01/27/2000 FILE COPY
ZF C1T j,
January 27, 2000
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Nor
22795 Barton Road
Grand Terrace
California 92313-5295"`
Civic Center
(909)824-6621 CITY OF GRAND TERRACE .
Fax(909)783-7629
Fax(909)783-2600
Byron R.Matteson CRA/CITY COUNCIL
Mayor
Dan Buchanan REGULAR MEETINGS
Mayor Pro Tem
Herman Hilkey 2ND AND 4TH Thursdays - 6:00 p.m.
Lee Ann Garcia
Don Larkin
Council:Members
Thomas J.Sehwab
'City Manager
r.
i
Council Chambers
Grand Terrace Civic Center
22795 Barton Road
Grand Terrace, CA 92313-5295
CITY OF GRAND TERRACE
COUNCIL MEETING
i
CITY COUNCIL CHAMBERS JANUARY 27, 2000
GRAND TERRACE CIVIC CENTER 6:00 P.M.
22795 Barton Road
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REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALI{THE CITY
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' IF YOU DESIRKTO:: ADDRESS TH ITY COUNCIL DURING THE MEETING,OTHER'THAN UNDER PiIBLIC :
OQMMENT,YOU ARE ASKED TO PLEASE COMPLETE A REQUEST:TO.SPEAIf,FOR1VI AVAILABLE ATTHE,
Ek�TRANCE AND PRESENT IT TO THE CITY CLERK SPEAKERS Vi�ILL BE CALLED ITPON B'Y THE MAYOR.:
:....:.:....... ......................:.. : ::..::..:.
A`T.THE.APPROPRIATE.TIME > > <> >><:.... ' >< > > >>:»><>`»' ' :< 'X.:-' :`>< <>' :'::><»<>< ::< [<[ €<<':':'::`::>X....:>:;>'::>`:: ....
* Call to Order -
* Invocation- Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church
* Pledge of Allegiance -
* Roll Call -
STAFF COUNCIL
AGENDA ITEMS RECOMMENDATION ACTION
CONVENE COMMUNITY REDEVELOPMENT AGENCY
1. Approval of 01-13-2000 Minutes Approve
2. Approval of Check Register CR0002 Approve
3. Annual Financial Report for Fiscal Year Ending June 30, 1999 Accept
4. Adopt Statement of Investment Policy - Adopt
5. Redevelopment Agency(RDA)Apportionment Agreement Approve
6. Land Purchase: Pico Park Appropriate
7. Closed Session-Real Estate Negotiations(22381 Van Buren& 1 I ta-351-(o 71
12520 Mirado)
ADJOURN COMMUNITY REDEVELOPMENT AGENCY
CONVENE CITY COUNCIL MEETING
1. Items to Delete
i
2. SPECIAL PRESENTATIONS
A. Consider Support for 7-LAFCO - John Freedman,
Candidate/Council Member Redlands
CONSENT CALENDAR
flowing Consent Calendar items and expected to be-routine
controversial. They,willbe:acted;upon by;.the Council at
;without:discus one Any,•ti Council Member, Staff
Citizen may__request removal.of an item from the -
ndar for discussion:: ,I., -,
COUNCIL AGENDA
01-27-2000 PAGE 2 OF 2
AGENDA ITEMS STAFF COUNCIL
RECOMMENDATIONS ACTION
A. Approve Check Register C0002 Approve
B. Ratify 01-27-2000 CRA Action
C. Waive Full Reading of Ordinances on Agenda
D. Approval of 01-13-2000 Minutes Approve
E. Annual Financial Report for Fiscal Year Ending June 30, Accept
1999
F. Fiscal Year 1999-2000 Appropriations Limit Approve
G. Adopt Statement of Investment Policy Adopt
i
4. PUBLIC COMMENT
5. ORAL REPORTS
A. Committee Reports
1. Park and Recreation Committee
a. Resignation of Committee Member(Ortiz) Accept
B. Council Reports
6. PUBLIC HEARINGS
A. Community Development Block Grant Program: Public
Hearing
7. UNFINISHED BUSINESS
A. Park and Recreation Committee Disband
B. Signalization of the Intersection of Barton Road at Grand Review/Provide Guidance
Terrace Road/Honey Hill Drive
C. Measure I Five-Year Capital Improvement Program(CIP) Approve
and Twenty-Year Transportation Plan .
D. Technical Report on Barton Road Median Improvement Review/Provide Guidance
Project from Canal Street to Mt. Vernon Avenue
8. NEW BUSINESS
A. Approval of Emergency Purchase of Replacement File Approve/Appropriate
Server Computer and Appropriation of Funds for FY 99-
2000 Budget
B. Request to Engage Auditors for Audit of Child Care Authorize
Programs
C. Selection of City & CRA Auditor for Fiscal Years 1999- Approve/Authorize
2000, 2000-2001, 2001-2002
9. CLOSED SESSION-None
ADJOURN
THE NEXT}FRA/CITY COUNCIL:MEETING WILL BE HELD
ON THURSnf AY;-FUAR EBRY 10,.2000.
------------''- =-=" ---=--------=-------------------------------------- C�
AGENDA ITEM REQUESTS FOR THE 02-10-2000 MEETING
MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S
OFFICE BYJNOON 02-03-2000. \
PENDING C R A APPROVAL
CITY OF GRAND TERRACE
CONLVIUNITY REDEVELOPMENT AGENCY MINUTES
REGULAR MEETING - JANUARY 13, 2000
A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held
in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,
California, on January 13, 2000, at 6:00 p.m.
PRESENT: Byron Matteson, Chairman
Dan Buchanan, Vice-Chairman
Herman Hilkey, Agency Member
Lee Ann Garcia, Agency Member
Don Larkin, Agency Member
Tom Schwab, Executive Director
John Donlevy, Assistant City Manager
Brenda Stanfill, City Clerk
Patrizia Materassi, Community and Economic Development Director
Virgil Barham, Building & Safety Director
Bernie Simon, Finance Director
John Harper, City Attorney
Captain Greg Bottrell, Sheriff's Department
ABSENT: Lt. Pete Ortiz, Sheriff's Department
APPROVAL OF DECEMBER 9. 1999 MINUTES
CRA-2000-01 MOTION BY VICE-CHAIRMAN BUCHANAN,SECOND BY AGENCY
MEMBER GARCIA, CARRIED 5-0, to approve the December 9, 1999
Community Redevelopment Agency Minutes.
APPROVAL OF CHECK REGISTER CRA122399 & CR0001
CRA-2000-02 MOTION BY AGENCY MEMBER HILKEY, SECOND BY AGENCY
MEMBER LARKIN, CARRIED 5-0, to approve Check Register
CRA122399 and CR0001.
AWARD CONTRACT - . �'CIVIC CENTER RESTORATION &
WATERPROOFING PROJECT (GTB-99-07)
Assistant City Manager Donlew, indicated that a number of key issues have
which have required additional delays.in awarding.;and starting.-the project: He' 'r
indicated that the new bid opening-date will be-moved to February'2000`and°that
CRA AGENDA ITEM!NO.
Community Redevelopment Agency Minutes
January 13, 2000
Page 2
this item will be on the February 10, 2000 agenda to award a contract.
PUBLIC HEARING - REISSUANCE OF MULTIFAMILY HOUSING
REVENUE BONDS (MT. VERNON VILLAS PROJECT). SERIES A
Chairman Matteson opened discussion to the Public. There being none he returned
discussion to the Agency.
Chairman Matteson temporarily adjourned the Community Redevelopment Agency
Meeting at 6:10 p.m
Chairman Matteson reconvened the Community Redevelopment Agency at 6:58 p.m.
CRA-2000-03 MOTION BY AGENCY MEMBER HILKEY, SECOND BY VICE-
CHAIRMAN BUCHANAN,CARRIED 5-0,to approve a Resolution of the
Community Redevelopment Agency of the City of Grand Terrace,
California, Approving Alternate Credit Facility, Amendment of Financing
Documents Related Thereto and Authorizing Reissuance of the Community
Redevelopment Agency of the City of Grand Terrace Multifamily Housing
Revenue Bonds (Mt. Vernon Villas Project) 1985 Series A
Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 7:00 p.m.until
the next CRA/City Council Meeting scheduled to be held on Thursday, January 27, 2000 at 6:00
p.m.
SECRETARY of the Community Redevelopment
Agency of the City of Grand Terrace
CHAIRMAN of the Community Redevelopment
Agency of the City of Grand Terrace
UP
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CITY OF GRAimu TERRACE PENDIh,a'C R A APPROVAL
COMMUNITY REDEVELOPMENT AGENCY
DATE: JANUARY 27, 2000 CHECK REGISTER NO: CR0002
OUTSTANDING DEMANDS AS OF: JANUARY 27, 2000
CHECK NO. VENDOR DESCRIPTION AMOUNT
13197 PATRIZIA MATERASSI BIRTHDAY BONUS 25.00
13209 VIRGIL BARHAM MEDICARE 594.02
13213 PATRIZIA MATERASSI SICK LEAVE BUY OUT 270.01
43145 DAN BUCHANAN STIPENDS CHECK 150.00
43146 ROBERT CHAGOLLA CONST. REHAB 29,938.50
43147 ROBERT CHAGOLLA CONST. REHAB 34,416.00
43150 LEE ANN GARCIA STIPENDS CHECK 150.00
43151 GRAND TERRACE LITTLE LEAGUE STIPENDS CHECK-DON LARKIN 150.00
43153 HERMAN HILKEY STIPENDS CHECK 150.00
43154 INLAND COUNITES INS. SVCS HEALTH 8.76
43155 JOHN W. LAMPE CONTRACT LABOR 1/5-1/18/00 484.38
43159 BYRON MATTESON STIPENDS CHECK 150.00
43163 CATHY PERRING CONTRACT LABOR 1/5-1/18/00 25.25
43164 CHRISTIE THIERRY PETTY CASH REIMB. 23.31
43166 ROSENOW SPEVACEK GROUP INC. CRA ACCOUNTING SERVICES 1,235.43
43170 STONEWOOD CONSTRUCTION 12335 VIVIENDA REHAB 9,000.00
TOTAL 76,770.66
!7 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY
REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE
EXPENDITURES FOR THE OPERATION OF THE AGENCY.
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BERNARD SIMON
FINANCE DIRECTOR
Z
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COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF
GRAND TERRACE
STAFF;REPORT
;.Finance Department
_ I
CRA ITEM(X) COUNCIL ITEM O MEETING DATE : January 27, 2000
AGENDA ITEM
SUBJECT: ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDING
JUNE 30, 1999
FUNDING REQUIRED
NO FUNDING REQUIRED XX
I
In accordance with Municipal Code 2.12.030.13, staff is presenting the Financial Audit Report
for the fiscal year ended June 30, 1999 for your review and acceptance, and also as a matter
of public record. The audited report was prepared by the firm of Vavdnek,.Trine, Day & Co.,
LLP, Certified Public Accountants, with whom the Agency contracts to perform a financial and
compliance audit. The CRA of the City of Grand Terrace has received the highest possible
opinion on its' financial report.
The auditor has rendered an opinion that the financial statements, present fairly, in all material
respects, the financial position of the CRA of the City of Grand Terrace, as of June 30, 1999
and the results of its operations for the year then ended in conformity with generally accepted
accounting principles.
This report will be submitted to the State Controller's Office as required by the Single Audit Act
of 1984 and OMB Circular A-128 and A-133, as necessary.
A copy of the CRA financial statements are available for inspection in the reference section of
the Grand Terrace Library.
Staff Recommends that Board:
ACCEPT THE AUDITED FINANCIAL STATEMENTS OF THE CRA OF THE CITY OF
GRAND TERRACE FOR THE FISCAL YEAR ENDED JUNE 30, 1999.
CRA AGENDA ITEM NO.
Vavrinek, Trine, Day & Co., LLP
cerwirtl t4miif.1f.Cr11a1t�n15
Members:
• American Institute of Certified Public :%ccountants
• SEC Practice Section
• California Societ.' rn Certified Public :\ccountanis
• Western .-\ssoctation of,accounting Firms
INDEPENDENT AUDITORS'REPORT
Board of Directors
City of Grand Terrace
Redevelopment Agency '
Grand Terrace, California We have audited the accompanying component unit financial statements of the Community Redevelopment
Agency of the City of Grand Terrace, California(the "Agency',as of and for the year ended June 30, 1999, as
listed in the table of contents. These financial statements are the responsibility of the Agency's management.
Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing
Standards issued by the Comptroller General of the United States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the financial statements are free of mate::al
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements. An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall financial statement presentation. We believe
that our audit provides a reasonable basis for our opinion.
As described more fully in Note#1, the financial statements present only the Community Redevelopment•Agency of the City of Grand Terrace, California, and are not intended to present fairly the Financial position and results
of operations of the City of Grand Terrace in conformity with generally accepted accounting principles.
In our opinion.,the component unit financial statements referred to above present fairly, in all material respects.
the financed position of the Community Redevelopment Agency of the City of Grand Terrace, California, as or
June 30, 1999, and the results of its operations for the year then ended in conformity with generally accepted
accounting principles.
The year 2000 supplementary information as included within the report, is not a required part of the basic
financial statements but is supplementary information required by the Governmental Accounting Standards
Board. We have applied certain limited procedures, which consisted principally of inquiries of management
regarding the methods of measurement and presentation of the supplementary information. However, we did not
audit the information and do not express an opinion on it. In addition, we do not provide assurance the City of
Grand Terrace is or will become year 2000 compliant. that The City of Grand Terrace's year 2000 remediation
efforts._will:be successful in whole or in part, or that parties with which The City of Grand Terrace does business
are or will become year 2000 compliant.
" r
Rancho Cucamonsa. Califomia
September 24. 1999
\�'itlt Ul(ices Located: Fresno
.t•?-r).%,sovn street • Rnt)c'm Cut';,imol:tea. 1..'� 1 --'•n �'easarnon
10. 1iosc 4407 • Itaru-':o Cucnnion>ra. 9I721
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CITY OF GR ND TERRACE REDEVELOPMENT AGENCY
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS
JUNE 30, 1999 j
(With Comparative Amounts for June 30, 1998)
ACCOUNT
GOVERNMENTAL FUND TYPES , GROUP Total
Special Debt Capital General Long- (Memorandum Only)
Revenue Service Projects Term Debt 1999 1998
Assets
Cash and inve_:rnents(Notes 1 and 2) S2,722,272 S6,658,089 S 9,380,361 S 9,841,988
Cash with fiscal agents(Note 2) 1,187,610 1,187,610 1,181,197
Interest receiv-ble 34,995 19,422 104,119 158,536 169,482
Accrued revenue 890 66,791 67,681 26,71�
Due from other governments 85,843i
Due from other funds
Due from City of Grand Terrace(Note 3) 4,312,404 4,312,404 4,250,616j
Loans receivable(Note 4) 294,895 294,895 308,808
Property held for resale(Note 5) 1,213,499 1,213,499 833,267
Notes receivable(Note 6) 356,630 27,931 384,561 307,049
Advances frog:other funds(Note 3) 158,425 158,425
Amount available for retirement
of general long-tetra debt S 5,613,501 5,613,501 5,456.260
Amount to be provided for retirement
of general long-term debt 6,781,499 6,781,499 7,253,740
Total Assets $4.781,606 S5.614.158 S6.762,208 S12.395,000 S29,552.972 S._19.714.966,
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Liabilities and Fund Balance
Accounts payable 2,353 2,353 2,502
Advances payable to other funds 5,658 5,658 10,482
Due to other governments 657 657
Deferred reverue 294,895 294,895 308,808
General long-term debt(Note 7) 12.395,000 12.395.000 12,710.000
Total Liabilities 297.248 657 5,658 12,395.000 12.698,563 13.031.792
Fund Balance
Reserved 4,484,358 5,613,501 9,440 10;107,299 5,723:137
Unreserved.designated, 6,747,110 6,747,110 10,960037
Total Fund Balance ``- - 4,484,358 5,613,501 6,756,550 16,854,409 16.683,174
Total Liabilities and
Fund Equity $4,781,606 S5.614,158 $6,762,208 $12,395,000 $29,552,972 $29,714,966
_ I
The accompanying notes are an integral part of these financial statements.
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CITY OF GRAND TERRACE REDEVELOPMENT AGENCY
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE
ALL GOVERNIMENTAL FUND TYPES
FOR THE FISCAL YEAR ENDED JUKE 30, 1999
(With Comparative Amounts for the Fiscal Year Ended June 30, 1998)
Total
Special Debt Capital (Memorandum Only)
Revenue Service Projects 1999 1998
REVENUES
Tax increment S 3,245,639 S 3,245,639 S 3,161,122
Use of money and property S 864,952 68.940 S 369.762 1,303,654 l,l 17,010
Total Revenues 864,952 3.314,579 369,762 4.549,293 4,278,132
EXPENDITURES
Current:
Administration 216,585 52,050 53,432 322,067 428,093
Professional services 4,815 4,815 5,158
Project improvement costs 850,879 64,670 915,549 792,892
Other expenditures(Note 10) 1,039,609 1,039,609 994,054
Debt Service:
Principal 315,000 315,000 300,000
Interest 1,061,247 1,061,247 875.345
Total Expenditures 1,067,464 2,467,906 122.917 3,658.287 3,395.542
REVENUES OVER(UNDER)EXPENDITURES (202,512) 846.673 - 246,845 891,006 882,590
OTHER FINANCING SOURCES/(USES)
Operating transfers in 648,783 1,782,246 147.218 2,578,247 1,311,586
Operating transfers out (132,424) (898.830) (1,782.246) (2,813,500) (1,460,248)
Total Other Financing Sources-'(Uses) 516.359 883,416 (1.635.028) (235,253) (148.662)
REVENUES AND OTHER FINANCING
SOURCES OVER EXPENDITURES AND
OTHER FINANCING USES 313,847 1,730,089 (17388,183) 655,753 733,928
Fund Balance,Beginning of Year 4,345,403 5,456,260 6.881.511 16,683,174 15,949,246
Fund Equity Transfer-Prior Period Adjustment (174.892) (1,572,848) 1,263,222 (484,518)
Fund Balance,End of Year S 4,4847358 S 5,613,501 S 6,756.550 S 16,854,409 S 16,683.1-14
The accompanying notes are an integral part of these financial statements.
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CITY OF GRAND TERRACE
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CRA ITEM (X) COUNCIL ITEM ( ) MEETING DATE : Januar,-27, 2000
AGENDA ITEM
` SUBJECT: ADOPT STATEMENT OF INVESTMENT POLICY
FUNDING REQUIRED
NO FUNDING REQUIRED XX
I
The Government Code requires that the Treasurer present an Annual Statement of Investment
Policy to the governing body for review. The current investment policy was last adopted in
September 1998.
The only change is on page 4, section 8.0,G, in which LAIF increased the maximum agency
particiation from $20 million to $30 million.
No other changes are proposed at this time.
I
Staff recommends that Agency Boart
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Adopt statement of CRA Investment Policy 1
CRA AGENDA ITEM NO.
COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE
INVESTMENT POLICY
1 .0 POLICY
It is the policy of the CRA of Grand Terrace to invest
funds in a manner which will provide the highest investment
return with the maximum security while meeting the daily
cash flow demands of the CRA and conforming to all statutes
governing the investment of CRA funds .
2 .0 SCOPE
This investment policy applies to all financial assets of
the CRA. These funds are audited annually and accounted for
in the Comprehensive Annual Report . Funds include the
General Fund, Special Revenue Funds, Trust Funds, Debt
Service Funds and any other CRA Funds.
3. 0 PRUDENCE
Investments shall be made with judgment and care -under
circumstances then prevailing which persons of prudence,
discretion and intelligence exercise in the management of
their own affairs, not for speculation, but for investment,
considering the probable safety of their capital as well
as the probable income to be derived. The standard of
prudence to be used shall be the "prudent person" standard
and shall be applied in the context of managing an overall
portfolio. Investment officers acting in accordance with
written procedures and the investment policy and exercising
due diligence shall be relieved of personal responsibility
for an individual security' s credit risk or market price
changes .
4 .0 OBJECTIVE
The primary objectives, in order of priority, of the
investment activities shall be:
1 . SAFETY: Safety of principal is the foremost objective of
the investment program.;�: -lnvestments of the CRA shall
be undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio. To
attain this objective, diversification is required in
order that potential .�loss.es in individual securities do
not exceed the income generated from the remainder of
the portfolio .
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COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE
INVESTMENT POLICY
2 . LIQUIDITY: The investment portfolio will remain
sufficiently liquid to enable the CRA to meet all
operating requirements which might be reasonably
anticipated.
3 . YIELD: The investment portfolio shall be designed with
the objective of attaining a market rate of return
throughout budgetary and economic cycles, taking into
account the investment risk constraints and the cash flow
characteristics of the portfolio.
5.0 DELEGATION OF AUTHORITY
Authority to manage the investment of surplus funds is
derived from California Government Code 53601, et seq.
Management of Bond Funds is controlled be Government Code
5922 (d) and such investments must conform to the
requirements of the bond indenture . In some cases, it may be
appropriate for investment of bond proceeds to cover a
longer duration than those limits established for
surplus (operating) funds . Management responsibility for
the investment program is hereby delegated to the
Treasurer, who shall establish procedures and operate the
investment program consistent with this investment policy.
Procedures may include, but not limited to, references to :
safekeeping, PSA repurchase agreements, wire transfer
agreements, collateral/depository agreements and banking
services contracts, as appropriate. Treasurer may delegate
authority to subordinates for day to day investment
transactions . No person may engage in an investment
transaction except as provided under the terms of this
policy and the procedures established by the treasurer.
6.0 ETHICS AND CONFLICTS OF INTEREST
Officers and employees involved in the investment process
shall refrain from personal business that could conflict
with the proper execution of the investment program, or
which could impair their ability to make impartial
investment decisions .
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7 .0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS
The Agency will prohibit the utilization of outside
investment advisors .
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COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE
INVESTMENT POLICY
The Treasurer may select any financial institution/
broker/dealer, selected by credit worthiness, who are
authorized to provide investment services in the State of
California.
No public deposit shall be made except in a qualified public -
depository as established by state laws . For broker/dealers
of government securities and other investments, the
Treasurer shall select only broker/dealers who are liceflsed
and in good standing with the California Department of
Securities, the Securities and Exchange Commission and the
National Association of Securities Dealers .
8.0 AUTHORIZED INVESTMENTS:
The CRA of Grand Terrace is empowered by statute and
authorized by Agency Board to invest in the following:
A. U.S. TREASURY OBLIGATIONS (TREASURY BILLS, TREASURY
NOTES) .
B. REPURCHASE AGREEMENTS.
C. CERTIFICATES OF DEPOSIT WITH STATE BANKS, NATIONAL BANKS,
STATE OR FEDERAL SAVINGS ASSOCIATIONS, STATE AND
FEDERAL CREDIT UNIONS IN CALIFORNIA, that are fully .
insured by federal or state deposit insurance. The
Treasurer may waive collateralization in lieu of
deposit insurance.
D. NEGOTIABLE CERTIFICATES OF DEPOSIT, COLLATERALIZED WITH
U.S. TREASURY OBLIGATIONS HAVING A MARKET VALUE OF
110%.
The treasurer may, at his discretion, waive security
for that portion of a deposit that already is covered
by federal or state deposit insurance.
E . .PASSBOOK SAVINGS ACCOUNTS PLACED WITH FEDERAL OR STATE
BANKS OR CREDIT UNIONS, that are -fully insured by
federal or state deposit insurance. The Treasurer may
waive collateralization in lieu of deposit insurance.
F. SECURITIES ISSUED BY FEDERAL AGENCIES.
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COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE
INVESTMENT POLICY
I
G. LOCAL AGENCY INVESTMENT FUND (LAIF).,
Special Fund of the State Treasury in which local
agencies are allowed to pool their funds for investment
purposes up to a maximum of �= $30 Million. LAIF will
have its own investment policy that will differ from
the CRA.
!I
H. MUTUAL FUNDS, issued by diversified management companies
as defined by Section 23701m of the Revenue and
Taxation Code, provided that the portfolio of such
investment company or investment trust is- limited to
U. S . government obligations or agencies of the federal
government and repurchase agreements fully
collateralized by such securities .
I . POOLS AND OTHER INVESTMENT STRUCTURES INCORPORATING
INVESTMENTS PERMITTED IN CALIFORNIA GOVERNMENT CODE
SECTIONS 53601 AND 53635,
such as Local Government Investment Pools sponsored by
Counties and Joint Powers Authorities . These entities
may have their own investment policy that will
differ from that of the CRA of the City of Grand
Terrace.
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9.0 COLLATERALIZATION:
All certificates of deposit must be collateralized by U.S .
Treasury obligations held by a third party. The Treasurer myl
waive this requirement up to the amount already insured by
federal or state deposit insurance .
10. SAFEKEEPING AND CUSTODY:
All securities purchased from broker/dealers shall be
conducted on a delivery VS . payment (DVP) basis and
shall be held by a third party custodian designated by the
Treasurer and evidenced by safekeeping receipts . This would;
not apply to any book-entry direct purchases from the U.S .
