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06/22/2000 • CITY , FILE COPY 0 GRAND TERR C June 22,2000 22795 Barton Road Grand Terrace ""a;ifornia 92313-5295 Civic Center (909)824-6621 Fax(909)783-7629 Fax(909)783-2600 CITY OF GRAND TERRACE ' Byron R.Matteson Mayor CRAJCITY COUNCIL Dan Buchanan Mayor Pro Tem REGULAR MEETINGS L e� cia 2ND AND 4TH Thursdays - 6:00 p.m. Don Larkin Council Members Thomas J.'Schwab City Manager t� Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS NNE 22, 2000 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990.IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING, OTHER THAN UNDER PUBLIC COMMENT,YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation - * Pledge of Allegiance - * Roll Call - STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 06-08-2000 Minutes Approve 2. Approval of Check Register CR0012 Approve 3. RDA Debt Analysis for Impact of AB 1290 Approve/Appropriate 4. 2000-2001 CRA of Grand Terrace Budget Resolution Adopt ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS -None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approval of Check Register C0012 Approve COUNCIL AGENDA 06.22-2000 PAGE 2 OF 3 AGENDA ITEMS STAFF COUNCIL RECO111MENDATIONS ACTION B. Ratify 06-22-2000 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 06-08-2000 Minutes Approve E. Reject Liability Claim GTL.C400-01 (Doyle) Reject F. Contract for Services Relating to Mandated Cost Claims - Approve/Authorize SB90-FY 2000-2001 G. Authorization to go to Bid-Street Striping Services Authorize H. Authorization to go to Bid-Street Sweeping Services Authorize I. Resolution Calling a General Municipal Election to be held Approve November 7,2000 J. Resolution Requesting Consolidation with the Statewide Approve General Election 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Crime Prevention Committee a. Appoint Alternate Member(Forbes) Appoint b. Minutes of May 8,2000 Accept 2. Emergency Operations Committee a. Minutes of May 1,2000 Accept B. Council Reports 6. PUBLIC HEARINGS A. An Ordinance of the City of Grand Terrace, California Approve Removing Parking on the North Side of Van Buren Street From the Northwest Corner of Michigan Street to 600 Feet West 7. UNFTNISHED BUSINESS A. Second Reading of an Ordinance of the City Council of the Approve City of Grand Terrace Adding Chapters 1.05 and 1.06 and Amending Chapter 1.16 of the Grand Terrace Municipal Code Pertaining to an Administrative Citation Program 8. NEW BUSINESS A. Reappointment of Committee/Commission Members Reappoint B. Landscaping and Lighting District No. 89-1 Approve C. 2000-2001 City of Grand Terrace Budget Resolution Approve COUNCIL AGENDA 06-22-2000 PAGE 3 of 3 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION D. Smoke Free Parks Resolution E. Resolution Calling and Giving Notice of the Holding of a Special Municipal Election to be held November 7,2000 for the Submission to the Voters a Question Relating to a Transient Occupancy Tax F. Chamber of Commerce/City Newsletter:Proposal Approve/Appropriate 9. CLOSED SESSION A. Personnel Negotiations ADJOURN THE NEXT CP-A/CITY COUNCIL.MEETING WILL BE HELD ON THURSDAY,JULY 13,2000. AGENDA ITEM REQUESTS FOR THE 07-13-2000 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 07-06-2000. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-.TUNE 8, 2000 A regular meeting of the Community Redevelopment Agency,City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on June 8, 2000 at 6:00 p.m. PRESENT: Byron Matteson, Chairman Dan Buchanan, Vice-Chairman Herman Hilkey, Agency Member Lee Ann Garcia, Agency Member Don Larkin, Agency Member Tom Schwab,Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernie Simon, Finance Director Virgil Barham, Building & Safety Director Lt.Rick Carr, Sheriff's Department John Harper, City Attorney ABSENT: Patrizia Materassi, Community and Economic Development Director APPROVAL OF MAY 25, 2000 MINUTES CRA-2000-35 MOTION BY AGENCY MEMBER HII_KEY,SECOND BY AGENCY MEMBER GARCIA,CARRIED 4-0-1-0(VICE-CHAIRMAN BUCHANAN WAS ABSENT), to approve the May 25, 2000 Community Redevelopment Agency Minutes. APPROVAL OF CHECK REGISTER CR0011 CRA-2000-36 MOTION BY AGENCY MEMBER LARKIN,SECOND BY AGENCY MEMBER GARCIA,CARRIED 4-0-1-0(VICE-CHAIRMAN BUCHANAN WAS ABSENT), to approve Check Register CR001 L i PUBLIC HEARING - FIVE YEAR IMPLEMENTATION PLAN FOR THE GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT Mr. Jim Simon, Rosenow, Spevacek Group, Inc., gave a brief presentation on the proposed Five-Year Implementation Plan Chairman Matteson opened discussion to the public, there being none he returned discussion to the Agency. CRA AGENDA ITEM NO. Community Redevelopment Agency Minutes June 8,2000 Page 2 CRA-2000-37 MOTION BY AGENCY MEMBER HU-KEY,SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve a Resolution of the Community Redevelopment Agency of the City of Grand Terrace, California Adopting a Five- Year Implementation Plan for the Grand Terrace Community Redevelopment Project. CIVIC CENTER WEATHERPROOFING AND MASONRY RESTORATION PROJECT Agency Member Hilkey thanked staff for the input from staff and the comments from the architect regarding the design issues that he had. NOTICE OF COMPLETION- CIVIC CENTER REHABILITATION PROJECT CRA-2000-38 MOTION BY AGENCY MEMBER HMKEY,SECOND BY AGENCY MEMBER GARCIA,CARRIED 5-0,to approve Change Order#1 to ASR Constructors Inc.in the amount of$13,127.28, approve as complete the Civic Center Restoration and Weatherproofing Project; and authorize the Agency Secretary to file a Notice of Completion for the project. Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 7:20 p.m. until the next CRA/City Council Meeting scheduled to be held on Wednesday,June 14,2000 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace PENDING C _�A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: JUNE 22, 2000 CHECK REGISTER NO: CR0012 OUTSTANDING DEMANDS AS OF: JUNE 229 2000 CHECK 0 VENDO DESCRIPTION AMOUNT 13346 CASHIERS CHECK TRUSTEE SALE 22035 TANAGER 115,000.00 13352 STATE COMPENSATION FUND WORKERS COMPENSATION FOR MAY 2000 153.78 13353 MANAGED HEALTH NETWORK MANAGED HEALTH NETWORK-JUNE 00 53.12 13355 CASHIERS CHECK CASHIERS CHECK FOR FAIRBURN 115,000.00 43797 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES-CODE ENFORCEMENT 94.04 43798 DAN BUCHANAN STIPEND PAYMENT 150.00 43800 GARY CANTWELL&ASSOCIATES APPRAISAL FEE FOR 22687 LARK 200.00 43803 COMP USA ACCESS 97 INTRODUCTION CLASS 195.00 43804 COMPREHENSIVE PLANNING SERVICES LABOR FOR SCAG& RHNA 67.50 43805 DANKA OFFICE IMAGING COMPANY USAGE,KODAK COPIER 66.04 43811 LEE ANN GARCIA STIPEND PAYMENT 150.00 43812 GRAND TERRACE LITTLE LEAGUE DONATION OF STIPEND PAYMENT 150.00 43814 HERMAN HILKEY STIPEND PAYMENT 150.00 43817 IEEP NEPCON TRADE SHOW 709.28 --� 43825 JOHN W. LAMPE CONTRACT LABOR 561.60 A 43831 MARRIOTT- LA JOLLA HOTEL ROOM - CODE ENFORCEMENT SEMINAR 318.38 43832 BYRON MATTESON STIPEND PAYMENT 150.00 43838 PCTA SOFTWARE O&A FOR ADMINISTRATIVE CITES 214.00 a 43839 PETTY CASH PETTY CASH REIMBURSEMENT 20.74 m 43847 S.C.A.C.E.O. CODE ENFORCEMENT SEMINAR 250.00 Z 43851 SO. CA GAS COMPANY GAS FOR CITY BUILDINGS 34.37 a 43852 STAPLES OFFICE SUPPLIES 312.35 Z O • 1 CITY OF-GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: JUNE A 2000 CHECK REGISTER NO: CR0012 OUTSTANDING DEMANDS AS OF: JUNE 22, 2000 43855 TODD STOUTENBOROUGH TOWN SQUARE PROJECT 4,448.82 43861 YOSEMITE WATER BOTTLE WATER 6.80 TOTAL 238,455.82 I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE AGENCY. BERNARD SIMON FINANCE DIRECTOR 2 CRA OF THE CITY OF GRAND TERRACE SYi:J S., xkS.. Y ry:/l::: +n��u��zv ivi;:y:{% i�iii�i:v iii:iiiC::uv: ��4:'4:{vr:i:iti• 0`::t:�. �:•r.?:;ti::::r?}�.�,...;;o-:r>l:✓..t.,.�a��vN»>:::a��„a:?�:`z•\t\.,;a�„;xa�z�:.r;}/ .w.tx;=:+'•�1,3�y's�:} :.:Y::::-::-::.,...,,:::z-:.,-n.,,,•n '.r. ...r::S}:'}}:f.{•.}rn-.-.-r:.y...,..nv:n:v:n:_.:v::n: v::\.v:n:`::.:v:w:fiv.� .wr;/�..y:.J,.;:{:iY;if`::jr:; .-r,.{•::n:,l...\2w:Jr::nv.,xvv: CITY :..h:,Y...f:ir::nSi: '::vy:vi::$:i'::v:Li:::S::isi'v:zii:?::+:.'+i'ii%:r-.:i:::'•'l i:z{i':::::::::({:ji::j{;'ii ::::::nvv::::'} ,...n:}:x,+„uvnu,:•:x.,xxvwi• is ;{+.:}::v.v.Y: }}}:?':?'4:4:•:}:.}:•^:,.:..::..;.x......n...,x-:•.}.6�. ' it n } .viw. vu v n:} :.J.,-S:v\�fvv-:....x,:iv't :i>!�-'Oiy?.!�f�:i'-xf:•:.;F'f::::.?{itii .;.....xh!•vx{:.... x�n::Sti+rii:-isvvvtnw.S,,.v.{::.:'::�{...... v : n .. m::::. :....... .x,,..:.../.f...re.n:;{{;?!i{Y.•.�}...:.w:::S:-:P\�:i-:::y.:!fi:ttiti`vi'::i CRA ITEM(X) COUNCIL ITEM( ) MEETING DATE: June 22, 2000 AGENDA ITEM -' SUBJECT: RDA DEBT ANALYSIS FOR IMPACT OF AB 1290 FUNDING REQUIRED XX Appropriation of $5,000 from Low Mod housing Income Fund-34,available fund balance NO FUNDING REQUIRED Background Under current redevelopment law, the CRA may not acquire any new debt after December 31, 2003. However, it is estimated that the Agency will receive tax increment up to the year 2026. Every October, the Agency must file a Statement of Indebtedness(SOI)to inform the State and County of the Agency's available tax increment and current outstanding indebtedness. In accordance with redevelopment law, if the Agency receives more tax increment than it owes in debt, than the agency would lose that tax increment above the amount needed to pay for its' debt. While we currently have sufficient debt, potentially there can be problems in the future. Therefore, Staff believes there is a need for a detail analysis of our current and future CRA debt position to be done to insure there is no loss of tax increment and to provide any analysis to see if more bonded indebtedness is worthwhile in view of the debt limitation in 2003. The firm of CM de Crinis& Co. has proposed an amount not to exceed $5,000 for an AB 1290 debt limitation study. Emphasis will be given to encumber Low Mod Housing Funds due to our continuous surplus situation in housing funds. STAFF RECOMMENDS THATAGENCYBOARD• 1) Approve a study of the CRA revenue and indebtedness in relation to the 2003 debt limitation and an appropriation of$5,000 for FY 1999-2000 from CRA Low Mod Income Housing Funds, available fund balance. CRA AGENDA ITEM NO. :X de Crinis & Co., Inc. Financial Advisors I i April 19, 2000 Iffices: j pan Bemardino Bemard Simon CPA os Angeles ;ausalito City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313-5295 Re: Analysis of Redevelopment Agency for impact of AB 1290 Dear Bernie: This letter is to follow up on the conversation Curt and I had with you and Tom regarding AB 1290. We suggested that an analysis be done to ascertain the impact of the automatic changes imposed by AB 1290. As you are now aware, the deadline to finance new projects is December 31, 2003. We would propose reviewing the Agency's audit report, historical and current assessed valuation, debt between the Agency and the City and the status of pass through agreements. i i Upon completion of the analysis, we will provide the Agency with an analysis of bonding capacity. In addition, we would be able to assist the Agency with a strategy to fund projects within the time constraints imposed by AB 1290. We will perform this engagement at the hourly rate of$185.00. We do not j anticipate this project costing more than $5,000 and will cap our total fee at i that level unless there are additional requirements not anticipated at this time. We will not exceed the cap without your authorization and direction. We are eager to start this project and will call you to begin assembling the data. i Sincerely yours, Michael Williams Senior Vice President 911 So. C. M. de Crinis & Co., Inc. :ommercenter East Suite 307 ;an Bemardino -alifomia :2408 "EL 909.890.0052 -AX 909.590.4052 .mall- n iwcmdcCbaol.com A. Office "EL 511l.623.2990 AX EI .623.2992 _mall- mdeerinlaQaol.ccm ausalito ice EL 415.339.89" AX 41s.339.8945 CRA OF THE CITY OF GRAND TERRACE .v}:.+}::qv:r:},A.,»}y'l.{!/�•. ..v}:Ctih:•:vii.C,ty-+ivi}v..i'i�Civv::::.v::: ... .r r.-.�.. . ..... ............... e.. ....m.........n,..vv::::::w.v::nv.:..,v:.v::.vv.;,v=.i::;isFi•n:::.i-CC•l:CtiCF{:.v.}}:v:::.v:::.lr +�\,.:.fil/n.,.,+\,w.N.rn; .:.4.,.:t+.iii:•f: n:YY.•:f..}}Yi}�!:•:l t v- ,tY .j:.wU Cv:}�.•......./.::tinC}v:iwnyl..rw.:{!-vn ... »,..rr:...}n..,:};l ir.v. ';ryjq i7 r9f ii .,..,..,Y.�.»}� C i o•r:`a.,,•::.,..;>.;!•;r.3}••}},,•:.n.!vxi:.:::�:•}}:.;..;.!::'%:;;:;! �11R?:�:�� 0� i':%�::•:::::•r.::::::�•::............................;-: i•x;:: q,+R nisi .Ch» i�"fi?i:�:titi'vi�i:�i::i:,�;�;:v.;?::r rtiiiY4l.�::j�:ii�i'�v::''`:iC'i'ii:�:;� :;:•rti(::�:::'?:f?:i?vi>.�:>.i:::<``::::i�i`�i?`i:�}i?:Cv}4:i;:::;:�:%i:!::'::i?+?f{+;: .l.M1. 'R•`.•:SJT�:isS;^'GS:<•:�:::Y2?�:' ':<?:�:::;:Y:t!yq;}:;}}::•:::•:Y:isi:::.::;;.:;;:::;.isjc.:;;t_;:::i>Y:>:•}:;;:•}{r':::>:ii'%:;::;}:::}:;;:; �:•}:.>:i!;:jy,':t:•:j!::•}:•:'�ix'=r'%:•'c:::•»Y::»r;::=s+{: �.•.v CRA ITEM(X) COUNCIL ITEM( ) MEETING DATE: June 22, 2000 AGENDA ITEM SUBJECT: 2000-2001 CRA OF GRAND TERRACE BUDGET RESOLUTION FUNDING REQUIRED XX Appropriation of $3,649,425 of Expenditures,net tiansfers-out of$1,094,202; Appraval of Estimated Revenues of 4,333,250,use of Fund balance of$76,695,and net transfer-in of $663,000. NO FUNDING REQUIRED On June 14, 2000, the Agency Board conducted a review of the Preliminary CRA Budget document for the fiscal year beginning July 1, 2000 through June 30, 2001. No changes to the budget numbers were made during the budget review. A summary of the budget items requiring alterations of the budget are attached. Changes in Revenues: INCR(DECR) CRA Fund Revenues& Transfers $4,996,250 Changes None Revised CRA Fund Revenues $4,996,250 Changes in Expenditures: INCR(DECR) CRA Fund Expenditures& Trasf. $4,733,627 Changes None Revised CRA Fund Expenditures $ 4,733,627 CRA Budget Report Page- I - CRA AGENDA ITEM NO. CRA OF THE CITY OF GRAND TERRACE Page 2 Adoption of 2000-2001 CRA Budget Continued Revised Available Fund Balances: CRA Capital Project Fund Projected Available Fund Balance FYE 6/30/2001 $ 5,826,589 Total Projected CRA Capital Project Fund Balance FYE 6/30/2001 $ 5 826 589 Debt Service Fund Projected Available Fund Balance FYE 6/30/2001 $ 195,857 Total Projected Debt Service Fund Balance FYE 6/30/2001 $ 195.857 Low&Moderate Income Housing Fund Projected Available Fund Bal. FYE 6/30/2001 Total Projected L&M Income Housing Fund Balance FYE 6/30/2001 $3,890,557 Total Projected CRA Fund Balances FYE 613012001 S 9.913.003 CRA Budget Report Page-2 - CRA OF THE CITY OF GRAND TERRACE Page 3 Adoption of 2000-2001 CRA Budget Continued SOURCES OF CRA FUNDS: (Estimated FY 2000-2001) CRA Capital Projects Fund Revenue $ 225,000 Debt Service Fund Revenue 3,317,850 Low& Mod Inc. Housing Revenue 790,400 Total CRA Fund Revenue $ 4,333,250 Other Sources of Funds Use of Available Fund Balance: (to fund expenditures in that particular fund) CRA Capital Projects Fund Balance 76.695 Total Use of Available Fund Balance 76,695 Intra/Interfund Transfers Transfer 200/a set-aside from Debt Svc. to L&M Fund 663,000 Total Use of Intra/Interfund Transfers $ 663,000 TOTAL SOURCES OF ALL CRA FUNDS $ 5.07�2 945 USES OF CRA FUNDS: (Budgeted FY 2000-2001) Expenditures CRA Capital Projects Fund $ 159,230 Debt Service Fund 2,476,835 Low& Mod Inc. Housing 1,013,360 Total CRA Fund Expenditures $ 3,649,425 Other Uses of Funds Inter-fund Loan to City $ 0 Inter-fund Cost Alloc. Net transfer-out 392,202 Inter-fund Transfer to Street Cap. Projects 29,000 Intra-CRA Transf-20% set-aside from Debt Svc. 663,000 Resource Transfer-infra-CRA from CRA Cap. Proj. 0 $ 1,084,202 TOTAL USES OF ALL CRA FUNDS $ 4-73�3 627 CRA Budget Report Page- 3 - CRA OF THE CITY OF GRAND TERRACE Page 4 Adoption of 2000-2001 City Budget Continued SUMMARY OF FUNDING CRA revenue $ 4,333,250 Use of Available Fund Balance 76,695 Intra-fund Transfers 663,000 Total Sources of CRA Funds 5,072,945 Less: Total CRA Expenditures (Uses) 3,649,425 Inter-fund Cost Allocation (Uses) 392,202 Intra-fund Net, Transfers (Uses) 663,000 Inter-fund Net, Transfer-Out (Uses) 29,000 Total Uses of Funds 4,733,627 Sources of Funds greater than Uses of Funds S 33 REF RECOMMENDS THAT AGENCY BOARD: 1) Adopt a resolution for the 2000-2001 Fiscal Year Budget of the CRA of the City of Grand Terrace with estimated revenues of$4,333,250, use of available fund balance of$76,695, net transfers-in of$663,000, for a total source of funds of $5,072,945 ; and Total expenditures of $3,649,425, net transfers-out$421,202, net intrafand transfers-out $663,000 for a total use of funds of$ $4,733,627. CRA Budget Report Page- 4 - COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE FUND BALANCES THROUGH FY 2000-2001 NEW AVAILABLE ESTIMATED NEW NEW BUDGET (Audited) ENDING BUDGET BUDGET ENDING FUND R VFNIIFR EXP_ENDIIURES FUND RP4ENUES Exp9o"Es FUND BALANCE ESTIMATED ESTIMATED BALANCE ESTIMATED ESTIMATED BALANCE II 1NF _Qq FY 1929-00 FYI �,(� !