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07/13/2000 M FILE C mL rtRnn TE c July 13,2000 22795 Barton Road Grand Terrace t ofornia 92313-5295 Civic Center 1909)$24-6621 Fax'909)783- 6 Fax k909)783-2600 CITY OF GRAND TERRACE Heron R.Matteson h`a'°r CRA XITY COUNCIL Dan Buchanan h1.7or Piv Teo REGULAR MEETINGS Herman 1111key2' AND 4T Lee Ann Garciaarcia H Thursdays - 6:00 p.m. Don Larkin Council Members Thomas J.Schwab CH,hiampr Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS JULY 13, 2000 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990.IFYOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THUS MEETING,PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,OTHER THAN UNDER PUBLIC COMMENT,YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME * Call to Order- * Invocation - * Pledge of Allegiance- * Roll Call - STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 06-14-2000 and 06-22-2000 Minutes Approve 2. Approval of Check Register CRO013 and CROO14 Approve 3. Real Estate Negotiations-22687 Lark 1'2f 1178' 1 St-rl 3 4. Architectural Design Services:Terrace Hills Park Rehabilitation Award ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. 5PECIAL PRESEM[ATIONS A. Employee Commendation 3. CON$=CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approval of Check Register C0013 and COO14 Approve B. Ratify 07-13-2000 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 06-14-2000 and 0&22-2000 Minutes Approve E. Fiscal Year 2000-2001 Appropriations Limit Approve F. Resolution Establishing the Stipend for the Grand Terrace Adopt Planning Commission CODICIL AGENDA 07-0-2000 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION G. City Manager's Attendance at the Annual ICMA Conference Approve H. Resolution to Direct Collection of Delinquent Sewer User Approve Fees on San Bernardino County Tax Roll 2000-2001 I. Job Descriptions Update Approve J. City/State Electrical Agreement-1215 On/Off Ramps Approve 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Emergency Operations Committee a. Minutes of June 5,2000 Accept 2. Historical and Cultural Activities Committee a. Minutes of June 5,2000 Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS A. Second Reading of an Ordinance of the City of Grand Approve Terrace,California Removing Parking on the North Side of Van Buren Street From the Northwest Corner of Michigan Street to 600 Feet West B. 2000-2001 Annual Assessment Landscaping and Lighting Adopt District No.89-1 8. NEW BUSINESS A. Purchase of Four Electrically Assisted Bicycles Authorize B. Appoint Voting Delegate and Alternate for League of Appoint California Cities Annual Conference C. Amend City Manager Employment Agreement Amend 19. CLOSED SESSION A. City Manager Employment Agreement :ADJOURN THE NEXT CRA/CITY COUNCIL MEETING RILL BE HELD ON THLRSDAY,JULY 25,2000. ---------------- AGENDA ITEM REQUESTS FOR THE 07-25-2000 MEETING MIST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 07-20-2000. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTE SPECIAL MEETING - JUNE 14, 2000 A special meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on June 14, 2000, at 6:00 p.m. PRESENT: Byron Matteson, Chairman Dan Buchanan, Vice-Chairman Herman Hilkey, Agency Member Lee Ann Garcia, Agency Member Don Larkin, Agency Member Tom Schwab,Executive Director Brenda Stanfill, City Clerk Bernard Simon,Finance Director Patrizia Materassi,Community and Economic Development Director Virgil Barham, Building& Safety Director Lt. Rick Carr, Sheriff s Department ABSENT: John Donlevy, Assistant City Manager John Harper, City Attorney FY 2000-2001 PRELIMINARY BUDGET REVEEW 1. CRA REVENUE A. CRA -CAPITAL PROJECTS FUND B. CRA -DEBT SERVICE FUND CRA-2000-39 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER LARMN, CARRIED 5-0, to approve Estimated Revenue in the Community Redevelopment Agency - Capital Projects Fund in the amount of $225,000 and the Community Redevelopment Agency - Debt Service Fund in the amount of$3,317,850. C. CRA -LOW MOD HOUSING FUND CRA-2000-40 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve Estimated Revenue in the Community Redevelopment Agency - Low Mod Housing Fund in the amount of $4,996,250. CRA AGENDA I tom, f Community Redevelopment Agency Minutes June 14,2000 Page 2 2_ CRA EXPENDITURES A. Fund:CRA-Ca ital Projects 32 De artment: General 02grational Ex nse 200 CRA-2000-41 MOTION BY AGENCY MEMBER HII.ICEY,SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve the CRA - Capital Projects Fund General Operational Expense budget prior to the cost allocation in the amount of$25,735 with a cost allocation in the amount of($15,735)and operating to fund 46 for major street repair in the amount of$29,000 with a total budget in the amount of$39,000. B. Fund: CRA - Capital Projects (32)Department: Economic Development (370) CRA-2000-42 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve the CRA - Capital Projects Fund Economic Development Department budget prior to the cost allocation in the amount of$133,495 with a cost allocation in the amount of$16,019 with a total budget in the amount of$149,514. C. Fund: CRA - Debt-Service (33) Department: Debt Service (300) CRA-200043 MOTION BY VICE-CHAIR—MAN BUCHANAN, SECOND BY AGENCY (� MEMBER GARCIA,CARRIED 5-0,to approve the CRA-Debt Service Fund Debt Service Department budget prior to the cost allocation in the amont of$2,476,835 with a cost allocation in the amount of $254,711 and a transfer set-aside in the amount of$663,000 with a total budget in the amount of$3,394,546. D. Fund: CRA - Low and Moderate Income Housing (34) Department: General and Administration (400) CRA-200044 MOTION BY VICE-CHA]ILMAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve the CRA - Low and Moderate Income Housing Fund Low and Moderate Housing General and Admnistration budget prior to the cost allocation in the amount of$912,360 with a cost allocation in the amount of$123,169 with a total budget in the amount of$1,035,529. E. CRA - Low and Moderate Income Housing 34 Department: CRA Code Enforcement (800) CRA-200045 MOTION BY VICE-CHARIVIAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve the Low and Moderate Income Housing Fund CRA Code Enforcement Department budget prior to the cost Community Redevelopment Agency Minutes June 14,2000 Page 3 allocation in the amount of$101,000 with a cost allocation in the amount of$14,039 with a total budget in the amount of$115,039. Chairman Matteson adjourned the Community Redevelopment Agency meeting at 7:30 p.m. until the next CRA/City Council Meeting scheduled to be held on Thursday,June 22,2000 at 5:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAJRMAN of the Community Redevelopment Agency of the City of Grand Terrace PENDING C R A APPROVAL CITY OF GRAND TERRACE CONLJUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-JUNE 22,2000 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on June 22, 2000 at 6:00 p.m. PRESENT: Byron Matteson, Chairman a Dan Buchanan,Vice-Chairman Lee Ann Garcia, Agency Member Don Larkin, Agency Member Tom Schwab,Executive Director John Donlevy, Assistant City Manager Brenda Stanfill,City Clerk Bernie Simon,Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham,Building& Safety Director Lt. Rick Carr, Sheriff s Department John Harper, City Attorney ABSENT: Herman Hilkey,Agency Member a APPROVAL OF NNE 8. 2000 MINUTES CRA-2000-46 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER LARKIN, CARRIED 4-0-1-0 (AGENCY MEMBER HILT EY WAS ABSENT), to approve the June 8, 2000 Community Redevelopment Agency Minutes. APPROVAL OF CHECK REGISTER CR0012 CRA-2000-47 MOTION BY AGENCY MEMBER LARKIN,SECOND BY AGENCY MEMBER GARCIA,CARRIED 4-0-1-0(AGENCY MEMBER HILKEY WAS ABSENT), to approve Check Register CR0012. REDEVELOPMENT DEBT ANALYSIS FOR IMPACT OF AB 1290 CRA-200048 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER LARKIN, CARRIED 4-0-1-0 (AGENCY MEMBER HILKEY WAS ABSENT), to appropriate $5,000 for Fiscal Year 1999-2000 from CRA Low Mod Income Housing Funds available fund balance for an AB 1290 debt limitation study to be conducted by the firm of CM de Crinis &Co. Community Redevelopment Agency Minetes June 22,2000 Page 2 2000-2001 CRA OF GRAND TERRACE BUDGET RESOLUTION CRA-2000-49 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 4-0-1-0 (AGENCY MEMBER HILKEY WAS ABSENT), to adopt a resolution for the 2000-2001 Fiscal Year Budget of the CRA of the City of Grand Terrace with estimated revenues of$4,333,250,use of available fund balance of$76,695, net transfers-in of$663,000, for a total source of funds of $5,072,945;and total expenditures of$3,649,425,net transfers-out of$421,202,net intrafund transfers-out of$663,000 for a total use of funds of$4,733,627. Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 7:15 p.m. until the next CRA/City Council Meeting scheduled to be held on Thursday,July 13, 2000 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace PENDING C FI A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: JUNE 30, 2000 CHECK REGISTER NO: CR0013 OUTSTANDING DEMANDS AS OF: JUNE 30, 2000 CHEre&I MgNQQg DESCRIPTION AM4l1�LI 13375 GOLDAK INC. PIPE& CABLE LOCATOR 1.749.88 43865 ACCENT PRINT& DESIGN BUSINESS CARDS-CHANDLER 112.12 43869 ARROWHEAD CREDIT UNION MAY PURCHASES 1.022.88 43871 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 34.37 43872 C.G. WILSON CONSTRUCTION CARPENTRY AT 22687 LARK 4,961.00 43875 CALIFORNIA UTIUTY EQUIPMENT MAGNETIC LOCATOR 796.65 43888 RITCHIE HERNDON BRICK COLUMNS 22687 LARK 1,650.00 43901 PEPPARD PLUMBING REPIPE FOR 22687 LARK 304.60 43902 PRIME EQUIPMENT PETTY CASH REIMBURSEMENT 69.97 43904 FRED PRYOR SEMINARS SEMINAR FOR CODE ENFORCER 59.00 43906 RIVERSIDE HIGHLAND WATER CO. WATER FOR CRA HOUSES 763.22 43907 MARIE LEONOR RODRIQUEZ JANITORAL SERVICES 80.00 43909 ROSENOW SPEVACEK GROUP INC. 5YR IMPLEMENTATION PLAN 1,125.00 43915 SO.CA.EDISON COMPANY ELECTRICITY-CRA HOUSES 120.75 43920 TEXACO CREDIT CARD CENTER FUEL FOR CODE ENFORCEMENT CAR 72.27 n 43924 USA WASTE DUMPSTER FOR 22687 LARK 240.18 a 43929 WESTERN DATA ENTERPRISES PENTIUM III MIS WORKSTATION 552.46 43933 YOSEMITE WATER BOTTLE WATER 28.50 TOTAL 13,742.83 m z v a z 0 IN3 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: JUNE 30l 2000 CHECK REGISTER NO: CR0013 OUTSTANDING DEMANDS AS OF: JUNE 30l 2000 1 CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY U ABKMES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE AGENCY. BERNARD SIMON FINANCE DIRECTOR 2 0 FENDING C RA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: JULY 13, 2000 CHECK REGISTER NO: CR0014 OUTSTANDING DEMANDS AS OF: JULY 13, 2000 CHECK* VENDQ DESCBIE'TION A�S�dI 13375 GOLDAK INC. PIPE&CABLE LOCATOR 1.749.86 13376 PACIFICARE OF CALIFORNIA EMPLOYEE MEDICAL-JULY 2000 1,025.63 13377 STATE COMPENSATION INSURANCE FUND WORKMAN'S COMPENSATION JUNE 2000 212.73 13380 MANAGED HEALTH NETWORK EMPLOYEE MANAGED HEALTH JULY 2000 76.35 13382 CASHIERS CHECK PURCHASE OF 22035 TANAGER 115,000.00 43950 JOHN W. LAMPE CONTRACT LABOR 744.12 43966 YOSEMITE WATER BOTTLE WATER 12.00 TOTAL -"118,820.69 1 CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE AGENCY. BERNARD SIMON FINANCE DIRECTOR 1 C1Tr . STAFF REPORT PJM n CITY MANAGER ' S DEPARTMENT CRA ITEM ( X) COUNCIL ITEM ( } MEETING DATE: JULY 13, 2000 SUBJECT: REDEVELOPMENT AGENCY REAL ESTATE NEGOTIATIONS -22687 LARK STREET FUNDING REQUIRED NO FUNDING REQUIRED For the purposes of the sale of this property currently owned by the Redevelopment Agency, staff is requesting Council to transfer title of the real property at 22687 Lark,a single family home,to the City's General Fund and add the asset value of the property to the amount that is currently obligated from the City's General Fund to the Redevelopment Agency. STAFF RECOhfl4MS THAT: COUNCIL TRANSFER THE REAL PROPERTY AT 22687 LARK FROM THE REDEVELOPMENT AGENCY TO THE CITY'S GENERAL FUND. r CRA AGENDA ITEM N0. 3 c,ir� Community Services Department Staff Report CRA ITEM (XX) MEETING DATE: JULY 13, 2000 SUBJECT: ARCHITECTURAL DESIGN SERVICES: TERRACE HILLS PARK REHABILITIATION NO FUNDING REQUIRED- BUDGETED ITEM BACKGROUND: In April, 2000, the Redevelopment Agency approved the allocation of$6,000 to $8,000 for the development of a conceptual plan for improvement to the Soccer Fields and School Facilities at Richard Rollins Park and Terrace Hills Middle School. Staff has solicited proposals and is recommending approval of a contract. DISCUSSION: Staff mailed requests for proposals to approximately 30 design firms serving public and private entities throughout California. Attached is a copy of the RFP. The Agency received two proposals from qualified design firms as follows: Design*Scape Architects, Inc 57,980.00 David Evans and Associates, Inc. $12,830.00 Staff is recommending that the Agency approve a contract with DesignScape Architects and authorize Staff to proceed with the project. RECOMMENDATION: That the Redevelopment Agency Board of Directors approve an AGREEMENT BETWEEN THE GRAND TERRACE CONWUNI M REDEVELOPMENT AGE CY AND DESIGNSCAPE ARCHITECTS FOR THE PROVISION OF ARCHITECTURAL DESIGN SERVICES. FISCAL IMPACT_ Contract Cost is $7.980.00 CRA AGENDA ITEM No. C 1 T t► t�1t?tD Request for Proposals Park Design Services- Terrace HUls/Richard Rollins Park OVERVIEW The Grand Terrace Community Redevelopment Agency is seeking proposals from qualified consultants to assist in the development of conceptual designs for the rehabilitation and enhancement of existing park and restroom facilities.The sites are commonly known as Richard Rollins ] Park and Terrace Hills Middle School play fields. The Redevelopment Agency is currently interested in a joint project with the Colton Unified School District for the enhancement of the facilities.The de,,elopment of the conceptual designs will be used as pan of this proposal. Typically.the project may include Iandscaping and beautification improvements, lighting facilities_ realignment of fields and the development of enhanced snack bar and restroom facilities. SITE DESCRIPTION: The location consists of approximately 15 acres including 4 soccer fields, l baseball diamond,a playground and restroom facility.The City owns Richard Rollins Park,a 5 acre portion of the site which includes the playground,resnoom and I soccer field.The approximate 10 acreas adjacent to the middle school are owned by the Colton Joint Unified School District and includes 3 full size soccer fields and I baseball diamond and a future restroom/snack bar. The facilities are separately maintained by each agency;however all scheduling is controlled by the City through a Facilities Joint Use Agreement_ SCOPE OF THE PROJECT: The Agency is interested in receiving proposals from qualified firms to perform the following- I. Develop a site survey and mapping of the location_This aspect will include: • Site map and topographical mapping of existing. • Site inventory of facilities Terrace Hills/Richard Rollins Rehabilitation Project Request for Proposals Page 2 of 2 2. Prepare a conceptual site plan of amenities from the rehabilitation of the site and the enhancement of the facilities.This should include: • Consultation with key stakeholders in the project including City,CJUSD and%outh groups.Consultant should facilitate no more than 3 meetings to gain input. • Preparation of a conceptual drawing of the proposed improvements,includme siting of the facilities. 3. Development of a general scope of work to be performed for the improvement as per the conceptual drawing. 4. Prepare preliminary cost estimates for the project. PROPOSALS: Consultants interested in submitting should submit proposals which include the following t • Statement of Qualifications for the firm. • Listing of similar projects • Key Personnel who will be working on the project. • List of References Costs in the proposal should be all inclusive. A pre-proposal meeting will be held on June 12,2000 at 10:00 a.m.at the Grand Terrace C:%is Center,22795 Barton Rd., Grand Terrace.This meeting is optional,but will allow consultants to get a true feel for the scope of the project. If you are planning to attend,please call the City's Community Services Department at(909)430-2201 to confirm. Proposals should be submitted no later than Thursday,June 22,2000 at 2:00 p.m. The% should be submitted as follows: Grand Terrace Redevelopment Agency 22795 Barton Rd Grand Terrace,Ca 92313 Arm:Terrace Hills Rehabilitation Project Questions on this project can be directed to John W. Donlevy,Jr.,Assistant City Manager st(909)824-6621. Exhibit A AGREEMENT BETWEEN THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY AND DESIGNSCAPE ARCHITECTS FOR THE PROVISION OF ARCHITECTURAL DESIGN SERVICES. THIS AGREEMENT IS ENTERED INTO THIS DAY OF BY AND BETWEEN THE GRAND TERRACE CO i1 UNITY REDEVELOPMENT AGENCYA ("AGENCY") AND DESIGNSCAPE ARCHITECTS, INC (CONTRACTOR) FOR THE PROCISION OF ARCHITECTURAL DESIGN SERVICES. RECITALS WHEREAS,CONTRACTOR is a qualified architectural design services company, licensed to operate within the State of California;and WHEREAS, CONTRACTOR has responded to a Request for Proposal and submitted a Proposal for Professional Services for the rehabilitation of Richard Rollins Park and Terrace Hills Middle School Park facilities;and WHEREAS, CONTRACTOR is a experienced in the design requirements for the proposed project; and )VE EREAS, AGENCY desires to utilize the services of CONTRACTOR to implement the development of conceptual designs for the described park improvements. NOW,THEREFORE,THE PARTIES AGREE AS FOLLOWS: SECTION 1. SERVICES OR SCOPE OF WORK Contractor shall perform all the services as described as follows (include, in detail, the services to be provided).- A. For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said Agency, said Contractor agrees with said Agency to perform and complete in a workmanlike manner all work required under the Bidding Schedule of the Agency's Specification, in accordance with the Specifications and Drawings therefor, to furnish at his own expense all labor, materials, equipment, tools and services necessary therefor, except those materials, equipment, tools and services as may be stipulated in said specification to be furnished by said Agency and to do everything required by this Agreement and the said Specifications and Drawings. B. The Notice Inviting Bids, Instructions to Bidders, Proposal, Information required of Bidder, Specification, Drawings, and all addenda issued by the Agency with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made a part of this Agreement. Agency of Grand Terrace-Model Contract Service Agreement-Pg.I Exhibit A SECTION 2. SERVICES PROVIDED CONTRACTOR shall provide all labor, supervision and equipment required to perform said services. SECTION 3. COMPENSATION Contractor shall be paid$7,980.00. SECTION 4. BUSINESS LICENSE CONTRACTOR shall, within five (5) days of executing this contract, obtain a current City of Grand Terrace business license,during the term of this contract or any extension thereto. SECTION 5. INDEPENDENT CONTRACTOR The parties agree that CONTRACTOR is an independent contractor who is being paid to produce a result. CONTRACTOR is in no way an employee of AGENCY. CONTRACTOR controls the means of accomplishing the work. CONTRACTOR shall pay all Federal and State payroll taxes for employees of CONTRACTOR and said employees shall in no way be deemed or construed to be employees of AGENCY for any purposes. SECTION 6. EFFECTIVE DATE/TERM This agreement shall become effective upon the date of execution of the Agreement by both parties. This contract shall terminate on November 1, 2000 unless renewed- SECTION 7. TERMINATION Agency shall have the right to terminate this agreement at a date earlier than specified for default. Before AGENCY exercises said right it shall give CONTRACTOR 15 da,,s notice of the facts constituting the default and a chance to cure any deficiencies within that time. If those deficiencies have not been cured, AGENCY shall have the right to send CONTRACTOR notice that the contract has been terminated for default pursuant to this paragraph by giving notice as pro%ided herein. SECTION 8. ASSIGNMENT No assignment of this contract may be made without the express written consent of AGENCY. SECTION 9. NOTICE The parties may give notice under this contract by sending such notice certified mail addressed as follows: TO AGENCY- Redevelopment Agency 22795 Barton Rd. Grand Terrace,CA 92313 ATTN. John W. Donlevy,Jr. Architectural Design Services Agreement-Pg.2 Exhibit A TO CONTRACTOR: ATTN: Such notice shall be deemed received five (5)days after mailing,whether signed for or not. SECTION 10. GRATUITIES CONTRACTOR warrants that neither it nor any of its employees,agents or representatives has offered or given any gratuities to AGENCY'S employees, agents or representatives with a view toward securing this contract or securing favorable treatment with respect thereto. SECTION 11. CONFLICT OF INTEREST CONTRACTOR warrants that he has no blood or marriage relationship, and that he is not in any way associated with any architect,engineer or other preparer of the plans and specifications for this project. CONTRACTOR acknowledges that AGENCY has detailed Conflict of Interest rules, agrees to abide by those rules, and agrees that any breach of those rules shall give AGENCY the right to rescind, cancel or otherwise terminate this agreement,at AGENCY'S discretion. SECTION 12. LNTEGRATION This agreement constitutes the entire agreement and understanding between the parties hereto, and it shall not be considered modified, altered, changed, or amended in any respect unless in writing and signed by the parties hereto. SECTION'13. NO WAIVER The failure of the AGENCY at the time to require performance by the CONTRACTOR of any provisions hereof shall in no way affect the right of the AGENCY thereafter to enforce same. Nor shall waiver by the AGENCY of any breach of any provisions hereof be taken or held to be a waiver of any succeeding breach of such provision or as a waiver of any provision itself. SECTION 14. INSURANCE The Contractor shall supply insurance and licensing as follows: Commercial General Liability: Primary insurance shall be provided on IOSCGL form No. CG 00 01 11 85 or 88. Total limits shall be no less than I million dollars per occurrence for all coverage's and Imillion dollars general aggregate. Agency and its employees and agents shall be added as additional insureds using ISO additional insured endorsement form CG 20 10 11 85 tin no event will Agency accept an endorsement form with an edition date later than 1990). Coverage shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance, primary or excess, available to Agency or any employee or agent of Agency. Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured. Umbrella Liability Insurance (over primary) shall apply to bodily injury!property damage, personal injuryladvertising injury, at a minimum, and shall include a "drop down" provision Architectural Design Services Agreeinent-Pg.3 Exhibit A providing primary coverage above a maximum $25.000.00 self insured retention for liability not covered by primary policies but covered by the umbrella policy. Coverage shall be following form to any underlying coverage. Coverage shall be provided on a "pay on behaIe' basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. Policies shall have concurrent starting and ending dates. Worker's Compensation_ Shall be written on a policy form providing workers' compensation statutory benefits as required by law. Employer's liability limits shall be no less than one million dollars per accident or disease. EmploNi-er's liability coverage shall be scheduled under any umbrella policy described above. Unless otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respects the Agency. its employees or agents. The Contractor shall also provide the Agency with a Certificate of Worker's Compensation Insurance and completed Declaration Regarding Licenses Status form. Contractors must also have a valid Agenc} of Grand Terrace Business License. SECTION 15 LEGAL ACTION Should the Agency bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement, the Agenc} shall recover, in addition to all other relief, its reasonable attorneN's fees and court costs to be fixed by the Court. SECTION 16 ATTORNEY'S FEES The parties agree that should any dispute arise concerning the interpretation of this contract. or regarding the performance or non-performance of this contract, that the prevailing party shall be entitled to reasonable attorney's fees. SECTION 17 EXTRA WORK The Contractor hereby agrees that he Kill not proceed with any Extra Work unless he has been authorized in writing to do so by AGENCY. WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. ATTEST: REDEVELOPMENT AGENCY By: Agency Secretary Chairman APPROVED AS TO FORM; CONTRACTOR By: Agenc} Attomey Title: Architectural Design Seraices Agreement-Pg.4 -Am, " �''. :'.'�;.� .:�_•.: . .. .: � �.;� .�rr��„�� -,may _ An . ' .,.. �n ;�I}: P1anningY�iaII�9ca ;AFC111t�CCti1[CJ _ June 23,2000 Mr.John W.Donlevy,Jr. Issistant City Manager Grand Terrace ltedevel ent Agen R 7 4{" ,•_jRc -Terrace Hills%Rlchard'Roi on Pio ri Y: �roposai for Professional , i'&+`v#r. a�yi � i {�l..L•ii}_M .zi'�}*A��r.+l:�. n NA - tllaf,WeiC�ery,su lar W scope 4t0. ease and consideration: General Company Prp_ffie. IL Statement of Quallficxtl ns or S1 � _ _ _ •" - IIL Key Personnel who-Will bye woildiig on ifi;W eet r. ;~ We look forward to hearing ,a ;jairxf ,�• ' ; f 4-- Sin DFMGN•SCAPE-:Ajv teas, ni» A CaliBir is Cotporahoii r •�}•3 - .,R . 7' 7F am " ON= =tom Mrr.John Donk%7 �a City af Grand Terram Proposal for Psnfessiorw Services Terrace Dilly/Richard Rollins Rehabilitation Pmjed Jane 23,2000 rr„ Page 2 of 9 L GEPWKRAL COMPANY PROFILE DESIGNeSCAPE Architects,Inc.(DSA) is a California Corporation located in the City p of e.Ana and is a multiAiscxp land fanning, urban - srum that brings a wide of cxperienee to the A -A` ' " impIca=tation of projects ranging in size from a few acres to over F, ' n r'+ - SA is involved in multi-faceted projectssp" ecializing in the design an inilementation , of planned developments involving land uses that include residential,comniaT,ice34 4sin. -, dustrial,resort,park(recreational,open space,and schools. -,. it ' r We understand the relationship between planning, design, inarket� ei and*, - " ` issues and seel to find an optimum balance for each project'we all p g'and design issues are handled in a highly professio time 'hand y , ective ms nerxr Each project we undertake includes the direct. mvoreasent of one of our principals. The two principals of DSA have proves expeneace with a combined experience of over four(4)decades. - :.r The landscape architects at DSA have a wide range of landscape•architeouiural design experience, all. the way from model homes to streetscapes of all.levels, to corporate . . headquarter complexes,to municipal&county parks,to recreational sports complexes,to 2. uses,, to resorts/casinos/hotels, to country chubs, 'to p , to s a ma and to large- ster70anned commmu q: GN Ine.1s committed cxcelleike Our dents f +{17 { flr tiY try 4 +'�.rLr ± ,� forTmafonil - _ h'Terrace H�1sItiehud Rollins-RebabOafiaa Project fine 23 '2000 I FL wf Ybe'O throughaki e' •P• •e' film is based M'tlle Fr OR e� a rat`based�in just5�'�flie�.firmon.` ;`•# �•t - ' acatods have M brnew pa is rehab _ �y In 1.[Ie �7C�n �aFw• LJ11L Mat with expertise in overall master p _ -- _ 'onai JP7auming, Iandscape grading& Tjuuc'tpalities and couches due to funding�iehicla"in'�c Pro }•� ,: i bab�iffifion has been are of the most dominate type- f pa&pro several years. The principal landscape architects at DESIGNS Inc. have either completed or are currently woddng on the projects: McD=M West Park, William Ste'tapetz County Park, Sports Complex, La Sierra University,Belvedere Caumty Parh�ObregOn uuty a 4 . Park,Sunshine County Park, El Cariso County Pads; TeWmkle North H Pack,TeWinkle Middle School,etc, - }'- �� tb sev of abave�menti" y F semvrandscaPe; :} and eventually.to rece of the#ad al�`' j Architects es powal+ - -: APE , Inc. =' f s,: primarily utdixing the latest Aut.CAl IWO platform. Ahhou systems will play a minor role in this project of concepRnal this firm is on the cutting edge of technology iond 3e'to, 7C +i�.7 . } = �IGN•SCA Architect% Inc. has all of the _x m the wark_ 'Ch mbde the llavr'mg y. a •: i 9 • -ram -F �� W :•_Y- � }. .rt �.¢ city ofTetracx � � t Proposal for Professional Servic a = Terrace Hulls/Richard Rollins Rehabilitation Projed Aare 23,2000 Page 4 of 9 • Professional Liability(Errors and Omissions)Insurance Coverage—One million per occurrence;Two million in aggregate. General Vability ce _ Coverage—One.million per occurrence;Two million in aggregate. - b �x� � G� �ti' - '•�.• Yam.. `J'�... �_ •. .��, u�. _NM rM : t iGN•SCAPE Y Inc. is a` 'minority-owned busing enterprise who d that fion and support in dative Action program efforts are Ilk Fro the "and development of Equal Employment Opportunities tuckmfessionandfteommunity. x ,,,, ,4. � •� .mac. r- .. > As with all projects}at DESIGN•SCAPE Architects, Inc., a Principal will be assigned to this project who will have the direct and daily involvement from project initiation to`completion. Mr. NIIcbael T. Harada, ASLA and Senior 1�: Pr l of DESIGN*SCAPE Architects, Inc. will undertake all of the project managemtfnt, n¢.design responsr'bilities that are necessary for the project. W. 'ea oonbwt,will attend all meetings, conduct all preseatati.�� of-'. •SCAPB Imo., hedt r C - _ rf Lighligrts and list of success prqoc Steven R. Qar AS _ In motion to r:i �s involvement,Mr.Steven R.Garcia,ASLA will play r. n ri&1thiS prof Cd. Mr. Garcia Will ass In r�esech duties as • - the creative-design parform necessary, provide graphic ` t4 all its&estimates for quality control. also review, is resume (See Attachment "B") of lxofessiorW yy i �• ',y �y4 .. 9"#r �;,,� �,;,:5�r,4}. `�'ram'-7F r,r" - "q!",*+:�• ';re� `. .3: ' �' r, t�.rt'�i_' iT�� I!' �-5 r� wx a• �r. i5"' �x �i tier., � I �IR'�'y� 11 t .;7�hiit�!l.71-.'�h��-r . t#r. � r1y�)'!-A� '�q�• ..i+'•1 �� t�e � F'#a �•i "r � '�''�IF Sa:• ��- -.i�Y i ; r4' rtn-' ' a''y��-f .,•`•f'+�" •- r � J'1'thl !r, i!r ��il A:'� r� + � Irir• ' y")�� -.j � y '' � - .�rr'�{ �t"- �'M' .I _ - .:t _+:. 4.�':x_d�lµ4.s{�' :L, _t .'r.++ •;'. ' >�`�='n - _ 7' i.'� ��•�titi$-�t .�,}h�t�, "' .3ia�r4 _1.'x .'�7-^�* �� k+ '•• } � - �a � �}••r ��. �f �.. .�'1;.r� � •� �;,�I Ir ..s+ �.f - � �,i 'I it ,1 !i- i�,'�y'i�•r�tl�:!�a:J: - .r} - - 'If '} _ 'fk ryr r yy�� •f _ a IWy.�_r u;ri: ,;w��r . 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T .i ++'. �r•�- wl- '+• 1al" y - •�w ` � -;, - I�ss. !".��.q'• .r• - i 1 = .Th •. iX"'.eAk�,1'..n;l�rl'•.-+ - �� +a -rr�w.��' _�. �Irt{ ��+�ir•L Ga..' -r Y _ � ,F^ 34,• i _' '.[,at{45 4 i�'+• '_1 � � .'4 1 'fgay� � _ � •�� r'af'I:��'Jai.''�`...+, :",•y�. . ,�jb - - ; ..�;,�":{jxy�� ,s��,�' � - }? Flill``�''11� _ `x ..3'� • :r��1�,':.xil:� F.�' '�� r.._I�. <: � �� I µ'��+I ,{ '•k-i T 4. r } �4 rf}.. Y' __ '{'.'}u,i�l ii-.F ��rr.*�y��y�� - • M.JVIm Donlevy City of Grand Ten` = Proposal for Professional Services _ Terrace Hills 1 Richard Rollins Rehabilitation Project = June 23,2000 x Page 6 of 9 E. William SteinMCtz County Park Sgiear r&nftGlIacienda Heights,CA iL W Harada was the Principal Designer and Project Director in car• a of the r William Steinmetz County Park Rehabr7itation Project Mr. Harada conducted - ,�} Of gn QO r. � OV a rend a®. project 4 terh - T - . • .� . gup�* - - i' ' rT unp`lementation of cov gadoo cou r+d,. vehade drop-o ii�dfs,, bundaat r �g factiities,anew ous „picnw shelte arngatim es, etc. Mr. Don L.A. Ctrnty SWavisor, fn , Gmind Breaking and Lhe' d Opening Ceremanies with congratulai 'vea to tfe enurye Design Team. . t 4'- ''• I bm thM(3)park rehabilitation projects Involved extensive work that me sports _. eat of picnic�s re-paving/re-striping of reS ofie� ping lots, park nag .enewkio of irrigation facilities,up. grading of security lighting,replacement of cracked sidewalks,improved drainage facilities, turfgrass replacements new , '# . !�hwtains, new benches, new aluminum bleachers, etc. Mr. Harada closely with the Parks and Recreation Department for Los Angeles County and directed the entire Design�} _ Team which included an architect, civil engineer, electrical engineer, .x. geotochnicaVsoils engineer,i mechanical c! pnccr,and a sh.uctural cn eer. 7..1 irk - _. _ _ .+ f wt' `ri� �!G.r �+J�:y T�.��-� ..a _ =t-- � -_ C�yk `�� _--1".�f-��. •._.Y' �i-i _ �_.--1 1, I `�-I-i7!""7'7•.t>�yi !� .�.'S,� �. �. �.-.-'. _ j.r' _'r.�+ ��'; ��{-� J4, - � J�.��/{,�. .;�„+:,<�.1 �-';�i y,�7„If'.7,�,1 x� ,'f`r_ti. 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"y:�1T'xll � F i'�.�kir l..fl . e �4 t��F�11}yam i � ,r;';"-•� >4 _,.:,�:� .. sy'1_ i ..s }1 f.i-1 M1'R i f 'f: Itrfi f: 1 1 f IF, 7 1 :rwk : 1 i .•1 rre i11,1f 1 �' 'S i��I�1�•�1/�� rl• n 1 r}j rl�t'T {�� :1.�tlfi/IIYi'�t.�A Y 77F 14i1i. .;k I.I '.]Y(Ii L� wI ly Ir li:'.�rrytir IL I'I.K ly ii P' IJ�`a_f; IY1.' •!ly .12:�R1I fa,�� Yt 1 .t+L *F �t 11 1,1 Ufa 1 1 F{�,,LyIy1 111 .1 1 • 1 1 i �: ,! 1 ' : 1 f I l + 1.,i 1 - .rlt f'1 .-, f .ill II rrr'i If i y {I 4' I'� `I � �I� '{��i' k•T-4{'_. �41 I �1 t 1 t .*• 1'}^ `C'+ 'i.�,`ems - '{`. .r{'. �1 -'f,{�: }" �� 3`}�} w. T•Y. per. I{Ilx' �Y�lyr�{ - _ fkLik'/-� I i tytir .� f I`I yjsFt,:tI,-.,'iii�' ii_st.-F y4 4{ • _ti �Y.._ 5 ,. t Yj _.4h:r` 1 �;• _r` M1 `�+fir �4. .- 'C - tY' -.� ��'' :fix.=;* irK }'-. _ - •�'� : , .. - :a�': - a;. f' - � _ , x� 'S• *'+N tom. _ r`ti.•�. ■r „V r14"1I<~[I i �[i� f rt7 ++ ..r 11 _ 11 F.•II"r .11 II 1 III F f W'Z';74 .1 11 LL' 1 I I• �-, • ;t-t 4 - i 11 0' i1 A.- PAW r. •J�nti.' 40� MP 74 a y of Grand Terrace 4#* ,•.1 _ . - ' ,�r ' = proposal'for Professional Services Terrace Hills/Richard Rollins RebabiLitation Project page 8 of9� ur PROPOSED WO DESIGN•SCAPE Architects,Inc.(DSA)will perform the following ScopC of A,.� Develop a site survey and mappinj of tlte.loc ation. -Site �; ,_ _= • map and topograbic wM be flown with neov &o 7 }- horizontal controls. An ovp _1 'at i —44' scab win e air , one-foot cmtours. t.. Site inventory of vcrify t plan ca enii fac ities with one or `project visas. D� mO note 'Ong conditions of eac for racorna�mdati ,of - _ repcemeat. Parkcng fac�ee; circulation, i i rl ion etq..* _r.�. p evalVATI } } ' *4 actual d agn work. B. Prepare a Conceptual Design Plan of amenities from the abioac '4= and the enhanccment of the facilities. This will include: F • Consultation with key stakebolders in the project including City. CJUSD and youth groups. DSA shall facilitate(a maximum of)3 td gain input. • Preparation of a Conceptual Design Plan of 1he proposed m its, including siting of the facilities. This Plan will be colored C. f Dever W ' f .. '_'��, impmvMet& a X T t_ A. Based on the move Scope ofTork, DESI w_ ' perform the tasks for the lump sum fee-of Seven 1 uusin - a r aadred Eighty Dollars and No Cents(S 79980M).. All r of t � r- `- ` hi'fh6AO_win9 items (� reimbursable)are included in the fee as follows: • Reproductions—of Plan for a maximum'of ona' • Blue printing—off `�a iaxaima o fi�►e • Phobo-� e�i—of , Y •?. i f Y t r7y7 i� � J 4f' � i-• � ,� ry F5�'' I_ �,:C'7 \ •r.� y .�'i+Jfi�tj�, �4 � .Try=S,r .-� �, .. � . y ',c rl � -w"? u. ;�; _ _'.:.;s�;. :' j��: ,, �� a �CFr-i� _ •'�j�j�t:�_�,*i ,w!` �i � — try J, r � �•'th _ •�- .'�• 4�+ '��r, a4 '' `�#IT �ir 3E• `Nr.II* *� i�r` '�:'e` i rt i•, r -�r'J-s�.�k'�ti�. ;h_ ;a• . '., '.rw; i 'f...hCr�' �,s,'' r '1r ��'; r``1 � 4..r,. 5'= ��;: t r' ,}4Y l •.��..=r, . {,, F i�54•��•- ' 41 ille .F .�. �;''�'l' ;+'i�''III �•y f:. � S� ,C,�{?*E,-i''yi J+, t: �. {� ,}l.• +.+ r Y. Jf + , �� 'r{ }, ^' :�i�=t:.•s. .�x��}� ,� t+7,�„ $ f—Kah L .�.'�4JJ�� ' i"Y� .;. :i 5 +� `C s� F 1 � !i ill;: ,.'1 `',• � Sy" ,.� If i s..' •�f,:.� �' �� +rid - a i '}��. 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'• " r iYn �r [y � F 4 `�' +' � A' f h 1:'r� t`{ l� + x,� � +Sai 1� •,i !`lr.t,,,, �'' •1i + .r; ��{' �' a ' ' y 1LrY.�'''"''�' ji� 14;,;r"`EtL•.�. �� ter` 4''i1e` C' n.'�'•�.!i%iJ•r. i�'•. � � ',i ri' 1• ,�;r`i, ri�.4 .,}r i`;t��'^: ,F•'1� .i,�,-; {_�" � �h.i�l _ .fL - ..�.r. - - ,`Z Ll •��7..4'Ih � '. .1�{,',�-i. �i'� r,� ` , �ri� '�r� _� ire. ,�''�' '� i,.'. :. - ",.", I tirMr �• .1_'- _H ►,. yy�'rit'-�r't•:.5.,:.,,f, a�. ref. _, !k' y' �i• � . � �, .:t'r 4'l{aki�� / i ^��`!�:,� r, ]�J s C�'��j, �r��tL. act, srrrhr• :,��_ .. "�. r.r� �+BEY �*r,r '+. 4'l�ti�,�.'�aSGU 1-rT,i ,fL1�'ti{1 "k�•1� 4- 1�•, ,3 i4 , � ! '1'. •,:- a.l'_ Et 7^ t�r+i l�Ty,.1).Ets"• r. F. .r. ,,. �',.''.�^. ti�.L �F J � 1,' ��,.{'•' �ti�'��i•,"Ci r:{j' r- h. N" r �4:�t r• !�•: a .�. ti Si:. �, .4.. I 1;.- y.,�?,; '-�'ae�r�,� .r'w.jx: t .,i a'..,.�,E�f `''" �yrrh • 3�' x; ,!� � 1 �`I r it i � i+3. .w, fr �e r4 •.�':a it i/�+4r 7 r DESIGN•SCAPE - Architects , Inc . . Planning•Landscape Architecture ATTACHMENT "A" Na ' -_' - Mchaet T. Harada. ASLA - -: - ■j-A W„fy Planner.' Pe i5r&fted' Ilk + 11,11&ael T.Haruda,ASi A is the Senior Principal and one of the founding members ofDFSI • y r _ is a Conn yJ aer based in the Southern roan .with" ',; ''of acpaienix. Ming aamanaging complex planning and landscape Leda .y y griffons,Floik*Nevada,and along the Pacific Rim.." 'rF .Amra of Science degree from the California State Polytanic `v = tal is.a Registered Arachitt�ct #hc"� .�,• . �� . . ram.:: . Mr.Harada is a community planner and has been responsible for directing the planning,regulatory processing and implementation for a wide range of planned communities in Riverside and San Bernardino Counties. He has been responsible for developing residential,office,business park and '# pakhecreational masterplans and site plans for community facilities,and guiding them through the _ city and county agency approval process,as well as directing their implementation. � ' t • 01 6IiC�Iannng design efforts for die 1 Thisdesigns cano ' ity p hided tual deli$�for� In trails,and County of Th18 nsfsls of a 'around m 18-Bole ctranip golf Comm,, �. from l p to affordable housing. Approximately 142 acres is des d for owe,. light indu�and retail commercial uses. Mr.Harada coordinatedtlk standards ud comirawfay►design dements as well as the entire con,4u1 Harada + ' also processed the plans simultaneously through the City of Moreno Vallrsad �ei c + Rivad • Directed the preparation of the Riverglea Specific Plan for a 332-acre plai6ed the C&VgfPcn*California. This project,ownedby the Unitex - �,r" Y £a�iyaridy of residential uses,an elementary school,an ' 203 Nactb Golden C J[r le Dve a Thud Fkar a Suite�•Santa Auk i ld Phone(714)664-0010*Fax(714)66440070•Mchsel T.Harada.Calm R l-&f 3ti'46 ''i T:: '* 4 � ,4Y ss` ,�r`r-tiiri'I`xti�Xfti � if :fir+d:l�{�i. 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Zl s [' C U4 DESIGN•SGPE AmhiW*Inc. -Senior P[mapal Page 3 of 4 =1 v • Developed a park and trails facilities program for the Village of Heritage and expedited the processing in the City of Fontana,working with,*Department of Parks and Recreation and the Planning Commission. This involved the deigning of park irnprovementprograms for t rt� various locati�n be Village,as well a dav_elopment of detailed budgets and - illvs park masterplan boacdets. live t �Stctirimetz cm. i 4"renovating -as an w the selected '- as,while .. _ g$ie MUM ttidC OfoanSt<sintS. ,r � .,. were by W..Fkada with overwhelming approval by the y a' local @ear Vie: -isod cansiiltaat team of engineers and arch'sTxts`!rg. "� implemen on f$ti dial recognition from Lk County given.air the proje cCs grand opening in 1999. _ #- fimptatiori of the 12-acre McDe}mott Sports Complex k: T Y end _. x P'1rmg�Iofs+ - - streetscape tarpr v hien ,mgnage Respoasibk for the planning,design,construction documents and implementation of numerous pangs,sports complexes,motels,corporate headquarters,model complexes - and planned developments in California,Arizona,Nevada,Florida and along the Pacific Rim. A3 =` 'i .._ _ • William Steinmetz County Park&c Seni o r Center,Los Angeles,California ., -: F .� *�'•�_.'�; - • M � F aaui _ ,. is • - . C% dk. i 'r: ;jqM& 'Y u�qi of Hai3age, California `=i' _ • El Carina Cohn Los Angeles County,California '`{ • �n EW Uafb sI .EW Harbow,Florida ` • The_Phoenician Suites�&t Golf CoU=Masterplan,Scottsdale,Arizona — . v.•$�,� ,.. ,^' a �} lF O�,NCV714i� -`�,'r�+�c,�.* - � —.r , f.'_'• " • `: • Hotel&Casino Renovation;Las Vegas,Nevada •� �Hotcl;Univdrsal(Sty, -.� }• �c�.F'}� � .,`,.��F ��.�� }ram �4 � y �� t. rtr } .. I'4 .' =k� '�., =.��.yl.�� ;.'p -+.A ylr'.t'ryFryFryS�F�{"'•ti; .y,.' +` :_ !k'} F r '1"��[5La''" ; ';� ri :• 'i� ii; � 1�t� •�. 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Mr.Garcia is a community planner and)'u been responsible,#Ir directing the planning,regulatory . pro_6_=nng and implementation for a wide rmg!of planned ' 'es in$te states of ornia and!4c*Mexico. $e has bees rragonsible g residential,office, park and onal� and siteplams for community facilities,and guiding them through F the ages tal ageacyappsavalPracrasa--Weil as dkectirtg�tlaeir implementation. -46 _ P wr r r providss fam Y and trails,asW& 01 Prepared ffie waste; for the SanRi*L you community=— -, Tomof Fomztain l ate,. plaaa d&w=m—m)r consists of ao-r ideut lle Mgr Mr.awciacoor d'maibed`t ie _ dqr.v ?g4 ales as well as ire '` Mr.Garcia x 3 �hmewdy tfiefivova's agewm _ , •'i C,�rcca 'e �} thePlamm$and design �wdellme*for the - Y •wed T.` q's�l,CaUff R L i.3g4 `{ f'r-'k r' Y"--^};�r .f "Fi^ y '��. I' � , ty y�r}*N� # �r I - •L •d+e r."t^ `Tnx_� rE'' • 13 r y r1r [1 + :..•, {r+f` -' .l �+4 : �4 7}_iSy{'{J.'Y I I ,k �.• "+ .^F+ 'I i• 1' Sj4_TF.13.-�.� , r. ;� {r •1 i t,r Ott }. 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DE I�GN•SCAPE Architects.IM SteveriR Gsrzis,ASLA Principal Pap 3 of 4 • Project director for the design and implementation of the CoAxrwynd Teams Resort in ' •* x h Town of Fountain Hills,Arizona which included numerous tennis courts,swimming pools, `'`- spas,single fly and multi-family residential units,aetive and passive play '* " .: . lots,streetscape improvcments,signage and sg g. 42 f • Responsible for the planning,dcWg%construction docauacn=and implement& on 0 r + •� numerous parks,sports compl ItslhotelS headq dcYeSo men_ts in ` o y x�v and �Y Y rA • CekbratYon Dis a•'"�••s"�"�' } • meth TbGine }iNe t �=r • AffimOInla • M111a FNI&, i# T '�'` • Scottsdak Country Club Soottsdalo, = x • bfirada Resort,Rancho Mirage,Californis� . _ • Copperwynd Tennis Resort,Foun Hills,Arizona tain • Hotel Plaza Las Glorias San +i�OO • Rlve' Resort lgote��!Caltfarntd ' - • Cabovida,Cabo San Lutes,B.G Sur Mecca • Marriott Bayview Hotel,Newport Beach,Califamia - • Hotel Bel-Air,Costa euco r' _ :ti4 ` of Ail* r� iint t -Vista 7 'za • ~Doha Sberalm �,. s. �� T • State • West dws� _ ,: '` =; •. _ ` • Rielly �l School, • Ewdalw Elementary School,Calzrn a • Tema Nova Elementary School,California :4;� _ } ' -;• `ter• D; IM& • - , .r • Saamij Actors Guild,O DWidi ' 501 •Calif - ' Japanese Wt age'�Plazsiorait .74 J�I •_ 'f h'Y =r w, �. :.r Y e,��'+*i I, . 