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10/12/2000 -FILE-COPY CITY O GRAND TERR CE October 12,2000 22795 Barton Road" ' Grand Terrace California 92313-5295 Civic Center (909)824-6621 Fax(909)783-7629 Fax(909)783-2600 CITY OF GRAND- TERRAC:E Byron R.Matteson , Mayor DaorPanan May CRAXITY COUNCIL Mayor Pro Tem _ - Ilerman Hilkey REGULAR MEETINGS: Lee Ann Garcia 'CouncilM m'ers• ; 2ND- AND .4TH _Thursdays --6.:00 ,p,m.. Thoinas J.Schwab City Manager Council Chambers: ` _ Grand Terrace Civic Center, 22795 Barton Road Grand:Terrace, CA•92313.-5295 CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS OCTOBER 12, 2000 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990.IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,OTHER THAN UNDER PUBLIC COMMENT,YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order- * Invocation - * Pledge of Allegiance- * Roll Call - STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1. Approval of 09-28-2000 Minutes Approve 2. Approval of Check Register CR0020 Approve 3. CLOSED SESSION-Real Estate Negotiations (22237 Barton Road) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS-None 4. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member,Staff Member,or Citizen may request removal of an item from the Consent Calendar for discussion. A. Approval of Check Register No.C0020 Approve B. Ratify 10-12-00 CRA Action COUNCIL AGENDA 10-12-2000 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION C. Waive Full Reading of Ordinances on Agenda D. Approval of 09-28-2000 Minutes Approve E. Award Contract-Street Striping Services Award F. Award Contract-Street Maintenance Program Award G. Award Contract-Concrete Maintenance Services Award 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of September 11,2000 Accept B. Council Reports 6. PUBLIC HEARINGS-None 7. UNFINISHED BUSINESS A. Brentwood Street Speed Hump Project 8. NEW BUSINESS A. DSL Contract B. Co-sponsorship of Halloween Haunt 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,OCTOBER 26,2000. -------------------------------------------------------------------------------- AGENDA ITEM REQUESTS FOR THE 10-26-2000 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 10-19-2000. CITY OF GRAND TERRACE PENDING C R A APPROVAL COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - SEPTEMBER 28, 2000 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on September 28, 2000 at 6:00 p.m. PRESENT: Byron Matteson, Chairman Dan Buchanan, Vice-Chairman Herman Hilkey, Agency Member Lee Ann Garcia, Agency Member Don Larkin, Agency Member Tom Schwab,Executive Director John Donlevy,Assistant City Manager Brenda Stanfill, City Clerk Bernie Simon,Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham,Building & Safety Director Lt. Rick Carr, Sheriff's Department ABSENT: John Harper, City Attorney APPROVAL OF SEPTEMBER 14, 2000 MINUTES CRA-2000-66 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER LARKIN,CARRIED 5-0,to approve the September 14,2000 Community Redevelopment Agency Minutes. APPROVAL OF CHECK REGISTER CR0019 CRA-2000-67 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve Check Register CR0019. Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 6:10 p.m. until the next CRA/City Council Meeting scheduled to be held on Thursday, October 12, 2000 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace r CRA AGENDA ITEIIIt NO. CITY OF GRANL) TERRACE PENDING C R A APPROVAL COMMUNITY REDEVELOPMENT AGENCY DATE: OCTOBER 12, 2000 CHECK REGISTER NO: CR0020 OUTSTANDING DEMANDS AS OF: OCTOBER 12, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 13444 ALISA FLANN BIRTHDAY BONUS 27.50 13446 PAULA TAYLOR ADVANCE FOR SCACEO CONF.