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05/11/2000 FILE COP c.1TJ, o May 11,2000 Moll TERR CE it 22795 Barton Road Grand Terrace 4? rnia 92313-5295 Civic Center (909)824-6621 Fax(909) Faxx(909)783-2600 CITY OF GRAND TERRACE i Byron R.Matteson Mayor CRA/CITY COUNCIL Dan Buchanan Mayor Pro TernREGULAR MEETINGS Herman Garcia 2ND AND 4TH Lee Ann Garcia Thursdays - 6:00 p.m. cia Don Larldn Council Members Thomas J.Schwab 1 City Manager _ Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE COUNCIL MEETING 4EVI9ED AGENDA_l CITY COUNCIL CHAMBERS MAY 11 l 2000 GRAND TERRACE CIVIC CENTER 5:00 P.M. 22795-Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT(909)824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING. IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING,OTHER THAN UNDER PUBLIC COMMENT,YOU ARE ASKED TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON BY THE M YOR AT THE APPROPRIATE TINIE. * Call to Order- * Invocation - * Pledge of Allegiance- * Roll Call - STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE CITY COUNCIL WORKSHOP 5:00 P.M. 1. Economic Development Strategy Workshop ADJOURN CITY COUNCIL WORKSHOP CONVENE COMMUNITY REDEVELOPMENT AGENCY 7:00 p.m. 1. Approval of 04-27-2000 Minutes Approve 2. Approval of Check Register CR0009 Approve 3. Closed Session-Real Estate Negotiations ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Proclamation-Water Awareness Month,May 2000 B. North/South Corridor Presentation C. Tobacco Study Update 3. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. A. A roval of Check Resister C0009 Approve COUNCIL AGENDA 05-11-2000 PAGE 2 OF 2 AGENDA ITEMS STAFF COUNCIL RECOXIMENDATIONS ACTION B. Ratify 05-11-2000.CRA Action Approve C. Waive Full Reading of Ordinances on Agenda D. Approval of 04-27-2000 Minutes Approve 4. PUBLIC COMMENT 5. ORAL REPORTS A. Committee Reports 1. Historical and Cultural Activities Committee a. Appoint Committee Member(Tinsley) Appoint 2. Emergency Operations Committee a. Appoint Committee Member(Reagan) Appoint B. Council Reports 6. PUBLIC HEARINGS A. An Ordinance of the City of Grand Terrace,California, Approve Amending the Grand Terrace Municipal Code by Adding Procedures for the Cost Recovery of Law Enforcement and Municipal Services at Large Parties,Gatherings, Events or Loud and Unruly Assemblages on Private Property 7. UNFINISHED BUSINESS-None 8. NEW BUSINESS-None 9. CLOSED SESSION A. Real Estate Negotiations �B---Personn—e—I ADJOURN THE NEXT CRA/CITY COUNCIL MEETING WILL BE HELD ON THURSDAY,MAY 25,2000. --------------------------------------------------------------------------- AGENDA ITEM REQUESTS FOR THE 05-25-2000 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 05-18-2000. .................... ........- ........ ..... .................... .... ................................ ....... ....... X. X.:.:.: : ...........- ...... :::::: .................................... 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CRA ITEM O COUNCIL ITEM (X ) MEETING DATE: MAY 11, 2000 FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT: Economic Development Strategy Workshop REQUEST: Provide Overall Input on the Current Economic Strategy and Specific Feedback on the "Proposed Next Steps" Introduction: Staff prepared the workshop to start with staffs presentation of report highlights, followed by a viewing of the IEEP Marketing CD for Grand Terrace. An open forum involving public input will follow. Please refer to Attachment A for an outline of the presentation. Additional copies of the outline will be available at the workshop. The Report: The report consists of two parts; PART A - Past Accomplishments and PART B - "Proposed Next Steps". The accomplishments and proposed next steps are organized in four categories. These categories correspond to our economic development strategy itself. The strategy involves: 1 BE PREPARED "Chance Favors a Prepared Community" 2. GET THE WORD OUT Multi-Media Marketing Program Business Attraction Efforts 3. CREATE CONDITIONS FOR BUSINESS PROSPERITY Physical and Business Climate 4. JOIN THE REGION GROWTH WITH A PROACTIVE & SUSTAINABLE ECONOMIC DEVELOPMENT STRATEGY Goal Strategy GT Market Niche Summary of Issues (revised, This economic development strategy is the natural product of first, implementation of the recommend atioris by the General Plan Task Force and Dr. Husing; second, learning from other cities' traditional economic development programs and seminars; and, third and most important, from our own experience during the last year and a half responding to retail/industrial leads, trying to recruit businesses and making deals. The reality of the market is becoming clear to us. We believe that without proactive economic intervention our strategy has no chance of success. Proactive intervention without understanding the market is short lived. There are reasons why businesses are not already here! Our findings are: �- 1. Most small and medium sized retailers require at minimum of 30,000 to 35,000 ADT; we have 25,000 average daily trips at this time, perhaps in 10 years the picture will be different. Surprisingly, a few traffic generators, if properly mitigated, will help us a lot! 2. Retailers and high tech industries desire to locate where there are business clusters of their own kind, in upscale areas. We have very little in the way of business clusters at this time. We will be further evaluating our SIC codes and putting some emphasis on surveying businesses in a 3-mile trade area, i.e., 15% of our,businesses are medically related; this information may help us to attract other medical related businesses. A proposal to hire an experienced firm specializing in retail recruitment is included. A way to compensate for the lack of business clusters may be to create a special reason for businesses to come to GT. We need to create a special "place experience", a "cluster incubator", for high end retailers/entertainment uses to locate here, where others feel comfortable to follow, with a festive atmosphere. This will likely create the synergy businesses look for. Grand Terrace residents often go to Riverside or Redlands to socialize. A nice, active people's place is missing in the area, while other retail such as department stores and the like appears to cover the demand. A proposal for land ,purchase to make the Town Square feasible should the current efforts fail is included. Per Dr. Husing, we need to tap our"goldmine" which is our residents' income. If we succeed in tapping our "goldmine", not in detriment to adjacent jurisdictions, we will be on our way to reaching our goals. 3. Too little population of a significant income level in the surrounding trade area. While GT demographics are very good, as soon as we extend the statistics to the 3 and 5 mile radius area the numbers go down significantly. Depressed us pull us down... areas around Contrary to general belief, helping Highgrove, Colton and nearby San Bernardino areas to succeed is one of the best things we can do to place our selves in'a better position to attract businesses! Economic growth does not recognize jurisdictional boundaries. Coalition building is very important. 'I 2 The North/South Corridor Project, provided it is federally funded and properly mitigated, will offer a major direct access north to south through all these communities and make a significant improvement in our trade area. We will start compiling demographics in a non circular/ring form but in an elongated form. The data is not easily available and is more costly. It will include Loma Linda and Redlands. This type of information is usually not requested by national chains or high end retailers as they perform their own ring analysis. It can't hurt to have it available and disseminate it via advertising or other means as effectively as we can! 4. Large retailers demand excellent access, ready infrastructure, and visibility. High tech firms and other manufacturers desire access and need state of the art infrastructure. One way or the other we must place the construction of Commerce Way on the list of our capital improvement priorities, while pursuing grants and other state and regional funds. A proposal for infrastructure evaluation and precise alignment of Commerce Way is included in the report. 6. Lack of population density and job base-in the immediate.vicinity of our commercial corridor. Our downtown area has very low density. While our City Vision is to protect and enhance our low density neighborhoods, it says, ". . . The journey will bring denser and more diversified homes and businesses along Barton Road." On the other hand, creating-high tech jobs will provide employment for a portion;of our skilled labor force. A job base and population density in the immediate area will provide the minimum demand that our businesses need to survive or withstand cycles and trends. Outside customers will help them to prosper. 