Government.
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I. .
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COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE
INVESTMENT POLICY
11. DIVERSIFICATION:
The CRA will diversify its investments by security type
and institution.
12. INVESTMENT POLICY ADOPTION:
The Investment Policy shall be approved by Agency Board and
adopted by resolution of the CRA.
This policy has been reviewed and approved by the CRA
Board on January 27, 2000 .
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COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE
INVESTMENT POLICY
Adopted by Board 5/08/97
Amended 6/26/97
Amended 8/27/98
Adopted 9/10/98
i
- 6 -
i
CRA of the CITY OF GRAND TERRACE
:'S .AFF-REP.OR`�-:-"-:-:-:- :-
- -F�NAI�IEE•DEP�RT�'I� T:-'-:-:•-•-- "-:-"
. - - - - .
CRA ITEM(X ) COUNCIL ITEM( ) MEETING DATE : January 27, 2000
AGENDA ITEM
SUBJECT: REDEVELOPMENT AGENCY(RDA) APPORTIONMENT AGREEMENT
FUNDING REQUIRED
NO FUNDING REQUIRED XX
Background
Property tax owners wishing to appeal property tax assessments must pay the property tax first
and then file a property tax assessment appeal. The County Tax Assessor may also make group
reassessments of property tax value. These reassessments result in tax refunds to the property
owner and deductions to the agency tax increment receipts in the final reconciliation installment
for the fiscal year.
The CRA receives approximately a $2.2 million share of the RDA property tax increment (after
pass-throughs). The County administers the property tax allocation and remits the appropriate
share of the tax increment to those agencies entitled to receive tax increment. County will remit
allocations to.the agencies in thirteen installments beginning in mid November. Installment number
thirteen includes any payments since installment number twelve and any year end reconciliation
adjustments. Reconciliation adjustments include changes in assessed values by the assessor and
completed property tax appeals by the property owner that result in subsequent refunds.
The thirteenth installment could potentially be a negative amount that the agency would owe the
County, if there were a substantial amount of reassessments during the fiscal year. A review of
our records indicate that installment number thirteen generally resulted in a refund due to the
County that either was taken out of the next available tax allocation in the next fiscal year or
resulted in the delay of the 1 Ith and/or 12th installment in the fiscal year affected and a
corresponding deduction taken.
Reconciliation Installment (13th)
.FY 91;-92�$' 932 due County
FY 92=93 $` '1933 due County
FY 93-94 $ 5;114 due County
FY 94-95 $35,097 due County
FY 95=96 $ 9'226 due County
-1-
CRA AGENDA ITEM NO. 5
CRA of the CITY OF GRAND TERRACE
Page 2
Tax Increment Agreement
Reconciliation Installment (13th) (continued)
FY 96-97 $13,690 due County
FY 97-98 $ 1,634 due County
FY 9S-99 $14,818 due County
Proposal
The attached agreement with the County spells out exactly what the responsibility of the CRA and
the County are, if an overpayment of tax increment occurs or, if there is an anticipated
overpayment of tax increment.
The CRA will receive 100% of its entitled installment of property tax increment with no
"holdback for anticipated overpayments" from the County. The CRA will be required to pay any
property tax increment overpayments at fiscal year end back to the County within 30 days of
notification. The County will charge interest at the current County Treasury pool rate plus 2.5%
should the CRA not refund overpayments to the County within 30 days.
STAFF RECOMMENDS THAT AGENCY BOARD
1) Approve Redevelopment Agency (RDA) Apportionment Agreement with San
Bernardino County.
2) Authorize Mayor Byron Matteson, as Chairman of the CRA Agency Board, to execute
said contract with San Bernardino County.
-2
1lE'.J R/CONTROLLER-RECORDER cour!TY OF SAN BERNgRf11Nn
SAN 3L1kr1kAD1u
1
MITOR/CONTPOLLER • 222 West Hospitality Lane.Fourth Floor "U., ,,Lf LARRY WALKER
:an Bernardino. C.' ?"715-0018 - 1909r 387-8322 • Fax(909)386-8830 �{�`/ Audilor/Controller-Recorder
RECORDER - 222 West Hospital;!v Lane.First Floor ELIZABETH A. STARBUCK
'an Bernardino.CA 92415 002;: • (909)387-8306 • Fax(909)386-8940 Assistant Auditor/Cont,roller-Recorde
This is to.annnunce the Auditor/Controller's apportionment schedule for FY 1999-2000
APPORTIONMENT
APPORT,ONMEN'OF; COLLECTION PERIOD DATE
Current Secured. Curre,,! Unsecured 07/01/1999-10/31/1999 11/19119199
Prior Secured, Prior Unsecured; and 11/01/1999- 11/21/1999 12/03/1999
All Supplementals 11/22/1999 12/14/1999 12/17/1999
12/15/1999-01/09/2000 01/21/2000
(includes Unitary) 01/10/2000-01/23/2000 02/04/2000
01/24/2000-02/06/2000 02/18/2000
02/07/2000-03/05/2000 03/17/2000
03/06/2000-04/02/2000 04/14/2000
04/03/2000-04/09/2000 04/21/2000
04/10/2000-04/23/2000 05/05/2 1000
(includes Unitary) 04/24/2000-05/28/2000 06/09/2000
05/29/2000-06/30/2000 07/14/2000
FY 1999/2000 Reconciliation 07/21/2000
Including Teeter Plan
Reconciliation
Homeowner's Exemption Reimbursement First 15°/D 12/10/1999
(Scheduled dates for Homeowners reimbursement First 35% 01/10/2000
subject to chance based n-i receipt of revenue from Second 35% 05/10/2000
State of C," -nia,proce.-,sing problems,etc.) Second 15% 06/12/2000
Respeclrt '!y :�-itted,
LARRY M L R
Auditor/Contra -r-R-corder
J Z'�
By: -�- V P �.
RON LELt:3CHEN
Property Tax Manager
,I
.rota rrr,r�tra?v`n: '
CITY OF GRAND TERRACE
PROPERTY TAX DOLLARS
1998 - 1999
CJUSD 10.42%
CITY OF GT 6.12%
CSA 38(FIRE)9.98%
• ERAF 5.94% 1G�,
G}' COUNTY GENERAL FUND 12.82%
FLOOD CONTROL 2.43%
SBVM WATER DIST 2.49% —
I"
SB COMM COLLEGE DIST 1.38%
RDA PROJECTS.84%
COUNTY LIBRARY 1.25% 20%L8M HOUSING REQUIREMENT 13.9%
COUNTY SCHOOLS.66%
RIV/COR CONSERV DIST.12%
RDA DEBT 31.65%
RDA DEBT$31.65
20%L8M HOUSE REQUIREMENT$13.90
COUNTY GENERAL FUND$12.82
CSA 38(FIRE)$198
CJUSD$10.42
CITY OF OT$6.12
.
ERAF$5.94 r u�`:•FLOOD CONTROL$243 .�.....R. �.�.�
SBVM WATER DIST$249 `
`Vt
SB COMM COLLEGE DIST$1.38
RDA PROJECTS$.84
COUNTY LIBRARY$1.25.
COUNTY SCHOOLS 5.66
RIV/COR CONSERV DIST$.12
r! h' $0 $20 $40 $60 $80 $100
Source:San Bernardino County Auditor Controller/GT Finance Department
AVERAGE TAX RATE$1.00 FOR$100 ASSESSED VALUE
Includes adjustments for RDA
Exclur--—eneral Obligation Debt/Assessment Districts
' 1
t
-RECORCER "
ILI -ji , /CONTnOLLER COMITY OF SAN RERNARMNn
"NANDIZ
7-
IUDITOR-CONTPOLLER - 222 Hospitality Lane. Fourth Floor LARRY W LKER
an 8e'n---41;qo..no.: ?"'15-00'10 - "109)387-8322 - Fax(909)386-8830 Aud*-lorlControll r-Recorder
1ECORDEct - 222 West H0Soi!31:!y Lane.First Floor ELIZABETH A. �STARBUCK
;an Berrardino.,CA 924 15-00"17 - 1909)387-8306 - Fax(909)386-8940 Assistant Auditor/Controller-Reco-
This is to annnuncc, the Auditor/Controller's apportionment schedule for FY 1999-2000
APPORTIONMENT
APPORT,ONMEN"OF: COLLECTION PERIOD
DATE
Cur-ent Secured, Curro---! Unsecured 07101/1999-- 10/31/1999 11/19/1 999
Prior Secured, Prior Unsecured, and 11101/1999- 11/21/1999 12/03/119"
All'Supplementp's 11./22/1999-12/14/1999
12/1711999
12/15/1999-01109/2000 01/21/2 000
(includes Unitary) 0 1/10/2000-01/23/2000 02/0412 1 000
01/24/2000-02/06/2000 02118/2 000
02/07/2000-03/05/2000 03/17/2 000
03/06/2000-04/02/2000 04/1412 000
04/0312000-04/09/2000 04/21/2 000
04/10/2000-04123/2000 05/05/2000
(includes Unitary) 04/24/2000-05/28/2000 06/09/2000
05/29/2000-06/30/2000 07/14/2)00
FY 1999/2000 Reconciliation 07/21/2000
Including Teeter Plan
Reconciliation
Horr---owne,'s Exemptior Reimbursement First IS% 12/10/1999
1
(Sc111f-1--.j!ed dales for Hornmcwner's reimbursement First 35% 01110/2000
sub)ec!!n chancz based(,-i receipt of revenue from Second 35% 05/10/2000
State cfC,- nia,p—cc-,sing problems,etc.)
Second 15% 06/12/2000
Respect", .T;t4ed,
LARRY W,%.- R
Audiior/Contrr R.-.,::border
By:
RON LEL".;C EN
Property Tax Managnr I
t:OUNn;, w1Ho 3.66
!(,oR c6Nsr-RV I F
CITY OF GRAND TERRACE
PROPERTY TAX DOLLARS
1998 - 1999
CJUSD 10.42% CSA 38(FIRE)9.98%
CITY OF GT 6.12%
ERAF 5.94% COUNTY GENERAL FUND 12.82%
FLOOD CONTROL 2.43%
SBVM WATER DIST 2.49% --
.W
SB COMM COLLEGE DIST 1.38% .
RDA PROJECTS.84%
COUNTY LIBRARY 1.25% %L&M HOUSING REQUIREMENT 13.9%
.:
COUNTY SCHOOLS.66%
RIV/COR CONSERV DIST.12%
RDA DEBT 31.65%�
RDA DEBT$31.65
20%L3M HOUSE REQUIREMENT$13.90
COUNTY GENERAL FUND$12.82
CSA 38(FIRE)$9.98
CJUSD$10.42
CITY OF GT$6.12
c Qa�ea`te m\�cae�a�t. tom` `p
a �e.•ca�°�t��c. `at\Cae�a�`Ct` a aea a`�. a�e.`�ae.�e ���arte�C/ae�\u/a
ERAF$5.94 •� . \ .. ` .\\ ` \ �„� `�'lJ4lt
FLOOD CONTROL$2.43 �
SBVM WATER DIST$2.49
SB COMM COLLEGE DIST$1.38
RDA PROJECTS$.84
C00 f I!UBRARY$1.25
.F _
COUNTY SCHOOLS$.66
RIV/COR'CONSERVDIST$.12
s 1"40 $20 $40 $60 $80 $100
Source: San Bernardino County Auditor Controller/GT Finance Department
AVERAGE TAX RATE$1.00 FOR$100 ASSESSED VALUE
Includes adjustments for RDA
' Exe General Obligation Debt/Assessment Districts
- J
AUDITOR/CONTROLLER-RECORDER
� rrY COUNTY OF SAN BERNARDINO
1 � xivaniw
AUDITOR/CONTROLLER - 222 West Hospitality Lane,Fourth Floor LARRY WALKER
San Bernardino,CA 92415-0018 - (909)387-8322 - Fax(909)386-8830
Auditor/Controller]Recorder
RECORDER - 222 Wes?Hospitality Lane,First Floor ELIZABETH A. STARBUCK
San Bernardino,CA 92415-0022 - (909)387-8306 - Fax(909)386-8940 Assistant Auditor/Controller-Recorde,
December 14, _1999
GRAND TERRACE REDEVELOPMENT
AGENCY
ATTN: FINANCE DIVISION
22795 BARTON ROAD
GRAND TERRACE, CA 92324
I
I
RE: REDEVELOPMENT AGENCY (RDA) APPORTIONMENT AGREEMENT
Attached is an agreement which was approved in form by the Board of Supervisor on
November 23, 1999. As indicated in the documents, we are planning to change our
practice off withholding apportionments to RDA's when our review indicates possible
overapportionments. Instead we plan to continue to provide the RDA's', their
apportionments, if the enclosed agreement is approved by the RDA. We hope that this
change will prevent cash flow fluctuations to the RDA's.
We would appreciate it if the agreement is approved by the appropriate officials')of the
RDA and returned to our office. If you have any questions please call me at (909) 386-
8855 or Ron Leuschen at (909) 386-8829. Thank you for your cooperation.
Sincerely,
HOWARD M. OCHI
Chief Deputy Controller
Attachment
HO:ca
(pt/rda/rda agrmt ltr)
I
AGREEMENT FOR THE
APPORTIONMENT OF PROPERTY TAXES TO
REDEVELOPMENT AGENCIES
THIS AGREEMENT is made and entered into as of the 27TH day
of
JANUARY 2000 By and between the COUNTY OF SAN BERNARDINO,
hereinafter called COUNTY, and the COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE
hereinafter referred to as "Agency".
WITNESSETH:
WHEREAS, it has been the COUNTY's practice to review the apportionment of property
taxes to the redevelopment agencies during March of each fiscal year;
WHEREAS, the purpose of such review is' to determine if there has been a trend of higher
than expected value corrections which would impact the current apportionments;
WHEREAS, if COUNTY determines that there is a possibility that current apportionments
could be in excess of established rates, after including projected adjustments to property
values, COUNTY would withhold the distribution of property tax funds to the Agency;
WHEREAS, the withheld funds would all or partially be released to the Agency after the
completion of the COUNTY's final reconciliations for the fiscal. year, which is completed in -
July of the following fiscal year;
WHEREAS, it is the Agency's desire to change this process to allow all apportioned funds to
be distributed during the fiscal year.
NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:
1. COUNTY agrees to distribute all apportioned property taxes to the Agency throughout the
fiscal year.
2. If the COUNTY's final reconciliations for the fiscal year, which is completed in July of the
following fiscal year, indicated an overpayment has been made, the Agency will-refund
the funds to the COUNTY within 30 days after notification by the COUNTY.
3. If the COUNTY does not receive the refund within 30 days of the notification, interest will
be charged from the date of the notification on the outstanding balance, until fully paid.
Interest will be charged at the current County Treasury:pool rate plus 2.5%.
4. If the COUNTY does not receive the refund within 30 days of the notification, tt-e
COUNTY will offset the outstanding amount, plus interest, against all property tax
apportionments due the agency until fully paid.
5. This agreement shall be effective for the 1999/2000 fiscal year and each fiscal year
thereafter unless terminated as hereinafter provided.
6. Either party may terminate this Agreement for any reason upon 30 days written notice to
the other party, except that if there is an outstanding balance owed by Agency to County
at the time of such termination, County°shall continue to have the right to offset the
outstanding amount, plus interest, until fully paid, notwithstanding the termination of the
contract.
IN WITNESS WHEREOF, the'parties hereto have executed this agreement as of the day and
year first above written.
Agency: COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACI
By,:
Printed or typed Name: Byron Matteson
Title: Chairman
Date: January 27, 2000
SAN BERNARDINO COUNTY
AUDITOR/CONTROLLER-RECORDER
I
By:
Printed or typed Name:
Title:
Date:
(wd/boardlag reementMthrda)
c+*r
r
RO"°'E Community Services Department
Staff Report
CRA ITEM (XX) MEETING DATE: JANUARY 27, 2000 �
SUBJECT: LAND PURCHASE: PICO PARK
FUNDING REQUIRED
BACKGROUND:
As part of the development of Pico Park, the City of Grand Terrace entered into a purchase/lease
agreement with Southern California Edison, wherdby, the City purchased approximately 5 acres of
land and entered into a lease agreement for an additional 5 acres upon which the park was built.
Representatives from Edison and Staff have recently completed a negotiation for the purchase of the 5
acres currently under lease.
DISCUSSION:
As part of the comprehensive restructuring of the electrical utility industry, Edison International has
been required to divest itself of a number of its electrical generating stations and properties. Included in
a significant sell-off was the sale of the Highgrove Generating Station.
Adjacent to the Highgrove Station is.approximately 48 acres which serve as a buffer for the utility and
is currently home to a farm and Pico Park. Edison is in the process of selling all of the land, and has
offered to sell the 5 Pico Park acres for their "book" value, which is $25,000.00. This land represents
one-half of the park and includes two of the three ball fields. .
Staff is recommending that the Agency make an appropriation of$25,000.00 toward this purchase to
secure the parkland for the City. If not purchased, the land could be sold as part of the larger sale of
the contiguous 43 acres.
RECOMMENDATION:
That the Redevelopment Agency Board of Directors:
1. Make an appropriation of$25,000.00 toward the purchase of 5 acres from Edison International;
and
2. Authorize Staff to the necessary assistance to Edison and their representatives;to;expedite.the
transaction.
FISCAL EMPACT: Cost of$25,000.00 to purchase the remainder of Pico_Park.
ATTACHMENT: Sale Offer Letter- Collins Commercial - -
CRA AGENDA ITEM NOo LP
Vl/Lol VV ll'ii 1L.•JV 17.1 VVV •JVV 17vu +_La.a. v vv.ra.aa.. •.+a.�a. v. a z --
-A NU t.hVRF.•I�ANCKn�VL NTY
COA:V:^cRCIA, !NCUS7-,W.AND, INvES?MENi RF_X ESTA.-E-ROKERr=3
January 14,2000
OLJn PEOPLE MAKE IT HAPPEN.
Mr.John Donley
Assistant City Manager
City of Grand Terrace
22795 Barton Road
Grand Terrace,CA 92313-5295
Dear John,
On behalf of Southern California Edison(SCE),I have been authorized to offer the follovwing opportunity
to the City of Grand Terrace•
SCE will offer the opportunity to purchase the property currently ender license to the City known as Pico
Park• Purchase price to be S25,MQ).
We wiU require the City's assistance with a Certificate of Compliance and any other appropriate actions
to create a legal parcel to expedite tre transaction. The current well on site is being reviewed by SCE as
to it's needs to provide serslce to the adjacent property and will need to be discussed in detail.
We look forward to your favorable response to this opportunity. Southern California Edison is
enthusiastic in leaving the ability to provide security to the future of Pico Park and the City of Grand
Terrace's recreational needs.
Very Truly Yours,
COLLINS COMMERCIAL CORPORATION
Ri ar C.John,SIOR
S i Vice President
RCJ/lm
cc* Michael Kromelow
i
COLLINS COMMERCIAL CORPORATION
. ^ , ! �s41, re-relake- 1r1 e S e37 n cric, Cai ornis y1t73' � ;4Jp{ Fox: 'r 9i, 3yC-140
9
v.•n^n•.caihrsre..cm
PENDING CITY
:ITY OF GRAND TERRACE AUNCIL APPROVAL
DATE: JANUARY 27, 2000 CHECK REGISTER NO: C0002
OUTSTANDING DEMANDS AS OF: " JANUARY 27, 2000
CHECK NO. VENDOR DESCRIPTION AMOUNT
13197 PATRIZIA MATERASSI BIRTHDAY BONUS 25.00
13198 JULIE QUIROZ BIRTHDAY BONUS 50.00
13200 RICHARD ROLLINS OPEN/ CLOSE PARK 710.00
13201 LOUISE SMITH SICK/VAC. 1,398.55
13203 PUBLIC EMPLOYEES RETIRE. PERS FOR PAYROLL 4,877.48
13204 THOMAS SCHWAB SICK LEAVE BUY OUT 1,682.54
13205 BETTY TRIMBLE SICK LEAVE BUY OUT 867.92
13206 BRENDA STANFILL SICK LEAVE BUY OUT 937.66
13207 CHRISTIE THIERRY SICK LEAVE BUY OUT 605.86
13209 VIRGIL BARHAM SICK LEAVE BUY OUT 486.01
13210 JOHN DONLEVY SICK LEAVE BUY OUT 1,166.22
13211 MICHAEL MULLINS SICK LEAVE BUY OUT 612.00
13212 JEFFERY STALLINGS SICK LEAVE BUY OUT 570.15
13213 PATRIZIA MATERASSI SICK LEAVE BUY OUT 810.02.
13214 CATHERINE TOTH SICK LEAVE BUY OUT 471.44
13215 ELIZABETH DUARTE SICK LEAVE BUY OUT 2,853.61
13216 ELIZABETH DUARTE HOLIDAY HRS 98.32
13218, LEAGUE OF CA CITIES ATTENDANCE MTG. 125.00
n 13219 JOHN DONLEVY REIMB. STAFF LUNCH MEETING 125.11
0 13220 WARREN HAND REPLACE CK#43106 377.13
Z 13221 BITS, BYTES & MORE EE COMPUTER LOAN 1,800.00
0 43144 AMERICAN BUSINESS SYSTEMS MAILING MACHINE-MAINT. CONTRACT 460.00
r" 43145 DAN BUCHANAN STIPENDS CHECK' 250.00
a 43148 CITY NEWSPAPER GROUP LEGAL ADS 55.00
43149 FEDEX EXPRESS MAIL 58.00
m Z 43150 LEE ANN GARCIA STIPENDS &TRAVEL EXP. 287.00
A 43152 HARPER& BURNS LLPN DECEMBER SERVICE 380.00
43153 HERMAN HILKEY STIPENDS CHECK 250.00
43154 INLAND COUNTIES INS. SVCS HEALTH/LIFE/DENTAL/VISION INS. 1,176.15
Z
1
CITY OF GRAND TERRACE
DATE: JANUARY 27, 2000 CHECK REGISTER NO: C0002
OUTSTANDING DEMANDS AS OF: JANUARY 27, 2000
CHECK NO. VENDOR DESCRIPTION AMOUNT
43155 JOHN W. LAMPE CONTRACT LABOR 1/5-1/18/00 1,378.62
43156 DON LARKIN STIPENDS CHECK 250.00
43157 LUCENT TECHNOLOGIES TELEPHONE MAINTENANCE CONTRACT 304.70
43158 MANPOWER TEMP. HELP 417.60
43159 BYRON MATTESON STIPENDS CHECK 250.00
43160 MUNIMETRIX INC. SOFTWARE SUPPORT-CITY CLERK SYSTEM 395.00
43161 PACIFIC BELL PICO PARK LINE 170.69
43162 PC WORLD SUBSCRIPTION 1 YR 24.75
43164 CHRISTIE THIERRY PETTY CASH REIMB. 107.42
43165 CATALINA VARELA PETTY CASH REIMB. 221.71
43167 SIGNAL MAINTENANCE INC. TRAFFIC SIG MAINTENANCE 363.52
43168 LOUISE SMITH MILEAGE EXP. REIMB. 45.30
43169 SO. CA EDISON COMPANY EV CHARGING STATION 15.92
43171 SYSCO FOOD SUPPLIES-CHILD CARE 1,221.55
43172 CATALINA VARELA SUPPLIES-BATTERIES 40.62
43173 XEROX CORPORATION INK&TONER- COPY MACHINE 480.57
43174 YOSEMITE WATERS BOTTLED WATER 103.30
TOTAL $29,357.44
I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY
LIABILITIES HAVE BEEN AUDITED BY-ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE
OPERATION OF THE CITY.
BERNARD SIMON
FINANCE DIRECTOR
2
j
CITY OF GRAND TERRACE PENDING CITY
COUNCIL APPROVAL
CITY COUNCIL MINUTES
REGULAR MEETING - JANUARY 13, 2000
A regular meeting of the City Council of the City of Grand Terrace was called to order in the
Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California,
on January 13, 2000, at 6:00 p.m.
PRESENT: Byron Matteson, Mayor
Dan Buchanan, Mayor Pro Tem
Herman Hilkey, Councilmember
Lee Ann Garcia, Councilmember
Don Larkin, Councilmember
Tom Schwab, City Manager
John Donlevy, Assistant City Manager
Brenda Stanfill, City Clerk
Patrizia Materassi, Community and Economic Development Director
Virgil Barham, Building & Safety Director
Bernie Simon, Finance Director
John Harper, City Attorney
Captain Greg Bottrell, Sheriff's Department
ABSENT: Lt. Pete Ortiz, Sheriff's Department
The meeting was opened with invocation by Mayor Pro Tem Dan Buchanan followed by the
Pledge of Allegiance led by Councilman Don Larkin.
ITEMS TO DELETE - None
SPECIAL PRESENTATIONS
2A. Women's Club Presentation of Check to the City to Purchase Defibrillating
Equipment
Pat Nix. President of the Grand Terrace Women's Club, indicated that the Grand Terrace
Women's Club has begun their 92' year as a service organization in the community of
b Grand Terrace. She presented a check in the amount of $1,738.50 to the City to-go
cowards the purchase of a difibrillator to be used by the Fire Department. She thanked
City:Manager Schwab and Gary Bush forzall of their help.
