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01/23/2018 4-1r} CITY OF GRAND TERRACE CITY COUNCIL MINUTES • JANUARY 23, 2018 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center• 22795 Barton Road CALL TO ORDER Convene the City Council. INVOCATION The Invocation was given by Assistant Pastor Shiphrah Fepuleai from Campus Hill Church. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Jody Barnett Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tern _ ! Present Doug Wilson Council Member Present Bill Hussey Council Member Present Kenneth J. Henderson Council Member T Present G. Harold Duffey LCity Manager _ Present Debra Thomas City Clerk Present _Richard Adams City Attorney_ Present ; Alan French Public Works Director _ _ Present �� Sandra Molina Planning & Development Services Present Director Cynthia A. Fortune Assistant CityManager Presen# A. SPECIAL PRESENTATIONS Proclamation - Proclaiming the Month of January 2018 as National Mentoring Month Janki Patel, Community and Events Coordinator for Children's Network was present and accepted the City of Grand Terrace Proclamation proclaiming the Month of January 2018 as National Mentoring Month on behalf of Children's Network. Ms. Patel provided some statistics on the need for mentoring. Proclamation - Proclaiming the Month of January 2018 as Earned Income Tax Credit Awareness Month Daniel Peeden, District Representative for Assemblymember Eloise Gomez Reyes was present and accepted the City of Grand Terrace Proclamation proclaiming the Month of City of Grand Terrace page 1 Minutes Grand Terrace City Council January 23, 2018 January 2018 as Earned Income Tax Credit Awareness Month. Mr. Peeden introduced Blanca Lopez, from the organization CaIEITC4Me who commented on how the program benefits eligible residents and stated there are tools on the website residents can access for more information. Certificate of Recognition - 501 st Legion - Southern California Garrison A Certificate of Recognition was presented to Robert Carpenter and his team, the 501 st Legion - Southern California Garrison for their participation in the City of Grand Terrace's Light Up Grand Terrace event. Certificate of Participation — Light Up Grand Terrace Volunteers Certificates of Participation were mailed to Grand Terrace Spirit Squad and Boy Scout Troop 40 leaders to recognize the following individuals for volunteering their time on behalf of the City of Grand Terrace's Light Up Grand Terrace Celebration held on November 30, 2017: Adel Idelshi Holland Garrett Nathan Felix Ashley Rosales Isabella Palma Nicole Goodson Brianna Meza John Derk Raquel Ramirez Charlize Parra Joseph McClelland Robi Martin Daytona Gardiner Julia Watkins Sarah Saldana Donovan Trevino Julianna Arroyo Trenton Visyak Evan Altamivano Justin McGee Trinity Anderson Hailey Lujan Lenae Oliva Tyler Visyak Hailey Myers Lillybelle Ramirez Vaylene Baxter Haley Castillo Lyla Di'Ossi Hector Flores Mia Sambol B. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth J. Henderson, Council Member SECONDER: Sylvia Robles, Mayor Pro Tern AYES: McNaboe, Robles,Wilson, Hussey, Henderson 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes— Regular Meeting —01/09/2018 APPROVE REGULAR MEETING MINUTES FOR JANUARY 9, 2018. City of Grand Terrace Minutes Grand Terrace City Council January 23, 2018 3. City Department Monthly Activity Report (November 2017) RECEIVE AND FILE. 4. Monthly Financial Report for November-2017 RECEIVE AND FILE THE MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDING NOVEMBER 30, 2017. C. PUBLIC COMMENT Donna Henderson, Grand Terrace expressed her opposition to the City of Grand Terrace's demand to force Riverside Highland Water Company to pay a franchise fee and street cut fees. Daniel Peeden, District Representative for Assemblymember Eloise Gomez Reyes announced the unveiling of the Rosa Parks Statue scheduled for Friday, February 2, 2018 at the Rosa Parks State Memorial Building, located at 464 W. 4th Street, San Bernardino. He also wanted to share Assemblymember Reyes' invitation to a Community Coffee scheduled for Saturday, February 3, 2018 from 8:00 a.m. - 9:30 a.m. located at McDonald's, 22257 Barton Road, Grand Terrace, CA 92313 to discuss state and legislative issues that affect the community. Hannah Mousa, Intern with Supervisor James Ramos' office and works closely with District