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03/23/2000 FILE COPY March 23,2000 0 FROND TER C 22795 Barton Road Grand Terrace California 92313-5295 1 Civic Center (909)8244621 Fax(909)783-7629 Fax(909)783-2600 CITY OF GRAND TERRACE Byron R.Matteson Mayor Dan Buchanan Mayor Pro Tem CRA/CITY COUNCIL Herman Hilkey REGULAR MEETINGS Lee Ann Garcia Don Larkin 2ID AND 4TH Thursdays - 6:00 p.m. Council Members Thomas J.Schwab City Manager i Council Chambers Grand Terrace Civic Center 22795 Barton Road CITY OF GRAND TERRACE COUNCIL MEETING AGENDA CITY COUNCIL CHAMBERS MARCH 23; 2000 GRAND TERRACE CIVIC CENTER 6:00 P.M. 22795 Barton Road THE CITY OF.GRAND.TERRACE COMPLIES:.WITH THE AMERICANS WITH DISABILITIES ACT OF 199.0:IF YOU REQUIRE.SPECIAL ASSISTANCE TO PARTICIPATE IN:THIS MEETING; PLEASE CALL:THE CITY CLERK'S OFFICE AT,(909)8246621 AT LEAST 48 HOURS PRIOR TO THE,MEETING.:::::.: IF YOU DESIRE-TO ADDRESS THE CITY COUNCIL DURING THE MEETING,OTHER THAN UNDER PUBLIC COMMENT,YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAKFORM.AVAILABI.E AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY;T. E MAYOR AT THE APPROPRIATE TIME. * Call to Order = * Invocation - * Pledge of Allegiance - * Roll Call - STAFF COUNCIL AGENDA ITEMS RECObL1iENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY ` 1. Approval of 03-09-2000 Minutes Approve j f 2. Approval of Check Register CR0006 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Commendation - Lt. Ortiz and Captain Bottrell 3. CONSENT CALENDAR i The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. j I i A. Approve Check Register C0006 Approve B. Ratify 03-23-2000 CRA Action C. Waive Full Reading of Ordinances on Agenda D. Approval of 03-09-2000 Minutes Approve E. Construction of Left Turn Pocket- La Cadena/Litton Approve/Appropriate I COUNCIL AGENDA 03-23-2000 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECONWENDATIONS ACTION 4. PUBLIC COMMENT S. ORAL REPORTS A. Committee Reports 1. Historical and Cultural Activities Committee a. Resignation of Committee Member(Gratson) Accept 2. Crime Prevention Committee a. Minutes of February 14, 2000 Accept 3. Emergency Operations Committee a. Committee Member Resignation/Vacancies Accept b. Minutes of February 7, 2000 Accept B. Council Reports 16. PUBLIC HEARINGS -None 7. UNFINISHED BUSINESS A. Park and Recreation Committee Objectives/Duties 8. NEW BUSINESS A. Amend PERS Contract from 2% at 60 to 2% at» Approve 9. CLOSED SESSION-None ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY, APRIL 13, 2000. AGENDA ITEM REQUESTS FOR THE 04-13-2000 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 04-06-2000. i PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES i REGULAR MEETING - MARCH 9. 2000 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held) in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,; California, on March 9, 2000, at 6:00 p.m. PRESENT: Byron Matteson, Chairman Dan Buchanan, Vice-Chairman Herman Hilkey, Agency Member Lee Ann Garcia, Agency Member Don Larkin, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director Bernie Simon, Finance Director ' Lt. Pete Ortiz, Sheriff's Department i ABSENT: John Harper, City Attorney APPROVAL OF FEBRUARY 24 2000 MINUTES I i CRA-2000-18 MOTION BY VICE-CHAIRMAN BUCHANAN,SECOND BY AGENCY MEMBER GARCIA, CARRIED 4-0-1-0 (AGENCY MEMBER HILKEY WAS ABSENT), to approve the February 24, 2000 Community Redevelopment Agency Minutes. APPROVAL OF CHECK REGISTER CR0005 CRA-2000-19 MOTION BY VICE-CHAIRMAN BUCHANAN,SECOND BY AGENCY MEMBER LARKIN, CARRIED 4-0-1-0 (AGENCY MEMBER HH-KEY WAS ABSENT), to approve Check Register CR0005. i FUNDING FOR ARCHITECTURAL SITE PLAN-TOWN SQUARE PROJECT CRA-2000-20 MOTION BY AGENCY MEMBER GARCIA, SECOND BY AGENCY MEMBER LARKIN, CARRIED 4-M-1 (CHAIRMAN MATTESON ABSTAINED), to authorize the appropriation_of$8,500 for architectural services to develop pre-conceptual site plans with Council input for the CRA AGENDA nW NO. Community Redevelopment Agency Minutes March 9, 2000 Page 2 Town Square Project. RELEASE OF PERFORMANCE BOND FOR TWO NEW SINGLE-FAMILY HOMES AT 22381 VAN BUREN AND 12520 MIRADO AVENUE CRA-2000-21 MOTION BY VICE-CHAIRMAN BUCHANAN,SECOND BY AGENCY MEMBER- LARKIN, CARRIED 5-0, to release Robert Chagolla Construction of his performance bond for the construction of 12520 Mirado and 22381 Van Buren. Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 6:30 p.m. until the next CRA/City Council Meeting scheduled to be held on Thursday, March 23, 2000 at 6:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace atimDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: MARCH 23, 2000 CHECK REGISTER NO: CR0006 OUTSTANDING DEMANDS AS OF: MARCH 23, 2000 CHECK # VENDOR DESCRIPTION AMOUNT 13269 JOHN LAMPE BIRTHDAY BONUS 13.00 43352 A.S.R. CONSTRUCTORS INC. CIVIC CENTER STRUCTURAL REPAIR 43,435.12 43354 ADDINGTON CONSULTING - CITY ENGINEER-PROFESSIONAL SERVICES 320.00 43356 ANTIMITE PEST CONTROL FUMIGATION AT 12335 VIVIENDA ' 1,400.00 43358 DAN BUCHANAN STIPEND PAYMENT . 150.00 43359 JOHN R. BYERLY INC. WELD&MASONARY INSPECT 624.00 43360 ROBERT CHAGOLLA CONSTRUCTION' REHABILITATION OF 12520 MIRADO AVE. 13,087.14 43361 ROBERT CHAGOLLA CONSTRUCTION REHABILITATION OF 22381 VAN BUREN ST. 17,309.19 43363 DANKA OFFICE IMAGING COMPANY MAINTENANCE KODAK COPIER 56.10 43366 DRUG ALTERNATIVE PROGRAM LAWN MAINTENANCE AT CITY HOUSES 60.00 43371 G.T. AREA CHAMBER OF COMMERCE MARCH LUNCHEON 7.00 43373 LEE ANN GARCIA STIPEND PAYMENT 150,00 43375 -GRAND TERRACE LITTLE LEAGUE STIPEND PAYMENT FROM DON LARKIN 150.00 43377 HERMAN HILKEY STIPEND PAYMENT 150.00 n 43381 INLAND EMPIRE MEMBERSHIP LUNCHEON 25.00 43389 JOHN W. LAMPE CONTRACT LABOR 561.60 43395 BYRON MATTESON STIPEND PAYMENT 150.00. G)43403 PETTY CASH PETTY CASH REIMBURSEMENT 22.54 Z 43406 PROTECTION ONE 24 HR ALARM MONITORING 64.05 043409 , ROSENOW SPECEK GROUP INC. TAX INCREMENT ADMINISTRATION 3,654.45 a 43414 SO. CA EDISION COMPANY ELECTRICITY AT CITY HOUSES 78.02 43416 STAPLES OFFICE SUPPLIES 129.42 z -- �7 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: MARCH 23, 2000 CHECK REGISTER NO: CR0006 OUTSTANDING DEMANDS AS OF: MARCH 23, 2000 43417 STONEWOOD CONSTRUCTION 12335 VIVIENDA REHABILATATION 150.56 43424 W L C ARCHITECTS CIVIC CENTER REPAIRS _ 848.73 TOTAL $82,595.92 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OP TION OF THE AGENCY. BERNARD SIMON FINANCE DIRECTOR 2 R DINIO CITY COUNCIL APPROVAL CITY OF GRAND TERRACE DATE: MARCH 23, 2000 . CHECK REGISTER NO: C0006 OUTSTANDING DEMANDS AS OF: MARCH 23, 2000 C.N.