-S. DIEGO SEPT, 2000 50.00 13448 PACIFICARE EMPLOYEE HEALTH INSURANCE OCTOBER, 2000 1,044.84 13449 STATE COMPENSATION INSURANCE FUND WORKERS' COMP INSURANCE, SEPTEMBER, 2000 197.97 13454 CASH . CLOSING ESCROW FEE-22850 LA PAIX 123,531.00 13459 CAPREE ESCROW CLOSING ESCROW FEE-22850 LA PAIX 2,470.00 44352 BOB CREAMER& SON PLASTERING STUCCO WORK-LARK REHAB HOUSE 564.00 44359 DESIGN-SCAPE ARCHITECTS, INC. ROLLINS PARK REHAB DESIGN 4,788.00 44362 HINDERLITER de LLAMAS &ASSOCIATES 3RD QUARTER SALES TAX SERVICES 300.00 44366 INLAND EMPIRE ECONOMIC PARTNERSHIP ANNUAL MEMBERSHIP 2,500.00 44370 LESSONS IN LEADERSHIP "BRAVE NEW WORKPLACE" SEMI NAR-MATERASSI 199.00 44373 PETTY CASH REIMBURSE PETTY CASH 32.08 44376 PROTECTION ONE ALARM MONITORING 40.50 44383 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY 134.76 44385 TEXACO CREDIT CARD CENTER FUEL-CITY VEHICLE 133.47 44386 TNT CONSTRUCTORS ROLLINS PARK RESTROOM CONSTRUCTION 30,420.00 44389 U.S.E. COMMUNITY SERVICES GROUP CARDOZA RISK ANALYSIS/CREDIT REPORT 144.50 0 44392 WASTE MANAGEMENT-PORTABLE SERVICES TEMPORARY TOILETS FOR ROLLINS PARK 380.27 --------------------- TOTAL CRA 166,957.89 a Z I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY z REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE a EXPENDITURES FOR THE OPERATION OFT AGENCY. TOM SCHWAB 0 CITY MANAGER 1 CITY OF GI.r..JD TERRACE PE' ING CITY COUNCIL APPROVAL DATE: OCTOBER 12, 2000 CHECK REGISTER-NO: C0020 OUTSTANDING DEMANDS AS OF: OCTOBER 12, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 13440 HOME DEPOT MAINTENANCE SUPPLIES 199.63 13441 PUBLIC EMPLOYEES' RETIREMENT SYSTEM PERS FOR PAY ROLL ENDING 09-15-00 3,832.38 13443 MARION DUENES BIRTHDAY BONUS 50.00 13444 ALISA FLANN BIRTHDAY BONUS 22.50 13445 ROSA MACIAS BIRTHDAY BONUS 50.00 13447 INLAND COUNTIES INSURANCE SERVICES EMPLOYEE DENTAL &VISION OCTOBER, 2000 1,062.93 13448 PACIFICARE EMPLOYEE HEALTH INSURANCE OCTOBER, 2000 8,519.91 13449 STATE COMPENSATION INSURANCE FUND WORKERS' COMP INSURANCE SEPTEMBER, 2000 1,485.79 13450 MET LIFE LIFE INSURANCE, OCTOBER 2000 535.98 13451 STANDARD INSURANCE DISABILITY INSURANCE, OCTOBER, 2000 1,143.80 13452 HONEYWELL, INC. HVAC REPAIRS NOT UNDER CONTRACT-CHILD CARE 474.85 13455 PACIFIC BELL PHONE SERVICE 314.27 13456 S.B. COUNTY AUDITOR/CONTROLLER BOOKING FEES 638.88 13457 G.T. CHILD CARE CENTER JULY/AUG DEFERRED COMP CHILD CARE BENEFITS 1,205.91 13458 ASSN OF ENVIRONMENTAL PROFESSIONALS CEQA WORKSHOP-GROENEVELD 10/4/00 145.00 13460 VERIZON WIRELESS SEPTEMBER, 2000 CHILD CARE CELL PHONE 38.21 44348 A-ARNOLD'S BACKFLOW ANNUAL BACKFLOW TESTING 88.00 n 44349 ADDINGTON CONSULTING CONTRACT SERVICES 2,840.00 0 44350 -ADT SECURITY SERVICES CHILD CARE SECURITY/FIRE MONITORING 468.00 Z 44351 A T &T LONG DISTANCE SERVICE-HONEYWELL LINE 14.69 69 n 44353 BOISE CASCADE OFFICE PRODUCTS COPY PAPER& OFFICE SUPPLIES 517.32 F 44354 CALIF. DEPARTMENT OF TRANSPORTATION BARTON/1-215 SIGNAL MAINTENANCE 32.00 > 44355 CALIF. STATE DEPARTMENT OF JUSTICE EMPLOYEE BACKGROUND CHECKS 32.00 m 44356 CITY NEWSPAPER GROUP LEGAL ADS FOR 2000-01 82.50 Z 44357 CITY OF COLTON WASTEWATER TREATMENT 134,654.96 CITATION PROCESSING 100.00 44358 DATA TICKET, INC. 44360 DISCOUNT SCHOOL SUPPLIES TINY TOT SUPPLIES 288.48 44361 MARYETTA FERRE' PLANNING COMMISSION STIPEND 50.00 44363 HONEYWELL, INC. CHILD CARE REPAIRS-HVAC 359.95 Q 44364 HYDRO-SCAPE PRODUCTS, INC. IRRIGATION SUPPLIES 87.68 1 CITY OF GRAND TERRACE DATE: OCTOBER 12, 2000 CHECK REGISTER NO: C0020 OUTSTANDING DEMANDS AS OF: OCTOBER 12, 2000 CHECK# VENDOR DESCRIPTION AMOUNT 44365 ICOM AMERICA, INC. REPAIR RADIO IN EMERG. OPERATIONS CTR 133.15 44367 INTERSTATE BRANDS CORPORATION BREAD PRODUCTS-CHILD CARE 45.59 44368 JO VERHELLE REIMBURSEMENT FOR OFFICE SUPPLIES 43.52 44369 LEAGUE OF CALIFORNIA CITIES ANNUAL DUES 2000-01 100.00 44371 TRACEY MARTINEZ MILEAGE REIMBURSEMENT 17.87 44372 MCI TELECOMMUNICATIONS LOCAL AND LONG DISTANCE PHONE SERVICE 702.64 44373 PETTY CASH PETTY CASH REIMBURSEMENT 119.80 44374 PETTY CASH PETTY CASH REIMBURSEMENT 348.26 44375 PRIME EQUIPMENT GLOVES 4.85 44376 PROTECTION ONE CIVIC CENTER ALARM MONITORING 115.50 44377 RIVERSIDE HIGHLAND WATER COMPANY OUTSOURCE SEWER BILLING 1,287.38 44378 ROADRUNNER STORAGE OFF-SITE STORAGE RENT 63.00 44379 RICHARD ROLLINS OPEN/CLOSE/CLEAN PARKS-MONTH OF SEPT. 910.00 44380 S.B. COUNTY CLERK OF THE BOARD FILING FEE 35.00. 