Representative Gayle Covey introduced herself to Council. Ms. Mousa is representing the County Board of Supervisors and when Ms. Covey is not available, Ms. Mousa will be available to the City of Grand Terrace. Lyndon Jones, Grand Terrace extended his appreciation and sincerest thanks to Mayor Darcy McNaboe for donating silverware to the Grand Terrace Senior Center. Chuck Hornsby, Grand Terrace expressed his concern with the fireworks that go far beyond July 4th and the intensity of the type of fireworks being set off. He asked Council to find a way to get the residents to tone down their fireworks and enforce a timeline that fireworks can be used; a little before and a little after the 4th of July. D. CITY COUNCIL COMMUNICATIONS Council Member Kenneth J. Henderson Council Member Kenneth J. Henderson attended the District 47 Young Legislators Inaugural Graduation, where 32 young legislators and leaders from the Inland Empire participated. Assemblymember Reyes and her staff sponsored and helped organize the event with the participants coming from several local high schools. One resident from Grand Terrace, Ariel Ideishi was one of the graduates and Council Member Henderson had the honor of presenting her with a Certificate of Recognition on behalf of Mayor McNaboe and the City Council. Page 3 Minutes Grand Terrace City Council January 23, 2018 Council Member Bill Hussey Council Member Bill Hussey thanked everyone for attending the Council meeting. He congratulated all volunteers that received certificates and appreciates them as they are what helps make Grand Terrace grand. He stated that mentoring is a great program and the Earned Income Tax Credit is very helpful to those that need it. He reminded residents to report illegal fireworks to the Sheriff, contact City Council or City staff and they will work together to resolve the issue and emphasized members of the public to not confront any individual setting off fireworks. Council Member Doug Wilson Council Member Doug Wilson supports mentoring as he teaches 25-45 year old students to help them through a transitional phase in their life which helps provide skills to support their families. He is also happy to see that Assemblymember Reyes has taken an active role. He also extended his appreciation to the Sheriffs department where they made an extraordinary effort apprehending a criminal who shot an individual this week. Thankfully the victim is recovering. Mayor Pro Tern Sylvia Robles Mayor Pro Tern Sylvia Robles attended the monthly Board of Directors meeting for Omnitrans. On January 19t" she attended the Policy Committee meeting for Revenue and Taxation in Sacramento. This is the committee's first meeting and it set the table about upcoming issues that will be discussed. There is still no clarity whether there will be a gas tax repeal on the ballot. Carl DeMaio from San Diego held a large event and looks like he will get the 526,000 signatures he needs to qualify. The City will start receiving its first revenues from the gas tax. There are various formulas in place to fund schools with the tax proceeds, which leaves $7 billion for the state legislature's discretion. Mayor Pro Tern Robles believed the state legislature wanted more money to spend and as a result, for the gas tax to pass, it had to promise to pay back the money it borrowed from those proceeds to the general fund. That money should have gone to the Transportation Fund. More information is located on the League of California Cities' website. They will meet again in March 2018 and she will provide more information on how things are going regarding this issue. Mayor Darcy McNaboe Mayor Darcy McNaboe attended the SBCTA General Policy Committee meeting, however stated the Metro Valley Study session was cancelled. The Board received the following reports: December 2017 Procurement Report Budget to Action Report for 1 st Quarter ending September 30, 2017 Measure I Receipt Reports City of Grand Terrace Page 4 Minutes Grand Terrace City Council January 23, 2018 Administration Matters Discussion, the Board recommended: Adopt SBCOG FY 2018-19 Mandatory Assessment and Additional Mandatory Obligations Approve and Authorize Amendments for Call Box/Call Answering Services and related agreements with the Riverside County Transportation Commission and Orange County Transportation Authority. The Board act