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10/24/2017 CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY MINUTES • OCTOBER 24, 2017 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency INVOCATION Father Soney Sebastian of Christ the Redeemer Church gave the Invocation. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Brian Reinarz. Attendee Name }": Title. "Status:.;;Arrived` Darcy McNaboe Mayor Presentir ( Sylvia Robles ( Mayor Pro Tern I Present ! Doug Wilson Council Member Present l Bill Hussey Council Member ; Present I Brian Reinarz i Council Member Present G. Harold Duffey City Manager y Present II Debra Thomas I City Clerk I Present l Baron J. Bettenhausen I Assistant City Attorney I Present l Alan French f Public Works Director I Present ! Sandra Molina Planning & Development Services Present i Director Cynthia A. Fortune ; Assistant City Manager ( Present A. SPECIAL PRESENTATIONS Recognition of La Pasta Italia Mayor Darcy McNaboe read the Commendation being presented to Walt and Monique Stanckiewitz as owners of La Pasta Italia. Mayor McNaboe invited Walt and Monique Stanckiewitz to take photographs with the City Council and presented them with a plaque outlining their contributions to the City. City of Grand Terrace Page 1 Minutes Grand Terrace City Council and Successor Agency October 24, 2017 Walt Stanckiewitz expressed how much .fun he has had running La Pasta Italia and r appreciated how it provided him the opportunity to become involved with the City of Grand Terrace over the past 28 years. He also introduced the restaurant staff to City Council and the public, as well as shared a story about his child being raised in the restaurant business. He explained how retirement will allow he. and Monique Stanckiewitz to spend more time with their grandchild. Mr. Stanckiewitz introduced Ms. Sandra Shaver, the new owner of La Pasta Italia. Ms. Shaver took this opportunity to describe her roots in the community, how happy she is to be back and stated she looks forward to serving the community. Council Member Bill Hussey described what a blessing it was to have Walt and Monique Stanckiewitz involved in the community and how they are always willing to help others. He shared a story about how he found out his wife picked up pasta from the restaurant when he thought she was making it herself. He explained how he met Walt Stanckiewitz on a Bond Oversight Committee going up against Colton Joint Unified School District. He thanked Walt and Monique Stanckiewitz for their countless hours of support, helping the youth in the community and was thrilled that Walt Stanckiewitz . posted Council Member Hussey's son's picture on the wall at La Pasta Italia. He also wanted to thank Walt Stanckiewitz for his past service on the City Council, especially during those times it was dark and really appreciated his willingness to help ( � the City pull through. Council Member Hussey told Walt and Monique Stanckiewitz to enjoy their retirement and stated he can relate wanting to spend time with their grandchild just as he is blessed to spend time with his and wished them the very best. Mayor Pro Tern Sylvia Robles'thanked Walt and Monique Stanckiewitz for their service to the community and all the charity they have performed. She stated she understands the difficulties small businesses go through and was pleased they could endure. She shared some of her experiences at La Pasta Italia's original location, its current location and commented on how long ago it seems that she and Walt Stanckiewitz sat on the City Council together. Mayor Pro Tern Robles expressed her excitement.for Walt and Monique Stanckiewitz being able to spend time with their grandchild, is very happy that they could find a buyer for the business and thanked them for their service. Council Member Doug Wilson shared a story about Walt Stanckiewitz attending a Planning Commission meeting trying to get the City to allow him to place his sign in. a location that could be seen by patrons. He thought it ironic that after all that, Walt Stanckiewitz would end up serving as Mayor and have the same responsibility administering the laws of the City. He wished him good luck. r City of Grand Terrace Page 2 Minutes