HomeMy WebLinkAboutRichard Loader-2012-17 CITY OF GRAND TERRACE
Facility Use Agreement
It is the City of Grand Terrace's desire that all patrons who periodically use a City
building, room, auditorium, gymnasium, field, area, or other City property (the
"Facility") are able to enjoy the Facility. This agreement has been set in place to
achieve that goal.
The person signing this agreement and the organization on whose behalf the
Facility rental is being made (collectively the "Renter") are responsible for compliance
with this agreement. All Renters are required to read and sign the Facility Use
Agreement as part of the rental. Please read carefully, fill out Facility, Renter, and
Event sections, initial at the bottom of each page, and sign where designated on the
signature page at the end of this document.
1. FACILITY INFORMATION
Name of Facility Pico Park
Address/Area/Location of Facility 21950 Pico Street Grand Terrace
Basketball Courts
2. RENTER INFORMATION
Contact name Richard Loader
Tel.: Home 909-783-0372 Work 951-288-6362
Organization Grand Terrace Youth Basketball
Address, City, State, Zip 12610 Garden Avenue, Grand Terrace CA 92313
3. EVENT INFORMATION
Description of event GT Youth Basketball Season 2012-2013
Date of event Dec. 2012— Mar. 2013 Estimated attendance 250
Time event begins (incl. set up) 5:00pm (Monday—Friday throughout the seasonl
Time event ends (incl. clean up) 9:00pm Lighting Use Estimate $700.00
Open to the public? Yes No Will minors be present? (DesNo
Admission fee charged Yes No Will there be music? Yes No
Type of music N/A
Will food be served? Yes e"" J Will food be sold? Ye No
Will alcohol be served? Y 0 ill alcohol be sold? Yes
ti
4. CONDITIONS OF USE
A. RESERVATIONS
1. Renters desirous of a Facility should make reservations well in advance of
the intended date of use because demand for facilities is high and dates fill
quickly.
2. A Facility is not considered rented until (1) Renter delivers to the City the
Facility Use Agreement, rental fee, deposit, certificate of insurance, written
evidence of permits and licenses, and any other items deemed necessary
by the City and (2) the City in its sole discretion, approves such rental in
writing.
3. A person who is at least eighteen (18) years of age must sign this
agreement. If alcohol is served, a person who is at least twenty-one (21)
years of age must sign this agreement.
4. Renter shall provide the City Manager or his/her designee with a single
contact who is to serve as the representative for Renter's activities.
5. Renter shall be responsible for securing all required permits and licenses.
6. The facility shall be used for the purpose stated in this agreement and no
other use will be permitted.
7. Renter shall not use the City's name to suggest endorsement or
sponsorship of the event without prior written approval of the City Manager
or his/her designee. Renter's publicity of the event shall clearly and
accurately identify the name of the sponsoring organization or individual.
8. Renter shall permit any City officers, employees, or agents to visit the
event described in this agreement.
9. Renter shall be responsible for picking up the keys to the Facility, if any,
from the City prior to the event. Renter shall return keys immediately
following the event to the City.
10. Under no circumstances shall Renter sublease or allow any other
organization or individual to use the Facility for the period for which Renter
has contracted. Renter is an independent contractor and not the agent or
employee of the City.
B. FEES
1. The City may require a rental fee and/or a deposit from Renter.
2. Any person or agency holding a reservation for the use of City facilities
and desiring to cancel such reservation may be subject to the withholding
of a portion of or the entire rental fee for the Facility.
3. The City may charge an additional amount of double the regular rental rate
for any event continuing past the ending time stated in this agreement.
4. Renter is responsible for any lost keys, and any costs that the City might
incur to replace and/or re-key the Facility.
5. In the event the Facility is left damaged, Renter shall be charged for any
and all janitorial and/or repair fees incurred by the City as a result of same
and these fees shall be billed to Renter.
C. INDEMNIFICATION AND INSURANCE
1. Renter shall indemnify, defend, and hold harmless the City, its officers,
employees, and agents from any and all losses, costs, expenses, claims,
liabilities, actions, or damages, including liability for injuries to any person
or persons or damage to property arising at any time during and/or arising
out of or in any way connected with Renter's use or occupancy of the
Facility and adjoining property, unless solely caused by the gross
negligence or willful misconduct of the City, its officers, employees, or
agents.
2. Renter shall procure and maintain general liability insurance against any
and all losses, costs, expenses, claims, liabilities, actions, or damages,
including liability for injuries to any person or persons or damage to
property arising at any time during and/or arising out of or in any way
connected with Renter's use or occupancy of the City's facilities and
adjoining property in the amount of $1,000,000 (one million dollars) per
occurrence. Such insurance shall name the City, its officers, employees,
and agents as additional insured prior to the rental date of the Facility.
Renter shall file certificates of such insurance with the City, which shall be
endorsed to provide thirty (30) days notice to the City of cancellation or
any change of coverage or limits. If a copy of the insurance certificate is
not on file prior to the event, the City may deny access to the Facility.
