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08/10/2000 0 Tr . FILE COPY GRFND YERR CE August 10, 2000 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909)824-6621 Fax(909)783-7629 Fax(909)783-2600 CITY OF GRAND TERRACE Byron R.Matteson Mayor Dan Buchanan Mayor Pro TernCRA/CITY COUNCIL Herman Hilkey REGULAR MEETINGS Lee Ann Garcia Counon Lrkin cilMemb 2' AND 4TH Thursdays - 6:00 p.m. Thomas J.Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS AUGUST 10, 2000 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road THE CITY OF GRAND TERRACE COMP 'WITH THEAMERICW WITH DISABILITIES ACT OF1990.IF YOU REQUI.RE SPECIAL-ASSISTANCE 0-PARTICIPATE IN:THIS MEETING,PLEASE CALL=THE CITY'CLERK'S OFFICE AT(909),824 6621 AT LEAST 48;HOURS PRIOR TO THE MEETING IF YOU DESIRE TO;ADDRESS THE CITY COUNCII:DURING THE MEETING;;OTHER THAN UNDER PUBLIC. COMMENT,YOU ARE,ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM,AVAILABLE AT:THEN ENTRANCE AND PRESENT IT TO THE CITY CLERK:'SPEAKERS WILL.BE CALLED UPON BY THEMAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation-Dr. Tom Harvick, Colton Christian Church * Pledge of Allegiance- * Roll Call- STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 07-25-2000 Minutes Approve 2. Approval of Check Register CR0016 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Volunteer Commendation 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approval of Check Register C0016 Approve B. Ratify 08-10-2000 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 07-25-2000 Minutes E. Resolution Amending the Personnel Rules and Regulation Approve/Authorize for the City of Grand Terrace Approve COUNCIL AGENDA 08-10-2000 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of July 3,2000 Accept 2. Emergency Operations Committee a. Minutes of July 10,2000 Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Community Development Block Grant Projects 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,AUGUST 24,2000. -------------------------------------------------------------------------------- AGENDA ITEM REQUESTS FOR THE 08-24-2000 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 08-17-2000. PENDING C R A APPROVAL. CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES SPECIAL MEETING-TULY 25,2000 A special meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on July 25, 2000 at 6:00 p.m. PRESENT: Byron Matteson, Chairman Dan Buchanan, Vice-Chairman Herman Hilkey, Agency Member Lee Ann Garcia, Agency Member Don Larkin, Agency Member Tom Schwab,Executive Director John Donlevy, Assistant City Manager Brenda Stanfill,,City Clerk Bernie Simon,Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham,Building &Safety Director Lt.Rick Carr, Sheriff's Department John Harper, City Attorney ABSENT: None APPROVAL OF JULY 13, 2000 MINUTES CRA-2000-54 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER GARCIA,CARRIED 5-0,to approve the July 13,2000 Community Redevelopment Agency Minutes. APPROVAL OF CHECK REGISTER CR0015 CRA-2000-55 MOTION BY AGENCY MEMBER LARKIN,SECOND BY AGENCY MEMBER HILKEY, CARRIED 5-0, to approve Check Register CR0015. AWARD CONTRACT - RICHARD ROLLINS PARK RESTROOM REHABILITATION PROJECT CRA-2000-56 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER LARKIN, CARRIED 5-0, to award a contract for the Richard Rollins Park Restroom Rehabilitation Project to TNT Constructors in the amount of $73,600.00 and authorize execution of the appropriate agreement; and authorize an appropriation in the amount of$80,600.00. CRA AGENDA ITEM NO. Community Redevelopment Agency Minutes July 25,2000 Page 2 Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 6:20 p.m. until the next CRA/City Council Meeting scheduled to be held on Thursday,August 10,2000 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace l ) PENDING .O R A APPROVAL CITY OF GRAND TERRACE- COMMUNITY REDEVELOPMENT AGENCY DATE: AUGUST 10, 2000 CHECK REGISTER NO: CRA0016 OUTSTANDING DEMANDS AS OF: AUGUST 10, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 44073 AMER. PLANNING ASSN ANNUAL DUES RENEWAL 55.00 44078 CDW GOVERNMENT INC. SCAN JET 6350-CEDD 463.10 44096 PETTY CASH PETTY CASH REIMBURSEMENT 71.23 44102 S.B. COUNTY AUDITOR/CONTROLLER CRA AUDIT VERIFICATION 58.00 44109 U.S. BANK TRUST N.A. MONTHLY LEASE PAYMENTS 23,280.00 44090 LARRY ROSSER GENERAL CONTRACTOR INSTALL CABINETS- LARK REHAB 4,851.00 44100 R & L PAINTING INTERIOR PAINT- LARK REHAB 1,350.00 44104 SO. CAL. EDISON ELECTRICITY 152.85 44120 YOSEMITE WATER 12.00 TOTAL CRA 30,293.18 1 CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERA ON OF THE AGENCY. z A�.