6. Proactive and sustainable economic intervention is missing. Most cities around us have had economic development programs, including marketing, redevelopment assistance, and several incentives for a long time. Economic development results show after years and years of time and financial investment. We need to catch up! Lack of intervention, waiting for the State or legislation to protect small bedroom communities, has not been fruitful. We must learn and proceed in a different direction. Proactive and sustainable economic development intervention will ensure a better future for Grand Terrace. Let's strive to stand on our own, while we enhance our built environment, protect our natural resources, and better our quality of life. This issue section summarizes our obstacles and gives you an idea of proposals to come. There are ways to overcome obstacles. The staff report will show you what staff has accomplished in the past year and our"proposed next steps". We would like the City Council's input. Please consider economic development as an "investment", not an expenditure. We plan to schedule a workshop with CALED experts to validate our strategy and incorporate it into the new Economic Development Element of the General 3 Plan. Part A. PAST ACCOMPLISHMENTS 1. BE PREPARED "Chance favors a prepared community". A large part of our efforts to date have been in this area of collecting information about Grand Terrace and the region and learning how to be prepared to respond to business leads, inquiries, and what we need to know and what conditions we need to offer to recruit businesses and create jobs. Being prepared/understanding the market will make our actions effective and long lasting. Past accomplishments: We benefitted significantly from John Husing's economic analysis in the further refinement of our market niche (summarized later in the report); - . We now offer current demographic data to all interested parties. Please refer to demographic data available, Attachment B; Offer updated traffic counts; We are now prepared to quickly assemble specialty area demographics, i.e. for Chuck E. Cheese; - Developed a CD inventory of all vacant sites in the industrial area; Completing an inventory of available retail space in conjunction with the Chamber of Commerce Business Development Committee. Conducted workshop with local brokers via a Planning Commission meeting to learn about market forces in Grand Terrace. (Please refer to your next Planning Commission packet for minutes.) Learn about-the Inland Empire high-tech clusters and economic development activities in other cities of the Inland Empire by participating in IEEP partners and other related meetings. Attended several economic forums and CALED conference in San Diego, a source of innovation and resources for a small city. (Report from conference emphasizing "smart growth" strategies and related funding will be submitted at a later date.) Attended "Taking Development to the People" in Banning, an excellent public workshop to broaden support for the city economic development strategy. Awarded a grant from ESRI with advanced software, a total of $5,000, and a new computer station. Software will be customized to facilitate business attraction 4 efforts. 2. GETTING THE WORD OUT Marketing Grand Terrace assets and trying to place Grand Terrace on the map of site locators, developers, investors, business owners and retailers has been top priority. Past accomplishments: a. Multi-Media Marketing Program 1. Developed a marketing video illustrating the goals of Grand Terrace in connection with IEEP. The video was incorporated into a CD which is been distributed in the immediate region, others states and world wide; 2. Completed a marketing packet including all GT important information being distributed to all potential businesses at all events we attend; all brokers, developers and investors we become in contact with. 3. Consistently advertised in magazines with distribution to the best high tech firms; please refer to your GT Marketing Packet for sample; 4. Further developed the economic development section of our web page. Please visit the Web Page to see new sections on: High Tech Businesses Marketing Demographics New Business Incentives Business Seminars Economic Development Strategy and Retail Space available (All these sections are hot-linked to the Hot News & Events on the first page) 5. Attended a Trade Show in Anaheim, whereat least 200 high tech . companies learned about GT and our assets. 6. Made several presentations marketing GT assets, i.e., League of California Cities (200 people) and local area realtors (50 people). b. Business Attraction Efforts 1. Keeping close contact with Val Clemens, developer of Rite Aid. After administrative review of plans to expedite the process, we lost 5 i Walgreen's because GT is a "small city with a small population". 2. Responded to more than 50 leads,from magazine ads, IEEP and other sources by transferring the leads to brokers (i.e., Rick Johns for the Edison Co.), the Chamber of Commerce, and/or interested property owners. CEDD has no staff to follow up on economic development leads. 3. Worked diligently with developer for the consolidation of Hollywood Video and a good fast food restaurant at the SE corner of Barton and Mt. Vernon during intensive 3 months. Unfortunately, Colton has too many fast food restaurants already! Hollywood Video is now under construction. A potential food court or mini fast food .._- restaurant not existing in the Cooley Ranch area could still be considered for the corner lot, provided it meets the BRSP standards. An inquiry for an ice cream store was received. 4. Designed a fast track permit process for potential movie applicants; and scheduled a tour of Grand Terrace for May 11, with the Director of the Inland Empire Film Commission, in order to participate in the site selection process. 5. Encouraging consolidation of adjacent lots and retail development, instead of strictly office uses in the core area, of several parcels along Barton Rd., i.e., Mr. TV Video, Dr. Darwin and others. 6. Working with the Chamber of Commerce Business Development Committee to locate tenants for empty storefronts. We have attempted to recruit Chuck E. Cheese, however, they are looking at Redlands. We have stopped negotiations as the listing agent is not welcoming our help! .(Please refer to Web Page ad on Retail Space Available.) 3. CREATE CONDITIONS FOR BUSINESS PROSPERITY Effective public services, provision of utilities and infrastructure are fundamental for businesses to survive. An attractive environment helps them to succeed. A positive business climate helps expansions and formation of public/private partnerships. a. Creating the Physical Conditions 1. Awarded a bikelane grant of$217,000 to build 6 staging areas and complete existing bikelane. One of the objectives of this project is to enhance the image of Grand Terrace, and attract customers by advertising the facility and how it connects bicyclers via a.bike trail from San Bernardino to Riverside, Corona and Orange County. Landscape and hardscape will further improve circulation and 6 aesthetics of our corridor. 2. Worked closely with previous representatives of SC Edison to develop a specific plan for the industrial area and attract target businesses, ones which are high energy consumers. SCE's new policies no longer allow such a level of partnerships. In addition, they now have no regard for City needs. They are only interested in selling their surplus properties to the highest bidder. As you may be aware, Edison is in escrow for the 40 acres with a party interested in developing warehousing structures. Perhaps a positive aspect of these negotiations was the offer to sell us Pico t. Park at a nominal fee! We will continue in close contact with SCE to monitor escrow and prospect development. 3. Conducted neon, indirect lighting and landscape workshop with the Planning Commission to introduce the need to improve and brighten up our commercial corridor at night. 4. Working with the city civil engineer, Bill Addington, to develop an infrastructure evaluation of the Commerce Way area and a precise alignment for the road. If funded, this project will come to the City Council for guidance. Flood control funds may be available to help fund Commerce Way construction. 5. Initiating contact with the State Treasurer's Office for possible infrastructure grants related to sustainable development practices and smart growth principles. 6. Reviewing plans for Town Square for presentation at the ICSC convention of shopping centers to attract major/anchor tenants and potential investors for the creation of a "city center". b. Business Climate 1. Developed a flyer "GT New.Business Incentives Package", including local and state incentives for new and existing businesses; 2. We are maintaining contact with brokers and real estate agents. The word is getting out! Please refer to Attachment B for list of 40 plus agents. 