2015-06 ... ...
RESOLUTION NO.2015-06
A. RESOLUTION OF THE CITY :COUNCIL OF THE.'--ITYIE:
- -OF GRAND TERRACE ADOPTING A:-STATEMENT OFF-
BENEFITS Y
WHEREAS, the City Council is authorized and:directed under the:�rovisions of.Chapter::,.,
2.24: of: the Grand Terrace Municipal Code to adopt provisions -for:'compensation of..
personnel created in said Municipal Code Chapter; and,
WHEREAS;ahe objectives of the:Statement of.Benefits;are to attract to niuhiciDal service
the 'best and most competent persons available 'and. to..provide..-for An,equitable. system of.....
personnel compensation;:and,
_.. .......
.:WHEREAS, at :the same:.:time, within the-=limits :of :administrative ::feasibility..
considerable latitude shall be: given to:the City Manager in the interpretation: and application
of these benefits so'that they are applied equitably; and,
.... ....... _..
WHEREAS, from: time to :time these :benefits- must: be..revis.ed due to budgetary:
changes..
. ------ ........ ..... ..... ......
NOW, THEREFORE, THE CITY COUNCIL OF -THE CITY OF -GRAND
_ ...... ......
TERRACE.DOES HEREBY-RESOLVE; DETERMINE AND ORDER AS FOLLOWS:.
Section 1: The Statement of:Benefits,:: attached:: hereto as Exhibit:A; are hereby
adopted.-,
Section:2::All C%ty :rules, :policies or tegulatibn that contradict aiiy:provision of the
Statement of Benefits..are,hereby.rescinded..
PASSED, APPROVED:.AND ADOPTED::by the City: Council. of Grand-Terrace.-at a
regular meetingheld.on the 1.4th day of April, 2015 b the followin vote:
Y p Y g:.
::YES: Council:Members Mitchell, Wilson; Hussey,::Mayor Pro Tem Robles, Mayor
McNaboe
NOES: None
... ... .......
ABSENT: None ...
_... _ .... . .....
ABSTAIN: None:
....... ......
..... . .....
RESOLUTION NO. 201:5-06 PAGE 1-OF 11 APRIL 14, 2015
ATTEST:
t are Me o
APPROVED AS TO FORM:
s.
Richard L. Adams; II
City Attorney ..
I PAT JACQUEZ-NARES;CITY CLERK of the City of Grand Terrace, do hereby certify that-the
_.
fore oin Resolution was introduced and ado ted at regular meeting of:the City Council held on
.....foregoing .. p ...... gu ...... g:. tY ..:
the 14th:d4y of Apri1;:2015 by the following vote:
YES: _ -Council _Members Mitchell -Wilson Hussey, Mayor Pro- Tem Robles, Mayor
McNaboe .:..
NOES: None
ABSENT: None
ABSTAIN: None .. ... ....:
_.. ...... .... . _ ...... ..... .....: ......
RESOLUTION NO. 2015-06 PAGE 2 OF 11 APRIL 14, 2015
�1 RESOLUTION NO.2015-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE ADOPTING A STATEMENT OF
BENEFITS
WHEREAS, the City Council is authorized and directed under the provisions of Chapter
2.24 of the Grand Terrace Municipal Code to adopt provisions for compensation of
personnel created in said Municipal Code Chapter; and,
WHEREAS, the objectives of the Statement of Benefits are to attract to municipal service
the best and most competent persons available and to provide for an equitable system of
personnel compensation; and,
WHEREAS, at the same time, within the limits of administrative feasibility,
considerable latitude shall be given to the City Manager in the interpretation and application
of these benefits so that they are applied equitably; and,
WHEREAS, from time to time these benefits must be revised due to budgetary.
changes.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1: The Statement of Benefits, attached hereto as Exhibit A, are hereby
adopted.
Section 2: All City rules, policies or regulations that contradict any provision of the
Statement of Benefits are hereby rescinded.
PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a
regular meeting held on the 14th day of April, 2015 by the following vote:
YES: Council Members Mitchell, Wilson, Hussey, Mayor Pro Tem Robles, Mayor
McNaboe
NOES: None
ABSENT: None
ABSTAIN: None
RESOLUTION NO. 2015-06 PAGE 1 OF 11 APRIL 14, 2015
ATTEST:.
t
/dUCOL
arc .McNa o
.City Cl
APPROVED AS:TO FORM:
Richard L. Adams, II
City Attorney. .