Mayor Matteson, thanked the Women's Club for their participation in the projects—.,:-
COI.11\J(�
Gary Bush, Fire Department, thanked the C,ity; Womens- Club;- and Cityn)Mariner
`Schwab for their efforts.71
CC-2000-01 MOTION BY COUNCILMEMBER LARKIN, SECOND BY
COUNCILMEMBER GARCIA,CARRIED 5-0,to match the amount ofthe money`,!,
COUNCIL AGENDA ITEM NO.
�3�
Council Minutes
January 13, 2000
Page 2
donated by the Women's Club and allocate the funds from the fire support account
necessary to purchase a defibrillator.
2B. IEEP - Marketing Video of Grand Terrace
Community and Economic Development Director Materassi, showed a 4 minute marketing
video of Grand Terrace that IEEP put together as a tool in marketing the Inland Empire.
CONSENT CALENDAR
CC-2000-02 MOTION BY COUNCILMEMBER LARKIN, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the following consent
calendar items:
3A. Approval of Check Register No. 122399 & C0001
3B. Ratify 01-13-00 CRA Action
3C. Waive Full Reading of Ordinances on Agenda
3D. Approval of 12-09-99 Minutes
3E. Reject Liability Claim GTLC-99-02 (Stoa)
PUBLIC COMMENT
Barney Karger, 11668 Bernardo Way, stated that there was an article that was published
in the San Bernardino County Sun Newspaper on John Husing discussing the economy in
the Inland Empire. Having unaffordable housing will give the City better tax resources.
He indicated that the alley ways north and south of De Soto Street between Mt. Vernon
Avenue and Mirado are in horrible shape. He stated that the alley ways are the property
of the City and could be a liability if they are not repaired.
City Attorney Harper, indicated that the alley ways in the City are easements that have
been dedicated by tract map originally to the County as the statute allows accecpted but did
not accept them for maintenance purposes. The City does not own the property.
Barney Karger, questioned if the City does not have to maintain the alley ways who
maintains the property. ,
W City Attorney Harper, indicated that adjacent property owner woul&be responsible for
maintaining the property. c= _ _.
Barney Karger, stated that there are five no parking signs in the alley' ay at were put
in by the City. ccLr e .
City Attorney Harper, stated that in order for no par`kiiig signs place'a`study needs
to be conducted and something would have to be adopted to declare no parking on a public
way and believes that this has not been done. He indicated'tha there are no lawful no
Council Minutes
January 13, 2000
Page 3
parking signs in that alley way.
Barney Karger, stated that the City can not issue tickets in that alley way.
City Attorney Harper, responded that the City can site under the vehicle code for
obstructing a public alley way.
Barney Karger, questioned if there was a fine for obstructing the alley way.
City Attorney Hgrper, stated that it is a vehicle code violation. He indicated that it is no
different than any public street.
i
Barney Karger, expressed his dissatifaction with street sweeping and the fact that the no
parking on the streets for street sweeping,is not being enforced. He indicated that he owns
property on De Berry Street which is zoned for apartments,condominiums or town homes.
He would like to build homes in that area instead and asked the Council which they would
prefer.
City Manager Schwab, indicated that the City has a General Plan and Zoning Ordinance
that shows what the City sees as a vision for that particular parcel. Currently the property
that Mr. Karger owns is zoned multifamily and as a developer he will have to go through
a zone change process if he would like to build single family housing.
ORAL REPORTS
5A. Committee Reports
1. Emergency Operations Committee
a. Minutes of 09-13-99 & 11-01-99
CC-2000-03 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER LARKIN, CARRIED 5-0,to accept the September 13, 1999
and November 1, 1999 minutes of the Emergency Operations Committee.
2. Crime Prevention Committee
Ai- Minutes of 10-11-99 C-.fL.T1v1L=vsB.E3" n:It i--K],
in ``;ji1 lace of d r,.
CC-2000-04 MOTION BY COUNCILMEMBER=, IILKEY, SECOND BY
COUNCILMEMBER GARCIA, C I Sckt"Accept the October 11, 1999
minutes of the Crime Prevention Committee.
A Rcsloiu.l;ori o:
b Vacate Position Held by AlenfellVle' beTsFasenmyer)
CC-2000-05 MOTION BY COUNCILMEMBER HICKEY,'SECOND BY MAYOR PRO TEM II
I
Council Minutes
January 13, 2000
Page 4
BUCHANAN, CARRIED 5-0, to vacate the alternate member position on the
Crime Prevention Committee held by Mr. Fasenmyer and send him a letter of
thanks for his past service.
3. Historical and Cultural Activities Committee
a. Minutes of December 6, 1999
-- ti
CC-2000-06 MOTION BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM
BUCHANAN, CARRIED.5-.0, to accept the December 6, 1999 minutes of the
Historical and Cultural Activities Committee.
4. Park and Recreation Committee
a. Resignation of Committee Members (Rollins & Frost)
CC-2000-07 MOTION BY COUNCILMEMBER HILKEY, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 5-0, to accept the resignation of
committee members Richard Rollins and Lenore Frost from the Park and
Recreation Committee and send a letter of appreciation for their dedicated service.
5B. Council Reports
Mayor Matteson, reported that he attended the dedication of the Seven Oaks Dam on
January 7, 2000.
Mayor Pro Tem Buchanan, wished everyone a happy new year. He reported that
SANBAG's Board of Directors awarded,a grant to the City of Grand Terrace in the amount
of approximately $227,000.00 for the completion of the bike lane project.
Councilmember Larkin, wished everyone a happy new year. He feels that this is going to
be an important and successful year for Grand Terrace. He commended Sandi Ah Sue,
Director of Child Care Services, for her .help on a project for the County of San
Bernardino. He suggested that the citizens of Grand Terrace contact their legislators and
encourage them to give the money back to where it belongs especially when the State has
a surplus. He feels that things,c pi'pen in a community when people work together.
T:Af In
Mayor Pro Tem Buchanan, indicated,thatle supports Jim Bagley to represent the.Desert
Lizand Mountain communities on LAFCO.
Councilmember Garcia, concurred.
Councilmember Hilkey, feels than the soccer'fields need to be renovated and that if the
field were in better condition theie would be more likelyhood that soccer tournaments
would be held in Grand Terrace ultimately increasing commercialism in town. He
Council Minutes
January 13, 2000
Page 5
I
presented a plaque to Comcast Cablevision for sponsoring a soccer team and expressed his
appreciation. He referred to an article in the paper about Jerry Andrews an inventor than
resides in Grand Terrace that made a disposable coffee thermos and that it is being sold]
at the Blue Mountain Coffee House.
Councilmember Garcia, wished everyone a happy new year. She is glad to see that,
Comcast is laying the new cable. She reported that at the last SCAG meeting Jose Medina,
Director of Caltrans, reported that Caltrans is pushing to get work done and indicated that
the Governor is focusing on getting work as well. Norm King, Executive Director ofJ
SANBAG, is going to meet with the Governor's staff to discuss how the projects that the
Governor wants done will be implemented. In the Governor's message it stated that every
community will be able to hire at least one additional police officer if the budget is passed
and one time dollars of a hundred million for technology projects. The Fiscal Reform)
Task Force met yesterday and are getting very close to approving their plan. She also
reported that CSAC met yesterday in an effort for the Counties and Cities to come together i
and to work with the League of California Cities.
PUBLIC HEARING
6A. Traffic Signal and Circulation Improvement Fee Ordinance to be used by the City
to Construct Traffic Signal and Roadway Improvements Required as Outlined in
the Circulation Element Update Study
CC-2000-08 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEM 3ER LARKIN,CARRIED.5-0,to continue the Traffic Signal and
Circulation Improvement Fee Ordinance to be used by the City to Construct Traffic
Signal and Roadway Improvements Required as Outlined in the Circulation
Element.Update Study to February-10, 2000.
UNFINISHED BUSINESS
7A. Second Reading of an Ordinance of the City of Grand Terrace, California
Approving General Plan Amendment GPU-99-03,E798-07 Adding the Open Space
Element and Respective Negative Declaration
CC-2000-09 MOTION-J-:: $Y : MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER HILKEY, CARRIED 5-0, to approve-the Second Reading
of an Ordinance.-of the:City of Grand Terrace, California Approving General Plan
Amendment GPU-99-03, E-98-07 Adding the Open Space Element and Respective
Negative;Declaration
7B. A Resolution of the City Council of the City of Grand Terrace California,
Approving Reissuance of Bonds in Accordance with Section 147(f).of the Internal'
Revenue Code of 1986, As Amended
Council Minutes
January 13, 2000
Page 6
CC-2000-10 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER HILKEY, CARRIED 5-0, to approve a Resolution of the
City Council of the City of Grand Terrace, California, Approving Reissuance of
Bonds in Accordance with Section 147 (f) of the Internal Revenue Code of 1986,
As Amended.
NEW BUSINESS
8A. Request for Reward: Park Vandalism -
CC-2000-11 MOTION BY COUNCILMEMBER HILKEY, SECOND BY
COUNCILMEMBER LARKIN, CARRIED 5-0, to appropriate funds to award
$500.00 to the Green Family for the assistance in the arrest and conviction of
youths who vandalized Pico Park.
8B. Request Budget Adjustment for the Transportation Engineering Account#10-370-
255 (for CEDD)
CC-2000-12 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY
COUNCILMEMBER GARCIA, CARRIED 4-1-0-0 (MAYOR MATTESON
VOTED NO), to allocate $15,000 to Account 10-370-255 from the General Fund
for Transportation and Engineering. (�
8C. Priority of Federal Projects
Ci y Manager Schwab, indicated that Congressman Baca requested that the City come up
with a list of prioritized project needs to be considered for inclusion in the upcoming
federal legislative cycle. Congressman Baca will use this information to look for
opportunities to bring federal funding for projects to his district. The following is a list
of projects to prioritize, add or subtract from:
I-215 Over-crossing Widening
Community Center/Gymnasium
Public Works Maintenance Yard
Purchase Blue Mountain Open Space
Purchase Park Land to Expand Pico Park Parking Lot
Traffic'Signal Funding at Mt. Vernon and De Berry Street
Barton Road Traffic Study - Construct Median and Driveway Realignment
Widen Michigan from Barton to Main
Build:Out Commerce Way South to Main Street
Councilmember Larkin indicated that the following are his top three choices:
1. Purchase of Blue Mountain Open Space
2. I-215 Over-crossing Widening
3. Build Out Commerce Way South to Main Street
Council Minutes
January 13, 2000
Page 7
i
Mayor Pro Tem Buchanan indicated that the following are his top three choices:
1. Build Out of Commerce Way South to Main Street and Possibly include an
expanded.freeway exit
2. I-215 Over-crossing Widening
3. Economic Development Funding
Mayor Matteson indicated that the following are his top three choices:
1. I-215 Over-crossing Widening
2. Purchase Park Land to Expand Pico Park Parking Lot
3. Widen Michigan from Barton Road to Main
Councilmember Hilkey indicated that the following are his top three choices:
1. Purchase Land to Expand Pico Park Parking Lot
2. Build Out Commerce Way South to Main and/or Freeway Exit
3. Smart Traffic Signals through Town
Councilmember Garcia indicated that the following are her top three choices:
1. Barton Road Traffic Study - Construct Median and Driveway Realignment
2. -1-215 Over-crossing Widening
3. Purchase Blue Mountain Open Space
CLOSED SESSION - None
ORDER OF ADJOURNMENT
Mayor Matteson adjourned the City Council Meeting at 8:20 p.m., until the next CRA/City
Council Meeting which is scheduled to be held on Thursday, January 27, 2000 at 6:00 p.m.
CITY CLERK of the City of Grand Terrace
-MAYOR of the City of Grand Terrace -
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CITY OF GRAND TERRACE
STAFF REPORT
Finance Department
CRA ITEM( ) COUNCIL ITEM(X) MEETING DATE : January 27, 2000
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AGENDA ITEM
SUBJECT: ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDING
JUNE 30, 1999
FUNDING REQUIRED
NO FUNDING REQUIRED XX
In accordance with Municipal Code 2.12.030.13, staff is presenting the Financial Audit Report
for the fiscal year ended June 30, 1999 for your review and acceptance, and also as a matter
of public record. The audited report was prepared by the firm of Vavrinek, Trine, Day & Co.,
LLP, Certified Public Accountants, with whom the City contracts to perform a financial audit
and financial internal control review. The City of Grand Terrace has received the highest
possible opinion on its' financial report.
I
The auditor has rendered an opinion that the financial statements, present fairly, in all material
respects, the financial position of the City of Grand Terrace, as of June 30, 1999 and the
results of its operations for the year then ended in conformity with generally accepted
accounting principles.
I
This report will be submitted to the State Controller's Office as required by the Single Audit Act
of 1984 and OMB Circular A-128 and A-133, as necessary.
A copy of the City financial statements are available for inspection in the reference section of
the Grand Terrace Library.
Staff Recommends that Council:
ACCEPT THE AUDITED FINANCIAL STATEMENTS OF THE CITY OF GRAND
TERRACE FOR THE FISCAL YEAR ENDED JUNE 30, 1999.
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COUNCIL AGENDA ITEM NO.
J
vavrinek, Trine, Day & Co., LLP
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INDEPENDENT .AUDITORS' REPORT
City Council
City of Grand Terrace
Grand Terrace. California
We have audited the accompanying general-purpose financial statements of the Ciry of Grand Te:-ace.
California. as of and for the vear ended June -0. 1999. as listed in the table of contents. These zeneral-purpose
financial statements are the responsibility of:he City's :management. Our responsibiiir: :s :o express an opinion
on these financial statements based on our audit.
We conducted our audit in accordance :with •JeneraIly accepted auditing standards and Governmenr Audiring
Standards issued by the Comptroller General of the united States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the general-purpose financial statements are free
of material misstatement. An audit includes examining, on a test basis, evidence supporting :he amounts and
disclosures in the general-purpose :financial statements. An audit also includes assessing the accounting
principies used and significant estimates made by management, as well as evaivating the overall =ene:-ai-purpose
financial statement presentation. We believe that our audit.provides a reasonable basis -.or our opinion.
In our opinion. the general purpose tnanciai statements referred to above present iairiv. in all matenai respects.
the financial position of the City of Grand Terrace. Caiifornia. as of June 30. 1999. and :he results of its
operations for the year then ended :n conform,ity with generally accepted accounting:rncrpies.
In accordance with Government.auditing Standards. we have also issued a report dated September 2-L. 1999. on
our consideration of the City of Grand Terrace's Internal Controls.
Our audit was made for the purpose of forming an opinion on the general-purpose financial state—meats take:: as a
whole. The supplemental information listed.in the table of contents is presented for puroses of additional
analysis and is not a required part of the general-purpose financial statements of the City of Grand Ter-,ace.
;California. Such information has been subiected to the auditing procedures appiied in :he audit of the zene-al-
purpose tnancial statements and. in our opinion is fairy stated in all material respects in relation :o the general-
purpose Financial statements taken as a `.whole.
.,a„,. :,i i-►S I r 1 . i'.\\ �•' -- �.::' ,�.
The year 2000 supplementary information as included•--vithin'the repb.rt is not a required part or the basic
financial statements but is supplementary information required by the Governmental :accounting Standards
Board. We have applied certain limited procedures, which consisted principally of inquiries of management
regarding the methods of measurement and presentation of the supplementary information. However, we did not
audit the information and do not express an opinion on it. In addition,we do not provide assurance the City of
Grand Terrace is or will become year 2000 compliant, that the City of Grand Terrace's year 2000 remediation j
efforts will be successful in whole or in part, or that parties with which the City of Grand Terrace does business
are or will become year 2000 compliant.
C, LL-P
_�ncho Cucamonga, California
September 24, 1999
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CITY OF GRAND TERRACE
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS
JLTNE 30, 1999
(With Comparative Amounts for June 30, 1998)
GOVERNMENTAL FUND TYPES
Special Capital Debt
ASSETS
General Revenue Projects Service
- '
Cash and Investments(Note 3) S 1,319,528 S 5,090,394 S 6,658,089
Cash with Fiscal Agent(Note 3&4) 4,052 S 1,619,600
Interest receivable 18,100 66,242 104,136 21,406
Accrued revenues 77,748 11,563 66,791
Due from other funds(Note 5) 17,574
Due from other governments 19,696 16,566
Advances receivable from
other funds(Note 6) 158,425 4,312,404
Loans receivable(Note 7) 7,092 294,895
Notes receivable(Note 8) 356,630 27,931
Property held for resale(Note 9) 1,213,499
Deposits 23,744
General Fixed Assets(Note 10)
Amount Currently Available
for Retirement of General
Long-Term Debt(Note 11)
Amount to be Provided for
7
Retirement of General Long-
Term Debt(Note 11)
Total Assets S 1.446,212 S 7,228,918 S 6,782.843 S 6.048,132
LIABILITIES
Accounts payable 8,778 19,584 24,305
Accrued liabilities 95,080 2,645
Due to other funds(Note 5) 17,574
Due to other governments 20,630 657
Advances payable to other funds(Note 6) 5,658
Deferred revenue 6,353 294,895
Refundable deposits 18,190 4,663
Long-Term Debt(Note 1 1)
Total Liabilities 128.401 342,417 47,737 657
FUND EQUITY
Investment in general fixed assets
Fund balances
Reserved(Note 18) 44,436 4,546,W 9,440 6.047,475
Unreserved
Designated(Note I8) 925,558 141,295 6,725,666
Undesignated 347,817 2,199,071
Total Fund Equity 1,317,811 -6,886.501 6,735, 006 6.047,475
Total Liabilities and'Fund Equity S ` 1,446,212 S ''7.228.918 S 6,782,843 S 6.048.132
See accompanying notes to financial statements.
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FIDUCIARY
FUND TOTALS
TYPE ACCOUNT GROUPS (Memorandum Only)
General General-Long
Agency Fixed Assets Term Debt 1999 1998
S 114,499 S 13,182.510 S 13.274,177
1,623,652 1,634,159
209,884 217,129
156,102 130,803
17,574 2,200
36,262 85,843
4,470,829 4,250,616
301,987 308,808
384,561 307,049
1,213,499 833.267
23,744 35,616
S 8,389,879 8,389,879 8,2,56.570
S 6,047,475 6,047.475 5,907.331
14,617.264 14.617.264 14.929.102 j
S 114,499 5 8,389,879 S 20,664.739 S 50,675.222 S 50.292,670
52.867 66,193
97,725 33,994
1 7,574 2.200
i
21.287 14,474
5.658 10,482 j
301.248 321.658
114,499 137,352 112,494
20,664.739 20,664.739 20.836.433
114,499 20,664,739 21,298,450 21,447,928
8,389,879 8,389,5 79 8,356.570
10,64 7,486 10,347.713
7,792.519 7,879.533
2.546.888 2.260.926
I
8,389,879 29,376,772 28,844.742
S 114.499 S 8,389,879 S 20,664,739 S 50.675.222 S 50,292.670
CITY OF GRAND TERRACE
COMBI.NED STATEMENT OF REVENUES,EXPENDITURES
AND CH.�vGES IN FUND BALANCE
ALL GOVERNMENTAL FLUID TYPES
FOR THE FISCAL YEAR ENDED JUNI E 30, 1999
(With Comparative Amounts for the Fiscal Year Ended June 30, 1998)
TOTALS
GOVERNMENTAL FUND TYPES (Memorandum Only)
General Special Capital Debt
Fund Revenue Projects Service 1999 1998
REVENUES _
Taxes S 426,366 S 3,245,639 S 3.672,005 S 4,481.042
Licenses and permits 397,350 397,350 326,299
Intergovernmental 1.083.213 S 439,413 S 18,821 1.541,447 830,364
Charges for services 840,494 1,770,343 2,610.837 1,703.329
Fines and forfeitures 22,046 2,775 24.821 13,847
Use of money and property 57,808 260,828 369,940 331.805 1,020,381 1.618.400
Developer fees 17,560 17,560 5.144
Other 19.732 17.067 36.799 64.837
Total Revenues 2.847.009 2.507.986 388,761 3.577.444 9.321.200 9.043.262
EXPENDITURES
Current:
General government 989,042 1,067,464 75.821 52.050 2.184.377 2,135.926
Public safety 1,099,899 8,101 1,108,000 1,117,172
Public works 403,449 255,612 659.061 658.118
Sanitation 906,864 906.864 849.242
Cultural and recreation 1.072.647 1,072,647 1,060.205
Other expenditures 1.039.609 1.039,609 994,054
Capital outlay 500 420,251 420,751 339.268
Debt service:
Principal 315.000 315,000 300.000
Interest 1.341.209 1.341.209 1.034.430
Total Expenditures 3.565.037 2.238.541 496.072 2.747.868 9.047.518 8.488.515
REVENUES OVER(UNDER)EXPENDITURES (718.028) 269.445 (107.311) 829.576 273.682 554.747
OTHER FINANCING SOURCES(USES)
Proceeds from long-term debt 225.039 225.039 432.821
Operating transfers in 262.577 1,129,883 478.294 1.782.216 3.653.000 2.139.620
Operating transfers out (386.405) (585.46-1) (1,782.301) (898.830) (3.653.000) (2.!38.620)
Total Other Financing Sources(Uses) 101.211 544.419 (1.304,007) 883.416 225.039 432.82I
REVENUES AND OTHER FINANCING
SOURCES OVER EXPENDITURES AND
OTHER FINANCING USES (616.817) 813.864 (1,411.318) 1,712.992 498.721 987.568
Fund Balance.Beginning of Year 1.120.312 6,577.327 6,883.202 5.907.331 20.488.172 19.500.604
Fund Equity Transfer-Prior Period:adjustment(Note#26) 814.316 (504.690) 1.263.222 (1.512.84)
Fund Balance,End of Year S 1.317.811 S 6.886.501 S 6.735.106 S 6,047.4.,5 S 20.986.893 S 20.488.172
See accompanying notes to financial statements.
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CITY OF GRAND TERRACE
.............................. ..................................... ................................................ .............. .......................................................... . .........
K
STAFF REPORT
Finance Department..
CRA ITEM ( ) COUNCIL ITEM(X) MEETING DATE: JANUARY 27, 2000
AGENDA ITEM
SUBJECT: Fiscal Year 1999-2000 APPROPRIATIONS LIMIT
FUNDING REQUIRED
NO FUNDING REQUIRED XX
Article XIII-B of the California Constitution was adopted as
Proposition 4 in the November 1979 General Election. Proposition 4
established an appropriations limit from proceeds of taxes for each
governmental entity with the State of California. The appropriations
limit is unique to each governmental entity and must be determined
annually.
The intent is to provide certain limitations and controls on
government spending at all levels of government in the state, but
these restrictions are intended by legislature to be applied in a
reasonable and practical manner so as to allow some flexibility to
meet constantly changing conditions and needs of the citizens for
governmental services. The appropriation limit of the City is the
"proceeds from taxes", as defined, adjusted annually by changes to
the population and the cost of living.
The Department of Finance shall notify each local agency, no later
than May 1st of each year, cf the change in cost of living or change
in California per capita personal income, whichever is less, and the
population for each local agency for the prior calendar year.
Proposition 111, passed in June 1990, made several changes to the
method to be used in calculating the limit. ..;These changes allow that
the Population Factor may be the change in population of the City or
the change in population of the County. Proposition 111 also changed
the Price Factor to be a chcice of the change -in California per
capita income or the change in the local assessment roll due to the
addition of local nonresidential new construction. The latter
percentage will have to be provided by the County and will not be
available for several months .
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COUNCIL AGENDA ITEM NOe ��
CITY OF GRAND TERRACE
Appropriations Limit
Page 2
However, staff does not feel this change will effect Grand
Terrace's calculations due to the lack of non-residential new
construction over the last year.
The appropriations limit can always be adjusted at a later date.
Council must make their selection annually on each option by recorded
vote.
At present, an appropriation cushion of $4, 187, 280 exists before the
limitation would impact the City. This is an increase of 6.7% over
the last year.
Accompanying this Staff Report is the Appropriations Limit Resolution
calculations for the City of Grand Terrace with supporting
documentation.
FACTORS: FY 1999 - 2000
A) Per Capita Personal Income Change (California) 4 .53%
or
B) % Change in Local Nonresidential Construction (unknown)
G
C) Population Change for Grand Terrace (DOF) 0.37%
or
D) Population Change for San Bernardino County 1.37%
FACTORS USED
A) Per Capita Personal Income Change,
Expressed as a Ratio 1.0453
C) County Population Change,Expressed as a Ratio 1.0137
Prior Year (FY 98-99) Appropriation Limit $ 5, 326, 293
New APPROPRIATION LIMIT
FY 1999- 2000 APPROPRIATION LIMIT ( see SCH 1) $, 5,643,850
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CITY OF GRAND TERRACE
i
1) SELECT THE COUNTY POPULATION CHANGE FOR FISCAL YEAR
1999-2000 OF 1. 0137-W IN APPROPRIATION LIMIT CALCULATION.