3. Amended the City of Grand Terrace Zoning Code to allow uses subject to a conditional use permit of a minor nature to be processed at staff level, thus reducing costs from approximately $2,000 to $200, and processing time from 3 '/2 to 1 Y2 months. 4. Maintain liaison with the Chamber of Commerce via the Business 7 Development Committee Meetings and,attending mixers. j 5. Provide free advertising for Home=Based and new business on the City's web page. 4. JOIN THE REGION GROWTH WITH A PROACTIVE & SUSTAINABLE ECONOMIC DEVELOPMENT STRATEGY An economic development strategy involves several elements, from the ultimate goal of the city, to the specific actions related to our market niche. a. Overall Economic Goal Reach long term solvency, by becoming independent from State subsidies, diversifying our economy, and reversing the retail sales tax leakage,.while improving the built environment and quality of life in GT. b. General Economic Development Program Strategy 1. Get prepared; 2. Get the word out; 3. Create good physical and business climate conditions for businesses; and 4. Join the.region growth with proactive and sustainable economic intervention. C. GT Market Niche The following are targets for advertising, and business attraction/retention efforts: Retail: High end and other good specialty retailers of a small scale and related food and entertainment users. Small scale refers to uses of up to 5,000 sq. ft. in the core area and up to 20,000 sq. ft. in the Barton Road area in general. Office: Medical related office for the areas close to city hall and as a secondary activity in the village core area. The creation of a very attractive city center area having a very special public space atmosphere, an activity node, along our major commercial corridor to attract high end specialty retailers and related entertainment users will make it feasible for such businesses to locate in Grand Terrace. We need to create a special reason for businesses to locate and people to socialize in Grand Terrace. Grocery.markets, department stores like WalMart, Home Base, Costco and other similar retail businesses already exist in nearby Cooley Ranch, San Bernardino and Grand Terrace. Perhaps these businesses meet existing demand. However, a nice area to socialize, shop and entertain is missing in the immediate vicinity, unless we travel to Riverside, Redlands or other cities. (Please refer to Town Square Schematic Plans review 8 i i Attachment D.) Fast Food Restaurants (FFR) The BRSP allows FFRs with drive-thrus in the general commercial area, subject to a CUP, (from Canal St. west to the freeway). .In the Village Core area FFRs are allowed without a drive-thru, subject to.a CUP process. The CUP process ensures the use is compatible with surrounding uses and the required S &A review ensures that the architecture and site plan meet the standards of the BRSP, State and air quality regulations. Our recommendation is that one or two fast food restaurants with or without a drive-thru, would be convenient for the residents of GT and processed per the BRSP, is not likely to detract from the main goal for the corridor. The case of the SE corner of Barton and Mt. Vernon is an exception. Due to specific site circumstances the range of possible uses is restricted, provided it is built with high,development standards. The attempt to recruit a good fast food restaurant with a drive-thru for this site was an attempt to trigger development along Barton Rd., since Rite Aid is still on hold! Commercial/Industrial:A. High tech industries, firms using high craft skills and producing high tech computer parts; and B. Health care industry and related support businesses to complement the growing SB medical cluster for the MR and M2 areas; C. Materials and construction industries; and D. Recreational vehicles, Seadoos, boats and other secondary types of vehicle dealers, for CM area north of Van Buren. "A vision exercise of a great dimension is required for the area adjacent to the freeway as this area has the potential to alter the economic make-up of the City." Dr. John Husing The goal is to increase tax revenue and create 2000 new jobs for our skilled labor force to sustain a retail base. Warehousing is the business in most demand, however, with only 80 acres we need to get the maximum for our land. Warehousing occupies lots of land, uses few employees and brings no revenue, with the exception of property tax increments. Residential: Very upscale housing units to be built at the toe of Blue Mountain to balance our housing market and attract executive high end consumers to town. Part B. PROPOSED NEXT STEPS 1. GET PREPARED a. Proceed in refining our economic development strategy in conjunction with the City Council. Develop measurable objectives, actions and performance indicators such 9 as number of jobs, city tax revenue, per capita income, local retailers' share of total retail tax revenue, property tax incrementing, number of leads followed and business transactions completed, etc. Set an overall measurable goal to increase our current sales/use tax revenue of approximately $350,000/year by $600,000/year, for a total of approximately $950,000/year, within the next 10 years. Have CALED validate specific objectives via a workshop with the City Council. Eventually the economic strategy, goals and objectives will be incorporated into the Economic Development Element of the City's General Plan. b. Customize ESRI software currently available and other databases to help with business attraction and retention efforts, once the Y2k improvements are completed*. C. Develop a marketing sheet for each vacant or underutilized parcel,in .Grand Terrace. These info/marketing sheets to have all info requested by a typical industrial or retail lead and should be compatible with IEEP economic development software and with our new GIS software so response to leads will be possible with minimum staff time. d. Prepare an inventory of potential filming sites. e. Map and promote fiberoptic trunks in 5 miles trade area to facilitate high tech home-based businesses and industrial area development. f. Should San Bernardino be successful with the shuttle station project, do a survey of satellite and other space related SIC codes in trade area to participate in industry growth.* g. Participate in the North/South corridor planning process. Learn about and participate in all adjacent jurisdictions major planning efforts and major subdivisions, i.e., Highgrove redevelopment plan and subdivisions. h. Continue participating in the County of SB habitat conservation plan and with Fish and Game to develop environmental mitigations to allow development at the toe of Blue Mountain. i. Compile demographic data for Grand Terrace including Loma Linda and Redlands, in addition to traditional concentric rings. j. Develop coalitions with the Cities of Loma Linda, Colton and Community of Highgrove, for sustainable/lasting development. Emphasize transportation issues with the City of Colton, i.e., 1-215, Iowa, Mt. Vernon hillside, etc.* k. Network with CALED, Trade and Commerce Agency, IEEP, SB Workforce Development, Community Colleges/Universities, and Local Government 10 Commission. I. Continue following up with the development of sustainable growth policies and funding at the State and National level, i.e., APA Guide for City Sustainable Development, Local Government Commission Guide for Sustainable Economic Growth, CALED Smart Growth Policies, State Treasurer Funding for Sustainable Development, etc. 11 i 2. GET THE WORD OUT a. Multi-Media Program 1. Continue current marketing activities targeting our market niche. Emphasize vacant store fronts and Barton/Mt. Vernon intersection area. 2. Involve property owners and tenants in major advertising ads and marketing strategies. Emphasize GT Business Park area in these advertisements. 3. Attend the ICSC Convention in Palm Springs and at least one trade show to market Grand Terrace. 4. Meet with the city of Corona Director of Economic Development to learn from very successful marketing strategies. b. Business Attraction 1. Economic Development Services (EDS) was recommended by John Ditmer, IEEP Business Development Manager. The firm has very experienced professionals in the fields of retail recruitment, retention and revitalization programs. They perform a retail gap analysis, an implementation plan consisting of what type of specific retailers will cover the gap, and after City Council's approval, they r proceed to implement their plan and recruit those businesses missing and desired in the area. I strongly recommend considering them to provide us such retail recruiting services during this next year. Consider it an investment. An RDA investment of about $70,000. Please refer to EDS's proposal letter, including a list of proposed and completed business recruitments in the cities of Long Beach and Pasadena, Attachment E.