. Geotechnical Analysis — CHJ, Inc. FEE: Total fee for Construction Management and Inspection Services, and Construction Staking Services for the project, as outlined in the above scope of work, will be provided on a time and materials basis. The breakdown of services is as follows: Construction Management & Inspection Services $54,536 Construction Surveying Services $ 6,395 Material Testing Services $15,770 Survey & Design Services $10,456 TOTAL $87,157 PROJECT SCHEDULE: February 22, 2011 — Project award. February 28, 2011 — Notice to Proceed for Traffic Signal Equipment. March 10, 2011 — Contractor to complete Agreement and provide bonds and insurances. May 2, 2011 — Notice to Proceed for Road and Traffic Signal Improvements. May 9, 2011 —Contractor to start work. May 27, 2011 —Traffic signal equipment arrives. July 8, 2011 —Contractor to complete project. Page 17 of 18 EXHIBIT "B" PERSONNEL Principle-in-Charge —Wally Franz, PE Project Manager— Dilesh Sheth, TE Construction Manager— Phil Lemoine Construction Inspector— Richard Scott SWPPP Review—Joseph Caldwell, PE Survey Manager—Andy Orosco - 2-man survey crew Material Testing — C.H.J. Incorporated Page 18 of 18