�-�� BERNARD SIMON FINANCE DIRECTOR Z l _ 1 PENI3ING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE DATE: AUGUST 10, 2000 CHECK REGISTER NO: CR0016 OUTSTANDING DEMANDS AS OF: AUGUST 10, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 13391 ANY HOUR LOCK& KEY LOCKS FOR FILING CABINETS 103.31 13392 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS PR END 7/07/00 3,630.75 13393 COUNTY WASTE SYSTEMS DIVISION JUNE DUMP CHARGES 442.00 13394 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS PR END 7/21100 3,866.64 44068 AA EQUIPMENT RENTALS CO. REPAIRS- MOWER 1,612.14 44069 ACCENT PRINT& DESIGN PRINTING OF FORMS AND BUSINESS CARDS 501.67 44070 ADDINGTON CONSULTING ENGINEERING FEES % 800.00 44071 MATTHEW ADDINGTON JULY STIPEND 50:00 44072 SANDRA AH SUE SUPPLIES 52.54 44073 AMER. PLANNING ASSN ANNUAL DUES RENEWAL 235.00 44074 AT&T HONEYWELL LINE 14.66 44075 BOISE CASCADE OFF. PRODUCTS PAPER AND COMMERCIAL SHREDDER 865.47 44076 BOOK PUBLISHING CO. ANNUAL MUNI CODE SUPPLEMENT 904.98 0 44077 BURTRONICS BUSINESS SYSTEMS BLACK INK FOR RISO 155.56 c 44079 CITY NEWS GROUP LEGAL ADS FOR 2000-01 66.00 Z 44080 COMMERCIAL LANDSCAPE SUPPLY MAIN SUPPLIES 249.25 0 44081 CONSTRUCTIVE PLAYTHINGS CHILD CARE FUND RAISER-TOYS 550.55 44082 COVERBIND CORP. COVERS FOR MUNI ELECTION HANDBOOK 44.18 !j 44083 DATA TICKET, INC. PROCESS CITATIONS 100.00 m 44084 WORKSHOPS FRANKLIN-COVEY WORKSHOP- CHILD CARE 415.36 z 44085 GREENWOOD'S UNIFORM CO. UNIFORMS 102.15 )Pl 44086 HYDRO-SCAPE PRODUCTS, INC. IRRIGATION SUPPLIES 113.53 44087 INSIGHT DISASTER RECOVERY SOFTWARE AND TAPES 1,150.00 44088 INTERSTATE BRANDS BREAD PRODUCTS 52.04 44089 JANI-KING OF COLTON JANITORIAL SERVICE- CHILDCARE 759.00 1 CITY OF GRAND TERRACE DATE: AUGUST 10, 2000 CHECK REGISTER NO: CR0016 OUTSTANDING DEMANDS AS OF: AUGUST 10, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 44091 LONG BEACH UNIFORM CO. CITIZEN PATROL UNIFORM HAT 59.21 44092 MANPOWER TEMP HELP FINANCE THRU 7/16/00 232.00 44093 MCI TELECOMMUNICATIONS LOCAL AND LONG DISTANCE CALLS 938.21 44094 NAT'L FIRE PROTECTION ASSN. ANNUAL MEMBERSHIP RENEWAL 115.00 44095 PACIFIC BELL CITY PHONE LINES 248.1.9 44096 PETTY CASH PETTY CASH REIMBURSEMENT 248.84 44097 PETTY CASH PETTY CASH REIMBURSEMENT-CHILD CARE 278.25 44098 POST TOOLS, INC. SMALL TOOLS 37.70 44099 PREMIUM PLUS LOTUS EASY TUTOR 9.95 44101 ROADRUNNER STORAGE AUGUST STORAGE RENTAL 63.00 44102 S.B. COUNTY AUDITOR/CONTROLLER CITY CONFIRM. FY99-00 AUDIT 58.00 44103 SMART & FINAL IRIS CO. AFTER SCHOOL SUPPLIES 137.99 44104 SO. CAL. EDISON SIGNALS-ELECTRICITY 6,520.90 44105 SYSCO FOOD/SUPPLIES 1,805.78 44106 CHRISTIE THIERRY MILEAGE REIMBURSEMENT 39.32 44107 TRAFFIC SPECIALTIES G.T. DAYS MARKING STICKS 22.63 44108 MARY TRAINOR JULY STIPEND 50.00 44110 UNDERGROUND SERVICE ALERT DIG ALERT FAX NOTIFICATION SERVICE 140.00 44111 FRAN VAN GELDER JULY STIPEND 50.00 44112 VAVRINEK TRINE DAY &CO. COMM. ON SB90 RECOVERIES AND AUDIT 3,644.07 44114 WALMART AFTER SCHOOL SUPPLIES 176.86 44115 WAXIE JANITORIAL SUPPLIES 702.05 44116 WESTERN DATA ENTERPRISES Y2K COMPUTER UPGRADES 5,873.45 44117 WESTERN FARM SERVICE HERBICIDE 51.11 44118 WILLDAN PLAN CHECK-TRACT 13050 255.00 CITY OF GRAND TERRACE DATE: AUGUST 10, 2000 CHECK REGISTER NO: CR0016 OUTSTANDING DEMANDS AS OF: AUGUST 10, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 44119 DOUG WILSON JULY STIPEND 50.00 44120 YOSEMITE WATER 200.45 44121 ZEPHYR PRODUCTS SHIRTS FOR COUNCIL 85.66 38,930.40 JULY PAYROLL 106,682.79 GRAND TOTAL 145,613.19 1 CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMON FINANCE DIRECTOR 3 PEI'DGI G CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES SPECIAL MEETING-JULY 25,2000 A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on July 25, 2000, at 6:00 p.m. PRESENT: Byron Matteson,Mayor Dan Buchanan,Mayor Pro Tem Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernie Simon,Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham,Building&Safety Director John Harper, City Attorney Lt.Rick Carr, Sheriff's Department ABSENT: None The meeting was opened with invocation by