I,:PAT JACQUEZ-HARES, CITY CLERK-of the City of Grand Terrace, do hereby certify that the. ----
foregomg Resolution was introduced and adopted at a regular meeting of_the.City Council held on
the 14th da of-April; 2015 b the.followin vote:
- y° . .. y g
YES: Council Members Mitchell, Wilson; Hussey, Mayor :Pro Tem Robles;..Mayor
IVIcNaboe
NOES:: None
ABSENT: None
ABSTAIN:. : None
RESOLUTION NO. 2015-06 PAGE 2 OF 11 APRIL 14,20.15
EXHIBIT A
City of Grand Terrace
Employee Statement of Benefits
April 14,2015
I. Retirement
A. CalPERS-The City of Grand Terrace provides retirement benefits through the California
Public Employees Retirement System(CalPERS). All regular employees budgeted a minimum of 20
hours per week shall be enrolled in this Plan.
1. The City's current formula is 2.7% at 55, for employees hired prior to January 1,
2013.
2. All employees hired after January 1, 2013 and who are eligible under the Public
Employees Pension Reform Act (PEPRA) shall be enrolled in the 2% at 60 retirement
formula.
3. All other employees hired after January 1, 2013 shall be enrolled in the 2% at 62
retirement formula in accordance with PEPRA.
4. The City pays 1.418% of the 8% Member Contribution to CalPERS Retirement for
all employees enrolled prior to January 1, 2013. All employees enrolled after January 1,
i
2013 shall pay the full Member Contribution.
5. The retirement contract also includes the following provisions:
Available to Employees Enrolled Before After
O1/01/2013 01/01/2013
Single Highest Year Yes No
Three Year Final Compensation No Yes
1959 Survivor Benefit(41h Level) Yes Yes
Military Service Credit Yes Yes
B. 457 Deferred Compensation-All employees shall be entitled to participate in the City's 457
Deferred Compensation Plan.
C. Alternate Retirement System-Except where required by law or by contract,all employees
budgeted less than 20 hours per week or employees who have been placed on the City payroll on a
temporary basis shall participate in the City's Alternate Retirement System(ARS).
1. The ARS plan is provided in lieu of participation in Social Security, and as such
shall be updated as necessary to comply with current regulations.
RESOLUTION NO.2015-06 PAGE 3 OF 11 APRIL 14, 2015
I1. Leaves.
A. Bereavement Leave—See Sick Leave.
B. Comp Time—All employees shall be allowed to accrue compensatory time (comp time) in
lieu of overtime pay. Comp time shall be computed in accordance with current FLSA and State of
California guidelines. The maximum accrual shall be 80 hours.
C. Management Leave — On January 1 of each year, beginning with the January 1st
immediately following the first anniversary or employment, exempt employees shall receive 80
hours management leave in addition to other leaves. This management leave must be used during
the fiscal year in which it is received, or it will be lost. Newly hired exempt employees shall receive
a prorated amount of Management Leave.
D. Maternity/Bonding Leave—Maternity and/or Bonding Leave shall be provided to employees
in accordance with State and Federal Law under the Family Medical Leave Act (FMLA), the
California Family Rights Act(CFRA)and the Pregnancy Disability Law(PDL).
E. Personal Leave - Part-time Child Care employees budgeted for 20 or more hours per week,
and non-exempt full-time Child Care employees receive personal leave on an accrual basis. This
leave may be used for vacation or sick time. This time can be used as it is earned.
1. Earned personal leave will be credited upon completion of the first six months of
continuous service and every pay period thereafter.
2. Employees shall accrue personal leave according to the same schedule and rules as
apply to vacation leave for City Hall employees.
F. Sick Leave—Sick leave with pay shall be granted to all probationary and regular employees
budgeted to work a minimum of 20 hours per week. Sick leave is not available to non-exempt Child
Care employees.
1. Full-Time Employees shall accrue sick leave according to the following schedule:
Received Per Received per
Type of Employee Pay Period Annum
City Hall—Non-Exempt Regular
Full-Time Employee,
3.69 96 hours
Exempt Employee
Child Care N/A N/A
2. Regular Part-Time Employees budgeted at least 20 hours per week shall receive sick
leave accruals on a pro-rata basis.