2) SELECT THE CHANGE IN CALIFORNIA PER CAPITAL INCOME FOR
FISCAL YEAR 1999-2000 OF 4.53$ IN APPROPRIATION LIMIT
CALCULATION.
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3) ADOPT RESOLUTION ESTABLISHING THE FY 1999-2000
APPROPRIATION LIMIT FOR THE CITY OF GRAND TERRACE AT
$ 5,643,850.
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3 -
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RESOLUTION NO.2000-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, CALIFORNIA, ESTABLISHLNG THE
FISCAL YEAR 1999-2000 APPROPRIATIONS LEMT
PURSUANT TO ARTICLE XIII-B OF THE STATE
CONSTITUTION AS REQUIRED BY CALIFORNIA
GOVERNMENT CODE SECTION 7910
WHEREAS,Article XIII-B of the California Constitution requires that an Appropriations
Limit be determined and established annually for each governmental entity within the State of
California;
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
DOES HEREBY RESOLVE,DECLARE,DETERMINE,AND ORDER AS FOLLOWS:
Section 1. That the City Council of the City of Grand Terrace hereby establishes the
Fiscal Year 1999-2000 Appropriations Limit pursuant to article XIII-B of the
State Constitution as required by California Government Code Section 7910.
Section 2. That the limits determined on Exhibit"A"attached hereto and incorporated
herein by reference is the established limit for Fiscal Year 1999-2000.
Section 3. That the City of Grand Terrace,as shown in said Exhibit"A",has complied
with the limit imposed on appropriations and that all proceeds of taxes were
appropriated for Fiscal Year 1999-2000.
ADOPTED this 2r day of January,2000.
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
and of the City Council thereof. and of the City Council thereof.
Resolution 2000-
Page 2
I, Brenda Stanfill, City Clerk of the City of Grand Terrace, do hereby certify that the
foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City,
of Grand Terrace held on the 27'day of January, 2000,by the following vote:
AYES:
f
NOES:
ABSENT:
AB STALK:
Approved as to form:
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City Attorney City Clerk
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CITY OF GRAND TERRACE
Appropriations Limit
Page 4
SCHEDULE 1
CITY OF GRAND TERRACE
APPROPRIATION LIMIT CALCULATION
Appropriations Limit from FY 1998-1999 (prior year) $ 5, 326, 293
Maximum permitted growth rate per Proposition 111
(Per Capita Personal Income Change Ratio
multiplied by Population Change Ratio)
1 . 0453 X 1.0137 FACTOR = 1. 05962061
New 1999-2000 Appropriations Limit $ 5, 643,850
FY 1999-2000 estimated proceeds from taxes (SCH 2) $ 1, 456, 570
(Based on FY 1999-2000 Budget-After beg.yr.cuts)
AMOUNT UNDER (OVER) APPROPRIATIONS LIMIT
(Cushion before the limit would effect the City) $ 4,187,280
FY 1999-2000 Budget
Appropriations:
General Fund $3, 069, 133
Special Revenue Funds 1, 585, 038
Total City Appropriations 41654, 171
Less: appropriations from
non-tax sources (b) 3, 197, 601
Estimated appropriations
from tax sources (b) $1,456,570
(b) as defined by statutes.
SCHEDULE 1
CITY OF GRAND TERRACE
Appropriations Limit
Page 5
Schedule 2
CITY OF GRAND TERRACE
CALCULATION OF PROCEEDS FROM TAXES
BUDGETED REVENUES FOR FY 1999-2000
(Fees,etc. )
Proceeds Non-Proceeds
from other than
Taxes Taxes
Property Taxes 420, 000
Homeowner's Property Tax Relief 9, 000
Real Property Transfer Tax 18, 000
Sales Taxes 365, 000
Franchise Fees 274, 000
Business Licenses 57, 250
Recreation Fees 58, 575
Child Care Fees 800, 000
Planning Fees 30, 033
Engineering & Building Fees 44, 700
Interest- (Allocated 47% / 53%) 26, 320 29, 680
Motor Vehicle-in-Lieu 560, 000
Off-Highway Motor Vehicle 1, 000
Misc. Non-Taxable (Schedule 3) 366, 825
Fines & Parking Citations 8, 750
TOTAL GENERAL FUND ($3, 069, 133) 1, 456, 570 1, 612, 563
Street Fund - Fees and Interest 0 10, 500
Storm Drain Fund - Fees and Interest 0 1.1, 775
Park Fund-Fees, grants, interest 0 1, 800
AB3229 COPS allocation 0 30, 500
Air Quality Fund-DMV subventions 0 12, 000
Gas Tax Fund (A) & interest 0 267, 000
Measure "I" Fund (B) 0 153, 000
Waste Water Fund-user fees 0 1, 078, 900
Landscaping & Lighting District-Assmts. 0 13, 363
Traffic Safety Fund, court fines 0 6, 200
OTHER SPECIAL REVENUE ($1, 585, 038) 0 1, 585, 038
TOTALS $" ` ;456;570.. 3,197, 601
(A) Exemption under $ . 09/Gallon
Cities receive approx. . 0339/Gallon. from Gas tax
(B) Exempted from calculation
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SCHEDULE 2
CITY OF GRAND TERRACE
Appropriations Limit
Page 6
Schedule 3
CITY OF GRAND TERRACE
CALCULATION OF PROCEEDS FROM TAXES
MISC NON-TAXABLE ITEMS
(PER 1999-2000 BUDGET)
YARD AND GARAGE SALE 800
COMMUNITY DEV. BLOCK GRANTS 0
SIGN PLACEMENT PERMITS 500
CANDIDATE FEES 1, 000
MISC. PERMITS 150
HOME OCCUPATION PERMITS 1, 000
OIL RECYCLING GRANT 0
POLICE ACC. REPORTS 10
PARK LIGHT & USE FEES 6, 675
UTILITY PAYMENTS 3, 400
RETURNED CHECK FEES 140
MISC REVENUE 2, 500
LOAN FROM CRA 350, 000
RENT FACILITIES 150
SALES OF MAPS & PUBLICATIONS 500
Total Misc.- non Taxable S 366, 825 (to Sch 2)
SCHEDULE 3
STATE OF.CALIFORNIA GRAY DAMS,Gar lr
DEPARTMENT OF FINANCE
OFFICE OF THE DIRECTOR '�
STATE CAPITOL,ROOM 1145
SACRAMENTO,CA 9581449W
May 1, 1999
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Dear Fiscal Officer:
PRICE AND POPULATION INFORMATION
Appropriations Limit
The Department of Finance is mandated to provide population and California per capita
personal income change data to local jurisdictions to use in calculating their appropriations
limits. The enclosures contain the official price factor and the population percentage change
for setting your 1999-2000 appropriations limit. These data are effective for January 1, 1999,
and were calculated on a base that excludes federal and state institutionalized populations and,
military populations as noted. Enclosure I provides the change in California's per capita
personal income. An example of how to utilize this price factor and the population percentage
change in calculating your 1999-2000 limit is included. Enclosures II and IIA provide
population percentage change for cities and counties. and their incorporated areas.
Population Percentage Change for Special Districts
- Some special districts are required to establish appropriations limits. These districts should
consult the state code for the various population factors that may be used for purposes of
assessing change in population. Other districts are exempt under Article XIII B, Section 9(c).
This letter may be received by such special districts. However. it should not be construed as a
Department of Finance requirement to establish an appropriations limit.
Population Certification
The certification program applies only to cities and counties. It is mandated that if a
Department of Finance population estimate is greater than the current certified population, the
Department shall automatically file a certified copy with the State Controller's Office not less
than 25 days nor more than 30 days after completion of the estimate. The Department will
certify the higher estimate unless a written request not to certify is received within 25
days of the completion of the estimate. A city or county requesting that its higher estimate
not be certified will remain at the current certified population. The Department of Finance will
not certify a population estimate that is lower than the current certified population unless
requested to do so by a city or county in writing by June 1, 1999.
Fiscal Officer
May 1, 1999
Page Two
Questions about population should be addressed to the Demographic Research Unit at
(916) 323-4086.
Sincerely,
B. TIMOTHY GAGE
Director
Enclosures
a
May 1, 1999 Enclosure I
A. Price Factor: Article JIII B specifies that local jurisdictions select their
cost-of-living factor to compute their appropriation limit by a vote of their
governing body. The cost of living factor provided here is per capita personal
income. If the percentage change in per capita personal income .is selected, the
percentage changes to be used in setting the 1999-2000 appropriation limit are:
Per Capita Personal Income
Fiscal Percentage change
Year (FY) over prior year
1999-2000 4.53
B. Following is an example using sample population change and the change in
California per capita personal income as growth factors in computing a 1999-2000
appropriations limit.
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1999-2000:
Per Capita Change = 4.53 percent
Population Change = 1.66 percent
4.53 + 100
Per Capita converted to a ratio: 100 = 1.0453
1.66 + 100
Population converted to a ratio: 100 = 1.0166
Calculation of factor for FY 1999-2000: 1.0453 x 1.0166 = 1.0627
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Enclosure II
Annual Percent Change in Population Minus Exclusions(')January 1,
1998 to January , 1999 and Total Population January 1, 1999
Total
County Percent Change - Population Minus Exclusions - Population
City 1998-99 1-1-98 1-1-99 1-1-99
SAN BERNARDINO
ADELANTO 1.47 13,703 13,904 14,905 _
APPLE VALLEY 1.41 54,413 55,182 55,182
BARSTOW 1.23 22,776 23,056 23,056
BIG BEAR LAKE 1.74 6,086 6,192 6,192
CHINO 1.74 56,825 57.813 65,678
CHINO HILLS 5.61 54,998 58,086 58,086
COLTON 0.88 46,225 46,634 46,634
FONTANA 3.28 108,241 111,786 111,786
GRAND TERRACE 0.37 13,327 13,376 13,376
HESPERIA 1.38 61,244 62,091 62,091
HIGHLAND 1.52 42,189 42,832 42,832
LOMALINDA 0.32 21,477 21,546 21,546
MONTCLAIR 0.70 30,315 30.528 30,528
NEEDLES 0.43 5,836 5.861 5,861
ONTARIO 0.84 144,667 145,886 145,886
RANCHO CUCAMONGA 2.27 119,137 121,840 121.840
REDLANDS 0.63 66.449 66,866 66,866
RIALTO 0.76 81,971 82,593 82,593
SAN BERNARDINO 0.62 181,826 182,953 184,986
TWENTYNINE PALMS 0.66 12,869 12,954 15,005
UPLAND 0.71 67.417 67,897 67,897
VICTORVILLE 1.29 62.022 62.825 62,825
YUCAIPA 1.03 38.445 38.842 38,842
YUCCA VALLEY 0.58 18,822 18,931 18,931
UNINCORPORATED 1.00 264,804 267,458 290,583
COUNTY TOTAL 1.37 1,596.084 1,617,932 1,654.007
(')Exc'usions include residents in state mental institutions,federal military installations,and state and federal correctional institutions.
Page 1
CITY OF GRAND TERRACE
IN
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CRA ITEM ( ) COUNCIL ITEM(X) MEETING DATE : January 27, 2000
AGENDA ITEM
SUBJECT: ADOPT STATEMENT OF INVESTMENT POLICY
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FUNDING REQUIRED
NO FUNDING REQUIRED XX
The Government Code requires that the City Treasurer present an Annual Statement of
Investment Policy to the governing body for review. The current investment policy was last
adopted in September 1998.
The only change is on page 4, section 8.0,G, in which LAIF increased the maximum agency
particiation from $20 million to $30 million.
No other changes are proposed at this time.
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Staff recommentls that Council:
Adopt statement of City Investment Policy
_C:..
COUNCIL AGENDA ITEM NMI
CITY OF GRAND TERRACE
INVESTMENT POLICY
1 .0 POLICY
It is the policy of the City of Grand Terrace to invest
funds in a manner which will provide the highest investment
return with the maximum security while meeting the daily
cash flow demands of the City and conforming to all statutes
governing the investment of City funds. `}
2 .0 SCOPE
This investment policy applies to all financial assets of
the City. These funds are audited annually and accounted for
in the Comprehensive Annual Report. Funds include the
General Fund, Special Revenue Funds, Trust Funds, Debt
Service Funds and any other City Funds.
3.0 PRUDENCE
Investments shall be made with judgment and care -under
circumstances then prevailing which persons of prudence,
discretion and intelligence exercise in the management of
their own affairs, not for speculation, but for investment,
considering the probable safety of their capital as well
as the probable income to be derived. The standard of
prudence to be used shall be the "prudent person" standard
and shall be applied in the context of managing an overall
portfolio. Investment officers acting in accordance with
written procedures and the investment policy and exercising
due diligence shall be relieved of personal responsibility
for an individual security' s credit risk or market .price
changes .
4 .0 OBJECTIVE
The primary objectives, in order of priority, of the
investment activities shall be:
1 . SAFETY: Safety of princigc00ts= tie '-foremost objective of
the investment program the City shall
be undertaken in a manrfea�rt-at csee=ks- `to ensure the
preservation of capital=in-th-e -:Overall portfolio: To
attain this objective,-diversification is required in
order that potential c1os:ses'in individual securities do
not exceed the income generated from the remainder of
the portfolio.
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CITY OF GRAND TERRACE
INVESTMENT POLICY
2 . LIQUIDITY: The investment portfolio will remain
sufficiently liquid to enable the City to r.:eet all
operating requirements which might be reasonably
anticipated.
3 . YIELD: The investment portfolio shall be designed with
the objective of attaining a market rate of return
throughout budgetary and economic cycles, taking into
account the investment risk constraints and the cash flow
characteristics of the portfolio.
5.0 DELEGATION OF AUTHORITY
Authority to manage the investment of surplus funds is
derived from California Government Code 53601, et seq.
Management of Bond Funds is controlled be Government Code
5922 (d) and such investments must conform to the
requirements of the bond indenture. In some cases, it may be
appropriate for investment of bond proceeds to cover a
longer duration than those limits established for
surplus (operating) funds . Management responsibility for
the investment program is hereby delegated to the
Treasurer, who shall establish procedures and operate the
investment program consistent with this investment policy.
Procedures may include, but not limited to, references to:
safekeeping, PSA repurchase agreements, wire transfer
agreements, collateral/depository agreements and banking
services contracts, as appropriate. Treasurer may delegate
authority to subordinates for day to day investment
transactions. No person may engage in an investment
transaction except as provided under the terms of this
policy and the procedures established by the treasurer.
6.0 ETHICS AND CONFLICTS OF INTEREST
Officers and employees involved in the investment process
shall refrain from personal business that could conflict
with the proper execution ,of_.the investment program, or
which could impair their_'`abflt:y to make impartial
investment decisions.
7 . 0 AUTHORIZED FINANCIAL INSTITUTIONS AND DEALERS
The Agency will prohibit the utilization of outside
investment advisors.
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CITY OF GRAND TERRACE
INVESTMENT POLICY
The Treasurer may select any financial institution/
broker/dealer, selected by credit worthiness, who are
authorized to provide investment services in the State of
California.
No public deposit shall be made except in a qualified public
depository as established by state .laws. For broker/dealers
of government securities and other investments, the
Treasurer shall select only broker/dealers who are licensed
and in good standing with the California Department of
Securities, the Securities and Exchange Commission and the
National Association of Securities Dealers.
8.0 AUTHORIZED INVESTMENTS:
The City of Grand Terrace is empowered by statute and
authorized by Council to invest in the following:
A. U.S. TREASURY OBLIGATIONS (TREASURY BILLS, TREASURY
NOTES) .
B. REPURCHASE AGREEMENTS.C. CERTIFICATES OF DEPOSIT WITH STATE BANKS, NATIONAL BANKS,
STATE OR FEDERAL SAVINGS ASSOCIATIONS, STATE AND
FEDERAL CREDIT UNIONS IN CALIFORNIA, that are fully
insured by federal or state deposit insurance. The
Treasurer may waive collateralization in lieu of
deposit insurance.
D. NEGOTIABLE CERTIFICATES OF DEPOSIT, COLLATERALIZED WITH
U.S. TREASURY OBLIGATIONS HAVING A MARKET VALUE OF
110%.
The treasurer may, at his discretion, waive security
for that portion of a deposit that already is covered
by federal or state deposit insurance.
E . PASSBOOK SAVINGS ACCOUNTS PLACED WITH FEDERAL OR STATE
BANKS :OR -CREDIT UNIONS, that are fully insured by
federal"'or -state deposit insurance. The Treasurer may
waive collateralization in lieu of deposit insurance.
F. SECURITIES ISSUED BY FEDERAL AGENCIES.
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CITY OF GRAND TERRACE
INVESTMENT POLICY
G. LOCAL AGENCY INVESTMEENT FUND (LAIF) ,
Special Fund of the State Treasury in which local
agencies are allowed to pool their funds for investment
purposes up to a maximmn of 4-244 $30 Million. LAIF will
have its own investment policy that will differ from
the City.
H. MUTUAL FUNDS, issued by diversified management companies
as defined by Section 23701m of the Revenue and
Taxation Code, prcvided that the portfolio of such
investment company or investment trust is limited to
U.S. government obligations or agencies of the federal
government and repurchase agreements fully
collateralized by such securities.
I . POOLS AND OTHER INVESTMENT STRUCTURES INCORPORATING
INVESTMENTS PERMITTED IN CALIFORNIA GOVERNMENT CODE
SECTIONS 53601 AND 53635,
such as Local Government Investment Pools sponsored by
Counties and Joint Powers Authorities . These entities
may have their own investment policy that will
differ from that cf the City of Grand Terrace.
9.0 COLLATERALIZATION:
All certificates of deposit must be collateralized by U.S .
Treasury obligations held by a third party. The Treasurer my
waive this requirement up to the amount already insured by
federal or state deposit insurance.
10. SAFEKEEPING AND CUSTODY:
All securities purchased from broker/dealers shall be
conducted on a delivery VS. payment (DVP) basis and
shall be held by a third party custodian designated by the
Treasurer and evidenced by safekeeping receipts . This would
no-t -apply to any book-entry direct purchases from the U.S . j
-Govetriment.
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CITY OF GRAND TERRACE
INVESTMENT POLICY
11 . DIVERSIFICATION:
The City will diversify its investments by security type
and institution.
12 . INVESTMENT POLICY ADOPTION:
The Investment Policy shall be approved by Council and
adopted by resolution of the City.
This policy has been reviewed and approved by the City
Council on Ja^uary 27, 2000 .
- 5 -
CITY OF GRAND TERRACE
INVESTMENT POLICY
I
Adopted by council 5/08/97,
Amended 6/26/97
Amended 8/27/98
Adopted 9/10/98
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January 10, 2000
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To: Grand Terrace City Council
22795 Barton Road CITY OF GRAND TERRACt
Grand Terrace, CA 92313
J A N 1 2000
_ From: Manuel Ortiz CITY CLERK
22451 Pico St
Grand Terrace, CA 92313
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Dear Council members
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It is with regret that I tender my resignation from the Grand Terrace Parks and
Recreation Committee effect January 10,2000. All Committee members present voted
to resign at our last meeting. I have been a member of the Parks and Recreation since
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September 1996. I am sorry that we could not continue our volunteer work that is so
needed in our community. I'm sure that sometime in the future will have enough funds
to have a Parks &Recreation Dept. again.
Sincerely,
Manuel Ortiz
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COUNCIL AGENDA ITEM No 1C�
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IT
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Community Services Department
Staff Report
COUNCIL ITEM (XX) MEETING DATE: JANUARY 27, 2000
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SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM:
PUBLIC HEARING
NO FUNDING REQUIRED
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BACKGROUND:
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As part of the annual review of priorities for the allocation of, the City will hold a
public hearing to receive public input on projects which may qualify for funding via .
Community Development Block Grant Funds (CDBG). At this meeting, representatives
from the County of San Bernardino Economic and Community Development
Department will be at the meeting to discuss CDBG and gain public input from the
Grand Terrace Community.
This meeting will not include a prioritization of projects for funding in FY 2000-2001.
That hearing will be held in either February of March.
RECONEWENDATION:
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That the City Council conduct a Public Hearing and provide input to County
representatives on the prioritization of needs for Community Development Block Grant
Funds.
FISCAL IMPACT:
None by this Action.
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COUNCIL AGENDA ITEM NO� ;
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.. ................... I.....,.;..............,........-..-..-..-....�.............-........STAFF...-*%:.—...::......—.. ( r
11 .K.::
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CITY MANAGER ' S T...........X.........................:.................................T......
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..... .M...........
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CRA ITEM COUNCIL ITEM (XK) MEETING DATE: January 27, 2000
SUBJECT: PARK AND RECREATION COMNA[ITTEE
FUNDING REQUIRED
NO FUNDING REQUIRED
The City Council, during the budget reduction strategy, eliminated the Park and Recreation
Committee effective January 3, 2000. The Council took action in September to extend the Park and
Recreation Committee for another month to discuss the possible volunteer effort to maintain some:
of the programs during that time. Lenny Frost,Dick Rollins and Manuel Ortiz have resigned from'
the Committee. It is my understanding that it is the intention of the rest of the membership to resign,
also.
STAFF RECOMMENDS THAT:
COUNCIL DISBAND THE PARK AND RECREATION COMMITTEE AND SEND OUT
APPROPRIATE ACKNOWLEDGMENT TO EACH MEMBER FOR THEIR PAST AND
FAITHFUL SERVICE.
4,
f I U1 OhDF ie� t'-
j:1'�D C�.e 0
T,
F Apo
COUNCiCck ND ITEM
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GRAND TERR c Community and Economic Development
Department
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STAFF REPORT
CRA ITEM O COUNCIL ITEM (X ) MEETING DATE: JANUARY 27, 2000
FUNDING REQUIRED NO FUNDING REQUIRED
SUBJECT: Signalization of the Intersection of Barton Road at
Grand Terrace Road/Honey Hill Drive
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RECOMMENDATION: Review and Provide Guidance
In order to address Council Member Herman Hilkey's traffic concerns at subject
intersection staff requested our traffic consultant to submit his findings from recent
analysis of that intersection.
Signalization at the subject intersection had been evaluated for eligibility for the CMAQ ,
"call for projects". CMAQ is a congestion management type funding. Results of
analysis revealed that current traffic counts and specific circumstances do not meet
thresholds for CMAQ.
Also, in an attempt to address issues regarding this subject intersection, staff had
incorporated part of the project into our Article 3/TEA Bicycle Application, which was
recently approved; a total of$227,500. These improvements will align Grant Terrace
Road with Honey Hill Drive and build a staging area at the south west corner. j
. j
These improvements will improve safety and facilitate pedestrian crossing to the bus
stop on the west side of the street, and help vehicular crossing in route to Terrace View
Elementary School. However, improvements will not decrease the speed of traffic in
the area. Perhaps a signal advising drivers of pedestrian crossing would allow
reduction of speed in the immediate area and further better the circulation at the,
„`.intersection.
`fleshy i l} i 5 i cne--. :nL' r'(J`Iii �' e.)�`l i,{ ?t°k-"iZ1cT Yi i7�111 3 1"LTL2J i�
Lsino Staff recommends 1) implenentation;of;the TEA/Article,3.Bradt,t2.}.pdstt ,,s�sing �;,u,
signs; and 3) annual re-evaluatlon.of traffic counts and-speclfiocirmimstan es' If: rnE,� `
� analysis warrants a traffic si nal then.. roceed.and�amend- h u e #o t �-
{ Y g �.. .{:p4..:�t �. ,{ :tl, g��
nat £ t;:'..incorporate the signal. At this tirpe sstaff,fes�pectfully. ecort�rxt ds 1 1g s rst t Pe
Included into the.Measure I CIP ,rn ! r
r�a�? c._.e5-'Wry RE.' ,� a�u�e.7
Attachment: TEP Technical Report dated January 14, 2000
w:L Aplanninglc6Signalization at Barton&Honey Hill 1-27-00.wpd
22795 Barton Road • Grand Terrace,California 9231= �914A ITEM NOe
=ror^:rSg=_.Ne_saa�er—o:ZaJ c'Granc'ercace
TEP .,
1=_0. Bcx'8355 Phone/Fax:
Irvine CA 92623 949 552 4357
January 14, 2000
-o: Patriz a Materassi, City of Grand Terrace
Frcrr: Craig S. Neustaedter
Subject: Sig-ia ization o`t':-e Irtersection of Barton Road at Grand Ter.ace Road/Honey Hill Drive
Issue: -
C t Council has asked staff:o rvestiga_e:he �eesibi ity of programming funds for:he construction o�the
traffic signal at the intersection of Bartcn Road at Grarc Terrace Road/Honey Hill C-ve.
Background:
The General Dlan Amendment Circulation =lernen:stucy that was completed in 199?showed that this
intersection is one of eight intersections in:he City tna:-r.il' warrart signalld-Lation by t`•e year 2015 cue to
future traffic growth. As a result of this finding, signalizat cr of this :rersection was included among the
list cf projects to be funded by the proposed circulation fee program.
