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09/12/2017 ,Fk CITY OF GRAND TERRACE r' CITY COUNCIL MINUTES • SEPTEMBER 12, 2017 Council Chambers Regular Meeting 6:06 PM Grand Terrace Civic Center• 22795 Barton Road CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation The invocation was given by Council Member Bill Hussey Pledge of Allegiance The Pledge of Allegience was led by Council Member Doug Wilson Attendee Name ` ' Title 3 Status ' Arrived Darcy McNaboe ; Mayor Present Sylvia Robles Mayor Pro Tern Present Doug Wilson Council Member j Present Bill Hussey I Council Member ! Present j Brian Reinarz Council Member ! Presentil Harold Duffey _ City Manager j Present Thomas s _. 1 City Clerk ; Present T _ _.� _ Richard Adams ? City Attorney Present j Alan French Public Works Director ! Present _Sandra Molina j Planning & Development Services Director i Present Cynthia A. Fortune Assistant City Manager Present A. SPECIAL PRESENTATIONS Thomas Rice, President of the Foundation of Grand Terrace thanked the City Council for all of their efforts on the dog park groundbreaking and for establishing the Dog Park Endowment Fund. Mr. Rice explained that another member of the Foundation of Grand Terrace, Mike Auld, has spent the last six (6) years raising money for an endowment fund for the dog park. City of Grand Terrace Page 1 Minutes Grand Terrace.City Council September 12, 2017 Mr. Rice provided a donation to the City of Grand Terrace Dog Park Endowment Fund on behalf of the Foundation of Grand Terrace in the amount of$3.000.00. Mike Auld, Member of the Foundation of Grand Terrace also wanted to thank the City's residents, particularly those that initially got the ball rolling to bring a dog park to Grand Terrace, as well as Thomas Rice, City Council and City Staff who have worked so hard on the dog park. He explained that through the endowment, the Foundation is able to maintain and repair the dog park without tapping into the wallets of the residents. Mr. Auld also announced donations made to the Grand Terrace Dog Park Endowment Fund will receive recognition for their. donation with a plaque placed on' one of the dog park benches. Mayor McNaboe announced for the public that the Council Chamber is experiencing technical difficulties and wanted to express her apologies. G. Harold Duffey, City Manager introduced Megan McKibben.as the new Grand Terrace Senior Center Coordinator. Megan McKibben expressed her gratitude and was looking forward to working with the seniors. She also announced that on September 28, 2017 the Senior Center will host a Movie Night with the feature film Pillow Talk with Doris Day being shown and invited everyone who was interested to attend. Presentation by the.Foundation of Grand Terrace Dog Park Committee B. CONSENT CALENDAR RESULT: . APPROVED [UNANIMOUS] MOVER: Bill Hussey, Council Member SECONDER: Brian Reinarz, Council Member AYES: McNaboe, Robles,'Wilson, Hussey, Reinarz 1. Waive Full Reading of Ordinances on Agenda 2. Approval of Minutes — Regular Meeting — 08/22/2017 APPROVED THE MINUTES OF THE 08/22/2017 REGULAR MEETING 3. Approval of Check Register No. 08312017 in the Amount of$2,375,768.83 APPROVE CHECK REGISTER NO. 08312017 IN THE AMOUNT $2,375,768.83, AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2016-17 AND 201.7-18. i City of Grand Terrace Page 2 Minutes Grand Terrace City Council September 12, 2017 5. Municipal Code Amendment 17-02 to Add Chapter 15.26 Electrical Vehicle Charging ' Station Streamlined Permitting Process to Title 15 of the Grand Terrace Municipal Code READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DETERMINING THAT MUNICIPAL CODE AMENDMENT 17-02 -IS CATEGORICALLY EXEMPT UNDER SECTION 15061(B)(3) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING MUNICIPAL CODE AMENDMENT 17-02 TO ADD CHAPTER 15.26 (ELECTRIC VEHICLE CHARGING STATION STREAMLINED PERMITTING PROCESS) TO TITLE 15 OF THE GRAND TERRACE MUNICIPAL CODE AGENDA ITEM NO. 4 PULLED FROM CONSENT FOR SEPARATE VOTE 4. Ordinance Updates for Requirement of a Permit for Parkway Tree Pruning 1. FIND THAT THE ADOPTION OF THIS ORDINANCE IS CATEGORICALLY EXEMPT FROM . REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT , ("CEQA") PURSUANT TO _SECTION 15301 OF THE CEQA GUIDELINES; AND 2. . READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA AMENDING SECTION 4.56.010 (PERMIT FEE) OF CHAPTER 4.56 (STREET AND PARKWAY TREE PERMITS) OF TITLE 4 (COMPREHENSIVE FEE l SCHEDULES, FINES AND TAXES) AND AMENDING SECTION 12.28.140 -J (MAINTENANCE AND PRUNING) AND SECTION 12.32.060 (TREES AND PLANTS) TO TITLE 12 (STREETS, SIDEWALKS AND PUBLIC PLACES) OF THE GRAND TERRACE MUNICIPAL CODE RELATING TO STREET TREES RESULT: APPROVED [3 TO 2] MOVER:. Bill Hussey, Council Member SECONDER: Brian Reinarz, Council Member AYES: Robles, Hussey, Reinarz NOES: _ McNaboe, Wilson C. PUBLIC COMMENT Jeff McConnell, Grand Terrace expressed his concern that nothing has been done since May 22, 2017 as it relates to the.rezoning of the 40 acres down along the river. He wants to know what is taking so long and has many questions. Mr. McConnell stated that his situation has not been resolved regarding his nine (9) page email he sent to Council and has less than two (2) weeks to go until he goes to the next level. City of Grand Terrace Page 3 Minutes Grand Terrace City Council September 12, 2017 G. Harold Duffey, City Manager stated he met with Mr. McConnell and attempted to address the issues presented and outlined some of the processes. The mechanisms in place to rezone the 40 acres should be completed by December. D. CITY COUNCIL COMMUNICATIONS Council Member Brian Reinarz Council Member Brian Reinarz thanked everyone for attending this evening's meeting. He attended the recent public workshop held for public safety and sheriff staffing: He was pleased to see how many residents turned out for the event and knows where the community's concerns are and the issues they care about. Council Member Reinarz also attended the Grand Terrace Dog Park Groundbreaking which was a source of community pride. A lot of dedicated volunteers worked on that for a long time and he was happy to see that come to fruition. He also conveyed his thoughts and prayers. to the residents of Houston, Texas; Miami and Tampa Bay, Florida with the flooding, rains and hurricanes they are experiencing. Council Member Bill Hussey Council Member Bill Hussey thanked everyone for coming tonight. He attended a leadership summit for CJUSD kids' Went to SB College and where he. spoke and presented 10 points that he used to become a leader. He stated. the children were excited to be there and they expressed their appreciation for the gifts that he took with. him provided by Mr. Duffey. A couple of the students asked if the City offered_ internships. Council Member Hussey also attended the Dog Park Groundbreaking Ceremony and thanked staff for putting everything together and the Foundation of Grand Terrace for being in attendance. He stated it was a proud moment for him. He stated that his son graduated from the County.of San Bernardino Sheriff Academy and finished number one in his class and wished him all the best. Council Member Hussey commented on the escaped turtle running around the area and thanked staff for their assistance. He conveyed his thoughts and prayers to everyone in Texas and Florida, wished them ,the best and thanked first responders for putting their life on the line to save innocent people. City of Grand Terrace Page 4 Minutes Grand Terrace City Council September 12, 2017 Council Member Doug Wilson Council Member Doug Wilson is happy that the City has such great traction in relation to the -City's emergency planning. With the television coverage of emergency management, brings home some of the policies that FEMA has instituted over the last 10-15 years and now brought to an enforcement situation. He commented that during the Dog Park Groundbreaking, his dog was not doing well and unfortunately she did not make it. He will observe the construction of the park in her memory and looks forward to its completion. Mayor Pro Tern Sylvia Robles Mayor Pro Tern Sylvia Robles stated on the anniversary of September 11th she takes a moment to remember Cora Hidalgo Holland from San .Bernardino who perished in the first plane strike. She shared Ms. Holland's story that placed her on the plane that day. She unfortunately missed the last Omnitrans meeting as there has been an issue with her email. At the previous meeting she attended, Omnitrans is the lead agency for the Federal Transit Act and there was some