San Bernardino County Sheriff Department-2019-22 2019-22
THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY
Contract Number
SAN BERNARDINO
COUNTY 94-797 A-26
1V1 1
SAP Number
N/A
Sheriff/Coroner/Public Administrator
Department Contract Representative John Ades, Captain
Telephone Number (909) 387-0640
Contractor City of Grand Terrace
Contractor Representative. G. Harold Duffey, City Manager
Telephone Number (909) 824-6621
Contract Term 07/01/2019 through 06/30/2020
Original Contract Amount $1,984,463
Amendment Amount
Total Contract Amount $1,984,463
Cost Center 4413151000
IT IS HEREBY AGREED AS FOLLOWS:
C
AMENDMENT No. 26
Effective July 1, 2019, Contract No. 94-797 to provide law enforcement service to the City of Grand Terrace
is hereby amended by replacing the Schedule A referred to in Section IV, with the Schedule A attached
hereto and incorporated by reference
Except as amended, all other terms and conditions of this contract remain as stated therein.
Standard Contract Page 1 of 4
(With the exception of signatures, this page is intentionally left blank].
COUNTY OF SAN BERNARDINO City of Grand Terrace
d/#711 (Print or type e of corp.ration,company,contractor,etc.)
By ► II,
Curt Hagman, Chairman, rd of Supervisors (Auurized sign re-sig m blue ink)
Dated: • Name . H4/2611,6 _Ile Pi--: V
SIGNED AND CER •,;' 1. pi. . '•.YOFTHIS (Print or type name of person signing contract)
DOCUMENT HA,.: �11 •� �.. ••:i ; THE
CHAIRMAN OF;' :T A'`�.. • f Title •�T� A/U�
: ,..
-ura=�r,`W , �. (Print or Type)
'1:,,:,,i t. • o:Sup isors
By 0 'J. ; , ( V 0
, 0 Dated: ,5 02,c9- a0/4
"8• n /f O� Address 22795 Barton Road
.•'IRDINO G
•-••••.°•`•
Grand Terrace, CA 92313-5207
FOR COUNTY USE ONLY
Approved as to Legal Fo Reviewed for Contract Compliance Reviewed/Approved by Department
► ►
Richard .Luczak,Deputy County Counsel John Ades,Captain
Date S:pG 1/f f Date Date /24///
Revised 3/14/19 Page 2 of 4
4
SCHEDULE A
Law Enforcement Services Contract
City of Grand Terrace
2019-20
Rollover
FY 2019-20
LEVEL OF SERVICE COST
0.21 - Lieutenant 60,187 1
0.90 - Sergeant 220,9641
0.56 - Detective/Corporal (20 hours per week) 115,338 1
5.76 - Deputy Sheriff(208 hours per week) 1,077,143 1
1.26 - Office Specialist 92,469 1
0.14 - Motor Pool Services Assistant 11,370 1
3.00 - Marked Unit 50,129 2
1.00 - Unmarked Unit 8,817 2
1.00 - Ford Escape (COP) 5,798 2
Dispatch Services 92,326 1
9.00 - HTs (Amortization, Access & Maintenance) 13,230
7.00 - Taser Replacement(Amortized over 5-years) 2,352
Administrative Support 9,325
Office Automation 31,356
Services & Supplies 11,376
Vehicle Insurance 25,248
Personnel Liability& Bonding 61,323
Workers' Comp Experience Modification 5,495
Law Enforcement Experience Modification 22,767
County Administrative Cost 67,450
Cost for 2019-20: $ 1,984,463 1
Monthly Payment Schedule
1st payment due July 15, 2019: $165,382
2nd through 12th payments due the 5th of each month: $165,371
1 Personnel costs include salary and benefits and are subject to change by Board of Supervisors' action.
Changes in salary and benefit costs will be billed to the Town on a quarterly invoice.
2 Vehicle costs do not include fuel and maintenance. The Town is responsible for fuel, repair and
maintenance of all contract vehicles, including collision damage. All fuel, repair and maintenance costs
incurred by the County will be billed to the Town on a quarterly invoice.
3 No replacement cost is included for grant funded or donated vehicles.
Revised 3/14/19 Page 3 of 4
:,' F
SCHEDULE A
Law Enforcement Services Contract
City of Grand Terrace
2019-20
Additional Costs Billed Quarterly:
The City will be billed on a quarterly basis for the following items.
• Increases to salaries and benefits resulting from Board of Supervisors-approved changes to Memorandums of
Understanding with the County's various employee organizations.