}0 2001 FY 200Q�1 yLYy/LSLLfl 32 CAPITAL PROJECTS FUND 6,747,109 266,000 1,223,006 5,790,103 225,000 188,514 5,826,589 33 DEBT SERVICE FUND (105,892) 4,156,154 3,777,710 272,552 3,317,850 3,394,545 195.857 34 LOW&MODERATE HOUSING FUND 3288.180 142� 9-700 1,130.155 3.587.725 1;5„3.400 1.150,568 �,890"557 TOTAL CRA FUNDS 9,929,397 5,851,864 6.130,871 9,650,380 4,996,250 4,733,627 9,913,003 REVENUES EXPENDITURES--] FY 99-2000 FY 99-2000 FY2000-01 CRA FUNDS ONLY FUND BALANCE SUMMARY CRA OF CITY OF GRAND TERRACE (ONLY) ANALYSIS OF REVENUES OVER (UNDER) EXPENDITURES THROUGH FY 2000-2001 CRA FUNDS NEW 6/30/2000 6/30/2000 6/30/2000 6/30/2001 06/30/2001 BUDGET Current FY Current FY Current FY BUDGET BUDGET REVENUES REVENUES EXPENDITURES REVENUES REVENUES EXPENDITURES OVER ESTIMATED ESTIMATED OVER ESTIMATED ESTIMATED EXRENDURES FY 1999-00 FY 1999-00 EXPENDITURES FY 2000-01 FY 2000-01 6/301 001 0 32 CAPITAL PROJECTS FUND 266,000 1,223,006 (957,006) 225,000 188,514 36,486 33 DEBT SERVICE FUND 4,156,154 3,777,710 378,444 3,317,850 3,394,545 (76,695 34 LOW& MODERATE HOUSING FUND 1,429,700 1.130J55 299,545 1,453,400 1,150,568 302.832 TOTAL CRA FUNDS 5,851.854 9.136,8n (2790171 4,996,250 4,733 62 62 2,623. TOTAL-ALL CRA FUNDS 5,851,854 6,130,871 (279,017 4,996,250 4,733,627 262,623 _ REVENUES EXPENDITURES FY 2000-01 FY 2000-01 FY2000-01 ALL CRA FUNDS ONLY REVENUES OVER (UNDER) EXPENDITURES SUMMARY -0 AND CkAW,,GF;b�ND�j RRA Ty! 3 0 "C.1 E ay D �S Q AL-L'FU RCES AND CRA.- !�_T_E ttDS., Ulm_ Qurces -7 zoiircea_ Vies FY FY BALANCE Increase Decrease Revenue Balance FY AVAILABLE AVAILABLE Qf-F. _F in Fund in Fund Q_iunds of _ands of Funds of-Funds QLF-Unds QtFunds FUND FUND FUND Balance Balance by by-Eund loang-SE TOTAL by-fMondituie LQANLE,9E TOTAL FUND I FY FY PROJECTED PROJECTED Changes Changes .6QAiM65 BALANCE 6/30/2000 6/301200.1 F.Y.99-00 vs FY200 :01 EY2000-01 EY2000-i01 U2900-0I FY2000-01 FY2000-01 E.Y20.00:01 M0,00:601 10 GENERAL FUND-Undesig.,Unreserv. 713,071 836,444 123,373 0 2,841,810 0 177,290) 2,718,437 GENERAL FUND-Designated-Reserve 925.558 925.558 0 0 Q 2-841,810 3,595,727 (877,290) 2,718,437 TOTAL GENERAL FUND 1-638,629 1,762-002 123,373 0 2,841,810 a 11 STREET FUND 39,907 51,107 11,200 0 11,200 0 0 11,200 0 0 0 12 STORM DRAIN FUND 81,744 53.449 0 (28,295 7,500 28,295 0 35.795 34,820 975 35,795 13 PARK FUND 612 1,014 402 0 . 1.000 0 0 1.000 500 98 598 14 SLESF(AB3229 COPS)FUND 109,674 76,919 0 (32,755 33,280 32,755 0 66,035 65,885 150 66.035 15 AIR QUALITY IMPROVEMENT FUND 45.870 26,307 0 (19.563 13.250 19.563 0 32,813 31,250 1,563 32,813 16 GAS TAX FUND 30,290 7,744 0 (22,546 245,000 22,546 0 267,546 207.400 60,146 267.546 17 TRAFFIC SAFETY FUND 38,180 39,305 1,125 0 5.900 0 0 5,900 4,475 300 4.775 20 MEASURE IFUND 585,066 339,675 0 (245,191) 149.000 245,191 0 394,191 256,000 138,191 394,191 21 WASTE WATER DISPOSAL FUND 1,284.651 1,407,339 122,688 0 1.132,600 0 0 1,132.600 904,516 105,396 1,009,912 26 I-SCAPING AND LGHTG ASSESSMENT DI (2,694) (5,813) 0 (3.119) 13.363 3,119 0 16,482 13,522 2,960 16,482 27 SUMMER YOUTH PROGRAM 0 0 0 0 0 0 0 0 0 0 0 TOTAL SPECIAL REVENUE FUNDS 2,213,300 1,997,246 135,415 (351,4691 1,612,093 351.469 0 1,963,562 1,518,368 309,779 1,828,147 32 CAPITAL PROJECTS FUND 5.790,103 5,826.589 36.486 0 225.000 0 0 225,000 107,457 81,057 188.514 33 DEBT SERVICE FUND 272,552 195,857 0 (76.695) 3,317,850 76.695 0 3,394,545 2,476,834 917,711 3,394,545 34 LOW 6 MODERATE HOUSING FUND 3.587.7.25 3.89.0.557 302.032 0 790.400 0 66.3.000 1.453.400 003.05.0 347.518 1150.568 TOTAL CRA FUNDS 9.659J80 9.913.003 3".348 (76.6951 4.3.33.250 76.6$5 6.rj_3.0.00 5,072,946 3.3.07,34.1 1.3-46.20.6 4JD.627 44 CAPITAL PROJECT-BIKE LANE 0 0 0 0 82.350 0 0 82,350 82,350 0 82,350 46 CAPITAL IMPROVEMENT-STREETS 0 0 0 0 0 0 115,775 115,775 115,775 0 115,775 47 BARTON BRIDGE PROJECT 0 0 0 0 40000 0 0 4%000 40.000 Q 40.000 TOTAL CAPITAL PROJECT FUNDS 0 0 0 0 122,350 0 115,775 238,125 238,125 0 23.80125.1 TOTAL-ALLFUNDS 13,502,309 13,672-251 (428,1641 8,9 503 428,164 778,775 8,739,561 778,775 9,618,336 7 "2'� 7 7 1 Ak . et FGhange in and=Balance $169k,942 Net Difference between Revenues and Exp�ditures 169,942 Net Difference between Sources of Funds and Uses of Funds $598.1061 P_ CITY AND CRA-PROJECTED SOURCES AND USES OF FUNDS RESOLUTION NO. CRA 2000- A RESOLLTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE, CALIFOR'NZ-t, ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR FISCAL YEAR 2000- 2001 WHEREAS, the Community Redevelopment Agency of the City of Grand Terrace is required to adopt a budget for the subsequent fiscal year for estimated revenues and expenditures; and WHEREAS,the members of said Community Redevelopment Agency and staff members have thoroughly reviewed and analyzed the proposed budget in order to determine the needs of the City of Grand Terrace; NOW,THEREFORE,THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE,that a budget for Fiscal Year 2000- 2001,a copy of which is on five in the City Clerk's office,is hereby adopted with estimated revenues of 3 3 250, use of available fund balance of$76,695, interfund transfer of$663,000, for a total source of funds of 5 072 94�and total estimated expenditures of$3,649,425 intergovernmental loan of$00, and interfund transfer of S1,084,202 for a total use of funds of S4,733,627. ADOPTED this 22"day of June, 2000 ATTEST: Secretary of the Grand Terrace Community Chairman of the Grand Terrace Community Redevelopment Agency Redevelopment Agency RESOLUTION NO. CRA 2000- PAGE 2 I, BRENDA STANFTLL, Secretary of the Community Redevelopment Agency of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the Grand Terrace Community Redevelopment Agency held on the 22nd day of June, 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: City Attorney Secretary PEN: . CITY COUNCIL APPROVAL CITY OF GRAND TERRACE DATE: JUNE 22, 2000 CHECK REGISTER NO: C0012 OUTSTANDING DEMANDS AS OF: JUNE 2212000 CK. NO, VENDOB DESCRIPTION AMOUNT 13347 RICHARD ROLLINGS OPEN/CLOSE PARKS 630.00 13348 BRENDA STANFILL BIRTHDAY BONUS 50.00 13349 JEANNINE VASQUEZ BIRTHDAY BONUS 50.00 13350 ADIE GORDON BIRTHDAY BONUS 50.00 13351 PUBLIC EMPLOYEES RETIREMENT SERVICE PERS FOR PAYROLL END 5/26/00 4,197.18 13352 STATE COMPENSATION INS. FUND WORKERS COMPENSATION FOR MAY 00 1.351.17 13353 MANAGED HEALTH NETWORK MANAGED HEALTH NETWORK-JUNE 00 479.86 13354 STANDARD INSURANCE COMPANY EMPLOYEE LIFE INSURANCE JUNE 1,021.00 13356 JOHN E BLEDSOE BALLOONS FOR PARADE& FAIR 350.00 13357 KYLE KERSHNER BAND FOR GRAND TERRACE DAYS 350.00 13358 PARADISE VALLEY SHRINERS MINI CARS FOR PARADE 100.00 13359 RIVERSIDE SHRINERS MINI CARS FOR PARADE 100.00 13360 CA. STATE CONTROLLER AUDIT FEE INFORMATION 100.00 13361 KNOTTS BERRY FARM CHILD CARE DAY TRIP 336.00 43794 ADDINGTON CONSULTING CITY ENGINEER SERVICES FOR MAY 3,120.00 O 43795 SANDRA AH SUE 2 HELIUM TANKS& BALLOONS-CHILD CARE 62.43 C 43796 DRAGOS S. BARBU MILEAGE & SEMINAR REIMBURSEMENT 452.01 n 43797 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 221.09 43798 DAN BUCHANAN STIPEND PAYMENT 250.00 43799 BURTRONICS BUSINESS SYSTEMS MASTER ROLLS FOR RISO GRAPH 164.30 43801 CITY NEWSPAPER GROUP LEGAL ADS 35.75 f11 43802 COMMERCIAL LANDSCAPE SUPPLY MAINTENANCE SUPPLIES 278.75 0 43805 DANKA OFFICE IMAGING COMPANY USAGE, KODAK COPIER 54.05 a 43806' DATA TICKET INC. PARKING CITATION PROCESSING 100.00 43807 DOWNTOWN PROMOTION REPORTER RENEWAL OF SUBSCRIPTION 139.00 43808 FEDEX MAILING & POSTAGE 136.49 43809 FINGERSAFE USA INC. HINGE PROTECTORS-CHILD CARE 409.00 O J 1 CITY OF GRAND TERRACE DATE: JUNE 22, 2000 CHECK REGISTER NO: C0012 OUTSTANDING DEMANDS AS OF: JUNE 22, 2000 CK. NO, VENDO DESCRIPTION AMOUNT 43810 FOX OCCUPATIONAL MEDICAL CT. PRE EMPLOYMENT PHYSICALS 60.00 43811 LEE ANN GARCIA STIPEND PAYMENT 250.00 43813 HARPER& BURNS LLPN CITY ATTORNEY SERVICES FOR MAY 00 3,074.00 43814 HERMAN HILKEY STIPEND PAYMENT 250.00 43815 HOME DEPOT MAINTENANCE SUPPLIES 205.81 43816 HYDRO-SCAPE PRODUCTS INC. IRRIGATION SUPPLIES 204.94 43818 INMARK COUNCIL CHAMBERS NAME PLATE 10.78 43819 I.C.B.O. BUILDING CODE REFERENCE MATERIAL 422.03 43820 INTERSTATE BRANDS CORP. BREAD PRODUCTS-CHILD CARE 23.74 43821 JANI-KING OF COLTON JANITORIAL SERVICES-CHILD CARE 759.00 43822 JAY SCHRAAN COUNCIL INSURANCE BENEFITS- BUCHANAN 1.800.00 43823 K.D. SALES PLUMBING SUPPLIES 20.63 43824 LAKESHORE LEARNING MATERIALS TINY TOT SUPPLIES-CHILD CARE 257.56 43825 JOHN W. LAMPE CONTMCT LABOR 1,598.40 43826 DON LARKIN STIPEND PAYMENT 250.00 43827 LINCOLN FINANCIAL GROUP COUNCIL INSURANCE BENEFITS- LARKIN 900.00 43828 LITTLE RED SCHOOL HOUSE TINY TOT SUPPLIES-CHILD CARE 249.80 43829 LUCENT TECHNOLOGIES TELEPHONE MAINTENANCE 304.70 43830 MANPOWER 'i FMPORARY FINANCE HELP 838.10 43832 BYRON MATTESON STIPEND PAYMENT 250.00 43833 MONARCH BUSINESS FORMS ADP CHECK WRITER CHECK STOCK 58.27 43834 NATIONAL BUSINESS FURNITURE 9X8 TABLE-CHILD CARE 535.85 43835 NEW URBAN NEWS RENEWAL SUBSCRIPTION 79.00 43836 PACIFIC BELL CITY TELEPHONE LINES 482.74 43837 PAUL W. CRABTREE SENIOR CENTER EXPANSION PROJECT 7,743.34 43839 PETTY CASH PETTY CASH REIMBURSEMENT 257.15 43840 PETTY CASH PETTY CASH REIMBURSEMENT 371.56 CITY OF GRAND TERRACE DATE: JUNE 22, 2000 CHECK REGISTER NO: C0012 OUTSTANDING DEMANDS AS OF: JUNE 22, 2000 CK. NO, VENDOR DESCRIPTION AMOUNT 43841 PUBLIC SECTOR EXCELLENCE SUPERVISOR TRAINING WORKSHOP 145.00 43842 ROADRUNNER STORAGE RECREATIONAL STORAGE-JUNE 00 63.00 43843 S&S ARTS AND CRAFTS SCHOOL AGE SUPPLIES-CHILD CARE 237.33 43844 S.B. COUNTY AUDITOR/CONTROLLER BOOKING FEES 958.32 43845 S.B. COUNTY RECORDER LIEN RELEASE ON TWO PROPERTIES 26.00 43846 S.B. COUNTY SHERIFF LAW ENFORCEMENT FOR MAY&JUNE 160,884.00 43848 SAN BERNARDINO SUPERINTENDENT FINGERPRINT PROCESSING 104.00 43849 SMART& FINAL IRIS CO. GRAND TERRACE DAYS SUPPLIES 299.66 43850 SO.CA.EDISON COMPANY STREET LIGHTS&CITY BUILDINGS 3,967.22 43851 SO. CA. GAS COMPANY GAS FOR CITY BUILDINGS 214.92 43852 STAPLES OFFICE SUPPLIES 2,136.45 43853 SYSCO FOOD SUPPLIES-CHILD CARE 1,234.97 43854 THOMAS, BIGBIE & SMITH COST ALLOCATION WORKSHEET ASSISTANCE 2,080.00 43858 TRANSPORTATION ENGINEERING & PLANNING ENGINEERING TRAFFIC REVIEW 1,448.80 43857 VAVRINEK, TRINE, DAY&CO. SB90 COMMISSIONS 1,043.60 43858 WAXIE MAINTENANCE SUPPLIES 1,029.07 43859 WEST GROUP CA CODE UPDATES 103.44 43860 XEROX CORPORATION MAINTENANCE OF COPIER 236.19 43861 YOSEMITE WATER BOTTLE WATER 111.50 SUBTOTAL 212,168.95 PAYROLL-MAY 106,296 20 GRAND TOTAL 318,465.15 3 CITY OF GRAND TERRACE DATE: JUNE 22, 2000 CHECK REGISTER NO: C0012 OUTSTANDING DEMANDS AS OF: JUNE 22, 2000 CK. NO, VENDOR DESCRIPTION AMOUNT 1 CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMON FINANCE DIRECTOR 4 PENDING CITY CITY OF GRAND TERRACE COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING-.TUNE 8,2000 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center, 22795 Barton Road,Grand Terrace,California,on June 8, 2000, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Lee Ann Garcia, Councilmember Herman Hilkey, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernie Simon,Finance Director Virgil Barham, Building& Safety Director John Harper, City Attorney Lt. Rick Carr, Sheriff's Department r ABSENT: Patrizia Materassi, Community and Economic Development Director The meeting was opened with invocation by Dr. Paul Reed,Immanuel Baptist Church,followed by the Pledge of Allegiance led by Councilmember Herman Hilkey. ITEMS TO DELETE - None SPECIAL PRESENTATIONS 2A. Presentation on SCAG-Councilwoman Garcia,Regional Council Representative for the 6`" District Representing Colton, Grand Terrace, Loma Linda, Redlands and Yucaipa. Councilwoman Garcia indicated that she is the Regional Council Representative for the 6' District representing Colton,Grand Terrace,Loma Linda,Redlands and Yucaipa. She gave an overview of the purpose of SCAG and her role as a representative. She outlined some of the major initiatives including the Regional Transportation Plan. 2B. Captain,John Lansing, San Bernardino County Fire Station 23 - Yearly Report and Award Presentation. Captain, John Lansing, San Bernardino County Fire Station 23 gave an overview of the annual report on the activity of Station 23. He presented two firefighters with an award for COUNCIL AGENDA ITEM NO. OLI/ Council Minutes June 8,2000 Page 2 using the jaws of life to rescue a victim from a car after a traffic collision. CONSENT CALENDAR CC-2000-77 MOTION BY COUNCII.MEMBER HILKEY,-SECOND-BY COUNCILMEl1�i'�iBER-- GARCIA, CARRIED 5-0,to approve the following consent calendar items: 3A. Approval of Check Register No. C0011 3B. Ratify 06-08-00 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 05-25-00 Minutes 3E. Notice of Completion: Senior Center Expansion PUBLIC COMMENT Jo:inn Johnson, 12723 Mt. Vernon, thanked the Council and the City for the new addition at the Senior Center and invited everyone to attend the Open House Ribbon Cutting on Wednesday, June 14, 2000 between 1:00 and 3:00 p.m. Tanya Cahill, Community Services Officer, reported that Grand Terrace Days Parade and. Fair will be held on Saturday, June 10 beginning at 9:00 a.m. and encouraged everyone to attend. ORAL REPORTS 5A. Committee Reports -None 5B. Council Reports Mayor Matteson, indicated that he will not be able to attend the budget hearing on Monday, June 12 and requested Council to reschedule the meeting. It was the consensus of the Council to reschedule the budget hearing to Wednesday,June 14, 2000 at 6:00 p.m. Mayor Pro Tem.Buchanan, indicated that he is looking forward to Grand Terrace Days and encouraged everyone to attend. He participated in the Lion's Club Annual Golf Tournament which was a great event and appreciates the work that they do. Councilmember Larkin, indicated that he too is looking forward to Grand Terrace Days. Council Minutes June 8,2000 Page 3 Councilmember Garcia,reported that there is a low cost walk-in immunization clinic and the schedule is available at city hall. Chamber installation will be held on June 28, 2000 and Jo Olchawa will be the president. There will ble a joint meeting with RCTC and SANBAG on June 12, 2000 at 3:30 p.m. in Lama Linda. PUBLIC HEARING 6A. An Ordinance of the City Council of the City of Grand Terrace Adding Chapters 1.05 and 1.06 and Amending Chapter 1.16 of the Grand Terrace Municipal Code Pertaining to Administrative Citation Program. Mayor Matteson opened discussion to the public. There being none he returned discussion to the Council. CC-2000-78 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCII.MEMBER GARCIA,CARRIED 4-0-1-0(COUNCILMEMBER HILIMY WAS ABSENT),to approve the first reading of an Ordinance of the City Council of the City of Grand Terrace Adding Chapters 1.05 and 1.06 and Amending Chapter 1.16 of the Grand Terrace Municipal Code Pertaining to Administrative Citation Program. UNFINISHED BUSINESS 7A. Discussion Regarding a Ballot Measure on the November Election Regarding a Transient Occupancy Tax City Manager Schwab, indicated that a Councilmember requested that this item be placed on the agenda for discussion. Mayor Pro Tern Buchanan, indicated that he has some concerns with the tax,however he is willing to let the residents decide. Councilmember Garcia, feels that the Council needs more information on the tax. Councilmember Larkin,expressed his concerns with the fact that at the current time there is only one business that will be affected. Mayor Matteson, stated that the proposed tax does not affect the residents of Grand Terrace and he doesn't understand why there are questions as to whether or not to place the tax on the ballot. Council Minutes June 8,2000 Page 4 NEW BUSINESS 8A. Consider Installation of Speed Humps on Brentwood Street CC-2000-79 MOTION BY COUNCII2v1EMBER HILKEY,SECOND BY COUNCH.MEMBER LARKIN, CARRIED 4-1 (MAYOR PRO TEM BUCHANAN VOTED NO), to proceed with the speed hump project and direct staff to get input from the Traffic Engineer with regards to the consideration of speed humps on Brentwood with the understanding that on the east uphill side there is less need than on the west downhill side. Staff was directed to contact California JPIA and other Cities regarding the legal issues. CLOSED SESSION-None ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 8:00 p.m.,until the next CRA/City Council Meeting which is scheduled to be held on Wednesday,June 14, 2000 at 6:00 p.m. - CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace STAFF REPORT CRA ITEM O COU:v'CIL ITEM (X) MEETING DATE: June 22, 2000 SUBJECT: REJECT LIABILITY CLAIM GTLC-00-01 (Doyle) The City of Grand Terrace has received a claim(GTLC-00-01)for damage to personal property. Mr. Doyle is claiming damage to his vehicle due to a water leak causing his car to hydroplane on Barton Road. Our Claims Adjuster has reviewed the claim and is requesting that the City reject the Claim and send a standard rejection letter to the claimant. A copy of the claim is attached for your review. Staff Recommends Council: REJECT LIABILITY CLAIM 00-01 AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN COUNCIL AGENDA ITEM NO: FILE WITH: CLAM FOR DAMAGES RESERVE FOR FILING STAMP CITY OF GRAND TERRACE TO PERSON OR PROPERTY CITY CLERK'S OFFICE CLAIM NO. 9TL(—OC_ 22?9S Banco Road Grand Terrace, CA 92313 INSTRUCTIONS CITY OF GRAND TERRACE 1. Chiang for death,iajwy to person or to personal property must be filed not late d=six moo1hs after the occurrence. (Government Code Section 911.2) J U 111 0 2 2000 2. Claims for damages to real property must be filed not later than one year after tie — - oorwrmee (Government Code Section 911.2) 3. Read entire Cisim Form before filing. Guam 4. This claim form mud be signed cc page 2 at the bottom. S. See Page 2 for space provided to include a diagram of accident loeadoo. 