Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
01/09/2018
CITY OF GRAND TERRACE -ispMta'fEl{1m, CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AND HOUSING SUCCESSOR AGENCY AGENDA • JANUARY 9, 2018 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City's website at www.cityofgrandterrace.org <http://www.citvofqrandterrace.orq> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency and Housing Successor Agency Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ ❑ ❑ Council Member Kenneth J. Henderson ❑ ❑ ❑ City of Grand Terrace Page 1 Agenda Grand Terrace City Council and Successor Agencies January 9, 2018 A. SPECIAL PRESENTATIONS Proclamation for the Week of January 21-27, 2017 as School Choice Week B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2. Approval of Minutes — Regular Meeting — 12/12/2017 DEPARTMENT: CITY CLERK 3. Receive and File the Planning Commission, Historical & Cultural Activities Committee and Volunteer Emergency Operations Committee Meeting Minutes RECOMMENDATION: Receive and file. DEPARTMENT: CITY CLERK 4. Monthly Financial Report for October-2017 RECOMMENDATION: Receive and file the Monthly Financial Report for the period ending October 31, 2017. DEPARTMENT: FINANCE 5. Approval of Check Register No. 12312017 in the Amount of $587,941 .24 RECOMMENDATION: Approve Check Register No. 12312017 in the amount $587,941.24 as submitted, which includes the Check Register Account Index for Fiscal Year 2017-18. DEPARTMENT: FINANCE 6. Reauthorization of the Collection of the City's Public, Educational and Governmental (PEG) Access Support Fee RECOMMENDATION: Read by Title Only, Waive further reading and Adopt AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, REAUTHORIZING THE CITY'S PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS SUPPORT FEE DEPARTMENT: CITY MANAGER City of Grand Terrace Page 2 Agenda Grand Terrace City Council and Successor Agencies January 9, 2018 7. Amend the Professional Services Agreement with Interwest Consulting Group to Include Building Services RECOMMENDATION: Approve Amendment No. 1 to the Professional Services Agreement with Interwest Consulting Group to Include Building Services, not to Exceed an annual cost of $90,000 Dollars. DEPARTMENT: PLANNING & DEVELOPMENT SERVICES 8. Resolution Adopting List of Projects Proposed to be Funded by the Road Maintenance and Rehabilitation Account (RMRA) RECOMMENDATION: Adopt Resolution No. 2018 -_ approving the list of projects to be submitted to the California Transportation Commission (CTC) for Road Maintenance and Rehabilitation Account (RMRA) funding DEPARTMENT: PUBLIC WORKS C. PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. D. CITY COUNCIL COMMUNICATIONS Council Member Kenneth J. Henderson Council Member Bill Hussey Council Member Doug Wilson Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS - NONE City of Grand Terrace Page 3 Agenda Grand Terrace City Council and Successor Agencies January 9, 2018 G. NEW BUSINESS 9. Mayor's Appointments to Boards, Commissions, and Committees RECOMMENDATION: Mayor to Appoint Representatives to the various Boards, Commissions, and Committees for Council approval DEPARTMENT: CITY CLERK 10.Approval of Successor Agency's Recognized Obligation Payment Schedule (ROPS) 18- 19 in the Amount of$2,070,187 RECOMMENDATION: 1. Adopt the Successor Agency's Recognized Obligation Payment Schedule (ROPS) 18-19 in the amount of $2,070,187. 2. ADOPT RESOLUTION NO. 2018-XX, A RESOLUTION OF THE CITY OF GRAND TERRACE AS SUCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE COVERING THE PERIOD JULY 1, 2018 TO JUNE 30, 2019 (ROPS 18-19) AS REQUIRED BY HEALTH AND SAFETY CODE SECTION 34177. DEPARTMENT: FINANCE 11.Approve Contract Amendment for TKE Engineering, Inc. RECOMMENDATION: Approve amendment to TKE Engineering, Inc. Professional Services Agreement to Provide On-Call Inspection and Construction Management Services for the Grand Terrace Dog Park and a speed survey DEPARTMENT: PUBLIC WORKS 12.Extension of ENA Project with CHP DEVCO and City Property RECOMMENDATION: Approve a New Exclusive Negotiations Agreement between the City and CHP DEVCO DEPARTMENT: CITY MANAGER 13.Extension of ENA Project with CHP DEVCO RECOMMENDATION: The Housing Successor Agency enter into a New 60-Day Exclusive Negotiations Agreement with CHP DEVCO DEPARTMENT: CITY MANAGER City of Grand Terrace Page 4 Agenda Grand Terrace City Council and Successor Agencies January 9, 2018 H. CITY MANAGER COMMUNICATIONS I. CLOSED SESSION - NONE J. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, January 23, 2018 at 6:00 p.m. Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting. City of Grand Terrace Page 5 This page left intentionally blank. IF-, B.2 CITY OF GRAND TERRACE -ispMta'fEl{12+i{E CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY MINUTES • DECEMBER 12, 2017 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency INVOCATION a The Invocation was given by Pastor Alger Keough of Azure Hills Seventh Day Adventist Church ° U PLEDGE OF ALLEGIANCE a 0 The Pledge of Allegiance was led by Council Member Appointee Kenneth J. Henderson ti Attendee Name Title Status Arrived N Darcy McNaboe Mayor PresentCq Sylvia Robles Mayor Pro Tern Absent o Doug Wilson Council Member Present 0 Bill Hussey Council Member Present Kenneth J. Henderson Council Member Present G. Harold Duffey City Manager Present Debra Thomas City Clerk Present Richard Adams City Attorney Present r Alan French Public Works Director Present Sandra Molina Planning & Development Services Present a I Director Cynthia A. Fortune Assistant City Manager Present c A. SPECIAL PRESENTATIONS Installation of Officer and Oath of Office PRESENTATION OF THE OATH OF OFFICE TO APPOINTED OFFICIAL KENNETH J. HENDERSON INCOMING REMARKS BY COUNCIL MEMBER HENDERSON City of Grand Terrace Page 1 Packet Pg. 6 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 Mayor McNaboe asked City Clerk Debra Thomas to escort Council Member Kenneth J. Henderson, wife Cecilia Henderson and Deputy Chief Dorsey to the lectern where Deputy Chief Dorsey presented the honorary Oath of Office to Council Member Appointee Kenneth J. Henderson. Council Member Henderson thanked his parents for showing him the way, thanked his wife for her love and support through all the years they have been together, the City Council for demonstrating confidence in him by appointing him to the position and thanked all the friends and colleagues who have attended the meeting. He read a quote regarding the privilege of leadership. He assured the residents that they could expect preparation, hard work, honesty, transparency and a commitment to Vision 2030 to help move that goal forward. Council Member Henderson shared what he will do to make the right decisions on behalf of the citizens of Grand Terrace for the greater good. a RECESSED CITY COUNCIL MEETING 6:11 PM o U RECONVENED CITY COUNCIL MEETING 6:20 PM a 0 0 ti 0 N B. CONSENT CALENDAR N Council Member Henderson abstained from Items 2, 3 and 5. o RESULT: APPROVED [UNANIMOUS] N MOVER: Doug Wilson, Council Member 3 r SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Kenneth J. Henderson ai ABSENT: Sylvia Robles r a 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK a 2. Approval of Minutes — Regular Meeting — 11/14/2017 =_ APPROVE THE REGULAR MEETING MINUTES OF NOVEMBER 14, 2017 3. Approval of Minutes — Special Meeting — 11/28/2017 APPROVE THE SPECIAL MEETING MINUTES OF NOVEMBER 28, 2017 4. Receive and File the Planning Commission and Historical & Cultural Activities Committee Meeting Minutes RECEIVE AND FILE. 5. Approval of Check Register No. 11302017 in the Amount of $520,327.28 City of Grand Terrace Page 2 Packet Pg. 7 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 APPROVE CHECK REGISTER NO. 11302017 IN THE AMOUNT $520,327.28 AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2017-18. 6. Extend the Professional Services Agreement with MIG to Continue to Receive Support for Park Regulatory and ADA Compliance; Assessment of Existing City Parks, and for the Design, Planning and Cost Estimates for the Dog Park and Development of the Blue Mountain Nature Trail. APPROVE THE EXTENSION OF THE PROFESSIONAL SERVICES AGREEMENT WITH MOORE IACOFANO GOLSTMAN, INC. FOR SUPPORT SERVICES FOR PARK REGULATORY AND ADA COMPLIANCE; ASSESSMENT OF EXISTING CITY PARKS, AND FOR THE DESIGN, PLANNING AND COST ESTIMATES FOR THE DOG PARK AND DEVELOPMENT OF THE BLUE MOUNTAIN NATURE TRAIL. a 7. City Department Monthly Activity Report (October 2017) RECEIVE AND FILE. c 0 U C. PUBLIC COMMENT a 0 Janese Makshanoff, Grand Terrace commented on another fire that broke out recently W in the area near her home. She stated that 20 acres are still not cleared, and herFl- concern is everything will burn very fast. N N Janet Rich, Grand Terrace read a statement into the record about her concerns with weed abatement that is needed in the area near her home. She has filed numerous complaints with the San Bernardino County Hazard Abatement department that the property owner will not clear the property and asked City Council for their assistance with the abatement problem. a� Battalion Chief Dan Wooters, San Bernardino County Fire offered his assistance to help address the issues and will work with other agencies to make sure the area is cleared. a He also offered safety tips for homeowners and suggested they have an exit plan in place. a George Candray, Grand Terrace asked that all parties involved in the lawsuit with the water company work out their differences and help each other. Jeffrey McConnell, Grand Terrace stated that he and his neighboring property owners fear of the potential fire hazard in the area and went on to describe his previous experience fighting fires to save homes in his neighborhood. Bobbie Forbes, Grand Terrace stated that she lives in the area where the recent fire broke out and requested that something be done about the weeds. She also believes with the recycling plant that is located close to the area of concern, there is increased foot traffic from the river bottom and that is also cause for concern with potential fires. City of Grand Terrace Page 3 Packet Pg. 8 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 Louis Marovitch, Grand Terrace stated he received a letter from the local water company and he asked for a status update on the lawsuit mentioned in the letter. He also asked how much his water bill would increase. Mayor McNaboe explained the process and conduct of the public comment period for City Council meetings. She requested that the City Clerk obtain his information, so staff could reach out and answer his questions. G. Harold Duffey, City Manager stated both parties are having open dialogue. The State law only allows the City to charge a maximum two percent (2%) franchise fee and a minimum of one percent (1%). He provided the resident with a formula on how to calculate the potential increase the water company may charge. aD U D. CITY COUNCIL COMMUNICATIONS Council Member Kenneth J. Henderson 0 Council Member Kenneth J. Henderson had no comment. a Council Member Bill Hussey o Council Member Bill Hussey thanked everyone for coming to the City Council meeting. ti He also expressed his thoughts and prayers to all of those affected by the California N fires. He asked that firefighters and first responders be blessed and prayed for their N safety assisting with fire protection. a� 0 He thanked the Historical & Cultural Committee for putting together the City's 39th o Birthday party and complimented the committee's hard work. a Council Member Hussey was impressed with the turn out for Light Up Grand Terrace and wanted to thank the volunteers for their hard work, especially the efforts put into the process throughout the entire year. He was also happy to meet residents at the event r and was able to talk with some of those who voiced concerns and indicated his door is always open. a Council Member Hussey commented on the accomplishments made by the City Council on behalf of the City, as well as the hard work by City staff. He wants to see the City thrive and the goal is to make decisions for the City's future. He thanked City staff for projects and services that have been completed and performed for the benefit of the City's residents. He hopes everyone enjoys time with their families and wished Grand Terrace and its residents a Merry Christmas and God's blessing. Council Member Doug Wilson Council Member Doug Wilson felt the Light Up Grand Terrace event was a great success and terrific opportunity for the community to come together and enjoy each City of Grand Terrace Page 4 Packet Pg. 9 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 other's company. He thanked the Historical & Cultural Committee for putting together the City's 39tn Birthday. Council Member Wilson met with Assemblymember Reyes and went over the 2001 Bond Proceeds, Road and Infrastructure Funding, some streamlining in relation to individuals who have experience in business that can pass on their expertise and advice to help individuals who have stumbled in business without liability. They also collaborated on a list of Council goals. Mayor Darcy McNaboe Mayor Darcy McNaboe echoed her colleague's comments about the holiday tree lighting ceremony and City's birthday party; those were wonderful events for this time of year but also shows the amount of time and effort that residents put into events to add something nice to the community. N c 0 On December 9, she attended an Inland Empire Junior All-American All-Stars game. L) She saw another segment of the community that gives their time to help young men and a women to learn team sports. These individuals also give their time all year and season o long. It's been a wonderful time of year to reflect what makes Grand Terrace such a great community to live in. 0 N On December 6, Mayor McNaboe attended the SBCTA final meeting before the end of the year and summarized as follows: 0 Attended Closed Session which is conducted quarterly Received reports on Measure I Revenue which outlined for each city how much has been allocated and how much has been brought in since the history of the Measure I tax a� Received October Procurements Report Approved Procurement Policy Update a Approved a funding summary with Caltrans for the design and right-of-way phases of 1-215 Barton Road Interchange. The right-of-way acquisition and some a of the design has cost more than originally estimated due to the increased land value. ' c On December 6, she attended her first Open House at the San Bernardino County Sheriff's department. It was a very nice opportunity to meet with other city and county leaders, as well as Sheriff McMahon. On December 7, Mayor McNaboe attended a meeting with the San Bernardino City Mayor, Colton City Mayor, City Managers of each of those cities, along with the City of Loma Linda and the topic of discussion was the National Orange Show and its events; those events that cause a lot of disturbance to the City's residents. The City of San Bernardino has become quite active in facing the issues the National Orange Show is presenting. Their issues are not as much about noise as it is for the surrounding cities City of Grand Terrace Page 5 Packet Pg. 10 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 but with the increase in visitors coming into the city and issues with security. There is discussion being held on changes they want to see at the National Orange Show and how their events are conducted that will ultimately impact the surrounding cities in a positive way. Mayor McNaboe wished everyone a Happy Hanukah and Merry Christmas and City staff for their hard work. E. PUBLIC HEARINGS 8. Zoning Code Amendment 17-03 and Zone Change 17-01 Mayor McNaboe opened the public hearing at 6:55 p.m. U There were no requests from the public to speak. c Mayor McNaboe closed the public hearing at 6:56 p.m. ci OPEN THE PUBLIC HEARING, AND CONTINUE THE HEARING TO JANUARY 9, a 2018. g RESULT: APPROVED [UNANIMOUS] 0 MOVER: Kenneth J. Henderson, Council Member SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Kenneth J. Henderson ABSENT: Sylvia Robles 0 9. Tentative Parcel Map 16-03 (Tentative Parcel Map No. 18274), Variance 17-01 And Environmental 16-14 Sandra Molina, Planning and Development Services Director gave the PowerPoint presentation for this item. r a a� Mayor McNaboe opened the public hearing at 6:58 p.m. a No written communication regarding the item was received by staff. c Council Member Hussey requested clarification that no one in the neighborhood opposes the project. Director Molina stated no written opposition had been received. Edmundo Ilabaca, Futrono Engineering representing the Applicant, thanked the Planning staff for their assistance with the parcel map. The plan was almost approved in 2008-2009, sat dormant for a few years, but now is revived. He is very pleased there was no opposition to the project. City of Grand Terrace Page 6 Packet Pg. 11 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 Mayor McNaboe closed the public hearing at 7:00 p.m. 1) CONDUCT A PUBLIC HEARING, AND 2) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING AN ENVIRONMENTAL EXEMPTION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND APPROVING VARIANCE 17-01 AND TENTATIVE PARCEL MAP 16-03 (TENTATIVE PARCEL MAP NO. 18274), A SUBDIVISION OF A 0.42 ACRE PARCEL INTO TWO LOTS LOCATED AT 22034 DE BERRY STREET (APN 1167-161-32) RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Council Member SECONDER: Bill Hussey, Council Member a AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Kenneth J. Henderson v ABSENT: Sylvia Robles a c 0 U F. UNFINISHED BUSINESS - NONE a 0 0 ti 0 G. NEW BUSINESS N N 10.Adoption of an Urgency Ordinance & First Reading of an Ordinance Reauthorizing the Collection of a Fee to Support Public, Educational and Governmental Channel Facilities o Within the City 0 Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item. Council Member Hussey asked if the franchise fee can be used to make wi-fi free for local students. r a G. Harold Duffey, City Manager stated that with the current one percent (1%) being collected, that needs to be used to relay public information. If the City collected five a percent (5%), those fees could be used for that purpose. The City is looking at a way to create a net zone around the city to allow wi-fi access for students particularly with the City's proximity to the library. 1. READ BY TITLE ONLY, WAIVE FULL READING AND ADOPT, BY FOUR-FIFTHS VOTE, AN URGENCY ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, REAUTHORIZING THE CITY'S PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS SUPPORT FEE; AND 2. READ BY TITLE ONLY, WAIVE FURTHER READING AND INTRODUCE AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, REAUTHORIZING THE CITY'S PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS SUPPORT FEE. City of Grand Terrace Page 7 Packet Pg. 12 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 RESULT: APPROVED [UNANIMOUS] MOVER: Kenneth J. Henderson, Council Member SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Kenneth J. Henderson ABSENT: Sylvia Robles 11. Information and Progress Report on Capital Projects (In Progress and Forthcoming) Alan French, Public Works Director gave the PowerPoint presentation for this item. Council Member Henderson asked if the parkway's located in the City are in the public right-of-way or owned by the homeowner. L Director French stated the parkways are in the public right-of-way which the City is obligated to oversee and insure that the public is not adversely affected. a Mayor McNaboe asked for clarification on the timeline for the final construction. o U_ Director French stated that the process will take a little longer since the project is federally funded. He also believes there are some typographical errors, however he will a 0 go back and clarify the dates. ti Council Member Hussey asked if residents will be notified as new trees are being N planted on their street in the parkway. N Director French informed Council that door hangers are placed on the resident's door o notifying the date that trees will be planted in the parkway. o a� r Council Member Hussey is concerned about left hand turns on Mt. Vernon by Barton Road North and South would like the City to extend the pocket lane to hold more cars. a� Director French stated staff will address that issue. r a RECEIVE AND FILE. a RESULT: CONSENSUS c 12.Fund Balance Designation - Implementation of Governmental Accounting Standards Board (GASB) Statement No. 54 Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item. ADOPT RESOLUTION 2017- REVISING THE GENERAL FUND'S FUND BALANCE COMMITMENTS FOR FY2016-17 YEAR-END AND FY2017-18 OPERATING BUDGET. City of Grand Terrace Page 8 Packet Pg. 13 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Council Member SECONDER: Bill Hussey, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Kenneth J. Henderson ABSENT: Sylvia Robles 13.Treasurer's Report as of September 30, 2017 Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item. Council Member Henderson requested clarification on whether the 2011 Bond Proceeds were the former Redevelopment Agency Bonds and the limitations for use of those L bond proceeds. He also asked whether the funds were available for the City to use and in compliance with the bond documents and Redevelopment Plan. U Assistant City Manager Fortune explained that due to the Redevelopment dissolution, the Department of Finance placed restrictions on spending those funds; however, o SB 1186 allowed the City to use five percent (5%) which equates to approximately L) $289,000 and the City is spending those funds in accordance with the bond document and approval from City Council. The Department of Finance added if the City submits its a 0 Last and Final ROPS, the City will be allowed to use another fifteen percent (15%) which is about 1.9 million. The City has submitted its Last and Final ROPS and is ti expected to hear from the Department of Finance between December 12 and N December 15, 2017 on whether the City can use the bond proceeds. N G. Harold Duffey, City Manager further explained that once the 1.9 million is distributed, o Staff would come back to City Council and discuss which items Council would like to 0 appropriate those funds. RECEIVE AND FILE THE TREASURER'S REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2017. RESULT: CONSENSUS f° a m 14.FY2017-18 First Quarter Financial Report a Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item. 2 c Council Member Hussey asked City Manager Duffey what types of events were being planned for the City's 40th Birthday. G. Harold Duffey, City Manager explained the City would like to coordinate a yearlong celebration for the events the City currently puts on annually, however it wants to elevate those existing events with funding support from sponsors. An example he provided was for the City's art show. Riverside and Chicago hosted programs for their cities with specialty products that could be associated with each city. Riverside hosted an art walk featuring oranges. The City would like to feature a beehive, four (4) feet in diameter, and have corporate sponsors pay for an artist to decorate the beehive and City of Grand Terrace Page g Packet Pg. 14 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 place them throughout the City as an art walk. This would be held in conjunction with the City's annual art show. He also provided additional examples that would be held in conjunction with the City's Country Fair and a possible firework show to be held simultaneously with the City's Veterans Day Wall of Freedom celebration. Johan Gallo, Grand Terrace questioned whether the $50,000 allocated for additional sheriff coverage was incurred at overtime hours or straight time hours and what is the City doing moving forward on the initiative that the residents have been working on for additional safety. City Manager Duffey explained the appropriation amount being requested is $142,000; the $48,000 that has been spent so far is for the first quarter and all based on overtime. The origin of the $142,000 is the carryover money Council had from 2015-2016. If the $142,000 is available, it is contingent on the San Bernardino Sheriff's Department's ability to have officers willing to perform overtime. The allocation is not a long-term solution. The City would need to, at some point in time, be able to have increase in N services with an additional officer. o U Lieutenant Doug Wolfe, San Bernardino County Sheriff explained that his office has had a very few struggles filling the overtime hours, however the concern is sustainability and o employee health. A few other local cities utilize the overtime hours which has stretched the agency thin, but it is making it work. Approximately five percent (5%) of the time the agency cannot make it work so the position runs vacant. The long-range goal is to have N a permanent employee number associated with the position; a contract obligation. a� Council Member Hussey expressed his concern with the State's early release program o and suggested the City attempt to obtain funding assistance through the State with some grants. ; 1. RECEIVE AND FILE THE 1ST QUARTER FINANCIAL REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2017; AND c r 2. APPROVE THE PROPOSED APPROPRIATIONS AS DETAILED IN THE DISCUSSION AND RECOMMENDATION SECTIONS OF THE REPORT. a RESULT: APPROVED [UNANIMOUS] MOVER: Bill Hussey, Council Member SECONDER: Kenneth J. Henderson, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Kenneth J. Henderson ABSENT: Sylvia Robles 15.Approval of City Council Chamber Upgrades with Onsite Computing Cynthia Fortune, Assistant City Manager provided the PowerPoint presentation for this item. Council Member Wilson asked if the new equipment upgrade will give the City a direct City of Grand Terrace Page 10 Packet Pg. 15 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 internet link. Frank Barbarossa, Onsite Computing explained the equipment will be digital to replace the old legacy equipment. The upload will be to the City's Website and Channel 3 with state of the art equipment that is current, will provide better sound, better video and better quality for the public. 1. APPROVE THE CITY COUNCIL CHAMBER UPGRADES PROJECT WITH ONSITE COMPUTING; AND 2. AUTHORIZE FOR THE CITY MANAGER TO EXECUTE THE PURCHASE ORDER FOR THE PROJECT. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Hussey, Council Member U SECONDER: Doug Wilson, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Kenneth J. Henderson N ABSENT: Sylvia Robles o U 16.Award of December 2017 Community Benefit Funds a Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item. o ti Council Member Hussey asked if anyone from the Grand Terrace Football and Cheer N Organization were in attendance. N Assistant City Manager Fortune stated she had sent an email to Mr. Robinson, however o he was not in attendance. o a� r Council Member Hussey wanted to make sure that programs receiving funding pass that savings along to the group's members. a� Council Member Henderson asked if there was a limit on the number of times an r organization can apply for the Community Benefit funds. Assistant City Manager Fortune stated that the program guidelines limit one activity per year. c Council Member Henderson asked without the City's assistance with the program, would there be a negative impact on an organization who would otherwise apply for funding. Assistant City Manager Fortune stated there could be an impact in some way. Council Member Hussey would like the City to re-evaluate how many times one organization can apply every year so other organizations can apply for funding. G. Harold Duffey, City Manager stated the City has held workshops in the past for City of Grand Terrace Page 11 Packet Pg. 16 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 organizations to understand how the program works. The fund has never been depleted, however more organizations are joining, and the City will continue to hold workshops, so more organizations understand that the program is available. One of the requirements to access the funding is to provide the City with credit for participating in the program which was not being done, therefore it was explained to the organizations applying to give the City credit. 1. APPROVE THE AWARD OF $2,000.00 FROM CITY'S COMMUNITY BENEFITS FUND TO THE GRAND TERRACE FOOTBALL AND CHEER FOR THE 2017 FOOTBALL SEASON SUPPLIES; AND 2. APPROVE THE AWARD OF $2,000.00 FROM CITY'S COMMUNITY BENEFITS L FUND TO THE AMERICAN CANCER SOCIETY'S "RELAY FOR LIFE" ACTIVITY. RESULT:T: APPROVED [UNANIMOUS] f° U MOVER: Bill Hussey, Council Member SECONDER: Kenneth J. Henderson, Council Member AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Kenneth J. Henderson �o ABSENT: Sylvia Robles -- a 17.Approve Contract Amendment for TKE Engineering, Inc. o Alan French, Public Works Director gave the PowerPoint presentation for this item. ti 0 N Council Member Hussey asked why the City's engineer cannot perform the service N request. a� 0 Director French explained due to the numerous upcoming projects, this contract would o provide additional assistance as it relates to the dog park. a G. Harold Duffey, City Manager stated this request was made at the City Manager's direction. One of the things happening with the dog park is ADA Accessibility, modification of the park so the slope is correct, making sure the trees can breathe and r placing the curb base at the front among other things. Due to the design of the dog park, it is necessary to have someone on-call when the contractor is performing the a more detailed tasks to avoid any problems that can arise in the future. Council Member Hussey does not want to spend additional funding for the dog park when the City has an individual on staff that he believes could handle the job. He would like to see the funding requested for this item be diverted to additional public safety. Council Member Wilson agrees with Council Member Hussey, however wants the City Manager to be able to work with his staff to determine the best use. The City will be working on other properties and projects in coordination with the 1-215 Barton Road Interchange. Perhaps now is not the time to spend $4500 on the speed survey and coordinate later to coincide with the 1-215 Barton Road Interchange. His concern and those of residents are cars speeding on Barton Road. A speed analysis was performed previously that stated 35 was okay, maybe the City doesn't need to go through a bunch City of Grand Terrace Page 12 Packet Pg. 17 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 of stuff to undo it. As far as the inspection aspect, the contractor performing the work at the dog park needs to perform the work correctly and if it doesn't, the City holds payment until the work is completed properly. City Manager Duffey explained that funding for the dog park cannot be transferred to public safety. He also stated with the significant cost of the dog park and based on his experience, the inspection service is a good investment to have especially with the location and design of the dog park. The City can have significant impacts if things are not done correctly. Council Member Henderson appreciates his colleagues' comments which are to the benefit to the community if implemented. He noted Director French's project activity reports and it is extensive. There is an aggressive Capital Improvement Program and if the City is going to do everything all at once, help will be needed; both internal and external. a Jeffrey McConnell, Grand Terrace feels the contractor and designer hired to perform the o work at the dog park should be responsible for their work and if they don't do it right, the L) contractor and designer should be held liable. He is in favor of something being done a about the speed on Barton Road as there are more pedestrians and more traffic coming o with the upcoming projects coming to town. ti Mayor McNaboe asked for clarification; that Council has already approved anCq N agreement with TKE for the speed survey and what is being presented to Council is just adding to their responsibilities under the existing contract with no additional monies. o Director French stated the contract is to add the speed survey, as well as construction management services. ; Mayor McNaboe asked what the original agreement with TKE encompasses. c Director French stated on-call inspection and plan check services. a a� Mayor McNaboe asked if we are adding the speed survey and construction a management of the dog park to the existing TKE agreement. c Director French stated the City will add two (2) additional tasks under the existing contract. APPROVE AMENDMENT TO TKE ENGINEERING, INC. PROFESSIONAL SERVICES AGREEMENT TO PROVIDE ON-CALL INSPECTION AND CONSTRUCTION MANAGEMENT SERVICES FOR THE GRAND TERRACE DOG PARK AND A SPEED SURVEY City of Grand Terrace Page 13 Packet Pg. 18 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 RESULT: FAILED [2 TO 2] MOVER: Kenneth J. Henderson, Council Member SECONDER: Darcy McNaboe, Mayor AYES: Darcy McNaboe, Kenneth J. Henderson NAYS: Doug Wilson, Bill Hussey ABSENT: Sylvia Robles 18. Implementation of 40th Anniversary Light Pole Banner G. Harold Duffey, City Manager gave the PowerPoint presentation for this item. Council Member Hussey asked Mr. Duffey if an organization will be able to utilize the L Community Benefit Fund to sponsor a banner. aD City Manager Duffey does not believe they will be able to use those monies. aD Council Member Hussey would like to see an organization be able to use that money if c their funding falls a little short to sponsor a banner. ci r- City Manager Duffey believes he could coordinate with a corporate sponsor to help a 0 another organization sponsor its banner. ti Jeffrey McConnell, Grand Terrace asked if the banners could be secured better than in N the past. N Council Member Henderson seconded the motion but asked when the banners are o hung, if there is a tree that needs trimming, so the banner can be seen better, he would o like the tree trimmed at that time. SUPPORT THE IMPLEMENTATION OF THE 40TH ANNIVERSARY LIGHT POLE BANNER PROGRAM c RESULT: APPROVED [UNANIMOUS] a MOVER: Bill Hussey, Council Member SECONDER: Kenneth J. Henderson, Council Member Q AYES: Darcy McNaboe, Doug Wilson, Bill Hussey, Kenneth J. Henderson ABSENT: Sylvia Robles H. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager reminded the City Council that he recently sent them a copy of the Gateway Specific Plan for the Lewis Group which identifies future plans for the 80 acres adjacent to the 1-215 freeway. It is an easy read and is a great document to be able to visualize the future of the area. The primary focus is residential, commercial and a couple of park spaces. City of Grand Terrace Page 14 Packet Pg. 19 B.2 Minutes Grand Terrace City Council and Successor Agency December 12, 2017 He commented on the Animal Emergency Clinic Grand Opening and wanted to make sure everyone knows where it is now located on Michigan and Commerce Way. I. RECESS TO CLOSED SESSION CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956.8 Property: APN 3s 1167-231-01, 1167-231-02, 1167-311-01 L City negotiator: G. Harold Duffey, City Manager Negotiating parties: Brian Tracy on behalf of Citrus Highland Partners, LLC, A California Limited Liability Company dba CHP DevCo ci Under negotiation: Price and terms of payment c 0 U_ RECONVENE TO OPEN SESSION a 0 REPORT OUT OF CLOSED SESSION After returning from Closed Session, Mayor McNaboe announced there was no 0 reportable action and that direction was given to Staff. N N V d J. ADJOURN a� Mayor McNaboe adjourned the City Council meeting at 9.25 p.m. The Next Regular City Council Meeting will be held on Tuesday, January 9, 2018 at 6:00 p.m. a� c r a a� Q c Darcy McNaboe, Mayor Debra Thomas, City Clerk City of Grand Terrace Page 15 Packet Pg. 20 This page left intentionally blank. IF-, B.3 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 9, 2018 ;ouncil Item TITLE: Receive and File the Planning Commission, Historical & Cultural Activities Committee and Volunteer Emergency Operations Committee Meeting Minutes PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Receive and file. 2030 VISION STATEMENT: This staff report supports Goal #5, Engage in Proactive Communication. BACKGROUND: Beginning with the November 14, 2017 City Council meeting, the City Clerk was directed by the City Manager to provide Council with a copy of the Planning Commission, Historical & Cultural Activities Committee and Volunteer Emergency Operations Committee minutes to keep Council up-to-date on those Commission/Committee activities. DISCUSSION: Planning Commission - None available for review. On November 6, 2017, the Historical and Cultural Activities Committee held its Regular Meeting. Under Secretary's Report was Approval of Minutes for its regularly scheduled meeting of October 2, 2017. On November 7, 2017, the Volunteer Emergency Operations Committee held its Regular Meeting. Under Item 2a was Approval of Minutes for its regularly scheduled meeting of October 3, 2017. On December 5, 2017, the Volunteer Emergency Operations Committee held its Regular Meeting. Under Item 2a was Approval of Minutes for its regularly scheduled meeting of November 7, 2017. FISCAL IMPACT: None. ATTACHMENTS: • 10-02-2017 H & C Minutes (PDF) Packet Pg. 21 B.3 • 10-03-2017 EOC Minutes (PDF) • 11-07-2017 EOC Minutes (PDF) APPROVALS: Debra Thomas Completed 01/03/2018 2:20 PM Finance Completed 01/03/2018 3:53 PM City Attorney Completed 01/03/2018 3:50 PM City Manager Completed 01/03/2018 5:39 PM City Council Pending 01/09/2018 6:00 PM Packet Pg. 22 HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE Minutes for October 2,2017 The meeting was called to order at 6:08 p.m.by Chairperson Pauline Grant Those also present were Ann Petta,Shelly Rosenkild,Masako Gifford, Martina Boentaran,Susan Robles, Martha Monteon and City Clerk, Debra L.Thomas. Frances Carter was absent. SECRETARY'S REPORT: The minutes for September 11,2017 were read and approved with corrections by Ann and seconded by Shelly;all in favor. a 3 C TREASURER'S REPORT: The budget shows a balance of$600.00 and a petty cash of$561.29. aD m HISTORICAL REPORT: The Terrace View Elementary School will keep updating the display glass case in the lobby of City Hall. E 0 U Ann mentioned that it is time to choose the next organization to be honored at the City's December c Potluck-birthday dinner. A motion to choose Terrace Hills Middle School was made by Ann and c seconded by Pauline-Motion/carried. On September 19 2017 the Grand Terrace E p City Council presented the Members of the Historical and E Cultural Activities Committee with a Certificate of Recognition; in appreciation of their volunteer sevice 0 and dedication to our community at the Council meeting. Not all members of the committee were able a to attend the presentation,but we all expressed our gratitude for the City's thoughtfulness to City Clerk, Debra. U OLD BUSINESS: 33rd.Art Show 06 x Correction: Ann brought the photos that Mr.Bill Nessel took for the Art Show and which Shelly had N developed in duplicate and given to Ann. We will review them at our next meeting. o Shelly's expense for pe photos(photographed by Mr. Bill Nessel)was$19.23 to be reimbursed by Masako later. E NEW BUSINESS: 36th Annual Country Fair - Saturday, November 4,2017 from 9 a-m.to 3 p.m. a Set up after 7 a.m. Susan is in charge of advertisement in the local Newspapers and she will need a check from Masako for the amount of$35.00 to place the advertisement order in the Grand Terrace City News for one week. City Clerk.Debra,has ordered the posters for the kiosks around the city,including the banner. She will print fifty flyers and will call Masako to pick them up at least two weeks before the event,for delivery Packet Pg. 23 B.3.a and posting to local businesses and shops in the city. Mr. Doug Wilson will bring a sound system for the 2:30 p.m. Awards Program. The Committe decided that the C.ity's Anniversary Potluck Dinner will be on Wednesday 22/06/2017. The meeting was adjourned at 7:34 p.m. NEXT MEETING: Monday, November 6,2017. Restpectfully submitted, N d (mod C a a Monteon,Secretary. � aD as r E E O U c M c O .N N E E O U N a� r c U 06 2 r O N N O O C d E L V f0 a+ a Packet Pg. 24 B.3.b `xr# VOLUNTEER EMERGENCY OPERATIONS COMMITTEE OCTOBER 3, 2017 MINUTES — REGULAR MEETING ATTENDEES Paul Tickner Chairman, Emergency Operations Committee Joe Ramos Alternate, Emergency Operations Committee Member Vic Pfennighausen Emergency Operations Committee Member Connie Parsons Emergency Operations Committee Member Sandra Molina Planning and Development Services Director Haide Aguirre Assistant Planner Item 1: The meeting was called to order at 5:02 p.m. by Chairman Tickner. Item 2a: Approved the September 5, 2017 Minutes. Item 2b: Discuss implementation of CERT program. 0 • Planner Aguirre had a conversation with Michael Ramirez, Emergency Services Officer, San Bernardino County Fire, Office of Emergency Services to identify the o CERT training dates for next year. The training was scheduled for Saturday, N March 3, 10 and 17, 201. Potential dates also included Saturday, March 24, 31 E and April 7. o U • Chairman Tickner recommended having the CERT training moved to Saturday, April 7, 14 and 21, 2018. • Director Molina stated Staff would contact County regarding evening classes. 0 • Resident Allen recommended training to be available on week nights for people LU who cannot attend the training. N • Alternate Committee Member Ramos and Resident Allen have experience asCD 0 CERT trainers, and both agreed that trainer refresher course would take 3 days (40 hrs.) and might be available on-line. E • Resident Allen recommended get an idea of what training hours would the U volunteers prefer before scheduling the dates. a • Resident Mrs. Giroux recommended to invite Citizens Patrol members to be part of CERT Volunteer group. • Alternate Committee Member Ramos will be providing the contact information for the previous CERT volunteers and Resident Mrs. Giroux volunteered to assign contacts to the EOC group. • Chairman Tickner stated it would be good to invite previous CERT volunteers to be part of the EOC meetings, including the previous CERT volunteer members. City of Grand Terrace Page 1 Packet Pg. 25 B.3.b Minutes Volunteer Emergency Operations Committee Regular Meeting October 3, 2017 In addition, he recommended to revise the CERT training dates to have consecutive training two weeks instead of three. • Committee Member Pfennighausen would like to have an idea of what schedule is convenient for everyone attending the training. • Resident Allen stated, we should be able to accommodate the CERT volunteers to their schedule, and Chairman Tickner agreed. Item 2c: Follow up on Articles and Deadlines, educational community outreach, group ideas. • Resident Mrs. Giroux would like to invite previous CERT members and volunteered to prepare a letter to invite them back into the CERT group. • Resident Allen would like to get younger volunteers involved, such as high school students. E E 0 • Resident Mrs. Giroux will research if there is an age limit to be part of the CERT volunteer group. • Chairman Tickner would like to wait for the existing group to get a good footing •0 on the CERT program, before exploring the possibility of including youth .0 members. E 0 U Item 2d: AM1640 • Committee Member Parsons stated, we need to contact Bill Baker to fix the radio sound and we need to have someone to fix the antenna. o w • Director Molina recommended to purchase a software upgrade for the radio. N • Chairman Tickner agreed to do pricing research for a new Adobe Audio Edition, 0o to update the radio system and improve the sound. • Planner Aguirre will contact Bill Baker to assist with the software. E U • Alternate Committee Ramos would like to use the radio as an advertising tool. a Item 2e: Hand-held radios. • Committee Member Pfennighausen would like to be contacted by Planner Aguirre before conditioning the radios to check the battery charge. Item 3: Next regular meeting date scheduled for Tuesday, November 7, 2017. Item 4: The meeting was adjourned at 6:05 p.m. City of Grand Terrace Page 2 Packet Pg. 26 B.3.c story VOLUNTEER EMERGENCY OPERATIONS COMMITTEE NOVEMBER 7, 2017 MINUTES — REGULAR MEETING ATTENDEES Paul Tickner Chairman, Emergency Operations Committee Vic Pfennighausen Emergency Operations Committee Member Hanni Bennett Emergency Operations Committee Member Joe Ramos Alternate, Emergency Operations Committee Member Item 1: The meeting was called to order at 5:02 p.m. by Chairman Tickner. c Item 2a: Approved the October 3, 2017 Minutes. a� Item 2b: Discuss implementation of CERT program. E • Chairman Tickner reviewed the proposed CERT training dates, tentatively 0 scheduled for April 7, 14, and 21, 2018. • Resident Allen commented that in his experience it is better to schedule CERT o training over three consecutive weekends, because people are more likely to y volunteer one day of their weekend instead of two days. E E • Chairman Tickner would like to check what training dates are available for Loma U Linda, Redlands, and Riverside; to see if our training will be impacted by the U) schedule of nearby Cities. • Planner Aguirre conveyed her discussion with Michael Ramirez, Emergency Services Officer, San Bernardino County Fire, Office of Emergency Services. o Mr. Ramirez stated that a new Emergency Officer is taking over his position, and w Planner Aguirre will follow up with the new Emergency Services Officer and o confirm the training dates. O • Chairman Tickner stated the goal is to have training dates three consecutive r Saturdays, from 8:00 am to 5:00 p.m. Item 2c: Discuss community outreach, group ideas. • Alternate Committee Member Ramos, Planner Aguirre and Resident Giroux a contacted their assigned list of previous CERT members. • Committee member Bennett will be reaching out to her assigned list of previous CERT members. • Committee Member P€ennighausen gave an update regarding the Country Fair Outreach booth. • Chairman Tickner requested CERT account information. City of Grand Terrace Packet Pg. 27 B.3.c Minutes Volunteer Emergency Operations Committee Regular Meeting November 7, 2017 • Committee member Pfennighausen and resident Allen provided background information regarding the dissolution of the City's CERT, and explained CERT volunteers wanted to run the CERT program independently from the City. • Committee Member Bennett and Resident Ed Giroux explained that CERT is an extension of the City utilizing City resources and cannot be run separately. Item 2d: AM1640 • Chairman Tickner contacted Bill Baker to fix the radio sound, and stated the radio station computer will need replacing or upgrading soon. N Item 2e: Hand-held radios • Committee Member Pfennighausen gave an update regarding the hand-held radios, which included testing the batteries charge. A new schedule was E determined to charge all the batteries monthly, instead of every other month. E 0 Committee Member Pfennighausen reinstated the importance of having the hand-held radio batteries ready in case of an emergency. c Item 2f: Trailer inventory •0 • Chairman Tickner would like to set trailer inventory dates for January, and would o like to have an inventory list ready. Planner Aguirre will contact Emergency U Services Officer, Michael Ramirez to obtain a training trailer inventory list. U) • Resident Allen stated the Fire Department has stored CERT items that belong to the City, and would like to check on the status. 0 Item 3: Next regular meeting date scheduled for Tuesday, December 5, 2017. 0 Item 4: The meeting was adjourned at 6:05 p.m. o c aD E City of Grand Terrace page T Packet Pg. 28 B.4 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 9, 2018 Council Item TITLE: Monthly Financial Report for October-2017 PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: Receive and file the Monthly Financial Report for the period ending October 31, 2017. 2030 VISION STATEMENT: This staff report supports City Council Goal #1 , "Ensure Our Fiscal Viability," through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations. BACKGROUND: The Finance Department has developed a Monthly Financial Report (MFR), which will be submitted to the City Council each month. The attached MFR is for the period ending August 31, 2017. The purpose of the MFR is to identify actual revenues received, and expenditures incurred, for the current fiscal year and compare them to the Approved Budget and fiscal year-to-date (YTD) expected amounts. The MFR encompasses the City's General Fund. DISCUSSION: The Fiscal Year (FY) 2017-18 Approved Budget amounts are presented in the attached MFR for reference purposes. Any adjustments to the Approved Budget that may occur during the fiscal year will also be reflected in the report. The "expected" revenues reflect an analysis of revenue receipts that have, historically, been received as of this month in the fiscal year. The resulting positive or negative variances shown in the MFR are in comparison to these "expected" receipts. The timing of expenditures is more evenly distributed during the fiscal year than revenue receipts; however, it is not entirely straight-line in nature. For example, some months have three pay periods rather than two. Additionally, certain expenditure postings, such as the cost allocation plan, are made quarterly rather than monthly. All of these factors are reflected in the YTD "expected" expenditures shown in the MFR. As part of the MFR, staff will include explanations of significant variances between YTD actual revenues and expenditures, and those that are "expected" at that point in the fiscal year. This analysis and reporting process is intended to keep the City Council Packet Pg. 29 B.4 informed regarding the City's financial position relative to the budget, and to identify any financial issues or concerns that arise during the fiscal year so appropriate and timely action can be taken in response to these variances. When reviewing the charts that provide the current monthly status of both revenues and expenditures, it is helpful to bear in mind that some of the fluctuations from month to month may be due to the following: • Invoices were not submitted to the City in a timely manner; and • Invoices may have required further review by the authorizing department. In addition, the MFR has been redesigned to provide more transparency by providing charts that compare actual receipts and expenditures against expected and approved budgets. Each category has 2 charts: 1. the 1st chart shows the actual receipts or expenditures incurred for the current fiscal year (FY2017-18) and is compared to the prior year (2016-17) actuals; and 2. the 2nd chart shows the total annual amounts incurred, for the current year, the prior year and is compared to the "expected" amounts for the current year. FISCAL IMPACT: GENERALFUND In order to provide a better understanding of the General Fund's fiscal condition on a monthly basis, the Monthly Financial Report has been revised to reflect the net surplus or deficit of actual revenues versus actual expenditures. However, as stated earlier, revenues are not necessarily evenly distributed each month while expenditures are more streamlined. It is recommended to bear in mind that this may result in a significant surplus or deficit in a particular month and may not be reflective of the City's overall fiscal condition. Explanations will be provided for any significant variances. The table below reflects the General Fund's revenue and expense statement as of October 31, 2017. This is consistent with the receipt of revenues normally received in the latter part of the fiscal year. Table 1 City of Grand Terrace FY 2017-18 General Fund Monthly Financial Report For the Period Ending October 31, 2017 Packet Pg. 30 B.4 Positive Exp. YTD (Negative) Variance Approved Appr YTD Appr from Budge Expected Bdqt Actuals Bd t Ex gcted REVENUES Property Tax 1,785,000 30,230 1.7% 21,623 1.2% 8,607 Residual Recei is-RPTTF 825,000 0 0.0% 0 0.0% 0 Franchise Fees 500,800 43,920 8.8% 41,907 8.4% (2,013) Licenses, Fees& Permits 332,700 83,620 25.1% 120,072 36.1% 36,452 Sales Tax 870,000 154,810 17.8% 147,614 17.0% 7,196 Intergovernmental Revenue/Grants 25,000 0 0.0% 0 0.0% 0 Charges for Services 138,220 21,000 15.2% 33,360 24.1% 12,360 Fines & Forfeitures 75,700 19,020 25.1% 24,788 32.7% 5,768 Miscellaneous 83,250 4,870 5.8% 689 0.8% 4,181 Use of Money& Property 145,000 47,300 32.6% 5,250 3.6% 42,050 Waste Water Receipts 300,000 300,000 100.0% 300,000 100.0% 0 TOTAL REVENUES 54110AM 7 4,7_7 13.9% 13.7% 4 7 EXPENDITURES Salaries 1,142,746 295,013 25.8% 284,987 24.9% 10,026 Benefits 613,768 152,280 24.8% 149,957 24.4% 2,324 Professional/Contractual Services 2,997,821 882,478 29.4% 869,289 29.0% 13,189 Materials &Supplies 177,781 45,760 25.7% 47,942 27.0% 2,182 Lease of Facility/Equipment 8,000 1,700 21.3% 1,647 20.6% 53 Utilities 132,000 45,710 34.6% 37,033 28.1% 8,677 Overhead Cost Allocation 90,750 24,120 26.6% 22,688 25.0% 1,432 2011 TABs Proceeds 239,015 76,826 0.0% 76,826 0.0% 0 Transfers Out 125,800 31,950 25.4% 31,450 25.0% 500 TOTAL EXPENDITURES 5.346,181 1.507,598 28.2% 1.476,442 27.6% 311155 REVENUE & EXPENDITURE SUMMARY REVENUES 5,080,670 704,770 13.9% 695,303 13.7% 9,467 EXPENDITURES 5 346 181 1 507 598 28.251. 1 476 442 27.6% 31,155 NET 515 (802,828) 7 1 1 21,689 Packet Pg. 31 B.4 The following table displays significant variances (over or under $10,000) and causes of the variance. Table 2 Significant Variances in Financial Report(over/under$10,000) For the Period Ending October 31, 2017 Description Discussion Amount REVENUES The City has seen an increase in Public Works permits Licenses, Fees & Permits revenue during the first few months of the year. 36,452 Plan Review services that were expected in FY2016-17 were Charges for Services received and recorded in the current fiscal year. 12,360 The lease agreement with Family Service Association (FSA) for the child care facility has been revised and approved by Council to reflect a decrease in lease revenue from FSA. Staff will return during the Mid-year report to provide additional information and year-end projections as a result of Use of Money& Property the decreased revenue. 42 050 REVENUE VARIANCE EXPENDITURES Savings are mainly due to positions being vacant at the start of the fiscal year. Two positions in the Planning & Salaries Development Services Dept. have been filled. 10,026 Professional/Contractual Several consultant invoices received for October were Services processed in the following month. 13,189 EXPENSE VARIANCE ATTACHMENTS: • Oct-2017 Monthly Financial Report (PDF) APPROVALS: Cynthia A. Fortune Completed 01/02/2018 7:34 AM Finance Completed 01/02/2018 7:34 AM City Attorney Completed 01/02/2018 10:02 AM City Manager Completed 01/03/2018 5:38 PM City Council Pending 01/09/2018 6:00 PM Packet Pg. 32 B.4.a City of Grand Terrace Monthly Financial Report For the Period Ending N 0 October 31 , 2017 u 0 L 0 L 0 Q d M - m ` ' T y U- 0 0 0 CL G�FM7 TE��{�CE LL _ c 0 a 0 N r V 0 r C d E t V R r Q Packet Pg. 33 B.4.a Table of Contents GENERAL FUND ti 0 N i Revenue Summaries 0 r U Revenue Assumptions...........................................................................................4 O 0 Revenue Monthly Financial Detail 5 r- Revenue Monthly History Charts: Property Tax ...................................................................................................6 o: SalesTax........................................................................................................7 Licenses, Permits & Fees 8 Franchise Fees 9 0 Expenditure Summaries L 0 Q d Expenditure Assumptions...................................................................................... 12 Expenditure Monthly Financial Detail by Category 13 Expenditure Monthly History Charts: Salaries........................................................................................................... 14 U- 21 Benefits........................................................................................................... 15 r Professional/Contractual Services 16 0 Materials & Supplies....................................................................................... 17 0 N r V O r C d E t V R r Q 2 Packet Pg. 34 C) M z M s D r s mnn Q sow C z � � W , M M z C M n X PO CD Attachment: Oct-2017 Monthly Financial Report (Monthly Financial Report for October-2017) B.4.a REVENUE ASSUMPTIONS: 1 . Property Tax receipts are usually received twice a year: in December and May. 2. Residual Receipts — Redevelopment Property Tax Trust Fund (RPTTF) receipts are received twice a year: June for the July - December period and January for the January - June period. N L 0 3. Franchise Fee receipts are received monthly and quarterly; usually 30 - o 45 days after the month or quarter end. ,0 r_ 0 a 4. Sales Tax receipts are received monthly; the State distributes (advances) sales tax revenues usually 60 days after the close of the month; then has a quarterly "true-up." U_ 5. Waste Water receipts are received annually, usually at the first month of o the fiscal year. r L 0 Q 6. All other receipts are based on historical receipt pattern. 7. Sections/Cost Centers are rolled into each Category as follows: U_ a. Property Tax b. Residual Receipts c. Franchise Fees d. Licenses, Fees and Permits N e. Sales Tax o f. Sales Tax — Economic Development Agreement g. Proceeds from the Sale of Property E h. Intergovernmental Revenues and/or Grants w r i. Charges for Services a j. Miscellaneous Revenues k. Use of Money and/or Property I. Wastewater Receipts 4 Packet Pg. 36 B.4.a City of Grand Terrace FY 2017-18 General Fund Monthly Financial Report For the Period Ending October 31,2017 Positive Exp. YTD (Negative) % % Variance Approved Appr YTD AAppr from REVENUES Budget Expected Bdqt Actuals Bdqt Expected Property Tax 1,785,000 30,230 2% 21,623 1% (8,607) Residual Receipts-RPTTF 825,000 0 0% 0 0% 0 ti T Franchise Fees 500,800 43,920 9% 41,907 8% (2,013) N Licenses, Fees&Permits 332,700 83,620 25% 120,072 36% 36,452 Sales Tax 870,000 154,810 18% 147,614 17% (7,196) p Sales Tax-Econ Dev Agrmt 0 0 0% 0 0% 0 00 Proceeds from Sale of Property 0 0 0% 0 0% 0 C 49 Intergovernmental Revenue/Grants 25,000 0 0% 0 0% 0 r- Charges for Services 138,220 21,000 15% 33,360 24% 12,360 Q. O Fines&Forfeitures 75,700 19,020 25% 24,788 33% 5,768 w Miscellaneous 83,250 4,870 6% 689 1% (4,181) .v Use of Money&Property 145,000 47,300 33% 5,250 4% (42,050) Transfers In 0 0 0% 0 0% 0 O ii Waste Water Receipts 300,000 300,000 100% 300,000 100% 0 �+ t TOTAL REVENUES 5,080,670 704,770 14% 695,303 14% (9,467) O 2 Positive Exp. YTD (Negative) p % % Variance Q- Approved Appr YTD Appr from EXPENDITURES Budget Expected Bdqt Actuals Bdqt Expected Salaries 1,142,746 295,013 26% 284,987 25% 10,026 Benefits 613,768 152,280 25% 149,957 24% 2,324 c Professional/Contractual Services 2,997,821 882,478 29% 869,289 29% 13,189 Materials&Supplies 177,781 45,760 26% 47,942 27% (2,182) Lease of Facility/Equipment 8,000 1,700 21% 1,647 21% 53 O Utilities 132,000 45,710 35% 37,033 28% 8,677 ti Overhead Cost Allocation (90,750) (24,120) 27% (22,688) 25% (1,432) c 2011 TABs Proceeds 239,015 76,826 0% 76,826 0% 0 Transfers Out 125,800 31,950 25% 31,450 25% 500 v O TOTAL EXPENDITURES 5,346,181 1,507,598 28% 1,476,442 28% 31,155 m E t v ca Positive Q Exp. YTD (Negative) % % Variance Approved Appr YTD Appr from SUMMARY Budget Expected Bdqt Actuals Bdqt Expected REVENUES 5,080,670 704,770 14% 695,303 14% (9,467) EXPENDITURES (5,346,181) (1,507,598) 28% (1,476,442) 28% 31155 NET (2 11 (802.8281 7( 81.1391 2 5 Packet Pg. 37 MONTHLY REVENUE - Property Tax (2017-18 vs. 2016-17) $0 JUN $8,956 MAY $o $5 0,665 $0 APR $131,195 ti O N $0 L MAR $7,894 O V O $0 L. FEB $46,909 + O CL JAN $o $613,800 C C $0 LL DEC $a7,oso 2' t C O $0 2 NOV $42,929 t' O 0) OCT $0 112,171 C tC C SEP 0$21,623 LL >% $o t C O $o AUG ti $0 O N V $0 O JUL }; $0 = Cd G 100,000 200,000 300,000 400,000 500,000 600,000 700,000 t V ■2017-18 Actuals ■2016-17 Actuals Q FY2017-18 Expected 30,230 FY2017-18 Actuals 21,623 FY2016-17 Actuals 12,171 5,000 10,000 15,000 20,000 25,000 30,000 35,000 ■ FY2016-17 Actuals ■ FY2017-18 Actuals ■ FY2017-18 Expected 6 Packet Pg. 38 MONTHLY REVENUE - Sales Tax (2017-18 vs. 2016-17) $0 JUN $189,1 $0 MAY $5,473 $0 APR $54 300 _ ti O N MAR $0 O) $5,816 O V O 0 FEB $6,400 O CL $0 JAN $3,875 � C m C $0 DEC LL $7 i,437 1 t C O NOV $o 2 $79,700 r- O 0) $59,100 OCT $3,260 � C m C $88,514 i„L SEP $91,7 1 2% t C O $0 AUG ti $0 r O N $0 O JUL $0 I= 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000 t V ns ❑2017-18 Actuals ■2016-17 Actuals Q FY2017-18 Expected $154, 10 FY2017-18 Actuals $147,6 L4 FY2016-17 Actuals $127,011 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 ■ FY2016-17 Actuals ❑ FY2017-18 Actuals ❑ FY2017-18 Expected 7 Packet Pg. 39 MONTHLY REVENUE - Licenses, Permits & Fees (2017-18 vs. 2016-17) $0 JUN $3,325 MAY $0 $37,61 $0 APR $42,696 _ ti O MAR $o L $22,380 O V $0 0 FEB L- $52,217 O CL JAN $0 737 C $0 m DEC r- $34,460 LL 1 t $0 C NOV O $26,415 O $36,020 Q- OCT d $11,47a $53,701 m O SEP $32,354 � LL t $9,832 AUG $11,610 C Gti 0 $20,520 (V JUL $24,198 V O a+ 10,000 20,000 30,000 40,000 50,000 60,000 = d t ❑2017-18 Actuals ■2016-17 Actuals Q FY2017-18 Expected $83,620 FY2017-18 Actuals $120,072 FY2016-17 Actuals $79,637 20,000 40,000 60,000 80,000 100,000 120,000 140,000 ■ FY2016-17 Actuals ❑ FY2017-18 Actuals ❑ FY2017-18 Expected 8 Packet Pg. 40 MONTHLY REVENUE - Franchise Fees (2017-18 vs. 2016-17) $0 JUN $68,736 $0 MAY $34,22 APR $o $161,327 � O N $o d MAR � $43,190 O V 0 L FEB $0 $8,191 + O O. O $0 JAN $48,665 � C m $0 C DEC LL $0 >% t C $0 O NOV $69,181 O 17,991 OCT ; $M 37 03 C $23,916 C SEP $26,386 LL t C $0 2 AUG $0 � O N JUL $0 V $0 O C 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 O) E t V ❑2017-18 Actuals ■2016-17 Actuals Q FY2017-18 Expected $43,920 FY2017-18 Actuals $41,907 FY2016-17 Actuals $40,924 100,000 200,000 300,000 400,000 500,000 ■ FY2016-17 Actuals a FY2017-18 Actuals ❑ FY2017-18 Expected 9 Packet Pg. 41 4 w o o. m R n X CD Pa N � Attachment: Oct-2017 Monthly Financial Report (Monthly Financial Report for October-2017) C) rn z rn c� D � � r z mn 0 C n � Q sow z out -4 v C) OMu � rn z v c X rn n X PO CD Attachment: Oct-2017 Monthly Financial Report (Monthly Financial Report for October-2017) B.4.a EXPENDITURE ASSUMPTIONS: 8. Expenditure appropriations are divided into 12 monthly allocations, with adjustments made for payroll periods, the timing of debt service payments, and certain quarterly allocations. 9. Sections/Cost Centers are rolled into each Category as follows: ti 0 N m. Salaries n. Benefits r o. Professional/Contractual Services 0 L p. Materials and Supplies 0 q. Lease of Facilities and/or Equipment 0 0 r. Equipment s. Capital Projects t. Utilities u. Debt Services U- v. Overhead Cost Allocation w. Transfers Out 0 L 0 Q d R LL C0 C r 0 N r V 0 r C d E t V R r.+ r Q 12 Packet Pg. 44 B.4.a City of Grand Terrace FY 2017-18 General Fund Monthly Financial Report For the Period Ending October 31,2017 Positive Exp. YTD (Negative % % Variance Approved Appr YTD Appr from REVENUES Budget Expected Bdqt Actuals Bdqt Expected Property Tax 1,785,000 1,785,000 1.7% 21,623 1.2% (8,607) Residual Receipts-RPTTF 825,000 825,000 0.0% 0 0.0% 0 0 Franchise Fees 500,800 500,800 8.8% 41,907 8.4% (2,013) N L Licenses, Fees&Permits 332,700 332,700 25.1% 120,072 36.1% 36,452 a) Sales Tax 870,000 870,000 17.8% 147,614 17.0% (7,196) 0 Sales Tax-Econ Dev Agrmt 0 0 0.0% 0 0.0% 0 0 Proceeds from Sale of Property 0 0 0.0% 0 0.0% 0 Intergovernmental Revenue/Grants 25,000 25,000 0.0% 0 0.0% 0 00 CL Charges for Services 138,220 138,220 15.2% 33,360 24.1% 12,360 � Fines&Forfeitures 75,700 75,700 25.1% 24,788 32.7% 5,768 Miscellaneous 83,250 83,250 5.8% 689 0.8% (4,181) c Use of Money&Property 145,000 145,000 32.6% 5,250 3.6% (42,050) ii Transfers In 0 0 0.0% 0 0.0% 0 21 Waste Water Receipts 300,000 300,000 100.0% 300,000 100.0% 0 TOTAL REVENUES 5,080,670 5,080,670 100.0% 695,303 13.7% (9,467) 0 Positive 0 0_ Exp. YTD (Negative % % Variance Approved Appr YTD Appr from f° .v EXPENDITURES Budget Expected Bdqt Actuals Bdqt Expected Salaries 1,142,746 295,013 25.8% 284,987 24.9% 10,026 ii Benefits 613,768 152,280 24.8% 149,957 24.4% 2,324 >, t Professional/Contractual Services 2,997,821 882,478 29.4% 869,289 29.0% 13,189 Materials&Supplies 177,781 45,760 25.7% 47,942 27.0% (2,182) Lease of Facility/Equipment 8,000 1,700 21.3% 1,647 20.6% 53 r Utilities 132,000 45,710 34.6% 37,033 28.1% 8,677 N r Overhead Cost Allocation (90,750) (24,120) 26.6% (22,688) 25.0% (1,432) OU 2011 TABs Proceeds 239,015 76,826 0.0% 76,826 0.0% 0 c Transfers Out 125,800 31,950 25.4% 31,450 25.0% 500 E TOTAL EXPENDITURES 5,346,181 1,507,598 28.2% 1,476,442 27.6% 31,155 0 .r r a Positive Exp. YTD (Negative % % Variance Approved Appr YTD Appr from SUMMARY Budget Expected Bdqt Actuals Bdqt Expected REVENUES 5,080,670 5,080,670 100.0% 695,303 13.7% (9,467) EXPENDITURES (5,346,181) (1,507,598) 28.2% (1,476,442) 27.6% 31155 NET f 5 73 072 78( 1.1391 2 $ 13 Packet Pg. 45 MONTHLY EXPENDITURE - Salaries (2017-18 vs. 2016-17) JUN $107,941 MAY $67,413 APR $66,089 O N L d MAR $ss,s6 p V 0 O FEB $61,487 O CL JAN $54,a 2 v C m C LL DEC $83,915 r C O NOV $5,580 O d 74,855 fC OCT $53,070 •V C m C LL 72,118 >% SEP t C O 71,036 ~ AUG p $63,896 (V y+ V 0 66,937 ++ JUL $SS, 9 C G Z V 20,000 40,000 60,000 80,000 100,000 120,000 Q ❑2017-18 Actuals ■2016-17 Actuals FY2017-18 Expected JU$295,013 FY2017-18 Actuals $Z84,987 FY2016-17 Actuals $229,638 100,000 200,000 300,000 400,000 500,000 600,000 700,000 ❑ FY2016-17 Actuals ❑ FY2017-18 Actuals ■ FY2017-18 Expected 14 Packet Pg. 46 MONTHLY EXPENDITURE - Benefits (2017-18 vs. 2016-17) JUN $50,635 MAY $43,496 All $28,739 ti O N L MAR d $2,354 O V 0 - O FEB $43,557 ' O CL JAN fQ $40,056 �j C m C LL DEC �+ $8,977 C O NOV $35,436 O d1 OCT 30,422 $34,020 V C m C LL SEP 51,895 $44,576 C CO G AUG 31,335 � $30,887 0 N V 0 36,304 JUL c $29,814 d C G Z 10,000 20,000 30,000 40,000 50,000 60,000 V <C y+ ®2017-18 Actuals ■2016-17 Actuals Q FY2017-18 Expected jjjjjjj�$152,280 FY2017-18 Actuals $149,957 FY2016-17 Actuals $ 39,296 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 ■ FY2016-17 Actuals ® FY2017-18 Actuals 10 FY2017-18 Expected 15 Packet Pg. 47 MONTHLY EXPENDITURE - Professional Services (2017-18 vs. 2016-17) JUN $48,283 MAY $271,995 APR $230,389 _ ti O N MAR i $38,779 O V 0 FEB L. $129,254 O O. O JAN $270,9 2 cv C m DEC r- $28,257 LL 1 t _ C NOV O $306,066 2 r- O 218,638 Q- OCT d $224,518 SEP 98,339 m m $277 632 E LL t 377,)89 r+ AUG $303,860 C Gti O 174,4 L9 (V JUL $145,014 V O a+ 100,000 200,000 300,000 400,000 500,000 600,000 = d E t V B 2017-18 Actuals ■2016-17 Actuals Q FY2017-18 Expected 882,47 FY2017-18 Actuals 869,384 FY2016-17 Actuals 951, 23 100,000 600,000 1,100,000 1,600,000 2,100,000 2,600,000 3,100,000 ■ FY2016-17 Actuals ❑ FY2017-18 Actuals ❑ FY2017-18 Expected 16 Packet Pg. 48 MONTHLY EXPENDITURE - Materials & Supplies (2017-18 vs. 2016-17) JUN $39,06S MAY $30,091 APR $10,450 � O N L MAR $17,316 O V 0 L FEB $12,9 O IZ JAN $20,941 C m C DEC LL $8,44 >% t C O NOV $21,372 O 16,956 OCT $8,96 C m 9,918 C SEP $$2 LL t C 14,643 O AUG 2 $20,803 ti O N 6,330 + JUL V $"096 Q a+ C 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 0) E t V ■2017-18 Actuals ■2016-17 Actuals Q FY2017-18 Expected $45,76 FY2017-18 Actuals JW $47,847 FY2016-17 Actualsmi��$42,859 - 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000 E FY2016-17 Actuals o FY2017-18 Actuals ■ FY2017-18 Expected 17 Packet Pg. 49 4 w 00 rn . o. m R n X CD CP Pa CA Attachment: Oct-2017 Monthly Financial Report (Monthly Financial Report for October-2017) B.5 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 9, 2018 Council Item TITLE: Approval of Check Register No. 12312017 in the Amount of $587,941.24 PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: Approve Check Register No. 12312017 in the amount $587,941.24 as submitted, which includes the Check Register Account Index for Fiscal Year 2017-18. 2030 VISION STATEMENT: This staff report supports Goal #1 , "Ensuring Our Fiscal Viability", through the continuous monitoring of expenditure budgets, allocations and operational costs. BACKGROUND: The check register, for the period ending December 31, 2017, has been prepared in accordance with Government Code §37202 and is hereby submitted for the City Council's approval. The check register lists all vendor payments for the preceding month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment. Check Register No. 12312017 lists all payments made to vendors and employee reimbursements during the month of December. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and Grand Terrace Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. A total of $587,941.24 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register. Payments lar er than $10,000: Check Payee Description Amount No. 74786 COMPLETE PAPERLESS ELECTRONIC MGMT SYSTEM 28,527.00 SOLUTIONS Packet Pg. 51 B.5 Check Payee Description Amount No. 74792 SB COUNTY SHERIFF DEC-2017 LAW 151,611.00 ENFORCEMENT SERVICES 74797 TYLER TECHNOLOGIES EDEN FINANCIAL SYSTEM 25,175.35 SOFTWARE ANNUAL MAINT 74805 CITY OF SAN JUL-SEP 2017 ANIMAL CTRL 36,395.19 BERNARDINO SERVICES 74839 ON SITE COMPUTING COUNCIL CHAMBER 54,456.74 UPGRADES (PARTIAL) 74856 SB COUNTY SHERIFF JAN-2018 LAW ENFORCEMENT 151,611.00 SERVICES 15123451 CA PUB EMPL RETIRE DEC-2017 HEALTH 15,294.51 SYSTEM INSURANCE 15147879 CA PUB EMPL RETIRE JAN-2018 HEALTH 16,900.34 SYSTEM INSURANCE TOTAL CHECKS ISSUED OVER $10,000 $479,971.13 Payroll costs for the month ending November, 2017 Pia it Period Period Pay Date Amount Per. Ending 21 12/01/2017 Period 11/18/2017 — 12/01/2017 12/07//2017 $53,571.65 22 12/15/2017 Period 12/02/2017 — 12/15/2017 12/21/2017 53,784.43 TOTAL PAYROLL FOR DEC-2017 $107,356.08 FISCAL IMPACT: All disbursements were made in accordance with the Approved Budget for Fiscal Year 2017-18 in the amount of $587,941.24. ATTACHMENTS: • A - Check Register Account Index (PDF) • B - Check Register No. 12312017 (PDF) APPROVALS: Cynthia A. Fortune Completed 12/29/2017 8:49 PM Finance Completed 12/29/2017 8:49 PM City Attorney Completed 01/02/2018 9:43 AM Packet Pg. 52 B.5 City Manager Completed 01/03/2018 5:25 PM City Council Pending 01/09/2018 6:00 PM Packet Pg. 53 This page left intentionally blank. IF-, B.5.a City of Grand Terrace Check Register Index Fund Dept Acct No. Fund Name No. Department Cost Center No. General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES ti 10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME o N 11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS c i N 12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE/SUI T_ 13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES'BENEFIT PLAN G Z 14 AB 3229 COPS FUND 172 BUILDING&SAFETY 140 RETIREMENT y 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE N 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS'COMPENSATION CD 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE Y 18 TRANS. DEV.ACT(T D A FUND) 187 ENFORCEMENT PROGRAM 218 NON-CAPITAL FURN/SMALL TOOLS avi 19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT(NON-DEPT) 220 SPECIAL DEPARTMENTAL EXP U 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING O 21 WASTE WATER DISPOSAL FUND 370 COMMUNITY DEV(PLANNING) 235 COMMUNICATIONS 22 COMMUNITY DEV.BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 0 CL 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS&LEASES 26 LSCPG/LGHTG ASSESSMENT DIST. 411 ASSET FORFEITURES 245 MAINT BLDG GRNDS EQUIPMNT Q 31 S/A RDA OBLIGATION FUND 430 RECREATION SERVICES 246 MAINT/OPER OF EQUIPMNT 32 S/A CAPITAL PROJECTS FUND 441 CHILD CARE-NUTRITION GRANT 250 PROFESSIONAL SERVICES c 33 S/A DEBT SERVICE FUND 445 CHILD CARE-TINY TOTS 251 BANKING SERVICE CHARGES 36 S/A 2011 TABS BOND PROCEEDS 446 CHILD CARE-AFTER SCHOOL 255 CONTRACTUAL SERVICES O 37 S/A CRA PROJECTS TRUST 447 CHILD CARE-PRE-SCHOOL 260 INSURANCE&SURETY BONDS Q 46 CIP-STREET IMPROVEMENT PROJECTS 450 PARKS MAINTENANCE 265 MEMBERSHIPS&DUES 47 CIP-BARTON RD.BRIDGE PROJECT 510 STREET&SIGNAL LIGHTING 268 TRAINING N 48 CIP-CAPITAL PROJECTS FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS 52 HOUSING AUTHORITY 601 TRACT 14471 PICO&ORIOLE 271 MILEAGE Y 61 COMMUNITY BENEFITS FUND 602 FORREST CITY PHASE II 272 FUEL&VEHICLE MAINTENANCE t 64 PUBLIC SAFETY FUND 625 NPDES 273 VEHICLE ALLOWANCE V 65 SENIOR BUS PROGRAM FUND 631 STORM DRAIN MAINTENANCE 300 DEBT SERVICE Q 66 CAL RECYCLE GRANT 801 PLANNING COMMISSION 570 WASTEWATER TREATMENT c 70 FIXED ASSED/EQUIP REPL FUND 804 HISTORICAL&CULTURAL COMM. 700 COMPUTER-RELATED CD 805 SENIOR CITIZENS PROGRAM 701 VEHICLES&EQUIPMENT t u 808 EMERGENCY OPERATIONS PROG. 999 TRANSFERS Q Packet Pg. 54 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N T_ 74784 12/06/2017 ACCENT GRAPHICS AND DESIGN 17-1016 BLANK CHECKS,BUSINESS CARDS,#10 ENVEI 11/29/2017 N E 10-140-210-000-000 425.60 T_ E 10-175-210-000-000 209.04 Z E 10-185-210-000-000 32.33 `m 666.97 y 666.97 74785 12/06/2017 CITY NEWSPAPER GROUP 25958 ZONING CODE AMENDMENT 17-03 11/21/2017 E 10-125-230-000-000 139.21 t U 139.21 0 25951 NOTICE OF TENTATIVE PARCEL MAP 16-03 11/17/2017 Fa E 10-125-230-000-000 119.79 0 L 119.79 Q- CL 259.00 Q rl- 74786 12/06/2017 COMPLETE PAPERLESS SOLUTIONS 8152017 ELECTRONIC RECORDS MANAGEMENT SYSTE 08/15/2017 0 E 70-125-700-001-000 28,527.00 04 T_ 28,527.00 M N 28,527.00 T" 0 74787 12/06/2017 HOME DEPOT CREDIT SERVICE 4020811 OCT-NOV 2017-18 SUPPLIES FOR PARKS 11/28/2017 Z E 10-450-245-000-000 154.67 Mn 154.67 d 3121340 OCT-NOV 2017-18 SUPPLIES FOR CITY HALL 10/27/2017 E 10-195-245-000-000 103.32 U a� 103.32 U 6012631 OCT-NOV 2017-18 SUPPLIES FOR CITY HALL 11/28/2017 E 10-195-245-000-000 73.31 m r 73.31 m 4010652 OCT-NOV 2017-18 SUPPLIES FOR PARKS 11/28/2017 E E 10-450-245-000-000 44.52 U R .r 44.52 Q 6011505 OCT-NOV 2017-18 SUPPLIES FOR PARKS 11/28/2017 E 10-450-245-000-000 32.07 32.07 Packet Pg. 55 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N 5023891 OCT-NOV 2017-18 SUPPLIES FOR PARKS 11/28/2017 N T_ E 10-450-245-000-000 11.35 C 11.35 Z L 419.24 +; N 74788 12/06/2017 OFFICE DEPOT 981821100001 PAPER, INK,AND KITCHEN SUPPLIES 11/20/2017 m E 10-190-210-000-000 71.60 E 10-190-212-000-000 809.94 d 881.54 U 984778267001 FY 2017-18 PAPER, INK,AND KITCHEN SUPPLIE 11/29/2017 O E 10-140-210-000-000 36.84 E 10-190-212-000-000 46.32 0 0 L 83.16 °- a 964.70 Q 74789 12/06/2017 ON SITE COMPUTING 53005232 DEC 2017 IT SERVICES 11/01/2017 0 E 10-380-250-000-000 5,670.00 5,670.00 N 5,670.00 6 74790 12/06/2017 BRIAN REINARZ OCT 2017 BR OCT 2017 HEALTH INSURANCE REIMB-REINAI 10/01/2017 ? E 10-110-142-000-000 156.06 156.06 d 156.06 W v 74791 12/06/2017 SYLVIA ROBLES NOV 2017 SR NOV HEALTH INSURANCE REIMB-ROBLES 12/01/2017 E 10-110-142-000-000 346.97 U 346.97 pp 346.97 r c m 74792 12/06/2017 SB COUNTY SHERIFF 17000 DEC 2017 LAW ENFORCEMENT SERVICES 11/29/2017 E E 10-410-255-000-000 6,392.44 U E 10-410-256-000-000 136,885.40 E 14-411-256-000-000 8,333.16 Q 151,611.00 151,611.00 Packet Pg. 56 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N T- 74793 12/06/2017 SO CA EDISON COMPANY NOV 2017 EDISC NOV 2017 ENERGY USAGE 11/30/2017 N E 10-172-238-000-000 86.71 T- E 10-175-238-000-000 86.71 Z E 10-190-238-000-000 3,607.74 `m E 10-450-238-000-000 1,535.49 y E 16-510-238-000-000 539.86 y 5,856.51 w Y 5,856.51 t 74794 12/06/2017 SPARKLETTS 16179154 11251" DEC 2017 WATER FILTRATION SYSTEM 11/25/2017 U E 10-190-238-000-000 73.00 O �a 73.00 0 73.00 a a 74795 12/06/2017 TIME WARNER CABLE 0007245112817 NOV 2017 SENIOR CENTER CABLE SERVICES[ 11/28/2017 Q E 10-805-238-000-000 155.08 155.08 c N 155.08 M N T- 74796 12/06/2017 SAWYER TOM 12062017 TS REFUND-PARKING TICKET GT020001258 11/09/2017 6 R 10-500-07 37.50 Z L 37.50 } 37.50 d 74797 12/06/2017 TYLER TECHNOLOGIES INC 045-206456 2018 EDEN ACCOUNTING SOFTWARE MAINTEI 12/01/2017 w E 10-140-246-000-000 25,175.35 U a� 25,175.35 U 25,175.35 m 74798 12/06/2017 WILLDAN FINANCIAL SERVICES 010-36431 NOV 2017 FINANCE DEPARTMENT SERVICES 12/01/2017 E 10-140-250-000-000 2,340.80 E 2,340.80 U 2,340.80 a 74799 12/13/2017 ACCELA INC 774375 INV-ACC35892 DEC 2017 MINUTE TRAQ SUBSCRIPTION/HOST 12/01/2017 E 10-125-250-000-000 1,036.00 1,036.00 1,036.00 Packet Pg. 57 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N M N 74800 12/13/2017 ACCENT GRAPHICS AND DESIGN 17-1004 REISSU CITY LOGO ENVELOPES 10/20/2017 T_ E 10-370-210-000-000 171.32 0 Z 171.32 `m 17-1026 BUSINESS CARDS-KENNETH HENDERSON 12/11/2017 y E 10-110-210-000-000 53.88 m 53.88 Y 225.20 t 74801 12/13/2017 AT AND T NOV 2017 AT&T NOV 2017 AT&T 12/01/2017 E 10-190-235-000-000 516.95 0 �a E 10-450-235-000-000 127.00 > 0 E 10-805-235-000-000 313.33 a E 10-808-235-000-000 182.21 rL Q 1,139.49 r, 1,139.49 c N 74802 12/13/2017 AZURE HILLS 7TH DAY ADVENTIST 1668 FACILITY USE AND CLEANING FEE FOR 2017 LI 09/14/2017 M E 62-120-220-000-000 300.00 T_ 300.00 Z 300.00 74803 12/13/2017 BLUE RIBBON INK AND THREAD 1304 SIGNS AND BANNERS 11/29/2017 Mn 0 E 62-120-220-000-000 544.32 544.32 he v 544.32 t U 74804 12/13/2017 ALEJANDRO CAPIZ 123201633 REIMBURSEMENT-MEDICAL EXAMINATION RE 12/05/2017 E 10-175-268-000-000 99.00 m r 99.00 m 99.00 E t U 74805 12/13/2017 CITY OF SAN BERNARDINO 2018-21000002 JUL-SEP 2017 ANIMAL CONTROL SERVICES 10/31/2017 ;a E 10-187-256-000-000 36,695.19 Q 36,695.19 36,695.19 Packet Pg. 58 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N T- 74806 12/13/2017 DYNAMIC PLANNING AND SCIENCE 001 REISSUE PROF SVCS-HAZARD MITIGATION PLAN 10/16/2017 N E 10-370-250-000-000 925.36 T- C 925.36 Z L 925.36 +; N 74807 12/13/2017 EZ SUNNYDAY LANDSCAPE 14281 NOV 2017 PARKS AND PARKWAYS MAINT 11/21/2017 m E 10-195-245-000-000 200.00 w Y E 10-450-255-000-000 3,005.00 d E 26-600-255-000-000 160.00 U E 26-601-255-000-000 80.00 0 3,445.00 �a 3,445.00 0 !Z 74808 12/13/2017 JULIA FIRNKOESS 20171129 JR MATERIALS FOR 2017 HOLIDAY WREATHS 11/29/2017 r E 62-120-220-000-000 344.90 344.90 0 344.90 c,4 T- rM 74809 12/13/2017 FOX OCCUPATIONAL MEDICAL CTR 68679-88804 NOV 2017 MEDICAL SERVICES/PHYSICALS 12/05/2017 T- E 10-190-224-000-000 140.00 p 140.00 Z 140.00 N 74810 12/13/2017 HIGH TECH SECURITY SYSTEMS 124012 JAN 2017 SECURITY&FIRE ALARM 12/01/2017 E 10-175-246-000-000 25.00 he E 10-195-247-000-000 25.00 a� E 10-450-246-000-000 25.00 U 75.00 00 75.00 r c 74811 12/13/2017 INTERWEST CONSULTING GROUP 33642 APR PROFESSIONAL SERVICES-INTERIM PUE 05/16/2017 E E E 10-175-110-000-000 1,425.00 U E 16-175-110-000-000 1,425.00 2 2,850.00 Q 34630 JUN PROFESSIONAL SERVICES-INTERIM PUB 07/05/2017 E 10-175-110-000-000 975.00 E 16-175-110-000-000 975.00 Packet Pg. 59 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N 1,950.00 N 35525 JUL PROFESSIONAL SERVICES-INTERIM PUB 08/23/2017 C E 10-175-110-000-000 375.00 Z L E 16-175-110-000-000 375.00 +; 750.00 y 36473 SEP PROFESSIONAL SERVICES-INTERIM PUE 10/12/2017 d' E 10-175-110-000-000 150.00 Y v E 16-175-110-000-000 150.00 t 300.00 U 5,850.00 O �a 74812 12/13/2017 K J AND B PROMOTIONALS 171132 EMERGENCY OPERATIONS PROGRAM PROM( 11/29/2017 L E 10-808-210-000-000 503.51 Q- a 503.51 Q 503.51 r� 0 74813 12/13/2017 KOSMONT AND ASSOCIATES INC FC003 JUL31-SEP03 EFID IMPLEMENTATION SUPPOR 12/16/2017 N T_ E 76-120-250-000-000 202.91 N T_ 202.91 0 FC001 JUN FY2017-18 EFID IMPLEMENTATION SUPPC 09/15/2017 Z L E 76-120-250-000-000 129.03 d 129.03 331.94 w 74814 12/13/2017 LYNN MERRILL 18-3 SEP-NOV NPDES TECHNICAL SUPPORT 12/11/2017 U a� E 10-625-255-000-000 508.75 U 508.75 ' m 508.75 r c 74815 12/13/2017 MUNISERVICES LLC INV06-001140 NOV 2017 BUSINESS LICENSING SERVICES 11/30/2017 E E 10-140-250-000-000 254.99 U 254.99 254.99 Q Packet Pg. 60 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N T- 74816 12/13/2017 ON SITE COMPUTING 53005304 JAN 2017 IT SERVICES 12/01/2017 N E 10-380-250-000-000 5,670.00 T- C 5,670.00 Z 5,670.00 +; N 74817 12/13/2017 PARTY PLUS RENTALS INC 1-298412-10 STAGE EQUIPMENT RENTAL 12/01/2017 m E 62-120-220-000-000 1,147.97 w Y 1,147.97 d 1,147.97 U 74818 12/13/2017 RIVERSIDE HIGHLAND WATER CO NOV 2017 REISE DOG PARK METER SET FOR 22720 VISTA GRAI 11/15/2017 O E 49-471-700-000-000 56.20 f° 56.20 0 a- 56.20 r 74819 12/13/2017 SO CA EDISON COMPANY NOV 2017 EDISC NOV 2017 ENERGY USAGE 2 12/11/2017 r� E 16-510-238-000-000 5,385.15 N E 26-600-238-000-000 49.80 M E 26-601-238-000-000 41.50 N T- E 26-602-238-000-000 58.10 6 5,534.55 Z L 5,534.55 } 74820 12/13/2017 SO CA GAS COMPANY NOV 2017 GAS NOV 2017 CNG&NATURAL GAS USAGE 12/06/2017 E 10-175-272-000-000 7.80 E 10-185-272-000-000 5.20 U aD E 10-190-238-000-000 871.34 U E 10-805-238-000-000 120.26 1,004.60 m r 1,004.60 E 74821 12/13/2017 SPARKLETTS 9637116120117 NOV BOTTLED WATER 12/01/2017 U E 09-447-238-000-000 24.99 rta, E 10-190-238-000-000 126.32 Q E 10-805-238-000-000 156.89 308.20 308.20 Packet Pg. 61 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N 74822 12/13/2017 ST FRANCIS ELECTRIC 17103310 SEP 2017 SIGNAL LIGHT MAINTENANCE 09/30/2017 N E 16-510-255-000-000 1,122.00 T- C 1,122.00 Z L 17103314 NOV 2017 SIGNAL LIGHT MAINTENANCE 11/30/2017 E 16-510-255-000-000 438.55 y 438.55 m 17103311 SEP 2017 SIGNAL LIGHT MAINTENANCE 09/30/2017 Y E 16-510-255-000-000 438.55 438.55 1,999.10 0 ca 74823 12/13/2017 TIME WARNER CABLE 0197046120617 DEC 2017 CITY HALL CABLE SERVICES 12/06/2017 0 E 10-190-238-000-000 80.80 CL sZ 80.80 Q 80.80 0 74824 12/13/2017 TRAFFIC MANAGEMENT INC 387178 GENERAL TRAFFIC SUPPLIES&SIGNS 11/17/2017 T- E 16-900-229-000-000 189.23 N 189.23 6 387191 GENERAL TRAFFIC SUPPLIES&SIGNS 11/21/2017 Z L E 16-900-229-000-000 111.60 +: 111.60 390507 GENERAL TRAFFIC SUPPLIES&SIGNS 12/08/2017 E 16-900-229-000-000 73.96 U a� 73.96 390509 GENERAL TRAFFIC SUPPLIES&SIGNS 12/08/2017 U E 16-900-229-000-000 73.21 m r 73.21 m 448.00 E t U 74825 12/13/2017 UNDERGROUND SERVICE ALERT 1120170298 DEC 2017 UNDERGROUND DIGGING 12/01/2017 .r E 16-900-220-000-000 94.15 Q 94.15 94.15 74826 12/13/2017 UPDOG 2531 FY2017-18 ADVERTISING POSTER AND BANNE 11/29/2017 Packet Pg. 62 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N E 62-120-250-000-000 347.49 N 347.49 C 2581 INTERIOR DIMENSIONAL LETTERS-BUILDING 11/29/2017 Z L E 10-175-220-000-000 274.76 N 274.76 2629 FY2017-18 ADVERTISING POSTER AND BANNE 11/29/2017 d E 62-120-250-000-000 253.21 Y v d 253.21 2628 FY2017-18 ADVERTISING POSTER AND BANNE 11/29/2017 O E 62-120-250-000-000 231.66 �a 231.66 O L 2586 INTERIOR DIMENSIONAL LETTERS-PUBLIC W 11/29/2017 Q- Q E 10-175-220-000-000 228.43 Q 228.43 r� 2590 FY2017-18 ADVERTISING POSTER AND BANNE 11/29/2017 N E 62-120-250-000-000 191.26 M N 191.26 T_ 2558 FY2017-18 ADVERTISING POSTER AND BANNE 11/29/2017 O Z E 62-120-250-000-000 94.82 94.82 N 2294 FY2017-18 ADVERTISING POSTER AND BANNE 08/08/2017 d E 10-120-220-000-000 32.33 w 32.33 aUi t 2582 INTERIOR DIMENSIONAL LETTERS-FINANCE 11/29/2017 U E 10-175-220-000-000 19.23 00 19.23 r c 1,673.19 E t 74827 12/13/2017 UPS 00001XW845477 RECEIVED BACK-FLOW CALIBRATION KIT AFT[ 11/25/2017 U R E 10-450-246-000-000 20.69 a 20.69 20.69 Packet Pg. 63 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N T- 74828 12/13/2017 XEROX CORPORATION 091476755 NOV 2017 W7970P LEASE AND IMPRINTS 12/01/2017 N E 10-190-212-000-000 429.28 T- E 10-190-700-000-000 351.60 Z 780.88 `m 091476754 NOV 2017 5955APT LEASE AND IMPRINTS 12/01/2017 y E 10-190-700-000-000 322.19 322.19 1,103.07 U 74829 12/20/2017 ACCO ENGINEERED SYSTEMS 1688343 HVAC MAINT&REPAIR 12/08/2017 0 E 10-195-257-000-000 1,590.00 1,590.00 L 1688109 HVAC THERMOSTAT REPLACEMNT 12/07/2017 Q- Q E 10-195-257-000-000 786.00 Q 786.00 2,376.00 N 74830 12/20/2017 CA STATE DEPT OF JUSTICE 271435 NOV FY2017-18 FINGERPRINTING 12/05/2017 04 T- E 10-190-226-000-000 32.00 0 32.00 Z L 32.00 +; 74831 12/20/2017 CHEVRON TEXACO CARD SERVICES 664138 NOV VEHICLE FUEL 12/06/2017 d E 10-175-272-000-000 802.29 E 10-185-272-000-000 20.20 U w 822.49 U 822.49 m 74832 12/20/2017 EZ SUNNYDAY LANDSCAPE 14370 DEC 2017 PARKS AND PARKWAYS MAINT 12/18/2017 E 10-195-245-000-000 200.00 E 10-450-255-000-000 3,955.00 E 26-600-255-000-000 160.00 R 2 E 26-601-255-000-000 80.00 Q 4,395.00 4,395.00 Packet Pg. 64 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N T- 74833 12/20/2017 FEDEX 6-019-27013 DELIVERY FOR ETHAN MOBLE AT DYNAMIC PL 12/08/2017 N E 10-370-210-000-000 64.98 T- C 64.98 Z 64.98 `a) 74834 12/20/2017 FRUIT GROWERS SUPPLY 91920430 FILTERS FOR BLOWER 12/14/2017 m E 10-195-245-000-000 34.14 w Y 34.14 d 91920707 COUPLER PVC SLIP&REPAIR 12/15/2017 U E 10-450-245-000-000 4.47 0 4.47 38.61 0 L !Z 74835 12/20/2017 GOPHER PATROL 264120 DEC 2017 GOPHER CTRL SVCS PICO PARK 12/12/2017 rL Q E 10-450-245-000-000 400.00 r, 400.00 c 264508 DEC GOPHER CTRL SVCS-ROLLINS PARK 12/12/2017 N T- E 10-450-245-000-000 88.50 N 88.50 6 249783 SEP 2017 GOPHER CTRL SVCS-ROLLINS PAR 09/08/2017 Z L E 10-450-245-000-000 88.50 88.50 d 577.00 W 74836 12/20/2017 HDL COREN CONE 0024809-IN 2017 BUSINESS LICENSE FEE REFUND 12/06/2017 E 10-140-250-000-000 51.00 U 51.00 00 51.00 c m 74837 12/20/2017 MIDAMERICA ADMIN AND RETIRE PR END 111720' PR END 11172017 ARS RETIREMENT 11/17/2017 E B 10-022-68-00 302.55 t 302.55 PR END 120120' PR END 12012017 ARS RETIREMENT 12/01/2017 Q B 10-022-68-00 271.74 271.74 574.29 Packet Pg. 65 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N M N 74838 12/20/2017 MORAN JANITORIAL SERVICES, LLC 1399 NOV 2017 JANITORIAL SVCS 11/29/2017 T_ E 10-195-245-000-000 555.00 C Z E 10-450-245-000-000 1,110.00 1,665.00 u 1,665.00 m 74839 12/20/2017 ON SITE COMPUTING 53005353 COUNCIL CHAMBER UPGRADES 12/18/2017 Y v E 70-110-700-001-000 52,974.74 t 52,974.74 U 53005347 UPGRADE SERVER TO WINDOWS SERVER 201 12/14/2017 O E 70-125-700-002-000 1,482.00 0 1,482.00 Q 54,456.74 Q 74840 12/20/2017 RIVERSIDE HIGHLAND WATER CO OCT-NOV 2017 f OCT-NOV 2017 WATER USE 12/16/2017 E 10-190-238-000-000 747.77 N E 10-450-238-000-000 4,742.88 M E 10-805-238-000-000 1,068.55 T_ E 26-600-239-000-000 226.61 6 E 26-601-239-000-000 58.04 Z L E 32-600-214-000-000 52.76 E 32-600-216-000-000 13.18 E 32-600-301-000-000 13.18 E 32-600-307-000-000 184.41 �c v E 32-600-326-000-000 26.36 E 48-600-330-010-000 90.66 U E 52-700-238-001-000 13.18 00 E 52-700-238-002-000 13.18 c 7,250.76 7,250.76 E U R .r a Packet Pg. 66 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N T- 74841 12/20/2017 SHELL FLEET MANAGEMENT 8000209687712 NOV FY2017-18 VEHICLE FUEL 11/30/2017 N E 10-175-272-000-000 420.61 T- E 10-185-272-000-000 34.17 Z E 65-425-272-000-000 160.82 `m 615.60 y 615.60 74842 12/20/2017 SO CAL LOCKSMITH 38904 EXTRA KEYS FOR ANNEX BUILDING&FENCE L 12/12/2017 E 10-175-218-000-000 35.37 t U 35.37 0 35.37 — ca 74843 12/20/2017 TIME WARNER CABLE 0153825121317 DEC 2017 SENIOR CENTER CABLE SERVICES 12/13/2017 0 E 10-805-238-000-000 58.91 Q 58.91 Q 58.91 0 N 74844 12/20/2017 COUNTY OF RIVERSIDE TLMA ADMIN: TL0000013868 STREET LIGHT FIXTURES NOV-2017 COSTS 12/18/2017 M E 16-510-255-000-000 66.77 N T- 66.77 p 66.77 Z L d 74845 12/20/2017 TRAFFIC MANAGEMENT INC 382740 SHERIFF ONLY PRKG SIGN 10/30/2017 T E 16-900-229-000-000 16.32 16.32 Y 16.32 U t 74846 12/20/2017 VERIZON WIRELESS 9797182797 NOV 2017 CITY STAFF CELL PHONES 12/01/2017 U E 10-175-240-000-000 320.71 m E 10-185-235-000-000 200.34 E 16-510-236-000-000 364.51 E 885.56 U 885.56 a Packet Pg. 67 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N T- 74847 12/20/2017 WESTERN EXTERMINATORS CO 5604348 NOV 2017 PEST CTRL SVCS 11/30/2017 N E 10-195-245-000-000 89.00 T- E 10-805-245-000-000 63.00 Z 152.00 `m 152.00 .N m 74848 12/20/2017 WILLDAN 002-18457 LANDSCAPE REVIEW,GRADING REVISIONS 10/03/2017 E 16-175-255-100-000 880.00 d 880.00 U 002-18327 STREET IMPROVEMENTS,LANDSCAPE REVIEW 08/31/2017 O E 16-175-255-100-000 495.00 495.00 0 L 002-18572 GRADING 11/01/2017 Q- rL E 16-175-255-100-000 440.00 Q 440.00 1,815.00 N 74849 12/20/2017 DOUG WILSON NOV2017 HLTH I NOV 2017 HEALTH INS REIMB WILSON 12/13/2017 04 T- E 10-110-142-000-000 358.54 0 358.54 Z L 358.54 +; 74850 12/27/2017 AMERICAN CANCER SOCIETY 12272017 ACS COMMUNITY BENEFIT FUND RELAY FOR LIFE 12/20/2017 d E 61-461-200-000-000 2,000.00 2,000.00 U (I) 2,000.00 U 74851 12/27/2017 ARROWHEAD CREDIT UNION NOV/DEC 2017\ NOV/DEC 2017 VISA CHARGES 12/11/2017 m E 10-110-270 COUNCIL MEMBER ACADEMY RE 575.00 E 10-120-210 NAME BADGES 38.30 E 10-120-220 LIGHT UP GT SUPPLIES 81.94 E 10-120-250 GT PROPERTY DATA RPT 29.00 R .r E 10-120-270 LEAGUE OF CA MTG, CALPERS T 1,104.23 Q E 10-125-210 SUPPLIES-GT B-DAY 103.67 E 10-125-270 SUPPLIES-GT B-DAY 39.98 E 10-140-265 AICPA MEMBERSHIP DUES 544.00 E 10-175-210 SUPPLIES-GT B-DAY 414.11 Packet Pg. 68 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N E 10-175-218 CALIBRATION TEST KIT 85.00 N E 10-175-272 FORD F250 SERVICE 766.93 T- E 10-190-210 LIVE SCAN-CFORTUNE 104.00 Z E 10-190-220 OFFICE SUPPLIES 352.32 `m E 10-190-250 WEBSITE SUBSCRIPTION 18.00 y E 10-370-268 ANNUAL LAND USE CONF 315.00 m E 10-450-245 FREEDOM PARK SUPPLIES 65.03 w Y E 10-450-246 FITNESS PARK SUPPLIES 118.20 E 10-805-238 OFFICE SUPPLIES 12.76 U E 16-900-257 MAINTENANCE SUPPLIES 647.73 E 62-120-220 LIGHT UP GT SUPPLIES 625.69 0 �a E 65-425-220 VOICE MAIL SENIOR BUS PRGM 12.99 0 6,053.88 a 6,053.88 Q 74852 12/27/2017 LEVEL 3 COMMUNICATIONS 64465338 DEC 2017 PHONE&INTERNET SERVICES 12/17/2017 E 10-190-235-000-000 1,310.36 c N 1,310.36 N 1,310.36 6 74853 12/27/2017 DARCY MCNABOE DEC 2017 DM DEC 2017 HEALTH INSURANCE REIMB-MCNAE 12/01/2017 Z L- E 10-110-142-000-000 481.33 m 481.33 481.33 w 74854 12/27/2017 ON SITE COMPUTING 53005344 2018 PLANNING COMMISSION MONTHLY MEET 12/11/2017 a� B 10-017-00-00 1,872.00 U E 10-801-270-000-000 1,872.00 m 3,744.00 r 3,744.00 d E 74855 12/27/2017 ROADRUNNER SELF STORAGE INC 22577 DEC 2017 STORAGE RENTAL 12/27/2017 U E 10-140-241-000-000 268.00 268.00 Q 268.00 74856 12/27/2017 SB COUNTY SHERIFF 17038 JAN 2018 LAW ENFORCEMENT SERVICES 12/20/2017 E 10-410-255-000-000 6,392.44 Packet Pg. 69 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 r; Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N E 10-410-256-000-000 136,885.40 N E 14-411-256-000-000 8,333.16 T- O 151,611.00 Z L 151,611.00 a N 74857 12/27/2017 TIME WARNER CABLE 0156711121517 DEC 2017 SENIOR CENTER CABLE SERVICES( 12/15/2017 m E 10-805-238-000-000 30.83 30.83 U a) 30.83 U 74858 12/27/2017 VALLEY TRANSPORTATION SERVICE; 513 SENIOR BUS MAINTENANCE 11/30/2017 O E 65-425-246-000-000 975.74 f° 975.74 0 a- 975.74 Q 15087031 12/13/2017 PUBLIC EMPLOYEES RETIREMENT PR END 111720' PR END 11172017 PERS RETIREMENT 11/17/2017 r� B 10-022-62-00 7,177.54 N 7,177.54 M 7,177.54 c.2 6 15112769 12/13/2017 PUBLIC EMPLOYEES RETIREMENT PR END 120120' PR END 12012017 PERS RETIREMENT 12/01/2017 Z B 10-022-62-00 7,387.08 7,387.08 T 0) 7,387.08 � 15123451 12/06/2017 CA PUB EMPLOYEES RETIRE SYSTEM 11142017 DEC 2017 PERS HEALTH INSURANCE 11/30/2017 U a� B 10-022-61-00 4,383.46 U E 10-120-142-000-000 1,499.40 , E 10-125-142-000-000 576.69 m E 10-140-142-000-000 576.69 E 10-175-142-000-000 1,845.42 E E 10-185-142-000-000 1,096.75 E 10-190-142-000-000 1,740.60 E 10-370-142-000-000 1,009.21 Q E 10-450-142-000-000 230.68 E 16-175-142-000-000 1,095.72 E 32-200-142-000-000 663.20 E 65-425-142-000-000 576.69 Packet Pg. 70 B.5.b Check Register CITY OF GRAND TERRACE As of 12/31/2017 is Check# Date Vendor Invoice# Invoice Description Inv. Date Amount Paid Check Total c N T- 15,294.51 N T- 15,294.51 0 Z 15146783 12/13/2017 CALPERS 457 PLAN PR END 111720' PR END 11172017 457 PLAN CONTRIBUTION 11/17/2017 m B 10-022-63-00 2,290.17 y 2,290.17 m 2,290.17 Y v 15146818 12/13/2017 CALPERS 457 PLAN PR END 120120' PR END 12012017 457 PLAN CONTRIBUTION 12/01/2017 t B 10-022-63-00 2,290.17 U 2,290.17 0 2,290.17 j 0 L 15147879 12/20/2017 CA PUB EMPLOYEES RETIRE SYSTEM 12142017 HPER; JAN 2018 PIERS HEALTH INSURANCE 12/14/2017 Q B 10-022-61-00 5,792.15 Q E 10-120-142-000-000 1,557.84 E 10-125-142-000-000 576.98 c E 10-140-142-000-000 576.98 N E 10-175-142-000-000 1,557.84 04 E 10-185-142-000-000 1,153.96 E 10-190-142-000-000 1,876.53 Z E 10-370-142-000-000 865.47 `m E 10-450-142-000-000 346.19 N E 16-175-142-000-000 1,615.54 E 32-200-142-000-000 403.89 w E 65-425-142-000-000 576.97 U a� 16,900.34 U 16,900.34 m Total: 587,941.24 m E t U R .r a Packet Pg. 71 B.6 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 9, 2018 ;ouncil Item TITLE: Reauthorization of the Collection of the City's Public, Educational and Governmental (PEG) Access Support Fee PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: Read by Title Only, Waive further reading and Adopt AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, REAUTHORIZING THE CITY'S PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS SUPPORT FEE 2030 VISION STATEMENT: This staff report supports Goal #1, Ensure Our Fiscal Viability by ensuring the collection of state authorized public, educational and governmental (PEG) access fees/revenues. BACKGROUND/DISCUSSION: In accordance with State law, on December 12, 2017, the City Council introduced an ordinance reauthorizing the collection of Public, Educational and Governmental (PEG) access fees from all authorized state-franchised video service providers operating within the City of Grand Terrace. The Ordinance is attached and ready for adoption. FISCAL IMPACT: There is no fiscal impact to implement this ordinance. ATTACHMENTS: • PEG Ordinance (DOCX) APPROVALS: Cynthia A. Fortune Completed 01/03/2018 11:24 AM Finance Completed 01/03/2018 11:24 AM City Attorney Completed 01/03/2018 1 :00 PM Packet Pg. 72 B.6 City Manager Completed 01/03/2018 5:38 PM City Council Pending 01/09/2018 6:00 PM Packet Pg. 73 B.6.a ORDINANCE NO. 2017-XX AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, REAUTHORIZING THE CITY'S PUBLIC, EDUCATIONAL, AND GOVERNMENTAL ACCESS SUPPORT FEE N WHEREAS, Section 5870(n) of the Public Utilities Code, which was enacted as part of the as the Digital Infrastructure and Video Competition Act of 2006, authorized the 0 City of Grand Terrace ("City")to adopt an ordinance establishing a fee on state-franchised a video service providers to support public, educational, and governmental ("PEG") access 0 channel facilities; and o r WHEREAS, the City adopted Ordinance No. 295 establishing a 1% fee for the o support of public, educational, and governmental access facilities and activities within L) the City; and 4- 0 WHEREAS, Section 5870(n) of the Public Utilities Code states that such an o ordinance shall expire, and may be reauthorized, upon the expiration of a state franchise; N and 0 r WHEREAS, the state franchises granted to Pacific Bell Telephone Company d/b/a SBC Pacific Bell Telephone Company d/b/a AT&T California ("AT&T") and Time Warner Cable LLC d/b/a Time Warner Cable, now known as Spectrum, are set to expire on January 2, 2008; and a WHEREAS, the City Council desires to expressly reauthorize the PEG Fee = codified in Title 5, Chapter 5.12.030 of the Grand Terrace Municipal Code, which fee shall remain unchanged and in full effect as to all state-franchised video service providers cn operating within the City, including but not limited to, the AT&T Franchise and the Spectrum Franchise, and to further provide for automatic reauthorization of the PEG Fee upon the expiration of future video franchises held by state-franchised video service providers operating within the City. p a w IL NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES ORDAIN AS FOLLOWS: E SECTION 1. Finding. That the City Council of the City of Grand Terrace does find, a determine, and declare that the Recitals set forth herein are true and correct and are incorporated herein as findings of the City Council. SECTION 2. Reauthorization. The City Council hereby reauthorizes the fee on state-franchised video service providers to support public, educational, and governmental channel facilities pursuant to California Public Utilities Code Section 5870(n) and as Packet Pg. 74 B.6.a codified in Grand Terrace Municipal Code Title 5, Chapter 5.12.030, which fee shall remain unchanged and in full effect as to all state-franchised video service providers. SECTION 3. Automatic Reauthorization. Commencing from, and after, the effective date of this Ordinance, the City's PEG fee set forth in Grand Terrace Municipal Code Title 5, Chapter 5.12.030 shall continue to apply to any new or existing franchisee operating in the City and shall automatically be reauthorized upon the expiration of any existing or future state video franchise(s) held by any state-franchised video service provider operating within the City. This Ordinance shall so renew until such time that the 0 City Council takes formal affirmative action to cease the renewals. 