-NO. VENDOR DESCRIPTION AMOUNT 13256 BERNARD SIMON BIRTHDAY BONUS ' 50.00 13257 CITY OF GRAND TERRACE CHILD CARE CAFETERIA PLAN RESIDUAL BENEFITS SEPT. - DEC. 1,018.65 13258 PEBSCO DECEMBER DEFERRED COMPENSATION BENEFITS 9,294.13 13259 CITY OF.GRAND TERRACE CHILD CARE CAFETERIA PLAN SEPTEMBER - DECEMBER 3,616.92 13260 CITY OF GRAND TERRACE CHILD CARE CAFETERIA PLAN JANUARY BENEFITS 881.29 13261 METLIFE CAFETERIA PLAN EMPLOYEE LIFE INSURANCE 798.28 13262 PEBSCO JANUARY DEFERRED COMPENSATION BENEFITS 7,676.80 13263 ELIZABETH R. DUAk I E NAY OF-F DEFERRED COMPENSATION 597.85 13264 PUBLIC EMPLOYEES-RETIREMENT-SYSTEM PERS FOR PAYROLL END 3/3/00 3,919.11 13265 PEBSCO DEFERRED COMP. BENEFITS FOR FEBRUARY 7,511.71 13266 CITY OF GRAND'TERRACE RESIDUAL BENEFITS DEFERRED COMPENSATION 871.47 13267 RIVERSIDE HIGHLAND WATER CO. DECEMBER SEWER BILLING 1-,552.46 13268 JEFF STALLINGS BIRTHDAY BONUS 50.00 13269 JOHN LAMPE BIRTHDAY BONUS 37.00 43353 AA EQUIPMENT RENTALS CO. INC. EQUIPMENT RENTALS 326.31 n 43354 ADDINGTON CONSULTING CITY ENGINEER-PROFESSIONAL SERVICES _ 2,080.00 043355 SANDRA AH SUE OFFICE SUPPLIES 65.71 C 43357 ASCOM HASLER MAILING SYS. INC. POSTAGE METER RENTAL 223.04 n 43358 DAN BUCHANAN STIPEND PAYMENT 250.00 r- 43362 CONSTRUCTIVE PLAYTHINGS LOCK& LATCHES BOX 50.15 43363 DANKA OFFICE IMAGING COMPANY MAINTENANCE KODAK-COPIER 45.90 L7 43364 DICKSON COMPANY STREET SWEEP SERVICES 2,082.50 Z 43365 DISCOUNT SCHOOL SUPPLIES PRESCHOOL SUPPLIES 259.87 043366 DRUG ALTERNATIVE PROGRAM LANDSCAPING AT PICO/ORIOLE 250.00 D 43367 DUNN-EDWARDS CORP. PAINT/SUPPLIES 74.03 m 43368 EVERGREEN LAWN & TREE CARE GOPHER CONTROL-PARKS 125.00 0 1 ----- ----------- - - ------ ------- CITY OF GRAND TERRACE DATE : MARCH 23, 2000 CHECK REGISTER NO C0006 OUTSTANDING DEMANDS AS OF: MARCH 23, 2000 CK. NO. VENDOR DESCRIPTION AMOUNT 43369 FEDEX EXPRESS MAIL 85.35 43370 FOX OCCUPATIONAL MEDICAL CT. EMPLOYEE PHYSICALS 126.00 43371 G.T. AREA CHAMBER OF COMMERCE MARCH LUNCHEON 21.00 43372 GAIL ROUSSELL OFFICE SUPPLIES 36.00 43373 LEE ANN GARCIA STIPEND PAYMENT 250.00 43374 GATEWAY 2000 INC. 2 COMPUTER SYSTEMS - FROM COMCAST 5,297.00 43376 HARPER & BURNS LLPN FEBRUARY LEGAL SERVICES 1,446.25 43377 HERMAN HILKEY STIPEND PAYMENT 25.0.00 43378 HONEYWELL INC. MAINTENANCE CONTRACT APRIL- JUNE 4,234.00 43379 HOUSTON HARRIS SEWER MAINTENANCE 270.00 43380 HYDRO-SCAPE PRODUCTS INC. IRRIGATION SUPPLIES 173.91 43382 INTERSTATE BRANDS CORP. BREAD PRODUCTS-CHILDCARE 62.53 43383 JANI-KING OF COLTON JANITORIAL SERVICES-DAY CARE 759.00 43384 JOBS AVAILABLE AD IN MARCH JOBS AVAILABLE 55.20 43385 JOHNSON POWER SYSTEM REPAIR GENERATOR 1,142.70 43386 JUDY BARRETT REFUND-CHILD DROP FROM DAY CARE 29.50 43387 K.D. SALES PLUMBING - CIVIC CENTER 53.62 43388 KLEINROCK PUBLISHING 2000 ANNUAL TAX CD 190.00 43389 JOHN W. LAMPE CONTRACT LABOR 1,622.66 43390 DON LARKIN STIPEND PAYMENT 250.00 43391 LEGEND BUILDING MAINTENANCE JANITORIAL SERVICES LIBRARY 200.00 43392 LUCENT TECHNOLOGIES TELEPHONE MAIN LINE 304.70 43393 LUCKY'S LOCK& KEY DUPLICATE KEYS 733.97 43394 MANPOWER TEMPORARY FINANCE HELP 1,102.00 43395 BYRON MATTESON STIPEND PAYMENT - 250.00 43396 METLIFE SEMIANNUAL LIFE INSURANCE-HUGH GRANT 701.98 2 J CITY OF GRAND TERRACE --- -- ---- C0006 -- ---- ----- .. --._. ---- -- ..__.. ------- - ----- CHECK REGISTER NO: DATE: MARCH 23, 2000 OUTSTANDING DEMANDS AS OF: MARCH 23, 2000 CK. NO. VENDOR DESCRIPTION AMOUNT 43397 MUS LAWN SERVICE LAWN CARE AT TERRACE PINES 200.00 43398 NEW PIG LEAK-& SPILL PRODUCTS KIT 323 ECONOMY SPILL KIT 187.42 43399 OMINI COMPUTER PRODUCTS 4P LASER PRINTER CARTRIDGE 99.51 43400 OTIS ELEVATOR COMPANY - ELEVATOR MAINTENANCE 235.72 43401 PACIFIC BELL HONEYWELL LINE 318.77 43402 PAUL W. CRABTREE SENIOR CENTER EXPANSION PROJECT-CDBG 21,747.09 43403 PETTY CASH PETTY CASH REIMBURSEMENT 70.26 43404 PETTY CASH PETTY CASH REIMBURSEMENT 248.12 43405 PRESS ENTERPRISE 2 AD FOR CODE ENFORCEMENT OFFICER 265.43 43406 PROTECTION ONE SECURITY SERVICE 16.95 43407 RITE WAY STEEL PRODUCTS REPAIR LAWN MOWER 65.00 43408 ROADRUNNER STORAGE SUPPLY STORAGE 63.00 43410 COUNTY OF SAN BERNARDI NO-AU DITOR/CONTROLLER BOOKING FEES FOR JANUARY 1,925.48 =: 43411 COUNTY OF SAN BERNARDINO-FIRE DEPARTMENT HOUSEHOLD HAZARDOUS WASTE FEES 2,714.75 43412 COUNTY OF SAN BERNARDINO-SHERIFF GARY PENROD LAW ENFORCEMENT CONTRACT FOR MARCH 80,442.00 43413 COUNTY OF SAN BERNARDINO-SURVEYOR FLOOD CONTROL 1,150.00 43414 SO. CA EDISON STREET LIGHTS & CITY BUILDINGS 6,594.01 43415 SO. CA GAS COMPANY GAS -CITY BUILDINGS 558.07 43416 STAPLES OFFICE SUPPLIES 175.10 43418 THE SUN ADS FOR MANAGEMENT ANALYST 206.59 43419 SUPPLY LINE RELIEF VALVE & PARTS KIT 129.11 43420 SYSCO FOOD SUPPLIES-CHILD CARE 1,280.66 43421 U S POSTAL SERVICE POSTAGE FOR POSTAGE METER 1,000.100 43422 UNDERGROUND SERVICE ALERT UNDERGROUND ALERT UPDATES 321.25 43423 VAVRINEK, TRINE DAY & CO. MANDATED COST CLAIMS- COMMISSION 505.90 43425 WAXIE JANITOR SUPPLIES 719.53 3 CITY OF GRAND TERRACE -- - C0006 DATE: MARCH 23, 2000 CHECK REGISTER NO: OUTSTANDING DEMANDS AS OF: MARCH 23, 2000 CK. NO. VENDOR DFSCRIPTION AMOUNT 43426 WESTEC SECURITY GROUP CHILD CARE SECURITY 468.00 43427 WESTERN EXTERMINATORS CO. PEST CONTROL 120.00 43428 YOSEMITE WATERS BOTTLE WATER 89.20 TOTAL 185,272.47 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMON FINANCE DIRECTOR 4 CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR MEETING - MARCH 9. 2000 A regular meeting of the City Council of the City of Grand Terrace was called to order in the! Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 9, 2000, at 6:00 p.m. PRESENT: Byron Matteson, Mayor . Dan Buchanan, Mayor Pro Tem j Lee Ann Garcia, Councilmember Herman Hilkey, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director Bernie Simon, Finance Director Lt. Pete Ortiz, Sheriffs Department ABSENT: John Harper, City Attorney The meeting was opened with invocation by Dr. Tom Harvick, Colton Christian Church followed by the Pledge of Allegiance led by Mayor Pro Tem Buchanan. SPECIAL PRESENTATIONS - None i CONSENT CALENDAR CC-2000-38 MOTION.BY COUNCILMEMBER LARKIN, SECOND BY MAYOR PRO TEM I, BUCHANAN, CARRIED 5-0, to approve the following consent calendar items: A ` 3A. Approval of Check Register No. C0005 3B. Ratify 03-09-00 CRA Action . 