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04/10/2018 CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY MINUTES • APRIL 10, 2018 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center. 22795 Barton Road CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency INVOCATION The Invocation was given by Pastor Matt Pope of Grand View Baptist Church. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Lieutenant Doug Wolfe. Attendee Name _ Title Status Arrived _Darcy_McNaboe j Mayor _ Present , Sylvia Robles Mayor Pro Tem Present Doug Wilson Council Member Presence Bill Hussey Council Member _ _ _ _ Present ' Kenneth J. Henderson Council Member_ Present G. Harold Duffey City Manager , Present Richard Adams City Attorney i Present _Debra Thomas City Clerk Present Sandra Molina Planning & Development Services Present Director Alan French _ Public Works Director _ Prese_nt Cynthia A. Fortune Assistant CityManager Present A. SPECIAL PRESENTATIONS Proclamation for Child Abuse Awareness Month Jannette Zito, Staff Analyst accepted the Proclamation for Child Abuse Awareness Month on behalf of Children's Network. City of Grand Terrace Page 1 Minutes Grand Terrace City Council and Successor Agency April 10, 2018 Proclamation for DMV-Donate Life California Month Suzanne and Lexi Hollander, Ambassadors accepted the Proclamation for DMV-Donate Life California Month on behalf of Donate Life. Southern California Edison Reliability Report - Mark Cloud_ Southern California Edison Government Affairs Mark Cloud, Southern California Edison provided the City Council with a 2018 Reliability Report for the City of Grand Terrace along with Jim Harris, District Manager and introduced another member of his team_ Dana Purcell. B. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Bill Hussey, Council Member AYES: McNaboe, Robles,Wilson, Hussey, Henderson 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes— Regular Meeting — 03/27/2018 DEPARTMENT: CITY CLERK 3. Attachment to Minutes - Regular Meeting - 03/27/2018 DEPARTMENT: CITY CLERK 4. Receive and File the Planning Commission, Historical & Cultural Activities Committee, Volunteer Emergency Operations Committee, Oversight Board for the Successor Agency of the Grand Terrace CRA and Parks & Recreation Advisory Committee Meeting Minutes DEPARTMENT: CITY CLERK RECEIVE AND FILE. 5. Approval of Check Register No. 03312018 in the Amount of$1,081,972.93 APPROVE CHECK REGISTER NO. 03312018 IN THE AMOUNT $1,081,972.93 AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2017-18. DEPARTMENT: FINANCE City of Grand Terrace Minutes Grand Terrace City Council and Successor Agency April 10, 2018 6. An Ordinance of the City Council of the City of Grand Terrace, California, Repealing Chapter 10.24 (Parking of Motor Vehicles for Sale) and Amending Section 10.04.330 (Parking for Sales or Repair) of the Grand Terrace Relating to the Parking of Vehicles for Sale READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, FINDING THAT THIS ORDINANCE IS EXEMPT FROM REVIEW PURSUANT TO CALIFORNIA ENVIRONMENTAL QUALITY ACT GUIDELINE SECTION 15061(B)(3) AND TO REPEAL CHAPTER 10.24 (PARKING OF MOTOR VEHICLES FOR SALE) OF TITLE 10 (VEHICLES AND TRAFFIC) AND TO AMEND SECTION 10.04.330 (PARKING FOR SALES OR REPAIR) OF CHAPTER 10.04 (VEHICLE REGULATIONS GENERALLY) OF THE GRAND TERRACE MUNICIPAL CODE RELATING TO THE PARKING OF VEHICLES FOR SALE DEPARTMENT: PLANNING AND DEVELOPMENT SERVICES 7. Second Reading of an Ordinance of Dog Park Rules and Regulations Within the City 1. READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, FINDING THAT THIS ORDINANCE IS EXEMPT FROM REVIEW PURSUANT TO CALIFORNIA ENVIRONMENTAL QUALITY ACT GUIDELINE SECTION 15061(B) (3) AND TO AMEND TITLE 6 (ANIMALS) WITH THE ADDITION OF CHAPTER 6.32 (DOG PARK RULES AND REGULATIONS) OF THE GRAND TERRACE MUNICIPAL CODE RELATING TO CONDUCT AT THE DOG PARK DEPARTMENT: PUBLIC WORKS 8. Request by Genesis Hair Salon for a Waiver of Filing Fees for Their Annual Cancer Cut- A-Thon Fundraiser WAIVE THE FILING FEES IN THE AMOUNT OF NINETY-SEVEN DOLLARS ($97.00) FOR GENESIS HAIR SALON'S ANNUAL CANCER CUT-A-THON FUNDRAISER DEPARTMENT: FINANCE C. PUBLIC COMMENT G. Harold Duffy, City Manager introduced the City's newest staff member, Teresa Jones, Code Enforcement Officer. Teresa Jones introduced herself and provided some background information to the City Council. City of Grand Terrace Page 3 Minutes Grand Terrace City Council and Successor Agency April 10, 2018 Mayor Pro Tern Sylvia Robles asked for introduction of another staff member who attended the City Council meeting. Todd Nakasaki, Management Analyst Finance formally introduced himself to the City Council. D. CITY COUNCIL COMMUNICATIONS Council Member Kenneth J. Henderson Council Member Kenneth J. Henderson thanked Bobbie Forbes in her efforts collecting signatures to enhance public safety efforts for the City. Council Member Bill Hussey Council Member Bill Hussey announced several members of the public participating in Back to Blue and offered to pay for first responders dinners at a local restaurant, Kaz Ramen. He also announced Community Clean Up scheduled for April 21, 2018 beginning at 8:00 a.m. in the CVS parking lot. On April 22, 2018 Grand Terrace High School will be hosting a pancake breakfast at Applebee's on Mulberry Street in Riverside. Council Member Hussey would like to follow up on how many signatures resident Bobbie Forbes obtained for her public safety petition and would like to agendize an initiative for additional law enforcement. Council Member Doug Wilson Council Member Doug Wilson commented on the recent earthquake and encouraged all residents to be prepares for emergency management. Mayor Pro Tem Sylvia Robles Mayor Pro Tern Sylvia Robles attended the April 4, 2018 monthly Board of Director's meeting for Omnitrans and discussed the following: Authorized the CEO/General Manager to Proceed with the Purchase of Two Parcels of Vacant Land Adjacent to the South I Street Facility Authorized Bench Contracts for Automatic Transmission Fluids Authorized Award for Solar Lighting for Bus Stops Authorized New CEO Contract Mayor Pro Tern Robles requested the creation of an Ad Hoc Committee to help determine, review and possibly reorganize the City Council agenda. She would like to see Council comments at the end of the agenda, Council comments reporting out of committees limited to three (3) minutes and establish a process for agendizing future agenda items. City of Grand Terrace Page 4 Minutes Grand Terrace City Council and Successor Agency April 10, 2018 Mayor Darcy McNaboe Mayor Darcy McNaboe attended the April 4, 2018 SBCTA Board Meeting and discussed the following items: Approved an Exception to Rail Property Policy to Waive Use Fees Associated with the University Station Parking Area Lease to be Constructed in the City of Redlands Received an Update on the West Valley Connector Project to Approve Amendment to Service Agreement with Parsons Transportation Group for Architectural Engineering and Final Design Services for the West Valley Connector Project Authorized an Amendment to Contracts with Mott MacDonald Group and WSP USA for On-Call Transit and Rail Services Allocated Mobile Source Air Pollution Reduction Committee Clean Transportation Partnership Program Grant Funds and Metrolink generated State Transit Assistance Operator Share funds to a Metrolink San Bernardino Line Fare Discount Program Approved Cooperative Agreement with Mountain Area Regional Transit Authority to Provide Project Development Services for Delivery of the Mountain Transit Facility Upgrade Study • Approved Appointment of Council Member Ray Marquez, City of Chino Hills to the Southern California Regional Rail Authority Board of Directors as an alternate member Hearings to Consider Adoption of Resolutions of Necessity for Parcels for Redlands Passenger Rail Project in the Cities of San Bernardino and Redlands Authorized General Counsel to Prepare, Commence and Prosecute Proceedings in Eminent Domain for the Purpose of Acquiring Necessary Right-of-Way and Real Property Interests E. PUBLIC HEARINGS 9. Zoning Code Amendment 17-04 Mayor Darcy McNaboe