0 w a SECTION 4. Environmental Determination. This Ordinance has been reviewed for 0 compliance with the California Environmental Quality Act (CEQA), the CEQA guidelines, o and the City's environmental procedures, and has been found to be exempt pursuant to Section 15061 (b)(3) (General Rule) of the CEQA Guidelines, in that the City Council o hereby finds that it can be seen with certainty that there is no possibility that the passage U of this Ordinance will have a significant effect on the environment. 4- 0 SECTION 5. Inconsistencies. Any provision of the Grand Terrace Municipal Code 0 or appendices thereto inconsistent with the provisions of the Ordinance, to the extent of N such inconsistencies and no further, are repealed or modified to that extent necessary to 0 affect the provisions of this Ordinance. r SECTION 6. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held out to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Grand Terrace hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, _ clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsection, sentence clause, phrases or portions be declared valid or unconstitutionally. cn a� SECTION 7. Effective Date. This Ordinance shall become effective thirty (30) days from and after its adoption. L O SECTION 8. Certification. The City Clerk shall certify to the passage and adoption a of this Ordinance and cause the same to be published and posted in the manner required a by law. E a Packet Pg. 75 B.6.a Darcy McNaboe Mayor N O d ATTEST: w a 4- 0 c 0 Debra Thomas City Clerk o U O t APPROVED AS TO FORM: o 0 r N 'i O Richard L. Adams, II r City Attorney o: c a� I, Debra Thomas, City Clerk of the City of Grand Terrace, do hereby certify that the = foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 12t" day of December, 2017, by the following cn vote: c AYES: p a NOES: a r c ABSENT: E U ABSTAIN: a Debra Thomas City Clerk Packet Pg. 76 This page left intentionally blank. IF-, B.7 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 9, 2018 Council Item TITLE: Amend the Professional Services Agreement with Interwest Consulting Group to Include Building Services PRESENTED BY: Sandra Molina, Planning & Development Services Director RECOMMENDATION: Approve Amendment No. 1 to the Professional Services Agreement with Interwest Consulting Group to Include Building Services, not to Exceed an annual cost of $90,000 Dollars. 2030 VISION STATEMENT: This staff report supports Goal 3: Promote Economic Development by providing core building and safety services. BACKGROUND: During the 15-16 Fiscal Year, the City Council funded a part time building official in the Planning and Development Services Department. The hope was that the City would be able to recruit an annuitant to fill the position. In the interim, the City has contracted with Willdan Engineering for building services. The building official services have been filled by a CalPERS annuitant employed by Willdan Engineering. A CalPERS annuitant can only work 960 hours within the CalPERS system. The annuitant is reaching the limit on billable hours and will no longer be able to provide services to the City. On June 13, 2017, the City Council approved a contract with Interwest Consulting Group for plan checking and inspection services (Attachment 1). Staff is proposing to revise the scope and compensation of the contract to include building services (Attachment 2), not to exceed 16 hours per week. DISCUSSION: Interwest will provide consultant building services consisting of Deputy Building Official and Plans Examiner Services. The consultant will be at City Hall a minimum of three days per week, and will be available to assist the general public and assist the Department Director in the operation of the building department. Much of the services that this position will provide is reimbursed through developer deposits. For example, building official time spent reviewing development applications, including setting of project conditions, attendance at development meetings, construction meetings, and field work related to development is reimbursed through the deposit account provided by the applicant. Also, plan checking costs are captured at the time of permit issuance Packet Pg. 77 B.7 through the deposit account, providing the City reimbursement. Selection Process The City Council is authorized to approve Amendment No. 1, pursuant to the Purchasing Policy adopted on May 13, 2014. Section V.B authorizes the City Council to approve such contract without going through the competitive selection when it is in the best interest of the City to do so. It is in the City's best interest to contract with Interwest to provide continued building services. The current consultant will no longer be available due to CalPERS limitations. The Contract will provide the City continuity and provide comprehensive building services. FISCAL IMPACT: The funding for this service will come primarily from developer deposits, and a portion from the General Fund. There are sufficient funds in the Planning and Development Services Department's approved budget to cover the General Fund portion. For the remainder of the fiscal year, the additional costs is not to exceed $46,000.00. In the next fiscal year budget, funds will be budgeted to cover the service, which, as stated earlier, will primarily be offset by developer deposits. ATTACHMENTS: • Executed Interwest Contract (PDF) • Amendment No. 1_Interwest_12.21.2017 (DOC) APPROVALS: Sandra Molina Completed 12/21/2017 6:39 PM Finance Completed 01/01/2018 9:25 AM City Attorney Completed 01/03/2018 2:40 PM City Manager Completed 01/03/2018 5:22 PM City Council Pending 01/09/2018 6:00 PM Packet Pg. 78 2017 - 21 0 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT("Agreement") is made as of this 13t'day of June, 2017 by and between the CITY OF GRAND TERRACE ("City") and Interwest Consulting Group ("Consultant"). 1. CONSULTANT'S SERVICES. Consulant agrees to perform during the term of this Agreement on a non-exclusive and on-call basis, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit A (the "Services"). 2. TERM OF AGREEMENT. This Agreement shall be effective on the date above and y the Agreement shall remain in effect for three years, with the option to extend the contract twice by one (1) year each,unless otherwise terminated pursuant to the provisions herein. as 3. FAMILIARITY WITH WORK. By execution of this Agreement, Consultant it warrants that in c (1) It has thoroughly investigated and considered the work to be performed, based on all available information. m r (2) It carefully considered how the work should be performed, and c 0 (3) I frilly understands the difficulties and restrictions attending the v performance of the work under this Agreement. as (4) It has the professional and technical competency to perform the work and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of services. as x 4. PAYMENT FOR SERVICES. City shall pay for the services performed by Consulant w pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit B.The fees for services shall not exceed the authorized amount of$40,000 (Forty Thousand Dollars) annually as set forth in Attachment "B," unless the CITY has given specific Q advance approval in writing,and the Cost Proposal included in Attaclunent "A". 5. TIME FOR PERFORMANCE. Consultant shall not perform any work under this Agreement until (a)Consultant furnishes proof of insurance as required under Paragraph "8" of this Agreement. All services required by Consultant under this Agreement shall be completed on or before June 1,2020 unless extended by amendment. 6. DESIGNATED REPRESENTATIVE. Consultant hereby designates Chris A. Vogt, P.E., as the Consultant Representative, and said Representative shall Page 1 of 11 Packet Pg. 79 be responsible for job performance, negotiations, contractual matters, and coordination with the City. Consultant's professional services shall be actually perfonned by,or shall be immediately supervised by, the Consultant Representative. 7. HOLD HARMLESS; INDEMNIFICATION. Consultant hereby agrees to protect, indemnify and hold City and its employees, officers and servants free and hannless from any and all losses, claims, liens,demands and causes of action of every kind and character including, but not limited to, the amounts of judgment, interests, court costs, legal fees and other expenses incurred by the City arising in favor of any party, including claims, liens, debts, personal injuries, including employees of the City, death or damages to property (including property of the City) and without limitation by enumeration, all other claims or demands of every character occurring or arising directly out of the negligent acts,recklessness or willful misconduct of y Consultant uithe performance of its services under this Agreement. This provision is not uitended to create any cause of action in favor of any third party against Consultant, or the City or to enlarge in any way the Consultant's liability but is intended solely to provide for indemnification of the City for liability for damages or injuries to third persons or property arising from Consultant's negligent performance it hereunder. in c 8. INSURANCE. Consultant shall procure and maintain at all times during the teen of this Agreement insurance as set forth in Exhibit "C" attached hereto. Proof of insurance m shall consist of a Certificate of Insurance provided on I0S-CGL form No.CG 0001 II 85 or 88 executed by Consultant's insurer and in a form approved by,the City's City Attorney and City's Legal Counsel. c U r 9. LICENSES, PERMITS,AND FEES. Consultant shall obtain a City of Grand Terrace Business License and any and all other permits and licenses required for the services to be performed under this Agreement. as r 10. INDEPENDENT CONTRACTOR STATUS. City and Consultant agree that Consultant, in performing the Services herein specified, shall act as an independent Contractor and w shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any Q and all payroll and other taxes and interest thereon and penalties,therefore, which may become due as a result of services performed hereunder. 11. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void;except that Consultant may assign payments due under this Agreement to a financial institution. Page 2 of 11 Packet Pg. 80 12. STANDARD. Consultant agrees that the services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering the same or similar services. Consultant shall re-perfotin any of said services,which are not in conformity with standards as determined by the City. la CONFIDENTIALITY.Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement. y ar 14. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records r with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefiom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of in key personnel and telephone numbers for emergency contact after normal business hours. .3 m 15. OWNERSHIP OF CONSULTANT'S WORK PRODUCT.All reports, documents, all r analysis, computations, plans, correspondence, data, information, computer media, including disks or other written material developed and/or gathered by Consultant inthe c performance of this Agreement shall be and remain the property of City without v r restriction or limitation upon its use or dissemination by City. Such Material shall not be the subject of a copyright application by Consultant. Any re-use by City of any such materials on any project other than the project for which they were prepared shall be at the sole risk of City unless City compensate Consultant for such use. Such work product shall be transmitted to City within ten (10)days after a written request therefore. Consultant may retain copies of such products. w 16. NOTICES. All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by snail. Notice sent by snail shall � be addressed as follows: a City: G. Harold Duffey, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 Consultant: Chris A. Vogt, P.E. Interwest Consulting Group 431 S. Palm Canyon Drive Pahl Springs,CA 9M Page 3 of 11 Packet Pg. 81 B.7.a If the name of the principal representative designated to receive the notices, demands or communications, or the address of such person, is changed, written notice shall be given within five (5)working days of said changes 17. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 18. APPLICABLE LAWS, CODES AND REGULATIONS. Consultant shall perform all services described in accordance with all applicable laws, codes and regulations required by all authorities having jurisdiction over the Services. Consultant agrees to comply with prevailing wage requirements as specified in the California Labor Code, Sections 1770, et seq. a� 19. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided hereunder. it 20. BENEFITS. Consultant will not be eligible for any paid benefits for federal ,social n security, state workers' compensation, unemployment insurance, professional insurance, medical/dental,retirement PERS or fringe benefits offered by the City of Grand =a 3 Terrace. m r 21. PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, i agent, or subcontractor of Consultant providing services under this Agreement claims c or is determined by a court of competent jurisdiction or the California Public v r Employees Retirement System ("PERS") to be eligible for enrollment in PERS as an employee of the City,Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on c behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. x w Notwithstanding any other agency,state or federal policy,rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and E subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any Q incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 22. TRAVEL EXPENSES.Any reimbursement expenses must be pre-authorized and shall be based upon the approved rates of the San Bernardino County Auditor- Controller. 23. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal,state and county laws and regulations governing conflict of interest. Page 4 of 11 Packet Pg. 82 24. ECONOMIC INTEREST STATEMENT. Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk,for each employee providing advise under this Agreement, prior to the commencement of work. 25. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, ban, intended to influence legislation, r administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. as 26. NON-DISCRIMINATION. In the performance of this Agreement, Consultant shall not it discriminate against any employee, subcontractor, or applicant for employment Cn because of race,color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual orientation. Consultant will �a take affirmative action to ensure that subcontractors and applicants are employed, and m that employees are treated during employment, without regard to their race, color, Y creed,religion, sex, marital status, national origin, ancestry, age, physical or mental i handicap, medical condition, or sexual orientation. c U 27. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. c a� 28. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terns, provisions or conditions be modified or waived or otherwise x affected, except by a written amendment signed by all parties. w c as 29. WAIVER. If at any time one party shall waive any term,provision or condition of E this Agreement, either before or after any breach thereof, no party shall thereafter be deemed to have consented to any future failure of full performance hereunder. Q 30. COVENANTS AND CONDITIONS. Each tern and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 31. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sale discretion,with thirty (30)days written notice. 32. EFFECT OF TERMINATION. Upon termination as stated in Paragraph 91" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required Page 5 of 11 Packet Pg. 83 by law. Consultant shall be entitled to payment for work satisfactorily completed to date,based on proration of the monthly fees set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 33. GOVERNING LAW.This Agreement shall be governed by and construed in accordance with laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of San Bernardino. In the event of litigation in U.S.District Court,exclusive venue shall lie in the Central District of California. 34. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any r court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment or order from a court of law described in paragraph "33." This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties'mutual settlement, arbitration, or it mediation of the dispute. �n c 35. SEVERABILITY.If any provision of this agreement is held by a court of �a competent jurisdiction to be invalid, void or unenforceable,the remaining m provisions nevertheless will continue in full force and effect without Y being unpaired or invalidated in any way. i c 36. FORCE MAJEURE. The respective duties and obligations of the parties hereunder shall v be suspended while and so long as performance hereto is prevented or impeded by strikes, disturbances, riots,fire, severe weather, government action,war acts, acts of God, or any other cause similar or dissimilar to the foregoing which are beyond the control of the party from whom the affected performance was due. r 37. INTEGRATED AGREEMENT. This Agreement, together with Exhibits "A," "B" and w "C" supersede any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party,which is not embodied herein, nor any other agreement; statement or promise not contained inthis Agreement shall be valid and binding.Any modification of the Agreement shall be effective only if it is in writing and Q signed by all parties. Page 6 of 11 Packet Pg. 84 B.7.a Dated: 26 2y "CITYIf By: G. d Duffey City Manager r N 2N2 C d r C N d V it Dated:_Ctl 7 "CONSULTANT" _ c �a .3 m r L O U C�IJam G.Ross, Public Works Group Leader r c a� r APPROVED AS TO FORM w c as E �a a Richard L.Adams II City Attorney Page 7 of 11 Packet Pg. 85 v Q CD o y v 0 X M 00 c� V Attachment: Executed Interwest Contract (Building Services Interwest) May 11, 2017 PREPARED FOR THE CITY OF GRAND TERRACE PROPOSAL TO PROVIDE: PUBLIC WORKS INSPECTION AND PLAN CHECK SERVICES THE BLUE MOUNTAIN CITY BEST ACES G ft Rft. . 'ALIFORNIA op r� B.7.a 0 0 0 0 May 11, 2017 0 PROPOSAL. TO PROVIDE 0 Public Works inspection and Plan Check Services 0 0 0 0 0 - 0 m 0 L O U 0 0 PREPARED FOR THE a� City of Grand Terrace 0 Adr cea ie Fr ce'ii an y Public Works Department w 22795 Barton Road Grand Terrace,CA 92313-5295 E a C 0 0 By Interwest Consulting Group 431 S. Palm Canyon Drive, Suite 200 Palm Springs,CA 92262 760.417.4329 Office 951.616.4925 Mobile www.interwestgrp.com 0 CA I Packet Pg. 88 0 0 INTERWEST May 11, 2017 CONSULTING GROUP C Adreane Freeman Public Works Department 22795 Barton Road Grand Terrace, CA 92313-5295 RE: Proposal to Provide Public Works Inspection and Plan Check Services Dear Ms. Freeman: C y 0 We understand the City is seeking proposals from qualified firms to provide professional On-Call Consulting Services for Public Works Plan Check and Inspection Services. Our proposal is crafted and submitted for the purpose of demonstrating our ability to provide the specific services outlined in the RFP. We are large 0 enough—over 300 employees—to serve all of your city engineering needs, yet small enough to ensure that 0 we maintain focus and are responsive to the needs of Grand Terrace. We currently serve over 200 cities, v, counties and state agencies including the Cities of Wildomar, Bell, Eastvale, La Quinta, Rancho Mirage, Palm Springs, and Riverside County. 3 Interwest is an excellent choice to provide plan checking and inspection services to the City of Grand 0° Terrace for the following reasons: L 0 Sensitivity to neighborhood issues o Our know-how and experience in serving with cities in seamlessly providing engineering services Ch 0 Proven ability to deliver in complex municipal environments Small firm focused customer service, big firm resources C3 We thoroughly understand the challenges and requirements of municipal governments since many of our staff have held senior and executive management positions with numerous California cities. Our staff includes former Public Works Directors, City Engineers, City Traffic Engineers, Capital Projects Managers, k Construction Managers, Plan Check Engineers, Construction Managers, Construction Inspectors, and w Chief Building Officials. This background and experience is important since serving in the capacity of the "owner," especially local agencies, requires a high level of sensitivity towards community and special interest group issues. Accordingly, our professional staff truly understands and values the importance of 0 maintaining a focus on representing the interests of our public agency clients in a manner which reflects a positively on the cities we serve. Interwest Consulting Group has the staff and experience to perform the services outlined in the RFP. More importantly, we possess the experience and skills necessary to work with the existing City staff to 0 successfully achieve established goals. We understand the work will include but not be limited to the plan checking and inspection of public works capital projects completed by the City, development community, residential community,and other agencies. 0 -continued- 0 INTERWEST CONSULTING GROUP n Packet Pg. 89 B.7.a Each of the staff members proposed for this assignment was carefully selected based on our understanding of the scope of the project. Mr. James G. Ross is the Public Works Group Leader for the Southern California area and will serve as Principal in Charge. He is an authorized representative of Interwest Consulting Group with the authority to sign all necessary agreements. Mr. Chris A. Vogt, P.E. is the Regional Manager of the Coachella Valley/inland Empire branch of Interwest Consulting Group, and will serve as the Project Representative and the management contact to the City of Grand Terrace. James G. Ross Chris A.Vogt,P.E. 431 S. Palm Canyon Drive, Suite 200 431 S. Palm Canyon Drive, Suite 200 r Palm Springs, CA 92262 Palm Springs, CA 92262 714,899.9039 Office 760.417.4329 Office 714,742.1551 Mobile 951.616.4925 Mobile jross@interwestgrp.com cvogt@interwestgrp.com Services will be directed from our Palm Springs office,which serves the entire Coachella Valley region and (n the Inland Empire. We appreciate the opportunity to present our qualifications for your review and consideration. This proposal remains valid for a period of 120 days from the due date. We understand that the selected firm will be required to enter into a contractual agreement, inclusive of insurance requirements 0° with the City of Grand Terrace. Interwest Consulting Group has no issues with the City's Professional Services Agreement Contract or Insurance requirements. Additionally, we acknowledge and are in receipt of Addendum 1. We are available to meet with you to discuss our approach in more detail at your c i convenience. Please call if you have any questions or would like additional information, a r Sincerely, If LU Ja es G.Ross Chris A.Vogt E ubIic Works Group Leader Coachella Valley Regional Manager a I NTERWEST CONSULTING GROUP Packet Pg. 90 0 0 0 0 Table of Contents 0 Cover Letter 0 0 Introduction / Information ..................................................................1 CompanyInformation................................................................... ..........,.. ......................1 Statement of Understanding........,....................................................... . ........................3 Methodology......................... ..........................,....................................•.3 0 Approach&Methodology.................................................................................... ..........3 EngineeringPlan Review.......................................................................................................4 aInspection Services ..........k........................................................................................:..._'.9 ProjectControls......................................• i. ...........1 ........... .......................................... II =Ay V 0 A roach to Communicating ........................ .11 PP g.........,.,...,............... y 0 Qualifications--............. .................................................................12 Work Experience.......................................... ....................................................... ..,,. ....12 m KeyyjPersonnel. .......u...... . .............................................1Q7 -. 0 Brie Biographies....................a:.........................................R............... • ............e..........18 W _ O 0 Labor Hours/Schedule............ ............ .20 0 References.............................................................. ............................20 0 d Insurance............................. ........ ......................................................20 Q w Conflict of interest ..................20 = 0 E Compensation / Fee Schedule.......Provided in separately seated envelope. a Appendix Certificate of Insurance Team Resumes 0 t 0 0 0 coNs ERWELTING a� Packet Pg. 91 B.7.a 0 t 0 0 Introduction / Information 0 0 COMPANY INFORMATION 0 The seamless integration of municipal service professionals in support of public agencies has been our purpose since Interwest Consulting Group formed in 2002. Interwest was founded by individuals with a 0 passion for serving municipalities. We offer an Employee Stock Ownership Program (ESOP) and currently 0 employ approximately 300 employees spanning a multitude of disciplines within city engineering, public 0 works, traffic engineering, and building and safety departments throughout California. We currently serve 0 over 200 cities, counties and state agencies, including the municipalities of La Quinta, Palm Springs, y Rancho Mirage,Eastvale,Wildomar, Pomona, and Beaumont. 0 We provide the following services to cities/counties: 0 N ✓ Construction Management&Inspection ✓ Engineering Plan Check Services ✓ Capital Improvement Plan/Map Review and Entitlement ✓ Building and Safety Services ✓ City Engineering m ✓ Geographic Information System(GIS) ✓ Information Technology 0 0 ✓ Real Property Acquisition r 0 ✓ Traffic Engineering &Transportation Planning ✓ Transportation Program Management&Funding 0 Our staff has held staff, senior and executive management positions within numerous California cities including the titles of City Engineer, Public Works Director, Project Manager, Building Official, Traffic Engineer, Construction Manager, Public Works Construction Inspector, Building Inspector, Plan Check w Engineers and other well-seasoned personnel. This depth of experience brings a high level of expertise ' and sensitivity towards community and special interest group issues. We value the importance of a focus that represents the interests of our public agency clients and reflects positively on the citizens they serve. 0 Collectively, our professionals have programmed and delivered projects, and developed and implemented a 0 innovative programs and public policies recognized by the American Public Works Association, California Transportation Foundation, Solid Waste Association of North America, State of California Office of Traffic Safety, American Planning Association, and been awarded with the Leadership in Energy and 0 Environmental Design (LEED) Award. We furnish both technical excellence and a thorough understanding (D of the regulatory process to assist our clients through the sometimes daunting complexities associated with 0 the delivery of projects, implementation of important public programs, and adoption of significant public policy. 0 INTERWEST Page; CONSULTING GROUP Packet Pg. 92 B.7.a AFFILIATIONS Education and certification are at the very core of our company. We support and encourage staff to participate in and contribute to the many associations important to the industry knowing that technical excellence and proficiency is vital to public service. Attending specialized training classes, seminars and industry-related conferences is part of our dedication to the industry. Many of our staff holds or have held key positions within the groups listed below: ✓ League of California Cities ✓ American Public Works Association ✓ California Association of Building Officials ✓ International Code Council ✓ County Building Officials of California ✓ Institute of Transportation Engineers ICC Chapters of: Los Angeles Basin, Coachella, ✓ California Water Environment Orange Empire, Foothill, East Bay, Peninsula, Association Sacramento Valley, Shasta Cascade ✓ California Storm Water Quality N ✓ SEAOSC Association •� City/County Engineer's Association Inland ✓ City Engineer's Association of Orange Empire County 3 ADDITIONAL RESOURCE LOCATIONS m r Services will be directed from our Palm Springs office. This proximity allows us to quickly and efficiently P serve the needs of the City. We have a complete team of professionals in the Southern California region o providing support to clients on a daily basis. r aD SOUTHERN CALIFORNIA NORTHERN CALIFORNIA a 15140 Transistor Lane 9300 W.Stockton Blvd.,Suite 105 c Huntington Beach,CA 92649 Elk Grove,CA 95758 714.899.9039 Office 916.683,3340 Office °' 9519 Chamberlain Street 1613 Santa Clara Drive,Suite 100 a� Ventura,CA 93004 Roseville,CA 95661 x w 805.659.0017 Office 916.781.6600 Office 431 S.Palm Canyon Drive,Suite 200 6280 W.Las Positas Blvd.,Suite 220 Palm Springs,CA 92262 Pleasanton,CA 94588 E 760,417.4329 Office 925.462.1114 Office COLORADO CENTRAL CALIFORNIA Q 1218 W.Ash Street,Suite A 1171 W.Shaw Avenue,Suite 102 Windsor,CO 80550 Fresno,CA 93711 970.674.3300 Office 559.201.6381 Office 1505 Patton Drive NEVADA Boulder,CO 80303 4815 W.Russell Road, Suite 11K 303.444.0524 Office Las Vegas,NV 89118 702.476.2200 Office t i ! r NTERWEST Page CONSULTING GROUP Packet Pg. 93 B.7.a ICF 0 0 0 STATEMENT OF UNDERSTANDING Specifically for the City of Grand Terrace, we understand that the City is seeking a professional consultant to provide on-call plan check and inspection services for Public Works Projects. The selected consultant 0 will perform the services in a prompt, professional and workmanlike manner and in accordance with the 0 standards of the profession. Services are to include the plan checking and inspection k of public works capital projects completed by the City, development community, residential community, and other agencies. A wellseasoned 0 and diplomatic 0 All work, unless otherwise specified, shall be provided on an hourly basis, and team is of critical f completed to the satisfaction of the City Council within the time periods allocated as importance to the 0 successful delivery ' y mutually agreed to at the beginning of the assignment. Certain projects, if assigned, of services, shall be performed pursuant to a "not-to-exceed" budget. For these projects, consultants shall prepare a detailed scope of work, a payment schedule, and a schedule of deliverables for review and approval by the City Council. m=, Interwest Consulting Group fully understands what is required to provide as-needed On-Pall Plan Checking 0 and Inspection Services as we serve a number of municipalities in Southern and Northern California in a (n, 0 similar capacity. Discussion on how we will meet the objectives of the Scope of Services is outlined in the 0 Methodology section of this proposal. 3 m ° Methodology L 0 � U 0 Interwest will complete all plan checking and inspection services according to y the City of Grand Terrace's standards, civil engineering design guidelines ` � a appropriate for the type of work (APWA Standard Specifications for Public Works Construction "Greenbook", State of California Standards "Caltrans" Specifications, Caltrans Highway Design Manual, and various other design guidelines), as well as all relevant ordinances, resolutions, statutes, rules, and X regulations of the City, and all other local, state or federal governmental LU 0 agency standards that apply to the type and location of the various projects, Interwest staff will also ensure that all conditions placed during the entitlement process for the development are incorporated into the plans as each condition relates to the public improvements. a APPROACH & METHODOLOGY 0 Interwest Consulting Group works exclusively for Public Agencies such as Cities and Counties. As such, Interwest has not completed any projects or studies for the private development community in Grand 0 Terrace. However, we have worked very closely with the private development community in other Cities in order to facilitate their projects and their schedules so they may succeed in their development, We treat ( them as a partner to the City, protecting the City's interests while at the same time, remaining sensitive to Q their needs to deliver a quality project within their time frames and budget, Interwest also fully understands the challenge that Cities face due to limited staff and budget. Interwest can help alleviate or minimize this staffing resource burden and at the same time provide a high level of customer service in a cost-effective manner and we possess the ability to adjust service levels as needed. INTERWEST Page CONSULTING GROUP Packet Pg. 94 B.7.a Interwest fully understands these resource demands, has experience in successfully providing Civil Engineering Plan Check and Inspection Services under these conditions, and is committed to working for the City.We propose to provide the City the following fundamental elements: ✓ Customer service. One of the keys to the success of your department is providing your customers with excellent service. We are committed to providing a level of service to you, the development community, and your residents that will meet or exceed your expectations. ✓ Budget-conscious approach and implementation. Our services are provided in a cost-effective manner and will be adjusted to remain within the City's budget constraints. We will monitor and evaluate our areas of responsibility and make recommendations for additional cost savings to the City where possible. ✓ Tailored, City-specific services. We deliver skilled and thorough Plan Review and Inspection Services for assurance of compliance with all Federal, State, County, and City adopted codes and ordinances. The City can expect a high-level of technical assistance to architects, engineers, contractors, developers, and most importantly the homeowner. Our staff of experienced engineers, architects and plan checkers possesses the ability to provide assistance through the a� plan checking process. ✓ Timely turnaround service. We work with you to develop the most responsive schedule to meet m the time constraints placed on your design community. Interwest Consulting Group will meet or exceed our proposed turnaround times. 0 ✓ Effective Coordination with other City Departments. Our people are trained in promoting r collaboration and cooperation with other departments and agencies. Effective communication is a key component and we have multiple communication solutions available which can be adjusted to address the unique needs of the City. ✓ Ability to adjust service levels to meet your needs. We can quickly fine-tune our staffing levels to match changes in activity to ensure a high level of customer service is maintained. In addition, x we are skilled at assessing time commitments, developing an accurate work plan and applying ``� r dedicated, professional personnel. E ENGINEERING PLAN REVIEW Interwest is willing and able to provide that highly experienced individuals to meet the City's needs. If a however the workload in the City increases to a point that additional services are required, Interwest has the collective, diverse team of people and experience to perform the full range of Civil Engineering Plan Check Services required by the City. All work will be coordinated through the one specific proposed individual to maintain consistency and maximize the effectiveness of communication. More importantly, we possess the knowledge and skills necessary to effectively integrate the necessary engineering services with the City's staff to create a design plan check process that is coordinated, consistent, and predictable. INTERWEST Pager. CONSULTING GROUP Packet Pg. 95 B.7.a 0 0 0 0 We view our role and mission as facilitating the efficient delivery of high quality design plan check projects by: 0 ✓ Taking a partnering versus regulatory approach; 0 ✓ Balancing the need to ensure conformance to standards and regulations with the need for Q predictability, uniformity, and efficiency; 0 ✓ Having a goal of"no surprises"for the applicant and the City; ✓ Creating an internal team which provides a seamless design plan review process to prevent unintentional"games of gotcha"for project applicants. C r th All plan reviews will be evaluated by the project manager for quality control of the plan review, the level and quality of comments from the review, consistency with similar reviews, the avoidance of late hits or"gotcha" r comments, the evaluation of the design professional's submittal and whether they are addressing prior comments or have justifiable reasoning in their designs that may allow leniency from standards.The project 0 manager will meet with the design professional and their client after the second plan check if prior comments are not being addressed. We have found this will get the process back on track or provide the 0 project owner/client with a more realistic schedule based on their design professionals' actions. The 0 discussion above describes Interwest Consulting Group's philosophy and approach of "how" we do our 3 work. m Interwest Consulting Group proposes to complete the plan checking process of all improvement plans related to private development (excluding building and related plans), including of a variety of grading 0 plans (mass grading, rough grading and precise grading), street improvement plans (widening, rehabilitation, and new), storm drainage plans, Hydrology and Hydraulic calculations and reports, Engineers reports, fugitive dust control plans, storm water pollution prevention plans and Water Quality r Management Plans (WQMP, NPDES, MS4), erosion and sediment control plans, sewer improvement 0 plans, traffic signal improvement plans, on-site improvement (grading and paving) plans, as well as a variety of other types of construction improvement plans and parcennai maps. in addition to individual x 0 plan check review, we will provide independent review of technical studies and reports (including sewer ``' r 0 studies, traffic studies, geotechnical reports, storm-water pollution prevention/NPDES plans, and water quality management plans, and render appropriate review of the analysis and proposed mitigation. Services will also include review and verification of Right-of-Way documents including, but not limited 0 to legal descriptions for easements, dedications, lot line adjustments and parcel mergers, a A typical scenario for"what" we do related to the review and processing of final maps, landscape plans, 0 improvement plans, hydrology and hydraulics calculations and plans, geotechnical studies, and traffic engineering and operations plans and reports, follows: 0 ✓ Provide plan reviews for final maps, improvement and landscape plans. Review includes evaluation of required reports, studies, grading and improvement plans, and design 0 professional's recommendations. Each plan review is assigned to a design plan reviewer with oversight of the project manager. The assigned design plan reviewer will be committed to the project and will furnish all subsequent submittal reviews for the project. This maintains a consistent review and avoids"late hit"comments. INTERWEST CONSULTING GROUP Packet Pg. 96 B.7.a ✓ Visit the site to determine field conditions are consistent with the plans submitted. ✓ Obtain and cross check all Conditions of Approvals and applicable standards, resolutions, and ordinances to ensure they are reflected either in the design plans or General Notes. •� Each plan review will be accompanied with a letter summarizing the red-line comments. This letter will be addressed directly to the applicant's engineer or landscape architect, with a copy to City staff and the applicant, A complete red-lined set of drawings and any reports will be returned to the design professional for use in their corrections. ✓ The Project Manager will meet with the Design Professional and City staff to review comments or to delineate the standards which are not being met to assist in the timely completion of the review and meeting the maximum goal of two plan reviews. If necessary, the third review will confirm that all previous comments have been addressed. This meeting can take place in the Design Engineer's office, if desired so that minor comments/discrepancies can be immediately N addressed and the improvement plans and reports can be deemed technically correct and submitted for signature approvals. ✓ We will meet with other City staff and outside agencies, as needed, to review their progress and/or their comments. Interwest can provide structural engineers to assist in any structural reviews, for any of the 0° assigned projects, We can provide these reviews concurrently with the improvement plan reviews and within the stated timeframes. 0 ✓ Map checking will be overseen by Professional Engineers licensed to practice land surveying in the State of California or by licensed Land Surveyors. ✓ Engineering review of grading permit/applications is highly dependent upon the complexity and location of the proposed grading.A single lot entitled commercial grading permit application will be reviewed differently from a hillside lot or subdivision, or a project adjacent to a drainage corridor, x w ✓ Soils reports will be evaluated and confirmation of recommendations will be included on the plans. Boundary conditions will be evaluated to maintain continuity with surrounding properties E and maintain existing drainage patterns. ✓ Construction erosion control and post construction water quality control will be reviewed for a compliance with the storm water quality management permit in effect for the City. Communicating Plan Review Results Plan reviews will consist of written comments and redlined plans (1 copy). Comments and redlined plans or approval/denial letter and 1 set of plans will be returned to the City after each review is completed. Specifically, plan reviews, when not immediately approved, will result in lists of comments referring to specific details and drawings, and referencing applicable code sections. Interwest Consulting Group will provide a clear, concise, and thorough document (i.e., comment list) from which clients, designers, contractors, and owners can work. Comment lists are delivered to our clients and other designated recipients (e.g., designers, contractors, owners) via email, FAX, and/or reliable overland carrier. If INTERWEST Page CONSULTING GROUP Packet Pg. 97 "t" B.7.a 4 0 0 requested, Interwest Consulting Group will transmit plan review comments and coordinate re-checks 0 directly to the applicant as required and competed plan review documents ready for approval will be 0 returned to the City for final approval. 0 Maximum Proposed Turnaround Time 0 We consistently complete plan reviews within the timeframes (or faster!) listed below as our standard business practice. We work hard to accommodate any tum-around schedule desired by the jurisdiction. Q Multi-disciplinary reviews are typically performed in our offices but we are available for onsite work when required and whenever possible. We can pick up the plans within 24 hours of notice. With our office and employees close to City Hall, we will be able to pick up the plans on the same day. We propose a maximum ten (10) working day turnaround time on first plan check, and a five (5) working day turnaround time on the subsequent plan checks. The review of professional studies shall not exceed ten (10) working days.This will depend on the complexity of the project and the design engineer's attention to the comments 0 and adherence to the original design. The proposed turnaround time can be greatly reduced by the design 0 engineer taking advantage of our electronic plan checking capabilities. 0 (n On-Site Consultant Services & Meeting Attendance Interwest Consulting Group has proposed an experienced licensed Plan Check Engineer who is available to perform on-site plan review. We understand the City may require the services of an onsite plan reviewer m to ensure consistency between the design office and the actual field conditions. L In addition, staff is available for pre-construction or pre-design meetings, field visits, contacts with the design team, and support for field inspection personnel as needed. With some reasonable limitations, pre- construction and pre-design meetings associated with projects that we plan review are considered part of 0 the plan review service. r Electronic Plan Check Services Interwest Consulting Group currently provides electronic plan review services for multiple jurisdictions. We have found the jurisdictions with whom we work, including their respective customers, have a wide range of w needs and expectations regarding electronic plan review and permitting services. We have worked with r 0 some clients to develop electronic plan review systems utilizing several of the open market software applications and hosting sites available. Some clients, such as Salt Lake City and Clark County, Nevada, 0 both jurisdictions with highly complicated commercial development activities, have established a comprehensive electronic permit and plan review systems. In contrast, we have found jurisdictions that 0 have primarily light commercial and residential development simply need access to our FTP site to allow their Applicants to upload digital content directly to our staff. Rather than a "one-size-fits-all" approach to electronic plan review via proprietary systems, we believe our clients are best served by a non-proprietary, commercially-available system that could be tailored to the City's specific needs. 0 Creating a system tailored to the needs of the individual client utilizing readily available software allows for the customization of the system to easily integrate the electronic plan review system with the needs of other departments. With the plethora of commercially available FTP sites available for electronic file hosting at nominal costs, there is no longer a need for agencies to purchase or lease expensive proprietary systems. Recently, Interwest's IT staff established a comprehensive electronic permitting and plan review system for 0 0 I NTERWEST Page CONSULTING GROUP `a Packet Pg. 98 B.7.a the City of Elk Grove utilizing commercially-available software that is not proprietary to Interwest or any other service provider. Our belief is that the City should retain ownership of whatever system is put in place so that you control your service delivery options in the future and do not become too dependent on one particular service provider. Plan Review Tracking Method Interwest Consulting Group uses a custom-designed database to maintain and track all plans throughout the review process from the moment you request a pick-up and/or shipment to delivery of the final, approved documents. Information such as project name, City's project number, assigned plan reviewer(s), date documents were received, plan check cycle and completion date for current review can be provided. In addition to standard phone communication, custom reports can be emailed In addition, we can provide online tracking for the City with a custom-designed web template geared to provide any reporting and information needs required. Our staff is available during standard business hours to answer questions via phone or email regarding the actual plan check in progress. We maintain active email accounts and our staff will be responsive to any City or applicant needs. If we cannot speak directly to a caller,we will return calls no later than 24 hours. a� Customer Service 3 Our company emphasizes superior customer service to all of our employees. We take an out-of-the-box 0° approach to performing our duties, always willing to meet with clients for pre-design meetings,pre-submittal meetings or as needed to resolve plan check issues in the most efficient manner possible. In addition, the staff at Interwest brings a can-do attitude to their work by always focusing on efficient plan check processes L) and successful project outcomes. Interwest Consulting Group's engineers, architects, plans examiners and inspectors understand the importance of providing superior customer service to applicants, contractors and designers. Our philosophy is to provide our services in a professional, courteous and collaborative manner. We encourage our staff to work as part of the project team to insure successful project outcomes. x w Interwest Consulting Group is able to accommodate special project plan check needs such as fast-track, multi-phased, or accelerated plan checks. We establish project specific tum-around goals and procedures with jurisdiction staff for these types of projects based on the complexity of the projects as well as the construction schedule. a Interwest Consulting Group's staff of engineers and plans examiners will work with the City as well as with applicants and designers to resolve all plan check issues. Our staff will deal directly with applicants and their designers during the plan check process to resolve all issues. Interwest Consulting Group will furnish assigned personnel with all materials, resources and training necessary to conduct plan checks, including a r current copy of the applicable City amendments, policies, procedures and forms. t 1 INTERWEST t CONSULTING GROUP PageB Packet Pg. 99 B.7.a INSPECTION SERVICES Interwest Consulting Group provides inspection services to a number of municipalities and understands that as the demands for project delivery are increased, Cities are faced with the challenge of providing capable and experienced individuals to manage and coordinate those projects and to ensure proper completion according to the local, state and federal policies and procedures. Full communication on behalf of the client is essential as well as complete and accurate documentation. An understanding of the existing policies and procedures and positive working relationships with the key personnel is also essential for successful administration. Interwest staff has the experience and expertise to complete all assignment including but not limited to: Inspect a variety of public works and public utilities construction and maintenance projects, such as sidewalks, concrete structures, driveways, water main and service installations; reclaimed water facilities and mainlines; sewer main and lateral installations; utility projects including mechanical, electrical, and structural work; curbs and gutters, retaining walls, earthwork, street excavation and patchwork; drainage facilities, storm drains; landscape irrigation; underground a� conduit installations; and street marking, and traffic sign installation to ensure construction and materials comply with contract standards and specifications,state laws, local ordinances, NPDES m { requirements and proper construction practices. r Inspect concrete street improvements, including drive approaches, wheel chair ramps, block walls, and other elements; inspect asphalt concrete street paving, grinding and overlay and slurry seal coating;ensure correct street sections by checking grades and elevations. y aD Observe earthwork grading, trench compaction, slope construction, earthen berms and surface r Q drainage. Review soils compaction reports. Inspect all aspects of traffic control set-up and maintenance for conformance with codes, w specifications and safety practices. r ✓ Interpret construction plans and specifications; prepare and make recommendations on change E orders;confer with City engineering staff on design problems encountered in the field. Perform final inspection of construction projects for field acceptance; prepare list of required a corrections prior to final acceptance. ✓ Maintain necessary records of daily operations, including daily project reports, time, material, and equipment reports. Review and confirm as-built drawings for public works facilities and utility projects. { Coordinate activities and schedules with other entities involved in the construction project. r Keep records pertaining to work assignments, employee information, and inspection work. .� Respond to queries by property owners,contractors,and staff regarding the construction project. INTERWEST Page CONSULTMG GROUP sr`a Packet Pg. 1 0771 . B.7.a ✓ Inspect construction activities to make sure they are in compliance with City standards and regulations. ✓ Prepare monthly pay estimates. ✓ Record amounts of materials that are received or used during construction. •� Address and resolve complaints as they arise. Notify the Project Manager of issues and request assistance when necessary. ✓ Perform observations, inspections and tests of construction projects and document findings in accordance with good engineering practices and applicable codes. ✓ Provide weekly status reports on issues/risks factors, schedule slippages, cost overruns as it relates to construction projects. Provide feedback to requests for information as it relates to projects inspected. N ✓ Provide regular full time onsite inspection to construction projects and assess project status. a ✓ Serve as principal liaison for construction-related activities and coordinate formal interface a� actions between stakeholders and service providers. ✓ Serve as the central point of contact for communications, coordination, support, and advice to the m Project Manager. Recognize,evaluate and properly resolve and/or make recommendations to unique problems 0 or situations. r ✓ Maintain effective customer service relationship with City staff and the public. ✓ Facilitate contract negotiations. Properly and safely oversee the operation of light-, medium-and heavy-duty motorized vehicles and equipment. x Ensure appropriate communications take place with all involved personnel resulting in efficient ``� use of manpower and finances to meet Project milestones and City's expectations. E ✓ Other construction inspection duties as necessary to support City projects in construction. ✓ Minimum day is considered to be a 4-hour day. Cancellation of services will be made 12 hours a prior to scheduled start and at no cost to the City. Interwest staff begins the coordination process by working with the City's Management staff to define and fully understand the assigned projects, city goals, and all funding sources for the assigned projects. Interwest will then complete all steps of the assignment taking care to keep within the guidelines required by each specific funding source. All local, state and federal laws will be followed to ensure there are no issues throughout the duration of the assignments. Our goal is to ensure there are no surprises and no lost opportunities for the City. INTERWEST Page10 CONSULTING GROUP Packet Pg. 1 1771 B.7.a 0 0 0 0 PROJECT CONTROLS 0 The services we provide are always closely coordinated and monitored to ensure we meet or exceed the service levels desired by the City, but also stay within the financial capacity of your operating budget. We C) have broad experience and "hands on" knowledge of municipal budgeting, specifically related to 0 expenditures and cost recovery associated with private development processing and permitting. We will o work in close partnership with the City of Grand Terrace tailoring our services and deployment of staff resources to match the allocated budget. 0 Approach to Communicating Our philosophy for communication is open and honest. We believe in direct person to person communications to ensure we have a complete understanding of the issues, and we provide clear and complete information and services.We back up these communications with memorandums and/or e-mail if cn necessary to memorialize what was discussed. At all times we are courteous and professional. Any communications received from the City Council is reported directly to the Public Works Director/City ' Engineer or his/her designee. If a Council Member asks for detailed information, this to will be discussed m 0 with the Public Works Director/City Engineer or his/her designee prior to proceeding.At the discretion of the Y 0 Public Works Director/City Engineer, the information requested by one City Council Member may be P provided to the entire City Council, so that all have access to the same information and issues. Regarding o staff, we believe that the exchange of information must be complete, accurate, and timely. This is essential to the efficiency of the City Team. The same is true with communications with the development, business, and residential community. 0 w X x 0 w r a� E a 0 0 Q INTERWEST Page . CONSULTING GROUP Packet Pg. 1 2 B.7.a Qualifications WORK EXPERIENCE & REFERENCES Because our staff primarily serves public agencies, we understand the importance and challenges of municipal government. Below are a few samples of our relevant experience as well as the associated references. City of Palm Springs Interwest Consulting Group began serving the City of Palm Springs in March 2015. We were selected to provide the services listed below on projects identified in the City's Capital Improvement Plan and on commercial and residential development projects. We currently provide N the following services: ✓ Public Works Inspection ✓ Construction Management ✓ Project Management m ✓ Engineering Support Services Marcus FullerAssistant City Manager/City Engineer 3200 E.Tahquitz Canyon Way ✓ Building Inspection P.O.Box 2743 0 Palm Springs,California 92263-2743 v HIGHLIGHTED PROJECTS (760)322-8380 James O. Jesse Desert Highland Community Center Outdoor Stage and Sports Lighting Project— Construction Management and Inspection for the re-grading of an existing baseball field, installation of an outdoor stage with bleachers, and the installation of outdoor sports lighting for the field. (Summer 2016,John Chesworth-Inspector) Mesquite Avenue Street Rehabilitation and Widening — Construction Management and Inspection for w the rehabilitation and widening of Mesquite Avenue. This included grinding and overlay, full depth construction of the widened areas, curb, sidewalk and ADA ramp construction, cross gutter construction, E and street pavement re-striping. (Summer 2016,John Chesworth-Inspector) Hermosa Drive Street and Storm Drain Construction—Construction Management and Inspection for the a improvements to Hermosa Drive including roadway reconstruction to change road grade, street widening, and the installation of new storm drain. (Summer 2016,John Chesworth-Inspector) City of Rancho Mirage Interwest Consulting Group began serving the City of Rancho Mirage in May 2016. We were selected to provide the services listed below on projects identified in the City's Capital Improvement Plan and on commercial and residential development. We currently provide the following services: ✓ Construction Management ✓ Construction Inspection INTERWEST Page12 CONSULTING GROUP Packet Pg. 1 3 B.7.a 0 0 0 HIGHLIGHTED PROJECTS Frank Sinatra Drive/Bob Hope Drive Intersection Improvements: Construction Management and Inspection for the rehabilitation and widening of the intersection of tow major arterials, Frank Sinatra Drive and Bob Hope Drive, in Rancho Mirage. This included grinding and overlay, i full depth construction of the widened areas, curb, sidewalk and ADA 0 ramp construction, cross gutter construction, and street pavement re-striping. This also included much coordination with Utilities, MarkSa ityEnto, nee adjacent property owners, and other agencies. Summer/Fall 2016, Public Works Director/City Engineer 0 I p P Y 9 � 69-625 Highway 111 Ryan Shultz-Construction Manager and Inspector, John Rancho Mirage,California 92270 t"N (760)770-3224 '� Chesworth-Inspector) 0 Rancho Mirage Amphitheater Remedial Work Inspection: Remedial inspection of a newly constructed Amphitheater and Park area that began failing a year after 0 construction. Coordination with Geotechnical Firms regarding sub-surface compaction issues. (Winter 0 2016/17,John Chesworth-Inspector) a� County of Riverside Interwest Consulting Group began serving the County of Riverside in June 2015. We were selected to m r provide the services listed below on commercial and residential projects. We currently provide the following L services: _ r Public Works Plan Checks a 0 Building Plan Checks , Building Inspections HIGHLIGHTED PROJECTS In Residential and Commercial Grading Plan Checks — Plan w checking services for grading plans on numerous small Charles De Chambeau commercial projects and residential developments. Establish Permrf Engineer E 4080 Lemon Street conditions of approval on development projects. Coordinate Riverside,California 92501 directly with Developers and their Engineers (Summer 2015- (951)955-2036 a present, Plan Checkers Jack Istik, P.E. and Viren Shah, 0 P.E.), C Residential and Commercial Drainage Plan Checks — Plan checking services for drainage plans on 0 numerous small commercial projects and residential developments. Review of Hydrology and Hydraulic Calculations and reports supporting the development plans. Worked directly with Developers and their Engineers(Summer 2015-present, Plan Checkers Jack Istik,P.E.and Viren Shah,P.E.). 0 Q t 1 N T E R W E S T Page 13 CONSULTING GROUP C, Packet Pg. 1 47 B.7.a City of Wildomar Since incorporation of the City of Wildomar on July 1, 2008, Interwest Consulting Group has created and implemented necessary systems and processes to provide the following services; ✓ City Engineering ✓ Project Management ✓ Development Engineering and Entitlements ✓ Transportation Planning ✓ Construction Management ✓ Public Works Inspection ✓ Traffic Engineering Services ✓ Building Department Administration ✓ Building and Safety Code Compliance ✓ Building Plan Review and Inspections Gary Nordquist ✓ Code Enforcement City Manager 23873 Clinton Keith Road, ✓ Drainage Engineering Suite 201 ✓ Geographic Information Systems Wildomar,CA 92595 ✓ Information Technology (951)677-7751 m ✓ Real Estate Acquisitions Services gnordquist@cityofwildornar.org ✓ Grant Writing Services L 0 HIGHLIGHTED PROJECTS U r Accessibility Evaluation Report and ADA Transition Plan ' M ;, Interwest prepared for the City of Wildomar the "Accessibility Evaluation Report."This Report identified the existing architectural barriers at the various City facilities and along City Right-of-Way. Specifically, Interwest conducted extensive surveys of city hall, k w parks, bus stops, and roadways (curb ramps, sidewalks) and provided information in a detailed checklist of each location. E Interwest furnished suggestions to remove those barriers that are readily achievable and suggested a method of providing equivalent facilitation, Interwest also prepared cost estimates for improvements. In a cases where the barrier was not proposed for removal, Interwest provided documentation justifying that the barrier is an undue hardship to remove. The Report is based on the guidelines established by the Department of Justice's Title III of the Americans i with Disabilities Act. With information from the evaluation report, Interwest i developed the ADA Transition Plan for the city which prioritized the improvements. i Safe Routes to School Sidewalk Project - Interwest was responsible for the - design and management of sidewalk and roadway improvements to two existing elementary schools-Wildomar Elementary School and Ronald Reagan Elementary School. Improvements included new sidewalks, handicap- INTERWEST Page14 CONSULTING GROUP Packet Pg. 1 57 B.7.a 0 0 0 accessible ramps,curb and gutter, and roadway widening along selected routes to each school. The projects were funded by bicycle and pedestrian safety grants.The Wildomar Elementary improvements 0 were approximately 1.5 acres in size and the Ronald Reagan improvements consisted of approximately 0.5 acres. This project involved coordination with the police department and School District to bring to fruition 0 and received extensive coverage in the local news. Interwest provides oversight for the City's participation in the WRCGG Transportation Uniform Mitigation Fee (TUMF) Program and assisted the City in evaluating 0 a regional effort to consider TUMF reductions.. There were multiple unique challenges associated with C each site. The Wildomar Elementary improvements had several challenges including maintaining multiple existing driveway access points, meandering the sidewalk to avoid existing trees and utilities, and minor drainage improvements along the affected area. The biggest challenge associated with the Ronald Reagan improvements was acquiring the additional right-of-way required to construct the roadway and sidewalk. Interwest services provided included Transportation Planning, Capital Project Management, Grant Writing, 0 and Traffic Engineering. The project was made possible by two grants written and secured by Interwest for the City. 0 City's first Capital Improvement Program, totaling over $8 million in revenue over the next five (n 0 years.The CIP identified Measure"A", gas tax, and air quality revenue (AB 2766) to advance projects and programs consistent with Council direction. The CIP included the traffic signal program, the unpaved roadway program,the slurry seal program, and accessibility program which involved Interwest collaboration 0° with Riverside County, City Council, and the public. We also secured and administered over $1 million dollars in grants from the Riverside County Transportation Commission's SIB 821 program, Caltrans Safe Routes to School Program, and the Caltrans Highway Safety Improvement Program. These funds c i leveraged existing Measure "A" revenues to r y bring in state and federal funds, significantly 0 augmenting the City's Capital Improvement 0 Program budgets. Hoover Ranch: T his project consisted of a } Tentative Subdivision Map, Zone Change, �; - t—' - " `' "=" w ��.• - 0 General Plan Amendment and an EnvironmentalUA Assessment to evaluate the impacts of the C) 0 project for a 51 lot subdivision map in a proposed gated community. The site required the extension of street infrastructure to provide access to this parcel. Additionally, this site is adjacent to a creek and was a to provide emergency access through an existing park. Interwest reviewed the tentative subdivision map, G the proposed site plan and how it interfaced with the surrounding infrastructure and land use,water quality 0 plan and hydrology study. Due to the urgency of the project, conditions were generated to deal with the 0 inadequacies of the submittals as well as the required infrastructure to make this a feasible development. 0 Canyon Plaza: This project consisted of a Conditional Use Permit for a gasoline service station with carwash, three drive-thru restaurants, and two retail buildings totaling approximately 37,000 square feet of floor area, a Tentative Parcel Map to subdivide two existing parcels into 6 commercial parcels and 1 0 reciprocal access parcel, and an Environmental Assessment to evaluate the impacts of the project. 0 Interwest provided review of the tentative map, commercial site plans and how it interfaced with the surrounding infrastructure and land use, review of the water quality plan, hydrology study. Traffic was 0 INTERWEST Page15 CONSULTING GROUP Packet Pg. 1 6 evaluated to determine if the project impacted the surrounding area. Study comments were provided to have the Applicant for study revisions to address the various issues. City of Eastvale Since incorporation of the City of Eastvale on July 1, 2010, Interwest Consulting Group has created and implemented necessary systems and processes to provide the following services: ✓ City Engineering ✓ Program Management ✓ Construction Management I Public Works Inspection ✓ Engineering Support Services ✓ Building Department Administration ✓ Building Plan Review, Inspections and Permit Counter -- ✓ Building and Safety Code Compliance Michele Nissen ✓ NPDES—Storm Water Compliance Support Services City Manager 12363 Limonite Ave,Suite 910 3 ✓ Grant Writing Services Easivale,CA 91752 m (951)361-0900 ✓ Development Engineering and Entitlements mnissen@eastvaleca.gov L ✓ Transportation Planning 0 r ✓ Traffic Engineering Services ✓ Drainage Engineering ✓ Geographic Information Systems r ✓ Real Estate Acquisitions Services x w HIGHLIGHTED PROJECTS c After completing the City's Pavement Management Program, Interwest identified a priority list of preventive E maintenance projects to further the design life of the pavement.The budget in FY 2013/2014 includes more than $2 million of thin overlays,crack seal, and slurry seal projects. a The City's Capital Improvement Program expenditures for FY 2013-2014 total more than $13.6 million in over the next five years. The CIP identified Measure "A", Gas Tax and A62766 Funds to program and advance projects consistent with Council direction. The CIP includes resurfacing arterial streets, implementing Pavement Management Program, preparing grant applications for SR2S and SB 821 to fund schools safety project and synchronizing traffic signals along Limonite Avenue. The budget also includes $100,000 to prepare a Citywide Bicycle and Pedestrian and a Truck Route, Hellman Ave and Schleisman Road — This development project consisted of 354 new single family homes on the southeast comer of Schleisman Road & Hellman Avenue. Upon completion, Interwest inspectors will have inspected approximately 3.15 miles of new residential roadway pavement (19 new INTERWEST Page16 CONSULTING GROUP Packet Pg. 1 7 B.7.a 0 0 0 0 streets), 6.3 miles of sidewalk, curb and gutter, .85 mile of arterial roadway pavement, 0.85 mile of 0 sidewalk, curb and gutter on the major roadway and all traffic control devices. Archibald Ave and Schleisman Road — This development project consisted of 173 new single family C homes. Project includes approximately 1.3 miles of new residential roadway pavement(8 new streets); 2.6 0 miles of sidewalk, curb and gutter; 1.5 miles of arterial roadway pavement; 1 mile of sidewalk, curb and p gutter on the arterial roadway and all traffic control devices associated with the improvements. River Road West of Archibald Avenue -- Project required repairs due to pavement failure at several 0 locations caused by sewer line failure. River Road was excavated on a section and re-compacted to avoid j future settlement of the roadway. Interwest provided inspections and oversight of the trench excavation and all traffic control associated with this work. This work was part a total project with 290 homes. City of La Quinta 0 N Since 2014, Interwest Consulting Group has provided the following services: Permit Technician Services rn a� 0 Engineering Plan Review 0 ✓ Building Plan Review and Inspection Services m HIGHLIGHTED PROJECTS 0 i Swenson Ranch—Completed the grading plan checking, review of the "�' , B Mc = Hydrology and Hydraulic Report, and review and comment of the Water Principal Eng neer— Design and Development n Quality Management Plan (WQMP) for a private residential Department °' development. 78-495 Calle Tampico 0 La Quinta,CA 92253 � La Quinta Resort Retention Plans — Completed the review of (760)777-7045 Hydrology and Hydraulic calculations to determine the runoff quantities bmckinney@ia-quinta.org due to new development. Completed plan check of Civil and Drainage x 0 plans for mitigation of runoff including retention and detention of storm and nuisance water on site. `U r 0 E KEY PERSONNEL, Q We propose James G.Ross serve as Principal-in-Charge and authorized representative to negotiation and contractually bind the firm and Chris Vogt as Project Manager and Primary Contact for the City of Grand Terrace. In addition to James and Chris, we have selected a team of engineers and inspectors that individually, 0 excel in each of their backgrounds, As a team, they possess the professional capability to innovatively create and implement effective solutions with your agency and the community's interests in mind. } Depending on the type, size, and schedule of the project(s), the following individuals would be available to 0 serve the City. Brief biographies are below and detailed resumes which include specific qualifications and experience are included in the Appendix of this proposal. 0 0 1NTERWEST Page ' CONSULTING GROUP Packet Pg. 1 8771 B.7.a James G. Ross I PRINCIPAL IN CHARGE Jim brings 45 years of experience in serving a number of jurisdictions throughout Southern California with 34 of those years in the Executive Management level. James was the recipient of the James Martin Award for Excellence and Service to the League of California Cities, Public Works Profession. James was also chosen Top Leader of the Year in 2004 and Nominated for the National Top 10 Director of the Year in 2008, both for the American Public Works Association National and Southern California Chapter. Jim has supported municipalities and public agencies at an executive management level for the past 34 years, specializing in Public Works and Water Departments. His experience includes successfully managing staffs of over 400 people and Capital Improvement Program budgets of approximately$200 million dollars. He has served on the Board of Directors and has been President of the Public Works Institute for the League of California Cities. Chris A. Vogt, PE I PROJECT MANAGER I PROJECT REPRESENTATIVE I KEY CONTACT Chris has nearly 32 years of successful planning, implementing, and administering public works projects and programs. He brings a solid history of successful management with over 20 years as a Public Works Director/City Engineer. He brings an exemplary work ethic focusing on continuous process improvements �► while maintaining the ability to effectively navigate through politically sensitive environments. He has managed an operational budget over $39 million and a comprehensive Capital Improvement m Program in excess of$1.6 billion. Supporting cities in Southern California,Chris has a wealth of knowledge in budget preparation; infrastructure maintenance; professional and construction contract negotiations; organizational development; project management; water, sewer and electrical utility operations and c i construction; engineering design; staff development; training and mentoring; complex engineering studies such as Development Impact Fees and assessment engineering; and public informational and collaborative meetings. Chris has been Project Manager over a number of Municipal Design/Build construction projects including the first City Hall for the City of Chino Hills, a locker room/restroom/office facility for a public pool project in La Quinta, the renovation of the Pomona Fox Theater and a 25 megawatt electric utility substation in Moreno Valley. w Chris is a professional who brings solutions to our clients. He is flexible and open with his communications and fosters a teamwork atmosphere in resolving challenges. He is committed to serving the needs of the E client through strong leadership and a collaborative approach. a Jack Istik, PE I PLAN CHECK ENGINEER We propose Jack Istik, PE to serve as the Plan Check Engineer. Mr. Istik has over 35 years of experience in engineering design, plan checking, contract administration, supervision of professional, inspection and administrative staff and client relations for preparation of street, storm drain, grading, street resurfacing, sewer, roadway landscape and park plans. Additional experience includes contract administration, supervision of inspection services, preparation of specifications and bid documents, engineer's estimates and contract management of municipal projects. Expertise also includes coordination with the Department of Defense, United States Postal Service, Caltrans, SoCal Counties, the Regional Water Quality Control Board and staff reports and presentations to City Councils, Planning and Traffic Commissions. INTERWEST Page1£ CONSULTING GROUP Packet Pg. 1 9771 B.7.a 0 0 0 0 Viren Shah, PE l PLAN CHECK ENGINEER Viren has decades of expertise providing administration, management, plan checking, and engineering services on Capital Improvement and Land Development Projects. This experience has made him familiar with the design and construction of projects including transportation facilities, public works infrastructure, and industrial, commercial and residential development. Viren is very comfortable providing engineering 0 plan checking, grading plan checking, specification review, drainage report review, and constructability Q review for both public works and private enterprises, His extensive background in the industry has also given him a working knowledge of related fields including environmental mitigation, drainage, soils, structures, surveying and land planning. Viren has been employed in a variety of capacities such as Senior Engineer, Design Engineer, Plan Check Engineer, Project Manager and Construction Manager. Over his career, he has honed his ability to effectively coordinate with owners, clients, consultants, contractors and 0 public agencies. Y 0 N Ryan Shultz I CONSTRUCTION INSPECTOR _. .. 0 Ryan is a public works and construction professional with over a decade of relevant industry experience, (n, 0 often serving in the role of Construction Inspector. As such, he is well-versed in current construction 0 methods and standards, and has expertise in cost-control and contract management. He has worked on m C public works projects of various sizes and budgets, from $250k up to $30M. Ryan has experience in time- management and a talent for fostering effective communication between the Client, General Contractor, L Utilities, subcontractors, and other agency/business representatives involved in the project. He is a o collaborative person with strong communication, interpersonal, and critical thinking skills to effectively motivate and lead a diverse group of individuals. He excels at documentation of construction activities and is very familiar with the Greenbook Standards and Caltrans Standards. r 0 John Chesworth I CONSTRUCTION INSPECTOR John ..as mere tII 2v ycar$ of %,V11 LiuCii^vn end Clril Engineering experience 1-In haS utnrl�cri aS a construction lead inspector and superintendent for large construction companies specializing in various w fields including but not limited to, utilities construction and relocation, commercial construction, and development construction. Over his career, John has been responsible for construction inspection and Quality Control, daily reports and quantity take-offs, review and monitoring the schedule of work, compliance with plans and specifications, shop drawings, change orders, submittals and RFI's, safety a 0 compliance, preparing and reviewing as-built plans, and preparing final punch lists. John's wealth of code knowledge makes him a qualified inspector for any construction project. Interwest will not be utilizing any sub consultants to provide the requested services. 0 0 0 INTERWEST Page ' CONSULTING GROUP Packet Pg. O B.7.a Labor Hours/Schedule Interwest understands that services will be provided on an as-needed on-call basis throughout the term of the contract.The proposed team is available to serve the City and can adjust schedules to meet the demands of the City. Additional staff resources are available should workload demand.As further clarified in Addendum No. 1, the since this is an"on-call"contract,the labor hours and schedule will be defined on a per project basis. References Please refer to the Qualifications section beginning on Page 12 for relevant references. Additional references will be provided upon request. a Insurance Interwest Consulting Group is able to and agrees to fulfill the insurance requirements contained in Exhibit C m of the Professional Services Agreement.A summary of the frrm's insurance coverage is included in the Appendix of this proposal. 