** 3. CREATE CONDITIONS FOR BUSINESS PROSPERITY a. Physical Conditions 1. Town Square will provide minimum conditions for high end retailers to locate in GT. Please refer to Town Square Alternative Budget Proposal should current efforts fail. (Total of $1-.5M investment from RDA housing fund, and $1.5M investment of non-housing RDA funds, Attachment F.)** 12 2. CEDD transportation planning account includes seed money for an infrastructure study of Commerce Way. Bill Addington is preparing an estimate for the entire precise alignment project. Also, it appears that Flood Control funds could be available under certain circumstances to help offset cost of construction. This will provide infrastructure for the development of area adjacent to the freeway. 3. Funds for the development of a specific plan are in the current budget. It will allow full re-evaluation of the area and setting of standards as recommended by Dr. Husing.* 4. Our current budget also includes funds for a Business Park Sign at the freeway. Staff will proceed with the project as soon as our new . planner, Steven Cumblidge is trained.* 5. The state infrastructure bank has low interest loans for infrastructure that could be pursued to help developers to build Commerce Way. We must plan to provide some financial assistance if we need to make it easier for developers.** 6. Reinitiate work with CALTRANS to improve our,freeway signs and treatment of"shoulder" landscape, to improve visibility and appearance of GT from the freeway.* b. Conditions Related to Business Climate 1. Conduct public information meetings to gather support for 2 major goals in the Barton Road corridor:-Short range goal is to improve circulation in the area close to the Bank of America; the long term goal is to gain support for the installation of a median to beautify the corridor, making it more safe and attractive to pedestrians and retailers. 2. Conduct surveys of existing businesses in the trade area to identify potential suppliers for business attraction and expansion efforts.* I.e., survey Wilden Pump to determine their suppliers then recruit their suppliers to move to Grand Terrace. 3. Consider providing facade remodelling loans for local businesses.** d. Encourage local property owners to invest in the city commercial corridor according to the best use of property. Do not deny development - office jobs are better than no development. 4. JOIN THE REGION GROWTH WITH PROACTIVE AND SUSTAINABLE ECONOMIC INTERVENTION. Economic development is "a process of deliberate intervention in the normal economic process of a particular locality to stimulate economic growth by making 13 it easier and more attractive. This process is neither exact nor fully predictable and is more,an art than a science." Economic development results only show after years and years of time and financial investment, networking and collaboration for a cause, across the board. Alternative scenarios of no intervention will place us at the mercy of State and politics, very unpredictable and unstable. Passive intervention will cause economic development to pass us by, and it will make it difficult to survive another recession. Right now times are good. Proactive and sustainable intervention is the solution.** Sustainable intervention is one which involves not only time but financial investment of significant nature. Investments are to be done taking into consideration economic goals, environmental integrity and community participation. These investments would then help us to achieve sustainable economic growth without compromising quality of life. We must re-focus and continue. Economic development expenditures must be considered investments and be treated as such for us to succeed. A VISION for GRAND TERRACE Moving towards the future . . . In twenty years, Grand Terrace will be recognized as the most desirable family town in the region. Low density, clean and quiet atmosphere, safe and attractive neighborhoods; .lovely parks, numerous recreational activities for children and excellent schools; outstanding panoramic views and strategic location; progressive civic leadership - all this will provide the opportunities . . . The journey will bring denser and more diversified homes and businesses along Barton Road. The journey will also create a most unique and specialized commercial niche within our small community. Vibrant commercial trade of Grand Terrace business and industrial owners, combined With partnerships between residents and outside investors, and these groups with the City, will lead Grand Terrace into a prosperous future with sustainable economic growth. All who wish will be able to ride, walk or bicycle via green, blossoming and. beautifully landscaped corridors to the town square in the center of town. Elegant and meaningful city entry signs will help us advertise and celebrate the great small City of Grand Terrace. Grand Terrace, Blue Mountain City, moving into the future with a vision for quality of life for all residents! Notes: *As staff workload allows **Feasibility of proposal to be discussed Recommendation: Review and approve. Attachments: A- Presentation Outline B- Demographics Available C - List of Real Estate Agents, Brokers & Property Owners D- Review of Town Square Schematic Plans E- Town Square Alternative Budget Proposals F- EDS Retail Recruitment Proposal 14 PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING- APRIL 27, 2000 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California, on April 27, 2000 at 6:00 p.m. PRESENT: Byron Matteson, Chairman Dan Buchanan, Vice-Chairman Herman Hilkey, Agency Member Lee Ann Garcia, Agency Member Don Larkin, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community and Economic Development Director Bernie Simon, Finance Director Lt. Rick Carr, Sheriff's Department ABSENT: Virgil Barham, Building &Safety Director John Harper, City Attorney APPROVAL OF APRIL 13, 2000 MINUTES CRA-2000-28 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER LARKIN, CARRIED 5-0, to approve the April 13, 2000 Community Redevelopment Agency Minutes. APPROVAL OF CHECK REGISTER CR0008 CRA-2000-29 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve Check Register CR0008. 90-DAY EXTENSION TO THE EXCLUSIVE RIGHT TO NEGOTIATE (ERN) WITH INLAND PACIFIC ADVISORS, INC. CRA-2000-30 MOTION BY AGENCY MEMBER HILKEY,SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve the 90-Day Extension to the Exclusive Right to Negotiate (ERN) with Inland Pacific Advisors, Inc. for the development of the Town Square Project through and including August 8, 2000. CRA AGENDA 1 0 NO. Community Redevelopment Agency Minutes April 27,2000 Page 2 Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 6:15 p.m. until the next CRA/City Council Meeting scheduled to be held on Thursday, May 11, 2000 at 7:00 p.m. following the Economic Development Workshop at 5:00 p.m. SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRNIAN of the Community Redevelopment Agency of the City of Grand Terrace PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: MAY 11, 2000 CHECK REGISTER NO: CR0009 OUTSTANDING DEMANDS AS OF: MAY 11, 2000 CHECK* VENDO DESCRIPTION AMOUNT 13314 JOHN LAMPE' CONTRACT LABOR 2,030.40 13316 INLAND COUNTIES INSURANCE SERVICES EMPLOYEE DENTALMSION- MAY 20.51 13317 PACIFICARE OF_CALIFORNIA EMPLOYEE HEALTH INSURANCE- MAY _ 573.67 13318 HOME DEPOT WINDOWS FOR 22687 LARK 758.11 13320 ARROWHEAD CREDIT UNION VISA CHARGES FOR CRA 1,258.73 43608 A.S.R. CONSTRUCTORS INC. CIVIC CENTER STRUCTURAL REPAIR 39,191.40 43614 BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 63.60 43615 JOHN R. BYERLY INC. C.C. WELDING$MASONRY INSPECTION 199.00 43621 FOX OCCUPATIONAL MEDICAL CT. FIRST AID FOR EMPLOYEE 111.89 43623 GAIL ROUSSELL MEALS REIMBURSEMENT-SEMINAR 17.34 43624 GREENWOOD'S UNIFORM COMPANY UNIFORMS-CODE ENFORCEMENT 43.05 43628 INSIGHT HP LASER JET 4050-Y2K UPGRADE 294.78 43633 JOHN LAMPE CONTRACT LABOR 631.80 0 43644 RIVERSIDE HIGHLAND WATER CO. WATER FOR CRA HOUSES 254.36 43653 SO. CA. EDISON COMPANY ELECTRICITY FOR CRA HOUSES 101.59 a 43657 TODD STOUTENBOROUGH TOWN SQUARE PLANS 4,070.14 43660 U.S. BANK TRUST N.A. LEASE PAYMENT-97 BONDS 11.591.75 43663 WESTERN DATA ENTERPRISES P550 COMPUTER- Y2K UPGRADE 1,653.52 0 43667 YOSEMITE WATER BOTTLE WATER 18.80 a TOTAL 62,884.44 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: MAY 11, 2000 CHECK REGISTER NO: CR0009 OUTSTANDING DEMANDS AS OF: MAY 11, 2000 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE AGENCY. BERNARD SIMON FINANCE DIRECTOR 2 O i o WATER A WARENESS MONTH May 2000 WHEREAS, only nature can make water;and and WHEREAS,the world and morespecifleally our citizens can notsurvive without water; WHEREAS,to ensure an ample supply of safe waterfor our residence,all citizens must work effectively to protect the local surface and ground water resources; ands. WHEREAS, ar r din by educating all citizens e erso . g gP na4fam'tly,and community water use habits such as not