-he current traffic volume on Baron Road in:he vicinity of its .rtersection with Grand-errace
Rcad;Honey -lilt ,rive is appro•:iratei y 13,5CC ACT. By 2C15, traffic vaLme at this !ocation is anticipated
to in,:rease tc 23,000 ACT. The City's Circulator Element calls 'or widening of Barton Road from its
current confg ration cf two lanes to four lanes
Current Status:
Recent!y, the intersection was analyzed to determine if signalization is -Narrarted row. This analys s was
performed to determine i`signaiization of this intersection would be a competitive project for federal
funding unde•:he Congestion Management Air Cuali (CMA.Q) program.
the finding of tl-is analysis was that the intersection does not currently warrant signalizat or, and tt-e
project would not be competitive fo CNIAG funding.
Capital Programming:
-here is no technical reason to preclude the City from programming funds`or ccrs:rr:ction of the signal
prior to it actuzlly being warranted. The City's o�irnary funding sources for circuiaticn infrastructure and
maintenance are: 1; Veasure I subventions: and 2)federal and state transportation. grants.
-his signalizaticn project would not be competitive fo federal or sate grants. Therefore, the City:vould
have to utilize Measure I funds to co^struct it. Currently, these funds are in :imitad supply and do no,
covert-e City's circu'atior, infras:ru=ure.and maintenance needs.
If the City wants the use Meastrrs ! funds for the sign ia'ization project, it wli have:c de`er other proects
currently crogrammed for funding.
Transportation Engineering and Planning, Inc. -
�q ATTACHMENT A
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GRana TBRR c Community and Economic Development
Dep ment
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STAFF REPORT
CRA ITEM O COUNCIL ITEM (X ) - MEETING DATE: JANUARY 27, 2000
FUNDING REQUIRED NO FUNDING REQUIRED X j
. SUBJECT: Measure 1 Five-Year Capital Improvement Program (CIP)
and Twenty-Year Transportation Plan
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RECOMMENDATION: Review and Approve Resolution
At its meeting of,December 9, 1999, the City Council reviewed staffs proposed
Measure I.CIP and requested evaluation of two projects for possible inclusion into
Measure I. The two projects were a) signalization of Barton Road at Grand Terrace
Road/Honey Hill Dr., and b) Barton Road median project. Please refer to Measure I
CIP in staff report dated December 9, 1999 (Attachment A).
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Staff was studying those two projects for inclusion in various SANBAG funding sources.
Today staff is submitting results of analysis/reports on both projects under separate
items in this agenda.
In summary, the signalization report does not indicate that installation of a traffic signal
is warranted at that intersection. Other measures are recommended such as 1)
realignment of the road to improve crossing safety; 2),installation of pedestrian
crossing signs to reduce traffic speed in the area; and 3) continue traffic monitoring and
reporting on an annual basis.
The Barton Road median report recommends two effective, however potentially
` controversial, altematt�ces Y�� �'4 U dhding sources. While Measure-
.
Uz i one of-the sourceiPun dr i t 6 n tfiie'best inte��st of the Ci o
'postpone appYoval ofifie a� ' f 'sven (houghta�ff_s' '~ . I, _
r f f . 4 . i� ICrn
. , recommendation is tFiat a median' s acu�ll�y rnsfa�IdtT; refining of thetplancpubhcP� n�;_L,c+4�
i, C U e ,r-t, p_artrcipat on anct determina ion o$ it amp-ss€t to 'rr_ytg some tirr4 and ca E: 1 �
ry {� SANBAG`to find Grand:s�`ef�e�i�nr } (ieithleas�u�e`N Therefore, staff'n,
s.. -�- + r-nn� � n- ... j` c PL�YF � , ! •, •�
recommends to proce�cpwi li�ttii3 f I��su ,�C3I + as prbpossed antl`amerided it at a later ,
date if needed. E, merit.) E
y ! 22'195 Barton RoadG-aiiTrr�a ;° Iifoma 9231 �21V{I�119� � i ® �
ti:' , J
For information on the upcoming CIP (Capital Improvement Plan for the City with
funding sources and project prioritization) please refer to Question 4 of the memo to
City Council dated January 10, 2000, and to Assistant City Manager's Street Rehab
Program in Attachment B.
Recommendation:
Staff recommends City Council move to approve Measure I CIP and Transportation
Plan as previously submitted. .(Please refer to Attachment A for the resolution.)
Please note City Council is free to amend Measure I CIP anytime during the year.
Attachment A: Measure I Resolution and staff. report.dated December 9, 1999 _
B: Memo to City Council dated January 10, 2000, and Assistant City
Manager's Street Rehab Program
w:X..VlanninglcdSignalization at Barton&Honey Hill 1-27-06.wpd
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C�T1
OFs
GRF,,�T��� c Cc-)mniuniv, and Economic Doelopn,c-
Departs_
STAFF REPORT
CRA ITEM O COUNCIL ITEM (X ) MEETING DATE: DECEMBER 9, 1999
FUNDING REQUIRED NO FUNDING REQUIRED X
SUBJECT: Measure I Five-Year Capital Improvement Program (CIP) and
Twenty-Year Transportation Plan
RECOMMENDATION: Approval.
Background
Every year the City is to update and adopt the Measure I Five-Year CIP and the Twenty-
Year Transportation Plan. This year a new, simpler format was requested and therefore we
-= have adjusted to it. Our Measure I, Five-Year CIP is attached and includes both our
transportation/traffic and street rehabilitation projects. Please refer to the table in the
resolution, Attachment A.
Please note that a larger percentage of our Measure I subvention is now allocated to street
rehabilitation; for the last few years the allocation was approximately 50% to
transportation/traffic and 50% to street rehabilitation. The current proposal allocates from
30-50% to transportation and from 51-70% range to-street rehabilitation. j
Also, please note that street rehabilitation projects are proposed to use Measure 1 to cover
approximately 70% of its cost and 30% is proposed to be covered by redevelopment funds
as available.
Twenty-Year..Transportation Plan. -
' Per SANBAG's�Me�as ne aWdetine%� the required Twenty-Ye,
` T.�a p,4,rEatcon; lancrr#ey ;.
t ,yry { GF consist of-a narrative __stAtomroent'�which will uide the ut torr rn��ts-continue
9 1
programming of funds-for the,remaining term of the Measure I rrogriam _(2010) +`This z
' ----- narrative-must-,bee cons tent with the General Plan_Circulation-E"lem r�aad other �
jurisdictional and regional plans. -(Please refer to Attachment 8-fort e Twe' bear
i via ;C �cu'c�; Transportation Plan narrative; mostly paraphrased from the,City's General_Plan 4Circculation
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CD
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.. 95`=Barton Roads Grand Terrace. California 9_�1_ Attach��11#� �
Recommendation
Move to approve Measure I Five-Year CIP and Twenty-Year Transportation Plan
Respectfully submitted:
Patrizia Materassi
Attachments: A - Measure I Resolution and Measure I Five-Year Plan, FY 99/04
B - Twenty-Year Transportation Plan
C - Previous Measure I CIP (FY 1997-2010)
wA. . -lplanning\cdneasure I report I2-9-99.wpd
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
I
CITY OF GRAND TERRACE, STATE OF CALIFORNIA,
ADOPTING THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM AND
TWENTY-YEAR TRANSPORTATION PLAN
On the 9th day of December, 1999, on motion by , seconded by
and carried, the City Council of the City of Grand Terrace
finds as follows:
WHEREAS, San Bernardino County voters approved passage of Measure I in i
November, 1989, authorizing San Bernardino Associated Governments, acting as the
San Bernardino County Transportation Authority, to impose.a one-half of one percent
retail transactions and use tax applicable in the incorporated and unincorporated
territory of the County of San Bernardino, and
WHEREAS, revenue from the tax can only be used for transportation
improvement and traffic management programs authorized in the Expenditure Plans set
forth in Ordinance No. 89-1 of the Authority, and
WHEREAS, Expenditure Plans of the Ordinance require each local jurisdiction
receiving revenue from the tax to expend those funds pursuant to a Five-Year Capital
Improvement Program and a Twenty-Year Transportation Plan adopted by resolution of
the local jurisdiction, and j
NOW, THEREFORE, BE IT RESOLVED that:
1) The City Council of the City of Grand Terrace, State of California, hereby adopts;
the Measure I Five-Year Capital Improvement Program and Twenty-Year
Transportation Plan, a copy of which is attached to this resolution. w
g-� Iq�,_gase of an emergency, such as floods ar they r aio Y �e+ssarys rc ad
t 6 Cf X r ' a 14C f� A,
these funds could be reallocad
- t�tie a'—• G e,J eta•rs L� 'I.-E c+". t'^'_ ,+' .
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NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the
City of Grand Terrace, State of California, hereby adopts the Measure I
five-Year Capital Improvement Program and Twenty-Year Transportation Plan.
PASSED, APPROVED AND ADOPTED by the City Council of the-City of Grand
Terrace, California at a regular meeting held on the 9' day of December, 1999:
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace,
and of the City Council thereof. And of the City Council thereof.
I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that
the foregoing Resolution was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the 91'day of December, 1999, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Brenda Stanfill
City Clerk
Approved as to form:
f G�tyAor�ey
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39.
City Of Grand Terrace
MEASURE I FIVE YEAR PLAN 1999/2004
- -= =! :.�►> (Adopted December, 1999)
P C7 /P
YEAR STREET & LIMITS IMPROVEMENT COST ESTIMATE
1999-02.'': Union Pacific Railroad Bridge at Barton Rd. Replacement of Bridge . $140,000
2000" t .f=' Mi: l'i} a St. Upgrade to Major Highway
BaEtco Rd. to Commerce Way & Signal Relocation $105,000
---� <= ---- ;-- Upgrade Barton Rd. to Major
at Vivienda Highway incl. sidewalks and
- ADA ramp at the corner&
storm drain.
Mt 1/ rnon St. Upgrade to Secondary
r-anTerrace Rd./Canal St. Highway w/raised median &
n Wit.. -i" 5,'� �•(C�i-ty'�nry) to 300 ft. South City entry sign $196,000
V' 1`g991d 'O `'Mn 'no r. Full Street Reconstruction z $ 38,700
�66 St. to Eton Dr.
! :"` `^ � Pavement Rehab - OS $ 42,100
'P, .: 3 Etoro•Arliss Dr.
Fit.
, ', 7 (t� 1 _� i 9
I s '"`� ha aFi r ter. Full Street Reconstruction Z $ 73,600
01 r' N? P�r. r t `i Cto Miriam Way
9t ,
i4tAs. ~ ; Full Street Reconstruction
2 $ 19 400
o north end
tin zti-4)f-- -- ---- ----- - - - -- ---- - -- -- - - - - ---- -- —
��'^ y.t,i:_�i'I`�'t!',1<tJ4-al. :yF57i,�t�':.•,::
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'.i' STREET & LIMITS IMPROVEMENT COST ESTIMATE
2001-02 Arliss Dell Pavement Rehab. - OS 2 $ 12,000
Arliss Dr. to north end
2001-02 Arliss Dr. Pavement Rehab. - OS 2 $ 1.9,600
Arliss Dell to Eton Dr.
2001-02 Arliss Dr: Pavement Rehab. - SO 2 $ 23,600
Preston St. to Arliss Dell
2001-02 Arliss Dr. Pavement Rehab. - SO 2 $ 31,500
. �._____......_._....•-Eto-- n- r, to Arliss Way
' R F� --`�
2 ^2- , Mi hi an-St. Full Street Reconstruction 2 $ 21,200
,-ry `07-Flamingo St. to Pico St.
Pavement Rehab. - SO 2 $104,700
2 02=0 �, an-St.
r
' f o 101 " St `to Van Buren St.
2 d3= � i, City};Wide Slurry Program 2 $ 90,000
c3
TOTAL $947,400
Contf; <-Patriiia;Materassi SANBAG's Measure I Revenue Estimate (5 yrs.) $ 777,842
a.5 Fund Balance as of June, 1999 656,066
TOTAL $1,433,908
Note :€AgWatta3Q,€pr%o,of overall Measure I revenues shall be allocated to transportation/traffic projects. The remaining 50-70%
.,.,,.... F..
will b.alto-ated tt the Street Rehabilitation Program.
1= T ��t Ri ' �inL. c projects listed in the plan will be 100% covered by Measure I revenues.
;r 2= M al�{�; �tfri0.� , rtl&.over approx. 70% of the Street Rehabilitation projects. The other 30% will be allocated from RDA.
OS= h ral support
So_
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WA. .'A �W--In�ltCdr��po6aiAiMeasure 112-9-99.wpd
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TWENTY-YEAR TRANSPORTATION PLAN
i
i
The City's goals from the General Plan Circulation Element are:
1. To provide for a transportation system which supports planned land uses and
improves the quality of life.
2. To promote the safe and effective movement of all segments of the population
and the efficient transport of goods.
3. To make efficient use of existing and future transportation facilities.
4. To protect environmental quality and promote the wise and equitable use of
economic and natural resources.
Objective 5 of the City's General Plan Circulation Element states:
"The City will ensure that the Master Plan of Streets and Highways Circulation
System is completed by utilization of a variety of means to fund the construction
of these improvements. In addition; the City will pursue alternative means to .
fund ongoing maintenance and safety enhancement of the circulation
infrastructure!
The Street Rehabilitation Program will be consistent with the City's General Plan
Circulation Element and with Measure I Ordinance No. 89-1.
i
The allocation of Measure I subvention funds is twofold: First, is to maintain and
rehabilitate our existing roadway system and, second, to complete our Master Plan of
Streets and Highways Circulation System. The overall allocation of Measure I funds is
from fifty to seventy percent (50-70%) allocated to the street rehabilitation program, and
from thirty to fifty percent.(30-50%) to the Transportation/Traffic Program.
The specific prioritization of street improvements, be transportation/traffic or street
rehabilitation program will be based on:
1. The size of the area;
2. The severity of the problem that the street improvement is intended to eliminate;
3. The City's ability to procure funding therefore; and
4. 'The impact of the improvements on the City's'sustainable economic growth
efforts.
Please refer to the planned circulation improvements atached;n ,ce sary o: mplete
the Grand Terrab@@ Circulatiorrsem,' er„the,iGenera i la f `kd' °� t+ e; ity'$
fiscal ro rammirY of-or,,, oir `tm�ro..�merfits vill cg Ise 1
assessments tohose prpert:e� which'most directly benefit; e., C� latron Fee
Program. 1 ,m i ! t
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13nCOMIr& 6 W'ay
e c
r`. titEisiin -A
City of Grand Terrace Circulation Element Improvements
STREET FROM TO TOTAL COST
1i,E a'i`t2>n F ." S.P.R.R. 1-215 Overcrossing $928.125
cn c
2�i> 6�a6'on Rnd. - 1-215 N/A $1,800,000
°J Y
Hone Hill Dr. N.E. City Limits $895,313
3`" garion Fed.a)
=�Tgichigawstf Barton Rd. Commerce Way $105,438
Michigar�j;S#? «f Commerce Way DeBerry St. $152,813
6CD�.Main St" S.F.R.R. S.P.R.R. $56,100
V '."p
7 -`Main St: Ls; =r 650 ft. west of Michigan Michigan St. $0
-81 felt. Vem�r�j- Pico St:. Raven Way $92,138
;4 jAy�ye.
w� 9, IN. Ver Barton Rd. 700 ft. north of'Minona $134,625
r.--r
10. Mt,Ye oh Ave., Grand Terrace Rd. 300 ft. south $242,875
:,, M
` r N. City Limit $485,000
eoncr! _'ve.. Canal St. h/
12 U.ComMi f lay 900 ft. north of DeBerry Pico $1,051,750
�.�. r.. s
' 13 a'C;omm'erKef lay Pico Main St. $1,730,850
�J
TOTAL $7,675,027
:w:1. .:lplaririing\cc\twenty-year transportation plan 12-9-99.wpd
'-ia �a" •` City of Grand Terrace
�Kbpbgi b MEASURE I CAPITAL IMPROVEMENTS PROGRAM - F.Y01997 TO 2010
(Amended 12110198) (REVISED)
rr,
LOCATION TRANSPORTATIONITRAFFIC YEAR OF COST CUMMULATIVE TOTAL
E"T IMPROVEMENTS (Wl) COMPLETION
Southem•Pacifc.Rail Road" Replacement of Bridge 1999 $140.000 $140,000
bridge at Barton Roadt r
Michigan St.-.5t Bartoft Upgrade to Major Highway 1999 105.000 245,000
Road to.666 peke Ways
a
Ul
Barton Roo at Vvienda Upgrade of Barton Road to Major 1999 30,000 275,000
Highway including sidewalks and
ADA ramp at the comer
Mt. Vera '__ .-Upgrade to Secondary Highway, 2005 196,000 471,000
- "Terrace Rd (; i, antQ'4 .� raised median and City entry sign
360 Mt. Vemnat�� errX �}L�1�:. Construct traffic signal 2007 79,000 550,000
�!!
PAVEMENT MANAGEMENT
! c ` +. . '. �;ia�< PROGRAM&GENERAL ROAD
MAINTENANCE(501%)
City'Wide _ °_. Slurry Seel and Street Maintenance 1998 128,797.40 678,797.40
rn
Paving Program
City;Wlde ti7` ; `r` Slurry Seal and Street Maintenance 1999-2010 421,202.60 $1,100,000
Paving Program
TOTAL EST/MATED $1,100,000
MEASURE-1
EXPENDITURESBY 2010
Measure l:re'?• ",
A venue.estimated to 2010 is $1,300;966.
J
Tr
GRAND TER c Community and Economic Development
Department
MEMORANDUM
To: City Council Members via Tom Schwab, City Manager
From: Patrizia Materassi, Community and Economic Development Director
Date: January 10, 2000;.
Subject: Addressing City Council Concerns re Circulation Fee Ordinance (plus
related items)
1. Concern:
Please compare ou roposed fees to the fees of adjacent cities because
prospective business will do so.
The previous research s eyed selected cities in the Inland Empire that have
adopted fee programs. Ou consultant is currently expanding the survey to
include adjacent jurisdictions.
2. Question:
Is this formula legal?Aren't we sup osed to charge developers only for the
impact of their own project and not r oactively?
The current proposed formula is consist e t with AB1600 and is legally
defensible. Future development in the City f Grand Terrace will pay for
circulation improvements to the extent that f re development will utilize these
new improvements.
Funds that are generated k6mfithefee programica Abe used to mitigate existing
deficiencies such as the 1-2-1-5-6vercrossing or the=ra oad overcrossing. This is
because future development will also benefit from:€his itigation measure.
1. -Question: 77
; ! ,.
-Aren't'we double charging develop rs w'hen wed pay'for an.i covement out of a
different funding source?
22795 Barton Road • Grand Terrke ,Calif6rnia 92313-5295 (90' Attachment "B"
No; we are just giving priority to a specific project. If the City pays for an
improvement and deducts it from the formula's total cost we would be
subsidizing developers-pnd' not reaching our "intent." Also, the analysis is like
an extensive and expen' 've picture at a certain moment in time. It would be time,
consuming and not cost ee ective to redo the analysis over and over again,
every time an individual source of funds becomes available.
I
The City, by approving this few ordinance has the intent" to raise approximately i
$4,927,000 from new develop nt. This is the maximum that can be charged to 1
developers. The City then woul need to raise the difference ($2,748,000) from
other sources, such as TEA-21 g nts to cover the total cost of improvements
and complete the City's arterial cir lation system which is approximately
$7,675,000. The fee ordinance sho d only be revisited if a major change in
revenue stream takes place and the 'ty opts to completely subsidize
development.
j
Each project will pay for its proportional i act which is distributed into this
formula once, for all future development co sidering ultimate city build out. The
funds go into an account which can only pa or road improvements in the list !
approved. No funds will go to pay for staff sa nes or other city operations.
Therefore, there is no developer subsidy of go rnment either.
2. Question:
Does a developer in the industrial area pay more f s than one in the Barton
Road Corridor or another area in the City?
Yes, we have two separate districts: A and B. District is west of Michigan and
corresponds to the industrial area. District B correspon to the rest of the City.
The more impact, the higher the fee. Fees in the undevAped
commercial/industrial area are higher than fees in other paN s of the City. This_is
because the cost of infrastructure that is needed for the indu trial area is higher.
3. Retail fees are high.
The retail fees have been reduced by half of the recommended a alysis amount
in order not to discourage retail business. Please note that retail f s are
comparable with other cities.
l 4� Question:
Do-we,have�a Ist of a' '' ct n e . Wanda list of all'funding sourbe�''°
appticabfe to those pr4t s nt is'priority amongtthose projects?
r pv)tt + The informs io {"req'u ' i calle� a Capital) Improvement Program�(.GIQ)�^I
f.
Cityid'O s n,qt h ve a `ofnPr nensNe'CIP. If th`e city enacts the fee progra�
should alsoak!�st` F'��t ya a �o rehersive Cl��that noritizes: rcut-
xs €cutrat ' RP y P -
d ! C r l T
projects to be funded'by fees charged to new development. This is a
requirement of AB1600.
The proposed circulation fee ordinance has a provision which requires that a
CIP be developed within 180 days and updated every year. Staff is-planning to
do so. Please refer to list of improvements in the Circulation Element and list of
applicable funding sources.
Please note that due to Measure I regulations we have had a Measure I CIP for
many years now. Measure I is one of the many potential funding sources. Per
Craig, our Measure I CIP includes only small"projects we can afford"-to pay by
saving Measure I subventions from year to year:- Projects in the Measure 1 CIP
are considered top priority which cannot easily qualify for other funding source.
Generally, we have split Measure I revenues between a) road maintenance and
b) saving for transportation projects, in the past. Currently'our.intent is to
increase % funding to road maintenance for lack of other funding sources
besides the gas tax fund.
A list of road rehab/maintenance projects is being developed and will ultimately
become part of the City CIP together with. all transportation projects listed in the
Circulation Element and Circulation Improvement Fee Ordinance.
The list of potential funding sources is attached. While we have benefitted from
many of these sources others sources are not familiar to staff. Staff will invite a
SANBAG representative to make a presentation re funding sources at an
upcoming meeting.
After City'budget cuts we no longer have sufficient resources to take advantage
of all grant opportunities available. Please call me at 430-2247, or e-mail
mgatrizia _aol.com if you have questions. Staff plans to submit the Circulation
Fee Ordinance for approval at the City Council meeting of February 10,.2000.
Attachments: A- List of improvements per City's Circulation-Element
B - List of potential funding sources
cAmy fileMcirculation improvement fee issues.wpd
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Table A
GRAND TERRACE CIRCULATION ELEMENT UPDATE ENT
-- - IMPROVE""F"'TS TOOMPtETE THE G C QULATION EL
a ,'w.r 4 Y Add. Add.
.. St ^� -- - ",�; : " Location Im rovement Len h Pavement r.o.w. Connments
1• - `Barton `' ,' �P R.F2`, to I-215 Upgrade to Major 1,350 ft 28 ft ft
.'Overcrossin Highway
2• Barton Rd. . I-215 Overcrossing Upgrade to Major 380 ft 28 ft - Reconstruct
Overcrossing
Hi .hwa
3. Barton'Fd.l; �°' rie Hill Dr,,to North Upgrade to Major 1,500 ft 19 ft - Significant
, y earthwork
C Limits Highway eastbound 19 ft required
�Y 2,250 ft
v.
,•„„wrw..,or s..rvrY westbound
4. Michigan `��Baiton Rd, to Upgrade to Major 350 ft 34 ft 32 ft
Commerce Way HiqhwaV
5. Michigan 5t ,.�.'=_. Commerce Way to Upgrade to 850 ft 22 ft 20 ft 200 ft. south of
Det3erry St. . Secondary Highway. Commerce
rFa'sa;wcs r Way,westside
is vacant
L LJ'
6. Main Sty .- "S F•R.R. to S.P.R.R. Upgrade to 680 ft 12 ft - Westbound
1 vo1)� t'sz_ Seconda Highwaydirection on
Mai f.�Re1lo, rya s. -.650 0 west of Michigan Upgrade to Collector 650 ft 10 ft 4 ft Westbound
7. q.
- . -o 011ie iigan
direction only
_...- — -- 11
8. M. !�i,E �1� Raven Way to Pico St. Upgrade to 810 ft loft ft
—_—' Secondary H1hwaY
9. Mt. moCt U ;r_. aartor Rd. to 700 ft Upgrade to 1,300 ft loft 11 ft Northbound
` 1 Yt4►t'f north of Minona Secondary Highway direction only
I '
10. Mt. r� l�" `_'.`_ 'Grand Terrace Rd. Upgrade to 300 ft 10 ft 11 ft Souhbound
(City entry)to 300 ft Secondary Highway direction only,
-south Storm drain and
��'R. �.,; i�d� ----- --,---- ------- - - - - ----- -- ---- --- -- ------ - - ----- -- - be provided.