6. Attach separate:beets,if necessary, to give full details. SIGN EACH SHEET. TO: City of Grand Terrace Date of Birth of Claimant Name of Claimant O=q ation of Clait>b� Home Adder of Clamant City and State Home Telephone Numbs A` Z ee gay 7YS-/s-3J' Business Address of Clhim. City and Stec Busioaa Telephone Number 11 90 Give address and telepbooe number to which you desire notices or co to be sent C2aimaat's Social S= ty No regarding this claim IX 2r 9• -JYS-/Y.iT —00 Z 7 When did DAMAGE or INJURY occur? Name of any ci ewloyas involved in INJURY or DAMAGE Date ��Zeno Time s%s- If claim is for Equitable Indemnity,give date claimant served with the complaint: Date Wbere did DAMAGE or INJURY occur? Describe fully,and provide a diagram in the section provided on page 2. Wben appi aft, give street sages and addresses and measurements from landmarks:Describe _ in ddjW ME the DAMAGE or INJURY occurred. .tE1�i gS 7:i� o f h<1 All 4e,>7 a 4 r /,;I, LKYNn/1 7'a /34r-�fn �/ T iliulril,t �`1��,PyP.�.�,�� • .� ''7fe Li/lll,/r �1 lam Detad ewfi INJURY or DAMAGE � r uclaim the City a responsible? H, 5;4d,1,V llt�,W /14T 3�t, O-r 7�6 The amount elaimed,as of the date of presentation of this claim, is eomew as follows Damages incurred to date(exact): Estimatad prospective dosages as far as known: Damage to property .. .. . . ... . . . . . . SQ (7 Future expense for medial and hospital are S Expenses for medical and hospital are . . . S Future loss of earnings .... .. . . . . . . . . S Lau of earnings .. .... . . . .. . . . . . . S Other prospectiSpecial damages for. ... . . . . . . . . . . . f special damages . . . . . . . S prospective tive general damages . . . . . . . . :. S General Ala . .. . .. . . .. . . . . . . S Tow estimate prospecive damages . . . .. . S•20.00•�r Tow damages incurred to date . . S Tjfe 6r1&lee s %�•+-cos rue agRec1/Fv. 7r Tow amount claimed as of date of presentation of this claim: S a?oo 4 oy See Pap 2(over) THIS CUUM MUST BF SIGNED OVIMTME-M Was damayea and'or injury investigued by police? NJ If so.rbat city? Were paramedics or ambulance called! 10 If so,name city or ambulance If injured,surer date, time. name and address of doctor of your first visit 1f t4 WITNESSES to DAMAGE or INJURY:list all persons and addresses of persons(mown to have information: ameq o an ? Address 7�3 sire 3 1.o[( 467'q ew ne Nam Address Pbone Name Address Pbone DOCTORS and HOSPITALS: s � HoTital Address Doctor A Tess p Doctor Address too rratmetr: READ CAREFULLY For all arciied claims provide in the following arm a of City Vehicle when'ym fast saw it,and by"B"location diagram of the names of strati, including North, East, of.yotasW or your vehieie when you first saw City vehicle South.and West;indicate place of accident by"X"and by locative of City vehicle at time of accident by"A-1'aid showing home ambers or distances to street owners. If location of yo rwif or your vehicle at the time of accidem City Vehicle was involved,designate by letter"A"location by"B-I'and the point of impact by"X." Sii�,y l� Sitntmm of Cla:maot (or person filing on bis/ber behalf Typed or Printed Name givin p to Date: NOTE: CIaL.%fS ML7ST BE FILED WITH THE CITY CLERK(Government Code Section 915s). Presentation of a false clam is a feloav(Penal Code Sectirn 72.) CITY OF GRAND TERRACE •:.4.v �c :4y,;c:.y},;:>.cc2.•';2c;2 •}isa:�::::c4:.y:>}ii:4i:.i:;?.i::•}:.:.:';b :•i.':; :rr.:•: .:.f.n.....4n,4:3'vtii% -.f<:'r:rif 2222222vi•:;4yi•:}•yS•;,:4:?.',,;.y::.,.,.:+y......,::v........,.,},,,,},? ..: .. �. .c•..;,»,..;...•. ........ .:..n.•:.. :..}.:.y2,+:.....:.....::::.:........:::::..:4i:is4iii:4:ciy:i2�:%:k".Y:::f•:Sf:2i2r:-}i:'=:.:%'.�•-•-. 1 i224.,..v. ?•, .:r :•r v�?iv.v::vi2\:.:{:!�w?; :x'.{'{'{v:i2;:#?:1:2j:2:tri:::%}:;.::2:;:::j:i•}::::#:: :i:J:=:i}i�: ::::>}ice S�:t�:2:'i%'y .:....:... ,+xv.,•n-:: ,+.,,, %I'�44:;:>.22v+ii '$f-:ii:y}}:y}i:.::....._!.. .... v-.:�.�?:::-:.. ...............v,n.w::::::::::::.......y..-.......--...:......nti4:r?N:•i 4:n:.::.vv:::. 22#v: 7,•: r w ti2; i�i.ii:•. t� ..........v::r:.v:::::::.v::::::.:nv::.,v.:v:::::.v::::::::v:?•:?24:•:?4i;4y}}}iii::::: vm„vvv.r..v::n4}i:::•....:vr:nv..v:::nv.y......}},,,vnv.v..•.v%?:?:,.:•;n•.x,v,,,•.,v:n.::nv:.v.+'•4�;!;::•}}} ....'::...::........:::.::::::...Y•.;ti;,,:y ?'•2•xv:�.2i'.•nv:f22222'vYvi`.h:::"' 2n�222 •+Y J f•r•.:r'.r:::# ':'::lS}:is2�::�#i::isJi}i3iii':}}y'%',ii::;i:;:?ii;?? riYih;2•}: :•. ..+:} ..:}v. v .;n{::.•.,,v.v::.,v:::::::.v::::.:v::............::.:::::.::::.: .:..............:...............n...::....--....-...vi}3:}:�:;:+Yi:i:•Y?:-}):i:;2:y;i}}:-0:}::•::^..n....::.:•..:• Fr.:4;n.2,,,i.:.::4::.+}w:}:•}.:?-}ii}}y%•}ii:<nr;.-:.::,:nv:.w::::::nvvnv. .--::::::nvn:-::::::::w:.:v.v:::::::::::::vv:.:.:.::1.....::.:::•::w:::•::::.y..:w::::::::w:::: .............:.......:.:n::.nvr:.v:::::.w:::.v:.v.v-vv:.v::.v:::v::v..:.:..,•.v.v::v:.....::.:v:.:::::. �:.2..,... ... ?.�:c•}}:4}}}?:c::cic4:u ... .-.,,,-:.}}:cc•};•}.'iy:.:,:Y:,:n:'.}•.,,::-:::c:i:..::,._.:::::.:::.:...........r..:.......-.....-....:.... ca$2v•n� CRA rrEM O COUNCIL ITEM(X ) MEETING DATE : June 22, 2000 AGENDA rrEM SUBJECT: CONTRACT FOR SERVICES RELATING TO MANDATED COST CLAIMS - SB90-FY 2000-2001 FUNDING REQUIRED XX (Commissions will be deducted from recoveries) NO FUNDING REQUIRID Background California Government Code section 17550 et. seq. allows Cities, Counties and Special Districts to claim reimbursement for selected State Mandates in certain fiscal years. The claims process is tedious, time consuming, subject to future appropriations acts of the state legislature and must be claimed in a required time frame. In FY 1999-2000 Vavrinek, Trine, Day& Co. compiled and submitted SB 90 claims of approximately$25,000 ('including prior year claims)on behalf of the City. The City has received $16,000, net of 10% commission, up to the date of this report. Staff anticipates that the eligible claims cost will be approximately$12,000 for FY 2000-2001. Proposal The Mandated Cost Services department in the Carmichael regional office of the accounting firm of Vavrinek, Trine, Day and Co., CPA's,LLP has proposed to prepare and submit an SB 90 reimbursement claim on behalf of the City of Grand Terrace at a cost of 15% of the claim amounts to be paid by the State Controller not to exceed $5.500 for claims submitted July 1, 2000 through June 30, 2001. The cost of the consultant will be added to the SB 90 reimbursement claim for which the City will be reimbursed. .STAFF RECOMMENDS THAT COUNCIL 1) Approve Contract for Services Relating to Mandated Cost Claims between the City of Grand Terrace and Vavrinek, Trine, Day and Co., LLP. 2)Authorize Mayor to execute said consulting agreement. COUNCIL AGENDA ITEM No a Vavrinek, 'Dine, Day & Co., LLP l t'ru llr.l I•ut:u. \t untLnil9 \It•Inl N,r •A111rnidil IIIS"It it nl 1 -rntlrtl MOW-At:••sa,nl� •TEl I'r.N❑t V fir..ut rll .1_dldt rtlll.l�+n It•1\ .q r.-•t'llt•tl P•ddlt'.\I't•a•1.pll • \\r.,irrll.1s�,x:.111.ill r:I \r 1."Inflllr;I-'r•• June 2, 2000 Mr. Bernard Simon,Finance Director ' City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Dear Bernie: Andy and I would like to take this opportunity to thank you and your outstanding staff for the opportunity to prepare your mandated cost claims over the past year. We enjoy working with such a pleasant group. We would like to continue to provide your'city with the-same great service and benefits. Therefore, we have enclosed a proposal and contract for the 20O0/2001 fiscal year. We are offering to continue the"contingent fee"approach. In fine tuning our offer, we have retained the same text and format as our prior agreement with only slight adjustments in our pricing terms. As always, our costs to you are reimbursed by the State. We look forward to the opportunity to continue working with the city to increase your mandated cost revenue. As always, should you have any questions, or if I can be of any assistance, I can be reached at(800) 818-3010. incerelY' ,pean A tz ctoi of Mandated Reimbursement Services Enclosure Nvith Offices LOCaIed: Rancho can:::zlt•: _r: 8300 Fair Oaks Blvd.Suite 403 Fresno Carmichael.CN 95608 Pleasanton 1916)944-7394 • FAX 19 161 944-8657 Laguna I Wit; \,.,Nv\v.vzdcpa.com ;an JI Isc CONTRACT FOR SERVICES RELATING TO MANDATED COST CLAIMS This Contract is made and entered into this 22ND day of JUNF , 2000, by and between Vavrinek, Trine, Day & Co., LLP, a California Limited Liability Partnership ("Consultant"), and the City of Grand Terrace, a general law city under the laws of the State of California("Municipality"). RECITALSA. Municipality has the authority to seek reimbursement for certain costs from the State of California pursuant to California Government Code Section 17550 et seq. B. Municipality has the authority to contract for the preparation of said claims through a designated individual or entity. C. Consultant is duly qualified to provide the service of preparing said Claims in consideration for the fees,expenses, and costs stipulated in this Contract. Therefore, the parties to this Contract agree as follows: [. CONSULTANT'S RESPONSIBILITIES 1. Consultant shall prepare all Claims whose State-imposed deadlines fall between the time of execution of this contract and June 30, 2001 to be -` reimbursed. Consultant shall collect, document and process the information necessary for all Claims described in paragraph 1 of this section. 2. Consultant will provide Municipality with a copy of Claims and supporting documentation prepared pursuant to this Contract. The copy will be provided - following the state imposed deadline for said Claims. 3. Consultant shall implement a Claims monitoring and documentation process. 4. Consultant shall provide one staff training session to Municipality staff on the Claims process each fiscal year. 5. Consultant agrees not'to exceed the amount of the proposal set forth in Appendix A to this Contract without prior written authorization of the Municipality. 6. Consultant will make good faith effort to file Claims in accordance with existing laws, regulations and applicable written guidelines but does not warrant the reimbursable nature of any particular Claim. Page I of 5 Initials II. MUNICIPALITY'S RESPONSIBILITIES 1. Municipality will provide Consultant with all the documents, records and information, if not otherwise prohibited by law, necessary to prepare Claims in a timely manner. 2. Municipality agrees to promptly pay Consultant, upon remittance of any and all payments from the State Controller, as a result of Consultant's effort, 15 percent of the amount(s)paid. In no case shall Consultant's fee exceed the not to exceed the amount specified in Appendix A to this Contract. a. Payments are due and payable within 30 days after the submission of each Claim to the Controller. b. Payments owed 45 days after the date of invoice are subject to interest at the rate of 18%per annum, compounded daily until full payment has been received. 3. Municipality agrees to take that official action which is necessary under applicable federal and state constitutional provisions, state statutes and regulations, and any other applicable provisions, to perform its obligations under this Contract in a timely manner. III. MODIFICATIONS This Contract may be modified only by a written amendment to this contract, executed by both parties. IV. TER_MIINATION OF CONTRACT This contract may be terminated by mutual written consent or by either party, provided that the terminating party gives thirty (30) days written notice to the other party. In the event of termination Municipality shall pay for satisfactory ser%zces rendered prior to the effective dates set forth in the Notice of Termination provided to Consultant, and for such other services, which Municipality may agree to in writing as necessary for contract resolution. Upon receipt of a Notification of Termination, Consultant shall promptly discontinue all services affected. In no event shall Municipality be obligated to pay more than the total amount of the contract. Consultant shall provide the Municipality with all work products completed up to the date of termination. In the event of termination, Municipality shall reimburse Consultant for all direct service hours on claims in process at $90.00 per hour. Regardless of termination, Consultant shall be entitled to collect 10% of the amount paid on completed claims. Page 2 of 5 Initials V. ATTOR,tiEY'S FEES AND COSTS In any litigation, arbitration or other proceeding by which one party either seeks to enforce its rights under this Agreement (whether in contract, tort, or both) or seeks a declaration of any rights or obligations under this Agreement, each party shall bear its own attorney fees, together with any Costs and expenses to resolve the dispute and to enforce the final judgment. VI. SEVERABILITY If any provision of this Contract is held to be unenforceable, the remainder of this Contract shall be severable and not affected thereby. VII. NOTICES All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited with a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses, unless such addresses are changed by notice, in writing, to the other party. Vavrinek,Trine,Day & Co., LLP 8300 Fair Oaks Boulevard, Suite 403 Carmichael, CA 95608 City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Page 3 of 5 Initials ADDITIONAL PROVISIONS This Contract shall be governed by the laws of the State of California. This Contract, which includes the "Proposal for Contract for Services" set forth as Appendix A Constitutes the entire agreement between the parties. This Contract supersedes all other proposals, oral and written, and all negotiations, conversations or discussions between the parties related to the subject matter of this Contract. Executed at , California, on the day and year set forth above. Director of Mandated Cost Services Dean A. Getz Vavrinek, Trine, Day & Co. LLP 8300 Fair Oaks Boulevard, Suite 403 Carmichael,CA 95608 , Title MAYOR BYRON KATTESON, Print Name City of Grand Terrace Page 4 of 5 Initial APPENDIX A PROPOSAL FOR CONTRACT FOR SERVICES This proposal for the City of Grand Terrace is to provide the services set forth under Paragraph I of the Contract for Services relating to the preparation of Claims for reimbursement pursuant to California Government Code Section 17550 et seq. The maximum contingent fee may charge ~Municipality for claims prepared beginning July 1, 2000 and ending June 30, 2001 shall not exceed $5,500 in the aggregate. (for all laims prepared within this scope of work.) is Propos 1 is valid until July 31,2000 unless extended in writing by Consultant. My 22, 20 Director of Mandated Cost Services aa;A. Getz Vavrinek, Trine, Day & Co., LLP 8300 Fair Oaks Boulevard, Suite 403 Carmichael, CA 95608 Page 5 of 5 Initials CCA , 0- Mm Community Services Department Staff Report CITY COUNCIL ITEM (XX) MEETING DATE: JUNE 22, 2000 SUBJECT: STREET STRIPING SERVICES 2000-01: AUTHORIZATION TO BID NO FUNDING REQUIRED- BUDGETED ITEM BACKGROUND: Annually, the City of Grand Terrace competitively bids its contract for Street Striping Services. This service includes a program for the re-striping of all lines, legends and curbs throughout the City. The Program includes the striping of all lines in the City a single time, and the re=painting of legends and crosswalks twice. The estimated cost of the FY 2000-01 Program is $25,000, which is paid for from the Gas Tax Fund. This item is to authorize Staff to formally advertise and solicit proposals for the annual program. RECOMMENDATION: That the City Council authorize the Bid of the FY 2000-01 Street Striping Service Contract-GTB 2000-01. FISCAL EMPACT: Program is estimated to cost $25,000 COUNCIL AGENDA ITEM NO. . J C1Tt o Community Services Department Staff Report CITY COUNCIL ITEM (XX) MEETING DATE: JUNE 22, 2000 SUBJECT: STREET SWEEPING SERVICES: AUTHORIZATION TO BID NO FUNDING REQUIRED- BUDGETED ITEM BACKGROUND: In 1997, the City Council awarded a contract to RF Dickson, Inc. for Street Sweeping Services. This was a two (1) year agreement, which allowed for one (1) year extensions for a maximum term of five (5) years. Based on a number of factors and increased solicitation by outside contractors, Staff served RF Dickson Company with a notice terminating the contract, effective July 31. 