putting oil in storm drains or sewer,and not throwing trash in the rivers ` and streams;and �— WHEREAS,.during the month of May the City of Grand.Terrace joins with Riverside Highland Water Company, other water agencies, and the entire State of CaliforniaCl to work �} together to increase the understanding of the precious value of water"Only Nature Can Make Water-Don't Waste It" NOW, THEREFORE, I, Byron R. Matteson, Mayor of the City of Grand Terrace, on behalf of the City Council,do hereby proclaim May 2000 in the new millennium as"WATER AWARENESS MONTH"and urge all citizens to be responsible users and protectors of water. Mayor of the City of Grand Terrace •, And of the City Council thereof. This 111`'day of May, 2000. '4 I U � • II 1, PENDING CITY COUNCIL APPROVAL - CITY OF GRAND TERRACE DATE: . . MAY 11, 2000 CHECK REGISTER NO: C0009 OUTSTANDING DEMANDS AS OF: MAY 11 t 2000 CK. NO, VENDOR DESCRIPTION AMOUNT 13311 METLIFE EMPLOYEE LIFE INSURANCE MAY 520.88 " 13312 PATRICIA PETERSON BIRTHDAY BONUS 50,00 13313 STATE COMPENSATION INS. FUND WORKERS COMPENSATION SURCHARGE 699.23 13314 JOHN W. LAMPE CONTRACT LABOR 129.60 13315 STANDARD INSURANCE COMPANY EMPLOYEE LIFE INSURANCE- MAY 972.45 13316 INLAND COUNTIES INSURANCE SERVICES EMPLOYEE DENTAL VISION- MAY 1,115.92 13317. PACIFICARE OF CALIFORNIA EMPLOYEE HEALTH INSURANCE- MAY 8,009.07 13319 SCHOLASTIC BOOK FAIRS BOOK FAIR PAYMENT 1,316.43 43609 ABC SCHOOL SUPPLY GRADUATION SUPPLIES 45.71 43610 MATTHEW ADDINGTON STIPEND PAYMENT 25.00 43611 AMATEUR ELECTRONIC SUPPLY STANDING WAVE METER 13,4.90 43612 AMERICAN PLANNING ASSOCIATION RENEWAL TO "ZONING NEWS" 55.00 43613 AT&T TELEPHONE- HONEYWELL LINE 8.59 43614, BOISE CASCADE OFFICE PRODUCTS OFFICE SUPPLIES 200.89 4361E CA. STATE DEPT: OF CONSERVATION SEISMIC HAZARD MAPPING FEE 99.89 43617 CALIF. STATE DEPT. OF JUSTICE EMPLOYEE BACKGROUND CHECKS 82.00 43618 DATA TICKET INC. PARKING CITATION PROCESSING 250.00 n43619 DUNN-EDWARDS CORP. PAINT/SUPPLIES 75.96 043620 MARYETTA FERRE' STIPEND PAYMENT 25.00 3622- G.T. AREA CHAMBER OF COMMERCE CHAMBER LUNCHEON 14,00 043623 GAIL ROUSSELL PARKING & MEALS REIMBURSEMENT-SEMINAR 46.62 F43625 HARPER& BURNS LLPN LEGAL SERVICES FOR MARCH 1,337.50 W>43626 HONEYWELL INC. FIX CHILD CARE AIR CONDITIONING 519.07 43627 HYDRO-SCAPE PRODUCTS INC. IRRIGATION SUPPLIES 190.60 Z43628 INSIGHT : HP LASER JET 4050-Y2K UPGRADE 1,072.22 a43629 INTERSTATE BRANDS CORP. BREAD PRODUCTS-CHILD CARE 40:40 a 3630 JERRY HOLT MILEAGE REIMBURSEMENT 57.20 Z ,. 1 1 CITY OF GRAND TERRACE DATE: MAY 11, 2000 CHECK REGISTER NO: C0009 OUTSTANDING DEMANDS AS OF: MAY 119 2000 CK. NO, VENDO@ DESCRIPTION AMOUNT 43631 K.D. SALES PLUMBING- PARKS 26.02 43632 KAPLAN COMPANIES PRESCHOOL SUPPLIES 70.84 43633 JOHN W. LAMPE CONTRACT LABOR 1.832.72 43634 LELAND NURSERY (2) 15 GALLON LIQUID AMBA SEEDLINGS 84.05 43635 M.S.A:SECRETARY MEMBERSHIP RENEWAL 35.60 43636 MANPOWER TEMPORARY FINANCE HELP 417.60 43637 TRACEY MARTINEZ MILEAGE REIMBURSEMENT 24.37 43638 MARVIN SANDERS SEWER REFUND 185.10 . 43639 MCI TELECOMMUNICATIONS TELEPHONE CITY BUILDINGS 1,053.90 43640 MUS LAWN SERVICE LAWN CARE AT TERRACE PINES-ASSESSMENT DIST. 200.00 . 43641 OTIS ELEVATOR COMPANY ELEVATOR MAINTENANCE. 235.72 43642 PACIFIC BELL TELEPHONE FOR CITY BLDG. 135.21 43643 PETTY CASH PETTY CASH REIMBURSEMENT 74.71 43644 RIVERSIDE HIGHLAND WATER CO. WATER FOR CITY BUILDINGS 4,082.12 43645 ROADRUNNER STORAGE STORAGE RENTAL- RECREATION 63.00 43646 RICHARD ROLLINGS MAINTENANCE PARKS 4/1-4/30 680.00 43647 ROQUET PAVING INC. GARDEN PATCHES 4,450.00 43648 S.B. COUNTY FIRE DEPARTMENT FUEL BILLING FOR JAN,FEB. & MAR 126.46 43649 S.B. COUNTY ASSESSOR PARCEL MAPS 1.80 43650 S.B. COUNTY VEHICLE SERVICES STREET MAINTENANCE SUPPLIES 74.40 43651 S.B. FIRE DEPT./HAZ.MATERIAL 4TH QTR HAZARD WASTE 2,714.75 43652 SIGNAL MAINTENANCE TRAFFIC SIGNAL MAINTENANCE 468.94 43653 SO.. CA. EDISON COMPANY ELECTRICITY FOR CITY BUILDINGS 3,338.84 43654 SYSCO FOOD SUPPLIES-CHILD CARE 632.06 43655 T.Y. LIN INTERNATIONAL- MCDANIEL ENGINEERING SERVICES 1.834.32 43656 TEXACO CREDIT CARD CENTER MARCH GAS 989.64 43658 TRAFFIC CONTROL SERVICES INC. DETOUR SIGNS FOR USE ON 4-19 144.91 2 CITY OF GRAND TERRACE DATE: MAY 11, 2000 CHECK REGISTER NO: C0009 OUTSTANDING DEMANDS AS OF: MAY 11, 2000 CK`NO` �B DESCRIPTION AMOUNT 43659 MARY TRAINOR STIPEND PAYMENT 43661 FRAN VAN.GELDER STIPEND PAYMENT 25.00 43662 W.E.C. ELECTRIC INC. ADD FAX LINE 25.00 43663 WESTERN DATA ENTERPRISES INTEL SWITCHES &Y2K UPGRADES 385.00 43664 WILLDAN PLAN REVIEW FEES 5,680.27 43665 DOUG WILSON 1,460.31 43666 XEROX CORPORATION STIPEND PAYMENT 25.00 43667 YOSEMITE WATER USAGE, XEROX-COPIER 549.58 43868 ZEPHYR PRODUCTS BOTTLE WATER 179.95 CITY SHIRTS FOR COUNCIL MEMBERS 57.11 SUBTOTAL 49,467.83 - GRAND TOTAL 49,487.83 I CERTIFY THAT,TO THE BEST OF MY KNOWLEDGE,THE AFORE LISTED CHECKS FOR PAYMENT OF CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMON FINANCE DIRECTOR 3 CITY OF GRAND TERRACE r-ENDING CITY CITY COUNCIL MINUTES COUNCIL APPROVAL REGULAR MEETING - APRIL 27 2000 A regular meeting of the.City Council of the City of Grand Terrace was called to order in the Council Chambers,Grand Terrace Civic Center,22795 Barton Road,Grand Terrace,California,on April 27 2000, at 6:00 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tern Lee Ann Garcia, Councilmember . Herman Hilkey, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community and Economic Development Director Bernie Simon, Finance Director Lt. Rick Carr, Sheriff's Department ABSENT: Virgil Barham, Building & Safety Director John Harper, City Attorney The meeting was opened with invocation by Dr. Tom Harvick, Colton Christian Church,followed by the Pledge of Allegiance led by Councilmember Larkin. . ITEMS TO DELETE 2&.- Tobacco Study Update City Manager Schwab indicated that something came up and that,Gwen Norton-Perry was unavailable to make the presentation and that she will present the study at another time. SPECIAL PRESENTATIONS 2A. Colton High School Academic Decathlon Team Councilmember Hilkey presented the Colton High .School Decathlon team with gift certificates from Miguel's Jr. Restaurant and congratulated the team on'a job well done. 2C. Proclamation - National Salvation Army Week -May 14-20, 2000 Mayor Pro Tern.Buchanan read a proclamation proclaiming the week of May 14-20, 2000 as National Salvation Army Week in the City of Grand Terrace expressing appreciation and high commendation to the Salvation Army, its officers and volunteers for their dedication to those in need and presented it to Mr. Jim Lamb. COUNCIL AGENDA ITEM NmI 3D Council Minutes April 27,2000 Page 2 CONSENT CALENDAR CC-2000-58 MOTION BY COUNCILMEMBER HILKEY,SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to approve the following consent calendar items: 3A. Approval of Check Register No. C0008 3B. Ratify 04-27-00 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 04-13-00 Minutes PUBLIC COMMENT -None ORAL REPORTS 5A. Committee Reports 1. Crime Prevention Committee a. Minutes of March 13, 2000 CC-2000-59 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER LARKIN, CARRIED 5-0, to accept the March 13, 2000 Minutes of the Crime Prevention Committee. 2. Historical and Cultural Activities Committee a. Minutes of April 3, 2000 CC-2000-60 MOTION BY COUNCILMEMBER LARKIN,SECOND BY COUNCII.MEMBER GARCIA,CARRIED 5-0, to accept the April 3,2000 Minutes of the Historical and Cultural Activities Committee. 5B. Council Reports Mayor Matteson,commended the Sheriff's Department for their work on shutting down the RAVE and diverting it from Grand Terrace. He reported that the Annual Fine Art Show will be held on Sunday, May 7, 2000 from 1:00 p.m. to 4:00 p.m. at City Hall. Mayor Pro Tern Buchanan, also commended the Sheriff's Department on their work with regards to the RAVE and appreciates their efforts. Councilmember Garcia, reported that May 10, 2000 is the Heart Association Gala and indicated that members of the community are welcome to participate. She attended the Grand Terrace Area Chamber of Commerce Luncheon which had a very good program. She also attended the Easter Egg Hunt that was put on by the Fire Department and the Azure Hills Seventh-Day Adventist Church and commended them on a well organized and nice function. She reported that the League Legislative Task Force will be meeting on Friday to follow up on fiscal reform issues and to begin discussing transportation issues. She Council Minutes April 27,2000 Page 3 questioned the level of emphasis that is being placed on the removal of graffiti. City Manager Schwab, responded that graffiti is removed daily and that any graffiti on private property will take longer to remove. Assistant Citv Manager Donlevv, encouraged residents to call the graffiti hotline at 430- 2265. Councilmember Hilkey, requested a status report of the restroom rebuild at the Richard Rollins Park. Assistant Citv Manager Donlevv, responded that once the Senior Center and Civic