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09/28/2000 r,:T), FILE COPY D GRAND TERR CE September 28, 2000 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909)824-6621 Fax(909)783-7629 Fax(909)783-2600 CITY OF GRAND TERRACE Byron R.Matteson Mayor Dan Buchanan Mayor Pro Tem CRA/CITY COUNCIL Herman Hilkey REGULAR MEETINGS Lee Ann Garcia on Larld CouncilM mbbeerns 2' AND 4TH Thursdays - 6:00 p.m. Thomas J.Schwab City Manager .1 Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS SEPTEMBER 28, 2000 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990.IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,OTHER THAN UNDER PUBLIC COMMENT, YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation-Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance - * Roll Call - STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 09-14-2000 Minutes Approve 2. Approval of Check Register CR0019 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS-None 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an.item from the Consent Calendar for discussion. A. Approval of Check Register No.C0019 Approve B. Ratify 9-28-00 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 9-14-00 Minutes Approve COUNCIL AGENDA 09-28-2000 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports _ 1. Emergency Operations Committee ) a. Minutes of August 7,2000 Accept 2. Crime Prevention Committee a. Minutes of August 14,2060 Accept b. Member Resignation(Be.mor) Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS A. Schedule November and December City Council Meetings Schedule 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,OCTOBER 12,2000. -------------------------------------------------------------------------------- AGENDA ITEM REQUESTS FOR THE 10-12-2000 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 10-05-2000. PENDING CAA APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - SEPTEMBER 14, 2000 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on September 14, 2000 at 6:00 p.m. PRESENT: Byron Matteson, Chairman Dan Buchanan, Vice-Chairman Herman Hilkey, Agency Member Don Larkin, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager -Brenda Stanfill, City Clerk Bernie Simon, Finance Director Patrizia Materassi, Community and Economic Development Director Captain Oscar Gomez;Sheriff's Department John Harper, City Attorney ABSENT: Lee Ann Garcia, Agency Member(Present During Closed Session) t Virgil Barham, Building&Safety Director APPROVAL OF AUGUST 24, 2000 ME*T=S CRA-2000-62 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER HILKEY, CARRIED 4-0-1-0 (AGENCY MEMBER GARCIA WAS ABSENT), to approve the August 24, 2000 Community Redevelopment Agency Minutes. APPROVAL OF CHECK REGISTER CR0018 CRA-2000-63 MOTION BY AGENCY MEMBER LARKIN, SECOND BY VICE-CHAIRMAN BUCHANAN, CARRIED 4-0-1-0 (AGENCY MEMBER GARCIA WAS ABSENT), to approve Check Register CR0018. COMBINED CASH INVESTMENTS TREASURY REPORT FOR QUARTER ENDED JUNE 30, 2000 CRA-2000-64 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER HILKEY, CARRIED 4-0-1-0 (AGENCY MEMBER GARCIA WAS ABSENT), to reconfirm the EDS Contract and appropriate $12,700 from Account Number 32-370-250. CRA AGENDA ITEM NO. Community Redevelopment Agency Minutes September 14,2000 Page 2 RESOLUTION APPROVING EXTENSION OF THE BOND TERM AND AMENDMENT OF FINANCING DOCUMENTS RELATED THERETO WITH RESPECT TO THE $30 000,000 CRA MULTIFAMILY HOUSING REVENUE BONDS (MT. VERNON VILLAS PROJECT) 1985 SERIES A CRA-2000-65 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER LARKIN,CARRIED 4-0-1-0(AGENCY MEMBER GARCIA WAS ABSENT),to approve a Resolution approving the extension of the bond term and amendment of financing documents related thereto with respect to the $30,000,000 CRA Multifamily Housing Revenue Bonds (Mt. Vernon Villas Project) 