opened the Public Hearing at 7:06 p-m. Sandra Molina, Planning and Development Services Director gave the PowerPoint presentation for this item. Mayor McNaboe announced that written correspondence received on this item from Varner & Brandt, representatives of the Davis Family Trust. Council Member Kenneth J. Henderson requested Council consider placing a time limitation on interim use. City of Grand Terrace Page 5 Minutes Grand Terrace City Council and Successor Agency April 10, 2018 Council Member Doug Wilson believes 18.36.030 A. Business and office facilities should be a permitted use and not require a Conditional Use Permit. Director Molina recommended Section 18.36.030 D. General assembly facilities, be removed from the zoned district. Mayor Pro Tern Sylvia Robles asked when the next General Plan update is scheduled. Director Molina responded two (2) more years. Jeffrey McConnell, Grand Terrace had concerns regarding interim use, the length of time for interim use, what he believes is the City Manager's ability to decide interim use, allowing trucks in the area, and the property owner's ability to renew a Conditional Use Permit at the counter. Mayor McNaboe closed the Public Hearing at 7:33 p.m. Discussion ensued on standards, infrastructure and street improvements for trucks. Council Member Doug Wilson pointed out a typographical error in the staff report on Packet Pg. 178, "Front Yard" the setback standard printed is 1525, with 10' landscape setback. Director Molina stated the setback should read 25' landscape setback. Mayor Pro Tem Robles is concerned with the subject property area constantly being amended and the time limit placed on interim. Mayor McNaboe recommended the definition on interim should be addressed on a case-by-case basis. G. Harold Duffey, City Manager spoke with the City Manager of Colton and the section off Barton Road going into the area in question will be designated a non-truck route and should be helpful preventing trucks from getting stuck. City Manager Duffey also asked the City Council to consider whether to grant an interim use to a facility that has located illegally. Council Member Henderson moved to approve Agenda Item No. 9 and introduce the ordinance, with the removal of Section 18.36.030 - Conditionally permitted uses A. Business and office facilities and moving that section to 18.36.020 - Permitted uses and removal of Section 18.36.030 - Conditionally permitted uses D. General assembly facilities. Also, staff is to return to the City Council with an update to the ordinance as it relates to Interim Use and correct the typographical error located under Section 18-40.050 - Site development standards to read 25' landscape setback in the table. City of Grand Terrace Page 6 Minutes Grand Terrace City Council and Successor Agency April 10, 2018 1) CONDUCT A PUBLIC HEARING; AND 2) READ BY TITLE ONLY, WAIVE FURTHER READING AND INTRODUCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA FINDING THAT THIS ORDINANCE IS EXEMPT FROM REVIEW PURSUANT TO CALIFORNIA ENVIRONMENTAL QUALITY ACT GUIDELINES SECTION 15061(B)(3) AND AMENDING TITLE 18 (ZONING) OF THE GRAND TERRACE MUNICIPAL CODE BY AMENDING CHAPTER 18.06 (DEFINITIONS), REPEALING AND REPLACING CHAPTERS 18.36 (CM COMMERCIAL MANUFACTURING DISTRICT), 18.39 (MR RESTRICTED MANUFACTURING DISTRICT), 18.40 (M2 INDUSTRIAL DISTRICT) AND AMENDING TITLE 18 WITH THE ADDITION OF CHAPTER 18.74 (PERFORMANCE STANDARDS) [POWERPOINT PRESENTATION HAS BEEN ATTACHED FOR REFERENCE] RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth J. Henderson, Council Member SECONDER: Doug Wilson, Council Member AYES: McNaboe, Robles, Wilson, Hussey, Henderson F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS Mayor Darcy McNaboe recessed the City Council meeting at 7:52 p.m. Mayor McNaboe reconvened the City Council meeting at 7:56 p.m. 10.Award of April 2018 Community Benefit Funds to the Grand Terrace Little League G. Harold Duffey, City Manager gave the presentation for this item. Cynthia Fortune, Assistant City Manager introduced Michael Orem from the Grand Terrace