44381 S.B. COUNTY FIRE DEPARTMENT GASOLINE FOR CHILD CARE VEHICLES 138.66 44382 S.B. COUNTY WASTER SYSTEMS DIVISION GRASSCYCLING WASTE TAB 500.00 44383 SOUTHERN CALIFORNIA EDISON COMPANY ELECTRICITY-CITY FACILITIES & SIGNALS 6,224.98 44384 SYSCO FOOD/SUPPLIES-CHILD CARE 1,119.63 44385 TEXACO CREDIT CARD CENTER FUEL-CITY VEHICLES 840.95 44387 MARY TRAINOR PLANNING COMMISSION STIPEND 50.00 44388 U.S. POSTAL SERVICE POSTAGE FOR METER 1,000.00 44390 FRAN VAN GELDER PLANNING COMMISSION STIPEND 50.00 44391 WALMART AFTER SCHOOL SUPPLIES-CHILD CARE 48.44 44393 WAXIE JANITORIAL SUPPLIES 396.98 44394 DOUG WILSON PLANNING COMMISSION STIPEND 50.00 44395 XEROX CORPORATION COPY MACHINE EXPENSE 210.27 463591 NATIONWIDE RETIREMENT JULY, 2000 EMPLOYEE DEFERRED COMPENSATION 10,103.24 463834 NATIONWIDE RETIREMENT AUG., 2000 EMPLOYEE DEFERRED COMPENSATION 10,658.53 GRAND TOTAL 194,665.55 CITY OF GI JD TERRACE DATE: OCTOBER 12, 2000 CHECK REGISTER NO: C0020 OUTSTANDING DEMANDS AS OF: OCTOBER 12, 2000 CHECK# VENDOR DESCRIPTION AMOUNT I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. THOMAS SCHWAB CITY MANAGER 3 PENDING CITY CITY OF GRAND TERRACE COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING- SEPTEMBER 28, 2000 A regular meeting of the City Council of the,City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 28, 2000, at 6:00 p.m. PRESENT: Byron Matteson, Mayor _. Dan Buchanan, Mayor Pro Tern Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernie Simon, Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham,Building&Safety Director Lt. Rick Carr, Sheriff's Department ABSENT- John Harper, City Attorney The meeting was opened with invocation by Pastor Salim Elias,Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Don Larkin. Councilmember Garcia indicated that she was unable to attend the last Council Meeting because her sister was delivering her first born baby and introduced her new nephew Kyle Sean Murphy born September 14, 2000 at 6:19 p.m. ITEMS TO DELETE -None SPECIAL PRESENTATIONS - None CONSENT CALENDAR CC-2000-153 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to approve the following consent calendar items: 3A. Approval of Check Register No. C0019 3B. Ratify 09-28-00 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 09-14-00 Minutes PUBLIC COMMENT COUNCIL AGENDA ITEM N0�11�D Council Minutes September 28,2000 Page 2 Captain John Lansing Grand Terrace Fire Station, reported that in connection with Fire Prevention Week,the Fire Station will be holding an open house on Saturday,October 14,2000 and,encouraged the community to come down to the fire station between the hours of 10:00 a.m. and 2:00 P.M. ORAL REPORTS 5A. Committee Reports 1. Emergency Operations Committee a. Minutes of August 7, 2000 CC-2000-154 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to accept the August 7, 2000 minutes of the Emergency Operations Committee. 2. Crime Prevention Committee a. Minutes of August 14, 2000 CC-2000-155 MOTION BY, COUNCILMEMBER GARCIA, SECOND BY MAYOR PRO TEM BUCHANAN,CARRIED 5-0,to accept the August 14,2000 minutes of the Crime Prevention Committee. b. Member Resignation (Bemor) CC-2000-156 MOTION BY COUNCILMEMBER HILKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to accept the resignation of Bitsy Bernor from the Crime Prevention Committee and to send a letter of appreciation for her service and to advertise the vacancy. 