Grand Terrace City Council and Successor Agency October 24, 2017 Council Member Brian Reinarz would like to echo what his colleagues have said and add that it is businesses, families and individuals like Walt and Monique Stanckiewitz that are the pillars and the rock of a solid community. He will miss La Pasta Italia and mentioned they had one of the best sandwiches he has ever had. Council Member Reinarz also wanted to thank Walt Stanckiewitz for the service he gave to the City and appreciated the time and effort spent during those times that it was not always good. He appreciates everything they have done as business owners, Walt as a Council Member and Mayor and as residents of the City of Grand Terrace. He wished them the best of luck as well as the new owners. Mayor McNaboe thanked Walt and Monique Stanckiewitz for investing time and effort in their business in Grand Terrace and then moving to Grand Terrace and making it their home. She thanked Walt Stanckiewitz for taking the time during the down turn and dark days of Grand Terrace serving on the Council. She stated she will miss the seafood ravioli but is glad they will be able to retire to their next adventure and is very happy there is a new owner for the restaurant. B. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Brian Reinarz, Council Member SECONDER: Doug Wilson, Council Member AYES: McNaboe, Robles, Wilson, Hussey, Reinarz 1. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 2., Approval of Minutes— Regular Meeting — 10/10/2017 DEPARTMENT: CITY CLERK 3. Monthly Financial Report for July-2017 RECEIVE AND FILE THE MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDING JULY 31, 2017. DEPARTMENT: FINANCE C. PUBLIC COMMENT Sally McGuire, Foundation of Grand Terrace, announced their upcoming Halloween % Festival scheduled for Tuesday, October 31, at Richard Rollins Park beginning at 5:30 pm where there will be game booths, plenty of candy, trunk or treat and costume City of Grand Terrace Page 3 Minutes Grand Terrace City Council and Successor Agency October 24, 2017 judging. The Foundation is still looking for vendors and thanked the City and UpDog for their sponsorships. Bobbie Forbes, Grand Terrace, stated there were four suspicious individuals who were hanging out in her area and thanked the sheriff for coming out at 2:00 am. She was embarrassed by the recent Planning Commission meeting and felt there was a lack of knowledge on the part of the Commissioners. There is a difficult situation coming up before the City Council and Planning Commission and believes everyone needs to look at it carefully. Jeffrey McConnell, Grand Terrace, stated that the Planning Commission meeting was long and stated at the end of the meeting Chairman Comstock wanted to hear more from the community at large. He stated that Commissioner Comstock asked staff to post a survey in the local paper and on Facebook. D. CITY COUNCIL COMMUNICATIONS Council Member Brian Reinarz Council Member Reinarz announced his resignation from the City Council. He described that when he first ran for City Council and was elected, he worked in Riverside and had plenty of spare time to devote to Grand Terrace. Shortly afterward he was presented {'- with a- dream .job offer he. could not refuse located in Los Angeles, however the commute was not under control and the time involved was not allowing for a viable situation. With the new position, he was not able to dedicate his time to the Council and his Committees, which the Grand Terrace residents deserve. Therefore, he cannot continue. Council Member Reinarz had a 22-year career in the military, has a full career in the Department of Justice, a 20-year marriage and 1.7 years in the City of Grand Terrace but still to this moment, the greatest honor he has ever received was the trust and votes he received by the .Grand Terrace residents. He extended his apologies and appreciates everyone's understanding. Council Member Bill Hussey Council Member Hussey wished Council Member Reinarz best of luck and understands the difficulties of a commute and explained his own experiences commuting. He thanked Council Member Reinarz for everything he has done, serving on the City Council. He thanked City staff