Center projects are complete he will begin working on the park. He indicated that the final design is complete and that the work should begin within the month. Councilmember Hilkey, questioned whether there was any information on the proposed growth in the Highgrove area. Councilmember Larkin, indicated that he will be discussing that issue in his report. CouncilmemberHilkey,questioned whether there was any information on the high speed rail project that will run from LAX to March AFB. Community and Economic Development Director Materassi, responded that it is in the planning process. Mayor Pro Tern Buchanan, indicated that at the Plans and Programs Committee Meeting it was discussed that with regard to high speed rail proposals there is an emphasis on funding, political support and routing. He stated that nothing has been carved in stone and that he is unaware of funding at this time. He feels as though it will be years before it will happen. Councilmember Hilkey, questioned if there has been testing on the sewer line recently. Assistant Citv Manager Donlevv, indicated that the sewer lines are currently being cleaned. Councilmember Larkin, commended the Sheriff's Department and staff for their job on the RAVE. He indicated that at the Riverside Highland Water Company Board meeting they discussed the building plans in Highgrove. He referred to a map showing the location where they are proposing to build 1,550 new homes. He indicated that this could create a significant amount of traffic through Grand Terrace. He stated that it appears that they are trying to fast track this project and that they plan to begin the project late this year or early next.It is proposed that this area will be annexed by Riverside. He stated that over the years there has been a significant growth in the population in Highgrove. He reported that he attended the ribbon cutting ceremony for Mercer Digital Services who has started the Blue Mountain City web site linking businesses to the community. The Chamber of Commerce will be hosting their 2°d Annual Golf Tournament on May 4`h at the San Bernardino Golf Council Minutes April 27.2000 Page 4 Course. PUBLIC HEARING - None UNFI\ZSHED BUSINESS 7A. Second reading of an Ordinance of the City of Grand Terrace,California,Amending the Grand Terrace Zoning Code by Adding Chapter 18.84 Pertaining to Regulations and Procedures for Administrative Conditional Use Permits CC-2000-61 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCII.MEMBER GARCIA, CARRIED 5-0, to approve the Second reading of an Ordinance of the City of Grand Terrace,California,Amending the Grand Terrace Zoning Code by Adding Chapter 18.84 Pertaining to Regulations and Procedures for Administrative Conditional Use Permits 7B. Park and Recreation Committee Objectives/Duties CC-2000-62 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA,CARRIED 4-1-0-0(COUNCILMEMBER HII,KEY VOTED NO), to vacate the three existing positions on the Park and Recreation Committee and send those members a letter thanking them for their service,declare the Park and Recreation Committee inactive,and direct staff to publish,within sixty- days, a detailed list of functions that was previously organized and sponsored by the Grand Terrace Park and Recreation Department that interested groups or individuals can organize and sponsor. NE`V BUSINESS 8A. Resolution of the City of Grand Terrace Consenting Authorization of the Transfer of the Cable Television Franchise CC-2000-63 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCII.MEMBER HMXEY,CARRIED 5-0,to adopt a Resolution of the City of Grand Terrace Authorizincy the Transfer of the Cable Franchise from Comcast Cablevision to Adelphia Communications Corporation. SB. Appoint Council Representative to the North/South Transportation Corridor Committee CC-2000-64 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCIL.MEMBER LAR IN, CARRIED 5-0, to appoint the following Councilmembers and Staff to the North/South Transportation Corridor Committee: Councilmember Herman Hilkey, Representative Councilmember Lee Ann Garcia, Alternate Representative Council Minutes April 27,2000 Page 5 City Manager Tom Schwab, Staff Liaison 8C. Proposal for Summer Recreation Camps - Skyhawks CC-2000-65 MOTION BY COUNCELMEMBER HILKEY,SECOND BY COUNCILME_MBER LARKI T,CARRIED 5-0,to authorize a Recreation Services agreement between the City of Grand Terrace and the Skyhawks for summer sports programs. CLOSED SESSION- None ORDER OF AD.IOUR\11ENT Mayor Matteson adjourned the City Council Meeting at 7:48 p.m.,until the next CRA/City Council Meeting which is scheduled to be held on Thursday, May 11, 2000 at 7:00 p.m. following the Economic Development Workshop at 5:00 p.m. CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace COMMITTEE REPORT .DATE: May 5, 2000 CRA ITEM O COUNCIL ITEM ( X ) MEETING DATE: May 11., 2000 SUBJECT: Appoint Committee Member (Tinsley) 'DISCUSSION: The Historical and Cultural Activities Committee received two applications for consideration of , appointment to the committee; however, at this time, there is only one vacancy that exists. After reviewing the applications,the committee voted to appoint Barbara Tinsley due to her interest in the committee and their work. The other applicant,Peggy Reagan,is being considered as a member of the Emergency Operations Committee as well and her experience would be more valuable in that capacity. Attached for your review are both applications. RECOITiyfE`DATI0N: That the City Council appoint Barbara Tinsley to the Historical and Cultural Activities Committee. COUNCIL AGENDA ITEM NQ.' ��� �1T y CITY OF GRAND TERRACE �Kn rE c APPLICATION FOR CITIZEN SERVIMF GRAND TERRACE MAR 2 3 2000 Complete and submit to the City Clerk's Department CInCURK Applying as a member of HERITAGE AND CULTURAL COMMITTEE Name BARBARA TINSLEY Address 22878 'MIRIAM WAY Home Phone 909-824-6265 Business Phone 909-370-104-0 Occupation Receptionist Education (List highest year completed and all degrees) high school and some college _ classes Are there any workday evenings you could not meet? ( ) Yes (X ) No If so, please list Though a relatively new resident ( 7 yrs) Why are you interested in this appointment? I am very interested in supporting the community. What do you consider to be your major qualifications) I work well with people, having been involved in community service in Riverside for 27 years. As an employee of the GT Chamber of Commerce, for 5 years, I became acquainted with many residents and business owners in our city. I'm creative, organized, flexible and willing to do the work necessary. The projects References of the committee have been of interest to me since moving to Grand Terrace. 1. Don Larkin 824-3557 2. Bill and Winnie Bartel 825-8760 Bartel Heating & Air Condition 3. Mary Trainor 783-8400 Advocate Schools Please attach a written statement containing any additional information you feel would be useful to the City Council. IT r i RA bTER C Community Services Department Staff Report COUNCIL ITEM (XX) MEETING DATE: May 11, 2000 I i SUBJECT: EMERGENCY OPERATIONS COMAHTTEE- APPOINTMENT OF PEGGY REAGAN NO FUNDING REQUIRED DISCUSSION: In March, 2000, the City Council authorized the advertisement of open positions on the City's Emergency Operations Committee. The Committee has received and reviewed the application of Peggy Reagan and is recommending appointment. Ms. Reagan brings a significant amount of experience in the medical and counselling fields and is interested in volunteerism in the City of Grand Terrace. It is the Committee's view that she would be an asset to our group. RECOWMENDATION: ggy Reagan to the Emergency Operations Committee. That the City Council appoint Pe FISCAL IMPACT: None by this action. i I i COUNCIL AGENDA ITEM NO.150�� CITY CITY.OF GRAND TERRACE CITY OF GRAND TERRACt ewanv� c APPLICATION FOR CITIZEN SERVICE APR 0 4 2000 Complete and submit to the City Clerk's Department CITY CLERK Applying as a member o . , 7`J Name -6 -, Address Home Phone Business Phone Occupation r0M � 1� �aa - Education (List highest year completed and all degrees) dv-da/�) Are there any workday evenings you .could not meet? Yes ( ) No If so, please list v J ez Why are you interested in this appointment? Lccc ems , ' - Z,-J What do you consider to be your major qualifications? �G 61 Lit cz e-�b U ReferenG�s% 1. z ,G �' ��8-u� 2. . YW& ZX� - 3. Please attach a written statement containing any additional information you feel would be useful to the City Council. Community Services Department Staff Report CITY COUNCIL ITEM MEETING DATE: MAY 11, 2000 SUBJECT: COST RECOVERY FOR LAW ENFORCEMENT AND MUNICIPAL SERVICES AT LARGE PARTIES- ORDINANCE NO FUNDING REQUIRED BACKGROUND: In recent months, the prevalence of large parties and gatherings held on private properties has resulted in the allocation of large amounts of public resources to control and maintain the public peace and safety. Examples