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 02-24-00 Minutes PUBLIC COMMENT ORAL REPORTS 5A. Committee Reports 1. Historical and Cultural Activities Committee a. Minutes of February 7, 2000 � r COUNCIL AGENDA ITEM NO.,'D J Counc-1 Minutes March 9, 2000 Page 2 CC-2000-39 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to accept the February 7, 2000 minutes of the Historical and Cultural Activities Committee. 2. Crime Prevention Committee 1. Appoint Regular Member (Neeb) CC-2000-40 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to appoint Lewis Neeb as a regular member of the Crime Prevention Committee with a term continuing to June 30, 2002. 5B. Council Reports Mayor Matteson, reported that the census bureau will be sending out surveys to everyone and encouraged everyone to fill them out. He reported that he attended the Ribbon Cutting Ceremony at DKG Leather which was hosted by the Chamber of Commerce. He also reported that the Historical and Cultural Activities Committee will host their annual Art Show on May 7, 2000. Mayor Pro Tem Buchanan, reported that SANBAG will be holding a meeting on March , 16' with Riverside County Supervisors Tom Mullin and Jim Bandiball and indicated that he would try and attend. He feels that this meeting is an important first step and that it is also important to participate early on and to be actively involved. He congratulated Dennis Hansberger on his winning election. Councilmember Hilkey, thanked staff for getting out the information on the Omnitrans meeting on mass transit scheduled to be held on March 29 at City Hall and encouraged any one that is interested in mass transit to attend. Councilmember Larkin, reported that the Lion's Club will hold a Pancake Breakfast on March 26 and that the Chamber of Commerce will hold their 2°d Annual Golf Tournament on May 0. He indicated that the pop project that was held by the Sheriffs Department was effective and feels that it will help to keep traffic flowing smoothly and at the right speed. Jo Olchowa, President Elect, Grand Terrace Area Chamber of Commerce, encouraged City participation in their monthly newsletter and encouraged everyone to participate in and support their 2nd Annual Golf Tournament. PL-BLIC HEARING - None UN MSHED BUSINESS 7A. Park and Recreation Committee Objectives/Duties Council Minutes March 9, 2000 Paze 3 I I It was the consensus of the Council to direct staff to send each Councilmember the current objectives for each committee and to continue the Park and Recreation Committee i Objectives/Duties to the next Council meeting scheduled to be held on Thursday, March 23, 2000. NEW BUSINESS 8A. Workshop for Determining Economic Development i CC-2000-41 MOTION BY COUNCILMEMBER LARKIN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to schedule a workshop on May 11, 2000 at 5:00 p.m. for Council to discuss Economic Development goals and . objectives and convene the regular CRA/City Council meeting at 7:00 p.m. CLOSED SESSION - None ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 7:00 p.m., until the next CRA/City Council Meeting which is scheduled to be held on Thursday, March 23, 2000 at 6:00 p.m. CITY CLERK of the City of Grand Terrace 1%UYOR of the City of Grand Terrace I I i f Community Services Department Staff Report CITY COUNCIL ITEM ( ) MEETING DATE: MARCH 23, 2000 SUBJECT: CONSTRUCTION OF LEFT TURN POCKET- LA CADENA/LITTON FUNDING REQUIRED BACKGROUND: The City of Grand Terrace was contacted by the City of Colton regarding concerns related to lest turn access from North bound La Cadena Dr. on to West bound Litton Ave. As currently exists, there is a cut in the median island which allows traffic to turn on to either street. The main concerns expressed relate to the functionality of the existing cut in the median, and the enhancement of the turn if a left turn pocket were built and the median cut widened. This area is inter- t%vined on the boundaries of Grand Terrace and Colton, with the turn access on La Cadena beL_2 located in Grand Terrace and the centerline of Litton Ave being in Colton. - I As a reference, the County of San Bernardino completed the installation of left turn pockets at :,he intersection of Palm. La Cadena and Barton in 1999 with very favorable results. Because of the mutual benefits which would accrue from this project, Colton and Grand Terrace Staff's have negotiated a tentative agreement which provides as follows: • Colton will pay for 100 0 of the Engineering and Administration of the project; and • Grand Terrace would pay for 50% of the actual construction costs. Attached is an agreement drafted by the City of Colton which outlines the terms of the project. Staff is recommending approval of the agreement, with a budget not to exceed S15,000 which will be paid for from Gas Tax and Measure I Funds. RECONVvIENDATIOti: That the Citv Council: 1. Approve and authorize execution of a COOPERATIVE FUNDING AGREEMENT FOR SOUTH LACADENA/LITTON LEFT HAND TURN POCKET: and 2. Authorize an appropriation of a budget not to exceed S 15.006 which would include funding of 50% from the Gas Tax Fund and 50, from the Measure I Fund FISCAL IMPACT: Total budget not to exceed S15.000. ATTACENIENT Cooperative Funding Agreement COUNCIL AGENDA ITEM NOl COOPERATIVE FUNDING AGREEMENT FOR SOUTH LA CADEI\A;LITTON AVENUE LEFT HAND TURN POCKET 1. PARTIES AND DATE. This Agreement is made and entered into this day of ,2040,by a:-d between the Cirri of Cotton and the City of Grand Terrace for the South La Cadeaa and Litton Avenue 4.1 Hand Turn Pecker project. Both Cities are sometimes herainafter refered to col' as the Pan+es. 2. RECITALS. 2.1 TLe Cit} of Colton ashes to make improvements in an eadsting concrete raised median in La Cadena Drive at Litton Avenue, for the purpose of providing a left-hand turn poclxt. The imprc%Vment kill occur uithin the City of Grand Terrace city limns. 