2015-33 v
I.
RESOLUTION 2015-33
A RESOLUTION OF THE.CITY COUNCIL OF THE CITY. OF
GRAND: . TERRACE, CALIFORNIA, APPROVING. THE
ATTACHED. COMMUNITY: BENEFITS FUND- PROGRAM
GUIDELINES-AND:APPLICATION
WHEREAS, On June 23;20155 City Council approved the:use of$25,000 from the City's
General Fund:Reserve Balance;to:establish a Community Bene its Fun ;.an
.. .. ... . WHEREAS; the purpose of the Community Benefits:Fund is to provide.funding for local -
youth.programs, community,events, community fee waivers and:to,,provide funding:for small
business development; and
WHEREAS,the City Council wishes to establish a"program guideline for the-Community
Benefits Fund Program and to:approve an application:for grants under the''program.
NOW, THEREFORE,THE CITY:COUNCIL OF THE.CITY OF GRAND..
TERRACE, CALIFORNIA,DOES RESOLVE, DECLARE,DETERMINE AND ORDER_ I. .
AS FOLLOWS.:
:
SECTION 1. The-City Council hereby adopts-the CommunityBenefits Fund Program
Guideline,Which is attached hereto as Exhibit:"A";'; .
SECTION. 2. , The City Council hereby adopts the application for funding under the-
Community Benefits Fund Program,which is attached hereto as.Exhibit:"B
SECTION 3.The City Clerk shall certify to the:passage and adoption of this:Resolution
and'it shall,take effect immediately and be in full force and effect.
PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a:
regular meeting held:on the 11`h day of August, 2015.
D y cNabo ao
ATTEST: .
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P e s, Gi C erl
SOLUTION NO. 2015-33 PAGE 1 OF 1-2 AUGUST 11, 2015
I, PAT JACQUEZ-NARES, City Clerk of the City of Grand Terrace, do hereby certify
that the foregoing Resolution was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the 1 lth day of August, 2015 by the following vote:
AYES: Council Members Hussey, Wilson, Mitchell, Mayor Pro Tem Robles,
Mayor McNaboe
NOES: None
ABSENT: None
ABSTAIN: None
Pat acaquezo&a , City G rk
APPROVED AS TO FORM
chard L. Adams II, City Attorney
_ _ 1
RESOLUTION NO. 2015-33 PAGE 2 OF 12 AUGUST 11, 2015
EXHIBIT A
�fYM� E EiCE
s.
. -City of Grand'Terrace
Community Ben.efits.Fu.nd.(GT-CBF.)
: ,Program ,Guidelines
s.
wr
. . ..
RESOLUTION NO. 2015-33 PAGE 3 OF.12 AUGUST 11; 2015
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Contents
Objectives mf the Community Benefits.Fund...................................................................................................3
Principles.............................................................................................................................................................3
EligibilityCriteria................................................................................................................................................3
.Community Benefits Fund Outcomes...............................................................................................................3
'
Dates....................................................................................................................................................................4
FundingLevels ....................................................................................................................................................4
SuccessfulApplications....................................................................................................................................4
Whatwill not be Funded.....................................................................................................................................4
. .
AssessmentProcess...........................................................................................................................................4
AssessmentCriteria...........................................................................................................................................5
Weighting ............................................................................................................................................................5
Alignment bnthe Community Benefits Fund Outcomes(30 per cent weighting).....................................5
Community Needs(20 per cent weighting).............................................................................................5
Organizational Capacity(20 per cent weighting).....................................................................................5
Access and Equity(15 per cent weighting) ..............................................................................................5
Budget(15 per cent weighting).................................................................................................................5
Other Factors that influence the final decisions for funding include:..........................................................5
Additional Assessment notes for Capital Works applications: ....................................................................G
`
Essential Attachments for all Applications.......................................................................................................G
Lobbying..............................................................................................................................................................O
Grant Terms and Conditions..............................................................................................................................O
�
Completing and Submitting yoorApplbation-.:............................................................................................O
AdditionalInformation ................................................................................... ......— ........ ----- ........ —7
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RESOLUTION
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N(I2Ol5-33 PAGE 4OFl2 AUGUST ll, 2Ol5
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The City of Grand Terrace is a dynamic and vibrant place, has a residential population of around 13,000 (as of
2015) a number of community organizations, all striving to make Grand Terrace a great place to be.