2000. Staff has prepared the necessary specifications and is prepared to bid the contract immediately. This item is to authorize Staff to proceed with the bidding of the Street Sweeping Services Contract for the City of Grand Terrace. RECOMAfENDATION: That the City Council authorize the bidding of the Street Sweeping Services contract, GTB 2000-02. FISCAL ENIPACT: Estimated cost is $25,000 which is paid through the City's Gas Tax Fund. COUNCIL AGENDA ITEM NO.� RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 7, 2000, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 7, 2000, for the election of Municipal Officers; NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Grand Terrace, California, on Tuesday, November 7, 2000, a General Municipal Election for the purpose of electing three (3) Members of the City Council for the full term of four years. SECTION 2. That the ballots to be used at the election shall be in form and content as required by law. SECTION 3. That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to property and lawfully conduct the election. SECTION 4. That the polls for the election shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until 8 o'clock p.m. of the same day when the polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California. Section 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. Section 6. That notice of the time and place of holding the election is given and the, City Clerk is authorized, instructed and directed to give further.or additional notice of the election, in time, form and manner as required by law. Section 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions. COUNCIL AGENDA ITEM NO. Resolution No. 2000- Page 2 PASSED, APPROVED AND ADOPTED this 22"d day of June, 2000. Mayor of the City of Grand Terrace � ATTEST: City Clerk of the City of Grand Terrace I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 22"d day of June, 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: City Attorney RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 7,2000 WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO§ 10403 OF THE ELECTIONS CODE. WHEREAS,the City Council of the City of Grand Terrace called a General Municipal Election to be held on November 7, 2000, for the purpose of the election of (3) Members of the City Council; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General election to be held on the same date and that within the city the precincts, polling places and election officers of the two elections be the same, and that the Registrar of Voters of the County of San Bernardino canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of§ 10403 of the Elections Code, the Board of Supervisors of the County of San Bernardino is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General election on Tuesday, November 7, 2000, for the purpose of the election of (3) Members of the City Council. SECTION 2. That the Registrar of Voters is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. SECTION 3. That the Board of Supervisors is requested to issue instructions to the Registrar of Voters to take any and all steps necessary for the holding of the consolidated election. SECTION 4. That the City of Grand Terrace recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the Registrar of Voters of the County of San Bernardino. COUNCIL AGENDA ITEM NO.' 4 Resolution No. 2000- Page 2 SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED ON June 22, 2000. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace I BRENDA STANFILL,City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 22nd day June,2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: City Attorney COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: 22 JUNE 2000 COMMISSION/COMMITTEE: CRIlVIE PREVENTION DATE: MAY 30, 2000 PROBLEM: 1. TWO ALTERNATE COMMITTEE POSITIONS ARE NOW VACANT. 2. AN APPLICATION HAS BEEN RECEIVED FROM MR. HUGH FORBES FOR CONSIDERATION FOR APPOINTMENT TO ONE OF THESE VACANCIES. PROPOSED ACTION 1. WE REQUEST THAT THE COUNCIL ACCEPT THE CRIME PREVENTION COMMITTEE RECOMMENDATION TO APPOINT MR. FORBES AS AN ALTERNATE MEMBER OF THE CRIME PREVENTION COMMITTEE AND THAT MAYOR BYRON MATTESON PREPARE A LETTER TO MR. HUGH FORBES REGARDING THIS ACTION. COUNCIL AGENDA ITEM NO.�Fa 1 CA CITY OF GRAND TERRACE CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE J U Nit 2000 Regular Meeting MINUTES CITY CLEW May 8, 2000 The Grand Terrace Crime Prevention Committee met for the regular monthly meeting at the Senior Center, Grand Terrace, California at 1800 hours. MEMBERS PRESENT: Chairperson Philomena Spisak,JoAnn Johnson, Dottie Raborn, Lewis Neeb and Dick Rollins. MEMBERS ABSENT: Bitsy Bernor, Vice Chairperson, and Claire McElwee. CITY STAFF/SHERIFF'S DEPT Tanya Cahill, Community Services Officer and Lieutenant Rick Carr GUEST PRESENT: Bob Stewart, Citizen Patrol Member. AGENDA: The Agenda was read by the members present with Lewis Neeb making the motion to accept and Dottie Raborn making the second. The motion was carried. MINUTES: The minutes of the meeting of April 10, 2000 were distributed to the members present for their approval. Motion was made to accept the minutes as written,with a minor change, by JoAnn Johnson with the second made by Lewis Neeb. The motion carried. CORRESPONDENCE: There was no correspondence sent to the Committee for this meeting. BUDGET: The budget sheet was updated for this month indicating the purchase of the Plotter supplies for the use of Bitsy Bernor for the Auto-Cad program. There has been no other changes. UNFINISHED BUSINESS: Telephone scams seemed to be increasing as reported by Tanya Cahill. Considerable discussion describing some of the methods being used. It was suggested that informative advertising be • placed on the City's Channel# 3. Tanya stated that she would be in contact with the City Clerk's office to develop something to be displayed. NEW BUSINESS: 1. Tanya Cahill announced that there had been some new participants registered for the Grand Terrace Days events. COUNCIL AGENDA ITEM NO.jn 2. The application for membership of Mr Hugh Forbes to fill the vacancy for one of the alternate memberships available was reviewed by the members present with JoAnn Johnson making the motion to accept and Dottie Raborn making the second. The motion was carried. 3. Tanya reported that vehicle thefts and burglaries were still a problem throughout the City with most of them to vehicles parked both in driveways and in the street at night. Increased patrolling at the apartment projects seemed to be helping. With only one unit patrolling late at night coverage is not as well as it had been in the past. 4. Lewis Neeb reported that the Citizen Patrol had logged 309 hours for the month of April and 1,404 hours since the beginning of the year. There being no further business to discuss the meeting was adjourned at 1915 hours. Respectfully submitted CIEURD ROLLINS Recording Secretary CITY OF GRAND TERRACE XdM Alto .. EMERGENCY OPERATIONS COMMITTEE 000Z 8 0 N n r Regular Meeting MINUTES 30M31 ONV80 AO 00 May 1, 2000 The Grand Terrace Emergency Operations Committee met for the Regular Meeting at the regular time in the Emergency Operations Center at 22795 Barton Road, Building 3 at Civic Center. The meeting was called to order at 7:06 p.m. by Chairperson, Sonia Aiken. MEMBERS PRESENT were Sonia Aiken, Vic Pfennighausen, Robert Souter, Richard Haubert, JoAnn Johnson and Hugh Forbes. MEMBERS ABSENT- Alternate, Gary Eldridge. CITY STAFF - Assistant City Manager and liaison, John Donlevy. GUESTS PRESENT-None. APPROVAL OF MINUTES of meeting of April 3rd will be postponed until next meeting. LIAISON REPORT,-John gave a brief overview of the Emergency Response Plan. 1. SEMS (Standardized Emergency Management System) a. framework for management 2. ICS (Incident Command System) a. system on which SENIS is based b. headed by Director of Emergency Services c. in Grand Terrace, this is the City Manager 3. There are four functional departments a. planning/intelligence, headed by John Donlevy purpose is.to gather information and establish strategy b. operations, handles health and safety, communications and major public works c. logistics, coordinates supplies, equipment and personnel d. financial/administrative, keeps track of paperwork and payment for logistics DAMAGE ASSESSMENT TRAINING 1. Committee members may need to respond a. EOC must be mobile, therefore there are ten Offices in a Box b. key elements include clipboards, pencils, manuals, baskets, etc. c. Vic suggested that newer city staff participate in a training session 2. Committee Role? a. EOC location to be determined (city hall, Pico park, Senior Center, etc.) b. Damage assessment is headed by Virgil Barham c. Code enforcement officer will be involved d. city map is divided into four quadrants(N.W., N.E., S.W. and S.E.) e. all quadrants are from Barton Road and Mt. Vernon f. I.D. cards will probably be available for EOC members g. June meeting will include set up procedure at City Hall Community Room COUNCIL AGENDA ITEM N0.,5P2[l EQUIPMENT AND FACILITIES REPORT 1. Vic reported on budget year 00-01 a. will probably be the same as last year b. suggested funds for A.C. for two years(will need replacing at least by then) c. discussed whole building surge protector 2. Upcoming community events a. reminded of Grand Terrace Days Fair and Parade on June 10th b. need signs for Emergency Response trailer and helpers for booth OLD BUSINESS 1. Sonia reported on three items a. received copies of acceptance letters from JoAnn Johnson and Hugh Forbes b. received application from Peggy Reagan c. thanked JoAnn Johnson for filling in as Secretary NEW BUSINESS There was considerable discussion on the RAVE party that Grand Terrace narrowly averted and possible future action re parties. There being no further business to conduct, the meeting adjourned at 8:27 p.m. Respectfully submitted, ±02n, Secretary NEXT REGULAR MEETING WILL BE DUNE 5, 2000 AT 7 p.m. r.1T y R,„, Community Services Department Staff Report CITY COUNCIL ITEM (XX) MEETING DATE: JUNE 22, 2000 SUBJECT: NO PARKING ZONE: VAN BUREN ST W/O MICHIGAN ST. NO FUNDING REQUIRED BACKGROUND: In May, 2000, the City of Grand Terrace received a request from Wilden Pump requesting a red curb along the area on Van Buren St. to help alleviate concerns and problems for employees exiting their parking lot. Specific concerns include site obstructions from parked cars and some poorly located and maintained palm trees in the public right of way. - Staff has investigated this request and is presenting a recommendation for the consideration of the City Council. DISCUSSION: A field investigation was conducted by the City's Traffic Engineer and a determination has been made and a concurrence to the sight obstructions has been made. Attached is a report from TEP, outlining their findings. The Staff recommendation is that the City Council adopt a Ordinance establishing a No Parking Zone for the segment of Van Buren St. on the North side of the street for a distance of approximately 600 West. The area would be posted with No Parking signs in this area. In order to enact a No Parking Zone, the City Council must conduct a public hearing and approve an Ordinance establishing such. RECOMMENDATION: That the City Council: 1. Conduct a Public Hearing on the establishment of a No Parking Zone on Van Buren St; and COUNCIL AGENDA ITEM NO2 �� NO PARKING ZONE- VAN BUREN ST. AGENDA REPORT-JUNE 22, 200 Page 2 of 2 2. Adopt AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA REMOVING PARKING ON THE NORTH SIDE OF VAN BUREN ST. FROM THE CORNER OF MICHIGAN STREET TO 600 FEET WEST. FISCAL IMPACT: The installation of the No Parking Signs will cost approximately $200. The removal of the palm trees will be $600. Each of these items can be paid for in the existing budget. r" OWILDEN A ® � J AIR OPERATED O O U S L E O I A P H R A O M PUMPS Grand Terrace City Hall 5/l/00 22795 Barton Road Grand Terrace, CA 92313 Attention Mr. Virgil Barham Mr. Barham, Wilden Pump and Engineering Company, located at 22069 Van Buren St. in Grand Terrace, has recently expanded one of the facilities parking lots, used by its' employees. This lot is located on the North side of Van Buren across the street from the facility. This parking lot was enlarged in order to help eliminate any potential of personal injuries and/or property damage from occurring. There is a substantial amount of commercial and non-commercial traffic that travels Van Buren, which is adjacent to the front entrance of Wilden Pump. We have made it clear to all our employees there will be no more parking, of employee vehicles. anywhere on Van Buren and this was made effective as of 12/20/99. There is, however, a problem that exists that I am greatly concerned about. On the East side of this new parking lot the view from the exit is blocked. There are two contributing factors to the reason that any one exiting from this parking lot can not see any westbound traffic. 1. Vehicles parked on the North side of Van Buren(Non Wilden) 2. Overgrown and poorly located palm trees. In an effort to continue to provide a safe working environment for our employees, Wilden is requesting that the curb, on the north side of Van Buren and East of the parking lot, be painted red for approximately 50' from the parking lots exit. Wilden would also like to request the removal of the two (2) palm trees located in this same general area We appreciate your time and help in this matter and look forward to working with you to bring this about. If you need to contact Wilden for more information, please contact either of the gentlemen listed below. Robert Miller Steve Nickerson Environmental& Safety Coordinator Director of Integrity (909) 422-1767 (909) 512-1232 A i 1 RESOURCES COMPANY 22069 Van Buren St. • Grand Terrace, CA 92313-5607 Telephone 909-422-1700 • Fax 909-783-2432 • www.wildenpump.com TEP Sm P.O. Box 18355 Phone/Fax: Irvine CA 92623 949 552 4357 May 29, 2000 RECEIVED John Donlevy, Jr., Assistant City Manager JuN o z 2000 City of Grand Terrace COMMUNITY SERVICES 22795 Barton Road Grand Terrace, California 92313 Subject: Request to Prohibit Parking for East Driveway of Wilden Parking Lot Dear John, This letter is in response to the Wilden pump request dated May 1, 2000. The Walden management is concerned about obstructions that interrupt the line of sight for vehicles exiting from the east driveway of their parking lot located on the north side of Van Buren. Field Review: TEP staff completed the field review of this area on May 24, 2000. The following are the findings of this review: The street width of Van Buren fronting the project driveway is 44 feet. The street transitions to a width of 40 feet, approximately 41 feet east of the driveway. For the segment of the street with a width of 40 feet, the north side of Van Buren lacks curb and gutter. Van Buren terminates approximately 500 feet west of the Wilden site, and to the east Van Buren terminates at Michigan. This intersection is four way stop sign controlled. Adjacent land uses are primarily industrial. The segment of Van Buren lacks a posted speed limit. Due to its characteristics, this segment of Van Buren has a prima facie speed limit of 55 mph. However, because the segment is relatively short, it is impossible for vehicles in the eastbound direction to achieve this speed prior to reaching the east driveway of the Wilden parking lot. However, it is reasonable to assume that speeds are no greater than 35 mph for the street segment. Red curb is painted for twenty feet immediately to the west and east of the parking lot east driveway. Transportation Engineering and Planning, Inc. Stopping Sight Distance Evaluation: The stopping sight distance requirements for the east driveway were evaluated using procedures conforming to Caltrans Design Manual, Chapter 200, assuming an operating speed for Van Buren of 35 mph. Based on the assumed operating speed, stopping sight distance at the driveway is 250 feet. Within the sight distance triangle (see attached) the following obstructions are noted: A utility pole 2 palm trees, approximately three feet diameter In addition, any vehicle parked on the north side of Van Buren between the driveway and the intersection at Michigan would obstruct the line of sight of vehicles exiting the east driveway of the Wilden parking lot. Recommendations: The City should enact an ordinance to establish a no parking zone on the north side of Van Buren from the east driveway of the Wilden parking lot to the intersection of Michigan in accordance with section 22500 of the California Vehicle Code. In addition, the north side of Van Buren west of the east driveway was not evaluated in detail. However, the segment between the east and west driveway of the Wilden parking lot would also be within the line of sight for vehicles exiting both driveways. Therefore, it is recommended that the no parking zone be extended to include the curb area between the two driveways. The two palm trees on the north side of Van Buren should be removed. Although the utility pole is also on obstruction, it appears that it is not feasible to remove the pole at this time. No parking signs (R28 or R28a) should be installed on the north side of Van Buren where the no parking zone will be enacted. Red curb should be extended on the north side of Van Buren between the east and west driveways. Transportation Engineering and Planning, Inc. Widen Pump 22069 Van Buren Van Buren i !