1985 Series A. Chairman Matteson temporarily adjourned the Community Redevelopment Agency Meeting at 6:20 p.m. Chairman Matteson reconvened the Community Redevelopment Agency Meeting at 7:55 p.m. CLOSED SESSION- REAL ESTATE NEGOTIATIONS (12764 REED) CLOSED SESSION - POTENTIAL LITIGATION (COLTON JOINT UNIFIED SCHOOL DISTRICT) CLOSED SESSION - REAL ESTATE NEGOTIATIONS (12700 TAYLOR STREET Chairman Matteson announced that the Agency met in Closed Session to discuss Real Estate Negotiations at 12764 Reed and 12700 Taylor Street and Potential Litigation with Colton Joint Unified District and that there was no reportable action taken. Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 8:30 p.m. until the next CRA/City Council Meeting scheduled to be held on Thursday, September 28,2000 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace CITY OF Gk%AND TERRACE F-r-NOING C R A APPROVAL COMMUNITY REDEVELOPMENT AGENCY DATE: SEPTEMBER 28, 2000 CHECK REGISTER NO: _ _ _ CR0019 _ OUTSTANDING DEMANDS AS OF: SEPTEMBER 28, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 13433 U.S. BANK TRUST N.A. MONTHLY LEASE PAYMENTS 22,568.12 13437 JERRY GLANDER BIRTHDAY CHECK 50.00 44295 ARROWHEAD CREDIT UNION VISA TRUCK BED LINER& BUILDING SUPPLIES 161.37 44298 DAN BUCHANAN CITY COUNCIL STIPEND 150.00 44299 CENTRAL CITY SIGN SERVICES ENAMEL SIGN-ROLLINS PARK 101.82 44301 DANKA OFFICE IMAGING COMPANY KODAK COPIER &TONER 172.84 44304 DRUG ALTERNATIVE PROGRAM LAWN SERVICE 22723 LA PAIX &22846 PALM 60.00 44309 LEE ANN GARCIA CITY COUNCIL STIPEND 150.00 44310 GRAND TERRACE LITTLE LEAGUE LARKIN STIPEND DONATION 150.00 44311 GREENWOOD'S UNIFORM COMPANY UNIFORMS 10.72 44314 HERMAN HILKEY CITY COUNCIL STIPEND 150.00 44319 LARRY ROSSER GENERAL CONTRACTOR 10% RETENTION ON CABINET WORK-REHAB HOUSE 539.00 44322 MARIA LEONOR RODRIGUEZ BUILDING MAINTENANCE 80.00 44324 BYRON MATTESON CITY COUNCIL STIPEND 150.00 44326 MIRACLE MILE CAR WASH CAR WASHES . 4.00 44327 NACORE INTERNATIONAL 1/4 PG. AD SEPTEMBER, 2000 845.75 44332 ROSENOW SPEVACEK GROUP INC. TAX INCREMENT ADMINISTRATION 1,187.50 (� 44336 STAPLES OFFICE SUPPLIES 129.61 44340 WASTE MANAGEMENT-PORTABLE SERVICE PORTABLE TOILET RENTAL-ROLLINS PARK 574.14 a --------------------- L� TOTAL CRA 27,234.87 m Z I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY a REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE AGENCY. O BER ARD SIMON • FINANCE DIRECTOR N 1 PEA 4G CITY CITY OF Cs'. -ND TERRACE COUNCIL APPROVAL DATE: SEPTEMBER 28, 2000 CHECK REGISTER NO: J C0019 OUTSTANDING DEMANDS AS OF: SEPTEMBER 28, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 13432 PUBLIC EMPLOYEES RETIREMENT SYSTEM PERS FOR PR END 9/1/00 3,772.14 13434 KEVIN CARROLL BIRTHDAY CHECK 50.00 13435 THERMOSCAN REPLACE THERMOSCAN-CHILD CARE 70.05 13436 SALES GUIDES INTERNATIONAL MUGS FOR VOLUNTEERS 738.88 13438 BETTY TRIMBLE VACATION & SICK BUY-OUT 11,860.05 13442 S.B. COUNTY SHERIFF AUGUST& SEPTEMBER LAW ENF. SERVICES 165,510.00 44292 ASSN OF ENVIRONMENTAL PROFESSIONALS FULL ANNUAL MEMBERSHIP-CEDD 100.00 44293 ADDINGTON CONSULTING ENGINEERING FOR PROJECT REVIEW 1,860.00 44294 ADT SECURITY SERVICES CHILD CARE SECURITY/FIRE MONITORING 468.00 44295 ARROWHEAD CREDIT UNION CONFERENCE AND OTHER EXPENSES 1,909.92 44296 ASCOM HASLER MAILING SYSTEMS INC. QUARTERLY POSTAGE METER RENTAL 223.04 44297 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 61.49 44298 DAN BUCHANAN CITY COUNCIL STIPEND 250.00 44299 CENTRAL CITY SIGN SERVICE PARK& STREET SIGNS 317:86 44300 CITY NEWSPAPER GROUP PUBLIC HEARING ADS & BID SPECS 1,240.25 44301 DANKA OFFICE IMAGING COMPANY KODAK COPIER.MAINTENANCE 50.61 n 44302 DATA PRINT PLOTTER PAPER 57.38 0 44303 DICKSON COMPANY AUGUST STREET SWEEPING SERVICES 2,083.33 z 44304 DRUG ALTERNATIVE PROGRAM ORIOLE/FRANKLIN LANDSCAPE MAINT. 