3. Employees may not accrue more than 480 hours of Sick Leave.
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RESOLUTION NO. 2015-06 PAGE 4 OF 11 APRIL 14, 2015
4. Any employee whose current accrued Sick Leave is in excess of 480 hours shall
retain the hours they currently have. No additional hours will be accrued until their Sick
Leave bank drops below 480 hours.
5. Any employee who separates from the City after five (5) years of service, for
reasons other than disciplinary cause, shall be compensated for 40%of all unused sick leave.
6. Family Sick Leave—An employee shall be entitled to use up to half of their annual
sick leave accruals to care for a child or spouse who is injured or ill.
7. Bereavement Leave — An employee may use up to 3 days of sick leave in any
twelve-month period as bereavement leave for the death of a family member. A family
member is defined as a spouse/domestic partner, parent, sibling, child, grandchild, or
grandparent of the employee or of the employee's spouse/domestic partner.
8. Options on Retirement—Ca1PERS rules have additional provisions for unused sick
leave. All employees who are retiring under the Ca1PERS plan are eligible to participate in
such provisions in accordance with the Ca1PERS regulations which are current at the time of
the employee's retirement.
9. Reimbursement for Unused Sick Leave During Employment — Suspended (See
Furlough Provisions)
a) Any regular full-time regular employee who has used 40 hours or less sick
leave during the calendar year shall be entitled to be reimbursed for up to 40 hours
of unused accrued sick leave so long as the employee's remaining accrued sick
leave balance does not fall below 80 hours as a result of the reimbursement.
b) Regular part-time employees that are budgeted to work 20 or more hours per
week shall be entitled to be reimbursed for a percentage of their accrued sick leave
based on a prorated percentage of hours worked as compared to 40 hours for a full-
time employee so long as the employee's remaining accrued sick leave balance does
not fall below the same prorated percentage of 80 hours.
c) Reimbursement for accrued sick leave for a calendar year shall not be
available to employees terminating on or before December 31 of that same calendar
year.
d) Sick Leave Sell Back Form - In order to receive reimbursement for accrued
sick leave, all eligible employees shall complete a Sick Leave Sell Back Form,
which is available in the Human Resources office. The completed form must be
provided to the Personnel Officer by no later than the first week of January of the
following calendar year.
G. Vacation-Each regular full-time and regular part-time employee budgeted for 20 or more
hours per week,with the exception of non-exempt Child Care employees,shall be credited with
annual vacation leave according to their number of years of service as follows:
1. Full-Time Employees shall accrue vacation leave according to the following
schedule.
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RESOLUTION NO.2015-06 PAGE 5 OF 11 APRIL 14, 2015
Years of Received Per Received
Type of Employee Service Pay Period per Annum
City Hall—Non-Exempt Regular
Full-Time Employee,
1-5 3.08 80 hours
Exempt Employee
City Hall—Non-Exempt Regular
Full-Time Employee,
6- 10 4.62 120 hours
Exempt Employee
City Hall—Non-Exempt Regular
Full-Time Employee,
l l+ 6.15 160 hours
Exempt Employee
Child Care N/A N/A N/A
2. Regular Part-Time Employees budgeted at least 20 hours per week shall receive
accruals on a pro-rata basis.
3. Earned vacation will be credited upon completion of the first six months of -
continuous service and every pay period thereafter.
4. Employees may not accrue more than 480 hours of vacation leave.
5. In the event an employee who has served continuously for at least twelve months
does not take all of the vacation to which they are entitled in any year,the employee shall be
allowed to accumulate the balance,to be taken in a subsequent year.
6. No employee shall be granted a vacation leave period greater than the amount of
available vacation accruals.
7. Each employee shall take a minimum of one work week off each year.
III. Holidays
A. The City of Grand Terrace observes the following holidays for City Hall,Child Care,&
Exempt employees:
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RESOLUTION NO. 2015-06 PAGE 6 OF 11 APRIL 14, 2015
New Year's Day Veteran's Day
Martin Luther King's Birthday Day before Thanksgiving
President's Day Thanksgiving Day
Memorial Day Christmas Eve
Independence Day Christmas Day
Labor Day New Year's Eve
Columbus Day 2 Floating Holidays
1. For Full-Time Employees credited with Floating Holiday Leave after April 14,
2015,a floating holiday shall equal 8 hours.
2. Part-Time Employees budgeted at least 20 hours per week shall receive floating
holidays on a pro-rata basis.
3. Any employee scheduled to work on a City Holiday and who works the.holiday,
shall be credited with additional floating holiday hours equal to the hours actually worked on
the holiday.