0 U Conflict of Interest Interwest Consulting Group, Inc, has no financial, business,or other relationship with the City of Grand Terrace that may have an impact on the outcome of a contract resulting from this proposal. Interwest also has no current clients who may have a financial interest in the outcome of a contract resulting from this k proposal. w r c a� E Compensation I Fee Schedule As requested in Addendum 1, one original fee schedule I hourly billing rate has been included in a separately sealed envelope.The fee schedule includes individual team members and their hourly billable rate. Appendix V Certificate of Insurance Resumes INTERWEST Page20 CONSULTING GROUP Packet Pg. 111 B.7.a CORD® CERTIFICATE OF LIABILITY INSURANCE OATE(MM/DDIYYYY) 1 l512017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement an this certificate does not confer rights to the certificate holder In lieu of such endorsements . RODUCER CAMTACT KathyStar SI Colorado,LLC Prof Liab PHONH gQ0-673.85Q0 FAX .O.BOX 7050 EMAIL nglewood CO 80155 An�3s5- INSURE SRt )AFFORDING COVERAGE _NAIC 0 INsuRERA:XL Specialty Insurance Company 37885 SURED INTERCON35 INSURER B:Travelers Indemnity.Company of CT 25682 terwest Consulting Group INSURERC:Travelers Properly Cas. Co.of Amer 25674 _ .O.Box 18330 oulder CO 80308 INSURER D: _ INSURER E: N INSURER F: 12v '-'COVERAGESCERTIFICATE NUMBER:366843008 ISION NUMBER: C THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS C CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, N EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. SrnR I ADVILSUOR1 POUCY EFF POLICY EXP TYPE OF INSURANCE IN SD WVQ POLICY NUMBER M rYYYY MWDDfYYYYI LIMITS B X COMMERCIAL GENERAL LIABILITY Y Y 6BOSH441235 11/1412016 ; 11114/2017 EACH OCCURRENCE $1,000,000 DXWGE TO RENTED fn CLAIMS-MADE X❑OCCUR PREMISES M 51,000,000 MED EXP(Any orre n), $10.000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $2,000.000 3 POLICY�ECt LOC I PRODUCTS-COMPIOP AGG S2.000,000 OTHER $ R B AUTOMOBILE LIABILITY Y Y BAOJ093233 11l14@016 11/1412017 COMBINED 9=71FTWIT—Ea accident 51000,000 X ANY AUTO BODILY INJURY(Per person) $ 0 AUT OWNED SCHEDULED BODILY INJURY(Per accident) S r HIRED AUTOS NON-OWNED S y AUTOS Per accident 0 S C X UMBRELLA LUIB X OCCUR Y Y CUP1330T362 11/1412015 11/14/2017 EACH OCCURRENCE $4,000,000 EXCESSLIAB CLAIMS-MADE AGGREGATE $4,000,000 — 'a3 DED X I RET NTIONSO S D C WORKERSCOMPENSATION y UB1339T934 11/14/2016 1111412017 X PTA ERH 0 AND EMPLOY,peg�,,'ABH m ANY PROPRIETOR/PARTNERIEXECUTIVE Y i N I E L.EACH ACCIDENT $1,000,000 k OFFICERIMEM8ER EXCLUDED? a N 1 A U.I (Mandatory In NH) E L.DISEASE-EA EMPLOYE $1.000,000 It yes,describe under ++ DESCRIPTION OF OPERATIONS below E.L.DISEASE•POLICY LIMIT S 1,000,000 C A Professional Liability Y DPR9726823 11/14/2016 11/14/2017 Per Claim $2,000,000 Pollution Liab Included Annual Aggregate $6,000,000 Claims Made V R DESCRIPTION OF OPERATIONS!LOCATIONS r VEHICLES(ACORD 101.Additional Remarks Schedule,may be attached If more space Is required) Q As required by written contract or written agreement, the following provisions apply subject to the policy terms, conditions, limitations and exclusions: The Certificate Holder and owner are included as Automatic Additional Insured's for ongoing and completed operations under General Liability; Designated Insured under Automobile Liability; and Additional Insured's under Umbrella J Excess Liability but only with respect to liability arising out of the Named Insured work performed on behalf of the certificate holder and owner. The General Liability, Automobile Liability, Umbrella/Excess insurance applies on a See Attached. . . IRTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE For Proposal Purposes Only THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE- 0 1985-2014 ACORD CORPORATION. All rights reserved. !CORD 25(2014101) The ACORD name and logo are registered marks of ACORD t Packet Pg. 112 • B.7.a AGENCY CUSTOMER ID: INTERCON35 _ LOC#: A EP ADDITIONAL REMARKS SCHEDULE Page 1 of 1 AGENCY NAMEDINSURED USI Colorado, LLC Prof Liab Interwest Consulting Group P.O. Box 18330 POfICYNUMBER Boulder CO 80308 CARRIER NAIL CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE primary and non-contributory basis. A Blanket Waiver of Subrogation applies for General Liability, . Automobile Liability, Umbrella/Excess Liability and Workers Compensation, The Umbrella / Excess Liability policy provides excess coverage over the General Liability, Automobile Liability and Employers Liability. r 2tn Please note that Additional Insured status does not apply to Professional Liability or Workers, C Compensation. d r s= rn d v it aD c m r v m L O U r to 2d C r C r 7 V d X W a+ C d E t t4 a ACORD 101(2008101) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Packet Pg. 113 TCO NTERWEST NSULTING GROUP FEE / RATE SCHEDULE Interwest Consulting Group fully understands and complies with all requirements specified under the Prevailing Wage laws including but not limited to registration with the Department of Industrial Relations as specified under S8854. Classification Hourly Billing Rate Engineering r Principal-in-Charge, QAIQC Manager................................$160 (D Senior Project Manager.....................................................$145 Project Manager.................................................................$135 Construction Manager, Resident Engineer........................$135 Professional Engineer........................................................$130 Senior Project Engineer.....................................................$130 Project Engineer................................................................$115 cn Construction Inspector III.....................................................$90 Construction Inspector II......................................................$85 Construction Inspector I.......................................................$80 m Design Engineer................................................................$130 -- Storm Water Engineer...................................................... $130 Civil Plan Check Engineer.................................................$130 Associate Engineer III....................................................... $115 0 Associate Engineer II................................................... $110 Associate Engineer I......................... Engineering in Training........................................................$90 Engineering Assistant..........................................................$85 CAD Designer/Engineering Technician................................$85 Administrative Assistant.......................................................$75 or' a� Reimursables: w Construction Management OfficelTrailer........................Cost+ 15% Administration of Sub-Consultants................................Cost+15% Permits...................................................................Cost+15% E Mileage..........................................................Current Federal Reimbursement Rate Printing, reproduction,telephone usage,general office supplies,overhead,etc.,are included as incidental to the a charges in the"Not-to-Exceed"fee schedule and total cost proposal. Rates are typically reviewed yearly on July 1 and may be subject to revision unless underspecific contract obligations. Invoices are typically generated upon the conclusion of the month. 431 S.PALM CANYON DmvE,Sum 200 • PALM SPRINGS,CA 92262 TEL.760.417.4329 R www.interwestgrp.com Packet Pg. 114 EXIMIT "B" SCHEDULE OF COMPENSATION AMOUNT OF COMPENSATION. For performing and completing all services pursuant to Exhibit"A" Scope of Services, is a total amount not to exceed $40,000 (FORTY THOUSAND Dollars) annually. II. BILLING. At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, Consultant shall submit an invoice to the City at the following address: City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 as The invoice submitted pursuant to this paragraph shall show the: it a) Cn 1) Purchase order number; 2) Project name/description; 3) Name and hours worked by each person who performed services during the m billing period; 4) The title/classification under which they were billed; 5) The hourly rate of pay; c 6) Actual out-of-pocket expenses incurred inthe performance of services; and, r 7) Other such information as the City may reasonably require. W a� Ill. METHOD OFPAYMENT.Paymentto Consuhantforthe compensation specified in Section t above,shall be made after the Executive Director or designee determines that the billing subrnittedpursuant toSectionn, above, accurately reflects work satisfactorilyperformed.City shall pay Consultant within thi ty(30) w days there from. ; c a� E �a a Page 9 of 11 Packet Pg. 115 •' B.7.a EXHIBIT licit The Consultant shall maintain throughout the duration of the term of the Agreement, liability insurance covering the Consultant and, with the exception of Professional Liability Insurance, designating City and City including its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants, as additional insured against any and all claims resulting in injury or damage to persons or property (both real and personal)caused by any aspect of the Consultant's work, i i amounts no less than the following and with such deductibles as are ordinary and reasonable in keeping with industry standards. It shall be stated, in the Additional hisured Endorsement, that the Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consultant's work. Any insurance, pooled coverage, or self-insurance maintained by the City and City, its elected or appointed officials, directors, y officers, agents, employees, volunteers,or consultants shall be non-contributory. m r Professional Liability hasurance $1,000,000/$2,000,000 N as General Liability: it Cn a. General Aggregate $2,000,000 b. Products Comp/Op Aggregate $2,000,000 C. Personal &Advertising Injury $1,000,000 m d. Each Occurrence $1,000,000 e. Fire Damage (any one fire) $ 50,000 f. Medical Expense(any one person) $ 5,000 0 r N Workers' Compensation: as r a. Workers' Compensation Statutory Limits b. EL Each Accident $1,000,000 2 as r C. EL Disease-Policy Limit $1,000,000 d. EL Disease - Each Employee $1,000,000 w c Automobile Liability a. Any vehicle, combined single limit $1,000,000 a The Consultant shall provide thirty (30) days advance notice to City in the event of material changes or cancellation of any coverage. Certificates of insurance and additional insured endorsements shall be furnished to City thirty (30) days prior to the effective date of this Agreement. Refusal to submit such certificates shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement. If proof of insurance required under this Agreement is not delivered as required or if such insurance is canceled and not adequately replaced, City shall have the right but not the duty to obtain replacement Page 10 of 11 Packet Pg. 116 • B.7.a insurance and to charge the Consultant for any premium due for such coverage. City has the option to deduct any such premium from the sums due to the Consultant. Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A.M. Best's rating of A-:Vll or better. Acceptance of insurance from a carrier with a rating lower than A-:Vll is subject to approval by City 's Risk Manager. Consultant shall immediately advise City of any litigation that may affect these insurance policies. r N 2N C d r C N d V it Cn C m r V L O U r N 2d C r C r 7 V d X W a+ C d E t R a Pagel 1of11 Packet Pg. 117 B.7.b AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND INTERWEST CONSULTING GROUP THIS AMENDMENT ("Amendment No. 1") is made and entered into this 2nd day of January 2018, by and between the CITY OF GRAND TERRACE ("City"), a Municipal Corporation, and INTERWEST CONSULTING GROUP ("Consultant") for building and safety and public works services. WHEREAS, on or about June 13, 2017, the City and the Consultant entered into an Agreement ("Agreement") to provide on-call inspection services; and r a� WHEREAS, the parties wish to amend Sections 1, 2, 4 and 37 to amend the scope of services and compensation to also include building and safety services; and = N NOW THEREFORE, in consideration of the foregoing and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, cn the parties hereto agree to amend the Agreement as follows: Section 1. Section 1, Consultant Services, of the Agreement is hereby amended m to read as follows: 0 CONSULTANT'S SERVICES. Consultant agrees to perform during the term of this ry Agreement on a non-exclusive and on-call basis, the tasks, obligations, and services N set forth in the "Scope of Services" attached to and incorporated into this Agreement r, r as Exhibit A and agrees to perform building and safety services attached and incorporated in this Agreement, with Amendment No. 1, as Exhibit A-1 ("Services"). Except that the total number of hours for building and safety services identified in Exhibit A-1 shall not exceed sixteen (16) hours per week. 0 Section 2. Section 2, Term of Agreement, of the Agreement is hereby amended Z g 9 Y to add a second paragraph as follows: E "The term of services identified in Exhibit A-1 shall be for a period of one year unless terminated earlier pursuant to the provisions herein. A maximum of two one-year a extensions, at the same rate contained in Exhibit B-1 may be granted by the City Manager." E Section 3. Section 4, Payment for Services, of the Agreement is hereby a amended to add a second paragraph as follows: "City shall pay for building and safety services pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of Compensation" included in Exhibit "13-1" attached to Amendment No. 1 and incorporated herein. The fees for services shall not exceed the authorized amount for each assigned position, at the billing rate set forth in Exhibit "13-1", unless the CITY has given specific advance approval in writing." 1 Packet Pg. 118 B.7.b Section 4, Section 37, Integrated Agreement, of the Agreement is hereby amended to as follows: "INTEGRATED AGREEMENT. This Agreement and Amendment No. 1, together with Exhibits "A", "A-1", "B", " B- 1 " , and "C" supersede any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement; statement or promise not contained in this Agreement shall be valid and binding.Any modification of the Agreement shall r be effective only if it is in writing and signed by all parties." a� Section 5. All other terms, provisions, and conditions of the Agreement, to the = extent not modified by this Amendment No. 1, shall remain in full force and effect. IN WITNESS THEREOF, the parties hereto have caused this Amendment No. 1 a� to be executed by and through their respective authorized officers, as of the date first above written. .3 Dated: "CITY" m 0 N N N By- r� G. Harold Duffey City Manager r c Dated: "CONSULTANT" o z c m E c By: Chris Vogt a Coachella Valley Regional Manager E APPROVED AS TO FORM Q Richard L. Adams II City Attorney 2 Packet Pg. 119 B.7.b EXHIBIT "A-1" SCOPE OF BUILDING AND SAFETY SERVICES Provide Deputy Building Official and Plan Checking services to the Grand Terrace Planning and Development Services Department, under the direction of, and as directed by the Planning and Development Services Director. Deputy Building Official Services include, but are not limited to: Assisting customers with building code questions Conducting field inspection services, as needed N Reviewing development applications Participating in Development Advisory Board meeting cn c Providing training and support to the permit technician .3 m 0 ICC Certified Plans Examiner Services include, but are not limited to: N N Plan checking of onsite grading plans ri r a� Plan checking site, structural, mechanical, engineering, and plumbing plans a r c Providing written and redline plan check corrections —� 0 The total number of hours for both services rendered under this scope of services, shall Z not exceed sixteen (16) hours per week. E a� E a r a� E w r Q 3 Packet Pg. 120 B.7.b EXHIBIT "13-1" SCHEDULE OF COMPENSATION I. AMOUNT OF COMPENSATION. For performing and completing all services pursuant to Exhibit "A-1" Scope of Services, is a total amount not to exceed $90,000.00 (Ninety Thousand Dollars). II. BILLING. At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, Consultant shall submit an invoice to the City at the following address: N as City of Grand Terrace 22795 Barton Road 5 Grand Terrace, Ca 92313 as The invoice submitted pursuant to this paragraph shall show the: U), c 1) Purchase order number; 3 2) Project name/description; m 3) Name and hours worked by each person who performed services during the ti billing period; N 4) The title/classification under which they were billed; N 5) The hourly rate of pay; N 6) Actual out-of-pocket expenses incurred in the performance of services; and, 7) Other such information as the City may reasonably require. as r c III. METHOD OF PAYMENT. Payment to Consultant for the compensation specified in —i Section 1, above, shall be made after the Executive Director or designee determines o that the billing submitted pursuant to Section 11, above, accurately reflects work z satisfactorily performed. City shall pay Consultant within thirty (30) days there from. E c as E a r c as E r a 4 Packet Pg. 121 B.7.b Schedule of hourly rates by classification: Classification Hourly Billing Rate engineering Principal .............................................................................$170 r Project Manager.................................................................$160 a Construction Manager........................................................$135 Assistant Construction Manager........................................$120 Supervising Public Works Observer...................................$110 Senior Public Works Observer...........................................$100 Construction Inspector III .....................................................$90 Construction Inspector II ......................................................$85 y a� Construction Inspector I.......................................................$80 c Design Engineer.................................................................$120 Storm Water Engineer........................................................$120 m Civil Plan Review Engineer................................................$120 Associate Engineer III ........................................................$105 c Associate Engineer II .........................................................$100 N Associate Engineer I............................................................$85 N Assistant Engineer...............................................................$80 ri Engineering in Training........................................................$75 SWPPP Professional ...........................................................$85 Engineering Technician III....................................................$73 Engineering Technician II.....................................................$70 Engineering Technician I......................................................$65 6 Draftsperson.........................................................................$60 Z c aD Building and Safety c Building Official ..................................................................$135 Deputy Building Official......................................................$115 a Plan Check Engineer.........................................................$125 ICC Certified Plans Examiner.............................................$100 CASp .................................................................................$100 Building Inspector I...............................................................$80 r Building Inspector II..............................................................$85 Q Building Inspector III.............................................................$90 Permit Technician I ..............................................................$50 Permit Technician II .............................................................$55 Permit Technician III ............................................................$60 Reimursables: Construction Management Office/Trailer........................Cost+ 15% Administration of Sub-Consultants................................Cost+ 15% 5 Packet Pg. 122 B.7.b Permits....................................................................Cost+ 15% Mileage....................................................................Existing IRS Rate Printing, reproduction, research, meetings,telephone usage, general office supplies, overhead, etc...,are included as incidental to the charges in the"Not-to-Exceed"fee schedule and total cost proposal. Rates are typically reviewed yearly on July 1 and may be subject to revision unless under specific contract obligation. Mileage performing City duties reimbursable at IRS rate. BILLING PROCESS Invoices are typically generated upon the conclusion of the month. Interwest Consulting Group will work with the City to supply the necessary billing information. as c as as U) a� c �a .3 m ti r O N r N N r a+ I N 2d C N r C I O Z C d E C d E Q r C d E t v R .r r a 6 Packet Pg. 123 This page left intentionally blank. IF-, B.8 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 9, 2018 ;ouncil Item TITLE: Resolution Adopting List of Projects Proposed to be Funded by the Road Maintenance and Rehabilitation Account (RMRA) PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: RECOMMENDATION: Adopt Resolution No. 2018 -_ approving the list of projects to be submitted to the California Transportation Commission (CTC) for Road Maintenance and Rehabilitation Account (RMRA) funding 2030 VISION STATEMENT: This staff report supports Goal #1 "Ensure our Fiscal Viability" by identifying additional revenue sources, and Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure. BACKGROUND: On April 28, 2017 the Governor signed Senate Bill (SB) 1 (2017-2018, Beall) to address deferred maintenance on the state highway system and on the local streets and roads system. November 1, 2017, the State Controller began depositing funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). This new funding will be apportioned by formula to eligible cities and counties for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system. SB 1 established requirements for holding local governments accountable for the efficient use of public funds to maintain public streets and roads. Therefore, in order to be eligible for RMRA funding, cities and counties must provide basic annual project reporting to the California Transportation Commission (CTC), including submittal of a list of projects each fiscal year proposed for funding in a resolution adopted by the City Council. DISCUSSION: Through SB 1, cities are receiving additional gas tax revenue to address deferred maintenance of local streets and road systems. The City of Grand Terrace is set to receive an additional $70,000 in gas tax funding for Fiscal Year 2017-18, and $200,000 Packet Pg. 124 B.8 or more in additional funding each fiscal year following. As stated previously, each fiscal year cities must submit a list of projects adopted by City Council that is proposed for funding. On November 14, 2017, City Council approved a five-year Measure I Capital Improvement Plan (CIP). Additionally, the pavement section of Vista Grande Way by the Dog Park needs to be reconstructed. Therefore, staff is recommending that Council adopt a resolution approving the Fiscal Year 2017-18 CIP list of projects with the addition of Vista Grande Way to be submitted to the California Transportation Commission (CTC) for RMRA funding. FISCAL IMPACT: The actual cost of the street improvements will come to City Council at the time of award of contract in Spring 2018. The SB 1 RMRA funding will provide $70,000 in additional funding to cover Fiscal Year 2017-18 Capital Improvement Plan and road maintenance expenses. ATTACHMENTS: • Resolution RMRA Funding 12.13.17 (DOCX) • LSR_Project_List_GrandTerrace 12-13-17 (PDF) • Executed Reso Measure I CIP (002) (PDF) APPROVALS: Alan French Completed 12/27/2017 12:16 PM City Attorney Completed 12/27/2017 12.57 PM Finance Completed 12/29/2017 3:37 PM City Manager Completed 01/01/2018 9:23 AM City Council Pending 01/09/2018 6:00 PM Packet Pg. 125 B.8.a RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF c GRAND TERRACE, STATE OF CALIFORNIA, AUTHORIZING THE SUBMITTAL OF THE 2017-18 CAPITAL IMPROVEMENT U- PLAN AND VISTA GRANDE WAY AS THE LIST OF PROJECTS = PROPOSED TO BE FUNDED BY THE SB 1 ROAD 0 MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) a 0 r WHEREAS, SB 1 (2017-2018, Beall) established a Road Maintenance and r Rehabilitation Account to address deferred maintenance on the state highway CU system and on the local street and road system; and WHEREAS, SB 1 established requirements for holding local governments accountable for the efficient use of public funds to maintain public streets and roads; and a� w c WHEREAS, SB 1 requires that eligible cities submit a list of projects proposed to be funded with these funds pursuant to an adopted city budget to the California Transportation Commission per criteria and per a schedule established by the 0 Commission; o 0 r- NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Grand r Terrace, State of California, hereby authorizes submittal of the City's Senate Bill o (SB) 1 Proposed Project List Form as well as the adopted 2017-18 Capital Improvement Plan, a copy of which is attached to this resolution, as the list of projects proposed to be funded in part by the SB 1 Road Maintenance and r Rehabilitation Account (RMRA). The attachment includes: project description, r project location(s), proposed schedule and estimated useful life. The anticipated funding sources include: Measure 1 ($449,854), Gas Tax ($150,000), RMRA funds ($70,000), Cal Recycle Rubberized Pavement Grant ($68,484) and Maintenance of Efforts — General Fund ($50,000). U- a PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 9th day of January, 2018. 0 m Mayor of the City of Grand Terrace and of the City Council thereof. r r Q Packet Pg. 126 C� D C) m cD U) I --I 0 h m C) 0 h v Q CD v m v rt CQ W 3 PO N iv Attachment: Resolution RMRA Funding 12.13.17 (Resolution for Road Maintenance and Rehabilitation Acccount Funding) B.8.b Local Streets and Roads Funding Annual Reporting Program (Proposed Project List Form) This is the standard form that cities and counties are required to use when submitting a list of projects to the Li California Transportation Commission (Commission)for funding with Road Maintenance and Rehabilitation c Account(RMRA)funds pursuant to Streets and Highways Code Section 2034. 0 U The Proposed Project List Form consists of 3 worksheets: Q c • Part 1—General Information (Input required) G :r • Part 2—Project Information (Input required) • Part 3—Summary (Review only) z ca m Parts 1 &2 are input pages. Both Required and Optional fields are provided for entering information: • Required input fields (*) are highlighted in yellow and must be filled out completely. • Optional input fields are not highlighted and should be completed as thoroughly as possible. • Input field titles with (?) include comments with explanations and examples which can be viewed by hovering the cursor over the title. r c Part 3 is a review page. Grayed-out fields are self-populated by information entered in Parts 1 &2. No input is needed in this page. c L O Steps to complete & submit Form o 1. Save and rename this Excel workbook file with your Agency name (i.e. LSR_Project List_Agency name) 2. Complete"Part 1_General Information" and save worksheet M 3. Complete"Part 2_Project Information" and save worksheet N 4. Review"Part 3_Summary"for completeness W ca 5. Email the completed Excel file along with the required Budget Support Documentation to the Commission (LSR@dot.ca.gov) by October 16, 2017 c c� L Questions regarding the form can be emailed to: LSR@dot.ca.gov c91 J I U 2 O L a- NI I,.f^i Cn J r C d E t V R r Q Packet Pg. 128 B.8.b STATE OF CALIFORNIA • CALIFORNIA TRANSPORTATION COMMISSION Senate Bill (SB) 1 Proposed Project List Form Part 1: General Information Local Streets and Roads Program LL *Agency Name: (Select from dropdown list) LoCode: 0 Grand Terrace 5421 U U a *Agency Address: *City: *ZIP Code: �a 22795 BARTON ROAD IGRAND TERRRACE I CA 192313 ca *Agency Contact: *Agency Contact Title: ALAN FRENCH 1PUBLIC WORKS DIRECTOR/CITY ENGINEER c� a� *Agency Contact Phone No.: (i.e. 1234567890) *Agency Contact Email Address: c �a (909) 824-6621 afrench@grandterrace-ca.gov r c Funding for Fiscal Year: FY 17/18 0 *Budget Support Documentation:? 0 Please briefly describe the budget support documentation being provided. c An excerpt from the City of Grand Terrace regular operating/capital improvement budget including relevant ° list of projects and an adopting resolution were provided with September 2017 submittal to CTC.The January o 2018 submittal to the CTC includes adopting resolution for detailed project list. (Month) (Year) A Average Network PCI: 62 Measurement Date: 02 2016 N m Additional Information: ? L r /L^ V I Mn J I Project Flexibility: 0 Pursuant to SHC Section 2034(a)(1), this project list shall not limit the flexibility of an eligible city or county to a- fund projects in accordance with local needs and priorities, so long as the projects are consistent with SHC WI Section 2030(b).After submittal of the project list to the Commission, in the event a city or county elects to � make changes to the project list pursuant to the statutory provision noted above, formal notification of the m Commission is not required. However, the Project Expenditure Report form that is due to the Commission by E October 1st each year, will provide an opportunity for jurisdictions to annually communicate such changes to the Commission as part of the regular reporting process. Q * Required information Packet Pg. 129 B.8.b STATE OF CALIFORNIA•CALIFORNIA TRANSPORTATION COMMISSION Senate Bill(SB)1 Proposed Project List Form Part 2: Project Information Local Streets and Roads Program ■ *Required C Additional Project Elements * * = Project Type Estimated Estimated (Does the project include element(s)as described in SHC 2030(c)-(f)? ? Completion Useful Life Legislative District(s) Date O p (Select Y/N from dropdown list) LL Proposed *Project Title (#of Yr) ? Project ID *Project Description *Project Location Project LoCode 7 (if any) Explanation ? ? Complete O (PP#) Pre- Climate 0 Type (if"Other"is selected, Construction State Sustainability Technologies Streets Description of V Construction Min. Max. State Senate Change V (select from dropdown list) please explain) (mm/�) (mm/yyyy) Assembly ? ? Elements Elements Q ? ? C Grind and Overlay 2.5" Year 2 Road Maintenance& Grind and overlay 2.5"asphalt concrete of street section Arliss Lane from cul de sac to Arliss Drive Sidewalk,curb,and O PP01 5421 03/2018 05/2018 15 20 20 47 Yes No No Yes ++ Asphalt Concrete Rehabilitation I I Igutter repair 1p Grind and Overlay 2.5" Year 2 Road Maintenance& Grind and overlay 2.5"asphalt concrete of street section McClarren Street from Vivienda Avenue to Sidewalk,curb and _ PP02 5421 03/2018 05/2018 15 20 20 47 Yes No No Yes Asphalt Concrete Rehabilitation Canal Street gutter repair � Grind and Overlay 2.5" Year 2 Road Maintenance& Grind and overlay 2.5"asphalt concrete of street section Orangewood Court from Observation Drive Sidewalk,curb and O PP03 5421 03/2018 05/2018 15 20 20 47 Yes No No Yes Asphalt Concrete Rehabilitation to end of street gutter repair a) Grind and Overlay 2.5" Year 2 Road Maintenance& Grind and overlay 2.5"asphalt concrete of street section Mavis Street from Michigan Avenue to Sidewalk,curb and PP04 5421 03/2018 05/2018 15 20 20 47 Yes No No Yes .a Asphalt Concrete Rehabilitation Vivienda Avenue gutter repair O Grind and Overlay 2.5" Year 2 Road Maintenance& Grind and overlay 2.5"asphalt concrete of street section Vivienda Avenue from cul de sac to Van Sidewalk,curb and R PPOS 5421 03/2018 05/2018 15 20 20 47 Yes No No Yes Asphalt Concrete Rehabilitation Buren Street gutter repair 0) Grind and Overlay 2.5" Year 2 Road Maintenance& Grind and overlay 2.5"asphalt concrete of street section Dos Rios Avenue from Country Club Lane to Sidewalk,curb and t) PP06 5421 03/2018 05/2018 15 20 20 47 Yes No No Yes Asphalt Concrete Rehabilitation De Berry Street gutter repair l0 Grind and Overlay 2.5" Year 2 Road Maintenance& Grind and overlay 2.5"asphalt concrete of street section Franklin Street from Mirado Avenue to Mt. Sidewalk,curb and O PP07 5421 03/2018 05/2018 15 20 20 47 Yes No No Yes N Asphalt Concrete Rehabilitation Vernon Avenue I gutter repair }' C Grind and Overlay 2.5" Year 2 Road Maintenance& Grind and overlay 2.5"asphalt concrete of street section Arliss Lane from Arliss Drive to cul de sac Sidewalk,curb and PP08 5421 03/2018 05/2018 15 20 20 47 Yes No No Yes Asphalt Concrete Rehabilitation gutter repair � Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Pascal Avenue from De Berry Street to cul Sidewalk,curb and -a PP09 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes Rehabilitation de sac gutter repair G PP10 5421 Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Arliss Way from cul de sac to Arliss Drive 03/2018 05/2018 7 15 20 47 Yes No No Yes Sidewalk,curb and 0 Rehabilitation I gutter repair i PP11 5421 Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Eton Drive from Thames Street to Preston 03/2018 05/2018 7 15 20 47 Yes No No Yes Sidewalk,curb and Rehabilitation Street gutter repair O Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Glendora Drive from Barton Road to end of Sidewalk,curb and O PP12 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes .., Rehabilitation street gutter repair M Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Palm Court from Palm Avenue to cul de sac Sidewalk,curb and C PP13 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes Rehabilitation gutter repair � Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section W.Litton Avenue from S.Rosedale Avenue Sidewalk,curb and PP14 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes ... Rehabilitation to S.La Cadena Drive gutter repair Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Miriam Way from Arliss Drive to Kingston Sidewalk,curb and ti PP15 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes Rehabilitation Street gutter repair Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Robin Way from Warbler Avenue to Oriole Sidewalk,curb and PP16 5421 Rehabilitation Avenue 03/2018 05/2018 7 15 20 47 Yes No No Yes gutter repair N Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Vivienda Avenue from Terrace Avenue to Sidewalk,curb and PP17 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes d Rehabilitation Maple Avenue gutter repair t) Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Honey Hill Drive from Westwood Street to Sidewalk,curb and O PP18 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes i Rehabilitation Palm Avenue gutter repair Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Jensen Court from cul de sac west end to Sidewalk,curb and PP19 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes Rehabilitation Observation Drive gutter repair = Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section De Soto Street from Kingston Street to Do Sidewalk,curb and O PP20 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes L Rehabilitation Rios Avenue gutter repair PP21 5421 Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Lark Street from Reed Avenue to cul de sac 03/2018 05/2018 7 15 20 47 Yes No No Yes Sidewalk,curb and ++I Rehabilitation gutter repair LA PP22 5421 Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Siskin Court from Paradise Street to cul de 03/2018 05/2018 7 15 20 47 Yes No No Yes Sidewalk,curb and J Rehabilitation sac gutter repair �+I Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Willet Avenue from Mavis Street to Van Sidewalk,curb and t) PP23 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes N Rehabilitation Buren Street gutter repair 0- Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Dutch Street from Pico Street to Tanager Sidewalk,curb and L PP24 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes d Rehabilitation Street gutter repair I PP25 5421 Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Dos Rios Avenue from Palm Avenue to 03/2018 05/2018 7 15 20 47 Yes No No Yes Sidewalk,curb and Rehabilitation Country Club Lane gutter repair J Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Rosedale Avenue from Palm Avenue to CL Sidewalk,curb and PP26 5421 Rehabilitation (south)south 03/2018 05/2018 7 15 20 47 Yes No No Yes gutter re pair = PP27 5421 Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Arliss Drive from Preston Street to end of 03/2018 05/2018 7 15 20 47 Yes No No Yes Sidewalk,curb and Rehabilitation street gutter repair Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Mirado Avenue from Pico Street to Ladera Sidewalk,curb and V PP28 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes O Rehabilitation Street gutter repair +, Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Flamingo Street from Michigan Avenue to Sidewalk,curb and Q PP29 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes Rehabilitation cul de sac gutter repair PP30 5421 Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Nandina Street from Preston Street to 03/2018 05/2018 7 15 20 47 Yes No No Yes Sidewalk,curb and Rehabilitation Canary Court gutter repair PP31 5421 Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Pascal Avenue from Victoria Street to 03/2018 05/2018 7 15 20 47 Yes No No Yes Sidewalk,curb and Rehabilitation Carhart Avenue gutter repair 3 of 7 Packet Pg. 130 B.8.b STATE OF CALIFORNIA•CALIFORNIA TRANSPORTATION COMMISSION Senate Bill(SB)1 Proposed Project List Form Part 2: Project Information Local Streets and Roads Program *Required C Additional Project Elements Project Type *Estimated *Estimated (Does the project include element(s)as described in SHC 2030(c)-(f)? ? Completion Useful Life Legislative District(s) Date 3 p (#of Yr) (Select Y/N from dropdown list) LL Proposed *Project Title ? Project ID *Project Description *Project Location Project LoCode 7 (if any) Explanation ? ? Complete O (PP#) Pre- Climate V Construction Min. Max. State Senate Change Type (if"Other"is selected, Construction State Sustainability Technologies Streets Description of V V (select from dropdown list) please explain) (mm/YYYy) (mm/yyyy) Assembly ? ? o Elements Elements Q O Slurry Seal Year 2 Road Maintenance& Slurry seal asphalt concrete street section Royal Avenue from Pico Street to end of Sidewalk,curb and O PP32 5421 03/2018 05/2018 7 15 20 47 Yes No No Yes +' Rehabilitation street Igutter repair ram+ Grind and Overlay 2.5" Year 2 Addition Road Maintenance& Grind and overlay 2.5"asphalt concrete of street section Vista Grande Way from Grand Terrace Road Sidwalk,curb and - PP33 5421 Asphalt Concrete Rehabilitation to north end of Dog Park(approximately 03/2018 05/2018 15 20 20 47 Yes No No Yes gutter repair B 400 LF) PP34 5421 PP35 5421 PP36 5421 C PP37 5421 PP38 5421 0) PP39 5421 V C PP40 5421 fC PP41 5421 d PP42 5421 C PP43 5421 R PP44 5421 PP45 5421 PP46 5421 PP47 5421 PP48 5421 L PP49 5421 PP50 5421 O r 7 O N d M N N V O L L LQ) r /L^ V I J I U O O L 11 NI II.f^i v! J r C d E t t) R r Q 4 of 7 Packet Pg. 131 B.8.b STATE OF CALIFORNIA • CALIFORNIA TRANSPORTATION COMMISSION Senate Bill (SB) 1 Proposed Project List Form Local Streets and Roads Program Agency Name: Agency Contact: U- FY ALAN FRENCH G Grand Terrace U (909) 824-6621 Q 17/18 0 LoCode: 5421 afrench@grandterrace-ca.gov Summary of Proposed Project List Estimated Estimated Completion Date Useful Life Project Project Title Project Description Project Location (mm/dd/yyyy) (#of yrs) No. Pre- Construction Min. Max. Construction Grind and Overlay 2.5"Asphalt Grind and overlay 2.5" asphalt concrete of street section Arliss Lane from cul de sac to Arliss Drive P1301 Concrete 03/2018 05/2018 15 20 PP02 Grind and Overlay 2.5"Asphalt Grind and overlay 2.5" asphalt concrete of street section McClarren Street from Vivienda Avenue to 03/2018 05/2018 15 20 W Concrete Canal Street `o PP03 Grind and Overlay 2.5"Asphalt Grind and overlay 2.5" asphalt concrete of street section Orangewood Court from Observation Drive 03/2018 05/2018 15 20 p Concrete to end of street r Grind and Overlay 2.5"Asphalt Grind and overlay 2.5" asphalt concrete of street section Mavis Street from Michigan Avenue to 2 PP04 03/2018 05/2018 15 20 N Concrete Vivienda Avenue y Grind and Overlay 25'Asphalt Grind and overlay 2.5" asphalt concrete of street section Vivienda Avenue from cul de sac to Van PP05 03/2018 05/2018 15 20 Concrete Buren Street r- PP06 Grind and Overlay 2.5"Asphalt Grind and overlay 2.5" asphalt concrete of street section Dos Rios Avenue from Country Club Lane to 03/2018 05/2018 15 20 A Concrete De Berry Street N PP07 Grind and Overlay 2.5"Asphalt Grind and overlay 2.5" asphalt concrete of street section Franklin Street from Mirado Avenue to Mt. 03/2018 05/2018 15 20 Concrete Vernon Avenue PP08 Grind and Overlay 2.5"Asphalt Grind and overlay 2.5" asphalt concrete of street section Arliss Lane from Arliss Drive to cul de sac 03/2018 05/2018 15 20 `m Concrete � PP09 Slurry Seal Slurry seal asphalt concrete street section Pascal Avenue from De Berry Street to cul 03/2018 05/2018 7 15 L PP10 Slurry Seal Slurry seal asphalt concrete street section Arliss Way from cul de sac to Arliss Drive 03/2018 05/2018 7 15 (7I PP11 Slurry Seal Slurry seal asphalt concrete street section Eton Drive from Thames Street to Preston 03/2018 05/2018 7 15 Mn PP12 Slurry Seal Slurry seal asphalt concrete street section Glendora Drive from Barton Road to end of 03/2018 05/2018 7 15 11 U PP13 Slurry Seal Slurry seal asphalt concrete street section Palm Court from Palm Avenue to cul de sac 03/2018 05/2018 7 15 0 PP14 Slurry Seal Slurry seal asphalt concrete street section W. Litton Avenue from S. Rosedale Avenue 03/2018 05/2018 7 15 a PP15 Slurry Seal Slurry seal asphalt concrete street section Miriam Way from Arliss Drive to Kingston 03/2018 05/2018 7 15 �I PP16 Slurry Seal Slurry seal asphalt concrete street section Robin Way from Warbler Avenue to Oriole 03/2018 05/2018 7 15 J r PP17 Slurry Seal Slurry seal asphalt concrete street section Vivienda Avenue from Terrace Avenue to 03/2018 05/2018 7 15 PP18 Slurry Seal Slurry seal asphalt concrete street section Honey Hill Drive from Westwood Street to 03/2018 05/2018 7 15 PP19 Slurry Seal Slurry seal asphalt concrete street section Jensen Court from cul de sac west end to 03/2018 05/2018 7 15 r PP20 Slurry Seal Slurry seal asphalt concrete street section De Soto Street from Kingston Street to Do 03/2018 05/2018 7 15 Q PP21 Slurry Seal Slurry seal asphalt concrete street section Lark Street from Reed Avenue to cul de sac 03/2018 05/2018 1 7 15 PP22 Slurry Seal Islurry seal asphalt concrete street section Siskin Court from Paradise Street to cul de 03/2018 05/2018 7 15 5of7 Packet Pg. 132 B.8.b STATE OF CALIFORNIA • CALIFORNIA TRANSPORTATION COMMISSION Senate Bill (SB) 1 Proposed Project List Form Local Streets and Roads Program Agency Name: Agency Contact: U- FY 3 ALAN FRENCH 0 Grand Terrace (909) 824-6621 Q 17/18 0 LoCode: 5421 afrench@grandterrace-ca.gov r Z Summary of Proposed Project List Estimated Estimated Completion Date Useful Life Project Project Title Project Description Project Location (mm/dd/yyyy) (#of yrs) No. Pre- � Construction Min. Max. Construction PP23 Slurry Seal Slurry seal asphalt concrete street section Willet Avenue from Mavis Street to Van 03/2018 05/2018 7 15 PP24 Slurry Seal Slurry seal asphalt concrete street section Dutch Street from Pico Street to Tanager 03/2018 05/2018 7 15 0 PP25 Slurry Seal Slurry seal asphalt concrete street section Dos Rios Avenue from Palm Avenue to 03/2018 05/2018 7 15 0 PP26 Slurry Seal Slurry seal asphalt concrete street section Rosedale Avenue from Palm Avenue to CL 03/2018 05/2018 7 15 c PP27 Slurry Seal Slurry seal asphalt concrete street section Arliss Drive from Preston Street to end of 03/2018 05/2018 7 15 0 r PP28 Slurry Seal Slurry seal asphalt concrete street section Mirado Avenue from Pico Street to Ladera 03/2018 05/2018 7 15 0 PP29 Slurry Seal Slurry seal asphalt concrete street section Flamingo Street from Michigan Avenue to 03/2018 05/2018 7 15 PP30 Slurry Seal Slurry seal asphalt concrete street section Nandina Street from Preston Street to 03/2018 05/2018 7 15 PP31 Slurry Seal Slurry seal asphalt concrete street section Pascal Avenue from Victoria Street to 03/2018 05/2018 7 15 A T PP32 Slurry Seal Slurry seal asphalt concrete street section Royal Avenue from Pico Street to end of 03/2018 05/2018 7 15 c� PP33 Grind and Overlay 2.5"Asphalt Grind and overlay 2.5" asphalt concrete of street section Vista Grande Way from Grand Terrace 03/2018 05/2018 15 20 PP34 PP35 (D PP36 PP37 I r PP38 J PP39 P P40 0 PP41 a` I PP42 PP43 J r PP44 PP45 s PP46 0 w r PP47 Q PP48 PP49 6of7 Packet Pg. 133 B.8.b STATE OF CALIFORNIA • CALIFORNIA TRANSPORTATION COMMISSION Senate Bill (SB) 1 Proposed Project List Form Local Streets and Roads Program Agency Name: Agency Contact: U- FY 3 ALAN FRENCH 0 Grand Terrace (909) 824-6621 Q 17/18 0 LoCode: 5421 afrench@grandterrace-ca.gov r Z Summary of Proposed Project List Estimated Estimated Completion Date Useful Life Project Project Title Project Description Project Location (mm/dd/yyyy) (#of yrs) No. Pre- � Construction Min. Max. Construction PP50 0 L 0 r- 0 r 0 NNd LI- T A T N V fC L L r ,L V I r J I c� 2 0 L a I J r C d E s 0 w r Q 7 of 7 Packet Pg. 134 B.8.c RESOLUTION NO. 2017-33 RESOLUTION . OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING THE MEASURE I FIVE- YEAR CAPITAL IMPROVEMENT PLAN a WHEREAS, San Bernardino County voters approved passage of Measure I in U. November 2004, authorizing the San Bernardino County Transportation Authority to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and o unincorporated territory of the County of San Bernardino; and U a WHEREAS, revenue from the tax can only be used for transportation improvement o and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 04-1 of the Authority; and = WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from the Local Street Program to annually adopt and update a Five-Year Capital Improvement Plan; and a� WHEREAS, California Public Utilities Code 190300 and Ordinance No. 04-1 require each local jurisdiction to maintain General Fund expenditures for transportation- related construction and maintenance activities at the required Maintenance of Effort base year level = in each fiscal year of the adopted Five-Year Capital Improvement Plan, which for the City of Grand Terrace is $115,156; and a 0 NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Grand Terrace, County of San Bernardino, State of California, that the Measure I Five- Year Capital '0 Improvement Plan and Expenditure Strategy, attached to this resolution as Exhibit A and c Exhibit B, are hereby adopted. 0 N PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 141h day of November 2017. N a i U Darby M Naboe, M yor L ATTEST: 0 as Debra L. Thomas, ity Clerk 2 APPROVED AS TO FORM: w r a� E chard L. dams, Il City Attorney a 2017-33 CC Reso Page 1 of 1 November 14, 2017 Packet Pg. 1 57 Pteas.do not change,titer w modify this template.Use plus signs along tell side of erar6shesl to add rows rather lltan manually la—Ung rows to mauve formula{ars carried through. MEASURE I LOCAL STREET PASS-THROUGH FUNDS FIVE YEAR CAPITAL IMPROVEMENT PLAN PLAN PERIOD. FY201712018 la FY202112022 AGENCY NAME: CITY OF GRAND TERRACE FY20t7f2ota FY201812019 FY201 912 02 0 FY202=021 FY202l2022 Total Alretabig rt•wr.+l6. CARRYOVER RALANCE: M.3M.N I ANNUAL MEASURE I ESTIMATE: $200,905.00 5206,630.00 $212,929.00 5219.05S.6o 1225,363.00 51,373,3a7.20 EN-0 TNiI- N•`uF 2 F'FS17.7E11 F17Ele'j0t1 FT701s707p FY2Wnlm1 FT202Tf2022 Thal lath fY.N ,!w err R•f•r•Cart sw.N sr�.nr C`m••• C-- Cf l•� C—sre C.M.r.r un.d C..T...r Cu CF"— cnr.e �1 ♦1 .aww rvalrlillilII wmll-!aPa..m.N ll«—ayerrwrt Pr.g_aiw LY.N r•O Mchal IrSIYm_ i/4e nf]5 /lp}eae 12 >•J ]! Foul Ya«701Lt4Parn..N uaruy.T..e R.p�.N�vq.naral 11{p2afrr - "SO am out — - {IE0.m000 00'weal r.n 7olsZO Vn.Mr!i 6laNge.wH W�pamjib.al w.�.Rulre. -- --' '" INS-so _s�sO"Ooo-w — - - i_K00ow f era1nr7020.71 P�.�n,.x Wrug�wyrt P,�yrNnSwNIWy�uv.a } 1_x 97:6�---- - �— — �- — ---uso.00a -- W I °u�np -.c.l raw«Zmi_23Pa..nwaslan.ynw.ei Pr:y�.i�..il.rvj.e:wa, —-- i a2E.asw _ �~ _ _ {�IA0m00 simm0m {o= so x� woo Soto m �m tom :a. f � Saco a,..r�s - ..�.ew,"�rNr s smsol�a s teseea.0 s - s lsggmm s { ,mmgm s__ s ,semem T LF1[I9CV.7! i15q®m uww000 flmpmm __ le m1� m 1a 's09,76- �." Cq!ca1 r Tou1•• �;. !-..«,,..Trw.ew.I R•vT _.�_ FE555 vs;oW f se00000 { 3000101 fIN [rIrk AM R«ry. Fw.T.ar R.gaan __ —_ — -- 4 3O'.03a0 1 7000E1 —"—" f 70 P30m — s ]OOmm f ]O p00W flm ' 4- - --" — ___ --- — --• m_ wm Soto Soto TNM f elfmtl "" .._ i �Smtl S bs EI •0 f EliEe14M f317.mxm t7•c«rr•t••3ae..r.r Pw a a,.d..c.r•�rN+r.aNa � ,nal ne�awwre 1 ta13711.3F W..C.nr•..,Rayamwae { 306301'1, l.w Etr.n.Me Prpawm.e 1 tIM4 is .r W.w.1...a.ra r r,.Pn w•f lopplq.nr.{N•.e.ea.er�w.,.a r..wcu..rur. CMrh { 1a13721.3e 3.TMrar•feY hnt•.rrrl..renaal..rrr.rr- lmTs.rfalrwM Wawr114a wnr.n f 2%00e0e9 o••,vw••+a.wwa.n..a 1y0l urr w .-E•P•+ae.•r n rra...l i..N s•.N Mn.w r.r4M w�Fw..«cw.+rw.n.wa Pl.a aM.a+.r.e N n..srwNma er,ar.•u••.r f ea.wM GFW 6rpa,an.w tiara an YrlaNN6F.wwNw.Y.Y 1•Y YLa{r,en nta6rw LVYT..0 T PF]I{OM LIRE' V ("' -I u.ru w�n.n1 r vv rr•,rF:l'ri.'r W M 1M r�r�r (Q ^' 3 FO W °' Attachment: Executed Reso Measure I CIP (002) (Resolution for Road Maintenance and Rehabilitation Acccount Funding) B.8.c ATTACHMENT A (Annual Paving Project 2017-2018 Slurry Seal &2.5" Grind and Overla Cost to Slurry Seal at No. Street Name From To Area Current PCl $0.19 per Sq.Ft. I PASM AVE 7E:€RAY 5 r -�Js 34,080 5O $ 6,475.20 � ARLISS WAY :OS ARJSS DRIVE 53p.03 49 s 1,007.16 c ETON DR THAMES ST PRESTON ST 4E,384 3 3 49 S 4.192.96 LL 4 GLENDORA OR BARTON RO END OF STREET 62.67X 49 $ 10,007,68 5 PALM Cr PALM AVE COS 0 880 49 O s t,3D7.xa 6 INLITTON AVE S ROSEDALE AVE s LA CADENA DR 19,648. 49 $ 3,T33.12 0 U 7 MIRIAM WAY ARLISS DR KINGSTON ST 35204 48 $ 6.821.76 V B ROBIN WAY WARBLER AVE ORIOLE AVE 3G,250 48 $ 6,888.64 9 VIVIENDA AVE TERRACE AVE MAPLE AVE 13,632. 48 S 2.020.08 0 10 HONEY HILL OR WESTWOODST PALM AVE 42.912 47 $ 8,153.28 11 JENSEN CT COS W END OBSERVAT ON OR 4,736 47 $ 699.a4 aE SOTO ST KINGSTON ST DOS RIOS AVE 30,656 +z 45 $ 5,824.64 0 13 LARK ST REED AVE CDs 3.904 45 $ 741 76 d 14 SISKIN CT PARADISE ST CDs 12,544 45 $ 2,383.36 15 WILLETAVE MAVIS ST vAN BUREN ST 25,696 45 $ 4,13B2 24 OUTC1i ST PICO ST TANAGER ST 11,408 16 44 $ 3,307 5z y 17 DOS RIOS AVE PALLI AVE COUNTRY CLUB LN 18.400 43 $ 3,496.00 18 ROSEDALEAVE PALI,IAVE CL{SOUTH) 13,432 43 S 1,9B2.OB 19 ARLISS OR PRESTON ST END 12.640. 42 $ 2.401.60 0) MIRAOO AVE PICO ST LADERA ST 35,096. zo 42 $ 6,08.24 •� 21 FLAMINGO ST MICHIGANAVE Cps 8804 41 $ 1,68416 22 NANDINA ST PRESTON ST CANARY CT 1.1.240 41 $ 1,945.60 111 23 PASCAL AVE VICTORIA ST CARHARiAVE I8016 40 $ 3,423.04 0 24 ROVALAV£ PICOST END 1;840 40 $ 3.579.60 w TOTAL $ 99,016.76 ° 0 Cost to Grind&Overlay at 3 NO. Street Name From To Area Current PCl $319 per Sq Ft 0 ARID S LN CDs ARUSS DRWE 373 00 25 $ 12,325 71 � ARUSSLN ARLISS OR COS 5,726.04 25 $ 2145862 MC::LARRENST y IVIENDA AVE CANALST 35.67931 25 $ 113.817.00 N O I ORANGEWOOD CT OBSERVATION DR ENO OF STREET 17.376. 25 $ 55,429.44 MAVIS ST MICHIGAN AdE VIViENDA AVE 16.03X 26 $ 53,894.08 (L_ JI wvIENDA AVE COS VAN$UREN ST 32.960. 26 $ 105,142.A0 V_ DOS RIDS AVE COUNTRY CLUB LN DE BERRY ST 27.872 27 $ 89,911.68 0) FRANKLIN ST LIMADO AVE MT VERNON AVE 30,080 L 27 $ 95.955 20 3 TOTAL 546,734.13 a� 0 as SLURRY S 99.000.00 CD GRINWOVERLAY $ 546,000.00 ARA Ramp $ 20.000.00 d AC DiG OUT $ 19,000.00 K INSPECTION S 19,000.00 W GE OTECH 5 19,000.00 CONTINGENCY S 36,200.00 FY 2017-18 E TOTAL PROJECT COST $ 758,200.00 a Packet Pg. 1 7 ATTACHMENT B Year 2018 - 2019 Grind and Overlay 2.5" Asphalt Concrete Street From To L W Area PCI ;FREiDf{N+C7-jIA AVE REED AVE W MAIN ST1.254. 32. 40.42$: 27 `TgRRAGEAVE VIVIENSA AVE � WALNUT A+JI< 828. 24. 17,388. 27 or Seffe ST. WARBLER AVE ORIOLE AVE 927. 32. 29;664. 28 GRAND_F#ARAeE CT GRANS TERRA(3F-RI] 613S 278.37 32. 8.90769 28 J�-5aLO AVE VNIENDA OT CANAL ST 85C 32. 27.232. 30 -eRJS LFA LA PAIR ST Q.E BERRY ST 527. 32. 16,864. 30 .8AEiBM-AVE ESS PICO S.T 24.0. 32. 7.680 31 !MINONA 13R ETBN OR PRESTON ST 482. 32. 15 424 31 )NALNU.TAVE TERRA ?VE SURNSAVE 948- 32- 30.336. 31 :PICO 5T MOUNT VERNON AVE ORIOLE AVE 1.263. 40. 50,520. 32 Additional Scope: Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. _ $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. _ $100,000 Restore Striping: Lump Sum for all streets on this list = $50,000 FY 2018--19 Year Grand Total = $1 ,002,431 n W 3 W 00 Attachment: Executed Reso Measure I CIP (002) (Resolution for Road Maintenance and Rehabilitation Acccount Funding) B.8.c ATTACHMENT C ._ Year- 019 - 2026 Grind a�0d Dver{ay 2.5"_Asp_halt Concrete_ 5treet From To L W Area PC! VIVIENDA CT CDS VIVIENDA AVE 520 32. 16.640. 32 DE SOTO ST MIRADO AVE MOUNT VERNON A� 835 32. 26.720 33 PICO ST MICHIGAN ST REED AVE 11378 40. 55,120 33 VAN BUREN ST WEST END MICHIGAN AVE 1,311. 40. 52.440 33 LL VAN BUREN ST REED AVE(S) MOUNT VERNON A% 1,423. 40. 56.920 3 VIVIENDA AVE VIVIENDA CT BARTON RD 633. 32 20.256 33 0 FULMAR PL PASCAL AVE CDS 322.94 32 10.334 09 35 v U Q C O Additional Scope: Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. _ $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. = $100,000 Restore Striping: Lump Sum for all streets on this list= $50,000 a� FY 2019-20 Grand Total = $985,290 :_ 0 L 0 0 N O N O O d U m L N R d 0 N d O r 3 v d X W r C d E t R .r a Packet Pg. 139 B.8.c ATTACHMENT D Year 2020- 2021 Grind and Overlay 2.5".Asphalt Concrete _ 5tren From — - To L w Area PO FaINONtA CT V1NQNXg3R ' S ......- - - 312. 32. 10,T23. 3 YHRUSIR ST WARBkER 6 v OFtli11&VE 1,000. 32. 32000. 39 c PAMPTON-Cr OBSERVXMON Wq! LWS U0.3 32. 21,449,54- 38 V RAIX Sly ORIOLL WE I➢O8,RIOS AVE 1,330: 32. 42,5601 38 ILL MINONA MR MOUNT VERNON KINGSTXDNISt 1.279. 32. 4019E8. 38 _ 7 O v Additional Scope: c Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. = $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at$20.00 Per Sq. Ft. = $100,000 Restore Striping: Lump Sum for all streets on this list = $50,000 FY 2020-21 Grand Total = $712,972.62 0 E M 5 0 L O O O NNd LPL N O O IL v m L 3 R C� C 0 V 4) x w 4) E V Q Packet Pg. 140 B.8.c ATTACHMENT E Year 2021 - 2022 hind and bv�fla 2.5" Asphalt Concrete Street From TO L w Arn PSI ORIOLE AVE VAN BUREN ST LARK ST 484. 32 15,488 38 PARADISE ST MERLE CT PALM AVE 1.001 32 32,032. 38 c TANAGER ST ROYAL AVE MICHIGAN AVE 1,162. 32 37,184 38 WARBLER AVE RAVEN WY ROBIN WY 246 32 7,872 37 LPL ROSEDALE AVE W SEVILLE ST PALM AVE 760. 32 24,320 35 = 7 O v Additional Scope: _ 0 Repair Damaged Curb & Gutter: 3000 L.F. at $40 Per L.F. _ $120,000 Perform A.C. Dig-Outs: 5,000 Sq.Ft. at $20.00 Per Sq. Ft. _ $100,000 Restore Striping: Lump Sum for all streets on this list - $50,000 FY 2021-22 Grand Total = $620,688.00 0 E M 5 0 L Q O NNd LPL N O O IL v m L 3 R C� C 0 V 4) x W 4) E V Q Packet Pg. 141 B.8.c EXHIBIT B 011(11" A'l Ekcll1lF:N I' I)) CITY OF GRAND TERRACE MEASURE I CAPITAL IMPROVEMENT PLAN c EXPENDITURE STRATEGY r Fiscal Year 2017/2018 to Fiscal Year 2021/2022 � 0 L) Q The City of Grand Terrace has adopted a Measure I expenditure strategy that o focuses on improvements to existing facilities through an annual Pavement Management Program. In addition to slurry and grind and overlay treatment of City streets, the expenditure strategy includes: a tree trimming program to M increase visibility along roadways, ADA curb ramp and sideNvalk repair programs as well as other necessary improvements to the right of way as needed. c 0 a� c M c m c 0 0 L 0 t_ 0 0 (n ti N O O a_ U m L C0 C 0 1.6 0 V 0 x w r c m E t t, 0 Q FN'2017.:20I8 to FY2021i2022 MICIP Expenditure Strategy Packet Pg. 142 B.8.c STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE U- r 0 I Debra L. Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, a DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2017-33 0 was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, at the regular meeting of said City Council held on the 141h day of November 2017, and that the same was passed and adopted by M the following vote: AYES: Council Members Wilson, Hussey; Mayor Pro Tem Robles; Mayor McNaboe M NOES: None. ABSENT: None. 0 L ABSTAIN: None. 0 0 0 0 Executed this 16th day of November 2017, at Grand Terrace, California. N O O a_ U zebra L. Thomas City Clerk N [SEAL] r x w r c m E t 0 a Packet Pg. 143 G.9 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 9, 2018 Council Item TITLE: Mayor's Appointments to Boards, Commissions, and Committees PRESENTED BY: Debra Thomas, City Clerk RECOMMENDATION: Mayor to Appoint Representatives to the various Boards, Commissions, and Committees for Council approval 2030 VISION STATEMENT: This staff report supports all adopted Goals of the City Council's 2030 Vision and supports all adopted Core Values. BACKGROUND: The City of Grand Terrace has the opportunity to participate on various boards, commissions, and committees as a member of various municipal organizations and associations. Historically, these assignments are reviewed every two (2) years following the regular municipal elections date, or as necessary. On October 24, 2017 former Council Member Brian Reinarz resigned his position with the City Council which left a vacancy on various boards, commissions and committees he was assigned as a delegate or alternate. On December 12, 2017 Council Member Kenneth J. Henderson was appointed to the City Council which has resulted in the need to evaluate the appointments so that all boards, commissions and committees are assigned a delegate and alternate. DISCUSSION/RECOMMENDATION: Staff has provided a list of the various boards, commissions, and committees that the Council was appointed to, effective December 2016. Staff recommends that the Mayor appoint representatives to fill both the delegate and alternate positions and that the City Council approve said appointments. FISCAL IMPACT: None. ATTACHMENTS: • Amended - 2017-2018 Council Appointments Boards, Commissions & Committees.doc (PDF) Packet Pg. 144 G.9 APPROVALS: Debra Thomas Completed 01/02/2018 11:11 AM Finance Completed 01/02/2018 10:21 PM City Attorney Completed 01/03/2018 5:58 AM City Manager Completed 01/04/2018 3:34 PM City Council Pending 01/09/2018 6:00 PM Packet Pg. 145 COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES 2017 - 2018 COMMITTEE DELEGATE ALTERNATE MEETING DAY & TIME o Omnitrans - Board Member Robles Hussey 1st Wednesday of Month 8:00 a.m. N 1700 5th St San Bernardino, CA 92411 E E 0 700-yes U 06 N C Omnitrans - Administration& Finance Committee Robles Hussey Usually 2nd Thursday After Each Board Meeting g N 1700 5th St (Date May Change) 8:00 a.m. N San Bernardino, CA 92411 E 0 U 700-yes Cn L CU 0 California Joint Powers Insurance Authority (CJPIA) McNaboe Robles Annual Meeting July TBD m Cn 8081 Moody Street La Palma, CA 90623 E r c 0 a League of California Cities *VACANT* Hussey Annual Meeting TBD Q 1400 K Street Sacramento, CA 95814 0 U cw Colton Joint Unified School District Hussey *VACANT* 2nd Wednesday of Each Month 10:00 a.m. c Community Cabinet Joe Baca Middle School 1212 Valencia Drive 1640 S. Lilac Ave. N Colton, CA 92324 Bloomington, CA 92316 m c m E Q r c m E w r a 1 Revis Packet Pg. 146 COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES 2017 - 2018 COMMITTEE DELEGATE ALTERNATE MEETING DAY & TIME o Southern California Association of Governments Robles Wilson Annual Meeting Usually April or May TBD N General Assembly (SCAG) 1170 West 3rd Street, Suite 140 E San Bernardino, CA 92410 E 0 U 06 San Bernardino Valley Municipal Water District McNaboe Wilson March 12, 2015 Next Meeting Date TBD Advisory Commission on Water 380 E. Vanderbilt Way g N 380 E. Vanderbilt Way San Bernardino, CA 92408 N San Bernardino, CA 92408 E 0 U 700-yes cli L 0 San Bernardino Associated Governments Board of McNaboe Robles 1st Wednesday of Month 10:00 a.m. m Directors (SANBAG) Santa Fe Depot-SANBAG Lobby 1st Floor Cn 1170 W. 3rd Street, 2nd Floor 1170 W. 3rd Street E E San Bernardino, CA 92410 San Bernardino, CA 92410 = 0 a a 700-yes a I 0 c San Bernardino County Solid Waste Task Force Hussey *VACANT' TBD 0 222 W. Hospitality Lane, 2nd Floor Solid Waste Management Division-Con£ Rm A 00 San Bernardino, CA 92415 222 W. Hospitality Lane, 2nd Floor N San Bernardino, CA 92415 r I N San Bernardino County Gang & Drug Task Force *VACANT* Hussey 1st Wednesday of Month 7:30 a.m. San Bernardino County Superintendent of Schools San Bernardino County Superintendent of Schools 601 E. North Street 601 E. North Street E E San Bernardino, CA 92415 San Bernardino, CA 92415 Q r c m E w r Q 2 Rcvis Packet Pg. 147 COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES 2017 - 2018 0 vi DELEGATE ALTERNATE E Mayor Darcy McNaboe 3 0 E U 06 Mayor Pro Tern Sylvia Robles 3 2 c 0 Council Member Doug Wilson 0 2 w E E Council Member Bill Hussey 2 4 0 U vi Council Member Kenneth J. Henderson 0 0 0 m Cn c a� E r c 0 a a a 0 U cw 0 N ti r O N d C d E Q r C d E t V R r Q 3 Revis Packet Pg. 148 This page left intentionally blank. G.10 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 9, 2018 -5uccessorAgency Item TITLE: Approval of Successor Agency's Recognized Obligation Payment Schedule (ROPS) 18-19 in the Amount of $2,070,187 PRESENTED BY: Cynthia Fortune, Assistant City Manager RECOMMENDATION: 1. Adopt the Successor Agency's Recognized Obligation Payment Schedule (ROPS) 18-19 in the amount of $2,070,187. 2. ADOPT RESOLUTION NO. 2018-XX, A RESOLUTION OF THE CITY OF GRAND TERRACE AS SUCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE COVERING THE PERIOD JULY 1, 2018 TO JUNE 30, 2019 (ROPS 18-19) AS REQUIRED BY HEALTH AND SAFETY CODE SECTION 34177. 2030 VISION STATEMENT: This staff report supports Goal #1, "Ensuring Our Fiscal Viability" through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations and to ensure that the Agency's enforceable obligations receive the appropriate Redevelopment Property Tax Trust Fund (RPTTF) funding. BACKGROUND: ANNUAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) Redevelopment dissolution and wind-down legislation (ABx1 26 and AB 1484) required successor agencies to submit a Recognized Obligation Payment Schedule (ROPS) covering each six-month period, following review and approval of the ROPS by their respective Oversight Boards. The Agency has submitted six-month ROPS requests to the California Department of Finance (DOF) since February 1, 2012. Effective January 1, 2016, ROPS schedules have been submitted on an annual basis covering the upcoming fiscal year from July 1st to June 30th. The annual ROPS will be due to the DOF on February 1st of each year. The next ROPS, ROPS 2018-19 is due to the DOF on February 1, 2018, and covers the Packet Pg. 149 G.10 reporting period July 1, 2018 — June 30, 2019. The attached detailed ROPS includes two (2) six-month periods: 1. ROPS 18-19A — July 1, 2018 — December 31, 2018; and 2. ROPS 18-19B — January 1 , 2019 — June 30, 2019. SUBMITTAL TO DEPARTMENT OF FINANCE - LAST & FINAL ROPS AND REVISED BOND PROCEEDS EXPENDITURE AGREEMENT On November 23, 2017, the Successor Agency submitted the following documents to the Department of Finance for their review and approval: 1. The Agency's Last and Final ROPS; and 2. The Revised Bond Proceeds Expenditure Agreement between the Successor Agency and the City of Grand Terrace (approximately $2m). HSC Section 34191 .4 (c) (2) A, states that after receiving a Finding of Completion, a successor agency may use bond proceeds (5% or $289k) issued on or after January 1, 2011 in a manner consistent with the original bond covenants. Additionally, HSC Section 34191.4 (c) (2) B, states that after approval of a Last and Final ROPS, a successor agency may expend additional bond proceeds (15% or $2m). During the review and approval process, additional documentation was provided to the DOF and several conference calls where held between the Agency and DOF to provide the DOF with additional information and clarity of the requests listed on the Last and Final ROPS submitted by the Agency. Since the Agency's Last and Final ROPS is still undergoing review, the DOF issued a letter on December 15, 2017, not approving the Revised Bond Proceeds Expenditure Agreement between the Agency and the City. LAST AND FINAL ROPS On December 14, 2017, DOF e-mailed Agency staff providing their adjustments and recommendations to approving the Agency's Last and Final ROPS. Included in their recommendations was to change the funding source for the debt service payments of the 2011 Tax Allocation Bonds (TABs) Series A and B. The Agency's initial submittal requested the use of Redevelopment Property Tax Trust Fund (RPTTF) funding in the amount of $27.5m, for the debt service payments of the 2011 TABs. The DOF adjusted the submittal to reflect the use of approximately $11.9m in RPTTF funding to pay for the debt service, with the balance of $15.6m of debt service payments be paid out of the bond proceeds. The Agency's Executive Director, Harold Duffey, does not believe that the Agency and the Oversight Board accorded him the authority to modify the funding sources of the Last and Final ROPS. To date, the agency is still reviewing the proposed adjustments sent by the DOF. DISCUSSION: Packet Pg. 150 G.10 Since the Agency's Last and Final ROPS is still in the review and approval process with the DOF, the Agency must continue to submit annual ROPS to identify enforceable obligations to be paid from former property tax increment receipts, which are held by the County Auditor-Controller in the Redevelopment Property Tax Trust Fund (RPTTF), until such that the Agency's Last and Final ROPS is approved. Since the dissolution of redevelopment agencies, property tax increment is distributed to agencies subject to available funds and an approved ROPS. Any line items reported on the ROPS that are denied by the DOF will not receive property tax distribution. As shown on the ROPS 18-19 summary, Enforceable Obligations totaling $2,070,187 are reported for each six-month period as follows: ROPS ROPS Description 18-19A 18-19B TOTAL Administrative Allowance 20,130 20,130 40,260 Non-administrative RPTTF. • Bond Principal & Interest-2011A 721,723 384,958 1,106,681 • Bond Principal & Interest-2011B 488,455 141,563 630,018 • Trustee Fees 0 2,700 2,700 • San Bernardino Valley Municipal 0 233,438 233,438 Water District (SBCMWD) Debt Service Agreement Payment • Prof. Svcs—Weed Abatement 0 790 790 • SEC Bond Compliance Reporting 0 1,300 1,300 • Annual Audit& Reporting Svcs 0 5,000 5,000 • Supplemental Education 0 50,000 50,000 Revenue Augmentation Fund (SERAF) Loan TOTAL ROPS 17-18 $1,230,308 839 879 2.070.187 Upon approval of the ROPS 18-19 obligation schedule by the Successor Agency Board, the ROPS 18-19 will be submitted to the Oversight Board for their approval and subsequently to the Department of Finance by the February 1 St deadline date. FISCAL IMPACT: Of the total amount of $2,070,187, it is estimated that sufficient redevelopment property tax funding will be available from the RPTTF to pay for Enforceable Obligations reported Packet Pg. 151 on the ROPS 18-19. Estimated Reserves, June 30, 2017: Description Amount Bond Proceeds (includes bond covenant requirement and interest 19,689,914 earned Excess amounts from prior RPTTF ROPS distributions that may be 68,414 used for future ROPS obligations TOTAL $19,758,328 ATTACHMENTS: • Resolution Approving ROPS 18-19 (DOC) • Grand Terrace_ROPS_18-19 (PDF) APPROVALS: Cynthia A. Fortune Completed 01/01/2018 12:07 PM Finance Completed 01/01/2018 12:08 PM City Attorney Completed 01/03/2018 3:31 PM City Manager Completed 01/03/2018 5:24 PM City Council Pending 01/09/2018 6:00 PM Packet Pg. 152 G.10.a RESOLUTION NO. 2018- A RESOLUTION OF THE CITY OF GRAND TERRACE AS SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT C6 AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT N SCHEDULE COVERING THE PERIOD JULY 1, 2018 TO DECEMBER 0 31, 2019 (ROPS 18-19) AS REQUIRED BY HEALTH AND SAFETY CODE SECTION 34177 a WHEREAS, the Grand Terrace Community Redevelopment Agency, Grand N Terrace, California ("Agency") was formed for the purpose of revitalizing areas within the City of Grand Terrace pursuant to Health and Safety Code (HSC) Section 33000, et. Seq.; and a c WHEREAS, AB x1 26 required the dissolution of all redevelopment agencies in the state; and ai 0 WHEREAS, on January 10, 2012, the City adopted Resolution 2012-01 electing to serve as the Successor Agency to the Grand Terrace Community Redevelopment N Agency ("Successor Agency") pursuant to HSC Section 34176; and o WHEREAS, a Recognized Obligation Payment Schedule (ROPS) is defined in HSC Section 34171(h) as the minimum payment amounts and the due dates of payments required by enforceable obligations; and a� Q WHEREAS, the ROPS identifies the payment source of enforceable obligations o as payable from the Redevelopment Property Tax Trust Fund (RPTTF) and payable from Other Sources of the Successor Agency; and Cn WHEREAS, the California Department of Finance has required a submittal of the ROPS covering the period July 1, 2018 to June 30, 2019 (ROPS 18-19), in accordance Co with AB 1484; and cn a 0 WHEREAS, the City of Grand Terrace as Successor Agency to the Community Redevelopment Agency has met and duly considered a Recognized Obligation Payment Schedule for the period July 1, 2018 to June 30, 2019 (ROPS 18-19). o a a a 0 r NOW THEREFORE, THE CITY OF GRAND TERRACE AS SUCCESSOR o AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY DOES RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS: a SECTION 1. The City as Successor Agency finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution. r r Q Packet Pg. 153 G.10.a SECTION 2. The City as Successor Agency finds that all obligations listed on the ROPS for the period July 1, 2018 to June 30, 2019 (ROPS 18-19) are true and correct and, accordingly, are hereby considered enforceable obligations. Co r SECTION 3. Pursuant to HSC Section 34177, the ROPS for the period July 1, N 2018 to June 30, 2019 (ROPS 18-19), incorporated herein as Attachment A, ("ROPS 0 18-19") is hereby approved and adopted in substantially the same form as shown in Attachment A by the Successor Agency. a SECTION 4. The Executive Director is hereby authorized to make such non- N substantive changes and adjustments to ROPS 18-19, as attached, which may be necessary and appropriate. SECTION 5. The Executive Director is hereby directed to take all necessary and appropriate acts to submit the ROPS 18-19 to the California Department of Finance, State Controller's Office, San Bernardino County Auditor-Controller, and any other a� agency by the deadline. The Executive Director is further authorized to perform all acts o necessary and appropriate which may be required by the California Health & Safety Code. This includes, but is not limited to the requirements set forth by the California N Department of Finance, the San Bernardino County Auditor-Controller, or any other o applicable agency. Y) SECTION 6. The City Clerk shall certify to the adoption of this Resolution. a� a� Q PASSED APPROVED AND ADOPTED this 9t" day of January, 2018 by the following o vote: N AYES: cn NOES: Co Cn a. ABSENT: 0 ABSTAIN: 0 L Q Q a Darcy McNaboe, Mayor 0 ATTEST: a E Debra Thomas, City Clerk r r Q Packet Pg. 154 G.10.a r 00 r IL O m a� t r c Attachment A a c 0 CU a� O Recognized Obligation Payment Schedule (ROPS) N a� 0 a� For the Period July 1, 2018 to December 31, 2019 a� a� Q L 0 (ROPS 18-19) Cn Cn r C6 Cn a O 0 L Q Q a C 0 r 0 N C E L V fC r r Q Packet Pg. 155 This page left intentionally blank. IF-, G.10.b Recognized Obligation Payment Schedule (ROPS 18-19) - Summary Filed for the July 1, 2018 through June 30, 2019 Period o� Successor Agency: Grand Terrace County: San Bernardino a O 18-19A Total 18-19B Total Current Period Requested Funding for Enforceable Obligations ROPS Detail Jul December (January June ROPS 18-19 Total q 9 g ( ) (July ) ( rY- ) � m A Enforceable Obligations Funded as Follows (B+C+D): $ - $ - $ - B Bond Proceeds - - - aD E C Reserve Balance - - - �a a D Other Funds - - - c E Redevelopment Property Tax Trust Fund (RPTTF) (F+G): $ 1,230,308 $ 839,879 $ 2,070,187 F RPTTF 1,210,178 819,749 2,029,927 p G Administrative RPTTF 20,130 20,130 40,260 °' N H Current Period Enforceable Obligations (A+E): $ 1,230,308 $ 839,879 $ 2,070,187 0 U m N V C Q L Certification of Oversight Board Chairman: N Pursuant to Section 34177 (o) of the Health and Safety code, I hereby certify that the above is a true and accurate Recognized Obligation Name Title � Payment Schedule for the above named successor agency. /s/ cn o� Signature Date U) i a O a� �a L L ,L^ V d E V rt+ a Packet Pg. 156 G.10.b Grand Terrace Recognized Obligation Payment Schedule(ROPS 18-19)-ROPS Detail July 1,2018 through June 30,2019 (Report Amounts in Whole Dollars) A B c D E F G H I J K L M N O P O R S T U V W T 18-19A Jul -December 18-19B(January-June pp Fund Sources Fund Sources Contract/Agreement Contract/Agreement Total Outstanding ROPS 18-19 18-19A 18-19B Item# Project Name/Debt Obligation Obligation Type Execution Date Termination Dale Payee Description/Project Scope Project Area Debt or Obligation Retired Total Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF Total Bond Proceeds Reserve Balance Other Funds RPTTF Admin RPTTF Total IL $ $ 2,070,187 $ - $ - $ - $ 1,210,178 $ 20,130 $ 1,230,308 $ - $ - $ - $ 819,749 $ 20,130 F$ 839 Q 1 2011 A Tax Allocation Bond Bonds Issued After 12/31/10 1/1/2011 9/l/2033 US Bank Bond Principle and Interest on RDA N $ 1.106.681 721.723 $ 721.723 384,958 38, 2 2011 B Tax Allocation Bond Bonds Issued After 12/31/10 1/1/2011 9/l/2026 US Bank Bond Principle and Interest on RDA N $ 630,018 488,455 $ 488,455 141,563 14'Bonds3 Trustee Fees Fees 1/1/2011 9/1/2033 US Bank Trustee Fees N $ 2,700 $ - 2,700 5 Repayment of Debt Service Miscellaneous 1/28/2012 1/28/2021 SB Valley Muni Water Repayment Incorrect debt service N $ 233,438 $ - 233,438 23£ -0 distrib by-SBC ATC 4) 8 Professional Services Professional Services 2/1/2012 6/30/2034 Professional Appraisers Property Appraisal Services N 9 Professional Services Property Maintenance 4/12/2011 6/30/2016 Cal Dreamscape Weed abatement for Agency owned N $ 790 $ - 790 y Landscape/Riverside property&water Highland Water 4' 10 Professional Services Professional Services 2/1/2012 6/30/2034 Urban Futures S.E.C.Rule 15c2-12 Compliance N $ 1,300 $ - 1,300 $ _ N Requirement-Bonds 12 Agency Owned Property Property Maintenance 2/1/2012 1W 6/30/2034 Various contractors Property Maintenance and Insurance- N Agency Property 13 2011A TABS Debt Service Reserve Reserves 1/1/2011 9/l/2033 US Bank DSR-Bond Covenant Requirement N $ - $ - $ d 14 2011 B TABS Debt Service Reserve Reserves 1/l/2011 9/l/2026 US Bank DSR-Bond Covenant Requirement N $ - $ - $ _ 17 2011A TABS Bond Projects Professional Services 3/13/2012 3/13/2015 Webb&Assoc Michigan Street improvements:design N O and ROW acq. 18 2011A TABS Bond Projects Professional Services 1/1/2011 9/1/2033 Contractors/Staff Southwest project area: infrastructure IN +' study and design 19 2011A TABS Bond Projects Improvement/infrastructure 1/1/2011 9/1/2033 Contractors/Staff Southwest project area: infrastructure N construction 20 2011A TABS Bond Projects Improvement/infrastructure 1/1/2011 9/l/2033 Contractors/Staff Barton Road infrastructure N O improvements 21 2011A TABS Bond Projects ImprovemenUlnfrastructure 1/1/2011 9/1/2033 Contractors/Staff Michigan Street improvements: N construction N 22 2011A TABS Bond Projects Improvement/infrastructure 1/1/2011 9/l/2033 Contractors/Staff Union Pacific/Barton Road bridge N construction 23 2011A TABS Bond Projects ImprovemenUlnfrastructure 1/1/2011 9/1/2033 Contractors/Staff Storm drain&street rehab:Van Buren, N Q Pico,and Main St. 24 2011A TABS Bond Projects Improvement/infrastructure 1/1/2011 9/l/2033 Contractors/Staff Mt.Vernon slope stabilization N d 25 2011A TABS Bond Projects Improvement/infrastructure 1/l/2011 9/l/2033 Contractors/Staff Vista Grande Park construction N 30 Residual Receipts City/County Loan(Prior 2/24/2009 2/24/2016 City of Grand Terrace Affordable housing payment agreement N N 06/28/11),Property -FY2012-13 transaction V 36 Consulting Services Fees 7/1/2014 6/30/2015 RSG Property Tax Reporting Services N $ $ $ _ 38 Annual Audit and Reporting Fees 8/26/2014 8/26/2019 Lance,Soll,Lunqhard Required annual auditing services N $ 5,000 $ 5,000 $ t1� 40 2011A TABS Bond Projects Improvement/infrastructure 3/13/2012 3/13/2015 Webb&Assoc Michigan Street improvements:design N al and ROW acq.-Phase 2 Q 41 2011A TABS Bond Projects Improvement/infrastructure 3/13/2012 3/13/2020 Contractors/Staff Grand Terrace Project CIP(Items 18 N $ - $ - $ L throuqh 25) C 45 Demolition of single-family dwelling Remediation 1/1/2014 6/30/2014 Contractor Demolition of single family dwelling on N N 21992 DeBerry Street 4)47 Taxes on Successor Agency Property Maintenance 1/1/2012 6/30/2014 San Bernardino Auditor Property Tax on Successor Agency N $ - $ - $ V Property Controller Property 50 Removal of concrete slab]II Ie Remediation 7/1/2015 12/31/2015 Contractor Removal of concrete slab&soil N 7 APN 0275-242-1( (n 51 SERAF Loan LMIHF-Reserve SERAF/ERAF 4/26/2011 4/26/2016 LMIHF Repayment of loan for SERAF- N $ 50,000 $ - 50,000 $ R ... Reserve to 52 Property Management Property Dispositions 1/1/2015 12/31/2016 RSG Implementation of the LRPMP-sale of N $ - $ - $ � Implementation Plan successor agency property r 53 Administrative Expenses Admin Costs 7/1/2017 6/30/2018 Various Employee costs,administrative N $ 40,260 20,130 $ 20,130 20,130 $ 2( supplies and cost,legal services 54 N $ $ $ (n 55 N $ $ $ d 56 N $ $ $ Q 57 N $ $ $ 58 N $ $ $ 59 N $ $ $ N 60 N $ $ $ V 61 N $ $ $ L 62 N $ $ $ L 63 N $ $ $ 64 N $ $ $ 65 N $ $ $ 66 N $ $ $ _ 67 N $ $ $ L 68 N $ $ $ (' 69 N $ $ $ 70 N $ $ $ 71 N $ $ $ _ 72 N $ $ $ 4) 73 N $ $ $ 74 N $ $ $ 75 N $ $ $ 76 N $ $ $ 77 N $ $ $ Q 78 N $ $ $ 79 N $ $ $ 80 N $ $ $ 81 N $ $ $ 82 N $ $ $ 83 1 1 1 1 N $ $ $ 84 N $ $ $ 85 N $ $ $ 86 N $ $ $ 87 N $ $ $ Packet Pg. 157 G.10.b Grand Terrace Recognized Obligation Payment Schedule (ROPS 18-19) - Report of Cash Balances July 1, 2016 through June 30, 2017 (Report Amounts in Whole Dollars) Pursuant to Health and Safety Code section 34177 (1), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available o or when payment from property tax revenues is required by an enforceable obligation. For tips on how to complete the Report of Cash Balances Form, see Cash Balance Tips Sheet 7 a A B C TD E F G H I O a� Fund Sources 3 m Bond Proceeds Reserve Balance Other RPTTF Prior ROPS period balances Prior ROPS (D and RPTTF Bonds issued on Bonds issued on DDR RPTTF distributed as Rent, Non-Admin a Cash Balance Information for ROPS 16-17 Actuals or before or after balances reserve for future grants, and C O (07/01/16 - 06/30/17) 12/31/10 01/01/11 1 retained I period(s) I interest, etc. Admin Comments a� 1 Beginning Available Cash Balance (Actual 07/01/16) O aD N O 19,689,194 (D 2 Revenue/Income (Actual 06/30/17) W ) RPTTF amounts should tie to the ROPS 16-17 total distribution from the County Auditor-Controller during June 2016 and January 2017. _ a� a� 2,215,046 Q L 3 Expenditures for ROPS 16-17 Enforceable Obligations (Actual �°, 06/30/17) 2,146,632 ., 4 Retention of Available Cash Balance (Actual 06/30/16) r RPTTF amount retained should only include the amounts distributed as reserve for future period(s) a O 5 ROPS 16-17 RPTTF Balances Remaining No entry required H c �a L 6 Ending Actual Available Cash Balance (06/30/16) C9 CtoG = (1 + 2 - 3 -4), H = (1 +2 - 3 -4+ 5) m E t $ - $ 19,689,194 $ - $ - $ - $ 68,414 Q Packet Pg. 158 This page left intentionally blank. r, G.11 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 9, 2018 Council Item TITLE: Approve Contract Amendment for TKE Engineering, Inc. PRESENTED BY: Alan French, Public Works Director RECOMMENDATION: Approve amendment to TKE Engineering, Inc. Professional Services Agreement to Provide On-Call Inspection and Construction Management Services for the Grand Terrace Dog Park and a speed survey 2030 VISION STATEMENT: This staff report supports Goal 1: Ensure Our Fiscal Viability and Goal 2: Maintain Public Safety. BACKGROUND: This item was brought back from the last Council meeting per request by several Council members .In addition, no action was taken as the vote of 2-2 was a deadlock as Mayor ProTem was absent. Section 7.4 of the Voting Section of the City Council Policy states that an item can be reheard at the next fully attended Council meeting, under the following circumstances - Full body not present or prevailing party request the item be revisited. This item qualifies to be automatically reheard in that it is a "Lost Motion" due to the tie vote at the previous meeting, as a result of the absence of one council member. Therefore it is being brought back at this time. Also, we revisited the needed support and were able to get a revised, lower quote for this effort and have attached it as Al for the additional scope of work needed. The City of Grand Terrace is undergoing significant public works improvements, including Capital Improvement Projects and Dog Park construction, that require sufficient staffing for plan check and inspection as well as construction management services. On June 13, 2017, the City Council approved on-call inspection and plan check services contracts for Interwest, TKE Engineering and HR Green. Up to now, the City Engineer has managed new construction and capital maintenance projects. However, with the numerous services offered by Public Works that the Director/City Engineer must manage on a daily basis, it is prudent to have a construction management service to assist with management of the Dog Park construction. From the onset of the project, TKE Engineering has been providing inspection services for the Dog Park. Public Works is requesting that TKE Engineering provide construction management services to help manage the Dog Park project and help process submittals, address clarifications and mitigate any site and construction Packet Pg. 159 G.11 issues that come up during the remainder of construction and project closeout. In a recent Council meeting, the speed of traffic on Barton was brought up as a concern. One method of controlling speed is the post a speed limit. As required by law, the way to enforce a posted speed limit is to perform a speed study. TKE also has the capability to perform speed surveys and can perform the survey if needed. DISCUSSION: The scope of work for on-call construction management includes administration of the construction project, processing of Requests for Information (RFIs) from the contractor, troubleshooting construction issues, overseeing progress meetings and verifying final quantities and change orders with the construction inspector for invoice payments. This effort will also assist in project closeout which will include final pay items and quantities. After research, it was found that a study was previously done and may still be enforceable. If the speed study is needed to perpetuate the enforcement of the existing limits, TKE can provide that service which will include; collecting the data, review and prepare a report and present the findings. Staff recommends that the City Council authorize the City Manager to execute the amendment to the Professional Services Agreement for TKE Engineering, which increases their scope of services to include construction management services for the Grand Terrace Dog Park and assist with the Speed Survey with no change to the on- call contract not to exceed amount of $40,000. FISCAL IMPACT: There is no fiscal impact with increasing the scope of work nor will the scope of work increase the contract amount. ATTACHMENTS: • Amendment No. 1 (DOC) • TKE Speed Survey Exhibit A2 (PDF) • Exhibit Al (PDF) • VotingPolicy (PDF) APPROVALS: Alan French Completed 01/04/2018 9:40 AM City Attorney Completed 01/04/2018 10:48 AM Finance Completed 01/04/2018 2:39 PM City Manager Completed 01/04/2018 4:48 PM Packet Pg. 160 G.11 City Council Pending 01/09/2018 6:00 PM Packet Pg. 161 G.11.a AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND TKE ENGINEERING, INC. FOR ON-CALL INSPECTION SERVICES THIS AMENDMENT ("Amendment No. 1") is made and entered into this day of , 2017, by and between the CITY OF GRAND TERRACE ("City"), a Municipal Corporation, and TKE ENGINEERING, INC. ("Consultant") for on-call inspection services. WHEREAS, on or about June 13, 2017, the City and the Consultant entered into an Agreement ("Agreement") to provide on-call inspection services; and E WHEREAS, the parties wish to amend Section 1 (Consultant Services) to increase the scope of services to also include on-call construction management E services, a speed survey; and L NOW THEREFORE, in consideration of the foregoing and for other good and 0 valuable consideration, the receipt and sufficiency of which are hereby acknowledged, U the parties hereto agree to amend the Agreement as follows: E c Section 1. Section 1 of the Agreement is hereby amended to read as follows: a� CONSULTANT'S SERVICES. Consultant agrees to perform during the term of this Agreement on a non-exclusive and on-call basis, the tasks, obligations, and services set w forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit A, Exhibit Al and Exhibit A2 (the "Services"). 0 Section 2. All other terms, provisions, and conditions of the Agreement, to the Z extent not modified by this Amendment No. 1, shall remain in full force and effect. E IN WITNESS THEREOF, the parties hereto have caused this Amendment Number 1 to be executed by and through their respective authorized officers, as of the a date first above written. a� E w r THE CITY OF GRAND TERRACE, Q A Municipal Corporation By: By: G. Harold Duffey Terry Renner, P.E., Q.S.D. City Manager Vice President Packet Pg. 162 G.11.a APPROVED AS TO FORM: By: Richard L. Adams II, City Attorney c a� E c a� E a L r 0 U ci c c �L d W W Y r 6 Z d E d E Q d E V a Packet Pg. 163 G.11.b k- �w .. TK E E NGINEERING , INC . ERING EXHIBIT A2 November 13, 2017 Mr. Alan French, P.E., P.L.S. Director of Public Works/City Engineer CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, CA 92313 Subject: Proposal to Provide Speed Survey and Traffic Calming Dear Mr. French: c aD TKE Engineering, Inc. (TKE) is pleased to provide a proposal for professional traffic Q engineering services to the City of Grand Terrace (City), The City desires to retain professional engineering services for preparation of a speed survey and traffic calming r on Barton Road from Preston Street to Mt. Vernon Avenue. TKE has an outstanding 0 relationship with the City and is extremely familiar with traffic calming measures and preparation of speed surveys. We value our relationship with the City and hope to continue our partnership for this project. TKE's Scope of Services and Fee is presented E in the following paragraphs: L Scope of Work c Task No. 1 Data Collection, Field Review and Report Preparation ($2,000) a, c TKE will collect counts and speed survey data to obtain information related to the 85t' w percentile speed and associated design speed for the roadway. Upon review of the collected information, TKE will prepare a speed survey report that can be adopted by council and used for enforcement of the roadway speed. a Task No. 2 Traffic Calming Devices ($2,500) TKE will prepare assessments in accordance with the latest MUTCD California x Supplement guidelines and procedures for new flashing speed reduction signs to ;, increase awareness to vehicular traffic on the roadway. We will prepare a plan view sheet including any required details showing the placement of warning signs and Installation requirements, Including electrical connections. Cn Fee a TKE's fee to provide the scope of services described above Is $4,500. TKE will Invoice w upon completion of the task or tasks selected by the City in accordance with our rate schedule and will not exceed our fee without prior approval from the City. Again, thank you for the opportunity to submit our proposal to provide professional E engineering services. If you have any questions, please contact me at (951) 680-0440. Sincerely, a Terry Renner, P.E., Q.S.D. Vice President TKE ENGINEERING, INC. 2305 Chicago Avenue Riverside , California 92507 ( 951 ) 6 8 0 - 0 4 4 0 Fax ( 951 ) 680 - 0490 www. tkeengincering . coin PacketPg. 