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'!r .� ,.`}' L^,+'',firF:;7• .'.." tif} }� , _..".S=rk �� tik, . J.{v .1�. +Q,�,r_ .,. �rff�sw,,__�' •- „J,�„'� r ..",�,•��'r.�� +,•+ 't rJ ~ ;t, •r f"� x�., ti�.'I'' �y "�' Fri i`'' ' �.`'--+fit. -r� a �+ ��.:" }y•�{x.7 � +1c�r"•r '. �"+'. ti �+'-�i! :.Y� r .+ .r'i Y _Y�.,��'.�!�. L • +X'�J r�� . ,�Y�k� ��.Jr�FJ'��k'.t4�y . �, _� k �f 4 „rs'. v�•, a �Y �Y y=1' $"# �::rily : 4a .I t l", '•� �Y�' .''a i'J,i'.�' r.a{y.Ir'L' 'I ��- L�R`ya '�� - �T _ _ ,1. J. r r y� J". v�R'� �. 5 r 5., ,I'.'.�•# + i� 4...'Ir :ti: 'h'. ..w .., YSF ;�:a..,': 9FY-=i' ' y}� w ., . . j t'[r� 'w�•, 'n.'��`' i r, f:Y>•�ti! Ufa" ",. {�,'14 .��,�. n ,'`#'�•'• 'a�rS:� �+. -_ _ ,�Tw it !'.':"�� Y,,. ... r-M�YS{f�{ � �{ 5, 4y I; '.rs,� ,' i , ii.f' � Yi':'h`}•' `• - i'i ,r L ^F' �4,r r err `y Y i•+ I. _ -If... 4 :INT :rxr 'Y w to PF-i.DING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE DATE: JUNE 30, 2000 CHECK REGISTER NO: C0013 OUTSTANDING DEMANDS AS OF: JUNE 30, 2000 SK NO, SLF.NDO DESCOPTION AMOUNT 13362 MONARCH BUSINESS FORMS PIR CHECK STOCK 510.80 13363 CITY OF GRAND TERRACE DEPOSIT FOR MAXIMIZER ACCT. 10,000.00 13364 YOLANDA SALGADO BIRTHDAY BONUS 50.00 13365 LISA RAMIREZ BIRTHDAY BONUS 50•00 13366 JOHN DONLEVY BIRTHDAY BONUS 50•00 13367 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS FOR PAYROLL END 6000 2,960.42 13368 TIMELESS PLAQUES AWARDS TROPHIES FOR GT DAYS 430.91 13369 WORLD WIDE SCREEN PRINTING GT DAYS T-SHIRTS 135.76 13370 PEBSCO MAY DEFERRED COMPENSATION BENEFITS 9.130.91 13371 CALIFORNIA JOINT POWERS GENERAL LIABILITY PRIMARY DEPOSIT 83,904.00 13372 DOMINO'S PIZZA GT DAYS VOLUNTEER LUNCHES 22•50 13373 GATEWAY 2000 INC. EMPLOYEE COMPUTER LOAN 1,939.50 13374 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS FOR PAYROLL END 6/23100 4,134.80 43864 AA EQUIPMENT EQUIPMENT RENTALS 225.79 43865 ACCENT PRINT& DESIGN BUSINESS CARDS 128.97 43866 MATTHEW ADDINGTON STIPEND PAYMENT 25.00 n 43888 AIRSTREME HEATING AIR CONDITIONER FOR COMPUTER ROOM 4,195.95 O 43669 ARROWHEAD CREDIT UNION MAY PURCHASES 1,705.45 Z 43870 AT S T HONEYWELL LINE 15.22 n 43871 BOISE CASCADE OFFICE PRODUCTS OFFICE EQUIPMENT 467.47 r 43873 CA. DEPT. OF TRANSPORTATION TRAFFIC CONTROL INSTALLATIONS 420.90 a 43874 CA. DEPT. OF JUSTICE EMPLOYEE BACKGROUND CHECKS 32.00 m 43876 CITY OF COLTON WASTEWATER SERVICE 132,390.66 z 43877 COVERBIND OFFICE SUPPLIES 403.82 43878 COVERBIND CORPORATION SUPPLIES FOR BUDGET 245.67 43879 DATA PRINT OFFICE SUPPLIES 179.91 43860 DATA TICKET PARKING CITATION PROCESSING 100.00 3. Z 6-�p� 1 CITY OF GRAND TERRACE DATE: JUNE 30, 2000 CHECK REGISTER NO: C0013 OUTSTANDING DEMANDS AS OF: JUNE 30r 2000 CK, NO, Yf.NDO DESCRIPTION AM 43881 DICKSON COMPANY STREET SWEEPING SERVICES 3.563.75 43882 DRUG ALTERNATIVE PROGRAM LANDSCAPING PICOIORIOLE 125.00 43883 EVERGREEN LAWN&TREE GOPHER CONTROL- PARKS 150.00 43884 MARYETTA FERRIF STIPEND PAYMENT 25.00 43885 G.T. CHILD CARE CENTER CHILD CARE BENEFITS 661.75 43886 GRAY BAR ELECTRIC SURGE PROTECTOR 49.41 43887 HENAGON LTD COLTON SANDITOPSOIL- PARKS 9.70 43889 RITCHIE HERNDON SENIOR CENTER REPAIRS 273.06 43890 HOUSTON & HARRIS SEWER MAINTENANCE 7.099.05 43891 HYDRO-SCAPE PRODUCTS INC. IRRIGATION SUPPLIES 314.09 43892 INTERSTATE BRANDS CORP. BREAD PRODUCTS-CHILD CARE 82.86 43893 JOSEPH PALOMINO REFUND FOR TINY TOTS 30.75 43894 LEGEND BUILDING MAINTENANCE JANITORIAL SERVICES-LIBRARY 200-00 43885 MANPOWER TEMPORARY HELP- FINANCE 1.128.10 43896 MARTINEZ CONSTRUCTION SIDEWALKS,APPROACHES&CURBS 21.101.10 43897 MCI TELECOMMUNICATIONS TELEPHONE SERVICE 1,017.07 43898 MUS LAWN SERVICE LANDSCAPE TERRACE PINES 200.00 43899 NATIONAL BUSINESS FURNITURE FURNITURE- CHILD CARE 335.05 43900 PACIFIC BELL CITY TELEPHONE LINES 182.71 43902 PETTY CASH PETTY CASH REIMBURSEMENT 114.08 43903 PRIME EQUIPMENT EQUIPMENT RENTAL 38.79 43905 REDLANDS PLUMBING/ HEATING RE-PIPE WATER LINES-CHILD CARE 1,463.35 43906 RIVERSIDE HIGHLAND WATER CO. WATER FOR CITY BUILDINGS& PARKS. 6,312.04 43908 ROQUET PAVING INC. ETON & HOLLY-GRINDING 3,490.00 43910 S.B. COUNTY FIRE DEPARTMENT FUEL FOR CHILD CARE VEHICLES 61.17 43911 S.B. COUNTY RECORDER RELEASE LIENS 39.00 43912 S.B. COUNTY VEHICLE SERVICES STREET MAINTENANCE SUPPLIES 64.20 2 0 0 J CITY OF GRAND TERRACE DATE: JUNE 30, 2000 CHECK REGISTER NO: C0013 OUTSTANDING DEMANDS AS OF: JUNE 30, 2000 QK. NO, VENDO DESCRIPTION AMOUNT 43913 S.B. COUNTY WASTE SYSTEMS DIV. MAY DUMP CHARGES 834.30 43914 SIGNAL MAINTENANCE TRAFFIC SIGNAL MAINTENANCE 363.52 43915 SO. CA. EDISON COMPANY ELECTRICITY FOR CITY BUILDINGS 5,244.91 43916 SO. CA. GAS COMPANY GAS FOR CITY BUILDINGS 8.57 43917 SOUTHERN CALIFORNIA EDISON REMOVE ELM, WOOD BRUSH& DEBRIS 600.00 43918 SUNTRONICS FIX MICROPHONES IN COUNCIL CHAMBER 250.00 43919 SYSCO FOOD-CHILD CARE 1,103.69 43920 TEXACO CREDIT CARD CENTER FUEL FOR CITY VEHICLES 968.89 43921 CHRISTIE THIERRY MILEAGE REIMBURSEMENT 15.31 43922 MARY TRAINOR STIPEND PAYMENT 25.00 43923 TRANSPORTATION ENGINEERING & PLANNING TRAFFIC CALMING RESEARCH 70.00 43925 FRAN VAN GELDER STIPEND PAYMENT 25.00 43926 VAVRINEK TRINE DAY&CO. SB90 CLAIMS COMMISSION 135.40 43927 VAVRINEK TRINE DAY&CO. ACCOUNTING SERVICES 4,880.00 43928 VERISON WIRLESS- LA MONTHLY CELL PHONE-CHILD CARE 28.45 43929 WESTERN DATA ENTERPRISES PATCH CABLES&MIS WORKSTATION 1,244.69 43930 WESTERN EXTERMINATOR CO. PEST CONTROL 155.00 43931 WESTERN FARM SERVICE WEED CONTROL SUPPLIES 266.57 43932 XEROX CORPORATION MAINTENANCE& USAGE XEROX COPIER 447.61 43933 YOSEMITE WATER BOTTLE WATER 108.80 SUBTOTAL 318,763.20 PAYROLL-JUNE 102,646.57 GRAND TOTAL 421.409.77 3 CITY OF GRAND TERRACE DATE: JUNE 30, 2000 CHECK REGISTER NO: C0013 OUTSTANDING DEMANDS AS OF: JUNE 30, 2000 0.-NCQ„ YENDO$ DESCRIPTION AMOUNT I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CRY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. r BERNARD SPAM FINANCE DIRECTOR 4 0 PEhtUING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE DATE: JULY 13, 2000 CHECK REGISTER NO: C0014 OUTSTANDING DEMANDS AS OF: JULY 13, 2000 C.NO, MENDOg DESCRIPTION AMOUNT 13376 PACIFICARE OF CALIFORNIA EMPLOYEE MEDICAL FOR JULY 2000 8.089.61 13377 STATE COMPENSATION INSURANCE FUND WORKMAN'S COMPENSATION JUNE 2000 2.043.39 13378 METLIFE(METROMATIC) EMPLOYEE LIFE INSURANCE JULY 2000 532.98 13379 INLAND COUNTIES INSURANCE SERVICES EMPLOYEE DENTALAASION JULY 2000 1,092.36 133W MANAGED HEALTH NETWORK EMPLOYEE MANAGED HEALTH JULY 2000 479.31 13381 STANDARD INSURANCE COMPANY EMPLOYEE DISABILITY INSURANCE JULY-00 1.128.22 43936 AIRBORNE EXPRESS POSTAGE 8 MAILING 17.41 43937 ASCOM HASLER MAILING SERVICES INC. RENTAL FOR POSTAGE MACHINE 228.04 43938 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 139.75 43939 CA. DEPT. OF TRANSPORTATION TRAFFIC CONTROL INSTALLATIONS 58.60 43940 CITY NEWSPAPER GROUP LEGAL ADVERTISEMENTS 407.00 43941 COLTON JOINT UNIFIED SCHOOL LEASE FOR COMMUNITY CENTER 101.00 43942 DOREE GRINDELL DEFERRED COMPENSATION BALANCE REFUND 53.53 43943 HERTZ EQUIPMENT RENTAL RENTAL OF JACK HAMMER 77.84 43944 HONEYWELL INC. REPAIRS ON SENIOR CENTER 338.30 43945 HYDRO-SCAPE PRODUCTS INC. IRRIGATION SUPPLIES 23.33 43946 INTERSTATE BRANDS CORP. BREAD PRODUCTS-CHILD CARE 50.95 43947 ITT HARTFORD LIFE INSURANCE BI ANNUAL CONTRIBUTION 900.00 43948 JEANETTE ALVA CARDENAS DEFERRED COMPENSATION BALANCE REFUND 164.77 43949 JOY HERNANDEZ DEFERRED COMPENSATION BALANCE REFUND 32.56 43950 JOHN W. LAMPE CONTRACT LABOR 2.127.63 43951 LEGEND BUILDING MAINTENANCE JANITORIAL SERVICES- LIBRARY 200.00 43952 MABLE COOK DEFERRED COMPENSATION BALANCE REFUND 46.59 43953 MUS LAWN SERVICE LANDSCAPE TERRACE PINES 200.00 43954 NCR CORPORATION ANNUAL CONTRACT FOR BAND PRINTER 1.980.96 43955 PACIFIC BELL CITY TELEPHONE LINES 0.03 43956 PETTY CASH PETTY CASH REIMBURSEMENT 231.91 1 CITY OF GRAND TERRACE DATE: JULY 13, 2000 _ - R� CHECK REGISTER NO: C0014 OUTSTANDING DEMANDS AS OF: JULY 13, 2000 CIL NQ, VE DESCRIPTION AMOUNT 43957 ROADRUNNER STORAGE RECREATION STORAGE JULY 2000 63.00 43958 RICHARD ROLLINGS OPEN & CLOSE PARKS JUNE 1-JUNE 30 710.00 43959 S.B. COUNTY SHERIFF LAW ENFORCEMENT CONTRACT APRIL 2000 80,442.00 43960 S.B. COUNTY VEHICLE SERVICES STREET MAINTENANCE SUPPLIES 93.00 43961 SO. CA. EDISON COMPANY ELECTRICITY FOR CITY BLDG. 1,036,30 43962 SPECTRATURF REPAIRS TO RUBBER PLAYGROUND- PICO PARK 2,255.26 43963 M L STERN&COMPANY INC. ANNUAL LEASE PAYMENT ON HONEYWELL LINE 15.788.29 43964 STEVEN CUMBLIDGE MILEAGE REIMBURSEMENT 137.80 43965 SYSCO FOOD SUPPLIES-CHILD CARE 515.80 43966 YOSEMITE WATER BOTTLE WATER 171.85 SUBTOTAL 121,959.27 GRAND TOTAL 121,959.27 1 CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CRY. - T ,_.._. BERNARD SIMON FINANCE DIRECTOR 0 (D CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL CITY COC N CIL MINUTES SPECIAL COUNCIL MEETING - .TUNE 14, 2000 A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on June 14, 2000 at 6:00 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tern Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Bernard Simon,Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director Lt. Rick Carr, Sheriffs Department ABSENT: John Donlevy, Assistant City Manager John Harper, City Attorney The meeting was opened with invocation b% Councilmember Lee Ann Garcia, followed by the Pledge of Allegiance led by Councilmember Don Larkin. 1. PUBLIC COMMENT `one FY 2000-2001 PRELLNUNARY BUDGET REVIEW 2. CITY REVENUE A. General Fund CC-2000-80 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCL-k, CARRIED 5-0, to approve the General Fund Estimated Revenue in the amount of S2,841,810. B. Special Revenue Funds CC-2000-81 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILN EMBER GARCL-k. CARRIED 5-0, to approve the Special Revenue Estimated Revenue Funds in the amount of$1,612,093. C. Capital Projects Funds CC-2000-82 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCIL AGENDA ITEM NO.,_% Council Minutes June 14,2000 Page 2 COL-NCU-NMM 3ER GARCIA,CARRIED 5-0,to approve Estimated Revenues in the Capital Projects Fund in the amount of S238,125. 3. CITY EXPENDITURES A. Fund: General (10) Department: Council (110) CC-2000-83 MOTION BY COUNCHI EEMBER GARCIA,SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0,to approve the Council Department budget prior to the cost allocation in the amount of$36,310 A-ith a cost allocation in the amount of ($36,310) for a total budget in the amount of SO. CC-2000-84 MOTION BY COUNCILMEMBER HILKEY, to increase Council's Stipend to $18,000. Motion dies due to a lack of a second. B. Fund: General (10) Department: City Manager 120 CC-2000-85 MOTION BY COUNCf MBER GARCIA,SECOND BY MAYOR PRO TEM BUCHANAN,CARRIED 5-0,to approve the City Manager Department budget prior to the cost allocation in the amount of$197,830 with a cost allocation in the amount of(S197,830) for a total budget in the amount of$0. C. Fund: General (10) Department: City Clerk(125) CC-2000-86 MOTION BY COUNCII.MEMBER LARKIN,SECOND BY COUNCILMEMBER GARCIA,CARRIED 5-0,to approve the City Clerk Department budget prior to the cost allocation in the amount of$136,795 with a cost allocation in the amount of ($136.795) for a total budget in the amount of$0. D. Fund: General (10) Department: Finance (140) CC-2000-87 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HII.KEY,CARRIED 4-0-1-0(COUNCII.MEMBER GARCIA WAS ABSENT), to approve the Finance Department budget prior to the cost allocation in the amount of $233,865 with a cost allocation in the amount of ($233,865) for a total budget in the amount of$0. E_ Fund: General (10) Department: City Attorney(160) CC-2000-88 MOTION BY MAYOR PRO TENI BUCHANAN, SECOND BY COUNCH MEMBER LARKIN,CARRIED 4-0-1-0(COUNCILMEMBER GARCIA WAS ABSENT),to approve the City Attomey budget prior to cost allocation in the amount of $30,000 with a cost allocation in the amount of ($30,000) for a total budget in the amount of$0. Council Minutes June 14,2000 Page 3 F. Fund: General 10 Department: Building & Safety 172 CC-2000-89 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to approve the Building& Safety Department budget prior to the cost allocation in the amount of$ 253,160 with a direct labor and benefits transfer of($211,695) and a cost allocation of$3,649 for a total budget in the amount of$45,114. G. Fund: General 10 Department: Public Works 175 CC-2000-90 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCRA EMBER GARCIA, CARRIED 5-0, to approve the Public Works Department budget prior to the cost allocation in the amount of$36,260 with a direct labor and benefits transfer of($23,510) and a cost allocation of$2,828 for a total budget in the amount of$15,578. H. Fund: General 10 Department: Community Services 180 CC-2000-91 MOTION BY COUNCH Iv EMBER GARCIA,SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to approve the Community Ser%ices Department budget prior to the cost allocation in the amount of$297,227 with a direct labor and benefits transfer of($23,712)and a cost allocation of$39,660 for a total budget in the amount of$313,175. I. Fund: General 10 Department: Non-De artmental 190 CC-2000-92 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA,CARRIED 5-0, to approve the Non-Departmental Department budget prior to the cost allocation in the amount of$243,036 with a cost allocation in the amount of($228,176) for a total budget in the amount of$14,860. J. Fund:General 10 Department:9-0-mmunity and Economic Develo ment/Plannin 3f-70) CC-2000-93 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILME]vIBER GARCIA, CARRIED 5-0, to approve the Community and Economic Development/Planning Department budget prior to the cost allocation in the amount of$277,205 with a direct labor and benefits transfer in the amount of ($73,735) and a cost allocation in the amount of($41,000) for a total budget in the amount of$244,470. K. Fund: General 10 Department: Information Systems (380 CC-2000-94 MOTION BY COUNCILIVIEMBER GARCIA,SECOND BY COUNCH MEMBER HII.KEY, CARRIED 5-0, to approve the Information Systems Department budget prior to the cost allocation in the amount of$50,010 with a cost allocation in the Council Minutes Juice 14.2000 Page 4 amount of($50,010) for a total budget in the amount of$0. L. Fund: General (10) Department; Law Enforcement (410) CC-2000-95 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the Law Enforcement Department budget prior to the cost allocation in the amount of$985,655 with a cost allocation in the amount of$109,260 for a total budget in the amount of$1,094,915. N. Fund: General (10)Department: Child Care Services (440) CC-2000-96 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA,CARRIED 5-0,to approve the Child Care Services Department budget prior to the cost allocation in the amount of$722,510 with a cost allocation in the amount of$91,759 for a total budget in the amount of$814,269. O. Fund: General (10) Department: Park Maintenance (450) CC-2000-97 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to approve the Park Maintenance Department budget prior to the cost allocation in the amount of$110,020 with a cost allocation in the amount of$12,872 for a total budget in the amount of$122,892. O P. Fund: General (10)Department: Storm Drain Maintenance (631) CC-2000-98 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCR—NEE BER GARCIA, CARRIED 5-0, to approve the Storrs Drain Maintenance Department budget prior to the cost allocation in the amount of$6,000 with a cost allocation in the amount of $492 for a total budget in the amount of $6,492. Q. Fund: General (10)Department: Planning Commission (801) CC-2"-99 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to increase the stipend for the Planning Commission from $25,00 to$50.00 per month contingent on attendance. CC-2000-100 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HII-KEY,CARRIED 5-0,approve the Planning Commission Department budget prior to the cost allocation in the amount of$5,100 with the cost allocation in the amount of$2,296 for a total budget in the amount of$7,396. S. Fund:General(10)Department: Historical and Cultural Activities Committee(804) CC-2000-101 MOTION BY MAYOR PRO TF—M BUCHANAN, SECOND BY COLNCU-N EM 3ER HII.KEY, CARRIED 5-0. to approve the Historical and Council Minutes June l4,2000 Page 5 Cultural Activities Committee Department budget prior to the cost allocation in the amount of$1,200 with a cost allocation in the amount of$10,800 for a total budget in the amount of$12,000. T. Fund: General 10 Department: Senior Citizen's Program 805 CC-2000-102 MOTION BY COUNCILMEMBER GARCIA,SECOND BY COUNCHIvIEMBER HILKEY, CARRIED 5-0, to approve the Senior Citizen's Program Department budget prior to the cost allocation in the amount of$18,100 with a cost allocation in the amount of$2,045 for a total budget in the amount of$20,145. V. Fund: Genera! 10 Department: Emergency Op2rations Committee 808 CC-2000-103 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COU\CILMEMBER GARCIA, CARRIED 5-0, to approve the Emergency Operations Committee Department budget prior to the cost allocation in the amount of$2,300 with a cost allocation in the amount of $4,830 for a total budget in the amount of$7,130. 4. CITY EXPE-NDITURES - SPECIAL REVENUE FUNDS D. Fund: Supplemental Law Enforcement Services 14 Safety Fund SLESF AB3229 COPS 411 CC-2000-104 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCn-MEMBER LARKIN,CARRIED 5-0, to approve the Supplemental Law Enforcement Services Fund prior to cost allocation in the amount$65,885 with a cost allocation in the amount of$150 for a total budget in the amount of$66,035. CC-2000-105 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCU-MEMBER LARKIN, CARRIED 5-0, to approve the following City Expenditures - Special Revenue Funds: A. Fund: Street 11 Development Fe &Iml2rovement Fund Expgriditures Prior to cost allocation in the amount of$0 with a cost allocation in the amount of $0 for a total budget in the amount of$0. B. Fund: Storm Drain 12 Development Fee Improvement Fund Expgnditures Priorto cost allocation in the amount of$34,820 with a cost allocation in the amount of$975 for a total budget in the amount of$35,795. C. Fund: Park Development Fund 13 Department: Park Projects 444 & 445 Prior to cost allocation in the amount of$500 with a cost allocation in the amount of $98 for a total budget in the amount of$598. E. Fund: Air Quality Im rovement 15 De artment: Air Quality Im rovement 500 Council Minutes June 14,2000 Page 6 Prior to cost allocation in the amount of$31,250 with a cost allocation in the amount of$1,563 fora total budget in the amount of$32,813. F. Fund: Gas Tax (16) Department: Street & Signal Lighting (5I0) & Road Maintenance(900) Prior to cost allocation in the amount of $207,400 with a cost allocation in the amount of$60,146 for a total budget in the amount of$267,546. G. Fund: Traffic Safetv 117) Department: School Crossing Guard (910) Prior to cost allocation in the amount of$4,475 with a cost allocation in the amount of$300 for a total budget in the amount of$4,775. H. Fund: Measure ' ' 20 Road Maintenance Expenditures Prior to cost allocation in the amount of $256,000 with a cost allocation in the amount of$51,416 and an operating transfer to fund 46 in the amount of$86,775 for a total budget in the amount of$394,191. I. Fund: Wastewater Disposal 21 Department. Colton (570). Billing 572 Line Maintenance (573) Prior to cost allocation in the amount of $928,228 with a cost allocation in the amount of$81,684 for a total budget in the amount of$1,009,912. 0 J. Fund: Landscaping and Lighting Assessment District (26 Priorto cost allocation in the amount of$13,522 with a cost allocation in the amount of$2,960 for a total budget in the amount of$16,482. 