The Community Benefits Fund program is delivered by the City of Grand Terrace City Council to support and
empower people and communities to become engaged,to connect and to take local action.
Objectives of the Community Benefits Fund '
• build relationships and allow the City of Grand Terrace to partner with community to support shared
outcomes;
• provide the opportunity for community to identify and respond to local issues, concerns and priorities that
link with our priorities;
• build community capacity and empower the community to take an active role in improving their quality of
life; and
• foster community involvement and participation.
Principles
The City of Grand Terrace's approach to working with the community is underpinned by community strengthening
principles. These guide how we work with community and the projects prioritized for funding. These principles
include:
• an asset based approach that builds on the strengths that exist within our community;
• evidence based approach that acknowledges the needs and aspirations of our community;
• access and equity to ensure a socially inclusive community;
• valuing collaborations and partnerships; and
• valuing the social, economic and environmental sustainability of our City.
Eligibility Criteria
To be eligible to apply for a Community Grant with the City of Grand Terrace, applicants must meet the following
criteria:
• The grant application must be for the furtherance of a public purpose benefiting the City.
• Organizations must be located within, or offer a project within,the City of Grand Terrace municipality.
• Applications must have a focus on City of Grand Terrace's local communities.
• Applicants must have no outstanding debts to the City of Grand Terrace.
• Activities must take place by the end of the then current fiscal year,June 30th.
Note that a single project, event, activity or program will only be considered for one City of Grand Terrace grant
program at a time.
Community Benefits Fund Outcomes
To contribute towards our vision for the City of Grand Terrace, Community Grants are provided to schools and
not-for-profit sports and community organizations to carry out a municipal purpose while improving the people's
quality of life. While the grants aim to improve the quality of life of all people, priority.is placed on proposals that
highlight on:
• Youth Programs; and
• Community Events;
Applicants are required to outline how the application will contribute to one or more of the outcomes listed below.
• People are healthy:
■ Relates to people's physical and mental health and wellbeing
■ Relates to increasing opportunities for physical activity.
• People are safe:
■ Relates to people's perceptions of feeling safe within their community
■ Relates to people's knowledge of how to reduce personal injury and harm.
• People are connected and participate:
■ Relates to people's connections to their community. Community often relates to geographic
locations but can also relate to family networks, support networks, people with common or shared
beliefs,values,friendships, interests and activities.
RESOLUTION NO. 2015-33 PAGE 5 OF 12 AUGUST 11, 2015
■ Participation relates to people volunteering, participating in civic life, being engaged in decisions
and involved in planning, developing and delivering solutions.
• People have knowledge and skills:
■ Relates to people having the opportunity for lifelong learning and gaining the knowledge and skills
required to participate in education, employment and their community.
• People feel they belong:
■ Relates to people feeling they belong and having the opportunity to freely express and celebrate
who they are, regardless of culture or identity.
■ Relates to people having an understanding of other people,their culture and identity.
Dates
• Applications must be submitted by Vt of each month for consideration at second council meeting of the
month; and
• .Council will fund one application per organization.
Funding Categories
The total budget for the 2016 Community Benefits Fund program is approximately $25,000. Grants will be
awarded up to a maximum amount of$2,000 for a project and must be completed during the current fiscal year
(June 30). Below lists the funding set aside for each project/activity:
Category Total Budget
Youth Programs $10,000
Art, Business&Service Organizations $5,000
Community Waiver Requests $5,000
Other(ex. economic development enhancements, etc.) $5,000
TOTAL $25,000
Successful Applications
• Successful applicant's will be required to sign a letter of agreement that outlines the terms and conditions
of funding.