• Actual overtime cost.
• Actual on-call cost(on call pay for safety employees for 2019-20 is$185 per week).
• Actual cost of vehicle fuel, repair and maintenance, including the cost of collision repair.
• Professional services from private vendors and other services, supplies and personnel costs above the contract
formula.
LEVEL OF SERVICE SUMMARY
SAFETY: GENERAL:
Lieutenant - 0.21 Office Specialist - 1.26
Sergeant - 0.90 Motor Pool Service Asst - 0.14
Detective/Corporal - 0.56 Dispatchers - 0.94
Deputy Sheriff - 5.76 2.34
7.43
VEHICLES: DONATED VEHICLES:
Marked Patrol Units - 3 Radar Trailer - 1 *
Unmarked Units Code 3 - 1 Yamaha UTV - 1 *
Citizen Patrol - 1 2 *
Donated Vehicles-Ins Only - 2 * * (Included for insurance costs only)
7
Revised 3/14/19 Page 4 of 4
ect to change by Board of Supervisors' action.
Changes in salary and benefit costs will be billed to the Town on a quarterly invoice.
2 Vehicle costs do not include fuel and maintenance. The Town is responsible for fuel, repair and
maintenance of all contract vehicles, including collision damage. All fuel, repair and maintenance costs
incurred by the County will be billed to the Town on a quarterly invoice.
3 No replacement cost is included for grant funded or donated vehicles.
Revised 3/14/19 Page 3 of 4
,'
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
June 11, 2019
FROM: JOHN McMAHON, Sheriff/Coroner/Public Administrator
Sheriff/Coroner/Public Administrator
SUBJECT: AMENDMENTS TO REVENUE CONTRACTS AND NEW POSITIONS FOR LAW
ENFORCEMENT SERVICES
RECOMMENDATION(S)
1. Approve amendments to revenue contracts with the following 13 cities and towns, extending
the Sheriff/Coroner/Public Administrator's provision of law enforcement services for one year,
from July 1, 2019 through June 30, 2020, for total annual revenue of$143,091,761.
a. Amendment No. 23 to Contract No. 01-1251 with City of Adelanto in the amount of
$6,064,017.
b. Amendment No. 26 to Contract No. 94-521 with City of Big Bear Lake in the amount of
$4,178,980.
c.®rAtmendment-No:z26; o Gontract,No:,94-7• with City of Grand Terrace in the amount of
$1,984,463. r
d. Amendment No. 28 to Contract No. 94-937 with City of Hesperia in the amount of
$16,472,428.
e. Amendment No. 35 to Contract No. 94-522 with City of Highland in the amount of
$9,692,454.
f. Amendment No. 29 to Contract No. 94-523 with City of Loma Linda in the amount of
$5,171,674.
g. Amendment No. 22 to Contract No. 99-376 with City of Needles in the amount of
$2,471,947.
h. Amendment No. 38 to Contract No. 94-524 with the City of Rancho Cucamonga in the
amount of$38,754,105.
i. Amendment No. 27 to Contract No. 94-525 with City of Twentynine Palms in the amount
of$3,892,603.
j. Amendment No. 44 to Contract No. 94-909 with City of Victorville in the amount of
$26,043,255.
k. Amendment No. 32 to Contract No. 94-526 with City of Yucaipa in the amount of
$9,270,665.
I. Amendment No. 28 to Contract No. 94-798 with the Town of Apple Valley in the amount
of$14,022,924.
Page 1 of 3
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ITEM 79 "401 ,0 C
Rev7-12-16 DATED: June 11, 20 -'•,;,,_-, _, .,"
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•
AMENDMENTS TO REVENUE CONTRACTS AND NEW POSITIONS FOR
LAW ENFORCEMENT SERVICES
JUNE 11, 2019
PAGE 2 OF 3
m. Amendment No. 27 to Contract No. 94-832 with Town of Yucca Valley in the amount of
$5,072,246
2. Authorize the addition of one new regular position classified as Deputy Sheriff, Safety Unit,
R16 ($64,605 — $96,346 annually) to fulfill contract law enforcement service level requested
by the City of Big Bear Lake.
3. Authorize the addition of one new regular position classified as Office Specialist, Clerical Unit,
R35 ($34,133- $46,883 annually) to fulfill contract law enforcement service level requested by
the City of Rancho Cucamonga.