5. CITY CAPITAL IMPROVEMENT FUND EXPENDITURES A. Fund: Capital Improvement - Bike Lane Projects Fund (441 CC-2000-106 MOTION BY ?MAYOR PRO TEM BUCHANAN, SECOND BY COUNCIl.MEMBER LARKIN, CARRIED 5-0 , to approve the Bike Lame Project Fund prior to the cost allocation in the amount of$82,350 for a total budget in the amount of$82,350. B. Fund: Capital Im rovement- Street Im rovement Projects 146 CC-2000-107 MOTION BY COLsNCM EM 3ER GARCIA,SECOND BY COUNCILMEIN BER LA.RKIN.CARRIED 5-0,to approve the Street Improvement Projects Fund prior to the cost allocation in the amount of$115,775 for a total budget in the amount of $115,775. C. Fund: Ca ital Improvement - Barton Road Bride Project 147 CC-2000-108 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA,CARRIED 5-0,to approve the Barton Road Project Fund prior to cost allocation in the amount of $40,000 for a total budget in the amount of$40,000. Council Minutes June 14,2000 Page 7 ORDER OF AD JOURNNIENT Mayor Matteson adjourned the City Council Meeting at 8:20 p.m.,until the next CRA/City Council Meeting which is scheduled to be held on Thursday, June 22, 2000 at 6:00 p.m. CITY CLERK of the City of Grand Terrace NIAYOR of the City of Grand Terrace PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR MEMING- JUNE 22, 2000 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on June 22, 2000, at 6.00 p.m. PRESENT: Byron Matteson, Mayor a Dan Buchanan,Mayor Pro Tem Lee Ann Garcia,Councilmember Don Larkin,Councilmember Tom Schwab,City Manager John Donlevy, Assistant City Manager Brenda Stanfill,City Clerk Bernie Simon,Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building S Safety Director John Harper, City Attorne-, Lt. Rick Carr, Sheriff's Department ABSENT: Herman Hilkey, Councilmember Q The meeting was opened with invocation by Pastor Salim Elias,Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Don Larkin. ITEMS TO ADD City Manager indicated that there are some items that need to be added to the agenda by 4/5 vote: CC-2000-109 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCII.MEMBER GARCIA,CARRIED 4-0-1-0(COUNC J EI MER HII.KEY WAS ABSENT),to add the 2000 Police and Fire Games -Cycling Event Permit to the agenda as item 3K. CC-2000-110 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCHIAEMBER GARCIA,CARRIED 4-0-1-0(COUNCMNfE SER HmicEy WAS ABSENT),to add a resolution of the Maglev demonstration project as item 8G. CC-2000-111 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCH2 EMBER GARCIA,CARRIED 4-0-1-0(COUNCILIMENMER HII_KEY WAS ABSENT), to add the rescheduling of July 27, 2000 CRAICity Council Council Minutes June 22,2000 Page 2 meeting to the agenda as item 8H. ITEMS TO DELETE 3H. Authorization to go to Bid- Street Sweeping Services SPECIAL PRESENTATIONS - None CONSENT CALENDAR CC-2000-112 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM BUCHANAN,CARRJED4-0-1-0(COUNCILMEMBER F1111MY WAS ABSENT), to approve the follow ing consent calendar items: 3A. Approval of Check Register No. C0012 3B. Ratify 06-22-00 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 06-08-00 Minutes 3E. Reject Liability Claim GTLC-00-0I (Doyle) 3F. Contract for Services Relating to Mandated Cost Claims - SB90- FY2000- 2001 3G. Authorization to go to Bid - Street Striping Services 31. Resolution Calling a General Municipal Election to be held November 7, 2000 3J. Resolution Requesting Consolidation with the Statewide General Election 3K. 2000 Police and Fire Games - Cycling Event Permit PUBLIC OMM_NT Virginia Harford, 11825 Arliss Way,commended the Council for adopting the Smoke Free Parks resolution. Dick Rollins. 22797 Barton Road, requested an explanation on how the video traffic detection cameras will work in relation to his duties as a crossing guard. Assistant City Manager Donlevy, indicated that Mr. Rollins will not see any change with regard to his duties. ORAL REPORT 5A. Committee Reports Council Minutes June'_?.2000 Page 3 1. Crime Prevention Committee a. Appoint Attemate Member CC-2000-113 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY COUNCMMEMBER GARCIA,CARRIED 4-0-1-0(COUNCII EMBER HII.KEY O WAS ABSENT), to appoint Hugh Forbes as an altemate member of the Crime Prevention Committee with a term continuing to June 30, 2002. b. Minutes of May 8, 2000 CC-2000-114 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCILMEMBER GARCIA,CAR REED 4-0-1-0(COUNCILMEMBER HILKEY WAS ABSENT),to accept the May 8, 2000 Minutes of the Crime Prevention Committee. 2. Emergency Operations Committee a. Minutes of May 1, 2000 CC-2(0)-115 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCMAEAOER GARCIA,CARRIED 4-0-1-0(COUNCHNEMBER HIL.KEy WAS ABSENT), to accept the May 1, 2000 minutes of the Emergency Operations Committee. 5B. Council Reports Mavor Pro Tem Buchanan,expressed his appreciation for all the efforts of the volunteers and participants of Grand Terrace Days. He indicated that he does not have any news on the Transportation Funds. Councilmember Larkin, questioned whether the video detection cameras are capable of recording traffic. Assistant City Manager Donlev , responded that there is no taping going on. Counci 1 member Larkin,he commended all of the volunteers for their work on Grand Terrace Days and felt that it was an enjoyable event. He reported on the open house for the addition at the Senior Center and commended the Seniors on all of their efforts. He indicated that Grand Terrace needs to emphasize the impact that the development of the Spring Mountain Ranch development will have on our community. He reported that the Grand Terrace Chamber of Commerce will hold their luncheon at the Blue Mountain Coffee House on June 27' and that the installation of Officers will be held on June 28'b. He congratulated Byron Matteson on his appointment as the new president of the Grand Terrace Lions Club and also Council Minutes June'_2.2000 Page 4 commended Gale Drews for being named"Lion of the year." Councilmember Garcia, reported that she attended the Tiny Tot graduation and that they do a wonderful job. She attended the Mobile Source Reduction Committee meeting and indicated that they have 14.5 million dollars to be used as grant money. At the meeting they outlined the different categories that those grant monies will be going in to and urged staff to be looking for the grants. She reported that she would like to see advanced transportation pushed at SANBAG. She thanked Irene Mason for her endless hours of volunteering and indicated that she will no longer be volunteering in the community. She stated that the Spring Mountain Ranch is a smart community and although we need to look at it closely there may some opportunities that ue can access. Mayor Matteson, reported that there was a good turn out at Grand Terrace Days. He indicated that Grand Terrace Days is not paid for by the City and that we depend on volunteers to run the event. PUBLIC HEARING 6A. An Ordinance of the City of Grand Terrace, California Removing Parking on the North Side of Van Buren Street from the Northwest Corner of Michigan Street to 600 Feet West Mayor Matteson opened discussion to the public. There being none he returned discussion to the Council. CC-2000-116 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCII.MEMBER GARCIA,CARRIED 3-0-1-1(COUNCILMEMBER HIIJMY WAS ABSENT AND COL'NCILMEMBER GARCIA ABSTAINED), to approve the first reading of an Ordinance of the City of Grand Terrace,California Removing Parking on the North Side of Van Buren Street from the Northwest Corner of Michigan Street to 600 Feet West. U7TLNISHED BUSINESS 7A. An Ordinance of the City Council of the City of Grand Terrace Adding Chapters 1.05 and 1.06 and Amending Chapter 1.16 of the Grand Terrace Municipal Code Pertaining to Administrative Citation Program. CG2000-117 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCa MEMBER GARCIA,CARRIED 3-0-2-0(COUNCILMENMER HII_KEY AND LARKIN WERE ABSENT),to approve the Second Reading of An Ordinance Council Minutes June 22,2000 Page 5 of the City Council of the City of Grand Terrace Adding Chapters 1.05 and 1.06 and Amending Chapter 1.16 of the Grand Terrace. Municipal Code Pertaining to Administrative Citation Program. NEW BUSLNTSS 8A. Reappointment of Comm ttee/Commission Members CC-2000-118 MOTION BY MAYOR PRO TENi BUCHANAN, SECOND BY COUNCI METER GARCIA,CARRIED 3-0-2-0(COUNCILMEMBER HILXEY AND LARKIN WERE ABSENT), to reappoint the following Committee/Commission members to their respective coum ttees: Crime Prevention Committee Phil Spisak Dick Rollins Jo Ann Johnson Emergency Operations,Committee 0 Vic Pfennighausen Richard Haubert Jo Ann Johnson Peggy Reagan Historical and Cultural Activities Committee Pauline Grant Colleen Edmundson Ann Petta Planning Commission Doug Wilson Mary Trainor 8B. Landscaping and Lighting District No. 89-1 CC-2000-119 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA,CARRIED 4-0-1-0(COUNCM EMBER IIIL.KEY WAS ABSENT), to adopt a resolution ordering the preparation of Plans, Specification,Cost Estimates,Diagrams and Report(Engineer's Report)and set the Public Hearing of the City Council Declaring its Intent for July 25, 2000. Council Minutes June 22,2000 Page 6 8C. 2000-2001 City of Grand Terrace Budget Resolution CC-2000-120 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILiMiEMBER LARKIN,CARRIED 4-0-1-0(COUNCILMEMBER HILKEY WAS ABSENT), to adopt a resolution for the 2000-2001 Fiscal Year Budget of the City of Grand Terrace with estimated revenues of$4,576,253, use of available fund balance of $351,469, net transfers-in of $115,775, for a total source of funds of $5,043,497; and total expenditures of $5,352,220, and net transfers-out of ($567,511), for a total use of funds of$4,784,709. 8D. Smoke Free Panics Resolution CC-2000-121 MOTION BY COUNCII.MEMBER LARKIN,SECOND BY COUNCHNEMBER GARCIA,CARRIED 4-0-1-0(COLNCILMEMBER HIL.KEY WAS ABSENT),to approve a resolution with an amendment in section 1. to include only Richard Rollins, Pico and T.J. Austyn Paris as tobacco-free zones in the City of Grand Terrace. 8E. Resolution Calling and Giving Notice of the Holding of a Special Municipal Election 0 to be held November 7, 2000 for the Submission to the Voters a Question Relating to a Transient Occupancy Tax Item 8E. Resolution Calling and Giving Notice of the Holding of a Special Municipal Election to be held November 7, 2000 for the Submission to the Voters a Question Relating to a Transient Occupancy Tax was withdrawn. 8F. Chamber of Commerce/City Newsletter: Proposal CC-2000-122 MOTION BY COUNCILMEM 3ER LARKIN, SECOND BY MAYOR PRO TEM BUCHANAN,CARRIED 4-0-1-0(COUNCM EMBER HMXEy WAS ABSENT), to approve the development of an agreement with the Grand Terrace Chamber of Commerce fora cooperative newsletter publication;and appropriate$3,100 from the Unallocated General Fund Balance toward this project and authorize the use of $2,5000 from the Use Oil Grant Proeram. 8G. Resolution In Support of the California Maglev Demonstration Project CC-2000-123 MOTION BY COUNCILMEMBER GARCIA,SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 3-1-1-0 (COUNCILM M13ER LARKIN VOTED NO AND COUNCILNMM[BER HILKEY WAS ABSENT), to approve a resolution supporting the California Maglev Demonstration Project. Council Minutes June 22,2000 Page 7 8H. Reschedule the July 27, 2000 CRA/City Council Meeting CC-2000-124 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA,CARRIED 4-0-1-0(COUNCH-R EMBER HILIMY WAS ABSENT),to move the July 27,2000 regularly scheduled CRAICity Council O meeting to Tuesday,July 25, 2000. CLOSED SESSION 9A. Personnel Negotiations CC-2000-125 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCH-MEMBER LAR.KIN,CARRIED 4-0-1-0(COUNCU-NIEMBER HILT EY WAS ABSENT), to approve the extension of the employee salary ranges by 7%at the top end with respect to all of the positions except for the code enforcement position and lowering the bottom end by 7%; and appropriate$75,282 from various funds to cover the expenditure and approve the salary resolutions with the amendment to the Code Enforcement range. ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 8:35 p.m., until the next CRAICity Council Meeting which is scheduled to be held on Thursday,July 13, 2000 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CITY OF GRAND TERRACE r.......-.-�......... ................ ...... n......................................................................... .........;...................x...�'trs�y v ................... STAFF REPORT - � 4 Finance De artment CRA ITEM{ ) COUNCIL ITEM(X) MEETING DATE: July 13, 2000 AGENDA ITEM SUBJECT: Fiscal Year 2000-2001 APPROPRIATIONS L MIT FUNDING REQUIRED NO FUMING REQUIRED XX Article XIII-B of the California Constitution was adopted as Proposition 4 in the November 1979 General Election. Proposition 4 established an appropriations limit from proceeds of taxes for each governmental entity with the State of California. The appropriations limit is unique to each governmental entity and must be determined annually. RDA is not subject to appropriations limit. The ir.=ent is to provide certain limitations and controls on goverrL-,ent spending at all levels of government in the state, but these restrictions are intended by legislature to be applied in a reasonable and practical manner so as to allow some flexibility to meet constantly changing conditions and needs of the citizens for governmental services . The appropriation limit of the City is the "proceeds from taxes", as defined, adjusted annually by changes to the population and the cost of living. The Department of Finance shall notify each local agency, no later than May 1st of each year, of the change in cost of living or change in California per capita personal income, whichever is less, and the population for each local agency for the prior calendar year. Proposition 111, passed in June 1990, made several changes to the method to be used in calculating the limit. These changes allow that the Population Factor may be the change in population of the City or the change in population of the County. Proposition 111 also changed the Price Factor to be a choice of the change in California per capita income or the change in the local assessment roll due to the additicn of local nonresidential new construction. The latter percentage will have to be provided by the County and will not be available for several months. - 1 - COUNCIL AGENDA REM NO. J CITY OF GRAND TERRACE Appropriations Limit Page 2 However, staff does not feel this c:.ange will effect Grand Terrace's calculations due to the lack of non-residential new construction over the last year. The appropriations limit can always be adjusted at a later date. Council must make their selection ann::ally on each option by recorded vote. At present, an appropriation cushion cf $4, 426, 955 exists before the limitation would impact the City. This is an increase of 5 .7% over the last year. Accompanying this Staff Report is the Appropriations Limit Resolution calculations for the City of Grand Terrace with supporting documentation. FACTORS: FY 2000 - 2001 A) Per Capita Personal Income Change (California) 4 .91= or B) % Change in Local Nonresidential Construction (unknown) C) Population Change for Grand Terrace (DOF) ar D) Population Change for San Bernardino County 1. B2e FACTORS USED A) Per Capita Personal Income Change, Expressed as a Ratio 1.0491 C) County Population Change,Expressed as a Ratio 1.0182 Prior Year (FY 2000-01) Appropria_ion Limit S 5, 643, 55.= New APPROPRIATION LIMIT FY 2000- 2001 APPROPRIATION LIMIT ( see SCH 1) $ 6,028,725 - 2 - CITY OF GRAND TERRACE 1) SELECT THE COUNTY POPULATION CHANGE FOR FISCAL YEAR 2000-2001 OF 1.01829 IN APPROPRIATION LIMIT CALCULATION. 2) SELECT THE CHANGE IN CALIFORNIA PER CAPITAL INCOME FOR FISCAL YEAR 2000-2001 OF 4. 910 IN APPROPRIATION LIMIT CALCULATION. 3) ADOPT RESOLUTION ESTABLISHING THE FY 2000-2001 APPROPRIATION LIMIT FOR TUE CITY OF GRAND TERRACE AT $ 6, 028,725. STATE Gf .1L r anti A - _ •• DEPARTMENT OF FINANCE OFFICE OF THE DIRECTOR STATE CAPITOL.ROOM 1145 SACRAMENTO CA 99144996 May 1,2000 Dear Fiscal Officer: PRICE A.rD POPliLATION r FORMATION APPROPRIATIONS LLNIIT The California Revenue and Taxation Code, Section 2227, mandates the Department of Finance to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction uses their percentage change in population factor for January 1, 2000, in conjunction with a change in the cost of living. or price factor, to calculate their appropriations limit for fiscal year 2000-2001. This year, the price factor is not currently available because the Federal Government will not provide the state's income estimate until **lay 17. Please read Enclosure I for an explanation on how and when local areas will be able to obtain this year's price factor.Enclosure II provides city and unincorporated county population percentage changes (and Enclosure ILk provides county and incorporated areas population percentage changes). The population percentage chance data excludes federal and state institutionalized populations and military populations. as noted. POPULATION' CERTIFICATION' Tne population certification program applies only to cities and counties. Revenue and Taxation Code 11005.6 mandates the Department of Finance to automatically- certify any population estimate that exceeds the current certified population with the State Controller's Office. The Department of Finance will certify the higher estimate to the Controller, unless the Department receives a written request not to certify- within 25 days of the completion of the estimate. The ciry or counvv then retains the current certified population. The Department of Finance will only certif, a lower population estimate if requested by a city or county in writing to do so by June 1. 2000. Address questions about the price and population data to the Demographic Research Unit at (916) 323-4086. Sirtcerei}. 1 1' GAGE B. TI IOTH Director Enclosures May 1, 2000 Enclosure I The price factor needed by local jurisdictions to compute their appropriations limit for fiscal vear 2000-2001 could not be calculated in time for the May 1 mandated due date, as explained below. The Department of Finance (DOF) regrets this inconvenience and will provide the price factor to local areas immediately, both on the Internet and by mail, when it becomes available. By law, the Economic Research Unit of the State Department of Finance uses a state income estimate provided by the U.S. Bureau of Economic Analysis (BEA) to calculate per capita personal income. This is the price factor provided annually by DOF to local areas to calculate the local appropriations limit. This year, the BEA cannot provide the state's income estimate until May 17. The Department Of Finance will place the price factor on its home page after May 17, and mail both the price factor and the population change factor to local areas. 4her Alav 17, the 2000-2001 fiscal year price factor can be obtained on the Department of Finance web page: www.dof ca.gov To open the page containing the 2000-2001 price factor. click on: 2000-01 Price Factor used for.3ppropriations Limit Calculation May 18, 2000 Enclosure I A. Price Factor- Article XHI B specifies that local jurisdictions select their cost-of-living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage changes to be used in setting the 2000-2001 appropriation limit are: Per Capita Personal Income Fiscal Year Percentage change (FY) over prior year 2000-2001 4.91 B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 1999-2000 appropriations limit. 2000-2001: Per Capita Change =4.91 percent Population Change= 1.73 percent 4 91+100 Per Capita converted to a ratio: 100 = 10491 Population converted to a ratio 1 73+100100 = 10173 Calculation of factor for FY 2000-2001 1 0491 -, I 0173=1.0672 Enclosure 11 Annual Percent Change in Population Minus Exclusions(") January 1, 1999 to January 1 ,2000 and Total Population January 1,2000 Total_ County Percent Chan - Population Minus Exclusions Population City 1999-2000 1-1.99 1.1-00 1.1.2000 SAN BERNARDINO ADELANTO 0.68 13.949 14.044 15.602 APPLE VALLEY 2.93 55.357 56,980 56.980 BARSTOW 0.70 23.128 232W 23.290 BIG BEAR LAKE 1.90 6.211 6.329 6.329 CHINO 1.89 57.997 s9.091 66.740 CHINO HILLS 3.37 58.271 60236 60236 COLTON 1.18 46,782 a7 333 47.333 FONTANA 4.68 112,142 117.395 117.395 GRAND TERRACE 0.88 13,419 13,537 13,537 HESPERIA 2.09 62289 63.589 63•589 HIGHLAND 3.49 42,968 44.469 44.469 LOMA LINDA 3.19 21.609 22299 22.299 MONTCLAIR 1.04 30.625 30.943 30.943 NEEDLES 0.85 5,879 5.929 5.929 ONTARIO 2.76 147,423 151 488 151.498 RANCHO CUCAMONGA 2.75 122.221 its 585 125.595 f� REDLANDS 1.04 67.073 V 771 67.771 �f RIALTO 098 82.857 :-3 666 83.666 SAN BERNARDINO 065 183.528 to-716 186.351 T VVEN T YNINE PALMS 085 13.002 '3 113 15 091 UPLAND 100 68.112 68 795 68.795 VICTORVILLE 2.27 63.024 54 455 64.455 YUCAIPA 2.24 38.965 39 338 39.838 YUCCA VALLEY 122 18.990 19-M 19.222 UNINCORPORATED 048 267.991 2£9275 292.348 COUNTY TOTAL 1.82 1.623.812 1 E53.388 1.689,281 [' E7tv"icrs rc'uae reweRts in rwe rerta; nst.tutions.federa mi.itary nsta,iatcros.and stwe s^c'ederai rorrencria:;nstitutions. Page 1 RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHI?iG THE FISCAL YEAR 2000-2001 APPROPRIATIONS LIMIT PURSUANT TO ARTICLE XIII-B OF THE STATE CONSTITUTION AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 7910 WHEREAS,Article X01-13 of the California Constitution requires that an Appropriations Limit be determined and established annually for each governmental entity within the State of California; NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERINIINE,AND ORDER AS FOLLOWS: Section 1. That the City Council of the City of Grand Terrace hereby establishes the Fiscal Year 2000-2001 Appropriations Limit pursuant to article XIII-B of the State Constitution as required by California Government Code Section 7910. Section 2. That the limits determined on Exhibit"A" attached hereto and incorporated herein by reference is the established limit for Fiscal Year 2000-2001. Section 3. That the City of Grand Terrace, as shown in said Exhibit"A", has complied with the limit imposed on appropriations and that all proceeds of taxes were appropriated for Fiscal Year 2000-2001. ADOPTED this 13''day of July, 2000. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof. and of the City Council thereof. CITY OF GRAND TERRACE EXHIBIT A CITY OF GRAND TERRACE Appropriations Limit Page 4 SCHEDULE 1 CITY OF GRAND TERRACE APPROPRIATION LIMIT CALCULATION Appropriations Limit from FY 1999-2000 (prior year) $ 5, 643, 850 Maximum permitted growth rate per Proposition I11 X (Per Capita Personal Income Change Ratio multiplied by Population Change Ratio) 1.0491 X 1. 0182 FACTOR - 1.06819362 New 2000-2001 Appropriations Lim t $ 6,028, 725 FY 2000-2001 estimated proceeds from taxes (SCH 2) $ 1, 601, 770 AMOUNT UNDER (OVER) APPROPRIATIONS LIMIT (Cushion before the -imit would effect the City. $ 4,426, 955 FY 2000-2001 Budget Appropriations: General Fund $2, 841, 810 Special Revenue Funds 1 612, 093 Total City Appropriations 4, 453, 903 Less: .appropriations from non-tax sources (b) 2, 852, 133 Estimated appropriations from tax sources (b) $1,601,770 (b) as defined by statutes. SCHEDULE 1 CITY OF GRAND TERRACE Appropriations Limit Page 5 Schedule 2 CITY OF GRAND TERRACE CALCULATION OF PROCEEDS FROM TAXES BUDGETED REVENUES FOR FY 2000-2001 (Fees,eta. ) Proceeds Non-Proceeds from other than Taxes Taxes Property Taxes 391, 000 Homeowner's Property Tax Relief 9, 000 Real Property Transfer Tax 18, 000 Sales Taxes 460, 000 Franchise Fees 300, C00 Business Licenses 59, 250 Recreation Fees 3, 500 Child Care Fees 772, 500 Planning Fees 21, 550 Engineering & Building Fees 64, 200 Interest- (Allocated 56% / 44%) 23, 520 181 ;30 Motor Vehicle-in-Lieu 640, 000 Off-Highway Motor Vehicle 1, 000 Misc. Non-Taxable (Schedule 3) 53, 260 Fines & Parking Citations 61 _50 TOT;L GENERAL FUND ($2, 841, 810) 1, 601, 770 1, 240, C40 Street Fund - Fees and Interest 0 11, 200 Storm Drain Fund - Fees and Interest 0 7, 5D0 Park Fund-Fees, grants, interest 0 11 - -.0 AB3229 COPS allocation 0 33, 230 Air Quality Fund-DMV subventions 0 13, 250 Gas Tax Fund (A) & interest 0 245, C30 Measure "I" Fund (B) 0 149, C00 Waste Water Fund-user fees 0 1, 132, 630 Landscaping & Lighting District-Assmts. 0 13, 363 Traffic Safety Fund, court fines 0 5, 900 OTHER SPECIAL REVENUE ($1, 612, 093) 0 1, 612, 093 TOTALS $ 1 . 601,770 2_,852 , 133 A: Exemption under $ . 09 Gallcn Cities receive apprcx. .03391Gallon frcm Gas tax ? Exempted from calculation SCSEDULE 2 CITY OF GRAND TERRACE Appropriations Limit Page 6 Schedule 3 CITY OF GRAND TERRACE CALCULATION OF PROCEEDS FROM TAXES MISC NON-TAXABLE ITEMS (PER 2000-2001 BUDGET) YARD AND GARAGE SALE 800 COMMUNITY DEV. BLOCK GRANTS 0 SIGN PLACEMENT PERMITS 500 CANDIDATE FEES 1, 000 MISC. PERMITS 150 HOME OCCUPATION PERMITS 1, 000 AB1662 BOOKING FEE REIMB. 17, 375 OIL RECYCLING GRANT 15, 000 POLICE ACC. REPORTS 10 PARK LIGHT & USE FEES 9,775 UTILITY PAYMENTS 0 RETURINED CHECK FEES 500 MISC REVENUE T, 000 RENT FACILITIES 150 Total Misc.- non Taxable $ 53, 260 (to Sch 2) SCHEDULE 3 STAFF REPORT CRA ITEM { ) COUNCIL ITEM (X) MEETING DATE: July 13, 2000 SUBJECT: PLANNING COMMSSION STIPENDS At the City Council meeting of June 14, 2000 Council considered the FY2000-2001 Budget. A motion was made and approved to increase the Planning Commission Stipends from$25 per month to$50 per month in which at least one Planning Commission meeting is held. The Planning Commission stipends are set by resolution and, therefore, we need to rescind Resolution No. 99-15 which set the stipends at$25 per month and establish the new rate of$50 per month. Staff Recommends Council: ADOPT A RESOLUTION RESCINI)LNG RESOLUTION NO.99-15 AND ESTABLISHINGTHE STIPENDS FOR THE GR.kNI D TERR.-\CE PLANNING COMMISSION D THE AMOUNT OF 550 PER MONTH IN WHICH AT LEAST ONE PLANNING COMMSSION MEETING IS _ATTENDED. COUNCIL AGENDA ITEM Nd�5F J RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 99-15 AND ESTABLISHING THE STIPENDS FOR THE GRAND TERRACE PLANNING COMMISSIONERS WHEREAS, the City Council of the City of Grand Terrace has determined the need to increase the stipends for the Grand Terrace Planning Commissioners; NOW, THEREFORE, the City Council of the City of Grand Terrace, does hereby resolve, determine, and order the following: Section 1. Rescission - Resolution No. 99-15 is hereby rescinded in its entirety. Section 2. Planning Commission Stipends-That each Planning Commissioner shall receive a stipend in the amount of $50 per month in which at least one Planning Commission meeting is attended. PASSED, APPROVED AND ADOPTED this I day of July, 2000. ATTEST. City Clerk of the City of Grand Mayor of the City of Grand Terrace and Terrace Of the City Council thereof. 1, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No.2000- was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 130' day of July, 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: City Attorney "T F STAFF REPORT yo- CITY MANAGER ' S DEPARTMENT CRA ITEM ( ) COUNCIL ITEM Q00 MEETING DATE: DULY 13, 2000 SUBJECT: CITY MANAGER'S ATTENDANCE AT THE ANNUAL ICMA CONFERENCE FUNDING REQUIRED NO FUNDING REQUIRED This year the ICMA Conference is scheduled for September 17 through the 20',and is being held in Cincinnati, Ohio. The City Manager is requesting authorization for attendance. The travel expense has been included in the year 2000-2001 budget and,pursuant to our travel policy,staff is requesting travel authorization. STAFF RECOMMENDS THAT: COUNCIL AUTHORIZE THE CITY MANAGER TRAVEL TO CINCINNATI TO ATTEND THE ANNUAL ICMA CONFERENCE. COUNCIL AGENDA ITEM NO. J THE CITY OF GRAND TERRACE STAFF REPORT 1 CRA ITEM ( ) COUNCIL ITEM (X } MEETING DATE : July 13. 2000 AGENDA ITEM SUBJECT: RESOLUTION TO DIRECT COLLECTION OF DELINQUENT SEWER USER FEES ON SAN BERNARDINO COUNTY TAX ROLL 2000-2001 FUNDING REQUIRED NO FUNDING REQUIRED XX County has requested resolution for specific direction zo collect the City delinquent sewer user fees on the upcoming 20OC-2001 property tax roll. City Council has adopted Ordinance No. 112, as amended 'c Ordinance No. 144 (1993) , Ordinance 163 (1996) and Ordinance 180 0 "Comprehensive Fee Schedule' , establishing the fees for :axes, permits, licenses, services, facilities and activities 4=ovided by the City of Grand 'Ferrate. ;rdinance No. 112, Exhibit "A", Item 17 (c) , "Sewer User C~:arges, Lien Status of Delinquent Charges; states that "Any sewer service charges unpaid for a period of six ; 6) months shall cause a lien to be recorded upon the real property served . . . Once the lien is placed Cn the real property, the delinquent amount and all penalties shall be added to the tax roll". Finance Department has reported approximately 7 potential parcels in which sewer user charges are delinquent more than six (6) months. Each user and property owner, if different than the user, has been given ample notice of the potential city actions. The final number of parcels submitted may be increased if more delinquent users are found or reduced if the delinquent user pays the amount due before Staff submits the notice to apply special assessments to the _ax roll to the Auditor-Controller. The final list and a Council Res:lution to direct collection of delinquent sewer users is due in the Auditor-Controller' s office by August 11, 2000. However, the list will be sut:%tied before then. -1- COUNCIL AGENDA ITEM NO. THE CITY OF GRAND TERRACE Page 2 Delinquent Sewer Users Tax Roll Collection A Six month delinquency represents three regular billing cycles; a courtesy notice after the third and fifth month and a "goldenrod" notice after the six month with a copy of the ordinance. O In accordance with Government Code Sec.29304 the County` s processing cost, not to exceed $2.00 per parcel, is added to the total assessment. The number of delinquencies have gone down from 65 delinquent accounts eligible for the tax roll last year to 7 delinquent accounts eligible for the tax roll . This is entirely due to outsourcing sewer billing to Riverside Highland Water Company, which now bills the user water usage and sewer charges on the same bill. Staff 4sic s that Counc 1. Approve and adopt Written Report of Delinquent Sewer User Accounts containing the descripticn o: each parcel number and amount of delinquent fees for all sewer accounts celinquent over six months . 2 . Direct staff to file such report with the Auditor/Controller of San Bernardino County for the purpose of collection of such delinquent fees, along with the general property taxes for the 2000-2001 property tax roll. -2- THE CITY OF GRAND TERRACE Page 3 Delinquent Sewer Users Tax Roll Collection Delinquent Sewer Users at 6/30/00: SEWER Account# Amount APN# 041441000 5213.00 0276-344-02-0-000 10070000 S 26.60 0277-411-01-0-000 08205000 S 46.50 0277-252-07-0-000 03060000 S 27.00 0276-245-03-0-000 03075000 S 71.25 0276-247-07-0-000 12187000 S 75.00 1167-371-61-0-000 18159001 $ 50 85 0276-372-11-0-000 5510 20 0 -3- RESOLUTION NO. 2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT SEWER USERS FEE AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS A LIEN UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE WHEREAS, pursuant to Sections 5471 of the California Health and Safety Code, the City Council of the City of Grand Terrace did fix reasonable sewer user fees; and WHEREAS, pursuant to Section 5473 of the California Health and Safety Code the City Council has elected to have delinquent sewer user fees of more than six months, for fiscal year 1999-2000 collected on the tax roll, in the same manner, by the same persons and at the same time as together with and not separately from, the general taxes,and has caused a written report ("Written Report") to be prepared and filed with the City Clerk containing a description of each such parcel or real property and the amount of the delinquent sewer user fee, for each such parcel for said fiscal years; and WHEREAS, the City Council has adopted Ordinance No. 180 relating to establishment of a fee and service charge. NOW, THEREFORE, the City Council of the City of Grand Terrace, does hereby resolve as follows: 1. The Written Report filed with the City Clerk contains a description of each parcel of real property and the amount of the delinquent sewer user fees,for the fiscal year 1999- 2000 and the Written Report is therefore approved and adopted. 2. The delinquent sewer user fees, shall be forwarded for the San Bernardino County Auditor Controller and shall be collected on the tax roll for fiscal year 2000-2001 in the same manner, by the same person, at the same time, together with and not separately from, the general taxes. 3. The Finance Director shall file with the Auditor Controller a copy of the Written Report, with a statement endorsed thereon over the signature of the City Clerk that it has been fully adopted by the City Council, together with a certified copy of this Resolution. PASSED, APPROVED AND ADOPTED this 13'h day of July, 2000. Mayor of the City of Grand Terrace 1 ATTEST: City Clerk of the City of Grand Terrace I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that Resolution No.20007 was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 131h day of July, 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Cleric Approved as to form: City Attorney STAFF REPORT g� CITY MANAGER ' S DEPARTMENT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: DULY 13, 2000 SUBJECT: JOB DESCRIPTIONS UPDATE FUNDING REQUIRED NO FUNDING REQUIRED XX There were some reclassifications approved during this year's budget session and some job description changes due to last year's layoff that require Council's approval. Following are the descriptions that require Council's approval: 1. During budget session the present Account Clerk was reclassified to Finance Assistant. The job description reflecting the additional work 0 that has been incorporated into this position is attached for Council's approval. 2. During budget session the present Building Inspector was reclassified to Sr. Building/Safety Inspector. Last budget year we hired an Inspector, without benefits and have reclassified that position to Building/Safety Inspector, with benefits. The attached job descriptions for a Sr. Building/Safety Inspector and Building/Safety Inspector are attached for Council's approval. 3. Staff is recommending that the title for the position of Administrative Clerk be changed to Building/Safety Technician. The title change will better represent the duties of this position and the salary range will remain the same. Attached for Council's approval is the job description reflecting the change of title. 4. Staff is recommending that the title for Assistant to the City Manager be changed to Executive Assistant. The title is confusing as we also ha,a an Assistant City Manager. This is a good time for this change, since the person in this position is retiring and the job description should incorporate the new duties that were added to this position after last year's layoff. The salary remains the same. f COUNCIL AGENDA ITEM N0, STAFF REPORT—JOB DESCRIPTIONS UPDATE Page Two 5. Staff is recommending that the job descriptions for the Deputy City Clerk and the Secretary to the assistant City Manager be changed as attached. These two positions have also taken on new duties due to the layoff. The pay remains the same. STAFF RECOMMENDS THAT: COUNCIL APPROVE THE ABOVE JOB DESCRIPTIONS 0 O CITY OF GRAND TERRACE JOB DESCRIPTION Title: Finance Assistant DATE: July 2000 Job Sunnmaa Under the general supervision of the Finance Director,assists and performs a variety of difficult and complex work necessary to one or more of the following functions: accounts receivable, payroll, administration of business licenses,reconciliations for property tax,bond account,sewer,and assist in budget development and control. Typical Duties Review, verify, compile, and summarize a variety of accounting data; assists in the preparation of the annual budget documents. regular and ad hoc reports; provide budget information to other departments as requested. Prepare all aspects of payroll including PERS report, deferred compensation enrollments and preparation and posting of pa�-roll journal entries to the general ledger. J Respond to citizen inquiries and complaints; respond to employee inquiries regarding payroll and benefits, disbursements and records. Administer the business license procedure;maintain records and answer inquiries regarding business licenses. Assist with treasury and investment functions; assist with financial audit. Sewer reconciliation, placement and removal of sewer liens and property tax roll; and correspondence with escrow companies of placement and removal. Participate in cross-training and provide back-up assistance to other personnel in this department. Process purchase orders for input to the general ledger; reconcile cash daily and post revenue to general ledger. Payment and reconciliation of all insurances. Responsible for parking citation ticket input and communication with the processing center. CITY OF GRAND TERRACE Position Description-- Finance Assistant Page Two Purchasing for Finance and Non-Departmental Departments. Perform related duties as assigned. Q Essential Oualif cations Knowledge of basic financial record-keeping procedures, and standard office practices and procedures. Ability to perform involved arithmetical computations and compare alpha and numeric data rapidly and accurately. Ability to handle heavy counter work,and operate a cash register. Ability to operate a ten-key calculator by touch; to operate a personal computer and know word processing programs utilizing spreadsheets and graphics, as well as other equipment used in assigned position. Ability to learn and apply governmental accounting guidelines pertaining to assigned functions; ability to take direction with little supervision. Ability to communicate effectively and establish cooperative working relationships with citizens, employees and others contacted in the course of performing assigned duties. This position requires regular and punctual attendance. Must have a valid California Driver's License with a good driving record. Any combination of education, trauung, and experience that provides the required knowledge and abilities. An example of this would be responsible clerical work involving the processing and maintenance of financial records,along with public contact and data entry experience. Experience in a municipal accounting setting is preferred. CITY OF GRAND TERRACE JOB DESCRIPTION Title: Sr. Building/Safety Inspector Date: July 2000 Job Summary Under the direction of the Director of Build ing/Safety/Public Works,perform skilled inspections of a variety of buildings to ensure compliance with building,plumbing,mechanical and electrical codes and approved plans and specifications. Typical Duties Make on-site inspections of new construction, room additions, alterations, housing rehabilitation projects to determine compliance with uniform and national codes, City ordinances, zoning regulations and approved plans. Perform plan checking and prepare permits. Prepare specifications for Community Redevelopment Agency (CRA) low and moderate housing rehabilitation. Investigate building-use violations;inspect and approve water,gas,electrical and sewer connections; check building plans. Coordinate with contractors in the construction of CRA low and moderate housing. Inspect fire-damaged structures; issue permits; code enforcement. Perform related duties as assigned. Essential Qualifications Knowledge ofbuilding,mechanical,plumbing and electrical codes,and knowledge of fire,life-safety and zoning codes; thorough knowledge of storm drain, street, sewer and traffic signals. Ability to read, understand, interpret and apply the Uniform Building, Plumbing, Mechanical and Housing Codes, National Electrical Code, Municipal Ordinances, zoning requirements and other applicable codes and regulations. Ability to read and understand plans. CITY OF GRAND TERRACE Job Description—Sr. Building/Safety Inspector Page Two Ability to communicate effectively and establish cooperative working relationships with co-workers and a variety of persons contacted in the course of performing assigned duties. A California Driver's License is required. This position requires regular and punctual attendance. 0 A High School Diploma is required and either (1) four years of varied construction related experience,or(2)one of the four major ICBO certifications,either building,electrical,mechanical, plumbing or ICBO combination dwelling certification. Code enforcement experience is preferred. O CITY OF GRAND TERRACE JOB DESCRIPTION Title: Building/Safety Inspector Date: July 2000 Job Summary Under the direction of the Director of Building/Safety/PublicWorks,perform various duties which include issuing building permits,reviewing plans,assist customers at the counter,inspect residential and commercial structures, map filing, cataloging and map printing. Coordinate and perform the rehabilitation of Community Redevelopment Agency's (CRA) low and moderate housing. Typical Duties Make on-site inspections of new construction, room additions, alterations, housing rehabilitation projects to determine compliance with uniform and national codes, City ordinances, zoning regulations and approved plans. Perfom construction duties related to the various trades for the coordination and rehabilitation of CRA low/moderate housing. Investigate building-use violations;inspect and approve water,gas,electrical and sewer connections; check building plans. Prepare the specifications and coordinate work with various contractors. Perform related duties as assigned. Essential Qualifications Ability to read, understand, interpret and apply the Uniform Building, Plumbing, Mechanical and Housing Codes,National Electrical Code, Municipal Ordinances, zoning requirements and other applicable codes and regulations. Ability to perform the construction duties of the various trades within the Uniform Building Codes, including the use of construction tools and equipment Ability to operate a computer and other office equipment. CITY OF GRAND TERRACE .lob Description-- Building/Safety Inspector Page Two Ability to communicate effectively and establish cooperative working relationships with co-workers and a variety of persons contacted in the course of performing assigned duties. ?dust have ICBO Certificate as required in accordance with A.B. 717. 