02/24/2018 - SP CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES • FEBRUARY 24, 2018
Community Room Special Meeting Workshop 8:00 AM
22795 Barton Road • City Hall
CALL TO ORDER
Convene City Council
Attendee Name Title Status Arrived
Darcy McNaboe_ _ Mayor Present
Sylvia Robles Mayor Pro Tern Late 9:00 AM
Doug Wilson Council Member ^Present
Bill Hussey Council Member Present
Kenneth J. Henderson-I Council Member Present
G. Harold Duffey City Manager ' Present
Richard Adams ; City Attorney Present
Debra Thomas City Clerk Present
_Alan French _Public Works Director Present
Sandra Molina Planning & Development I Present
Services Director
Jesse Smith Executive Assistant Present
Cynthia A. Fortune Assistant City Manager Present
A. PUBLIC COMMENT
None.
B. SPECIAL PRESENTATIONS
Social Media and Official Communications
Kelly Montgomery, Public Success Solutions reviewed topics from City Council's
May 13, 2017 workshop. She provided an overview of the day's agenda and ground
rules for the workshop.
Scott J. Grossberg, one of Grossberg & Hoehn's founding partners gave background
information on his career.
Attorney Grossberg informed the group that JPIA maintains a wealth of information and
City of Grand Terrace
Minutes Grand Terrace City Council February 24, 2018
resources on its website and he highly recommended that the City obtain the formal
Social Media Policy located on its website.
Lengthy discussion ensued covering what a public record is, email versus social media,
social media archiving, what is and is not a violation under the Brown Act and Attorney
Grossberg's recommendation that the City's website contain a detailed "Frequently
Asked Questions" page which will create a unified front for both City Council and staff
as it relates to communication and information.
Mayor McNaboe recessed the City Council meeting at 9:58 a.m.
Mayor McNaboe reconvened the City Council meeting at 10:12 a.m.
C. MAYOR AND COUNCIL TO CONDUCT VISIONING/STRATEGIC PLANNING
WORKSHOP
Workshop Facilitator: Kelly Montgomery, Public Success Solutions
City Council will continue to review (i) the City's Mission, Vision & Goals to ensure the
continued quality of life experienced by the citizens of Grand Terrace; and (ii) provide
updates on measures that will be taken to continue to achieve the core values of the
organization.
Discussion was held regarding a communication plan and bringing a developed plan
back to Council. There was a suggestion that Council would like to be provided with
talking points on major projects, a communication strategy and have a member of staff
attend in a support role when a Council Member is providing information at a public
event.
Discussion also took place regarding implementing a communication plan that can
provide residents with tools to gain access to information on upcoming projects,
associated costs and City issues.
Develop and Implement Successful Partnerships discussion was held on the newly
created Parks & Recreation Advisory Committee, the need for streamlined use policies
and the process by which the committee presents its recommendations to the City
Council.
G. Harold Duffey, City Manager provided Council with an update and review on the
City's 2030 Vision progress from Phase I to Phase 11.
A Governance Plan was presented and after Council and staff complete their review, an
update will be brought back to Council for approval.
City of Grand Terrace page 2
Minutes Grand Terrace City Council February 24, 2018
Ms. Montgomery reviewed the City Council interviews held last year regarding ways to
successfully achieve Council's vision and identified those obstacles which still hinder
Council's successful implementation of its vision.
At the completion of today's workshop, City Manager Duffey and Ms. Montgomery
informed Council they will report back with recommendations for Council's successful
implementation of its Vision 2030.
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, February 27, 2018 at
6:00 p.m.
1
D rcy c abae ayor Debra L. Thomas, City Clerk
City of Grand Terrace Page 3