• Successful applicants will be required to provide participation data, and data that demonstrate if the
funded application has achieved City Council's outcomes.
What will not be Funded
• commercial activities and organizations;
• fundraising activities, competitions, prizes and award exhibitions;
• permanent staff costs;
• organizational core operating costs such as funding for permanent staff members, insurance and utilities,
interstate or international travel costs;
• projects that duplicate existing services and programs;
• projects with a sole religious or political purpose;
• activities,projects, programs and events that have already taken place;
• activities, projects, programs and events that have already been funded through other City of Grand
Terrace programs or activities, another grant and sponsorship program, or through an existing funding
agreement with the City of Grand Terrace; and
• City of Grand Terrace owned or run activities, projects, programs and events.
Assessment Process
After the grants program has closed and we have received your application:
• You will receive an email confirming receipt of your application;
• City staff will review all applications for eligibility. Ineligible applicants will be notified that their application
is ineligible;
• City staff will review all eligible applications and make funding recommendations to City Council.
RESOLUTION NO.2015-33 PAGE 6 OF 12 AUGUST 11, 2015
• The City of Grand Terrace makes the final decision on the outcome of all eligible applications;
• All applicants will receive a letter with the result of their application;
• The list of successful applicants will be published on the City of Grand Terrace's website approximately a
month after all applicants have been notified of the outcome of their application.
Assessment Criteria
The.Community Grants program is a non-competitive grant process. Applications are assessed against the
assessment criteria below. The City of Grand Terrace may receive more funding applications than it can support
and applications will be awarded based on availability of funds and reviewing the sub-committee's
recommendation.
We reserve the right to reject any application that does not meet the eligibility criteria or the assessment criteria.
The City of Grand Terrace also reserves the right to request further information in considering applications.
To give your application the best chance, ensure the information included in the application addresses these
criteria.
Weighting
All grant applications must be for a public purpose that benefits the City. Each application will be reviewed with
the following assessment criteria:
Alignment to the Community Benefits Fund Outcomes(30 per cent weighting)
• Are the application's aims and outcomes clearly identified?
• Does the application support the Community Benefits Fund Outcomes?
• How is the project evaluated — how will they know if the project has achieved the community grants
outcomes?
Community Needs(20 per cent weighting)
_ • Is there a clearly identified and demonstrated local need for this application?
• Does the application and activities identified effectively address this need?
• Has the application appropriately engaged with the local community?
• Have local people, participants, members or service users been involved in identifying this need and have
input into the response?
Organizational Capacity(20 per cent weighting)
• Is the application well planned and achievable within the timeframe?
• Is there a clear link between the community need, the community outcomes and the activities that will be
delivered?
• Does the application identify appropriate partners that will work with them in a collaborative way?
• Is the scope of the project appropriate?
Access and Equity(15 percent weighting)
• Does the application address issues of social exclusion or barriers to participation?
• Does the application target children of the community?
• Is the application accessible and inclusive?
Budget(15 per cent weighting)
• Does the budget accurately reflect the scope and scale of the application?
• Have other funding sources been identified?
• Have the resources that are required to deliver the project been clearly identified?
• Is the application financially viable and does it demonstrate sound management?
Other Factors that influence the final decisions for funding include:
• Supporting as many local organisations as possible and providing opportunities for new and emerging
organisations and communities.
RESOLUTION NO. 2015-33 PAGE 7 OF 12 AUGUST 11, 2015
Other funding provided to organisations by the City of Grand Terrace:
• Supporting a variety of organisations, community outcomes and community target groups.,
Essential Attachments for all Applications
• Ideally:applicants must provide a certificate of currency for public liability or other relevant insurance.'