0 A California Driver's License is required. This position requires regular and punctual attendance. A High School Diploma is required and a year's experience as an inspector is preferred. CITY OF GRAND TERRACE JOB DESCRIPTION Title: Building/Safety Technician Date: June, 1998 Job Summary Under the supervision of the Director of Building and Safety/Public Works/Housing Department. Provides a variety of administrative support for this department. Typical Duties Types, formats and transcribes a variety of documents including correspondence, staff reports, monthly and annual building activity reports, specifications for housing rehabilitation projects and contract and bid documents for Building/Safety/Public Works. Operates standard office equipment including a computer,copier and print machine. Receives and routes incoming calls and answers routine inquiries. Receives, sorts and distributes incoming and outgoing correspondence;monitors office supply levels and places orders for Building/Safety/Public OWorks Department. Processes billings for Building and Safety and Public Works contracts. Processes Building, Safety and Public Works permits, schedules inspections, prepares required monthly and annual building activity reports for federal,state and county offices,keeps detailed log of all permit activity, processes conditions of approval and legal descriptions. Performs related duties as assigned. Essential Oualifications Ability to type 55 words per minute with a good command of proper Business English, good vocabulary and grammar usage;knowledge of standard office practices,procedures and equipment; ability to maintain a complex record and filing system. Computer experience is essential including knowledge of variety of programs such as WordPerfect 6.1.TRW Property Data or a similar program. Ability to accurately interpret Assessor's parcel map. Ability to follow oral and written instructions. CITY OF GRAND TERRACE Position Description—Building/Safety Technician Page Two Ability to communicate effectively and establish cooperative working relationships with employees and a variety of persons contacted in the course of performing assigned duties;to represent the City in an official capacity. Any combination ofeducation,training and experience that provides the required knowledges,skills O and abilities. An example of this would be completion of high school and previous clerical experience involving public contact, preferably in a Public Works or Building and Safety Department. CITY OF GRAND TERRACE JOB DESCRIPTION Title: Secretary to the Assistant City Manager Date: July 2000 Job Summaa Under the direction of the Assistant City Manager provides a variety of general secretarial assistance in varied duties dealing with the activities of the Community Service, Code Enforcement, and Maintenance departments. Assigned duties require the incumbent to be familiar with a wide range of City functions and activities. Tvnical Duties Use a computer to type letters,memoranda,spreadsheets, data base, and reports from handwritten, typed, hand-corrected and machine-dictated copy; proofread and edit rough and final drafts for formatting, spelling grammar and punctuation; develop spreadsheets and data bases using current versions of popular software. Participate and assist in the administration of the department, research and prepare reports related to departmental functions; process and/or maintain records related to the administration of the departmental budget; monitor and report on projects or acti%hies within the department. Manage department budget,including systems for purchasing,and processing purchase requests and purchase orders. Compose correspondence, write letters, memoranda and reports related to work assignments. Maintain reservation system for use of City facilities and develop billing for facility use to local organizations, including field lighting. Compile materials and prepare or assist in the preparation of reports, manuals or publications; design and implement forms; prepare written materials to explain City programs or procedures. Responsible for processing citizen complaints and code enforcement violations and keep files for follow-up on cases. Organize and maintain filing and record-keeping system for the department. Assist the public at the counter and on the telephone; pro%ide assistance by answering questions, providing information. or placing individual in contact with other appropriate staff; research information using records management and computer system. CITY OF GR OND TERRACE Job Description-- Secretary to the Assistant City Manager Page Two Assist in backup for the City's automated phone system. Perform related duties as assigned. Essential Oualifications Ability to type 60 words per minute with a good command of proper Business English, good vocabulary and grammar usage in order to compose, type, proofread various reports and correspondence; thorough knowledge of office systems and procedures including filing, word processing and public relations. Thorough knowledge of computers and applicable computer software,including the current version of Windows,word processing,preferably Word 7.0, spreadsheets(Exel) and data base programs. Some knowledge of the functions of municipal government; to be able to interpret and apply City- wide departmental policies and procedures. Ability to handle counter work and work well with the public, vendors and contractors. Ability to maintain an effective filing system for a variety of information and/or materials. Ability to communicate effectively,orally and in writing,with,the public,City officials, City staff, and representatives of other agencies and organizations. Possession or ability to obtain a California Driver's License is required. This position requires regular and punctual attendance. Any combination of education,training and experience that provide the required knowledge,skills, and abilities. An example ofthis would be completion of high school,supplemented with secretarial courses and mo years of increasingly responsible experience performing general secretarial work which involved typing letters, memoranda and correspondence, maintaining filing systems and assisting visitors or callers. CITY OF GRAND TERRACE JOB DESCRIPTION Title: Executive Assistant Date: July, 2000 Job Summary Under the general direction of the City Manager performs a broad range of administrative duties in support of the Manager to ensure the smooth operation of City Government which includes administering personnel functions as the Assistant Personnel Officer. Typical Duties Schedule, monitor, and coordinate the City Manager's projects; provide liaison with staff, City Council,citizens,and other governmental agencies;compose staff reports,correspondence,Requests for Proposals, and collect/compile data in support thereof. Act as Assistant Personnel Oicer to develop and prepare materials for use in employee recruitment and selection,which includes job descriptions,written tests and advertising for employment;screen references on prospective employees and put together selection panels. Keep personnel files updated with a tickler file to flag for e--aluations and prepare all paperwork therefor:conduct wage and fringe surveys; review and keep current the Personnel Policies and Procedures. Does background work and preparation of answers to complaints that go directly to the City Manager. Prepare correspondence for the Mayor and Council Members; does research work as requested by Council. Schedule and coordinate arrangements for meetings set by the City Manager,the Mayor and the City Council. Process travel arrangements for the City Manager, Mayor and City Council's attendance at conferences, seminars, etc. Type,edit and format a variety of documents; establish and maintain a variety of files and records. Process the incoming mail and distribution thereof. Monitors office supply levels and places orders for the City Manager and Cit% Council offices.. Attend meetings as requested by the City Manager. Perform other duties as assigned. CITY OF GRAND TERRACE Job Description-- Executive Assistant Page Two Essential Qualifications Ability to organize and coordinate office procedures and prioritize workload; ability to perform complex administrative tasks within defined deadlines. Ability to use initiative and judgment in working independently,while recognizing matters which should be referred to the City Manager;ability to use discretion in the disclosure of information and to maintain confidentiality. Knowledge of office procedures and equipment; command of proper business English,vocabulary and grammatical usage. Ability to type 60 words per minute and be proficient in computer skills.. Ability to maintain accurate and orderly records and files. Ability to communicate effectively orally and in writing and to establish and maintain cooperative working relationships with a wide variety of persons contacted in the course of performing assigned duties. Knowledge of personnel procedures. This position requires regular and punctual attendance. Any combination of education,training and experience that provides the required knowledge,skills and abilities. An example of this would be completion of high school with responsible administrative support experience in a public agency involving extensive public contact,interfacing with various levels of management and the handling of confidential information. A Bachelor's Degree is preferred. CITY OF GRAND TERRACE JOB DESCRIPTION Title: Deputy City Clerk Date: July 2000 Job Surnmaa Under the supervision of the City Clerk, prepare minutes of City Council and Community Redevelopment Agency (CRA) meetings and other meetings as required. Is responsible for preparation and distribution of agenda packets and the automated indexing system. Coordinate public information for the City Web Page, Government Access Channel and City portion of the newsletter. Assume the duties of the City Clerk in the City Clerk's absence. Perform other duties as required. Typical Duties Prepare City Council and Community Redevelopment Agency minutes, is responsible for setup/cleanup of Council Chambers for City Council Meetings, prepare and distribute agenda packets. Prepare public notices and necessary affidavits for posting or mailing, prepare documents for certification. Responsible for automated indexing system, logs and City agreement files. Is responsible for coordinating, preparing and editing articles for monthly newsletter. Attend City Council Meetings, Staff Meetings and Historical and Cultural activities Committee Meetings in absence of the City Clerk,answer citizen complaints,prepare correspondence,retrieve material on request, and does research for the City CIerk. Is responsible for the creation, coordination and uploading of information in the City's Web Page to ensure that it is kept current. Responsible for coordinating,designing and creating the Government Access Channel Community Bulletin Board by receiving requests from the general public, community groups and City departments. Assist the City Clerk in conducting municipal elections. To provide primary coverage for automated phone system. CITY OF GRAND TERRACE Position Description--Deputy City Clerk Page Two Essential_Qu jifications Ability to use computer and dictation equipment and have knowledge of records management procedures. Knowledge of proper Business English,vocabulary and grammatical usage,knowledge of standard office practices,procedures and equipment. Knowledge of laws that govern the City Clerk functions. Ability to operate the City's automated phone system. Ability to communicate effectively and establish cooperative working relations with employees and a variety of persons contacted in the course of performing assigned duties,to represent the City in an official capacity. Typing speed of approximately 64 words per minute. 0 Ability to maintain accurate and orderly records. This position requires regular and punctual attendance. Possession of a California Driver's License is required. Any combination of education,training and experience that provide the required knowledge,skills and abilities. An example of this would be completion of high school with experience in a public agency involving preparation of minutes and working with the public. cart Mom Community Services Department Staff Report CITY COUNCILITEM (XX) MEETING DATE: JULY 13, 2000 SUBJECT: CITYISTATE ELECTRICAL AGREEMENT- 1215 ON/OFF RAMPS NO FUNDING REQUIRED- BUDGETED ITEM BACKGROUND: As part of a long standing agreement, there are two (2) traffic signals located at the I215 On and Offramps which are owned and operated by the State of California Department of Transportation (CALTRANS). Under existing and previous agreements, the City has shared the costs of operation of the signals, mostly consisting of the payment of electrical costs. DISCUSSION: Attached for the consideration of the City Council is the Agreement for sharing costs for the operation of the traffic signals. The electrical and maintenance costs in the agreement to the City is approximately $5,000. RECONLN EN'DATION: That the City Council approve an AGREEMENT FOR SHARING COSTS OF STATE HIGHWAY ELECTRICAL FACILITIES WITH BETWEEN THE CITY OF GRAND TERRACE AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION. FISCAL LN PACT: The annual cost of this agreement is approximately S5.000 which is included and paid for through the City Road Maintenance Budget (Gas Tax). COUNCIL AGENDA ITEM NO� �- STATE OF CALIFORNIA-BUSINESS,I RA_N5%0 2TATioN AND!IOL=,4 AGENCY GRAY DAVIS. Governor DEPARTMENT OF TRANSPORTATION District 8 464 W.Fourth Street 6th Floor San Bernardino, CA 92401-1400 TELEPHONE(909)383-4055 FAX (909)383-6239 TDD(909)383-6300 Electrical Maintenance Department 175 W. Cluster Street San Bernardino, CA 92408 February 24, 2000 Mr. Virgil Barham Director of Public Works City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313-5295 Dear Mr. Barham: City/State Electrical Agreement An updated Electrical Maintenance Agreement between City of Grand Terrace and State of California has been prepared to replace the previous agreement for cost sharing of electrical facilities on freeway ramps. There are no changes in the billing locations or percentages. Attached are three copies (originals) of the "Agreement for Sharing Cost of State Highway Electrical Facilities with City of Grand Terrace" on Route 215. Under this Agreement, Caltrans is responsible for the ownership and operation of the signal and lighting systems. The cost of maintaining electrical facilities, including electrical energy, shall be shared as shown on Exhibit °A' in the Agreement. Please execute and return two copies, along with a copy of the attached resolution sheet or City's minutes approving the Agreement. One of the Agreements is for your records until a fully executed Agreement is returned to you. Please contact me at (909)388-7092 if you have any questions regarding the Agreement. Sincerely, C��AN�ET TENNANT Signal and Lighting Coordinator t AGREEMENT FOR SHARING COSTS OF STATE HIGHWAY ELECTRICAL FACILITIES WITH CITY OF GRAND TERRACE THIS AGREEMENT is made effective this day of 2000, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as"STATE' and the City of Grand Terrace, hereinafter referred to as"CITY". rr I. This agreement shall supersede any previous agreement and/or amendments thereto for sharing State-incurred costs with the CITY. U. The cost of operating and maintaining flashing beacons, traffic signals, traffic signal systems, safety lighting and sign lighting now in place at the intersection of any State highway route and any CITY street shall be shared as shown in Exhibit A M. Basis for Billing: A It is agreed that monthly billings for flashing beacons, traffic signals, and traffic signal systems shall be based on actual intersection costs, which are as follows- • Maintenance - Labor ('including overhead assessment) - Other Expenses Equipment Materials Miscellaneous expenses • Electrical Energy B. It is agreed that monthly billings for safety lighting and sign lighting shall be based on calculated unit costs derived by averaging STATE's Districtwide costs each month, Costs are as follows: • Maintenance Labor ('including overhead assessment) - Other Expenses Equipment Materials Miscellaneous expenses • Electrical Energy C It is agreed that monthly billings for Utility-owned and maintained lighting will be based on costs derived from utility company billings. IV. Exhibit A will be amended as necessary by written concurrence of both parties to reflect changes to the system. V. STATE costs and expenses assumed under the terms of this Agreement are conditioned upon the passage of the annual State of California Budget by the Legislature, the allocation of funding by the California Transportation Commission as appropriate_ VZ. This Agreement shall remain in full force and effect until amended by the mutual consent of the parties or terminated by either party upon thirty(30) days' notice to the other party. LV WITNESS THEREOF, the parties hereto have set their hands and seals the day and year first above written. CITY OF GRAND TERRACE By Mayor City Clerk STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION JOSE MEDINA Director of Transportation By BEN RAMIREZ District Division Chief Office of Maintenance City Attorney By RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING AGREEMENT FOR COST SHARING OF STATE HIGHWAY ELECTRICAL FACILITIES IN THE CITY OF GRAND TERRACE WHEREAS, the State of California, through its Department of Transportation, has presented an Agreement for cost sharing of State highway electrical facilities in the City of Grand Terrace effective as of , 2000, and to remain in effect until amended or terminated. WHEREAS, the City Council has heard/read said Agreement in full and is familiar with the contents thereof: THEREFORE, be it resolved by the City Council of the City of Grand Terrace that said Agreement for cost sharing of electrical facilities of the State highways in the City is hereby approved and the Mayor and the City Clerk are directed to sign the same on behalf of said City. ADOPTED this day of 2000. Mayor Attest: City Clerk I hereby certify that the forgoing resolution was duly and regularly passed by the City Council of the City of Grand Terrace at a meeting thereof held 22000. City Clerk Exhibit"A" TRAFFIC SIGNAL AND LIGHTING AGREEMENT CALTRANS AND CITY OF GRAND TERRACE Effective March 1,2000 BASIS OF COST DISIRI MON Ade-Owned and MaWainad BiUed by the State COST SAFETY ILLUMINATED oisrmvrm Ng. Rgm EJL- LOGTM AL LICKSSIGNS UNITS 00 1 215 I-M BARTON ROAD, 0737 4-20ow HPS 2.0 So Sit SIB&NIB RAMPS 0239 O CITY OF GRAND TERRACE EMERGENCY OPERATIONS COMMITTEOn OF G1MI MACE Regular Meeting J U N 2 8 2n MINUTES June 5, 2000 My am The Grand Terrace Emergency Operations Committee met for the Regular Meeting at the regular time in the Emergency Operations Center at 22795 Barton Road, Building 3 at Civic Center. The meeting was called to order at 7:00 p.m. by Chairperson, Sonia Aiken. MEMBERS PRESENT were Sonia Aiken, Vic Pfennighausen, JoAnn Johnson, new member Peggy Reagan and Robert Souter as meeting was adjourned. MEMBERS ABSENT- Richard Haubert, Hugh Forbes and Alternate, Crary Eldridge. CITY STAFF - Assistant City Manager and liaison, John Donlevy who had to leave early to attend meeting regarding speed humps on Brentwood. GUESTS PRESENT- None. APPROVAL OF AUNUTES of meeting of May 1, 2000 were approved as written. LIAISON REPORT a. John reported he would need to leave early for meeting described above. b. Discussion on booth at Grand Terrace Day, display and kits. c. Also, will have Family Disaster supplies and calendar. d. Also, Earthquake Preparedness books and numerous other brochures. e. Assistance at booth will be needed, especially between 9 and 11 o'clock f. EOC trailer will be parked nearby. EOC SET-UP TRAINING- to be postponed until next meeting. GRAND TERRACE DAY BOOTH -covered under Liaison Report above. EQUIPMENT AND FACILITIES REPORT- none this time. OLD BUSINESS- none this time. NEW BUSINESS none. However, Robert Souter indicated he may not be able to attend the next meeting which was rescheduled for July 10th due to 4th of July holiday. There being no further business to conduct, the meeting adjourned approximately 7:30 p.m. Respectfully submitted, JoAnn Jo n, Secretary NEXT REGULAR MEETING WILL BE SPECIAL DATE OF DULY 10, 2000 AT 7 p.m. COUNCIL AGENDA ITEM.- - Or--Ati l CITY OF GRAND TERRACE Historiczl and Cultural Activities Committee J U L 0 6 2000 Minutes for June 5, 2000 CITY CLERK The meeting was called to order at 7:10 p-m. Those present were Pauline Grant, Ann Petta, Colleen Edmundsoa, Shelly Rosenkild,Judy McBride, Barbara Tinsley and Brenda Stanfill. Hannah Larster was absent. Minutes were taken by Shelly Rosenkild. The Secretary's Report for May was read and approved on a motion by Colleen, seconded by Judy. The Treasurer's Report showed $883,10 in the budget with S90.75 in petty cash. Historical Report- Ann spoke to Kim Hathaway whose mother was very involved in the City. She came here when she was in the r grade. She will write down her recollections about her o%%m life in Grand Terrace as well as her memories of her parents' life here. Barney Karger may also do some writing for us focussing on life in Grand Terrace about 40 years ago. Hopefully,he will have some photos to share with us as well. Art Show: Ann reported that there were 39 artists set to attend the show, 36 actually entered their work including one artist who entered the morning of the show. Ann made a list for Brenda to send "thank you" notes to the participants. The list «-iII then go to Hannah for our records The Art Show went well. The number of people who attended will be determined by Hannah and reported at the next meeting. There was a steady flow of people throughout the day. Judy, Shelly and Hannah tool: photos of the event. Ann will write the names of the artists on the back of one set; Judy will finish them and give a set to Brenda to be included in the "Thank You" notes. New Business: Country Fair Applications must have a deadline of Oct. l for participants to enter. Shelly will have it ready by August 1 and will have a poster ready for the copier as well. She will also prepare some cable announcements telling where to find the applications. The 'billboards" will need new numbers attached over the old dates. Shelly will do that so a workshop will not be needed for that purpose. However,a workshop will be needed to work on the scrapbook photos. We will set it up at the next meeting. Glass case: The committee agrees that we should again have a historical angle for the City Birthday Part- . %Ve could honor someone again,as we did with Mr. And Mrs. Weir last year. Brenda passed out updated rosters. The meeting adjourned at 7:35 p.m. There will be no meeting in August. Respectfully submitted Rochelle "Shelly"Rosenkild COUNCIL AGENDA ITEM NO. n2t,. ORDINANCE NO. AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA REMOVING PARKING ON THE NORTH SIDE OF VAN BUREN STREET FROM THE NORTWEST CORNER OF MICHIGAN STREET TO 600 FEET WEST WHEREAS, the City Council desires to improve the safety of Van Buren Street, west of Michigan Street by eliminating sight obstructions for motorists, and WHEREAS, pursuant to Section 22500 of the California Vehicle Code, local authorities may establish by ordinance marked no parking zones. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1: A no parking zone is hereby established for the north side of Van Buren Street from the comer of Michigan Street to 600 feet west. Section 2: The City staff is hereby directed to install appropriate signs and pavement markings to implement the requirements of Section 1. r1 Section 3: Effective Date: This Ordinance shall be in full force and effect at �J 12:01 a.m. on the 31s1 day of its adoption. Section 4: Posting: The City Clerk shall cause this Ordinance to be posted in three (3) public places within fifteen (15) days of its adoption, as designated for such purpose by the city Council. Section 5: First read at a regular meeting of the City Council of said city held on the day of 2000 and finally adopted and ordered posted at a regular meeting of said City Council on the of 2000. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and and of the City Council thereof. of the City Council thereof. COJACIL AGENDA ITEM NO) �!� z 14� DATE: July 6, 2000 `t T' W.O. # 12.515 STAFF REPOT DEPARTMENT OF CRA ( } COUNCIL ITEM (X) MEETING DATE: July 13, 2000 BUILDING & SAFETY, PUBLIC WORKS SUBJECT: 2000-2001 Annual Assessment Landscape and Lighting + .AND HOUSING District No. 89-1 22795 Barton Road FUNDING REQUIRED NO FUNDING REQUIRED XX Suite B Grand Terrace California 92313-5295 At their regular meeting of June 22, 2000 the city council adopted the resolution ordering Co is Center the preparation of plans, specifications, cost estimates, diagrams and engineer's report. (909) 825-3825 Fax (909) 825-7506 This meeting agenda item is for the purpose of reviewing and approving the engineer's report for the Landscape and Lighting District No. 89-1. Staff has reviewed the expenditures for the last fiscal (1999 - 2000)year and based on our best estimate at this time, the cost of operations and maintenance should approximately equal the assessments levied and collected. It is our estimate, that these costs and assessments should remain for the coming fiscal year. ti Attached is a copy of the engineer's report for the year 2000-2001 along with the copies c; t the resolutions to be adopted. i STAFF RECOMMENDS THAT THE CITY COUNCIL: 1. Adopt the resolution approving engineer's report. 2. Adopt the resolution of intention. Attachment i COUNCIL AGENDA ITEM NO. ��j CITY OF GRAND TERRACE 0 ENGINEER'S REPORT FOR LEVY OF 2000 -2001 F.Y. ANNUAL ASSESSMENTS IN LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT 89-1 Q Prepared by: William H. Addington, P.E. June 2000 W.O. # l2,5l5 TABLE OF CONTENTS PAGE INTRODUCTION 2 ENGINEER'S REPORT PART A - Plans and Specifications 6 PART B - Estimates of Costs 8 PART C -Assessment Roll 12 PART D - Method of Apportionment of Assessment 13 PART E- Property Owners List 14 PART F - ASSESSMENT DIAGRAM 19 ENGINEER'S REPORT LANDSCAPING AND LIGHTING DISTRICT NO. 89-1 GRAND TERRACE 2000 - 2001 F. Y. ANNUAL ASSESSMENT The undersigned respectfully submits the enclosed Engineer's Report as directed by the City Council. DATED: ENGPs-EER OF WORK By: )VIlliam H. Addington 1 HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment and Assessment Diagram thereto attached, was filed with me on the day of , 2000. Clerk of the City of Grand Terrace Grand Terrace, California By: Brenda Stanfill I HEREBY CERTIFY that the enclosed Engineer's Report,together with Assessment and :assessment Diagram thereto attached. was approved by the City Council of the City of Grand Terrace. California, on the day-of , 2000. Clerk of the City of Grand Terrace Grand Terrace, California By: Brenda Stanfill Page I INTROD CTION The City Council of the City of Grand Terrace adopted it's General Plan with various elements to provide guidelines for orderly development within the community. The City Council further adopted ordinances and regulations governing the development of land providing for the installation and construction of certain landscaping, lighting and appurtenant facilities to enhance the quality of life and to benefit the value of property. The requirement for the construction and installation of landscaping, lighting and appurtenant facilities is a condition of approval for development and is a requirement of issuance of a permit for the construction of any residential,commercial, industrial and planned unit development. Landscaping and appurtenant facilities generally include trees, shrubs, plants, turf, irrigation systems, and necessary appurtenances including curbs, hardscape, monumentations, fencing located in public right-of-ways, medians, park-ways,and/or easements adjacent to public right-of- ways, in and along public thoroughfares and certain designated primary and secondary arterials. Lighting and appurtenant facilities includes poles, lighting fixtures, conduits and the necessary equipment to maintain, operate and replace a lighting *,stern at designated intersections, in medians, parkways and adjacent to certain public facilities in and along certain streets,right-of- ways and designated lots. The installation of landscaping and lighting s%stems and the construction of the necessary appurtenant facilities is the responsibility of the property- owner!applicant, as conditions of approval of a development application. The City may cause the installation by propem owners directly, or accept financial arrangements for installation of these facilities. The cost of servicing, operation, maintenance, repair and replacement of the landscaping, lighting and appurtenant facilities in turn becomes the responsibility of the benefitting properties. The o%mers/applicants petitioned for formation of the Landscaping Lighting Assessment District and/or annexation. These have been completed,and will increase the City's obligation for maintenance and servicing. The City of Grand Terrace is administering a lighting system for the benefit of all parcels of land within the City. The lighting benefit is directly related to public safety and property protection. These benefits have been studied widely, locally, regionally and national]%. Page 2 The City has formed Landscaping and Lighting Assessment District 89-1 and subsequently annexed other parcels as Annexation No. 1 to said District to insure a fair and equitable levying of the necessary costs of servicing and maintenance of the respective facilities, which in turn will enhance the value of each and every parcel in the District directly and collectively. The 89-1 District Boundaries of the Landscaping and Lighting Assessment District are the boundaries of Tract 13364 filed in Map Book 203, Pages 89 through 92, Records of San Bernardino County. The boundaries of Annexation No. 1 are the boundaries of Tracts 14264 and 14471, filed in Map Book 242, Pages 17 and 18, and Map Book 237, Pages 41 and 42, respectively, of said County. Servicing and administration of the City's landscape maintenance program shall be according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the Streets and Highways Code of the State of California. This report is being prepared to provide for the annual assessment within these boundaries. Payment for the assessment for each parcel will be made in the same manner and at the same time as payments are made for property taxes for each Property. The proceedings Ail] be conducted under the Landscaping and Lighting Act of 1972, Part 2, Division 15, Sections 22500 through 22679, of the Streets and Highways Code of the State of California. This annual Report is presented for the purpose of le-v}. of annual assessment to the above described properties for the purpose of maintaining the lighting and landscaping during the fiscal year 2000 - 2001. This report contains the necessary data required to conduct the proceedings and is submitted to the Clerk of the Croy for filing. Page 3 CITY OF GRAND TERRACE ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS LANDSCAPING AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORINIA STREETS AND HIGHWAYS CODE FOR ANNUAL ASSESSMENTS F.Y. 2000 -2001 Y Pursuant to Part 2 of Di%ision 15 of the Streets and Highways Code of the State of California, and in accordance with the Resolution of Intention, being Resolution No. adopted by the County of the City of Grand Terrace, State of California, in connection with the proceedings for. GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 AND ANNEXATION NO. I TO SAID DISTRICT, hereinafter referred to as the "Assessment District", I, V4'illiam H. Addington, the duly appointed ENGINEER OF WORK, submit herewith the "Report" consisting of six (6) parts as follows: PART A Plans and Specifications for the proposed improvements are filed herewith and made a part hereof. Said plans and specifications are on file in the Office of the Clerk of the City. O PART B An estimate of the cost of the proposed improvements. including incidental costs and expenses in connection therewith, is as set forth on the lists thereof, attached hereto, and are on file in the Office of the Clerk of the City. PART C An assessment of the estimated costs of the improvements on each bernefitted lot or parcel of land within the Assessment District. PART D A proposed assessment of the total amount of the costs and expenses of the improvements upon the several lots and parcels of land within the Assessment District, in proportion to the estimated benefits to be received by such lots and parcels, is set forth upon the assessment roll filed herewith and made part hereof. Description of the work for the proposed improvements and description of all right-of-way, easements and lands to be acquired, if necessary. Page 4 PART E A list of the names and addresses of the owners of real property within this Assessment District, as shown on the last equalized roll of the Assessor of the County of San Bernardino which are incorporated herein by reference. PART F The Diagram of the Assessment District Boundaries showing the exterior boundaries of the Assessment District, and the lot dimensions of each lot or parcel of land within the Assessment District has been submitted to the Clerk of the Agency, a facsimile is included herein. The lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of San Bernardino, for the year when this Report was prepared and are incorporated by reference herein and made part of this Report. 0 Page 5 PART A PLANS AND SPECIFICATIONS The installation of planting, landscaping, irrigation systems, lighting and the construction of appurtenant facilities to be operated,serviced and maintained, is more specifically described herein whereas, the landscaping and lighting facilities have been or will be provided by developers as a condition of subdivision of land, on part of the Conditional Use review and approval process. The facilities to be maintained and serviced are generally described as follows: 4 DESCRIPTION OF IMPROVEMENTS FOR GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 The improvements are the operation, maintenance and servicing of landscaping, lighting and appurtenant facilities described as follows: 1. Tract 13364 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of said OAssessment District. The locations of landscaping and appurtenant facilities are depicted on the Assessment Diagram as shown in Part F, herein- (b) Lighting Poles, fixtures, bulbs, conduits,equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of said Assessment District. 2. Tract 14264 (a) Landsca in Landscaping,planting, shrubbery, trees, turf, irrigation system and appurtenant facilities within the Gage Canal right-of-ways. During the fiscal year 2000 - 2001, responsibility for the maintenance of these facilities shall remain with the developer. Water shall be supplied by and paid for through developer's meter and no costs shall be shown on the tax rolls as assessments for the landscape maintenance during fiscal year 2000 - 2001. Page 6 (b) Li htin Poles, fixtures, bulbs, conduits,equipment, posts, pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District. A total of 7 street lights are included in the boundaries of this development. 3. Tract 14471 (a) Landscaping Landscaping, planting shrubbery,trees, and vines with Lot"A' of said Tract 14471, along with irrigation system for the improvements within Lot 6,A„ (b) Lighting Poles, fixtures, conduits, equipment, posts, pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the boundaries of the District. A total of 6 street lights are maintained within the boundaries of this development. 0 PART B ESTIMATE OF COST The cost of maintaining improvements for Fiscal Year 2000 - 2001 as described in Part A are summarized as follows: Tract 13364 1. Energy Costs- Street Lighting S 800.00 2. Landscaping (a) Water Supply 800.00 (b) Mowing and Trimming. etc. 2,400.00 (c) Replacement Parts 0.00 3. Contingencies (a) Legal 1.200.00 (b) Engineering 426.58 (c) Auditor Controller Charge 20.00 (d) Shortage (Last Fiscal Year) 0.00 O ANNUAL COSTS (TOTAL) S5,646.58 Tract 14471 1. Energy Costs - Street Lighting 600.00 2. Landscaping (a) Water Supply 300.00 (b) Mowing and Trimming, etc. 2,669.50 (c) Replacement Parts 200.00 3. Contingencies (a) Legal 1.049.25 (b) Engineering 423.47 (c) Auditor Controller Charge 17.00 (d) Shortage (Last F.Y.) 0.00 ANNUAL COST (TOTAL) S5.2259.22 Page 8 Tract 14264 1. Energy Costs - Street Lighting S 866.00 2. Landscaping (a) Water Supply 0.00 (b) Mowing and Trimming, etc. 0.00 (c) Replacement Parts 0.00 I Contingencies (a) Legal 250.75 (b) Engineering 97.89 (c) Auditor Controller Charge 1.00 (d) Shortage(Last 1'.Y.) 0.00 ANNUAL COST(TOTAL) $1,215.64 0 Page 9 ASSESSMENT ROLL FOR GRAND TERRACE LANDSCAPING AND LIGHTING DISTRICT NO. 89-1 F.Y. 2000 -2001 ASSESSOR'S PARCEL ASSESSMENT AMOUNT 0275-301-08 $282.33 0275-301-09 $282.33 ` 0275-301-10 $282.33 0275-301-11 $282.33 0275-301-12 $282 33 0275-301-13 $282.33 0275-301-14 $282.33 0275-301-15 $282.33 0275-301-16 $282.33 0275-301-17 $282.33 0275-301-18 $282 33 0275-301-19 $282.33 0275-301-20 $282.33 0275-301-21 $282.33 0275-301-22 $282.33 0275-301-23 $282.33 0275-301-24 $282.33 0275-301-25 $282.33 0275-301-26 $282.33 0275-301-27 $282.33 Page 10 ASSESSOR'S PARCEL ASSESSMENT AMOUNT 0275-251-76 $1.215.64 1178-181-16 $309.36 1178-181-17 S309.36 1178-181-18 $309.36 0 1178-181-19 $309.36 1178-181-20 $309.36 1178-181-21 $309.36 1178-181-22 $309.36 1178-181-23 $309.36 1178-181-24 5309.36 1178-181-25 5309.36 O 11-8-181-26 $309.36 1178-181-27 $309.36 1178-181-28 5309.36 1178-181-29 $309.36 1178-181-30 5309.36 1178-181-31 $309.36 1178-181-32 5309.36 Page 11 PART C ASSESSMENT ROLL The proposed assessment and the amount of assessment for Fiscal Year 2000 - 2001 apportioned to each lot or parcel, as shown on the latest roll at the Assessor's Office is shown on "Assessment Roll for Grand Terrace Landscaping and Lighting District No. 89-1 and Annexation No. 1" to said District for Fiscal Year 2000 - 2001. The description of each lot or parcel is part of the records of the Assessor of the County of San Bernardino and these records are, by reference, made part of this Report. The total proposed assessment for the 2000 - 2001 Fiscal Year is S 12,121.44. Page I2 PART D METHOD OF APPORTIONMENT OF ASSESSMENT The method of apportionment will be in accordance with benefit received. The benefit is increased in property values received. The benefit is based on increase in property values derived from the facilities provided by the District. In each of the three areas, the benefit is based on the total cost of maintenance within that area, with the total cost for area being assessed equally among the lots within these areas. 0 Page 13 PART E PROPERTY OWNERS LIST The property owner list with the names and addresses of each property owner of each lot or parcel,as shown on the Assessment Diagram in Part F herein, is the list of property owners shown on the last equalized roll of the Assessor of the County of San Bernardino and is, by reference, made part of this report (see Part C, Assessment Roll). ASSES R'S PARCEL NO. PROPERTY OWNER 275-301-08 Klinchuch, John F. Klinchuch, Gail R. 14 Sugarpine Drive Trabuco Canyon, CA 92679 275-301-09 Klinchuch, John F. Klinchuch, Gail R. 14 Sugarpine Drive Trabuco Canyon, CA 92679 275-301-10 C & E Mauerhan Family L.P. 210 Narcissus Corona Del Mar, CA 92625 275-301-11 C & E Mauerhan Family L.P. 210 Narcissus Corona Del Mar, CA 92625 275.301-12 Pannier, Barbra J. 2525 Ocean Blvd. #H6 Corona Del Mar, CA 92625 275-301-l 3 Velarde,Augusto B. Velarde, Margarita B. 17392 Wild Rose Ln. Huntington Beach, CA 92649 275-301-14 Poon. Frank K.C. Poon, Lucy H.P. 1688 Highland Oaks Dr. Arcadia, CA 91006 Page 14 ASSESSOR'S PARCEL NO. PROPERTY OWNER 275-301-15 Vagas, Raymond J. Vagas, Grace C. 37821 Grand Oaks Ave. Palm Desert, CA 92211 275-301-16 Vagas, Raymond J. Vagas, Grace C. O 37821 Grand Oaks Ave. Palm Desert, CA 92211 275-301-17 Deshayes, Arnold Deshayes, Dollie P.O. Box 762 Blue Jay, CA 92317 275-301-18 Deshayes, Arnold Deshayes, Dollie P.O. Box 762 Blue Jay, CA 92317 275-301-19 Kader, Ali H. Kader, Safia A. O 24132 Becard Dr. Laguna Miguel, CA 92677 275-301-20 Davanzo, Frank V. Davanzo, Carol A. 27192 Westridge Ln. Laguna Hills, CA 92653 275-301-21 C & E Mauerhan Family L.P. 210 Narcissus Corona Del Mar,CA 92625 275-301-22 Foxel Partners No. 2 6021 Annette Circle Huntington Beach,CA 92647 275-301-23 C & E Mauerhan Family L.P. 210 Narcissus Corona Del Mar, CA 92625 Paee 15 ASSESSOR'S PARCEL NO. PROPERTY OWNER 275-301-24 c/o Mauerham Investment Co. 5371tiewport Center Dr., Suite 368 Newport Beach, CA 92660 275-301-25 C & E Mauerhan Family L.P. 210 Narcissus Corona Del Mar, CA 92625 275-301-26 Kader.Ali H. Kader, Safia A. 24132 Becard Dr. Laguna Niguel, CA 92677 275-301-27 Knuff. Paul G. 6021 Annette Circle Huntington Beach, CA 92647 275-251-81 F.C. Grand Terrace 730 Terminal Tower 50 Public Square Cleveland, OH 44113 c/o Forest City Enterprises, Inc. 1178-181-16 Feldman, Frank 22720 Pico St. Grand Terrace, CA 92313 1178-181-17 Habbas, Munther S. 22710 Pico St. Grand Terrace, CA 92313 1178-181-18 Bigelow, Donovan M. Bigelow,Juanita J. 22700 Pico St. Grand Terrace, CA 92313 1178-181-19 Haddow, John S. Jr. Haddow, Pamela S. 12685 Oriole Ave. Grand Terrace, CA 92313 Page 16 ASSESSOR'S PARCEL NO. PROPERTY V -ER 1178-181-20 Harkey, Kirk R_ Harkey, Kristine M. 12675 Oriole Ave. Grand Terrace, CA 92313 1178-181-21 Hubbs, Lucile M. Hubbs, Paula A. O 22755 Franklin St. Grand Terrace, CA 92313 1178-181-22 Collins, Teresa S. 22745 Franklin St. Grand Terrace, CA 92313 1178-181-23 Quiros,Jess Quiros, Maria E. 22735 Franklin St. Grand Terrace, CA 92313 1178-181-24 Mattheson, Wavne Mattheson, Esther 12655 Pruitt Ct. Grand Terrace, CA 92313 1178-181-25 Yong, Alberta L_H_ 12645 Pruitt Ct. Grand Terrace, CA 92313 1178-181-26 Shimel, Marvin M. Shimel, Virginia L_ 22240 Van Buren St_ Grand Terrace, CA 92313 1178-181-27 Richardson, Blair Richardson, Kim 12625 Pruitt Ct. Grand Terrace, CA 92313 1178-181-28 Leaper, James D. Ortiz-Gonzales, Elizabeth 12615 Pruitt Ct. Grand Terrace_ CA 92313 Page 17 ASSESSOR'S PARCEL NO. PROPERTY OWNER 1178-181-29 Martinez, Arnold 12610 Pruitt Ct. Grand Terrace, CA 92313 1178-181-30 Delgado, £miliano Carrillo,Julianne 12620 Pruitt Ct. Grand Terrace, CA 92313 1178-181-31 Acosta, Lam' Acosta, Kon 12630 Pruitt Ct. Grand Terrace, CA 92313 1178-181-32 Bavadian, Shapour Barvadian. Gita 12640 Pruitt Court Grand Terrace. CA 92313 Page 18 PART F ASSESSMENT DIAGRAIM An Assessment Diagram for the Assessment District has been submitted to the Clerk of the City in the format required under the provision of the Act. The enclosed is a facsimile of subject submittal and is included herein. The lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of San Bernardino, for the year when this Report was prepared, and are incorporated by reference herein and made part of this Report. Dated this day of , 2000. William H. Addington Engineer of Work PRELIMINARY APPROVAL BY THE CITY COUNCIL OF TKE CITY OF GRAND TERRACE, CALIFORNIA, ON THE DAY OF 2000. Brenda Stanfill Clerk of the City of Grand Terrace State of California FINAL APPROVAL BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFOR.NIA, ON THE DAY OF Brenda Stanfill Clerk of the City of Grand Terrace State of California Page 19 �Ca� IF n CALIFORNIA a�o �MQ a SAN BERNARDINO COUNTY / CA �� ' L1AN? if1 C11 41 i ON 1 S PART e2 OF STREETS N& HIDCHwA SRICT C Ot: 8 , CT NO. 13364 - TERRACE pINESGAPING AND LlGNT11+C ACT OF 1972 .11•'l' 0• aI.