•I ��' I illy•; I f � l � I l l jli r, I il • .,. ...............�I Notes 1'-: End Curb/ Gutter ORDINANCE NO. AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA REMOVING PARKING ON THE NORTH SIDE OF VAN BUREN STREET FROM THE NORTWEST CORNER OF MICHIGAN STREET TO 600 FEET WEST WHEREAS, the City Council desires to improve the safety of Van Buren Street, west of Michigan Street by eliminating sight obstructions for motorists, and WHEREAS, pursuant to Section 22500 of the Califomia Vehicle Code, local authorities may establish by ordinance marked no parking zones. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1: A no parking zone is hereby established for the north side of Van Buren Street from the comer of Michigan Street to 600 feet west. Section 2: The City staff is hereby directed to install appropriate signs and pavement markings to implement the requirements of Section 1. �- Section 3: Effective Date: This Ordinance shall be in full force and effect at 12:01 a.m. on the 31't day of its adoption. Section 4: Posting: The City Clerk shall cause this Ordinance to be posted in three (3) public places within fifteen (15) days of its adoption, as designated for such purpose by the city Council. Section 5: First read at a regular meeting of the City Council of said city held on the day of 2000 and finally adopted and ordered posted at a regular meeting of said City Council on the of 2000. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and and of the City Council thereof. of the City Council thereof. I, BRENDA STANFILL, CITY CLERK OF THE City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of City council of the city of Grand Terrace held on the day of 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk Brenda Stanfill Approved as to form: City Attorney John Harper ORDINANCE NO. 2000- ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADDING CHAPTERS 1.05 AND 1.06 AND AMENDING CHAPTER 1.16 OF THE GRAND TERRACE MUNICIPAL CODE PERTAINING TO AN ADMINISTRATIVE CITATION PROGRAM NOW THEREFORE, .the City Council of the City of Grand Terrace, California, HEREBY ORDAINS as follows: SECTION 1: City Council of the City of Grand Terrace hereby ordains that Section 1.04 of the Grand Terrace Municipal Code is hereby amended to read as follows: 1.16 General Penalties. The City Council of the City of Grand Terrace intends to secure compliance with the provisions of this Code. To the extent that such compliance may be achieved by less drastic methods of enforcement the following alternate, separate and distinct methods may be utilized. Each method set forth herein is intended to be mutually exclusive and does not prevent concurrent or consecutive methods being used to achieve compliance against continuing violations. Each and every day any such violations exist constitutes a separate offense. Notwithstanding any other provision of this Code, each violation of the provisions of this Code may be enforced alternatively as follows: A. Infraction. Any person violating any of the provisions or failing to comply with any of the mandatory requirements of this Code may be prosecuted for an infraction. Written citations for infractions may be issued by police officers or non-safety employees designated by Grand Terrace Municipal Code Section 1.06.020. Any person convicted of an infraction under the provisions of this Code shall be punishable either by fines as is specified in the currently adopted Uniform Infraction Bail Schedule used by the San Bernardino Consolidated Municipal/Superior Courts, or where no fine is specified therein by: 1. A fine not exceeding one hundred dollars ($100.00) for a first violation; 2. A fine not exceeding two hundred dollars ($200.00) for a second violation of the same ordinance within one year; 3. A fine not exceeding five hundred dollars ($500.00) for each additional violation of the same ordinance within one year. COUNCIL AGENDA ITEM NO.- B. Misdemeanor. Any person violating any of the provisions or failing to comply with any of the mandatory requirements of this Code may be prosecuted for a misdemeanor. Written citations for misdemeanors may be issued by police officers or by non-safety employees designated by Grand Terrace Municipal Code Section 1.06.020 or by applicable California Statute. Any person convicted of a misdemeanor under the provisions of this Code shall be punished by a fine not exceeding one thousand dollars ($1,000.00) or imprisonment for a term not exceeding six months, or by both such fine and imprisonment. C. Civil Action. The City Attorney, by and at the request of the City_Council, may------,- institute an action in any court of competent jurisdiction to restrain, enjoin or abate the condition(s) found to be in violation of the provisions of this Code, as provided by law. D. Administrative Citation. Upon a finding by the city official vested with the authority to enforce the various provisions of this Code that a violation_ exists, he or she may issue an Administrative Citation under the provisions of Chapter 1.05. NOWTHEREFORE, the City Council of the City of Grand Terrace, California, HEREBY ORDAINS as follows: SECTION 2: Chapter 1.05 of the Grand Terrace Municipal Code is hereby added to Title 1 to read as follows: CHAPTER 1.05 AD.N, MNISTRATION CITATIONS Sections: 1.05.010 Legislative Findings and Statement of Purpose 1.05.020 Definitions 1.05.030 Authority 1.05.040 Service Procedures 1.05.050 Contents of Notice 1.05.060 Satisfaction of Administrative Citation 1.05.070 Appeal of Administrative Citation 1.05.080 Hearing Officer 1.05.090 Hearing Procedure 1.05.100 Hearing Officer's Decision 1.05.110 Failure to Pay Fines 1.05.120 Right to Judicial Review 1.05.130 Notices 2 1.05.010 Legislative Findings and Statement of Purpose A. The City Council hereby finds that there is a need for an alternative method of enforcement for minor violations of the Municipal Code and applicable State Codes. The City Council further finds that an appropriate method of enforcement for minor violations is an Administrative Citation Program as authorized by Government Code Section 53069.4. B. The procedures established in this Chapter shall be in addition to criminal, civil or any other legal remedy established by law which may be pursued to address violations of the Municipal Code or applicable State Codes. C. ' The City Council hereby finds and determines that enforcement of the Grand Terrace Municipal Code, other ordinances adopted by the City, conditions on entitlements and terms and conditions of City Agreements are matters of local concern and serve important public purposes. Consistent with its powers as a General Law City, the City of Grand Terrace adopts this Administrative Citation Program provision in order to achieve the following goals: (1) To protect the public health, safety and welfare of the citizens of the City of Grand Terrace; (2) To gain compliance with the Municipal Code and State Codes, Ordinances and regulations in a timely and efficient manner; (3) To provide for an administrative process to appeal the imposition of Administrative Citations and fines; (4) To provide a method to hold parties responsible when they fail or refuse to comply with the provisions of the Municipal Code, Ordinances, Agreements or terms and conditions on entitlements in the City of Grand Terrace; (5) To minimise the expense and delay where the sole remedy is to pursue responsible. parties in the civil or criminal justice system. D. Use of this Chapter shall be at the sole discretion of the City. 1.05.020 Definitions A. Responsible Person shall mean any individual who is the owner or occupant of real property, owner or authorized agent of any business, company, or entity, or the parent or the legal guardian of any person under the age of eighteen(18) years, who causes or maintains a violation of the Grand Terrace Municipal Code or applicable State Code. 3 B. Enforcement Officer shall mean any officer or employee with the authority to enforce the Grand Terrace Municipal Code, whether employed by the City or by contractual agreement, or applicable State Codes, as provided in Section 1.06.020. 1.05.030 Authority A. Any person violating any provision of the Grand Terrace Municipal Code or applicable State Code may be issued an Administrative Citation by an Enforcement Officer as provided in this Chapter. A violation of this Code includes, but is not limited to, all violations l of the Municipal Code, the Uniform Codes adopted by the City Council, failing to comply with any condition imposed by any entitlement, permit, agreement or environmental document issued or approved under the provisions of this Code. B. Each and every day a violation of the Municipal Code or applicable State Code exists constitutes a separate and distinct offense. C. A civil fine shall be assessed by means of an Administrative Citation issued by the Enforcement Officer and shall be payable directly to the City of Grand Terrace. D. Fines shall be assessed in the amounts specified in this Chapter, as adopted by the City Council, as: A fine not exceeding one hundred dollars ($100.00) for a first violation; A fine not exceeding two hundred dollars ($200.00) for a second,violation of the same ordinance or permit within one year from the date of the first violation; A fine not exceeding five hundred dollars ($500.00) for each additional violation of the same ordinance or permit within one year from the date of the first violation. E. Fines collected resulting from enforcement of Grand Terrace Municipal Code Administrative Citation violations will be placed in the General Fund and used solely for the purpose of the code enforcement program in order to insure and maintain the character and well being of the City of Grand Terrace. 1.05.040 Service Procedures A. An Administrative Citation on a form approved by the City Manager or Police Chief may be issued to the responsible person by an Enforcement Officer for violations of the Municipal Code or applicable State Code in the following manner: (1) Personal Service. In any case where an Administrative Citation is issued: i. The Enforcement Officer shall attempt to locate and personally serve the responsible person and obtain the signature of the responsible person on the Administrative Citation. 4 ii. If the responsible person served refuses or fails to sign the Administrative Citation, the failure or refusal to sign shall not affect the validity of the Administrative Citation or of subsequent proceedings. B. Service of Citation by Mail. If the Enforcement Officer is unable to locate the responsible person, the Administrative Citation shall be mailed to the responsible person by certified mail, postage prepaid with a requested return receipt. Simultaneously, the citation may be sent by first class mail. If the citation is sent by certified mail and returned unsigned, then service shall be deemed effective pursuant to first class mail, provided the citation sent by first class mail is not returned; or, C. Service by Citation by Posting Notice. If the Enforcement Officer does not succeed in personally serving the responsible person, or by certified mail or regular mail, the Enforcement Officer shall post the Administrative Citation on any real property within the City in which the City has knowledge that the responsible person has a legal interest, and such posting shall be deemed effective service. 1.05.050 Contents of Notice A. Each Administrative Citation shall contain the following information: (1) Date, approximate time, and address or definite description of the location where the violation(s) was observed; (2) The Code sections or conditions violated and a description of the violation(s); (3) An order to the responsible person to correct the violations within the time specified, and an explanation of the consequences of failure to correct the violation(s); (4) The amount of the fine for the violation(s); (5) An explanation of how the fine shall be paid and the time period by which it shall be paid; (6) Identification of rights of appeal, including the time within which the Citation may be contested and the place to send a written request for a hearing, to contest the Administrative Citation; and (7) The name and signature of the Enforcement Officer and if possible the signature of the responsible person. 1.05.060 Satisfaction of Administrative Citation A. Upon receipt of a Citation, the responsible person must do the following: 5 (1) Pay the fine to the designated collector of the fine(s)as noted on the citation, within fifteen(15) days from the date of issuance of the Administrative Citation. All fines assessed shall be payable to the City of Grand Terrace. Payment of a fine shall not excuse or discharge the failure to correct the violation(s) nor shall it bar further enforcement action by the City. (2) Remedy the violation(s), if the violation(s) is of such a nature that it can be remedied. If the responsible person fails to correct the violation(s), subsequent Administrative Citations may be issued for the same violation(s). The amount of the fine for failure to correct the violation shall increase at a rate specified in this Chapter_or by Ordinance. i 1.05.070 Appeal of Administrative Citation A. Any recipient of an Administrative Citation may contest that there was a violation of the Grand Terrace Municipal Code, or that he or she is the responsible person, by submitting a written request for a hearing, and returning it to the designated collector as noted on the citation, within fifteen(15) days from the date of the issuance of the Administration Citation,together with an advanced deposit of the fine. Any Administrative Citation fine which has been deposited shall be refunded if it is determined, after a hearing, that the person charged in the Administrative Citation was not responsible for the violation(s)or that there was no violation(s)as charged in the Administrative Citation. 1.05.080 Hearing Officer A. The Grand Terrace City Manager shall designate the baring officer for the Administrative Citation hearing. The hearing officer shall not be a City of Grand Terrace employ9g. The employment, performance evaluation, compensation and benefits of the hearing officer, if any, shall not be directly or indirectly conditioned upon the amount of Administrative Citation fines upheld by the hearing officer. 1.05.090 Hearing Procedure A. No hearing to contest an Administrative Citation before a hearing officer shall be held unless and until a written inquest for a hearing has been submitted, and, the fine has been deposited in advance. B. A hearing before the hearing officer shall be set for a date that is not less than fifteen(15) and not more than sixty (60) days from the date that the request for hearing is filed in accordance with the provisions of this Chapter. The person requesting the bearing shall be notified of the time and place set for the hearing at least ten (10) days prior to the date of the hearing- C. The Enforcement Hearing Officer shall only consider evidence that is relevant to whether the violation(s)occurred and whether the responsible person has caused or maintained the violation(s) of the Municipal Code or other applicable State Code on the date(s) specified in the Administrative Citation. 