4. At the City Manager's discretion, floating holidays may be used for the closure of
City Hall during the Christmas holidays.
5. In order to receive Holiday Pay, an employee must be in a paid status on the day,
before and the day after the holiday.
IV. Employee Health Plan
A. City of Grand Terrace Employee Health Plan includes major medical, dental, and vision
insurances;the Employee Assistance Program,and the Cafeteria Plan. To be considered a part of the
City's Employee Health Plan, the City must have a negotiated contract with the benefit provider to
include specific rates for City of Grand Terrace employees.
B. All regular employees budgeted 20+hours per week are eligible to participate in the City's
Employee Health Plan.
C. The Benefit Allowance as paid under the City's Cafeteria Plan is intended to offset the
employee's out-of-pocket expenses under this plan.
D. All aspects of the Employee Health Plan are eligible for continuation under Federal COBRA
regulations. Further,if the employee qualifies for such,the major medical insurance may be eligible
for further continuation provisions under Cal-COBRA.
1. Eligibility — All individuals who meet the following criteria are eligible to
participate in the Employee Health Plan.
a) City of Grand Terrace employees budgeted for 20 or more hours a week.
b) Spouse or registered domestic partner of a participating employee.
c) Legally qualifying dependents of a participating employee and/or of the
employee's spouse or registered domestic partner.
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RESOLUTION NO. 2015-06 PAGE 7.OF 11 APRIL 14, 2015
d) Spouse/registered domestic partner/dependents may only participate in the
coverage options under this plan for which a City of Grand Terrace employee is
also an enrolled participant; ie, if a dependent wishes to have medical coverage
under this plan,the employee must also be enrolled in medical coverage.
E. Cafeteria Plan. The City of Grand Terrace maintains a Section 125 Cafeteria Plan.•The
Cafeteria Plan includes the following options:
1. Benefit Allowance. As a part of the Cafeteria Plan,the City of Grand Terrace pays a
Benefit Allowance-to employees to offset the cost of purchasing pre-and post-tax benefits as
allowed under Section 125 of the IRS Code.
a) Any portion of the Benefit Allowance not utilized by the employee for the
purchase of benefits shall be considered taxable income to the employee.
b) Such allowance is paid according to the following schedule:
Years of %of Salary
Type of Employee Service Received
City Hall—Non-Exempt,Regular Employee N/A 18.1%
budgeted 20+hours/week,
Exempt Employee
Child Care—Regular Employee,Non-exempt Less than 5 10%
budgeted 20+hours/week
Child Care—Regular Employee,Non-exempt 5-10 14%
budgeted 20+hours/week
Child Care—Regular Employee,Non-exempt 10+ 18.1%
budgeted 20+hours/week
2. Pre-Taxing Insurance Premiums. Eligible employees may choose to pre-tax
premiums for any/all of their insurances which are purchased through payroll deduction,
except as noted below:
a) Life insurance premiums may only be pre-taxed to the extent permitted by
current IRS regulations.
b) The City does not permit employees to pre-tax the premiums of any
disability insurance product.
3. Flexible Spending Accounts (FSA). Employees may contribute pre-tax dollars to
the following FSA options:
a) Medical Reimbursement Account
b) Dependent Care Reimbursement Account
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RESOLUTION NO. 2015-06 PAGE 8 OF 11 , APRIL 14, 2015
c) Adoption Assistance Account
d) The type(s) of FSAs available is determined by the IRS and is thus subject
to change by the Federal Government.
e) FSA's are subject to annual contribution limits as established by the IRS.
f) Expenses paid from an FSA may not be claimed as a deduction on an
employee's tax return.
F. Major Medical Insurance—The City is currently contracted with Ca1PERS for major medical
insurance. In accordance with the terms of the contract,the City shall pay for insurance for an
eligible employee as follows:
Type of Employee Years of Amount Paid
Service
City Hall—Non-Exempt N/A Amount equal to the
Regular Employee budgeted 20+ Net Value Plan,
hours, Employee Only
Coverage
Exempt Employee
Child Care—Non-Exempt N/A Set by Ca1PERS in
Regular Employee,budgeted accordance with GC
20+hours §22892(2)
G. Dental Insurance—The City has contracted for a choice of either an HMO or a PPO plan.
Premiums are paid by the employee.
H. Vision Insurance—The City has contracted for Vision Insurance. Premiums are paid by the
employee.