164 G.11.c Exhibit A 1 City of Grand Terrace Construction Inspection Services for Vista Grande Dog Park Project Consulting Engineering Fee (Added Construction Management Services) E Construction Manager Clerical Inspector Total Task No. Task Hours $ Hours $ Hours $ $ a 1 Preconstruction Services 0 1.1 Project Coordination $ - 2 $ 140 2 $ 200 $ 340 v 6 1.2 Preconstruction Conference $ - 1 $ 70 2 $ 200 $ 270 = 1.3 Material Submittal Review 4 $ 560 4 $ 280 $ 840 = •L 2 Construction Services a 2.1 Construction Assistance $ $ $ $ _ w 2.2 Construction Inspection a.� $ 0 $ - $ $ Y 2.3 Construction Administration 52 $ 7,280 8 $ 560 $ 7,840 3 Post Construction $ 1 8 $ $ Q Added Services Subtotal: $ $ 0 $ $ 8,680 X w Reimbursables (@2%)1'�: $ 174 r a� Added Construction Total: $ 8,854 s V Construction Total of Previous Inspection Services: $ a Construction Total with Previous and Added Services: $ Rates: Notes: Construction Manager $ 140 /HR 1.) Reimbursables Include Cost for Prints, Copies, Mileage, Etc. Clerical $ 70 /HR 2.) Assumes Construction Management for Construction Period of 45 Working Days Construction Inspector $ 100 /HR TKE Engineering, Inc. Packet Pg. 165 G.11.d VII VOTING 7.1 VOTING PROCEDURE - Motions will be adopted by either electronic voting system, voice or roll call vote. The results of the vote shall be entered in full in the minutes. 7.2 VOTING - Every ordinance, resolution, and payment of money requires three affirmative votes. Emergency ordinances require four affirmative votes. Unless otherwise advised by the City Attorney, all other actions of the Council require a majority vote of the Council Members present. a� E 7.3 FAILURE TO VOTE - Every Council Member should vote unless disqualified for a personal conflict of interest or for cause accepted by the Council or by opinion of the City Attorney. a Self-disqualification, without cause, which results in a tie vote shall be avoided; but no Council Member shall be forced to vote. A Council Member who abstains ° U shall, in effect, consent that a majority of the quorum may act for him or her. Tie votes shall be lost motions and may be reconsidered. 7.4 RECONSIDERATION -After motion and vote by the Council, such action may be reconsidered or rescinded only in the following manner: Reconsideration: w w A motion to set aside a vote (to reconsider) on a main motion shall always be in order at the same meeting or at the next regular Council meeting following the action. The motion can be made by any Council Member who voted affirmatively 2 on the matter. If the motion to reconsider passes, the effect thereof is to overrule a. and cancel the prior action and rehear the original subject. 0 Lost Motion: r A lost motion is one that fails to receive the necessary number of votes to carry. Tie votes result in a lost motion. A tie vote which has resulted from there being present less than a full Council shall be automatically reconsidered at the next a Council meeting at which all members are present. Lost motions may be a renewed at any subsequent Council meeting. To revive a lost motion at the same meeting, the proper action is a motion to reconsider (discussed above). 13 Packet Pg. 166 G.12 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 9, 2018 Council Item TITLE: Extension of ENA Project with CHP DEVCO and City Property PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Approve a New Exclusive Negotiations Agreement between the City and CHP DEVCO 2030 VISION STATEMENT This Staff Report Supports Goal #3: Promote Economic Development: Develop Proactive Economic Development Plan to Attract New Businesses and Retain Existing Businesses BACKGROUND: On September 19, 2016, the City purchased APN # 1167-231-02 (22273 Barton Road) for $820,000 in addition closing costs. The City demolished the dwelling on site for $74,320, which included the disposal of the dwelling at a hazardous disposal site. The City's overall expense for the purchase of 22273 Barton Road was $916,992.25. Because the property is long and narrow, it could not be used at its highest and best commercial value. However, the City's Housing Successor Agency owns two (2) adjacent vacant parcels. If the parcels were someday combined, the consolidation would lead to property suitable for a development project which could include a major tenant and several standalone retail pads on Barton Road. DISCUSSION: On May 9, 2017 the City Council approved an Exclusive Negotiations Agreement (ENA) with CHP DEVCO for a commercial development, which staff believes is the highest and best use of land on Barton Rd. (Attachment I) CHP DEVCO presented a proposal which targets retailers to reduce the City's retail sales leakage. In addition, CHP DEVCO understands Grand Terrace's location will allow retailers to access customers beyond the local city boundaries. The ENA allowed CHP DEVCO to demonstrate to retailers that they have control of the site. CHP DEVCO developed marketing material for the site and showcased the site at a conference of the International Council of Shopping Centers' (ICSC) May 21-24, 2017 in Las Vegas, one of the largest gatherings of retailers in the world. While execution of the ENA allowed CHP DEVCO the ability to market the property for an original period of 90 days, the ENA also allowed the City Manager to extend the ENA for an additional 60 days based on mutual agreement with the City and CHP DEVCO. Packet Pg. 167 G.12 Staff extended the ENA because CHP DEVCO demonstrated a strong marketing strategy which led to significant interest in the property. However, in-order to make the project completely viable, interested retailers requested CHP DEVCO provide the following site improvements: • Redesign of Canal and Barton Road Intersection to ensure signal access and improved traffic circulation (Attachment II). • Freeway signage, which is identified in the Barton Road Specific Plan. • CHP DEVCO also reached out to the property owner of Brookdale Assisted Living Center to an acquire adjacent parcel to enhance entrance and increase retail pad space along Barton Rd. CHP DEVCO was unable to accomplish all of the tasks above and the ENA lapsed in October of 2017. Staff continued to meet with CHP DEVCO and reviewed its progress on development of the site (which included a list of retailers and letters of intent) and recommends the City enter into a new ENA agreement (Attachment III) for 60 days with the following conditions: • CHP DEVCO shall provide the City with an Earnest Deposit of $10,000, which can be transferred to an escrow account if a Disposition and Development Agreement (DDA) is entered during the 60-day ENA period. • CHP DEVCO shall seriously start negotiations on the development of DDA with the City. FISCAL IMPACT: There is no direct impact to the general fund with the execution of this ENA. However, if the retailers targeted for this site are secured, it could result in $200,000 each year in combined sales and property tax revenue. The funds from the sale of the properties would be placed in the General Fund's Fund Balance to replace Cash on hand used in the original transaction. ATTACHMENTS: • Attachment I - CHP Dev Co City May 9, 2017 Staff Report (PDF) • Attachment 11 -Redesign of Canal and Barton Road Intersection(PDF) • Attachment III - ENA CHP-Devco 1-4-18b (PDF) APPROVALS: G. Harold Duffey Completed 01/04/2018 2:24 PM Finance Completed 01/04/2018 2:37 PM City Attorney Completed 01/04/2018 3:20 PM City Manager Completed 01/04/2018 3:38 PM Packet Pg. 168 G.12 City Council Pending 01/09/2018 6:00 PM Packet Pg. 169 G.12.a �tr R� �y Gk AGENDA REPORT MEETING DATE: May 9, 2017 TITLE: Approve Exclusive Negotiations Agreement (ENA) with CHP DEVCO to Purchase and Develop City Owned Property o (APN # 1167-231-02) _ U PRESENTED BY: G. Harold Duffey, City Manager r 3 RECOMMENDATION: Approve ENA for APN # 1167-231-02 with CHP DEVCO for U the development of a commercial retail project and direct 0- staff to develop a Disposition and Development Agreement. a - - a z 2030 VISION STATEMENT 4- This staff report supports Goal #3: Promote Economic Development: Develop Proactive r- Economic Development Plan to Attract New Businesses and Retain Existing 0 Businesses N x w BACKGROUND: 0 On September 19, 2016, the City purchased APN # 1167-231-02 (22273 Barton Road) for $820,000 in addition closing costs. The City demolished the dwelling on site for $74,320, which included the disposal of some of the dwelling at a hazardous disposal in site. The City's overall expense for the purchase of 22273 Barton Road was $916,992.25. Because the property is long and narrow, it could not be used at its N highest and best commercial value. However, the City's Housing Successor Agency owns two adjacent vacant parcels. If the parcels were someday combined, the consolidation would lead to property suitable for a development project which could include a major tenant and several standalone retail pads on Barton Road. 0 U Therefore, the City purchased the property with a desire to sell it to a developer as a c larger commercial retail development project on Barton Road. a x DISCUSSION: On August 9, 2011, the City approved a revised Barton Road Specific Plan (Attachment E 1). The Specific Plan calls for Barton Road to act as the major commercial corridor for U the City of Grand Terrace. The property at 22273 Barton Road sits between two a dynamic corners in Grand Terrace. Over 28,000 cars per day circulate through the intersection at Barton Road and Mt. Vernon Avenue and over 27,000 cars per day pass through the intersection at Barton Road and Michigan Street. A retail sales leakage analysis identifies that over $64,000,000 in purchasing power a leaves the City of Grand Terrace annually because residents are forced to shop in other communities. The Grand Terrace Town Square Center demonstrates the regional retail Packet Pg. 170 G.12.a potential of Barton Road. The Barton Road Stater Bros. consistently ranks among the top 5 of 52 stores in San Bernardino County. This makes the Grand Terrace Stater Bros. a regional destination point for the surrounding communities of Highgrove, Colton, Riverside and Loma Linda. Staff believes the highest value and best use of the City-owned property is a commercial retail site to address the City's retail sales leakage. CHP DEVCO presented o a proposal for the property at 22273 Barton Road and adjacent Housing Successor a Agency property, which will allow them to target retailers to reduce the City's retail sales leakage (Attachment 11). In addition, CHP DEVCO understands Grand Terrace's r location will allow retailers to access customers beyond the local city boundaries. Staff would like the City to enter into an Exclusive Negotiations Agreement (ENA) with ° L CHP DEVCO (Attachment 111) for 22273 Barton Rd. The ENA will allow CHP DEVCO to a demonstrate to retailers that they have control of the site. CHP DEVCO has already w started developing marketing material for the site and if the ENA is approved, they will o showcase our site at the International Council of Shopping Centers (ICSC) this May, in o Las Vegas. The ICSC conference in Las Vegas is one of the largest gatherings of retailers in the world (Attachment IV). x w While execution of the ENA will allow CHP DEVCO the ability to market the property, c there are markers within the document to protect the City; • The ENA is good for 90 days and can only be extended if mutually agreed by all parties. CO • The ENA sets the framework for a Deposition and Development Agreement (DDA) to ensure retailers selected by CHP DEVCO meet the City's overall CD retail sales needs. • The ENA also establishes the agreed upon sales price of approximately ($972,000) based on the City's overall purchase, demolition and acquisition expenses. • The ENA also requires CHP DEVCO to reimburse the City for maintenance of U the property. a. The ENA represents a partnership between the City and an experienced developer like CHP DEVCO. ° E FISCAL IMPACT: U There is no direct impact to the general fund with the execution of this ENA. However, if a the retailers targeted for this site are secured, it could result in a minimum of $100,000 each year in sales tax revenue. The funds from the sale of the properties would be placed in the General Fund's Fund Balance to replace Cash on hand used in the original transaction (Attachment V). a ATTACHMENTS: • Attachment I-Barton Road Specific Plan (PDF) Packet Pg. 171 G.12.a • Attachment II-CHP DEVCO Proposal (PDF) • Attachment III-ENA with CHP DEVCO for APN # 1167-231-02 (PDF) • Attachment IV-ICSC Conference Brochure (PDF) • Attachment V-Staff Rpt for Stringfield Property Purchase (PDF) 0 U m APPROVALS: a x G. Harold Duffey Completed 05/03/2017 6:34 PM r Finance Completed 05/03/2017 6:34 PM 3 City Attorney Completed 05/03/2017 8:44 PM 0 City Manager Completed 05/03/2017 6:37 PM a a City Council Completed 05/09/2017 6:00 PM w 0 c 0 c m x w 0 a m co ti 0 N U O U d . G a x t� c m E U r Q c a E U Q Packet Pg. 172 G.12.a Barton Road Specific Plan 0 0 a x CITY OF 3 GRAND TERRACE 0 a a z w Revision: September 18, 2003 0 August 9, 2011 0 r x w r L O Q NN� I.L • v/ ti 0 N f0 O U 1 ] Q D x U E t R r r Q c a� E t City of Grand Terrace Community Development Department a 22795 Barton Road Grand Terrace 92324(909) 430-2247 Packet Pg. 173 G.12.a Table of Contents 1 I. Introduction 2 0 A. Purpose of the Plan 2 a. B. Project Location 2 C. Planning Areas 4 D. Authority 4 3 E. Relationship of the Specific Plan to the General Plan 4 F. Project Consistency with the Specific Plan 4 0 L- a. II. Land Use Plan 6 W 0 A. Opportunities and Constraints 6 0 B. Goals, Objectives 7 C. Project-wide Planning Standards 12 r D. Site Planning 25 w E. Parking and Circulation 28 F. Sign Regulations 32 0 G. Specific Freestanding Building Design Guidelines 33 H. Specific Strip Commercial Center Design Guidelines 35 I. Landscape Guidelines 37 ti J. Planning Areas 39 N K. Lot Consolidation Incentives 48 III. Infrastructure 49 U A. Transportation 49 U B. Public Services 49 > C. Other Public Services & Facilities 55 a x U 1V. CEQA Compliance 57 E V. Specific Plan Administration 58 a Appendix Land Use Matrix 59-64 E a Packet Pg. 4 G.12.a Introduction A. Purpose of the Plan Over the years, the Barton Road corridor has evolved into a mixed-use area defined by a variety of commercial, office, service, and residential land uses. The quality and o condition of existing structures varies from exemplary contemporary projects to U substandard and visibly deteriorating areas. The dominant use along the corridor is strip o commercial that has developed over the years in a disjointed, incremental manner. _ Residential uses comprise a significant amount of the Specific Plan area and are found U generally in the form of single-family homes, some of which have been converted to r commercial/office uses. Multi-family uses are predominant in eastern end of the Plan 3 Area south of Barton Road. a 0 L Concern was documented during preparation of the City's General Plan in 1988 that the a Barton Road commercial corridor was developing in an unplanned, disjointed manner w and that unless the area was comprehensively planned for the future; the full economic — potential of the corridor may not be realized. Of equal concern was the present physical c appearance of the area and the need to upgrade its' image as Grand Terrace's �°—, "downtown". The original Barton Road Specific Plan was approved in 1990 and has been periodically amended to address specific development issues associated with w individual projects. In 2002, it was determined that the Specific Plan required a comprehensive review to determine its consistency with current State planning law and oa its ability to address current and future need of the community. This need was W supplemented by changing economic conditions and acceptable development concepts that affect potential development within the Plan area. co The purpose of this Specific Plan document and the associated "BRSP" Barton Road- N Specific Plan Zoning District is to assure the systematic implementation of the City of e; Grand Terrace's General PIan within the Specific Plan area as shown in Exhibit 1. To fulfill this purpose, the document provides a comprehensive plan of land use, development regulations, design guidelines, development incentives and other related actions aimed at implementing the goals and objectives set forth in the Plan. o U Upon adoption by ordinance of the City Council, this plan constitutes the legally c established zoning for properties within the plan area. Moreover, it establishes certain a development regulations, standards, and guidelines within the Barton Road corridor. v This document supercedes all previous specific plans, technical master plans or similar c documents related to properties within the Specific Plan area. E U B. Project Location r a The Specific Plan encompasses approximately a 13-mile long corridor along Barton Road extending from the Riverside Freeway (Interstate 215), on the west, to the intersection of Barton Road and Victoria Street on the east. Major intersecting streets a include, from west to east; Michigan Street, Canal Street, Mt. Vernon Avenue, and Q Preston Street(see Exhibit I, Specific Plan Area Map). 2 Packet Pg. 175 i 1 Specific Plan Area Map COT City of Barton Road Specific Plan Grand Terrace � B CI-117 L1111 I lILW I U Planning Area: Specific Plan Area Community Development Department,August 9, 2011. This map is for reference only.For detailed information.please consult with the Community Development Department. Exhibit 1 n X CD rt N V °' Attachment: Attachment I - CHP Dev Co City May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) G.12.a C. Planning Areas The primary land use along the corridor is commercial with some office and residential uses (see Exhibit 2, Existing Land Use Map). The corridor functions as Grand Terrace's "downtown" and primary commercial center. City Hall is located near the eastern end of the corridor. For these reasons, the quality and image of the area are extremely important to the City and its residents. U as D. Authority a U California Government Code Sections 65450 through 65457 provide the necessary r authorization for the City of Grand Terrace to prepare and adopt this Specific Plan. 3 Hearings are required by both the Planning Commission and City Council. Following 2 these hearings, the Specific Plan is adopted by the Council either by resolution as policy or by ordinance as regulation. Due to the regulatory nature of this Plan, it has been a adopted by ordinance. z 4- 0 c E. Relationship of the Specific Plan to the General Plan This Specific Plan has been prepared in compliance with the goals and policies of the w City of Grand Terrace General Plan. The Specific Plan is designed to implement the V- General Plan's various elements including Land Use and Circulation, among others. 0a All proposed development projects found to be consistent with the Specific Plan shall also be deemed consistent with the City's General Plan. The Specific Plan may be amended as many times as necessary to further the systematic implementation of the in General Plan. 0 N F. Project Consistency with the Specific Plan The Barton Road Specific Plan is a regulatory plan that will serve as zoning law for properties within the boundaries of the Plan as depicted in Exhibit 1. All administrative c� and discretionary development approvals must be consistent with this Specific Plan. v These approvals include, but are not limited to the following: > c Subdivisions and parcel maps IL • Conditional Use Permits v • Site and Architectural Review , • Land Use Permits a • Master Development Plans • Development Agreements r Q c a� E U Q 4 Packet Pg. 177 r r Exis fing Land UsemaP CRY of Barton / 1 / SpecificGrand Terrace r . ► r ►�►� !%►i�i�i►i�/ I ��® �� ����%® 1111111111 IIIIIIIIII YRL't11Lii i�� � � ���/i� ��►�i�i�►�i ' ; . ®�!� ���� Illtllll IIIIIIII 1■ � � ■� 1 111 III � Planning MediumSpecific Plan Area Low Density Residential Density Residential f Public/ Institutional !�!! VacantLand Office Commercial CommercialGeneral Community Development DepaThis map is for reference only For detailed information.please consult with the Community rtment. • • City May 9, 2017 • • (Extensionof • • G.12.a II. Land Use Plan A. Opportunities and Constraints As with any physical development program, especially in an area that has already experienced urban development, certain aspects of the environment act as constraints to the achievement of desired development goals while others offer opportunities which can be taken advantage of to promote the types of development envisioned for the area. o U The original Barton Road Specific Plan preparation included an analysis of the existing o physical conditions of the plan area. Based upon that analysis, the following list of = opportunities and constraints was prepared. r 1. Development of quality commercial and office uses will be encouraged. 3 U as 2. Incremental development of strip commercial uses on small lots will be strongly ° discouraged as will be the conversion of residential units to commercial or office a uses. Z w 4- 0 3. The overall physical image of the area requires upgrading in order to attract and r_ maintain quality development. N c m 4. Existing General Plan land use designations and zoning should remain basically w the same, but site development standards will change to achieve higher quality V_ development and discourage strip-type development. °a as 5. A variety of incentive programs will be necessary in order to achieve the desired level of quality development envisioned for by the City. co ti When combined with public policy input (goals and objectives), the opportunities and N constraints become the ingredients used in formulating the overall direction of the Specific Plan. The identified opportunities and constraints are as follows: >, c� Opportunities v • Capitalize on existing physical features and laird uses that contribtnte to and v reinforce a feeling of lair density arrd pedestrian scale along the corridor: > c • Implement a programmatic land use plant and ill-ball design theme, which 2 establishes a "village"character and provides Grand Terrace's downtown with v a "sense of place". . c m • Recapture retail sales leakage to strrr-ounding communities, inchrding both local M and community level gooclr and services with all emphasis or quality. ° r Q • Encourage the nnerger and development of small, underutilized properties along the corrido; especially west of Canal Street and at the northwest co•ner- of E Ban7on Road and Mt. Vernon Avenue. U • Preserve, whenever-possible, significant existing frees along the corridor- and Q emphasize the provision of trees in near development. 6 Packet Pg. 179 G.12.a Constraints • Lack of cohesiveness, land use consistency and conrnncnity fora!points; current strip commercial orientation lacks concentrated activity centers_ Corridor lacks a sense of place. • Lack of pedestrian areas and amenities, inchrding plazas, con,-tyards, public parks, cultural or entertainment features. o • Location of existing polentiall}, conflicting residential land uses and trailer o park. rL x U • Lack of freeway- and travel-related commercial land uses, .such as family ! restaurants. U as + Lack of a consistent and continuous urban design and landscape theme. Image ° ti of private developments requires upgrading. Q z w • Majority of parcels are fragmented and under individual olvnership. Many of o the lots are of a long, narrow configuration, which is difficult to develop u-itlrout c merger with adjoining parcels. m x • Conversion of single famil}J residences to off cercornmercial uses constrains w higher quality development. r- 0 a • Image of corridor is fragmented in terms of uses, setbacks, landscaping, right- of=tiva},improvements and architectural.style. � • Existing connnercial centers in adjacent cities (Colton, Lana Linda) draiv local o market and its sales dollau s. N of B. Goals, Objectives and Policies The purpose of this section is to articulate the Goals, Objectives, and Polices for the U Barton Road Specific Plan and begin the foundation for subsequent sections of this Plan. > a� 0 a GOALS: Broad statements that define the community's hope for the future. They v are general in nature and do not indicate when and how these goals are to be accomplished. m E OBJECTIVES: Statements of intent that generally guide future decisions in r specific topic areas. Q c as POLICIES: More specific statements of intent to deal with particular topics in a E certain fashion. They begin to define the approach to achieve the Plan objectives, and are the first step in the development of a solution by forming the basis of standards and a regulations. 7 Packet Pg. 180 G.12.a OVERALL GOAL To create a dynamic "downtown" conunercial center that is attractive and of high quality, unifying community design image, reflective of'a "village"identity, and providing an economically viable setting for a balanced mixture of commercial and ad iiinistrative:-professional uses with safe, efficient circulation o and access. U as 0 In an effort to further define and prioritize this overall goal statement, the following = Community Design, Land Use!'Economic, Circulation, Environmental, and t� Infrastructure goals and objectives are provided. r 3 U 0 COMMUNITY DESIGN .0 a a GOAL: Create the community design image that expresses and enhances a w unique "village" scale, character and identity for Grand Terrace. o c 0 OBJECTIVES: a� • Provide -a pedestrian-oriented circulation system that identifies a w "village" center or downtown. r- • Provide an entry statement at Interstate 215 and Barton Road intersection that enhances the village orientation of the community. • Promote compatible building elevations that provide transition at, or linkages between, commercial and residential areas while protecting adjoining established residential neighborhoods. 0 • Through continued implementation of the City street tree program, `4 promote contemporary landscape treatments throughout the corridor. The o� landscapingg should be of a drought-tolerant, low-maintenance nature and able to wit7�stand occasional high winds and intense urban conditions, such as smog and automobile exhaust. • Provide for the elimination or screening of visually objectionable views o such as outdoor storage, utility cabinets, trash bins roof-mounted U equipment, blank side walls recycling equipment, ana loading areas > through the implementation otdesign guidelines. c a POLICIES: • Develop consistent streetsca a and architectural _palettes that are sensitive to the creation of a village" statement for Barton Road. (it is a not the intent of this thematic requirement to discourage innovative or E contemporary architectural expressions or to imitate the architecture of U the past, but to promote the harmonious coexistence of architectural styles varying from restoration to contemporary architectural themes.) Q • Require compliance with the community design guidelines in plans for new development or expansion or redevelopment of existing development; incorporate community design as a major consideration in site plan review and approval. U • Utilize landscape materials on private property that are clean, safe, wind a resistant, and relatively low maintenance. Informal landscape forms should be utilized in the corridor to emphasize the "village" atmosphere and scale. 8 Packet Pg. 181 G.12.a • Develop an incentive program that rewards private sector development for providing certain "extra" design amenities within their projects. Of particular interest are passive solar techniques such as building overhangs, arcades, awnings and extra tree plantings, especially in parking lot areas. Consideration should be given to special paving materials used in place of asphalt in vehicular areas. • Provide incentives to expedite removal of signs that do not conform to the regulations of this Specific Plan. • Consider economic incentives for owners who wish to architecturally rehabilitate, refurbish, or upgrade landscaping on existing properties. • Designates ecial on-site landscape and architectural features at the Mt. VernonlBarton Road intersection location, combining thematic plantings a- with complementary architectural statements designed to promote a = distinctive thematic character for this activity node. Changes in paving c� materials, plant materials lighting, signing, and sizing of adjacent r structures should occur at tiis intersection to enhance its distinctiveness. 3 • Reqguire that new development be sensitive to significant mature trees a andviews of natural landforms,such as Blue Mountain. •o 0 a- Q LAND USE/ECONOMIC W 0 GOAL: Develop a Specific Plan that is responsive to community land use and 0 fiscal needs. as x w OBJECTIVES: 0 • Maximize the economic position of the Barton Road commercial activities, capturing neighborhood, sub-re tonal, as well as travel-related demand. Sales tax-generating uses shouldt emphasized. co • Promote distinctive commercial clusters (versus strip commercial) that are sensitive to a village-scale. o N • Require. master plannin at key sites within the Specific Plan area to a; assure integrated development utilizing coordinated access, parking, building orientation/location, pedestrian and transit facilities. • Encourage a mixed-use (retail.'office) development concept to add variety throughout the commercial corridor. c� 0 • Ensure the gradual upgrade of underutilized parcels functioning at less v than their market potential. > 0 • Encourage consolidation of elongated parcels and improve vehicular = access to deep lots along the corridor. v • Focus on attracting new commercial uses through economic , development activities. c as E POLICIES: • Establish regulations and provide incentive bonuses that promote Q pedestrian oriented plazas and courtyards; encourage active retail commercial uses at key intersections along Barton Road. a, E • Prepare development regulations and guidelines that clarify the U expectations of the City in terms of quality development. 2 • Establish regulations that assure compatibility of new commercial uses a with the "village" design concept while employing specific, well- designed-buffers from adjacent residential development. 9 Packet Pg. 182 G.12.a • Establish and incentive/bonus program of lot consolidation along the corridor to encourage development into planned concentrations, as opposed to a linear strip commercial configuration. • Establish redevelopment programs to assist business with property improvements. • Develop incentives regulations to encourage priority village oriented land uses at the Mt. Vernon/Barton Road intersection. • Encoura a the development of superior architectural and site planning 6 design which, in time, will create an image of regional magnitude for Barton Road that attracts quality-oriented specialty shops as well as additional shoppers. a • Establish land uses that complement existing village orientation within c=.� the Specific Plan area. r 3 U CIRCULATION •o L a- GOAL: Maintain a circulation system that facilitates efficient, safe vehicular and z pedestrian traffic and enhances the community design character along o Barton Road. 0 OBJECTIVES: x w • Limit andlor consolidate vehicular access points onto Barton Road. V_ • Develop a mixture of land uses that reduce homelwork trips within the corridor and the City. • Provide for and phase necessary infrastructure improvements, such as a under grounding utilities and landscaping to maximize the efficiency of in traffic as well as add to the aesthetic quality of Barton Road. ti • Encourage use of local transit programs wherever possible and enhance N use of bus facilities. of c� POLICIES: • Establish the placement of bus shelters and bus turnouts to assist traffic o safety and efficiency. v • Require pedestrian-oriented amenities at key activity nodes through private development improvements. a • Reduce the number of vehicular trips between individual sites that must v use Barton Road by requiring private projects to secure reciprocal parking access agreements prior to development. Shared parking and access will facilitate efficient parcel usage and minimize traffic support facilities such as drives, parking spaces, etc. E • Discourage new developments from takingg primary access from residential streets, by developing internal circulation systems that direct Y traffic away from adjacent neighborhoods. Q c a� E U Q ]0 Packet Pg. 183 G.12.a ENVIRONMENTAL GOAL: Maintain the highest possible environmental quality within the Specific Plan area, by balancing the impacts of development with environmental concerns. OBJECTIVES: 0 • Establish regulations that preserve significant environmental features, such as mature trees and views of local mountains within the Barton o Road corridor. a • Through the project approval process and the imposition of conditions or mitigation measures ensure that all development within the Specific Plan area will not decrease environmental quality, and will wherever 3 possible create a higher quality environment. +, U (D POLICIES: o a • Prepare a map of significant trees that may be considered for z preservation. W 4- • Require all new development to meet General Plan environmental °- regulations. Of particular concern are noise, lighting, and traffic impacts o upon adjoining residential properties generated-by commercial uses. m x W INFRASTRUCTURE r- 0 a GOAL: Maintain a high level of public services and facilities to all businesses along Barton Road. co ti OBJECTIVE: o N • Coordinate all development activity with the construction of public infrastructure. c� POLICIES: 0 U • Require that all public services and facilities be available or that other >) financial arrangements be instituted prior to issuing building permits. c a x • As a condition of approval, require developers to install needed public v improvements, such as street lighting, landscaping, sidewalks, curbs, and gutters adjacent to their property during the first phase of development. U • Require that all utilities be installed underground as a condition of r development approval. Q c as E U a 11 Packet Pg. 184 G.12.a C. Project-wide Planning Standards 1. Comprehensive Land Use Plan The primary concepts upon which preparation of the Land Use Plan are based are 1) the retention and upgrading of appropriate existing uses within the corridor, and 2) the expansion of opportunities for new quality development. In addition, the Plan is based on the following more specific planning concepts and o ideas concerning the desired future for the Barton Road corridor. U as 0 • Heavier,general commercial uses and uses serving freeway motorists are = appropriate near the freeway (Planning Area 1) while less intensive c� commercial (specialty) retail uses are more appropriate within the r "village" atmosphere provided for in Planning Area 2. Moving further 3 away from the freeway, office uses are provided for in Planning Area 3 a (refer to Exhibit 3, Planning Area Map). o a- • The Barton Road corridor functions as the City's "downtown" w commercial core. As such, its' image needs to be upgraded to reflect this o important role in the community. 0 • Strip commercial development on small, disaggregated lots does not lend itself to the image, scale, or function desired for the Barton Road w corridor. 0 • The conversion of residential structures to commercial.`office uses needs to be regulated in such a way as to ensure compatibility with surrounding development and the over-all image and function of the corridor. CO • The consolidation of small parcels needs to be required and "incentives" N provided for exceptional consolidation schemes. a; c� 2. Project Wide Planning Standards Master Plan Areas 0 0 U The intent of a master development plan is to provide a tool to initiate pre- c development planning in areas consisting of multiple ownerships and lots with a narrow street frontages in order to avoid strip commercial development with its v typical proliferation of curb cuts, signs, parking in the front of buildings, and general lack of visual and functional continuity. c as E U r Q c as E U a 12 Packet Pg. 185 G.12.a Master Plan Area 1 A Master Development Plan shall be required for the area located south of Barton Road between Michigan Street and Canal Street, designated Master Plan Area 1. This area is characterized by numerous deep narrow lots with many existing driveways. The following special development regulations shall apply to Master Plan Area 1. In addition, two Development Concept Plans have been prepared for the area to guide future development. The concept plans are not mandatory, but provide potential developers and property owners with guidance 0 as to the City's intent for the area (see Exhibit 4, Master Plan Area No. 1 Development Concept Plan). a x a) Minimum street frontage -The minimum street frontage for any development site in Master Plan Area No 1. shall be 300 feet under single ownership. 3 U b) In lieu of providing 300 feet of street frontage under single ownership, an •o applicant may participate with adjoining property owners to prepare a master a development plan, which encompasses a minimum of 300 feet of street z frontage. The plan shall indicate how development of the proposed site w integrates the various properties into a single comprehensively planned area. o The plan shall contain, at a minimum, all of the components listed under o item 10 of the General Provisions section. Development of individual c parcels may only proceed in accordance with the approved master X W development plan. w c) Front yard setback -A 25-foot front yard setback from Barton Road is O required except as provided in item 3 below. The setback area shall be landscaped with a combination of rolling berms, low walls, clusters of trees, a shrubs, and ground cover. Monument signs may encroach to within 5 feet of CO the front property line. Parking may not encroach into the front setback o area. N of d) Street adjacent buildings -For each master planned development, a minimum of 35 percent of the street frontage along Barton Road shall be occupied by buildings located within 20 feet of the front property line. ti 0 U e) Lot consolidation bonus - Development applicants who successfully >) consolidate properties under different ownerships may be eligible to receive c development bonuses in the form of relaxations of development regulations a. and/or processing fees. Lot consolidation bonuses are discussed in a later U part of this section. . c as f} The following regulations and standards are in addition to, and/or supersede, other regulations in this Specific Plan whenever a Master Development Plan r is required. Q c a� E U a 13 Packet Pg. 186 Planni*ng A a P AN c,ry of Barton Road Specific Plan Grand Terrace , z --. +T-1 affil PLANNING AREA3 U_ PLANNING PLANNING AREA I AREA 2 Planning Area: QSpecific Plan Area I Planning Area 1 Community Development Department.August 9. 2011. Planning Area 2 This map is for reference only-For deta"sled information. please consult with the Community Development Department. 0 C Planning Area 3 (2) Master Plan Area cP 0 Exhibi# 3 N 00 4 Attachment: Attachment I - CHP Dev Co City May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) G.12.a MASTER PLAN AREA NO.1 Stmef d'mmr DEVELOPMENT CONCEPT PLAN s�earidayo�ceaa Accessoodhm0orwihr 0cd kNpWAil . p only one rrcandory o=mn krfa conxnwcld cwlhwl bwm law wok wfc h oeowr d W o c~lrom Pkv"d nwck n in co to 3SiL ddre Iddparaf lhoNopr Marlon Roo L co^hol waft movernerft ftAob*oCCL0vdbyx0vW@ SAMN ROAD ErftmodpaWmmgA+d locaWw"2ir d� Meode. W. c O M MAN ACCESS - I u SfCaNDAlY ACL13S F. � � d swuwa t Q I = LANa7CAR limm �. M I 1D't i h Nuor, ad a 61 high bkwt wag. QL Z Lu 0 o ExIWW Pool LAP=a � C EXHIBIT V G BARYON ROAD N Prepared for City of Grand Tenaco COMMERCIAL CORRIDOR Prepared by Urban Dellgn Slaao SPECIFIC PLAN x W O s2 d MASTER PLAN AREA NO, I 2'knd aps"foskreip*rrd DEVELOPMENT CONCEPT PLAN CWmadh"piorgh¢.imainV bomm low wart de .x7i d dfe Iddparrrr ape Centered„ IF to bI occspi.dhr slP�h buk*w krcAed w"27 MARTON ROA6 � ��pwft� otei.eedonraaeeaw. N taf 1� F LW.M31CONo+er ACCW ' PAMmhS ! ecmawc y C.) c I O lArotcAPe wine 1. f'R41'CXa � 1 A o Go Ww h e G Of > i I _ 1MaowirnrrrcldcwWr y , Pkail�d media in CIMII fa � l?Drltw txludx beret lhru0i corstmi kwLkV marwowJs - ord a A'hiph Lbck wod. - r ! td e I a lad sweep qWk— = �� I O ._ .� tdAkriwlernMrtole V I , r _u LawidAood IAPAiX st EX1iITirT VI r BARYON ROAD Q Prepared for CHy of brand Terrace �a.i I COMMERCIAL CORRIDOR � Prepared by_Urban Deslgn Sludio rw SPECIFIC PLAN O E t v Q Packet Pg. 188 G.12.a Based upon specific site conditions, the Director of Community Development may determine that a Master Development Plan is required in other areas to ensure the proper development of a specific area. The Director's decision to require a Master Development Plan may be appealed to the Planning Commission. These areas may include the following: • Master Plan Area 2 — North side of Barton Road between Michigan Street and Canal Street • Master Plan Area 3 — Northwest corner of Barton Road and Mt. Vernon Avenue • Immediate properties surrounding the Barton Road/Mt. Vernon Avenue o intersection. a x Although a Master Development Plan may not be required for proposed development within these designated areas, the following design guidelines should be implemented. 3 Master Plan Area 2 U as 0 The following special development regulations shall apply to Master Plan Area 2. a Q z w 1) Minimum street frontage - if lots are consolidated, the minimum street o frontage for any development site in Master Plan Area No.2 should be r- 300 feet under single ownership. In lieu of providing 300 feet of street frontage that is under single ownership, an individual property owner x may be required to participate with adjoining property owners in w reciprocal access casements designed to reduce the total number of driveways on Barton Road, as described under item a (1) above and the 0 0 General Provisions section. 2) Front Yard setback - The minimum front yard setback in Master Plan CO Area 2 shall be 20 feet. Signs may encroach to within 5 feet of the front property line. Parking should not encroach into the required setback N area. The entire setback area shall be landscaped. 3) Lot consolidation bonus - Development applicants who successfully consolidate properties under different ownerships may be eligible to v receive development bonuses in the form of relaxations of development v regulations and/or processing fees as determined appropriate by the > Planning Commission. c a Master Plan Area 3 v The following specific development regulations shall apply to Master Plan Area 3. E U 1) Street adjacent buildings required - Buildings may be located to within 5 r feet of street right-of-way lines along Barton Road and Mt. Vernon Q Avenue within 100 feet of the corner. c as E 2) Lot consolidation bonus - Development applicants who successfully U consolidate properties under different ownerships may be eligible to a receive development bonuses in the form of relaxations of development regulations and/or processing fees as determined appropriate by the Planning Commission. 16 Packet Pg. 189 G.12.a Two additional areas within Planning Area 3 are encouraged to develop under Master Plans. Both areas currently contain mixed uses on several small often odd shaped parcels. The purpose of these Master Plans is to provide for quality cohesive office:'commercial developments while limiting the number of driveways on Barton and promoting the efficient use of land through shared parking. Master Plan Area 4 Master Plan Area 4 is located at the northeast corner of the Barton Road and Palm ° Avenue, west of City Hall. The area is currently developed as mixed uses including offices, single family and multi-family residential, and vacant property. Proposed projects should be compatible with those of the Civic Center. v Master Plan Area 5 3 U Master Plan Area 5 is located at the southwest corner of Barton Road and Preston o Street. The area is characterized by limited office:'commercial uses and multi-family a development. The proposed Master Plan will provide a design guideline that addresses z the efficient development of mixed commercial and office professional uses and serve "U 4- as an eastern gateway to the community. ° c 0 Development in both Master Plan Areas 4 and 5 shall be consistent with the design standards and permitted land uses of the Office Professional Zone. Lot consolidation, x reciprocal access, and reciprocal parking shall be encouraged. If development of w individual lots is proposed, the project will be evaluated based upon its ability to 0 ultimately blend with existing and proposed adjacent parcel development to create a cohesive project. 3. Project Wide Design Guidelines co ti 0 All commercial and office development (new and rehabilitation) located within the `4 Barton Road Corridor Specific Plan area is subject to the design guidelinesistandards contained herein. 1° The design guidelines will serve as general standards that should be used for design v review when either of the following actions occur: v ar • An),neir development � a. • Any major addition or enlargement of an existing sh uctur•e or use v GENERAL ARCHITECTURAL GUIDELINES FOR ALL DEVELOPMENT U The following section provides numerous written and illustrated design directions related to the r basic quality of commercial building,architecture, color, and scale. This portion of the Specific Q Plan addresses each of these elements in general terms and establishes the basic principles, which are expanded upon in much more detail through the application of the following E "specific architectural guidelines and standards". This section "paints the overall picture" for U the design principles felt to be important in Grand Terrace. They should not be viewed as a standing alone but rather in concert with the more specific guidelines found in the subsequent section of these guidelines. 17 Packet Pg. 190 G.12.a Each guideline should be considered for how it applies to a given project in creating a "village" atmosphere. The illustrated examples are intended as images, which communicate ideas and should not be viewed as design solutions necessitating strict adherence. 1. Desirable Elements The qualities and design elements for commercial buildings (including offices) on Barton Road that are potentially most desirable include: 0 m ■ richness ofstuface and fe-vtwe o significant wall ar-ticulation (insets, canopies, wing walls, arcades, it-ellises, rL x porches, dormers, etc.) c� ■ multi planed,pitched roofs 3 ■ roof overhangs + regular- a- traditional window- �� o r i thin L a • articulated mass and balk Q ■ interesting and articulated gall w surfaces F o • wood siding, ivood shingles (wall) - o • brick and stucco accents (hall) c + wood shingles and file (roof) x w 2, Undesirable Elements c a m Potentially undesirable elements include: • highly reflective snufaces CO ti • large blank, rnrar7iculated stucco wall srufaces o • unpainted concrete precision block ii,alls CD • reflective glass • corrugated metal siding on the main faVade I al • plastic siding LA v • h-regular-, modernistic windo►v shapes and r-hythrrn o • square "boxlike"buildings • standing seam metal walls on the main fagade o • mix of um-elated styles (i.e. rustic wood shingles and polished chi-orne) rL x t� 3. Exterior Wall Materials Palette c d The following palette of exterior wall materials is strongly encouraged: E U • wood siding(horizonfal or vertical or-diagonal) Q • wood shake c • river cobble E • slate t U • brick(natural colors) 2 • stucco (as an accent only, extensive use not appropriate) Q • clay file (natural colas) 18 Packet Pg. 191 G.12.a 0 m ❑ a x U �= r 3 _ as 'o L t - CL • W 4- 0 C O C The following materials are discouraged as primary exterior wall materials: x w + natural, unfinished concrete O • stucco m + corrugated meta! reflective glass • standing seam metal walls CO + plywood(painted or otherwise) N • corrugated Fiberglass a; • illuminated sidings and awnings � plastic laminate • un-milled, bare ahnuinum v • painted white brick O • unpainted concrete block/precision block �a>i 4. Height a x U Building heights should relate to open spaces to allow maximum sun and ventilation, , protection from prevailing winds, enhance public views of surrounding rural hillsides a and minimize obstruction of view from adjoining structures. E U Height and scale of new development should be compatible with that of surrounding Q development. New development height should "transition" from the height of adjacent development to the maximum height of the proposed building. E M U Q 19 Packet Pg. 192 G.12.a 5. Bulk Large buildings which give the appearance of "square box" buildings are generally unattractive and detract from the overall scale of most buildings along Barton Road. There are several ways to reduce the appearance of excessive bulk in large buildings. • Vaiy the planes of the exterior walls in depth and for direction_ • Vary the height of the buildings so that it appears to be divided into distinct U massing elements. m 0 • Articulate the different parts of a building's facade by use of color, ar w angement a of facade elements, or a change in materials. _ U • Use landscaping and architectural detailing at the ground level to lessen the Y impact of an otherwise bulk)-building. 3 • Avoid blank walls at the ground floor levels. Utilize }vindows, trellises, 1vall U articulation, arcades, r-hange in materials, or other features_ o a a z w 4- 0 c O c m x w O a m Undesirable ArchIlectural Treatment Vertical Atticulation Added a CO ti 0 N 4 U O U d Horkonlal ArOcOt�dion Added Mcrtll Planed c Roofs and Awnings a Add Oeslrcblca AdIculallon = U c 6. Scale d E M For purposes of this plan, "scale" is the relationship between building size and the size U of adjoining permanent structures. It is also how the proposed building's size relates to Q the size of a human being. Large scale building elements may appear imposing if they are situated in a visual environment of a smaller scale as is typical in along Barton E Road. The key idea here is "pedestrian scale". M Q 20 Packet Pg. 193 G.12.a ■ Building scale tali be reduced through window patterns, structural bays, roof overhangs, siding, awnings, moldings,fixtures, and other details. ■ The scale of buildings should be carefully related to adjacent pedestrian areas (i.e.plazas, courtyards) and buildings. Large dominating buildings should be brokers rip by_ 1) creating horizontal emphasis through the use of trim; 2) adding awnings, eaves, windoivs, or other architectural ornamentation; 3) use of combinations of complenserttaty colors; and 4) landscape materials. o LU x c� - O GOOD USE OF XTIMATE SCALE ELEMENTS y FAM OF COMPLIMENTARY MATENALS PROVIOE ARTICULATION ROOF OVERHANG CREATES SHADOW LINE INTEREST W i Utilize "infill" structures to create transitions in bulk and scale between large c buildings and adjacent smaller buildings. d 7. Color in Color can dramatically affect the visual appearance of buildings and must be carefully c considered in relation to the overall design intent of the building. Color can also affect N the apparent scale and proportion of buildings by highlighting architectural elements such as doors, windows, fascias, cornices, lintels, and sills. Dominant Building Color -Much of the existing color in Grand Terrace is derived v from the primary building's finish materials such as brick, wood, stucco, and terra cotta v tile. Also dominant are earth tones which match these natural materials. d IL • The dominant color of new buildings should relate to fire inherent colorof the = prinnary building's finish materials. v • Large areas of intense white color should be avoided, While subdued colors usually iron* best as a dominant overall color; a bright trim color might be appropriate if it can be shown to enhance the nearby visual ernvirorunerst, ° a • The color palette chosen for-a building should be compatible with the colors of CD adjacent buildings. An exception is where the colors of adjacent buildings E strongly diverge fr•oin these design guidelines. • Wherever possible, minimize the number of colors appearing on the building Q exterior. Small commercial buildings should use no more than three colors. 21 Packet Pg. 194 G.12.a Accent Colors- Depending on the overall color scheme, an accent color may be effective in highlighting the dominant color by providing contrast or by harmonizing with the dominant color. • Primary colors shall only be used to accent building elements, .such as door and window frames and architectuural details. Bright or intense colors (not including fluorescent colors) can also be used to accent appropriate scale and proportion or to promote visual interest in harmony with the inunediate ernvirorunent. 0 U • In buildings of a particular historical character or village architectural style, o exterior color should be similar to typical buildings of this type. a x U • Architectural detailing should be painted to complement the facade and tie in r with adjacent buildings. 3 U • Accent colors for trim should be used sparingly and be limited in munber for 0- each building. Accent colors on adjacent buildings should be chosen to a complement one another. Z w 4- Color Palette - The dominant color of new buildings constructed on Barton Road shall r- be similar to the inherent color of eallhtones found in the area. The following colors ° should not be used as primary wall colors. • Aquamarine x w • bright or bunters orange • chartreuse o a • cherry or "fire engine"r-ed • chrome yellow • all day-glo colors co + purple ti • turquoise N • fluorescent colors c� The following soft earthtone colors are recommended as primary wall colors: t� • alnnond 0 U • bluegrass > • brick o • burgund a.y • cedar beige U • chamois +� C • cobblestone • cordovan M U • creant r • driftwood gray Q • gr'ay • Monterey pine E + peacock green • puce Q • rose quartz • topaz Other colors within the above color scheme may also be acceptable. 22 Packet Pg. 195 G.12.a S. Exterior Walls Buildings shall be designed to avoid simple "boxlike"structures. Horizontal or vertical wall articulation shall be expressed through the use of f rll roofs, projecting wing walls, wall offsets, recessed entries, au-rings, roof overhangs, second floor setbacks, or covered arcades. + All building sides should be painted and contain architectural treatment previously, discussed. m 0 a Freestanding buildings with walls at or less than 100 feet fi•orn a curb line v should not have continuous, visually unbroken walls. The front plane of the wall shall be a maximum of sixty feet inn length, at which point horizontal or vertical 3 articulation is required. This articulation could be established through tine use of varying front wall setbacks, multi planed roofs, second floor setbacks, o porches, arcades, awnings, recessed entries, wing walls, roof overhangs, etc. a a z w 4- ■ Freestanding buildings should exhibit a minimum of a one to one "void to solid" _ ratio on at least two building facades. This means that two of the walls shall be O at least 50% wall to 50°.o window or door- opening. The remaining two walls a shall be articulated in some manner. x w 1= O a d ea Cn o N O V O V N G a x 9. Windows v + In general require the first floor of all commercial structures to have sufficient E areas of glass to give all open,public character to Barton Road in keeping with m the "village"atmosphere. u a ■ Large, continuous expanses of glass without careful detailing give an urban CD character and should be avoided. Glass areas can be subdivided by mullions, E panes, or decorative millwork to reduce a window to human scale. � e� Horizontal repetition of single tivindow elements over long distances should be a avoided 23 Packet Pg. 196 G.12.a • To maintain a distinction between upper and lower floors, the ground level facade should have larger patterns ofglass than the upper. • Bay, bow and box windotts can be used to add visual interest to a facade by providing variety, shadow and texture. They also become focal points for merchandising and help reduce large windows to a more human scale. • The pattern, sire and type of window- used should be appropriate to the character of the building_ d 0 • Tinted glass can be used to reduce solar gain: however, deeply tinted glass a which stops views into the inlerior should be avoided. Highly reflective glass is v not appropriate, 3 • Window frames can be constructed of numerous materials including steel, anodized aluminum, wood, wood and metal and vinyl-covered good; however, o the materials and finish of the frame should be appropriate to the overall a building character. Silver and gold colored ahuninum frames should be avoided z in favor of black or brown anodized colors. c _ 0 CD L' x �� ��` LU CL 10. Roofs o N 01 • The rooflirne at the top of the structure should not rrnr in continuous plane for more than 100'without offsetting or jogging the roof plane. • Nearly vertical roofs (A-frames) and piecemeal mansard roofs (used oil c a portion of the building perimeter only) are discouraged Mansard v roofs, if utilized on commercial structures, shall wrap around the entire o building perimeter: a x t� • All roof top equipment shall be screened from public view by screening materials of the same nature as the building's basic materials_ Mechanical equipment should be located below the highest vertical E element of the building. u 2 • The following roof materials are not acceptable: a 0 corrugated metal d 0 high contrast or brightly colored glazed tile E 0 highly reflective surfaces 0 illuminated roofing Q 24 Packet Pg. 197 G.12.a « Dormers, ►rhea appropriate to the character of the building, can be used to add interest to the roofline and to introduce natural light into the building. ■ Roofing materials that are most appropriate to the "village"character of Barton Road are heavy wood shingles and terra calla tile. Concrete roof tiles in neutral colors may also be appropriate. EXCELLENT UEE OF MULTI-PLANED,PITCHED ROOFS o m r ar 0 L ROOF OVERHANG RND a SKNIFICANT DETAIL EMPHASIZE gLgLQING&MV Q z 51G14IF1CA1fT VEFMCAL WALL ARTICULATION UTILIZED w 0 11. Awnings o N c ar • General use of au-rings along a r-ow of contiguous buildings shall be restricted x to awnings of the same form and location. Color- of the awnings shall be w consistent and a minimum eight-foot vertical clearance is required. c d • Signage oil awnings shall be permanently attached to the awnings themselves and be restricted to the alrning's flap (valance) or to the end panels of angled, +° cin-ved, or box an wings- Co 0 • Plexiglas, metal, and glossy vinyl illuminated awnings are prohibited Canvas, treated canvas, matle finish vinyl, and fabric alrnings are enconwaged + Internally lit awnings are not acceptable. 0 D. Site Planning c Placement of buildings should consider the existing built context of the commercial a area, the location of incompatible land uses, the location of major traffic generators, as v well as an analysis of a site's characteristics and particular influences. ' c 1. General Design Principles E U • Buildings should be sited in a manner that will complement the adjacent buildings. Q Building sites should be developed in a coordinated manner- to provide order and diversity and avoid a jumbled confused development. a0i E • Whenever possible, new buildings should be clustered, This creates plazas or pedestrian malls and prevents long "barracks-like" r-ows of buildings. When chistering Q is inrpiactical, a visual link between separate buildings should be established between buildings. This link can be accomplished through the use of an arcade system, trellis, or other•open structure. 25 Packet Pg. 198 G.12.a Locate buildings and on-site circulation systems to minimize pedestrian vehicle conflicts where possible. Link buildings to the prtblic sidewalk where possible tit ith textured paving, landscaping, and trellises. ■ Recognize the importance of spaces between buildings as "outdoor roonns"on the site- Outdoor- spaces should have clear, recognizable shapes that reflect careful planning and are not simply "left over" areas between buildings. Such spaces should provide _ pedestrian amenities such as shade, benches,fountains, etc. ° ar Freestanding, singular commercial structures should be oriented with their major enny a totvard the street where access is provided, whenever-feasible, as well as having their v major facade parallel to the street. r 3 U O -- -- o L Q. Q Z W F - � O C O I '(n �1- .►.' C :la .. x LU — w • ��i b Elam I CD ti r N 2. Setback Standards c� To ensure the functional enhancement of major streets and safety of the traveling public as it pertains to adequate visibility, approval shall not be given for any building or v structure to be located within the designated building setback of a major street as v established by district regulations contained in this Specific Plan. > c a • Building setback lines are established by the Barton Road Corridor Specific v Plant for front, side and rear yard provisions depending or the particular land use district designation. d 3. Open Space M r Open space for purposes of these design guidelines is considered the portion of the lot Q where there are no buildings, parking,or area included in required setbacks. These areas a shall be either fully landscaped or hardscaped in a decorative paving material utilizing E patterned/colored concrete or pavers. U Q • Open space areas shall be chrster-ed into larger, predominant landscape areas rather- than equally distn-ibuting them into areas of low impact such as at building peripheries behind a structure or areas of little impact to the public 26 Packet Pg. 199 G.12.a view, whei-e they are not required as a land use buffer oi- as a required yal-d setback. 4. Land Use Buffering Commercial development on properties adjoining any residential zone shall incorporate the following standards in addition to those standards already specified in the site development standards of this Specific Plan. 0 • A sir foot opaque wall shall be placed on oi-just inside the properly line. A five o foot landscape strip area it-ill be provided on the inside of the gall The wall a should be lowered to llu-ee feet within the front setback. v r • Evergreen trees, having a minimunt size of 15 gallons, shall be planted at least 3 20 feel on center, depending on species, ot-chistei-ed in equal aniornits to screen u parking oi-architecture. o L Q CQlIUEflCiA! gPSidfiiM W O O [ AL' N W O m FUOUC STREET' ti 0 N 4T Its C O U 5. Lighting > • Maximum height far•building and freestanding lighting shall not exceed 18'. v • If property is adjacent to a residential area or residenlially zoned property, the lighting shall be screened from these areas. M u • Lighting shall be directed away fi•an adjacent roadways and shall not intelfere r with traffic or create a safety hazard. Q c ai E M u a 27 Packet Pg. 200 G.12.a i o m 0 x U t as 0 L Q d. Site Grading w 4- 0 Site grading must recognize existing drainage patterns, while functionally solving o drainage problems that may exist or result from ground plane alterations during c construction. Likewise, site grading must be sympathetic to existing land forms while x providing appropriate transition of architectural elements to grade. Site grading must w also provide for an uninterrupted flow of vehicular and pedestrian traffic through the development. The plan must direct and provide adequate flow of surface run-off to catch basins while gracefully contouring the land to blend with existing conditions at the boundaries of the site. co E. Parking and Circulation o N Parking lot design can be a critical factor in the success or failure of a commercial use. In considering the possibilities for developing a new parking area, a developer should analyze the following factors: ingress and egress with consideration to possible conflicts with street traffic; pedestrian and vehicular conflicts; on-site circulation and service vehicle zones; and v the overall configuration and appearance of the parking area. as 1. General Design Principles a. x All commercial parking areas shall be designed in accordance with Chapter 18.6 of the Zoning v Ordinance unless otherwise stated in this Specific Plan. m Office and commercial parking lots and access drives should be designed utilizing the criteria M shown in the following exhibits. r Q Parking lot plans shall incorporate the following as appropriate: c as E • Dhnensions for internal spacing, vehicle circidation and landscaped areas U • Cia•bing, stall marking, signing,pedestrionr crossings, and other vehicular-devices. a • Location of lighting f rtures • Location of trash enclosures • Location of drainage inlets 28 Packet Pg. 201 G.12.a • Location of fire hydrants • Location of landscaped areas • Material design of perimeter walls • Utility cabinets and transformers • Bike racks • Spot elevations • If future expansion is expected, space must be reserved for fttttrr•e parking. • Whenever a driveway is abandoned, the owner- shall remove all driveway pavements, o replace the curb, and landscape the area to match the adjacent landscaping. • Arny on-street parking shall not count in meeting parking spaces required. o + Parking areas shall be separated from buildings by either a raised concrete walkway or = landscaped strip with a sir inch curb. Situations where parking spaces directly abut the v buildings shall be avoided. r • Where reciprocal parking and/or access agreement are planned, Show how these 3 situations relate to the proposed development. 0 0 L Q Z w O 1 r_ O a..l x L O N� I.L 2. Parking Area Design CO • All parking spaces should be clearly and permanently outlined on the suaface of the parking facility. c�•i of • Handicapped parking stalls shall be so located that a handicapped person is not compelled to wheel or walk behind parked cars other- than their own. Also, the path of >, travel fr•orn the parking area to the building area for handicapped persons shall not v exceed a mavirnntm slope of l:12. v • Parking lot design should provide for connection to adjacent parcels where uses are o compatible and said connection is practical. a x U • Locate parking area to the sides and rear of buildings whenever possible. , c ar • Parking facilities shall be designed in such a manner that any vehicle on the properly will be able to maneuver as necessary,so that it may evil from the properly traveling in a for ward direction. Q c • Off-street parking facilities shall be designed so that a car within a facility will not have E to enter a street to move fr-om One location to any other location within the same v parking facility. Q • Parking areas which accommodate a significant number of vehicles should be divided into a series of connected smaller lots. Landscaping and offsetting portions of the lot are effective in reducing the visual impact of large parking areas. 29 Packet Pg. 202 G.12.a I � � " pMMCA AV=A4mmnmm f* ��'d1"1°`t > � o IL 4 � Rip 3 S +. m 0 3. Entry LocationlDesign a Q z • Where a corner location is being developed, locate parking lot entries on side streets w 4- (or the less busy street) to maximize landscaping and minimize pedeslrianlvehicular = conflicts whenever possible. Design major site entries with appropriately patterned C concrete or pavers to differentiate them the sidewalks. c d x • Site access paints, whether located on major or side streets should be located as far as w possible from street intersections 100 feet is recommended and is required at the Barton c Road/Mt. Vernon Avenue intersection along Bar ton Road. C • Encourage projects to incorporate reciprocal access easements to improve internal 2 vehicular movements. Cn 0 • Link individual projects and parking areas with or-site driveways which are clearly identified and easily recognized as connectors. • Where parking areas are connected, interior circulation should allow for a similar direction of travel and parking bays in all areas to reduce conflict at points of c connection. V N G • Access roads and/or driveways for commercial developments should be located at least a 200 feet apart. Also, access drives and'or driveways should be located a mininumn of 10 v feet fr•on property liner. _ — ,►�_ _ _l m a i N E r Q tw"Y ate 30 Packet Pg. 203 G.12.a 4. Circulation 0 Design parking areas so that pedestrians walk parallel to moving cars. Minimize the need far the pedestrian to cross aisles. Design the parking lot so that drive aisles are perpendicular to the majority of buildings or major tenant. 0 u • Vehicular circulation through a parking facility should be directed away f om o fire lanes (typically adjacent to the back of stares) to the outer edge of the a parking lot where there is less pedestrian traffic. _ U t r • The parking area should be designed in a manner which links the building to the 3 street sidewalk system as an extension of the pedestrian environment. This can u be accomplished by using design features such as walkways with enhanced 0- paving, trellis structures, and--"or landscaping treatments. ri Q z 0 Driveway enty throats should be at least 25 feel wide, and preferably 30 10 35 w feet wide, so that an entering vehicle does not interfere with an eriting vehicle. r_ Narrower driveway throats lead to conflict between entering and exiting .0 vehicles, causing one to stop and wail for the other x w 0 Parking areas should have a minimum number of entrances and exits to minimize conlllcls at entries and reduce possible congestion at street c intersections. y w 6 The first parking stall which is perpendicular to a driveway or first aisle juncture, shall be at least 40 feet back from the curb. With larger centers, significantly more .setback area may be required The reason for this N recommendation is to provide a queuing area off the street so that if a vehicle is a; parking in or leaving the stall nearest the street, there is room for at least one vehicle to queue while walling for the other vehicle. Without this provision vehicles will queue into the street. 0 • Parking spaces shall not block access to the trash enclosure. v as c • Location of trash enclosures should not interfere with parking or circulation a area and should be located to minimize their visibility while not hindering v access for trash pick-tip. ' c Eaai Corm w nwu ai,a�.r Rm ciao V LVL 0 0 Ir.Ir aar+r:s.atat k Q s.rACLrwetaiencrwc If v j Packet Pg. 204 G.12.a 5. Screening of Parking Areas ■ Where practical, lowering the grade of the par king lot from existing elevations may aid in obscuring views of automobiles while promoling vielvV of architectural elements. 0 • Utilize a 36" high opaque wall or landscaping to screen any parking at the o street periphery. A combination of walls, berms, and landscape material is a highly recommended v r Ca_ Bicycle and Pedestrian Linkage 3 U * Whenever possible, linkages between commercial facilities and adjacent 0- residential areas should be provided to encourage pedestrian and bicycle a circulation and increase overall safety. Bicycle travel along Barton Road is not Z encouraged. 0 c ■ Commercial facilities should provide bicycle storage racks at the rate of one •0 rack per each thiny five (35) vehicle parking spaces. These should be provided in accordance with provisions contained in Appendix E. w * All bicycle and pedestrian linkages must be well lighted and designed to provide 0 a high Ievel of security. PON CO ti i O N CD 0 f > y G IL IM Wiil ++ d F. Sign Regulations r 1. Required Compliance a c a� The purpose of the sign regulations is to provide the means for adequate identification M of buildings and businesses by regulating and controlling the design, size, and location a of all signs within the Specific Plan area. All signs within the Barton Road Specific a Plan area shall comply with the sign provisions of Chapter 18.80 (Signs) of the City of Grand Terrace Zoning Code, but with the following exceptions: 32 Packet Pg. 205 G.12.a • Village Commercial (VC) District o Single Tenant Facilities Wall or canopy signs shall not exceed 75 square feet based upon an area of one square foot of sign area per each lineal foot of building street frontage. o Multiple Tenant Facilities - Wall and canopy signs shall not exceed 50 square feet based upon one square foot of sign for each lineal foot of building street frontage. o Monument type signs shall not exceed 24 square feet for any parcel with less than 300 feet of street frontage and a maximum size of 32 square 0 feet for any parcel with 300 feet or more of street frontage. They shall not exceed a height of six (6) feet above grade. a x U • General Commercial (GC) District 0 Multiple Tenant Facilities - Monument type signs shall not exceed 24 3 square feet for any parcel with less than 300 feet of street frontage and a U maximum size of 32 square feet for any parcel with 300 feet or more of 0- street frontage. They shall not exceed a height of six (6) feet above a grade. Q z w 2. Sign Modifications o c 0 • The Community Development Director may approve a sign that does not strictly c adhere to the sign provisions of the Chapter 18.80 of the City Zoning Code and x an exception noted above where such sign is compatible with the surrounding development and is in harmony with the general aesthetics and welfare of the c local area. a as • The Planning Commission has the authority to allow deviations from the sign a ordinance to approve creative and innovative sign programs or sign solutions CO under exceptional or unusual circumstances. o N G. Specific Freestanding Building Design Guidelines 1. Design Issues U 0 U This category includes buildings housing a single use (possible two) which are designed c to stand apart from adjacent buildings usually located in a center. These buildings may a range in size from the tiny fast food drive-in to a hotel. Since various uses within = U freestanding buildings have different design problems or opportunities, these nuances must be considered. : as E There are several design issues related to freestanding buildings which are not shared by the other categories: r Q • Fi•eestajnding buildings generally ar-e viewed from all sides so that landscaping and building nrater-ials must be considered on all sides of the buildings. E U • Freestanding buildings generally are smaller than the strip commercial centers a or shopping centers and can be over shadowed by them. 33 Packet Pg. 206 G.12.a + Freestanding buildings have more opportunities for creative design since the design is directed toward a single use. ■ Freestanding buildings have more opportunity for signs, but signs cart easily oveiit,hehn the building. ■ A freestanding building usually has itr own parking lot typically with its own access point(s) and often is segregated front adjacent lots. 0 m 0 2_ Design Guidelines a x U Use Distinctive Massing -Food service establishments, offices, and financial r institutions offer the best opportunity for varied building massing and such 3 variation is encouraged to add interest to the environment. 0 Use Intimate Scale -Commercial establishments, offices, and financial a institutions emphasize personal service as their primary products. These Z structures should reflect personal service by their architectural design which w provides intimate, people-oriented scale at entries and interior spaces. Building 00 components such as windows, wood doors, and decorative trim should ° emphasize the intimate scale in coordination with each other and the building scale. x w Limit Visual Impression of Height-The maximum height of proposed projects c shall be consistent with the established regulations of this Specific Plan. CL However, commercial establishments should limit the visual impression of height by use of roof treatments, varying the plane of exterior walls and/or stepping back upper floors where feasible. 0 Design for Public View -Each wall surface of a freestanding building which is visible to the public will be treated as a primary facade and will be designed for public view(i.e. public streets, right-of-ways, alleys, public parking areas,parks, etc.). U Landscaping and screening of areas needed for services, such as deliveries or trash collection is required. Other appurtenances such as ground mechanical W units, utility boxes, back-flow prevention devices, and similar equipment shall either be screened or blended with surrounding area. v c ar E r r a H. Y E SIGN SIGN - Q I 1� 1 fI3 I Packet Pg. 207 G.12.a Use Varied Textures -New buildings are encouraged to include alternative treatments where these promote an intimate scale and add to the "village" character identified for Barton Road. Utilize wood shingles, clapboard, or board and batten siding. The textures should be limited to one or two primary materials with roofs and glass making up the remainder of textural variety. Brick accents are appropriate. Use Related Colors -Buildings shall be reviewed in terms of colors used. Colors should 3 be related to those dominant in the immediate sphere. The use of all earth tones (not just shades of brown) indigenous to Grand Terrace is strongly encouraged, including the 2 natural colors of brick and tile. a a Screen Mechanical Equipment -All rooftop mechanical equipment shall be located at w a distance from the edge of the building so as not to be visible from the pedestrian level o or from adjacent roadways. if such units must be placed in a visible location for o functional reasons, they shall be screened in a manner consistent with the building facade. x ILDOV s woad?"tan ROAWWA:wood Mud W .TN= 3=04■A" O vramo � aurs Q stea�M�w d W R CO O N 77� O � d a. f v H. Specific Strip Commercial Center Design Guidelines U 1. Design Issues r Q This category includes buildings housing more than two uses or tenants, which are designed as a single unit oriented to a central parking area. In responding to E the needs of individual tenants, these buildings often have the greatest problems U with maintaining consistency in material and signage_ a Design issues associated with strip developments include: 35 Packet Pg. 208 G.12.a * A deed to provide storefront visibility and access for a number of tenants. * A need to provide signage identifying a number ofdii ferent tenants. • A need for individuality in storefront designs and signage. A need to provide landscaping to soften the building bulk u-ithout hiding signage or architectural 'features". m 0 • A need to provide convenient shared parking often located between the a street and the primary,building facade. v r 3 U as R RAW MPA 'o - L Sid Q ^TS' Z W 0 1 0 c m x w 0 a l � R 2. Design Guidelines CO CO Use Similar Massing -The massing of new strip developments should o emphasize in a change from the once monotonous, unarticulated building facades of many older 5O's type strip developments. The use of arches, arcades, porches, roof overhangs, full roofs, and varying facade setbacks are strongly encouraged to add variety to the simple block-like massing of many existing o strip developments. as Use Consistent Scale -The scale within a strip development snail be consistent a. throughout the development. Where anchor or major tenants require larger = t� building areas, the larger scale of these units shall be broken-down into units comparable to the predominant unit in the development. The use of vertical focal points such as towers and cupolas are strongly encouraged to emphasize E the village atmosphere of Barton Road. These, however, need to be carefully U designed and integrated within the overall village theme. Fad architectural styles r must be avoided. Q c a� Use Consistent Textures and Colors -All storefronts within a strip E development shall utilize a consistent palette of materials and textures. While U generally this will mean a continuous treatment of the entire strip frontage, it is a acceptable to vary individual storefronts within a given palette of materials. For example, brick bulkheads under shop windows could alternate with wood 36 Packet Pg. 209 G.12.a treatments where there is a variation in the plane of the facade, which correlates to such changes in materials. .. o > m _ o a x t r 3 Use Height for Balance -Anchor stores, which are typically taller than the strip 0- stores,can be used to create balance within the development. The placement of a anchor stores shall consider the overall effect of balance for the strip. Z w 4- Limit Emphasis -The height and scale of an anchor store will automatically r_ create an emphasis for the strip development. The use of textures, colors and ° materials on the anchor store shall be consistent with that of the other stores in the center to avoid dissimilar massing and proportions. x w Maintain Similar Proportions -The proportion of the major elements of a c development shall be consistent throughout. These elements include windows, doors, and storefront design. For example, if multi-paned windows are used, the entire development must use multi-paned windows. CO Screen Mechanical Equipment -All rooftop mechanical equipment shall be o located at a distance from the edge of the building so as not to be visible from N of the pedestrian level or from adjacent roadways. If such units must be placed in a visible location for functional reasons, they shall be screened in a matter consistent with the building's facade. Many rooftops are also visible from adjacent properties; in such cases, all rooftop equipment shall be at least v screened from view using opaque walls or other appropriate materials consistent with the building's walls. o a x U 1. Landscape Guidelines Landscaping in the Barton Road Corridor Specific Plan Area shall achieve three specific ends: E one, to unify and establish a village theme; two, to soften the auto oriented new commercial U development; three, to unify Barton Road as a pleasant environment for residents and visitors Q alike. These three ends will be accomplished by a highly recognizable use of repeated planting treatments. Consistency and continuity within the street right-of-way and building setback areas is extremely important. E U New development in the Specific Plan Area shall comply with the following landscape a guidelines. 37 Packet Pg. 210 G.12.a 1. Landscaped Area Ratio A minimum of one 15 gallon size tree (25 feet in height or more at maturity) for every 625 square feet of landscaping, and one shrub or vine for every 50 square feet of landscaping are considered necessary. 2. Irrigation 0 Provide complete automatic sprinkler or drip irrigation systems for all projects. ' 0 0 a 3. Maintenance = U t r Keep all plantings healthy and growing with all planting areas free of weeds and 3 debris. 0 0 L 4. Trees, shrubs, and vines a a z w Trees shall be 15-gallon size having a minimum height of eight feet at time of o planting. Shrubs shall be a minimum of l-gallon size at time of planting. The c tree shall be adequate in trunk diameter to support the top. Trees, shrubs, and vines shall have body and fullness that is typical of the species. C x w 5. Ground Cover 0 a The ground cover shall be healthy, densely foliated, and well-rooted cuttings, or one gallon container plants. Herbaceous and flat plant ground covers shall be planted no more than 12 inches on center and woody shrub ground cover shall CO be planted no more than four feet on center. 0 N 6. Spacing of c� The spacing of trees and shrubs shall be appropriate to the species used. The plant materials shall be spaced so that they do not interfere with the adequate v lighting of the premises or restrict access to emergency apparatus such as fire 0 hydrants or fire alarm boxes. Proper spacing shall also insure unobstructed > access for vehicles and pedestrians in addition to providing clear vision of the c intersections from approaching vehicles. a x U Plant material shall conform to the following spacing standards: c 0 E • A mininumt of 25 feet fi-oin the property corner at a street intersection to M the center of the f rst tree or large slu•ttb. r Q • A minimum of 15 feet between center of trees and large shrubs to light standards. .A mininnrm of 15 feet benveen center of trees or large shrubs 0 and fire hydrants. M U 0 • A minimum of!0 feet benveen center of trees or large slu-ttbs and edge of Q driveway. 38 Packet Pg. 211 G.12.a 7. General Guidelines • Save existing mature trees inhere possible (some may be moved and transplanted, i.e. palms, pines, etc.) Approval must be obtained for removal of all Trees (raving a trunk diameter of 10 inches or more measured 48 inches above existing grade. 