of these have included the large rave concerts/parties held in our surrounding areas (San Bernardino) and the scheduled "Freaknic 2000" party on April 19, 2000 at the California Skate building on Commerce Way. Typically. these parties are produced by promoters who schedule these functions at locations which are not designed or planned to cater to such functions. Many are held in warehouse facilities or in locations which do not have the capacity to sufficiently hold the numbers of persons who attend the event. (The Freaknic advertised a capacity of 5,000 for Cal Skate which has a legal capacity of 1,200). Invariably-. the result is a party which spills out into the streets, requiring the a law enforcement response. In San Bernardino for the Freaknic event, it resulted in a response of over 40 public safety personnel to handle shooting and stabbing victims. DISCUSSION: The response of a significant number of public safety and municipal personnel to provide services to restore peace and safety at parties which get out of control is very costly. Unfortunately, these costs become a burden both in increased expenditures to the public agency and in reduced services when personnel must be re-directed to control these private events. �I Staff is recommending the adoption of an Ordinance which establishes a procedure to shift the burden of costs for the response of public safety and municipal personnel to the private parties responsible. Generally, it provides as follows: COUNCIL AGENDA ITEM N0. �� COST RECOVERY FOR LAW ENFORCEMENT AND MUNICIPAL SERVICES AT LARGE PARTIES- ORDINANCE Agenda Report: May 11, 2000 Page 2of2 • When a large party, gathering, event or loud and unruly assemblage occurs and is a disruption to the public peace, health, safety or general welfare, which requires a second response after a first warning, the person(s) in charge of the premises and/or the event would be liable for the cost of the law enforcement and municipal services to control the situation. • Costs to be billed would include personnel, equipment, contractual costs, minor damages to City property and/or injuries to City or Sheriff personnel. • An established procedure for the billing of the persons responsible, and an appeal process. - Attached and included to this report is the following: • A copy of the proposed Ordinance • Public Safety Service Fee Administrative Procedure • Sample Disturbance Violation Notice In conclusion, this ordinance will protect the interests of the general taxpaying public by shifting the responsibility for such services to the private persons responsible for causing such disturbances. RECOM:IIENDATION: That the City Council: 1. Conduct and Public Hearing regarding the First Reading of the Ordinance implementing cost recovery procedures for law enforcement and municipal services at large parties 2. ADOPT AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE GRAND TERRACE MUNICIPAL CODE BY ADDING PROCEDURES FOR THE COST RECOVERY OF LAW ENFORCEMENT AND MUNICIPAL SERVICES AT LARGE PARTIES, GATHERINGS, EVENTS OR LOUD AND UNRULY ASSEMBLAGES ON PRIVATE PROPERTY. FISCAL LNIPACT: None by this action. ORDINANCE NO. AN ORDINANCE OF THE CITY OF GRAND TERRACE. CALIFORNIA, AMENDING THE GRAND TERRACE MUNICIPAL CODE BY ADDING PROCEDURES FOR THE COST RECOVERY OF LAW ENFORCEMENT AND MUNICIPAL SERVICES AT LARGE PARTIES, GATHERINGS, EVENTS OR LOUD AND UNRULY ASSEMBLAGES ON PRIVATE PROPERTY. WHEREAS, the increasing demands on public services have required agencies to begin implementing programs which shift costs for events held on private properties from that of the general public to the private property owners and persons responsible for generating events; and WHEREAS, there arises, on occasion, large parties, gatherings, events or loud and unruly assemblages which require law enforcement and municipal services to be dispatched to control disruptions to the public peace,health, safety or general welfare; and WHEREAS, these types. of dispatches represent special services requiring additional personnel and/or services than would normally be provided; and WHEREAS, the responsibility for paying for such special services should be born by the persons responsible for the occurrence and not the general public; and WHEREAS, several other jurisdictions have adopted procedures for the cost recovery o those special services which have been provided for controlling the disturbance and restoring the public peace, health safety and general welfare at the location of the disturbance. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS: Section 1: A new Chapter 8.34- Offenses against Public Peace and Decency is added to read as follows: Section 8.34.010 . Purpose: The purpose of this Chapter is to establish a procedure for the cost recovery of the costs.incurred for special security assignment and municipal services at large parties, gatherings, events or loud and unruly assemblages which require law enforcement and municipal services to be dispatched to control disruptions to the public peace, health, safety or general welfare. Section 8.34.020 Definitions: For the purposes of this chapter, the following definitions shall apply: "Large.party, gathering, event or unruly assemblages" means a group of persons who have assembled or are assembling for a social occasion or for a social activity. "Owner" means the person(s) or entity(ies) that hold(s) legal and/or equitable title to the private property. "Person responsible for the event" means the owner of the property where the large party, gathering or event takes place, the person(s) in charge of the premises and/or the person(s) who organized the event. If the person responsible for the event is a minor, then the parents or guardians of the minor will be jointly and severally liable for the fines imposed for the special security assignment. "Premises" are private properties which are utilized for business, industrial, public and/or residential uses. "Special security assignment" means the assignment of law enforcement and municipal personnel in response to calls after the distribution of a written warning that a large party, gathering or events violates the law. Section 8.34.030 Fees for the use of sheriff or municipal personnel at large parties, gatherings, events or loud and unruly assemblages When any large parties, gatherings, events or loud and unruly assemblages occurs or is held, and it is determined that there is a disruption to the public peace, health, safety or general welfare, the person in charge of the premises and/or the person responsible for the event, or if either of those persons is a minor, then the parents or guardians of the minor, will be held jointly and severally liable for the cost of providing law enforcement and municipal personnel for special security assignment over and above the services normally provided by the City. The law enforcement and municipal personnel utilized at the site during a second response after a first warning is issued to control the disturbance to the public peace, health, safety or general welfare, shall be deemed to be on special security assignment over and above the services normally provided. The costs of such special security assignment may include costs of personnel, equipment, contractual costs, minor damages to City property and/or injuries to City or Sheriff personnel. The charges assessed will be the actual cost of service for controlling the disturbance and restoring the public peace, health, safety- or general welfare at the location of the disturbance which is consistent with the current rate being charged to the City by the Sheriffs Department and the hourly In and equipment costs incurred by the City. In addition, charges for damage to public property shall be determined by an official written estimate from the Department of Public Works for the City of Grand Terrace. The City reserves its legal option to elect any other legal remedies when deemed necessary. When a second response to a loud or unruly assemblage by Sheriff personnel is necessary. the Sheriffs Department is to provide the City with a copy of the first and second response notice issued at the disturbance with all applicable information completed. This information must include the number and type of Sheriff units used to control the disturbance. The City will, when approved for implementation, bill the responsible party or parties, for costs of providing the special security assignment, plus an additional twenty-five percent (25%) of the actual costs for administrative overhead to process the bill and collect the charges. Failure to pay the charge, as billed by the City, shall be deemed a violation of this article. Section 8.34.040 Procedures for Imposition of Fees. Fees for special security assignments as authorized by Section 8.34.030 shall be imposed, in the manner provided in this section. A. For all violations of Section 8.34.030 where substantial evidence in