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08/24/2000 L Tr . ------ FILE COPY 0 GRtitiD TERR CE August Goy 2000 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909)824-6621 Fax(909)783-7629 Fax(909)783-2600 CITY OF GRAND TERRACE Byron R.Matteson Mayor Dan Buchanan Mayor Pro TernCRA/CITY COUNCIL Herman Hilkey REGULAR MEETINGS Lee Ann Garcia on Lar CouncilM mbe�rs 2' AND 4TH Thursdays - 6:00 p.m. Thomas J.Schwab City Manager Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS AUGUST 24, 2000 . GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road TI�E'GTTY OFFRANDTECE�011P)�,IES 'I mI1VEI�TA NSTIS )fiS ACC 099114U ;I QYgU DESIRR'�Q ADIxRErSS T1IIE Cif a CQLfiNCII.'LI�LI�iTNG 'HE IVIEETINCxpOTHER` I A itNW �'UB s >:COMIVIEIT, OL}AREDU P� rAi C`flMP � � RQJET�,TO SRA] FI)� ` AAL1x�HE PNTR" TC PRSW NT I ' O�`IECIT'Y CLE11;K.{ PFAE V�ILE`C :I;EII�T "OlT$ '1IE�1Y1�A' fR A'>~ 15, t 4 \ * Call to Order- * Invocation- * Pledge of Allegiance- * Roll Call - STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 08-10-2000 Minutes Approve 2. Approval of Check Register CR0017 Approve 3. Appropriate Funds for EDS'Retail Recruitment Contract Appropriate ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS-None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approval of Check Register C0017 Approve B. Ratify 08-24-2000 CRA Action COUNCIL AGENDA 08-24-2000 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION C. Waive Full Reading of Ordinances on Agenda D. Approval of 08-10-2000 Minutes Approve E. 2000-2001 Street Maintenance Contract-Authorization to Authorize go to Bid F. 2000-2001 Concrete Maintenance Contract-Authorization Authorize to go to Bid G. Resolution Submitting a Funding Request Form to the Approve Department of Conservation for Programs Consistent with the California Beverage Container Recycling and Litter Reduction Act H. HdL Companies Sales and Use Tax Records Examination Approve 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Emergency Operations Committee a. Member Resignation(Reagan) Accept 2. Crime Prevention Committee a. Minutes of July 10,2000 Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS A. Brentwood Street Traffic Project-Resolution Establishing Approve/Appropriate All Way Stop Signs at the Intersection of Brentwood Street at Thames Street 8. NEW BUSINESS A. City Wide Street Sweeping Program B. Grand Terrace Eco Day 2000-Consulting Agreement Approve 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,SEPTEMBER 14,2000. -------------------------------------------------------------------------------- AGENDA ITEM REQUESTS FOR THE 09-14-2000 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 09-07-2000. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING-AUGUST 10,2000 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace,was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,. on August 10,2000 at 6:00 p.m. PRESENT: Byron Matteson, Chairman Dan Buchanan,Vice-Chairman Herman Hilkey, Agency Member Lee Ann Garcia,Agency Member Don Larkin,Agency Member Tom Schwab,Executive Director John Donlevy,Assistant City Manager Brenda Stanfill, City Clerk Bernie Simon,Finance Director Patrizia Materassi,Community and Economic Development Director Lt.Rick Carr, Sheriff's Department ABSENT: Virgil Barham,Building&Safety Director John Harper, City Attorney APPROVAL OF JULY 25, 2000 MINUTES CRA-2000-57 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER L.ARKIN, CARRIED 5-0, to approve the July 25, 2000 Community Redevelopment Agency Minutes. APPROVAL OF CHECK REGISTER CR0016 CRA-2000-58 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve Check Register CR0016. Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 6:10 p.m. until the next CRA/City Council Meeting scheduled to be held on Thursday,August 24,2000 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CRA AGENDA rrEM NO. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: AUGUST 24, 2000 CHECK REGISTER NO: CRA0017 OUTSTANDING DEMANDS AS OF: AUGUST 24, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 13395 STATE COMP. INSURANCE FUND WORK COMP JULY, 2000 193.78 13398 PACIFICARE OF CALIFORNIA MED. INS. AUGUST, 2000 1,044.84 13399 MANAGED HEALTH NETWORK MHN AUGUST, 2000 76.35 13404 CASH CASHIER'S CK TO PURCHASE 22035 TANAGER 115,000.00 13408 HERMAN HILKEY COUNCIL STIPEND 150.00 44153 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 65.11 44154 DAN BUCHANAN COUNCIL STIPEND 150.00 44155 C H J REHAB LOTS GEOTECHNICAL INVESTIGATION 5,400.00 44163 DANKA OFFICE IMAGING COMPANY COPIER MAINTENANCE AGREEMENT 94.39 44165 DRUG ALTERNATIVE PROGRAM LAWN SERVICE-REHAB HOUSES 60.00 44171 LEE ANN GARCIA COUNCIL STIPEND 150.00 44172 GRAND TERRACE LITTLE LEAGUE COUNCIL STIPEND-LARKIN DONATION 150.00 44188 MARIA LEONORE RODRIGUEZ BUILDING MAINTENANCE- BLDG.& SAFETY 120.00 44189 BYRON MATTESON COUNCIL STIPEND 150.00 44191 MYSTIC MIRROR& GLASS LARK REHAB SHOWER DOOR/MIRRORS 621:66 44197 PROTECTION ONE ALARM MONITORING 40.50 44198 QUILL CORPORATION OFFICE SUPPLIES 62.14 44199 R.L. GARRETT LANDSCAPING LARK REHAB LANDSCAPING 1,224.00 44201 RIVERSIDE HIGHLAND WATER COMPANY CITY WATER USAGE 300.82 44213 STAPLES OFFICE SUPPLIES 61.01 m 44219 WASTE MANAGEMENT DUMPSTER FOR LARK-REHAB 91.79 a44222 RICHARD ZUG WEED ABATEMENT-DISCING ------ 310�-- 00 TOTAL CRA 125,516.39 z � I J CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: AUGUST 24, 2000 CHECK REGISTER NO: CRA0017 OUTSTANDING DEMANDS AS OF: ' AUGUST 24, 2000 CHECK# VENDOR DESCRIPTION AMOUNT I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE AGENCY. 0 BERNARD SIMON FINANCE DIRECTOR i CITY LIT 0 GRAND TERR CE Community and Economic Development Department .......... ......... .... ..... .... .... Im ...... ...................... . .... .............. ........ ... . . . ....... ........ . ............ . ......... ... ............... ........:::,.. ..... ........ .......... . ... .... ........ .. ..... ... ............ 11. . ....... CRA ITEM (X ) COUNCIL ITEM (X) MEETING DATE: AUGUST 24, 2000 FUNDING REQUIRED x NO FUNDING REQUIRED $12,700 from Redevelopment Funds Account Account# 32-370-250 SUBJECT: Formal-Appropriation of Funds for EDS' Retail Recruitment Contract RECOMMENDATION: Reconfirmation of City Council Approval and Actual Appropriation of Redevelopment Funds City Council approved, on July 25, 2000, the EDS Contract. At a later date, Staff V determined the item required not only approval by City Council, but actual appropriation of funds by the Redevelopment Agency. Meanwhile, work on the Project has begun. The Contract is complete and has been signed by all parties. The Consultant started working on the Retail Gap Analysis on August 1. A"Retail Recruitment Forum" is scheduled for August 29. Please refer to the attached flier. Staff recommends the Redevelopment Agency move to reconfirm the EDS Contract approval and appropriate Redevelopment Funds. PM.pg Attachment: Agenda of Retail Recruitment Forum - Session One w/pg1cc/EDS Approval/Rpt.wpd 22795 Barton Road Grand Terrace, California 92313-5b5C:JJXXftffdJk ffEM No. c►TY RAND TER R C RETAIL RECRUITMENT FORUM - Session One Presentation and Discussion City of Grand Terrace Council Chambers August 29, 2000 3 pm - 5 pm 3 to 3:50 RETAIL RECRUITMENT- IN PERSPECTIVE Introduction --- Patrizia Materassi Director of Community and Economic Development Overview of Goods Movement and the Alameda Corridor East Ty Schuiling, Director of Planning and Programming San Bernardino Association of Governments (SANBAG) The Birth of the Inland Empire's High Tech Hub Teri Ooms, President/CEO Inland Empire Economic Partnership (IEEP) Questions and Answers 3:50 —4:00 BREAK 4:00 — 5:00 THE GRAND TERRACE RETAIL RECRUITMENT PROGRAM A Realistic look at Grand Terrace Thomas Schwab, City Manager A Retailer's Success Story Joe_Kohorst, Mr. TV Video Description of Program Patrizia Materassi Director of Community and Economic Development Jim Harrigan Consultant to the City of Grand Terrace Economic Development Systems (EDS) Open Forum Session Two of the Grand Terrace Retail Recruitment Forum is scheduled for Tuesday, December 5, from 3 to 5 pm in the Council Chambers. PEN L..,G CITY COUNCIL APPROVAL CITY OF GRAND TERRACE DATE: AUGUST 24, 2000 CHECK REGISTER NO: CR0017 OUTSTANDING DEMANDS AS OF: AUGUST 24, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 13395 STATE COMP. INSURANCE FUND WORKERS COMP JULY, 2000 1,335.24 13396 METLIFE LIFE INSURANCE AUGUST, 2000 535.98 13397 INLAND COUNTIES INSURANCE SERVICES DENTAL&VISION AUGUST, 2000 . 