for coordinating the newly painted double yellow lines on Mt. Vernon down the hill. He believes it will see more traffic with the upcoming improvements being made at Barton Road. He does have concerns with the truck traffic going down the hill and would like signs posted to prevent trucks from using that portion of the road stating, "This is Not a Truck Route". City of Grand Terrace Page 4 Minutes Grand Terrace City Council and Successor Agency October 24, 2017 Council Member Hussey announced Omnitrans is saving $1.6 million dollars a year for their gas.pipeline. Council Member Doug Wilson . Council Member Wilson stated Council Member Reinarz is a cut and dry guy. The good thing about that is he knows not only what his abilities are but what his limitations are and that takes a real individual to have the courage to make a tough decision like that.. He knows sitting on the City Council was Council Member Reinarz' calling and that the people of. Grand Terrace freely elected him. Council Member Wilson found him to be a great participant and that Council Member Reinarz was excited about police protection in the City and felt he started the ball rolling, along with Council Member Hussey, on additional public safety. In his brief amount of time on the Council, Council Member Reinarz made a difference. Mayor Pro Tern Sylvia Robles Mayor Pro Tern Robles agrees with all the comments made by her colleagues and stated it takes a solid individual to recognize that the decision had to be made and she is sad to see Council Member Reinarz go as she felt he contributed extremely well, is a stand-up guy, a great thinker and very articulate. She thinks his job is very fascinating and stated he needs to provide for himself and his family first. She told Council Member Reinarz he will be missed. Mayor Pro Tern Robles attended a JPIA Annual Conference and cannot say enough about the organization. It is a stand-up organization, completely no-nonsense, J completely professional; it takes the time to make sure that City staff and elected officials know what their obligations and risks are. She explained how the JPIA receives funding for their conferences, scholarships they provide and what it covers. One break out session she attended was "How to Avoid Being Tomorrow's Headline - Reputational Risk." She read some excerpts from training materials that she received from the conference and broke down the challenges on how inappropriate behavior in public or private life can adversely affect the public official. Mayor Pro Tern Robles also commented on how behavior can influence others perception of the behavior and more specifically with, respect to social media, those perceptions can influence stories which can _destroy reputations. What was great about the training is if something were to happen in the City, it provided the steps needed to address those situations. Another break out session she.attended is the "Best is Yet to Come: Overview of Public Entity Risk Management" with the workshop focusing on helping practitioners manage their organizations risk and exposure by teaching the basic laws, principles and applications of Risk Management. It taught her, as an elected official, the importance of City of Grand Terrace Page 5 Minutes Grand Terrace City Council and Successor Agency October 24, 2017 asking who is the Citys risk manager, how does the City assign risk management. functions within the organization, does the City have its Certificates of Insurance on hand and are they valid and updated. Mayor Pro Tern Robles attended the Omnitrans. Plans and Programs Committee meeting and discussed the following: The .Inland Empire Annual Survey conducted by Cal State University, San Bernardino ABBG Customer Satisfaction Survey of Omnitrans OmniConnects Short Range Transit Plan Memorandum of Understanding with City of Ontario for Transformative Climate Communities Grant West Valley Connector Project Redlands Passenger Rail Project Status Update Mayor Pro Tern Robles requested the City Manager, on City Council's behalf, create a working group to focus on helping cities work together on some cap and trade resources to assist with acquiring shelters that are safe with more amenities and she has a