Alternatively,-applicants can provide a-risk assessment document identifying: risks associated with their
application and ex how these.risks will be managed: City Council may determine that the risk
assessment document is inadequate and require appropriate 'insurance coverage prior to releasing
funding:.
• If you are applying for capital works or maintenance on a community facility, you.must submit at least one
:quote.
To. give your application, the best chance at,being successful,=it is.recommended that significant single
expenditure items (e.g: single items like computers or items over. $1000): include full details=within the
budget:or ideally a quote..
If quotes are provided by family,friends or committee members,you are required to declare this.
Lobbying
Canvassing or_lobbying of City Council :Members or City employees in relation.to :any grants and sponsorship
application is prohibited during the application process. No further consideration will be given to an application .
submitted by an applicarit that canvassesor lobbies a City Council Member or City employee in relation to their
application.
Grant Terms and Conditions
If your:application is successful, you will be:required to:
Sign a funding agreement or a letter of agreement with the City of Grand Terrace that,provides details
about the.terms and conditions of funding.
The funding agreement or letter.of agreement will outline data collection and reporting requirements
specific to your application.
• All applications need to be assigned a grant;manager who is'the primary contact for the delivery of the
successful project.
• In some instances, you:may be required to meet or discuss your.project with the City staff, City Council or.
the City Manager and.provide revised information.
+ Issue.the City of Grand Terrace with an invoice for the grant amount.
• Supply all requested information prior to any funding being released.
• Submit paperwork within the allocated timeframes. Funding is allocated from,specific financial year,
budgets and.if paperwork is not submitted within the allocated timeframe, then funding:is forfeited by the
funded organization.
• Use the funding allocated for the purposes specified-in the application. Grants may not be used for any
purpose other than for which it is granted,without.the written permission from the City of Grand Terrace.
Deliver the project within the allocated budget. The City of :Grand Terrace:will not be responsible for
shortfalls in project.budgets if the applicant is unable to meet project costs.
• The.City of Grand Terrace must,be acknowledged in all promotional materials relating to the successful
application, including use of the logo (with City Council-prior approval)..
• The City Council will:be invited to attend any significant launches.or events associated with this project.
::Complete the project.by the end of the current fiscal year(30.June).
• Provide an acquittal report at,the end of the project that includes the data collection requirements agreed
.:.: to in�the funding agreement or letter of agreement. .
Completing and Submitting
your Application
The Grand Terrace Community Benefits Fund (GT-CBF)will accept applications at the first of each month.
We can receive written funding requests:by email at'gfcbhfundingrequests .grandterrace-ca.gov or by fax to .
(909.)824-6623. You can:also:submit your:application via postal service or other express delivery courier to Grand
Terrace Community Benefits Fund, 22705 Barton Road, Grand Terrace, CA 92313-5295. Questions can be
directed to atcbhfundingreguests(@grandterrace-ca.gov or by phone at(909)824-662:1 extension 6.
RESOLUTION NO. 2015-33 PAGE 8 OF:12 AUGUST 11, 2015
Additional Information
Arts Grants
The arts program category is open to all artists and arts organizations. Grants are available for arts projects or
activities, in any art form or practice that takes place in the City of Grand Terrace. The arts program offers anyone
with a great idea and an artistic outcome in the City of Grand Terrace the opportunity to apply for funding.
Small Business Grants
Small business grants for start-up, business expansion, export entry, business support services and micro
businesses:
Social Enterprise
Under the social enterprise grants program, businesses creating or expanding employment and self-employment
opportunities for disadvantaged persons are eligible to apply.
Business Events Sponsorship
For business events and conferences held in the City of Grand Terrace municipality.
Events Partnership Program
Annual sponsorship for events that enhance Grand Terrace's events calendar.
i
n
RESOLUTION NO. 2015-33 PAGE 9 OF 12 AUGUST 11, 2015
EXHIBIT B . .
GT=CBF FUNDING APPLICATION
.:PURPOSE _. .