11. Commerce Way 900 ft. North of De Construct Secondary 3,760 ft 64 ft 88 ft Alignment is on
Berry St to Pico Highway vacant land
Commerce Way Pico,to Main St. Construct Secondary 1.240 ft 64 ft 88 ft May encroach
Highway O St
ing
eve e
.i q,?llUv�rl'A&p -1-31.VA��
11E4'S (Hazai d i
Table B
COST TO CONSTRUCT ARTERIAL SIGNALS
City Responsibility:
1 fir i Fraction: Dollar:
1)Barton 9 Grand Terrace 1.00 $150.000
l;liiii taafiu 2)Barton 9 Palm 1.00. $150.000
rti i I r�ti l;.;ti I n, 3)Barton c�ii Honey Hill 1.00 $150.000
4)Michigan 0 Commerce Way 1.00. $150,000
:'f'I1 :I ,I1` I'SIi 5)ML Vernon @ Canal 1.00 $150,000
6)ML Vernon(0 DeBerry 1.00 $150.000
7)Mt.Vernon(Z�Van Buren 1.00 $150,000
Eit�'EI ti� 1�t�" 'A''dttt 8)ML Vernon_C Pico 1.00 $150,000
Sub-total $1.200,000
25% Design$contingencies $300,000
- - =__---= Grand total $1.500,000
N(,tr . �'`f`a(ll'd f o;ki�d /0.pp
�l f`fl(Sifi4;i
n:
;,
Grand 'rerrace
Agency
Contact Person_Patrifi�a Materassi
/ . Telephone N 430-2247
Local Agency 2000/01-2005/06 RTIP
FINANCIAL PLAN
Projected REVENUE
99/00 00/01 01/02 02/03 03/04 04/05 2005/2006
Gas Tax l
r
Measure I
General Funds
Pro °,rl•.1:6r '
Developer:Fees- '
Comm.jitcd..
-Mvefi'kilees'
'Pro'ecCe"L-"
*CMAQ (CM)
*STPL (STPL)
LXF A;fM& 3
:'(I NON/
,I,r"L'1'k Ajit 8 -17.
r" LTF8 i
t
'bem`o(DeinoL21);
1;11�98 STIP (STP)
1IES ,(Hpzard
Elimination &
11BRR
(Bridge/Rail)(BRL)
or (STPR)
,,.+TEA (STPE);,\'VI
6thert112evenue
Sources (Lease
20( Ali
TOTAL
Note: *' Ie Bo rd Approval for these funds H:2000R,riPFP.LEP-08/(A/99
=t�: tvl�cl;l�i'c��� Approval •
n. *'**Must be..Jisted in TEA-21 legislation as "High Priority" or Discretionary/Demonstration Funds
�, V!
ro.n4 (,;IV Wide lurrlr
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r 04-05 RAVEN V .�
iO4 05 VIVIFND/ AW
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005 OG WES1 WCiC)l) LAN( W;
6-06 FLAMING. S-1'
;I?M 10 l
Yrogram
5TraT
City Wide Capital Improvement/Maintenance Programs
A key project under development by the Staff is a Cite Wide Capital Improvement and
Maintenance Program. This will include the development and analysis of long range
capital infrastructure needs for the Cite- in the areas of Streets. Storm Drains,
Circulation/Traffic. Sewer and Facilities. This program will be presented in a workshop
format.as part of the FY 2000-01 Budget Process.
A CIP allows the City to begin a prioritization of where it will invest key funds toward a
long term capital benefit. In order to maximize our infrastructure, however. it is essential
that we also develop strategies for the maintenance and repair of existing streets and
roads to standards which are generally acceptable. Measure I %%ell play a key-role in
implementing key maintenance projects xvithin the City.
Attached as Exhibit X is a listing of maintenance projects which«ill be proposed by the
Staff in the Capital :Maintenance Budget as part of the long term CIP. These projects.
over a 12 year period will seek to upgrade streets rated as being in "Critical' or "Poor"
condition based on our ratings in our pavement management system.
In order to achieve these repairs. Staff%%ill be recommending a combination of funding
from Measure I and from the Redevelopment Agency- to eliminate the poor conditions of
the streets. Conversly. Staff is developing a maintenance strategy for our "Excellent".
"Good" and "Fair' streets utilizing Gas Tax Funds. Hence, the use of Measure I is of
critical importance in addressing long term objectives in our capital maintenance
program.
c — x
C O - O 'J O C z- 7 'T r
a
irlUO-U0 I-LAIVIINU(J 51-- M
7_r}45A3 K (-"s,rOI\I S'P Al
1/20/00 Street Rehabilitation Program Projects by Fiscal Year
GR
Contribution
PRIORITY ROAD,, NAME FROM ROAD TO-ROAD WDTH LGTH AREA RM IMP E`t Cos Measure 1 RDA
1999-2000 MINONA DR KINGSTON ST ETON DR 33 1173 38709.23 20 RS 38,709.23 29,031.92 9,677.31
Total1999-2000 29,031.92 9,677.31
2000-01 HOLLY ST ETON DR ARLISS DR 33 1021 33694.45 56 OS 42.118.07 31.588.55 10,529.52
2000-01 FAIRBURN DR KINGSTON ST MIRIAM WAY 33 1115 36790.94 36 RS 73,581.88 55,186.41 18,395.47
Total2000-01 86,774.96 28,924.99
'2001-02 ARLISS CT ARLISS DR NORTH END 33 288 9502.33 56 RS 19,384.76 13,569.33 5.815.43
2001-02 ARLISS DELL ARLISS DR NORTH END 33 178 5867.30 58 OS 11,969.30 8,378.51 3,590.79
2001=:02PrcARUS9?DR{',"I-`-''6 ARLISS DELL ETON DR 33 291 9616.60 58 OS 19,617.86 13,732.50 5,885.36
2001-02 ARLISS DR PRESTON ST ARLISS DELL 33 351 11584.81 57 SO 23,633.01 16,543.11 7,089.90
2061iP2 AM_q,$1��bITZD ETON DR ARLISS WAY 33 468 15438.86 55 OS 31,495.26 22,046.69 9,448.58
Total2001-02 74,270.13 39,907.67
{A. IAA, VI k ,arl Avg - -
2002`-03 Mli✓HIr3AN1,`8T AVI FLAMINGO ST PICO ST 38 268 10179.71 59 RS 21,173.80 15,880.35 5,293.45
2002=03 WOHI'6AN'{ST, AW PICO ST VAN BUREN ST 38 1325 50346.69 58 SO 104,721.12 78,540.84 26,180.28
,iA NIT VE( :01-1 Av!
rA MI V I.I: n1 P,\n Total'2002-03 94,421.20 31,473.73
2003-04 City Wide Slurry Program Total 2003-04 90,000.00
2004-05 RAVEN WAY WILMAC AVE ORIOLE AVE 33 946 31202.18 46 RS 67,396.72 47,177.70 20,219.01
2004-05 RAVEN WAY MICHIGAN ST VIVIENBA AVE 33 528 17434.22 59 RS 37,657.92 26,360.54 11,297.37
2004-05 VIVIENDA AVE TANAGER ST PICO ST .33 533 17581.94 53 RS 37,977.00 26,583.90 11,393.10
total2004-05 100,122.14 42,909.49
2005-06 WESTWOOD LANE WESTWOOD ST SOUTH END 24 421 10093.02 46 RS 22,204.64 16,653.48 5,551.16
2005-06 FLAMINGO ST MICHIGAN ST EAST END 33 266 8768.39 59 RS 19,290.46 14,467.84 4,822.61
2005 06 KINGSTON;ST ARLISS DR ETON DR 33 795 26240.44 55 OS 57,728.96 43,296.72 14,432.24
Total2005-06 74,418.04 24,806.01
2006-07 GRAN D,TERRACE VIVIENDA AVE NEWPORT AVE 40 1562 62482.44 58 137.461.37 96,222.96 41,238.41
Total 2006-07 96,222.96 41,238.41
/Plfl VVt_SIVVUVl1iJl' _
?f� ,A FRI: -fVr kff[A AV /
. "1r- i nI
1/20/00 Street Rehabilitation Program Projects by Fiscal Year
Contribution
PRIORITY , ROAD NAME FROM ROAl2 TO ROAD WDTH LSzTli ARE IKP Est Cost Measure I RDI L
2007-08 MICHIGAN ST LADERA ST RAVEN WAY 44 340 14,960 68 OS 22,440.35 16,830.26 5,610.09
2007-08 MICHIGAN ST == TANAGER ST FLAMINGO ST 38 265 10,069 63 OS 15.103.11 11,327.33 3,775.78
2007-08 MICHIGAN ST'.`." RAVEN WAY TANAGER ST 41 275 11,275 69 OL 16,913.03 12,684.77 4.228.26
Project Cost 54,456.49 40,842.36 13,614.12
2007-08 PICO ST DICKENS CT SANDBURG CT 41 167 6,865 68 OS 6,865.07 5,148.80 1,716.27
2007-08 PICO ST DICKENS COURTSANDBURG CT ' 41 148 6.068.00 68 OS 6.068.00 4,551.00 1.517.00
2007-08 GARDEN CT PICO ST NORTH END 33 473 15,605 68 OS 15,605.44 11,704.08 3,901.36
2007-08 PICO ST x. KINGFISHER RD, 'TRANSITION 41 581 - 23,802 68 OS 23,801.52 17,851.14 5,950.38
52,340.04 39,255.03 13,085.01
Total2007-08 $ 106.796.52 $ 80,097.39 $ 26,699.1
2008-09 MINONA CT MINONA DR SOUTH END 33 349.56 11,535 63 OS 11,535.33 8,651.50 2,883.83
2008-09 MINONA DRY ETON DR PRESTON ST 33 498.48 16,450-= 68 OL 16,449.96 12,337.47 4,112,49
2008-09 ETON DR MINONA DR MIRIAM WAY 33 325.91 10,755 65 OS 10,765.03 8,066.27 2,688.76
2008-09 VICTORIA ST PRESTON ST BARTON RD 22 660.19 14,524 68 SO 14,524.14 10,893.10 3,631.03
r Total2008-09 53,264.46 39,948.35 13.316.12 ~.
fi ,-�•.ter
i i•2009-10 CANAL:ST.
CJ '° VICTORIA ST CARHART AVE 33. 1,431 47,217 68 OS 59,021.57 44,266.18 14.755.39
2009 10 Ni ,WPOwf A Lf i CANAL ST CITY LIMITS 28 1,5r)o 43,665 64 OS. 43,664.63 32,748.47 10,916.16
2009-10 VI IIENDA F E BARTON RD VIVIENDA CT 33 488 16,114 68 SO 16,114.09 12,085.57 4,028.52
Total2009-10 118,800.29 89,100.22 29,700.07
ID
cz_u .
2010-11 DOS,RIOS AVE.,, ^ PALM AVE COUNTRY CLUB 33 577 19,035 65 OS 19,035.01 14,276.26 4,758.75
2010-11 WARBLE14'4%C-) DE BERRY ST DE SOTO ST 33 265 8,745 69 SO 8,745.12 6,558.84 2,186.28
2010-11 WESTWOOMST HONEY HILL DR EAST END 24 1,149 27,578 66 SO 27,577.68 20,683.26 6.894.42
2010-11 FkEMONTIA AVE LADERA ST NAPA CT 33 375 12,361 63 OS 12.360.97 9.270.72 3,090.24
2010-11 ORIOLE AVE KENTFIELD ST VAN BUREN ST 33 274 9,037 64 OS 9,036.70 6,777.52 2.259.17
Total2010-11 76,755.47 57,566.60 19.188.87
1/20/00 Street Rehabilitation Program Projects by Fiscal Year
S9nttrihution
PRIORITY RQAQ_NAME FROM ROAD TO ROAD WDTH LUH AREA t• M IME Eat Cost Mpas u re 1 RDA
Pending Projects for Grant APPH-Cations-STE
TBA BARTON RD 1215 BRIDGE 64 886 56674.78 36 SO '85.012.18 59,508 52 25,503 65
TBA MT. VERNON AVE BARTON RD MINONA DR 52 586 30470.47 58 SO 45,705.70 31,993.99 13,711.71
TBA MT.VERNON AVE DE BERRY ST DE SOTO ST 62 297 18388.01 49 SO 27,582.01 19,307.41 8,274.60
TBA MT.VERNON AVE CENTER CITY CT BARTON RD 62 500 30970.54 49 SO 46,455.82 32,519.07 13,936.74
TBA MT. VERNON AVE VAN BUREN ST DE BERRY ST 62 1325 82143.24 58 SO 123,214.86 86,250.40 3.6,964.46
1 BA MT. VI_RNON AVE DL SOTO ST CENTER CITY CT 62 522 32348.74 51 OS 48,523.11 33,966.18 14.556.93
Total 291,481.50 263,545.58 72,870.38
BARTON RD PRESTON ST 'GT RD 62. 775 48,052 64 OS 72,078.43 54,058.82 18.019.61
BARTON RD ARLISS DR PRESTON ST 62 2.245 139,160 68 OS 208,749,66 156,562.25 52,187.42
- Project Cost 280,828.09 210,621.07 70,207.02
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GRAND TERR c Community and Economic Development
Department
STAFF REPORT
CRA ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: JANUARY 27, 2000
FUNDING REQUIRED NO FUNDING REQUIRED X
SUBJECT: Technical Report on Barton Road Median Improvement
Project from Canal Street to Mt. Vernon Avenue
RECOMMENDATION: Review and Provide Guidance
Please review attached technical report prepared by TEP (Craig Neustaedter-
Transportation Consultant).
Staffs preliminary recommendations are:
1) approve option #2, a raised median to be further refined;
2) property owners contacted and invited to a public hearing for information and
input; and
3) determine funding strategy to incorporate RDA funds and perhaps an
assessment district.
4) Installation of the median to follow.
Funding for landscaping could be applied two years from now in the 2002 cycle of TEA
21 "call for projects".
Please note this item is on the agenda for discussion and guidance. Should Measure
be chosen as the funding source staff will process an amendment to the Measure I CIP
at a later date.
aic Attachment: Barton Road.Median Improvement Project Technical Report dated
January, 2000, prepared by TEP"
` wA . .\planning\cc\Barton Road Median 1727-OO.wpd TO F
22795 Barton Road • Grand Terrace, California 9zbbWL' W ftkbAftM NO. 7 D
Fror-Lre+:= `le-.s-esc:-r-a;r tr c= _---errece r.Y -ems=o'"
City of Grand Terrace
Technical Report
Barton Road Median Improvement Project
Canal Street to Mt. Vernon Avenue
Prepared ST.
TEP
P.O. Box 18366
Irvine, CA 92623
(949) 652-4367
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ex Strong tv.,O-V:sy ^ j�. : ;�, <c ;41 -RoadTfrc
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as woutd Gorlirol r off1h2 overall ana'rs��. - - :�. iv
Barton Road Median Modification
Canal Street to Mt.Vernon Avenue
Table of Contents
ExecutiveSummary ....................................................................................... 3
IssueStatement ................................................:............................................. 3
ProjectBackground ....................................................................................... 4
Barton Road - Existing Conditions ............................................................... 4
BartonRoad -Alternatives ............................................................................ 6
Proposed Site Access Restrictions and Modifications ............................... 6
Long-range Solutions ..........................................................................:........ 7
ProjectCost Estimates .................................................................................. 8
Funding Sources
i
i
List of Figures
Figure A - Existing Two-Way Turn Median
Figure B - Interim Median Modification Alternative
Figure C - Ultimate Median Modification Alternative
- - - - - -• =ear.+ -.,- . . - - i, —,�r�v�C'. ..';.t; ,�..:,vr, .,.::.�III�y_ -`•� {�__.:;a
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Barton Road Median Modification
Canal Street to Mt.Vernon Avenue
Ekocutive Summary
Barton Road between Canal Street and Mt. Vernon Avenue located in the City of
Grand Terrace is a major eastAvest arterial serving a large commercial area of the
City. This 724 foot wide section of roadway is currently configured with two (2)
eastbound through- lanes, bewo (2) westbound through fares, and a fwo-way
continuous turn•: lane designed to facil:ate unrestricted ingress/egress to and from
driveways fronting both sides of the roadway. The lencth of roadway being ,
evaluated measures less than 1;4 of a mile, and contains a total of 15 access
points.
In response to perception of increasing traffic congestion and hazardous conditions:
TEP was asked to develop alternatives to the existing unrestricted traffic movement
through the area.
TEP has developed two alternative concepts to the existing unrestricted trvo-way
continuous turn lane. Both alternatives involve ingresslegress restrictions
throughout the area mentioned. The proposed Interim Alternative involves
replacing the existing two-way continuous turn lane with .a painted median that
includes dedicated left tarn pockets at selected driveways. The estimated cost to
complete the Interim Median Modification Alternative.as proposed is $35,100. The
Ultimate'A!ternative proposed involves replacing the two-way continuous turn lane
with a more permanent raised concrete median. The estimated cost to complete the
Ultimate Median Modification Alternative as proposed is a minimum of$69.400, and
could be significantly higher, depending on median landscape treatment. Both
alternatives also involve 'installing Egress restrictions at several of the existing
driveways. „
In addition to the two median alternatives. TEP has investigated long-range
planning solutions to address the traffic conditions on Barton Road.
There are .several funding options that. have been considered to complete the
proposed Barton Road project including General Fund, Measure,l, federal and state
funding programs. In addition, an assessment district could be enacted to fund
these improvements' if approved by two-thirds of the property owners that would be
included in the district.
Issue Statement
: . .'. .,-�..`. _. it• :•. •,' -" 'r
,scin IC. The'purpose'of this teport;,is,to examine the feasibility'and impacts of replacing the
3t to FAH . existing h o4ay ccn`tinuoJi turn lane on Barton Road•'from Canal Street to Mt.
:ice: . Vernon Avenue in the City of Grand Terrace with a painted.or raised median that
as O ; would control access. Additional drivevray turn,rest>ac�ic�n��V?,irc4 d as.part,
of the overall analysis.rnc� .- . �;t,;: - -
3 � .
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Barton Road Median Modification
Canal Street to Mt.Vernon Avenue
Project Background
The section of Barton Road between Canal Street and Mt. Vernon Avenue s
located in the City of Grano Terrace. Over the past seve2al months,. residents and
business owners have perceived increased congestion and hazardous ccnditiors
throughout this stretch of roadway. Several existing conditions contribute to th s
perception inciLding:
i
• Extensive commercial development immediately adjaz�ert to both sides of Barton.
Road between Canal Street and Mt.Vernon Avenue.
15 existing driveways located within a l.4-mile stretch of roadway and ne
existing ingress/egress controls.
Increasing daily traffic volumes.
i
TEP stay was asked to develop alternatives designed to reduce anddor eliminate the
major traffic problem throughout this corridor caused by lack of sufficient access
control.
Previously, interest has been expressed in implementing traffic calming measures
on Barton Rd. that would cause traffic to be sowed or reduced. One suggestion j
was to replace one through lane in each direction with ang!e parking. The proposal
to instaa traffic calming measures on Barton Rd. was analyzed as part of the
General Plan Amerdmert Circulation Elemert Study that was conducted in 1997.
This proposal was not supported by the General Plan Amendrrent Study Task
Force and City Council for the following reasons: 1) reduction in roadway capacity
would create a significant deficiency on the circulation system; and 2). because
Barton Rd. is part of the County Congestion Management Plan (CMP), the City
would be reggired to develop and implement a Deficiency Plar. that would mitigate
unacceptable Level of Service conditions. Furthermore. traffic caimirg measures
would not m;tigate the primary traffic problem, on Barton Rd. caused by poory
designed and improperly spaced driveways.
Barton Road -Existing Conditions
The existing median and driveway configuration for the segment of Barton Road j
between Canal Street and M`. Vernon Avenue is shown on Figure A
��• _ • Length and Width of Street Segrr enV::��y
�f .fit� '. Bartcrr Road from Canal Street�t<a frAris7apF�oxir4iat "y: �C ' :,'I` jai_,
feet in length. The street is fully"impraved°` nth a curs='to curb �fidth of= feaP.` S `- `- r`:1
except` Sidewalks are.installed or: both the,ft th aid°south°side of `he roadway/'�exc'6P -
3+'' 7 ` ilk
l i.iw.L:.=`.` �.
for a,limited distance on the south si e ' =' `` `
,. _ �: s•, I �-<r;PCs �: • _ - :. s5F
Frr-r-Craig 5.Mess:a,dter rage=_
Barton Road Median Modification
Canal Street to Mt.Vernon Avenue
Existing Lane Configu ratio nlAverage Daily Traffic
Barton Road from Canal Street and Mt. Vernon Avenue currently has two (2)
through lanes striped for both east and westbound traffic_ Bartor: Road also has
a hw-way continuous turn lane striped throughout the length of this section.
The continuous :ern lane transitions to a dedicated left turn pocket at both Canal
Street to the west and Mt. Verr:on Avenue to the east. Average daily traffic
(ADT) for this portion of Barton Roaa is '6.800 venicles east of Canal Street
and 13,200 venires west of Mt. Vernon avenue.` - -
• Existing Commercial AccesslDriveways
Barton Road from the intersection of Canal Street to the intersection of Mt.
Vernon Avenge currently has 7 access points on the north side of the roadway
and 8 access prints on the south side. There are currently no turning
restrictions at any of the.15 existing access points.
Existing Traffic Control Devices
Barton Road at Canal Street and Barton Road at ;Ut. Vernon Avenue are both
signalized irtersections.
Barton Road -Alternatives
• Interim Alternative/Signing. Striping, and Median Noses at Critical
Locations (Reference Figure B)
Consultant staff has proposed two (2) aternatives to deal with the perceived
problems on Barton Road between Canal Street and Mt. Vemon Avenue.` The
interim alternative includes the following roadway modifications:
1. Remove the existing ttio-way turn lane. Replace it vAth a painted mediar
that includes dedicated left turn pockets at selected driveways.
2. install surface mount delineators and/or pavement markers at selected
locations to reinforce ingress/egress control.
E inforc ....____ __ 3. Install raised concrete med;an inoses. at selected locations to reinforce
ingresslegress control. _ 4
Install sigrs at selected driveway r locations betwee^ Canal Street and Mt.
Vernon Avenue r=stricting egress mcfements+c "Righj Tum Onl ".
5
F'3r.. _-Sig:.we.S.3c. v 0.•_¢,r'� eni 4,—, ... �. -e,-3
Barton Road Median Modification
Canal Street to Mt.Vernon Avenue
i
No additional roadway modifications are -being considered as part of the Interim
Alternative.
• Ultimate Altornative/Full Raised Median (Reference Figure Cy
The second roadway modification alternative is mere permanent in nature. The
Litimate alternative includes the fcllcwirg roadway modifications:
_ 1. Remove the existing two-way turn lane. Replace it with a fully improved
raised median that includes dedicated left turn pockets at selected driveways.
2. Install signs at seiected driveway locations between Canal Street and Mt.
Vernon Aver:ue restricting egress movements to ".Right Turn Only".
No additional road-rray modifications are being considered as part of the Ultimate
Alternative.
Proposed Site Access Restrictions and Modifications
As mentioned above, both the interim and ultimate roadway modification
alterr.atives :rill restrict left turn ingress/egress at certain existing driveways
adjacent to both sides of Barton Road betvueen Canal Street and Mt. Vernon
Avenue. All existing driveways on this segment of Barton Road were revievred.
Restrictions are proposed only at locations where it is necessary to eliminate
traffic corficts that contribute to congestion and hazardous conditions
• Eastbound Ingress
Both alternatives propose reducing the eastbound left turn ir;gress at 5 of the
north side driveways. Consultant staff has proposed that eastbound 'eft turn
ingress continue to be permitted to the large driveway just east of Canal Street
which serves the mall containing the City day care center. Eastbound left turn
ingress is aiso tieing proposed for the driveway serving Blue Mountain just west
of Mt. Vernon Avenue.
• ' Westbound Ingress
Both alternatives propose reducing the westbound left turn incress at 5 of the
. .�,: south side driveways. -,Consultant staff has proposed•that westbound left turn ,
S; cn nc ingress continue to be Ferri itled at the entrance to the Stiter.Erbt!-i`ers Shopinc- ;
Center, the entrance 4611*'Bank.of ,'nerica(:66ifi0ja' nd✓ aii��se vice;u i t`
access located:just4 bf StreE
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Ile �� ' -
ay..... e� t L^'..jvi•. '_I fali +
I North Side Egress FS a
j
..�:IS'F:_
Barton Road Median Modification
Canal Street to Mt.Vernon Avenue
Both alternatives prcpose reducing the north side unrestricted left turn egress at
6 driveways. Co-is0ant staff has proposed continuing to glow unrestricted left
turn egress frorr the large driveway located just east of Canal Street that serves
the day care center mali- The remaining 6 north side driveways would be
restricted to "Right Tarn Only' egress.
South Side Egress
Both alternatives prcpose reducing the south side unrestricted left turn egress at
6 drivet,,ays. ConSU*ant staff has- proposed continuing-to allow unrestricted = _ -
access from, the drive approach serving the Stater Brothers Shopping Center and
the canal service access. The remaining 6 south side driveways vieuld be
restricted to"Right T;;rn Only" egress.
Long-range Solutions
i or,g-range solut;ons irvolve the redesign and reconstruction- of several of the
driveways providing access to Barton Road. Of most notable concern is the
driveway configuration providing access to the Bark of America and adjacent Stater
Brothersfruck delivery dr.,veway located on tee north side of Barton Road. Within a
distance of less than. 1 10 feet. there is a three lane egress driveway for the bank
site, adjacent to an ingress/egress driveway that is used primarily for truck deliveries
and to provide access to the rear entries of shops at the Stater site. The two
driveways are only sepa•ated by a cinder block wall.