on the expansion of freeway service patrol. The Board receive and file an audit of SBCTA's Procurement files resulting in no finding for FY 2016-17 For the Council of Governments, the Board: Received and fled the January 2018 State and Federal Legislative Update Held discussion regarding Transportation Programming and Fund Administration where the Board approved the 2019 San Bernardino County Transportation Improvement Program On January 17, 2018 the Oversight Board for the Successor Agency of the City of Grand Terrace met and voted to approve the Successor Agency's Recognized Obligation Payment Schedule for 2018-2019. Mayor McNaboe suggested the City engage the local schools in an educational campaign about why safety measures are important regarding fireworks. E. PUBLIC HEARINGS 5. Zoning Code Amendment 17-03 and Zone Change 17-01 Mayor Darcy McNaboe opened the public hearing at 6:55 p.m. Sandra Molina, Planning and Services Director gave the Power Point presentation for this item. Mayor McNaboe asked Director Molina why the area changed from light agriculture to the M-2 industrial. Director Molina stated she does not have the discussions of previous Council regarding the M-2 zoning. Council Member Doug Wilson believes if the floodplain overlay in the area was mitigated, the area would be better suited for rural, therefore asked why the zoning being recommended is a good idea. City of Grand Terrace Minutes Grand Terrace City Council January 23, 2018 Director Molina stated there are existing property owners that wish to maintain the M-2 zoning and that was also the basis for proposing the AG-2 Overlay District that allows for the greatest flexibility in the area. Council Member Wilson stated in relation to the FEMA designation, by initiating a process mitigating the floodplain, one-foot flood level bringing in silt build up over an agricultural use would not be a bad thing. The M-2 designation with a one-foot flood zone would be more detrimental in the long run. Why would the City consider split zoning in this area; when he served on the Planning Commission it would never have even considered this. Director Molina stated even if the floodplain designation was not in place, the proposal being brought forward works independently of that floodplain designation. The City is looking at the best mechanism which would allow ranchettes but still have flexibility for all property owners. Council Member Wilson believes the recommendation for the area is over-regulated and should be designated agricultural. Mayor McNaboe asked Council Member Wilson if he had a change of heart about the designation for the area from 2010 when the City had to change the FEMA designation. Council Member Wilson stated there were several members of the community that were concerned they were going to get overrun by the city's re-designation of the area and they would not be able to rebuild in the event of a fire due to the M-2 designation. He is looking for some answers regarding the original use. Council Member Hussey questioned prohibited uses in the area for personal use. Director Molina stated staff is trying to allow the ranchette with the commercial/agricultural uses and to balance the type of uses that would be permissible in the zoning. Staff is trying to avoid intensive type of agricultural uses such as animal slaughtering, composting or recycling. Council Member Hussey believes composting is necessary for agriculture and that agriculture and animal slaughtering go hand in hand. The following members of the public spoke in opposition to the recommendation of the City Council to approve an Addendum to the Certified Final Environmental Impact Report prepared for the General Plan and Adopting Zoning Code Amendment No. 17- 03 Revising Title 18 of the Municipal Code by adding Chapter 18.56 to Establish the Agricultural-2 (AG-2) Overlay District, and Zone Change 17-01, Revising the Official Zoning Map to apply the AG-2 Overlay to certain properties. Don Smith, Grand Terrace Michael Simon, Grand Terrace City of Grand Terra,t- page 6 Minutes Grand Terrace City Council January 23, 2018 Janet Rich, Grand Terrace Janese Makshanoff, Grand Terrace Robert Krause, Grand Terrace Chuck Hornsby, Grand Terrace Jennifer Rebs, Grand Terrace Jennifer Katuls, Grand Terrace Catherine Guthrie, Grand Terrace William Mahaney, Grand Terrace Jeff Allen, Grand