125.00 n 44305 DUNN-EDWARDS CORP. PAINT/SUPPLIES 96.74 F 44306 EDUCATIVE TOYS AFTER SCHOOL SUPPLIES 272.24 > 44307 FEDEX DOCUMENT DELIVERY 16.26 rn 44308 G.T. AREA CHAMBER OF COMMERCE CITY SHARE AUG./SEPT. CHAMBER NEWSLTR 934.00 Z 44309 LEE ANN GARCIA MILEAGE REIMBURSE & COUNCIL STIPEND 314.88 a 44311 GREENWOOD'S UNIFORM COMPANY UNIFORMS & EQUIPMENT 140.49 44312 HARPER& BURNS LLPN LEGAL SERVICES -AUGUST, 2000 1,850.00 44313 HENAGON LTD COLTON TOPSOIL 102.36 44314 HERMAN HILKEY CITY COUNCIL STIPEND 250.00 Z 44315 HONEYWELL INCORPORATED HVAC SEMI ANNUAL MONITORING FEE & REPAIRS 9,245.07 O 1 CITY OF GRAND TERRACE DATE: SEPTEMBER 28, 2000 CHECK REGISTER NO: C0019 OUTSTANDING DEMANDS AS OF: SEPTEMBER 28,_2000 CHECK# VENDOR DESCRIPTION AMOUNT 44316 INTERSTATE BRANDS CORPORATION. BREAD PRODUCTS-CHILD CARE 54.54 44317 JANI-KING OF COLTON JANITORIAL SERVICE-CHILD CARE 759.00 44318 DON LARKIN COUNCIL STIPEND & MILEAGE REIMBURSE 293.23 44320 LEGEND BUILDING MAINTENANCE LIBRARY JANITORIAL SERVICE 200.00 44321 LUCENT TECHNOLOGIES - GEM TELEPHONE SYSTEM MAINTENANCE 81.25 44323 PATRIZIA MATERASSI MILEAGE REIMBURSE 38.05 44324 BYRON MATTESON MILEAGE & PARKING REIMBURSEMENT 298.88 44325 METLIFE LIFE INSURANCE-COUNCIL BENEFIT 701.98 44326 MIRACLE MILE CAR WASH CAR WASHES AND OIL CHANGE 20.72 44328 PACIFIC BELL PHONE SERVICE 83.66 44329 PRESS ENTERPRISE 1 YR SUBSCRIPTION-CHILD CARE 68.12 44330 QUALITY AUTOMOTIVE VEHICLE MAINTENANCE & REPAIRS 497.57 44331 RAMIREZ CONSTRUCTION INCORPORATED ADJUST SEWER/STORM DRAIN MANHOLES 8,500.00 44333 S & S ARTS AND CRAFTS AFTER SCHOOL SUPPLIES 106.59 44334 S.B. COUNTY WASTE SYSTEMS DIVISION DUMB CHARGES 428.14 44335 SOUTHERN CALIFORNIA GAS COMPANY CITY.FACILITIES 145.83 44336 STAPLES OFFICE SUPPLIES 154.37 44337 SYSCO FOOD/SUPPLIES-CHILD CARE 1,163.51 44338 TRANSPORTATION.ENGINEERING PLANNING TRAFFIC PROJECT REVIEW 1,324.40 44339 W.E.C. ELECTRIC INCORPORATED PICO PARK& FIRE STATION ELEC. REPAIRS 721.56 44341 WEST GROUP CALIFORNIA CODE UPDATES 109.91 44342 WESTERN EXTERMINATORS PEST CONTROL-CITY FACILITIES 155.00 44343 WINK'S EMPLOYEE OF MONTH PLAQUE-CHILD CARE 96.98 44344 YOSEMITE WATER WATER-CITY FACILITIES 74.80 --------------------- 220,048.13 AUGUST PAYROLL 109,213.70 --------------------- GRAND TOTAL 329,261.83 CITY OF Gar._--,!ND TERRACE DATE: SEPTEMBER 28, 2000 CHECK REGISTER NO: C0019 OUTSTANDING DEMANDS AS OF: SEPTEMBER 28, 2000 CHECK# VENDOR DESCRIPTION AMOUNT I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMON FINANCE DIRECTOR 3 CITY OF GRAND TERRACE ENDING CITY COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING - SEPTEMBER 14, 2000 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 14, 2000, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernie Simon, Finance Director Patrizia Materassi, Community and Economic Development Director Captain Oscar Gomez, Sheriff's Department John Harper, City Attorney ABSENT: Lee Ann Garcia, Councilmember Virgil Barham, Building & Safety Director The meeting was opened with invocation by Councilmember Don Larkin, followed by the Pledge of Allegiance led by Mayor Pro Tern Buchanan. ITEMS TO DELETE -None SPECIAL PRESENTATIONS A. Proclamation-Fire Prevention Week, October 8-14, 2000 Councilmember Hilkey read a proclamation proclaiming the week of October 8-14, 2000 as Fire Prevention Week in the City of Grand Terrace urging all residents to participate in fire prevention activities at home,work, and school, and to execute"the Great Escape"to ensure their safety and the safety of their families in the event of a fire. B. Smoke-Free Parks Presentation Assistant City Manager Donlevy gave a presentation on Smoke-Free Parks. He indicated that Joey Van Campen was the youth who initiated this program and also the one who designed the sign that will be placed at the local parks. John presented a sign to Joey and thanked him for