1,062.51 13398 PACIFICARE OF CALIFORNIA MEDICAL INS.AUGUST, 2000 3,652.96 13399 MANAGED HEALTH NETWORK MHN AUGUST, 2000 490.65. 13400 STANDARD INSURANCE COMPANY DISABILITY INS. AUGUST, 2000 1,150.77 13401 RICHARD ROLLINS PARKS OPENING & CLOSURE 7/2000 715.00 13402 HEIDI KNIPE LAIRD CHILDCARE PARENT WORKSHOP -30.00 13403 DINORAH BEERS BIRTHDAY BONUS_ 50.00 13405 GREAT AMER. LIFE INS. CO. HILKEY.FY 99-00 TO 12/00 INS. BENEFITS 2,700.00 13406 PUBLIC EMPLOYEES RETIREMENT SYS PERS FOR PAYROLL ENDED 8/4/00 3,692.71 13407 THOMAS SCHWAB BIRTHDAY BONUS 50.00 13408 HERMAN HILKEY COUNCIL STIPEND 250.00 13409 S.B. COUNTY RECORDER SCE RECORDING FEE/CERT OF COMPLIANCE 39.06 ® 44148 AA EQUIPMENT RENTALS REPAIRS/PARTS 61.86 C 44149 ADDINGTON CONSULTING ENGINEERING FOR PROJECT REVIEW 2,240.00 z COPIER TONER-CHILD CARE 44150 ADVANCE COPY SYSTEMS 220.42 44151 AIR-TEK CLEAN &SANITIZE AIR DUCTS 9,520.00 Ir' 44152 AUTOMATIC IRRIGATION SERVICE REPAIR IRRIGATION WIRING 326.85 44153 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 933.53 r" 44154 DAN BUCHANAN COUNCIL STIPEND 250.00 ® 44156 CA DEPT. OF TRANSPORTATION 1215 TRAFFIC SIGNALS MAINT 177.51 44157 CA DEPT. OF JUSTICE EMPLOYEE BACKGROUND CHECKS 32.00 44158 CALBO ANNUAL CLASS I MEMBERSHIP- BLDG. & S 150.00 44159 CHAMPLAIN PLANNING PRESS PLANNING COMMISSIONER'S JOURNAL 90.00 , z �.0 1 CITY OF GRAND TERRACE DATE: AUGUST 24, 2000 CHECK REGISTER NO: , CR0017 OUTSTANDING DEMANDS AS OF: AUGUST 24, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 44160 CITY NEWSPAPER GROUP PUBLIC HEARING ADS 71.50 44161 CM SCHOOL SUPPLY AFTER SCHOOL SUPPLIES 44.67 44162 CURRENT, INC. MAILING LABELS. 63.69 44163 DANKA OFFICE IMAGING COMPANY COPIER SERV.AGREEMENT 77.23 44164 DICKSON COMPANY STREET SWEEPING SERVICES 2,082.50 44165 DRUG ALTERNATIVE PROGRAM L& L ASSMT. DIST. -ORIOLE/FRANKLIN 125.00 44166 EDISON SELECT SECURITY MONITORING 186.00 44167 EVERGREEN'LAWN &TREE GOPHER CONTROL CITY PARKS 150.00 44168 FEDEX DELIVERY SERVICE 21.32 44169 FOX OCCUPATIONAL MEDICAL PRE EMPLOYMENT PHYSICALS 96.00 44170 FRUIT GROWERS SUPPLY SMALL TOOLS 44.97 44171 LEE ANN GARCIA COUNCIL STIPEND 250.00 44173 GREENWOOD'S'UNIFORM COMPANY CITIZEN PATROL UNIFORMS & EQUIP 181.24 44174 WILLIAM HADDOW REFUND FOR CHILD CARE 72.50 44175 HARPER& BURNS LLPN SERV. ON L&L ASSMT DIST. 2,500.00 44176 HOME DEPOT FLUORESCENT LIGHT 18.21 44177 HONEYWELL INC. HVAC MONITORING PROGRAM 2,969.50 44178 HOUSTON & HARRIS SEWER VIDEO INSPECTION 540.00 44179 HYDRO-SCAPE PRODUCTS, INC. IRRIGATION SUPPLIES . 322.95 44180 INSIGHT HP LASER JET 4050-FINANCE 1,545.00 44181 INTERSTATE BRANDS CORP. BREAD PRODUCTS 68.60 44182 JANIKING OF COLTON JANITORIAL SERVICE-CHILD CARE - 759.00 44183 LAKESHORE LEARNING MATERIALS AFTER SCHOOL SUPPLIES 35.64 44184 DON LARKIN COUNCIL STIPEND 250.00 44185 LASER EXCHANGE PRINTER/COPIER CARTRIDGES 269.38 i CITY OF GRAND TERRACE DATE: AUGUST 24, 2000 CHECK REGISTER NO: CR0017 OUTSTANDING DEMANDS AS OF: AUGUST 24, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 44186 LEGEND BUILDING MAINTENANCE LIBRARY JANITORIAL SERVICE 200.00 44187 LUCENT TECHNOLOGIES TELEPHONE SYSTEM MAINTENANCE 700.15 44189 BYRON MATTESON COUNCIL STIPEND 250.00 44190 MUS LAWN.SERVICE TERRACE PINES LANDSCAPE MAINTENANCE 200.00 44192 NASCO AFTER SCHOOL SUPPLIES 66.22 44193 OTIS ELEVATOR COMPANY ELEVATOR MAINTENANCE-2 MONTHS 471.44 44194 PACIFIC BELL PHONE LINES 79.34 44195 PC WORLD, OFFICE SUPPLIES 19.97 44196 PRESS ENTERPRISE AD FOR EXECUTIVE ASSISTANT 236.36 44197 PROTECTION ONE ALARM MONITORING 115.50 44201 RIVERSIDE HIGHLAND WATER COMPANY CITY WATER USE- BLDGS./PARKS/MEDIANS 8,410.83 44202 ROQUET PAVING INC. PAVEMENT PATCHING ON BARTON 1,636.00 44203 S.B. COUNTY AUDITOR/CONTROLLER BOOKING FEES 638.88 44204 S.B. COUNTY DEPT. OF PUBLIC WORKS FLOOD CONTROL AGREEMENT 1,150.00 44205 S.B. COUNTY RECORDER LIEN RELEASES RECORDED 39.00 44206 S.B. COUNTY SHERIFF LAW ENFORCEMENT EXPENSE 13,475.76 44207 S.B. COUNTY VEHICLE SERVICES SUPPLIES & EQUIP 92.41 44208 .S.B. COUNTY WASTE SYSTEMS DUMP FEES 383.68 44209 S.B. COUNTY SUN AD FOR EXECUTIVE ASSISTANT 83.25 44210 SIGNAL MAINTENANCE, INC. SIGNAL MAINTENANCE AND REPAIRS 468.94 44211 SO. CALIF. EDISON COMPANY ELECTRICITY FOR STREET LIGHTS/SIGNALS 3,519.19 44212 SO. CALIF. GAS COMPANY GAS UTILITIES 191.00 44213 STAPLES OFFICE SUPPLIES 371.79 44214 SYLVAN/IDENTIX FINGERPRINTS - PRECIE 97.00 44215 SYSCO FOOD/SUPPLIES 1,095.29 3 CITY OF GRAND TERRACE DATE: AUGUST 24, 2000 CHECK REGISTER NO: CR0017 OUTSTANDING DEMANDS AS OF: AUGUST 24, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 44216 UNDERGROUND SERVICE ALERT DIG ALERT FAX NOTIFICATION SERVICE 40.00 44217 VERIZON WIRELESS-LA CHILD CARE CELL PHONE 27.31 44218 WALMART PRE SCHOOL SUPPLIES 100.82 44220 WAXIE MAINTENANCE SUPPLIES 33.94 44221 WESTERN EXTERMINATORS CO. PEST CONTROL SERVICE 155.00 44222 RICHARD ZUG WEED ABATEMENT-DISCING 325.00 --------------------- GRAND TOTAL 77,175.96 I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMON FINANCE DIRECTOR '1 C%E DioN0 CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL NUN UTES REGULAR MEETING-AUGUST 10,2000 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center,22795 Barton Road;Grand Terrace,California, on August 10, 2000, at 6:00 p.m. PRESENT: Byron Matteson,Mayor Dan Buchanan,Mayor Pro Tem. Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernie Simon,Finance Director Patrizia Materassi, Community and Economic Development Director Lt.Rick Carr, Sheriff's Department ABSENT: Virgil Barham,Building&Safety Director John Harper, City Attorney The meeting was opened with invocation by Dr.Tom Harvick, Colton Christian Church,followed by the Pledge of Allegiance led by Councilmember Herman Hilkey. SPECIAL PRESENTATIONS A. Volunteer Commendation -Irene Mason Mayor Pro Tem Buchanan read commendation for Irene Mason for the outstanding community service she has provided to the City of Grand Terrace through the Friends of the Library over the last fifteen years. Mayor Matteson thanked Ms.Mason and presented,her with the commendation. CONSENT CALENDAR CC-2000-141 MOTION BY COUNCILMEMBER LARKIN,SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0,to approve the following consent calendar items: 3A. Approval of Check Register No. C0016 3B. Ratify 08-10-00 CRA Action 3C. Waive Full Reading of Ordinances on Agenda COUNCIL AGENDA ITEM NO. , T Council Minutes August 10,2000 Page 2 3D. Approval of 07-25-00 Minutes 3E. Resolution Amending the Personnel Rules and Regulations for the City.of Grand Terrace PUBLIC COMMENT Dick Rollins,22797 Barton Road,he volunteered to work on the incumbents campaign that will be running for City Council. He donated a State Flag to the City of Grand Terrace to be flown. Norm Simpson, 21845 Grand Terrace Road, indicated that he is representing an elderly woman that resides in Grand Terrace that has an extreme hardship in paying her sewer bill and would like to be exempt from having to pay this bill. He expressed his dissatisfaction with the City's intimidating process of enforcing Ordinances. He suggested that the City have a more compassionate compromise process. ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of July 3, 2000 CC-2000-142 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HU KEY,CARRIED 5-0,to accept the July 3,2000 Minutes of the Historical and Cultural Activities Committee. 2. Emergency Operations Committee a. Minutes of July 10, 2000 CC-2000-143 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA,CARRIED 5-0,to accept the July 10,2000 Minutes of the Emergency Operations Committee. 5B. Council Reports Mayor Pro Tern Buchanan, indicated that the hot topic at the League of California Cities Conference and in the transportation field is the transportation package signed by Governor Davis.He reported that efforts are being made to fine tune the package and that it will only cover approximately one-third of the actual costs of a project. The City of Grand Terrace and the County of San Bernardino will be receiving additional funding that wouldn't normally Council Minutes August 10,2000 Page 3 be coming through the funding process. However, it will not be enough to solve the transportation financing problem and we will have to continue to be very vocal about the need to have a more realistic approach to transportation funding and the transportation problems that this area will be facing. Eventually everyone will be impacted by transportation issues. He reported that since the car pool lane has opened on the 10 freeway the flow of traffic has improved. Councilmember Don Larkin,he indicated that he will be doing a ride-along with the Sheriff's Department on Saturday and thanked Lt. Carr for setting it up for him. Councilmember Hilkev,complimented staff on the new cell phone antenna. He reported that because Comcast is being sold the DSL lines will take a little longer and encouraged staff to work on making it move along faster. City Manager Schwab,indicated that staff is in the process of compiling options for residents in getting high speed internet access. Councilmember Hilkey, stated that at the last Council meeting there was a discussion on a letter that was received regarding a loose dog and questioned whether staff followed up on the procedures for loose dogs. Assistant City Manager Donlevy,indicated that with regards to the letter that was received by Council several different actions were taken. These types of incidents don't.happen during regular business hours and unfortunately.Animal Control is not fully staffed which is very frustrating for the residents. He feels that the situation has been resolved. He indicated that he is working with the City Attorney to come up with a more stringent ordinance with regards to' animals that he will bring back to the Council sometime in September. Councilmember Hilkev, expressed his dissatisfaction with the street sweeping service that we are currently getting. Assistant City Manager Donlevy, responded that the problem with street sweeping is that, people are parking on the street during the hours in which the streets are to be swept. He indicated that he will be placing articles in the upcoming newsletter regarding street sweeping and that the Code Enforcement Officer will be following along with the sweeper and will be giving notices to cars parked.on the street. He stated that he will put together a report and bring it back to Council. Councilmember Hilkey,indicated that there is a solution to the speed problem on Brentwood and that staff will be bringing it to the Council at the next meeting. Council Minutes August 10,2000 Page 4 Councilmember Garcia, indicated that she would like the City to push high speed internet access and suggested that anyone who is interested in subscribing to e-mail the city so that we can show the numbers of interested residents. She questioned whether or not high speed internet access will be offered through the cable company. City Manager Schwab,indicated that it is part of the franchise regardless of who owns the company and that it should be up and running by October of this year. Councilmember Garcia, indicated that it is important to look well into the future when it comes to planning for transportation to make sure that we remain strong a viable. She reported that the East Valley Coalition will be meeting at the end of August and that a STIP cycle is coming around and it is important to get East Valley projects in and supported. She reported that the San Bernardino National Airport will be getting a consultant on board to increase the aviation activity at the airport and that residents will probably see more air plane activity in the area. She indicated that Southern California Leadership Network is looking for candidates for future classes and feels that it is important to have the Inland Empire represented. If anyone is interested they should contact this. SCAG is currently discussing the regional transportation plan. Mayor Matteson,questioned what percentage of the property taxes the City actually receives. City Manager Schwab,indicated that the City only receives 6%of the property taxes paid by home owners to go into the general fund. Mayor Matteson, thanked everyone for their kind words in the newspaper articles that recently ran. He questioned Lt. Carr on whether or not the City will be getting the POP Grant money. Lt. Carr, San Bernardino County Sheriff's Department,indicated that they were successful in getting the Pop Grant which amounts to approximately$8,400. He is going to lease the motor officers from the City of Rancho Cucamonga to do a traffic enforcement program in Grand Terrace and Loma Linda and also a saturation patrol. PUBLIC HEARING-None UNFINISHED BUSINESS -None NEW BUSINESS 8A. Community Development Block Grant Projects Council Minutes August 10,2000 Page 5 CC-2000-144 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY MAYOR MATTESON, CARRIED 5-0,to select,option number 2 authorizing staff to notify the County that the Petta Park Design and Park and Landscaping Expansion will not be implemented in the near future and designate the funds into the City's Un- appropriated Reserve Account allowing these funds to stay on-account and to be either re-appropriated into these projects or used for other projects in the future. CLOSED SESSION-None ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 7:10 p.m.,until the next CRA/City Council Meeting which is scheduled to be held on Thursday, August 24, 2000 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CITY RAnDTERR t Community Services Department Staff Report CITY COUNCIL ITEM (XX) MEETING DATE: August 24, 2000 SUBJECT: 2000-01 STREET MAINTENANCE CONTRACT- AUTHORIZATION TO BID NO FUNDING REQUIRED- BUDGETED ITEM BACKGROUND: Annually, the City of Grand Terrace bids the contract for the implementation of the City's Street Infrastructure Maintenance Program, as well as the general street repair program. This item is to request authorization to bid the 2000-01 Program. DISCUSSION: In program year 2000-01, the City has budgeted approximately $200,000 of projects. and general maintenance. Major street projects for the coming year will include: • Holly Street- From Eton Drive to Arliss Dr. • Fairburn Dr.