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11/14/2017 CITY OF GRAND TERRACE x 4 CITY COUNCIL MINUTES • NOVEMBER 14, 2017 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Convene City Council INVOCATION The Invocation was given by Council Member Doug Wilson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Don Larkin. Attendee-Name, RStatus. ;Arrived, Darcy McNaboe ; Mayor 1 Present { . Sylvia Robles Mayor Pro Tern Present Doug Wilson Council Member Present i Bill Hussey Council Member Present Vacant Council Member G. Harold Duffey City Manager I Present l Debra Thomas I City Clerk j Present Richard Adams City Attorney i Present l Alan French Public Works Director Present Sandra Molina Planning & Development Services Director Present Cynthia A. Fortune Assistant City Manager 1 Present l A. SPECIAL PRESENTATIONS - NONE B. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] ge MOVER :` Sylvia Robles,;Mayor Pro Tem SECONDER Bi1I,Hussey, CbuncilaMember AYES Darcy McNaboe, Sylvia,Robles; Doug Wilson; BiII,Hussey °` 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK City of Grand Terrace Page 1 Minutes Grand Terrace City Council November 14, 2017. . 2. Approval of Minutes — Regular Meeting — 10/24/2017 APPROVED REGULAR MEETING MINUTES OF OCTOBER 24, 2017. 3. Receive and File the Planning Commission, .Historical & Cultural Activities Committee and Volunteer Emergency Operations Committee Meeting Minutes RECEIVE AND FILE. 4. Approval of Check Register No. 10312017 in the Amount of$336,773.24 APPROVE CHECK REGISTER NO. 10312017 IN THE AMOUNT $336,773.24, AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2017-18. 5. Monthly Financial Report for August-2017 RECEIVE AND FILE THE MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDING AUGUST 31, 2017. 6. Quarterly Business License Report for the Period Ending September 30, 2017 RECEIVE AND FILE THE QUARTERLY BUSINESS LICENSE REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2017. 7. City Department Monthly Activity Report (August-September 2017) RECEIVE AND FILE. C. PUBLIC COMMENT Don Larkin, Veterans Wall of Freedom - Foundation of Grand Terrace thanked the City of Grand Terrace for,sponsoring the Veterans Day Celebration on November 11, 2017. Mr. Larkin took a moment to symbolically present to the City Council a U.S. Flag as a tribute for the City's'support of the Veterans Wall of Freedom. Darlene Duron, Relay for Life Committee announced that Colton High School will undergo renovations over.the next two (2) years and the 2018 Relay for Life will be held at the football field of Grand Terrace High School on April 28-29, 2018 and provided City Council with some history about the organization. Paul Luna, Relay for Life Committee thanked the City of Grand Terrace and stated that the American Cancer Society benefits greatly from relays that are held throughout the United States and internationally. Kelsi Ring, Communications Manager for Insomniac Events which is a Division of Live Nation spoke about the event held at the National Orange Show Event Center on October 27-28, Escape Psycho Circus. She explained what happened .during the event was very unique and she had not experienced the amount of calls and emails received from residents during a single show over the past three (3) years working for Insomniac City of Grand Terrace Page 2 .Minutes Grand Terrace City Council November 14, 2017 Events. On average, a small show receives approximately three (3) to five (5) complaints and on a larger scale, usually 10 to 15. The organization received 10 times the typical amount of complaints lodged during the event. She explained the weather was a large contributing factor to the noise and the sound waves were bending in the direction of Grand Terrace due to frequencies, temperature inversion layers and altitude in all directions which was a hard battle to fight, especially how hot it was and how_ loud the sound was refracting into the area. Ms. Ring stated the organization lowered the sound 10 decibels lower than what they have programmed over the past six (6) years and stated it was a struggle to make it work. Another reason for-the problem was the organization expanded the festival and added more outdoor structures. Now that the organization knows how they were placed and programmed, after some discussion, those.set ups will be restructured. There are two (2) more events scheduled; one (1) in November and one (1) in December. There.will be a reduction in stage setups, specifically the outdoor structures, the tents will be set up and not face Grand Terrace head on, the temperatures will be lower and therefore sound will not travel as fast and as far because temperature cuts sound. Sound engineers