his efforts. C. Proclamation - Annual Sheriff's Rodeo 2000 Weekend COUNCIL AGENDA ITEM NO, Council Minutes September 14,2000 Page 2 Mayor Pro Tern Buchanan read a proclamation proclaiming September 29 through October 1, 2000 as the Annual Sheriff's Rodeo 2000 Weekend encouraging the citizens of Grand Terrace to participate in making a visible statement that we are strongly committed to our children and to public safety within the County of San Bernardino. Captain Gomez from the Sheriff's Department thanked the City for their support of the Rodeo. He indicated that the Boy and Girl Scouts of America will benefit from the proceeds of the , Rodeo. He invited everyone to attend the Rodeo event. CONSENT CALENDAR CC-2000-150 MOTION BY COUNCILMEM 3ER HILKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER GARCIA WAS ABSENT), to approve the following consent calendar items: 3A. Approval of Check Register No. C0018 3B. Ratify 09-14-00 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 08-24-00 Minutes PUBLIC COMMENT Norm Simpson, expressed his concern with the definition of Recreational Vehicles with regards to code enforcement and the possibility of selective enforcement. Dick Rollins,22797 Barton Road,requested the status of the Richard Rollins restroom rehabilitation project. Assistant City anager Donleyy,indicated that the restroom rehabilitation project at Richard Rollins Park is underway and that the contractor has sixty days to complete the project. All of the plumbing and foundation is set to go. He reported that on October 7,2000 at the Terrace Hills Ball Field Grand Terrace Eco Day 2000 will take place and encouraged everyone to attend. Marcus Navarro,22535 Franklin Street,stated that water is coming from up the street on a continuous basis and collects in front of his home. He feels that this is a hazard and that there is likely some type of water leak below the surface. He requested that the City look into this problem and possibly do something about it. ORAL REPORTS 5A. Committee Reports - None 5B. Council Reports Council Minutes September 14,2000 Page 3 Mayor Pro Tem Buchanan,reported that waste water issues with regards to the City of Colton are back in the news again. Colton is selling bonds to pay for the expansion and rehabilitation of their waste water treatment facilities. They are working on a program that will satisfy the water resources and water quality people and that will allow them to expand their ability to serve their areas and provide more reliable ecological process. They are proposing an increase to Grand Terrace rates. Assistant-City Manager Donlevy, stated that this is a huge issue that they are dealing with. He is working with Colton on a number of issues and the result will be a new agreement with the City of Colton with regards to wastewater treatment. He will bring a report to the Council once the issues have been taken care of. Mayor Pro Tem Buchanan, stated that he is willing to act as the liaison with Assistant City Manager Donlevy if it is Council's desire. It was the consensus of the Council that Mayor Pro Tem Buchanan act as the liaison with Assistant City Manager Donlevy with regards to the City of Colton and the wastewater treatment issues. Councilmember Don Larkin, reported that Red Barron Pizza has reopened in the Town & Country Plaza. He expressed his satisfaction with the Retail Recruitment Forum that was held on August 29' and felt that Joe Kohorst of Mr.T.V.Video was the highlight of the forum. He suggested that the next forum be more of a brainstorming environment. He reported that he attended the League of California Cities Annual Conference and indicated that he attended a session on Public and Private Grants that are available to cities and that he will share that information with staff. Councilmember Hilkey,indicated that