- From Kingston to Miriam Way • Minona Dr.- From Eton to Minona. The specifications for the bid are our Standard Specifications and the bidding is based on square footage prices and a competitive evaluation of bids submitted. The Specifications for this item are available for review in the City Clerk's.Office. RECOMMENDATION: That the City Council authorize the bidding of the 2000-01 Street Maintenance Program FISCAL IMPACT: None by this action. i COUNCIL AGENDA ITEM NO�3E A sanares� Community Services Department Staff Report CITY COUNCIL ITEM (XX) MEETING DATE: August 24, 2000 SUBJECT: 2000-01 CONCRETE MAINTENANCE CONTRACT- AUTHORIZATION TO BID NO FUNDING REQUIRED- BUDGETED ITEM BACKGROUND: Annually, the City of Grand Terrace bids the contract for the implementation of the City's Concrete Maintenance Program which generally consists of the repair of curbs, gutters and sidewalks city-wide. This item is to request authorization to bid the 2000-01 Program. DISCUSSION: In program year 2000-01, the City has budgeted approximately $20,000 for projects and general maintenance. The list of projects is determined following the annual inspection program which will occur in October. The specifications for the bid are our Standard Specifications and the bidding is based on square footage prices and a competitive evaluation of bids submitted. The Specifications for this item are available for review in the City Clerk's Office. RECOMMENDATION: That the City Council authorize the bidding of the 2000-01 Concrete Maintenance Program FISCAL IMPACT: None by this action. COUNCIL AGENDA ITEM NO) Community Services Department Staff Report CITY COUNCIL ITEM MEETING DATE: AUGUST 24, 2000 SUBJECT: APPLICATION TO THE DEPARTMENT OF CONSERVATION - (DOC),DIVISION OF RECYCLING PURSUANT TO SECTION 14581 (A) (4) (A) OF THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER REDUCTION ACT. NO FUNDING REQUIRED BACKGROUND: The Department of Conservation(DOC)is required to distribute a total of$10,500,000 to eligible cities and counties for beverage container recycling and litter cleanup activities. The amount allocated is based upon the population of the City of Grand Terrace,as stated in the Annual Demographic Report submitted to the Governor of the Department of Finance. The total amount of funds available to the City of Grand Terrace is$5000 for a California Beverage Container Recycling Program.These funds will be managed by the City of Grand Terrace. The City of Grand Terrace will develop and implement a program that meets the criteria set forth by the DOC. The program will have a primary emphasis on the collection of recycling of beverage containers at city parks,community clean up events,and schools. This item was originally brought before the City Council in May,2000.The application was received by the DOC three days late and requires a second submittal(late)in order to receive the funds. RECOMMENDATION: That the City Council: 1. ADOPT A RESOLUTION OF THE CITY OF GRAND TERRACE,CALIFORNIA SUBMITTING A FUNDING REQUEST FORM TO THE DEPARTMENT OF CONSERVATION FOR PROGRAMS CONSISTENT WITH THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER REDUCTION ACT; and 2. Authorize Staff to submit the necessary forms. FISCAL MIPACT: The City will receive grant funds totaling$5,000.00. COUNCIL AGENDA ITEM HOJ 2 j it RESOLUTION NO.2000- A RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA SUBMITTING A FUNDING REQUEST FORM TO THE DEPARTMENT OF CONSERVATION FOR PROGRAMS CONSISTENT WITH THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER REDUCTION ACT WHEREAS, the people of the State of California have enacted the California Beverage Container Recycling and Litter Reduction Act that provides funds to cities and counties for beverage container recycling and litter reduction cleanup activities; and WHEREAS, the California Department of Conservation's Division of Recycling has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures for cities and counties or their designee under the program; and. WHEREAS, per Section 14581 (a) (4) (E) of the California Beverage Container Recycling and Litter Reduction Act, the City is eligible to have the authorized agent submit the necessary Funding Request Form late in order to receive funds from the Department of Conservation's Division of Recycling. NOW THEREFORE, BE IT RESOLVED that the City of Grand Terrace _ authorizes the submittal of the Funding Request Form to the Department of Conservation's Division of Recycling. The Assistant City Manager, is hereby authorized and empowered in the name of the City of Grand Terrace all necessary forms hereto for the purposes of securing payments and to implement and carry out the purposes specified in the Section 14581 (a) (4) (A) of the California Beverage Container Recycling and Litter Reduction Act and provide information regarding this program to the Division upon request. PASSED, APPROVED AND ADOPTED this 2e day of August, 2000. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace RESOLUTION NO.2000- Page 2 I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that Resolution 2000- Was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 20 day of August, 2000 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: City Attorney IT 0 ROND TERR CE Community and Economic Development Department ......... ..... .................... ..... ...... ................. .. . . . ............. ....... ...................... .. ............................... .. .................................... .... ............................... ......... ......... . . . ............................. . . ......................................... . .... . ................................ ............................... ..................................I ............................ . .... .. .. .. . .I. ........... CRA ITEM COUNCIL ITEM (X) MEETING DATE: AUGUST 24, 2000 FUNDING REQUIRED NO FUNDING REQUIRED SUBJECT: HdL Companies Sales and Use Tax Records Examination RECOMMENDATION: Approval HdL Companies has done a Real Estate documented sales and use tax audit for Grand Terrace previously. eviously. The current proposal involves a detailed examination of sales and use taxes paid by each business licensed in Grand Terrace. This data is very important for our Retail Recruitment Program. The fee charged by HdL is 15% of any extra income potentially generated by the audit, with no impact on our budget. Staff recommends approval for work to commence. PM.pg Attachment: Resolution Wpg/cc/Sales and Use Tax/Rpt.wpd is 22795 Barton Road a Grand Terrace, California 923l3dftqL9ffi9)Aft%bA ITEM N010 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AUTHORIZING EXAMINATION OF SALES AND USE TAX RECORDS. WHEREAS, the City of Grand Terrace entered into a contract with the State Board of Equalization to perform all functions incident to the administration and collection of local sales and use taxes; and WHEREAS, the City of Grand Terrace deems it desirable and necessary for authorized representatives of the City to examine confidential sales and use tax records of the State Board of Equalization pertaining to sales and use taxes collected by the Board for the City pursuant to that contract; and WHEREAS, Section 