5B. Council Reports Assistant City Manager Donlevy,reported that it is his understanding that the Grand Terrace Woman's Club is working with various community organizations and is coordinating a Halloween Haunt. Anyone interested in donating to the Halloween Haunt should contact the Woman's Club. Councilmember Larkin,reported that the Friends of the Library will hold their Book Sale on Friday, September 29, 2000 and Saturday, September 30, 2000. He also reported that the Grand Terrace Country Fair, hosted by the Historical and Cultural Activities Committee will be held on November 4, 2000 and indicated that if anyone is interested in participating in the Fair they need to get their application in by October 1, 2000. Councilmember Hilkey, reported that the Chamber will host a Meet and Greet the Candidates on October 24, 2000 at the Blue Mountain Coffee House at 11:45.a.m. Karen Knoppsnyder will give a salute to Edger Allan Poe on Friday the 13t' at the Senior Center. He indicated that the CJUSD is Council Minutes, September 28,2000 Page 3 pursuing property in Highgrove for the new high school. Councilmember Garcia,reminded everyone to attend Grand Terrace Eco Day 2000 on October 7,2000 at the Terrace Hills Ball Field. She reported that she was appointed to another two year term on the League of California Cities Board representing Mayors and Councilmembers. She also reported that the Legislative Task Force is moving forward with their legislative lobbying. PUBLIC HEARING- None UNFINISHED BUSINESS -None NEW BUSINESS 8A. Schedule November and December City Council Meetings CC-2000-157 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0 , to schedule one meeting for November 9, 2000 at 6:00 p.m. and one meeting to be held on December 14, 2000 following the City Birthday Celebration. CLOSED SESSION- None ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 6:20 p.m.,until the next CRA/City Council Meeting which is scheduled to be held on Thursday, October 12, 2000 at 6:00 P.M. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace T`60.�r RpMD TER C Community Services Department Staff Report COUNCIL ITEM (XX) MEETING DATE: OCTOBER 12, 2000 SUBJECT: AWARD OF BID GTB 00-01: STREET STRIPING SERVICES NO FUNDING REQUIRED: INCLUDED IN FY 2000-01 BUDGET BACKGROUND: In July, 2000, the City Council authorized the bidding of the 2000-01 street striping services contract. The contract includes the striping of all lines and legends throughout the City. The bid was based on a unit pricing, which will also be used in the striping maintenance program other street maintenance projects. The bid was duly advertised and the City received at the bid opening on September 27, 2000 as follows: 1. Orange County Striping $28,261.00 2. California Traffic Maintenance $43,605.00 3. C-18 $26,871.00 The overall low bid was received from C-18, Inc in the amount of$26,871.00. Staff is recommending award. RECOMMENDATION: That the City Council award GTB 00-01 in the amount of$26,871.00 to C-18, Inc. FISCAL LNIPACT: This contract and funds are included in the FY 2000-01 Street Maintenance Budget. COUNCIL AGENDA ITEM NO. .� i c1Ty ROMP-MR C Community Services Department Staff Report COUNCIL ITEM (XX) MEETING DATE: OCTOBER 12,2000 SUBJECT: AWARD OF CONTRACT: GTB 00-04 2000-01 STREET - MAINTENANCE PROGRAM NO FUNDING REQUIRED- INCLUDED IN FY 2000-01 BUDGET BACKGROUND: In July, 2000, bids were publicly advertised for the 2000-01 Street Maintenance Program for the City of Grand Terrace. This program will include the repair and maintenance of approximately 100,000 square feet of paving and area repairs. Specific projects on this years list include the following: • Pave and repair Holly Street • Pave and repair Minona Dr. • Pave and repair of Fairburn Dr. Additionally, numerous areas will be patched and repaired City-wide. In total, the