presentation that she would like posted on the City's local network. Mayor Darcy McNaboe Mayor McNaboe expressed her appreciation to Mayor Pro Tern Robles for taking the time to attend the JPIA Annual Conference. She knows there are many things the City can take advantage of to make sure the City is doing what it can to mitigate risk. The organization is sold on the idea that its member organizations do better at staying within the parameters and reigning in cost when they can mitigate risk. She attended the SBCTA General Policy Committee and Metro Valley Study Session, along with the SBCTA Workshop for the Board. Discussion at the General Policy Committee was as follows: Amending Surplus Personal Property Policy Budget Amendment for FY 2017/2018 to Decrease Indirect Expenses Approved an Agreement with Tiwi Oven Delights to operate.in the Main Lobby of the San Bernardino Santa Fe Depot Board Alternate Participation on Policy Committees which would allow alternates the ability to vote Under Air Quality/Travelers Services the Board recommended: Approval of Freeway Service Patrol Program Funds Amendment to a Contract with Southern California Edison for Implementation of the San Bernardino Regional Energy Partnership and she hopes the City is City of Grand Terrace Page 6 Minutes Grand Terrace City Council and Successor Agency October 24, 2017 looking at a way to participate in this partnership on behalf of the residents. Participation in the Metro Valley Study Session was as follows: Review of construction contract change orders for ongoing SBCTA construction contracts Received a Major Project Status Report Reviewed and recommended for final approval, several items, as follows: Amendment to a Cooperative Agreement with the City of Chino to allow SBCTA to acquire property necessary for State Route 60/Central Avenue Interchange Just compensation to property owners for acquisition of property necessary for State Route 21.0 Mainline Edition and the Baseline Interchange. Requested authority to release of RFP for procurement of on-call right of way services to support delivery of major projects programs Approve Cooperative Agreement with Caltrans for project approval and environment document plans, specifications and estimates for the right of way phases for the 1-1 0/Alabama Street Improvement Project Recommended budget amendments to increase allocation or pass through of Measure I Freeway Interchange Program Funds to reimbursement public share for additional invoices provided by the City of Rialto for their 1-10/Riverside Interchange for the City of Yucaipa and their 1-1 0/Live Oak Interchange. Mayor McNaboe announced the groundbreaking ceremony for the Barton Road Interchange on October 13 which was well attended. Supervisor James Ramos was there as the Master of Ceremonies for the day, along with Assembly Member Marc Steinorth, Assembly Member Eloise Reyes; Supervisor Josie Gonzalez, members of the City Council for the City of Colton, CJUSD Board Member Joanne Thoring-Ojeda, along with Council Member Hussey and Council Member Wilson. The SBCTA Workshop was held on October 19 and 20. There was a panel about emerging technologies and how that should affect the planning for future transportation systems. Looking at the types of automation that is being invested in automobiles now, it provides insight as to what types of technology we can plan for as' far as infrastructure. Discussion was held about the Council of Government's function and the idea that the budget for the Council of Government's deliverables has been cut significantly since the Board decided to no longer continue with the management of the PACE Program. The Board also looked at its 10-Year Delivery Plan considering Measure I funding through the end of the Measure I window which is 2040 and there will be a nice presentation that the City can place on its local_channel to provide the residents with information on the projects that have been in place and what project delivery is City of Grand Terrace Page 7 Minutes Grand Terrace City Council and Successor Agency October 24, 2017 expected over the next 10 to 1.5 years. Mayor McNaboe attended Terrace View Elementary School's Red` Ribbon Week and was honored to be part of