7056 of the California.Revenue and Taxation Code sets forth certain requirements and conditions for the disclosure of Board of Equalization records and establishes criminal penalties for the unlawful disclosure of information contained in, or derived from, the sales and use tax records of the Board: NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve as follows: Section 1. That the City Manager, or other officer or employee of the City designated in writing by the City Manager to the State Board of Equalization (hereafter referred to as Board), is hereby appointed to represent the City of Grand Terrace with authority to examine sales and use tax records of the Board pertaining to sales and use taxes collected for the City by the Board pursuant to the contract between the City and the Board. The information obtained by examination of Board records shall be used only for purposes related to the collection of city sales and use taxes by the Board pursuant to that contract. Section 2. That:HdL Companies is hereby designated to examine the sales.and use tax records of the Board pertaining to sales and use taxes collected for the City by the Board. The person or entity designated by this section meets all of the following conditions: (a) has an existing contract with the City to examine those sales and use tax records; (b) is required by that contract to disclose information contained in, or derived from, those sales and use tax records only to the officer or .employee authorized under Section 1 of this resolution to examine the information. (c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract; and (d) is prohibited by that contract from retaining the information contained in, or derived from those sales and use tax records, after that contract has expired. The information obtained by examination of Board records shall be used only for purposes related to the collection of City sales and use taxes by the Board pursuant to the contract between the City and the Board. PASSED, APPROVED AND ADOPTED this 2e day of August, 2000. ATTEST: City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof. and of the City Council thereof. I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 240' day of August, 2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill City Clerk APPROVED AS TO FORM: City Attorney w/pg/CC Resolution 8-24-00 Tax Record Examination COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE August 24, 2000 DATE August 8, 2000 PROBLEM: Emergency Operations Committee member Peggy Reagan has found it necessary to resign due to a conflicting work schedule. This leaves a vacancy on the committee. ALTERNATIVES: Do nothing. SOLUTION(S): The City Council to accept and acknowledge the resignation with a letter of thanks. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR TAFF Request the Council or Staff to prepare letter accepting resignation of member Peggy Reagan. Furthermore,the vacancy should be advertise. COUNCIL AGENDA ITEM NO.. CITY OF GRAND TERRACE CRY OF GRAND TERRACE CRIME PREVENTION COMMITTEE A U G 1 6 2000 Regular Meeting MINUTES CITY CLERK July 10, 2000 The Grand Terrace Crime Prevention Committee met for the regular monthly meeting at the Senior Center, Grand Terrace, California at 1800 hours. MEMBERS PRESENT: Chairperson Philomene Spisak,JoAnn Johnson,Claire McElwee, Dottie Raborn,Lewis Neeb and Richard Rollins. MEMBERS ABSENT: *Bitsy Bernor,Vice Chairperson, and *Hugh Forbes *(see notes under"New Business") CITY STAFF/SHERIFF'S DEPT Tanya Cahill, Community Services Officer and Lieutenant Rick Carr GUEST PRESENT: None AGENDA: The Agenda was read by the members present with Claire McElwee making the motion to accept and Dottie Raborn making the second. The motion was carried. MINUTES: The minutes of the meeting of May 8,2000 were distributed to the members present for their approval. JoAnn Johnson made the motion to accept as written with Lewis Neeb malting the second. The motion carried. CORRESPONDENCE: The Committee received a letter of acceptance from the Mayor and Council for Hugh Forbes to be the new member of the committee.. BUDGET: Dottie Raborn submitted the monthly breakdown sheet on the Committee's Budget which now indicates$11,100.39 balance after a purchase of office supplies for the CSO of$44.83 UNFINISHED BUSINESS: There were no new reports from Tanya Cahill as to any further reporting on any senior scams or telephone scams. She stated that efforts were being made to educate citizens by placing articles in our local newspaper on Channel 3 or perhaps preparing bulletins of some kind if necessary. NEW BUSINESS: 1. Tanya CahiIl reported that City Staff had obtained a special "Cell- Phone" programmed for special use in communicating with the COUNCIL. AGENDA ITEM M0 r Sheriffs Central Headquarters ONLY. This is a non-emergency line used to communicate with the dispatch office in lieu of using the 911 Emergency Number. This phone is the property of the City and is to be used by the Maintenance Dept., particularly at night during park closures. 2. The Committee received a letter of resignation from Bitsy Bernor from the Committee and as Vice Chairperson. JoAnn Johnson volunteered to replace Bitsy as the new Vice Chairperson. Chairperson Philomene Spisak accepted JoAnn Johnson as the new Vice Chairperson. 3. Letters from the Mayor confirmed the reappointments for four more years on the Committee for JoAnn Johnson,Philomeme Spisak and Richard Rollins. 4. Tanya Cahill reported that the Digital Camera was now in possession of the Community Services Department in her office. Tanya reported that there had been an increase in vehicle burglaries for the month of June. One of the problems being that so many cars are left on the streets at night. It seems that few garages are being used to park their cars at night. 5. Lewis Neeb stated that foot-pumps be supplied for the Citizen Patrol vehicles in order to repair flat tires when needed. He also reported that 430 hours of patrol time had been logged for the month of June. 6. Tanya received a County Resolution recognizing volunteers for the Sheriffs Department with commendations from Sheriff Gary Penrod. There being no further business to discuss the meeting was adjourned at 1920 hours. RespectfuUk submitted RICHARD ROLLINS Recording Secretary RihbT C Community Services Department Staff Report CITY COUNCIL ITEM ( ) MEETING DATE: AUGUST 24, 2000 SUBJECT: BRENTWOOD STREET TRAFFIC PROJECT FUNDING REQUIRED BACKGROUND: At the request of members of.council, staff has investigated traffic conditions on Brentwood Street between Preston and Mount Vernon in response to complaints of speeding traffic. Staff was requested to investigate the feasibility of installing speed humps on Brentwood Street. For reasons cited in the attached investigation report prepared by _ the City's traffic consultant, staff is not recommending installation of speed humps on Brentwood Street. As an alternative, the traffic consultant has recommended installation of All Way Stop Signs on Brentwood Street at Thames Street. This measure will reduce traffic speeds on the approaches to the intersection and provide a measure of protection for the schoolchildren who cross this intersection on a daily basis. The cost for installation of stop signs at this intersection is estimated at approximately $600. It is recommended that General Fund revenues be appropriated for installation. RECOMMENDATION: Direct staff to appropriate $600 from the Gas Tax Fund for the