The City does not possess the legal authority to require correctior. of existing
driveway design deficiencies. Furthermore, remediation of existing deficiencies may
be quite costly. It is unlikely that the City could obtain grant money to cover the cost
of cnsite remediation measures.
As a Icng-rarge sclutior the City should adopt access design criteria and driveway
design standards that ensure safe and efficient access fcr ail future developments
that are cons+ructed or Carto^ Road. Pursuant to the City's adopted General plan
oolicies,the access design critera would include the provision of a raised median.
Existing ons:te access deficiencies wou!d be corrected as existing prcperties
redevelop. and submit fcr discretionary approvals from the City. These deficiencies
would be corrected by the developer as a condition of approval an���v fh ro cost to
the City.
Protect Cost Estimates=.
Barton Road Median Modification
Canal Street to Mt.Vernon Avenue
The primary difference between the Interim Alternative and the Ultimate Alternative
is cost. It is less expensive to install a painted median versis a raised concrete
rnedian. However, the less expensive painted median also offers drivers more
opportunity for violat!ng the intended purpose of the restriction. This is why the
surface mcunted deiireators are recommended at selected locations as part of the
:nter;Im Alternative. Estimated cost creak-4c jns.are listed in the following tables:
• Interim Median Modifications
i
Gescrpt cn jCPA _nit Price Tota;
Project S.r $500 SECC
Tr2nic Control 1 IS S5,009 S5.000
Said Blast Exist:-r Striping 1 'S S5,000 S5.CCC
Pa rt Traf=c Striping & install RPNI s ? LS S"0 000 S10,CCC
rstall �e c?e3:ors ran_ neat �4arkers 1 _S S2,500 S2,EC0
rstall kCr-Sita Grivewa,S;rage ' LS S1.ory S1,CCC
rstall 3' Cwt. 20 LF S8.00 S1EC
Red Stamped Cc:c-ete '00 SF S5.00 SSCC
SLt,-Totsi S29,1EC
Pius 10%S-_ntin^en:n/
Contract Ad—inistra•.ion S3.000
-otal =s:;r-ted �..3 ect Ccst S35.Ue
i
Ultimate Median Modifications
Des. pt ivanLt, .;C'A
cn _nit Pnce Tea
Pro;ect S c- 1 EA S500 55CC
T-attic Ccrtrcl 1 LS 55.000 S5,CCC
Sa.1d Das: Exis_n^S7!P,�9 1 :S =51.00r, S5,CCC
Pa rt Traffic Strr rc &ins ail R�'!`Xs 1 _S 55.000 S5,CCC
- 5ti0 Li= S8.0C S12 CCC
rstall ;ram 1
Landscscini -:NX) SF C5 S251CCC
r3tall ---r'-Site Sgra^e _� S? ^;it S1,CrC
bSEdia^ .cse S grzce 1 LS 5500 ScCC
SLC-Total S54.CCC
Pius 10:10 Continency S5.4c
Contract=kc�^-::stra:ion S10,CCC
ata? =s:irr a-ec "" -_-ct Cost So9.�0C
` Minimum unit price for ground cover only. Landscaping cost may be signi icantly j
nigher deperdirg on this selected treatment ! j
r,
- The C t "'staff v,'culi� als like"tc��onduc:2 commoity"par' - at prcgrarl, hat
,: t s _ L,
would a lst he supaa die bGs nee; swgnd'prope�'y ovines a on Barton 'oad.
a� The`cos esE r.:ates ��d" ocv�•do rot incitkie costs for the ^ mu. ty}parttctp�tion _
i`
progra;r: :se the cost estimates do no -Include thiAcc s�fo� on-sit�L�ess
moaifca on tnat cou ca ist in._fudher lmp�:ovlr�_ R� ��Ilat cn,_ .
_ .� =-
_ _ti. _
M1 r -8 ' r i
- ., -.._ - "�, kI.7tS'v4.._._.+-.3�7 +_.dam_ i G..• _ .y '"_'5+x'"^_3'.:� :`$a N"�:a'Y. .. _ - ....- _.v__...
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Barton Road Median Modification
Canal Street to ML Vernon Avenue
Fundina Sources
There are several funding sources available to complete the proposed project
including,
• General Fund -this funding source should be corsidered currently unavailable.
Measure I - :.Ise of this funding source would entai' diversion of funds currently
earmarked for other City priorities including critically needed street main►enance
activities.
• TEA-211STP - SANBAG is expected to issue a call for STP projects within the
next six months. Cites in t`;e San Bernardino-Valley-%yould: apply.for these
funds on a competitive basis. At this time, it is not known i`. a proposal to
construct the Barton Read median would be competitive. Furhermore, it is
unlikely that SANBAG would agree to earmark a significant amount of STP
funds for median landscaping-
Hazard Elimination Safety (HES) - annually. Caltrans issues a call for
projects that eliminate street hazards. The Barton Road median would be an.
.eligible HES project. However, annually grant applications far exceed the limited
amount of funding that is available from this program. in addition, HES would
not cover landscaping costs.
Assessment District -an assessment district cou d be eractec to fund Barton
Road median improvements, if approved by tyro=hirds of the, property owners
that would be included in the district.
3aau;"Z 'eueo i
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City of Grand Terrace
Barton Road Proposed Median Modification
Existing Two Way Turn Median ..�
e of A Stator Bros
i Narkiny Paiking
¢E
�• 22448 Barton Rd DETAIL A
' NOT TO SCALE Not to Scnh
La TiJera Olue Mountain - d
aid
D7t Care Center/Mall Mlsc. Shops
l!
Canal Sewicf.4%(ICHS; Mist:. Shops
Professional bank of Vdcdirt Gas 31ation
;Plaza America/Stater Bros. Slater Bros
(Reference Detail A)
.: -t; i;oye»:. Vacant Gas Station
3. .w
w'i,•r'i 4meBank d Americ:a
FIGURE A
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0
4
1
City of Grand Terrace
Barton Road Proposed Median Modification
Interim AlternativelStriped Median
n
a
I n
77448 Eldon Rd/
NOT TO SCALE Right InlRight Out
Blue Mountain
Le Tijeral tklght In/Right Out
0 Right In/Right Out Left In
` Day Care Center/Mall Misr.. Shepa/ c
Full Accese Rlyh!In/ftlyhl Out
M S
r
y
IU c
n
I u
anal;9erv�ceAcc Bank d Misc. Shops/
ess!
Pull ACcesst Arne rica/Staler Bro . Right In/Right Out
t I G.T. Prntessional Right InlRlghl Out
-j
Ptacq/ Stater Bros./ Right— Vacant Gas Station
Right In/Right Out Full Access Iee/Right Oul `
Vacant Gas Station/
Bank d America/ Driveway Dosed
Right In/Right Out Left In FIGURE B '1
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k,
City of Grand T rraceI
Barton Road Proposed Median Modification
Ultimate Alternative/Raised Median
22448 Barton Rd/—
,. NOT To SCALE Right In/Right Out
Blue Mountain
Le Tljera/ Right INRiyht Out
a Right IrVRight Out
Day Care Center/Mall
�_ Full Access Mist, Shops/
i_i ,. Right In/Right Out
y
c
eu
,,.
Canal: Arvice Access/ Bank of Misc. Shops/ �!
Full Aixess. Arnerica/8tater\BrosRight In/Right Out
rG.T. Professional Right In/Righl Oul �
w I" 'plaza! Stater Bros./ Vacant Gas Station/
r; RightIn/Right out
l Right In/Right Out Full Access
Vacant Gas Stabon/
l° Bank rA Arnericd/ Driveway posed
Right In/Right Out
;u Left In FIGURE C
i
CITY OF GRAND TERRACE
:.:..............:.: :::::._::::.:.:.:.::::. TA..................................:.....:.......:.:..:..................:..:.:.::::.:::::::.. ..::. .:: :::::.:.
F1l ..A .emommommiX
CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE : January 27, 2000
AGENDA ITEM
-SUBJECT:- . APPROVAL OF -EMERGENCY PURCHASE OF REPLACEMENT FILE
SERVER COMPUTER AND APPROPRIATION OF FUNDS FOR FY 99-2000
BUDGET !
FUNDING REQUIRED XX Appropriation of $15,000 available,unreserved General Fund balance.
(approx.60%«ill be cost allocated to all other funds at year end'Aith
40%of the net cost remaining in the General Fund)
NO FUNDING REQUIRED
I
Background
Our computer server currently houses and runs the applications of the Finance Department
budgetary/accounting system, utility management system (sewer), in addition, it stores all shared i
document files, database files, GIS files, Government Code library database applications and
various other applications and files.
Our server hardware is currently five years old, running on a Netware 4.1 operating system
serving a 30 node network. The Server hardware is an Intel Triton motherboard with an Intel
Pentium 100 CPU and the maximum 128 SRANI. We have experienced intermittent processor
errors over the past six months. The replica backup system is not operable due to Y2K and will be
replaced shortly. We have been advised that upgrade to a newer operating system (Netware 5.1
currently in the budget) is not the best solution because of the current ram limitation and hardware
problems. Staff is very skeptical of continued server performance after a crash on January 5 with
a subsequent disaster recovery procedure to get the system operating again. Staff decided that
putting more effort and consultant time into the current system would not be optimal.
a
Emergency Equipment Purchase and Request for Appropriation
In order to keep our applications running with no downtime, staff made an emergency purchase of
a new computer file server from SAG Electronics-in the amount of$15,000 including-_-, day—
mpal:ae?�su 1 -
pp y AIT2 backup tapes. Staff compafed,.the_InteL equipment frotrr S r sus co+*� ble
machines,frotn Hewlett-Packard, Dell and-Compaq SA Electronics offaffe&au error
r R c•7 .pr �^4� CCfi_:��,r—Tjt� ..
n�therboard and CPU package (dual P-entiurn III-bt),0-I1hPIz processors)'for a stintlair o
., an�price compared to HP, Dell and Compaq. The neW,,server,utilizes_current R�1 _5 tell b,% I a - �
_ thTJ _
hot-swapable 1}ard=drives and increased-tiacll-tp c _ :Y; ,� Y ;;�
. '
-��-020 ' 10--380-701-D20
` COUNCIL GENDAITE1�IIlV� - A
EI
CITY OF GRAND TERRACE
Page 2
Emergency Computer Server Purchase and Budget appropriation
Staff requests approval of the emergency purchase and a FY 1999-2000 budget adjustment of
S15,000 from available,unappropriated General Fund balance. As an overhead item the entire
cost of the system will be cost allocated to the direct cost centers. Staff estimates that through the
cost allocation plan 60% ($9,000) will be allocated to all other funds and 40% of the cost
($6,000) will remain with the General Fund.
STAFF RECONIMEND.S THAT CITY COUNCIL:
1) Approve emergency purchase of replacement file server computer.
2) Appropriate $15,000 from available, unappropriated General Fund balance to adjust
budget for the emergency purchase of said computer.
3) Adjust cost allocation to allocate said computer indirect overhead costs to all
applicable cost centers.
- - -----
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J!CN HEAD ;,. PURCHASING f.'
MAIL INVOICES TO: INVOICES MUST SNOW P.0 NUMBER AND QUANTITIES
.ITY OF GRAND TERRACE '�•;'► F•'tiANCE DEPARTMENT
�-� CITY OF GRAND TERRACE 187
PURCHASE ORDER 22735BARTONROAD
G�AND TERRACE CA 92313 SHOW THLs MAW ON Au PACKWAS.-DEIMRY TAGS,«ems,M
(9091824a21
DATE OF ISSUE JANUARY 13 2000
I
VENDOR: 6388 SHIP T0:
CITY OF GRAND TERRACE
S A G ELECTRONICS
780 TURNPIKE ST SUITE 200 GRAND TERRACE CA 92313
NORTH ANDOVER MA .08145
ATTN: MIS
ATTN:
sPec,K�Z RY DATE ❑COlrt;i>,wNG ORDER(DO NQ'DUPtIGTE) MSTRUCDON&
q%G AND
'%ro S 11)TM ORDER IS NC-iklD OR BINDM�F UNM}6 IMI
ERED APC W ALL REOUIRED SIGNATURES ARE NOT SNO . (2)THIS ORDER M SUBJECT TO ALL TERtIS AND CONDMONS OR REdERSE SIDE
ITEM QUANTITY DESCRIPTION OF ARTICLES UNIT PRICE TOTAL PRICE
1 STF-DR(2) PENTIUM III 600 MHZ RAID 5 SERVER $12,689 00
20 50/100 -GB AIT2 8MM TAPE CART 93 95 1,879 0
"
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y
I 1
;> iCuiiCdpurOnjDte>t�.? ... :`. et+ ..lI:vS(?BDOTAL _..
PRICESFnMWERBAL'.`UOTvv%s�' - - ', - - _ 14 568.0(
Y J �L a `-i -i f -. i I.
Vail 293.9!
�,V ....,-ialidald t"v' I surd YOU an -86
� iANCEIDEVEAY': i C �'1ikYY C:t a
-` rr�C vr1 �i ITEM NO. ACC i�' I y U' `ACCOUNT NUMBER
"a f 2`i••' }'t j - "L. •1 1 L^ t' Cd rC"l-. ar I C'.
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10-380-701-020 -
WHITE-VENDOR. GREEN-P!--RCHAS+NG SA.-LARY-F!NPr)CE; PINK-RECEIVING. GOLDENROD-REa;ISITIONER
U
PURCHASE REQUISITION ,
CITY OF GRAND TERRACE
NO 1`
REQUESTING DEPARTMENT v DATE-Sr ��/c
DELIVER TO C i T GG R 47'-'� F—k -R
ATTN
INTENDED USE /A/,T W 00,K 14 FY DATE NEEDED 0 Ili C
ACCOUNT CODE '/0 -320-70/— 0240 _ ESTIMATED COST
GIVE COMPLETE DESCRIPTION OF ITEMS OTY UNIT UNIT PRICE fTOTAL COST
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SPECIAL NOTES --K - f "
t t. Itiereby certify tti'at the above-items are ; `' r s . F
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necessary,for this department; and are to - -. Y F ?13
- _be,used solely for the benefit bf the City. x
!`lltir DEPARTMENT/DIVISION HEAD DATE PURCHASING bIVISf0tq— Dh'F
SAG Electronics-t-USiOMIzec xrvers.N orKslauons,JloragC,KAllJ auluuons nccp:'w�w.�axc+czun�a a.wui a++u w+x.c._
,
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Servers �
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' The STF Server line is our high end 'built to order'
`r = product line. Each system is specifically designed for
each customer,solving the issues of price,performance,
;_ .. . reliability (fault tolerance),growth and ease of use.
STF-DR - Dual PH & Pill 500-700Mhz RAID 5 Server
Custom Configuration Review:
(2)Pentium III 600Mhz CPU w/512K
Dual Pentium III GX Chipset-Intel Lancewood
(6)PCI (2 are 66Mhz), (1) ISA,2GB Max
On-board Intel 10/100 Ethemet RJ45
On-board Ultra2(LVD) SCSI Controller
384MB SDRAM, 120mhz(3x128MB DIMMS)
18GB 10,000RPM,160MB/Sec.SCA Uitra160(QTY 3)
SCA Ultra 2 LVD Backplane Drive Shuttle(QTY 3)
6 Bay 1 Channel SCA Hot Swap Backplane(14)
29160UW-Ultra160 64bd/66Mhz Controller,Adaptec(QTY 1)
Mega Raid 466,80MB/sec, 1 chl, 16MB
RAID 5,Striped Data&Parity,for Redundancy
3.5'Floppy,Sony
_ 24/40x IDE Toshiba CDROM
Sony 50-100GB AlT Drive (Intemal)
Integrated Video
Intel PROM 00 Intelligent Server Adapter PILA-8480 (QTY 1)
13 Bay Tower Red, (6)HS 230W(11)5.25,(2)3.5
104 Keyboard
3 Button Mouse,Logitech
SU140ONET Smart UPS with Power Chute,APC
Next Business Day On-Site-3 Years(Server)
Total Price=$12,689.00
Current Lead Time=7 Business Days_
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Tie PowwEdge 43M is des9pied Oo be a worlhorse saner for businesses d al saes DesOW wAh an optimal bare
paiomnnce,araiabdty and scatabily,the Powvf-dpe 43M deices ertffprise features at dePertrim—prbm
To configure Your srAenr-
1.Seied from the optlore fisted lo cordWm YOUR Dal syskm
2 OcJk-Update Price'button at the baW. of the page to maim the pricing relied arty dgm%F s you ham made.
3.Ctidk'Add to Orderform'bxRton at the botian of the page to add your system b your Order Form.
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Price*: $16,780
rlda ,January 10,200012:39:05 PM CDT
log Number: 184 RC956921
PowerEdge 4,�1k entwrns)III 600t�9-Iz Processor,512K Cache,redundant power su;
processor., V4dibonal Pentium 600MHz Processor w/512K Cache
11
00OMHz): - 13 Df+As)
bumeyboard: ndows Spacesaver Keyboard
CI-70021
onitor: Monitor Option
st Hard Drive (an drives must match for ewolo- SCSI 10,000 RPM Hard Drive
wry Contmper. is Channel Expandable RAID Controller w/16MB Cache-' kden
Drive: 44MB Diskette Drive
- system: &Vare 5.0-5 users plus 10 user upgrade(15 total)
su- 731
. ogitech System Mouse
0-001
Controller: ntel Pro 100+PCI Ethemet NIC
N1 OOP- 11
ape Backup Drive: OGB Internal DLT7000 Tape Backup
T7000-
DatOM Drive: 4/40X SCSI CD-ROM Drive
W0XI- 3-
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Gov' ice 91.1e-18--
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0-P40-11131
rd Drive Backplane: Hot-pluggaWe Badcplane(1.6'or 1.07L- 11PS: MART UPS 1400V Stand Alone
06- 1eb Tracking Code: raddng Code for Intemal Use
. 460-
Price*: $16,780
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This cord urabon is presorted far yar corwmar oe a* It a amiable fa purchase by US aatomers who Um&*vary in the US.Del wd not be n
t,pograiptvca!or other errors or omissions regmdirg prices or o0er nformatim Prices and confipurabons are ubpd to durge wVaA notice and c
shipping charges or applicable tmm Al saies are mApd to Deft Terre and Conditions of Sale-Promotional offers and pim are for a imded time.
•Prices and leave payrrrerts are subied to charge wttimout notice and DO NOT INCLUDE SHIPPING CHARGES OR APPUCABLE TAXES.Prom
and prices am for a larded lime.Prices have been raided to the nearest dollar for arrive display.Final order writs,ndudng tax and shipping ar
rierwotnded prigs,will be eornm irucated following reoW of yaw on& order.
For U.S.Customers Only.
CWyngttt 1999 Dell Comptbar Carps atom Al Rights Resorted
Temms of Use I Terms and Candttions of Sale I Ovine P60acy Practices
tiorday,January 10,2D0012:39.05 PM CDT
File Uer. 5ttrie 1G1. Lr en5 . _3-1-711_ oc:.
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01/06/00;
DRAGOS
THE CITY OFUGRAND TERRACE
- Customer Number: 1632594
Quote Number: K58321 -_
Thank you for your interest in HP Business Store Please find below
the price quote you requested. All prices are based on product availability.
PRODUCT DESCRIPTION QUANTITY PRICE/EA TOTAL;
CONFIGURED SERVER COMPONENTS 1 •--0 00 0. 00
MFG Part#:
D9343A HP NETSERVFR LH3 P I I I 600KHZ 1 . 5698.99 5698. 99
MFG Part#: D9343A#ABA
D7174A HP 18GB H/S .ULTRA2 SCSI LOU 3 980.00 2940. 00
PROFILE
MFG Part#: D7174A
D6099A 256MB 100KC ECC SDRAM DIMN 1 999.00 999. 00�
MFG Part#: D6099A
D5025A - HP ULTRA VIDE SCSI ADAPTER 1 199. 00 199. 00'
MFG Part#: D5025A
C5647A HP SURESTORE DLT40I 20/40GB 1 2095.80 2095.801
TAPE BACKUP,
MFG Part#: C56470ABA
H55I8E . YEAR SAME DAY CNSITE FOR HP 1 1295. 00 1295. 00',
NETSERVER LD. LH 6 8 12 12FC
MFG Part#: H5518E
-----------------------
Subtota1 Uithout Shipping Handling 13227.19
Miscellaneous +. 0. 001
Total after Miscellaneous 13227.79
Shipping Via 2-DAY STD'.AIR + 48.45I
Sales Tax + 1025. 15
-----------------------
GRAM Total 1 Lao 1.39�
Payment Terms: NET 30
If you have any; questions; or`T {uire additional . information;. please do not
hesitate to g i ve°..ae a call. -- -
Sincerely,
P Ity « .. ....;_>>TeCi Ot{let cn'y
Carlos Alcantata -
j
I L L E t� t�i 1 l.J ill QL�r �
Date:
�J 1/5/2000
3p To: Cir,of G(cnd Terrace 4 ip To SAME
22?95 Borton food
G a7 d Teiroce..A.92324-5295 C��n P
Alm: Bernard Simon
Terms: COS rson: Gh1►Y
®y Description Price Extension
,Ve%%,xk Fie Sr.--rGr
1 CC Ccrnpaq RcLcrt 167]Sew k—c!uding 52.769.2:. SMoO 23 '
__ _V .'fir.-2 .._L=7•:CcS�:i•�ib.-• S i C�E_:�_ _
1 CC Ccrr+poq RA`J Kt fcr RoL art 1603 $942.1 i $942.17
25olAB PEGI<T=.?ED SCIPAM NIVIM -
1 X256tA3 r-;R'OOA1HZ'ROLtANT
3 CC Cornpo4 13 2G3 Hot Ruggobte L>ftr62 1 SCSI Dirve $873.64 $2.02- 52
1 CC Ccrnpoq Srrc'22, Amoy Conha;er $783.70 $783.70
S�SAT AVRAi 221 1--r PO JLT?A2 3C31 COt4TR 5V'E
i CC Ccrnpcq 35;7CG6 DLT Iniernd 54.741.94 $4.74- i4
35r 7 0v-B DLT 441 WE ter-J SCSI TD
1 CC Ccrnpaa Powe'-2000 UPS $969.95 $9cr 95
POAER LPS T2000 20M A 14YJN N.HS AP 3471
3 CC Compaq 35,'7CC-8 DLT Cart 7-Pock $898 22 $1.7Oa 56
1 CC ArcSe-vefi vt 6!or Nel•Acre Singe Server Edilior. $d?9.?5 $410 75
This QjotCrtlon 13 good for 10 dOYs Sub Totd: $15.102-grc
Talc. $1.170.,:b
C=*t7C.L- s.'.15s=ice'.ti�x�cry7_t7�:r.•r,_J.t+::xa9�r Shipping
+'_`�--�".J:.rL<_i?4•`- COr/. 9wrjc y?rf£•'•Cr:=.Ci'•=.:2r::xi�4' Depest. .
'j '.�Ca: terry 'A-., ?CCJ Tctd Due, 16.273 40
A'W kS Arr.
Ecsviease' Pcyment•: r $529 96
Thank You F-cr Choosing AffIfennium Systems I
.•Li r__•���_..-� .t'.ti.:TT�r'-^. .ram � % �rrC.r:C.rF.n .__. _'� ..:�C?t':.. _ ___ �•__. _. .- _.
. 's.c 7 _ '�_:.0 a"C�:ram��-r:r-i�c•�. - � :1r5 41-.f. •:•:r- --__ 'iP_ter::=��. 2�. . _ �y.'._-?_
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223 Uorth First Avenue. Suite 101, Wand. CA 91 786-6C44 - (9C9)931-3171 raz(9091 920-0209
-- -30
- "5i,• _ _ Se^ns:PJ,1509.:.T-P.m�e'S/_XN
CITY OF GRAND TERRACE
I
STAFF REPORT
Finance Department
i
CRA ITEM( ) COUNCIL ITE-*I(X) MEETING DATE : January 27, 2000
AGENDA ITEM
SUBJECT: REOUEST TO ENGAGE AUDITORS FOR-AUDIT OF CHILD CARE
PROGRAMS
FUNDING REQUIRED XX (S3,000 BUDGETED FOR FY 1999-2000)
NO FUNDING REQUIRED
i
Our auditors, Vavrinek, Trine Day and Co. CPA's,LLP have recommended to City Management
that a separate audit be done of the Grand Terrace Child Care Center programs. Staff agrees with
the auditor because the annual GT Child Care Center programs now generate in excess of
$725,000.
Staff proposes to engage the firm of Vavrinek, Trine, Day and Co., CPA's LLP (VTD)for the
purpose of the first annual audit of the Child Care Center the scope of which will be financial
receipting procedures, attendance reporting, and other issues regarding the internal control
procedures to insure that
1) Amount of earned billings are in line with documented attendance.
2) Amount of receipts is in line with earned billings.