Lee Ann Garcia, Council Member, followed by the Pledge of Allegiance led by Dan Buchanan, Mayor Pro Tem. SPECIAL PRESENTATIONS -None, CONSENT CALENDAR CC-2000-134 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the following consent calendar items with the removal of item 3F.: 3A. Approval of Check Register No. C0015 3B. Ratify 07-25-00 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 07-13-00 Minutes 3E. Council/City Manager Attendance at the League of California Cities Executive Forum in Monterey ITEM REMOVED FROM CONSENT CALENDAR COUNCIL AGENDA ITEM NO], Council Minutes July 25,2000 Page 2 3F. Sewer Collection System: Data Conversion Project CC-2000-135 MOTION BY COUNCILMEMBER LARKIN,SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to approve and authorize the execution of an Agreement between the City of Grand Terrace and Nobel Systems for the provision of Geographical Information System Mapping and Conversion Services and approve spending the allocations from the Building, Public Works/Engineering and Community Development in an amount not to exceed a combined total of$3,000 and $28,000 from the Sewer Fund. PUBLIC COACYIENT -None ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee a. Minutes of June 12, 2000 CC-2000-136 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY - COUNCILMEMBER GARCIA,CARRIED 5-0,to accept the June 12,2000 Minutes of the Crime Prevention Committee. 5B. Council Reports Councilmember Hilkey,reported that the Library is looking for high school students to help elementary school students with their homework and anyone interested should contact Laurie at the Library. He indicated his concern with a letter he received from a resident on Michigan regarding loose dogs and requested staff to bring to the Council procedures for dogs that are running loose. He also expressed his concern with the response time from. Animal Control with regards to the same incident. Councilmember Garcia,thanked Lt. Carr for getting back to her regarding an accident that occurred in town. She questioned the status of the graffiti next to the Texaco Station. Assistant City Manager Donlevy,responded that it was cleaned off and then it got hit again. He indicated that staff is going to go out and try to clean it up. Councilmember Garcia, questioned if the deputies are following the graffiti in town and trying to identify those doing the graffiti. Council Minutes July 25,2000 Page 3 Lt. Carr, indicated that it depends on the level of graffiti and the priorities of the deputy. Councilmember Garcia, reported that local business are donating to the Seniors to help support their newsletter. She reported that the League held their Legislative Workshop and that there was a lot of good dialog. They are discussing working more closely with the media so that residents are kept up-to-date on what is happening to local cities. Councilmember Larkin, reported that he, along with Assistant City Manager Donlevy, attended the California Joint Powers Insurance Authority Annual meeting and felt that it was very interesting. He attended the Chamber of Commerce luncheon at the Blue Mountain Coffee House. City Manager Schwab was the guest speaker and did a great job explaining everything that is going on with the City. -He encouraged everyone to look for the Blue Mountain Coffee House's calendar for the upcoming bands that they will have. He reported that the Grand Terrace Republican Woman's Club will be having their Ice Cream Social on August 3, 2000 from 4:00 p.m. to 8:00 p.m. PUBLIC HEARING 6A. A Resolution Confirming.a Diagram and Assessment and Providing for Annual Assessment Levy for a Landscaping and Street Lighting District Mayor Matteson opened discussion to the public,there being none,he returned discussion to the Council. CC-2000-137 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to-adopt a Resolution Confirming a Diagram and Assessment and Providing for Annual Assessment Levy for Landscaping and Street Lighting District 89-1. UNFINISHED BUSINESS 7A. Barton Road Median Improvements Mid-Block Between Canal Street and Mt. Vernon Jerry Guthrie, 21769 Vivienda, indicated that he is opposed to a solid median on Barton Road and feels that it would pose a problem to the businesses along Barton Road. Rex Edmundson, 22111 Newport, Space 164, indicated that he is opposed to a median on Barton Road and also feels that medians hurt businesses. Barney Karger, 11668 Bernardo Way, indicated that he is opposed to a raised median on Council Minutes July 25,2000 Page 4 Barton Road. Burt Sguylemezian, 22775 Kentfield Street, indicated that he would be opposed to having a raised median on Barton Road CC-2000-138 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM _ BUCHANAN, CARRIED 5-0, to table this item for further staff analysis based on Council's comments and to solicit additional input from the effected parties and to come back with a more refined recommendation with more options. 