purpose of installation of All Way Stop Signs on Brentwood Street at Thames Street. FISCAL IMPACT: Approximately $600 Attachment: Traffic Consultant's Investigative Report COUNCIL AGENDA ITEM NO� 7A TEP sm P.O. Box 18355 Phone/Fax: Irvine CA 92623 949 552 4357 July 31, 2000 To: John Donlevy, Assistant City Manager, City of Grand Terrace From: Craig S. Neustaedter, P.E., Traffic Engineering Consultant Subject: Proposal to Install Speed Humps on Brentwood Street Issue: The City of Grand Terrace has expressed interest to install speed humps on Brentwood Street between Preston and Mount Vernon. This proposal has been made in response residents' complaints about excessive speeding on Brentwood Street. Project Area: Brentwood Street between Preston and Mount Vernon is approximately one-half mile (2628 feet) in length. The segment between Preston and Thames is 1143 feet and the segment between Thames and Mount Vernon is 1485 feet. The street is 36 feet wide. Stop signs are located on Brentwood Street on the eastbound approach to Preston and the westbound approach to Mount Vernon. Adjacent development is primarily residential, with 53 dwelling units fronting Brentwood Street. In addition, the Terrace View Elementary School is located on the north side of Brentwood, on the opposite side of the intersection at Thames. Traffic Characteristics: The collection of traffic counts and a speed survey were completed on June 13, 2000. These data were collected at the intersection of Brentwood Street with Thames, adjacent to the Terrace View Elementary School. The school was in session on the date that the traffic data were collected. The attached figure summarizes the traffic. data. Traffic counts: the average daily traffic (ADT) on Brentwood, east of Thames is 486. For the segment west of Thames, it is 634 ADT. Thames, south of Brentwood has an ADT of 171. These traffic volumes are not excessive for a residential street. Traffic speeds: in evaluating the speed characteristics of an individual street, two statistics are considered as most relevant. The first is "vehicle pace" which is the 10- 2 mile per hour increment of speed in which the largest volume of traffic is observed to be traveling. The second statistic is the 85th percentile speed. This is the highest speed at which 85 percent of traffic is observed to be traveling. According to the California Vehicle Code, the 85th percentile speed is used to determine arterial speed zones that can be enforced with radar or other electronic means. This provision of the CVC is applicable to streets that are at least 40 feet wide, and have an uninterrupted length of at least one-half mile. Brentwood Street is less than 40 feet wide; consequently, the 85th percentile speed would not be applicable in determining a speed zone that is radar enforceable for this street. Based on the CVC, the prima facie speed limit for Brentwood Street is 25 mph. The speed survey that was taken on June 13 showed the pace of traffic to be between 26 and 35 mph. The 85th percentile speed was observed to be 35 mph. These observed speed characteristics on Brentwood Street are not inconsistent with typical speed characteristics for comparable residential streets. Brentwood Traffic Data, Thomas xx I Daily"t roc volume 87 84 2.11 277 276 - 351 + Of6rd ood 85 th%Ile speed: 35 mph 90 mph pace:26-35 mph Data Collected:612000 Traffic Collisions: Traffic collision records were reviewed for the most recent three-year period that is available to the City at this time: January 1, 1997 to December 31, 1999. The purpose of this review was to identify all recorded collisions for Brentwood Street. The database of traffic collisions is maintained by the California Highway Patrol (CHP). It should be Transportation Engineering and Planning, Inc. 3 noted that most collisions that involve property damage only are not recorded in the CHP database. There are records of four collisions during the three-year period that was reviewed. The collision rate for Brentwood is high in comparison to other residential streets. Based on the four records that were available, no pattern was identified that would indicate that speeding is a primary factor for collisions on.Brentwood Street. The following is a summary of the collisions that were identified: Date: Cross Street: Type: Injuries/fatalities: December 27 1997 Thames Head-on no \ January 17 1998 Holley Sideswipe no February 6 1998 Mount Vernon Broadside no February 14 1999 Mount Vernon Broadside yes Speed Humps: Speed humps are a controversial means to control traffic speeds on residential streets. . Several issues pertaining to the installation of speed humps on Brentwood Street warrant discussion. These are as follows: Roadway grade: speed humps are not recommended for streets with significant grades. The segment of Brentwood, east of Thames, is too steep for speed humps. Driveways: speed humps should not be installed at locations that conflict with driveways. Only two locations were found where speed humps could be installed without conflicting with the residential driveways that take access from Brentwood Street. These are located approximately 575 feet and 1110 ft. east of the intersection with Mount Vernon Avenue. Street lighting: there is no street lighting on Brentwood Street except for some oversize yard lights provided by several residences. It is recommended that speed humps only be installed at locations with adequate street lighting that is needed to improve the visibility of the humps at night. Public support: the City staff met with Brentwood residents on May 25, 2000 to determine their support for installation of speed humps. Approximately 30 people attended this meeting. A survey was taken of their support. According to City staff records, 28 people voted who represented'21 of the 53 households on Brentwood. Of these 19 (68 percent) supported installation and nine (32 percent) opposed it. Although this shows a significant margin of support by the residents who attended this meeting, it does not conclusively demonstrate that a majority of the residents would- support installation of speed humps. In other communities speed humps have been found to be a very controversial means for controlling residential traffic speed. It is not recommended that speed humps be installed unless it is verified that a "supermajority" of all residents actually supports them. Transportation Engineering and Planning, Inc. 4 Designation as an approved traffic control device (TCD): in California, the reference manual that identifies approved traffic control devices is the Caltrans' Traffic Manual. At a Council Meeting on June 6, 2000, the City Attorney correctly noted that speed humps are not an approved TCD: The City Attorney has expressed concern that the city faces potential liability due to this fact. Other cities have declined to install speed humps due to this concern, while other cities have installed them without concern about potential liability. Alternatives: 1. Continue to monitor traffic conditions on Brentwood Street, and develop a comprehensive, Citywide policy on speed control. As noted above, although there have been complaints about speeding on Brentwood Street, its speed profile is typical for comparable residential streets. If the City decides to install speed humps or take some other measure to control speeds on Brentwood, it should expect that it would have to take similar action when it receives a complaint in the future for a residential street with a similar speed profile. This could force the City to enact a very aggressive and costly program of residential street speed control. It is recommended that the City review this issue in a comprehensive manner, and develop an overall policy concerning residential street speed control, prior to taking action on Brentwood, or any other single street. 