6 D. The responsible person contesting the Administrative Citation shall be given the opportunity to testify and present witnesses and evidence concerning the Administrative Citation. E. The failure of any recipient of an Administrative Citation to appear at the Administrative Citation hearing shall constitute a forfeiture of the fine and a failure to exhaust their administrative remedies. F. The Administrative Citation and any additional documents submitted by the Enforcement Officer shall constitute prima facia evidence of the respective facts contained in those documents. G. If the Enforcement Officer submits an additional written report concerning the Administrative Citation to the hearing officer for consideration at the hearing, then a copy of this report also shall be served by mail on the person requesting the hearing at least five (5) days prior to the date of the hearing. H. At least ten (10) days prior to the hearing, the recipient of an Administrative Citation shall be provided with copies of the citations, reports and other documents submitted or relied upon by the Enforcement Officer. No other discovery is permitted. Formal rules of evidence shall not apply. I. The hearing officer may continue the hearing and request additional information from the Enforcement Officer or the recipient of the Administrative Citation prior to issuing a written Decision. 1.05.100 Hearing Officer's Decision. A. After considering all of the testimony and evidence submitted at the hearing, the hearing officer shall issue a written Decision within ten(10) days of the hearing to uphold or deny the Administrative Citation and shall list in the Decision the reasons for that Decision. The Decision of the hearing officer shall be final. B. If the hearing officer determines that the Administrative Citation should be upheld, then the fine amount on deposit with the City shall be retained by the City. If the hearing officer determines that the Administrative Citation should be cancelled and the fine was deposited with the City, then the City shall refund the amount of the deposited fine. C. The recipient of the Administrative Citation shall be served with a copy of the, hearing officer's written Decision in the manner prescribed by Section 1.05.090 of the GrandE Terrace Municipal Code. 1.05.110 . Failure to Pay Fines A. The failure of any person to pay the civil fines assessed by an Administrative Citation within the time specified on the Citation may result in the matter being referred to the City of Grand Terrace to file a claim with the Small Claims Court. Alternatively, the City may pursue any other legal remedy to collect the civil fines, including the appointment of a private collection agency, acting on behalf of the City of Grand Terrace, as it's agent, to pursue and collect fines as determined by contract agreement and approved by the City Council. The City may also recover its collections costs, along with fines assessed, according to proof of attempts to collect the debt. 1.05.120 Right to Judicial Review A. Any person aggrieved by an Administrative Decision of a hearing officer on an Administrative Citation may obtain review of the Administrative Decision by filing a Petition for Review with the Court in accordance with the San Bernardino County Consolidated Municipal and Superior Courts timelines and provisions as set forth in California Government Code Section 53069.4. 1.05.130 Notices A. The Administration Citation and all notices to be given by this Chapter shall be served on the responsible person in accordance with the provisions of this Chapter. B. Failure to receive any notice specified in this Chapter does not affect the validity of proceedings conducted here under. SECTION 3: Chapter 1.06 of the Grand Terrace Municipal Code is hereby added to Title to read as follows: 1.06.010 Notice to Appear in Lieu of Arrest. i. In any case in which a person is arrested for a violation of any provision of this Code and ices not demand to be taken before a magistrate, such person may, in lieu of being niken before_a magistrate,be issued a written notice to appear in court and may then be released, all pursuant to and in accordance with the procedures prescnbed by California Penal Code Section 853.6, et. seq. 1.06.020 Issuance of Citations by Designated Officers and Employees. 1. Officers and employees of the City who have the discretionary duty to enforce a statute or ordinance may, pursuant to Section 836.5 of the Penal Code and subject to the provisions of this section, arrest a person without a warrant whenever any such officer or employee has reasonable use to believe that the person to be arrested has committed an offense in the officer's employee's presence which he or she has the discretionary duty to enforce,and to issue a notice to appear, and to release such person on his or her written promise to appear in court, pursuant to Section 853.6 of the Penal Code. No officer or employee shall be allowed by his or her superior to exercise the arrest and citation authority conferred in this section unless such officer or employee is within a classification of city officers and employees designated by the City Manager to exercise such arrest and citation authority as to specified violations. The City Manager shall establish and cause to be administered a special enforcement training program 8 designated to instruct each officer or employee who will exercise such arrest and citation authority, regarding the provisions of the statutes and ordinances to be enforced,the evidentiary prerequisites to proper procedures for making arrests or otherwise prudently exercising such arrest and citation authority, and the legal and practical ramifications and limitations attendant thereto.Any such officers or employees shall be appropriately instructed to deposit executed citations or notices with the police department for filing with the court, after review for legal sufficiency. SECTION 4: If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such Decision shall not affect the validity or constitutionality of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each section, subsection, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional. SECTION 5: The Mayor shall sign and the City Clerk shall certify to the adoption of this ordinance and shall publish a summary of this ordinance and post a certified copy of the full ordinance in the office of the City Clerk- at least five days prior to the adoption of the proposed ordinance; and within 15 days after adoption of the ordinance, the City Clerk shall publish a summary of the ordinance with the names of the council members voting for and against the ordinance shall take effect thirty days after the date of its adoption. Passed, approved and adopted on this_day of , 2000. Mayor ATTEST: City Clerk City Of Grand Terrace 9 STAFF REPORT CRA ITEM O COUNCIL ITEM (X) MEETING DATE: June 22, 2000 SUBJECT: REAPPOINTMENT OF COMMITTEE/COMMISSION MEMBERS _ Below is a list of Committee/Commission members whose terms will expire on June 30,2000,with their response as to whether or not they would like to be considered for reappointment. Attached for your information is the current roster for each Committee. CRIME PREVENTION COMMITTEE Phil Spisak- yes Dick Rollins - yes JoAnn Johnson - yes If these members are reappointed there will be no vacancies. = EMERGENCY OPERATIONS COMMITTEE 1 Vic Pfennighausen - yes Richard Haubert -yes JoAnn Johnson - yes Peggy Reagan - yes If these members are reappointed there will be no vacancies. HISTORICAL& CULTURAL ACTIVITIES COMMITTEE Pauline Grant - yes Colleen Edmundson- yes Ann Petta- yes If these members are reappointed there will be no vacancies. PLANNING COMMISSION Doug Wilson - yes Mary Trainor-yes If these members are reappointed there will be no vacancies. COUNCIL AGENDA ITEM N0. a J Reappointment of Committee/Commission Members Page 2 Staff Recommends Council: Committees Consider Reappointment of the above listed individuals to their respective committees with a four year term continuing to June 30, 2004. Planning Commission Reappoint Commissioners Wilson and Trainor or Direct Staff to advertise and schedule interviews. r Updated' 5/2000 PLANNING COMMISSION MEETINGS: First & Third Thursday of each month. TIME: 7:00 p.m. preceded by a Public Workshop Session at 6:30 p.m. PLACE: Grand Terrace Civic Center Council Chambers, 22795 Barton Road, Grand Terrace, CA 92313 APPROVED VOTING MEMBERSHIP: 5 CITY STAFF LIAISON: Patrizia Materassi, Community Development Director NAME and ADDRESS PHONE NUMBERS APPOINTED REAPPOINTED TERM ENDS Fran Van Gelder, Chairwoman 7/31/86 7/09/98 (3) 6/30/2002 ............................................................................................................................................................................................................................................................................................................................ Doug Wilson, Vice-Chairman 7/10/92 6/13/96 6/30/2000 ............................................................................................................................................................................................................................................................................................................................ Matthew Addington 5/06/93 7/09/98 (2) 6/30/2002 Mary Trainor 6/24/96 6/30/2000 ............................................................................................................................................................................................................................................................................................................................ IVxa-- etta Ferre' 10/28/99 6/30/2002 Updated 5/2000 HISTORICAL & CULTURAL ACTIVITIES COMMITTEE MEETINGS: First Monday of each month. TIME: 7:00 p.m. PLACE: Community Meeting Room, Grand Terrace Civic Center APPROVED VOTING MEMBERSHIP: 7 CITY STAFF LIAISON: Brenda Stanfill, City Clerk NAME and ADDRESS PHONE NUMBERS APPOINTED REAPPOINTED TERM ENDS Pauline Grant, Chairperson 1/23/86 6/13/96 (3) 6/30/2000 .................................................................................................................................................................................................................................................... Hannah Laister, Secretary 9/18/80 7/09/98 (5) 6/30/2002 ....................................................................................................................................................................................................................•-•--......................................................................-.................-....... Colleen Edmundson, Treasurer 6/27/91 6/13/96 (2) 6/30/2000 ............................................................................................................................................................................................................................................................................................................................ Ann Petta 5/15/80 6/13/96 (4) 6/30/2000 ...................................................................................................................................................................................................................................................................................................................0........ Barbara Tinsley 5/11/2000 6/30/2002 ..................................................... ........................................ .................................................................... ........................................................................................................................................ Judy Mc Bride 7/08/93 7/09/98 (2) 6/30/2002 Rochelle Rosenkild 9/12/96 7/09/98 6/30/2002 I i Updated 03/2000 CRIME PREVENTION COMMITTEE MEETINGS: Second Monday of each month. TIME: 6:00 p.m. PLACE: Senior Center, 22627 Grand Terrace Road APPROVED VOTING MEMBERSHIP: 7 CITY STAFF LIAISON: Tanya Cahill CSO NAME and ADDRESS APPOINTED REAPPOINTED TERM ENDS Philomene Spisak, Chairperson 3/13/91 6/13/96 (2) 6/30/2000 .................................Vic........e-.......................airper..........n................................................................. ...........................................8............/9...................................9/10/98.............................................. .......... 6/....30.........../20......2.......... Bitsy Bernor, Chso /254 0 . :. Dick Rollins, Secretary 3/10/88 6/13/96 3 6 30 2000 ;> Lewis Neeb (Appointed as an alternate on 9/24/98) 3/09/00 6/30/2002 ..................... .................................................................................................................................................................................................................................................................................................... JoAnn Jo...hnson 12/13/90 6/13/96 (2) 6/30/2000 ......................;..r-..............................................................................................................................................---......-..................:..................................................................................................""......... .... Dottie Raborn 8/25/94 7/09/98 6/30/2002 ........................................................n-t-.............................."t-e-.......................................................................................................................................................................................................................... Claire Mc Elwee (Appointed as alternate on 3/12/98) 8/14/98 6/30/2002 2 Alternate Positions •......................................... Vacant 6/30/2002 ............................................................................................................................................................................................................................................................................................ 6/30/2002.............. Vacant Updated 05/2000 EMERGENCY OPERATIONS COMMITTEE MEETINGS: First Monday of each month. TIME: 7:00 p.m. PLACE:-EOC, 22795 Barton Road, Building #3 APPROVED VOTING MEMBERSHIP: 7 CITY STAFF LIAISON: John Donlevy, Assistant City Manager NAME and ADDRESS APPOINTED REAPPOINTED TERM ENDS Sonia Aiken, Chairperson 8/14/98 6/30/2002 V• c...Pfe..n....n.i.g..*h-a.u....s..e....n...............--•--------....................... ....... .............................................................................2.../.2....4../.8....3.......................--•--•--.6./.....3....9....6....(..4..)...........................6../.3....0./..2...0...0. ..................................................•---.............----....--•--............................-----........................................------.........................................--•----•----•---......-•---....................-----..................................0...... ..............Robert Souter 9/24/98 6/30/2002 .................................................. ................................................................................................................................................................................................. Richard Haubert 7/22/97 6/30/2000 ........................................................................................ ....................---.4../...1....3/..........0..................................................................................•6/----... .. . .0........ .... Jo Ann Johnson 20 0 30/20... .... 0 ............................................................................................................................................................................................................................................................................................................................ Hugh Forbes 4/13/2000 6/30/2002 ................................................................ .....................................................................................................................................................................................................00....................................................... Peggy Reagan 5/11/20 6/30/2000 1 Alternate Position ............................................................................................................................................................................................................................................................................................................................ Gary Eldridge 4/25/91 6/13/96 (2) 6/30/2002 1 v� LIT W.O. #. 12.515 Date: June 6, 2000 GAA]'ID TERRA STAFF REPORT H CRA O COUNCIL ITEM (X) MEETP`G DATE: .Tune 22, 2000 DEPARTMENT OF BUILDING & SAFETY, SUBJECT: LANDSCAPING AND LIGHTING DISTRICT NO. 89-1 PUBLIC WORKS AND HOUSING FUNDING REQUIRED NO FUNDING REQUIRED XX 22795 Barton Road Suite B Grand Terrace City Council,as condition of approval,on the recommendations of Planning Commission, California 9231 Cente formed Landscape and Lighting Assessment District 89-1. Subsequently, there was an Civic Center p g g (909) 825-3825 annexation to said District. Fax (909) 825-7506 Each year, Engineer's Report must be prepared, considered by the City Council, for the levy of annual assessment for maintenance and operation of the "District". The annual report takes into consideration the costs of operation and maintenance for the pre-vious year, amount assessed for that year and projects costs of operation and maintenance for the coming fiscal year. Based on the above costs and estimates, credits are given for any funds assessed over and above the cost of operation and maintenance for the costs incurred over and above that assessed previous year.These costs are then spread to the benefitting properties. BACKGROUND The City Council of the City of Grand Terrace adopted it's General Plan with various elements to provide guidelines for orderly development within the community. The City Council further adopted ordinances and regulations governing the development of land providing for the installation and construction of certain landscaping, lighting and appurtenant facilities to enhance the quality-of life and to benefit the value of property. The requirement for the construction and installation of landscaping, lighting and appurtenant facilities is a condition of approval for development and is a requirement of issuance of a permit for the construction of any residential, commercial, industrial and planned unit development. Landscaping and appurtenant facilities generally include trees, shrubs, plants, turf, irrigation systems, and necessary appurtenances including curbs, hardscape, monumentations, fencing located in public right-of-ways, medians, parkways, and/or ! easements adjacent to public right-of-ways_in and along public thoroughfares and certain designated primary and secondary arterials. Page 1 of COUNCIL AGENDA ITEM NO®' Lighting and appurtenant facilities includes poles, lighting fixtures, conduits and the necessary equipment to maintain, operate and replace a lighting system at designated intersections, in medians, parkways and adjacent to certain public facilities in and along certain streets, right-of-ways and designated lots. The installation of landscaping and lighting systems and the construction of the necessary appurtenant facilities is the responsibility of the property owner/applicant, as conditions of approval of a development application. The City may cause the installation by property owners directly, or accept financial arrangements for installation of these facilities. The cost of servicing, operation, maintenance, repair and replacement of the landscaping, lighting and appurtenant facilities in turn becomes the responsibility of the benefitting properties. The owners/applicants petitioned for formation of the Landscaping Lighting Assessment District and/or annexation. These have been completed, and will increase the City's obligation for maintenance and servicing. The City of Grand Terrace is administering a lighting system for the benefit of all parcels of land within the City. The lighting benefit is directly related to public safety and property protection. These benefits have been studied widely, locally, regionally and nationally. The City has formed Landscaping and Lighting Assessment District 89-1 and subsequently annexed other parcels as Annexation No. 1 to said District to insure a fair and equitable levying of the necessary costs of s:nicing and maintenance of the respective facilities,which in turn will enhance the value of each and even- parcel in the District directly and collectively. The 89-1 District Boundaries of the Landscaping and Lighting Assessment District are the boundaries of Tract 13364 filed in Map Book 203, Pages 89 through 92, Records of San Bernardino County. The boundaries of Annexation No. I are the boundaries of Tracts 14264 and 14471. filed in Map Book 242, Pages 17 and 18, and Map Book 237, Pages 41 and 42, respectively, of said County. Senicing and administration of the City's landscape maintenance program shall be according to the pro-isions of the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the Streets and Highways Code of the State of California. Payment for the assessment for each parcel will be made in the same manner and at the same time as Payments are made for property taxes for each Property. The proceedings will be conducted under the Landscaping and Lighting Act of 1972, Part 2, Division 15. Sections 22500 through 22679, of the Streets and Highways Code of the State of California. Page 2 of 3 Attached is a resolution prepared for the Council consideration. STAFF RECOMMENDS THAT CITY COUNCIL: 1. Adopt the Resolution ordering the preparation of Plans, Specifications, Cost Estimates. Diagrams and Report (Engineer's Report"). Attachment _ age 3 of 3 CITY OF GRAND TERRACE SAN BERNARDINO COUNTY; CALIFORNIA ANNE;:ATION NO. I TO ASSESSMENT DISTRICT 69- 1 PURSUANT TO DIV I SION 15. PART 2 OF STREETS Q HIGHWAYS CODE LANDSCAPING AND LIGHTING ACT OF 1972 ' -- IMII Y(../ 11( AISI fft(FI•eIKAM/e.li{(7fK•1 el.I.iCI .•u •1•J. 1 .c. {.-1. II r.otiel as fw AAa([A110f.0. t. Is IM c111 O/ t R t UtC •^ _ tt/.0 1(.CAQ. Cm"@ at iC(w•.W N U I•.. II ( M (It e•.1♦ 1•700 / _��« f "- ...� Ia( ma lo.<[ 0(0 _wt ar so__. 1. onto _. M .([fK•l •If 1[ICIt LOT 4 CIS,ctif. •� 1. 11(tIrIC(V IK CM^.t •ICM.(a OI {Y t(••YOI•.CO.,+1.. r I I �,I—:.I nt[o 1• n¢pnct a !1(an at•. 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SIAI( Of +.Al If OnttlA QF SAN BERNARDINO COUNTY , CALIFORNIA I 1 ' PURSUANT i0 oIvIs ; ON 1s PART A os SSSTRE sNdTH1DCHw sRI C l8 0_ I I TRACT N0. 13364 - TERRACE P1NE$GAPING AND LIGHTING ACT OF 1972 10° - - `.Nffr.,L" „\r 3: = = L o n � n '� _ m „ � of R OL77•ld-17 z fv 0.43•a I C P o" zi. t c ' o 0 0 o A • •1.1a I.N. W m u \`�',1 ° ro ,I.•,•-'f. IZL`E'��'.'sa .--. ....r I '�•ti � Iwr a�i.- < -u u •'/ � ''-,• '! PINGS -o..... 11 OLTD•101.1 i - ^I •R.c!�t .'y.tl' �I'r 51TlCT ` llf n'. .c �\•'_._..i PPSG~ ..... '•. ',a,. u i� �� •� la.m e I � p - Cr2'f9-SOI-19 I 1L W J b Y > L t� \ "�• '' S. r " ,1 p •rc N ti QI9 At n 4AP I <N 1' L.1 F O ^ 1[ in lr1 0 •y S O.le•` '. o .l c o O o i OLIO IIOI.tO 0.21 AC =1 > O p I •`� olTo• U R atf• sd oAr -- BRI'TPON .l { 1 I'' -•-.n? }� WAY > I I' I ^ I•,.1• � •I,L 1fu<M oi1 TRSC!" IOJra.,Rtr II f.l- Ox i3.l!'OI•27 AM Aff LIInCAf VA! r l h I(D II INC CIII COVNC II Y •• ,Y OOIR1 int 110iii1j ICCCI AA10 ..Acclf Of 'AAO 1nOL �I• vAf nCXI OIAORAn. A1O ALSO/fn(N1 LLYILD OX IN( MOAT Of„t If11 i -- INIS� Tin N[ 0 1 11C[ Of•TNE CITY CL[AR LAID ASt(StnCM D ACRAn AND IN Af A tnCNl AOII'<" ~1"• •. * OM Of IIEAI ACCOA0C0 IN �OffICL Of NC furUINfGO(NI rflt of. fA[E1t 0/ IAID CII1 OR tNl�e} OAr Of.+ C C-Np 'CCOA AC/CAENC(( I1 nAAt I° IN( SnCNI FOn 'r x Q SIA(!f IX IM( 0/fICC 0/ INC SV7U INrCXO!Xf of ••"' 11 I 9 ---_1_ n cl r c (Ctf foA t11t tx.lcr AnOU-1 of ucM IAnc LI or y w•.,...-. �nu.�o„•-•ra.-�. LLAR LARD {NOVX OO Xa/FINIS 13 SQL 11 nCN( OIACAAA. I. I J �:`„•'••<<. ��' AC COAOCO IX toC Off CE or THE to►tn INrCXo[Nr cllt c�tA� < It a w «�•:.•�.n��,..n •mcr .n.w.r Or srAC[1 rnlf_ re� o�OFAT':� ( EAA IME MOUAp��-OAI 01� IflEA yUfEAINr EXOCNODDS OCR n.. IX7ACES Of MASICSSnG r$'RIRICIS. wr COVXf i�-a-rz�-�,..�,IA IN( OFFIC( Of ._.. jTAI( Of CAULIf�A�l AINE COUX(1 Of SAN LCAMAAOI XO. •4-to: { -eU :OVNIf A(COAOCA Of SAN V :' e(ANAAOINo covXr,0(.•V rT Z PAGE 20 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL ORDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM, ASSESSMENT AND REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A DISTRICT WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, desires to initiate proceedings for the annual levy of assessments for a landscaping and street lighting district pursuant to the terms and provisions of the "Landscaping and Street Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California, in what is known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 (hereinafter referred to as the "District"); and, `- WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2000, and ending June 30, 2001; and, WHEREAS, there has been submitted to this City Council for its consideration at this time, a map showing the boundaries of the territory affected by the levy of the assessment for the above referenced fiscal year, said map further showing and describing in general the works of improvement proposed to be maintained in said District, said description being sufficient to identify the works of improvement and the areas proposed to be assessed for said maintenance thereof; and, WHEREAS, the provisions of said Division 15, Part 2 require a written "Report," consisting of the following: 1. Plans and specifications of the area of the works of improvement to be maintained; 2. An estimate of the costs for maintaining the improvements for the above referenced fiscal year; 3. A diagram of the area proposed to be assessed; 4. An assessment of the estimated costs for maintenance work for said fiscal year. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct. SECTION 2. That a map, entitled CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 as submitted to this City Council, showing the boundaries of the proposed area to be assessed and showing the works of improvement to be maintained, is hereby approved, and a copy thereof shall be on file in the Office of the City Clerk and open to public inspection. The proposed parcels and properties within said area are those to be assessed to pay certain of the costs and expenses for said maintenance work. SECTION 3. That the proposed maintenance work within the area proposed to be assessed shall be for certain street lighting and landscaping improvements, as said maintenance work is set forth in the "Report" to be presented to this City Council for consideration. SECTION 4. That William Addington, City Engineer is hereby ordered to prepare and file with this City Council, a "Report" relating to said annual assessment and levy in accordance with the provisions of Article IV, commencing with Section 22565 of Chapter 1 of the Streets and Highways Code of the State of California. SECTION 5. That upon completion, said "Report" shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to Sections 22623 and 22624 of said Streets and Highways Code. PASSED, APPROVED AND ADOPTED this_ day of , 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor of the City of Grand Terrace ATTEST: City Clerk for the City of Grand Terrace STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Brenda Stanfill, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the day of , 2000, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXECUTED this- day of , 2000, at Grand Terrace, California. City Clerk for the City of Grand Terrace ' 1 [SEAL] CITY OF GRAND TERRACE a r\ ._ �'t'�:,:r??<:??t??::.:i;::R;�::}i:::.:.,`...�:k:<::,:�:::ii:.ir>::;::R::::::.::':'}:i::'i::`::;v^::r::::i_�::'i�:::':y>;ii:':':::;}:•:':::::'<tii`ti:i::i;:::-i::._L:i.:r:i.G:::::::::'y';>:ti:ii:-::.:::}:�:• pp•.w iit}v ' ................ c r ST ►F' >: ' » k"v..` ;:: 't:::::::: _•':?::2:::::: :�;::'':":=:':':':::::::::'::':::::::: ::::`:?_:;;::::::':: ::::; is:::�::::': :::5: ? :�:::::��'::::::>i::>::s::i::::i::i::<>i::S::i::::::i::: nvv{�5 .........:.. nv:v.n. •• vvvvw: 1 vw.�n%.:.v:n vti%i :.�:::.�::.::...{ :•.xi .....;;. �•::rfi::ny, CRA ITEM( ) COUNCII,ITEM(X) MEETING DATE : June 22, 2000 AGENDA ITEM i SUBJECT: 2000-2001 CITY OF GRAND TERRACE BUDGET RESOLUTION FUNDING REQUIRED _XX Appropriation of $5,352,220 of Expenditures,net transfer-out of($567,511);Approval of Estimated Revenues of 4,576,253,use of Fund balance of$351,469,and net transfer-in of$115,775 NO FUNDING REQUIRED On June 14, 2000, Council conducted a review of the Preliminary City Budget for the fiscal year beginning July 1, 2000 through June 30, 2001. Council directed or approved various changes in the preliminary budget document. A summary of the budget items requiring alterations of the budget are attached. Changes in Revenues: INCR(DECR) General Fund Revenues and Transfers S2,841,810 Changes None $ 2,841,810 Changes in Expenditures: INCR(DECR) General Fund Expenditures and Transfers S 2,718,437 Changes None Revised General Fund Expenditures $ 2,718,437 Changes in Special Revenue Fund Revenues: INCR(DECR) Special Revenue Funds and Transfers S1,612,093 Changes None Revised Special Revenue Funds-Expenditure $ 1,612,093 City Budget Report Page - 1 - 1 COUNCIL AGENDA ITEM NO. CITY OF GRAND TERRACE Page 2 Adoption of 2000-2001 City Budget Continued Change is n Special Revenue Fund Expenditures: INCR(DECR) Special Revenue Funds- Expenditures and Transfers $ 1,8285147 Changes None Revised Special Revenue Funds-Expenditure $ 1,828,147 Changes in Capital Projects Funds-Revenue: INCR(DECRJ Capital Projects Funds- Revenues and Transfers $ 238,125 Changes-None None Revised Capital Projects Funds-Revenue $ 239,125 Changes in Capital Projects Funds - Expenditures: INCR(DECRI Capital Projects Funds- Expenditures and Transfers $ 238,125 - Changes-None None Revised Capital Projects Funds -Expenditures S 238,125 City Budget Report Page - 2 - CITY OF GRAND TERRACE Page 3 Adoption of 2000-2001 City Budget Continued Revised Fund Balances: +. General Fund Projected Available General Fund Balance FYE 6/30/2001 $ 836,444 Projected Designated Reserve Balance FYE 6/30/2001 925,558 Total Projected General Fund Balance FYE 6/30/2001 $1 76 Special Revenue Funds Projected Available Special Rev.Fund Balance FYE 6/30/2001 $ 1,850,351 Projected Designated Reserve-Waste Water FYE 6/30/2001 146,895 Total Projected Special Revenue Fund Balance FYE 6/30/2001 997 24 Capital Project Funds Projected Available Capital Projects Fund Bal. FYE 6/30/2001 $ 0 Total Projected Capital Projects Fund Balance FYE 6/30/2001 $ 0 Total Projected City Fund Balances-FYE 613012001 $ 3.75�9 248 City Budget Report Page- 3 - CITY OF GRAND TERRACE Page 4 Adoption of 2000-2001 City Budget Continued SOURCES OF CITY FUNDS: (Estimated FY 2000-2001) General Fund General Fund Revenue $ 2,841,810 Transfer-in Cost Allocations 0 Intergovernmental Loan 0 Total General Fund Revenue $ 2,941,810 ,- ~ Special Revenue Funds Street Fund Revenue 11,200 Storm Drain Fund Revenue 7,500 Park Fund Revenue 1,000 SLESF (COPS)Fund 33,280 Air Quality Revenue 13,250 Gas Tax Fund Revenue 245,000 Traffic Safety Revenue. 5,900 Measure I Fund Revenue 149,000 Waste Water Disposal Fund Rev. 1,132,600 Landscaping and Lgtg. Assmt Dist. 13.363 Total Special Rev. Fund-Revenue $ 1,6122093 Capital Project Funds Bike Lane Projects $ 82,350 Street Improvements- Transfer-in $ 115,775 Barton Rd. Bridge Project $ 40.000 Total Capital Project Funds Revenue 238,125 Total City Revenue $ 4,692,028 Other Sources of Funds Use of Available Fund Bakmce: (to fund expenditures in that particular fund) Storm Drain Fund 28,295 SLESF COPS Fund 32,755 Air Quality Improv. Fund 19,563 Gas Tax Fund 22,546 Measure I Fund 245,191 Lndscp&Ltg Assmnt Dist. 3.119 Total Use of Available Fund Balance 351469 TOTAL SOURCES OF ALL CITY FUNDS $ 5"043.497 City Budget Report Page- 4 - CITY OF GRAND TERRACE Page 5 Adoption of 2000-2001 City Budget Continued USES OF CITY FUNDS: (Budget FY 2000-2001) Expenditures: - General Fund Expenditures $ 3,595,727 Transfer-Out Direct Labor Alloc. (285,795) Transfer-Out Cost Allocation 591 495 2,718,437 Special Revenue Funds 1,518,368 Transfer-In Direct Labor Alloc. 