7B. Retail Recruitment Contract for Economic Development(EDS) CC-2000-139 MOTION BY -MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-1 (COUNCILMEMBER HII.KEY VOTED NO),to authorize the appropriation of$12,700 of redevelopment funds to Account 32-370-250;incorporate addendum to proposal/contract;and direct staff to sign contract with Economic Development Systems for Retail Recruitments, Retention,and Revitalization Program for the Barton Road Specific Plan and for the C2 and CM Freeway Frontage. NEW BUSINESS 8A. Participate in Flag Processional-League of California Cities Annual Conference CC-2000-140 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0,to approve the participation in the city flag processional at the League of California Cities annual conference and designate Councilmember Garcia as the flag bearer to represent Grand Terrace. CLOSED SESSION-None ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 8:45 p.m.,until the next CRA/City Council Meeting which is scheduled to be held on Thursday, August 10, 2000 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace z. ... G mp:" C ::::i:::: >::::.:::::::::.2:: ; :: :'':2>:::: ::>' ::::.;:r2::::.`:: :.r"i:: .:.>:. ......fir.... .:: ... .....:;:.;;:.:.:;.;;:.:::;c:.r;:::.x.;: CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: August 10, 2000 SUBJECT: ADOPT RESOLUTION NO. 2000- TO AMEND THE PERSONNEL RULES AND REGULATIONS FOR THE CITY OF GRAND TERRACE FUNDING REQUIRED NO FUNDING REQUIRED XX Due to the layoffs last year there have been some changes to the Personnel Rules & Regulations along with some other minor changes which follow: 1 1. On pages three and four staff added a definition for regular salary and regular salary for termination purposes. In the past this has been a confusing issue and this spells out the process on which pay is based. 2. On pages 29 and 30 staff updated the classification list. On page 40 staff rewrote the process for City Identification Cards. We no longer issue them on a yearly basis and Child Care no longer receives ID cards. Child Care issues an ID card that is worn during working hours. 3. On page 41 the key process has been rewritten. The City Clerk will be the department that issues keys with the approval of the department head and City Manager. 4. Staff eliminated the Education Incentive Policy. During the recession this was one of the benefits that we decided to look at on a year-to- year basis. However,for fiscal reasons,this is one of the benefits that we will no longer offer to our employees. STAFF RECOMMENDS THAT: COUNCIL ADOPT RESOLUTION NO. 2000 - TO AMEND THE PERSONNEL RULES AND REGULATIONS FOR THE CITY OF GRAND TERRACE. COUNCIL AGENDA ITEM NO A Lay off shall mean the involuntary nondisciplinary separation of an employee from a position. Leave- shall mean an approved type of absence from work as provided for by these Rules. Length of Service - shall include Saturdays, Sundays, or other regular days off which are immediately preceded or immediately followed by normal work days. Nepotism - favoritism shown to a relative -- such as appointment to a position on basis of relationship. Nondiscrimination-shall mean to not make a difference in treatment or favor on a basis other than individual merit. An example:to favor your friends or rule against a certain race,belief or sex,etc. On-call Employee - shall mean an employee that does not work a regular schedule -- works intermittently as needed. Overtime Rate - shall be one and one-half times the hourly pay rate. Pay Range-ranges start at minimum,with a midpoint and maximum pay rate;raises are normally in 5 percent increments,but can be less or more depending on the employee's performance. PaR-shall mean a specific dollar