2.2 Because the project s within:he boundaries of City of Grand T.,:,ace, but has a direct impact on the existing street systems in the City of Col—tom;t is necessary for the Cities to cooperate in authorizing the project. 2.3 T}-e Parties now%%i_sa to enter in this Agreement so that City of Ginned Terrace will pay -30%of the actual cess incurred in constructing a left hwnd turn pocket. The Parties now seek to feet forth their respective obligations with respect to the engineering design and construction of the project. 3. Responsibilities of Colton 3.1 Colton shall be the L,--d Agency for design and construction of the Pr,)-ect. As Lead Agency, Celton shalt. vp (a) Contract for the design of the Project and pay for all the design costs. (b) Advertise,open,and revicA bids, wad award the cons ruction ccntract for the Project (e) Construct the Preleet by contract in accordance with the plans and specifications mutually agreed to by the Parties ;'d) Bill Grand Terrace. a.least 20 days in advance, fcr each progress paymant as provided for in the construction contract. e) Furnish Grand Ter-.a ce monthly with a clear,detailed statement of all construction and -they costs fcr the Project, including all disbursemezts. Colton sha'.l allow a representative of Graa-r:d Terrace during normal baseness hours to examine• audit and -make transcripts c:r ccpies of any records related to the Prcjort,and any other docunt-mts created pursuant to this Agreement. Colton shall allow inspection of all work. d2ts,docu-cats,proceedings and activities related to this Agreement for a Period cfthree (-j dears from the date of final pamxnt ;,ender:1a3 Agreement. (f) Consult,with Grand Terrace's approval, cn all change orders costing$5,000 cr more. (_g) Upon completion of the Project and all work incidcntsl thereto,furnish Grand Terrace with a detailed statement of the portion of construction costs segregated to be bornt by the Parties, including resolution of any construction related claims which have been allowed to the construction contractor. (h) Colton shall bear one-half of the cost of construcuon-related claims not covered by insurance or sources other thar.the Parties, one-half the cost of any other items resulting from construction contract,not covered by insurance or sources other than the Panies,excluding item governed by the indemnification provisions of this Agreement. 4. Responsibilities of Grand Terrace 4.1 Grand Terrace shall pay for one-half the construction casts. 4.2 Grand Terrace shall pay Colton, at least three businesses dzys in advance, one-half of each progress payment as provided for in the cons uction contract. 4.3 Bear one-half of the cost of construction-related claims no:covered by insurance or sourcts other than the Parties, one-half the cost of the. d:.f nse of ary of these claims not covered by insuranct or sources other than the Parties, and one-half the cost of any other items resulting from the construction contract not covered bey insurance or sources other than the Parties,excluding items govemed by the indemnification provisions of this ; Agreement. S. Joint Responsibilities 5.1 Prior to adi vertising of bids for the construction contract for the Project, either part may terminate :his Agreement as if by mutual consent. 5.2 after opening of bids for construction of the Project, the Parties' estimate of costs will be revisad bas:d on actual bid prices. 5.3 If upon opening of bids for the Project, the lowrest bid is net more than 1011/10, over the estimated cost, the Parties may conduct a joint reviC of the bids immediately following opening the bids and prior to award of the ;ontract. After the joint review and within the time allowed for award,Colton may award the constructon contract for the Project. 5.4 If upon joint review of the bids, Grand Terracc, by wi i:ten notice to Colton, elects to not proceed Nvith the Project, thereby causing Colton to re;ecz all bids, Grand Terrace agrees to pay Colton for all Project.-related costs incurred by Grand Terrace,_including all legal costs arxi damages resulting from rejection of all bids for the Project. 5.5 If upon joint review of the bids, Colton elects not to proceed «it: the Project, Colton agrees :}iat is shail remain solely responsible for all Proicci costs, including all legal costs and damages from rejection of all bids for the Project, and further to pay Grand Terrace fur any costs, including legal costs incurred by Grand Terrace. _-_ .� - - 7_-_- __-.- _. --. - _t?:9>+ z -'E15ic_ -- --' '04 05 5.6 If upon opening of bids for the Project, it is found that the lowrst responsible bid exceeds the estimate costs by more than 10%, the Parties shall consult upon a course of action. If after fftten (15) days, a course of action is not agreed upon, this Agr,-ement shall be deemed to be ternzirated by mutual consent. 5.7 If.termination of this Agreement is by mutual consent,each Party will bear one-half of the costs not covered by sources other than the Parties. 5.8 In the construction of the Project, Grand Terrace may, at no cost to Colton, furnish a representative, if :t is so desired, and said representative and the design engineer shall cooperate and ccnsait -Mt_h each other in all martzrs concerning 6e Project construction contract. 5.9 Upon completions of all work under this Agreement, ownership and tide to materials, equipment•and appurtenances installed Klthin each Parry's jarisdiction Kill autwlzricalLy be vested is that party No P.trther agreement Mill be necessary to transfer ownership as here rabcve stated However, both paries agree:c execute all documents as are necessary to transfer such ownership_ . 5.10 Each part;(the"Indemnifying Party'l shall defend,indernnifc•and hold the other Party,its officials. officers. employees and agetrts free and ha n-dess 2rcrr, any and all liabuihy form loss, damage, or i.•1;iiry to properly or persons, inc:uding wrongftii death, in any manner arsaag out of our incident to any tl-'9 gent acts, omissions or willful misecnduct of the Inde:rnif'ing Party arising our of or in connection with the L'tden:nif ing Patty's performance of th-- Agreement. Including without limitation, the payment of attorney's fens,the other Party, its officials, officers, employees, and agexs in any legal action based upon such negligent acts, omissions or willful misconduct. 