the Inland Empire City Profile publication offers a lot of good information. He reported that he attended the League of California Cities Annual Conference and felt as though the highlight was the President's speech on what the league is doing and feels that they are doing an outstanding job of taking on the issues and getting the money back to the cities. He indicated that Senate Bill 402 passed and that it takes away the ability of cities to negotiate with fire departments and police departments and have set up a third party to determine salaries for fire and police departments. He attended a session on the Impact of Technology on the Brown Act and is giving a tape and book to staff so that everyone will have an opportunity to review it. He also attended a session on technology on City Planning and suggested that everyone that has an opportunity to visit Rancho Cucamonga's Web Site he feels that they have a perfect example of technology in planning. He has a Home Occupation Book that he will have in his office for staff if they would like to look at it. Mayor Pro Tem Buchanan, questioned whether or not staff has gotten an update on the Comcast Adelphia transition and where they are with getting the fiber optic cable installed and the cable modem access on the internet. City Manager Schwab,indicated that Community and Economic Development Director Materassi is in the process of preparing an article on this issue and that it will be in two phases and that the first phase will address the Comcast issue. Council Minutes September 14,2000 Page 4 Councilmember Hilkey,requested that we link the League of California Cities Web Site to the City's Home Web Page. PUBLIC HEARING- None UNFINISHED BUSINESS 7A. Brentwood Street Traffic Project - Resolution Establishing All Way Stop Signs at the Intersection of Brentwood Street at Thames Street Teri Boscia, 22697 Brentwood Street,indicated that she went house to house to get a petition signed and that 29 residents support speed humps and 9 residents were against them. Most residents that she spoke to did not feel that the Stop Signs would be sufficient. It was the consensus of the Council to bring this item back to the Council on the first meeting in October which will allow staff to compile more information. NEW BUSINESS 8A. Request for Appropriation to Participate in Multi Species Habitat Conservation Plan Cost Share Contribution CC-2000-151 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCU-A EM 3ER LARKIN,CARRIED 4-0-1-0(COUNCILMEMBER GARCIA WAS ABSENT),to authorize the City to enter into an agreement to create a Multi-Species Habitat Conservation Plan for the entire San Bernardino Valley for a cost of$27,750 over the next three years and to appropriate $9,250 from the unappropriated fund balance to fund this year's contribution to the plan. 8B. Termination of Transit Shelter Agreement with Eller Media CC-200-152 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY MAYOR MATTESON, CARRIED 4-0-1-0 (COUNCILMEMBER GARCIA WAS ABSENT), to authorize staff to contact Eller Media Company and indicate to them that the City does not have an interest in purchasing and maintaining the transit shelters and to request their removal. 8C. Cancel Council Meeting of September 28, 2000 It was the consensus of the Council not to cancel the Council Meeting of September 28, 2000. CLOSED SESSION -None ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 7:55 p.m.,until the next CRA/City Council Meeting Council Minutes September 14,2000 Page 5 which is scheduled to be held on Thursday, September 28, 2000 at 6:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace 1 CITY OF GRAND TERRACE CITY OF GRAND TERRACE S Ef 1 2000 EMERGENCY OPERATIONS COMMITTEE Regular Meeting CITY CLERK MINUTES August 7, 2000 The Grand Terrace.Emergency Operations Committee