Terrace George Candray, Grand Terrace Anne Wade-Hornsby, Grand Terrace Jeffrey McConnell, Grand Terrace Bobbie Forbes, Grand Terrace asked if the majority property owner had been notified of the meeting. She is not opposed to the zone amendment but has concerns that the lot sizes in the area are too small for home building and animal keeping. Mayor McNaboe recessed the public hearing at 7:55 p.m. Mayor McNaboe reconvened the public hearing at 7:58 p.m. Director Molina stated that the City is not trying to regulate animal slaughtering for personal use. She also stated that the existing homes within the project area are grandfathered. If the homes became unoccupied over 180 days, then the nonconforming grandfathered status would be lost. Director Molina clarified that a prior City Council wanted to bring forward independent separate zoning code changes to consider. The statement made during public comment inferred that the area was to be deleted and no longer considered. That is not the case. Additionally, there was a comment made that the entire area was zoned A-1 at one time and that too is not the case. The north half was under the County floodplain. Regarding Conditional Use Permits, minor changes do not require a standard hearing nor the full fee. Fees for minor changes would be $400.00. Mayor McNaboe asked what the process would be to have the Army Corp of Engineers come out, review the area and remove the floodplain designation. Alan French, Public Works Director informed Mayor McNaboe the process to remove the floodplain designation is a Conditional Letter of Map Revision (CLOMAR). It is a lengthy process and the property owners, not the City, would need to initiate the process. Director Molina explained that the property is zoned under the City's zoning map. If someone went through the process and removed the FEMA designation, the underlying zoning under the City would remain. City of Grand Terrace �� Page 7 Minutes Grand Terrace City Council January 23, 2018 Council Member Kenneth J. Henderson believes this is a property rights issue and shared his thoughts on why he believes the proposal tonight is a win-win for everyone. Mayor McNaboe closed the public hearing 8:09 p.m. Mayor Pro Tern Sylvia Robles shared her perspective about the issue and would like to see the area split zoning; agricultural for one area and allow the other area to remain M- 2 but revert to agriculture if after five (5) years nothing is developed on the property. Council Member Bill Hussey expressed his concern about the area and what he believes would work and not work regarding development. Movement of trucks in and out of the area is not easy and he agrees with Mayor Pro Tem Robles, he would like to see the area agriculture, not commercial. Council Member Wilson values agricultural use and believes it is probably the best use for the area. Due to changes over the years, he encouraged property owners to consider removing the floodplain designation. Council Member Henderson agrees with the approved use of commercial-agriculture for the properties that would be able to take advantage of the proposed agricultural overlay but does not support the infringement on the property rights of the owners in the industrially zoned property. Mayor McNaboe understands Council was asked to change the zoning to allow ranchettes. There are property owners that like their M-2 zoning. The City hired consultants to come in and decide what could be done. Before Council is a solution that will allow ranchettes, however she is hearing from the public that staff has not listened to their request. The Mayor believes the zoning being brought forward is a good way to create a compromise and allow for those that want ranching opportunities and for those that want M-2 zoning. 