City will spend approximately $160,000 in pavement maintenance in FY 2000-01. DISCUSSION: On September 27, 2000, the City Clerk's Office held a Bid Opening for the 1998 Street Maintenance Program. The Bid had been publicly advertised in industry publications and sources. The City bid the program based on a unit pricing schedule. Five (5) bids were received from various pavement maintenance contractors. In an analysis of the Unit Pricing Schedules submitted, there were 25 total comparisons available. In total, Roquet' unit pricing was better on the larger scale bid items for the projects in the City's capital maintenance list. Attached is a summary of the results. Roquet Paving has done an extensive amount of work within the City of Grand Terrace with both the City and Riverside Highland Water. They have done an excellent job in the past and staff is recommending award of the 2000-01 Program. COUNCIL AGENDA ITEM NO 1 FY 2000-01 STREET MAINTENANCE PROGRAM GTB BID NO. 00-04 AGENDA REPORT OCTOBER 12, 2000 RECOMMENDATION: That the City Council award the GTB Bid No. 00-04 to Roquet Paving Inc. FISCAL IMPACT: The FY 2000-01 Program will include the expenditure of approximately $160,000 in Street Improvements and Repairs. ATTACHMENTS: Unit Pricing Comparison Schedule c1Tr TeRAMD TER ce of ' � ' Memo To: 2000 Street Maintenance Program Contractors From: John W. Donlevy, Jr.,Assistant City Manager �/X Date: 10/03/2000 Re: Street Maintenance Program Bid Results Following a review of the proposals for the 2000-01 Street Maintenance Program, the Staff has determined that the low bid for the proposed street maintenance projects is Roquet Paving. In reviewing the bids submittals, City Staff reviewed the proposals based on the proposed maintenance projects for the upcoming year. In our budget, Removal and Replacement work is budgeted at$30,000 and Paving Maintenance work is budgeted at approximately$120,000. As a standard, the typical paving maintenance done for the past 4 years has typically consisted of 2" AC, cold plane and petromat. Based on the projects in the current budget, the projected costs based on l the paving bids submitted was as follows: 1. Roquet Paving: $92,815.43 2. Hardy&Harper $136,493.28 3. RVC $141,953.01 4. NPG $234,768.43 5. Sean Malek $382,181.17 The difference between the lowest and second lowest bid price was $43,677.84 for the adopted work program. The secondary review criteria (to be used if the bids are close on the paving)for the bids would consist of the removal and replacement work. This work is done on an"as needed basis"and the budget in the current fiscal year is approximately$30,000. Although other unit bids on Removal and Replacement(R&R) are lower, the cumulative savings on the paving work outweighs any comparable savings which would be achieved from a comparison of the R&R unit prices. It is also the City's desire to work with a single maintenance contractor. Attached are copies of the key unit prices submitted by the bidders, as well as the project cost comparisons for the paving. If you have any questions, please do not hesitate to contact me at(909)824-6621, Extension 201. 0 Page 1 1 2000-01 Street Maintenance Program 10/03/2000 Bid Price Summary Item No. Description Minimum Units Roquet Hardly/ RVC NPG Malek Harper 1. Asphalt Remove and Replace (As per spec) la Asphalt 1-50 SF Remove and Replace 12 7 10 5 45 lb 51-500 SF 8 4.6 8 4.5 20 lc 501-1,000 SF 5.25 3.5 5.5 3.5 10 Id 1,001 and Greater SF 4.5 2.6 4.5 2.6 5 2. Mphalt Paving 2.a 2" AC Paving 500-1,000 SF 1.85 1.6 1.95 1.35 10 2.b 1,000-5,000 SF 1.34 1.1 1.38 1.2 7 2.c 5,000 and Greater 0.8 0.8 0.97 1 2 la 3" AC Paving 500-1,000 SF 2.15 1.8 2.35 1.6 12 3.b 1,000-5,000 SF 1.6 1.3 2.68 1.5 8 3.c 5,000 and Greater 0.95 1 1.18 1.3 2.5 4. Cold Milling/Overlay/Petromat Complete 2" cold milling & 