its kick off and had the opportunity to speak to the students, along with additional participation from the SBC Sheriff's Department, Fire Department, Grand Terrace Women's Club, local businesses and other organizations who gave their time and donations. .Mayor McNaboe announced the City Council will be adjourned in memory of longtime volunteer, Don Bartee. E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS 5. Approval of Successor Agency's Last & Final Recognized Obligation Payment Schedule (ROPS) for July 1, 2018 to June 30, 2034 Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. Council Member Wilson asked when the City may have access to use the Bond money that the City has paid interest and fees on. Assistant City Manager Fortune was not aware of any upcoming legislation to allow access to the funds. Baron Bettenhausen, Assistant City Attorney, stated he was not aware of any upcoming legislation that would support use of the Bond funds. G. Harold Duffey, City Manager, commented that an assembly person who attended the League of California Cities Conference stated he Would be bringing forward legislation for redevelopment, but the City may have access to the funds_in the future if it is being used for its original intent in the next three to five years. Mayor Pro Tern Robles is concerned that the City must pay interest on something it is not allowed to use. She would like Staff to bring back a report providing what the original issuance amount was, how much the City has spent and how much is unencumbered. .City of Grand Terrace Page 8 Minutes Grand Terrace City Council and Successor Agency October 24, 2017 1. ADOPT THE SUCCESSOR AGENCY'S LAST AND FINAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) FOR THE PERIOD JULY 1, 2018 THROUGH JUNE 30, 2034 IN THE AMOUNT OF $34,692,383; AND 2. ADOPT RESOLUTION NO. 2017-XX, A RESOLUTION OF THE CITY OF GRAND TERRACE AS SUCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE APPROVING A LAND AND FINAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) COVERING THE PERIOD JULY 1, 2018 TO JUNE 30, 2034 AS REQUIRED BY HEALTH AND SAFETY CODE SECTION 34177. RESULT: . APPROVED [UNANIMOUS] MOVER: : -Doug Wilson, Council Member SECONDER: Sylvia Robles, Mayor Pro Tern AYES: ' McNaboe, Robles,Wilson, Hussey, Reinarz � 4. 2011 Bond Proceeds Expenditure Agreement in the Amount of$2,026,585. Cynthia Fortune, Assistant City Manager gave the Power Point presentation for this item. Council Member Wilson requested clarification on what the City's limitation is in relation to the $2 million dollars; asked if the City could perform some storm drain work or dirt t work. G. Harold Duffey, City Manager, acknowledged that storm drain work and dirt work is possible. CITY COUNCIL: (1) THE CITY COUNCIL APPROVE A BOND PROCEEDS EXPENDITURE AGREEMENT FOR THE EXPENDITURE OF EXCESS 2011 TAX ALLOCATION BONDS IN THE AMOUNT OF $2,026,585 BETWEEN THE CITY OF GRAND TERRACE AND THE GRAND TERRACE SUCCESSOR AGENCY; (2) THE CITY COUNCIL AUTHORIZE RECEIPT OF THE FUNDS INTO THE GENERAL FUND IN THE AMOUNT OF $2,026,585; AND (3) THE CITY COUNCIL ADOPT RESOLUTION 2017-XX; AND . RESULT: APPROVED [UNANIMOUS] MOVER: . . Sylvia Robles, Mayor Pro Terri SECONDER: Bill Hussey, Council Member AYES,: McNaboe, Robles; Wilson, Hussey, Reinarz. City of Grand Terrace Page 9. Minutes Grand Terrace City Council and Successor Agency October 24, 2017 SUCCESSOR AGENCY: (1) THE SUCCESSOR AGENCY BOARD APPROVE A BOND PROCEEDS , EXPENDITURE AGREEMENT FOR THE EXPENDITURE OF EXCESS 2011 TAX ALLOCATION BONDS IN THE AMOUNT OF $2,026,585 BETWEEN THE CITY OF GRAND TERRACE AND THE GRAND TERRACE SUCCESSOR AGENCY; (2) THE SUCCESSOR AGENCY BOARD AUTHORIZE' THE TRANSFER OF $2,026,585 FROM THE SUCCESSOR AGENCY 2011A&B BOND PROCEEDS FUND (FUND 36) TO THE GENERAL FUND (FUND 10); AND (3) THE SUCCESSOR AGENCY BOARD ADOPT RESOLUTION SA71. RESULT":, APPROVED [UNANIMOUS] MOVER S IVia Robles, Ma "or Pro"Tem " SECONDER: Bill Hussey, Council.'Member. AYES. ° McNaboe, Robles,Wlson, Hussey, Reinarz 6. Amend Contractor Agreement with St. Francis Electric to Include Replacement of HPS Light Fixtures with LED Light Fixtures Alan French, Public Works Director gave the Power Point presentation for this