2. Install additional stop signs on Brentwood Street. The Caltrans' Traffic Manual does not recommend the installation of stop signs as a means to control traffic speed. Nevertheless, many jurisdictions use stop signs to control traffic speed with limited effectiveness. The most logical place to install additional stop signs on Brentwood Street would be at the intersection with Thames. - There is a large volume of pedestrian traffic at this intersection due to the elementary school that is located on the north side of the street. In addition, there is a crosswalk located on the west leg of the intersection. Installation of stop signs on all three approaches to this intersection would provide a measure of increased protection for the students who cross here on a daily basis. In addition, the stop signs would. cause vehicle traffic on Brentwood to slow down as it. approaches the controlled intersection from the east and west. The distance in which speed would be reduced should not be expected to be more than 200 feet east and west of the intersection. Transportation Engineering and Planning, Inc. RESOLUTION NO.2000- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING ALL WAY STOP SIGNS AT THE INTERSECTION OF BRENTWOOD STREET AT THAMES STREET WHEREAS,due to traffic conditions affecting the welfare of the public utilizing Brentwood Street, and its intersection at Thames Street, it has been determined that there is a need for the installation of All Way Stop Signs at this intersection. NOW THEREFORE,the City Council of the City of Grand Terrace,does hereby resolve, determine and order as follows: Section 1. That$600 be appropriated from the Gas Tax Fund for the purpose of installation of All Way Stop Signs on Brentwood Street at Thames Street. Section 2. That City Staff be directed to install stop signs at'said.intersection. PASSED,APPROVED,AND ADOPTED this 24`h day of August,2000. Mayor of the City of Grand Terrace ATTEST: City Clerk of the City of Grand Terrace I, BRENDA STANFILL, City Clerk of the-City of Grand Terrace, do hereby certify that Resolution No. 2000- Was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 20 day of August, 2000 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Brenda Stanfill, City Clerk Approved as to form: City Attorney /�+ RRIA)TERR c Community Services Department. Staff Report CITY COUNCIL ITEM (XX) MEETING DATE: AUGUST 24, 2000 SUBJECT: CITYWIDE STREET SWEEPING PROGRAM NO FUNDING REQUIRED- BUDGETED ITEM BACKGROUND: In recent months, the quality of the City's Street Sweeping Program has been called into questions by residents, staff, and the City Council. Primarily, concerns have centered around the overall quality of the job being done and how it can be improved. DISCUSSION: The issues which are affecting the quality of the street sweeping program in Grand Terrace can be summed up as follows: 1. Quality: Following a sweep, there remains a considerable amount of debris in the streets and gutters. 2. Street Parking: Numerous cars are parked on the streets during days designated for street sweeping. Hence, the sweeper is forced to drive around the cars, missing properties and spreading debris into the roadways. During the month of June, the contractor reported that they drove around 728 vehicles. Based on a factor of the sweeper missing 1.5 houses when driving around a car, approximately 1,100 of the City's 4,000 properties (27.3%) are not being swept. Many residents report confusion over knowledge of when their street sweeping day occurs. Signage is old in the neighborhoods. Additionally, a past City Council directive was to not utilize Sheriff's Department patrol as a means of enforcing the No Parking regulations on street sweeping days. Hence, the lack of knowledge and incentive to move cars exists. 3. Street Trees: Many of the tree canopies lining the public right of ways are below the 10' requirement. This causes the sweeper to move away from the curb to avoid hitting the tree branches. The City Municipal Code states that the responsibility for trimming and maintaining trees is that of the property owner. Unfortunately, many property owners do not trim their trees, or as COUNCIL AGENDA ITEM We _l City-Wide Street Sweeping Program Agenda Report-August 24, 2000 Page 2 of 3 is common, do not know how to maintain the trees. In many cities, the pruning of right of way trees is done by the City. 4. Water in the Gutters: Due to the lack of storm drains, a considerable amount of water accumulates in the gutters which causes a combination of wet debris, mud and puddles which affects the quality of the sweep. Cross gutters at the bottom of hills creates puddles which leaves a mess when the sweeper passes the location. All of these factors combined have impacted the overall quality of the City's Street Sweeping Program which at this point could be rated as "poor." Key Action Items Requiring Address: Staff has implemented an aggressive evaluation of the City's contractor RF. Dickson, in order to ensure they are doing the service per our contract. Weekly monitoring is occurring at the present time. However, many of the mentioned contributing factors are at the root of the problems with the program. The following is an outline of the key action items needing address and Staff recommendations. Street Parking: In order to accomplish an open street for the sweeper, residents need to become aware of their street sweeping day and the importance of moving their cars from the street. --- • Recommendation 1- Public Information: Staff will develop an Annual Street Sweeping Calendar with dates and map diagram of street sweeping. This will be mailed to all residents on an annual basis. Additionally, the schedule will be published monthly in the Blue Mountain Outlook Newsletter. • Recommendation 2 -Warning Notices: During the months of September thru December, 2000, the Code Enforcement Officer will follow the street sweeper in the designated quadrants and place warning notices on all vehicles parked on the streets. These will include a warning notice, along with a copy of the Annual Street Sweeping Calendar. • Recommendation 3 -New Street Sweeping Signage: Staff recommends replacing the existing signage with new warning signs. The size and placement of the signs will be evaluated to maximize visibility for residents. The total signs to be replaced numbers 77 at an estimated cost of approximately $4,000 which can be,paid from the street sign replacement budget. • Recommendation 4 -Parldng Citations: Beginning January, 2001, the City would resume parking enforcement on sweeping days. The City's Code Enforcement Officer and the Sheriff's Services Officer would be utilized for this duty, in lieu of a sworn deputy. City-Wide'Street Sweeping Program Agenda Report-August 24, 2000 Page 3 of 3 Street Trees: The City's Municipal Code requires that trees on arterial streets be trimmed to a height of 14' above the roadway, and 10' on residential streets. This is to open the access to the curb area and prevents trucks from hitting limbs. Unfortunately, numerous Grand Terrace trees are not trimmed by residents to these heights because of either