cleanup on the Redlands Rail Project and they are in the process of hiring a rail coordinator. The report she received on the Digital Pass for Omnitrans passes has been a phenomenal success. Omnitrans has implemented service to Ontario Airport and that has been a success as well. Mayor Pro Tern Robles also attended the Dog Park Groundbreaking and she wanted to thank CityStaff for preparing the ceremony. p P 9 Y• She attended the Public Safety Workshop and asked if there is any recent legislation on what the threshold is for ballot measures if it is citizen initiated. City Attorney Richard L. Adams, II - indicated that if citizens obtain the number of signatures that would require the city to put it on for a special election, which it should be a special election even if it doesn't follow the constitutional provisions that taxes need to be added to a General Election. Mayor Pro Tem Robles extended her condolences to longtime Grand Terrace Rudy Gutierrez and also extended her condolences to the Grand Terrace family of Richard Ponce who she and her husband grew up with. Mayor Darcy McNaboe Mayor. Darcy McNaboe attended the Public Safety Workshop held by the Sheriffs Department and was overwhelmed by the amount of residents in attendance. She shared that Lt. Wolfe and Captain Gomez did an excellent job with their presentations and thanked them for putting the event together. She also wanted to thank the residents for inviting other members of the community to attend. Sheriff Service Specialist Sylvia ,Beasley was here personally inviting people and handing out flyers and that really showed in attendance. City of Grand Terrace Page 5 Minutes Grand Terrace City Council September 12, 2017 She attended the Dog Park Groundbreaking and went exceptionally well despite the heat; there was a wonderful turnout and staff did a great job putting it together. On September 6, 2017, Mayor McNaboe attended the San Bernardino County Transportation Authority's Board of Director's Meeting. There were a number of items she reported on from General Policy and Metro Valley Study Session. All of those items did pass; however, there were a few items she did not report on. One was a Closed Session the Board had with legal counsel on .existing and anticipated litigation. Under Discussion for Administrative Matters, the appointment of Valley Transportation Services Member, John Roberts was extended to December 31, 2017. There is a change in representation for that particular service that they are providing and Omnitrans will be the selected service provider. Project Coordinator, Lou Monville from the Inland Economic Growth Opportunity Project presented an opportunity that they have with the Brookings Institute to prepare a report on the Inland Empire and needs assessment for growing the economy. He will come back and let the Board know as they get closer to a report that they can share. Under Project Delivery hearings to consider, resolutions of necessity for parcels for the US 395 Phase One widening in the cities of Adelanto and Victorville. Under Transit the Board had Southern California Regional Rail Authority budget amendment allocation for FY 2017-2018. This is the same type of budget allocation that they asked for last year and. it adds an extra Metrolink.train out to the stadium area for -� the LA Rams football. Last year when they added this extra train. service in their schedule it was well taken advantage of. The budget amount they are asking for is only for running the train. Mayor McNaboe announced that the City also lost a couple of other longtime residents, one of which was Terence "Terry" McGuire, Jr. He is the husband of Sally McGuire who is active in the community and both lived in the area before the City was founded. Also, Gary L. Robinson, who is a co-owner of Stonewood Construction. He and his wife, Corinne have been developers of homes in this area for quite a number of years. E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS 6. An Ordinance to Repeal Chapter 9.32 (Regulation of Registered Sex Offenders) of Title 9 (Public Peace, Morals and Welfare), Relating to Sex Offenders and a Finding that the Ordinance is Exempt from CEQA Review City of Grand Terrace Page.6 Minutes Grand Terrace City Council September 12, 2017 - City Attorney Richard