23,712 - Operating Transfer-Out Str. Cap.Proj. 86,775 Transfer-In Cost Allocation 199,292 1,828,147 Bike Lane Projects 82,350 Street Improv Projects 115,775 Barton Bridge Project Fund 40.000 238,125 Total City Expenditures 4,784,709 Sources of Funds greater than Uses of Funds-City Budget $ 25 SUNM,kRY OF FUNDING City Revenue $ 4,576,253 Intergovernmental Loan 0 Total City Revenue 4,576,253 Use of Available Fund Balance 351,469 Interfund Transfers 115.775 Total Sources of City Funds 5,043,497 Less: Total City Expenditures (Uses) 5,352,220 Total Net, Transfer-Out (Uses) (567,511) Total Uses of Funds 4,784,709 Sources of Funds greater than Uses of Funds $12M City Budget Report Page- 5 - CITY OF GRAND TERRACE Page 6 Adoption of 2000-2001 City Budget Continued STAFF RECOMMENDS THAT COUNCIL: 1)Adopt a resolution for the 2000-2001 Fiscal Year Budget of the City of Grand Terrace with estimated revenues of$4,576,253, use of available fund balance of$351,469, net transfers-in of S 115,775, for a total source of funds of$5,043,497; and Total expenditures of $5,352,220, and net transfers-out of($567,511), for a total use of funds of$4,784,709. City Budget Report Page- 6 - CITY OF GRAND TERRACE (CITY FUNDS ONLY) FUND BALANCES THROUGH_ FY 2000-2001 NEW AVAILABLE ESTIMATED NEW NEW BUDGET (Audited) ENDING BUDGET BUDGET ENDING FUND REVENUES EXP-EmDiT-uRE& FUND REVENUES EXPENDITURES FUND BALANCE ESTIMATED ESTIMATED BALANCE ESTIMATED ESTIMATED BALANCE JUNE 30.99 FY 1999-0Q FY 1999-00 6/30/00 FY 2000-01 FY 2000-01 0/30/2001 10 GENERAL FUND-Undesig.,Unreserv. 367,820 3,320,522 2,975,271 713,071 2,841,810 2,718,437 836,444 GENERAL FUND- Designated 925.55-0 N/A NIA 925.5a$ NIA N/A 925,5.58 TOTAL GENERAL FUND 1,293,378 3,320,522 2,975,271 1,638,629 2,841,810 2,718,437 1,762,002 11 Street Fund 147,091 10,515 117,699 39,907 11,200 0 51,107 12 Storm Drain Fund 122,292 26,198 66,746 81,744 7,500 35,795 53,449 13 Park Fund 60 1,150 598 612 1,000 598 1,014 14 AB 3229 COPS Fund 75,729 33,945 0 109,674 33,280 66,035 76,919 15 Air Quality Improvement Fund 33,583 13,600 1,313 45,870 13,250 32,813 26,307 16 Gas Tax Fund 165,471 245,465 380,646 30,290 245,000 267,546 7,744 17 Traffic Safety Fund 36,855 6,100 4,775 38,180 5,900 4,775 39,305 20 Measure I Fund 622,416 151,250 188,600 585,066 149,000 394,191 339,875 21 Waste Water Disposal Fund 1,136,447 1,123,500 975,296 1,284,651 1,132,600 1,009.912 1,407,339 26 LSCPG/LGHTG Assessment District 424 13,363 16,481 (2,694) 13,363 16,482 (5,813 27 Summer Youth Program !? 4 4 4 0 !? Q Special Revenue Funds 2,340,368 1,625,086 1,752,154 2,213,300 1,612,093 1,828,147 1,997,246 44 Bike Lane Capital Fund 0 0 0 0 82,350 82,350 0 46 Street Improvement Projects 0 302,000 302,000 0 115,775 115,775 0 47 Barton Bridge Project 0 90,000 90.000 0 4.0 049 49.004 0 TOTAL OTHER FUNDS 0 392,000 392,000 0 238,125 238,125 0 TOTAL-ALL CITY FUNDS 3,633,746 5,337,608 5,119,425 3,851,929 4,692,028 4,784,709 3,759,248 REVENUES EXPENDITURES ...• FY 99-2000 FY 99-2000 FY2000-01 ALL CITY FUNDS ONLY FUND BALANCE SUMMARY CITY OF GRAND TERRACE (ONLY ) ANALYSIS OF REVENUES OVER (UN DER) EXPEN I TUB.ES T.H01aH FY 2R1�-2PJ01 G.I._T_Y_flJl�lD W __ _ _ 0l200_0 '6/30/2000 6/30/2000 6/30/2001 06%30%2001 BUDGET Current FY Current FY Current FY BUDGET BUDGET REVENUES REVENUES EXPENDITURES REVENUES REVENUES EXPENDITURES OVER ESTIMATED ESTIMATED OVER ESTIMATED ESTIMATED EXPENDITURES FY_19 9J.0 EY_1999.-Q0 EXFENDIT.UREB fY_20ono. F.Y-2QQQ_0t 6/30/2001 10 TOTAL GENERAL FUND 3,320,522 2,975,271 345,251 2,841,810 2,718,437 123,373 11 Street Fund 10,515 117,699 (107,184) 11,200 0 11,200 12 Storm Drain Fund 26,198 66,746 (40,548) 7,500 35,795 (28,295 13 Park Fund 1,150 598 552 1,000 598 402 14 AB 3229 COPS Fund 33,945 0 33,945 33,280 66,035 (32,755} 15 Air Quality Improvement Fund 13,600 1,313 12,287 13,250 32,813 (19,563 16 Gas Tax Fund 245,465 380,646 (135,181) 245,000 267,546 (22,546 17 Traffic Safety Fund 6,100 4,775 1,325 5,900 4,775 1,125 20 Measure I Fund 151,250 188,600 (37,350) 149,000 394,191 (245,191 21 Waste Water Disposal Fund 1,123,500 975,296 148,204 1,132,600 1,009,912 122,688 26 LSCPG/ LGHTG Assessment District 13,363 16,481 (3,118) 13,363 16,482 (3,119 27 Summer Youth Program 0 0 0 0 0 0 Special Revenue Funds 1,625,086 1,752,154 (127,068) 1,612,093 1,828,147 (216,054 I 44 Bike Lane Capital Fund 0 0 0 82,350 82,350 0 46 Street Improvement Projects 302,000 302,000 0 115,775 115,775 0 47 Barton Bridge Project 90,000 90,000 0 40,000 40,000 0 TOTAL OTHER FUNDS 392,000 392,000 0 238,125 238,125 0 TOTAL-ALL FUNDS 5,337,608 5,119,425 218,183 4,692,028 4,784,709 (92,681) REVENUES EXPENDITURES w`wwwwwwwwrwwwww««« FY 2000-01 FY 2000-01 FY2000-01 ALL CITY FUNDS ONLY REVENUES OVER (UNDER) EXPENDITURES SUMMARY v,.i. dt+�i;y:�•. ' .•�, . .�,,.�,...,.. t ,. •'k'1' }'q Tfl�(r^•�I"y['f�°r.a,,.,.,� .�. . RgND`'TE RACE. 1. ;� .CITY`AND CRA`.OF,G R "�:',� ' `Meyoo EC D S a dsChA --------------------------- i ------- ---- ---' _ __ - PROJECTED PROJECTED Changes Changes $ourms .LQU iim $QufSf 5- sSQUfQ@S USCS USES UfiCS AVAILABLE AVAILABLE in Fund in Fund of-Funds of-Funds of-Funds gLFund-6 of.Unds of-Eunds of-Funds FUND FUND FUND Balance Balance by. by-Fund -Low E IQTAL byf a diturs L4ANIISF TQTA # FUND BALANCE BALANCE Increase Decrease Revenue Balance FY I FY FY FY FY 6MI200D . 6130/2001 EYM--00vs EY2049-01 EY2004S?1 EMQQ-Qi EY249M EY209�21- FY2000-01. FY200�01 EY2000Q1 10 GENERAL FUND-Undesig.,Unreserv. 713,071 836.444 123,373 0 2,841,810 0 0 2,841,810 3,595,727 (877,290) 2,718,437 GENERAL FUND-Designated-Reserve 925 55B 925.558 0 0 2.718.437 TOTAL GENERAL FUND 1-638,629 1,762.00 123,373 Q 2.841.810 Q Q � � � 11 STREET FUND 39,907 51,107 11,200 0 11,200 0 0 11,200 0 0 0 12 STORM DRAIN FUND 81,744 53,449 0 (28,295 7,500 28,295 0 35,795 34,820 975 35,795 612 1,014 402 0 1.000 0 0 1.000 500 98 598 13 PARK FUND 14 SLESF(AB3229 COPS)FUND 109,674 76,919 0 (32,755 33,280 32,755 0 66,035 65,885 563 32,813 15 AIR DUALITY IMPROVEMENT FUND 45,870 26,307 0 (19,563 13,250 19,563 0 32,813 31,250 1,563 32,813 15 GAS TAX FUND 45,870 7,744 0 (22.546 245,000 22,546 0 267.546 207,400 60,146 267,546 775 17 TRAFFIC SAFETY FUND 38,180 39,305 1,125 0 5,900 0 0 4.191 4,400 391 4,191 20 MEASURE I FUND 585,066 339,875 0 (245,191 149,000 245,191 0 394,191 256,000 105,191 394,191 21 WASTE WATER DISPOSAL FUND 1,284,651 1,407,339 122,688 0 1,132,600 0 0 1,132,600 904,516 105,396 1,009,912 26 LSCAPING AND LGHTG ASSESSMENT DI (2,694) (5,813) 0 (3,119 13,363 3,119 0 16,48 13,520 2,960 16,480 0 27 SUMMER YOUTH PROGRAM 0 0 0 0 0 0 0 0 0 TOTAL SPECIAL REVENUE FUNDS 2,213,300 1,997,246 135,415 (361,469 1,612,093 351.469 0 1.963,662 1,510,366 308,778 1,828,147 32 CAPITAL PROJECTS FUND 5,790,103 5.826,589 36,486 0 225,000 0 0 225,000 107.457 81,057 188,514 33 DEBT SERVICE FUND 272,552 195,857 0 (76.695 3,317,850 76,695 0 3.394.545 2,476,834 917,711 3,394,545 34 LOW&MODERATE HOUSING FUND 3 56Z725 3,090.557 3MO32 0 �404 0 �� 072,90405 3.397.341 1.346,286 4M 627- TOTAL CRA FUNDS 9,�50.3Q.Q 8�o-m-43 33LM LZ6.695 6.333Z0 7�.625 653.4Q4 44 CAPITAL PROJECT-BIKE LANE 0 0 0 0 82,350 0 0 82,350 82,350 0 82,350 46 CAPITAL IMPROVEMENT-STREETS 0 0 0 0 0 0 115,775 115,775 115,775 0 115,775 47 BARTON BRIDGE.PROJECT 0 0 0 0 40.000 0 0 40.QW 40.000 0 �- TOTALCAFITALPROJECTFUNDS 0 0 0 0 122,350 0 115,775 238,125 238,125 0 238,125 TOTAL-ALL FUNDS 13 602-309 13-672,251 (428.1641 8,9 603 428.164 778,775 8,739,661 778,776 9-618,336 AL retChange in and Balance $169,942 Net Difference between Revenues and Ex ditures z 169.942 Net Difference between Sources of Funds and Uses of Funds $598.106 CITY AND CRA-PROJECTED SOURCES AND USES OF FUNDS I RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA,ADOPTING A BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR FISCAL YEAR 2000-2001 WHEREAS, local agency is required to adopt a budget for the subsequent fiscal year for estimated revenues and expenditures; and WHEREAS, every local governmental agency shall file with the county auditor of the county in which the agency conducts its principal operations, a budget for the fiscal year then in progress; and WHEREAS, the City Council and Staff members have thoroughly reviewed and analyzed the proposed budget in order to determine the needs of the City of Grand Terrace; NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE,DECLARE, AND ORDER AS FOLLOWS: Section 1. That a budget for Fiscal Year 2000-2001,a copy of which is on file in the City Clerk's Office, is hereby adopted for the City of Grand Terrace with estimated revenues of $4,576,253,use of available fund balance of$351,469,interfund transfers-in of$115,775,fora total - source of funds of$5,043,497 and total estimated expenditures of 5 352 220,interfund transfers-out of 567 511 for a total use of funds of 784 709. Section 2. That the City Clerk is hereby directed to forward a copy of this Resolution and the adopted Fiscal Year 2000-2001 Budget to the Auditor-Controller of the County of -San Bernardino. ADOPTED this 22nd day of June, 2000 ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace Terrace and of the City Council thereof Terrace and of the City Council thereof RESOLUTION NO. 2000- Page 2 I BRENDA STANFILL, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 22" day of June, 2000 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Approved as to form: City Attorney City Clerk c;15/'000 1 : 35 309637@165 4I �'iT JJ-T-1 ��3 02 The Terrace is Grand With Smoke Free Parks.' City Clerk City of Grand Terrace Grand Terrace,CA Fax #783-7629 Attention: City Clerk My name is Joey Van Catnpen. I am 12 years old and I live in Grand Terrace and spend time at the parks to play ball and attend community activities. My project, "The Terrace Is Grand With Sruoke-FREE Parks", received a mini-grant to conduct tobacco-free activities from Tri-County SOUTH Regional Tobacco-FREE Project, Funded by Prop 99. 1 am respectfully requesting to be put on the agenda for the City Council meeting schedule for June 22, 2000. Our group will propose to vie council that they adopt a resolution to declare the city parks as Tobacco-FREE zones. VVe have collected over eight hundred signatures on petitions in suppor: of this !; resolution. We also surveyed one hundred (100) residents regarding their opinions of tobacco-free parks. Ninety-three (93) surveys are in support of tobacco-free parks, three (3) are against and four(4) said maybe tobacco-fret parks were a good idea. My group also collected :rash from the parks. A lot of the trash contains cigarette butts, packages, etc. We will use all the trash as a visual aid at the council meeting. Once the resolution is adopted the project will be willing to pay for the signs to post in our parks indicating that they are Tobacco-FREE Zones. Vie have aiready discussed this proposal with the City Manager, Assistant City lianzger, the Mayor and a majority of members of the City Council. We look forward to speaking to the council on June 22,2000. Respectfully, Joey Campen 22720 Van Buren Street Grand Terrace,CA 92313 ;909) 783-2136 COUNCIL AGENDA ITEM NO. �D RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, CREATING TOBACCO- FREE ZONES AT CITY PARKS WHEREAS,smoking is responsible for the premature deaths of 434,000 Americans each year from lung cancer, heart disease, respiratory illness, and other diseases; secondhand smoke is responsible for an additional 53,000 deaths among nonsmokers; and WHEREAS, the U.S.Surgeon General has declared that nicotine is as addictive as cocaine or heroin; no other addictive product or drug or cancer-causing product or drug is sold; and WHEREAS, more than three million minors consume more than 947 million packs of cigarettes annually in the United States and over 29 million packs of cigarettes are sold to Californian children annually; and WHEREAS, nearly 90 percent of all tobacco users start well before the age of 18 and the average child smoker started at age 13 and was smoking daily by 14 1i/t; and WHEREAS, this City has a substantial interest in the health and welfare of youth and kids, and to help role model positive behavior to the youth; NOW, THEREFORE, the City Council of the City of Grand Terrace, does hereby resolve as follows: SECTION 1. The parks in the City of Grand Terrace are Tobacco-Free Zones. Appropriate signage will be posted at city parks, declaring the parks a tobacco-free zone. PASSED, APPROVED AND ADOPTED this 22"d day of June, 2000. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace 1 I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No.2000- was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 22' day of June, 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: City Attorney 2 AGENDA ITEM NO. 8E - TRANSIENT OCCUPANCY TAX The report regarding this item is not ready. Staff is researching this item further and the report will be ready on Tuesday, June 20. COUNCIL AGENDA ITEM NO. �,E C%T r RnMDTER Community Services Department Staff Report CITY COUNCIL ITEM (XX) MEETING DATE: JUNE 22, 2000 r y SUBJECT: CHAMBER/CITY NEWSLETTER: PROPOSAL FUNDING REQUIRED BACKGROUND: As the City Council is aware, the Terrace View Newsletter published by the City was discontinued as part of the FY 1999-2000 budget reductions. This has left a significant void in the communications with residents regarding important City issues and the announcement of community events. In March, Councilman Herman Hilkey suggested that staff look into the development of a publication for notifying residents of community recreation opportunities with private and non-profit organizations. Examples provided came from such cities as Moreno Valley and Chino. DISCUSSION: Staff arranged a meeting with Steve Peters, President of the Grand Terrace Chamber of Commerce regarding coordinating the inclusion of City information in the Blue Mountain Outlook, the Chamber newsletter. Two meetings were held and a variety of concepts were discussed. A concept which is being recommended is the idea of incorporating a City section in -the Outlook which would contain much of the information previously contained the Terrace View Newsletter. Articles a CommunityCalendar Key Phone Numbers and � Y Recreational Opportunities would be included in the Section, which would be sent on a monthly basis to residents. Under this proposal. City Staff would develop the articles and a simplified layout. This would be transferred to the Chamber, who would coordinate the final layout, printing and distribution. COUNCIL AGENDA ITEM NO,P-�: Cooperative Newsletter- City/Chamber Agenda Report. June 22, 2000 Page 2 of 2 Attached is a letter from Steve Peters outlining a proposal which would charge the City $5,600 annually. This would provide for 12 publications which would be mailed to individual residences. For the City, funding for this proposal could from two sources. a Used Oil Recycling Grant $2,500.00 and $3,100 from the General Fund. Additional costs would obviously be from Staff time incurred in the development of the Articles for the publication. A report and presentation will be made at the meeting by Steve Peters regarding this proposal. RECOMMENDATION: That the City Council 1. Approve the development of an Agreement with the Grand Terrace Chamber of Commerce for a cooperative newsletter publication; and 2. Appropriate $3,100 from the Unallocated General Fund Balance toward this project. FISCAL IMPACT: $2,500 from the Used Oil Grant Program and $3,100 from the Unallocated General Fund Balance. June 9, 2000 City of Grand Terrace Finance Director Bernard Simon 22795 Barton Road Grand Terrace, CA 92313 Grand Terrace Dear Bernard, rea chamber The Grand Terrace Area Chamber of Commerce is presenting the City Council with the following proposal for the shared monthly publication of the of Blue Mountain Outlook. The city's annual cost for the publication will be Commerce $5,600. This will help offset the cost of printing and composition of four extra pages and help with the mailing of 4,500 newsletters to all Grand Terrace residents and businesses. The estimated monthly costs of for publishing the newsletter are: $550.00 Printing $425.00 Composition $500.00 Mailing $200.00 Commission on Ads $1,675.00 The City's share of monthly expenses will be $467.00. For this the city will have four full pages on which they can let the city residents know what's happening with the city, and upcoming events and dates. Keeney Building, The chambers share of expenses will be paid by advertising revenue 12139 that will increase when advertisers learn that the newsletter is now mailed to all residents and businesses. :Mount Vernon We hope that this proposal is acceptable to all of you and that we will Avenue, soon have a newsletter that all of us can be proud of. If this is agreeable, a Suite 202 -.,teal contract should be worked out between us. Grand Sincerely Terrace, California 92313 0 Steve Peter Chamber President. (909) 783-3581