will be there monitoring 24/7 and visit neighborhoods at a moment's notice. The organization plans to maintain 10 decibels lower than what they have produced over the past six (6) years and are considering a new audio production company to search for the best team possible to provide a nice experience for everyone in the community and the fans. The organization is committed to improving and bettering their strategies for the rest of the year and they would love to have a meeting in January with the community to see how November and December go and will work with the local officials and to let City Council know the organization is listening. D. CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Bill Hussey thanked the residents for attending the meeting. He also wanted to thank all the volunteers and committees who put together the 2017 Veterans Wall of Freedom event he recently attended. He especially wanted to thank the Severson Family who were able to place a plaque on the wall in memory of US Army Veteran, Irwin Severtson who served in WWII. He received a call from a resident regarding illegal dumping of a desk on the road and wanted to thank City Manager Duffey for having the item removed expeditiously while the Historical & Cultural Committee hosted their Annual Country Fair. Council Member Hussey attended the Country Fair and commented on the great turnout and really enjoyed the chili. He also thanked the Historical & Cultural Committee and City Staff for putting that together as well. City of Grand Terrace Page 3 Minutes Grand Terrace City Council November 14, 2017 He expressed his concern regarding the illegal dumping around ViVien.da and Barton Road. He would like to have the City examine what the costs would be to install cameras and lighting in the area. Council Member Hussey asked for clarification on where the City's street sweeping signs are specifically placed and would like more detailed information regarding that placement on the City's website. Additionally, he requested the street sweeping ticketing program halt during the holiday season. He attended the recent Light Up Grand Terrace meeting and commented on the outstanding job those committee members perform and would like to designate those members as an official committee or sub-committee for the annual Light Up Grand Terrace event. Council Member Doug Wilson Council Member Doug Wilson thanked the Historical & Cultural Committee for the Country Fair and knows the effort it takes to put the event together. .He also attended the Veterans Day celebration and he was pleased to see the many activities. that were going on throughout the event and took a lot of pictures. Veterans Day is special to him. Although he did not get picked up in the draft, he has 17 different Revolutionary War veterans, countless Civil War, WWI, WWII, Korean, Vietnam, and ' every other Veteran you can think of in his family line, he greatly appreciates their sacrifice. Council Member Wilson is happy that the. Emergency Animal Clinic is back in operation and is easy to locate. He had a recent conversation with 47th Assemblymember Reyes and shared that they are working hard in Sacramento to assist cities obtain funding for roads, sewers and storm drains.. Mayor Pro Tern Sylvia Robles Mayor Pr`o Tern .Sylvia Robles thanked the Historical and Cultural Committee for their fine Work. She also thanked the Foundation/Veterans Committee. She was able to see her husband's plaque for the .first time. She then traveled to Colton and met a WWII Veteran at the American Legion..Her family has served since the Civil War and her mother's side of the family were Texans and she is very proud of them. She attended the League of California Cities Legislative Committee. An update was provided by Best, Best & Krieger on medical and recreational cannabis legislation. Mayor Pro Tern Robles attended, with Staff, Southern California Associated Government's Economic Forecast and Housing Summit. In the City's Region which includes six (6) counties and 199 cities, 55% of the renters are paying 30% of their =' income to housing costs. In LA county one-third of the renters spend more than 50% of City of Grand Terrace Page 4 Minutes Grand Terrace City Council November 14, 2017 their income on housing. Higher housing costs impact the local economy in the following ways: $43 to $83 Billion in lost construction activities $27 to $32 billion in lost expenditures on activities outside of rent and mortgage payments Nearly 50% of all households that are millennials are priced out of LA and Orange Counties One of the main discussions was to eliminate the CEQA. Another discussion was held regarding labor's push for minimum wage going up to $15 per