met for the Regular Meeting at the regular time in the Emergency Operations Center at 22795 Barton Road, Building 3'at Civic Center. The meeting was called to order at 7:02 by Chairperson, Sonia Aiken. MEMBERS PRESENT were Chairperson, Sonia Aikin, Vic Pfennighausen, JoAnn Johnson and Richard Hauberi. MEMBERS ABSENT- Robert Souter, Peggy Reagan (resigned under New Business), Hugh Forbes and Alternate, Gary Eldridge. CITY STAFF- Assistant City Manager and liaison, John Donlevy. GUESTS PRESENT- None. APPROVAL OF MINUTES of June 5, 2000 was given without objection. LIAISON REPORT-None. EOC SET-UP TRAINING- to be postponed until next meeting which will be held on Tuesday, September 5th due to holiday on the 4th. Moreover, the meeting will be held at City Hall to accommodate EOC Set-up training. The Secretary will notify the City Clerk of the change of date and location. EQUIPMENT AND FACILITIES REPORT a. Vic has sent radio to Washington(state)to be repaired., Not yet returned. b. Discussion and viewing of area needed for expansion of maintenance storage yard. c. Original plan was to place road between two buildings presently with only 10' space. d. Discussed other possible entry avenues into the proposed property. e. One that looked possible was via the north east corner of the parking lot behind City Hall. f. The Committee expressed opposition to the plan to go between the buildings and recommends the city look for a better entry way. OLD BUSINESS - a. Chairperson Aikens indicated that we were required to elect a Chairperson and Vice Chairperson. b. Sonia Aiken was nominated for Chairperson and Richard Flaubert for Vice Chair. c. The two named agreed and there was no opposition. NEW BUSINESS a. Chairperson Aikens indicated that member Peggy Reagan had found it necessary to resign due to a conflict-in her work schedule. COUNCIL AGENDA ITEM No �� b. The Secretary was instructed to send an Action Item to the City Council requesting the acceptance of the resignation and advertising the vacancy. C. It was noted that new member Hugh Forbes had missed three meetings. JoAnn Johnson offered to call him to see if there was anything we could do. d. Chairperson Aikens and Vice Chairperson Haubert both indicated they would be out of town for the October 2nd meeting. e. It was suggested that we wait until the September meeting to determine how to handle the situation. f. There was much discussion on the Energy Alerts and Power Outages and the problems. g. John gave us a detailed explanation of the various stages and measures to be taken. '`- h. There was considerable discussion on the Emergency plan for the City of Grand Terrace. i. There was some discussion on recycling and excessive use of landfills. ADJOURNMENT at 8:39 Respectfully submitted, JoAnn Johnson, Secretary NEXT MEETING WILL BE TUESDAY, SEPTEMBER 5, 2000 AT 7 p.m. WILL BE HELD IN THE COMMUNITY ROOM AT CITY HALL COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: 28 SEPTEMBER 2000 COMMISSION/COMMITTEE: CRIME PREVENTION DATE: SEPTEMBER 15, 2000 PROBLEM: 1. COMMITTEE MEMBER BITSY BERNOR SUBMITTED HER RESIGNATION FOR PERSONAL REASONS. 2. AT THE 14 AUGUST 2000 COMMITTEE MEETING A MOTION WAS MADE AND APPROVED TO ACCEPT MRS BERNOR'S RESIGNATION. PROPOSED ACTION 1. WE REQUEST THAT THE COUNCIL ACCEPT MRS BERNOR'S RESIGNATION AS A REGULAR MEMBER OF THE CRIME PREVENTION COMMITTEE AND THAT MAYOR BYRON MATTESON PREPARE A LETTER TO HER REGARDING THIS ACTION. 