(Presenter: John Ades, Captain, 387-0640)
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS AND OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net
County Cost). The County will be reimbursed for direct costs of providing law enforcement
services and for various contract administration and overhead costs. The 2019-20 contract
amendments for the 13 cities and towns totaling $143,091,761, as compared to 2018-19 are as
follows:
2018-19 2019-20
Contract Contract Change from
City/Town Contract No. Amendment Amendment Prior Year
City of Adelanto 01-1251 A-23 $5,933,760 $6,064,017 $130,257
City of Big Bear Lake 94-521 A-26 $3,855,060 $4,178,980 $323,920
City of Grand Terrace 94-797 A-26 $1,941,702 $1,984,463 $42,761
City of Hesperia 94-937 A-28 $16,166,486 $16,472,428 $305,942
City of Highland 94-522 A-35 $9,369,906 $9,692,454 $322,548
City of Loma Linda 94-523 A-29 $5,063,181 $5,171,674 $108,493
City of Needles 99-376 A-22 $2,425,933 $2,471,947 $46,014
City of Rancho Cucamonga 94-524 A-38 $37,884,907 $38,754,105 $869,198
City of Twentynine Palms 94-525 A-27 $3,729,388 $3,892,603 $163,215
City of Victorville 94-909 A-44 $25,634,106 $26,043,255 $409,149
City of Yucaipa 94-526 A-32 $8,977,827 $9,270,665 $292,838
Town of Apple Valley 94-798 A-28 $13,776,796 $14,022,924 $246,128
Town of Yucca Valley 94-832 A-27 $4,908,351 $5,072,246 $163,895
Total: $139,667,403 $143,091,761 $ 3,424,358
This amount reflects an increase of $3,424,358 from the prior year, primarily due to changes to
retirement rates, liability costs and changes in service level requested by the cities of Big Bear
Lake and Rancho Cucamonga. Sufficient appropriation and revenue are included in the
Sheriff/Coroner/Public Administrator's (Department) 2019-20 recommended budget. Approval of
6/17/19#79
a°
AMENDMENTS TO REVENUE CONTRACTS AND NEW POSITIONS FOR
LAW ENFORCEMENT SERVICES
JUNE 11, 2019
PAGE 3 OF 3
the necessary budget adjustments are not requested at this time but will be included on a future
countywide quarterly budget report presented to the Board of Supervisors (Board) for approval, if
necessary. The County is currently in negotiations with the San Bernardino County Sheriff's
Employee Benefit Association (SEBA). Once the negotiations are complete, the Department will
present contract amendments to the Board for approval, which will reflect changes that may result
from the negotiations, if any.
BACKGROUND INFORMATION
The Department provides law enforcement services to the 13 cities and towns previously listed.
The contracts with these cities and towns are amended annually to update the costs and service
levels, as needed. The proposed amendments identified in Recommendation No. 1 reflect new
benefit rates for safety and general employee classifications, as well as updated liability, supplies
and equipment costs. The proposed amendments include the following service level adjustments
as requested by the respective cities:
City Additions Deletions
City of Big Bear Lake 1-Deputy Sheriff None
1-Marked Unit
City of Rancho Cucamonga 1-Office Specialist 1tSecretary I
(position No. 08870)
The necessary new positions are typically requested outside of the annual budget process and
included in the First Quarter Budget Report of the fiscal year. However, the cities' request for an
increase to their service levels was received after the current recommended budget was
developed. Approval of Recommendation No. 2 for the new Deputy Sheriff position will allow the
Department to provide School Resource Officer (SRO) services to the City of Big Bear Lake, in
advance of the next quarterly budget report, and will expedite the hiring process and minimize the
need to incur overtime to meet the requested contract service level. Approval of
Recommendation No. 3 for the Office Specialist position within the City of Rancho Cucamonga's
contract will allow replacement of a vacant Secretary I position.
All of the law enforcement contracts provide for termination by either party upon one-year
advance written notice. -
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Cynthia L. O'Neill, Supervising Deputy County
Counsel; and Richard D. Luczak, Deputy County Counsel 387-5455) on May 17, 2019; Human
Resources (Mark DeBoer, Interim Assistant Director, 387-5571) on May 21, 2019; Finance
(Jessica Trillo, Administrative Analyst, 387-4222) on May 22, 2019; and County Finance and
Administration (Kelly Welty, Deputy Executive Officer, 387-5423) on May 27, 2019.
6/17/19#79
revenue are included in the
Sheriff/Coroner/Public Administrator's (Department) 2019-20 recommended budget. Approval of
6/17/19#79