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06/26/2018 CITY OF GRAND TERRACE CITY COUNCIL MINUTES • JUNE 26, 2018 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center . 22795 Barton Road CALL TO ORDER Convene the Regular Meeting of the City Council. INVOCATION The Invocation was given by Father Josiah of St. Andrew Orthodox Church. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by San Bernardino County Fire, Battalion Chief Dan Wooters. Attendee'Name -Title. Status Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tern Present Doug Wilson Council Member Present Bill Hussey Council Member Present Kenneth J. Henderson Council Member Present G. Harold Duffey City Manager Present Richard Adams City Attorney Present Debra Thomas City Clerk Present Alan French Public Works Director Present Sandra Molina Planning & Development Services Present Director Cynthia A. Fortune Assistant City Manager Present A. SPECIAL PRESENTATIONS - NONE City of Grand Terrace page I Minutes Grand Terrace City Council June 26, 2018 B. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth J. Henderson, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Robles,Wilson, Hussey, Henderson 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes— Regular Meeting -- 06/12/2018 3. Attachment to Minutes - 6/12/2018 4. Approval of Minutes — Special Meeting —06/19/2018 5. Attachment to Minutes - 6/19/2018 6. City Department Monthly Activity Report - April 2018 RECEIVE AND FILE. 7. Capital Improvement Program for Fiscal Years 2017/18 - 2021/22 RECOMMENDATION: ADOPT RESOLUTION NO. 2018- APPROVING THE REVISED FIVE-YEAR MEASURE I CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2017-18 THROUGH FISCAL YEAR 2021-22 8. Light Up Grand Terrace Committee RECEIVE AND FILE. C. PUBLIC COMMENT None. D. CITY COUNCIL COMMUNICATIONS Council Member Kenneth J. Henderson Nothing to report. Council Member Bill Hussey Council Member Bill Hussey attended a meeting with the League of California Cities where they presented information on the State's homelessness providing case studies, resources and strategies. He also commented on the San Bernardino County Sheriffs Department Homeless Outreach and Proactive Enforcement (HOPE) program which is a proactive approach intended to reduce calls for service and other resources currently City of Grand Terrace Page 2 Minutes Grand Terrace City Council June 26, 2018 required to deal with the homeless population. He also requested citizens to refrain from providing money to panhandlers. Council Member Doug Wilson Council Member Doug Wilson commented on his appreciation to the City's first responders attending to the needs of the City's citizens. He suggested to residents, "don't be too quick to open your front door', which can prevent a bad situation. With respect to homelessness, he believes a hand out is not always the answer but a hand up. He encourages those more fortunate with time, to mentor those in need. Mayor Pro Tem Sylvia Robles Mayor Pro Tern Sylvia Robles attended the June 7, 2018 League of California Cities Revenue and Taxation Policy Committee meeting and reported on the following: • Briefed the committee on the State Budget Significant changes since that meeting are: Request to repeal the gas tax will be placed on the November 2018 ballot Business Roundtable Initiative has been repealed A deal was struck, and local jurisdictions will not be able to tax soda sales • US Supreme Court decided on where sales tax should be collected where the person malting the purchase resides. There are several Park and Water bonds on the November ballot that won't require a high threshold to pass. The committee listened to a debate between the California Association of Realtors and the County Supervisors Association regarding the property tax limits offered by Prop 13 as a lifetime benefit to homeowners over the age of 55 or those disabled if they move to a new home in another part of the state. Mayor Darcy McNaboe Mayor Darcy McNaboe attended the June 13, 2018 General Policy Committee meeting for SBCTA and discussed the following: Receive the May 2018 Procurement Report Authorize award of contract with S2 Engineering, Inc. for Construction Management Services for the Santa Fe Depot Structural Repairs Project Recommend the Board perform its Biennial Review of its Conflict of Interest Code and amend Appendix A with updated employee job titles Received information on the SBCTA Fiscal Year 2018/2019 grant cycle 4 application strategy for ATP funding Approved the 2018 Update to the Development Mitigation Nexus Study Project Lists and Cost Estimates Approved amendments to the Non-Motorized Transportation Plan City of Grand Terrace Page 3 Minutes Grand Terrace City Council June 26, 2018 Approved the Agreement with the San Bernardino County Auditor- Controller/Treasurer/Tax Collector providing for the collection of special assessments related to San Bernardino Associated Governments Home Energy Renovation Opportunity Program for the Fiscal Year 2018/2019 State and Federal Legislative Updates were received and filed Approved Amendment to the Measure 1 2010-2040 Strategic Plan Policies • Adoption of the 2018 Population Estimates On June 14, 2018 Mayor McNaboe attended the Metro Valley Study Session and discussed the following: Received Construction Change Orders to SBCTA construction contracts with Flatiron West, Inc. and Riverside Construction, Inc. Elected Committee Chair Frank Navarro, City of Colton and Vice Chair Curt Hagman, County Supervisor 41h District Received report on contractor warranties Recommended approval of Amended and Restated Cooperative Agreement with the City of San Bernardino for the Mt. Vernon Viaduct project • Award contract with Biggs Cardosa Associates, Inc. to provide Project Construction Management on the Mt. Vernon Viaduct project Reviewed and recommended sole source agreement with CalMat Company dba Vulcan Materials Company for the purchase of 4.2 credits from the Colton Dunes Conservation Bank to mitigate Interstate 10 Corridor Project impacts Approve a Third Amended and