0 • Use specimen trees (hosed trees)far immediate effect and accent. > 0 • Give Consideration to rapidly growing trees. _ U • Emphasize use of varieties which require low maintenance and drought r tolerant species in public and commercial areas and in large landscape 3 areas. U as 0 • Use bored and tubbed plants in clay or wood containers, especially for a enhancement of sidewalk strops. Q Z w • Give preference 10 ground covers which require little maintenance. o "Authentic"flower and vegetable gardens may be developed to add to c the village character-. •N c • Vines and climbing plants integrated upon buildings, trellises, and w per-imele►• garden walls are strongly encouraged. A feu' plants to �- consider for this purpose are: bougainvillea, grape ivj,, and wisteria vines. O d Q' • Use color-plantings at lire base of building, in planter bores and focal Points. CO 0 N V O U d a. c m U r J. Planning Areas a C For the purpose of presenting and discussing the Specific Plan's land use concept, the plan area has been divided into three Planning Areas. Each Planning Area is a characterized by a particular land use emphasis and different requirements related to a land use and site planning. The three Planning Areas are shown in Exhibit 5, Zoning Map. Permitted uses within each Planning AreaiZoning District are summarized in Appendix I, Land Use Matrix. if a proposed land use is not listed in the Land Use 39 Packet Pg. 212 G.12.a Matrix, a determination of consistency may be made by the Community Development Director. If appropriate, the consistency finding may be referred to the Planning Commission for a finding. Planning Area 1 -General Commercial District (GC) Descriptive Summary Planning Area 1 is closest to the 1-215 Freeway and consists mainly of residential uses, a school and some strip commercial. It is an area in transition with several residential structures having been converted to commercial uses. Lot consolidation and new commercial development are the primary focus for Planning Area 1. r 3 This Planning Area will focus upon a wide variety of uses that typically include supermarkets, drug stores, variety stores, apparel shops, appliance and furniture (D 0 stores, and commercial recreation uses. Because of its adjacency to the freeway, a this district would also permit traveler related uses such as hotels, motels, and z restaurants. w 4- 0 Land Use and Development Standards o a. Maxinnan Building Height x w The maximum allowable building height in the GC district shall be 28 c feet. Architectural building elements such as towers and roof ridge lines may extend to 35 feet if no habitable space is provided above 28 feet. CO b. Minimum Street Frontage ti 0 N The minimum street frontage for any development site in the GC district e; is 100 feet. C. Mazrinnun Lot Coverage <� 0 U The maximum allowable lot coverage by structures may be 100 percent > less required parking, setbacks, and landscaping. Lot coverage shall e include all enclosed building area. Atriums open to the sky or plazas, a. open parking, and hardscaped areas shall not constitute lot coverage. v c m E U r Q c aD E U Q 40 Packet Pg. 213 �rZoni*ng cayof Barton Road Specific Plan Grand Terrace L4 Z F_f AR -RD. ; go (AP) ADMINISTRATIVE ® � PROFESSIONAL c� / �ID PLANNING AREA 3 = U U v (GC) GENERAL (VC) VILLAGE COMMERCIAL COMMERCIAL Planning Area: PLANNING AREA 1 (RAJ) PLANNING AREA 2 (P.A.2) Specific Plan Area ® (GC) General Commercial (P.A.1) Community Development Department,August 9,2011. (VC) Village Commercial (P.A.2) This map is for reference only.For detailed information,please consult with the Community Development Department. (AP) Administrative M Professional (P.A.3) 0 N Exhibit 5 N 3 Attachment: Attachment I - CHP Dev Co City May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) �' G.12.a d. Yards Setbacks for yards in the GC district shall be as follows: Front: The front yard setback shall be 20 feet for buildings. Monument o signs may encroach to within 5 feet of the front property line. No > parking may encroach into the front yard setback. All setbacks shall be o landscaped. Minor parking encroachments are permitted. _ U t r Side: No side yard setback is required, except where adjacent to a lot in 3 an "R" district, then 10 feet. Where the side yard is adjacent to a public U street, the building setback shall be 10 feet. Parking areas and 0- monument signs may encroach 5 feet into a required setback. All ri setbacks shall be landscaped. z w 4- 0 Rear: No rear yard setback is required, except where adjacent to a lot in c an R district, then 10 feet. Where the rear yard is adjacent to a public street, the setback shall be 10 feet. Parking and monument signs may 2 encroach 5 feet into the setback. All setbacks shall be landscaped. w V- 0 e. Landscaping m A minimum of 15 percent of the site area shall be landscaped in a conformance with the design standards and guidelines of this Specific co Plan. Required landscaping within parking areas may not be counted as o contributing to this requirement. Required landscaping for setback areas may be counted as contributing to the 15 percent requirement. c� f_ Par•kirrg U 0 The off-street parking provisions of Chapter 18.60 of the Zoning U Ordinance shall apply in determining the number of parking spaces that 0 0 must be provided for each use, the design and layout of the parking area, a. the amount of landscaping required and allowable methods of screening. v 9. Signs E Signs in the GC district shall be permitted in accordance with the provisions of this Specific Plan (refer to Section F of this Chapter) and Q Chapter 18.72 of the Zoning Ordinance. a� E U Q 4? Packet Pg. 215 G.12.a Planning Area 2—Village Commercial (VC) Descriptive Summary Planning Area 2 is Grand Terrace's existing commercial core. It contains primarily commercial uses with some office type uses. The Stater Bros. neighborhood shopping center and the Town and Country Plaza, a mixed retail and office center, are two of the most significant developments in the area. The general quality of uses and structures in this Planning Area is good; however, several older structures will need to be upgraded or replaced. The main focus for Planning Area 2 will be the creation of a downtown "village" atmosphere with a an upgrading of retail commercial uses to take advantage of identified opportunities in the community retail market. Some consolidation of parcels will be required at the northwest corner of Barton Road and Mt. Vernon in order for 3 that area to develop with the type of quality development envisioned by this Specific Plan. The overall community design concept will emphasize the Barton o Road/Mt. Vernon intersection as the "heart" of downtown with strong urban a design features. z w The Village Commercial Planning Area is designed to accommodate specialty o uses such as cafes, bakeries, gift shops, florist shops, bookstores, and other o similar commercial retail uses of a scale and quality that are compatible with a pedestrian-oriented village atmosphere. Other, more general-type commercial x uses, such as hardware, hobby, furniture, and appliance stores are also permitted, but subject to strict design standards. Similar uses requiring larger floor areas c are more appropriate in the General Commercial District. a. Maeinwin Building Height co The maximum allowable building height in the VC district shall be 28 0 feet. Architectural building elements such as towers and roof ridge lines N may extend to 35 feet if no habitable space is provided above 28 feet. C, c� b. Minimum Street Frontage U 0 The minimum street frontage for any development site in the VC district shall be 100 feet c a x C. Maximum Lot Coverage v The maximum allowable lot coverage by structures may be 100 percent less required parking, setbacks, and landscaping. Lot coverage shall E include all enclosed building area. Atriums open to the sky or plazas, U open parking, and hardscaped areas shall not constitute lot coverage. Q c d. Yards E U Setbacks for yards in the VC district shall be as follows: a 43 Packet Pg. 216 G.12.a Front: No front yard setback is required for buildings. Monument signs may encroach to within 5 feet of the front property line. Parking areas shall be set- back a minimum of 30 feet from the front property line. All setbacks shall be landscaped. Side: No side yard setback is required,except where adjacent to a lot in an "R" district, then 10 feet. Monument signs shall be setback a minimum of 5 feet from a side property line adjacent to a public street. o Parking areas shall be setback a minimum of 5 feet from a side property U line adjacent to a public street or R district. All setbacks shall be o landscaped. _ U t Rear: No rear yard setback is required, except where adjacent to a lot in 3 an "R" district, then 10 feet. Monument signs shall be setback a minimum of 5 feet from a rear property line adjacent to a public street. •o Parking areas shall be setback a minimum of 10 feet from a rear property a- line adjacent to a public street. All setbacks shall be landscaped. z w e. Landscaping °� 0 A minimum of 25 percent of the site area shall be landscaped in conformance with the design standards and guidelines of this Specific w Plan. Required landscaping within parking areas may not be counted as contributing to this requirement. Required landscaping for setback areas 0 may be counted as contributing towards the 25 percent requirement. �-. Pai*iirg co 0 The off-street parking provisions of Chapter 18.60 of the Zoning `4 Ordinance shall apply in determining the number of parking spaces that >, must be provided for each use, the design and layout of the parking area, 1° the amount of landscaping required and allowable methods of screening. U 0 g, Signs U d G Signs in the VC district shall be permitted in accordance with the a. provisions of this Specific Plan (refer to Section F of this Chapter) and v Chapter 18.72 of the Zoning Ordinance. ' c as E U 0 r Q c as E U a 44 Packet Pg. 217 G.12.a Planning Area 3 -Administrative and Professional Office (AP) Descriptive Summary Planning Area 3 is anchored by the City Hall and consists primarily of small office uses. West of City Hall uses are predominantly residential with a mixture of single family and multiple family dwellings. The main emphasis for Planning Area 3 will be the continued development of office uses and support service commercial uses. In recognizing the presence of existing multi-family 0 residential projects south of Barton Road along side streets within the Planning Area, such uses will be permitted to remain and in-fill properties allowed to develop subject to strict design standards and permitting processes. Special provisions are provided for the development of infill multi-family properties. Opportunities exist to consolidate some single family lots for office 3 development. as 0 This land use district is intended to accorrunodate professionaVadministrative a- office uses and personal service uses as opposed to other commercial retail uses. Q z Typically, uses include medical and health care clinics, travel agencies, w insurance agencies, and copy centers. Other consistent uses include executive, o management, administrative, or clerical uses, including the establishment of o branch offices, data processing centers, and the provision of professional U) consulting services. Service commercial uses may include restaurants, repair x services, and retail commercial uses that cater to businesses and their w employees. _ a Land Use and Development Standards a. Maximum Building Height co ti 0 The maximum allowable building height in the AP district shall be 28 C4 feet. Architectural building elements such as towers and roof ridge lines may extend to 35 feet if no habitable space is provided above 28 feet. t� b. Minimum Site Area U The minimum building site area in the AP district shall be 10,000 square c feet. a x t� C. Mininnun Street Frontage , c m The minimum street frontage for any development site in the AP district M shall be 60 feet measured at the front property line. U r Q d. Maximum Lot Coverage E The maximum allowable lot coverage by structures may be 100 percent U less required parking, setbacks, and landscaping. Lot coverage shall a include all enclosed building area. Atriums open to the sky or plazas, open parking, and hardscaped areas shall not constitute lot coverage. 45 Packet Pg. 218 G.12.a e. Yards Setbacks for yards in the AP district shall be as follows: Front: The front yard setback shall be 15 feet for buildings. Monument signs may encroach to within 5 feet of the front property line. Parking areas may encroach to within 10 feet of the front property line. All setbacks shall be landscaped. o U Side: None required, except where adjacent to a lot in an "R" district, o then 10 feet. When adjacent to a street, ground signs shall be set back 5 = feet and parking areas shall be set back 10 feet. Setback areas shall be c� landscaped and may count towards the overall Iandscape requirement. r 3 Rear: None required, except where adjacent to a lot in an "R" district, U then 10 feet. When adjacent to a street, ground signs shall be set back 5 0- feet and parking areas shall be set back 10 feet. Setback areas shall be a landscaped and may count towards the overall landscape requirement. z 4- 0 f. Landscaping c c A minimum of 15 percent of the site area shall be landscaped in x conformance with the design standards and guidelines of this Specific w Plan. Required landscaping within parking areas may not be counted as contributing to this requirement. Required landscaping for setback areas °a may be counted as contributing to the 15 percent requirement. g. Parking co 0 The off-street parking provisions of Chapter 18.60 of the Zoning Ordinance shall apply in determining the number of parking spaces that must be provided for each use, the design and layout of the parking area, the amount of landscaping required, and allowable methods of screening. 0 h. Signs > aD 0 Signs in the AP district shall be permitted in accordance with the a. provisions of this Specific Plan (refer to Section F of this Chapter) and v Chapter 18.72 of the Zoning Ordinance. c m E Multi-Family Infill Special Provisions U r When a multi-family residential in-fill project is proposed within the Planning Area 3 Q (AP District), the following standards shall be applied: E a. All proposed multi-family developments shall require the issuance of a a Conditional Use Permit and Site and Architectural Review applications. a b. No residential development other than a mixed use residential/commercial development shall be permitted on any parcel with Barton Road frontage. 46 Packet Pg. 219 G.12.a C. Residential densities shall be consistent with those of the R3 (Medium Density)Zoning District including provisions for density bonuses. d. The development standards for multi-family residential development shall be consistent with those of the R3 (Medium Density) Zoning District. e. In granting approval of a Site and Architectural Review for residential projects within Planning Area 3 of the Barton Road Specific Plan, the Planning Commission must make all of the findings required by Section 18.63.060 of the City Zoning Code. o f. In granting approval of a Conditional Use Permit for residential development within Planning Area 3 of the Barton Road Specific Plan, the Planning Commission must make the following findings: v i. All of the findings required by Section 18.83.050 of the City Zoning Code. 3 ii. The development of the subject site as residential uses will not hinder, impede, or discourage the future development of any •o adjacent parcels for commercial development. a iii. The subject site has characteristics that have previously z discouraged it development as commercial uses. w 4- 0 Mixed Use Residential/Commercial Special Provisions o Whenever a project proposes both residential and commercial uses on a single parcel, x the following standards shall apply: w a. All proposed mixed developments shall require the issuance of a Conditional Use Permit and Site and Architectural Review applications. b. Mixed use developments shall comply with the Design Standards of the AP Zoning District of the Barton Road Specific Plan. CO C. The residential component of a mixed use development shall not be o permitted on the first or ground floor the structure(s). N d. In granting approval of a Site and Architectural Review for a mixed use project within Planning Area 3 of the Barton Road Specific Plan, the Planning Commission must make the following findings: i. All of findings required by Section 18.63.060 of the City Zoning ti Code. 0 U ii. The residential component of the project is well integrated into >) the overall design of the project and complements the proposed c commercial uses. a x e. In granting approval of a Conditional Use Permit for a mixed use project, v within Planning Area 3 of the Barton Road Specific Plan, the Planning , Commission must make all of the findings required by Section 18.83.050 of the City Zoning Code. U 0 r Q c 0 E U a 47 Packet Pg. 220 G.12.a K. Lot Consolidation Incentives The Planning Commission shall have the discretionary authority to grant incentive "bonuses" through relaxed development regulations based upon the merits of the proposed project. Incentives may include: • Reduction in required parking spaces • Increase in building heights o • Other development standards as approved by the Planning Commission U m 0 Merits that warrant incentive bonuses include: a x U Consolidation of existing lots, r Reduced access points (driveways) and/or reciprocal access agreements, 3 Reciprocal parking agreements, and U Provision of public or semi-public pedestrian open space o a The total reduction in required parking spaces shall be based upon the level of the z qualifying merits, but in no case shall the bonus exceed 20% of the required standard. .- O c 0 c m x w O a m co ti 0 N U O U d G a x U c m E U r Q c a� E U Q 48 Packet Pg. 221 G.12.a III. Infrastructure A. Transportation 1. Transportation Plan Description Transportation is a key element to the Barton Road Specific Plan. The Barton U Road corridor serves as the primary access corridor for the City. In addition, the o objectives and policies of the Specific Plan promote pedestrian and bicycle a access between development projects within the Plan Area as well as connections to the surrounding community. The existing transportation within r the Barton Road Specific Plan is shown on Exhibit 6, Existing Transportation 3 Map. U 0 L Primary access is provided by Barton Road, a Major Highway (100' R/W, 72" Q improvement). Mount Vernon Avenue and Michigan Street are designated as z Secondary Highways (88' R/W, 64' improvement) that provide north/south 4- access to the Plan Area. Canal Street, Grand Terrace Road, and Preston Street E are designated as Collectors (66' R/W, 44' improvement) that provide access to •2 the surrounding community. Highway and street design standards are shown on Exhibit 7, the Road Way Design Standards. w 2. Transportation Plan Development Standards a a� I. All roads within the Plan Area shall be improved to the ultimate standard of the General Plan Circulation Element. 2. All road improvements shall comply with the standard CO specifications of the San Bernardino County Transportation N Department unless otherwise amended by the City of Grand a; Terrace. 3. Driveway approaches onto City roadways within the Plan Area shall be designed to City standards. 4. Sidewalks shall be provided along all city roadways per City o standard specifications. v 5. Bikeways shall be provided in accordance with the City of c Grand Terrace Bicycle Transportation Plan. a. x B. Public Services 1. Water and Sewer Plan E U a. Water and Sewer Plan Description Q The Barton Road Specific Plan area is served by the Riverside Highland a Water Company (RHWC). RHWC is a privately owned and operated water purveyor serving the City of Grand Terrace and the unincorporated a community of Highgrove. Since the overall Plan area is generally a developed as urban uses, the backbone domestic water system has already been installed. Exhibit 8 illustrates the overall domestic water system serving the area. 49 Packet Pg. 222 G.12.a The entire Barton Road Specific Plan area is served by a sanitary sewer system owned and operated by the City of Grand Terrace. Wastewater treatment is provided by the Colton Regional Wastewater Treatment Facility through an agreement between the City of Grand Terrace and the City of Colton. Exhibit 9 illustrates the existing sanitary sewer system serving the area. b. Water and Sewer Plan Standards m i. All existing and proposed development shall connect to the Riverside Highland Water Company domestic = water system. U ii. All proposed development shall provide adequate 3 fire flows in accordance with the requirements of the County Fire Department. o iii. All new water connections shall be in accordance a with the standards of the Riverside Highland Water z Company. w iv. All existing and proposed development shall connect o to the City of Grand Terrace sanitary sewer system. o V. All new water and sewer connection shall be subject to the prevailing connections fees established by the x Riverside Highland Water Company and City of w Grand Terrace. r- 0 a 9. Storm Drain Plan a. Storm Drain Plan Description CO ti The Barton Road Specific Plan area is served by a series of storm drains N maintained by the City of Grand Terrace. As illustrated in Exhibit 10, the Plan area flows in a general east to west direction The Plan area east of Mount Vernon Avenue flows through a series of storm drains east to Mount Vernon then south within the Mount Vernon right-of-way. The ci Plan area west of Mount Vernon flows west to the western edge of the c0 Plan area then southwest to a County flood control channel. >� c b. Storm Drain Plan Standards a . x U i. All proposed development shall be designed in a , manner that adequately control surface flows and a does not adversely impact the storm drain system. ii. All proposed development that requires grading U activities shall comply with the prevailing standards Q of the National Pollutant Discharge Elimination System (NPDES) and shall be required to prepare and implement a Stormwater Pollutant Protection Plan (SWPPP) ° a 50 Packet Pg. 223 At%mm ExistingTransportation Map Barton RoadSpecific Plan "�:I�/ Of r. Grand Terrace,• '•- AT LU • •. rrrr■ rrr� Brrrrrrrrrrrrrrrrrrr�rrarrrrrrrrrrrr ■��iiiLiiiiiiij� �-.-, . ; 1 Is�iltlll LlUllltlli ARYON RD. F--- BMW I CD =ED 'a �a Road Ways z z LSpecific Plan Area 2 .r r r r Major Highway Modified Major Highway Community Development Department,August 9,2011, Secondary Highway This map is for reference only.For detailed information,please consult with the Community Development Department. Collector Local Street —----- Bike Lane M Exhibit N N N � Attachment: Attachment I - CHP Dev Co City May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) G.12.a Road Way Design Standards Right Right of-Way I Street of-w y i 12' i 12' J t- 38, 38' o Modified Major Highways o 100' Right-of-way = U t r 3 Right Right u i of-Way I Street of-way 0- A' 36' - 36' 14 R w 0 Major Highways o 100' Right-of-way x W Right R ght Of-Way I Street I a ftv }x 12' J 32" 32' - R Secondary Highway o 88' Right-of-way Right R ght of-Way I Street I of Ww i o U d R — 22' 22' ; c IL Collector 66' Right-of-way E Right Right Q ot•Way I Street I of•way c 12' 12 a� m .._. 18" 18' a Local a 60' Right-of-way Exhibit 7 52 Packet Pg. 225 AV'r- Existing Water Line Map NKRR City of Barton Road Specific Plan AN Grand Terrace 1- _ _ _ g„ui 2" � I Q I Q W !! r12" i 8` , UP 24"I � I'-1 I ' I �.�0 � 12 r ! ' '1 I 1 -r iPA� #I c.> — - - — - - - _ - - -� — — ... _ - --�� _ _z v) - i Ui — B�4FD.i I`24 I 6" Ld 'a z Water Line Diagram z i UJ � Specific Plan Area i Water Line Community Development Department,August 9,2011. n) This map is for reference only.For detailed information,please consult with the Community Development Department. 0 Exhibit rt N N N � °' Attachment: Attachment I - CHP Dev Co City May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) {1T} 14 } ; Existing ►Sewer Line Map City of Barton Road Specific Plan " Grand Terrace L W r J 81 8 � , 10.. 10{l -� r r - 1 - - - - - - - — - - - - � — - _ —� .r - "- - a --' 10 - ' I �1 1 P LM AVE: 10" - - = � a f- - s � I (� I � 8"I - C� LLI + a _ z Sewer Line Diagram W Specific Plan Area U r Sewer Line 9 Community Development Department,August 9,2011. This map is for reference only.For detailed information,please consult with the Community Development Department. Exhibit 9 n X rt N N N � 4 Attachment: Attachment I - CHP Dev Co City May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) G.12.a C. Other Public Services & Facilities 1. Schools The Barton Road Specific PIan area is located within the Colton Unified School District. It is served by two local elementary schools, one local middle school and Colton High School. Since the Plan area is predominantly commercial in nature, minimal impact is anticipated to the local school system. All new development shall be required to pay prevailing school fees U as established by the Colton Unified School District. 0 a 2. Fire Service = Fire protection and emergency response services for the Specific Plan area are served by the City of Grand Terrace Fire Department, a branch of the San 3 Bernardino County Fire Department. The City Fire Station is located within U the Specific PIan area on City Center Court near the southeast corner of 0- Barton Road and Mount Vernon. All existing and new development shall a comply with the fire protection standards of the City Fire Department. a z w 3. Police Service o Police service for the Specific Plan area is provided by the San Bernardino 0 County Sheriff's department under contract with the City of Grand Terrace. U) All proposed development in the Plan area shall comply with all x requirements of the Sheriff's Department. w 4. Electricity c a a� Electric service to the Specific Plan area is provided by Southern California Edison. Although the majority of the power lines serving the area are a currently overhead, efforts continue to underground distribution lines co ti whenever possible. All proposed development within the Plan area shall o comply with the requirements of Southern California Edison regarding electrical service and the location/relocation of power lines. S. Telephone Telephone service is provided by SBC.Paciftc Bell. All proposed v development requesting telephone service shall comply with the v requirements ofSBC/Pacific Bell. > c 6. Natural Gas a. Natural gas service is provided by Southern California Gas Company. All v proposed development requiring gas service shall comply with the requirements of the Gas Company. 7. Solid Waste U Solid waste collection and recycling services are provided by Waste Q Management Inc. (WMI). The City of Grand Terrace is under franchise with WMI and waste collection service is mandatory for all commercial and E residential land uses within the City. All proposed commercial and multi- U family residential development within the Plan area shall be required to 2 provide adequate enclosures for trash and recycling containers and to a contract with WMI for waste collection and recycling services 55 Packet Pg. 228 .�Qctir} .i.: .. ExistingStorm Drain Map City of Barton Road Specific Plan " Grand Terrace a Q a z O• 36" LEo- �" 24'30 - I 4 �'.� � 42'' 4 r r N R � 24 ` I I 4" 36" ll)1i17L ' � �� � � U� O z Storm Drain Diagram z � X � i. Specific Plan Area c� Storm Drain C.M.P. // Storm Drain R.C.P. Community Development Department,August 9,2011. This map is for reference only. For detailed information,please consult with the Community Development Department. Exhibit 10 CD rt N N N `D Attachment: Attachment I - CHP Dev Co City May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) G.12.a IV. CEQA Compliance As required by CEQA, an environmental assessment for the Barton Road Corridor Specific Plan was completed as the basis for 1) determining whether or not potential environmental impacts would be sufficient to require and Environmental Impact Report and 2) specifying the scope of work for the subsequent Specific Plan in such a way that its impacts would be U the same as or less than implementation of the General Plan policies and zoning currently in m effect. a x U t r 3 U as 0 L Q Z W 4- 0 O a.+ x W O Q N(D I.L CD vI ti r N U O U d G a x U c m E M U r Q c a� E M U Q 57 Packet Pg. 230 G.12.a V. Specific Plan Administration 1. All regular provisions of the Grand Terrace Zoning Ordinance shall apply to all properties within the Barton Road Specific Plan boundaries, including but not limited to design review, use permits, various appeals, amendments, public notice, and hearing provisions. The provisions herein supplement the above o referenced provisions. a x U 2. The Barton Road Specific Plan will be implemented primarily r through the use of Site and Architectural Review. This review 3 process shall be required for all major rehabilitation, U redevelopment, expansion of existing uses and/or structures, and 0- new development within the Specific plan boundary. A Site and a Architectural Review will not be required for rehabilitation of a z structure where there is no square footage increase or use "' intensification. However, such an expansion may require other ° c land use and building permit applications and subsequent review c processes. Where applicable certain uses and activities may require review through the Conditional Use application process as x defined in the Zoning Ordinance. w O a m co ti 0 N U O U d G a x U c m E U r Q c a� E M U Q 58 Packet Pg. 231 G.12.a TABLE I, LAND USE MATRIX General Village Office/ Commercial Commercial Professional PA 1 PA 2 PA 3 1. Retail Commercial 0 Uses Ambulance Services C o a x Antique Shops P P r Apparel Stores P P 3 as Appliance Stores and Repair P P ° a Art, Music,and z w Photographic Studios and P P P o Supply Stores c Auditoriums C c as Athletic and Health Gyms w and Weight Reducing P C C r- Clinics oa Auto Service Station P C Auto Related (including CO motorcycles,boats, N P c; trailers, campers): c� P a) Sales (with ancillary P v repair facilities in a ° totally enclosed area) P b) Rentals c c) Parts and Supplies a x d) Repair v Bakeries (retail only) P l c Barber and Beauty Shops P P P U ° Bicycle Shops P P P Q Blueprint and Photocopy P P Services P E Boats Sales C U Q Book& Stationary Stores (other than adult related P P P material) 59 Packet Pg. 232 G.12.a - OP Bowling Alleys C Camera Shop (including P l' P _processing Candy and Confectioneries C i' P Car Washes C Catering Services P C k_ d - o China and Glassware Stores P P a x - -- v Cleaning & Pressing C C C Establishments Convenience Stores P P C 0 Costume Design Studios P a Q Curtain and Drapery Shops P P f w 4- 0 Day Care Centers C C C c .y Delicatessens 1 Specialty P P P 2 Food Stores w Department Stores P P 0 a Drug Stores and Pharmacies P P P Equipment/Party Rental P y ti Farmers Markets P N Feed and Grain Sales P Floor Covering Shops P v 0 Florist Shops P P P 0 Food Markets P P a x t� Furniture Stores P P Garden Supply Stores P C E - U Gift Shops P P P 2 a Hardware Stores P C E Health Centers P C C Hobby and Craft Shops P P P Q Household Goods P P 60 Packet Pg. 233 _ GC VC OP G.12.a HoteIs/Motels C Ice Creams and Yogurt Shops P P P Ice Sales P Jewelry Stores P P P Laundry (Self Service) P P R P Leather Goods and Luggage P P c Stores Liquor Stores P o P a x Locksmiths Shops P P P Mail Order Businesses P P 3 Message Centers and P.O. P P P CD Boxes o Mobile Home Sales C a Q Music, Dance,and Exercise C C C Z w Studios 4- - — o Notions or Novelty stores P P _ c Nurseries & Garden Supply Stores within enclosed area P C ? Office, Bus. Machine Sale& P P P w Repair Pawn Shops C _ Q Computer& Software Stores P P P Paint, Glass, and Wallpaper P Stores N Pet Shops P _ P P o Recycling Collection Services C C Record, Tape,& video Stores _(including rental) P P P Restaurants(sit down): a) With entertainment and,-'Or c serving of alcoholic v beverages P P 0 b) Incidental serving of beer a and wine (without a v cocktail Iounge, bar, entertainment, or dancing) P C C c) Fast Food: without drive- E thru P C C U d) Fast Food: with drive-thru a P C C ; Schools, Business & C C C d _professional _ E Shoe Stores, Sale and Repair P P P Smoke Shops P P Q Sporting Goods Stores P P Stained Glass Assembly P 61 Packet Pg. 234 -- - VC Op G.12.a Supermarkets P P Tailor Shops P P P Television, Radio, VCR, Stereo, and CD Component P Sales P Tire Stores P Toy Stores P P Travel Agencies P P P o Variety Department Stores, a Junior Department Stores P P Veterinary(domestic, non- C r boarding 3 Watch and Clock Repair P a Stores P P ° L Yardage Goods Stores P P a z w 0 c 0 c m x w 0 a m CO ti 0 N U O U d G IL x U c m E u ° r Q c a� E M u Q 62 Packet Pg. 235 G.12.a TABLE 1, LAND USE MATRIX(cont.) General Village Office/ Commercial Commercial Professional PA 1 PA 2 PA 3 2. Entertainment and Cultural Uses 0 Cultural Artist Exhibits: > CD a. Indoor gallery and art sales P P o b. Outdoor art exhibits C a x C L) Movie theaters P 3 m 0 L 3. Office and a Administrative W 4- Uses ° ° .y _ Banks, Finance Services and x Institutions P P P W Business and Office Services P P P ° Interior Decorating Firms P P P ' d Medical/ Dental Offices and Related Health Clinics P P P Medical Laboratories P P PCD ti Optician and Optometric Shops P P P N Realtors and Real Estate Offices P P >, P Travel Agencies P P P ° c� 4. Public and Quasi a Public Uses Government Offices and Facilities C C C E Public Schools P U Churches C P a Private Schools Associated with a C P Church and located on same site CD E 0 ea 63 Q Packet Pg. 236 G.12.a Notes: (1) Outdoor displaysluses shall take place in front of business on site, which have been approved with a conditional use permit. Under special circumstances, outdoor uses/displays are allowed without conditional use permits (refer to Development Regulations). (2) Permitted with no showroom facilities. (3) Conditional permit required for off sale of alcoholic beverages within 500 feet of a school. o (4) An auto service station featuring the sales of gasoline with a convenience food market is permitted with the approval of a Conditional Use Permit by the Planning Commission at the o southwest corner of Barton Road and Mount Vernon Avenue only. _ U t r 3 U as 0 L a- Q Z W 4- 0 O a.+ x yW L O Q N� I.L r co CD r N V O U d G a x t� c m E U r Q c a� E U Q Packet Pg. 237 G.12.a 'Ja go CHP DevCo 0 March 10,2017 m 0 IL Mr.G. Harold Duffey = City Manager,Grand Terrace v via email: hduffey@grandterrace-ca.gov 3 RE: Letter of Interest and Qualifications m Proposed Retail Development o 22273,22293,22317 Barton Road a Grand Terrace,CA 92313 Z w Dear Mr. Duffey: c 0 On behalf of CHP DevCo thank you for the opportunity to submit our qualifications to work with you on the development of the above referenced vacant properties on Barton Road.CHP DevCo consists of four highly experienced commercial real estate professionals: Brian Tracy, Kevin Barry, Rich Gebele,and w Charles Levine.We are currently involved in several projects in the Inland Empire and are excited to potentially be working with the City of Grand Terrace on this project. CL d Below find a brief summary of each of our real estate backgrounds and projects: ea CHP DevCo Resumes: N ti 0 • Brian M.Tracy—Brian Tracy has over 35 years of experience in retail property N ai development, leasing and investing throughout southern California. As >, President of Retail Net Lease Properties, Inc. Brian has developed relationships and done deals with CVS Drug Stores,Trader Joes's, Ralph's supermarkets, Smart&Final,Aldi Market, Hobby Lobby,Stein Mart,Starbucks, Pieology,and v many other national and regional retailers. v d • Rich Gebele-Rich has worked in the real estate industry for more than 25 years with experience in key areas such as Site selection,Construction and = Development. Past experience includes acting as an Area Development v Manager for McDonald's, Rich is a graduate of the University of California Santa Z Barbara. He is a member of ICSC and CCIM. Rich is a licensed Real Estate Broker m in the State of California with BRE Lic. No.01174056 E s U 2 • Charles LeVine-Charles LeVine joined National Development, Inc initially as an Q investor only later to become part of the development team. Charles has been involved in the Real Estate Market for over 20 years with most of his experience d in residential properties within Colorado, New Mexico&California. Over the past 7 years,Charles has become more active on the commercial front. Partnering with Rich Gebele, he has developed several successful projects Q within the Hotel,QSR&Grocery arenas. 74998 Country Club Drive,Suite 220-345 Palm Desert,California 92260 Packet Pg. 238 G.12.a Kevin P. Barry—Kevin Barry has worked in the Shopping Center industry for 30 years. Kevin started his career with Grubb& Ellis in 1986 and is currently President of Irish Commercial Brokerage, Inc.with six specialists focused on o retail tenant expansions. Kevin has developed properties for Wendy's, � McDonald's,Smart&Final,T-Mobile and Studio Movie Grill. He is an alum of p USC School of Business,an active member of ICSC and is a licensed Real Estate a- Broker in the State of California with BRE Lic. No.00881808 c=.� r CHP DevCo Retail-Projects: 3 U a� 0 As you know Kevin Barry and Rich Gebele recently developed the McDonald's adjacent to the a- subject property. CHP DevCo also recently completed the purchase and renovation of a 34,000 Q z SF Smart&Final Extra store in Coachella,CA. Presently we are involved in the acquisition and w 4- development of nine(9)acres in the city of Fontana to develop a Studio Movie Grill and a Smart o and Final Extra. Below find a representative list of our projects in more detail: o c m 1) 49978 Harrison Street,Coachella,CA—The acquisition and renovation of a 34,000 square w foot retail building. We negotiated a lease with Smart and Final to take the entire building. Building renovation and site work was completed in the first quarter of 2015 with Smart& °a Final opening for business in March of that year. The property was funded with private equity and a loan provided by the Hankey Investment Company. co 2) McDonald's,Grand Terrace,CA—The acquisition of.65 Acres and the development of a ti 4,400 square foot McDonalds building at the Stater Brothers Center located at 22257 N Barton Road,Grand Terrace, Ca 92313. of c� 3) Northpointe,Fontana,CA—The acquisition and development of nine(9)acres at the v intersection of Citrus Avenue and the 210 Freeway for a 40,000 SF Studio Movie Grill and a o 30,000 5F Smart& Final Extra.Construction projected to start in July,2017 with completion v during the I"Q of 2018. G (L 4) Fairgrounds Market Place—The acquisition,entitlement and development of twenty seven v (27)acres mix-use project at the intersection of Hover Road and Nelson in Longmont ' Colorado. Tenants include Starbucks,Sonic Burger,Murphy Oil, Popeyes, 110 room Hyatt c Loft Hotel,a 105 room La Quinta del Sol and 250 apartments. Construction projected to E start in April 15,2017 with completion during the 1st Q of 2018. U r 5) Cherrywood Plaza-The acquisition and development of seven(7)acres at the intersection Q of Jordan Road and E470 Toll Road in Parker,Colorado. The project includes a 5tarbucks, Taco Bell,a 10,000 sf of Medical Office building, 105 room La Quinta del Sol. Construction E projected to start March 2017 with completion during the 1st Q of 2018. U Q Packet Pg. 239 G.12.a 6) La Quinta Square, La Quinta,CA: The purchase and redevelopment of the former Simon Motors property in La Quinta. This 3.9 acre site was developed in 2015.Tenants include In N Out Burger,Aldi Markets and El Pollo Loco. Funding provided by Atalaya Capital Management. 0 U Please see enclosed photos and renderings of our projects as well. m 0 o_ x U Prospective Retail Tenants for the subiect properties: r 3 We have reviewed the subject properties,the trade area and the retail leakage report prepared U for the city.We have also performed our own retail"void"analysis to identify specific retailers 0- we feel would be logical candidates for our proposed development. Based on the foregoing we a would,if selected to proceed with an Exclusive Negotiating Agreement(ENA)with the city, Q z contact retailers within the following categories; Home Improvement, Fitness,Sporting Goods, w Banks,Craft/Fabric Stores,Vitamin Stores,Specialty Grocery,Pet Stores, Full Service, Fast o Casual Restaurants and Gourmet Coffee. o c We have excellent relationships with many retailers in each of these categories and will be utilizing those relationships to draw attention both to the City and these properties specifically. w t= 0 a m Exclusive Negotiating Agreement IENA1: CHP DevCo herein requests that the city enter into an ENA with us for a period of ninety(90) co days to market the subject properties to potential retailers and establish a firm idea of what the CD proposed retail development will look like based on retailer response and city input. C4 of The ENA is critical to the success of our marketing, and ultimately the project, because we need > c� to let prospective retailers know that we can deliver on a site we are asking them to tour and perform analysis on. In other words, retailers will not spend time and money on a site they do not think is"real". U 0 U Included in the ENA needs to be a provision detailing the price and terms under which CHP > d DevCo may purchase the subject properties.Accordingly,we propose the following to be c incorporated into the ENA:a)Purchase Price of$1,520,000 for the properties;b)a six(6)month (L escrow from the date a Purchase and Sale Agreement(P5A) is mutually executed;c)a good faith U deposit in an amount to be mutually agreed upon;and d)a provision within the PSA stating that +, the Buyer(CHP DevCo)agrees to submit its entitlement package to the city within sixty(60)days of opening said escrow. E U r Q c a� E t U Q Packet Pg. 240 G.12.a Thank you for the opportunity to present our qualifications and interest in the development of the Barton Road properties.We look forward to meeting at your convenience to discuss our ideas for the development and the ENA in greater detail. Sincerely, O v d . A. U Brian M.Tracy r CHP DevCo 3 BrianmtracyORmail.com 0 L a- Q Z W 4- 0 C O C a.+ x W O Q N� CD I.L vI ti r N U O U d G IL x U c d E M U r Q c O E M U Q Packet Pg. 241 i ' m P 3:uuom9 �! 4 Yt F .YY 111111� f' r C ZLn r k ai I 0 �m $ nFLU'z E:0 �. z k. n 7 {Y d z G> �I N N '`' Attachment: Attachment I - CHP Dev Co City May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) G.12.a CHP DevCo Past and Present Projects McDonald's _ Grand Terrace CAir _ i U s � 3 a� 0 a z w o c c J} x o f CO Smart& Final o N Coachella CA o� a Nci 0 U d G IL � x _ U 4 .�� l6 u r Q c Nerl y E t V fC ++ Q Packet Pg. 243 C� 2 1H l tI F, t, o t _ _ E `; •- F o t rD o rD �, lu LA tu ri _ - _ � I in g fl1 0 W M K N N N, Attachment: Attachment I - CHP Dev Co City May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) G.12.a CHP DevCo Mixed Use Development Parker,Co 0 r • • > w•blr�r�4+{ Frew— � + • .� `M—w�•� '� 1 , { � { � � • • � � 0 ...,. a x v c T L i •'1 A d Q i Z W O •�� Irrlflrr+�i.Yry.M = O •1►r4wNrw .IMgwlrwenlwYlkweud to Jr/iw�+d.�rrrw�t.Ikr.w.IM� C P.rwF ram+ K � •M�w.w�IMyl�/��,w�rw«y�ir�W DIM W , •MYw wlr wi.wwCwlYwlrl wMlwwgrlriY •".•• ���""" Ynwlr Y www M•MOIAO wMll•Iww r..wia 1 ,�. I w....� ,.. O aa�s yv. .Illl]LS. CL .na.wc riwll.�lwrsY�. iww�www� Mrt� ��r�°�"T'����■ � �wr ra�� 4r. In-N-Out Burger/Aldi in La Quinta, CA ~ •.• o RETAIL PADSµ FOR SALE OR LEASE N LA QUINTA SQUARE cc .... AVA0.8LE ■ * NOW HIGHWAY I I I AND WASHINGTON LA OUINTA-CALIFORNIA TOf Iwy Arw 1.MI 1l Nrlr� -Air Aid.•, tilllllYlllm� F _ p-, L�•1w r�w I�^ .j91ry�w11w Orwwww .'Y k *. rr�.Y (L lar'ty/wK.df1.11Yw ..� V wR•� wa 1 wlfr.rr ie.Nww F.r�� wr.— {Y./yru4�1{F{a� � a rr+IL+.9 ; CD ��„�d+� rw.w+nww.aw/ern.r�wlw�rNl.wa4Ar.wr..r�,w�.w{..�rww..ww. 0 ww11N�/w.lwwrwwwaw.wr�r1�!'Nl4�.w�...,a..w...{w�.w.rwwY++w. RN {R 7AiC wM P.A"Mw/1111 MAr\Ift" IKal�wlwirywl lr�ww Mh A/�w ft MM I—MM*NW WMtMw1Al.�yw M1ro a-wL CA 2=M -A yftd w ftp•••rwl Q Packet Pg. 245 G.12.a EXCLUSIVE NEGOTIATION AGREEMENT THIS EXCLUSIVE NEGOTIATION AGREEMENT (the"Agreement"or"ENA") is made as of this day of May, 2017, by and between the CITY OF GRAND TERRACE,a municipal corporation ("City") and CHP - DEVCO, a ("Developer"). City and Developer are sometimes referred to individually herein as a "Party" and, collectively, as the o "Parties." tv 0 RECITALS a x U A. The City owns the certain real property identified as APN# more r particularly described in Exhibit "A"("City Property"). In addition, the Grand Terrace Housing 3 Authority("Authority") owns the certain real properties adjacent to the City Property identified as a APN#'s 1167-231-01 and 1167-311-01 more particularly described in Exhibit"A"(the"Authority 0- Property"). The City Property and the Authority Property are hereinafter collectively referred to as a the"Project Properties." The City and the Authority are hereinafter collectively referred to as the z "Agencies." w 0 c B. The Agencies received a development proposal from Developer for development of 0 N the Project Properties. The Project Properties are currently vacant and underutilized and currently contributing little toward the goals of either of the Agencies. w C. The negotiation and potential sale of the City Property to Developer is consistent o with the City's objectives to redevelop and revitalize underutilized sites in the City, and the sale of a the Authority Property is consistent with the Authority's goal of facilitating safe and sanitary dwellings. co ti D. The Developer requests that the City convey the City Property and the Authority N convey the Authority Property to the Developer. It is contemplated that the conveyance will occur a; after the execution of a contract referred to as a"Disposition and Development Agreement" (hereinafter referred to as"the DDA") hereinafter described. The City desires to effect development of the Project Properties pursuant to such a DDA. 0 E. Developer desires to negotiate a DDA with the City, to acquire the City Property and v then develop the Project Properties as a commercial space (the"Project"). c IL NOW, THEREFORE, CITY AND DEVELOPER HEREBY AGREE AS FOLLOWS: x t� I. (§ 100) Negotiation 0 A. (§ I01) Good Faith Negotiations City and Developer agree, for the period set forth below, to negotiate in good faith to Q prepare a DDA to be entered into between City and Developer concerning the disposition and redevelopment of the Project Properties to establish the Project thereon and, in doing so, shall comply with the Schedule of Performance attached hereto as Exhibit"B". The City Attorney will draft the DDA based on terms agreed upon by the City and the Developer at the conclusion of negotiations. Q During the term of this Agreement, or any extension thereof,City agrees that it shall not negotiate with any other person or entity for the acquisition or development of the City -I- o 4edeveloprnent and bousmg:l-projectsbrija housing projecrlerrnrena-bright avcnue 8.2-IG docx Packet Pg. 246 G.12.a Property. The term "negotiate"as used herein shall be deemed to preclude City from accepting development proposals from persons or entities other than Developer,or discussing with persons or entities other than Developer, development plans for the Project Properties which might be acceptable to City. However, the City shall not be precluded from furnishing to other persons or entities unrelated to Developer information in the possession of the City related to the plan for the area, the implementation of which is within City's purview to administer. City may also furnish any other information in the possession of the City which the City would normally furnish to persons requesting information from the City concerning its activities,goals, and matters of a > m similar nature. o a x B. (§ 102) Negotiation Period r The City and Developer hereby establish a negotiating period commencing on the 3 date of this Agreement and continuing for an initial period of ninety(90) days (the"Initial a Negotiation Period"). a If, at the expiration of the Initial Negotiation Period, Developer is not willing to Z negotiate the terms of a DDA, then this Agreement will terminate. - c If at the expiration of the Initial Negotiation Period, Developer and City are willing 0 to negotiate the terms of the DDA, the Initial Negotiation Period will automatically be extended for an additional period of sixty(60) days (the "Extended Negotiation Period" and,collectively with the w Initial Negotiation Period, the "Negotiation Period"). 0 If at the expiration of the Extended Negotiation Period Developer and City have failed to agree on the terms of the DDA, this Agreement shall terminate unless extended pursuant to Section 800 hereof. a CO A Schedule of Performance which sets forth the timing of the Parties' obligations o under this Agreement is attached hereto as Exhibit"B". of Upon the occurrence of a default by the Developer not cured within the time 1° provided in Section 500 below, City shall have the right, after providing Developer with ten (10) days' written notice, to terminate this Agreement. t� 0 U IL (§ 200) Consideration > a� 0 The consideration to be exchanged by Developer and the City under the DDA for the a. conveyance of the City Property shall be no less than$916,992 25,of which no less than v $50,000.00 shall be considered an earnest money deposit deposited upon opening of escrow. c III. (§ 300) Developer's Responsibilities E M U A. (§ 301) Disclosure and Approval Q No less than 60 days prior to the close of escrow, Developer will provide information to the City regarding the identities of its principals and officers. E M U B. (§ 302) Method of Financing a No less than 60 days prior to the close of escrow, Developer shall provide the City with proof of sufficient funds available to acquire the City Property and complete construction of the Project. -5- o kedevclopmem and housing 1-projects bright housing projcctkrinlcna-bright avenue 8.2-IG.docx Packet Pg. 247 G.12.a No less than 60 days prior to the close of escrow, Developer or its capital partner shall provide adequate assurance that funds sufficient to complete construction are available for use within the United States and that said funds are irrevocably committed to complete construction. Alternatively, Developer or its capital partner shall provide a letter of credit, completion bond or similar assurance that is acceptable to the City. The City agrees to consider all financial information submitted as confidential and o further agrees to refrain from releasing information provided by Developer pursuant to this >>i Agreement unless: (1) City Attorney determines, after reasonable consultation with the Developer's o counsel, that the release of the information is required by the California Public Records Act or other = applicable statutes, (2)a court orders the release of the information,or(3) as otherwise required by v law. r 3 C. (§ 303) Landscape Maintenance a 0 L Developer agrees to reimburse City at closing for maintenance services provided by a- City for the City Property during the Negotiation Period in an amount not to exceed $3,000. w 4- IV. (§ 400) Proposed Development ° c 0 A. (§ 401) Comprehensive Development Plans x Developer shall provide comprehensive development plans for implementation of w development of the Project. Such development plans must comply with all applicable laws, rules c and regulations of City and all other government entities having jurisdiction over the Property. B. (§ 402) Developer's Studies and Reports CO Developer shall agree to make oral progress reports and written reports from time to time as requested by City, advising City on all matters and all studies being made. If the negotiations do N not result in a DDA, Developer shall promptly deliver to the City copies of all non-privileged i.e., not subject to the attorney-client privilege or the attorney work-product privilege) studies and reports in Developer's possession specifically for this proposed Project. Notwithstanding the >, forgoing, Developer agrees to provide the City with any ALTA Land Survey and ASTM Phase 1 or Phase 2 investigations performed on the Property. The Developer shall indemnify and hold v harmless the City from any loss, cost, or damage (including, without limitation, reasonable > attorney's fees) arising out of any entry on the City Property by Developer, its agents or its c representatives. a. x t� C. (§ 403) Cooperation and Additional Information c (a) Developer Cooperation E M U Developer shall generally cooperate with the City and shall supply such other Q documents and information as may be reasonably requested in writing by the City. c (b) City Cooperation E U City shall cooperate with Developer in connection with obtaining vehicular access to a the City Property from the intersection of Canal Street and Barton Road across the adjacent property to the east. -5- o.kedevelopment and houstn&�I•pmj"ts-bnght housing project4enmcna-brigln avcnuc 9 2-16 docx Packet Pg. 248 G.12.a D. (§ 404) Concurrent Acquisition of the Project Properties Developer's acquisition of the City Property from the City shall be contingent upon Developer's ability to concurrently acquire the Authority Property from the Authority. V. (§ 500) Event of Default 0 The failure of Developer or City to reasonably and timely comply with its obligations under this Agreement, if not due to circumstances beyond the reasonable control of o Developer or City, as the case may be, shall be considered a default hereunder. Prior to exercising = any remedies hereunder for the default of this Agreement, the Party asserting a default shall provide U written notice to the other Party describing the alleged default, and such Party shall have thirty(30) r days to cure such default. 3 U 0 VI. (§ 600) The City's Responsibilities o a A. (§ 601) City's Assistance and Cooperation z z 1r1 The City shall cooperate in good faith in providing Developer with appropriate information and assistance Developer may reasonably require toward the preparation of necessary 0 plans and drawings for the proposed Project, and toward the securing of any permits that may be c required from the City or the County of San Bernardino. Nothing herein stated shall constitute the x granting of any land use or other approval required for the proposed development on the City w Property, and shall not constitute a guarantee of the outcome of any application filed by the c Developer with the City. B. (§ 602) City Compliance with State and Local Law CO If negotiations culminate in a DDA mutually agreeable to the Parties, such agreement shall not become effective until all state and local requirements for the sale of City N owned property have been complied with and approved by the City Council and any other applicable legislative hearings required by law. C. (§ 603) Fees Costs& Expenses v 0 City shall not be liable for any real estate commission or brokerage fees which may v arise from this transaction. The Developer is responsible for all costs and expenses of providing c documents and studies necessary to complete the DDA, and any fees or charges incurred securing a. permits and any other necessary approvals. v D. (§ 604) No Predetermination of City Discretion c as E The Parties agree and acknowledge that, while this Agreement provides that the M Parties shall negotiate in good faith, this Agreement does not obligate either the City or the r Developer to enter into a DDA or other instrument for development of the Project,and approval of Q a DDA or other instrument for development of the Project shall require the approval of both Parties, with the City Council giving its approval, if at all, only after consideration of the DDA or other E instrument for development of the Project at a regular meeting of the City Council and following all U other proceedings required by law. Q -5- o\Wevelaptnern and housing-I-projects-bright housing projechenmena•bright avenue s•2-16.doex Packet Pg. 249 G.12.a Vll. (§700) Conceptual Terms of Disposition and DeveloQment Agreement A. (§701) Proposed Occupants of the Project Properties. In addition to developing the Property, Developer agrees to pursue in o good faith, the following proposed potential occupants for the completed U Project: fast food, specialty markets, and family apparel retailers o a B. (§702) Repurchase Option. r In the event that the Developer fails to submit for entitlements on the 3 City Property by the date set forth in the Schedule of Performance U attached hereto as Exhibit"B", the City shall have the option, but not the 0- obligation, to purchase the Project Properties from Developer at the li same price as Developer purchased the City Property from City and z Authority Property from Authority. In addition, City shall have the 4- right, in its sole discretion, to assign the right of repurchase to another 0 c government agency of its choosing 0 c VIII. (§ 800) Extension x w The Negotiation Period may be extended by the mutual written consent of the Parties for up to two (2)additional periods of thirty(30)days each. The City Manager, or designee, may 0a grant such extension upon receipt of an extension request and a report from Developer indicating in specific terms the efforts of Developer to date and the anticipated steps to be undertaken in the extension period for completion of the negotiation of the DDA. To the extent that such efforts are CO reasonably determined by the City to be consistent with the requirements of this Agreement, the o City shall grant such extension request. N of IX. (§ 900) Miscellaneous A. (§ 901) Complete Agreement v 0 This Agreement reflects the complete and total understanding between the Parties v hereto and all agreements or understandings between the Parties hereto are contained c within them. Any changes, modifications, amendments or addenda to this a. Agreement must be in writing and signed by all Parties to be effective. v B. (§ 902) Assignment E This Agreement or any interest therein may not be assigned or transferred voluntarily U or by operation of law to any other party without written approval of the Parties, Q except as expressly set forth herein. An attempt to transfer this Agreement by the Developer to another party, without first obtaining the written permission of the City, shall constitute grounds for the immediate termination of this Agreement by the City. E U C. (§ 903) Notices Q Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered -5- o tiredevelupmem and Lousing 1-projects bright housing prnjectertn enn-bright avenue 9-2-IG docx Packet Pg. 250 G.12.a in person or mailed by first class or certified or registered mail, postage prepaid to the following persons: To City: G. Harold Duffey, City Manager City of Grand Terrace 22795 Barton Road o U Grand Terrace, CA 92313 > 0 To Developer: _ CHP - DEVCO Attention: 3 U as 0 L a- if sent by mail, any notice, delivery,or other communication shall be effective or z deemed to have been given three(3) days after it has been deposited in the United ,- States mail, duly registered or certified, with postage prepaid, and addressed as set °- forth above. For purposes of calculating these time frames, weekends, Federal, 0 State, County or City holidays shall be excluded. x w D. (§ 904) Jurisdiction and Venue 0 a This Agreement and all questions relating to its validity, interpretation, and enforcement shall be governed and construed in accordance with the laws of the State of California. This Agreement has been executed and delivered in the State of CO California and the validity, interpretation, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of cam., California- Both Parties further agree that San Bernardino County, California, shall of be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. t� E. (§ 905) Attorney Fees 0 In the event any judgment i3 ordered in any action upon this Agreement, the Party c hereto against whom such judgment is ordered agrees to pay to the other Party a. hereto, and that there may be added to such judgment an amount equal to the v reasonable value of all legal services (including attorneys fees and costs) rendered in ' said action on behalf of the Party in whose favor any such judgment is ordered and that such sum may be fixed by the Court in such action. E U F. (§ 906) Severability Q The provisions of this Agreement are severable, and if any part of it is found to be unenforceable, the other paragraphs shall remain in full force and effect. E U G. (§ 907) Hold Harmless a Developer agrees to defend, indemnify and hold the Agencies, their officials, employees, and agents harmless from all costs, expenses, liabilities and claims (including reasonable attorneys' fees) in connection with Developer's activities upon -5- o 4mdevelopmeM and houstng'.I-projccts-bright hounng projcct cnn`ena-bright avenac L-^-:G.docx Packet Pg. 251 G.12.a the Project Properties and Developer's performance of its obligations under this Agreement. Notwithstanding the foregoing, Developer shall not be responsible to indemnify the City to the extent of the City's gross negligence or willful misconduct or the Authority to the extent of Authority's gross negligence or willful misconduct. 0 U m 0 a x U t r 3 U as 0 L a- Q Z LU 4- 0 O a.+ X 1.1.1 O 0- CO CD r N U O U d G a x U c m E M U r Q c a� E M U Q -S- wVedevelopmeni and housingA-projcetslhright housing project ertn-ena-hrrghl avenue 8.2.16.docx Packet Pg. 252 G.12.a IN WITNESS WHEREOF, the Parties hereto have executed this Agreement to Negotiate Exclusively as of the day and year first above written. "CITY" CITY OF GRAND TERRACE 0 U By: a>i Print Name: G. Harold Duffey Title: City Manager = ATTEST: r 3 By: a City CIerk o a a "DEVELOPER" w CHP- DEVCO,a o By: c N Print Name: � Title: m x w APPROVED AS TO FORM: O a m By: Richard L. Adams, II, City Attorney co ti 0 N U O U d G a x U c m E U r Q c a� E U Q -5- o kedevelopment and housing.1-projectsa-6right Iwusmg projeacrtnlena-bright avenue 8=,.16.do" Packet Pg. 253 G.12.a EXHIBIT"A" SITE MAP/ LEGAL DESCRIPTION OF PROJECT PROPERTIES (Attached.) as 0 a x U t r 3 u as 0 L a- Q Z W O O a.+ x W O Q N� I.L Co CD r N t4 U O U d G a x U c m E u r Q c a� E m u Q A-1 o-Amdevelopmem and housinga-pwjccts%nght(rousing projccllcn&tna-bright avenue 9-2-IG.docx Packet Pg. 254 G.12.a 0 U m 0 tL x U t r 3 EXHIBIT"B" a0i 0 L SCHEDULE OF PERFORMANCE tL Q ACTION TIAIEFRAME RESPONSIBLE RESPONSIBLE Z w ENTITY FOR ENTITY FOR 4- OVERSIGHT AND COST COORDINATION 0 1. Conduct due diligence studies on the site,possibly Within 90 days of City y including but not limited to,market feasibility and execution of approved K City zoning regulations. ENA Developer Developer w V- 0 a 2. Completion of a Draft Disposition and Within 60 days of Each Party tY Development Agreement("DDA") expiration of Initial City and Developer Responsible for its 4: Negotiation Period, own costs 3. Execution of DDA by Developer and City Within 45 days of Each Party Completion of DDA City and Developer Responsible for its N own costs 4. Close of Escrow No later than 6 months following execution of DDA. U 5. Submission of land use entitlement applications to No later than 90 days Dck-eloper Processing fees to 0 U City. from the opening of be paid by > escrow Developer G 6. Processing of land use entitlements and CEQA 120 days following = compliance,including review and public hearings submission of entitlement City Processing fees to U conducted by the Design Review Board.Planning be paid by , c m E t C-2 U 12296-WI.1351 191v6 as r Q c a� E t U Q Packet Pg. 255 G.12.a 0 U m 0 a x U t r 3 ACTION TIMEFRANIE RESPONSIBLE RESPONSIBLE (D ENTITY FOR ENTITY FOR 0- OVERSIGHT AND COST d COORDINATION Z Commission,and City Council. applications Developer 4- O c O c m K W O m ti 0 N U O U d G a x U c m E M C-2 c 1.286.0001 1351E 8l tii�dac +�+ r Q C E t V fC Q Packet Pg. 256 W IJ W b O O 4+ Lrl U W A V H n K � V N N 4 Attachment: Attachment I - CHP Dev Co City May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) Ln el • V 0 ,0 r r • r Fr • • 77 cQ N N 00 Attachment: Attachment I - CHP Dev Co City May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) G.12.a 0 ,CSC RECC)n a x U May 21 — 24, 2017 Las Vegas, NV 3 Las Vegas Convention Center & Westgate Hotel .o L a. a Be a part of retail real estate's biggest event: RECon 20171 Join 37,000 colleagues from w all aspects of the industry to make deals, network, and learn from proven experts and ° c thought leaders. RECon is the only place to meet future business partners while being c immersed in the innovations that will lead our dynamic industry. You'll return to your x w office with fresh contacts, stronger relationships, and newly discovered opportunities. s- o a aD o a_+ U U a> a x a U C d E t V R Q a-� C E t V fC Q 2 Packet Pg. 259 G.12.a www.icscrecon.org I #ICSCRECon PROGRAM ■ O ■ a SATU RDAY, MAY 20 12:00-6:00 pm I Registration — — p CD SUNDAY, MAY 21 PROFESSIONAL DEVELOPMENT DAY o 8:00 am-5:00 pm I Registration IL 2 9:00-10:30 am I Setting Rental Rates in Specialty Leasing(SLD) V Retail Triple Net Lease(NNN)Real Estate:Step by Step* 3 From Average to Influencer.Social Media for Retail Real Estate Professionals m Retail Real Estate Market and Feasibility Analysis p L 9:30 am-4:15 pm ICSC-Cornell University International Retail Real Estate Case Study IL Competition a - -� Z 10:15- 11:30 am Volunteer Leadership Brunch With Trustees'Distinguished Service Awards 4- O 11:00 am-12:15 pm Selling to Prospective Retailers in Specialty Leasing(SLD) _ - O Geo-Fencing/GPS Signal-Tracking:Putting Shopper y Dynamics in the Location Equation = Investing in Retail Properties and Structuring Partnerships I j Leasing Strategies for Difficult Spaces* 12:45- 1:00 pm 2017 VIVA Awards Presentation Q. 1:00-2:00 pm RECon Kickoff and Keynote Speaker IX 2:00-3:30 pm Visual Merchandising and RMU Design for Specialty Leasing(SLD) Reinvention: Property Redevelopment and Repositioning* _ ti Advanced Leasing Techniques - N Retail as a Catalyst for Economic Development* ai 4:00-5:15 pm Understanding the Legal Documents of Specialty Leasing(SLD) Win-Win Co Tenancy Provisions for Tenants and Landlords* Restaurant Fundamentals and Leasing Strategies* Proven Strategies to Thrive in Mixed-Use Developments V 5:30-7:00 pm I MAXI Awards Ceremony 5:30-9:00 pm ! ICSC Foundation Annual Gala Dinner a 7:30-9:30 pm Opening Reception V a=i E s v a E a "Course eligible for Broker Continuing Education(CE)credit for some states 3 Packet Pg. 260 G.12.a www.icscrecon.org I#ICSCRECon PROGRAM ■ • r AT-A-GLANCECONTINUED MONDAY, MAY 22 7:00 am-5:00 pm Registration _ 7:30--8:30 am Tax Reform Policy Breakfast - - 8:00 am-5:00 pm Leasing Mall/Marketplace Mall/SPREE RECon p 9:00- 10:30 am CMD Professional Certification Concentrated Exam Prep d -_ 2 10:00-11.00 am Attracting the Retail Store of the Future to Your Community Now(P3 Retail) V s The Future of Retail 3 11:00 am-12:15 pm Capital Markets i How You Draft Your Lease Can Make You Money - o CDP Professional Certification Exam Prep Master Class d 12:30-2:00 pm Lunch and Keynote Presentation Z W 2:00-3:30 pm CRX Professional Certification Concentrated Exam Prep p 2:30-3:30 pm Halls:Developing,Operating, and Financing a Fantastic Feast o 3:30-4:30 pm 4 Under 40 Honorees.NextGen/Student Networking Reception c 4:00-5.00 pm The Online Experience in the Off line World K - W P3 Pavilion-Where Public Meets Private Networking Reception 4:00-5:30 pm Retail Real Estate Finance for Non-Financial Professionals* G - _ — Q. 4:15-4:30 pm Annual Meeting of Members 5:30-7:00 pm Fortune Tellers Reception and Researcher Awards Ceremony Diversity Reception N 5:30-7:30 pm SPREE RECon Cocktail Reception&Hall of frame Awards Presentation c - N 01 TUESDAY, MAY 23 7:00 am-5.00 pm Registration 8:00 am-5:00 pm Leasing Mall/Marketplace Mall/SPREE RECon -- V 9:00-10:30 am A Closer Look at Leasing Financials:The Numbers Behind the Deal C -- - V CSM Professional Certification Concentrated Exam Prep _ d 10:00- 11:00 am Current Trends in Food& Beverage and Its Ro`e in New Real Estate Developments a= 11:00 am-12:00 pm Lease Clauses:The Hidden Money Traps V The New Power Couple - _ 11:00 am-12:15 pm CLS Professional Certification Concentrated Exam Prep 4) 12:30-2:00 pm Lunch and Keynote Presentation v 2-30-3:30 pm The Anna Wintour Effect: Why Landlords Need to Think More Like Editors Q 5:30-7:00 pm Retailer-Only Networking Reception d WEDNESDAY, MAY 24 7:00 am-2:00 pm Registration 8:00 am-2:00 pm Leasing Mall/Marketplace Mall/SPREE RECon "Course eligible for Broker Continuing Education(CE)credit for some states 4 Packet Pg. 261 G.12.a www.icscrecon.org I #ICSCRECon SATURDAY, MAY 20 9:00—10:30 am I Westgate Hotel 12:00-6:00 pm LVCC From Average to Influencer: c Registration Social Media for Retail Real Estate Professionals CD o Take your social media storytelling to the next = level and learn key strategies to gain a following V and increase your industry share of voice. This SUNDAY, MAY 21 t workshop is designed for professionals seeking PROFESSIONAL DEVELOPMENT DAY to advance their skills and understanding v of the ways in which influencer and thought m 8:00 am—5:00 pm f LVCC,Westgate Hotel leadership tactics can help unlock relationships o Registration and ultimately contribute to business growth. IL Attendees will use multiple channels and content Q techniques. w 9:Ob—10.30 am I Westgate Hotel 4- 0 Setting Rental Rates in Specialty Kelly Farrell c Leasing (SLD) Strategist y Join us to discuss the benefits of setting a Hootsuite correct rental rate and the ways in which a t Toronto,Canada K retailer's margins can impact its ability to pay W rent 1= This session is open to all attendees and is an 9:00—10:30 am I Westgate Hotel C CD approved content course for prospective SLID Retail Real Estate Market and Feasibility designees. Analysis Instead of diving into the next project and N Bill Erickson,CRx,COP cis,csM hoping for the best, learn how a feasibility Owner study can help you investigate a variety of N i BE Development,Inc potential outcomes This workshop explores ai Santa Cara,CA the relationship between a productive retail project and its feasibility analysis and discusses 9:00—10:30 am Westgate Hotel how to successfully complete a project,taking legal, economic,technological, site, political, V Retail Triple Net Lease (NNN) Real scheduling, and other factors into account. O Estate: Step by Step* c) Single tenant,triple net lease retail real estate Gary M. Ralston,CCIM,510R,CPM,CRE, p has been an ever-popular asset class for almost cts,CDP.CRX,FRIC5 a 50 years. However, within the last decade, net ` Managing Partner = lease properties have become an industry in Coldwell Banker Commercial V and of themselves.This workshop covers the Saunders Ralston Dantzler _ Lakeland.FL fundamentals of single tenant retail real estate e underwriting and takes a look at today's triple m net lease RUT markets. 9:30 am—4:15 pm I Wynn Hotel E ICSC-Cornell University International U David Sobelman Retail Real Estate Case Competition Q Founder and CEO View the second annual undergraduate Generation Income Properties International Retail Real Estate Case d EVP and Managing Partner Competition,co-sponsored by ICSC and E Calkain Companies v Tampa,F, the Cornell University School of Hotel Administration's Center for Real Estate and Finance.Watch teams from eight of the Q world's most prestigious academic programs in real estate present findings and make *Course eligible for Broker Continuing Education(CE)credit for some states Packet Pg. 262 G.12.a www.icscrecon.org I#ICSCRECon recommendations on a practical retai,'real estate "case prompt," prepared spec-fically for t-'s Jamie Bourbeau competition. ► Senior Vice President,Outlets i Macerich 9:30 am— 12-30 pm-First Round Presentations Santa Monica,CA 2-30—4:15 pm- Presentations by Finalists and Tim Corzine � Announcement of Winners Vice President,Director > of Research m Macerich 10,15—11:30 am I Wynn Hotel(byinv;tation only) Santa Monica CA = Volunteer Leadership Brunch With c) Trustees' Distinguished Service Awards Ch f LinStrategy&Development Officer/ President G andscape 3 11:00 am—12:15 pm I Westgate Hotel Ir- Nebraska Furniture Mart Kansas City,MO CD Selling to Prospective Retailers in Specialty Leasing (SLD) li Learn to identify a property's selling points, 11:00 am—i2:i5 pm I Westgate Hotel Z deliver an effective sales pitch, handle Investing in Retail Properties and w O objections, and write proposals. Structuring Partnerships = This session is open to all attendees and is an Real estate partnerships Can be a great source C approved content course for prospective SLID of fi^ancing for your deals,but structuring those designees partnerships can be Challenging.This workshop follows the process from initial deal structuring W Amy Jo Hall,CRx,CLS,ss_D through acquisition,yearly distributions,and SVP,Organization and People eventual We. Learn about cumulative non- 0 CL LM Commercia Real Estate compounded returns,internal rates of return, CD Clarendon HMIs,IL back-end promotes,the types of fees considered reasonable using "real" numbers,and more! 11:00 am—12:15 pm 1 Westgate Hotel Attendees will learn about the skills,passion, N and risk tolerance needed to build a successful ti Geo-Fencing/GPS Signal-Tracking: development company. o Putting Shopper Dynamics in the N Location Equation Gary D.Rappaport,CRx,CSM,CMD,CLS,CDP > Geo-fencing analytics is an emerging digital ICSC Past Chairman age research technology changing our industry, ti, Chief Executive Officer from acquisition evaluations through total center * RAPPAPORT repositioning strategies Instead of relying on McLean,VA V static radius and drive-time demographics, the V most effective professionals are procuring real- 11:00 am—12:15 pm I Westgate Hotel > CD shopper GPS device signal data to quantify and Leasing Strategies for Difficult Spaces* o qualify traffic patterns,trends,and demographic IL In the world of leasing, there are many proven = profiles.This workshop details the geo-fencing methods to ensure that the proper space is V process and demonstrates some of the many 'eased to the appropriate tenant. In order to ways in which f ridings and big data can be guarantee this, it is important to understand the c used to compare visit share among competitive shifts that have taken place in the retail world, shopping venues,to provide shopper profiles what is happening now, and what the future s versus market profiles, to identify food& holds.Armed with this understanding, attendees U beverage opportunities, and more. can properly focus on analyzing,prospecting, a and merchandising retail space to its utmost ; David Lobaugh potential. CD _ President E August Partners,Inc.5�1 s Woodstock,GA Mick A.Egelanian v ' President SiteWorks Retai a Annapolis,MD 'Course eligible for Broker Continuing Education(CE)credit for some states. 6 Packet Pg. 263 G.12.a SUNDAY, MAY 21 www.icscrecon.org I#ICSCRECon 12:45-1:00 pm I Westgate Hotel 2:00-3:30 pm I Westgate Hotel 2017 VIVA Awards Presentation Reinvention: Property Redevelopment The VIVA(Vision, Innovation,Value, and Repositioning* Achievement)Awards honor the most Overbuilding, recession, e-commerce, outstanding examples of shopping center design dependency on department stores,the p and development, sustainability, marketing, and experience economy, and of course, the ever- > community service. Join us to celebrate and be changing consumer have all come together to 0 inspired! demand change from shopping centers and IL malls,This workshop defines new approaches = to bring retail real estate properties to V 1:00-2:00 pm I Westgate Motel s their full potential.Attendees will explore RECon Kickoff and Keynote innovative strategies that transcend traditional 3 Presentation thinking to understand the key components d of redevelopment plans that achieve triple o KEYNO'C SPEAKER bottom line success. Delve into challenges, IL Serena Williams opportunities, successes, and failures to Q understand the path to value enhancement. Z ul io, 4- 0 Yaromir Steiner,cox c Serena Williams, globally ranked number one ICSC Past Trustee by the Women's Tennis Association, has won Founder and Chief Executive Officer C a record-breaking 23 Grand Slam titles, most Steiner+Associates,Inc. ar recently the 2017 Australian Open and the 2016 Columbus,OM tL Wimbledon Championship in both singles and ,_ doubles.After winning 4 Grand Slams in 2015 2:00—3:30 pm I Westgate Hotel p (a feat affectionately known as the "Serena Advanced Leasing Techniques d Slam"),Williams was featured on the cover of Sports Illustrated as their"Sportsperson of the Join us for a discussion of the importance of Year." Named a "Fashion Trendsetter" by Vogue, leasing to a shopping center's fiscal soundness Coll Williams used her passion to create her HSN and an overview o{the pertinent components Q Signature Statement collection; her most re-ent in a lease document.This session emphasizes o line premiered at New York Fashion Week in tenant mix and analyzes leasing strategies N September 2016,As a dedicated philanthropist, that select and pursue tenants to maximize of the center's total productivity. Specific topics Williams is a Goodwill Ambassador for UNICEF cc and in February 2016, she partnered with the include negotiation strategies, the role and 2 Helping Hands Jamaica Foundation to build a contribution of leasing to asset value,identifying school in Jamaica. She has funded and opened redevelopment opportunities, and structuring V two schools in Africa that are currently in relevant terms. Above all, attendees will discover V the dynamics of negotiating a lease that's a operation. winning proposition from the perspective of G landlord and tenant. a 2:00—3:30 pm I Westgate Hotel = Visual Merchandising and RMU Design John-david Franklin,cRx,cLs v for Specialty Leasing (SLD) Senior Vice President,Leasing — Madison Marquette C This session focuses on the importance of strong o Phrlade phia,PA visuals and the best methods for directing the E design of common area units. v This session is open to all attendees and is an 2:00 3:30 pm I Westgate Motel Q approved content course for prospective SLD Retail as a Catalyst for Economic +� designees. Development* CD Retail is a critical base for building vibrant s Sharon Loeff communities. Learn how government officials Sales and%sual Merchandising leverage economic development tools by Q GST Retail building partnerships and crafting successful Haltom City,TX retail recruitment programs.This workshop is *Course eligible for Broker Continuing Education(CE)cred t for some states 7 Packet Pg. 264 G.12.a SUNDAY, MAY 21 www.icscrecon.org I #ICSCRECon essential for developers, brokers,and public 4:00—5:15 pm I Westgate Hotel officials seeking to improve their public—private Restaurant Fundamentals and Leasing partnerships for retail real estate success. Strategies* Today's retail real estate industry requires Terne Battuello,CUD property managers, leasing agents, and asset p Chief of Business Development managers to understand the fundamentals v Port of Everett 9 m Everett,WA of food operations.This workshop features 0 essential restaurant fundamentals: operational IL Lacy Beasley and financial concepts,best practices, and = President and COO V Retail Strategiescontrols to ensure success in a high risk category Birmingham, L of business.A firm understanding of the ways 3 in which restaurant operat;ons fit together and +, are utilized will increase conf'dence,enhance -I-00—5:15 pm; Westgate Hotel communications with others across the industry, p Understanding the Legal Documents of and lead to informed business decisions. d Specialty Leasing (SLD) rWuucroas z Michael D'Amico W Join us to learn about the different types of President 'F 0 licenses and leases and how to best determine REPCommercial,LLC = which legal documents are needed to create a Mandeville,LA 0 program. _ Ken Lamy,Cex d This session is open to all attendees and is an Founder,President and CEO K approved content course for prospective SLID The Lamy Group,LTD W designees. DataPoint-nternational,LLC New Orleans,LA 0 4 tZ Marc Feldman,cLs sLD 4:00—5.15 pm I Westgate Hotel President ;C NOI Partners LLC Proven Strategies to Thrive in Mixed- Shaker Heights,off Use Developments ti During the life span of every shopping center, o 4:00—5:15 pm I Westgate Hotel there will come a time when the center must N be renovated, expanded, reconfigured,or C Win-Win Co Tenancy Provisions for redeveloped.This workshop addresses the Tenants and Landlords* challenges and opportunities in redeveloping Tenants enter into a lease with expectations existing retail properties, including strategic about the shopping center's ability to draw vision, government sponsorship and support, V customers. This includes the traffic generated value enhancement,construction challenges, 0 V by the anchor tenants as well as the synergy of and the supremacy of co-tenancy. > other satellite stores. In the event an anchor G tenant leaves or a percentage of the stores are Heather Arnold a not operating,tenants are protecting themselves Director,Research and Analysis V by implementing co-tenancy provisions into their Streetsense agreements.These provisions, in most cases, Bethesda. MD have adverse effects on the landlord's bottom = m line and include such remedies as reduced rent Bruce Leonard t Principal and/or a delayed store opening.This workshop U discusses how landlords and tenants can Streetsense Bethesda,MD negotiate a co-tenancy provision to help both Q parties mitigate an unexpected reduction in foot traff c. 5-30—7.00 pm I Wynn Hotel CD MAXI Awards Ceremony John-david Franklin,Cflx,cL5 Come and celebrate as ICSC recognizes the Senior Vice President, Leasing Madison Marquette best in retail marketing, new media strategy, Q Philadelphia,PA and NO]enhancement. MAXI Awards honor the innovative events and programs that have added 'Course elrg ble for Broker Continuing Education(CE)credit for some states Packet Pg. 265 SUNDAY, G.12.a MONDAY, MAY 22 www.icscrecon.brg I#ICSCRECon value to shopping centers and companies across This session is open to all attendees. For the United States in 2016. Separate registration those pursuing a Certified Marketing Director required. credential(CMD), please be advised that the content pertains to exam domains 1 and 3. Brian Lutz 2017 MAXI Co-Chair Mickey Marraffina,cRx,cMD U ti Director of Mobile&Digital Strategies VP Marketing d CBL&Associates Properties,Inc. 01 CerterCal Properties,LLC p Chattanooga,TN Redondo Beach,CA d 2 Mary Lynn Morse Ramona G.Merrill,cMo U * 2017 MAXI Co-Chair VP Marketing,Intermountain Region r Senior Director,Marketing91- CenterCa Properties,LLC 3 COL&Associates Properties,Inc. Meridian,ID +. Chattanooga,TN U O 5:30-9:00 pm I Wynn Rote! 10:00-11:00 am I Westgate Hotel d Attracting the Retail Store of the Future Q ICSC Foundation Annual Gala Dinner z to Your Community Now w Celebrate the best part of our industry:the — people! Join us for dining, cocktails, and the Join a discussion on the future of retail store development, the ways in which retailers are o opportunity to meet the biggest players in re,magining store formats to fit urban spaces,the rn retail real estate.This year's Gala includes a new shift in shopping behavior,and how to design y opportunity to mingle: a networking dessert stores to maximize customer service. K and cocktail hour with live music. Separate w registration required. `- Christopher Hemans 0 ICSC North Carolina P3 Public Chair o- 7:30-9.30 pm I Encore Hotel D re--tor of Retail Opening Reception Charlotte Center City Partners Char!otte,NC Deals and networking don't just happen on the show Floor! Be sure to stop by this year's Opening Jay Noddle ti Reception and see why Condd Nast Traveler calls President o XS the hottest nightclub in the world. Noddle Companies N Omaha,NE of A cs The Honorable Catherine E.Pugh Mayor MONDAY, MAY 22 City of Baltimore,MD V 0 7:00 am-5:00 m LVCC,Westgate Hotel U P � g 10:00- 11:00 ern � Westgate Hotel > Registration The Future of Retail: How to Pivot and o Create a Customer-Centric "Living = 7:30-8:30 am I LVCC Business" V Tax Reform Policy Breakfast The digital revolution has enabled shoppers to take control of the purchasing journey.Successful retail m 8:00 am-5:00 pm LVCC professionals have responded with a compelling E end-to-end customer experience.Through v Leasing Mall/Marketplace Mall/SPREE proprietary research and concrete examples,this RECon session provides practical next steps for utilizing Q technological advancements and dives into the +: 9.00-10:30 am I Westgate Hotel next phase of customization:"Living Services." y CMD Professional Certification Concentrated Exam Prep Hercularto Rodrigues U Associate Director,Locations and Analytics +� Learn how to create and evaluate business Javelin Group,Accenture Strategy Q plans, marketing plans, and brand development London_UK essentials. 9 Packet Pg. 266 G.12.a MONDAY, MAY 22 www.icscrecon.org I#ICSCRECon 11:00 am- 12;15 pm Westgate Hotel Joseph Nunez Capital Markets Attorney&Partner No one can escape the awesome power of capital Vantage Law Group, PLLC markets or their impact across the retail real estate Minneapolis,MN sector Join us as a pane'of industry experts Oscar R.Rivera, Esq. cover a wide range of topics,including the cost Shareholder and Chair-Real Property and availability of debt and equity and the ways Practice Group p y in which buyers and sellers are pricing assets. 5iegfr'ed,Rivera,Hyman,Lerner,De La Torre,Mars&Sobel,P.A. d Other focus areas include the impact of retailer Ft.Lauderdale,FL = performance on shopping center values,retail U markets in favor vs.retail markets deemed risky, r and the capitalization of tough deals.This session 11.00 am- 12-15 pm i Westgate Hotel 3 is geared towards portfolios large,small,new,and CDP Professional Certification Exam U old—there's no better way to learn about past, a� Preparation Master Class o present,and future capital market trends Session 3 of the CDP Master Class covers a d lot of ground Join us for a lively discussion Z Brad PaM. Hutensky of development,design, construction, and uJ ICSC Past Chairman 4- Founder and CEO construction management_ O Hutensky Capital Partners r_ Hartford,CT This workshop is open to all attendees For G those pursuing a Certified Development, Design, in and Construction Professional credential (CDP), m Karen B.Case please be advised that the content pertains to w ICSC Trustee exam domains 2 and 3. Sessions 1, 2, and 4 are Executive Managing Direcv7r and Pres'dent, available online. p Commercia Real Estate 0- The PrivateBank d Chicago,IL Karen Scott,CRx,CDP,CMD,CSM Senior Project Manager Mark Gibson rt CBRE U) ICSC Trustee Sanford,FL r` Executive Managing Director o HFF,L.P. N Dallas,TX Anna Zaich,CDP Director of Development Michael Graziano Fitness International,LLC ICSC Past Trustee Irvine,CA Managing Director Goldman,Sachs&Co. V New York,NY 12:30-2:00 pm I Westgate Hotel O 0 Mark L.Myers lunch and Keynote Presentation > ICSC Trustee y N Executive Vice President e Head of Commercial Real Estate a Wells Fargo Bank Sieve Wozriiak _ San Francisco,CA Chief V 11:00 am-12:15 pm I Westgate Hotel' y How You Draft Your Lease Can Make E A Silicon Valley icon and philanthropist for mr3re You Money than thirty years, Steve Wozniak has helped Ideal for landlords and tenants, this workshop shape the computing industry with his design cf Q delivers strategies and tactics for negotiating Apple's first line of products. In 1976,Wozniak }; and drafting monetary provisions.Topics and Steve Jobs founded Apple Computer Inv. y include minimum and percentage rent, security with Wozniak's Apple I personal computer. For E deposits, operating costs, real estate taxes, his achievements,Wozniak was awarded the U tenant allowances, and much more.Join us as National Medal of Technology,the highest honor experienced landlord and tenant attorneys share bestowed on America's leading innovators. In Q their negotiating and drafting secrets while 2000, he was inducted into the Inventors Hall of leading attendees through an analysis of the key Fame and was awarded the prestigious Heinz elements in lease provisions. Award for single-handedly designing the first 10 Packet Pg. 267 G.12.a MONDAY, MAYwww.icscrecon.org I#ICSCRECon personal computer and then redirecting his lifelong passion for mathematics and electronics Nick Giammarco toward lighting the fires of excitement for Creative Principal education in grade school students and their Studio H2G teachers.Wozniak is Chief Scientist at Primary Birmingham,MI Data and New York Times best-selling author of Anshul Mangal 0 Moz. From Computer Geek to Cult Icon. Managing Partner d Furious Ramen 0 Chicago,IL d 2:00-3:30 pm I Westgate Hotel = CRX Professional Certification Thomas Rose c� Head of Leisure&Restaurants EMEA t Concentrated Exam Prep Cushman&Wakefield 3 Th:s session is designed for prospective Certified London,UK +, Retail Property Executives.All attendees are a0i Eldon Scott welcome to join for an in-depth look at strategic President content to help prepare for the CRX exam.The Urbanspare Fcnd Hal d session will focus on CRX exam domains 5,7,and 9. New York, NY Z LU Paul G.W.Fetscher,coo,CRX.CLS 3:30—4:30 pm I LVCC 0 President 4 Under 40 Honorees 0 O t Great American Brokerage NextGen/Student Networking Reception N Long Beach,NY Celebrate success in retail real estate and the ari Stephen Gallant,CRX,CDP industrious honorees! LJx.I Vice-President of Construction and Development Barteca LLC Jason D. Richter,CRX,CLs O South Norwalk,CT Managing Principal � d r HUDSON IX 2:30—3:30 pm I Westgate Hotel New York, NY Food Halls: Developing, Operating, 11010REE` ti Sam Ankin and Financing a Fantastic Feast Co-Founder and Managing Principal o and Partners,LLC N It's no secret that food is one of retail's Chica North go,IL of hottest sectors, but perhaps the most notable development is the emergence of food O Ross Bailey � destinations as shopping center anchors, CEO&Founder redevelopment catalysts, and drivers of growth Appear Here Food Halls have been at the center of this trend, New York,NY V 0 evolving from their roots in tourism and transit- Cooper Ross U R Coo related retail and no longer relegated to big President and Chief cities and large projects.This panel explores Investment Officer Food Halls from multiple perspectives, tackling Kimco Realty Corporation d viability questions from the user, operator, New Hyde Park,NY = developer, and financing perspective. V Andrea Olshan — CEO Garrick Brown Olshan Properties m Vice President,Retail Research of tl-e Americas New York,NY E Cushman&Wakefield v Sacramento,CA r Q C Phil Colicchio y President E Crafted Hospitality/Colicchio Consulting v New York,NY U Todd English Q President Todd English Enterprises New York,NY Packet Pg. 268 • r A AY 22 G.12.a www.icscrecon.org I#ICSCRECon 4:00-5:00 pm I Westgate Hotel 5;30-7:00 pm I Wynn Hotel The Online Experience in the Offline Diversity Reception World This annual celebration focuses on creating a Dropit provides a new convenience for shoppers- more inclusive industry environment and attracts fast, consolidated delivery for brick-and-mortar individuals from all aspects of retail real estate ^p purchases Join us to learn more about this national developers,title companies, retailers, U positive disruptive force in physical retail. law firms,and real estate investors. 