hour. Two (2) years ago businesses were going to invest money in robotics and although they are expensive, one-time costs were going to be worth it. Now two (2) years later those kiosks are located in minimum wage positions where robots are going to replace the workforce. Mayor Pro Tern Robles asked ,Staff to bring back previous activities from the original Parks and Recreation Committee such as Community Days and other activities with the City taking the lead for some of those activities for the upcoming Fabulous 40th Anniversary for the City. However, she knows she can request it, but she believes Council needs a second member to agree'to ensure Staff is not. running around doing things that no one will be interested in implementing. Mayor Darcy McNaboe i Mayor'Darcy McNaboe attended SBCTA Board Meeting on November 11. Prior to that she attended the General Policy Committee and the combined Transportation Metro Valley Study Session. The items that were approved through those committees were approved at the Board level. To address those that were not, the Board approved: A contract with Omnitrans memorializing the roles. and responsibility of each agency for the implementation of the West Valley Connector Project Adopted a resolution authorizing allocation of local transportation funds and State transit assisted funds for FY 2017-2018 Authorized staff to submit a modification request to the California Office of Emergency Services for FY 2012-2013 Received a report from an organization called Grid Alternatives, Inland Empire. They are. the nation's largest solar non-profit. They have other ways of helping to provide solar solutions for underserved communities. It was an interesting presentation and Mayor requested the presentation be shown on the City's Channel 3. Received a report from SBC Behavioral Health which presented information about the best practices for local governments to address drug misuse and abuse. Mayor McNaboe requested Staff contact SBC Behavioral Health and obtain the information and provide to all Council Members. City of Grand Terrace Page 5 Minutes Grand Terrace City Council November 14, 2017 Under Project Delivery, the Board: Awarded a landscape construction contract for 1-215, Segments I and III Landscaping Replacement Project to Griffith Company Authorized the executive director to execute a Memorandum of Understanding with the City of Ontario for the administration of grant funding for their Transformative Climate Communities Program Awarded a construction contract with Downey Construction for construction of early utilities relocation for water and sewer utilities in the cities of San Bernardino and Loma Linda in support of the Redlands Passenger Rail. The City's local Oversight Board approved the Successor Agency's last and final Recognized Obligation Payment Scheduled for July 1, 2018 through June 30, 2034 and .approved the 2011 Bond Proceeds Expenditure Agreement in the amount of$2,026,585 so the City can move forward with some of the projects City Council envisioned for those bond proceeds. Mayor McNaboe will provide the SBCTA General Policy and Metro Valley Study Session report next month: Mayor McNaboe thanked the committees that put together the Veteran's Day and Country Fair events. She also wished everyone a happy and healthy Thanksgiving. E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS 8. Appointment Confirmation of Parks and Recreation Advisory Committee G. Harold Duffey, City,Manager gave the PowerPoint presentation for this.item. Mayor McNaboe asked all newly appointed Parks & Recreation Committee Members stand and be recognized for stepping up and being part of the Committee. CONFIRM THE APPOINTMENT OF CITY COUNCIL APPOINTEES TO THE PARK AND RECREATION ADVISORY COMMITTEE RESULT: APPROVED [UNANIMOUS] MOVER2 DougUVilson Council Member SECONDER. Sylvia Robles Mayor Pro Tem AYES Darcy McNaboe,`Sylvia Robles; Doug Wilso' Bill Hussey City of Grand Terrace Page 6 Minutes Grand Terrace City Council November 14, 2017 r -=. NEW BUSINESS 9. Amendment to CaIPERS Health Contract for City Hall Employees Cynthia Fortune, Assistant City Manager gave the presentation for this item. Mayor Pro Tern Robles commented that the plan was less back in 2014. Mayor McNaboe asked for clarification on what the City's flat rate contribution to the employee's plan would be. Assistant City Manager Fortune confirmed that the City will go with Kaiser's next year's flat amount. ADOPT A RESOLUTION OF THE CITY OF GRAND TERRACE ADJUSTING THE EMPLOYER CONTRIBUTION AT UNEQUAL AMOUNTS FOR, EMPLOYEES AND ANNUITANTS UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION RESULT: APPROVED [UNANIMOUS] _. MOVER: Sylvia Robles,.MayorrPro Tem � SECONDER: Bill Hussey, Council Member ._ AYES: Darcy McNaboe,,Sylvia Robles,'-`Doug Wilsori,�..Bill Hussey ' 10.Capital Improvement Program for Fiscal Years 2017/18 - 2021/22 Alan French, Public Works Director gave the PowerPoint presentation for this item. Council Member Wilson stated that when he spoke with Assemblymember Reyes, she indicated that there was going to be funding in the amount of $1' million dollars that would come the City's way in relation to local streets and wanted to know if that would help the City'in FY 2018-2019. Director French stated that is Senate Bill 1 which is the increased gas.tax and increase in vehicle registrations which can be used for capital improvements as well as storm drain improvements as well. Council Member Wilson noticed that the gas company has torn up some newly slurried streets. He wants a plan implemented to force these entities who tear up the City's streets repair them properly and wants a guarantee for at least five (5) years, there will be no movement. Director French explained that a deposit is collected on those encroachment permits that are pulled and retained for'up to two (2) years. If the street fails, the City utilizes the deposit to make the repairs. The project that Council Member Wilson is referring to, Mr,. French explained, that the gas company has been instructed to repair the whole street in that section where they are digging up. The City is working with the water company to perform their work before the City slurry seals the streets. r City of Grand Terrace Page 7 Minutes Grand Terrace City Council November 14, 2017 Mayor McNaboe confirmed that the project discussed above was a hazardous gas leak. Council Member Hussey asked when the contract is awarded in May 2018 can the work begin in the summer. He doesn't want this going on during school hours and the traffic that goes with it. Director French explained that the temperature needs to be warm and the City tries to plan without school traffic and signs are posted so the residents don't park on the street during slurry. Bob Henry, Grand Terrace asked if Miriam Way would be ground. He believes there is a part of the street that needs more than slurry seal. Mayor McNaboe asked if some of the streets to be slurried can be re-evaluated based on input from residents. Director French stated yes. He explained that evaluations will be made to determine whether a street needs to be slurried or replaced at full-depth. RECOMMENDATION: ADOPT RESOLUTION NO. 20177 APPROVING THE FIVE-YEAR MEASURE I CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2017-18 THROUGH FISCAL YEAR 2021-22 RESULT:.,, APPROVED [UNANIMOUS] � MOVER: Sylvia,Robles,Mayor Pro Tem SECONDER: .Do'ug;Wilson, Council;Member-` 1 AYES Darcy:McNaboe,°$ylvia,Robles,_Doug Wilson,.Bill Hussey:` 11.Execute Street and Storm Drain Agreement with Dr. Terry McDuffee for the Animal Emergency Clinic as CUP 16-03 Alan French, Public Works Director gave the presentation for this item. AUTHORIZE THE MAYOR TO EXECUTE STREET AND STORM DRAIN AGREEMENT WITH DR. TERRY MC DUFFEE FOR CUP 16-03. RESULT; APPROVED [UNANIMOUS] `. =R" : Doug',Wilson,.Council Member,Bill Hussey, Council;Member ;F AYES:. Darcy McNaboe;"Sylvia.Roblep, Doug Wilson,',Bill Hussey 12.Professional Service Agreements for On-Call Grant Writing Services Sandra Molina, Planning and Development Services Director gave the PowerPoint presentation for this item. City of Grand Terrace Page 8 Minutes Grand Terrace City Council November 14, 2017 Council Member Wilson wanted to clarify that the consultants hired to obtain. grant funding is at the direction of Staff and that the City sees those benefits in grant money received. Director Molina stated that the City identifies the types of grants that it wishes to submit a competitive application for. The consultants will provide a list of the upcoming grants, the City would determine if it wishes to proceed with one, ask for a cost proposal from the four (4) different consultants and make sure that the costs are reasonable, and the schedule can be met and then submit the application on the City's behalf. The consultants have assisted with follow up ,questions that the agencies awarding the grants have, and attended site visits. Once successfully receiving grants, it is a different process to request the funding allocation and proceed with implementation. Johan Gallo, Grand Terrace suggested having the consultants look for funding for additional cameras for the City. 1. APPROVE PROFESSIONAL SERVICES AGREEMENTS BETWEEN THE CITY OF GRAND TERRACE AND CALIFORNIA CONSULTING LLC, EVAN BROOKS ASSOCIATES, ALBERT A. WEBB ASSOCIATES, AND KTUA, RESPECTIVELY; AND 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT. .RESULT:_ APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tem., _SECONDER: Bilh;Hussey,,Council Member AYES: Darcy McNaboe;"Sylvia"Robles;.Doug Wilson,'Bill Hussey 13.Award Contractor Agreement for Installation Services for Poured in Place Rubber Playground Safety Surfacing at Richard Rollins Park to No Fault Sport Group, L.L.C. Alan French, Public Works Director gave the PowerPoint presentation for this item. Council Member Hussey wanted to know once the rubber surfacing has been laid and the need to replace the playground equipment arises, will the rubber surface have to be torn up. Director French stated some of the equipment has been repaired. If equipment needs to be replaced, the rubber surface could be repaired. Jeffrey Allen, Grand Terrace thanked the City Council for their consideration in the recommendations for the rubber surfacing. He agrees in the importance of child safety. He asked if the surface comes with any warranty or guarantee for a period of time. Karina Roche, No-Fault Sport Group, the contractor on the project, stated there is a seven (7) year warranty and have built a very good relationship with the City. She also stated No-Fault Sport Group would give the City a longer warranty. She also stated if equipment needed to be replaced, the repairs to the rubber surface would be minimal. City of Grand Terrace Page 9 Minutes Grand Terrace City Council November 14, 2017 Council Member Wilson stated he did not see the warranty listed in the City's agreement. Ms. Roche indicated that No-Fault Sport Group has their own warranty in their documentation and that they issue a warranty letter after installation which states the term of the warranty. Council Member Wilson asked how No-Fault Sport Group would handle unusual circumstances and would they be covered under the warranty. Ms. Roche explained for minor unusual circumstances and it's not a vast amount of vandalism, No-Fault Sport Group would repair it right away. 1. AWARD CONTRACTOR AGREEMENT FOR INSTALLATION SERVICES FOR POURED IN PLACE RUBBER PLAYGROUND SAFETY SURFACING AT RICHARD ROLLINS PARK TO NO FAULT SPORT GROUP, L.L.C., IN THE AMOUNT OF $109,000; 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACTOR AGREEMENT AND ANY CHANGE ORDERS; AND 3. ADOPT A RESOLUTION APPROVING THE EXPENDITURE OF REDEVELOPMENT BOND PROCEEDS s RESULT: ; . APPROVED:[UNANIMOUS] MOVER:` . Sylvia Robles,"Mayor Pro Tem 1 2 SEC.ONDER:- BiII Hussey,-Council,Member ; AYES:,, Daroy McNaboe,'.Syivia:Robles, Doug Wilson'Bill Hussey � ; 14.Approval to Apply for Funding from the Mobile Source Air Pollution Reduction Review Committee (MSRC) for Clean Transportation Projects Sandra Molina, Planning and Development Services Director gave the PowerPoint presentation for this item. Council Member Hussey asked who is responsible for maintaining the charging stations once the grant funding has been exhausted. Director Molina stated the City would be responsible to maintain the charging stations. Council Member Hussey asked how reliable is a non-emission heavy duty truck. Director Molina stated there are a few cities that have used 'them, and Staff can poll those cities to see how it has worked out. Council Member Wilson asked if the City can use a portion of the grant money for traffic . enforcement on Barton Road rather than on something that is still in development. City of Grand Terrace Page 10 Minutes Grand Terrace City Council November 14, 2017 \ ! Director Molina stated that the guidelines of the program identify the types of projects that would be eligible and those are zero emission, low emission vehicles, electric vehicle charging stations and traffic signal synchronization. Mayor McNaboe asked if cost recovery for the charging stations has been considered. Director Molina stated discussions are being held at this time and as the program is implemented the City will look at recovering its basic costs.. Mayor McNaboe asked if installation of charging stations will be placed in some of the other shopping centers. Director Molina stated existing charging stations will be looked at first and as the City identifies the type of infrastructure needed, charging stations will be placed in other shopping centers. On a side note, the City will receive the $50,000 allocation annually. Mayor McNaboe believed the City entered into an agreement with SBCTA for traffic light synchronization. Alan French, Public Works Director confirmed that the City is involved with the program with the SBCTA however it is only online for Barton Road at.this time. 1. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND \� TERRACE, STATE OF CALIFORNIA, ADOPTING THE MSRC LOCAL GOVERNMENT PARTNERSHIP PROGRAM REQUIREMENTS FOR $50,000 MSRC MATCHING FUNDS; 2. APPROVE A REVENUE AND EXPENSE APPROPRIATION OF $96,250, OF WHICH $46,250 FROM THE CITY'S AIR QUALITY IMPROVEMENT FUND (FUND #15) ISTHE MSRC MATCH REQUIREMENT; AND 3. AUTHORIZE CITY MANAGER TO EXECUTE AN AGREEMENT WITH MSRC ,RESULT: APPROVED [UNANIMOUS] MOVER., Sylvia Robles, MayorPro-Tem SECONDER:, Bill Hussey, CounciI Member 1 AYES Darcy,McNaboe, Sylvia Robles;•_.Doug wilson,bill Hussey, « . 15.Professional Services Agreement Between the City of Grand Terrace and Michael Baker International for Environmental Services Sandra Molina, Planning and Development Services Director gave the presentation for this item. Mayor McNaboe asked what is the location of the wood pallet yard. Director Molina stated it is at 21496 Main Street. City of Grand Terrace Page 11 Minutes Grand Terrace City Council November 14, 2017 G. Harold Duffey, City Manager stated it is an existing site, not a proposed site. Council Member Hussey asked if this is the same pallet yard that the City had some trouble with before. Director Molina stated the pallet business established without permits or entitlements. The application was submitted back in 2015 and deemed incomplete, the City needed additional information and the business did not complete the application, therefore the City closed the application.' After that, the City _entered into discussions with the business' legal representative and 'worked out a settlement agreement. Part of the agreement required a new application be submitted which is the Conditional Use Permit application. The application has been reviewed for completeness and there is a timeline of certain actions that must be taken and once the City verified the cost of CEQA work, it needed to go before Council.- City Manager Duffey stated one of the significant issues the City had with the project is the City believed that the applicant needed a Conditional Use Permit to establish a facility, however the applicant contended the existing zoning allowed it to be there. The City Attorney had discussions with the applicant and it agreed to submit a Conditional Use Permit. Council Member Hussey has concerns that the applicant will be.asked to leave the area at a later date with the location between it and the school, truck traffic and the upcoming Lewis Project; it's confusing. Richard L. Adams, II, City Attorney stated that.the project is not before Council. What will happen is the environmental report will be sent to Planning Commission and they decide whether to issue a Conditional Use Permit. The agreement does not. bind the City to approve. Mayor McNaboe understands that the City enters into the agreement with the applicant, but the applicant pays the fee to reimburse the City for the contract. City Attorney Adams stated as with every applicant, they pay for CEQA to be completed. The City hires the consultant, but the applicant pays for it. Jeffrey McConnell, Grand Terrace has concerns with pallet yards, one is fire and the other is rats. 1. APPROVE A CONTRACT WITH MICHAEL BAKER INTERNATIONAL IN THE AMOUNT OF $19,552.00; AND 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT, AND TO MAKE ANY AMENDMENTS NECESSARY TO COMPLETE THE PROJECT. City of Grand Terrace Page 12 Minutes Grand Terrace City Council November 14, 2017- �,. RESULT APPROVED [UNANIMOUS] MOVER:" Doug,Wilson;'Council Member, .SECONDER';' Bill,Hussey;`Council Member AYES': Darcy McNaboe, Sylvia Robles,�Doug,wilson;,Bill Hussey 16.Report on the Increase of the State-Required Business License Certified Access Specialist Program (CASp) Fee Cynthia Fortune, Assistant City Manager gave the presentation for this item. Mayor McNaboe asked if any individual can go. through the program and become a Certified Access Specialist. and will those individuals submit to the State deficiencies that the local businesses may have. Assistant City Manager indicated no, the program allows the applicant to get certified by the State. The State determines where and when the specialist will go to a business and , the business needs to be informed in advance when they are corning to inspect ADA compliance. RECEIVE AND FILE THE REPORT. RESULT: CONSENSUS 17.City Council Direction on the 2018-2019 Community Development Block Grant Program Year. Sandra Molina, Planning and Development Services Director gave the PowerPoint presentation for this item. Council Member Hussey asked how the coordinator at the Senior Center was working out. G. Harold Duffey, City Manager stated that the City is having phenomenal success with the coordinator at the Senior Center. The coordinator has alleviated some of the stress that the seniors have had trying to manage and run the Senior Center. The coordinator is well organized and able to assist the