L. Adams, I I gave the PowerPoint presentation for this item. Mayor McNaboe asked when repealing the chapter, are we repealing our ordinance on sex offenders; we are making them more align with the State? City Attorney Adams stated that the ordinance would be repealed. He stated that State law is very similar to what the City has so if the City repeals, Grand Terrace is not vulnerable, it has the protection of state law. Council Member Reinarz clarified that the City's law and State law were redundant; the only difference was 600 feet. 1) READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, FINDING THAT THIS ORDINANCE IS EXEMPT FROM REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND REPEALING GRAND TERRACE MUNICIPAL CODE CHAPTER 9.32 (REGULATION OF REGISTERED SEX OFFENDERS) OF TITLE 9 (PUBLIC PEACE, MORALS AND WELFARE), RELATING TO SEX OFFENDERS RESULT: APPROVED [3 TO 2] MOVER: Sylvia Robles, Brian Reinarz AYES: Darcy McNaboe, Sylvia Robles, Brian Reinarz NAYS: Doug Wilson, Bill Hussey G. NEW BUSINESS 7. Award of September 2017 Community Benefit Funds Cynthia Fortune, Assistant City Manager gave the PowerPoint presentation for this item. After the agenda was posted, Terrace View Elementary PTA notified City Staff that their organization. had received funding from another source in the amount of $200.00; therefore, all they are asking for at this time is $1,430.00. Council Member Reinarz asked for clarification on the exact dollar amounts requested. 1. APPROVE THE AWARD OF $2,000 FROM CITY'S COMMUNITY BENEFITS FUND TO THE TERRACE VIEW ELEMENTARY PTA FOR RED RIBBON WEEK EVENT AND SUPPLIES; AND 2. APPROVE THE AWARD OF $2,000 FROM THE CITY'S COMMUNITY BENEFITS FUND TO THE GRAND TERRACE HS VOLLEYBALL BOOSTERS LEAGUE FOR PLAYER UNIFORMS AND SUPPLIES. y , City of Grand Terrace Page 7 Minutes Grand Terrace City Council September 12, 2017 RESULT:" APPROVED [UNANIMOUS] , MOVER: Sylvia Robles, Mayor Pro Tem SECONDER:. Doug Wilson, Council Member ' AYES: McNaboe, Robles, Wilson, Hussey, Reinarz 8. Adoption of a Resolution to apply for, and accept if awarded, funds from the California Department of Parks and Recreation's Habitat Conservation Fund Sandra Molina, Planning and Development Services Director gave the PowerPoint presentation for this item. Council Member Reinarz recused himself from this item due to the proximity of the location to his residence. ADOPT A RESOLUTION OF THE CITY COUNCIL AUTHORIZING STAFF TO APPLY FOR A GRANT FROM THE HABITAT CONSERVATION FUND TO BUILD TRAILHEAD AMENITIES ON CITY OWNED LAND AT THE CORNER OF OBSERVATION AND VAN BUREN j RESULT: APPROVED [4 TO 0] MOVER: Bill Hussey, Council Member SECONDER: Doug Wilson, Council Member. AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Bill Hussey ', RECUSED: Brian Reinarz Q� 9. Approve Purchase of an Electronic Content Management System Debra Thomas, City Clerk gave the presentation for this item. Mayor McNaboe asked if.the City would need to purchase a separate server for the electronic document management software. City Clerk Thomas explained that the City would not need an additional server at this time. When the City addresses historical and archived records, the City can assess the need for an additional server at that time. Mayor McNaboe noted that the proposal outlined a computer could have its own user license for anyone to utilize at a designated station. City Clerk Thomas stated that it is the preference to have each member of Staff licensed as a user but it can be considered using one station as a kiosk to allow anyone access. G. Harold Duffey, City Manager added that the City's new IT consultants have given the City two (2) terabytes of memory so the City should not need to purchase an additional server at this time. . City of Grand Terrace Page 8 Minutes Grand Terrace City Council September 12, 2017 STAFF RECOMMENDS THAT CITY COUNCIL AUTHORIZE THE EXPENDITURE OF $28,527.00 FOR THE PURCHASE OF LASERFICHE AVANTE ELECTRONIC CONTENT MANAGEMENT SYSTEM FROM CPS - COMPLETE PAPERLESS SOLUTIONS AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT. RESULT: APPROVED [UNANIMOUS] -MOVER: Brian Reinarz,"Council Member. SECONDER: Bill Hussey, Council Member !'AYES: McNaboe, Robles, Wilson, Hussey,Reinarz 10.Amend Contractor Agreement with West Coast Arborists, Inc. to