Grand Terrace City Council's ;Community Benefits Fund (GT-CBF)-provides funding for ;local
'youth programs, community events,-community fee-waivers, and-be used. as _an economic
:development tool forsmall business:development in the City.
Projects- or activities that achieve one or more: of:the following criteria may be eligible :for
9�
_.
• to increase.community identity and participation;~
to increase services beriefitting our youth; seniors and the community,
• to build innovative and:effective responSes:to emerging community needs and:social
issues; and
•, to increase:the skills, knowledge and understanding within the community to respond'
to community issues and need.
:.. FUNDING CONSIDERATIONS and.PROCESS
Grants will be awarded:up to.a maximum amount of$2,000 fora project and must be completed .. .:
during the current fiscal year(June 30). Below lists:the funding set aside for each catego,ry::
Cat. _ egory . : � Total Budget::
Youth Programs $10,000
Art, Business &Service Organizations $5,000
Community Waiver Requests $5,000
Other(ex. economic development enhancements,
$5,000
etc:).
:TOTAL $25-000.
Please refer to-the- Cormunity Benefits, Fund 2016- Guideline for a comprehensive list of . ...
...projects or activities that will not be considered for funding. All qualified applications will be:
submitted.to.City Council.for review and.approval. .
SUBMITTING YOUR APPLICATION -
The: Grand Terrace Community Benefits Fund (GT-CBF) will accept applications at the
first : .of.-.each month. We can receive written- :funding ..requests by :email _ at
gtcbhfundingreguestsCaD-4randterrace-ca.aov or by fax:to (909) 824=6623::You can also submit
your application via .postal service or�other express delivery courier to Grand Terrace
:Community Benefits fund, 22795 Barton:Road, Grand Terrace;CA 92313-5295. Questions can:
be directed to" atcbhfundingreauests(a-grandterrace-ca.gov 'or by phone' at (909): 824-6621
extension:6.:.
RESOLUTION NO. 2015-33- : -PAGE 10 OF 12 ' AUGUST.11; 2015
07
ORGANIZATION INFORMATION
Organization Name:
f
Organization Mission:
Organization Contact 41: Name Title. - I
Mailing Address:
City, State, Zip Code
Phone & E-mail: Phone: `E=mail.- -T^
Organization Contact#2 ' . .:Name: Title: .
Mailing Address:
City,.State, Zip Code ;
� Phone & E-mail: Phone��_-�
; I
Have you ever applied for funding through the City's:..
Community.Benefit FUND. CBH before ❑ Yes: 0 No
.. . ...
ws
If yes, please list each time you've:applied,:the outcome, whether you were granted funding or
not, the,amount your organization originally requested and the amount:approved, if any.
Purpose of Amount
:. Prior Funding:Requests Approved
_ �f an RequestD if an.
Amount
Date Requested
( Y) . ( . Y): :.
2•5.
z ,.
3.
4.
s "
Date of Application: - r
._.�
;. Requested Amount:'
F.
9
RESOLUTION NO. 2015-33 PAGE 11 OF 12 AUGUST 11, 2015
PROJECT INFORMATION
Project/Activity Title:
-
Project/Activity Description '
(description'of;event the
organization is.seeking I
funding for) �.
Describe how the F -
project/activity is fora
public.purpose and
benefits the residents and
or.community of Grand
Terrace
❑ Youth ❑ Seniors s,111 Women :. ❑:Low-
Project/Activity Target Income
Population: : O Businesses . O Disabled O:Yes ❑ Entire.
Persons Community
Project/Activity Date:
Location of I
Project/Activity!
Detailed description of ,
how the funds will.be
utilized. ...
Negative Impact,should
funding not be approved:
=Submit completed application to: City=of Grand.Terrace
City Manager's Office
22795 Barton Road
Grand Terrace, CA 92313=5295
Attnt G: Harold Duffey.
RESOLUTION NO'. 2015-33 PAGE 12 OF 12 AUGUST 11; 2015