5.11 No Alteration or variation of the terms of this Agreement shall be valid unless made a writing and signed by the parties here to and no oral undet:taading or agreement not incorporated herein is binding en either of the Parties. CITY OF COLTON CITY OF GRAND TERRACE City Manager City Manger APPROVED AS TO 1 ORNL I: APPROVED AS TO FORM: City Attorney City Attorney Community Services Department Staff Report CITY COLTINCIL TTE\I MEETING DATE: March 23.2000 SLBJECT: CONSTRi CTION OF LEFT TURN POCKET-L_�C ADENA'LTTTON FINDING REQLJRED BACKGROC` D: This is an a3denduni to the originally submitted Staff Report regarding this item. DISCUSSION: The original recommend-ition for this item. called for th;funding from this project to come i0%from Gas Tax and K"from. Measure I Funds. Because this item�;as not previously adopted in the Measure I CIP, it cannot be included until. next.year. Staff is recommending proceeding with the project with I 00°-o of the funding coming from the Gas Tax FLmd. It is recomunended that the City Council adopt.the following recommendation. RECOMMEN'DATIOIN: That the Cite Council: 1. Approve.and authorize execution of a "-�OvPERXM E FLWNDItiG AGREE1% E?v-T FOR SOUTH I,.�CADENALIT TOE;LEFT I-LA.NT)TLT?N POCKET; and 2. Authorize an appropriation of a budget not to exceed S15.000 which with funding from the City's Gas Tax Fund FISCAL I:IIPAC'T: S 15.000 from the Gas Tax Fund. I i COUTINCIL AGENDA ITEM 3E COMMITTEE REPORT COUNCIL.ITEM(X) MEETING DATE: March 23,2000 SUBJECT: COMMITTEE MEMBER RESIGNATION (GRATSON) I. Due to the illness of member Vi Gratson,the Committee has been short a member for almost a year. Member Judy McBride has been to see Vi and was told she does not want to be a member any longer. Since we do not have a written resignation and it is doubtful that Vi will return, we.are asking the Council to declare a vacancy. If,at any time, Vi wants to return she will be more than welcome as 1 any other citizen. I Being short one member makes a big difference in the work load,especially when the committee puts 1 on an affair such as the Art Show,Birthday Party,Country Fair,etc.,and since we used to have help from the Park&Recreation Department also. Thank you for your attention to this matter. The Committee Recommends: Council vacate the position currently held by Vi Gratson and direct the City Clerk to post the vacancy to solicit applications: I, i � I �I I COUNCIL AGENDA ITEM NO'i, Gl CITY OF GRAND TERRACE CITY OF GRAND TFRACE CR -NIE PREVENTION COMMITTEE Regular Meeting MAR 13 2000 MINUTES February 14, 2000 CITY CLEW The Grand Terrace Crime Prevention Committee met for the regular monthly meeting at the Senior Center, Grand Terrace, California at 1800 hours. ' f MEMBERS PRESENT: Philomene Spisak, Chairperson, Bitsy Bernor,Vice Chairperson,' JoAnn Johnson, Claire McElwee, Dottie Raborn, Lewis Neeb and Dick Rollins. MEMBERS ABSENT: None CITY STAFF/SHERIFF'S DEPT. Tanya Cahill, Community Services Officer GUESTS PRESENT: Bob Stewart, Citizen Patrol member. AGENDA: The agenda was read by the members present with Bitsy Bernor making the motion that the minutes be approved as written �sith Claire McElwee making the second. The motion was carried. MINUTES: The minutes of January 20,2000 were distributed to the members present for their approval. Motion was made by Dottie Raborn to accept the minutes as written with Bitsy Bernor making the second. The motion carried. CORRESPONDENCE: There was no correspondence to the Committee. BUDGET: Dottie Raborn submitted an up-to-date copy of the Crime Prevention Budget stating that there had been no change since last month's report and that the balance still showed $11,808.77. UNTFLNISHED BUSINESS: 1. Tanya Cahill reported that she had attended a meeting presented by the local F.B.I. Office on the various problems on Computer) Telemarketing scams and fraud particularly on usages of the 900 number scams, and selling to other telemarketing swindlers. 2. Grand Terrace Days has been scheduled for June 101 and that ithe first meeting of the planning committee is scheduled for February 16, at 1100 hours at Tanya's office at City Hall. Theme for this years programs is "The Future Is Now". NEW BUSINESS: 1, Motion was made to make Lewis Neeb a full member from an alternate member to replace Jackie Kiacz who resigned from the COUNCIL AGENDA ITEM;NO.5A2 i Committee due to reasons of health. The motion carried unanimously by the members present. 2. Bitsy Bernor reported that she was having difficulty in obtaining a key to gain access to the "plotter" that is located in the Engineering Office and the paper for the printing in order to bring the Auto- Cad Program map up to date. 3. Tanya Cahill reported that the Fire Station No 23 in GrandTerrace was burglarized by unknown person or persons while they were out on a call. Entry was made through a back doorway from the garage area into the dormitory area. A briefcase seems to be the only item missing. A new policy of locking down the firehouse is now the procedure when the trucks are out on call. 4. Tanya also reported that the Highlands Apartments have come under new ownership/management and that the security company that had been supplying guards at night had been terminated and at present there was no security program at all resulting in the reported thefts and burglaries are back up again. She also reported a meeting with management of the Mt Vernon Apartments for a Crime Free Tenant Program that she is sponsoring for the complex. 