I. Employee Assistance Plan—The City offers an Employee Assistance Plan at no cost to the
employee. The Employee Assistance Program provides confidential counseling referrals and other
services to employees.
V. Other Insurances
The City is contracted for the following additional insurance plans. These insurance plans are available to all
regular employees budgeted 20 or more hours per week and are not considered a part of the Employee Health
Plan.
A. Life Insurance—The City provides basic term life insurance for employees and their eligible
dependents subject to the following limits:
1. Employee—Amount equal to covered annual earnings.
2. Dependent-$3,000.00
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RESOLUTION NO. 2015-06 PAGE 9 OF 11 APRIL 14, 2015
B. Short Term Disability—The City offers a voluntary short term disability plan to all regular
employees budgeted 20 or more hours per week. This coverage is paid by the employee.
C. Long Term Disability -The City offers a voluntary long term disability plan to all regular
employees budgeted 20 or more hours per week. This coverage is paid by the employee.
D. Supplemental Insurances — The City's Section 125 Plan provider may offer supplemental
insurance plans to City employees. The City does not negotiate for rates on these supplemental
plans. Supplemental plans are not considered part of the City's benefit package. Employees may
pay for these plans by payroll deduction. Employees may pre-tax their premiums for these plans as
allowed by IRS regulations.
VI. Additional Pays
A. Bilingual Pay—Employees who have qualified under the Personnel Rules as being fluent in
Spanish shall receive$50.00 per month. At the City Manager's discretion, other languages that are
deemed a business necessity shall also qualify for Bilingual Pay.
B. On-Call Pay — Employees placed in an on-call status for a period of one (1) week shall
receive their choice of either 9 hours of regular time or 9 hours of straight comp time for that week.
On-call staff called out after their normal working shift will be paid a minimum of two (2) hours in
accordance with the Personnel Rules.
C. Vehicle Allowance—Vehicle Allowance shall be paid to Department Heads at the rate of
$300 per month.
VII. Grandfathered Provisions
A. Longevity Pay— $100 per month for full-time employees with 10 years of service prior to
June 30, 2010. Part-time employees with 10 years of service prior to, June 30, 2010 receive a
prorated amount depending on hours worked. This applies only to employees in Continuous Service
since June 30,2010.
B. Child Care Credit — Employees already receiving the Child Care Credit prior to June 30,
2010 shall be eligible to continue receiving a 50% discount for their child care expense up to a
maximum of$4,000 per year. This applies only for the child(ren)receiving the credit prior to April
14, 2015 and only if the Employee has remained in Continuous Services since June 30, 2010. This
benefit will be charged to the covered employee's department.
VIII. Employees Hired Under Employment Agreement
A. Employees who are working under an Employment Agreement approved by the City
Council may be subject to different employment benefit provisions than those contained in this
Statement of Benefits.
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RESOLUTION NO.2015-06 PAGE 10 OF 11 APRIL 14, 2015
IX. Furlough Provisions
The City of Grand Terrace employees are under mutually agreed furlough provisions. These provisions are a
temporary cost savings measure and shall remain in force as follows until such time as the budget permits
abolishing this section.
A. City Hall Employees—City Hall employees have agreed to the following:
l. No Merit Increases—Became effective July 1,2009.
2. No COLA(Cost of Living Adjustment)—Became.effective July 1,2009.
3. Sick Leave Sell Back Program Suspended—Became effective July 1,2010.
4. Ten Percent (10%) Reduction in Hours — Became effective May 17, 2010. This
changed employee hours from 40/week to 36/week. This resulted in a 10%decrease in work
schedule,wages,and benefits based on wages. This applies to full-time employees only.
5. Part-Time Employees —No work week reduction for part-time employees with no
benefits; or for part-time employees for which such a reduction would terminate a current
benefit(e.g.health insurance).
_ B. Child Care Employees—Child Care employees have agreed to the following:
1. No Merit Increases—Became effective July 1,2009.
2. No COLA(Cost of Living Adjustment)—Became effective July 1,2009.
3. Sick Leave Sell Back Program Suspended—Became effective July 1,2010.
4. Ten Percent (10%) Reduction in Benefit Allowance — Became effective May 17,
2010.
5. Benefit Allowance level advancement based on years of service was frozen.
Became effective May 17,2010.
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RESOLUTION NO. 2015-06 PAGE 11 OF 11 APRIL 14, 2015