0 The ICSC Foundation is happy to announce the d 91 Karin Cabili continuation of its Diversity Scholarship Program U Co-founder&CEO and yearlong outreach to historically black r Dropit Shopp ng Ltd colleges and universities around the country London, UK Everyone is welcome to support the Foundation's v efforts by making a tax-deductible donation 0 4:00 5:40 pm I LVCC towards the Diversity Initiatives Scholarship Fund at www icscfoundation,org/donate. L P3 Pavilion--Where Public Meets Q Private Networking Reception w 5:30-7,30 pm I Wynn Hotel 4- 4:00-5:30 pm I Westgate Hotel SPREE RECon Cocktail Reception and c Hall of Fame Awards Presentation ° Retail Real Estate Finance for Non- N Financial Professionals* Come celebrate the best in specialty retail as we present the Hall of Fame Awards! This reception W The ability to understand,interpret,and react is an excellent way to network with specialty to the information contained in a company or retail colleagues. t= tenant's financial statements is helpful in stay ng oa ahead of the game.This workshop features financial concepts,standards,practices,and controls to ensure attendees are charting the path for growth and development as knowledgeable TUESDAY, MAY 23 industry professionals.Understanding how ti financial information is derived and used will 7:00 am-5:00 pm I LVCC,Westgate Hotel o N increase confident communication with company Registration leadership,tenants,owners,and investors. >, c� 8:00 am-5:00 pm I LVCC Barbara English Leasing Mall/Marketplace Mall/SPREE Principal V Minerva Group LLC RECon San Antoniu,TX o U 9.00-10:30 am I Westgate Hotel > Ken Lamy,cpx G Founder,President and CEO A Closer Look at Leasing Financials: a The Lamy Group,LTD The Numbers Behind the Deal v DataPoint Internat'onal,LLC New Orleans, LA One of the foremost challenges for leasing professionals is to understand the long-term 4:15-4:30 pm' LVCC financial impact of their decisions.This workshop guides participants through the financial E Annual Meeting of Members components necessary to structure a leasing U deal and demonstrates how understanding these r 5:30-7:00 pm I Wynn Hotel quantifiable results can directly lead to better Q Fortune Tellers Reception and decision-making and increased praf:ts. Researcher Awards Ceremony E No crystal ball is required to predict fun John L.Gerdes,cRx,cLs,csnn EVP,Asset Management networking at this reception and ceremony! All L&B Rea ty Advisors,LLP Q are welcome, especially those with an interest in Dallas,TX industry research. 'Course eligible for Broker Continuing Education(CE)credit for some states. 12 Packet Pg. 269 G.12.a TUESDAY, MAYwww.icscrecon.org I#ICSCRECon 9:00-10.30 am J Westgate Hotel Ryan Esko # CEO&President CSM Professional Certification Smokey Bones Bar&Fire Gril. Concentrated Exam Prep Aventura,FL Join us and learn about legal and lease administration; retail, short-term, and long-term 11 00 am - 12:00 pm Westgate Hotpl leasing;and alternative revenue. Lease Clauses:The Hidden Money Traps > m This workshop is open to all attendees.For those Jo-n us as this experienced panel discusses o pursu ng a Certified Shopp ng Center Manager the types of lease clauses that can squeeze = credential(CSM),please be advised that the a landlord's cash flow or bulge a tenant's V content pertains to exam domains 3,5,6, and 7. occupancy costs.The panel will identify and s explain various clauses that"contain dollars 3 below their surface" and have potential to �. Janell Vaughan,CRx,CSM v VP Asset Management s gnificantly impact either party—sometimes d •� GGP Inc. resulting in costs amounting to multiples of one Wayne,NJ month's rent. IL Q Z 10:00-11:00 am I Westgate Hotel Jeffrey H.Newman,Esq.CRx 4- Current Trends in Food & Beverage Chairman/R.E Dept. o and Its Role in New Real Estate Sills Newaarrkk,,NJ NJ &Gast PC. C Developments = - d Retail as entertainment is not new, but the role of entertainment retail—especially food Michele Dodd W e, has changed.Toda s consumers = Director of Real Estate &beverage, g y r Roti Modern Mediterranean 'C want to develop relationships with brands that Chicago,IL o listen and deliver a personalized, customized d experience.The heightened focus on crafting Erin Grace and curating guest experiences has created Managing Director JLL mixed-use environments that act as a "third Ne N New York,NY place" to gather and build community. To execute successfully on this new model where Anne Mendez N ar Senior Vice President food&beverage acts as a def'ning "anchor," Weitzman developers, architects,tenants,and landlords ; Dallas,TX must embrace an immersive experiential journey. This means not only curating the experience,but operating it as well. Retail brands,and property 11:00 am-12:00 pm I Westgate Hotel V owners must understand and respond to these The New Power Couple V trends. > This panel discussion addresses the need for d retail destinations and retailers to work together 0 Matthew B.Winn more closely in order to deliver efficient, _ Managing Partner Win Winn Consulting engaged, and successful retail communities V Atlanta,GA Join us as the panelists explore the importance of communication between developers and = retailers and discuss strategies and tools for m building powerful and effective relationships E George Banks # Partner Atlanita,GA Michelle Buxton Q Group Managing Director ; Toolbox Group CD Mario C.Bauer Bury St Edmunds,United Kingdom Executive Board Member E Vapiano SE Z, Bonn, E Germany r Q 13 Packet Pg. 270 TUESDAY, G.12.a WEDNESDAY, www.icscrecon.org; # 2.30-3:30 pm Westgate Hotel Aaron Farmer All Senior Vice President The Anna Wintour Effect: Why The Retail Coach Landlords Need to Think Dropping Spring.TX More Like Editors Michal Swierczynski The best landlords need to act like the best p * Member of the Board editors:make sure they always have fresh j ECHO content,feature only the best ideas, and never Warsaw,Po and leave a page(or in this case,a space)empty d 2 11:00 am-12.15 pm I Westgate Hotel V CLS Professional Certification Ross Bailey Founder Concentrated Exam Prep $ Appear Here 3 v This workshop is all about leasing: fundamentals, New York,NY short-term,and long-term- IL All attendees are welcome. For those pursuing Zachary Beloff Q a Certified Leasing Special st credential(CLS), t Director of Business Development W please be advised that the content pertains to Simon Lu exam domains 2, 3, and 4. Indianapolis,IN O C Mark Kostic O Vice Pres dent,Retail on Andy Carlson,CRX,CSM,CLS C VP Retail Brokcrarga Brookfield Properties Ltd. +d, JLL19&1 New York,NY W Tampa,FL '"' Corey Lober r_ Senior Leasing Manager 0 Howard Hughes Corporation CL 12:30-2:00 pm I Westgate Hotel New York,NY IX Lunch and Keynote Presentation In conjunction with CREW Network 5:30-7;D0 pm I Wynn Hotel N CREW Network exists to influence the success of Retailer-Only Networking Reception ti the commercial real estate industry by advancing This reception is exclusively for ICSC Retailer N the achievements of women. Members.It's the perfect opportunity to talk about ai common industry challenges and possibilities in ilarba,a Corcoran a pleasant and relaxed atmosphere.Come and eCorcoranunwind—there's no pressure to make a leasing deal. t "Shark"on ABC's Erriny V Award vjjnriin�show Shirk lirtnK Please note:You must be a Retailer Member to attend. Brokers representing retailers do not V qualify. Separate registration required. d Barbara Corcoran's credits include straight D's 0 in high school and college and 20 jobs by the a time she turned 23. It was her next job that made V her one of the most successful entrepreneurs ' in the country:she borrowed$1,000 and quit WEDNESDAY, MAY 24 �. her job as a waitress to start a tiny real estate 7:00 am• 2:00 pm I LVCC company in New York City.Over the next 25 years, Corcoran parlayed that$1,000 loan into a Registration v $5 billion real estate business. In 2008,she was Q asked to be an investor on the new show Shark 8:00 am 2.00 pm I LVCC Tank,which is now in its hth season and is the Leasing Mall/Marketplace Mall/ CD _ #1 show on Friday night. Corcoran is the author SPREE RECon E of the bestseller Shark Tales:How l Turned s $1,000 into a Billion Dollar Business. Her new ev syndicate, Barbara Corcoran Venture Partners, Program rnformaroon current as of April 19,2(?17 Q allows would-be angels to invest alongside her on AngelList. 14 Packet Pg. 271 G.12.a www.icscrecon.org # RECON ADVISORY Daniel M.Taub +s Samuel P.Latone 2017 RECon Advisory Committee Chalr P x r President&Co-CEO President x The Shopping Center Group DLC Management Cnrp g/ Atlanta,GA New York,NY U Samuel I.Ankin Ryan O'Sullivan p i Managing Principal # Vice President of Real Estate 11 Northpond Partners, LLC PetSmart,Inc = Chicago,IL Phoenix,AZ U t r Bryan C.Cook Beverly A.Ricks,CRX,W,CSM 3 ICSC Southern D vision ICSC Past Trustee j #, Retail Chair Principal Regional Director of Real Estate Retail Property Solutions,L4C 0 CVS Health Greensboro,GA ll Hollywood,FL Q Travis Rodgers,COM,JD W Vincent A.Corna,CRx Director of Operat ans 4- ICSC Trustee Whitestone REIT 0 Houston,TX Gates Mills,OH O c Patrick Smith +; John Grossman,cciM,CRx Vice Chairman K President l JLL W Crossman&Company New York,NY Orlando,FL OQ - Jim P.Sud Andrea Drasites ,a ICSC Trustee Managing Director f Executive Vice Pres dent . + The Blackstone Group Whole Foods Market New York,NY Aostin,TX ti 0 " Liz M.Gillespie,CMD Angela H. Sweeney,CRx,CMD N Partner,Vice President,Market ng Vine President CD Nortl-American Propert es Chief Marketing Officer Atlanta,GA The Petcrsz.n Companies Fairfax,VA Christopher Hemans U ICSC North Carolina 0 P3 Public Chair U Director of Retail > N Charlotte Center City Partners G Charlotte,NC a 2 U c d E t v R r Q c a� E t U Q 15 Packet Pg. 272 G.12.a www.icscrecon.org I#ICSCRECon PARTNERS 4 ■ + SPO-NSORS THANK YOU TO OUR PARTNERS & SPONSORS GLOBAL PARTNER 0 v CUSH MAN & IL 0 1111111h WAKEFIEL.D 3 NORTH AMERICAN PARTNERS m SSTARK M R PA I ENTERPRISES W Ir s U11 nho�r t,5 crA�rkrnc2" C _ O_ PLATINUM SPONSORS to d CQISHOP C OTI Ten-X �. T�i* 0 W PROPERTIES WANDAGRGUP Q CL d GOLD SPONSORS ea y ,ASHKENAZY SAGAMORE rest rood o {ACOUISITION D E V E L O P M E N T FIN4 NL In. N 01 nj SILVER SPONSORS V O V Coe G a Larsen benign crota xV SOCIAL MEDIA OFFICIAL SOCIAL MEDIA SPONSOR SPONSOR RELATIONSHIP PLATFORM = m E %%%VD v j� Hootsuite CD TI NT E m V ESCALATOR HANDRAIL Q ADVERTISING PROVIDER ad lull WA Encaafagor HanchnN Advmt,o-ng 16 Packet Pg. 273 G.12.a www.icscrecon.org I#ICSCRECon 3 WAYS TO STAND OUT ' • ■ ` EXHIBIT I SPONSOR I ADVERTISE 0 RECon is a rare chance to promote your company brand awareness, and generate new prospects. 0 to the world's largest audience of retail real Additional favorites sponsorsh ip p p opportunities estate professionals—over 37,000 attendees include the Marketplace Mall Continental = will pack the halls of the Las Vegas Convention Breakfast, ICSC Foundation Annual Gala Dinner, U Center. ICSC is ready to help you maximize this MAXI Awards,and Diversity Reception. r opportunity with several varieties of exhibition, 3 sponsorship, and advertising packages that will New 2017 Sponsorships.i We're excited to y v immediately extend your company's reach and help promote your company in brand new ways. O recognition. Have you ever wanted to see your brand on an d Outdoor Golf Cart?Or on an Interior/Exterior Q LIMITED SPACE AVAILABLE Banner of the Las Vegas Convention Center?We w Marketplace Mall,conveniently located in the can make that happen. 0 North Hall,is a high-traffic destination that hosts Advertising Opportunities are a seamless way 0 over 300 exhibiting companies. Exhibitors are to incorporate your brand into valuable RECon rn organized in sections that fall into categories materia)s. Advertising opportunities include y such as a Techno3ogy Showcase, Retailer Square, RECon Program Directory, RECon News(RECon- W and the Green Zone_In addition to these special centric version of Shopping Centers TodaAr sections,Marketplace Mall is home to RECon Digital Ads or "You Are Here" Booth Locators registration,ensuring that every attendee has the throughout the Convention Center, Shuttle a opportunity to see nearby exhibits. Buses, Badge Mailer Inserts, SCT, VRN, and Sponsorship Packages provide unparalleled Specialty Retail Report opportunities to put your company in front of co thousands of highly engaged attendees. Deals For more information on exhibition,sponsorship, ti and networking don't just happen on the show or advertising opportunities contact Rita Maiek o floor,they happen after hours as well. RECan's at+1 646 728 3539 or rmalek@icsc.org or visit N Opening Reception at XS Nightclub at Encore is www.icscrecon.org. an ideal venue to promote your company, boost V 0 U d a _ r' U r r IL C d {' E V Q r � E V Q 17 Packet Pg. 274 G.12.a www.icscrecon.org I#lCSCRECon REGISTRATION FEES 7 Full Convention Advance On-Site REGISTRATIONo Member*: $610 $760 DEADLINES U Non-Member: $1,190 $1,490 0 Student Member**: $50 N/A APRIL 28, 2017d 2 Access to the Full Program includes Professional Last Advance U • t Development Day - All Conference Sessions, 3 Professional Development Workshops,and +, Keynote Presentations m Two Lunches MAY 20, 2017 y Receptions and Awards Ceremonies + Access to Register on-site in Las Vegas the Leasing Mall,Marketplace Mall,and SPREE d RECon Z "To qualify for the member rates,each registrant 4- must be an ICSC member.A company membership O does not entitle every employee of that company to r_ register at the member rates. _ _ _ •ON "Students must register in advance to obtain the C student rate No student rates will be offered on-site. +� K W Professional Development Day: HOW TO REGISTER V_ Sunday, May 21 Visit www.icscrecon.org to register online or a Advance/on-Site: S250 download materials to register via mail or fax. This fee is for the Professional Development An ICSC-issued photo badge is required to enter lay on Sunday, including all conference and the Convention Center.Attendees and exhibitors U) education sessions.Those with Full Convention may upload their photos at www icsc.org/myicsc ti Registration do NOT need to add on this fee; o Professional Development Day is included in N GET MORE FOR LESS the Full Convention. Those who have a frer� >, Exhibitor, Marketplace Mall, MAXI,or SPREE 1N AN OFFICIAL HOTEL RECon badge must register for this option in We've worked with onPeak, RECon's official hotel order to attend Professional Development Day. vendor, to negotiate a special reduced rate at a V variety of conveniently located hotels. onPeak o has no booking, , or cancellation fees,so U g. change,Marketplace Mall and SPREE RECon 9 > Marketplace Mall and SPREE RECon are free to there's no risk in securing the discounted rate G before it sells out. Book your accommodations at attend, but badges are required to enter the www onpeak.com/recon or call +1 855 992 3353 2 show floor.Vis t www icscrecon.org to register for V your badge in advance.Access to these sections is included with Full Convention registration. m E Become a Member and Save on U Registration! r ICSC Membership Fees Q Regular and Associate: S800 Affiliate: $125 E Public/Academic: S100 v Public/Academic Affiliate! S50 Student: $50 Q Visit www icsc org/membership for more .-rformation about membersh'p benefits. 18 Packet Pg. 275 G.12.a Lr� n x AGENDA REPORT MEETING DATE: September 13, 2016 Council Item o TITLE: Authorize City Manager to Execute Purchase Agreement o (Escrow Documents) for 22273 Barton Road and Make the a. Appropriations Necessary for Said Purchase and the Demolition of All Structure on the Property r •3 PRESENTED BY: G. Harold Duffey, City Manager 2 RECOMMENDATION: 1. Authorize the City Manager to Complete Purchase a L and Sales Agreement with property owner of 22273 Barton a Road (APN No. 1167-231-02) for the Acquisition of said w property in the amount of $820,000 (including closing costs) o once conformance with the General Plan has been granted o by the Planning Commission; and 2. Authorize Appropriations of $900,000 in the 2016/17 r Fiscal Year budget to fund the purchase of the w aforementioned property and to cover the cost of demolition L to clear the existing property of all structures, which will be o Q procured in compliance with the purchasing and environmental policies. 2030 VISION STATEMENT: 0 N This staff report supports our Goal #3 to Promote Economic Development Develop Proactive Economic Development Plan to Attract New Businesses by Investing in Infrastructure Needed to Support Business Attraction and Retention. BACKGROUND: o U On June 14, 2016, the City Council authorized the City Manager to negotiate a o purchase and sales agreement with Jo Stringfield, property owner of 22273 Barton = Road. The City offered $810,000 for the property, subject to appraisal. Ms. Stringfield L) countered with a price of$850,000. The City responded to the counter with an offer of ' $820,000, contingent upon appraisal to support City's offer. Ms. Stringfield accepted the City's counter offer (Attachment 1). A subsequent appraisal supports the City's offer of E $820,000 and escrow was opened on July 28, 2016. Escrow is scheduled to close on September 19, 2016. a The City's Housing Successor Agency also met on August 9, 2016 and authorized the Executive Director (City Manager) to join the escrow and escrow papers were amended to allow the Housing Successor Agency to take title of the property (Attachment 11). However, staff recommends the City proceed with the purchase, and the escrow a instructions were amended again to allow the City of Grand Terrace to purchase and Packet Pg. 276 G.12.a hold title to the property. Acquisition of this property is consistent with the revised Barton Road Specific Plan approved on (August 9, 2011). 0 U DISCUSSION: o a Barton Road is the main commercial corridor for the City of Grand Terrace and is currently mixed with remnants of single family dwellings, which obstruct consolidation of r parcels to create larger lots for commercial retail developments. 22273 Barton Road is a 3 prime example; to its left is a 4 acre parcel owned by the City's Housing Successor U Agency and to the right are McDonald's and the Stater Bros Shopping Center. The real 0- estate appraisal (Attachment III) shows that if the parcels were consolidated, that both a properties would increase in value. The Housing Successor Agency Property would z increase by a value of over $500,000, and 22273 Barton Road would increase by over 4- $400,000 in value. ° 0 Both properties are deep lots and separately cannot be configured for valuable commercial retail pads facing Barton Road. In fact, 22273 Barton is deemed to have no w commercial use as a stand along parcel, due to its narrow and deep dimensions. Therefore, staff believes the acquisition of 22273 Barton Road will benefit the City. The c City will be able to market 22273 Barton Road and the Housing Successor Agency W property to developers and they will be able to attract commercial retails that covet retail W pads on major intersections like Barton Road. co ti The terms of escrow allow the property owner to remain on site for 60 days after escrow N closes. During this time, the City will start to market the property to potential retail developers and seek bids for the demolition of all demolition of all structures on the property. Staff would like to demolish the buildings and include any cost associated with the demolition in the future sale of the property. Staff does not want the property to remain vacant during any transition and be subject to vandalism or squatters. Staff has included an additional $47,000 in the appropriation request to demolish structures after the occupant vacates the premises). c a. FISCAL IMPACT: Staff is recommending that City Council approve and authorize the appropriation of $900,000 from City's existing cash on hand, which currently has a balance of E approximately $3.100,000. U r This transaction would constitute internal borrowing by the General Fund from the following funds: E Fund Be iinnina Proposed Temporary Fund Balance Appropriation Ending Fund a Balance Packet Pg. 277 G.12.a Fixed Asset Fund (Fund (70) $413,549 ($400,000) $13,549 Wastewater Disposal Fund $1,407,538 ($260,000) $1,147,658 Facilities Development Fund ja4p,528 24($ 0,000} 528 TOTAL 2.061.615 (S900,gM UUUM o U as 0 The Council's action would be considered short term borrowing (Attachment III) and = staff expects to market and sell property to a private developer by June 30, 2017. r ATTACHMENTS: 3 • Attachment I - Counter Offers (PDF) • Attachment II - Escrow Contract (PDF) ° • Attachment III -Appraisal L (PDF) a z w 0 c APPROVALS: c G. Harold Harold Duffey Completed 09/08/2016 1:02 PM x City Attorney Completed 09/08/2016 12:30 PM w Finance Completed 09/08/2016 1:07 PM 0 City Manager Completed 09/08/2016 1:02 PM City Council Pending 09/13/2016 6:00 PM ti 0 N U O U d G a. x t� c m E U r Q c a� E U Q Packet Pg. 278 n .. Z h r rn BARTON ROAD r { F'y E . ." T k,. . . t � I i.F a � � 1_ I X S " a e 0 0 z >v � f� rTf• V (Q Y, N N V iT `° Attachment: Attachment 11 -Redesign of Canal and Barton Road Intersection (Extension of ENA Project G.12.c EXCLUSIVE NEGOTIATION AGREEMENT THIS EXCLUSIVE NEGOTIATION AGREEMENT (the "Agreement" or "ENA") is made as of this 9th day of January, 2018, by and between the CITY OF GRAND TERRACE, a municipal corporation ("City"), the GRAND TERRACE HOUSING AUTHORITY, a body politic and corporate, and CITRUS HIGHLAND PARTNERS, LLC, A California Limited Liability Company D/B/A CHP DEVCO ("Developer"). The City and the Authority are hereinafter collectively referred to as the "Agencies." The City, Authority, and Developer are sometimes referred to individually herein as a "Party" and, collectively, as the "Parties." 0 RECITALS 0 a A. The City owns the certain real property identified as APN # 1167-231-02 more v particularly described in Exhibit "A" ("City Property"). In addition, the Grand Terrace Housing Authority ("Authority") owns the certain real properties adjacent to the City Property identified as 3 APN #'s 1167-231-01 and 1167-311-01 more particularly described in Exhibit "A" (the "Authority Property"). The City Property and the Authority Property are hereinafter collectively referred to as o the "Project Properties." a a z B. The Agencies received a development proposal from Developer for development of - the Project Properties. The Project Properties are currently vacant and underutilized. c .y C. The City and the Developer entered into an Exclusive Negotiation Agreement on May 9, 2017, wherein the City granted to Developer an exclusive right to negotiate for the purchase of the w City Property for a period of 90 days with an option for one extension of 60 days at the City Managers .0 00 discretion, which extension was granted. T- 4 IL D. The Authority and the Developer entered into an Exclusive Negotiation Agreement on 0 May 9, 2017, wherein the Authority granted to Developer an exclusive right to negotiate for the purchase of the Authority Property for a period of 90 days with an option for one extension of 60 days a at the City Managers discretion, which extension was granted. _ c.� a E. The ENAs entered into by Developer with the Authority and the City have expired. w The Parties herein, seek to provide for another 60 day exclusive negotiation period in consideration = of a refundable $20,000.00 earnest money deposit. : as E F. Negotiation and potential sale of the City Property to Developer is consistent with the 0 City's objectives to redevelop and revitalize underutilized sites in the City and the sale of the a Authority Property to developer is consistent with the Authorities authority and goal of facilitating safe and sanitary dwellings. d E G. Developer desires to negotiate a DDA with the Agencies, to acquire and then develop the Project Properties as a commercial space (the "Project"). a NOW, THEREFORE, CITY AND DEVELOPER HEREBY AGREE AS FOLLOWS: -I- oAredevelopment and housing\1-projects\bright housing project\ertn\ena-bright avenue 8-2-16.docx Packet Pg. 280 G.12.c I. (§ 100) Negotiation A. (§101) Good Faith Negotiations The Agencies and Developer agree, for the period set forth below, to negotiate in good faith to prepare a DDA to be entered into between the Parties concerning the disposition and redevelopment of the Project Properties to establish the Project thereon and, in doing so, shall comply with the Schedule of Performance attached hereto as Exhibit`B". The City Attorney will draft the DDA based on terms agreed upon by the Agencies and the Developer at the conclusion of negotiations. 0 During the term of this Agreement, or any extension thereof, Agencies agrees that they shall not negotiate with any other person or entity for the acquisition or development of the a Project Properties. The term "negotiate" as used herein shall be deemed to preclude the Agencies v from accepting development proposals from persons or entities other than Developer, or discussing with persons or entities other than Developer, development plans for the Project Properties which 3 might be acceptable to Agencies. However, the Agencies shall not be precluded from furnishing to other persons or entities unrelated to Developer information in the possession of the Agencies 0.- related to the plan for the area, the implementation of which is within City's purview to administer. a. Agencies may also furnish any other information in the possession of the Agencies which the z w Agencies would normally furnish to persons requesting information from the Agencies concerning o its activities, goals, and matters of a similar nature. c .y B. (§ 102) Negotiation Period x w The Agencies and Developer hereby establish a negotiating period commencing on .0 the date of this Agreement and continuing for an initial period of sixty(60) days (the"Initial V- Negotiation Period"). q IL If, at the expiration of the Initial Negotiation Period, Developer is not willing to d negotiate the terms of a DDA, then this Agreement will terminate. a x If at the expiration of the Initial Negotiation Period, Agencies and City are willing to v negotiate the terms of the DDA and Developer provides to the Agencies documents evidencing , to w the City Manger's sole satisfaction, Developer's good faith prosecution of reasonable due diligence during the Initial Negotiation Period, the Initial Negotiation Period will automatically be extended , for an additional period of sixty(60) days (the "Extended Negotiation Period" and, collectively with the Initial Negotiation Period, the "Negotiation Period"). If at the expiration of the Extended Negotiation Period, Developer and Agencies a have failed to agree on the terms of the DDA, this Agreement shall terminate unless extended pursuant to Section 700 hereof. E z A Schedule of Performance which sets forth the timing of the Parties' obligations under this Agreement is attached hereto as Exhibit`B". a Upon the occurrence of a default by the Developer not cured within the time provided in Section 300 below, Agencies shall have the right, after providing Developer with ten (10) days' written notice, to terminate this Agreement. II. (§200) Consideration -2- Packet Pg. 281 G.12.c The consideration to be exchanged for execution of this ENA shall be $10,000.00 paid to City and $10,000 paid to Authority(totaling $20,000.00 and collectively referred to hereinafter as the "earnest money deposit")payable via cashier's check or, in the City Manager's sole discretion, via some other commercially reasonable method, which shall be considered an earnest money deposit deposited upon open of escrow. The earnest money deposit shall be held by City, on behalf of the Agencies, until such time as the parties either execute a DDA or this Agreement expires. In event of expiration or termination of this Agreement, the earnest money shall be refunded to Developer. In the event of execution of a DDA, the earnest money deposit shall be deposited into the appropriate escrow and applied against the purchase price of the Agency Properties in equal portion. Developer understands and agrees and waives any claim to interest generated by the earnest money deposit held by City during the term of this Agreement. d 0 III. (§300) Developer's Responsibilities a. A. (§ 301) Disclosure and Approval 3 Developer will be required to make full disclosure to the Agencies of its principals, officers, stockholders,partners,joint venturers, employees and other associates, and all other o pertinent information concerning Developer and its associates. a a z B. (§ 302) Method of Financing - c No less than 60 days prior to the close of escrow, Developer shall provide the City •y with a detailed financial pro forma that identifies the estimated project costs and revenues. a Developer shall make full disclosure to the City of the funding sources proposed to be used to pay w for 100% of the estimated Project costs. Additionally, all financing information shall be submitted .0 to the City upon written request shall include the following: V- 4 IL (a) Financial Statements prepared in accordance with generally c accepted accounting principles (GAAP) for the Developer and any entities proposed to make d an equity contribution to the Project. a x (b) Proof of sufficient funds available to complete construction. v a z (c) Identification of the source of permanent financing for the w Project. c as No less than 60 days prior to the close of escrow, Developer or its capital partner E shall provide adequate assurance that funds sufficient to complete construction are available for use within the United States and that said funds are irrevocably committed to complete construction. a Alternatively, Developer or its capital partner shall provide a letter of credit, completion bond or similar assurance that is acceptable to the City. z The City agrees to consider all financial information submitted as confidential and 2 further agrees to refrain from releasing information provided by Developer pursuant to this a Agreement unless: (1) City Attorney determines, after reasonable consultation with the Developer's counsel, that the release of the information is required by the California Public Records Act or other applicable statutes, (2) a court orders the release of the information or(3) as otherwise required by law. C. (§303) Landscape Maintenance. -3- Packet Pg. 282 G.12.c Immediately upon execution of this Agreement and during the term of the Negotiation Period, Developer agrees to provide Agencies with maintenance services for the Project Properties to keep the currently vacant and unimproved Project Properties in compliance with the health and safety code, including but not limited to weed abatement as may be necessary. It is the intent of the parties that the DDA will include Developer's payment of all reasonable costs related to the negotiation and preparation of the DDA and for all reasonable costs incurred by City related to all improvements made at the request of Developer related to the Project. IV. (§ 400) Proposed Development A. (§ 401) Comprehensive Development Plans ° d Developer shall provide comprehensive development plans for implementation of a development of the Project. Such development plans must comply with all applicable laws, rules = U and regulations of City and all other government entities having jurisdiction over the Property. 3 B. (§ 402) Developer's Studies and Reports 0- L. Developer shall agree to make oral progress reports and written reports from time to time as a requested by City, advising City on all matters and all studies being made. If the negotiations do not Z result in a DDA, Developer shall promptly deliver to the City copies of all non-privileged (i.e., not - subject to the attorney-client privilege or the attorney work-product privilege) studies and reports in r_ Developer's possession specifically for this proposed Project together with reliance letters executed •2 by the preparers of the studies and reports. Notwithstanding the forgoing,Developer agrees to provide a the City with, and authorize future use of any ALTA Land Survey and ASTM Phase I or Phase 2 w investigations performed on the Project Properties. 00 T The California Environmental Quality Act applies to the Project. The Developer agrees to q supply whatever data and information the City may reasonably require to determine the impact of the c development on the environment, and to otherwise assist in the preparation of any required > environmental documents. The Developer shall indemnify and hold harmless the Agencies from any Q loss, cost, or damage (including, without limitation, reasonable attorney's fees) arising out of any = such entry on the Project Properties by Developer, its agents or its representatives. v a z w C. (§ 403) Cooperation and Additional Information (a) Developer Cooperation Developer shall generally cooperate with the Agencies and shall supply such other a documents and information as may be reasonably requested in writing by the Agencies. a r c (b) City Cooperation City shall cooperate with Developer in connection with obtaining vehicular access to 2 the City Property from the intersection of Canal Street and Barton Road across the adjacent property a to the east. D. (§ 404) Concurrent Acquisition of the Project Properties Developer's acquisition of the City Property from the City shall be contingent upon Developer's ability to concurrently acquire the Authority Property from the Authority. Likewise, Developer's acquisition of the Authority Property shall be contingent upon Developer's ability to concurrently acquire the City Property from the City. -4- Packet Pg. 283 G.12.c V. (§ 500) Event of Default The failure of Developer or Agencies to reasonably and timely comply with its obligations under this Agreement, if not due to circumstances beyond the reasonable control of Developer or Agencies, as the case may be, shall be considered a default hereunder. Prior to exercising any remedies hereunder for the default of this Agreement, the Party asserting a default shall provide written notice to the other Party describing the alleged default, and such Party shall have thirty(30) days to cure such default. VI. (§ 600) The Agencies' Responsibilities 0 A. (§ 601) Agencies' Assistance and Cooperation 0 a The Agencies shall cooperate in good faith in providing Developer with appropriate information and assistance Developer may reasonably require toward the preparation of necessary plans and drawings for the proposed Project, and toward the securing of any permits that may be 3 required from the City or the County of San Bernardino. Nothing herein stated shall constitute the granting of any land use or other approval required for the proposed development on the Property, o and shall not constitute a guarantee of the outcome of any application filed by the Developer with a the City. z 4- B. (§ 602) Agencies Compliance with State and Local Law ° c 0 .y If negotiations culminate in a DDA mutually agreeable to the Parties, such agreement shall not become effective until all state and local requirements for the sale of the Project w Properties have been complied with and approved by the City Council and Authority Board and any .0 other applicable legislative hearings required by law. 00 4 C. (§ 603) Fees, Costs & Expenses L Agencies shall not be liable for any real estate commission or brokerage fees which may arise o from this transaction. The Developer is responsible for all costs and expenses of providing documents and studies necessary to complete the DDA, and any fees or charges incurred securing permits and v any other necessary approvals. z w D. (§ 604) No Predetermination of Agencies Discretion c The Parties agree and acknowledge that, while this Agreement provides that the E Parties shall negotiate in good faith, this Agreement does not obligate either the Agencies or the Developer to enter into a DDA or other instrument for development of the Project, and approval of a a DDA or other instrument for development of the Project shall require the approval of both Parties, c with the City Council and Authority Board giving their approval, if at all, only after consideration E of the DDA or other instrument for development of the Project at a regular meeting of the City Council and Housing Authority following all other proceedings required by law. 2 a VIL (§700) Extension The Negotiation Period may be extended by the mutual written consent of the Parties for up to one (1) additional period of sixty(60) days. The City Manager, or designee, and Executive Director, or designee, may grant such extension upon receipt of an extension request and a report from Developer indicating in specific terms the efforts of Developer to date and the anticipated steps to be undertaken in the extension period for completion of the negotiation of the DDA. To the extent that such efforts are reasonably determined by the City to be consistent with the requirements -5- Packet Pg. 284 G.12.c of this Agreement, the City shall grant such extension request. Granting of an extension is expressly conditioned upon Developer providing to the City manager written documentation of all Developer's due diligence to date. VIII. (§ 800) Miscellaneous A. (§ 801) Complete Agreement This Agreement reflects the complete and total understanding between the Parties hereto and all agreements or understandings between the Parties hereto are contained within them. Any changes, modifications, amendments or addenda to this Agreement must be in writing and signed by all Parties to be effective. 0 a B. (§ 802) Assignment = This Agreement or any interest therein may not be assigned or transferred voluntarily 3 or by operation of law to any other party without written approval of the Parties,except as expressly set forth herein. An attempt to transfer this Agreement by the Developer o to another party, without first obtaining the written permission of the Agencies, shall Q constitute grounds for the immediate termination of this Agreement by the Agencies, w or either of them. — c C. (§ 803) Notices y c as Any notice, tender, demand, delivery, or other communication pursuant to this w Agreement shall be in writing and shall be deemed to be properly given if delivered in .0 person or mailed by first class or certified or registered mail, postage prepaid to the V- following persons: q 0 To City: a>i G. Harold Duffey, City Manager a City of Grand Terrace v 22795 Barton Road a Grand Terrace, CA 92313 w To Authority: c G. Harold Duffey, Executive Director Grand Terrace Housing Authority 22795 Barton Road Grand Terrace, CA 92313 a c d To Developer: z CHP -DEVCO Attention: _Brian M. Tracy, President a 74998 Country Club Drive, Suite 220-345 Palm Desert, CA 92260 If sent by mail, any notice, delivery, or other communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. For purposes of calculating these time frames, weekends, Federal, State, County or City holidays shall be excluded. -6- Packet Pg. 285 G.12.c D. (§ 804) Jurisdiction and Venue This Agreement and all questions relating to its validity, interpretation, and enforcement shall be governed and construed in accordance with the laws of the State of California. This Agreement has been executed and delivered in the State of California and the validity, interpretation, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that San Bernardino County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. d 0 E. (§ 805) Attorney Fees = U In the event any judgment is ordered in any action upon this Agreement, the Party hereto against whom such judgment is ordered agrees to pay to the other Party hereto, 3 and that there may be added to such judgment an amount equal to the reasonable value a of all legal services (including attorneys fees and costs) rendered in said action on a behalf of the Party in whose favor any such judgment is ordered and that such sum a may be fixed by the Court in such action. w 4- 0 F. (§ 806) Severability c .y C The provisions of this Agreement are severable, and if any part of it is found to be unenforceable, the other paragraphs shall remain in full force and effect. w 00 G. (§ 807) Hold Harmless V- IL Developer agrees to defend, indemnify and hold the Agencies harmless from all costs, 0 expenses, liabilities and claims (including reasonable attorneys' fees) in connection with Developer's activities upon the Project Properties and Developer's performance a of its obligations under this Agreement. Notwithstanding the foregoing, Developer v shall not be responsible to indemnify the City or Authority to the extent of the City's a or Authority's gross negligence or willful misconduct. w c as E a r c d E z a -7- Packet Pg. 286 G.12.c IN WITNESS WHEREOF, the Parties hereto have executed this Agreement to Negotiate Exclusively as of the day and year first above written. "CITY" CITY OF GRAND TERRACE By: Print Name: G. Harold Duffey Title: City Manager 0 ATTEST: d 0 a By: v Debra L. Thomas, City Clerk 3 APPROVED AS TO FORM: as 0- By: a Richard L. Adams, II, City Attorney w "AUTHORITY" 0 .y GRAND TERRACE HOUSING AUTHORITY x w By: 00 Print Name: G. Harold Duffey r, Title: Executive Director IL ATTEST: 0 d 0 By: Debra L. Thomas, Agency Secretary c� a z APPROVED AS TO FORM: w By: Richard L. Adams, II, Agency Attorney "DEVELOPER" a r c CITRUS HIGHLAND PARTNERS, LLC A CALIFORNIA LIMITED LIABILITY COMPANY DB/A CHP DEVCO 2 a By: Print Name: Brian Tracy Title: Member Additional Developer Signatures on Next Page -8- Packet Pg. 287 y '-d GJ y 'Z7 td z z C � CDCD CD ¢' CD bd C) CD �c CD CD v n W M rt CQ j N N 00 00 n Attachment: Attachment III - ENA CHP-Devco 1-4-18b (Extension of ENA Project with CHP Devco) y b r � x b y 0 z rt N N CD t° Attachment: Attachment III - ENA CHP-Devco 1-4-18b (Extension of ENA Project with CHP Devco) �Y r, 215 �, ;` .'�,•" � !i� �„ ' ['� � - � 4 M 5 lab I 61 Barton Rd/Mt. Vernon Ave ': Daily Traffic Volume: 28,000 �{ • "'� - , i L:�.'�•�. � ���•-ter-- ._".—cr-'�__� . ., yF L,�.�y' ..c.- �—•_ • .�--,i�i� '�'.'K C.�is!L' :1 1�=.Y R '►` t .ca��^' ..f•-1. . ,7 17t� ll Cr PN �/�� • r Y Daily Traffic Volume: 27,000 Barton Rd/Michigan St i 1 Ok Z`*^r :._'•1(i 3 log tO im i r,' aril llrtJt.�' • JSm •� t ,`•�f —7- • •- '. ':1 ^ .Try l4 • I' � �! � 1 I IrI ���4" � '•I T..'�i4' e- ��' �.; i. .^' •J � p7� ,� � `:7 'f}�t•�:!�'� Z�� .� �'�yf�� ^ I� iVC•,1L i I� �1 ^1 rt'"s 1 y r• f '0' � I �.�1+ 1 W�[r'� °y' 4i1 PIf1 5 "� 'S' { 0 r ` . y�..t�•11 Q� A W . • •`_. �.a .'iLretYY ..JI! �' r.r p..,rti ad�r� rw ,a1, YAP sralt W Pu►roll PH. East Riverside Land Company, I.B. 6/44 City or Grand Terrace 1167 - 3 i r A/YA GUM IAIA118h OMIT Tax Rate Area 16001 nit 0275 0275 30 25 — II — 11tr9il HAD e„ � � •l r ! � � ,da � r Par. 2 .,n l'S AC. .�• I �• rr AI ArAar-ISA V' r,. 2 - r �+ 23 Pill 1178 01 41 4$ 63 44 45 41 47 48 49 50 51 S2 53 54 55 56 1 nl ao 1, n r'1 `F, �, iii o `1 , +�1;`•�_` LA' '?"u 'ti?: A PIa. I ' 1 it # (Jnar for f59 5Br57 751 ++�75';o,',s��l, �( J 161 I I. ,+ t� 36 LI 76 I� 3 72 711 701I 69 �c 66 167'66 65 61 63 +62 I Ir'it AYI U 1 u 35 y� L 7;17 1 y� i I I 1k � •� 1�, I 1 1 _ ti {y 34 i o} 76 — � �' I SOS AA) Ae) ��kis tAAI _ J3 62 a3 64 _97.96 99 'r FlA' rpm. IS •? ii 3260 �� 'AA �s a�iinlAA iY r81�nl u fl1 0 X �i l� ! Ii;sisrn C) -1'.. j Assessor's _Map N Attachment: Attachment III - ENA CHP-Devco 1-4-18b (Extension of ENA Project with CHP Devco) PI` IArFLO I", i„rs. Ptn. East Riverside Land Company, M.B. 6/44 Cify of Grand Terrace 1167 - 2 3 or JP 1ll:fflY EAIl110w uilr Tax Rafe area 16001 w:,.:.•.A 0275 0275 23 24 ;k Par I For. 1 -61 o " Par. 5 } I ' fir F: P" AL ' Pri. 5 I For. i iSO it � i r• r , � r - C1 n 1 X M rt 24 0 CQ r(rlsle a111111e 3 ^' ' Assessors Mao ^' cc - n �' Attachment: Attachment III - ENA CHP-Devco 1-4-18b (Extension of ENA Project with CHP Devco) G.12.c Order'4umber. 500327 Page Number a LEGAL DESCRIPTION Real property in the City of Grand Terrace.County of San Bernardino, State of California,described as follows: 0 The East 100 feet of Lot 3, Section 5_ Township 2 South, Range 4 West, San Bernardino 0 Meridian,in the County of San Bernardino, State of California,according to map of East a- Riverside Land Company, as per plat recorded in book 6 of maps, page 44,records of U said county r 3 Excepting therefrom that portion conveyed to the City of Grand Terrace by deed recorded a December 11. 1986 as instrument NO. 86-376453,Official Records •o L a. AM 1167-231-01 Q z w 0 c 0 c m r x w eo r O v d t] a x U Q z w C N E t v ca Q r C d E t v R r r Q First American Title �- Exhi Packet Pg. 293 G.12.c Order Number: 0623-51S07 Page Number: 4 r LEGAL DESCRIIPF ON Real property in the City of Grand Terrace,County of San Bernardino,State of California, described as fellows: 0 A portion of Lot 2 of Section 5,Township 2 South,Range 4 West San Bemardino Base and m Meridian,according to map of Lands of the east Riverside Land Company,recorded in book 6 of o Maps,page 44,Records of said County,more particularly described as falkms: a- m U Beginning at the Northwest comer of said Lot 2; r Thence along the West line of said Lot 2 a distance of 415.27 feet; 3 Thence east a distance of 150 feet Thence North a distance of 415.27 feet to the North line of said Lot 2; 2 Thence West a distance of 150 feet along the North line of said Lot 2 to the point of beginning. ° a. Said property Is also shown on Licensed Land Surveyor's Plat recorded in book 5,pages 25 to 29, z Inclusive,record of Surveys. w O APN: 1167-311-01.0-00 0 c m r x w Go r O v d a x U Q Z w C N E t v ra Q r C d E t v R r r Q FrrstArrmW an Trtk Exhi - Packet Pg. 294 G.12.c E: o Exhibit"A" p a Legal Description x c� A.P.N.: 1167-2-31-02 3 Real property in the City of Grand Terrace, County of San Bernardino, State of California,described as ) follows: a PARCEL 1: Q z w THE WEST 100 FEET OF THE EAST 200 FEET"OF LOT 3, SECTION 5,TOWNSHIP 2 SOUTH, RANGE 4 0 WEST, SAN BERNARDINO BASE AND MERIDIAN,ACCORDING TO MAP OF EAST RIVERSIDE LAND c COMPANY,AS PER PLAT RECORDED IN BOOK 6 OF MAPS, PAGE 44,RECORDS OF SAID COUNTY. y c EXCEPTING THEREFROM THE NORTHERLY 17.00 FEET THEREOF AS CONVEYED TO THE CITY OF x GRAND TERRACE, BY DEED RECORDED APRIL 15, 1987 AS INSTRUMENT NO, 87-123616 OFFICIAL w RECORDS. .0 PARCEL 2: 4 IL THE WEST 40 FEET OF THE EAST 240 FEET OF LOT 3, SECTION 5,TOWNSHIP 2 SOUTH, RANGE 4 � WEST, SAN BERNARDINO BASE AND MERIDIAN,ACCORDING TO MAP OF EAST RIVERSIDE LAND o COMPANY, AS PER PLAT RECORDED IN BOOK 6 OF MAPS, PAGE 44, RECORDS OF SAID COUNTY. a x EXCEPTING THEREFROM THE NORTHERLY 17.00 FEET THEREOF AS CONVEYED TO THE CITY GRAND v TERRACE, BY DEED RECORDED APRIL 15, 1987 AS INSTRUMENT NO.87-123616 OFFICIAL RECORDS, z w c m E Q r c m E z c� a Exhi it A - Packet Pg. 295 G.12.c EXHIBIT "B" 0 SCHEDULE OF PERFORMANCE o a x ACTION TIMEFRAME RESPONSIBLE RESPONSIBLE ENTITY FOR ENTITY FOR r OVERSIGHT AND COST 3 COORDINATION 0 L 1. Complete due diligence studies on the site, secure Within 60 days of City z Letters of Intent from retailers, and consult with execution of approved w City staff on City zoning regulations. ENA Developer Developer o c 0 c a� r x 2. Completion of a Draft Disposition and Within 60 days of Each Party w Agencies and Development Agreement ("DDA") expiration of Initial Responsible for its CO Negotiation Period. Developer own costs 3. Execution of DDA by Developer and Agencies Within 45 days of Each Party U Agencies and > Completion of DDA Developer Responsible for its o own costs a x U 4. Close of Escrow No later than 6 months following execution of w DDA. c 5. Submission of land use entitlement applications to No later than 60 days Developer Processing fees to E City. prior to close of escrow be paid by Developer a r a� E 0 r r Q B-1 Packet Pg. 296 G.12.c ACTION TIMEFRAME RESPONSIBLE RESPONSIBLE o ENTITY FOR ENTITY FOR > OVERSIGHT AND COST o COORDINATION = U 6. Processing of land use entitlements and CEQA 120 days following Processing fees to 3 compliance, including review and public hearings submission of entitlement City be paid by conducted by the Design Review Board, Planning applications 2 Developer Commission, and City Council. a a z W 4- 0 c 0 c a� r x w CO 0 U m 0 a x U Q z W C E t v R r a r E r r a B-2 Packet Pg. 297 This page left intentionally blank. IF-, G.13 tGrr I o. • N;9;A AGENDA REPORT MEETING DATE: January 9, 2018 -5uccessorAgency Item TITLE: Extension of ENA Project with CHP DEVCO PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: The Housing Successor Agency enter into a New 60-Day Exclusive Negotiations Agreement with CHP DEVCO 2030 VISION STATEMENT This Staff Report Supports Goal #3: Promote Economic Development: Develop Proactive Economic Development Plan to Attract New Businesses and Retain Existing Businesses BACKGROUND: The City of Grand Terrace elected to establish its own Housing Successor Agency as provided in ABx1 26, the former Redevelopment Agency's (RDA) housing functions and most of its housing assets were transferred to the "Housing Successor Agency", separate from the RDA successor agencies. Pursuant to the ABx1 26, the City of Grand Terrace designated the Grand Terrace Housing Authority as the Housing Successor Agency. The Housing Authority, as Housing Successor Agency, manages all former RDA housing assets. Abx1 26 requires oversight of Redevelopment Agency during the dissolution period by an Oversight Board. The Oversight Board does have oversight of any Housing Successor Agency items listed on the Recognized Obligation Payment Schedule (ROPS) prepared by the RDA Successor Agency. Yet, newly formed Housing Successor Agencies can develop additional affordable housing projects or liquidate Housing Successor Agency assets (property) without approval of the Oversight Board, as long as the proceeds from a sale remain with the Housing Successor Agency. DISCUSSION: In May 9, 2017 the City's Housing Successor Agency approved an Exclusive Negotiations Agreement (ENA) with CHP DEVCO for a commercial development, which staff believes is the highest and best use of land on Barton Rd. (Attachment I) CHP DEVCO presented a proposal which targets retailers to reduce the City's retail sales leakage. In addition, CHP DEVCO understands Grand Terrace's location will allow retailers to access customers beyond the local city boundaries. The ENA allowed CHP DEVCO to demonstrate to retailers that they have control of the site. CHP DEVCO developed marketing material for the site and showcased the site at Packet Pg. 298 G.13 a conference of the International Council of Shopping Centers (ICSC) at the May 21 -24 2017 in Las Vegas, one of the largest gatherings of retailers in the world. While execution of the ENA allowed CHP DEVCO the ability to market the property for an original period of 90 days, the ENA also allowed the City Manager to extend the ENA for an additional 60 days based on mutual agreement with the City and CHP DEVCO. Staff extended the ENA because CHP DEVCO demonstrated a strong marketing strategy which lead to significant interest in the property. However, in-order to make the project completely viable, retailers requested CHP DEVCO provide the following site improvements: • Redesign of Canal and Barton Road Intersection to ensure signal access and improved traffic circulation (Attachment II) • Freeway signage, which is identified in the Barton Road Specific Plan. • CHP DEVCO also reached out to the property owner of Brookdale Assisted Living Center to acquire an adjacent parcel to enhance entrance and increase retail pad space along Barton Rd. CHP DEVCO was unable to accomplish all of the tasks above and the ENA lapsed in October of 2017. Staff continued to meet with CHP DEVCO to review their progress on the project. CHP DEVCO demonstrated significant progress (they provided list of retailers contacted and letters of interest) therefore staff recommends the Housing Successor Agency enter into a new ENA agreement (Attachment III) for 60 days with the following conditions: • CHP DEVCO shall provide Housing Successor Agency with an Earnest Deposit of $10,000, which can be transferred to an escrow account if a Disposition and Development Agreement (DDA) is entered during the 60-day ENA period. • CHP DEVCO shall seriously start negotiations on the development of DDA with the Housing Successor Agency. FISCAL IMPACT: There is no direct impact to the general fund with the execution of this ENA. However, if the retailers targeted for this site are secured, it could result in over $200,000 a year in combined sales and property tax revenue. The funds from the sale of the properties would be placed in the Housing Successor Agency's budget and used for future affordable housing projects. ATTACHMENTS: • Attachment I - CHP Dev Co SA May 9, 2017 Staff Report (PDF) • Attachment 11 -Redesign of Canal and Barton Road Intersection(PDF) • Attachment III - ENA CHP-Devco 1-4-18b (PDF) Packet Pg. 299 G.13 APPROVALS: G. Harold Duffey Completed 01/04/2018 2:23 PM Finance Completed 01/04/2018 2:38 PM City Attorney Completed 01/04/2018 3:21 PM City Manager Completed 01/04/2018 3:39 PM City Council Pending 01/09/2018 6:00 PM Packet Pg. 300 G.13.a r J, AGENDA REPORT MEETING DATE: May 9, 2017 Successor Agency Item TITLE: Approve Exclusive Negotiations Agreement (ENA) with CHP DEVCO to Purchase and Develop Housing Successor c Agency Property (APN #'S 1167-231-01 and 1167-311-01) a x PRESENTED BY: G. Harold Duffey, City Manager RECOMMENDATION: Approve ENA for APN #'s 1167-231-01 and 1167-311-01 with CHP DEVCO and direct development of a Disposition o and Development Agreement for the development of parcels a into a commercial development project. Z 2030 VISION STATEMENT 0 This staff report supports goal #3: Promote Economic Development: Develop Proactive `s Economic Development Plan to Attract New Businesses and Retain Existing a Businesses x w 0 BACKGROUND: In 1976, the Legislature directed redevelopment agencies to set aside 20% of the tax increment collected in a project area to be used by the agency to increase, improve, y and preserve the community's supply of affordable housing. Under ABx1 26, the former r RDA's housing functions and most of its housing assets must be transferred to a N "Housing Successor Agency," separate from the RDA successor agencies. Housing assets that transfer to the Housing Successor Agency include property, rental payments, bond proceeds, lines of credit, certain loan repayments, and other housing- N related revenue sources. However, ABx1 26 directs the County Auditor-Controller to 0 distribute the unencumbered balance in the housing fund as property tax proceeds to the affected local taxing entities. o a x c.� ABx1 did not convey oversight of the Housing Successor Agency to the Oversight , Board; rather it is governed by a Housing Authority. Pursuant to the ABx1 26, the City of Grand Terrace designated the Grand Terrace Housing Authority as the Housing Successor Agency. The Housing Authority, as Housing Successor Agency, manages all c former RDA housing assets. Yet, the Oversight Board does have oversight of any a Housing Successor Agency items listed on the Recognized Obligation Payment Schedule (ROPS) prepared by the RDA Successor Agency. Cities can develop additional affordable housing projects or liquidate Housing Successor Agency assets (property), as long as the proceeds from a sale remain with the Housing Successor a Agency. Packet Pg. 301 G.13.a DISCUSSION: The Housing Successor Agency's parcels are located on Barton Road (Attachment 1). On August 9, 2011, the City of Grand Terrace approved an updated Barton Road Specific Plan (Attachment II). The Specific Plan calls for Barton Road to act as the major commercial corridor for the City of Grand Terrace. The Housing Successor Agency's properties sit between two dynamic corners in Grand Terrace. Over 28,000 cars per day circulate through the intersection of Barton Road and Mt. Vernon Avenue o and over 27,000 cars per day pass through the intersection of Barton Road and a Michigan Street. w A retail sales leakage analysis identifies that over $64,000,000 in purchasing power 3 leaves the City of Grand Terrace annually because residents are forced to shop in other communities. The Grand Terrace Town Square Center demonstrates the regional retail a potential of Barton Road. The Barton Road Stater Bros. consistently ranks among the a top 5 of 52 stores in San Bernardino County. This makes the Grand Terrace Stater w Bros. a regional destination point for the surrounding communities of Highgrove, Colton, 0 Riverside and Loma Linda. o N C Staff believes the highest value and best use of the Housing Successor Agency x property is a commercial retail site to address the City's retail sales leakage. CHP w DEVCO presented a proposal which targets retailers to reduce the City's retail sales o leakage (Attachment ill). In addition, CHP DEVCO understands Grand Terrace's location will allow retailers to access customers beyond the local city boundaries. Staff would like the City to enter into an Exclusive Negotiations Agreement (ENA) with CHP DEVCO (Attachment IV). The ENA will allow CHP DEVCO to demonstrate to retailers that they have control of the site. CHP DEVCO has already started developing N marketing material for the site and if the ENA is approved, they will showcase our site at a the International Council of Shopping Centers (ICSC) this May, in Las Vegas. The ICSC conference in Las Vegas is one of the largest gatherings of retailers in the world (Attachment V). Cn 0 U While execution of the ENA will allow CHP DEVCO the ability to market the property, o there are markers within the document to protect the City; a • The ENA is good for 90 days and can only be extended if mutually agreed by all parties. • The ENA sets the framework for a Deposition and Development Agreement (DDA) to ensure retailers selected by CHP DEVCO meets the City's overall E retail sales needs. • The ENA also establishes the agreed upon sales price of $650,000 a (Attachment III) based on the appraisal obtained by the City. • The ENA also requires CHP DEVCO to reimburse the City for maintenance of E the property. w r The ENA represents a partnership between the City and an experienced developer like a CHP DEVCO. Packet Pg. 302 G.13.a In addition, execution of the ENA, would serve the purpose of the Housing Authority pursuant to Health and Safety Code §34200 as well as its purpose as Housing Successor Agency. In addition to the requirements to use Housing Successor Agency assets in furtherance of redevelopment, the Housing Authority itself has its own mission under Health and Safety Code Section 34200 et seq. to address a shortage of safe and sanitary dwelling accomodations available at rents which persons of low income can afford. The properties at issue in the ENA do not currently further the Housing o Authorities purpose. Liquidation of the properties would provide the Housing Authority = with assets to further its purpose and the purpose of the Housing Successor Agency. w 3 FISCAL IMPACT: There is no direct impact to the general fund with the execution of this ENA. However, if a the retailers targeted for this site are secured, it could result in a minimum of$100,000 a each year in sales tax revenue. The funds from the sale of the properties would be w placed in the Housing Successor Agency's budget and used for future affordable 0 housing projects. o N ATTACHMENTS: w • Attachment I-Map 1 (PDF) w • Attachment II-Barton Road Specific Plan (PDF) o • Attachment III-CHP DEVCO Proposal (PDF) _- • Attachment IV-ENA with CHP DEVCO for APNs 1167-231-01 & 1167-311-01 (PDF) • Attachment V-ICSC Conference Brochure (PDF) 0 N APPROVALS: Q G. Harold Duffey Completed 05/03/2017 6:35 PM N 0 Finance Completed 05/03/2017 6:36 PM ; a) City Attorney Completed 05/03/2017 8:41 PM a City Manager Completed 05/03/2017 6:38 PM City Council Completed 05/09/2017 6:00 PM Z a E w Q E 0 w r a Packet Pg. 303 F Tin U MIT Mw-X.-v AN WO 7 A Daily Traffic Volume: 28,000 J APN#1167-231-02 Daily Traffic Volume: • 27,000 APN#1167-231-01 p F APN#2167-311-01 MINIM 4� fZ k-o ip Ax Vn ILI 'Alf 7,,V-. ve Flo%- —7— Ai 7 G.13.a Barton Road Specific Plan 0 0 a x CITY OF 3 GRAND TERRACE0 a z Revision: September 18, 2003 0 August 9, 2011 0 .y C N X W O N M ♦ fn rl- N O f� Q Cn O y U a U t) r Q C N E L V City of Grand Terrace Community Development Department a 22795 Barton Road Grand Terrace 92324(909) 430-2247 Packet Pg. 305 G.13.a Table of Contents 1 I. Introduction 2 0 A. Purpose of the Plan 2 0 B. Project Location 2 a. C. Planning Areas 4 D. Authority 4 3 E. Relationship of the Specific Plan to the General Plan 4 F. Project Consistency with the Specific Plan 4 .o a II. Land Use Plan 6 z W 4- A. Opportunities and Constraints 6 r_ B. Goals, Objectives 7 C. Project-wide Planning Standards 12 w D. Site Planning 25 w E. Parking and Circulation 28 L F. Sign Regulations 32 0 G. Specific Freestanding Building Design Guidelines 33 H. Specific Strip Commercial Center Design Guidelines 35 I. Landscape Guidelines 37 J. Planning Areas 39 N K. Lot Consolidation Incentives 48 III. Infrastructure 49 a Cn A. Transportation 49 B. Public Services 49 0 C. Other Public Services & Facilities 55 a U IV. CEQA Compliance 57 E V. Specific Plan Administration 58 w a Appendix Land Use Matrix 59-64 E w r a t Packet Pg. 306 G.13.a I. Introduction A. Purpose of the Plan Over the years, the Barton Road corridor has evolved into a mixed-use area defined by a variety of commercial, office, service, and residential land uses. The quality and condition of existing structures varies from exemplary contemporary projects to 0 substandard and visibly deteriorating areas. The dominant use along the corridor is strip o commercial that has developed over the years in a disjointed, incremental manner. a Residential uses comprise a significant amount of the Specific Plan area and are found v generally in the form of single-family homes, some of which have been converted to w commercial/office uses. Multi-family uses are predominant in eastern end of the Plan 3 Area south of Barton Road. m 0 L Concern was documented during preparation of the City's General Plan in 1988 that the Q Barton Road commercial corridor was developing in an unplanned, disjointed manner Z and that unless the area was comprehensively planned for the future; the full economic - potential of the corridor may not be realized. Of equal concern was the present physical = appearance of the area and the need to upgrade its' image as Grand Terrace's •N "downtown". The original Barton Road Specific Plan was approved in 1990 and has been periodically amended to address specific development issues associated with w individual projects. In 2002, it was determined that the Specific Plan required a comprehensive review to determine its consistency with current State planning law and o its ability to address current and future need of the community. This need was a supplemented by changing economic conditions and acceptable development concepts that affect potential development within the Plan area. The purpose of this Specific Plan document and the associated "BRSP" Barton Road- o 04 Specific Plan Zoning District is to assure the systematic implementation of the City of Grand Terrace's General Plan within the Specific Plan area as shown in Exhibit 1. To fulfill this purpose, the document provides a comprehensive plan of land use, development regulations, design guidelines, development incentives and other related N actions aimed at implementing the goals and objectives set forth in the Plan. o U Upon adoption by ordinance of the City Council, this plan constitutes the legally o established zoning for properties within the plan area. Moreover, it establishes certain = development regulations, standards, and guidelines within the Barton Road corridor. U This document supercedes all previous specific plans, technical master plans or similar documents related to properties within the Specific Plan area. t B. Project Location a The Specific Plan encompasses approximately a 1.3-mile long corridor along Barton Road extending from the Riverside Freeway (interstate 215), on the west, to the intersection of Barton Road and Victoria Street on the east. Major intersecting streets r include, from west to east; Michigan Street, Canal Street, Mt. Vernon Avenue, and Q Preston Street(see Exhibit 1, Specific Plan Area Map). 2 Packet Pg. 307 Specific`ir Plan Area Ma p N City of Barton Road Specific Plan ; Grand Terrace w r� ® HIS 0 Planning Area: Specific Plan Area community Development Department,August 9 2011 This map is for reference only For detailed information please consult with the Community Development Department. Exhibit 'I r0 w w o 00 Attachment: Attachment I - CHP Dev Co SA May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) G.13.a C. Planning Areas The primary land use along the corridor is commercial with some office and residential uses (see Exhibit 2, Existing Land Use Map). The corridor functions as Grand Terrace's "downtown" and primary commercial center. City Hall is located near the eastern end of the corridor. For these reasons, the quality and image of the area are extremely important to the City and its residents. a� D. Authority a U California Government Code Sections 65450 through 65457 provide the necessary w authorization for the City of Grand Terrace to prepare and adopt this Specific Plan. 3 Hearings are required by both the Planning Commission and City Council. Following these hearings, the Specific Plan is adopted by the Council either by resolution as policy or by ordinance as regulation. Due to the regulatory nature of this Plan, it has been a adopted by ordinance. z w 0 _ E. Relationship of the Specific Plan to the General Plan .0 w This Specific Plan has been prepared in compliance with the goals and policies of the w City of Grand Terrace General Plan. The Specific Plan is designed to implement the L General Plan's various elements including Land Use and Circulation, among others. 0 All proposed development projects found to be consistent with the Specific Plan shall also be deemed consistent with the City's General Plan. The Specific Plan may be amended as many times as necessary to further the systematic implementation of the General Plan. 0 N F. Project Consistency with the Specific Plan The Barton Road Specific Plan is a regulatory plan that will serve as zoning law for Q properties within the boundaries of the Plan as depicted in Exhibit 1. All administrative N and discretionary development approvals must be consistent with this Specific Plan. v These approvals include, but are not limited to the following: a>i 0 a • Subdivisions and parcel maps v • Conditional Use Permits • Site and Architectural Review • Land Use Permits • Master Development Plans • Development Agreements w Q a� E ca w r a 4 Packet Pg. 309 Existing Land Use Ma City of Barton Road SpecificPlan Grand Terrace BARTON !!I�!*lPl� IlJr ■ / I ► ® - � / ►-���� ►�����►��' � �+ � P ��'���� IIIIIIIIII II{{II{If{ ,, ��T�����1��{��.�1��►�1�/' ;IIIIIIIRII[ llllflll /�/ �_ _� — � . ■�" .......�► ► ♦►�♦ �_ [III — — iPlanning Area: Specific Plan Area Low Density - . - Medium r - Public/ Institutional 111 acantLand Office Commercial Department,Community Development ExhibitThis map is for reference only.For detailed information,please consult with the Community Development Department, G.13.a II. Land Use Plan A. Opportunities and Constraints As with any physical development program, especially in an area that has already experienced urban development, certain aspects of the environment act as constraints to the achievement of desired development goals while others offer opportunities which can be taken advantage of to promote the types of development envisioned for the area. c The original Barton Road Specific Plan preparation included an analysis of the existing o physical conditions of the plan area. Based upon that analysis, the following list of a. opportunities and constraints was prepared. U z 1. Development of quality commercial and office uses will be encouraged. 3 m 2. Incremental development of strip commercial uses on small lots will be strongly discouraged as will be the conversion of residential units to commercial or office a a uses. z w 4- 3. The overall physical image of the area requires upgrading in order to attract and c maintain quality development. •0y c a� 4. Existing General Plan land use designations and zoning should remain basically w the same, but site development standards will change to achieve higher quality development and discourage strip-type development. Q. a� 5. A variety of incentive programs will be necessary in order to achieve the desired level of quality development envisioned for by the City. Cn When combined with public policy input (goals and objectives), the opportunities and N constraints become the ingredients used in formulating the overall direction of the Specific Plan. The identified opportunities and constraints are as follows: >, M Opportunities Q Cn • Capitalize on existing physical features and laird uses that contribute to andv reinforce a feeling of low density and pedestrian scale along the corridor o a • Implement a programmatic land use plan and urban design theme, which v establishes a "village"character and provides Grand Terrace's daivntowrr with a "sense of place". c a� E • Recapture retail sales leakage to surrounding communities, including both local and community level goods and services with an emphasis on quality. Q • Encourage the merger and development of small, underutilized properties along � the corridor, especially west of Canal Street and at the nor-tlnvest corner of E Barton Road and Mt. Vernon Avenue. � r Q • Preserve, whenever possible, significant erlsting bees along the corridor and emphasize the provision of frees in new development. 6 Packet Pg. 311 G.13.a Constraints • Lack of cohesiveness, laird use consistency and community focal points; curl*ennt strip commercial orientation lacks concentrated activity centers. Corridor lacks a sense of place. • Lack of pedestr-ian areas and amenities, inchldmg plazas, courtyards, public parks, cultural or enterlainment features. c • Location of existing potentially conflicting residential land user and trailer o park. a. x U • Lack of fn•eeway- and travel-relaled commercial land ntses, such as family w restaurants. 3 m • Lack of a consistent and continuous urbandesign and landscape thence. Image $- ofpr-ivate developments requires upgrading. Q z w • Majority of parcels are fragmented and under individual ournership. Manny of o the lots are of a long, narrow con figra-alion, which is difficult to develop u-ilhout o merger with adjoining parcels. a� w • Conversion of single-family r ffesidences to oceAconumer•cial uses constrains W. higher-quality development. L 0 Q. • Image of corridor is fn•agmented in terms of uses, setbacks, landscaping, right- W of-way improvements and architectural style. m • Existing commercial centers in adjacent cities (Colton, Lama Linda) drain local c market and its sales dollars. N B. Goals, Objectives and Policies a The purpose of this section is to articulate the Goals, Objectives, and Polices for the o Barton Road Specific Plan and begin the foundation for subsequent sections of this Plan. > a� 0 a. x GOALS: Broad statements that define the community's hope for the future. They are general in nature and do not indicate when and how these goals are to be accomplished. E OBJECTIVES: Statements of intent that generally guide future decisions in Q specific topic areas. a) POLICIES: More specific statements of intent to deal with particular topics in a certain fashion. They begin to define the approach to achieve the Plan objectives, and r are the first step in the development of a solution by forming the basis of standards and Q regulations. R Packet Pg. 312 G.13.a OVERALL GOAL To create a dynamic "doivntovv:n" commercial curter that is attractive and of high quality, unifying comnrimity design image, reflective of a "village"identify, and providing an economically viable setting for a balanced mixture of commercial and adiniinistrative:professioiral uses with safe, efficient circulation and access. c°� a� 0 In an effort to further define and prioritize this overall goal statement, the following a Community Design, Land Use:Economic, Circulation, Environmental, and v Infrastructure goals and objectives are provided. 3 COMMUNITY DESIGN 'o a a GOAL: Create the community design image that expresses and enhances a w unique "village" scale, character and identity for Grand Terrace. — c 0 OBJECTIVES: • Provide a pedestrian-oriented circulation system that identifies a w "village" center or downtown. r- • Provide an entry statement at Interstate 215 and Barton Road intersection Q. that enhances the village orientation of the community. • Promote compatible building elevations that provide transition at, or a linkages between, commercial and residential areas while protecting an adjoining established residential neighborhoods. • Through continued implementation of the City street tree program, N promote contemporary landscape treatments throughout the corridor. The C landscaping should be of a drought-tolerant, low-maintenance nature and able to withstand occasional high winds and intense urban conditions, such as smog and automobile exhaust. a Cn • Provide for the elimination or screening of visually objectionable views o such as outdoor storage, utility cabinets, trash bins roof-mounted v equipment, blank side walls recycling equipment, ana loading areas a>i through the implementation off'design guidelines. o a POLICIES: c=i • Develop consistent streetscape and architectural palettes that are c sensitive to the creation of a 'village" statement for Barton Road. (It is not the intent of this thematic requirement to discourage innovative or E contemporary architectural expressions or to imitate the architecture of the past, but to promote the harmonious coexistence of architectural styles varying from restoration to contemporary architectural themes.) Q • Require compliance with the community design guidelines in plans for new development or expansion or redevelopment of existing E development; incorporate community design as a major consideration in site plan review and approval. era r • Utilize landscape materials on private property that are clean, safe, wind a resistant, and relatively low maintenance. Informal landscape forms should be utilized in the corridor to emphasize the "village" atmosphere and scale. 8 Packet Pg. 313 G.13.a • Develop an incentive program that rewards private sector development for providing certain 'extra" design amenities within their projects. Of particular interest are passive solar techniques such as building overhangs, arcades, awnings and extra tree plantings, especially in parking lot areas. Consideration should be given to special paving materials used in place of asphalt in vehicular areas. • Provide incentives to expedite removal of signs that do not conform to the regulations of this Specific Plan, • Consider economic incentives for owners who wish to architecturally rehabilitate, refurbish, or upgrade landscaping on existing properties. c • Designate special on-site Iandscape and architectural features at the Mt. Vernot Barton Road intersection location, combining thematic plantings with complementary architectural statements designed to promote a a distinctive thematic character for this activity node. Changes in paving v materials, plant materials lighting, signing, and sizing of adjacent structures should occur at tfiis intersection to enhance its distinctiveness. 3 • Require that new development be sensitive to significant mature trees and views of natural landforms, such as Blue Mountain. o 0 a a LAND USEIECONOMIC W 4- 0 GOAL: Develop a Specific Plan that is responsive to community land use and o fiscal needs. c a� x OBJECTIVES: w 0 • Maximize the economic position of the Barton Road commercial W activities, capturing neighborhood, sub-regional, as well as travel-related W demand. Sales tax-generating uses should be emphasized. 0 • Promote distinctive commercial clusters (versus strip commercial) that Cn are sensitive to a village-scale. 0 • Require, master planning at key sites within the Specific Plan area to assure integrated development utilizing coordinated access, parking, building orientation/location, pedestrian and transit facilities. M • Encourage a mixed-use (retailr`office) development concept to add < variety throughout the commercial corridor. Cn 0 • Ensure the gradual upgrade of underutilized parcels functioning at less than their market potential. a. o • Encourage consolidation of elongated parcels and improve vehicular = access to deep lots along the corridor. L) • Focus on attracting new commercial uses through economic c development activities. E POLICIES: • Establish regulations and provide incentive bonuses that promote Q pedestrian oriented plazas and courtyards; encourage active retail c commercial uses at key intersections along Barton Road. • Prepare development regulations and guidelines that clarify the expectations of the City in terms of quality development. r a • Establish regulations that assure compatibility of new commercial uses with the "village" design concept while employing specific, well- designed-buffers from adjacent residential development. 9 Packet Pg. 314 G.13.a • Establish and incentive/bonus program of lot consolidation along the corridor to encourage development into planned concentrations, as opposed to a linear strip commercial configuration. • Establish redevelopment programs to assist business with property improvements. • Develop incentives-yegulations to encourage priority village oriented land uses at the Mt. Vermon/Barton Road intersection. • Encourage the development of superior architectural and site planning c design which, in time, will create an image of regional magnitude for Barton Road that attracts quality-oriented specialty shops as well as o additional shoppers. a • Establish land uses that complement existing village orientation within v the Specific Plan area. 3 CIRCULATION 0 a GOAL: Maintain a circulation system that facilitates efficient, safe vehicular and Z pedestrian traffic and enhances the community design character along Barton Road. c 0 .y OBJECTIVES: x • Limit and/or consolidate vehicular access points onto Barton Road. w • Develop a mixture of land uses that reduce home.`work trips within the Q. corridor and the City. • Provide for and phase necessary infrastructure improvements, such as under grounding utilities and landscaping to maximize the efficiency of Cn traffic as well as add to the aesthetic quality of Barton Road. • Encourage use of local transit programs wherever possible and enhance (N use of bus facilities. POLICIES: a • Establish the placement of bus shelters and bus turnouts to assist traffic c safety and efficiency. c) • Require pedestrian-oriented amenities at key activity nodes through o private development improvements. a • Reduce the number of vehicular trips between individual sites that must v use Barton Road by requiring private projects to secure reciprocal = parking access agreements prior to development. Shared parking and access will facilitate efficient parcel usage and minimize traffic support facilities such as drives, parking spaces, etc. E s • Discourage new developments from taking primary access from residential streets, by developing internal circulation systems that direct Q traffic away from adjacent neighborhoods. c a� E r a 10 Packet Pg. 315 G.13.a ENVIRONMENTAL GOAL: Maintain the highest possible environmental quality within the Specific Plan area, by balancing the impacts of development with environmental concerns. OBJECTIVES: • Establish regulations that preserve significant environmental features, 0 such as mature trees and views of local mountains within the Barton a', Road corridor. o a • Through the project approval process and the imposition of conditions or v mitigation measures ensure that all development within the Specific Plan area will not decrease environmental quality, and will wherever w possible create a higher quality environment. 3 POLICIES: o L a. • Prepare a map of significant trees that may be considered for z preservation. W 4- • Require all new development to meet General Plan environmental 0 regulations. Of particular concern are noise, lighting, and traffic impacts o upon adjoining residential properties generated by commercial uses. a� w x W INFRASTRUCTURE w L 0 Q GOAL: Maintain a high level of public services and facilities to all businesses along Barton Road. OBJECTIVE: 0 N • Coordinate all development activity with the construction of public a, infrastructure. f4 Q POLICIES: Cn 0 U • Require that all public services and facilities be available or that other o financial arrangements be instituted prior to issuing building permits. a U • As a condition of approval, require developers to install needed public improvements, such as street lighting, landscaping, sidewalks, curbs, and c gutters adjacent to their property during the first phase of development. E • Require that all utilities be installed underground as a condition of Q development approval. a� E ca w r a 11 Packet Pg. 316 G.13.a C. Project-wide Planning Standards 1. Comprehensive Land Use Plan The primary concepts upon which preparation of the Land Use Plan are based are 1) the retention and upgrading of appropriate existing uses within the corridor, and 2) the expansion of opportunities for new quality development. In addition, the Plan is based on the following more specific planning concepts and ideas concerning the desired future for the Barton Road corridor. a� 0 • Heavier,general commercial uses and uses serving freeway motorists are a appropriate near the freeway (Planning Area 1) while less intensive v commercial (specialty) retail uses are more appropriate within the "village" atmosphere provided for in Planning Area 2. Moving further 3 away from the freeway, office uses are provided for in Planning Area 3 (refer to Exhibit 3, Planning Area Map). 0- The Barton Road corridor functions as the City's "downtown" z commercial core. As such, its' image needs to be upgraded to reflect this important role in the community. 00 0 • Strip commercial development on small, disaggregated lots does not lend itself to the image, scale, or function desired for the Barton Road w corridor. -- 0 0. • The conversion of residential structures to commercial:office uses needs to be regulated in such a way as to ensure compatibility with surrounding development and the over-all image and function of the corridor. M U) • The consolidation of small parcels needs to be required and "incentives" o provided for exceptional consolidation schemes. 2. Project Wide Planning Standards a Cn Master Plan Areas 0 tU The intent of a master development plan is to provide a tool to initiate pre- o development planning in areas consisting of multiple ownerships and lots with = narrow street frontages in order to avoid strip commercial development with its t) typical proliferation of curb cuts, signs, parking in the front of buildings, and = general lack of visual and functional continuity. E s r Q c a� E r a 12 Packet Pg. 317 G.13.a Master Plan Area 1 A Master Development Plan shall be required for the area located south of Barton Road between Michigan Street and Canal Street, designated Master Plan Area 1. This area is characterized by numerous deep narrow Iots with many existing driveways. The following special development regulations shall apply to Master Plan Area 1. In addition, two Development Concept Plans have been prepared for the area to guide future development. The concept plans are not mandatory, but provide potential developers and property owners with guidance as to the City's intent for the area (see Exhibit 4, Master Plan Area No. 1 > Development Concept Plan). a a. x a) Minimum street frontage-The minimum street frontage for any development site in Master Plan Area No 1. shall be 300 feet under single ownership. 3 b) In lieu of providing 300 feet of street frontage under single ownership, an o applicant may participate with adjoining property owners to prepare a master a. development plan, which encompasses a minimum of 300 feet of street z frontage. The plan shall indicate how development of the proposed site w integrates the various properties into a single comprehensively planned area. o The plan shall contain, at a minimum, all of the components listed under o item 10 of the General Provisions section. Development of individual (n parcels may only proceed in accordance with the approved master x development plan. w w L c) Front yard setback -A 25-foot front yard setback from Barton Road is required except as provided in item 3 below. The setback area shall be landscaped with a combination of rolling berms, low walls, clusters of trees, shrubs, and ground cover. Monument signs may encroach to within 5 feet of the front property line. Parking may not encroach into the front setback c area. N d) Street adjacent buildings -For each master planned development, a minimum of 35 percent of the street frontage along Barton Road shall be occupied by N buildings located within 20 feet of the front property line. o U e) Lot consolidation bonus - Development applicants who successfully o consolidate properties under different ownerships may be eligible to receive a. development bonuses in the form of relaxations of development regulations and/or processing fees. Lot consolidation bonuses are discussed in a later part of this section. a) E f) The following regulations and standards are in addition to, and/or supersede, other regulations in this Specific Plan whenever a Master Development Plan Q is required. a� E �a w r a 13 Packet Pg. 318 • Planning Area maP city Barton Road Specific Plan Grand Terrace ° f ' AiRT 1�RD. ® lt � � � PLANNING c� AREA3 U PLANNING PLANNING AREA 1 AREA 2 Planning Area: Specific Plan Area Planning Area 1 Community Development Department,August 9,2011.su Planning Area 2 n This map is for reference only. For detailed information. please consult with the Community Development Department. Planning Area 3 (2) Master Plan Area w W t° Attachment: Attachment I - CHP Dev Co SA May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) °' G.13.a sheerfuNer MASTER PLAN AREA NO.1 DEVELOPMENT CONCEPT PLAN SecondaV em Accou road brrrglwentry Qwor"h"pksnhsg mov Only one eeeandory access m carmerclol cerdw. berms.law wait ere hollow d Belo cerwer bom ftwded medan kr cenbr ro JS%Of I"hard parcel f wdoge Marron Road. Car"h1fMV Movornenk btobsooagiedbysofsWo &UM 90AD Enhanced paring mquNd buwXr►g!I wAW w4j*W off" #nod a. .w IEGM +L , Im NOAAW AC= I 1 I u REKCCWA"A6ClZ li I_ -k l > t o a. p� �esd uaa,cuE.uRR I. 4 � 3 i ; I and a d'high black wol, Z Lu �O Edead Rood IArAW ST. -11' C EXHIBTT V O BARYON ROAD N Prepomd for City d Grand Terrace COMMERCIAL CORRIDOR aCi Proporad by-urban Design Sludla ,' SPECIFIC PLAN X W O s1 N MASTER PLAN AREA NO-1 sbeef Outer DEVELOPMENT CONCEPT PLAN 25-p�� ,p m bnmR kw waft sic. 41 ,},ems, !6%or fne folal parcel horYage Neredkr ere Y ro be ccc+vi+d br edeve h ce tntrau mistu k i lft ell bukbw belled Wahk zw ® T" iApfOFI ROAD dM/orloni'aedRaw O N �!I lot a7 EGRiP I 'y I e A >+ GN NMAkY AMM m ®SECONDAW ACCtU 0 tANDscAn wrFn V ®Faorostb u - 1 l Accen POW is mw'm&,*y > No co"unomw center I Pkarledmed4reNceNerta � 7irbufhrtncirdesbeeAsfeubr. I ,--.#I 4 canhuthrrwvow"vnauA d ante e'rrgn black rrat I Laslow mop aplimm = y I ❑ 1o1AkrrehmbridD Road ULPAtxsr EXH18fT Vf Q 1 BARYON ROAD Prepared far.CHy Of Grand Twrace � J COMMERCIAL CORRIDOR � Prepared by,Urban Design Sludlo fn SPECIFIC PLAN a) L V r Q 15 Packet Pg. 320 G.13.a Based upon specific site conditions, the Director of Community Development may determine that a Master Development Plan is required in other areas to ensure the proper development of a specific area. The Director's decision to require a Master Development Plan may be appealed to the Planning Commission. These areas may include the following: • Master Plan Area 2 North side of Barton Road between Michigan Street and Canal Street • Master Plan Area 3 Northwest corner of Barton Road and Mt. Vernon Avenue o • Immediate properties surrounding the Barton Road/Mt. Vernon Avenue o intersection. a x Although a Master Development Plan may not be required for proposed development within v these designated areas, the following design guidelines should be implemented. 3 Master Plan Area 2 A) 0 The following special development regulations shall apply to Master Plan Area 2. a a z w 1) Minimum street frontage - 1f lots are consolidated, the minimum street — frontage for any development site in Master Plan Area No.2 should be o 300 feet under single ownership. In lieu of providing 300 feet of street y frontage that is under single ownership, an individual property owner may be required to participate with adjoining property owners in w reciprocal access easements designed to reduce the total number of driveways on Barton Road, as described under item a (1) above and the Q General Provisions section. 