1,000- 5,000 SF 3 2 2.85 2 8 5,001-10,000 SF 1.5 1.25 1.45 1.9 5 10,001 and Greater 1 1.1 1.2 1.8 3 Complete 2" cold milling, 1,000 - 5,000 SF 4.5 2.25 3.5 2.5 10 5,000- 10,000 SF 1.6 1.5 1.65 2.35 7 10,000 and Greater 0.85 1.25 1.3 2.15 3.5 2 2000-01 Street Maintenance Program 10/03/2000 Bid Price Summary Item No. Description Minimum Units Roquet Hardy/ RVC NPG Ma[ek Harper 2" Cold Milling Min 1,000 SF 3.2 0.8 2.9 1.25 2 Leveling course AC Min 1,000 SF 1.4 0.65 1.4 0.85 3 5. Bitimus Pavement 10,000 LF 0.35 0.45 0.4 0.45 3.5 6. Saw Cutting of Asphaltic Concrete Repairs 1-100 LF 1.9 1.5 2 1 30 10 1-250 LF 1.9 0.75 2 0.9 5 251-500 LF 0.55 0.7 0.6 0.8 2 501-2000 LF 0.45 0.45 0.6 0.7 1.5 1 2000-01 Street Maintenance Program 10/03/2000 Project Cost Comparison PRIORITY ROAD—NAME FROM—ROAD TO—ROAD WDTH LGTH AREA RQquQ.t Rardy. k3YG N..P0. MalbQK 1999-2000 MINONA DR KINGSTON ST ETON DR 33 1173 38,709.23 32,902.85 48,386.54 50.322.00 83,224.84 135,482.31 2000-01 HOLLY ST ETON DR ARLISS DR 33 1021 33,694.45 28,640.28 42,118.06 43,802.79 72,443.07 117,930.58 2000-01 FAIRBURN DR KINGSTON ST MIRIAM WAY 33 1115 36,790.94 31,272.30 45,988.68 47,828.22 79,100.52 128,768.29 Total 92.815.43 136,493.28 141,953.01 234.768.43 382,181.17 (43,677.85) '�N°'ER CCommunity Services Department Staff Report COUNCIL ITEM (XX) MEETING DATE: OCTOBER 12, 2000 SUBJECT: AWARD OF CONTRACT: GTB 00-03- CONCRETE MAINTENANCE SERVICES NO FUNDING REQUIRED BACKGROUND: In July, 2000, and as part of the Fiscal Year 1999-00 City Wide Maintenance Program, the City Council authorized the bidding of the 2000-01 Concrete Maintenance Program. This year's program will focus on the replacement of curbs and gutters and some sidewalk areas The bid was duly advertised and the City received at the bid opening on September 27, 2000 unit price bids from Malton Construction and Sean Malek Construction. In a review of the individual line prices. Malton Construction was determined to be the low bidder and will enable the City to perform the greatest amount of work, City-wide. Staff is recommending the award of a contract to Malton Construction as the low bid on the project RECOMMENDATION: That the City Council award GTB-00-03 to Malton Construction. FISCAL UvIPACT: Staff estimates spending between $10,000 and $15,000 in the 2000-01 Fiscal Year. 1 COUNCIL AGENDA ITEM NO�,�' CITY OF GRAND TERRACE Historical & Cultural Activities Committee S E P 2 7 2000 Minutes for September 11, 2000 CITY CLERK The meeting was called to order at 7:00 p.m. by Chairman Pauline Grant. Those present were Pauline, Barbara Tinsley, Ann Petta, Judy McBride, Tracey Martinez, Shelly Rosenkild, Colleen Edmundson and Hannah Laister. The Secretary's minutes for July were read and approved on motion by Judy,seconded by Ann. The Treasurer's report shows a balance in the amount of$1,177.60, Petty Cash $90.75, approved on motion by Judy, seconded by Ann. Historical Report: Ann is trying to get a history of Terrace Hills and Terrace View schools. Most of the original principals have left the area but she is working on it. She also has calls in to those people who have promised to write their memories. Country Fair: Shelly prepared applications which were approved by the Committee. She also prepared small cards, the larger of which was approved. Flyers are also ready. 