Little League. Council Member Hussey asked Mr. Orem to say a few words. Mr. Michael Orem thanked the City Council for their generosity and support. Mayor Darcy McNaboe asked staff to check into whether the City should be responsible home plate replacement as part of a baseball field. City of Grand Terrace page 7 Minutes Grand Terrace City Council and Successor Agency April 10, 2018 APPROVE THE AWARD OF $2,000.00 OF THE CITY'S COMMUNITY BENEFITS FUND TO THE GRAND TERRACE LITTLE LEAGUE TO HELP FUND EQUIPMENT AND SUPPLIES NEEDED FOR THE 2018 LITTLE LEAGUE SEASON RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth J. Henderson, Council Member SECONDER: Doug Wilson, Council Member AYES: McNaboe, Robles,Wilson, Hussey, Henderson 11.Approval of Final Map No. 18604 and Public Improvement Agreement Alan French, Director of Public Works gave the presentation for this item. Council Member Doug Wilson pointed out a typographical error in the staff report where it references Tentative Tract Map number when it should reference a Final Map number. 1. APPROVE FINAL PARCEL MAP NO. 18604; 2. APPROVE THE SUBDIVISION IMPROVEMENT AGREEMENT ("STREETS AND STORM DRAIN AGREEMENT") AND BONDS AS THE IMPROVEMENT SECURITY UPON RECEIPT OF THE BOND DOCUMENTS FROM THE APPLICANT; IN SUBSTANTIALLY THE FORM ATTACHED. 3. AUTHORIZE THE MAYOR TO SIGN THE FINAL MAP MYLAR'S; AND 4. DIRECT STAFF TO FORWARD THE MYLAR'S TO THE SAN BERNARDINO COUNTY RECORDER'S OFFICE FOR RECORDATION. 5. AUTHORIZE THE CITY ENGINEER TO ACCEPT THE PUBLIC IMPROVEMENTS UPON COMPLETION OF CONSTRUCTION. RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Council Member SECONDER: Sylvia Robles, Mayor Pro Tem AYES: McNaboe, Robles,Wilson, Hussey, Henderson 12.Authorize Purchase Order for Procurement of Hybrid Electric Service Truck Alan French, Director of Public Works gave the presentation for this item. Discussion ensued regarding the use of the Hybrid Electric Service Truck, bid(s) received and the request for proposal process for this item. 1. AUTHORIZE THE EXPENDITURE APPROPRIATION OF $55,075.00 FROM THE AIR QUALITY IMPROVEMENT FUND (FUND 15) BALANCE TO ACCOUNT 15- 500-705-000-000 (AIR QUALITY FUND VEHICLES/CAPITAL EQUIPMENT) FOR THE PURCHASE OF AN ELECTRIC HYBRID FORD F-250 SERVICE TRUCK City of Grand Terrace Page 8 Minutes Grand Terrace City Council and Successor Agency April 10, 2018 2. AUTHORIZE CITY MANAGER TO EXECUTE A PURCHASE ORDER AND ALL NECESSARY SALES DOCUMENTATION TO PROCURE HYBRID ELECTRIC SERVICE TRUCK FROM FRITTS FORD MOTOR DEALER RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth J. Henderson, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Robles,Wilson, Hussey, Henderson 13.Approval of Successor Agency's Last & Final Recognized Obligation Payment Schedule (ROPS) for July 1, 2018 to June 30, 2034 Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item. Discussion ensued regarding whether to approve the Last and Final ROPS, make a determination on when to defease the bonds and the financial needs impacting the City. G. Harold Duffey, City Manager explained the item will allow the City to submit the Last and Final ROPS but if the DOF disagrees, the alternative is to agree to the DOF's recommendation that the City use the bond proceeds to pay the debt service which will allow the City access to $2 million. If the City doesn't agree, the City will continue to approve annual ROPS with no access to the 15%. Jeffrey McConnell, Grand Terrace commented on his understanding how the bond proceeds work; use for infrastructure improvements. He doesn't want the City to be penalized for using the funds if it is not supposed to, however what money is received, he would like to see it used for infrastructure projects. Council Member Doug Wilson made a motion to approve Staffs recommendation. The motion by Council Member Wilson died for lack of a second. Mayor Pro Tern Sylvia Robles made a motion to approve Staffs Recommendations Nos. 1 and 2 only. After further discussion, Mayor Pro Tem Robles withdrew her motion. Mayor Pro Tern Sylvia Robles made a motion to approve Staffs Recommendation No. 1 and revised Recommendation No. 2 to Approve the Department of Finance recommendations. 