amount expressed as either an annual rate, a monthly rate,a semimonthly rate, a biweekly rate, or an hourly rate. T Personal Leave - shall mean leave for illness or vacation for child care employees. On-call and seasonal employees will not be able to accrue personal leave. Position- shall mean a specific office of employment,whether occupied or vacant, calling for the performance of certain duties and the carrying of certain responsibilities by one individual,either on a full-time or part-time basis. Probationary Status-shall mean service under regular appointment prior to completion of a one year probationary period. Promotion - shall mean elevation of a City employee to a position which has a maximum salary higher than that of the employee's former position. Regular Salary - shall mean that salary is based on normal working hours in a pay period not to exceed 80 hours. Regular Salaa (for termination purposes) - shall mean that it is based on the hourly wage of the employee times the number of hours in the pay period on date of termination,if sooner than the end of the pay period. Regular salary excludes any overtime and any sick or vacation or administrative 3 hour buyouts and any reimbursements. No deferred compensation will accrue after the date of termination. Therefore, if the employee elects to collect all accrued vacation in cash upon termination,rather than using before termination, no deferred compensation will be calculated on the vacation hours paid. Regular Status - shall mean the satisfactory completion of a one year probationary service and continuing regular appointment. Regular Full-Time Em llooyee-an employee that works at least 32 hours per week and receives all benefits. _ Regular Part-Time Employee-an-employee that works part-time and receives benefits on an accrual basis. Rejection- shall mean giving no consideration: Relative - shall include wife, husband, mother, father, son, daughter, grandmother, grandfather, granddaughter, grandson, mother-in-law, father-in-law, son-in-law, daughter-in-law, aunt, uncle, niece,nephew, cousin or person(s)under guardianship of the employee. Seasonal Employee - shall mean an employee hired for a short term due to seasonal employment. An example would-be a lifeguard,pool manager or pool cashier. Seasonal employees do not receive benefits,but do receive regular paid holidays. They do not receive floating holidays. Suspension - shall mean an enforced leave of absence for disciplinary purposes or pending investigation of charges made against an employee. Temporary Appointment-shall mean an appointment not t made from an eligible list for short-term employment. Termination-the separation of an employee from City service because of retirement,resignation, death or dismissal. Transfer- shall mean assignment of an employee from one position to another position. Transfer can take place within a department,between departments, between positions of the same class, or between positions of different classes. Work Day- shall mean scheduled number of hours an employee is required to work per day. 4 Ci , Manager's Department —no bumping rights City Manager Executive Assistant Crossing Guard Community Services Department Assistant City Manager--no bumping rights Secretary --no bumping rights Code Enforcement Officer--no bumping rights Maintenance Crew Leader--no bumping rights Maintenance Workers (2) -- bumping rights Director of Child Care Services --no bumping rights School Age Coordinator--no bumping rights Assistant Director of Child Care Services--no bumping rights Lead Teachers --bumping rights Teachers--bumping rights Teacher's Assistants --bumping rights Bookkeeper--no bumping rights Cook--no bumping rights City Clerk's Department --no bumping rights — City Clerk Deputy City Clerk Finance Department—no.bumping rights Finance Director Finance Assistant Account Clerk Community &Economic Development/Planning Department—no bumping rights Director of Community&Economic/Development Associate Planner Planning Technician Secretary 29 Buildin /g Safety &Public Works/Housing_—no bumping rights Director of Building/Safety &Public Works/Housing Management Analyst Sr. Building/Safety Inspector Building/Safety Inspector Building/Safety Technician 30 RULE XV CITY IDENTIFICATION CARDS Regular Employ - All regular and part-time employees, with the exception