item. Council Member Hussey asked that the performance of work to replace the traffic signal lights not interfere with the start and end time for the middle school and high school. Council Member Wilson requested a forecasted amortization on the LED light. Director French stated the City has literature that the LED light lasts longer and uses. less energy. G. Harold Duffey, City Manager, stated that the lights are marketed two ways: the LED lights are supposed to be 63% more efficient in terms of savings. The City is going to spend on electricity about $5,000 per month and multiply that by 63% and that would be the annual cost for street lights with a savings of approximately $2,000 a month. Mayor McNaboe asked how long the lights would last. Director French stated the lights would last approximately 100,000 hours of lighting which equals 11 years. Council Member Wilson stated that Edison has a program sponsoring a dark sky ordinance. Has the City ever performed a light analysis? Director French said there is opportunity for an analysis, however there are City J standards dictating where the lighting is placed. City of Grand Terrace Page 10 Minutes Grand Terrace City Council and Successor Agency October 24, 2017 _ Council Member Hussey believes the LED lighting will provide clarity to the City's cameras which will assist in fighting crime. City Manager Duffey commented that it has been proven that a well-lit street does reduce crime. The City is participating with SCE and are scheduled in March 2018 for all the City's lights to be converted over to LED lights at no cost. 1. AMEND A CONTRACTOR AGREEMENT WITH ST. FRANCIS ELECTRIC TO INCLUDE REPLACEMENT OF HSP LIGHT FIXTURES WITH LED LIGHTS AT SIGNALIZED INTERSECTIONS 2. ADOPT \,A RESOLUTION APPROVING AN EXPENDITURE OF BOND PROCEEDS 3. AUTHORIZE CITY MANAGER TO EXECUTE THE CONTRACT AMENDMENT ' RESULT: APPROVED [UNANIMOUS] MOVER_: = Brian Reinarz, Council Member . SECONDER: Doug Wilson, Council Member AYES: " McNaboe, Robles, Wilson, Hussey, Reinarz 7. Council Selection from Alternatives to Fill City Council Vacancy or Order Special Election G. Harold Duffey, City Manager gave the Power,Point presentation for this item. Discussion was held on which date Council agrees to conduct interviews and appointment of a Council Member to fill the vacancy left by Council Member Brian Reinarz A motion was made by Mayor McNaboe to fill the vacancy by appointment and. that the City would open the application date on October 30, 2017, have the applications back by November 17, 2017 and conduct interviews and appointment on November 28, 2017. CONSIDER ALTERNATIVES AVAILABLE FOR FILLING THE VACANCY ON THE CITY COUNCIL; SELECT A METHOD FOR FILLING THE VACANCY FROM THE ALTERNATIVES PROVIDED; AND DIRECT STAFF TO TAKE THE NECESSARY STEPS TO IMPLEMENT SELECTED ALTERNATIVE TO FILL THE VACANCY. RESULT: ` APPROVED_[UNANIMOUS]. " MOVER: Darc McNaboe,,Ma or .Y .Y SECONDER:` Sylvia"Robles, Mayor Pro Tem AYES: McNaboe, Robles, Wilson, Hussey, Reinarz 8. Information and Progress Report on Grants (Awarded and in Application Process) G. Harold Duffey, City Manager gave the Power Point Presentation for this item. City of Grand Terrace Page 11 Minutes Grand Terrace City Council and Successor Agency October 24, 2017 RECESSED MEETING Mayor.McNaboe declared a recess of the Grand Terrace City Council Regular Meeting at 7:45 p.m. RECONVENED MEETING Mayor McNaboe reconvened the meeting of the Grand Terrace City Council Regular Meeting at 7:50 p.m. RECEIVE AND FILE RESULT: CONSENSUS 9. Approval of a-Professional Services Agreement Between the City of Grand Terrace and Moran Janitorial Services, LLC for Facility Janitorial Services Alan French, Public.Works Director gave the Power Point presentation for this item. Council Member Hussey asked if the City is giving its janitorial service authorization to open the parks. Director French clarified that the janitorial service will only open the parks every weekend and holidays. 1. APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND MORAN JANITORIAL SERVICES, LLC FOR FACILITY JANITORIAL SERVICES IN SUBSTANTIALLY THE FORM AS ATTACHED; 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT. .RESULT:. .APPROVED [UNANIMOUS] MOVER:`:, Bill Hussey, Council Member SECONDER: Sylvia Robles, Mayor`Pro Tem AYES: McNaboe, Robles;Wilson, Hussey, Reinarz , 10.Approval of an Agreement with Civic Live for Website Re-Design Services Cynthia Fortune, Assistant City Manager presented the staff report for this item. Assistant City Manager Fortune introduced Gordon Duff from Civic Live who gave a Power Point presentation for the item. STAFF RECOMMENDS THAT CITY COUNCIL APPROVE AN AGREEMENT WITH CIVIC LIVE FOR THE REDESIGN AND MAINTENANCE OF THE CITY'S WEBSITE AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT. City of Grand Terrace Page 12 Minutes Grand Terrace City Council and Successor Agency October 24, 2017 RESULT,fir ` APPROVED [UNANIMOUS] -MOVER:` x: Sylvia Robles, Mayor.pro Tem.' :SECONPER:_ _Bill Hussey, Council Member .AYES: . �r - McNaboe,Robles,Wilson, Hussey, Reinarz . 11.City Department Monthly Activity Report (July -September 2017) G. Harold Duffey, City Manager gave the Power Point presentation for this item. RECEIVE AND FILE RESULT` .CONSENSUS-,. 12.Establishment of Light of Grand Terrace Award G. Harold Duffey, City Manager gave the Power Point presentation for this item. Mayor McNaboe does not believe the City should donate $500 to establish a Light of Grand Terrace Award. She believes that money should come from a private entity and it be the private entity's award. The concern is perception. Mayor Pro Tem Robles would like the event to stay as is. Mayor McNaboe does not want to be on a committee that has to choose one person. She would prefer to send it out to each organization in town and have them nominate somebody from each of their committees and then recognize them through the City Council's process of recognition already set up. Mayor Pro Tem Robles does not want to be in the business of selecting one person deserving of the award. Council-Member Hussey agrees with his colleagues. Council Member Wilson had no comment. Council Member Reinarz agrees with his colleagues. City Manager Duffey asked if the City contacted each organization and asked them to nominate a member of their club to be recognized through the City's normal process, however have the. recognition take place at the Holiday Tree Lighting Ceremony, would Council be comfortable with that. Mayor Pro Tem Robles wants the evening to be fun with no awards. Council Member Hussey agrees. City of Grand Terrace Page 13 Minutes Grand Terrace City Council and Successor Agency October 24, 2017 1) ESTABLISH THE "LIGHT OF GRAND TERRACE" AWARD; 2) DONATE $500.00 ` TO CHARITY ON BEHALF OF THE LIGHT OF GRAND TERRACE RECIPIENT(S); AND 3) APPOINT TWO COUNCIL MEMBERS AND THREE HOLIDAY TREE LIGHTING COMMITTEE MEMBERS TO SELECT LIGHT OF GRAND TERRACE RECIPIENT RESULT: FAILED [0 TO 5] NAYS: McNaboe, Robles,Wilson, Hussey, Reinarz 13.City Hall Closure During the 2017 Holidays G. Harold Duffey, City Manager gave the Power Point presentation for this item. RECEIVE AND. FILE THE REPORT. ON THE CLOSURE OF CITY HALL FROM DECEMBER 25, 2017 THROUGH JANUARY 1, 2018. RESULT: -CONSENSUS H. CITY MANAGER COMMUNICATIONS - G. Harold Duffey, City Manager announced the upcoming 36th Annual Country Fair scheduled for Saturday, November 4, 2017 from 9:00 a.m. to 3:00 p.m. located in the City Hall parking lot. There is a baking contest, chili cook off contest and lots of good food. I. RECESS TO CLOSED SESSION Mayor McNaboe recused herself from Closed Session as her .spouse is a board member on the Riverside Highland Water Company Board. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9 Name of case: City of Grand Terrace v. Riverside Highland Water Company Case Number CIVDS1712996 RECONVENE TO OPEN SESSION City of Grand Terrace Page 14 Minutes Grand Terrace City Council and Successor Agency October 24, 2017 REPORT OUT OF CLOSED SESSION After returning from Closed Session, Mayor Pro Tern Robles announced that direction was given to Staff and that there was no reportable action. J. ADJOURN Mayor Pro Tern Robles adjourned the meeting at 9:25 p.m. in memory of Don Bartee. The Next Regular City Council Meeting will be held on Tuesday, November 14, 2017 at 6:00 p.m. .LA D.a cy McNabq�e:eMayor Debra L. Thomas, City Clerk_ City of Grand Terrace Page 15