5. It was reported that an effort had been made to obtain a type of portable shelter to protect the Citizen Patrol Vehicle from the ravage of weather and heat. Numerous complications from the City prevented any further development of that idea. 6. Lewis Neeb reported that 430 hours of patrol time was expended for January Citizen Patrol hours. A total of 5,167 hours of patrol time was expended for the year 1999. There being no further business to discuss, the meeting was adjourned 1930 hours. Respectfully submitted, RICHARD ROLLU S Recording Secretary Community Services Department Staff Report CITY COUNCIL ITEM MEETING DATE: MARCH 23, 2000 SUBJECT: EMERGENCY OPERATIONS COMMITTEE- RESIGNATIONNACANCIES NO FUNDING REQUIRED � i BACKGROUND: Over the past number of months, the Emergency Operations Committee has experienced a number of vacancies and resignations,which require City Council authorization to fill. These include as follows: 1. Darla Wertz: At the March 6, 2000 meeting, Darla submitted her letter of resignation from the Committee. '- 2. Gary Eldridge: For personal reasons, Gary has taken a hiatus from the Committee, but requested to remain as an alternate member. Gary has been an integral member of the Committee for over 15 years, most of which was served`as Chairman. 3. James Monroe: Mr. Monroe stopped attending meetings over one year ago. Attempts to contact him have not been successful. The Committee is in need of membership and has a number of important public education and preparedness projects upcoming RECOMIqENDATION: That the City Council: 1. Change the Status of Gary Eldridge from a Regular Member to Alternate: and ?. Accept the resignation of Darla Wertz; 3. Declare the position held by James Monroe vacant; and 4. Authorize an advertisement for three (3) new members. FISCAL IMPACT: .None by this action. 1 . COUNCIL AGENDA ITEM N0.' t CI i f C�GRAND TERRACE MAR 15 2000 CITY CI FRK March 6, 2000 Sonia Aiken, Chairperson Emergency Operations Committee City of Grand Terrace Grand Terrace,, CA 92313 Dear Sonia, I have enjoyed serving on the committee since September of 1994. At this time, I feel that I really need to cut back on outside time commitments. Therefore, please accept my resignation from the Emergency Operations Committee for the City of Grand Terrace, CA, effective immediately. Thank you. Sincerely, Darla J. Wertz j Cay OF GRAND TERRACE EIiERGENCY OPERATIONS CO-NMITTEE MAR 15 2000 . CITY OF GRA_ti"D TERRACE CITY C PAx February 7, 2000 XffN TTES CALL TO ORDER: The meeting was called to order by Sonia Aiken at 7:19 p.m. 1viEIMBERS PRESENT: I Sonia Aiken, Vic Pfennighausen, Bob Souter, and Darla Wertz I GUESTS PRESENT: John Dorle-,,y APPROV AL OF � N TES: December minutes were approved. Since there was not a quorum for the January meeting, there are no minutes for January. EQi:IVNIENTIFACILITY REPORT: 1. Vic is ordering fuel filters for the generator. COUNTSIL LLAISON REPORT: 1. The EOC members were asked to bring the name and phone number of a contact person for a local group or organization.who would be interested in an emergence preparedness presentation. i 2. On Feb. 3 at the emergency operations meetins for the county, an overview of the counr,, s emergency- operations for Y2K %vas given. COUNCIL AGENDA ITEM NO.� OLD BUSINESS: 1. None. NEW BUSINESS: 1. None. ANNOUNCEMENTS: 1. Vic has an AARL Extra License Manual. Anyone wishing to study for an Extra License should contact him. NEXT MEETM: The next meeting will be held on March 6. 2000. ADJOURN: The meeting was adjourned at 8:00 p.m. } Respectfully submitted, } I STAFF REPORT CITY MANAGER ' S DEPARTMENT i i CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: March 23, 2000 SUBJECT: PARK & RECREATION COMMITTEE OBJECTIVES AND DUTIES FUNDING REQUIRED NO FUNDING REQUIRED xx At the City Council Meeting of March 9, the Council continued this item and directed staff to send out the collective committee guidelines to the Park and Recreation Committee with a letter for them to comment back to the Council. Staff has mailed the four committee guidelines to the Park and Recreation Committee's five members,and any responses will be provided prior to the Council Meeting. Staff is asking for direction from the Council on whether it wishes to make changes to the guidelines or discontinue the committee structure j as it currently stands. V I' j COUNCIL AGENDA ITEM NO. �� PARKS AND RECREATION COMMITTEE PURPOSE: To develop local opportunities to meet leisure needs as approved by the City Council. DUTIES: • To select from among their members a Chairman and a Vice-Chairman • To adopt rules and policies which will guide them in carrying out their responsibilities. • To determine needs and to develop programs pertaining to park lands and facilities and recreation programs. • To makes reports and recommendations to the City.Council as an advisory committee and to keep minutes of committee proceedings. ME-NiBERSHIP: Seven Members/Four Year Terms MEETNG SCHEDULE: First Monday of each month at 6:00 p.m. I i i CRBM PREVENTION COMMITTEE , EFFECTIVE AUGUST 11, 1994 PURPOSE: 'To advise.the City Council and/or the City Manager on all activities relating to, Crime Prevention within the City as approved by the City Council. DUTIES: • To select from among their members a Chairperson and a Vice- '- , Chairperson. • To adopt rules and policies which will guide the Committee in carrying out their responsibilities. • Advise City Council and City Manager on the structure and detail of Sheriffs Contract and/or police services. • To promote an informed public which will support retention and expansion of effective Crime Prevention Programs. • To act as a liaison with the Community Services Officer on Crime Prevention needs of the community. . • To make reports and recommendation to_the City Council as an advisory' committee and to keep minutes of committee proceedings. To perform such other tasks as the City council may refer to this committee. MENiBERSHIP: Seven Members/Four Year Terms TMEETING SCHEDULE: Second Monday of each month at 6:00 p.m. I I i I HISTORICAL AND CULTURAL ACTIVITIES PURPOSE: To preserve the history of Grand Terrace and to facilitate cultural activities for the benefit of all citizens in the City. DUTIES: • To select from among their members a Chairman and a Vice-Chairman. • To adopt rules and policies which will guide them in carrying out their responsibilities. • To make continuing efforts to seek out, select, identify and suitably preserve the historical records of Grand Terrace. • To arrange for effective means to enhance all forms of cultural activities and expression in the City and to actively promote them. • To coordinate the use of existing facilities for cultural and educational uses on a noninterference basis. • To make reports and recommendations to the City Council as an advisory committee and