3) Review of cash receipt collections at the Child Care Center and at all other locations
done in a reasonable and secure manner.
As a first time audit, VTD will be performing additional work such as documentation of
procedures and other steps as necessary. VTD estimates that three days of field work will be
needed. A written report and any needed recommendations for improvement will be made to the
City.
ted:irr the t.)>The audit will be done at a cost not to exceed $3,000. This amount has been:budgeted in the FY
99-2000 budget.
Staff favors VTD to perform the Child Care audit because they are currently our auditor for the
-City-and RDA and, VTD has audited other city run day care centers.
6 Cucan K,1 9 91 730
00UNCIL AGENDA ITEM NOr �
iM FAO@�
CITY OF GRAND TERRACE
Paae 2 "
Child Care Audit Proposal
This proposal is for a first year audit only. However, it is Staffs intention to have an audit of
Child Care performed annually. Once the first year audit is performed, VTD and the City will have
a better understanding of the scope and time requirements that is actually-needed for future
engagements.
Staff recommends that Council
1) Authorize Staff to engage the firm of Vavrenik, Trine, Day and Co.;CPA's,
LLP to conduct the first year audit of Grand Terrace Child Care
Center programs for attendance and receipting and internal controls.
-2-
c.PA
Gary l A.Dri t er.c Vavrinek Trine D Manhew S.Miller.C P_+
Donald A.Dri[tmier.ePw. ,' , Day & CO., LLP Ray cokles.c.p+_
Dennis A.Prringlingle,
Gregory P. c.P Certified Public Accountants Da%id L.Dayton.C.P.+.
. tio Ken E.Johr .C.P.A..
Ron S.K1tile.e.P+ Members: A J.Major.C.P.Q.
Jeffrey A.Carter.C.P.A. •lmerican Institute of Cenified Public Accountants
Terri A.M mn:c
ont oeP+.
Karen Comer.C.P . •SEC Practice sectiong
Linda S.Todd.C.P_+. •Callfomla Society of Cemfied Pt"ic Accountants Leonard P.Danna.C.P_%_
•western.ti o n o ssociatif Accounting Firms yn
p*,. James Balsano.Principal
Kevin T.Pulliam, Joseph M.Aguilar.Principal
Heidi E.Ross.e +. Bonniia L.Ruesch.Principal
Thomas A.Brewer.cr_+ Caroline A.!..arson.PrinCipa:
Charles H.Gielow.Jr..COnSL;.-i%:
I'.
January 14,2000
j
Bernie Simon .
Finance Director
City of Grand Terrace
22795 Barton Road
Grand Terrace,CA 92313
i
'Dear Bernie
As we have discussed.we would like to submit a proposal to provide service work to look at the receipting and
attendance system for the City of Grand Terrace's childcare programs. We would suggest the following not to
exceed prices,all hours to be billed at our standard governmental hourly rates.
We estimate that the requested work will take approximately three days of fieldwork and additional time in the.
office to prepare the report We will provide the City with three days of fieldwork and a final report that will
cover all of our findings and provide recommendations if necessary for a maximum not to exceed amount of
S3,000.
Thank you for the opportunity to provide services for the City of Grand Terrace. Please contact me at
(909)466-3410 if this is acceptable so that we can work out the scheduling for the additional services. 1 look
forward to working with vol.:
i
Yours very truly,
1
i
Kevin T.Pulliam
of VAVRINEI{.TRI\-E,DAY&CO., LLP
'KTP/kks
2K0003
' .. .- .._ - _ ... .. -_ ✓*SSF .•};.'MCA.. v ... _? -. _. .. i _
e` "8270.a ch spen Street •Rano Cuca
monga.G�'9I730 t�tlrr!Offices L'ocaled: Fresno
P.O. Box 44074 Rancho Cucamorga.G-%91 7 29-as07 'T �' 1' i ` : '4 Plea_�r.:or.
(909)466- 410•FAX 1909 -i t 46643I r'` � f Laguna HIiL�
_.. ._��.,.. San Jose
J Kwv.•.Rancholnfoa-N-tdcpa.com Carmic.ael
1 .
CITY OF GRAND TERRACE
®®�
......:.......::..:.:::: ..: AA .. CC
....................n...........----....-------......:............_.............-.......-.-......._.......__..........................-_............?>l iij} y3?�-:i-isi�..ii:i'<i?i:: }..i: }i:;
CRA ITEM ( ) COUNCIL ITEtii(X) MEETING DATE: January 27, 2000
AGENDA ITEM
SUBJECT: SELECTION OF CITY & CRA- AUDITOR FOR FISCAL YEARS 1999'-2000
2000-2001, 2001-2002
FUNDING REQUIRED XX (will be budgeted beginning FY 2000-2001)
NO FUNDING REQUIRED
Staff presents an audited financial report each year to the City Council. In addition, audited
financial reports are required by the State Controller, County of San Bernardino, California
Department of Housing and Community Development, South Coast Air Quality District and the
trustee and insurer of each of our bond issues.
Periodically, staff will go out to bid for continuing audit and financial services to insure that the
cost and service level performed for the City and CRA is competitive to that of the cost and level
of service available on the open market.
In 1997, the City and CRA selected the firm of`'avrinek, Trine; Day and Co., CPA's, LLP to
perform auditing services for the City of Grand Terrace and the CRA. The proposal was to
include three years of services beginning with the FY 96-97 audit and included:
1) Audit of the books and records of the City and CRA
2) Annual financial reports for the City and CRA
3) Single audit requirements, (if required)
4) CRA compliance audit
5) Management Letter
6) Any other legal reporting requirements
FY 1998-1999 wa's`done-=at a��? =fa��xceedIS12 550 (City and.CRA with no Sm 1'e Audit.
tUte": u�r� g w
tadi.eli � ` deeded)-and';% sa i'e last schec� ed u�dlt�foiz�'avTinek Trine Day and Co (VT D)Staffbe�lie�es�
late The
-.that VTD has done=a very goodjidti-Ynd_zlias worked:well with staff in order to complete,the audits
in a timelv basis. Y '
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qA s, 1� 4 COUNCIL AGENDA ITEM NO.
CITY OF GRAND TERRACE
Auditor Proposals
Page 2
Staff requests to continue using VTD for another three years because of the excellent working
relationship with Staff, the lack of time to do a complete RFP and evaluate the results in time to
begin the FY 1999-2000 audit, and due to the transitioning and reduction of personnel in the
Finance Department, a change in auditors would be extremely time consuming and inefficient.
The firm of Vavrinek, Trine, Day& Company submitted a bid of S39,250 over the next three
years to do the audit for the City and CRA, excluding the need for a Single Audit.The City has _
not needed a Single Audit since 1996 when ONIB Circular A-133 was issued and the Single Audit
Act was revised.
Vavrinek, Trine, Day& Company is a regional firm specializing in accounting and audit work for
public agencies and banking. They are also currently the auditors for the Cities of Yucaipa,
Calimesa and Redlands. -
STAFF RECOMMENDS THAT:
1. Council approve Vavrinek, Trine, Day& Company as the City and CRA auditors
for fiscal year 1999-2000, 2000-2001, and 2001-2002.
2. Authorize staff to engage Vavrinek, Trine Day& Co. in a renewable contract for up to
three years for auditing services.
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Gary T Clrnella.c.P.. Vavrinek, Trine, Day & Co., LLP `�`anhe '•S.killer.c.P-,.
Donald A.Driftmier.c.P.t Ray C.Cowies.c.PA.
Gregory P.Cook.c.PA. Certified PUb&C Accountants Da%id L Dayton.c.PA.
Dennis A.Pringle.cp t Ken E.Johnson.c.PA.
Ron S.while.CPA Mcrders: A_J.Major.C.P_..
Jeffrey A.Caner.CPA. •American Inellnrte of Celif ed Public Accountants Terri A.Slontgornery,c.P-A.
•SEC Praexe Section
Karen Comer.c PA. .California Society ofCentried Pttbiic Accountants Leortard P.Dartna.C.P ti
Linda S.Todd.C.PA •WeStem AssoCtation d.ucanttng Flmrs James Balsano.Principal
Kevin T Pulliam.cx.. Joseph.M.Aguilar.Principal
Heidi E.Ross,c.PA Bonnita L.Ruesch.Principal
Thomas A.Brewer.C.P_- Caroline A.larsan.Principal
Charles H.Gielow.Jr..Corsi::
January 14,2000
Bernie Simon
Finance Director _
City of Grand Terrace
22795 Barton Road
Grand Terrace,CA 92313
. 'Dear Bemie,
As we have discussed, we would like to submit a proposal to continue our services as auditors for the City of -
Grand Terrace. As you requested,we have provided prices fora three-year contract We would suggest the
following not to exceed prices, all hours to be billed at our standard faovernmental hourly rates.
1999-2000 2000-2001 2001-2002
City of Grand Terrace S 10,350 S 10,800 S 11,200
Redevelopment Agency 2,200 2,300 2,400
Single Audit,if applicable 2.000 4100 2,200
Thank you for the opportunity to continue to serve the City of Grand Terrace. I have enclosed two copies of an'
engagement letter. If the above is acceptable,please sign each copy,return one copy to us in the enclosed
envelope,and keep the second copy for your records. I look forward to working with you in the future. i
Yours very truly,
T
Kevin T. Pulliam
of VAVRLNEK,TRINE, DAY&CO.,LLP
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Donald A.Drifirnier.c.P.A. Co.,• Ray C.Cowles.c.P_--
Gregory P.Cook.eP 1. Certified PUbIIC ACCoungants David L.Dayton.CPA
Dennis A.Pringle.c.PA. Ken E.Johnson.er_, .
Ron S.%%lihe.C-P_L _ - - Members: - A.J.Major,C.P.A.
Jeffrey A-Carter.CPA. •AmeriCan Irkslaute of Certified Public Accountants Terri A.Montgomery:cP t
Karen Comer.LP�- •SEC Practice section Leonard P.Danna.GPA
•California Society of Centfied Public Accountants
LindaLinda S.Todd C.P.t
T_Pulliam.GPI. •westem Atissociallon of Accounting Finns James Balsan0.Principal KevinJoseph M.Aguilar.Principal
Heidi E.Ross.C.P-- Bonnila L.Ruesch.Principal
Thomas A_Brewer.C.P.A. January 14, 2000 Caroline A.Larson.Principal
Charles H.Gielow.Jr..Consultant
Bernie Simon
Finance Director
City of Grand Terrace
22795 Barton Road .
Grand Terrace,CA 92313
Dear Bernie,
We are pleased to confirm our understanding of the services we are to provide the City of Grand Terrace for the
years ended June 30,2000,2001,and 2002. We will audit the general purpose financial statements of the City of
Grand Terrace and the Redevelopment Agency.(RDA)as of and for the years ended June 30.2000,2001,'and
2002. Also, the document we submit to you will include the following additional information that will be .
subjected to the auditing procedures applied in our audit of the general purpose financial.statements:-
1_ Schedule of expenditures of federal awards, if applicable.
2. The combining individual fund and account group financial statements,schedule,and any other
information.
In addition,we will prepare the Single Audit, the State Controller's Report(City),the State Controller's
Report(RDA),and a management letter.
Audit Objectives
The objective of our audit is the expression of an opinion as to whether your general purpose financial statements
are fairly presented, in all material respects,.in conformity with generally accepted accounting principles and to
report on the fairness of the additional information referred to in the first paragraph when considered in relation to
the general purpose financial statements taken.as a whole. The objective also includes reporting on:
• Internal control related to the financial statements and compliance with laws,regulations,and the
provisions of contracts or grant agreements,noncompliance with which could have a material effect on
the financial statements in accordance with Government Auditing Standards.
• Internal control related to major programs and an opinion(or disclaimer of opinion)on compliance with
laws,regulafions�aiidi&provisin os-cf-cont t racs or grant a `
greements that could have a direct and material
(� `` ^'� effect on each major proyr�7. in accordance with the Single Audit Act Amendments of 19 96 and OMB?' 6 pd 0I�,�,� -S '-.' I-' l 11'C' an'-r Y C .'° P C "p I
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The reports on intemal'co>Itrol and corn Nance will each include a statement,that tfie.r report is intended f r the ci1C�PU tUP rit c * a L c4� �t yg' � ?iit?C[ T11m r3ifL
u s��r f'orrrzat�on,artd u'sb*of a �' '` ement specifiel,&gi's�a�'tive of con ct s ^> � v l
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City of Grand Terrace
Engagement Letter
January 14,2000
Page 2
Our audit will be conducted in accordance with generally accepted auditing standards;the standards for financial
audits contained in Government Auditing Standards, issued by the Comptroller General of the United States;the
Single Audit Act Amendments of 1996;and the provisions of OMB Circular A-133, and will include tests of
accounting records,a determination of major progtaun s)in accordance with Circular A-133,and other procedures
we consider necessary to enable us to express such an opinion and to render the required reports. If our opinion
on the general purpose financial statements or the Single Audit compliance opinion is other than unqualified,we
will fully discuss-the reasons with you in advance. K for any reason,we are unable to complete the audit or are
unable to form or have not formed an opinion,we may decline to express an opinion or to issue a report as a result
of this engagement.
: .Management Responsibilities
Management is responsible for establishing and maintaining internal control and for compliance with the
provisions of contracts,agreements,and grants. In fulfilling this responsibility,estimates and judgments by
management are required to assess the expected benefits and related costs of the controls..The objectives of
internal control are to provide management with reasonable,but not absolute,'assurance' that assets are
safeguarded against loss from unauthorized use Qr disposition,that transactions are executed in accordance with
management's authorizations and recorded properly to permit the preparation of general purpose financial
statements in accordance with generally accepted accounting principles,and that federal award programs are
managed in compliance with applicable laws and regulations and the provisions of contracts and grant
agreements.
Management is responsible for making all financial records and related information available to us. We
understand that you will provide us with such information required for our audit and that you are responsible for
the accuracy and completeness of that information. We vn I advise you about appropriate accounting principles
and their application and will assist in the preparation of your financial statements, including the schedule of
expenditures of federal awards,but the responsibility for the financial statements remains with you. That
responsibility includes the establishment and maintenance of adequate records and effective internal control over
financial reporting and compliance,the selection and application of accounting principles,and the safeguarding of
assets. Additionally,as required by OMB Circular A-133,it is management's responsibility to follow up and take
corrective action on reported audit findings and to prepare a summary schedule of prior audit findings and a
corrective action plan. :The summary schedule of prior audit findings should be available for our review.
Audit Procedures-General
An audit includes examining,on a test basis,evidence supporting the amounts and disclosures in the financial
statements;therefore,our audit will involve judgment about the number of transactions to be examined and the
areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about
fraud- A-sw1wilwi the financial statements are free of material misstatement,whether caused by error or fraud. As required
of WSingle:Audit;Act Amendments of 1996 aud-011 ■/�qy�,_ fou eau it,will in�c�u eLtat of s�c�io�isE� tut h
.3 C R .5� )C�pC a• L 1 1}n d
!to maJorrfederalLaward programs for coriip a � a l v , die ulat�• A$j4tt,�gig ors
I o Feti. �.
w ,p, bf ontracts afid*-ant agreements. Because or:the rtoac tLoi snnabl assuranc:g and bec ►eov �otvoP 4 .�E
r� ;31ao�t L m� is-v car3�.•r Nh 1 ?{� I �Z'r
lz. ,prform a detailed examination of all transactions,thcre�is a risk tliaf�material errors,fraud,other.ille�al acts,or:-
.e2.,. 11�1V1 Lt:"..
t tt� inplrarice-ri�a}►�exist and;not be detected-by-* j J au;
tl'.L v
or1otfier,illegal�acts�thatare�immateiial to the,_•general�gua;ercoatentsgrt�o �rp other Qove�rn�etie
!_ We wilr4owever;we will;inform you of any-mate:ial errors and any fraud that comes to our attention. W�also '. a4
We will it l f&m you of any other illegal acts that come to our attention,unless clearly inconsequential. We will include
ed to.the pewdh matters in the reports required for a Single Audit_ Our responsibility as auditors is limited to the period
For 1,-hich wilo-ftred by our audit and does not extend to matters that might arise during any later periods for which we are not
engaged as auditors.
City of Grand Terrace
Engagement Letter.
January 14,2000
Page 3
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts,
and tray include tests of the physical existence of inventories,and direct confirmation of receivables and certain
other assets and liabilities by correspondence with selected individuals,creditors,and financial institutions. We
will request written representations from your attorneys as part of the engagement,and they may bill you for
responding to this inquiry. At the conclusion of our audit,we will also require certain written representations
from you about the financial statements and related matters.
An audit of the general purpose financial statements performed in accordance with generally accepted auditing
standards is not designed to determine whether the computer systems of the City of Grand Terrace are year 2000
compliant,or to provide any assurance on whether the City has addressed all of the affected systems o_n a timely
basis. Further,we have no responsibility with regard to the systems of vendors,service providers,or any other -
third parties. These are responsibilities of City's management. However,we may choose to communicate matters
that come to our attention relating to the Year 2000 Issue.
Additionally, sufficient audit evidence may not exist to support the government's financial statement disclosures-
with respect.to the Year 2000 Issue in accordance with G_ ASB Technical Bulletin 99-1;Disclosures about Year _
.2000 Issues,an amendment of Technical Bulletin 99-1. If we determine that there is not sufficient audit evidence
to support the required disclosures,we will consider issuing a qualified opinion(scope limitation)on the City's
general purpose financial statements. If the City does not include the disclosures required by TB 99-1.and we
determine that the financial statements are affected by the omission,we will issue a qualified or adverse opinion
on the general purpose financial statements for that departure from generally accepted accounting principles.
Audit Procedures-Internal Contirols :
'In planning and performing our audit,we will consider the internal control sufficient to plan the audit in order to
determine the nature,timing,and extent of our auditing procedures for the purpose of expressing our opinions on
the City of Grand Ten-ace's general purpose financial statements and on its compliance with'requirements
applicable to major programs.
We will obtain an understanding of the design of die-relevant controls and whether they have been placed in
operation,and we will assess control risk. Tests of controls may be performed to test the effectiveness of certain
controls that we consider relevant to preventing and detecting errors and fraud that are material to the general
purpose financial statements and to preventing and detecting misstatements resulting from illegal acts and other
noncompliance matters that have a direct and material effect on the general purpose financial statements. Tests of
controls relative to the general purpose financial statements are required only if control risk is assessed below the
maximum level. Our tests,if performed,will be less in scope than would be-necessary to render an opinion on
interval control and,accordingly,no opinion will be expressed in our report on internal control issued pursuant to
Government Auditing Standards.
:res..s of th�_ €a�!�d by OMB Circular A-I33,we will perform tests of controls to evaluate the effectiveness.of thesign,
v d non of controls that we consider relevant to preventing or detecting material nonco liance.with
zliance wit0, op� Pre g g, mP .
co. liance requirements,applicable to each major federal award o eq j pr grartL Howeverour tests will be less in... -
cope than,would be necessary to rrnder an opinion on those controls and,aceorLdingiy no oiQ ' } i ear 4 t°
expressed in our report on internal control issued pursuant to OMB Circular A-133.
K
City of Grand Terrace -
Engagement Letter
January 14,2000
Page 4
_An audit is not designed to provide assurance on internal control or to identif ur y reportable conditions. However,
we will inform the governing body or audit committee of any matters involving internal control and its operation
that we consider to be reportable conditions under standards established by the American Institute of Certified
Public Accountants. Reportable conditions involve matters coming to our attention relating to significant
deficiencies in the design or operation of the internal control that,in our judgment,could adversely affect the
entity's ability to record,process,summarize,and report financial data consistent with the assertions of
management in the general purpose financial statements. We will also inform you of any nonreportable
conditions or other matters involving internal control,if any,as required by OMB Circular A-133.
Audit Procedures-Compliance -
Our audit will be conducted in accordance with the standards referred to in the section titled Audit Objectives. As
part of obtaining reasonable assurance about whether the general purpose financial statements are free of material
misstatement,we will perform tests of the City of Grand Terrace's compliance with applicable laws and
regulations and the provisions of contracts and agreements,including grant agreements. However,-the objective
of those procedures will not be to provide an opinion on`overall compliance and we will not express such an
opinion in our report on compliance.issued pursuant to Government Auditing Standards.
OMB Circular A-133 requires that we also plan and perform the audit to obtain reasonable assurance about
whether the auditee has complied with applicable laws and regulations and the provisions of contracts and grant
agreements applicable to major programs. Our procedures will consist of the applicable procedures described in
the OMB Circular A-133 Compliance Supplement. The purpose of those procedures will be to express an opinion
on the City of Grand Terrace's compliance with requirements applicable to major programs in our report on
compliance issued pursuant to OMB Circular A=133. ,
Audit Administration,Fees,and Other .
We understand that your employees will prepare all cash,accounts receivable,or other confirmations we request
and will locate any invoices selected by us for testing.
At the conclusion of the engagement,it is management's responsibility to submit the reporting package(including
financial statements,schedule of expenditures of federal awards,summary schedule of prior audit findings,
auditors'reports,and a corrective action plan)along with the Data Collection Form to the designated federal
clearinghouse and,if appropriate,to pass-through entities. The Data Collection Form and the reporting package
must be submitted within the earlier of 30 days after receipt of the auditors'reports or nine months after the end of
the audit period,unless a longer period is agreed to in advance by the cognizant or oversight agency for audits. At
the conclusion of the engagement,we will provide information to management as to where the reporting packages
should be submitted and the number to submit.
consrinueThe workpapers for this engagement are the property of Vavrinek,Trine,Day&Co.,LLP,and constitute
,:to F der2confidential information. However,we may be requested to make certain workpapers available to Federal
-kpapers«Grantors pursuant to authority given to it by law or regulation. If requested,access to such workpapers will be
a, r e�Li�provided under-the supervision of Vaviirrek,Trine,Day&Co.;LLP,personnel. Furthermore,upon request,we
3y;int=A. may provide photocopies of selected workpapers to Federal Grantors. The Federal Grantors may intend:or
governnedecide,to distribute the photocopies or information contained therein to others,including other governmental
agencies.
City of Grand Terrace
Engagement Letter
January 14,2000
Page 5
The workpapers for this engagement will be retained for a minimum of three years after the date the auditors'
report is issued or for any additional period requested by the Oversight Agency for Audit. If we are aware that a
federal awarding agency,pass-through entity,or auditee is contesting an audit finding,we will contact the
party(ies)contesting the audit finding for guidance prior to destroying the workpapers.
Our fees for these services will be at our standard hourly rates plus out-of-pocket costs(such as report
reproduction,typing,postage,travel,copies,telephone,etc.)except that we agree that our gross fee,including
expenses,will not exceed the fees as detailed in the attached schedule. Our standard hourly rates vary according
to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our
invoices for these fees will be rendered each month as work progresses and are payable on presentation. If we
elect to terminate our-services for nonpayment,you will be'obligated to compensate us for all time-expended and
to reimburse us for all out-of--pocket costs through the date of termination. The fees in the attached schedule are -
_ based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not
be encountered during the audit. If significant additional time is necessary,we will discuss it with you and arrive
at a new fee estimate before we incur the additional costs.
Hold Harmless Clause
Any costs incurred by Auditor for legal and/or court actions related to the engagement for those services required
pursuant to this Agreement,such as subpoenas,testimony or consultation involving.private litigation,arbitration
rom City's written request or lawful subpoena,will be paid at
or government regulatory inquiries and resulting f
the rates agreed to by City in annual Engagement Letters between City and Auditor.
Legal Costs Clause _
The City shall hold harmless and indemnify the Auditor from any liability,damages and legal costs sustained by
-.Auditor for the limited event that any written representation from the City provided to Auditor shall be found to
be false.
Jury Waiver Clause .
In the unlikely event that differences concerning our services or fees should arise that are not resolved by mutual
agreement,we both recognize that the matter will probably involve complex business or accounting issues that
would be decided most equitably to us both by a judge hearing the evidence without a jury. Accordingly,you and-
we agree to waive any right to a trial by jury in any action,proceeding,or counterclaim arising out of our services
and fees for this engagement. '
Government Auditing Standards require that we provide you with a copy of our most recent quality control review
report Our 1996 peer review report accompanies this letter.
We appreciate the opportunity to be of service to the City of Grand Terrace and believe this letter accurately
summarizes the significant tetras of our engagement. If you have any questions,please let us know. If you agree
with the terms of our engagement as described in this lettei,please sign the enclosed copy and return it to us.
Yours very truly,
Kevin T.Pulliam
Y,LLi' of VAVRINEK,TRINE;DAY&CO.,LLP
KTPlkks
Enclosures
zxoom-
CITY OF GRAND TERRACE
SCHEDULE OF AUDIT FEES
1999-2000 2000-2001 2001-2002
City of Grand Terrace S 10,350 S 10,800 S 11,200
Redevelopment Agency 2,200 2,300 2,400
Single Audit,if applicable' 2,000 2,100 2,200
City of Grand Terrace
Engagement Letter
January 14,2000
Page 6
RESPONSE:
This letter correctly sets forth the understanding of the City of Grand Terrace.
By:
Title:
Date: -
Employee Identification Number: 95=3316135
�7