neglect, or not knowing how to properly trim the trees. • Recommendation- Tree Trimming:'That the City Council authorize Staff to initiate a tree trimming program to raise the canopies of the street trees to the required heights. Specifically, this would include the hiring of a tree contractor to trim and shape the under portions of'the trees and dispose of the clippings. Staff is recommending expending an amount not to exceed $10,000 for FY 2000-01 from the Architectural Barrier Removal Account 16-900-260. CONCLUSION: The proposed recommendations are presented as a means of implementing a comprehensive approach to increasing public awareness of the street sweeping program and improving the overall quality of cleaning our streets. RECOMMENDATION• That the City Council authorize the following: 1. Staff to develop a public information campaign to enhance the public's awareness of street sweeping through the development of an Annual Street Sweeping Calendar and published scheduling in the Blue Mountain Outlook Newsletter; and 2. Issuance of "Warning Notices" to on-street parkers during the months of September thru December, 2000; and 3. Implementation of a Parking Citation Program beginning in January, 20001 utilizing the City's Code Enforcement Officer and Sheriffs Department Special Services Officer; and 4. Purchase and development of a new Street Sweeping Signage Program; and 5. Initiation of Street Tree Maintenance Program at a cost not to exceed $10,000 during FY 2000-01. FISCAL E%IPACTc Total estimated costs, excluding labor will not exceed $14,000 in FY 2000-01. fn 1RUMS ERR C Community Services Department Staff Report CITY COUNCIL ITEM (XX) MEETING DATE: AUGUST 24, 2000 SUBJECT: GT ECO DAY 2000- CONSULTING AGREEMENT NO FUNDING REQUIRED- BUDGETED ITEM BACKGROUND: The City of Grand Terrace receives approximately $5,000 annually in Used Oil Recycling Block Grant monies to use toward the promotion of the proper disposal and re-use of motor oil..In total, the City has received approximately $15,000 over the past three (3) years. Staff has.implemented a program to begin the promotion within the community. Two key initiatives include.utilizing $2,500 toward the mailing of the City/Chamber Newsletter which includes information highlighting the proper disposal of motor oil. Second, Staff has purchased a number of promotioa items, including used oil recycling containers for distribution to residents to utilize in recycling motor oil. DISCUSSION: A key target for the spending of these block grant funds is for the provision of educational opportunities for our residents. Staff is proposing that the City present "GT Eco Day 2000" on October 7, 2000 at the Terrace Hills Soccer Fields as an "event" to highlight environmental and waste issues for our.residents. Specifically, we would have displays highlighting: 1. Used Oil Recycling_ This would include informational items and displays. Additionally, it would include the distribution of used oil recycling containers to Grand Terrace residents. 2. Residential/Business Recycling: This would include a complete display by Waste Management to inform residents about the City's recycling programs, including composting. 3. Household Hazardous Waste: The County Household Hazardous Waste Division will have a complete display on the proper disposal and handling of household hazardous wastes. COUNCIL AGENDA MEM NOQ.�� Aug-15-00 10: 17P 909-789-8757 P-02 Es N Tra-q-shcOeAlectionecom August 14, 2000 City of Grand Terrace ATTN: Jolm Donlevy 22795 Barton Road Grand Terrace, CA 92313 RE: Oil Recycling Grant Dear Per. Donlevy, Trashcollection.com is interested in developing the first annual GT Eco Day 2000 with grant funds paid for by the State of California Used Oil Recycling Funds. 11 Background: The City of Grand Terrace was the first city in San Bernardino County to implement full scale residential curbside recycling, green waste, and used oil collection programs.The small town atmosphere of Grand Terrace creates a"can do"philo soppy of its residents and businesses. The city currently exceeds their AB939 recycling goal of 50%. Recent belt tightening at City Hall has eliminated many of the city"-sponsored events. The goal of Trashcollection.com is to create an exciting annual event focusing on recycling education using State of California Used Oil Recycling Funds. Event description: Location: Grand Terrace Soccer Fields Date/Time: Saturday, October 7,2000 8 a.m.to 3 p.m. Participants: Trashcollection.com Waste Management Riverside/Corona Conservation District(Water Conservation) San Bernardino County NPDES (Storm Water Runoff) Trashcollection.com Layout: 1 l aft x 20ft tent 6 child-size picnic tables 1 miniature"oil" fountain pool with picket fencing 2843 Mary Street PMB 80 a Riverside, California 92506 E-mail Address:Trashcollection.com • Voice: 888-700-8801 • Fax: 888-700-8802 Aug-15-00 1O: 17P 909-789-8757 P-03 2 pools stocked with floating rubber ducks 3 activity tables Balloon arch displayed out of toters Recycling display and games Custom Banners Signs with recycling and oil statistics Handouts on Grand Terrace recycling programs Target audience: Grand Terrace families estimated attendance 700-800 Activities for children 6 and under for ages 7 and older Activities: Recycling Coloring Contest -Ages 6 and under -Ages 7 and older Savings bonds will be awarded to the First($100)and Second Place($50) winners. The Grand Terrace City Council will pick the winners at a city council meeting(from a reduced group) Test your Recycling Knowledge! -All ages Contestants will be given an easy recycling quiz to fill out. Passing contestants will get a change to pick a"lucky duck" from the ponds. Prizes will be noted on the bottom of the ducks. Everyone wins something! Educational Component: ✓Current Grand Terrace recycling totals will be spotlighted using visuals of the various recycling materials and their totals. All activities will have a curbside and oil-recycling component. The"oil fountain"will show the effects on the environment--one gallon of oil pollutes one million gallons of water. The fountain will be colored water but will have several signs posted in and around the pool explaining the results of oil in our environment. ✓Coloring contest sheets will have recycling related artwork for the children to color. The Recycling quiz will ask easy questions about recycling do's and don'ts,what can be recycling and what cannot. 'These will all be tailored to the Grand Terrace Recycling Programs using city logos. ✓Handouts on oil recycling along with city sponsored handouts will be available for residents to collect. ✓Trained staff(3)will be on hand to answer recycling and oil recycling related questions. Aug-15-00 10: 17P 909-789-8757 P _04 Program Budget(paid for from the Used Oil Recycling Grant Program) Tent rental $150 Banners $125 Advertising $400 .Signs $110 Pools(3) $75 Fountain $90 - Fencing $35 Table rentals(6) $45 Delivery $50 Balloon Arches $200 Savings Bonds $150 Prizes $400 Truck rental $85 Helium/balloons $65 Misc. $100 Ducks $120 Saab total $2200 Staffing 2 staff a@t0 hrs $300 Consultant 20 hrs @$125 $2500 (Includes day of event) Total $5,000 Trashcollection.com would provide professional services and coordinate with the various vendors to ensure a quality event. I look forward to the opportunity to bring to the City of Grand Terrace an environmental awareness event without any cost to local taxpayers. Sincerely, Steve Berry President Trashcollection.com