to keep minutes of committee proceedings. NIEN1 BERSHIP: Seven Members/Four Year Terms MEETD G SCHEDULE: First Monday of each month at 7:00 p.m. r EMERGENCY OPERATIONS COMMITTEE PURPOSE: To provide a nucleus of informed volunteers to assist and expand this City's capability to react in emergency situations. DUTIES: • To select from among their members a Chairman and a Vice-Chairman. • To adopt rules and policies which will guide them in carrying out their responsibilities. • To promote an informed public response to emergency situations. • To educate potential victims how to better protect themselves, their families, and their,property. ! • To assist the City Emergency Services Director and the Emergency Services Coordinator in the development of the City's Emergency Operations Plan, Warning System, Emergency Shelter System, and Communications System. • To make reports and recommendations to the City Council as an advisory committee and to keep minutes of committee proceedings. NIE-MBERLSHIP: Seven Members/Four Year Terms NJ FETING SCHEDULE: First Monday of each month at 7:00 p.m. II 'l I c1Tr STAFF REPORT fiw+tIDTE CITY MANAGER ' S DEPARTMENT . CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: March 23, 2000 �J SUBJECT: AMEND PERS CONTRACT FROM 2% C 60 TO 2% @ 55 FUNDING REQUIRED NO FUNDING REQUIRED xx In 1990 the City converted its local retirement plan to PERS. At that time we opted for the least expensive plan which was 2% .@ 60. Since that time, the only other benefit we have added was the survivor benefit for our employees which the employees pay. This benefit allows the employee's ' family to receive monthly payments, if the employee dies during his employment. i A majority of cities have adopted 2% at 55, and it would greatly improve our benefit package toj. . have it also. We received a free valuation and found that,if we implement the new plan,it will cost us nothing at this time. The amendment to our plan will reduce our excess funding by$48,240 for! a total surplus of$682,549. I Change Due to Pre-Amendment Plan Amendment Post-Amendment & Method Change Post Method Change—' i Accrued Liability $ 1,642,854 $ 182,789 S 1,825,643 Assets 2.421.883 134.549 2,556,432 Excess Funded $ 779,029 $ 48,240 S 730,789 Funded Ratio 147.4% 140.0% Because of the tremendous stock market surge our assets have over funded our retirement plan. Due; to the high rate of growth, our contribution amount has decreased steadily since we have joined' PERS. The return is currently 8.38% and, even with this change, the projected 2001 rate is 7%. Below is a chart that shows what our costs have been for the past six years and an estimate of costs for 2000 and 2001. COUNCIL AGENDA ITEM NO.� 1 STAFF REPORT—2% @ 55 Page Two Total PERS Cost to Rate% City 6/3 0/94 12.642 $140,182 6/3 0/95 12.446 130,434 6/3 0/96 12.446 13 7,623 6/3 0/9 7 10.823 13 0,3 24 6/3 0/9 8 .11.161 149,020 6/30/99 11.661 148,496 6/30/00 8.380 117,339 Est. - 6/30/01 7.000 94,224 Est. Staff feels that this is the best time to make this change, since there really is no increase to add this benefit. There is a time constraint that we are held to with the final ordinance to be adopted by April 13, 2000. STAFF RECOMMENDS THAT: COUNCIL APPROVE THE RESOLUTION OF INTENTION TO AMEND OUR PERS CONTRACT FROM 2% C 60 TO 2% @ 55, AND HOLD THE FIRST READING OF THE ORDINANCE. 05 RESCL'UTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT j BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT; SYSTEM AND THE CITY COUNCIL CITY OF GRAND TERRACE WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract. and sets forth the procedure by which said public ager,c.es may e±e_t to subject themselves and their employees to amendments tc said Law, and WHEREAS. one of the slaps in the procedures to amend th s contract is 'he adoption by the cove,ring body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall ccnta�n a surnmarl of the change proposed said contract: and WHEREAS. the following is a statement of the proposed change: To prop de Sect!cn 2'354 (2% A 55 Full fo„nula) for iccai misce:lareous members NOW, T!-+EREFORE, BE IT RESCLVED that the governing body of the aoove agency does herety give notice of intention to approve an amerdment to the contract behveen said Dublic agency and the Bca•d of Admin stration of the Public Employees' Retirement System, a copy of said amendment being attached 'Hereto, as an "=xhibit" and by this reference made a part hereof. By: Presiding Officer Title Date adcpteC and approved (Arrerdrre�. � , CON-302;Rev 4195) I { %j Ca1PERS EXHIBIT California Pubiic Employees' Retirement System AMEs. , ' 1`7:LE1 T TO CONTRACT Between the Board of Administration California Public Employees' Retirement System and the Ciro Council Ciro, of Grand Terrace The Board of Adm!nistraticn. California Public Employees' Ret;re;nent System hereinafter referred to as'Board, and the governing body of the above public agency. hereinafter referred to as Public Agency, having ertered into a contract effective January 20, 1990, and witnessed December 14, 1989, and as amended efFective Octcber 23. 1995 which provides for participation of Puolic Agency ir: said System, Board and Public Agency hereby agree as follows: A. Paragraphs 1 thrugh 11 are hereby stricken from said contract as executed effective October 23, 19c5, and hereby replaced by the following paragraphs numbered 1 through 11 irclusive¢ 1. Al worts and terms used herein which are defned ;n the Public Employees' Ret;rernar.t Law small have the meaning as defined therein unless otherwise_ specirca1y provided. "Normal retirement age" snal! miFan age 55 for local miscellaneous members. 2. Public Agency shall participate in the. Public Employees' Retirement System from and after JarL;ary 20, 1990 making its employees as hereinafter provided, members o= said System subject to ail provisions of the Public Employees' Retirement Law ex�;ect such as apply only on a°ection of a contracting agency and are not provided for hereir and to all amendrner.ts to, said.Law hereafter enacted except those. which by express provis:ors tlieracf. apply only on the election of a --ntract;rg agency. 