•�tir��tir•• n — +f1+1'l`1 •,Zr 1: = l r wa.S ; : t 10 i nR�.'` 0_+5a4 ry1 � t � e1 rp la1•' A,.a' .1 1• ••, , •1,A'•,. ✓ 1 it �` � •1 .a- s•.1 ..11' w•wl '•.T Ly � •n-r � N.-. t �•> �,.•Gc t ptNES .1. •Y :....• , of i-01-11 T PROJECT -c CLIO Y nn fill-,E-thin,'L'" Pj' frr IU• y I 71 UP ul t1 • 1 M..1 ' • J A .. i 7C ~ « { '' Ors•46 "• N •ti i 11P,.t! •` W a f t _ ~• L 1[ VrtrNIT'► ITA►611) I iZ L P I••` + w u « P o T 13 u t { L Y 1 1 l P « OE►,V Ac t a.A•• Gill olao+• �Q - 'a.�l BRITTON A I 4 �'-'' •1 • +�r•r I WAY _« .`. 1 ~ •1st llW wl � I 1 T } :b -1 — •' OR Iw Ltllta tl IwC CI IT rOWL14 Ow IN t0'L' /Icttl wa ►.•t['1 aT L.Lt 1nOrN 1 � IC .f 1[LI^�1 al.0•n. r•■ LC•1 a a. to a.�la alLc�•'A ' •1L1 0 I• Iwl are lCE or IN[ CITT CLIAN t,,, •ff�11e1CA . A.. .Na Lw Inrl—'�� s.l os_ r[A[ A�eo■sta �■1� C`f'�rRiwe.l •ol i'colio{t/�+[Iric([A+i ^"oi ii irw.iJ�i:iaii�° Q •1C1I (AN a Clllt[14IO11NY in( [eiilCanpU:jt Iur LTl�j��o!al of •�••• '••• „ f .�.„r... �'•^ra r•n LAAO 1hOVN ar wlt •./lcfiNNlI+AcCI Of H.[A•n • `•wa ••.••w C^�+ IA m�r�•.'ll� •ter•f.a•.r . {I, I• —�' �t4+ - ` °►rit[tai� �it turltl.l��0erf LIIi`"i;■. "- u FIT rMli ... ••n+ti. ti''—."'a« .r.r. Yr1AIwIEw9tw1 0[ t 11 0o1 t now1'T_a`I o9e�,•a�—�. 11tt vQi:7. �...r••v Y..n 1+1.•'•r.lr. ;Aet A.. 1• H—1. wn aI /w Ti-I," lw t1att t/ ul oAI,IAIet own Of SAN LAN.401.0 COYNIr ■tC040cA Of TAN aEAN.A*406 LOVrII fJ O Aq TOh al- r 7 PAGE 20 1 CITY OF GRAND TERRACE SAN BERNARDINO COUNTY, CALIFORNIA ANNEXATION NO. I TO ASSESSMENT DISTRICT 89- 1 PURSUANT TO DIV IS I011' 15 PART 2 OF STREETS 9 HIGHWAYS CODE LANDSCAPING AND LIGHTING ACT OF 1972 --w:� r11u Ate rAl Acrilm'[Jt unpal!+r assatl[■t Douro :?:E +w r_1F 1. n rMlltlr+a r■l+AIla A 1■ 1K city a ¢ f -.prr.D■ _ mituR TTs, ;t tr iAD lDa. c'.7!01 C.c llpl+)M IRwta�Ol►I�I 11 IICOROm r W��aAI�1l�lira ,tra +uo l u sr+tQ yrt crn auiA' (1JM■t,� D■` 1 My MI l�IL1fL $TWAT .ffDre 1 .. LOT + I � 'SIT ACats • i city Ictule fC f. rl ay.rl Aih tTS151=Ti aan/r—� i r�A is t1!O/+ict TI[W4■i f ew aW JrlgtE.iNallgLs■*yr . ,■ "'., 1`! Y a7farliJlJ.lrr"iun ■p tt 4 r,. `1 y.w � V W y7 ► ANSAYE IRLA P.�AIJaLJk AND fa��l_j W lArr ry 0 M&tIl'ylca rtan310 CUM. 4•om LLA mltxu AriwA Plam I DIAsrlr ar 118 ■smwgmv 1 6 11ac wit 4CJ1tKo 1■ toll Wry 11+tt!trA•OrAtCAlltlt r JrrQ•3 i AAIA city III to }■r vJ frlt.lm rJT] .a-- ri r1( pAWUAlP LhM LaMMIJ/r 1qIaKT NVAI OF T4CN ►a■� t!la■A rwr r TWA.2 Ifi1 at-"- cltT Itl)�i �.r ■M �.A Di.D � Nil ee r `Ei-S:J '•Z'--ar 2� r x o J `i d 0 /•Z�'.9i.T.il —tom V ..� 1 ?K �++■e• rswe.rera� 1 l a.rta rAlti tit a•r Jr 1•.Irb 11`` }[aL[ I 1 1Ka.MFla • ••� � t? �� T�� Q'ZS rKrel DITDf.ern r+/t.rM�.tfYf r1M S.� SAC Is �Y■'OrDfJfi e FRANIIC.IH SMET 1rpATtp■ Iw r ! • T S • aRr11Yl AAACJT1p1r I W rAAAa.� e._.n 1r11¢ • �a rat r p 1� a OAC RiT11iT r`I IriI�r I ao ineis- 07A11Av 06zz .elwzlz3 I = rlrD •br >Q f[.i r•sTa F r.- tin ^.W \+I 1 ae[ia•o1/ifs s- a=i - amaC asW_ 2 a� __ � 1 91 1iI r p ., vtati,<x star i PICO STREET - .1• 0 9 auEST 1 5T�4-1 l c CN AT = 300K—kY PA3 ew I X . so cum owl::, FEs m�rm t Jr. KICAK l ASSOCIATES CITT OF GRAND TERRACE ASSESSTENT 01ACRAM &OPT 2'l3AS soil. 40a3ELSRirSIIE •x A1111EXATIOII NO. I TO ASSESSMIiT DISTRICT 99-1 1 =AN* 'ERRACE. CALIFORIIIA 92324 V•D. W 3025 LANDSCAPINS AND LIGHTING ACT OF 1972 IF t COUNTY OF SAR KORAftlmo. STATE OF CALIFOtr11A Flage 21 RESOLUTION NO. A RESOLUTION OF THE CTTY COUNCIL APPROVING THE ENGLVEER'S "REPORT" FOR THE ANI N'UAL LEVY OF ASSESSINtENTS FOR THE FISCAL YEAR 2000 - 2001 IN A DISTRICT WTI'HIN SAID CI'I'y WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, did, by previous Resolution, order the preparation of an Engineer's "Report" for the annual levy of assessments, consisting of plans and specifications, an estimate of the cost, a diagram of the district, and an assessment relating to what is now known and designated as CITY OF GRAND TERRACE L 4uNDSCAPM AND STREET LIGHTING DISTRICT NO. 89-1 Q :bereinafter referred to as the "District'); and, WHEREAS, there has now been presented to this City Council the "Report" as required by said Division 15 of the Streets and Highways Code and as previously directed by Resolution; and, WHEREAS, this City Council has now carefully examined and reviewed the "Report" as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed, as set forth in said "Report." NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the "Report" as presented, consisting of the following: A. Plans and specifications; B. Estimate of cost; C. Diagram of the District; D. Assessment of the estimated cost; is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the City Cleric as a permanent record and to remain open to public inspection. SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Engineer's "Report." PASSED, APPROVED AND ADOPTED this _ day of , 2000, by the following �ore: 0 AYES: NOES: ABSENT: ABSTAIN: Mayor for the City of Grand Terrace ATTEST: City Clerk for the City of Grand Terrace STATE OF CALIFORNIA } COUNTY OF SAN BERNARDINO } CITY OF GRAND TERRACE I, Brenda Stanfill, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. was duly passed, approved, and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the day of , 2000, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXECUTED this day of , 2000, at Grand Terrace, California. City Clerk for the City of Grand Terrace [SEAL] RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL DECLARING TTS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREET AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR THE PUBLIC HEARING THEREON WHEREAS, the CITY COUNCIL of the CITY OF GR,-ND TERRACE, CALIFORNIA, desires to form a landscaping maintenance district pursuant to the terms and provisions of the "Landscaping and Street Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, to be known and designated as CITY OF GRAND TERRACE O LANDSC.4PLNG AND STREET LIGHTLNG DISTRICT NO. 89-1 (Hereinafter referred to as the "District"); and, WHEREAS, at this time, this City Council is desirous to provide for the annual levy of assessments for the territory within the District for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District;and, WHEREAS, at this time there has been presented and approved by this City Council, the Engineer's "Report' as required by law, and this City Council is desirous of proceeding with the proceedings for said annual levy. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereb% resolve, determine and order as follow s: SECTION 1. That the above recitals are all true and correct. PUBLIC INTEREST SECTION 2. That the public interest and convenience requires,and it is the intention of this City Council,to undertake proceedings for the annual levy and collection of special assessments for the continual maintenance of certain improvements,all to serve and benefit said District as said area is shown and delineated on a map as previously approved by this City Council and on file in the Office of the City Clerk,open to public inspection,and herein so referenced and made a part hereof, and proposed changes thereto are set forth in the"Report"of the Engineer, incorporated herein as a part hereof. REPORT SECTION 3. That the "Report"of the Engineer regarding the annual levy for said District, which"Report" is for maintenance for the fiscal year 2000-2001 is hereby approved and is directed to be filed in the Office of the Citv Clerk. ASSESSMENT SECTION 4. That the public interest and convenience requires,and it is the intention of this City Council to order the annual assessment levy for the District as set forth and described in said Engineer's "Report," and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expense of said maintenance and improvement as estimated in said "Report." DESCRIPTION OF NL41NTENANCE SECTION 5. The assessments levied and collected shall be for the maintenance of certain landscaping and street lighting improvements,as set forth in the Engineer's"Report,"referenced and so incorporated herein. COUNTY AUDITOR SECTION G. The County Auditor shall enter on the County Assessment Roll the amount of the assessments,and shall collect said assessments at the time and in the same manner as County taxes are collected. After collection by the County, the net amount of the assessments, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer for purposes of paying for the costs and expenses of said District. SPECIAL FUND SECTION 7. That all monies collected shall be deposited in a special fund known as "SPECIAL FUND, CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTICT NO. 89-1" Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the making of this maintenance and improvement, the City Council may transfer into said funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution. BOUNDARIES OF DISTRICT SECTION 8. Said contemplated maintenance work is,in the opinion of this City Council, of direct benefit to the properties within the boundaries of the District,and this City Council makes the costs and expenses of said maintenance chargeable upon a district, which district said City Council hereby declares to be the district benefitted by said improvement and maintenance,and to be further assessed to pay the costs and expenses thereof. Said District shall include each and every parcel of land within the boundaries of said District,as said District is shown on a map as approved by this City Council and on file in the Office of the City Clerk,and so designated by the name of the District. SECTION 9. NOTICE IS HEREBY GIVEN THAT TUESDAY,THE 25m DAY OF JULY, 2000, AT THE HOUR OF 6:00 O'CLOCK P.M. IN THE CITY COUNCIL CHAMBERS LOCATED AT 22795 BARTON ROAD,GRAND TERRACE,CALIFORNIA,IS THE TIME A\-D PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS, TO THE EXTENT OF THE MAINTENANCE, AND ANY OTHER MATTERS CONTAINED IN THIS RESOLUTION BY THOSE PROPERTY OWNERS AFFECTED HEREBY. ANY PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING. NOTICE (� SECTION 10. The City Clerk is directed to publish this Resolution of Intention pursuant to Government Code Section 6061,said publication to be completed no later than ten(10)days pnor to the date set for the Public Hearing. EFFECTIVE DATE SECTION 11. That this Resolution shall take effect immediately upon its adoption. PROCEEDINGS MUMM SECTION 12. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature,your attention is directed to the below listed person at the local agency or department so designated; Mr. Virgil Barham, Director of Public Works CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, CA 92313 PASSED,APPROVED AND ADOPTED this 13'day of July,2000,by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO } CITY OF GRAND TERRACE ) I, Brenda Stanfill, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution,being Resolution No. was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk,all at the regular meeting of said City Council held on the 13'day of July,2000,and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT.- ABSTAIN: EXECUTED this 13' day of July, 2000, at Grand Terrace, Califonva, [SEAL] City Clerk for the City of Grand Terrace c.i7} STAFF REPORT itRnasex CITY MANAGER ' S DEPARTMENT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: JULY 13, 2000 SUBJECT: PURCHASE OF FOUR ELECTRICALLY ASSISTED BICYCLES FUNDING REQUIRED xx NO FUNDING REQUIRED Staff has recei,,-ed a request from the Sheriffs Department to fund the purchase of four electrically assisted bicycles to enhance their Bicycle Patrol Program. The City currently utilizes the Problem Oriented Policing Program(POP)to provide bike patrol within the City of Grand Terrace to augment their regular vehicle patrol. Due to the hilly nature of the City of Grand Terrace,it would be helpful 0 to have electrically assisted bicycles to help climb the hills and to respond a little quicker,even in the flat areas. An electrically assisted bicycle does not run on electrical power only; it only assists in peddling. Each charge provides approximately 25 miles of electrical assistance. The Sheriff is recommending that we use our COPS' grant funds, which can only be used to purchase new equipment or services to enhance our assisting services. This purchase would qualify for the COPS' requirement. The Sheriff s Department will provide a brief oral report at the meeting on the 13''. They are requesting$8,500 spending authorization utilizing the AB 3229 COPS'money which currently has an unencumbered fund balance of$77,000. STAFF RECO-MN ENDS THAT: COUNCIL AUTHORIZE UP TO $8,500 FOR THE PURCHASE OF FOUR ELECTRICALLY ASSISTED BICYCLES AND EQUIPMENT TO PROVIDE TO THE SHERIFF'S DEPARTMENT. COUNCIL AGENDA ITEM NO.PA GARY PENROD.SHERIFF May 17, 2000 Grand Terrace City Council f 22795 Barton Road Grand Terrace, CA 92313 Dear City Council Members: Thank you for your interest in the San Bernardino County Sheriffs Department, Central Station, Grand Terrace Bicycle Patrol program. The program is designed to utilize full time Deputy Sheriffs as well as volunteer Reserve Deputy Sheriffs to provide an alternative patrol vehicle system within the City of Grand Terrace- The San Bernardino County Sheriffs Department, Central Station, is seeking to use$8,500 from the Brulte Grant to purchase four electrically assisted, emission free, mountain bicycles to enhance our Bicycle Patrol program. These bicycles would utilize electric motors to assist the Deputies in steep inclines, as well as speed in responding to emergency situations, The cost of these bicycles would be $6,271.01. We are also seeking an additional $2,229 99 for the purchase of accessories and other equipment necessary for the bicycle program. The Bicycle Patrol Deputies are utilized in various areas of the city where an officer may have greater mobility by the use of a bicycle than the conventional, gas-powered, patrol car. Examples of this mobility would include patrolling the Pico Park area,the downtown business area, special events(such as Grand Terrace Days), the schools and community gathering areas, as well as the residential areas and apartment complexes. In many instances, access to these areas can be better achieved with the use of the Bicycle Patrol program. In addition to the increased accessibility, the use of the Bicycle Patrol Deputies reduces the emissions caused by the standard patrol car while the patrol is driven at a slower speed. This program will allow another aspect of the Sheriffs Department's commitment to Community Oriented Policing to advance. Deputies would be able to interact with members of the community as well as give a positive image of law enforcement to the youth of the community. Sincerely, Oiicar Gomez, tain San Bernardino County Sheriffs Department, Central Station SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT 655 East Thrd Street . San Bemardno,Cardornia 924154=1 Past Ofte Box 569 9 San Bemardm,Calfomia 924024)569 21129 PAGE: 1 ZAPWORLD.COM 117 MORRIS STREET ORDER NUMBER: 0022804 SEBASTOPOL, CA 95472 ORDER DATE: 03/09/00 (707) 624-4150 SHIP DATE: 10/09/00 CUSTOMER NO: SANBERN SALESPERSON: IT SOLD 70: San Bernadine County Sheriffs SHIP TO: San Benadino County Sheriffs San Bernadino County Sheriffs Victorville Station San Benadino County Sheriffs 14177 Mac Art. Rd. Victorville Station VICTORVILLE CA 92392 14177 Mac Art Rd. VICTORVILLE CA 92392 CONFIRM TO: -------------------------- CUSTOMER P.O. SHIP VIA C. I . F. TERMS HAND DELIVERED SEE BELOW ITEM NO. ORD SENT B/O PRICE- -AMOUNT --- ------------------------------------ 99-0010-OC2 ZAP TACTICAL BICYCLE 2 1, 999.00 3, 998 .00 Includes : * Smith & Wesson Tactical Bicyle ZAP DX Drive System * Extra Quick Release Battery Pack * ZAP Battery Charger; 6 amp * NiteRider Red/White/Siren Light System * NiteRider Integrated Taillight * Jandd Rear Rack-Top Bag ` Orientation Free of Charge NET ORDER: 3, 998.00 ` �Q LESS DISCOUNT: .00 SHIPPING: 100.00 SALES TAX:N0T , 0L�� - -----309_-5 ORDER TOTAL: 4, 407 .25 MA 7602455�,w V.V. SCHWISIN 10 004 Proposal„for two GT I hanger Bicycles and Accessories Description each rice p extension GT charger electric bicycle 275.00 2550.00 Rear rack 29.99 59.98 Jandd police rack pack 39.99 79.98 Nightsun law enforcement Light system 29,99 65_ 9.98 3349.94 259.62 tax 3609.56 total r Z Or �`� {So ^ -ra r,S. YQ77W- Cara-, m rW C✓1v!57-" $K Spot Estimate 13738 Sear Valley Road Suite BI Victorville,CA 92392 DATE ,ESTIWITE NO. t snyoo i :2 F"E I ADOREW sm swwdmo cojacy Slma Contry 59aben " 1 dS!EM 7Ud Smhet ; So BoTwid w,CA M i 92415 PROJECT DESCRIPTION QTY � TOTAL ! Hera A 7 0 Ekcam SkLmUs m.wvfk s wMh.darn nmstm tiba,t"aaluoa,rear nd�fW 1 I 1,4Zp.{lp I� cUp bej,!d 698L CWY=iseob&WMW and baeoy,charaw,Nandor law mf kad W Ud babas,93dut04 depcttaW decals,mod-90 botch Gw helmet*vI daprrmecnt dwob 1 I 34 99T 1 CA Saks Tax 112,76 i I i k i Mow rang arebin Sor ddr.�ry '— Total / r•� _%.,ram_SI-4-1.is STAFF REPORT CRA ITEM ( } COL-.NCIL ITEM (X) MEETING DATE: July 13, 2000 SUBJECT: APPOINT VOTING DELEGATE AND ALTERNATE FOR LEAGUE OF CALIFORIN'L-� CITIES ANNUAL CONFERENCE h This year's League Annual Conference is scheduled for September 7-9 in Anaheim. The Business Meeting will be held on Saturday, September 9, at 9:00 a.m. at the Anaheim Convention Center. The League is asking that each City Council designate a voting representative and an alternate who will be present at the Business Meeting to vote on conference resolutions. Each City is entitled to one vote in matters affecting municipal or League Policy. 0 Staff Recommends Council: APPOINT A VOTING DELEGATE-UND ALTERNATE WHO NVII..L REPRESENT THE CITY OF GRAND TERRACE AT THIS YEAR'S LEAGUE OF CALIFOR-NIA CITIES ANNUAL CONFERENCE BUSINESS SESSION COUNCIL AGENDA ITEM NO. (' � 1 League of California Cities 411 F A X Q f,- -K,� Z I -_ Bertercttlo—A Beiter L._% _%'k T_ June 2000 To: The Honorable Mayor and City Council 0 From: John Ferraro, League President, Council President, Los Angeles Re: Designation of Voting Delegate for League Annual Conference This year's League Annual Conference is scheduled for Thursday, September 7 through Saturday, September 9, 2000 in Anaheim, CA. One very important aspect of the annual conference is the annual business meeting when the membership takes action on conference resolutions. Annual conference resolutions guide cities and the League in our efforts to improve the quality, responsiveness and vitality of local government in California. It is important that all cities be represented at the annual business meeting on Saturday, September 9, 2000, at 9 a.m. at the Anaheim Convention Center. To expedite the conduct of business at this important policy-making meeting, 0 each city council should designate a voting representative and an alternate who will be present at the annual business meeting. League bylaws provide that each city is entitled to one vote in matters affecting municipal or League policy. A voting card will be given to the city official designated by the city council on the enclosed 'Voting Delegate Form." If the mayor or a member of the city council is in attendance at the conference, it is expected that one of these officials will be designated as the voting delegate. However, if the city council will not have a registered delegate at the conference but will be represented by other city officials, one of these officials should be designated the voting delegate or alternate. Please complete and return the enclosed 'Voting Delegate Form" to the Sacramento office of the League at the earliest possible time (not later than Friday, August 18, 2000), so that proper records may be established for the conference. The voting delegate may pick up the city's voting card at the designated Voting Card desk located in the League registration area. The voting procedures to be followed at this conference are printed on the reverse side of this memo Your heap in returning the attached "Voting Delegate Form" as soon as possible is appreciated. If you have any questions, please call Lorraine Okabe at (916) 658-8236. League of California Cities Annual Conference Voting Procedures 1. Each member city has a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the annual conference, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League for use by the Credentials Committee. 4. The voting delegate or alternate may pick up the city's voting card at the annual conference registration area. 5. Free exchange of the voting card between the voting delegate and alternate is t permitted. 6. If neither the voting delegate nor alternate is able to attend the annual business meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the annual business meeting, exchanges may be made at the annual conference registration area. At the annual business meeting, exchanges may be made at the voting card table located in the front of the meeting room. Exchanges may not be made while a roll call vote is in progress because the Credentials Committee will be conducting the roll call. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials, who, according to the records of the Credentials Committee, are authorized to use the city's voting card and who have left a sample of their signature on the Credentials Committee register will be approved. 8. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the annual business meeting. G:lpolicylacreslvoteprox.doc