2) Front Yard setback - The minimum front yard setback in Master Plan U) Area 2 shall be 20 feet. Signs may encroach to within S feet of the front property line. Parking should not encroach into the required setback N area. The entire setback area shall be landscaped. c� M 3) Lot consolidation bonus - Development applicants who successfully consolidate properties under different ownerships may be eligible to Cn receive development bonuses in the form of relaxations of development v regulations and/or processing fees as determined appropriate by the >� Planning Commission. o a x Master Plan Area 3 v c The following specific development regulations shall apply to Master Plan Area 3, E s I} Street adjacent buildings required - Buildings may be located to within S Q feet of street right-of-way lines along Barton Road and Mt. Vernon Avenue within 100 feet of the corner. E 2) Lot consolidation bonus - Development applicants who successfully consolidate properties under different ownerships may be eligible to a receive development bonuses in the form of relaxations of development regulations and/or processing fees as determined appropriate by the Planning Commission. 16 Packet Pg. 321 G.13.a Two additional areas within Planning Area 3 are encouraged to develop under Master Plans. Both areas currently contain mixed uses on several small often odd shaped parcels. The purpose of these Master Plans is to provide for quality cohesive office::commercial developments while limiting the number of driveways on Barton and promoting the efficient use of land through shared parking. Master Plan Area 4 Master Plan Area 4 is located at the northeast corner of the Barton Road and Palm 6 Avenue, west of City Hall. The area is currently developed as mixed uses including offices, single family and multi-family residential, and vacant property. Proposed projects should be compatible with those of the Civic Center. v Master Plan Area 5 3 Master Plan Area 5 is located at the southwest corner of Barton Road and Preston 2 Street. The area is characterized by limited office-commercial uses and multi-family 0- development, The proposed Master Plan will provide a design guideline that addresses z the efficient development of mixed commercial and office professional uses and serve w as an eastern gateway to the community. o c 0 Development in both Master Plan Areas 4 and 5 shall be consistent with the design c standards and permitted land uses of the Office Professional Zone. Lot consolidation, x reciprocal access, and reciprocal parking shall be encouraged. If development of w individual lots is proposed, the project will be evaluated based upon its ability to 0 ultimately blend with existing and proposed adjacent parcel development to create a cohesive project. M 3. Project Wide Design Guidelines Cn 0 All commercial and office development (new and rehabilitation) located within the Barton Road Corridor Specific Plan area is subject to the design guidelines/standards M contained herein. Q The design guidelines will serve as general standards that should be used for design c review when either of the following actions occur: v a� 0 • Any new development a • Any major addition or enlargeniew of an erivfing strucawe or use c GENERAL ARCHITECTURAL GUIDELINES FOR ALL DEVELOPMENT E s The following section provides numerous written and illustrated design directions related to the Q basic quality of commercial building, architecture,color, and scale. This portion of the Specific Plan addresses each of these elements in general terms and establishes the basic principles, which are expanded upon in much more detail through the application of the following "specific architectural guidelines and standards". This section "paints the overall picture" for c the design principles felt to be important in Grand Terrace. They should not be viewed as a standing alone but rather in concert with the more specific guidelines found in the subsequent section of these guidelines. 17 Packet Pg. 322 G.13.a Each guideline should be considered for how it applies to a given project in creating a "village" atmosphere. The illustrated examples are intended as images, which communicate ideas and should not be viewed as design solutions necessitating strict adherence. 1. Desirable Elements The qualities and design elements for commercial buildings (including offices) on Barton Road that are potentially most desirable include: 0 • richness of sin face and tertiu•e o • significant ivall articulation (insets, canopies, wing walls, arcades, trellises, _ po•ches, dor iners, etc) U • multi-planed,pitched roofs • roof overhangs 3 • regular or traditional window "- rhythm a • articulated mass and bulk Q • interesting and articulated wall w sin faces o + wood siding, wood shingles (wall) - c • brick and stucco accents (wall) • wood shingles and life(roof x w_ 2. Undesirable Elements 0 0. Potentially undesirable elements include: M + highly reflective surfaces U) • large blank, unarticulated stucco wall siufaces c + unpainted concrete precision block walls • `" • reflective glass >, • corrugated metal siding or the maim fagade + plastic siding 0IM Cn • irregular, modernistic window shapes and rhythm v • square "boxlike"buildings >� • standing seam metal walls on the main faVade o • mix of unrelated styles (i.e. rustic wood.shingles and polished chronne) a. U 3. Exterior Wall Materials Palette Z c a� The following palette of exterior wall materials is strongly encouraged: s r • wood siding(horizontal or vertical or diagonal) Q • wood shake c • river cobble E • slate • brick(natural colors) a • stucco (as an accent only, extensive use not appropriate) • clay the (natural colors) 18 Packet Pg. 323 a O t� N 0 a x U 6 a a z w 4- 0 C 0 .y C The following materials are discouraged as primary exterior wall materials: x w • natural, tufnishedconca•ete 0 • stucco 0. ar • corrugated meta! • reflective glass y • standing seam metal walls � • plywood(painted or otherwise) N • corrugated Fiberglass a; • illuminated sidings and awnings M plastic laminate • un-milled, bare ahnnimmr Cn • painted while brick v • rnrpainled concrete hlocl✓precision block 0 a 4. Height = U Building heights should relate to open spaces to allow maximum sun and ventilation, c protection from prevailing winds, enhance public views of surrounding rural hillsides E and minimize obstruction of view from adjoining structures. r Height and scale of new development should be compatible with that of surrounding Q development. New development height should "transition" from the height of adjacent a development to the maximum height of the proposed building. E r a 19 Packet Pg. 324 G.13.a 5. Bulk Large buildings which give the appearance of "square box" buildings are generally unattractive and detract from the overall scale of most buildings along Barton Road. There are several ways to reduce the appearance of excessive bulk in large buildings. • Vary the planes of the exterior-walls its depth and br direction. • Vary the height of the buildings so that it appears to be divided into distinct 0 massing elements. M • Articulate the diffei-ent parts of a building's facade by use of color, arrangement a of facade elements, of-a change in materials. v • Use landscaping and architectural detailing at the ground level to lessen the z impact of an otherwise bulky building. 3 • Avoid blank walls at the ground floor levels. Utilize windows, trellises, wall 0 articulation, arcades, change in materials, orotherfeatures. o a a z w 4- 0 C 0 .y C N X ., W O N undesirable Architectural Treatment Vertical Articulation Added M U) 0 N Cn t 0 r tU > a� Hwlrarrtd Articulation Added MuI1t Maned a Roals and Awnings = Add DeskcWa Articulation t) C 6. Seale E s For purposes of this plan, "scale" is the relationship between building size and the size r of adjoining permanent structures. It is also how the proposed building's size relates to Q the size of a human being. Large scale building elements may appear imposing if they c are situated in a visual environment of a smaller scale as is typical in along Barton E Road. The key idea here is "pedestrian scale". 0 r a 20 Packet Pg. 325 G.13.a • Building scale can be reduced through window patterns, structural bays, roof overhangs, siding, awnings, moldings,fixtures, and other details. ■ The scale of buildings should be carefully related to adjacent pedestrian areas (i.e.plazas, courtyards) and buildings. ■ Large dominating buildings should be broken rip by: 1) creating hor-Lontal emphasis through the use of trim; 2) adding awnings, eaves, tvindotvs, or other architectural ornamentation; 3) use of combinations of complenrentar)- colors; and 4) landscape materials. 0 a x _ U w...y^ W IML Up =V2MO 0 C 2 GOOD USE OF INTIMATE SCALE ELEMEHM to C AlIX OF COMPt]MMARY UATERIALS PROWDE ARTICULATION X ROOF OVERHANG CREATES SHADOW LINE INTEREST W ■ Utilize "ir jill" structures to create tr•ansilions in bulk and scale between large V_ buildings and adjacent smaller buildings. Q. ar 7. Color M m Color can dramatically affect the visual appearance of buildings and must be carefully c considered in relation to the overall design intent of the building. Color can also affect N the apparent scale and proportion of buildings by highlighting architectural elements a' such as doors,windows, fascias,cornices, lintels, and sills. Q Dominant Building Color -Much of the existing color in Grand Terrace is derived m from the primary building's finish materials such as brick, wood, stucco, and terra cotta v tile. Also dominant are earth tones which match these natural materials. 0 a ■ The dominant color of new buildings should relate to the inherent color of the v primal),building's finish materials. _ C ■ Large areas of intense white color- should be avoided. While subdued colors E usually work best as a dominant overall color, a bright trier color engirt be appropriale if it can be shown to enhance the nearby visual envir•omnent. Q The color palette chosen for a building should be compatible with the colors of adjacent buildings. An exception is where the colors of adjacent buildings E .strongly,diverge from these design guidelines. r Q ■ Wherever possible, minimize the number of colors appearing on the building exterior. Small commercial buildings should use no more than three colors. 21 Packet Pg. 326 G.13.a Accent Colors- Depending on the overall color scheme, an accent color may be effective in highlighting the dominant color by providing contrast or by harmonizing with the dominant color. • Primary colors shall only be used to accent building elements, such as door and window fi-ames and archilectur•al details. Bright or intense colas (irol including fluoi-escent colas) can also be used to accent appropriate scale and propo,-tio,t or'to pr'ornole visual interest ill harmony with the immediate envii-onment. O v • !rr buildings of a particular historical character or village architectural style, o e ter for color should be shnilar:to typical buildings of this type a 2 • Ar•chilectural detailing should be painted to complement the facade and tie inn t with adjacent buildings. 3 • Accent colors for trim should be used sparingly and be limited in rnrmnber for o each building. Accent colas oil adjacent buildings should be chosen to a complement one another. z W 4- Color Palette - The dominant color of new buildings constructed on Barton Road shall ° be similar to the inherent color of eallhtones found in the area. The following colors should not be used as primary wall colors. • Aquainai•ine x W • bright or hunters orange w • chartreuse o Q. • cheery or 'fire engine red 4) • chrome yellow • all day-glo colors • purple • turquoise N • fluorescent colors ca The following soft earthtone colors are recommended as primary wall colors: Q in • almond v • bliregr•ass • brick a • burgundy U • cedar-beige • chamois C • cobblestone E • cordovan • cream w Q • dr•ifAt,00d gray • gray E • Monterey pine • peacock green 1° r • puce Q • rose quartz • topaz Other colors within the above color scheme may also be acceptable. 22 Packet Pg. 327 G.13.a # - Exterior Walls Buildings shall be designed to avoid simple "bo_rlike"structures. Horizontal or vertical it-all articulation shall be expressed through the use of fill/ roofs, projecting lying walls, tuall offsets, recessed entries, awnings, roof overhangs, second floor setbacks, or covered arcades. • All building sides should be painted and contain architectural treatment previously, discnrssed 0 a + Freestanding buildings with walls at or less than 100 feet from a curb line v should not have continuous, visually unbroken walls. The fr•arnt plane of the wall shall be a maximum of sixty feet ill length, at which point horizontal or vertical 3 articulation is required. This articulation could be established through the use of varying fi-ont wall setbac.•ks, multi planed roofs, second floor setbacks, 0- porches, arcades, awnings, recessed entries, wing walls, roof overhangs, etc. a a z w 4- ■ Freestanding buildings should exhibit a minimum of a one to one "void to solid" r_ ratio oil at least tvvo building facades. This means that tiro of the walls shall be y at least 50% it-all to 50% window or door opening. The remaining two walls shall be articulated in some manner. x w O Q. at rY m m ` o N 'f 61 ftf Q Cn O U a� 0 a 9. Windows v ■ In general require the first floor of all commercial structures to have sufficient E areas of glass to give an open, public character to Barton Road inn keeping with the "village"atmosphere. Q ■ Large, continuous expanses of glass without careful detailing give all urban character and should be avoided. Glass areas call be subdivided by mullions, E panes, or decorative millwoh to reduce a window to human scale. r Q + Horizontal repetition of single window elements over long distances should be avoided. 23 Packet Pg. 328 G.13.a • To maintain a distinction between upper and lower floors, the ground level facade should have larger patterns of glass than the upper. + Bay, bow and box windows can be used to add visual interest to a facade by providing variety, shadow and texture. They also become focal points for merchandising and help reduce large windows to a more human scale. • The pattern, sije and type of window used should be appropriate to the character of the building. a� • Tinted glass can be used to reduce solar gain; however, deeply tinted glass as which stops views into the interior should be avoided. Highly reflective glass is v not appropriate. z 3 • Window frames can be constructed of numerous materials including steel, anodized aluminum, wood, wood and metal and vinyl-covered good; however, 0- the materials and finish of the frame should be appropriate to the overall a building character. Silver and gold colored ahuninum frames should be avoided Z in favor of black or brown anodized colors. LU 0 c . �- o N r X II 1 ' i 41 m U) 10. Roofs c N C • The roofline at the top of the structure should not run in continuous plane for more than I00'without offsetting or jogging the roof plane. Q Cn • Nearly vertical roofs (A-frames) and piecemeal mansard roofs (used oil 0 a portion of the building perimeter only) are discouraged Mansard > roofs, if utilized oil commercial structures, shall wrap around the entire o building perimeter. a U • All roof top equipment shall be screened fi-an public view by screening Z materials of the same nature as the building's basic materials. Mechanical equipment should be located below the highest vertical s element of the building. r Q • The following roof materials are not acceptable: 0 corrugated metal 0 high contrast or brightly colored glazed tile 0 highly reflective siufaces r 0 illuminated roofing Q ?4 Packet Pg. 329 G.13.a Dormers, when appropriate to the character of the building, can be used to add interest to the roofline and to introduce natural light into the building. • Roofing materials that are most appropriate to the "village"character of Barton Road are heavy wood shingles and terra cotta tile. Concrete roof tiles in neutral colors may also be appropriate. EXCELLENT USE OF MULTI-PLANED.PITCHED ROOF'S c a� a. #{ d 0 ROOT=OV ER ANG AIVD a. SIGNIFICANT DETAIL EMPHASIZE SWI-DING ENTRY Q z SIGNIFICA14T VERTICAL WALL ARTICULATION UTILtZIri3 w 0 11. Awnings o .y C • General use of aitvnirngs along a row of contiguous buildings shall be restricted x to awnings of the same form and location. Color of the awnings shall be w consistent and a minimum eight fool vertical clearance is required. o Q. a� • Signage on awnings shall be permanently attached to the awnings themselves and be restricted to the awnings flap (valance) or to the end panels of angled, curved, or box awnings. m 0 • Ple_riglas, metal, and glossy vinyl illuminated awnings are prohibited. Canvas, treated canvas, matte finish vinyl, and fabric awnings are encouraged • Internally lit awnings are)rot acceptable. Cn D. Site Planning > 0 Placement of buildings should consider the existing built context of the commercial a. area, the location of incompatible land uses, the location of major traffic generators, as U well as an analysis of a site's characteristics and particular influences. Z c a� 1. General Design Principles E r • Buildings should be sited in a manner that will complement the adjacent buildings, Q Building sites should be developed in a coordinated manner to provide order and diversity and avoid a jumbled, confused used development. • Whenever possible, new buildings should be clustered. This creates plazas or r pedestriarn )malls and prevents long "barracks-like" rows of buildings. When clustering a is impractical, a visual link between separate buildings should be established between buildings. This link can be accomplished through the use of an arcade system, trellis, or other open)structure. 25 Packet Pg. 330 G.13.a ■ Locate buildings and on-site circulation systems to minimize pedesti-ianlvehicle conflicts where possible. Link buildings to the public sidewalk itvhei-e possible tnith testiti-ed paving, landscaping, and trellises. ■ Recognize the impoirtance of spaces between buildings as "ouldoor rooms" oil the site. Outdoot- spaces should have clear, recognizable shapes that reflect careful planning and are not simply "left oven-" areas between buildings. Such spaces should provide pedestrian amenities such as shade, benches,fountains, etc. c a� * Fi-eestanding, singular coimnercial slrriclin-es should be oriented with their-major entry a toward the street tit-here access is provided, it-henever feasihle, as well as having their v nmjou•facade parallel to the street. z 3 m a �----i z _ w i O C O_ v •• fn d w ...:- O rr IJ M to 0 N 2. Setback Standards To ensure the functional enhancement of major streets and safety of the traveling public < as it pertains to adequate visibility, approval shall not be given for any building or O structure to be located within the designated building setback of a major street as v established by district regulations contained in this Specific Plan. o a • Building setback lines are established by the Barton Road Coi-i•idou• Specific v Plan for fi-ont, side and rear yard provisions depending oil the particular land use district designation. c a� E 3. Open Space r Open space for purposes of these design guidelines is considered the portion of the lot Q where there are no buildings, parking, or area included in required setbacks. These areas a shall be either fully landscaped or hardscaped in a decorative paving material utilizing E patterned/colored concrete or pavers. r a • Open space areas shall be clustered into larger, predominant landscape areas rather- than equally distributing them into areas of low impact such as at building peripheries behind a stivictui-e or areas of little impact to the public 26 Packet Pg. 331 G.13.a view, where they are not required as a laird use buffer or as a required yard setback. 4. Land Use Buffering Commercial development on properties adjoining any residential zone shall incorporate the following standards in addition to those standards already specified in the site development standards of this Specific Plan. 0 • A sir foot opaque wall shall be placed oil or just inside the propery! lime_ A five >M fool landscape strip area will be provided oil the inside of the ►tall. The wall a a. should be lotii-eyed to tlu•ee feet within the front.setback. _ U t • Evergreen frees, having a inininutin size of 15 gallons, shall be planted at least 3 20 feet on center, depending on species, or clustered in equal amounts to screen � parking or architecture. 0 a coUurnl l Q n�seaQtr ►r, w o c ALL O I N C N W O N tY FVBUC S/RWr M 41 U) 0 WMEW w' O U 5. Lighting o a Maximrun height for building and freestanding lighting shall not exceed 18'. v ■ If property is adjacent to a residential area or residentially zoned property, the lighting shall be screened f-oin these areas. E s • Lighting shall be directed away from adjacent roadways and shall not intei fere Q with traffic or create a safely hazard. c ai E r a 27 Packet Pg. 332 0 m 0 a U t w m 0 L a Q 6. Site Grading w 4- 0 Site grading must recognize existing drainage patterns, while functionally solving o drainage problems that may exist or result from ground plane alterations during construction. Likewise, site grading must be sympathetic to existing land forms while x providing appropriate transition of architectural elements to grade. Site grading must W. also provide for an uninterrupted flow of vehicular and pedestrian traffic through the L development. The plan must direct and provide adequate flow of surface run-off to 0. catch basins while gracefully contouring the land to blend with existing conditions at W the boundaries of the site. E. Parking and Circulation o N Parking lot design can be a critical factor in the success or failure of a commercial use. In a, considering the possibilities for developing a new parking area, a developer should analyze the following factors: ingress and egress with consideration to possible conflicts with street < traffic; pedestrian and vehicular conflicts; on-site circulation and service vehicle zones; and 0 the overall configuration and appearance of the parking area. U a) 1. Genen•al Design Principles a U All commercial parking areas shall be designed in accordance with Chapter 18.6 of the Zoning Ordinance unless otherwise stated in this Specific Plan. a) E Office and commercial parking lots and access drives should be designed utilizing the criteria 0 shown in the following exhibits. Q Parking lot plans shall incorporate the following as appropriate: E • Dimensions for internal spacing, vehicle circulation and lanndscaped areas • Curbing, stall making, signing,pedestrian crossings, and other-vehicular devices. Q • Location of lighting firtures • Location of to ash enclosnu•es • Location of drainage inlets 28 Packet Pg. 333 G.13.a • Location offrre!hydrants • Location of landscaped areas • Material design of perimeter walls • Utility cabinets and transformers • Bike racks • Spot elevations • Iff rture expansion is expected, space must be reserved fa•frtture parking. • Whenever a driveway is abandoned, the owner shall reprove all driveway pavements, replace the curb, and landscape the area to match the adjacent landscaping. # Any on-street parking shall not count in►neeling parking spaces required. o Parking areas shall be separated firom buildings by either a raised concrete walk-way or = landscaped strip with a sir inch curb. Situations where parking spaces directly abut the u buildings shall be avoided. ■ Where reciprocal parking and'or access agreement are planned, straw !row these 3 situations relate to the proposed development. m 0 a r a z w 2n O c O' 7 O N 2. Parking Area Design m m • All parking spaces should be clearly and permanently outlined on the surface of the � parking facility- • Handicapped parking stalls shall be so located that a handicapped person is not m compelled to wheel or walk behind parked cars other than their own. Also, the path of a travel from the parking area to the building area for handicapped persons shall not Cn exceed a maximum slope of 1:12. u ar • Parking lot design .should provide for connection to adjacent parcels where uses are a compatible and said connection is practical. _ U • Locate parking area to the sides and rear of buildings whenever possible. ar E • Parking facilities shall be designed in such a manner that any vehicle on the property will be able to maneuver as necessary so that it may exit from the property traveling in a fonvard direction. Q c • Off-street parking facilities shall be designed so that a car within a facility will not have E to enter a street to move from one location to any other location within the same parking facility. a • Parking areas which accommodate a significant number of vehicles should be divided into a series of connected smaller lots. Landscaping and offsetting portions of the lot are effective in reducing the visual impact of large parking areas. 29 Packet Pg. 334 G.13.a o � o IL 3 � U d 0 3. Entry Location./Design a` Q z • Where a corner location is being developed, locate parking lot entries air side streets w (or the less busy .street) to maximize landscaping and minimize pedestrianlvehicular c conflicts whenever possible. Design major site entries with appropriately patterned o concrete or pavers to differentiate them the sidewalks. 4) x • Site access points, whether located oil major or side streets should be located as far as w possible from street intersecliorns I00 feet is recommended and is required at the Barton i c Road,-M. Vernon Avenue intersection along Barron Road m a • Encourage projects to incorporate reciprocal access easements to improve internal 2 vehicular movements. y r O • Link individual projects and parking areas with on-site driveways which are clearly identified and easily recognized as connectors. � • Where parking areas are connected, interior circulation should allow for a similar N direction of travel and parking bays in all areas to reduce conflict a1 points of 0 connection, m 0 • Access roads and/or driveways far commercial developments should be located at least = 200 feet apart. Also, access drives and/or driveways should be located a mininnari of 10 U feet fr•o rr property lines. = R r a E } Q • lWMYLp /MRT3W�t=fT 30 Packet Pg. 335 G.13.a 4. Circulation • Design parking areas so that pedestrians walk parallel to moving cars. Minimize the creed for the pedestrian to cross aisles. Design the parking lot so that drive aisles are perpendicular to the majority of buildings or major tenant. 0 Vehicular circulation through a parking facility should be directed away fr•onn fire lames (typically adjacent to the back of stores) to the outer edge of the parking lot where there is less pedestrian traffic, IL t • The parking area should be designed in a manner trhich links the building to the 3 street sidewalk system as an extension of the pedestrian environment. This can � be accomplished by using design features such as walkways with enhanced c paving, trellis structures, and'or landscaping treatments. ILL_ a z • Driveway entry throats should be at least 25 feet wide, and preferably 30 to 35 LU feet wide, so that an entering vehicle does not interfere with an exiting vehicle. 0 Narrower driveway throats lead to conflict between entering and exiting c vehicles, causing one to stop and wait for the other. m 4) x 0 Parking areas should have a minimum number of entrances and exits to w minimize conflicts at entries and reduce possible congestion at street c intersections. a m w The first parking stall which is perpendicular to a driveway or first aisle N juncture, shall be at least 40 feet back from lire curb. With larger centers, significantly more setback area may be required The reason for this o recommendation is to provide a queuing area off the street so that if a vehicle is parking inn or leaving the stall nearest the street, there is room for at least one vehicle to queue while waiting for the other vehicle. Without this provision m vehicles it-ill quette into the street N 0 Parking spaces shall not block access to the trash enclosure. m 0 * Location of trash enclosures should not interfere with parking or circulation = area and should be located to minimize their visibility while not hindering v access far trash pick-up. d _VAM aMIm= _*MMWFM*AXXno E MMMWO.PAN=q. a�LAMna�m�Nwfa" t I I 0 R E 31 Packet Pg. 336 G.13.a 5. Screening of Parking Areas ■ Where practical, lowering the grade of the parking lot from existing elevations ma}, aid in obscuring views of automobiles while promoting views of architectural elements. 0 ■ Utilize a 36" high opaque wall or landscaping to screen any parking at the street periphery. A combination of walls, berms, and landscape material is a. highly recommended. _ U t 6 Bicycle and Pedestrian Linkage 3 r ■ Whenever possible, linkages between commercial facilities and adjacent o residential areas should be provided to encourage pedestrian and bicycle a circulation and increase overall safet)� Bicycle travel along Barton Road is not Z encouraged w O • Commercial facilities should provide bicycle storage racks at the vale of one o rack per each thirty five (35) vehicle parking spaces. These should be provided c in accordance with provisions contained in Appendix E. x w * All bicycle and pedestrian linkages must be well lighted and designed to provide o a high level of security. o: fT M Cn f� Q Cn O 'bA U IL N E F. Sign Regulations a 1. Required Compliance a� The purpose of the sign regulations is to provide the means for adequate identification of buildings and businesses by regulating and controlling the design, size, and location r of all signs within the Specific Plan area. All signs within the Barton Road Specific Q Plan area shall comply with the sign provisions of Chapter 18.80 (Signs) of the City of Grand Terrace Zoning Code, but with the following exceptions: 32 Packet Pg. 337 G.13.a • Village Commercial (VC) District o Single Tenant Facilities -- Wall or canopy signs shall not exceed 75 square feet based upon an area of one square foot of sign area per each lineal foot of building street frontage. o Multiple Tenant Facilities -- Wall and canopy signs shall not exceed 50 square feet based upon one square foot of sign for each lineal foot of building street frontage. o Monument type signs shall not exceed 24 square feet for any parcel with less than 300 feet of street frontage and a maximum size of 32 square 6 feet for any parcel with 300 feet or more of street frontage. They shall >� not exceed a height of six (6) feet above grade. a. x General Commercial (GC) District v o Multiple Tenant Facilities - Monument type signs shall not exceed 24 3 square feet for any parcel with less than 300 feet of street frontage and a maximum size of 32 square feet for any parcel with 300 feet or more of °' street frontage. They shall not exceed a height of six (6) feet above a grade. a z w 2. Sign Modifications o c 0 • The Community Development Director may approve a sign that does not strictly adhere to the sign provisions of the Chapter 18.80 of the City Zoning Code and x an exception noted above where such sign is compatible with the surrounding w development and is in harmony with the general aesthetics and welfare of the local area. 0. a� a_ • The Planning Commission has the authority to allow deviations from the sign ordinance to approve creative and innovative sign programs or sign solutions Cn under exceptional or unusual circumstances. 0 N G. Specific Freestanding Building Design Guidelines M a 1. Design Issues c tU This category includes buildings housing a single use (possible two)which are designed o to stand apart from adjacent buildings usually located in a center. These buildings may a range in size from the tiny fast food drive-in to a hotel. Since various uses within v freestanding buildings have different design problems or opportunities, these nuances must be considered. c a� E There are several design issues related to freestanding buildings which are not shared by the other categories: Q • Freestanding buildings generally are viewed fi•oin all sides so that landscaping and building materials mast be considered on all sides of the buildings. E • Freestanding buildings generally are smaller than the strip commercial centers a or shopping centers and can be overshadowed by them. 33 Packet Pg. 338 G.13.a • Freestanding buildings have more opportunities for creative design since the design is directed toward a single use. Freestanding buildings have more opportunity for signs, but signs can easily over whehn the building. + A freestanding building usually has its own parking lot typically with its own access poinf(.s}and often is segregated from adjacent lots. 0 d _ Design Guidelines a x Use Distinctive Massing -Food service establishments, offices, and financial t institutions offer the best opportunity for varied building massing and such 3 variation is encouraged to add interest to the environment. d 0 Use Intimate Scale -Commercial establishments, offices, and financial a` institutions emphasize personal service as their primary products. These z structures should reflect personal service by their architectural design which w provides intimate, people-oriented scale at entries and interior spaces. Building c components such as windows, wood doors, and decorative trim should 0 emphasize the intimate scale in coordination with each other and the building a scale. W x w Limit Visual Impression of Height-The maximum height of proposed projects c shall be consistent with the established regulations of this Specific Plan. m However, commercial establishments should limit the visual impression of a height by use of roof treatments, varying the plane of exterior walls and/or a stepping back upper floors where feasible. y r O Design for Public View -Each wall surface of a freestanding building which is visible to the public will be treated as a primary facade and will be designed for public view (i.e. public streets, right-of-ways, alleys, public parking areas, parks, etc.). a Cn 0 Landscaping and screening of areas needed for services, such as deliveries or v trash collection is required. Other appurtenances such as ground mechanical o units, utility boxes, back-flow prevention devices, and similar equipment shall a either be screened or blended with surrounding area. v t R r a '1 m E • SIGN SIGN � a ,i ti4 t Packet Pg. 339 G.13.a Use Varied Textures -New buildings are encouraged to include alternative treatments where these promote an intimate scale and add to the "village" character identified for 0 Barton Road. Utilize wood shingles, clapboard, or board and batten siding. The textures > should be limited to one or two primary materials with roofs and glass making up the c remainder of textural variety. Brick accents are appropriate. _ U t Use Related Colors -Buildings shall be reviewed in terms of colors used. Colors should 3 be related to those dominant in the immediate sphere. The use of all earth tones (not just shades of brown) indigenous to Grand Terrace is strongly encouraged, including the c natural colors of brick and tile. `a a Screen Mechanical Equipment -All rooftop mechanical equipment shall be located at w a distance from the edge of the building so as not to be visible from the pedestrian level o or from adjacent roadways. if such units must be placed in a visible location for c functional reasons, they shall be screened in a manner consistent with the building facade. 4) x St.01w3 VI*W sRpA4 Hpnwa c.wow Muss LJ.I TEN= YUM13 man � f-sea w�u C w cC N ' N t - a Cn o m j - o f f x H. Specific Strip Commercial Center Design Guidelines E 1. Design Issues a This category includes buildings housing more than two uses or tenants, which a are designed as a single unit oriented to a central parking area. In responding to t the needs of individual tenants, these buildings often have the greatest problems a with maintaining consistency in material and signage. Q Design issues associated with strip developments include: 35 Packet Pg. 340 G.13.a ■ A creed to provide storefront visibility and access for a number of tenants. + A need to provide signage identifying a number of different tenants. • A need for individuality in storefront designs and signage. A need to provide landscaping to soften the building bulk without biding _ signage or architectural 'features ° a� 0 • A need to provide convenient .shared parking often located between the a street and the primary building facade. _ U t 3 0 2=12y- d z w IV Hi 0 0 .y C N W O r-+ 2. Design Guidelines U) 0 Use Similar Massing -The massing of new strip developments should emphasize in a change from the once monotonous, unarticulated building facades of many older SO's type strip developments. The use of arches, arcades, porches, roof overhangs, full roofs, and varying facade setbacks are strongly < encouraged to add variety to the simple block-like massing of many existing o strip developments. v a� 0 Use Consistent Scale -The scale within a strip development snail be consistent a throughout the development. Where anchor or major tenants require larger L) building areas, the larger scale of these units shall be broken-down into units = comparable to the predominant unit in the development. The use of vertical focal points such as towers and cupolas are strongly encouraged to emphasize E the village atmosphere of Barton Road. These, however, need to be carefully designed and integrated within the overall village theme. Fad architectural styles Q must be avoided. c a� Use Consistent Textures and Colors -All storefronts within a strip development shall utilize a consistent palette of materials and textures. While c generally this will mean a continuous treatment of the entire strip frontage, it is a acceptable to vary individual storefronts within a given palette of materials. For example, brick bulkheads under shop windows could alternate with wood 36 Packet Pg. 341 G.13.a treatments where there is a variation in the plane of the facade, which correlates to such changes in materials. *+ o U > a� 0 a. U 3 Use Height for Balance-Anchor stores, which are typically taller than the strip o stores, can be used to create balance within the development. The placement of a. anchor stores shall consider the overall effect of balance for the strip. z w Limit Emphasis -The height and scale of an anchor store will automatically 0 0 create an emphasis for the strip development. The use of textures, colors and g materials on the anchor store shall be consistent with that of the other stores in the center to avoid dissimilar massing and proportions. x w Maintain Similar Proportions -The proportion of the major elements of a o 0. development shall be consistent throughout. These elements include windows, doors, and storefront design. For example, if multi-paned windows are used, the entire development must use multi-paned windows. Cn Screen Mechanical Equipment -All rooftop mechanical equipment shall be o located at a distance from the edge of the building so as not to be visible from the pedestrian level or from adjacent roadways. if such units must be placed in a visible location for functional reasons, they shall be screened in a matter 2 consistent with the building's facade. Many rooftops are also visible from < adjacent properties; in such cases, all rooftop equipment shall be at least o screened from view using opaque walls or other appropriate materials consistent > with the building's walls. o a U I. Landscape Guidelines = Landscaping in the Barton Road Corridor Specific Plan Area shall achieve three specific ends: s one, to unify and establish a village theme; two, to soften the auto oriented new commercial r development; three, to unify Barton Road as a pleasant environment for residents and visitors Q alike. These three ends will be accomplished by a highly recognizable use of repeated planting treatments. Consistency and continuity within the street right-of-way and building setback areas is extremely important. r New development in the Specific Plan Area shall comply with the following landscape a guidelines. 37 Packet Pg. 342 G.13.a 1. Landscaped Area Ratio A minimum of one 15 gallon size tree (25 feet in height or more at maturity) for every 625 square feet of landscaping, and one shrub or vine for every 50 square feet of landscaping are considered necessary. 2. Irrigation 0 Provide complete automatic sprinkler or drip irrigation systems for all projects. o a. 3. Maintenance = U t w Keep all plantings healthy and growing with all planting areas free of weeds and 3 debris. a� 0 L 4. Trees, shr-ttbr, and vines a. Q z Trees shall be 15-gallon size having a minimum height of eight feet at time of - planting. Shrubs shall be a minimum of 1-gallon size at time of planting. The C tree shall be adequate in trunk diameter to support the top. Trees, shrubs, and •2 vines shall have body and fullness that is typical of the species. C w X W 5. Ground Cover w L O Q The ground cover shall be healthy, densely foliated, and well-rooted cuttings, or one gallon container plants. Herbaceous and flat plant ground covers shall be planted no more than 12 inches on center and woody shrub ground cover shall be planted no more than four feet on center. 0 N 6. Spacing a; ca The spacing of trees and shrubs shall be appropriate to the species used. The plant materials shall be spaced so that they do not interfere with the adequate CO lighting of the premises or restrict access to emergency apparatus such as fire U hydrants or fire alarm boxes. Proper spacing shall also insure unobstructed >) access for vehicles and pedestrians in addition to providing clear vision of the a intersections from approaching vehicles. a. U c Plant material shall conform to the following spacing standards: E • A mininnan of 25 feet fi•orn the property corner at a street intersection to the center of the ftr st tree or large shr-ttb. Q • A mininnan of 15 feet benveen center of trees and large slrrtrbs to light standarcls. .A mininnan of 15 feet between center of trees or large slu-ttbs E and fire hydrants. �a w • A minimtrrn of 10 feet between center of trees or large shrubs and edge of Q driveivay. 38 Packet Pg. 343 G.13.a 7. General Guidelines • Save existing mature trees it-here possible (some may be moved and transplanted, i.e. palms, pines, etc.) Approval must be obtained for removal of all trees having a trunk diameter of 10 inches or mo e measured 48 inches above existing grade. 0 0 Use specimen trees (boxed trees)for immediate effect and accent. 0 0 Give consideration to rapidly gr-otning trees. a x U • Emphasize use of varieties which require low maintenance and drought tolerant species in public and commercial areas and in large larulscape 3 areas. m 0 • Use bared and tubbed plants in clay or wood containers, especially for a enhancement ofsidetvalk shops. Q z • Give preference to ground covers u-hich require little maintenance. o "Authentic"floit-er and vegetable gardens may be developed to add to C the village character: .2 c • Vines and climbing plants integrated upon buildings, trellises, and x perimeter garden walls are strongly encouraged. A few plants to w consider far this purpose are: bougainvillea, grape ivy, and wisteria vines. 0 Q. a� U,se color plantings at the base of building, in planter boxes and focal Points. M 0 N M Q Cn O U a� 0 ra a E J. Planning Areas a C E For the purpose of presenting and discussing the Specific Plan's land use concept, the plan area has been divided into three Planning Areas. Each Planning Area is r characterized by a particular land use emphasis and different requirements related to Q land use and site planning. The three Planning Areas are shown in Exhibit 5, Zoning; Map. Permitted uses within each Planning Area/Zoning District are summarized in Appendix 1, Land Use Matrix. If a proposed land use is not listed in the Land Use 39 Packet Pg. 344 a� m o w w A � "' Attachment: Attachment I - CHP Dev Co SA May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) G.13.a Matrix, a determination of consistency may be made by the Community Development Director. If appropriate, the consistency finding may be referred to the Planning Commission for a finding. Planning Area 'I - General Commercial District (GC) Descriptive Summary Planning Area 1 is closest to the 1-215 Freeway and consists mainly of residential uses, a school and some strip commercial. It is an area in transition > with several residential structures having been converted to commercial uses. a Lot consolidation and new commercial development are the primary focus for a. Planning Area 1. v z 3 This Planning Area will focus upon a wide variety of uses that typically include supermarkets, drug stores, variety stores, apparel shops, appliance and furniture o stores, and commercial recreation uses. Because of its adjacency to the freeway, a this district would also permit traveler related uses such as hotels, motels, and z restaurants. w 4- 0 Land Use and Development Standards .yo C a. Maximum Building Height x w The maximum allowable building height in the GC district shall be 28 0 feet. Architectural building elements such as towers and roof ridge lines may extend to 35 feet if no habitable space is provided above 28 feet. 0 b. Minimum Street Frontage U) 0 N The minimum street frontage for any development site in the GC district C is 100 feet. >% 0 a C. Maximum Lot Coverage Cn 0 tU The maximum allowable lot coverage by structures may be 100 percent o less required parking, setbacks, and landscaping. Lot coverage shall a include all enclosed building area. Atriums open to the sky or plazas, open parking, and hardscaped areas shall not constitute lot coverage. _ c a� E s r Q c a� E 0 r a 40 Packet Pg. 346 • <<r� . , Zoning M City of Barton Road Specific Plan Grand Terrace i o; ART -RD. LU - LU ® �twig (AP) ADMINISTRATIVE PROFESSIONAL t� PLANNING AREA 3 U_ (GC) GENERAL (VC) VILLAGE COMMERCIAL COMMERCIAL Planning Area: PLANNING AREA I (RAJ) PLANNING AREA 2 (P.A.2) QSpecific Plan Area ® (GC) General Commercial (P.A.1) Community Development Department,August 9.2011. (VC) Village Commercial (P.A.2) n This map is for reference only.For detailed information.please consult with the Community Development Department. rt 0 (AP) Administrative Professional (P.A.3) 0 `4 Attachment: Attachment I -CHP Dev Co SA May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) °' G.13.a cl, Yards Setbacks for yards in the GC district shall be as follows: Front: The front yard setback shall be 20 feet for buildings. Monument 0 signs may encroach to within 5 feet of the front property line. No parking may encroach into the front yard setback. All setbacks shall be o landscaped. Minor parking encroachments are permitted. a. U t Side: No side yard setback is required, except where adjacent to a lot in 3 an "R" district, then 10 feet. Where the side yard is adjacent to a public street, the building setback shall be 10 feet. Parking areas and 0- monument signs may encroach 5 feet into a required setback. All 0- setbacks shall be landscaped. z w 4- 0 Rear: No rear yard setback is required, except where adjacent to a lot in o an R district, then 10 feet. Where the rear yard is adjacent to a public y street, the setback shall be 10 feet. Parking and monument signs may a encroach 5 feet into the setback. All setbacks shall be landscaped. w e_ Landscaping 0. a: A minimum of 15 percent of the site area shall be landscaped in M confonnance with the design standards and guidelines of this Specific Cn Plan. Required landscaping within parking areas may not be counted as c contributing to this requirement. Required landscaping for setback areas may be counted as contributing to the 15 percent requirement. 0 f. Parking Cn The off-street parking provisions of Chapter 18.60 of the Zoning Ordinance shall apply in determining the number of parking spaces that o must be provided for each use, the design and layout of the parking area, _ the amount of landscaping required and allowable methods of screening. c g, Signs E s Signs in the GC district shall be permitted in accordance with the provisions of this Specific Plan (refer to Section F of this Chapter) and Q Chapter 18.72 of the Zoning Ordinance. E 0 r a 4? Packet Pg. 348 G.13.a Planning Area 2—Village Commercial (VC) Descriptive Summary Planning Area 2 is Grand Terrace's existing commercial core. It contains primarily commercial uses with some office type uses. The Stater Bros. neighborhood shopping center and the Town and Country Plaza, a mixed retail and office center, are two of the most significant developments in the area. The general quality of uses and structures in this Planning Area is good; however, several older structures will need to be upgraded or replaced. The main focus for >� Planning Area 2 will be the creation of a downtown "village" atmosphere with an upgrading of retail commercial uses to take advantage of identified a. opportunities in the community retail market. Some consolidation of parcels will be required at the northwest corner of Barton Road and Mt. Vernon in order for 3 that area to develop with the type of quality development envisioned by this Specific Plan. The overall community design concept will emphasize the Barton o Road/Mt. Vernon intersection as the "heart" of downtown with strong urban a design features. z w The Village Commercial Planning Area is designed to accommodate specialty o uses such as cafes, bakeries, gift shops, florist shops, bookstores, and other o similar commercial retail uses of a scale and quality that are compatible with a pedestrian-oriented village atmosphere. Other, more general-type commercial x uses, such as hardware, hobby, furniture, and appliance stores are also permitted, w but subject to strict design standards. Similar uses requiring larger floor areas V_ are more appropriate in the General Commercial District. 0. a� o: a. Maximum Building Height M Cn The maximum allowable building height in the VC district shall be 28 c feet. Architectural building elements such as towers and roof ridge lines N may extend to 35 feet if no habitable space is provided above 28 feet. 0 b. Minimum Street Frontage Cn The minimum street frontage for any development site in the VC district � shall be 100 feet o a C. Maximum Lot Coverage v The maximum allowable lot coverage by structures may be 100 percent less required parking, setbacks, and landscaping. Lot coverage shall include all enclosed building area. Atriums open to the sky or plazas, open parking, and hardscaped areas shall not constitute lot coverage. Q c a� d. Yards E 0 Setbacks for yards in the VC district shall be as follows: a 43 Packet Pg. 349 G.13.a Front: No front yard setback is required for buildings. Monument signs may encroach to within 5 feet of the front property line. Parking areas shall be set- back a minimum of 30 feet from the front property line. All setbacks shall be landscaped. Side: No side yard setback is required, except where adjacent to a lot in an "R" district, then 10 feet. Monument signs shall be setback a minimum of 5 feet from a side property line adjacent to a public street. Parking areas shall be setback a minimum of 5 feet from a side property line adjacent to a public street or R district. All setbacks shall be o landscaped. a x U Rear: No rear yard setback is required, except where adjacent to a lot in 3 an "R" district, then 10 feet. Monument signs shall be setback a minimum of 5 feet from a rear property line adjacent to a public street. Parking areas shall be setback a minimum of 10 feet from a rear property a line adjacent to a public street. All setbacks shall be landscaped. Q z w 4- e. Landscaping 0 _ 0 A minimum of 25 percent of the site area shall be landscaped in conformance with the design standards and guidelines of this Specific x Plan. Required landscaping within parking areas may not be counted as w contributing to this requirement. Required landscaping for setback areas o may be counted as contributing towards the 25 percent requirement. 4) o: f_ Pal ing 0 The off-street parking provisions of Chapter 18.60 of the Zoning "' Ordinance shall apply in determining the number of parking spaces that a, must be provided for each use, the design and layout of the parking area, the amount of landscaping required and allowable methods of screening. < 0 U 9. Signs > a� 0 Signs in the VC district shall be permitted in accordance with the = provisions of this Specific Plan (refer to Section F of this Chapter) and Chapter 18.72 of the Zoning Ordinance. _ a) E t c� w Q a) E ca w r a 44 Packet Pg. 350 G.13.a Planning Area 3 -Administrative and Professional Office (AP) Descriptive Summary Planning Area 3 is anchored by the City Hall and consists primarily of small office uses. West of City Hall uses are predominantly residential with a mixture of single family and multiple family dwellings. The main emphasis for Planning Area 3 will be the continued development of office uses and support service commercial uses. In recognizing the presence of existing multi-family 6 residential projects south of Barton Road along side streets within the Planning > Area, such uses will be permitted to remain and in-fill properties allowed to a a. develop subject to strict design standards and permitting processes. Special = provisions are provided for the development of infill multi-family properties. Opportunities exist to consolidate some single family lots for office 3 development. a� 0 This land use district is intended to accommodate professional/administrative a. office uses and personal service uses as opposed to other commercial retail uses. z Typically, uses include medical and health care clinics, travel agencies, w insurance agencies, and copy centers. Other consistent uses include executive, o management, administrative, or clerical uses, including the establishment of o branch offices, data processing centers, and the provision of professional c consulting services. Service commercial uses may include restaurants, repair x services, and retail commercial uses that cater to businesses and their w employees. L 0 Q. Land Use and Development Standards a. Maxivaum Building Heighl The maximum allowable building height in the AP district shall be 28 N feet. Architectural building elements such as towers and roof ridge lines may extend to 35 feet if no habitable space is provided above 28 feet. Q Cn b. Min innim Site Area v a� The minimum building site area in the AP district shall be 10,000 square a. feet. _ U C. Mininuan Street Frontage a� The minimum street frontage for any development site in the AP district shall be 60 feet measured at the front property line. w Q d. Maximum Lot Coverage E The maximum allowable lot coverage by structures may be 100 percent w less required parking, setbacks, and landscaping. Lot coverage shall Q include all enclosed building area. Atriums open to the sky or plazas, open parking,and hardscaped areas shall not constitute lot coverage. 45 Packet Pg. 351 G.13.a C. Yards Setbacks for yards in the AP district shall be as follows: Front:The front yard setback shall be 15 feet for buildings. Monument signs may encroach to within 5 feet of the front property line. Parking areas may encroach to within 10 feet of the front property line. All setbacks shall be landscaped. 0 Side: None required, except where adjacent to a lot in an "R" district, o then 10 feet. When adjacent to a street, ground signs shall be set back 5 a feet and parking areas shall be set back 10 feet. Setback areas shall be v landscaped and may count towards the overall landscape requirement. w 3 Rear: None required, except where adjacent to a lot in an "R" district, then 10 feet. When adjacent to a street, ground signs shall be set back 5 0 feet and parking areas shall be set back 10 feet. Setback areas shall be Q landscaped and may count towards the overall landscape requirement. z w 4- 0 f. Landscaping r_ 0 N C A minimum of 15 percent of the site area shall be landscaped in x conformance with the design standards and guidelines of this Specific w Plan. Required landscaping within parking areas may not be counted as L contributing to this requirement. Required landscaping for setback areas Q. may be counted as contributing to the 15 percent requirement. 0 g. Parking 0 The off-street parking provisions of Chapter 18.60 of the Zoning C4 Ordinance shall apply in determining the number of parking spaces that must be provided for each use, the design and layout of the parking area, the amount of landscaping required, and allowable methods of screening. N 0 U h. Signs a>a. 0 Signs in the AP district shall be permitted in accordance with the = provisions of this Specific Plan (refer to Section F of this Chapter) and Chapter 18.72 of the Zoning Ordinance. c a� E Multi-Family Infill Special Provisions w Q When a multi-family residential in-fill project is proposed within the Planning Area 3 (AP District), the following standards shall be applied: a. All proposed multi-family developments shall require the issuance of a r Conditional Use Permit and Site and Architectural Review applications. Q b. No residential development other than a mixed use residential/commercial development shall be permitted on any parcel with Barton Road frontage. 46 Packet Pg. 352 G.13.a C. Residential densities shall be consistent with those of the R3 (Medium Density) Zoning District including provisions for density bonuses. d. The development standards for multi-family residential development shall be consistent with those of the R3 (Medium Density) Zoning District. C. In granting approval of a Site and Architectural Review for residential projects within Planning Area 3 of the Barton Road Specific Plan, the Planning Commission must make all of the findings required by Section 18.63.060 of the City Zoning Code. f. In granting approval of a Conditional Use Permit for residential >) development within Planning Area 3 of the Barton Road Specific Plan, a the Planning Commission must make the following findings: a. i. All of the findings required by Section 18.83.050 of the City Zoning Code. 3 ii. The development of the subject site as residential uses will not hinder, impede, or discourage the future development of any o adjacent parcels for commercial development. a iii. The subject site has characteristics that have previously z discouraged it development as commercial uses. w 4- 0 Mixed Use Residential/Commercial Special Provisions o N _ Whenever a project proposes both residential and commercial uses on a single parcel, x the following standards shall apply: w w L a. All proposed mixed developments shall require the issuance of a Q. Conditional Use Permit and Site and Architectural Review applications. b. Mixed use developments shall comply with the Design Standards of the AP Zoning District of the Barton Road Specific PIan, can C. The residential component of a mixed use development shall not be c permitted on the first or ground floor the structure(s). N d. In granting approval of a Site and Architectural Review for a mixed use project within Planning Area 3 of the Barton Road Specific Plan, the Planning Commission must make the following findings: Q i. All of findings required by Section 18.63.060 of the City Zoning o Code. c� ii. The residential component of the project is well integrated into the overall design of the project and complements the proposed a commercial uses. _ U e. In granting approval of a Conditional Use Permit for a mixed use project, within Planning Area 3 of the Barton Road Specific Plan, the Planning Commission must make all of the findings required by Section 18.83.050 E of the City Zoning Code. w Q a) E w r a 47 Packet Pg. 353 G.13.a K. Lot Consolidation Incentives The Planning Commission shall have the discretionary authority to grant incentive "bonuses" through relaxed development regulations based upon the merits of the proposed project. incentives may include: • Reduction in required parking spaces • Increase in building heights • Other development standards as approved by the Planning Commission a� 0 Merits that warrant incentive bonuses include: a x U • Consolidation of existing lots, • Reduced access points(driveways) and/or reciprocal access agreements, 3 • Reciprocal parking agreements, and • Provision of public or semi-public pedestrian open space 0- The total reduction in required parking spaces shall be based upon the level of the z qualifying merits, but in no case shall the bonus exceed 2090 of the required standard. 4- 0 c 0 .y C N X W O N M Cn O N O M Q Cn 0 U a� 0 IL U c d E s c� r Q c a� E t c� ca r Q 4 Packet Pg. 354 G.13.a III. Infrastructure A. Transportation 1. Transportation Plan Description Transportation is a key element to the Barton Road Specific Plan. The Barton Road corridor serves as the primary access corridor for the City. In addition, the o objectives and policies of the Specific Plan promote pedestrian and bicycle a. access between development projects within the Plan Area as well as v connections to the surrounding community. The existing transportation within the Barton Road Specific Plan is shown on Exhibit 6, Existing Transportation 3 Map. 0 Primary access is provided by Barton Road, a Major Highway (100' R/W, 72" a improvement). Mount Vernon Avenue and Michigan Street are designated as z Secondary Highways (88' RIW, 64' improvement) that provide north/south o access to the Plan Area. Canal Street, Grand Terrace Road, and Preston Street r- are designated as Collectors (66' RIW, 44' improvement) that provide access to •y the surrounding community. Highway and street design standards are shown on Exhibit 7, the Road Way Design Standards. w 2. Transportation Plan Development Standards o Q. a� 1. All roads within the PIan Area shall be improved to the ultimate standard of the General Plan Circulation Element. 2. All road improvements shall comply with the standard specifications of the San Bernardino County Transportation o Department unless otherwise amended by the City of Grand Terrace. 3. Driveway approaches onto City roadways within the Plan 2 Area shall be designed to City standards. < 4. Sidewalks shall be provided along all city roadways per City v standard specifications. 5. Bikeways shall be provided in accordance with the City of o Grand Terrace Bicycle Transportation Plan. a. U B. Public Services = 1. Water and Sewer Plan E s a. Water and Sewer Plan Description Q c The Barton Road Specific Plan area is served by the Riverside Highland Water Company (RHWC). RHWC is a privately owned and operated water purveyor serving the City of Grand Terrace and the unincorporated r community of Highgrove. Since the overall Plan area is generally a developed as urban uses, the backbone domestic water system has already been installed. Exhibit 8 illustrates the overall domestic water system serving the area. 49 Packet Pg. 355 G.13.a The entire Barton Road Specific Plan area is served by a sanitary sewer system owned and operated by the City of Grand Terrace. Wastewater treatment is provided by the Colton Regional Wastewater Treatment Facility through an agreement between the City of Grand Terrace and the City of Colton. Exhibit 9 illustrates the existing sanitary sewer system serving the area. b. Water and Sewer Plan Standards o i. All existing and proposed development shall connect o to the Riverside Highland Water Company domestic a. water system. v ii. All proposed development shall provide adequate 3 fire flows in accordance with the requirements of the County Fire Department. o iii. All new water connections shall be in accordance a with the standards of the Riverside Highland Water Q Company. w iv. All existing and proposed development shall connect o to the City of Grand Terrace sanitary sewer system. o V. All new water and sewer connection shall be subject to the prevailing connections fees established by the x Riverside Highland Water Company and City of w Grand Terrace. r- 0 Q. 9. Storm Drain Plan a. Storm Drain Plan Description Cn The Barton Road Specific Plan area is served by a series of storm drains N maintained by the City of Grand Terrace. As illustrated in Exhibit 10, the Plan area flows in a general east to west direction The Plan area east M of Mount Vernon Avenue flows through a series of storm drains east to a Mount Vernon then south within the Mount Vernon right-of-way. The Cn Plan area west of Mount Vernon flows west to the western edge of the ti Plan area then southwest to a County flood control channel. IL 0 b. Storm Drain Plan Standards = U i. All proposed development shall be designed in a c manner that adequately control surface flows and E does not adversely impact the storm drain system. ii. All proposed development that requires grading activities shall comply with the prevailing standards Q of the National Pollutant Discharge Elimination System (NPDES) and shall be required to prepare E and implement a Stormwater Pollutant Protection Plan(SWPPP) a 50 Packet Pg. 356 `r n Transportation MapExistig Barton Road Specific Plan " c,ty of �_. Grand Terrace� \� It /LTff fl Cn - '- + r r r r■ ■r r L.r r r r r r r r r r r r r r■ ■r r r r r r r r r r r r r r r ■r■ i _ „ �. y �� ��� BARYON RD. ' loll €il�lM i LL i _ tom' , "ON7 � a nzo Road Ways z Z 0 Specific Plan Area ~ Major Highway � � ■rrrr Modified Major Highway Community Development Department,August 9 2011. Secondary Highway This map is for reference only For detailed information please consult with the Community Development Department. — — — Collector Local Street ._...�_�. Bike Lane Exhibit 6 0 w w U1 `4 Attachment: Attachment I -CHP Dev Co SA May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) Road Way Design Standards Right Right of-Way I Street of-Way t 12' 12' 1 R 38' 38' R o a>i Modified Major Highways o 100' Right-of-way a. U t 3 Right Right Of-Way ( Street Of-Way ; o a ---14'-- z R 36' 36' w Major Highways o 100' Right-of-way x W Right Right V_ Of-Way I Street Of-Way ; 0 a� 4.-12' 12'—) --: -- 32 32 R Secondary HighwayCN o 88' Right-of-way m Right Right °f way Street Of-Way ; 0 l 1 11� 1 0 R 22' w 22' 1 R = Collector 66' Right-of-way E REg t Right Q of Way Street of-way ' a� k -2- 12' + t 18' „ — 18` R c r Local a 60' Right of-way Exhibit 7 52 Packet Pg. 358 i c1rk. Existing Water Line Map City of Barton Road Specific Plan " Grand Terrace O ` '12" / I w V! I I18J. , -- '{ M 24, 11 Z M - f' -T--��— I ! — — �- IBM ] — � 1 8 m mUJi r 'a 6o ; Water Line Diagram Z — ' z a � Specific Plan Area = F U Water Line Community Development Department,August 9,2011. CThis map is for reference only.For detailed information,please consult with the Community Development Department. Exhibit 8 0 W W `� Attachment: Attachment I - CHP Dev Co SA May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) I c+rr I n � r Existing Sever Line Map City of Barton Road Specific PlanGad f " r n _Terrace � r ' 8-1 .8 I Q 10 ! 8„ I —in W U, 8�ry� BARTi�N_RD� is"-.A � _ _ a - - - - -_ - _- - - - - - - - 4 r.10 I l P L-M AVE: 1UJ i L8L J 4 aUZ o Sewer Line Diagram z W Specific Plan Area X I.-: Sewer Line Community Development Department,August 9,2011. This map is for reference only.For detailed information,please consult with the Community Development Department. Exhibit 9 CD W W CD c Attachment: Attachment I - CHP Dev Co SA May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) G.13.a C. Other Public Services & Facilities 1. Schools The Barton Road Specific Plan area is located within the Colton Unified School District. It is served by two local elementary schools, one local middle school and Colton High School. Since the Plan area is predominantly commercial in nature, minimal impact is anticipated to the local school system. All new development shall be required to pay prevailing school fees 6 as established by the Colton Unified School District. > 0 2. Fire Service a. Fire protection and emergency response services for the Specific Plan area are served by the City of Grand Terrace Fire Department, a branch of the San 3 Bernardino County Fire Department. The City Fire Station is located within the Specific Plan area on City Center Court near the southeast corner of •o Barton Road and Mount Vernon. All existing and new development shall 0- comply with the fire protection standards of the City Fire Department. z w 3. Police Service o Police service for the Specific Plan area is provided by the San Bernardino 0 County Sheriff's department under contract with the City of Grand Terrace. All proposed development in the Plan area shall comply with all x requirements of the Sheriff's Department. w 4. Electricity 0. Electric service to the Specific Plan area is provided by Southern California W Edison. Although the majority of the power lines serving the area are M currently overhead, efforts continue to underground distribution lines Cn whenever possible. All proposed development within the Plan area shall c comply with the requirements of Southern California Edison regarding N electrical service and the location/reiocation of power lines. 5. Telephone a Telephone service is provided by SBC:'Pacific Bell. All proposed c development requesting telephone service shall comply with the v requirements of SBC/Pacific Bell. o a 6. Natural Gas = U Natural gas service is provided by Southern California Gas Company. All _ proposed development requiring gas service shall comply with the : requirements of the Gas Company. s 7. Solid Waste Solid waste collection and recycling services are provided by Waste Q Management Inc. (WMI). The City of Grand Terrace is under franchise with WMI and waste collection service is mandatory for all commercial and E residential land uses within the City. All proposed commercial and multi- family residential development within the Plan area shall be required to a provide adequate enclosures for trash and recycling containers and to contract with WMI for waste collection and recycling services 55 Packet Pg. 361 c�rr ExistingStorm Drain Map City of Barton Road Specific Plan " Grand Terrace 0 _w �O• � 36„ 27'• 24' N 0) -J 4_ LUJ k k3AF T69;-RD.1 L 36 Om o EB ER--H 54" go �J 117F1[k3111i r'� Ld i� �� �� L- I I 'a no Storm Drain Diagram a 9 x � Specific Plan Area 2 i Storm Drain C.M.P. Storm Drain R.C.P. y Community Development Department,August 9,2011. n This map is for reference only-For detailed information. please consult with the Community Development Department. rt Exhibit 10 c� w w rn � ^' Attachment: Attachment I -CHP Dev Co SA May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) G.13.a IV. CEQA Compliance As required by CEQA, an environmental assessment for the Barton Road Corridor Specific Plan was completed as the basis for 1) determining whether or not potential environmental impacts would be sufficient to require and Environmental Impact Report and 2) specifying the scope of work for the subsequent Specific Plan in such a way that its impacts would be 0 the same as or less than implementation of the General Plan policies and zoning currently in a', effect. a a x U t w 3 m 0 L- a. Q Z W ' yF O C O (n C N w x W w L O Q N� U) r 0 N f4 Q U) O U a� a U c O E t c.� ca w Q c a� E t ca w r a 5? Packet Pg. 363 G.13.a V. Specific Plan Administration 1. All regular provisions of the Grand Terrace Zoning Ordinance shall apply to all properties within the Barton Road Specific Plan boundaries, including but not limited to design review, use permits, various appeals, amendments, public notice, and hearing provisions. The provisions herein supplement the above a', referenced provisions. a a x 2. The Barton Road Specific Plan will be implemented primarily t through the use of Site and Architectural Review. This review 3 process shall be required for all major rehabilitation, redevelopment, expansion of existing uses and/or structures, and o new development within the Specific plan boundary. A Site and a Architectural Review will not be required for rehabilitation of a z structure where there is no square footage increase or use LU intensification. However, such an expansion may require other ° land use and building permit applications and subsequent review o processes. Where applicable certain uses and activities may r- require review through the Conditional Use application process as x defined in the Zoning Ordinance. w w L O Q N� r N f4 Q Cn O U a� a U c O E t c.� ca w Q c a� E t ca w r a 5X Packet Pg. 364 G.13.a TABLE I, LAND USE MATRIX General Village Office/ _ Commercial Commercial Professional PA 1 PA 2 PA 3 1. Retail Commercial Uses > Ambulance Services C IL x Antique Shops P P v 5 Apparel Stores P P _ ) Appliance Stores and Repair P P ° a Art, Music, and w Photographic Studios and P P P — Suppler Stores _ c Auditoriums C c _ a) Athletic and Health Gyms w and Weight Reducing P C C Clinics o Auto Service Station P C M CL rY Auto Related (including in motorcycles, boats, o P N trailers,campers): a) Sales (with ancillary P co a repair facilities in a P v totally enclosed area) b) Rentals c) Parts and Supplies v d) Repair _ Bakeries (retail only) P P d Barber and Beauty Shops P P P R Bicycle Shops P P P a Blueprint and Photocopy Y P P Services P Boats Sales C Book& Stationary Stores (other than adult related P P P material .59 Packet Pg. 365 OP_ Bowling Alleys C Camera Shop(including P 1' P processing)�ry Candy and Confectioneries C P P Car Washes C w.M Catering Services P C China and Glassware Stores P P o IL Cleaning & Pressing C C C Establishments Convenience Stores P P C Costume Design Studios P a` _ Q Curtain and Drapery Shops P P w _- 0 Day Care Centers C C C c .y Delicatessens/Specialty P P P a Food Stores x w Department Stores P P 0 - a Drug Stores and Pharmacies P P P 4) Equipment/Party Rental P r Farmers Markets P N � of Feed and Grain Sales P c>a Floor Covering Shops P vi _ 0 U Florist Shops P P P > as Food Markets P P a x _ U Furniture Stores P P = Garden Supply Stores P C E Gift Shops P P y P i4 a _ Hardware Stores P C E Health Centers P C C Hobby and Craft Shops P P P Q Household Goods P P 60 — — - -- - — Packet Pg. 366 GC VC - Hotels/Motels C Ice Creams and Yogurt Shops P P P Ice Sales P Jewelry.Stores P P P Laundry (Self Service) P P P Leather Goods and Luggage P P c Stores Liquor Stores P o P a Locksmiths Shops P P P Mail Order Businesses P P 3 Message Centers and P.O. P P P Boxes o - v L Mobile Home Sales _ C a Music, Dance, and Exercise C C C w _Studios 4- Notions or Novelty stores P P c Nurseries & Garden Supply w Stores within enclosed area P C ,) Office, Bus. Machine Sale& P P P w Repair Pawn Shops C _ Q Computer& Software Stores P _ P P Paint,Glass, and Wallpaper P Stores y Pet Shops P P P c Recycling Collection Services C C Record,Tape, & video Stores (including rental)_ _ P P P _ Restaurants (sit down): N a) With entertainment and/or v serving of alcoholic > beverages i' P C o b) Incidental serving of beer a x and wine(without a t� cocktail lounge, bar, , entertainment,or dancing) P C C c) Fast Food: without drive- E t thru P C C d) Fast Food: with drive-thru a P C C Schools, Business & C C C� professional t Shoe Stores, Sale and Repair P P P Smoke Shops P P Q Sporting Goods Stores P P Stained Glass Assembly P 61 Packet Pg. 367 G.13.a VC Op - Supermarkets P P Tailor Shops P P P Television, Radio, VCR, Stereo, and CD Component P Sales P Tire Stores P Toy Stores P P 0 Travel Agencies P P P o Variety Department Stores, a Junior Department Stores P P = U Veterinary (domestic, non- C boarding) _ 3 Watch and Clock Repair P Stores IP P o Yardage Goods Stores P P a a z w 4- 0 0 .y c m x w 0 a m a c� y r O N O R a Cn 0 U 0 a x U d E t R r a a Packet Pg. 368 TABLE 1, LAND USE MATRIX(cont.) General Village Office! _ Commercial Commercial Professional PA 1 PA 2 PA 3 . Entertainment and Cultural Uses 0 Cultural Artist Exhibits: � a. Indoor gallery and art sales P P o b. Outdoor art exhibits C a C Movie theaters P _- 3 d 0 L 3. Office and a Administrative W Uses o 0 .y Banks, Finance Services and 4; Institutions P p P w Business and Office Services P P P 0 Interior Decorating Firms P P P m Medical/Dental Offices and Related aw Health Clinics P P P Medical Laboratories P P P Optician and Optometric Shops P P P N Realtors and Real Estate Offices p P P Travel Agencies P P P N U 4. Public and Quasi a Public Uses Government Offices and Facilities C C C E Public Schools P Churches C P a Private Schools Associated with a C P Church and located on same site E t c� Q 63 — — - Packet Pg. 369 G.13.a Notes: (1) Outdoor displays.--'uses shall take place in front of business on site, which have been approved with a conditional use permit. Under special circumstances, outdoor uses." displays are allowed without conditional use permits (refer to Development Regulations). (2) Permitted with no showroom facilities. (3) Conditional permit required for off sale of alcoholic beverages within 500 feet of school. c (4) An auto service station featuring the sales of gasoline with a convenience food market is > permitted with the approval of a Conditional Use Permit by the Planning Commission at the o southwest corner of Barton Road and Mount Vernon Avenue only. a x U t 3 m 0 a a z W 4- 0 c 0 .y C N X W O N M Cn O N O M Q Cn O U a� 0 a x U c d E s c� r Q c a� E t c� ca r Q 64 Packet Pg. 370 G.13.a CHP DevCo 0 0 March 10,2017 > d G Mr.G. Harold Duffey a x City Manager,Grand Terrace t� via email: hduffevCa grand terra ce-ca.eov 5 3 RE: Letter of Interest and Qualifications Proposed Retail Development o 22273,22293,22317 Barton Road a Grand Terrace,CA 92313 z w Dear Mr. Duffey: o _ 0 On behalf of CHP DevCo thank you for the opportunity to submit our qualifications to work with you on the development of the above referenced vacant properties on Barton Road. CHP DevCo consists of four 4; highly experienced commercial real estate professionals: Brian Tracy, Kevin Barry, Rich Gebele, and w Charles LeVine.We are currently involved in several projects in the Inland Empire and are excited to potentially be working with the City of Grand Terrace on this project. 0 a m Below find a brief summary of each of our real estate backgrounds and projects: a c� CHP DevCo Resumes: rn r O • Brian M.Tracy—Brian Tracy has over 35 years of experience in retail property N development, leasing and investing throughout southern California. As President of Retail Net Lease Properties, Inc. Brian has developed relationships and done deals with CVS Drug Stores,Trader Joes's,Ralph's supermarkets, Q Smart& Final Aldi Market HobbyLobby,Stein Mart Starbucks, Pieolo N Y� gY,and 0 many other national and regional retailers. c) m • Rich Gebele-Rich has worked in the real estate industry for more than 25 years o_ with experience in key areas such as Site selection,Construction and = v Development. Past experience includes acting as an Area Development Manager for McDonald's. Rich is a graduate of the University of California Santa = Barbara. He is a member of ICSC and CCIM. Rich is a licensed Real Estate Broker in the State of California with BRE Lic. No.01174056 R r • Charles LeVine-Charles LeVine joined National Development, Inc initially as an Q investor only later to become part of the development team. Charles has been c involved in the Real Estate Market for over 20 years with most of his experience E in residential properties within Colorado, New Mexico&California. Over the past 7 years,Charles has become more active on the commercial front. Partnering with Rich Gebele,he has developed several successful projects Q within the Hotel,QSR&Grocery arenas. 74998 Country Club Drive, Suite 220-345 Palm Desert, California 92260 - — — -- Packet Pg. 371 • Kevin P. Barry—Kevin Barry has worked in the Shopping Center industry for 30 years. Kevin started his career with Grubb&Ellis in 1986 and is currently President of Irish Commercial Brokerage, Inc.with six specialists focused on c retail tenant expansions.Kevin has developed properties for Wendy's, McDonald's,Smart&Final,T-Mobile and Studio Movie Grill. He is an alum of G USC School of Business,an active member of ICSC and is a licensed Real Estate a Broker in the State of California with BRE Lic. No.00881808 = U t CHP DevCo Retail Projects: ; d 0 As you know Kevin Barry and Rich Gebele recently developed the McDonald's adjacent to the `a subject property. CHID DevCo also recently completed the purchase and renovation of a 34,000 z SF Smart&Final Extra store in Coachella,CA. Presently we are involved in the acquisition and w development of nine(9)acres in the city of Fontana to develop a Studio Movie Grill and a Smart o and Final Extra. Below find a representative list of our projects in more detail: c .y c m 1) 49978 Harrison Street,Coachella,CA—The acquisition and renovation of a 34,000 square W foot retail building. We negotiated a lease with Smart and Final to take the entire building. Building renovation and site work was completed in the first quarter of 2015 with Smart& 0 CL Final opening for business in March of that year. The property was funded with private 4) equity and a loan provided by the Hankey Investment Company. c� 2) McDonald's,Grand Terrace,CA—The acquisition of.65 Acres and the development of a 4,400 square foot McDonalds building at the Stater Brothers Center located at 22257 N Barton Road,Grand Terrace, Ca 92313. a; c� 3) Northpointe,Fontana,CA—The acquisition and development of nine(9)acres at the co intersection of Citrus Avenue and the 210 Freeway for a 40,000 SF Studio Movie Grill and a 0 U 30,000 SF Smart&Final Extra.Construction projected to start in July, 2017 with completion > during the 1"Q of 2018. p a x 4) Fairgrounds Market Place—The acquisition,entitlement and development of twenty seven c) (27)acres mix-use project at the intersection of Hover Road and Nelson in Longmont = Colorado, Tenants include Starbucks,Sonic Burger, Murphy Oil,Popeyes, 110 room Hyatt = d Loft Hotel,a 105 room La Quinta del Sal and 250 apartments. Construction projected to E start in April 15,2017 with completion during the 1st Q of 2018. r a 5) Cherrywood Plaza-The acquisition and development of seven (7)acres at the intersection of Jordan Road and E470 Toll Road in Parker,Colorado. The project includes a Starbucks, E Taco Bell,a 10,000 sf of Medical Office building, 105 room La Quinta del Sol. Construction t projected to start March 2017 with completion during the 1st Q of 2018. a Packet Pg. 372 G.13.a 6) La Quinta Square,La Quinta,CA: The purchase and redevelopment of the former Simon Motors property in La Quinta. This 3.9 acre site was developed in 2015.Tenants include in N Out Burger,Aldi Markets and El Pollo Loco. Funding provided by Atalaya Capital Management. 0 Please see enclosed photos and renderings of our projects as well. 0 a x U Prospective Retail Tenants for the subject properties: t •3 We have reviewed the subject properties,the trade area and the retail leakage report prepared for the city.We have also performed our own retail"void"analysis to identify specific retailers o we feel would be logical candidates for our proposed development. Based on the foregoing we a would, if selected to proceed with an Exclusive Negotiating Agreement(ENA)with the city, Q contact retailers within the following categories: Home Improvement,Fitness,Sporting Goods, w Bank's,Craft/Fabric Stores,Vitamin Stores,Specialty Grocery, Pet Stores, Full Service, Fast o Casual Restaurants and Gourmet Coffee. _ 0 N We have excellent relationships with many retailers in each of these categories and will be a=i utilizing those relationships to draw attention both to the City and these properties specifically. x w w L 0 Q Exclusive Negotiating Agreement(ENA}: CHP DevCo herein requests that the city enter into an ENA with us for a period of ninety(90) U) days to market the subject properties to potential retailers and establish a firm idea of what the r� proposed retail development will look like based on retailer response and city input. N The ENA is critical to the success of our marketing,and ultimately the project, because we need a, to let prospective retailers know that we can deliver on a site we are asking them to tour and perform analysis on. In other words, retailers will not spend time and money on a site they do Q not think is"real". o U Included in the ENA needs to be a provision detailing the price and terms under which CHP > DevCo may purchase the subject properties.Accordingly,we propose the following to be a incorporated into the ENA:a)Purchase price of$1,520,000 for the properties; b)a six(6) month = escrow from the date a Purchase and Sale Agreement(PSA)is mutually executed;c)a good faith U deposit in an amount to be mutually agreed upon;and d)a provision within the PSA stating that the Buyer(CHP DevCo)agrees to submit its entitlement package to the city within sixty(60)days of opening said escrow. t c� w Q a� E ca w r a Packet Pg. 373 G.13.a Thank you for the opportunity to present our qualifications and interest in the development of the Barton Road properties.We look forward to meeting at your convenience to discuss our ideas for the development and the ENA in greater detail. Sincerely, c . A. 0 CL Brian M.Tracy t w CHP DevCo 3 Brianmtracv@smaii.com - m 0 L a. Q Z W 4- 0 C O (n C N w x W w L O Q N4) U) r N f4 Q U) O U a) a a _ U c O E t c.� ca w Q c a) E t ca w r a Packet Pg. 374 2 # |]@|: \\/} ��� E /aN Rg 2 . ;�- - � 22 ) q�d L� 3 ] } r ( � � _ [ } d\ Z { R ` > $ . � � & ( � |. ' 4 j \ . kE� � \ � ■ ��` ■� � , � | [ � . J - g CP P q h�■ \ � � T . . , . ^� � . w 0 Attachment: At tachmem | . CHPDe Co SA May $ 20 7 Staff Report (Extension of ENAProet with CHP De c) J 0 CHP DevCo Past and Present Projects o McDonald's > Grand Terrace CA o _ R. _ r � U t '[ V k 0 ILL. a W o LU w LO IL U) Smart& Final o Coachella CA C� Cn 0 tU a� 0 IL L) E # - v Q C E V Q Packet Pg. 376 0 2 Cl if 3 f ' K , x O ,M O �b i _ �, �. �i Ln 1 t �• , O t0 - Q �� aM n ID o I i „ 0 70 El l, 3 .. 7 f I. LK ■r CD is el =v n CD 3 �A� W -i Attachment: Attachment I - CHP Dev Co SA May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) CHP DevCa Mixed Use Development Parker,Co o ...........� c a x U t i O a z w O +.. vorel�r.�i�'rwrrd.r.a.p.l = O •IM r.rw.#w.F.YAI.d+.ran M�.h M/O■�f .y �riw i.d d►r�vti�,.w rF Y7W C •A.I..Try.rf�...w.i�M.ly*.ri�r... w�.i L j r lK.r.f rrr.0 ..h amwp ... I.Iwr Y�■d IIREP�O wlri Fl.,+r4,■/it �Sr� !■.�njirrd�l .-111L71 0 '^••i•�' • r en,71�1i�i.w w�l.kr�rMi�• C In-N-Out Burger/Aldi U) La Quinta, CA T "'• RETAIL PADS rOR SALE OR LEASE N :::. AYAtLBLE LA DUINTA SQUARE ■ 4 NOW HIGHWAY III AND riA3HMrT0I4-tA OViNTA CALFFORNIA _ r■rl.nw..�.w... .. Ilar.wr U > bra r■ter o,.rraw +r.... r d -� r 1 a rW LLh" wwaqGw"§..w � S 4a*13160 .. C C7 c ran fr.rw..,tii�..w�,.��..n..uw... + ww,...,.r,�..�■._...,.r...n . IIT� e yr t7Y1'%iir rwlK+�w�w,ww...•wwrwr...s+nr(+.w.�wrYw.n.w�wgra..r�N�r.