1982-32 RESOLUTION NO. 82-32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, AMENDING ITS RULES AND
REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL
MATTERS PURSUANT TO ARTICLE II, SECTION 1, OF
ORDINANCE NO. 12.
WHEREAS, there has been established a need to add to the Rules and
Regulations for the Administration of Personnel Matters the policies for City
Identification Cards and Issuance of Keys to City Facilities;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. That RULE XIII, "City Identification Cards" be added to
read as follows:
13.1 Permanent Employees - All permanent employees will be issued
i enti ication cards to expire every four years on
December 1 starting with December of even numbered years closest
to the date of hire.
13.2 Temporary Employees - ID cards will be issued only with
authorization of the City Manager to those temporary employees
dealing directly with the public. The expiration date will be
the term of estimated employment. No expiration date will be
stated for intermittent employment,- and these cards will be
surrendered and re-issued as needed.
13.3 Council Members - All Council Members will be issued ID cards to
expire on ecember 1 following term of office.
13.4 Contracted Staff - ID cards will be issued only to contracted
staff exposed to the public and will expire December 1 of
even-numbered years.
13.5 Replacement or Re-issue - ID cards will be re-issued as follows:
13.5.1 Lost or Stolen ID cards will be re-issued upon .receipt
of a signed affidavit stating the card was lost or
stolen.
13.5.2 Damaged ID cards must be surrendered prior to
replacement.
13.5.3 Change of Title- ID cards will be re-issued when there
is a change of title. The expiration date will be as
outlined'in the above paragraphs using the closest
December 1 of even-numbered years. (The replaced ID
card must be surrendered to Personnel .)
13.5.4 Replacement Fee for Lost or Stolen Cards - A fee of
$2.00 will be charged for the replacement of each lost
or damaged ID card.
13.6 Termination of Employment or Service - It is the responsibility
of department heads to ensure t e return of ID cards, keys, and
any other City-issued items to the Personnel Department prior to
the issuance of final checks.
Section 2. That RULE XIV, "ISSUANCE OF KEYS TO CITY FACILITIES" be
added to read as follows:
14.1 Objective
The purpose of this policy is to ensure the, orderly and
systematic distribution of keys to City facilities.
14.2 Authority for Issuance
Keys will be issued to City facilities only when a definite need
exists upon recommendation of the department head and with
approval of the City Manager.
14.3 Responsibility
The Records Manager shall be responsible for numbering, issuing,
duplicating (see Para. 14-5) , keeping an updated record, and
maintaining master and extra keys.
14.4 Procedure
14.4.1 - Approval - Keys will be issued upon written request of
the department head to the Records Manager, who will
obtain the approval of the City Manager.
14.4.2 - Assignment - Personnel assigned keys will sign an
acknowledgment of receipt.
14.4.3 - Transfer of Keys - No keys will be transferred without
coordination with the department head and the Records
Manager The Records Manager will coordinate with the
City Manager for approval of any transfer.
14.5 Duplication - Duplication of keys must be done in coordination
with the Records Manager. Any unauthorized duplication of keys
will be in violation of the Rules and Regulations to Administer
Personnel Matters.
14.6 Temporary Issuance - Temporary keys will be issued on a sign-out
basis.
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14.7 Lost or Stolen Keys - It is the assignee's responsiblity to
immediately report any loss of City keys to the City Manager or
the department head, who will immediately advise the City
Manager. A fee of $2.00 will be charged for each lost or stolen
key.
14.8 It is the responsiblity of the department head to ensure the
return of all keys, ID cards, and any other City issued items to
Personnel prior to the issuance of final checks.
ADOPTED this 22nd day of July, 1982.
;ATTEST:
ity;C,: k of the City of Gr#nd Mayor o M�Grarfd Terr eTerrac `, nd of the City Cou i 1 and of thi 1 thereof.
hereof-:
Approved as to form:
J
City Attorney
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss. '
CITY OF GRAND TERRACE )
I, MYRNA ERWAY, City Clerk of the City of Grand Terrace, DO HEREBY
CERTIFY that the foregoing Resolution was duly -adopted by the City Council of
said City at a regular meeting of the City Council held on the 22nd day of-
July, 1982, and that it was so adopted by the following vote:
AYES: Councilmen Rigley, Petta, Pfennighausen;
Mayor Grant.
NOES: None.
ABSENT: Councilman Nix.
i ty Clerk of he City of Grand. Te ace
and of the Ci Council thereo. - f
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) ss. ,
CITY OF GRAND TERRACE )
I, MYRNA ERWAY, City Clerk of the City of Grand Terrace, DO HEREBY
CERTIFY that the above and foregoing is a full , true, and correct copy of
Resolution NO. 82-32 of said City, and that the same has not been amended or
repealed.
I
DATED: July 22, 1982. ,.
-City Clerk/of the City of- Grrand T7 r--ace
and of th City Council thereof. -