1) CONDUCT THE PUBLIC HEARING; AND 2) WAIVE FURTHER READING AND INTRODUCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING AN ADDENDUM TO THE CERTIFIED FINAL ENVIRONMENTAL IMPACT REPORT PREPARED FOR THE GENERAL PLAN AND ADOPTING ZONING CODE AMENDMENT NO. 17-03, REVISING TITLE 18 OF THE MUNICIPAL CODE BY ADDING CHAPTER 18.56 TO ESTABLISH THE AGRICULTURAL-2 (AG-2) OVERLAY DISTRICT, AND ZONE CHANGE 17-01, REVISING THE OFFICIAL ZONING MAP TO APPLY THE AG-2 OVERLAY TO CERTAIN PROPERTIES Council Member Henderson made a motion to approve Staffs recommendation. The motion by Council Member Henderson died for lack of a second. City of Grand Terrace Minutes Grand Terrace City Council January 23, 2018 F. UNFINISHED BUSINESS — NONE G. NEW BUSINESS 6. Approval of a Contractor Agreement Amendment Between the City of Grand Terrace and Clean Street for Street Sweeping Services Sandra Molina, Planning and Development Services Director gave the presentation for this item. Mayor Darcy McNaboe asked why the camera services were removed. Director Molina stated that the laws have changed for the previous program therefore, until such time that the City can work the program back in, Code Enforcement will go back to the way it used to enforce. 1. APPROVE CONTRACTOR AGREEMENT AMENDMENT BETWEEN THE CITY OF GRAND TERRACE AND CLEAN STREET 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDMENT RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Council Member SECONDER: Kenneth J. Henderson, Council Member AYES: McNaboe, Robles,Wilson, Hussey, Henderson 7. Award of Piggyback Contract for Sidewalk Repair Services Alan French, Public Works Director gave the Power Point presentation for this item. 1. AWARD A PIGGYBACK CONTRACTOR AGREEMENT TO PRECISION CONCRETE CUTTING FOR SIDEWALK INVENTORY AND REPAIR SERVICES IN THE AMOUNT OF $29,106 (INCLUDES A 5% CONTINGENCY AND 5% SOFT COST) 2. ADOPT A RESOLUTION APPROVING EXPENDITURE OF BOND PROCEEDS 3. AUTHORIZE CITY MANAGER TO EXECUTE THE CONTRACT AND ANY NECESSARY CHANGE ORDERS WITHIN THE ALLOCATED BUDGET. RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth J. Henderson, Council Member SECONDER: Doug Wilson, Council Member AYES: McNaboe, Robles, Wilson, Hussey, Henderson 8. Approval of Final Parcel Map No. 19384 Alan French, Public Works Director gave the Power Point presentation for this item. City of Grand Terrace page 9 Minutes Grand Terrace City Council January 23, 2018 Council Member Kenneth J. Henderson asked if Applicant has complied with the Conditions of Approval. Director French stated Applicant has met the conditions, or a bond has been posted to cover the improvements. G. Harold Duffey, City Manager explained that this is the Habitat for Humanity project and the organization needs to replace its Executive Director. Staff is concerned that without the Executive Director in place, they agency cannot obtain the final bonds. Staff is asking Council to approve the item with the condition when the agency submits the bond, the City will record the map. 1) APPROVE FINAL PARCEL MAP NO. 19384; 2) APPROVE THE SUBDIVISION IMPROVEMENT AGREEMENT ("STREETS AND STORM DRAIN AGREEMENT") AND BONDS AS THE IMPROVEMENT SECURITY UPON RECEIPT OF THE BOND DOCUMENTS FROM THE APPLICANT. 3) AUTHORIZE THE MAYOR TO SIGN THE PARCEL MAP MYLAR'S; AND 4) DIRECT STAFF TO FORWARD THE MYLAR'S TO THE SAN BERNARDINO COUNTY RECORDER'S OFFICE FOR RECORDATION. 5) AUTHORIZE THE CITY ENGINEER TO ACCEPT THE PUBLIC IMPROVEMENTS UPON COMPLETION OF CONSTRUCTION. RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth J. Henderson, Council Member SECONDER: Doug Wilson, Council Member AYES: McNaboe, Robles,Wilson, Hussey, Henderson 9. Events to Celebrate the City of Grand Terrace's Fabulous 40th Anniversary G. Harold Duffey, City Manager gave the Power Point presentation for this item. Council Member Doug Wilson asked if there would be enough time to install the letters "GT" on the mountain since this is the 40th year of the City of Grand Terrace. City Manager Duffey is working with groups to fashion what that will look like, cost and will report back to Council. Mayor Pro Tern Sylvia Robles is not happy with the color scheme for the 40th Anniversary. In addition, since it is an election year, she would like to receive a timeline to put everything together as there are three seats open for election. City Manager Duffey explained Ruby Red is the 40th Anniversary color and that was the driver for the color scheme however apologized if he missed the boat on the color. City of Grand Tei r uLr page 10 Minutes Grand Terrace City Council January 23, 2018 Mayor Darcy McNaboe is concerned about holding an anniversary party in addition to the City's annual birthday party. She does not believe the gala is something to push for. Mayor McNaboe is also concerned about how much of a distraction it would be in relation to staff time. City Manager Duffey explained to accomplish these things, staff will rely on