1. ADOPT RESOLUTION NO. 2017-XX, A RESOLUTION OF THE CITY OF GRAND TERRACE AS SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE APPROVING A LAST AND FINAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) COVERING THE PERIOD JULY 1, 2018 TO JUNE 30, 2034 AS REQUIRED BY HEALTH AND SAFETY CODE SECTION 34177. City of Grand Terrace Page 9 Minutes Grand Terrace City Council and Successor Agency April 10, 2018 2. APPROVE THE DEPARTMENT OF FINANCE RECOMMENDATIONS. [POWERPOINT PRESENTATION HAS BEEN ATTACHED FOR REFERENCE] RESULT: APPROVED [4 TO 1] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Kenneth J. Henderson, Council Member AYES: Darcy McNaboe, Sylvia Robles, Bill Hussey, Kenneth J. Henderson NAYS: Doug Wilson 14.2011 Bond Proceeds Expenditure Agreement in the Amount of$2,026,585. Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item. Jeffrey McConnell, Grand Terrace is a firm believer in building infrastructure; build it and they will come. CITY COUNCIL: (1) THE CITY COUNCIL APPROVE A BOND PROCEEDS EXPENDITURE AGREEMENT FOR THE EXPENDITURE OF EXCESS 2011 TAX ALLOCATION BONDS IN THE AMOUNT OF $2,026,585 BETWEEN THE CITY OF GRAND TERRACE AND THE GRAND TERRACE SUCCESSOR AGENCY; (2) THE CITY COUNCIL AUTHORIZE RECEIPT OF THE FUNDS INTO THE GENERAL FUND IN THE AMOUNT OF $2,026,585; AND (3) THE CITY COUNCIL ADOPT RESOLUTION 2017 CC-XX; AND SUCCESSOR AGENCY: (1) THE SUCCESSOR BOARD APPROVE A BOND PROCEEDS EXPENDITURE AGREEMENT FOR THE EXPENDITURE OF EXCESS 2011 TAX ALLOCATION BONDS IN THE AMOUNT OF $2,026,585 BETWEEN THE CITY OF GRAND TERRACE AND THE GRAND TERRACE SUCCESSOR AGENCY; (2) THE SUCCESSOR AGENCY BOARD AUTHORIZE THE TRANSFER OF $2,026,585 FROM THE SUCCESSOR AGENCY 2011A&B BOND PROCEEDS FUND (FUND 36) TO THE GENERAL FUND (FUND 10); AND (3) THE SUCCESSOR AGENCY BOARD ADOPT RESOLUTION SA-XX. [POWERPOINT PRESENTATION HAS BEEN ATTACHED FOR REFERENCE] RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth J. Henderson, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Robles,Wilson, Hussey, Henderson City of Grand Terrace Page 10 Minutes Grand Terrace City Council and Successor Agency April 10, 2018 H. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager announced the following: On April 26, 2018 an Evening Under the Stars, the Annual State of the City Address with Mayor McNaboe beginning networking and cocktails from 6:00 p.m. to 7:00 p.m. with the State of the City Address beginning at 7:00 p.m. The City recently published, in Blue Mountain Outlook, its Public Works 2017/2018 Projects list. On April 14, 2018 the City of Grand Terrace Dog Park Grand Opening with celebrity dogs McGruff with the San Bernardino County Sheriff's Department, Bogey with Fiesta Village and Sparky with the San Bernardino County Fire Department in attendance. On April 21-22, 2018 residents will be able to obtain free mulch at the corner of Mt. Vernon Avenue and Canal Street in celebration of Earth Day. On May 6, 2018 from 1:00 p.m. to 4:00 p.m. the Historical and Cultural Activities Committee will host their Annual Art Show. City Manager Duffey announced some improvements Staff has made to Channel 3 by showing Introducing Cooking & Kids immediately following the 2:00 p.m. and 6:00 p.m. Council Meeting replays. Also, the 2:00 p.m. replay is the first meeting of the month and the 6:00 p.m. showing is the second meeting of the month. [POWERPOINT PRESENTATION HAS BEEN ATTACHED FOR REFERENCE] I. RECESS TO CLOSED SESSION CLOSED SESSION 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION per Government Code section 54957(b) TITLE: City Attorney RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION Chair McNaboe announced there was no reportable action and that direction was given to Staff. City of Grand Terrace Page 11 Minutes Grand Terrace City Council and Successor Agency April 10, 2018 J. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, April 24, 2018 at 6:00 p.m. D r c ayar era L. Thomas, City Clerk City of Grand Terrace Page 12