75 cards will be prepared. Posters will be put up two weeks before fair. Dates will be changed on the large posters. Raffle was discussed. Ann has two cookie contestants so far. Workshop for Photos: Shelly will look into best way to put pictures in albums. Tracey said there is a new kind of glue or sticky tape. Workshop will be Monday October 9' at noon in our meeting room. The City Birthday Party will be December 14`h. Art Show Photos: Judy did not have them ready to go out with Thank You's; however,they will be sent with letter to invite to Country Fair. Judy suggested that the winners of the Young Authors and Artists Pen,Pencil and Brush Contest be invited to our Art Show if they live in Grand Terrace. Election of Chairman, Secretary and Treasurer: Hannah nominated Pauline for Chairman. There were no other nominations - unanimous vote for Pauline. Ann nominated Hannah for Secretary -There were no other nominations - unanimous Aye vote. Pauline nominated Colleen for Treasurer. No other nominations - unanimous Aye vote. The meeting was adjourned at 8:15 p.m. The next meeting will be October 2, 2000. Respectfully Submitted, Hannah Laister Secretary COUNCIL AGENDA ITEM NO.,r �C C►i Y RAND TERR C Community Services Department Staff Report CITY COUNCIL ITEM (XX) MEETING DATE: OCTOBER 12, 2000 SUBJECT: BRENTWOOD SPEED HUMP PROJECT FUNDING REQUIRED BACKGROUND: In June, 2000, the City began investigation of the implementation of "traffic calming" measures to be installed on Brentwood St. in order to slow traffic on this residential street located behind Terrace View Elementary School. This item has been presented to the City Council on three (3) previous occasions. In September, the City Council requested Staff and the City's contract traffic engineer to do as follows: 1. Meet with the residents on Brentwood to solicit final input on their desires; and 2. Develop recommended locations for the installation of speed humps, which �' -- would include all costs associated, including street lighting; and 3. Develop an implementation plan for each of the options presented. This report is to summarize each aspect of,the project. Previous Recommendations: At the September 14, 2000 City Council Meeting, the Council was presented with a recommendation from the Traffic Engineer for the installation of a three way STOP sign at the intersection of Thames St. and Brentwood St. The recommendation did not include speed humps based on the premises of their controversial nature, not being approved by CALTRANS as a traffic control device and the lack of street lighting. Resident Input: Staff met with the Brentwood Street residents on September, 24, 2000, with approximately 20 persons in attendance. The consensus opinion of all in attendance was support for the installation of both a STOP sign at Thames St. and Brentwood St, as well as the installation of speed humps. Residents were very supportive of each option and requested that Staff include this as the recommendation in this report. COUNCIL AGENDA ITEM N01 711 J Brentwood Speed Hump Project Agenda Report: October 12, 2000 Page 2 of 2 Project Description: Staff has developed options for the installation of speed humps and a STOP sign as follows: • STOP Sign: These would be located as y /� a three (3) way STOP at the intersection of Thames and Brentwood. ir • Speed Humps: Two (2) humps will be located between the properties at 22583 and 22571 Brentwood and 22689 and . � _ 22675 Brentwood, which will also affect the properties across the streets including the Terrace View School and - 22594 Brentwood. • Street Lights: These would be located on the property lines between 22583 and 22571 Brentwood and 22689 and 22675 Brentwood. Cost Estimates: The estimated costs estimates for this project are follows: • STOP Signs: Installation of 3 Stop signs, including pavement markings. ($1,800.00) • Speed Humps: Estimated at $3,500.00 per hump. ($7,000) • Street Lights: $700 per light ($1,400) and $7,000 for trenching of electrical and paving ($8,400). • Street/Hump Markings: $1,125.00 • Engineering: $2,500 Total estimated cost for the project is $20,825. RECOMMENDATION: That the City Council receive the written and oral reports and provide Staff with direction on this project. FISCAL IMPACT: This project will require and appropriation from the City's Gas Tax Fund.