3. Renter shall report any personal injuries or property damage arising at any
time during and/or arising out of or in any way connected with Renter's
use or occupancy of the City's facilities and adjoining property to the City
Manager or his/her designee, in writing and as soon as practicable.
4. Renter waives any right of recovery against the City, its officers,
employees, and agents for fires, floods, earthquakes, civil disturbances,
regulation of any public authority, and other causes beyond the their
control. Renter shall not charge results of "acts of God" to the City, its
officers, employees, or agents.
5. Renter waives any right of recovery against the City, its officers,
employees, and agents for indemnification, contribution, or declaratory
relief arising out of or in any way connected with Renter's use or
occupancy of the Facility and adjoining property, even if the City, its
officers, employees, or agents seek recovery against Renter.
D. SECURITY
1. The City, at its sole discretion, may require a certain number of security
officers for the event. Renter shall be responsible for procuring and paying
for security officers through the City or a private security agency.
2. Renter is solely responsible for supervising all individuals at the Facility
and adjoining property during the event. The City is not responsible for
providing this supervision. However, the City may evict individuals from
the Facility during the event if their conduct is not in the best interest of the
public or is deemed to be detrimental in any way.
E. SET UP/CLEAN UP/ DECORATIONS
1. Renter, caterers, bands, transportation of rental equipment, and related
individuals and activities will not be permitted access to the Facility prior to
or after the event time period. Renter shall be responsible for arranging
access during the time requested for entry and exit of the Facility.
2. Renter shall not prepare or decorate the Facility prior to the event start
time, unless Renter provides rental fees, deposits, and insurance for the
time of the preparation and/or decoration.
3. Renter shall not drive or permit to be driven nails, hooks, tacks, screws,
poles, stakes or other forms of fasteners into any part of the Facility and
shall not make or allow to be made any alterations of any kind therein.
4. Renter shall be responsible for all clean up of the Facility, including
adjacent grounds, at the end of the rental. Renter shall pick up, bag, and
remove all trash generated by all activity in any way connected with its use
of the Facility, leaving the Facility clean and free of all trash and litter.
Renter shall also leave all fixtures, if any, in good working condition.
5. Renter shall not store any equipment or materials at the Facility or
adjoining property without the prior written approval of the City Manager or
his/her designee.
6. Renter shall be responsible for any and all damage to the Facility and/or
its contents during use. In the event damage occurs or excessive cleaning
is necessary, Renter shall be charged for any and all janitorial and/or
repair fees incurred by the City as a result.
F. EQUIPMENT/ACCESSORIES
1. Renter shall not remove, relocate, or take City property outside of the
Facility for any reason without the prior written approval of the City
Manager or his/her designee.
2. Renter shall not use City equipment, tools, or furnishings located in or
about the Facility without the prior written approval of the City Manager or
his/her designee.
3. Renter shall not drive motorized vehicles on field or green space.
4. The City does not provide audio/visual systems, public address systems,
spotlights, floodlights, or projectors. Renter, at its own cost, may bring
these systems into the Facility for their use.
5. Renter shall secure the approval of the City before using audio/visual
systems, public address systems, and live or recorded amplified music.
Renter shall not record, televise, or broadcast the event or any portion
thereof without prior written approval of the City Manager or his/her
designee.
G. MISCELLANEOUS
1. Renter shall comply with all local, state, and federal laws and regulations
related to the use of the Facility.
2. Renter shall not admit a larger number of individuals than can lawfully,
safely, and freely move about the Facility.
3. Gambling of any kind is not permitted at the Facility
4. Smoking is not permitted at the Facility.
5. No animals are permitted at the Facility, with the exception of guide dogs.
6. If Renter violates any part of this agreement or reports false information to
the City, the City may refuse Renter further use of the Facility and Renter
shall forfeit a portion of or all of the rental fee and/or the deposit.
7. The City may impose additional requirements as deemed necessary to
protect the health, safety, and/or welfare of the community.
8. Any person aggrieved by the City decision with respect to this agreement
may appeal to the City Manager or his/her designee in writing no later than
five (5) days after the City decision has been communicated to the
aggrieved party.
9. If any provision of this agreement is held to be invalid or unenforceable,
the remaining provisions shall remain in full force and effect.
IMPORTANT- READ BEFORE SIGNING
I am an authorized agent of the organization submitting this agreement. The
information provided in this agreement is true and correct I have read and
understand this agreement and agree to all of the aforementioned rules,
regulations, and conditions of use.
Signak ( ___
Print name \C.L A Cc-1 LOa tr
Organization bcAr' It( Cace \Ita3\‘ ?9SkFT biz,I)
Address \-Ctt° rvit L,rRrc\ ttctcct CRG, Z3i3
Telephone: Home_ _ • ° -- nork CISI - 2f7A- (, 3Gz
L3051-1s% -031z
By City:
Betsyams, City Manager
Date: Xv /