support of a violation exists, and a special security assignment occurs, the Finance Director shall issue written notice of fees imposed in accordance with contractual and service related costs as adopted by the City Council. The written notice shall be served on the person responsible for the party and the owner, if different. The notice shall specify the facts which, in the opinion of the Finance Director, constitute substantial evidence to establish grounds for imposition of the fines, and specify that the fines are effective thirty (30) days from the date the notice is Given unless an appeal is filed in writing before the fine becomes effective. B. If the person responsible for the event appeals the fine within the time specified in subsection (A), the City Clerk shall serve written notice to the person responsible and to the owner, if different, by first class mail, of the date. time and place for a hearing on the appeal. The hearing shall be scheduled not less than fifteen(15) days, nor more than sixty (60) days, from the date on which notice of the hearing is served by the City Clerk. The City Manager may preside over the hearing or may desianate a Hearing Officer to take evidence and submit proposed findings and recommendations to the City Manager. The City Manager shall uphold the fine only upon a finding that a violation has been proven by a preponderance of the evidence. The hearing shall be conducted according to the rules normally- applicable to administrative hearings. The City Manager shall render a decision within thim. (30) days of the hearing and the decision shall be final. Section 2: Effective Date: This Ordinance shall be in full force and effect at 12:01 a.m. on the 3 Vt day of its adoption. Section 3: Posting: The City Clerk shall cause this Ordinance to be posted in three (3) public places within fifteen(15) days of its adoption. as designated for such purpose by the city Council. Section 4: First read at a regular meeting of the City Council of said city held on the day-of 2000 and finally adopted and ordered posted at a regular meeting of said City Council on the of 2000. ATTEST: City Clerk of the City of Grand Terrace Mayor of the city of Grand Terrace and and of the City Council thereof of the City Council thereof. I, BRENDA STANFILL, CITY CLERK OF THE City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of City council of the city of Grand Terrace held on the day of_2000, by the following vote: AYES: NOES: ABSENT: ABSTAIN: City Clerk Brenda Stanfill Approved as to form: City Attorney John Harper �1Ty RAtID TERR c I I CITY OF GRAND TERRACE PUBLIC SAFETY SERVICE FEE ADMINISTRATIVE PROCEDURE I. PURPOSE To establish a process to recover costs incurred during multiple responses to loud, unruly, or disorderly parties or assemblages. II. POLICY It is the policy of the Grand Terrace Sheriff Department ("Sheriff Department") to determine the costs of multiple responses to assemblages as the result of disorderly conduct. The Sheriff Department will seek reimbursement for these costs and. in addition, Department personnel shall document these costs per the provisions of this general order. III. PROCEDURE A. GENERAL PROVISIONS 1. When any loud, unruly, or disorderly,party or assemblage occurs, or is held, and the handling sheriff deputy at the scene determines there is a threat to the public peace. health, safety, or general public welfare, that handling deputy shall notify the person responsible for the premises, or that shall be personally liable for the costs incurred for providing sheriff personnel for a second or subsequent response to the same location due to a continuation of the same conduct. 2. The "first response" and warning shall be deemed normal police service at no additional charge. Personnel utilized on a "second or subsequent response" shall be deemed to be on special assignment, and the costs incurred shall be beyond normal services provided. 3. The costs of such special assignment shall include personnel and equipment costs, damage to City property and injuries to City personnel. B. PATROL DIVISION RESPONSIBILITIES 1. Responding/Handling Deputy a. At all loud, disturbing parties or gatherings, the "first response card" will be completed and given to the person most responsible for the event in question. 1) Obtain responsible party's name, DOB, and phone number. 2) Advise him/her if a return call is required a fee shall be assessed for all personnel and equipment costs associated with any recalls. This may also result in the dispersal of.the party with violation(s) subject to arrest and/or citation. 3) Sign the completed card. 4) Have responsible party sign the card. If he/she refuses, indicate "refused" in a signature space and give the responsible party his/her copy. 5) Advise field supervisor of the incident and any return calls. 6) If no return calls during the deputy's tour of duty: a) Advise oncoming supervisor of first response call. The supervisor shall then notify the area deputy. b) The Department copy of the first response card shall be given to the oncoming area deputy. 7) A copy of the call will be attached to the package then forwarded to the watch commander's office for supervisor responsibilities. b. Should a return call become necessary, issue the responsible party the "Disturbance Violation Notice." 1) Request field supervisor's attendance to verify deputies and equipment at the location. 2) Obtain signature of the responsible party for the violation notice, if possible. If he/she refuses, indicate "refused" in the signature space. 3) Issue the responsible party his/her copy. 4) Attach the Department copy of the first response card to the Department copy of the disturbance violation citation and give to the respective supervisor. These copies will be attached to any related paperwork and submitted to the shift supervisor for review. 2. Field Supervisor Responsibilities a) Respond to the location of the second and any subsequent return calls to the same incident. b) At the time the "Disturbance Violation Notice" is served and/or the party is dispersed, a case number should be issued and a "Sheriff Service Reimbursement Form" shall be prepared. c) The number deputies involved, names of the deputies, . amount of time spent on the second response, damages or injuries should be meticulously documented on the "Sheriff Service Reimbursement Form" to allow for accurate billing/prosecution. If all necessary information does not fit on the form, a supplemental report may be attached. d) Upon receiving the paperwork from all handling deputies, the shift supervisor shall verify accuracy of times listed and proper completion of all forms. f e) The shift supervisor shall then initial all paperwork in the bottom right corners and submit same to the Records Unit, who will process and route to the station's Administrative Sergeant. C. ADMINISTRATIVE RESPONSIBILITIES 1. Administrative Sergeant a) The station's Administrative Sergeant shall review the submitted notices and immediately forward same to the City Finance Department which will then be responsible for billing and collection. I SHERIFF SERVICE REIMBURSEMENT FORM DATE: CASE NUMBER: Government Code Section 52150 provides for cities to recover costs associated with emergency responses. The City Municipal Code Section ????????? provides for the City to recover costs associated with additional sheriff responses to a complaint of a disturbance. This form is designed for a record of such responses and is to include pertinent information about the person(s) arrested or otherwise responsible for the need of sheriff response. This form shall also record the individuals responding, time of arrival, time of departure, and total time expended during the response. NAME OF RESPONSIBLE PARTY: ADDRESS OF ABOVE PARTY: CITY: STATE: CDL#: TELEPHONE: CHARGES: DISPATCHER(S): PERSONNEL INVOLVED AT SCENE TIME TIME TOTAL EMPLOYEE'S NAME AND TITLE ARRIVED DEPARTED TIME ADDITIONAL INFORMATION: OFFICER: DATE/TIME: Hourly cost determined through percent averages of Sheriff Deputy Patrol costs and Support Services based on yearly fiscal City budget changes. INITIAL CALL Q 7 2 2 DISTURBANCE Date Time VIOLATION RETURN CALL Date Time City of Grand Terrace Sheriff Department RESPONSIBLE PARTY First Middle Last This tiOTICE OF VIOLATION DOES NO constitute an arrest. It has been issued to youD.O.B. Phonel as a result of a disturbance of California Penal Code Section 415 (Loud and Residence Address City Zip Unreasonable Noise). You were previously admonished that any additional Sheriff response to you location would result in a Location of Violation(s) service fee for all personnel and equipment costs, or other damage and expenses, during Signature of Responsible Party the second and subsequent returns to this location. You will be-billed by the City of Signature of Officer Grand Terrace for all costs described above. Supervisor at Scene Comments: FILE COPY