Restate Cooperative Agreement with the City of Highland for the delivery of the Planning, Environmental, Design, Right of Way and Construction phases of the State Route 210 Base Line Interchange Project Recommended the completion of appraisals of properties to make offers of just compensation to property owners for the acquisition of property that is necessary for the State Route 60 Central Avenue Interchange Project Recommended the Memorandum of Understanding with the City of Colton for the development of the Interstate 10 Mount Vernon Avenue Interchange Project Recommended Approval of an Environmental Document, Plans, Specifications & Estimate and right of Way phases for the 1-10 Mount Vernon Avenue Interchange Project and award contract to Kimley-Horn and Associates Approved Measure I Funding Allocations for the Valley Major Street Program/Arterial Sub-Program for Fiscal Year 2018/2019 On June 14, 2018, Mayor McNaboe attended the San Bernardino Municipal Water District Advisory Commission on water policy and received the following: A Presentation of Water Saving Garden Friendly enhancements was provided with tools and resources to landscape homes and business while conserving water. The site is user friendly and the information can be found at ie.watersavingplants.com. City of Grand Terrace page 4 Minutes Grand Terrace City Council June 26, 2018 Election of Officers: Chair Richard Corneille, San Bernardino Valley Water Conservation District and Vice Chair Ron Coats, East Valley Water District San Bernardino Valley Municipal Water District Censure Policy to be developed Consider an Alternate for San Bernardino County Board of Supervisors James Ramos Received East Valley Water District Update Received Update on California WaterFix • Received Groundwater sustainability Update Announced Revised Meeting Schedule Received Monthly Regional Water Management Plan Statement for 2018 E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS 9. Adoption of the Fiscal Years 2018-2019 and 2019-20 Budgets Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. ADOPT RESOLUTION 2018- ADOPTING THE ANNUAL BUDGETS FOR FISCAL YEARS 2018-2019 AND 2019-20. RESULT: APPROVED [3 TO 2] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Kenneth J- Henderson, Council Member AYES: Sylvia Robles, Bill Hussey, Kenneth J. Henderson NAYS: Darcy McNaboe, Doug Wilson G. NEW BUSINESS 10.Resolution Establishing Appropriations Limit for Fiscal Year 2018-19 Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. (1) SELECT THE CHANGE IN PER CAPITA PERSONAL INCOME OF 3.67% AS THE PRICE FACTOR FOR THE FISCAL YEAR 2017-18 APPROPRIATIONS LIMIT CALCULATION; (2) SELECT THE CHANGE IN COUNTY OF SAN BERNARDINO POPULATION OF 0.91% AS THE POPULATION CHANGE FACTOR FOR THE FISCAL YEAR 2018-19 APPROPRIATIONS LIMIT CALCULATION; AND, City of Grand Terrace Page 5 Minutes Grand Terrace City Council June 26, 2018 (3) ADOPT RESOLUTION 2018- ESTABLISHING APPROPRIATIONS LIMIT OF $13,993,395 FOR THE CITY OF GRAND TERRACE FOR FISCAL YEAR 2018-19. RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth J. Henderson, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Robles, Wilson, Hussey, Henderson 11.Award Contractor Agreement to Hardy and Harper for Pavement Rehabilitation Project Alan French, Public Works Director gave the Power Point Presentation for this item. Council Member Hussey is concerned if the gas tax is repealed, will the City lose funding for the project. Director French stated payments are accruing at this time which will cover the funding for the project presented. 1. AWARD A CONTRACTOR AGREEMENT TO HARDY AND HARPER FOR PAVEMENT REHABILITATION PROJECT 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT AND ANY CHANGE ORDERS RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Council Member SECONDER: Kenneth J. Henderson, Council Member AYES: McNaboe, Robles, Wilson, Hussey, Henderson 12.2030 Vision Report (Policy, Revisions and Next Steps) G. Harold Duffey, City Manager gave the Power Point presentation for this item. Council Member Henderson thanked the City Manager for putting the staff report together. He wanted to take this opportunity to read a few items in the agenda packet under Governance that he believes Council is not in compliance with as it relates to governance protocols that the Council previously adopted. He shared his concerns with his colleagues. Council Member Wilson does not believe that the Council is deliberately circumnavigating any portion of Council°s policies. He suggested that this conversation should be held in a different forum to address any concerns a member of the legislative body may have with the Council_ Mayor Pro Tern Robles is resistant to any action being taken on this item. She would like the City Manager's evaivation scheduled for the July 10, 2018 Council meeting and she would like the 2030 Vision Report discussed as part of that meeting. City of Grand Terrace Page 6 Minutes Grand Terrace City Council June 26, 2018 Mayor Pro Tern moved, and Council Member Henderson seconded that the City Manager's performance evaluation be scheduled for the July 10, 2018 City Council meeting and the 2030 Vision Report be brought back on a future agenda. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tem SECONDER: Kenneth J. Henderson, Councii Member AYES: McNaboe, Robles, Wilson, Hussey, Henderson Mayor McNaboe recessed the City Council regular meeting at 7:09 p.m. and convened the City Council as the Successor Agency to the Community Redevelopment Agency special meeting. At 7:25 p.m., Mayor McNaboe reconvened the City Council regular meeting. H. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager provided the City Council with a description of the items that have been placed in the City of Grand Terrace Summer 2018 Activity Guide. I. CLOSED SESSION - NONE J. ADJOURN Mayor McNaboe adjourned the Regular Meeting of the City Council at 7:30 p.m. The Next Regular City Council Meeting will be held on Tuesday, July 10, 2018 at 6:00 p.m. ( I W4' Dar Mc b ayor Debra L. Thomas, City Clerk City of Grand Terrace Page 7