Include Tree Planting Services Alan French, Public Works Director gave'the PowerPoint presentation. for this item. Council Member Hussey asked how many trees would be provided for$15,000.00. Director French stated 61 trees, varying in size. Council Member Hussey asked if there was a guarantee on the trees after planting. Director French stated there was not. The City would be required to maintain the trees as soon as they are planted for the first year. �— Council Member Hussey stated if you purchased a tree from Home Depot, it would be guaranteed for up to a year. If it dies, you can return it. Martin Cortez, West Coast.Arborist stated that this particular quote did not include any warranty for the trees. Council Member Hussey asked what species of trees will be planted. Director French stated the City has a record of the' ones removed and those trees will be replaced with the same trees that were originally planted. Mr. Cortez indicated the contractor can make recommendations for different tree species at different locations to help ensure the tree's survival. Council. Member Wilson asked if the trees would be planted pursuant to the City's established ordinance. . Director French stated the ordinance requires a certain type of tree.in the parkway and the City ensure compliance. Council Member Wilson asked who would pick the trees that are going to be planted. City of Grand Terrace Page 9 Minutes Grand Terrace City Council September 12, 2017 C. Harold Duffey, City Manager explained that the City hired an arborist to review all of the trees throughout the City. When the City hired West Coast Arborist, they are - certified arborists that will be planting the trees on the second year of a five year. Some locations where trees were .planted led to concrete lifting which had the potential of liability exposure. Through the GPS scoping of every tree in the City, the City has identified the proper trees to be planted at each location. The City previously hired a .consultant to develop a list and they made recommendations for planting trees, the location and their proximity to the parkway. The City will follow that mechanism as it implements. the program. The City has that arborist on contract and we can have the arborist validate the location of the type of trees that are going to be placed. Council Member Wilson stated someone needs to be chosen Who is qualified to choose select trees at a nursery. If you.the right stock is chosen in the beginning, the chance of survival is a whole lot better. City Manager Duffey stated that the separate arborist on contract will be part of the tree selection process. Council Member Reinarz asked for clarification that the money being used to replace the trees is the same funding that was identified in the priority list for the bond proceeds. City Manager Duffey confirmed that is correct. Jeff McConnell, Grand Terrace shared with the City Council that whenever he has a �1 question about trees on his property, he takes a twig over to West Coast Arborist and asks their staff for advice. He stated his experience with them is that they are very knowledgeable. 1. AMEND A CONTRACTOR AGREEMENT WITH WEST COAST ARBORISTS, INC. TO INCLUDE TREE PLANTING SERVICES 2. -ADOPT A RESOLUTION APPROVING AN EXPENDITURE OF BOND PROCEEDS 3. AUTHORIZE CITY MANAGER TO EXECUTE THE CONTRACT AMENDMENT j, RESULT... APPROVED [UNANIMOUS] MOVER. Brian"Reinarz, Council Member j SECONDER: ` ,Bill Hussey,.Council Member AYES: McNaboe, Robles,Wilton, Hussey, Reinarz 11.Ratification of the San Bernardino County Fire District Board's Adoption of the 2016 California Fire Code with Local Amendments Sandra Molina, Planning and Development Services Director gave the presentation for this item. Council Member Wilson is concerned that the County Code does not necessarily fit the situation of Grand Terrace. For example, it allows fireworks, the County does not. f J . City of Grand Terrace Page 10 Minutes Grand Terrace.City Council September 12, 2017 Director Molina indicated that the Fire Code is updated every three (3) years and adopted by the State and County. The City is in the service area for the County and the � City's Code came from the Fire District. Council Member Wilson has even greater concern because he believes by adopting the Fire