3. Employees of Public Agencyn i the following classes shall become members of said Ret!remert System excect such in each such c'ass as a e excluded by law or this agreement: a Emp!oyees other than local safety rnernbers (herein referred to as local miscellaneous mernbers'. 4. In addition to the classes of employees excludec from membersl!p by said i Retirement Law, the following classes of employees shall not oecome members 1 of said Retirement System: a. SAFETY EMPLOYEES; AND b. ELECTED OFFICIALS 5. Assets heretofore accumulated with respect to members in the Iccal retirementl, system have been transferred .c the pl;blic Emplcyees' Retirement System and applied aga r.st the liab:iay for o-icr service ricu'i red thereunder. That portion of the assets so transferred which represent the accumulated cor:tributions (plus, interest thereof) requ-red of tt e employees under said local system has been. cred;ted to the individual membership account cf each such employee under the Public Employees' Retirement Systern_ 6. The percentage of fir.al corr.Gensaticn to be provided for each year of credited; prior a^d current serrce as a 'oca; miscellaneous mernber shall oe determined in accordance with Suction 2'3:,4 of said Retirerent Law (2% at age 55 Full). : 7. Public Agency aieo:ed and elects to be subject, to the following optional previsions a. Section 2C938 (Liriit Prior Service to Members Employed on Contract Date) b. Section 21536 ('ccat System Service Credit Included in Basic. Death Benefit;- C. Section 21573 (Third Level cf 1959 Survivor Benefits)- g. Pt;bic Agency shall con:tri�4te to said Retirement System the centrbutions determined by actuaria va uations of prior ar:d future service liability with respect to local miscel!aneo,,s -nernbers o said Retirement System. 9 Public Agency shall.a►so contribute to said Retirement System as follows: a. Contributions rac::ired per covered mernber on account 0 the 1959 Survivor Berefits orcvided unde• Secticr 21573 of said Retirer',ent Law. (Sub;ect to ann".Jai mange.) In addition, all assets and liabilities of Public Agency and its employees shall be ponied in a single account, bay-ed cn term insurance rates. for survivors of a!1 iocai miscellaneous rr.embers. I b. A reasonable amount. as fixed by the Board. payable in o.ne instalment within 60 days of date of cont-act to cover the costs of adminsterng said System as it affects the employees of Public Agency riot including the costs of special valuations or of the periodic investigation and valuations required by law. C. A reasonable amount, as fxed by the Board, payable in ore installment as the occasions arise. to cover the costs of special valuations on account of employees of Public Agency, and costs of :he periodic investigation and valuations required by law. 10. Contributions required of Public Agency and its employees steal: to subject to adjustment by Board cn account of amendments to the Public Employees' Retirement law, and on account cf the experence under the Retirement System as determined by the pericclic investigation and valuation required by said Retirement Law. 11. Cont-,buttons required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after .he end of the period to which said contr-buticns refer or as may be prescr iDed by Board regulation If more or less than the correct amount of contrib:R;cns is paid for any period, proper adjustment shall be -nade 'in connection w t,) subsequent remittances. Adjustments on account of errors in contributions required cf any employee may be made by direct payments between the emp;cyee a--�d the: Board. , `% B. This amendment shall be effective on the day of BOARD OF ADMINISTRATION CI Ty COUNCIL PUBLIC EMPLOYEES' RETIREMENT SYSTEM C7Y` OF GRAND TERRACE BY BY KENNETH. W. MARZION, CHIEF PRESIDING OFFICER ACTUARIAL EMPLOYER SERVICES DIVISION PUBLIC EMPLOYEES' RETIREMENT SYSTEM Witness Date Attest.- Clerk AMEv»AEh HERS-CQN �2A;Rev S1SG) ly,`_.UG CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM Ac`.uaria; and Employer Services Division Public rikcency Cortrar_*t Services P.O. Box 942709 Sacramento, CA 94229-2709 (9'6) 326-3420 CERTIFICATION OF GOVERNING BODY'S ACTION r Resolution adopted b the I hereby cartif`j that the foregoing !s a ,rue an. oor-eC,copy of a Reso �� ony of the --- `governing body) I p:jolic agency; on (date;+ Clerk'Secretary Title Orr A. CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM Actuarial and Employer Services D vision Public Agency Contract Services P.O. Sox 942709 Sacramento. CA 94229-2 7 09 (916) 326-3420 CERTIFICATION OF COMPLIANCE WITH GOVERNMENT CODE SECTION 7507 i hereby certify that in accordance with Section 7507 of the Gcvemment Code the future annual costs as determined by the System Actuary and/or the increase in retirement benefit(s) ha.e.been made pi.b►ic at a public meeting of the of the (gcverr:ing body) (public agew;v) on which is at least two weeks prior to the adoption of the (date) Reso"ution I Ordinance. C erk/Secretary Title Date PERS-GOB;-12=.irev. 1;96) • T ' ORDII�A.VCE NO. AN ORDINANCE OF THE CITY COUNCIL, OF THE CITY OF-GRAND TERRACE, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY.COUNCEL OF THE CITY OF GRAND TERRACE AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY = ORDAIN AS FOLLOWS: Section 1: That an amendment to the contract between the City Council of the City of Grand Terrace and the Board of Administration, California Public Employees' Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit, and by such reference made a part hereof as though herein set out in full. Section 2: The Mayor of the City Council is hereby authorized, empowered, and directed to execute said amendment for and on behalf of said Agency. Section 3: This Ordinance shall take effect thirty (30) days after the date of its adoption, and prior to the expiration of fifteen(15) days from the passage thereof shall be published at least once in the Grand Terrace City News, a newspaper of general circulation,published and circulated in the County of San Bernardino and thenceforth and thereafter the same shall be in full force and effect. Adopted and approved this 13" day of April, 2000. ATTEST: i City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of and of the City Council thereof. the City Council thereof. 1 I