2. WE FURTHER REQUEST THAT THE COUNCIL RECRUIT FOR THE REGULAR VACANCY CREATED BY THIS ACTION. COUNCIL AGENDA ITEM.No A2C� e CITY OF GRAND TERRACE CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE S EP 13 2000 Regular Meeting MINUTES August 14, 2000 CITYCLERK The Grand Terrace Crime Prevention Committee met for the regular monthly meeting at the Senior Center, Grand Terrace, California at 1800 hours. MEMBERS PRESENT: Chairperson Philomene Spisak, JoAnn Johnson, Claire McElwee, Dottie Raborn, Lewis Neeb and Richard Rollins. MEMBERS ABSENT: Hugh Forbes CITY STAFF/SHERIFF'S DEPT Tanya Cahill, Community Services Officer and Lieutenant Rick Carr GUEST PRESENT: None AGENDA: The Agenda of the meeting was reviewed by the members present for their approval. Lewis Neeb made the motion to accept the minutes as written with Claire McElwee making the second. The motion carried. MINUTES: The Minutes of the meeting of July 10, 2000 were distributed to the members present for their approval. Lewis Neeb made the motion to accept as written with Dottie Raborn making the second. The motion carried unanimously. CORRESPONDENCE: The Chairperson Philomene Spisak stated that the committee should prepare a letter advising any member who plans not to attend a meeting should advise the Committee prior to the meeting date. JoAnn Johnson will prepare a letter to new member Hugh Forbes as he has missed the last two regular meetings. BUDGET: The City Council has advised the Committee that they have eliminated funding for the "WE TIP" program as it has been proven that the number of calls the City received last year did not - warrant the expenditure. It was decided that when certain types of vandalism occurs within the City that City Staff and concerned citizens will advise and report various incidents. UNFINISHED BUSINESS: Tanya Cahill reported that she is now to be classified as a Sheriff's Service Specialist and her duties now will be increased to be active COUNCIL AGENDA ITEM NO. 2b on additional patrolling for various violations and reporting of traffic accidents along with working in conjunction with the City's Code Enforcement Officer when needed. NEW BUSINESS: 1. Tanya Cahill suggested that he Committee prepare an "Action Item" advising the Council that the Committee has an opening for a new regular member and one for a new alternate member in order to bring the Committee's membership up to it's designated number, to replace Bitsy Bernor who resigned. 2. Tanya Cahill reported that the Citizen Patrol units will now be posting notices on illegally parked vehicles during the days of street, sweeping operations. Also illegally parked vehicles with For Sale Sign on other private properties than their own or on any City properties. 3. Lewis Neeb reported that the Citizen Patrol units logged 325 hours of patrol time in July with a total of 2,565 hours of time patrolled to date.. There being no further business to discuss the meeting was adjourned at 1915 hours. Respectfully submitted RICHARD ROLLINS Recording Secretary STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE: September 28,2000 SUBJECT: Schedule November and December City Council Meetings Historically, Council has scheduled one meeting a month for November and December due to the holidays. November The regular meeting dates for November fall on the 9`h and 23`d. November 23`d is Thanksgiving Day. Staff is recommending that one meeting be held in November on the 9`h. December The regular meeting dates for December fall on the 14' and 28'. The Historical and Cultural Activities Committee has scheduled the City Birthday Party for December,14`h at 6:00 p.m.and have requested that the City Council schedule their meeting to follow this event. Staff is recommending that one meeting be held in December on the 14'. Calendars for the months of November and December are attached for your convenience. Please note that should an issue arise that needs to be addressed by the City Council, the Mayor may call a special meeting. Staff Recommends Council: Schedule one meeting for November to be held on the 9'and one meeting for December to be held on the 14d'following the City Birthday Celebration. COUNCIL AGENDA ITEM NO. ��