seniors with planning which allows the senior club members to enjoy the Senior Center and assist bringing in new members. They had their last election two (2) weeks ago and they had 25 additional members sign up. City Manager Duffey also dropped by recently and saw 40 people at lunch which exhibits great success having the coordinator there and their executive board and club members enjoy having the coordinator. . Council Member Hussey asked if any of the funds could be used for public safety. Director Molina can ask whether the program funds can be used for public safety and asked for clarification on exactly what Council Member Hussey wanted to use the funds for. City of Grand Terrace Page 13 Minutes Grand Terrace City Council November 14, 2017 He asked if the funding could be used for license plate readers. Council Member Hussey also wants to see benches outside of the Senior Center so that those waiting for a ride have somewhere to sit. Director Molina will ask if that is possible. Mayor Pro Tem Robles wants clarification on the exact dollar amount being requested. Director Molina anticipates the City will have $46,000 allocated._The City will need to re- submit the request to,continue the senior coordinator program and asked for a budget of $25,000 in the application. Mayor Pro Tern Robles asked if the City was requesting guidance on $21,000. Director Molina would like Council to direct the Staff to submit for the senior center coordinator and also to look at-using the unprogrammed funds for Capital Improvement Projects. City Manager Duffey stated the City is asking for $25,000 for the senior center position. Mayor Pro Tem,Robles did not believe the Senior Center was a target area for CDBG. Director Molina stated that improvements that benefit seniors is an eligible project. Mayor Pro Tern Robles would like some emphasis placed on the youth as it relates to CDBG funding-. She asked if some of the funding could be used for playground equipment as a capital improvement project. Director Molina indicated the City could consider the youth and examine what the guidelines are for the area. Council Member Hussey agreed with Mayor Pro Tem Robles and asked if the funding could be used for playground equipment for children with disabilities. City Manager Duffey commented on how wonderful the ideas were that Council is proposing and the City can shop those. Mayor McNaboe commented on the rubber surfacing and that Supervisor.Ramos,stated that surface is used for physically disadvantaged children to play softball and other activities safely. Council directed Staff to submit a CDBG Application for a Senior Center Coordinator and if eligible, for alternative Capital Improvements that place emphasis on the youth. - , 1. RECEIVE THE STAFF REPORT; AND City of Grand Terrace Page 14 Minutes. Grand Terrace City Council November 14, 2017 2. PROVIDE STAFF DIRECTION TO SUBMIT A CDBG APPLICATION FOR A SENIOR CENTER COORDINATOR AND, IF ELIGIBLE, -FOR SIDEWALK IMPROVEMENTS FROM THE SENIOR VILLAS TO THE DOG PARK. RESULT. CONSENSUS H. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager outlined items requested by Council for the Report Back Log as follows: Council Member Hussey: Examine the cost for lighting and cameras to help reduce illegal dumping out in the Vivienda/Grand Terrace Road area. During the holiday season when families gather, the City disband its street sweeping ticketing program; specifically, during the weeks of Thanksgiving and Christmas. Create an official committee or subcommittee for Light Up Grand Terrace. Mayor Pro Tem: Bring back previous activities from the original Parks and Recreation Committee such as Community Days and other activities and have the City take the lead for some of those activities for the upcoming Fabulous 40th Anniversary for the City Mayor McNaboe: Reach out to Grid Alternatives of the Inland Empire and obtain material addressing solar to forward to Council and place on Channel 3. Reach out to San Bernardino County Behavioral Health and obtain information about the best practices for local governments to address drug` misuse and abuse and forward to Council. City Manager Duffey reminded the Council of the Light Up Grand Terrace event scheduled on Thursday November 30, 2017 from 4:00 pm to 9:00 pm. The tree Lighting Ceremony begins at 6:00 pm. . Starting next week, the City's Holiday Street Banners will be placed on light poles throughout the City. CLOSED SESSION - NONE City of Grand Terrace Page 15 Minutes Grand Terrace City Council November 14, 2017 J. ADJOURN The Next Special City Council Meeting will be held on Tuesday, November 28, 2017 at 6:00 p.m. Dar McNadog,4ayor Debra L. Thomas, City Clerk - City of Grand Terrace Page 16