community partners, but the City will need to take the lead. Discussion ensued regarding the remaining events, as well as whether all or a portion of the events will be held. Bobbie Forbes, Grand Terrace voiced her opposition to fireworks at any event and has concern that promoting fireworks causes more individual to set them off publicly. SUPPORT THE IMPLEMENTATION OF PROGRAMS FOR THE CITY'S FABULOUS 40TH ANNIVERSARY AND; ESTABLISH A 40TH ANNIVERSARY DINNER COMMITTEE; AND EACH COUNCIL MEMBER SHALL APPOINT ONE CITIZEN OR BUSINESS OWNER TO THE COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth J. Henderson, Council Member SECONDER: Sylvia Robles, Mayor Pro Tern AYES: McNaboe, Robles, Wilson, Hussey, Henderson 10.San Bernardino Council of Government (SBCOG) Funding Request and Different Distribution Methods for Member Agencies G. Harold Duffey, City Manager gave the Power Point presentation for this item. Council Member Kenneth J. Henderson asked how the allocation will be reconciled. City Manager Duffey explained by majority vote. Mayor Darcy McNaboe stated that some discussion was held that if the allocation was even, it would create a hardship on smaller cities and larger cities don't want to pay more. The original allocation proposal was evenly distributing the cost across all and another one proposed was allocated by assessed value and population. Council Member Henderson requested Mayor McNaboe provide her recommendation to the Council since she is the City's SBCTA representative and has been involved in the discussion. Mayor Pro Tern Sylvia Robles is flexible on the item however she hasn't been happy. She believes it conflicts with her understanding of representative government. She is disappointed that the City is funding someone else's priorities however she believes the City can work to get some focus on things that matter to the City. Council Member Doug Wilson would like to support Option No. 3. City of Grand Terrace page 11 Minutes Grand Terrace City Council January 23, 2018 Council Member Bill Hussey knows that the City's voice needs to be heard therefore he agrees the City needs to pay the allocation. Mayor Pro Tem Robles would like to revisit the City's participation in the Council of Governments in two (2) years. Mayor McNaboe stated that is a current discussion, i.e. is the Council of Governments something the region will get a benefit from. Council Member Henderson would like to move the item with Mayor McNaboe having the authority to select one (1) of the three (3) options discussed when it is time to vote at the COG level. if another option is selected at the COG level, bring that option back to Council for discussion. DISCUSS AND PROVIDE FEEDBACK FOR AGENCY REPRESENTATIVE TO SHARE WITH SBCOG MEMBERSHIP ON THE FUNDING OF AN ADDITIONAL SBCOG STAFF POSITION RESULT: APPROVED j4 TO 1] MOVER: Kenneth J. Henderson, Council Member SECONDER: Doug Wilson, Council Member AYES: McNaboe, Robles, Wilson, Henderson NAYS: Hussey 11.Award of Contracts for On-Call Construction Management Services for City Projects Alan French, Public Works Director gave the presentation for this item. Tim Jonasson, HR Green introduced himself and is looking forward to working with the City on its projects. Reed Chilton, Albert A. Webb & Associates, introduced himself and stated he is looking for to working with the City on its projects. AWARD PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL PUBLIC WORKS CONSTRUCTION MANAGEMENT SERVICES TO ALBERT A. WEBB ASSOCIATES, INTERWEST CONSULTING GROUP AND TKE ENGINEERING, INC. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Kenneth J. Henderson, Council Member AYES: McNaboe, Robles,Wilson, Hussey, Henderson City of Grand Terrace Minutes Grand Terrace City Council January 23, 2018 H. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager updated Council on the dog park with an anticipated completion date of no later than February 13tn City Manager Duffey also informed Council that on Thursday, January 25'n the 2018 Point in Time Homeless Count was conducted. Giveaway bags were provided to all homeless located in the area. I. CLOSED SESSION — NONE J. ADJOURN Mayor McNaboe adjourned the City Council meeting at 9:35 p.m. The Next Regular City Council Meeting will be held on February 13, 2018 at 6:00 p.m. C� Da a Mayor Debra Thomas, City Clerk City of Grand Terrace