District's Code, it takes away local control. He explains the City's process different and more fair to its citizens. Captain Joseph Zuccaro explained that wildfire risk areas are identified from maps received from the State. The State identifies the fire hazard severity zones and enforcement is mandatory, including those in Grand Terrace. - Council Member Wilson stated the City has placed that same map in its General Plan however when it comes to the administration of fireworks, it is different. Captain Zuccaro explained that State law requires the ratification in the areas that the Fire District serves by the established cities. The City of Grand Terrace has the opportunity to create its own Fire Code, using the State Fire Code as it is and the Fire District can make those modifications as long as they are more restrictive and not less restrictive. The Fire District_ takes into consideration other City's requirements when reviewing plan checks. As it relates to fireworks, The Fire District recognizes the City's approval of safe and sane fireworks and does enforce those requirements. Mayor McNaboe asked if the City adopts the Fire Code being presented, does it wipe out any differences that the City has in its Fire Code. City Attorney Richard L. Adams, II explained that the City's Fire Code is actually the County Code. Mayor McNaboe read, "Unless otherwise permitted the possession, storage, use sale and handling of any fireworks is prohibited within the County of San Bernardino and the District", and stated the City allows fireworks, will adoption of ordinance restrict the City's from allowing fireworks? City Attorney Adams explained that the Fire District needs to enforce the City's additional requirements. Jeff McConnell, Grand Terrace understands that if the Fire District believes there is a violation on a citizen's premises, they can just enter. He believes that violates an individual's 4th Amendment Right, illegal search and seizure. City Attorney Adams ,explained the 4th Amendment protections apply unless there is probable cause to go in and that is not a violation of the 4th Amendment. City of Grand Terrace Page 11 Minutes Grand Terrace City Council September 12, 2017 Mr. McConnell stated that the County is requiring permits and regulating minor items '� such as mulch piles; size of horse manure piles and believes it is over regulating. Captain Zuccaro states the Fire Code requires permits for certain types of operations and activities including the storage of mulch; more specifically commercial occupancies, not residential. The concern regarding the size is that the amount of heat that can self- generate can increase the chance of fire. With regard to the 4th Amendment, it applies to occupancies that have been issued a permit. Council Member Reinarz asked why the City has to repeal its Fire Code. City Attorney Adams explained the City is cleaning up is Code so that there is no conflict between the City's Code and the Fire District that serves the City. Council Member Reinarz asked if the City could just amend its Code. City Attorney Adams stated the City could adopt the Ordinance into the City's Code however it will not do the job of giving the. City's Fire District enforcement. They are actually a governmental entity in charge of fire for the City and County, as well as other cities. Council Member Reinarz asked what would happen if the Council does not ratify the Code. City Attorney Adams explained that the City's Code is no longer valid as it based on previous California law. If the City does not ratify, the City will not have a Fire Code in place. Council Member Wilson wants to make sure that the ordinance is not misconstrued. He asked Captain Zuccaro to explain fire sprinkler systems and when they are,required to be installed. Captain Zuccaro explained in 2011 the California Residential Code adopted by the State requires that any new one and two family dwellings built must have sprinklers. If an alteration is going to be made to an existing building, there is no requirement that sprinklers be installed. Mayor Pro Tern Robles requested clarification that as a general law city, the State makes laws for the City. City Attorney Adams explained even charter cities are required to enforce State laws. 1.) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RATIFYING THE SAN. BERNARDINO COUNTY FIRE PROTECTION DISTRICT BOARD'S ADOPTION OF THE 2016 CALIFORNIA FIRE CODE WITH LOCAL AMENDMENTS FOR ENFORCEMENT WITHIN THE CITY OF GRAND TERRACE City of Grand Terrace Page 12 Minutes Grand Terrace City Council September 12, 2017 2) READ BY TITLE ONLY, WAIVE FURTHER READING AND INTRODUCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REPEALING AND REPLACING CHAPTER 15.18 CALIFORNIA FIRE CODE IN ITS ENTIRETY l- RESULT: APPROVED [UNANIMOUS] j MOVER:.. Brian Reinarz, Council Member SECONDER: Bill Hussey,..Council Member AYES: ' McNaboe, Robles,'Wilson,.Hussey, Reinarz - 12.Professional Services Agreement with T&B Planning, Inc. for Environmental Services Sandra Molina, Planning and Development Services Director gave the presentation for this item. 1) APPROVE A CONTRACT WITH T & B PLANNING, INC. IN THE AMOUNT OF $42,000.00; AND 2) AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT, AND TO MAKE ANY AMENDMENTS NECESSARY TO COMPLETE THE PROJECT. RESULT: APPROVED [UNANIMOUS] I' MOVER: Brian Reinarz, Council Member SECONDER: Bill.Hussey, Council Member i AYES: McNaboe, Robles,Wilson; Hussey, Reinarz 13.Award of Professional Services Contract for.Preliminary Design of Commerce Way Alan French, Public Works.Director gave the PowerPoint presentation for this item. 1. APPROVE A PROFESSIONAL SERVICES AGREEMENT, TO BE PREPARED AND OR REVIEWED BY THE CITY ATTORNEY'S OFFICE, BETWEEN THE CITY OF GRAND TERRACE AND WEBB AND ASSOCIATES FOR THE PREPARATION OF THE PRELIMINARY (35%) PLANS AND RELATED DOCUMENTS AND STUDIES OF COMMERCE WAY, AND; 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AFOREMENTIONED AGREEMENT; WITH WEBB ASSOCIATES, IN THE AMOUNT OF $ 12,880.00, FOR THE PRELIMINARY DESIGN OF COMMERCE WAY; AND 3. ADOPT A RESOLUTION APPROVING THE EXPENDITURE OF DEVELOPMENT IMPACT FEES ("DIF") PROCEEDS. RESULT: APPROVED [UNANIMOUS] I MOVER: Sylvia Robles,Mayor Pro Tem SECONDER: Brian Reinarz, Council Member I AYES: McNaboe, Robles, Wilson, Hussey,Reinarz City of Grand Terrace Page 13 Minutes Grand Terrace City Council September 12, 2017 14.Grand Terrace Draft Local Hazard Mitigation Plan Sandra Molina, Planning and Development Services Director introduced Ethan Mobley, Dynamic Planning and Science. Ethan Mobley gave the PowerPoint presentation for this item. Jeff McConnell, Grand Terrace pointed out areas in the City that he believes will benefit from the Mitigation Plan and free dirt that can be used where the land has slumped. 1) RECEIVE THE FINAL DRAFT OF THE LOCAL HAZARD MITIGATION PLAN; AND 2) DIRECT STAFF TO SUBMIT THE FINAL DRAFT TO THE STATE FOR REVIEW. RESULT: APPROVED [UNANIMOUS] MOVER l ill Hussey, Council Member_ SECONDER: Doug,Wilson, Council Member AYES: McNaboe, Robles;Wilson, Hussey, Reinarz H. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager explained that the City has developed a standardized yard sale sign that will have a QR code that leads directly to the City's website.. It will also have a white board where the arrows and addresses can be placed. The City.will issue five (5) yard sale sign per resident and will re3quire a $25.00 to $50.00 deposit. When they return the signs, they will receive their deposit back. The signs can also be placed in the public right of way and should resolve any issues regarding conformity. The signs cannot be posted on stop signs or telephone poles. Mayor McNaboe asked if the deposit replaces the original fee that was charged. City Manager Duffey explained they would pay $5.00 for their yard sale, pay the deposit and then receive the five (5) yard sale signs. I. RECESS TO CLOSED SESSION CLOSED SESSION 1. Public Employee Performance Evaluation - Pursuant to Government Code Section 54957(b)(1) Title: City Manager r City of Grand Terrace Page 14 Minutes Grand Terrace City Council September 12, 2017 RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION Mayor McNaboe stated there was no reportable action. J. ADJOURN Mayor McNaboe adjourned the meeting at 9:54 pm in memory of Terence "Terry" McGuire, Gary L. Robinson, Rudy Gutierrez and Richard Ponce. The Next Regular City Council Meeting will be held on Tuesday, September 26, 2017 at 6:00 p.m. Darc` My cN tioe *r Debra L. Thomas, City Clerk_ City of Grand Terrace Page 15'