of Child Care Employees,will be issued identification cards. Child Care issues an ID card that is worn during the day so that the parents and children will become acquainted with them by name. Replacement or Reissue-ID cards will be reissued as follows: Lost or Stolen ID cards will be reissued upon receipt of a signed affidavit stating as lost or stolen. Damaged ID cards must be surrendered prior to replacement. Change of Title - ID cards will be reissued when there is a change of title (The replaced ID card must be turned into Personnel). Termination of Employment or Service - It is the responsibility of department heads'to ensure the return of ID cards, keys, and any other City-issued items to the Personnel Department prior to the t issuance of final checks. - 40 ISSUANCE OF KEYS TO CITY FACILITIES Objective-The purpose of this policy is to ensure the orderly and systematic distribution of keys to City facilities. Authority for Issuance-Keys will be issued to City facilities only when a definite need exists upon recommendation of the department head and with approval of the City Manager and coordinated with the City Clerk. Responsibility - The City Clerk's office shall be responsible for numbering, issuing, duplicating, keeping an updated record, and maintaining master and extra keys. Procedure Approval - Keys are to be requested by the department head for approval from the City Manager. Assignment-All personnel assigned keys will sign an acknowledgment of receipt. Transfer of Kevs - No keys will be transferred without coordination with the department head and the City Manager of the transfer. Duplication-Duplication of keys must be done in coordination with the City Clerk's office. Any unauthorized duplication of keys will be in violation of the Rules and Regulations to Administer Personnel Matters. Temporary Issuance -Temporary keys will be issued on a sign-out basis. Lost or Stolen Key s-It is the assignee's responsibility to immediately report any loss of City keys to the City Clerk or the department head,who will immediately advise the City Manager. It is the responsibility of the department head to ensure the return of all keys,ID cards,and any other City-issued items to personnel prior to the issuance of final checks. 47 RESOLUTION NO.2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTION NO. 98-29, AND AMENDING THE RULES AND REGULATIONS FOR THE ADNIINISTRATION OF PERSONNEL MATTERS PURSUANT TO THE GRAND TERRACE MUNICIPAL CODE SECTION 214.090 WHEREAS,section 2.24.090 of the Grand Terrace Municipal Code states Personnel Rules and Regulations and amendments hereto shall be adopted by Council Resolution; and WHEREAS, the Rules and Regulations have been amended to include adding definitions for regular salary and regular-salary for termination purposes,to bring the classification list up-to- date, to rewrite procedures for the City ID Cards and the Facility Key Policy, and to delete the Education Incentive Policy. NOW, THEREFORE,the City Council of the City of Grand Terrace DOES HEREBY RESOLVE,DECLARE,DETERMINE AND ORDER AS FOLLOWS: Section 1 Rescission-That Resolution 98-29 is hereby rescinded. Section 2. That said City Council hereby approved the amended Rules and Regulations for the Administration of Personnel Matters incorporated herein as Exhibit"A." PASSED,APPROVED AND ADOPTED this 10�'day of August,2000. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof. And of the City Council thereof. I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting ofthe City Council of the City of Grand Terrace held on the 10'b day of August,2000,by the following vote: AYES: NOES: ABSENT: ABSTAIN: City C1erkApproved as to form: City Attorney CITY®RCRAND TERRACE Historical &Cultural Activities Committee J u` 2 4 2000 Minutes for July 3, 2000 C! TY MRK The meeting was called to order at 7:10 p.m. by Chairman Pauline. Grant. Those present were Pauline, Ann Petta, Judy McBride, Brenda Stanfill, Shelly Rosenkild, Colleen Edmundson and Hannah Laister. The Secretary's minutes for June were read and approved on motion by Ann, seconded by Colleen. The Treasurer's report showed a balance of$845.43 in the budget and$90.75 in Petty Cash. Next month will be the beginning of the new fiscal year. On June 14'Hannah attended the dedication of the new Senior Center addition to take pictures of the