+.w rw iyrrNlr*.n+`+r�. +-' 1 Packet Pg. 378 G.13.a EXCLUSIVE NEGOTIATION AGREEMENT THIS EXCLUSIVE NEGOTIATION AGREEMENT(the"Agreement" or"ENA") is made as of this day of May, 2017, by and between the GRAND TERRACE HOUSING AUTHORITY ("Authority"), housing successor to the Grand Terrace Community Redevelopment Agency and CH - DEVCO, a ("Developer"). Authority and Developer are c sometimes referred to individually herein as a "Party" and, collectively, as the "Parties." a� RECITALS as x A. The Authority owns the certain real properties identified as APN#'s 1167-231-01 z and 1167-311-01 more particularly described in Exhibit"A"(collectively the"Authority 3 Property"). In addition, the City of Grand Terrace ("City") owns the certain real property adjacent to the Authority Property identified as APN # more particularly described in Exhibit"A" 0- ("City Property"). The Authority Property and the City Property are hereinafter collectively a referred to as the"Project Properties". The Authority and the City are hereinafter collectively z referred to as the"Agencies." w 4- 0 B. The Authority Property was previously owned by the Grand Terrace Community o Redevelopment Agency("RDA"), however, with dissolution of redevelopment agencies in the State of California pursuant to Assembly Bill 26 of the First Extraordinary Session of the Legislature and x California Redevelopment Association v. Matosantos, 53 Cal. 4'h 23), the Authority was formed w and designated the Housing Successor for the purpose of winding down the affairs of the RDA in 0 accordance with Health and Safety Code Sections 34177(e) and 34176. C. The Agencies received a development proposal from Developer for development of the Project Properties. The Project Properties are currently vacant and underutilized and currently rn contributing little toward the goals of either of the Agencies. c N D. The negotiation and potential sale of the Authority Property and City Property to Developer is consistent with both Agencies'objectives a E. The Developer requests that the Authority convey the Authority Property and the c City convey the City Property to the Developer. It is contemplated that the conveyance will occur v after the execution of a contract referred to as a"Disposition and Development Agreement" o (hereinafter referred to as"the DDA") hereinafter described. The City desires to effect a development of the Project Properties pursuant to such a DDA. v F. Developer desires to negotiate a DDA to acquire the Authority Property and then c develop the Project Properties as a commercial space(the"Project"). E s NOW, THEREFORE, AUTHORITY AND DEVELOPER HEREBY AGREE AS Q FOLLOWS: c a� I. (§ 100) Negotiation E A. (§ 101) Good Faith Nep-otiations a Authority and Developer agree, for the period set forth below, to negotiate in good faith to prepare a DDA to be entered into between Authority and Developer concerning the disposition and redevelopment of the Authority Property to establish the Project thereon and, in -1- o:Vedevelopment and housing',I-projects bright housmgpmjetllennkna-brighl avenue 8-1.16.4mx Packet Pg. 379 G.13.a doing so, shall comply with the Schedule of Performance attached hereto as Exhibit"B". The Authority Attorney will draft the DDA based on terms agreed upon by the Authority and the Developer at the conclusion of negotiations. During the tern of this Agreement, or any extension thereof, Authority agrees that it shall not negotiate with any other person or entity for the acquisition or development of the Authority Property. The term "negotiate"as used herein shall be deemed to preclude Authority c from accepting development proposals from persons or entities other than Developer,or discussing with persons or entities other than Developer, development plans for the Project Properties which o might be acceptable to Authority. However, the Authority shall not be precluded from furnishing to a. other persons or entities unrelated to Developer information in the possession of the Authority v related to the plan for the area, the implementation of which is within Agencies' purview to w administer. Authority may also furnish any other information in the possession of the Authority 3 which the Authority would normally furnish to persons requesting information from the Authority concerning its activities, goals, and matters of similar nature. a B. (§ 102) Negotiation Period z w 4- The Authority and Developer hereby establish a negotiating period commencing on C the date of this Agreement and continuing for an initial period of ninety(90) days(the"Initial •N Negotiation Period"). a w X If, at the expiration of the Initial Negotiation Period, Developer is not willing to w negotiate the terns of a DDA, then this Agreement will terminate. o Q. If at the expiration of the Initial Negotiation Period Developer and Authority are willing to negotiate the terms of the DDA, the Initial Negotiation Period will automatically be v extended for an additional period of sixty(60) days (the "Extended Negotiation Period" and, Cn collectively with the Initial Negotiating Period, the "Negotiation Period"). c N If at the expiration of the Extended Negotiation Period Developer and Authority have failed to agree on the terms of the DDA, this Agreement shall terminate except as the Negotiation Period may be extended pursuant to Section 800 hereof. Q Cn A Schedule of Performance which sets forth the timing of the Parties' obligations U under this Agreement is attached hereto as Exhibit"B". > 0 Upon the occurrence of a default by the Developer not cured within the time a. provided in Section 500 below, Authority shall have the right, after providing Developer with ten v (10)days' written notice, to terminate this Agreement. c a� II. (§ 200) Consideration E t c� The consideration to be exchanged by Developer and the Authority under the DDA Q for the conveyance of the Property shall be no less than$650,000.00 of which no less than $50,000.00 shall be considered earnest money deposited upon opening of escrow. E III. (§ 300) Developer's Responsibilities w r a A. (§ 301) Disclosure and Approval No less than 60 days prior to the close of escrow, Developer will provide information to the Authority regarding the identities of its principals and officers. -5- a%rcdoclvpmcni and lousing I-projects-bright housing proicct\WnXcna-bright avenue 8=2-16 dacx Packet Pg. 380 G.13.a B. (§ 302) Method of Financing No less than 60 days prior to the close of escrow, Developer shall provide the Authority with proof of sufficient funds available to acquire the Authority Property and complete construction of the Project. No less than 60 days prior to the close of escrow, Developer or its capital partner c shall provide adequate assurance that funds sufficient to complete construction are available for use within the United States and that said funds are irrevocably committed to complete construction. o Alternatively, Developer or its capital partner shall provide a letter of credit, completion bond or a. similar assurance that is acceptable to the Authority- v z The Authority agrees to consider all financial information submitted as confidential 3 and further agrees to refrain from releasing information provided by Developer pursuant to the DDA unless: (1) Authority Attorney determines, after reasonable consultation with the Developer's 0- counsel,that the release of the information is required by the California Public Records Act or other a applicable statutes, (2) a court orders the release of the information or(3) as otherwise required by z law. w 0 C. (§ 303) Landscape Maintenance .yo C Developer agrees to reimburse Authority at closing for maintenance services x provided by Authority for the Authority Property during the Negotiation Period in an amount not to w exceed $3,000. 0 a IV. (§ 400) Proposed Development 0 A. (§ 401) Comprehensive Development Plans U) r` Developer shall provide comprehensive development plans for implementation of N development of the Project. Such development plans must comply with all applicable laws, rules e� and regulations of City and all other government entities having jurisdiction over the Property. M B. (§ 402) Developer's Studies and Reports Cn 0 Developer shall agree to make oral progress reports and written reports from time to time as > requested by Authority, advising Authority on all matters and all studies being made. if the o negotiations do not result in a DDA, Developer shall promptly deliver to the Authority copies of all a non-privileged i.e., not subject to the attorney-client privilege or the attorney work-product privilege) studies and reports in Developer's possession specifically for this proposed Project. , Notwithstanding the forgoing, Developer agrees to provide the Authority with any ALTA Land Survey and ASTM Phase 1 or Phase 2 investigations performed on the Property. The Developer s shall indemnify and hold harmless the Authority from any loss, cost, or damage (including, without limitation, reasonable attorney's fees) arising out of any such entry on the Authority Property by Q Developer, its agents or its representatives. c a� C_ (§ 403) Cooperation and Additional Information 0 Developer shall generally cooperate with the Authority and shall supply such other a documents and information as may be reasonably requested in writing by the Authority. -5- oAredevalopmeni and housing-I-projecis-bright housing projectkrm�cna-brighl avenue 8-2-16.docx Packet Pg. 381 G.13.a D. (§ 404) Concurrent Aeauisition of the Project Properties Developer's acquisition of the Authority Property from the Authority shall be contingent upon Developer's ability to concurrently acquire the City Property from the City. V. (§ 500) Event of Default The failure of Developer or Authority to reasonably and timely comply with its obligations under this Agreement, if not due to circumstances beyond the reasonable control of o Developer or Authority, as the case may be, shall be considered a default hereunder. Prior to a. exercising any remedies hereunder for the default of this Agreement, the Party asserting a default U shall provide written notice to the other Party describing the alleged default, and such Party shall have thirty(30) days to cure such default. 3 VI. (§ 600) The Authority's Responsibilities 0- A. (§ 601) Authoritv's Assistance and Cooperation z hL The Authority shall cooperate in good faith in providing Developer with appropriate o information and assistance Developer may reasonably require toward the preparation of necessary o plans and drawings for the proposed Project, and toward the securing of any permits that may be required from the City or the County of San Bernardino. Nothing herein stated shall constitute the x granting of any land use or other approval required for the proposed development on the Authority w Property, and shall not constitute a guarantee of the outcome of any application filed by the Developer with the City. Q. B. (§ 602) Authority Compliance with State and Local Law If negotiations culminate in a DDA mutually agreeable to the Parties, such Cn agreement shall not become effective until all state and local requirements for the sale of Authority owned property have been complied with and approved by the Authority Board and any other N applicable legislative hearings required by law. e� M C. (§ 603) Fees,Costs & Expenses Q Cn Authority shall not be liable for any real estate commission or brokerage fees which C may arise from this transaction. The Developer is responsible for all costs and expenses of providing documents and studies necessary to complete the DDA, and any fees or charges incurred o securing permits and any other necessary approvals. _ U D. (§ 604) No Predetermination of Authority Discretion c The Parties agree and acknowledge that, while this Agreement provides that the E Parties shall negotiate in good faith, this Agreement does not obligate either the Authority or the Developer to enter into a DDA or other instrument for development of the Project, and approval of Q a DDA or other instrument for development of the Project shall require the approval of both Parties, with the Authority Board giving its approval, if at all, only after consideration of the DDA or other a instrument for development of the Project at a regular meeting of the Authority Board and following all other proceedings required by law. r Q -5- o Wdevelopmcnt and housing'I-pmjecls bright housing projeckrWena-bright avenuc 8-2-1(i.docx Packet Pg. 382 G.13.a 1'11. (§700) Conceptual Terms of-Disposition and Development Agreement A. (§701) Proposed Occupants of the Project Properties- In addition to developing the Property, Developer agrees to pursue in good faith, the following proposed potential occupants for the completed Project: fast food, specialty markets, and family apparel retailers o a. B. (§702) Repurchase OtMon. v In the event that the Developer fails to submit for entitlements on the 3 City Property by the date set forth in the Schedule of Performance attached hereto as Exhibit "B", the City shall have the option, but not the 0- obligation, to purchase the Project Properties from Developer at the a. same price as Developer purchased the City Property from City and Q Authority Property from Authority. In addition, City shall have the w right, in its sole discretion, to assign the right of repurchase to another o government agency of its choosing .yo C N X W_ VIII. (§ 800) Extension 0 a The Negotiation Period may be extended by the mutual written consent of the Parties for up to two (2) additional periods of thirty(30)days each. The Executive Director of the Authority, or designee, may grant such extension upon receipt of an extension request and a report Cn from Developer indicating in specific terms the efforts of Developer to date and the anticipated steps to be undertaken in the extension period for completion of the negotiation of the DDA. To the extent that such efforts are reasonably determined by the Authority to be consistent with the a� requirements of this Agreement, the Authority shall grant such extension request. ca IX. (§900) Miscellaneous 0 tU A. (§901) Complete Agreement a� 0 This Agreement reflects the complete and total understanding between the parties = hereto and all agreements or understandings between the Parties hereto are contained within them. Any changes, modifications, amendments or addenda to this Agreement must be in writing and signed by all Parties to be effective. E B. (§ 902) Assienment r This Agreement or any interest therein may not be assigned or transferred voluntarily Q r or by operation of law to any other party without written approval of the Parties, except as expressly set forth herein. An attempt to transfer this Agreement by the E Developer to another party, without first obtaining the written permission of the Authority, shall constitute grounds for the immediate termination of this Agreement a by the Authority. C. (§ 903) Notices -5- o:Vcdevelopmen1 and housing.1-projecis-bnghl Lousing pmject\ertnlcna-bright avenue 8.1.1 b.do" Packet Pg. 383 G.13.a Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified or registered mail, postage prepaid to the following persons: To Authority: G. Harold Duffey, Executive Director c Grand Terrace Housing Authority > 22795 Barton Road o Grand Terrace, CA 92313 = U To Developer: CHP- DEVCQ 3 r Attention: ) 0 a a z w If sent by mail, any notice, delivery, or other communication shall be effective or 0 deemed to have been given three (3) days after it has been deposited in the United o States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. For purposes of calculating these time frames, weekends, Federal, x State, County or City holidays shall be excluded. w 0 a D. (§ 904) Jurisdiction and Venue This Agreement and all questions relating to its validity, interpretation, and enforcement shall be governed and construed in accordance with the laws of the U) State of California. This Agreement has been executed and delivered in the State of N California and the validity, interpretation, and enforcement of any of the clauses of a; this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that San Bernardino County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in CIO connection with or by reason of this Agreement. 0 U E. (§ 905) Attorney Fees o IL In the event any judgment is ordered in any action upon this Agreement, the Party L) hereto against whom such judgment is ordered agrees to pay to the other Party = hereto, and that there may be added to such judgment an amount equal to the reasonable value of all legal services (including attorneys fees and costs)rendered in s said action on behalf of the Party in whose favor any such judgment is ordered and that such sum may be fixed by the Court in such action. Q F. (§ 906) Severability The provisions of this Agreement are severable, and if any part of it is found to be unenforceable, the other paragraphs shall remain in full force and effect. a G. (§ 907) Hold Harmless -5- o\redevelopment and lousing 1-projects-bright housing projectkrtn cna bright avenue S:! V.dI x Packet Pg. 384 G.13.a Developer agrees to defend, indemnify and hold the Agencies, their officials, employees, and agents harmless from all costs, expenses, liabilities and claims (including reasonable attorneys' fees) in connection with Developer's activities upon the Project Properties and Developer's performance of its obligations under this Agreement. Notwithstanding the foregoing, Developer shall not be responsible to indemnify the Authority to the extent of the Authority's gross negligence or willful misconduct nor be responsible to indemnify the City to the extent of the City's gross c negligence or willful misconduct. > a) 0 a x U t w 3 m 0 L- a. Q Z W 4- 0 1_ O N C N w X W w L O Q NN� r N fC Q Cn O U a� a U c O E t ca w Q c a� E t ca w r a -5- oAredeveloptneot and Itausing.l-projecls-bright housing ptnjectknukna-bright avenue 8 2-1G.docx Packet Pg. 385 G.13.a IN WITNESS WHEREOF, the Parties hereto have executed this Agreement to Negotiate Exclusively as of the day and year first above written. "AUTHORITY" HOUSING AUTHORITY, HOUSING SUCCESSOR AGENCY TO THE GRAND TERRACE c COMMUNITY REDEVELOPMENT AGENCY a� 0 By: _ Print Name: G. Harold Duffey v Title: Executive Director ATTEST: 3 2 0 By: 0- Agency Secretary z 1L 4- "DEVELOPER" °� 0 CHP- DEVCO, a By: ? Print Name: w_ Title: O a APPROVED AS TO FORM: M By: Cn Richard L. Adams, 1I, Authority Attorney c N M Q Cn O tU a� 0 a U c d E s c� r Q c a� E t c� tc r Q -S- o Ucdevalopmcm and housing-1-prolecls:brnghu housing pmjcckrtnlcna-bright avenue 8-7-16 Jac Packet Pg. 386 G.13.a EXHIBIT"A" SITE MAP/LEGAL DESCRIPTION OF PROJECT PROPERTIES (Attached.) ° a� 0 a x U t w �3 m 0 L Il Q Z W O C O N C N w x W w L O Q N� (n r N l4 Q Cn O U a� a x U c O E t V ca w Q c tv E t ca w r a A-1 o:lrrdevelopmcnt and housing I•projectskbnghi Lousing projeclkrtntna-bright avcnuc 9 3-I4 docx Packet Pg. 387 O d G a x U t 3 EXHIBIT"B" y O SCHEDULE OF PERFORMANCE ti ACTION TINIEFRAh1E RESPONSIBLE RESPONSIBLE W ENTITY FOR ENTITY FOR ,- OVERSIGHT AND COST O COORDINATION a O .y I. Conduct clue diligence studies on the site,possibly Within 90 days of including but not limited to,market feasibility and Authority execution of X City zoning regulations. approved ENA Developer Developer W O t2 2. Completion of a Draft Disposition and Within 60 days of Each Party Development Agreement(`DDA") expiration of Initial Authority and Responsible for its w Negotiation Period. Developer own costs ;a N 3. Execution of DDA by Developer and Authority Within 45 days of Each Party r Completion of DDA Authority and Responsible for its o Developer CMown costs � 4. Close of Escrow No later than 6 months t>a following execution of DDA. Q to 5. Submission of land use entitlement applications to No later than 90 days Developer Processing fees to U City. from opening of escrow be paid by > Developer p a 6. Processing of land use entitlements and CEQA 120 days following x compliance,including review and public hearings submission of entitlement city Processing fees to U conducted by the Design Review Board,Planning be paid by _ Z c d E t C-2 R t�286.0001 13511811G doe +�.+ a E a Packet Pg. 388 G.13.a 0 U a� 0 a x U t 3 ACTION TIRIEFRANIE RESPONSIBLE RESPONSIBLE y ENTITY FOR ENTITY FOR 0- OVERSIGHT AND COST ti COORDINATION Q Z Commission,and City Council. applications Developer � O c O .y C N X W r- O N M +1 U) O N O M Q O U at 0 a U c d E s 12286.0001 1351161tfi.doc � Q r C N L V r Q Packet Pg. 389 IJ IJ C4 O� b 0 0 m o+ a 0 n V i n CD C4 , W W c Attachment: Attachment I - CHP Dev Co SA May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) A 1 1 tn i 1 } • rn 1 ` 1 0 9• 1 . r' Ln f.. • 1 a y 1 n CD rt 3 �A� W j Attachment: Attachment I - CHP Dev Co SA May 9, 2017 Staff Report (Extension of ENA Project with CHP Devco) �' G.13.a / o a>i ICSC RECOn o a x U May 21 — 24, 2017 Las Vegas, NV 3 Las Vegas Convention Center & Westgate Hotel L- a. Be a part of retail real estate's biggest event: RECon 2017! Join 37,000 colleagues from w all aspects of the industry to make deals, network, and learn from proven experts and o c thought leaders. RECon is the only place to meet future business partners while being (n immersed in the innovations that will lead our dynamic industry. You'll return to your x w office with fresh contacts, stronger relationships, and newly discovered opportunities. w L O Q NN� F o N � f4 Cn O U a x U c E c.� ca Q c a) E t ca w r a 2 Packet Pg. 392 G.13.a www.icscrecon.org I#ICSCRECon PROGRAM AT-A-GLANCE SATU RDAY, MAY 20 12:00-6:00 pm I Registration 0 SUNDAY, MAY 21 PROFESSIONAL DEVELOPMENT DAY o 8:00 am-5:00 pm Registration a 9:00-10:30 am Setting Rental Rates in Specialty Leasing(SLD) U - Retail Triple Net Lease(NNN)Real Estate:Step by Step* 3 - From Average to Influencer: Social Media for Retail Real Estate Professionals Retail Real Estate Market and Feasibility Analysis 0 9:30 am-4:15 pm ICSC-Cornell University International Retail Real Estate Case Study a --_ Competition — Z 10:15-11:30 am Volunteer Leadership Brunch With Trustees'Distinguished Service Awards W 11:00 am- 12:15 pm Selling to Prospective Retailers'in Specialty Leasing(SLD) 0 Geo-Fencing/GPS Signal-Tracking: Putting Shopper C Dynamics in the Location Equation Investing in Retail Properties and Structuring Partnerships X LU Leasing Strategies for Difficult Spaces* 12:45-1:00 pm ' 2017 VIVA Awards Presentation 0 - -- — a 1:00--2:00 pm RECon Kickoff and Keynote Speaker IX 2:00-3:30 pm Visual Merchandising and RMU Design for Specialty Leasing(SLD) Reinvention:Property Redevelopment and Repositioning* N Advanced Leasing Techniques o Retail as a Catalyst for Economic Development* 4:00-5:15 pm I Understanding the Legal Documents of Specialty Leasing(SLD) Win-Win Co Tenancy Provisions for Tenants and Landlords* - a Restauraht Fundamentals and Leasing Strategies* N - - -�- 0 Proven Strategies to Thrive in Mixed-Use Developments V 5:30-7:00 pm MAXI Awards Ceremony to 5:30-9:00 pm ICSC Foundation Annual Gala Dinner a 7:30-9:30 pm Opening Reception V c d E t R r - a C 4) E a "Course eligible for Broker Continuing Education(CE)credit for some states. 3 — Packet Pg. 393 www.icscrecon.org I #ICSCRECon PROGRAM ■ • ■ A AT-A-GLANCECONTINUED MONDAY, MAY 22 7:00 am-5:00 pm Registration 7.30-8:30 am Tax Reform Policy Breakfast v 8:00 am-5:00 pm Leasing Mall/Marketplace Mall/SPREE RECon 9:00- 10.30 am CMD Professional Certification Concentrated Exam Prep a 10:00-11:00 am Attracting the Retail Store of the Future to Your Community Now(P3 Retail) V The Future of Retail 11:00 am-12:15 pm I Capital Markets How You Draft Your Lease Can Make You Money p CDP Professional Certification Exam Prep Master Class a 12:30-2:00 pm Lunch and Keynote Presentation Z - - W 2:00-3:30 pm CRX Professional Certification Concentrated Exam Prep — 2:30-3:30 pm Food Halls: Developing,Operating, and Financing a Fantastic Feast = _o 3:30-4:30 pm 4 Under 40 Honorees: NextGen/Student Networking Reception 4:00-5:00 pm The Online Experience in the Offline World _ k P3 Pavilion-Where Public Meets Private Networking Reception W 4:00-5:30 pm Retail Real Estate Finance for Non-Financial Professionals" p - CL 4:15-4:30 pm Annual Meeting of Members - ) 5:30-7.00 pm Fortune Tellers Reception and Researcher Awards Ceremony Diversity Reception _ N 5:30--7:30 pm SPREE RECon Cocktail Reception &Hall of Fame Awards Presentation - o N TUESDAY, MAY 23 7:00 am-5:00 pm Registration 8_:00 am-5:00 pm Leasing Mall/Marketplace Mall/SPREE E RECon N 9:00-10:30 am A Closer Look at Leasing Financials:The Numbers Behind the Deal ,. U CSM Professional Certification Concentrated Exam Prep > 10:00-11:00 am Current Trends in Food& Beverage and Its Role in New Real Estate 0 Developments 2 11:00 am-12:00 pm Lease Clauses:The Hidden Money Traps The New.Power Couple _ d 11:00 am-12:15 pm CLS Professional Certification Concentrated Exam Prep E 12:30-2:00 pm Lunch and Keynote Presentation v 2:30-3:30 pm The Anna Wintour Effect.Why Landlords Need to Think More Like Editors Q - 5:30-7:00 pm I Retailer-Only Networking Reception T E WEDNESDAY, MAY 24 7:00 am-2:00 pm I Registration Q 8:00 am-2:00 pm i Leasing Ma;l/Marketp ace Mall/SPREE RECon 'Course eligible for Broker Continuing Education(CE)credit for some states 4 -- — --- - - -- - - - Packet Pg. 394 www.icscrecon.org I#ICSCRECon SATURDAY, MAY 20 9:00- 10:30 am I Westgate Hotel 12:00-6:00 pm LVCC From Average to Influencer: c Registration Social Media for Retail Real Estate Professionals as 0 Take your social media storytelling to the next a level and learn key strategies to gain a following = and increase your industry share of voice.Th"s V SUNDAY MAY 21 workshop is designed for professionals seeking PROFESSIONAL DEVELOPMENT DAY to advance their skills and understanding 3 of the ways in which influencer and thought y 8:00 am-5:00 pm l LVCC,Westgate Hotel leadership tactics can help unlock relationships p Registration and ultimately contribute to business growth. a Attendees will use multiple channels and content Q techniques. Z 9:00-10:30 am I Westgate Hotel W Setting Rental Rates in Specialty 0Kelly Farrell = Leasing (SLD) Strate st g f4l g •Join us to discuss the benefits of setting a Hootswte correct rental rate and the ways in which a Toronto,Canada �; x retailer's margins can impact its ability to pay W rent. t; This session is open to al. attendees and is an 9:00- 10:30 am I Westgate Hotel Q tv approved content course for prospective SLID Retail Real Estate Market and Feasibility a designees, Analysis Instead of diving into the next project and N Bill Erickson,CR%.CDP,CLS.CSM hoping for the best, learn how a feasibility r k- L Owner study can help you investigate a variety of N BE Deve°opment,Inc. potential outcomes.This workshop explores Santa Clara,CA the relat=onship between a productive retail �, project and its feasibility analysis and discusses ow to successful) project,taking 4:0D= 10;30 am I Westgate Hotel h y complete pete a p ro l g Q legal, economic, technological,site, political, CO) Retail Triple Net Lease (NNN) Real schedul-ing, and other factors into account- V Estate: Step by Step Single tenant,triple net lease reta;l real estate Gary M.Ralston,cuM,sioR,cpM,cRe, i7 has been an ever popular asset class for almost cis,CDP.cRx.FRics a 50 years. However,within the last decade, net Managing Partner V lease properties have become an industry in Coldwell Banker Commercial and of themselves. This workshop covers the Saunders Ralston Dantzler Lakeland,FL = fundamentals of single tenant retail real estate underwriting and takes a look at today's triple 9:30 -4:15 Wynn Hotel E am m net lease REIT markets. p y 1CSC-Comell University International Y David So6elman Retail Real Estate Case Competition Q Founder and CEO View the second annual undergraduate Generation Income Properties International Retail Real Estate Case EVP and Marag'ng Partner Galkain Companies C::mpetition,co-sponsored by ICSC and t f H l h it i ll U C th Tampa,FL e Cornell School of P Administration's Center for{teal Estate and Q Finance.Watch teams from eight of the world's most prestigious academic programs .n real estate present findings and make 'Course eligible for Broker Continuing Education(CE)credit for some states. 5 - - - - - — Packet Pg. 395 G.13.a SUNDAY, MAYwww.icscrecon.org I#ICSCRECon recommendations on a practical retail real estate "case prompt," prepared specifically for this Jamie Bourbeau competition. Senior Vice President,Outlets Macerich 9:30 am-12-30 pm: First Round Presentations Santa Monica,CA 2:30-4.15 pm: Presentations by Finalists and Tim Corzine p Announcement of Winners Vice President, Director v of Research N Macerich G 10:15-11.30 am[Wynn Hotel Myi.itatlononly) Santa Monica CA a Volunteer Leadership Brunch With v Trustees' Distinguished Service Awards Jeff Lind Chief Strategy&Development Officer/ t President Grandscape 3 11.00 am-12:15 pm I Westgate Hotel Nebraska Furniture Mart v Kansas City, MO d Selling to Prospective Retailers in o Specialty Leasing (SLD) a Learn to identify a property's selling points, 11:00 am—12:15 pm I Westgate Hotel Z deliver an effective sales pitch, handle Investing in Retail Properties and w objections, and write proposals. Structuring Partnerships o This session is open to all attendees and is an Real estate partnerships can be a great source e approved content course for prospective SLD of financing for your dea!s,but structuring those c designees. partnerships can be challenging.This workshop k follows the process from in"stial deal structuring W Amy Jo Hall,cnx,cis,sLD through acquisition,yearly distributions,and SVP,Organization and People eventual sale. Learn about cumulative non- ; ' LM Commercial Real Estate compounded returns,internal rates of return, C Clarendon Hills,IL back-end promotes,the types of fees considered reasonable using "real" numbers,and more! 11:00 am-12:15 pm I Westgate Hotel Attendees will learn about the skills,passion, N Geo-Fencing/GPS Signal-Tracking• and risk tolerance needed to build a successful T development company. o Putting Shopper Dynamics in the - cm Location Equation of Gary D.Rappaport,CRX,CSM,CMD,CLS,CDP >% Geo-fencing analytics is an emerging digital- ICSC Past Chairman age research technology changing our industry, Chief Executive Officer from acquisition evaluations through total center RAPPAPORT tQ repositioning strategies. Instead of relying on Mclean,VA o static radius and drive-time demographics,the V most effective professionals are procuring real- 11:00 am-12:15 pm I Westgate Hotel shopper GPS device signal data to quantify and Leasing Strategies for Difficult Spaces* a qualify traffic patterns,trends,and demographic In the world of leasing,there are many proven = profiles.This workshop details the geo-fencing methods to ensure that the proper space is V process and demonstrates some of the many leased to the appropriate tenant. In order to —_ ways in which Endings and big data can be guarantee this, it is important to understand the = used to compare visit share among competitive shifts that have taken place in the retail world, E shopping venues,to provide shopper profiles what is happening now, and what the future versus market profiles,to identify food& holds.Armed with this understanding, attendees beverage opportunities, and more, can properly focus on analyzing, prospecting, Q and merchandising retail space to its utmost +� David Lobaugh potential. President E August Partners,Inc. v Woodstock,GA Nick A.Egelanian President Q SiteWorks Retail Annapolis,MD `Course eligible for Broker Continuing Education(CE)credit for some states 6 — Packet Pg. 396 G.13.a www.icscrecon.org I#ICSCRECon 12:45-1:00•pm I Westgate Hotel 2:00-3:30 pm I Westgate Hotel 2017 VIVA Awards Presentation Reinvention: Property Redevelopment The VIVA(Vision, Innovation,Value, and Repositioning* Achievement)Awards honor the most Overbuilding, recession, e-commerce, outstanding examples of shopping center design dependency on department stores,the C and development,sustainability, marketing, and experience economy, and of course,the ever- v community service.Join us to celebrate and be changing consumer have all come together to inspired! demand change from shopping centers and a malls.This workshop defines new approaches = 1:00-2:00 pm I Westgate Hotel to bring retail real estate properties to U their full potential-Attendees will explore RECon Kickoff and Keynote innovative strategies that transcend traditional 3 Presentation thinking to understand the key components v of redevelopment plans that achieve triple m KPfNi',E SPEAKER 0 bottom line success. Delve into challenges, a Serena Wiliams opportunities,successes, and failures to Q understand the path to value enhancement. Z W Entroweneur,Fashion Iron 0 Yaromir Steiner,cex r_ Serena Williams, globally ranked number one # ICSC Past Trustee 0 by the Women's Tennis Association, has won Founder and Chief Exacut.ve Officer a record-breaking 23 Grand Slam titles, most Steiner+Associates,Inc. a) Columbus,OH x recently the 2017 Australian Open and the 2016 W Wimbledon Championship in both singles and doubles After winning 4 Grand Slams in 2015 2:00-3.30 pm I Westgate Hotel 0 (a feat affectionately known as the "Serena Advanced Leasing Techniques 40. ) Slam"),Williams was featured on the cover of IX Sports Illustrated as their "Sportsperson of the Join us for a discussion of the importance of Year." Named a "Fashion Trendsetter" by Vogue, leasing to a shopping center's f scal soundness M and an overview of the pertinent components U) Williams used her passion to crate her HSN � Signature Statement collection;her most recent in a lease document.This session emphasizes c line premiered at New York Fashion Week in tenant mix and analyzes leasing strategies N September 2016.As a dedicated philanthropist, that select and pursue tenants to maximize Williams is a Goodwill Ambassador for UNICEF the center's total productivity. Specific topics M and in February 2016,she partnered with the include negotiation strategies,the role and 2 Helping Hands Jamaica Foundation to build a contribution of leasing to asset value,identifying Q school in Jamaica. She has funded and opened redevelopment opportunities,and structuring U) two schools in Africa that are currently in relevant terms.Above all, attendees will discover Lj operation. the dynamics of negotiating a lease that's a > winning proposition from the perspective of 0 landlord and tenant. a 2;00-3.30 pm I Westgate Hotel 2 Visual Merchandising and RMU Design John-david Franklin,cex,cLs v for Specialty Leasing (SLD) Senior Vice President,Leasing Madison Marquette y This session focuses on the importance of strong M Philadelphia,PA E visuals and the best methods for directing the s design of common area units. evo r This session is open to all attendees and is an 2:00- 3 3tf pmWestgate Hotel Q approved content course for prospective SLD Retail as a Catalyst for Economic designees. Development* Retail is a critical base for building vibrant v Sharon Loeff communities. Learn how government officials Sales and Visual Merchandising leverage economic development tools by Q ' GST Reta,1 building partnerships and crafting successful Haltom City,TX retail recruitment programs.This workshop is 'Course elig ble for Broker Continuing Education(CE)credit for some states 7 -- — — - - - - - — Packet Pg. 397 SUNDAY, MAYwww.icscrecon.org I#ICSCRECon essential for developers, brokers,and public 4:00- 5:15 pm Westgate Hotel officials seeking to-mprove their public—private Restaurant Fundamentals and Leasing partnerships for retail real estate success. Strategies* TerrToday's retail real estate industry requires Chief f Businesttuello,s De property managers, leasing agents, and asset ^O Chief of Business Development v managers to understand the fundamentals � Port of Everett g � Everett,WA of food operations.This workshop features essential restaurant fundamentals-operational Lacy Y Beasle a and financial concepts, best pract-ces, and 2 -10 President and COO controls to ensure success in a high-risk category V Retail Strategies t Birmingham.AL of business A firm understanding of the ways = n which restaurant operations fit together and 3 are utilized will increase confidence, enhance d 4:00—5.15 pm I Westgate Hotel communications with others across the industry, p Understanding the Legal Documents of and lead to informed business decisions.' a` Specialty Leasing (SLD) Z Join us to learn about the different types of Michael D'Amico WPresident C licenses and leases and how to best determine REPCommercia', LLC = which legal documents are needed to create a Mandeville,LA O program. 0) Ken Lamy,CRx O This session is open to all attendees and is an Founder,President and CEO k approved content course for prospective SLID The Lamy Group,LTD. W designees. DataPoint Interr.ationa;r LLC New Orleans LA O Q O Mare Feldman,Cts,sLo 4:00—5:15 pm 'Westgate Hotel President } NOI Partners LLC Proven Strategies to Thrive in Mixed- Shaker Heights,OH Use Developments N r` During the life span of every shopping center, o 4:00--5:15 pm I Westgate Hotel there will come a time when the center must N Win-Win Co Tenancy Provisions for be renovated,expanded, reconfigured, or >% redeveloped.This workshop addresses the to Tenants and Landlords* challenges and opportunities in redeveloping Tenants enter into a lease with expectations existing retail properties, including strategic Q about the shopping center's ability to draw vision, government sponsorship and support, N PP 9 Y 9 P P PP o customers.This includes the traffic generated value enhancement, construction challenges, V by the anchor tenants as well as the synergy of and the supremacy of co-tenancy y other satellite stores.In the event an anchor 0 tenant leaves or a percentage of the stores are a not operating,tenants are protecting themselves Heather Arnold V P g Director,Research and Analysis by implementing co-tenancy provisions into their " Streetsense ' agreements. These provisions, in most cases, `{ Bethesda, MD = have adverse effects on the landlord's bottom as line and include such remedies as reduced rent Bruce Leonard E and/or a delayed store opening.This workshop Principal Streetsense discusses how land ords and tenants can Q Bethesda,MD negotiate a co.-tenancy provision to help both parties mitigate an unexpected reduction in foot traffic. 5:30—7:00 pm I Wynn Hotel E MAXI Awards Ceremony 0 John-david Franklin,cax,cts Come and celebrate as ICSC recognizes the Senior Vice President, Leasing Q Madison Marquette best in retail marketing, new media strategy, i Philadelphia,PA and NOI enhancement. MAXI Awards honor the innovative events and programs that have added "Course eligible for Broker Continuing Education(CE)credit for some states - - — - — - Packet Pg. 398 G.13.a SUNDAY, MONDAY, MAY 22 www.icscrecon.org I #ICSCRECon value to shopping centers and companies across This session is open to all attendees. For the United States in 2016. Separate registration those pursuing a Certif'ed Marketing Director required. credential(CMD),please be advised that the content pertains to exam domains 1 and 3. Brian Lutz 2017 MAXI Co-Chair Mickey Marraffino,cRx,cMo v Director of Mobile&Digital Strategies VP Marketing N CBL&Associates Properties,Inc CenterCal Properties,LLC p Chattanooga,TN r"I Redondo Beach,CA a Mary Lynn Morse Ramona G.Merrill,cmD U 2017 MAXI Co-Chair # VP Marketing,Intermountain Region Senior Director,Marketing CenterCal Properties, LLC CBL&Associates Properties,Inc. 93;, Meridian,ID 3 Chattanooga,TN v m 10:00-11:00 am I Westgate Hotel 5:30-9:00 pm I Wynn Hotel a ICSC Foundation Annual Gala Dinner Attracting the Retail Store of the Future Q to Your Community Now Lu Celebrate the best part of our industry:the %- people!Join us for dining, cocktails, and the Join a discussion on the future of retail store o development, the ways in which retailers are opportunity to meet the biggest players in o retail real estate.This year's Gala includes a new reimagining store formats to fit urban spaces,the y opportunity to mingle:a networking dessert shift in shopping behavior,and how to design and cocktail hour with live music. Separate stores to maximize customer service. x W registration required. Christopher Hemans ICSC Nnrth Carolina P3 Public Chair 7:30 9 30 prn I Encore Hotel Director of Retail Opening Reception Charlotte Center City Partners Charlotte, NC M Deals and networking don't just happen on the show floor! Be sure to stop by this year's Opening Jay Noddle Reception and see why Conde Nast Traveler calls President c XS the hottest nightclub in the world. Ki Noddle Companies N Omaha,NE The Honorable M Catherine E. Pugh Q Mayor MONDAY, MAY 22 { City of Bait more.MD tU 7:00 am-5:00 pm I LVCC,Westgate Hotel 10,00-11:00 am I Westgate Hotel > Registration The Future of Retail: How to Pivot and a Create a Customer-Centric "Living = 7:30-8:30 am I LVCC Business" V Tax Reform Policy Breakfast The digital revolution has enabled shoppers to take Z control of the purchasing journey.Successful retail d 8:00 am-5:00 pm professionals have responded with a compelling E end-to-end customer experience.Through Leasing Mall/Marketplace Mal!/SPREE proprietary research and concrete examples,this r RECon session provides practical next steps for utilizing Q technological advancements and dives into the 9:00-10:30 am I Westgate Hotel next phase of customization "Living Services." a) E CMD Professional Certification Concentrated Exam Prep Herculano Rodrigues Associate Director,Locations and Analytirt Q Learn how to create and evaluate business Javelin Group,Accenture Strategy plans, marketing plans, and brand development London,UK essentials 9 Packet Pg. 399 G.13.a MONDAY, MAY 22 www.icscrecon.org I#ICSCRECon 11:00 am-12:15 pm I Westgate Hotel Joseph Nunez Capital Markets Attorney&Partrer No one can escape the awesome power of capital Vantage Law Group,PLLC markets or their impact across the retail real estate Minneapolis. MN sector.Join us as a panel of industry experts Oscar R.Rivera, Esq. p cover a wide range of topics,including the cost Shareholder and Chair-Real Property v and availability of debt and equity and the ways Practice Group in which buyers and sellers are pricing assets. 93 Siegfried,Rivera, Hyman,Lerner,De La 0 Other focus areas include the impact of retailer Torre, Mars&Sobel,P.A. d Ft.Lauderdale,FL = performance on shopping center values,retail U markets in favor vs.retail markets deemed risky, and the capitalization of tough deals.This session 11:00 am-12:15 pm I Westgate Hotel 3 is geared towards portfolios large,small, new,and CDP Professional Certification Exam v old—there's no better way to learn about past, present,and future capital market trends. Preparation Master Class o Session 3 of the CDP Master Class covers a a lot of ground.Join us for a lively discussion Q Bead M.Hutensky of development,design,construction, and W ICSC Past Chairman Founder and CEO construction management. p Hutensky Capital Partrm r_ Hartford,CT This workshop is open to all attendees. For o those pursuing a Certif,ed Development, Design, c and Construction Professional credential(CDP), 2 Karin 9,Case please be advised that the content pertains to t j ICSC Trustee exam domains 2 and 3 Sessions 1,2, and 4 are Executive Manag ng Director znd President, available online. Commercial Rea'Estate The PrivateBank Chicago,IL Karen Scott,CFK CDP.CMD,CSM Senior Project Manager Mark Gibson CBRE ICSC Trustee Sanford,FL U) Executive Managing Director H FF,L P. CD N Dallas,TX Anna Zaich,cop Director of Development cr r` Michael Graziano F-tness International,LLC ICSC Past Trustee Irvine,CA Managing Director Q Goldman,Sachs&Co. in New York,NY 12:30-2:00 pm I Westgate Hotel U Mark L.Myers Lunch and Keynote Presentation a', r. ICSC Trustee y � Executive Vice President IL of Commercial Real Estate _ Wells Fargo Bank U San Francisco,CA y��* 11:00 am - 12:15 pm I Westgate Hotel E How You Draft Your Lease Can Make A Silicon Valley icon and philanthropist for more v You Money than thirty years, Steve Wozniak has helped 2 Ideal for landlords and tenants, this workshop shape the computing industry with his design of Q delivers strategies and tactics for negotiating Apple's first I:ne of products.In 1976,Wozniak and drafting monetary previsions.Topics and Steve Jobs founded Apple Computer Inc. include minimum and percentage rent,security with Wozniak's Apple I personal computer. For E deposits,operating costs, real estate taxes, his achievements,Wozniak was awarded the tenant allowances, and much more.Join us as National Medal of Technology, the highest honor Q experienced landlord and tenant attorneys share bestowed on America's leading innovators. In their negotiating and drafting secrets while 2000, he was inducted into the Inventors Hall of leading attendees through an analysis of the key Fame and was awarded the prestigious Heinz elements in lease provisions. Award for single-handedly designing the first 10 Packet Pg. 400 G.13.a MONDAY, MAY 22 www.icscrecon.org I #ICSCRECon personal computer and then redirecting his lifelong passion for mathematics and electronics Nick Giammarco toward lighting the fires zf excitement for Creative Principal education in grade school students and their Studio H2G teachers.Wozniak is Chief Scientist at Primary IL Birmingham,MI Data and New York Times best-selling author of Anshul Mangal O iWoz: From Computer Geek to Cult Icon. Managing Partrer v Furious RamenIF. N Ch:caga,IL 0 2:00—3-30 pm I Westgate Hotel a Thomas Rose = CRX Professional Certification U Head of leisure&Restaurarts EMEA t Concentrated Exam Prep Cushman&Wakefield Th.s session is designed for prospective Certified El London,UK 3 Retail Property Executives.All attendees are y Eldon Scott welcome to join for an in-depth look at strateg c Prey dent content to help prepare for the CRX exam.The Urbanspace Food Hal. 0- session will focus on CRX exam domains 5,7,and 4. New York, NY Z LU 3.30 Paul G.W.Fetscher,ccim CRX,CLS — :30 pm LVCC o President 4 Under 40 Honorees r_ Great American Brokerage NextGen/Student Networking Reception O Long Beach,NY Celebrate success in retail real estate and the Stephen Gallant,cRX.cop industrious honorees! W Vice-President of Constructian and ;., Development Barteca LLC Jason D.Richter,CRX,CLS O South Norwalk,CT Managing Principal Q. HUDSON * New York,NY 2:30—3:30 pm I Westgate Hotel Food Halls: Developing, Operating, U) Sam Ankin r` and Financing a Fantastic Feast Co-Founder and Managing Principal p It's no secret that food is one of retail's Northpond Partners,LLC N hottest sectors,but perhaps the most notable Chicago, IL cr development is the emergence of food Ross Bailey M destinations as shopping center anchors, CEO&Founder redevelopment catalysts, and drivers of growth. Appear Here Q New York, NY Food Halls have been at the center of this trend, o evolving from their roots in tourism and transit- tU related retail and no longer relegated to big Ross Cooper a>i In President and Chief cities and large projects.This panel explores Investment Officer Food Halls from multiple perspectives, tackling Kimco Realty Corporation a viability questions from the user, operator, New Hyde Park, NY U developer, and financing perspective. Andrea Olshan CEO Garrick Brown Olshan Properties Vice President,Retail Research of the Americas New York,NY t t=ushman&Wakefield v Sacramento,CA Q Phil Colicchio President F Crafted Hospitality/Colicch'o Consulting New York,NY M r Todd English Q President Todd English Enterprises New York,NY 11 Packet Pg. 401 G.13.a • DA www.icscrecon.org I#ICSCRECon 4:00-5.00 pm 'Westgate Hotel 5:30-7:00 pm I Wynn Hotel The Online Experience in the Offline Diversity Reception World This annual celebration focuses on creating a Dropit provides a new convenience for shoppers: more inclusive industry environment and attracts fast,consolidated delivery for brick-and-mortar individuals from all aspects of retail real estate C purchases Join us to learn more about this national developers,title companies, retailers, positive disruptive force in physical retail. law firms,and real estate investors. 0 The ICSC Foundation is happy to announce the (L - Karin Cabili continuation of its Diversity Scholarship Program U Co-founder&CEO and yearlong outreach to historically black t Dropit Shopping Ltd colleges and universities around the country. London,UK Everyone is welcome to support the Foundation's v efforts by making a tax-deductible donation 0 towards the Diversity Initiatives Scholarship Fund 4:00-5:00 pm I LVCC at www icscfoundation.org/donate. a P3 Pavilion-Where Public Meets Q Private Networking Reception w 5:30-7,30 pm I Wynn Hotel ,- 4:00-5:30 pm I Westgate Hotel SPREE RECon Cocktail Reception and c Hall of Fame Awards Presentation ° Retail Real Estate Finance for Non- y Financial Professionals* Come celebrate the best in specialty retail as we present the Hall of Fame Awards! This reception x The ability to understand,interpret,and react W is an excellent way to network with specialty to the information contained in a company or retail colleagues. tenant's financial statements is helpful in staying 0 ahead of the game.This workshop features at financial concepts,standards,practices,and controls to ensure attendees are charting the path for growth and development as knowledgeable TUESDAY MAY 23 U) industry professionals.Understanding how financial information is derived and used will 7:00 am-5:00 pm j LVCC,Westgate Hotel o increase confident communication with company N p Y Registration a; leadership,tenants,owners,and investors. � 8:00 am-5:00 pm j LVCC 2 Barbara English Leasing Mall/Marketplace Mall/SPREE a Principal U) Minerva Group LLC RECon O San Antonio,TX V 9:00-10:30 am I Westgate Hotel at Ken Lamy,CRx 0 Founder,Pres-dent and CEO A Closer Look at Leasing Financials: a The Lamy Group,LTD The Numbers Behind the Deal v Data Point International,LLC New Orleans,LA One of the foremost challenges for leasing = professionals is to understand the long-term c f nancial'mpact of their decisions This workshop E 4:15-4:30 pm f LVCC E guides participants through the financial s Annual Meeting of Members components necessary to structure a leasing cvo deal and demonstrates how understanding these Q 5:30-7:00 pm I Wynn Hotel quantifiable results can directly lead to better Fortune Tellers Reception and decision-making and increased profits. Researcher Awards Ceremony No crystal ball is required to predict fun EVP,John s Gerdes,cex,cis,csM networkingat this reception and ceremony! All f L&B Asset Management < p Y� �, L&B Rea'ty Advisors,LLP Q are welcome,especially those with an interest in Dallas,TX industry research. 'Course elig ble for Broker Continuing Education(CE)credit for some states. 12 Packet Pg. 402 www.icscrecon.org I#ICSCRECon 9:00-10:30 am I Westgate Hotel Ryan Esko CSM Professional Certification * CEO&President � 5mtkey Banes Bar&Fire Grill Concentrated Exam Prep Aventura, FL Join us and learn about legal and lease administration;retail, short-term, and long-term 11:00 am—12;00 pm I Westgate Hotel C leasing;and alternative revenue. Lease Clauses: The Hidden Money Traps This workshop is open to all attendees.For those Join us as this experienced panel discusses 0 pursuing a Certified Shopping Center Manager the types of lease clauses that can squeeze a credential(CSM),please be advised that the a land-ord's -ash flow or bulge a tenant's U U content perta;ns to exam domains 3,5,6,and 7. occupancy costs The panel will identify and t explain various clauses that "contain dollars 3 below their surface" and have potential to Jane Vaughan,cox, significant-y impact either party—sometimes avi VP Asset Managementnt resulting in costs amounting to multiples of one o GGP Inc. 9 g P L_ Wayne,NJ month's rent. d a 10.00-11.00 am I Westgate Hotel Jeffrey H.Newman,Esq,cex W Current Trends in Food & Beverage ChairmanlR.E Dept o and Its Role in New Real Estate N Is ark,NJ &Gross PC O Newark,NJ Developments c Retail as entertainment is not new,but the a� FAi role of entertainment retail—especially food W chele Dodd e, has changed.Toda 's consumers ` Director of Real Estate &beverage, 9 Y r Roti Modern Mediterranean � want to develop relationships with brands that Chicago,IL 0 listen and deliver a personalized, customized y experience.The heightened focus on crafting Erin Grace and curating guest experiences has created . Managing Director JLLmixed-use environments that act as a "third ` New U) New York, NY place" to gather and build community Anne Mendez To execute successfully on this new model where Senior Vice President N food&beverage acts as a defining "anchor," Weitzman developers, architects, tenants, and landlords ft�lt Dallas,TX must embrace an immersive experiential journey. This means not only curating the experience, but < operating it as well.Retail brands and property 11;00 am—12:00 prn I Westgate Hotel Cn owners must understand and respond to these The New Power Couple U trends. > This panel discussion addresses the need for 0 retail destinations and retailers to work together (L Matthew B.Winn more closely n order to deliver efficient, _ Managing Partner engaged, Win Winn Consulting engaged, and successful retail communities. Atlanta,GA Joan us as the panelists explore the importance +, of communication between developers and retailers and discuss strategies and tools for E building powerful and effective relationships. George Banks F Partner Revel Q Atlanta,GA Michelle Buxton .. Group Managing Director Toolbox Group Maria C. Bauer Bury St Edmunds,United Kingdom E Executive Board Member v Vapiano SE Bonn,Germany Q 13 Packet Pg. 403 TUESDAY, www.icscrecon.org I#ICSCRECon 2 30-3:30 pm Westgate Hotel Aaron Farmer h Te Anna Wintour Effect: Wh Senior Vice President Y The Retail Coach Landlords Need to Think Dripping Spring,TX More Like Editors Michal Swierczynski The best landlords need to act like the best 0 Member of the Board editors:make sure they always have fresh j ECHO content,feature only the best ideas, and never Warsaw,Poland leave a page(or in this case, a space)empty a 11:00 am-12:15 pm 'Westgate Hotel U Ross CLS Professional Certification CEO Bailey Concentrated Exam Pre # CEO a Founder 3 p Appear Here NY Ca This workshop is all about leasing: fundamentals, New York, m short-term, and long-term. 0- All attendees are welcome. For those pursuing Zachary Beloff Q a Certified Leasing Specialist credential(CLS), Up Director of Business Development w please be advised that the content pertains to Simon %_ exam domains 2, 3, and 4. Indianapolis, IN 0 c Mark Kostic 0 Andy Carlson,CRX,CSM,CLS T�l Vice President,RetailVP Retail Brokerage Brookfield Properties Ltd New York,NY X Tampa, FL W Corey Lobar t= Son or Leasing Manager o Howard Hughes Corporation 0- 12:30-2:00 pm I Westgate Hotel New York,NY a) Lunch and Keynote Presentation fit conjunction with CREW Network 5-30-7:00 pm I Wynn Hotel CREW Network exists to influence the success of Retailer-Only Networking Reception rl- the commercial real estate industry by advancinCD g This reception is exclusively for ICSC Retailer N the achievements of women Members It's the perfect opportunity to talk about a; common industry challenges and possibilities in a pleasant and relaxed atmosphere Come and Barbara CorcoranM * unwind—there's no pressure to make a leasing deal. Q to Please note:You must be a Retailer Member to 0 attend. Brokers representing retailers do not U qualify. Separate registration required. aa) 0 Barbara Corcoran's credits include straight D's t2 in high school and college and 20 jobs by the 2 time she turned 23. It was her next job that made U her one of the most successful entrepreneurs WEDNESDAY MAY 24 in the country-she borrowed$1,000 and quit r d her job as a waitress to start a tiny real estate 7:00 am-2:00 pm f LVCC E company in New York City.Over the next 25 s years,Corcoran parlayed that$1,000 loan into a Registration r $5 billion real estate business.In 2008,she was Q asked to be an investor on the new show Shark 8:00 am-2:00 pm I LVCC Tank,which is now in its 6th season and is the Leasing Mall/Marketplace Mall/ a0i #1 show on Friday night-Corcoran is the author SPREE RECon E of the bestseller Shark Tales-How l Turned $1,000 into a Billion Dollar Business. Her new +° r syndicate, Barbara Corcoran Venture Partners, Program information current as of April 19,2017 Q allows would-be angels to invest alongside her on AngelList. 14 Packet Pg. 404 G.13.a www.icscrecon.org I#ICSCRECon RECON ADVISORY Daniel M.Taub w — Samuel P.Latone 2017 RECon Adv sory Committee Chair President&Co-CEO President The Shopping Center Group DLC Management Corp / Atlanta,GA New York,NY v O'Sullivan Ryan N ,A Samuel I.Ankln R Y p Managing Princ<pal Vice Pres dent of Real Estate fl Northpond Partners,LLC PetSmart,Inc = Chicago,IL Phoenix,AZ U t $cyan C.Cook Beverly A. Ricks,CRX,CIS.CSM ICSC Southern Divis on ICSC Past Trustee V `. Reta I Chair Principal d Regiona Director of Real Estate Retail Property Solutions, LLC O CVS Health Greensboro,GA a Hollywood,FL Q Travis Rodgers,COM,JD W Vincent A.Corno,crtx 3 Director of Operat ons 4- ICSC Trustee Whitestone REIT O * Gates M Ils,OH Houston,TX 0 y Patrick Smith aa) John Crossman,cam,cRx V-ce Chairman x President JLL W T71 1 New York,NYCrossman&Company � Orlando,FL O IZ Jim P.Sud 4) Andrea Drasites ICSC Trustee + Managing Director + Executive Vice President The Blackstone Group Whole Foods Market New York,NY Austin,TX 0 Angela H.Sweeney, N Liz M.Gillespie,CMD 9 Y�CRX,CMD Partner,Vice President,Marketing Vice President North Amer can Properties Chief Marketing Officer Atlanta,GA The Peterson Companies M Fairfax,VA Q Christopher Hemans 0 O ICSC North Carolina U P3 Public Chair > Director of Retail a) Charlotte Center City Partners Charlotte,NC d 2 U c d s c� r Q c a� E t c� to r Q Packet Pg. 405 G.13.a www.icscrecon.org I#ICSCRECon PARTNERS • SPONSORSi THANK YOU TO OUR PARTNERS & SPONSORS GLOBAL PARTNER 0 CUSHMA & a. 0 III h WAKEFIELD 3 NORTH AMERICAN PARTNERS m STARK Z R RA ENTERPRISES Z W i1'e r•ff 4 O C O PLATINUM SPONSORS a� CE, SHOPCOR� T�f1�X �• T-� �* � W PROPERTIES � WANDAGROUP 0 O N GOLD SPONSORS m MASHKENAZY SAGAMORE westwood 0 COUISITION d E V E L O P M E N T 0IN A 14C 141 N a; SILVER SPONSORS 2 Q O tU r > 0 (L Larson De s gn Grow L) SOCIAL MEDIA OFFICIAL SOCIAL MEDIA SPONSOR SPONSOR RELATIONSHIP PLATFORM Iv E s 0 Hootsuitew %%VD TINT E ESCALATOR HANDRAIL Q ADVERTISING PROVIDER AdRail= Escalator Handr2i.1 AdvowLs ng 16 - — — — Packet Pg. 406 www.icscrecon.org I#ICSCRECon 3 WAYS TO STAND OUT ' • EXHIBIT I SPONSOR I ADVERTISE 0 RECon is a rare chance to promote your company brand awareness, and generate new prospects d to the world's largest audience of retail real Additional favorite sponsorship opportunities estate professionals—over 37,000 attendees include the Marketplace Mall Continental a will pack the halls of the Las Vegas Convention Breakfast, ICSC Foundation Annual Gala Dinner, U Center. ICSC is ready to help you maximize this MAXI Awards, and Diversity Reception, 5 opportunity with several varieties of exhibition, 3 sponsorship, and advertising packages that will New 2017 Sponsorships!We're excited to v immediately extend your company's reach and help promote your company in brand new ways p recognition. Have you ever wanted to see your brand on an a Outdoor Golf Cart?Or on an Interior/Exterior a LIMITED SPACE AVAILABLE Banner of the Las Vegas Convention Center?We W Marketplace Mall,conveniently located in the can make that happen. 0 North Hall, is a high-traffic destination that hosts Advertising Opportunities are a seamless way = over 300 exhibiting companies.Exhibitors are to incorporate your brand into valuable RECon y organized in sections that fall into categories materials Advertising opportunities include r_ such as a Technology Showcase, Retailer Square, RECon Program Directory, RECon News(RECon, X and the Green Zone. In addition to these special centric version of Shopping Centers Today), W sections,Marketplace Mall is home to RECon Digital Ads or "You Are Here" Booth Locators registration,ensuring that every attendee has the throughout the Convention Center, Shuttle 0 CL opportunity to see nearby exhibits. Buses. Badge Mailer Inserts, SCT, VRN, and � Sponsorship Packages provide unparalleled Specialty Retail Report- W opportunities to put your company in front of thousands of highly engaged attendees. Deals For more information on exhibition,sponsorship, N and networking don't just happen on the show or advertising opportunities contact Rita Malek o Floor,they happen after hours as well. RECon's at+1 646 728 3539 or rmalekoicsc.org or visit N Opening Reception at XS Nightclub at Encore is www.icscrecon.org. of an ideal venue to promote your company, boost >+ ca a 0 $ ,r U J 0 a x n c� d x E R f 5 r a 1= a 17 -- - -- Packet Pg. 407 www.icscrecon.org I#ICSCRECon REGISTRATION FEES Full Convention } Advance On-Site REGISTRATION Member*: $610 $760 DEADLINES Non-Member: $1,190 $1,490 G Student Member**: $50 NIA APRIL 28, 2017 a 2 Access to the Full Program includes Professional Last day to qualify for Advance on rate Development Day ■ All Conference Sessions, - Professional Development Workshops,and 3 Keynote Presentations ■ Two Lunches • MAY t t 0 Receptions and Awards Ceremonies ■ Access to •• 0- the Leasing Mall, Marketplace Mall,and SPREE a RECon. Q Z *To qualify for the member rates,each registrant LU must be an ICSC member A company membership p does not entitle every employee of that company to = register at the member rates. C **Students must regrster in advance to obtain the student rate.No student rates will be offered on-s.te G> x w Professional Development Day: HOW TO REGISTER Sunday, May 21 Visit www.icscrecon.org to register online or a Advance/On-Site: 32S0 download materials to register via mail or fax. � This fee is for the Professional Development An ICSC-issued photo badge is required to enter Day on Sunday, including all conference and the Convention Center.Attendees and exhibitors *' education sessions.Those with Full Convention N may upload their photos at www.icsc.org/myicsc. r. Registration do NOT need to add on this fee; o Professional Development Day is included in N the Full Convention,Those who have a free GET MORE FOR LESS Exhibitor, Marketplace Mall,MAXI,or SPREE IN AN OFFICIAL HOTEL RECon badge must register for this option in We've worked with onPeak, RECon's offic'al hotel Q order to attend Professional Development Day vendor, to negotiate a special reduced rate at a N variety of conveniently located hotels.onPeak G U Marketplace Mall and SPREE RECon has no booking,change,or cancellation fees,so m there's no risk in securing the discounted rate p Marketplace Mall and SPREE RECon are free to before it sells out. Book your accommodations at d attend,but badges are required to enter the www.onpeak.com/recon or call +1 855 992 3353. _ show floor.Visit www.icscrei�on.org to reg ster for U your badge in advance.Access to these sections Z is included with Full Convention registration y E Become a Member and Save on R Registration! Q ICSC Membership Fees Regular and Associate: S800 Affiliate: 5125 E t Public/Academic: S100 v ca Public/Academic Affiliate: S50 Q Student: S50 Visit www.icsc.org/membership for more information about membership benefits 18 Packet Pg. 408 n .. Z h r rn BARTON ROAD r { F'y E . ." T k,. . . t � I i.F a � � 1_ I X S " a e 0 0 z >v � f� rTf• V (Q Y, T Q i+ `° Attachment: Attachment 11 -Redesign of Canal and Barton Road Intersection (Extension of ENA Project G.13.c EXCLUSIVE NEGOTIATION AGREEMENT THIS EXCLUSIVE NEGOTIATION AGREEMENT (the "Agreement" or "ENA") is made as of this 9th day of January, 2018, by and between the CITY OF GRAND TERRACE, a municipal corporation ("City"), the GRAND TERRACE HOUSING AUTHORITY, a body politic and corporate, and CITRUS HIGHLAND PARTNERS, LLC, A California Limited Liability Company D/B/A CHP DEVCO ("Developer"). The City and the Authority are hereinafter collectively referred to as the "Agencies." The City, Authority, and Developer are sometimes referred to individually herein as a "Party" and, collectively, as the "Parties." 0 RECITALS 0 a A. The City owns the certain real property identified as APN # 1167-231-02 more v particularly described in Exhibit "A" ("City Property"). In addition, the Grand Terrace Housing Authority ("Authority") owns the certain real properties adjacent to the City Property identified as 3 APN #'s 1167-231-01 and 1167-311-01 more particularly described in Exhibit "A" (the "Authority Property"). The City Property and the Authority Property are hereinafter collectively referred to as o the "Project Properties." a a z B. The Agencies received a development proposal from Developer for development of - the Project Properties. The Project Properties are currently vacant and underutilized. c .y C. The City and the Developer entered into an Exclusive Negotiation Agreement on May 9, 2017, wherein the City granted to Developer an exclusive right to negotiate for the purchase of the w City Property for a period of 90 days with an option for one extension of 60 days at the City Managers .0 00 discretion, which extension was granted. T- 4 IL D. The Authority and the Developer entered into an Exclusive Negotiation Agreement on 0 May 9, 2017, wherein the Authority granted to Developer an exclusive right to negotiate for the purchase of the Authority Property for a period of 90 days with an option for one extension of 60 days a at the City Managers discretion, which extension was granted. _ c.� a E. The ENAs entered into by Developer with the Authority and the City have expired. w The Parties herein, seek to provide for another 60 day exclusive negotiation period in consideration = of a refundable $20,000.00 earnest money deposit. c as E F. Negotiation and potential sale of the City Property to Developer is consistent with the 0 City's objectives to redevelop and revitalize underutilized sites in the City and the sale of the a Authority Property to developer is consistent with the Authorities authority and goal of facilitating safe and sanitary dwellings. d E G. Developer desires to negotiate a DDA with the Agencies, to acquire and then develop the Project Properties as a commercial space (the "Project"). a NOW, THEREFORE, CITY AND DEVELOPER HEREBY AGREE AS FOLLOWS: -I- oAredevelopment and housing\1-projects\bright housing project\ertn\ena-bright avenue 8-2-16.docx Packet Pg. 410 G.13.c I. (§ 100) Negotiation A. (§101) Good Faith Negotiations The Agencies and Developer agree, for the period set forth below, to negotiate in good faith to prepare a DDA to be entered into between the Parties concerning the disposition and redevelopment of the Project Properties to establish the Project thereon and, in doing so, shall comply with the Schedule of Performance attached hereto as Exhibit`B". The City Attorney will draft the DDA based on terms agreed upon by the Agencies and the Developer at the conclusion of negotiations. 0 During the term of this Agreement, or any extension thereof, Agencies agrees that they shall not negotiate with any other person or entity for the acquisition or development of the a Project Properties. The term "negotiate" as used herein shall be deemed to preclude the Agencies v from accepting development proposals from persons or entities other than Developer, or discussing with persons or entities other than Developer, development plans for the Project Properties which 3 might be acceptable to Agencies. However, the Agencies shall not be precluded from furnishing to other persons or entities unrelated to Developer information in the possession of the Agencies 0.- related to the plan for the area, the implementation of which is within City's purview to administer. a. Agencies may also furnish any other information in the possession of the Agencies which the z w Agencies would normally furnish to persons requesting information from the Agencies concerning o its activities, goals, and matters of a similar nature. c .y B. (§ 102) Negotiation Period x w The Agencies and Developer hereby establish a negotiating period commencing on .0 the date of this Agreement and continuing for an initial period of sixty(60) days (the"Initial V- Negotiation Period"). q IL If, at the expiration of the Initial Negotiation Period, Developer is not willing to d negotiate the terms of a DDA, then this Agreement will terminate. a x If at the expiration of the Initial Negotiation Period, Agencies and City are willing to v negotiate the terms of the DDA and Developer provides to the Agencies documents evidencing , to w the City Manger's sole satisfaction, Developer's good faith prosecution of reasonable due diligence during the Initial Negotiation Period, the Initial Negotiation Period will automatically be extended , for an additional period of sixty(60) days (the "Extended Negotiation Period" and, collectively with the Initial Negotiation Period, the "Negotiation Period"). If at the expiration of the Extended Negotiation Period, Developer and Agencies a have failed to agree on the terms of the DDA, this Agreement shall terminate unless extended pursuant to Section 700 hereof. E z A Schedule of Performance which sets forth the timing of the Parties' obligations under this Agreement is attached hereto as Exhibit`B". a Upon the occurrence of a default by the Developer not cured within the time provided in Section 300 below, Agencies shall have the right, after providing Developer with ten (10) days' written notice, to terminate this Agreement. II. (§200) Consideration -2- Packet Pg. 411 G.13.c The consideration to be exchanged for execution of this ENA shall be $10,000.00 paid to City and $10,000 paid to Authority(totaling $20,000.00 and collectively referred to hereinafter as the "earnest money deposit")payable via cashier's check or, in the City Manager's sole discretion, via some other commercially reasonable method, which shall be considered an earnest money deposit deposited upon open of escrow. The earnest money deposit shall be held by City, on behalf of the Agencies, until such time as the parties either execute a DDA or this Agreement expires. In event of expiration or termination of this Agreement, the earnest money shall be refunded to Developer. In the event of execution of a DDA, the earnest money deposit shall be deposited into the appropriate escrow and applied against the purchase price of the Agency Properties in equal portion. Developer understands and agrees and waives any claim to interest generated by the earnest money deposit held by City during the term of this Agreement. d 0 III. (§300) Developer's Responsibilities a. A. (§ 301) Disclosure and Approval 3 Developer will be required to make full disclosure to the Agencies of its principals, officers, stockholders,partners,joint venturers, employees and other associates, and all other o pertinent information concerning Developer and its associates. a a z B. (§ 302) Method of Financing c c No less than 60 days prior to the close of escrow, Developer shall provide the City •y with a detailed financial pro forma that identifies the estimated project costs and revenues. a Developer shall make full disclosure to the City of the funding sources proposed to be used to pay w for 100% of the estimated Project costs. Additionally, all financing information shall be submitted .0 to the City upon written request shall include the following: V- 4 IL (a) Financial Statements prepared in accordance with generally c accepted accounting principles (GAAP) for the Developer and any entities proposed to make d an equity contribution to the Project. a x (b) Proof of sufficient funds available to complete construction. v a z (c) Identification of the source of permanent financing for the w Project. c as No less than 60 days prior to the close of escrow, Developer or its capital partner E shall provide adequate assurance that funds sufficient to complete construction are available for use within the United States and that said funds are irrevocably committed to complete construction. a Alternatively, Developer or its capital partner shall provide a letter of credit, completion bond or similar assurance that is acceptable to the City. z The City agrees to consider all financial information submitted as confidential and 2 further agrees to refrain from releasing information provided by Developer pursuant to this a Agreement unless: (1) City Attorney determines, after reasonable consultation with the Developer's counsel, that the release of the information is required by the California Public Records Act or other applicable statutes, (2) a court orders the release of the information or(3) as otherwise required by law. C. (§303) Landscape Maintenance. -3- Packet Pg. 412 G.13.c Immediately upon execution of this Agreement and during the term of the Negotiation Period, Developer agrees to provide Agencies with maintenance services for the Project Properties to keep the currently vacant and unimproved Project Properties in compliance with the health and safety code, including but not limited to weed abatement as may be necessary. It is the intent of the parties that the DDA will include Developer's payment of all reasonable costs related to the negotiation and preparation of the DDA and for all reasonable costs incurred by City related to all improvements made at the request of Developer related to the Project. IV. (§ 400) Proposed Development A. (§ 401) Comprehensive Development Plans ° d Developer shall provide comprehensive development plans for implementation of a development of the Project. Such development plans must comply with all applicable laws, rules = U and regulations of City and all other government entities having jurisdiction over the Property. 3 B. (§ 402) Developer's Studies and Reports 0- L. Developer shall agree to make oral progress reports and written reports from time to time as a requested by City, advising City on all matters and all studies being made. If the negotiations do not Z result in a DDA, Developer shall promptly deliver to the City copies of all non-privileged (i.e., not - subject to the attorney-client privilege or the attorney work-product privilege) studies and reports in r_ Developer's possession specifically for this proposed Project together with reliance letters executed •2 by the preparers of the studies and reports. Notwithstanding the forgoing,Developer agrees to provide a the City with, and authorize future use of any ALTA Land Survey and ASTM Phase I or Phase 2 w investigations performed on the Project Properties. 00 T The California Environmental Quality Act applies to the Project. The Developer agrees to q supply whatever data and information the City may reasonably require to determine the impact of the c development on the environment, and to otherwise assist in the preparation of any required > environmental documents. The Developer shall indemnify and hold harmless the Agencies from any Q loss, cost, or damage (including, without limitation, reasonable attorney's fees) arising out of any = such entry on the Project Properties by Developer, its agents or its representatives. v a z w C. (§ 403) Cooperation and Additional Information (a) Developer Cooperation Developer shall generally cooperate with the Agencies and shall supply such other a documents and information as may be reasonably requested in writing by the Agencies. a r c (b) City Cooperation City shall cooperate with Developer in connection with obtaining vehicular access to 2 the City Property from the intersection of Canal Street and Barton Road across the adjacent property a to the east. D. (§ 404) Concurrent Acquisition of the Project Properties Developer's acquisition of the City Property from the City shall be contingent upon Developer's ability to concurrently acquire the Authority Property from the Authority. Likewise, Developer's acquisition of the Authority Property shall be contingent upon Developer's ability to concurrently acquire the City Property from the City. -4- Packet Pg. 413 G.13.c V. (§ 500) Event of Default The failure of Developer or Agencies to reasonably and timely comply with its obligations under this Agreement, if not due to circumstances beyond the reasonable control of Developer or Agencies, as the case may be, shall be considered a default hereunder. Prior to exercising any remedies hereunder for the default of this Agreement, the Party asserting a default shall provide written notice to the other Party describing the alleged default, and such Party shall have thirty(30) days to cure such default. VI. (§ 600) The Agencies' Responsibilities 0 A. (§ 601) Agencies' Assistance and Cooperation 0 a The Agencies shall cooperate in good faith in providing Developer with appropriate information and assistance Developer may reasonably require toward the preparation of necessary plans and drawings for the proposed Project, and toward the securing of any permits that may be 3 required from the City or the County of San Bernardino. Nothing herein stated shall constitute the granting of any land use or other approval required for the proposed development on the Property, o and shall not constitute a guarantee of the outcome of any application filed by the Developer with a the City. z 4- B. (§ 602) Agencies Compliance with State and Local Law ° c 0 .y If negotiations culminate in a DDA mutually agreeable to the Parties, such agreement shall not become effective until all state and local requirements for the sale of the Project w Properties have been complied with and approved by the City Council and Authority Board and any .0 other applicable legislative hearings required by law. 00 4 C. (§ 603) Fees, Costs & Expenses c Agencies shall not be liable for any real estate commission or brokerage fees which may arise o from this transaction. The Developer is responsible for all costs and expenses of providing documents and studies necessary to complete the DDA, and any fees or charges incurred securing permits and v any other necessary approvals. z w D. (§ 604) No Predetermination of Agencies Discretion c The Parties agree and acknowledge that, while this Agreement provides that the E Parties shall negotiate in good faith, this Agreement does not obligate either the Agencies or the Developer to enter into a DDA or other instrument for development of the Project, and approval of a a DDA or other instrument for development of the Project shall require the approval of both Parties, c with the City Council and Authority Board giving their approval, if at all, only after consideration E of the DDA or other instrument for development of the Project at a regular meeting of the City Council and Housing Authority following all other proceedings required by law. 2 a VIL (§700) Extension The Negotiation Period may be extended by the mutual written consent of the Parties for up to one (1) additional period of sixty(60) days. The City Manager, or designee, and Executive Director, or designee, may grant such extension upon receipt of an extension request and a report from Developer indicating in specific terms the efforts of Developer to date and the anticipated steps to be undertaken in the extension period for completion of the negotiation of the DDA. To the extent that such efforts are reasonably determined by the City to be consistent with the requirements -5- Packet Pg. 414 G.13.c of this Agreement, the City shall grant such extension request. Granting of an extension is expressly conditioned upon Developer providing to the City manager written documentation of all Developer's due diligence to date. VIII. (§ 800) Miscellaneous A. (§ 801) Complete Agreement This Agreement reflects the complete and total understanding between the Parties hereto and all agreements or understandings between the Parties hereto are contained within them. Any changes, modifications, amendments or addenda to this Agreement must be in writing and signed by all Parties to be effective. 0 a B. (§ 802) Assignment = This Agreement or any interest therein may not be assigned or transferred voluntarily 3 or by operation of law to any other party without written approval of the Parties,except as expressly set forth herein. An attempt to transfer this Agreement by the Developer o to another party, without first obtaining the written permission of the Agencies, shall Q constitute grounds for the immediate termination of this Agreement by the Agencies, w or either of them. — c C. (§ 803) Notices y c as Any notice, tender, demand, delivery, or other communication pursuant to this w Agreement shall be in writing and shall be deemed to be properly given if delivered in .0 person or mailed by first class or certified or registered mail, postage prepaid to the V- following persons: q 0 To City: a>i G. Harold Duffey, City Manager a City of Grand Terrace v 22795 Barton Road a Grand Terrace, CA 92313 w To Authority: c G. Harold Duffey, Executive Director Grand Terrace Housing Authority 22795 Barton Road Grand Terrace, CA 92313 a c d To Developer: z CHP -DEVCO Attention: _Brian M. Tracy, President a 74998 Country Club Drive, Suite 220-345 Palm Desert, CA 92260 If sent by mail, any notice, delivery, or other communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. For purposes of calculating these time frames, weekends, Federal, State, County or City holidays shall be excluded. -6- Packet Pg. 415 G.13.c D. (§ 804) Jurisdiction and Venue This Agreement and all questions relating to its validity, interpretation, and enforcement shall be governed and construed in accordance with the laws of the State of California. This Agreement has been executed and delivered in the State of California and the validity, interpretation, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that San Bernardino County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. d 0 E. (§ 805) Attorney Fees = U In the event any judgment is ordered in any action upon this Agreement, the Party hereto against whom such judgment is ordered agrees to pay to the other Party hereto, 3 and that there may be added to such judgment an amount equal to the reasonable value a of all legal services (including attorneys fees and costs) rendered in said action on a behalf of the Party in whose favor any such judgment is ordered and that such sum a may be fixed by the Court in such action. w 4- 0 F. (§ 806) Severability c .y C The provisions of this Agreement are severable, and if any part of it is found to be unenforceable, the other paragraphs shall remain in full force and effect. w 00 G. (§ 807) Hold Harmless V- IL Developer agrees to defend, indemnify and hold the Agencies harmless from all costs, 0 expenses, liabilities and claims (including reasonable attorneys' fees) in connection with Developer's activities upon the Project Properties and Developer's performance a of its obligations under this Agreement. Notwithstanding the foregoing, Developer v shall not be responsible to indemnify the City or Authority to the extent of the City's a or Authority's gross negligence or willful misconduct. w c as E a r c d E z a -7- Packet Pg. 416 G.13.c IN WITNESS WHEREOF, the Parties hereto have executed this Agreement to Negotiate Exclusively as of the day and year first above written. "CITY" CITY OF GRAND TERRACE By: Print Name: G. Harold Duffey Title: City Manager 0 ATTEST: d 0 a By: v Debra L. Thomas, City Clerk 3 APPROVED AS TO FORM: as 0- By: a Richard L. Adams, II, City Attorney w "AUTHORITY" 0 .y GRAND TERRACE HOUSING AUTHORITY x w By: 00 Print Name: G. Harold Duffey r, Title: Executive Director IL ATTEST: 0 d 0 By: Debra L. Thomas, Agency Secretary c� a z APPROVED AS TO FORM: w By: Richard L. Adams, II, Agency Attorney "DEVELOPER" a r c CITRUS HIGHLAND PARTNERS, LLC A CALIFORNIA LIMITED LIABILITY COMPANY DB/A CHP DEVCO 2 a By: Print Name: Brian Tracy Title: Member Additional Developer Signatures on Next Page -8- Packet Pg. 417 y '-d GJ y 'Z7 td z z C � CDCD CD ¢' CD bd C) CD �c CD CD v n W M rt 00 CQ j W 3 n Attachment: Attachment III - ENA CHP-Devco 1-4-18b (Extension of ENA Project with CHP Devco) y b r � x b y 0 z rt � W t0 n Attachment: Attachment III - ENA CHP-Devco 1-4-18b (Extension of ENA Project with CHP Devco) �Y r, 215 �, ;` .'�,•" � !i� �„ ' ['� � - � 4 M 5 lab I 61 Barton Rd/Mt. Vernon Ave ': Daily Traffic Volume: 28,000 �{ • "'� - , i L:�.'�•�. � ���•-ter-- ._".—cr-'�__� . ., yF L,�.�y' ..c.- �—•_ • .�--,i�i� '�'.'K C.�is!L' :1 1�=.Y R '►` t .ca��^' ..f•-1. . ,7 17t� ll Cr PN �/�� • r Y Daily Traffic Volume: 27,000 Barton Rd/Michigan St i 1 Ok Z`*^r :._'•1(i 3 log tO im i r,' aril llrtJt.�' • JSm •� t ,`•�f —7- • •- '. ':1 ^ .Try l4 • I' � �! � 1 I IrI ���4" � '•I T..'�i4' e- ��' �.; i. .^' •J � p7� ,� � `:7 'f}�t•�:!�'� Z�� .� �'�yf�� ^ I� iVC•,1L i I� �1 ^1 rt'"s 1 y r• f '0' � I �.�1+ 1 W�[r'� °y' 4i1 PIf1 5 "� 'S' { 0 r ` . y�..t�•11 Q� A W . • •`_. �.a .'iLretYY ..JI! �' r.r p..,rti ad�r� rw ,a1, YAP sralt W Pu►roll PH. East Riverside Land Company, I.B. 6/44 City or Grand Terrace 1167 - 3 i r A/YA GUM IAIA118h OMIT Tax Rate Area 16001 nit 0275 0275 30 25 — II — 11tr9il HAD e„ � � •l r ! � � ,da � r Par. 2 .,n l'S AC. .�• I �• rr AI ArAar-ISA V' r,. 2 - r �+ 23 Pill 1178 01 41 4$ 63 44 45 41 47 48 49 50 51 S2 53 54 55 56 1 nl ao 1, n r'1 `F, �, iii o `1 , +�1;`•'_` LA' '?"u 'ti?: A PIa. I ' 1 it # tJnar for f59 5Br57 751 ++�75';o,',s��l, �( J 161 I I. ,+ t� 36 LI 76 I� 3 72 711 701I 69 �c 66 167'66 65 61 63 +62 I Ir'it AYI U 1 u 35 y� L 7;17 1 y� i I I 1k � •� 1�, I 1 1 _ ti {y 34 i o} 76 — � �' I SOS AA) Ae) ��kis tAAI _ J3 62 a3 64 _97.96 99 'r FlA' rpm. IS •? ii 3260 �� 'AA �s a�iinlAA iY r81�nl u fl1 0 X /•� �i l� ! Ii;sisrn I\ Assessor's _Map W j Attachment: Attachment III - ENA CHP-Devco 1-4-18b (Extension of ENA Project with CHP Devco) PI` W ft, I", Ptn. East Riverside Land Company, M.B. 6/44 Cify of Grand Terrace 1167 - 2 3 or JP 1ll:fflY EAIl110t uitr Tax Rafe area 16001 w:r.:.•.A 0275 0275 23 24 ;k Par I -61 2 31 For. I 4 �o v " Par. 5 I ' fir F: t11 aL N /[ ' Pri. 5 I For. x Pr. I isE it � I � i r• fl1 0 X M rt 24 0 (Q rfrlsEe a1111!U r -Ph. N - Assessor's !ciao I' Attachment: Attachment III - ENA CHP-Devco 1-4-18b (Extension of ENA Project with CHP Devco) G.13.c Order'4umber. 500327 Page Number a LEGAL DESCRIPTION Real property in the City of Grand Terrace.County of San Bernardino, State of California,described as follows: 0 The East 100 feet of Lot 3, Section 5_ Township 2 South, Range 4 West, San Bernardino 0 Meridian,in the County of San Bernardino, State of California,according to map of East a- Riverside Land Company, as per plat recorded in book 6 of maps, page 44,records of U said county r 3 Excepting therefrom that portion conveyed to the City of Grand Terrace by deed recorded a December 11. 1986 as instrument NO. 86-376453,Official Records •o L a. AM 1167-231-01 Q z w 0 c 0 c m r x w eo r O v d t] a x U Q z w C N E t v ca Q r C d E t v R r r Q First American Title �- Exhi Packet Pg. 423 G.13.c Order Number: 0623-51S07 Page Number: 4 r LEGAL DESCRIIPF ON Real property in the City of Grand Terrace,County of San Bernardino,State of California, described as fellows: 0 A portion of Lot 2 of Section 5,Township 2 South,Range 4 West San Bemardino Base and m Meridian,according to map of Lands of the east Riverside Land Company,recorded in book 6 of o Maps,page 44,Records of said County,more particularly described as falkms: a- m U Beginning at the Northwest comer of said Lot 2; r Thence along the West line of said Lot 2 a distance of 415.27 feet; 3 Thence east a distance of 150 feet Thence North a distance of 415.27 feet to the North line of said Lot 2; 2 Thence West a distance of 150 feet along the North line of said Lot 2 to the point of beginning. ° a. Said property Is also shown on Licensed Land Surveyor's Plat recorded in book 5,pages 25 to 29, z Inclusive,record of Surveys. w O APN: 1167-311-01.0-00 0 c m r x w Go r O v d a x U Q Z w C N E t v ra Q r C d E t v R r r Q FrrstArrmW an Trtk Exhi - Packet Pg. 424 G.13.c E: o Exhibit"A" p a Legal Description x c� A.P.N.: 1167-2-31-02 3 Real property in the City of Grand Terrace, County of San Bernardino, State of California,described as ) follows: a PARCEL 1: Q z w THE WEST 100 FEET OF THE EAST 200 FEET"OF LOT 3, SECTION 5,TOWNSHIP 2 SOUTH, RANGE 4 0 WEST, SAN BERNARDINO BASE AND MERIDIAN,ACCORDING TO MAP OF EAST RIVERSIDE LAND c COMPANY,AS PER PLAT RECORDED IN BOOK 6 OF MAPS, PAGE 44,RECORDS OF SAID COUNTY. y c EXCEPTING THEREFROM THE NORTHERLY 17.00 FEET THEREOF AS CONVEYED TO THE CITY OF x GRAND TERRACE, BY DEED RECORDED APRIL 15, 1987 AS INSTRUMENT NO, 87-123616 OFFICIAL w RECORDS. .0 PARCEL 2: 4 IL THE WEST 40 FEET OF THE EAST 240 FEET OF LOT 3, SECTION 5,TOWNSHIP 2 SOUTH, RANGE 4 � WEST, SAN BERNARDINO BASE AND MERIDIAN,ACCORDING TO MAP OF EAST RIVERSIDE LAND o COMPANY, AS PER PLAT RECORDED IN BOOK 6 OF MAPS, PAGE 44, RECORDS OF SAID COUNTY. a x EXCEPTING THEREFROM THE NORTHERLY 17.00 FEET THEREOF AS CONVEYED TO THE CITY GRAND v TERRACE, BY DEED RECORDED APRIL 15, 1987 AS INSTRUMENT NO.87-123616 OFFICIAL RECORDS, z w c m E Q r c m E z c� a Exhi it A - Packet Pg. 425 G.13.c EXHIBIT "B" 0 SCHEDULE OF PERFORMANCE o a x ACTION TIMEFRAME RESPONSIBLE RESPONSIBLE ENTITY FOR ENTITY FOR r OVERSIGHT AND COST 3 COORDINATION 0 L 1. Complete due diligence studies on the site, secure Within 60 days of City z Letters of Intent from retailers, and consult with execution of approved w City staff on City zoning regulations. ENA Developer Developer o c 0 c a� r x 2. Completion of a Draft Disposition and Within 60 days of Each Party w Agencies and Development Agreement ("DDA") expiration of Initial Responsible for its CO Negotiation Period. Developer own costs 3. Execution of DDA by Developer and Agencies Within 45 days of Each Party U Agencies and > Completion of DDA Developer Responsible for its o own costs a x U 4. Close of Escrow No later than 6 months following execution of w DDA. c 5. Submission of land use entitlement applications to No later than 60 days Developer Processing fees to E City. prior to close of escrow be paid by Developer a r a� E 0 r r Q B-1 Packet Pg. 426 G.13.c ACTION TIMEFRAME RESPONSIBLE RESPONSIBLE o ENTITY FOR ENTITY FOR > OVERSIGHT AND COST o COORDINATION = U 6. Processing of land use entitlements and CEQA 120 days following Processing fees to 3 compliance, including review and public hearings submission of entitlement City be paid by conducted by the Design Review Board, Planning applications 2 Developer Commission, and City Council. a a z W 4- 0 c 0 c a� r x w CO 0 U m 0 a x U Q z W C E t v R r a r E r r a B-2 Packet Pg. 427