event for the Committee. Historical Report:Ann reported that Thelma Winkler will write her memories of Grand Terrace. We now have several people with promises to do this and are hoping they will do so. Country Fair: Shelly had the posters and flyers ready for our perusal. With minor changes, these were approved. Posters in gold - 50 will be printed, 150 flyers. Shelly is also working on cable announcements. Judy suggested we have Thank You on cable after our events,all agreed. Colleen reported that a new sign shows that it is now the Lions Community Center. There is no meeting in August. The next meeting will be September 4, 2000. The meeting was adjourned at 7:30 p.m. Respectfully Submitted, Hannah Laister Secretary COUNCM AGENDA MEM HO�' CITY OF GRAND TERRACE CITY OF GRAND TERRACE U 2 ' 2000 EMERGENCY OPERATIONS COMMITTEE CITY CLERK Regular(rescheduled) Meeting MINUTES July 10, 2000 The Grand Terrace Emergency Operations Committee met for the Regular Meeting at the delayed date and regular time in the Emergency Operations Center at 22795 Barton Road, Building 3 at Civic Center. The meeting was not called to order due to lack of quorum. MEMBERS PRESENT were Vic Pfennighausen, JoAnn Johnson and Robert Souter. MEMBERS ABSENT- Sonia Aiken, Peggy Reagan, Richard Haubert, Hugh Forbes and Alternate, Gary Eldridge. CITY STAFF- Assistant City Manager and liaison, John Donlevy. GUESTS PRESENT -None. APPROVAL OF MINUTES -Postponed LIAISON REPORT-None. EOC SET-UP TRAINING-to be postponed until next meeting. EQUIPMENT AND FACILITIES REPORT- none this time. OLD BUSINESS - none this time. NEW BUSINESS none. ADJOURNMENT Respectfully submitted, JoAnn Jo on, Secretary NEXT REGULAR MEETING WILL BE AUGUST 7,2000 AT 7 p.m. COUNUL AGENDA ITEM NO. �i - C%� Community Services Department Staff Report CITY COUNCIL ITEM (XX) MEETING DATE: AUGUST 10, 2000 SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS NO FUNDING REQUIRED BACKGROUND: In CDBG Program Years 1998 and 1999, the City Council allocated CDBG Funding for various projects which have yet to be implemented by Staff. These include: 1. Park Desgin- Petta Park and Senior Center. ($15,000) 2. Park and Landscaping Expansion-Petta Park and Senior Center ($25,000) Additionally, CDBG Funds were allotted to partially fund the Richard Rollins Restroom Project ($11,000) but were deleted to encourage bidding for the project. Because of concerns based on the City's fiscal issues, the implementation of these two projects has been delayed. Specifically for the following reasons: 1. Park Design: Requirements under CDBG require that if design services are funded, the agency is required to proceed with implementation within a reasonable period or face a requirement that reimbursement would be required for projects designed and not implemented. 2. -Park and Landscaping Expansion: To facilitate the expansion, the City would be required to match the CDBG amount ($25,000) and face additional maintenance costs due to the expansion. Given that we have been in a situation of reducing maintenance costs, expansion has not been a consideration. DISCUSSION: Staff has been contacted by San Bernardino Department of Economic and Community Development for a status report on these projects. This item is being brought before the City Council to gain direction on whether to proceed. The City Council essentially has two options: COUNCIL AGENDA ITEM NO �� CDBG Project Status Agenda Report. August 10, 2000 Page 2 of 2 1. Option 1: Authorize Staff to proceed with the projects. The park design project will be fully funded by CDBG, however the end product will essentially include specifications for expansion of the park. The Park and Landscaping Expansion Project would require a General Fund appropriation of$25,000 to fund what would be a first phase of the park design. 2. Option 2: Authorize Staff to notify the County that these projects will not be implemented in the near future and designate the funds into the City's Un- appropriated Reserve Account. These funds would stay on account and could be either re-appropriated into these projects or used for other projects in the future. Staff is requesting direction from the City Council on how to proceed. RECOMMENDATION: That the City Council provide Staff with direction on how to proceed with CDBG Projects. FISCAL IMPACT: To be determined.