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07/25/2017 ter CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS SUCCESSOR AGENCY MINUTES • JULY 25, 2017 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center• 22795 Barton Road CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency INVOCATION The invocation was given by Council Member Doug Wilson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Deputy City Attorney Baron Bettenhausen. Attendee Name,' { Title , Status Arrived Darcy McNaboe ; Mayor i Present l Sylvia Robles Mayor Pro Tern j Present 1 Doug Wilson Council Member 1 Present i Bill Hussey i Council Member { Present I Brian Reinarz { Council Member j Present Harold Duffey 11 City Manager C Present �. Debra Thomas ( City Clerk ; Present l Baron J. Bettenhausen ; Deputy City Attorney j Present Alan French j Public Works Director Present Sandra Molina I.Planning & Development Services Present Director Cynthia A. Fortune j Assistant City Manager I Present l A. SPECIAL PRESENTATIONS - NONE B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member; Staff Member, or Citizen may request .removal of an item from the Consent calendar for discussion. City of Grand Terrace Page 1 Minutes Grand Terrace City Council and Successor Agency July 25, 2017 RESULT: APPROVED[UNANIMOUS] MOVER: Brian Reinarz, Council Member SECONDER: Bill Hussey, Council.Member AYES: McNaboe, Robles,Wilson, Hussey, Reinarz 1. Waive Full Reading of Ordinances on Agenda WAIVED FULL READING OF ALL ORDINANCES ON THE AGENDA - 2. Approval of Minutes— Regular Meeting — 04/25/2017 APPROVED THE MINUTES OF THE 04/25/2017 REGULAR MEETING 3. Approval of Minutes - Regular Meeting — 05/23/2017 APPROVED THE MINUTES OF THE 05/23/2017 REGULAR MEETING 4. Approval of Minutes — Regular Meeting — 06/13/2017 APPROVED THE MINUTES OF THE 06/13/2017 REGULAR MEETING 5. Approval of Minutes — Regular Meeting — 06/27/2017 APPROVED THE MINUTES OF THE 06/27/2017 REGULAR MEETING 6. Quarterly Business License Report for the Period Ending June 30, 2017 RECEIVE AND FILE THE QUARTERLY BUSINESS LICENSE REPORT FOR THE PERIOD ENDING JUNE 30, 2017. 7. Annual Financial Report for the Year Ended June 30, 2016 RECEIVE AND FILE THE ANNUAL FINANCIAL REPORT AND RELATED DOCUMENTS FOR THE YEAR ENDED JUNE 30, 2016. 8. Monthly Financial Report for May-2017 . RECEIVE AND FILE THE MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDING MAY 31, 2017. C. PUBLIC COMMENT Karen Suarez, Foundation of Grand Terrace provided background information on the Foundation, along with current updates and objectives on projects they are working on. She also wanted to publicly thank her fellow board members for working together on the City of Grand Terrace Page 2 Minutes Grand Terrace City Council and Successor Agency July 25, 2017 r efforts of the Foundation. Ms. Suarez also wanted to thank staff for their support-and 1 presence at Community Days. Ms. Suarez announced the City's 40th Anniversary is scheduled for 2018 and asked the residents of the community to volunteer support and consider joining the Community Day Planning Committee. Johan Gallo, Grand Terrace wanted to follow up on the City's budget and efforts to increase law enforcement. He noted Mr. Duffey is coordinating a meeting and/or workshop and asked when that will be scheduled. Bobbie Forbes, Grand Terrace thanked the City for street striping that is currently ongoing. Ms. Forbes stated that the City's enforcement on real estate signs and permit requirements is too strict and believes it will affect the price of home sales. She recommended that the City provide the Board of Realtors with a copy of its requirements. Ms. Forbes wanted to address yard sale signs and stated that an individual in her area purchased a permit, however was still asked to remove the yard sale signs. She believes the City's regulations are too vague. G. Harold Duffey, City Manager explained that the City spent two (2) years on creating its sign ordinance. He stated the City would be open to suggestions to present the (� regulations in a more clear and concise manner for anyone who may not understand the process. D. CITY COUNCIL COMMUNICATIONS Council Member Brian Reinarz Nothing to report. Council Member Bill Hussey Council Member Hussey thanked everyone for coming to the meeting and announced he has nothing to report. Council Member Doug Wilson Council Member Wilson also thanked everyone for coming to the meeting however, he has nothing additional to report. Mayor Pro Tern Sylvia Robles Mayor Pro Tern Robles attended the July Board Meeting of Omnitrans and commented on the customer satisfaction survey that was conducted for all forms of transportation. The principal area was the SBx line. There were a variety of opinions where the line is and staff was asked to go back and receive additional information on how business has been adversely affected by some parts of the line. City of Grand Terrace Page 3 Minutes Grand Terrace City Council and Successor Agency July 25, 2017 Mayor Pro Tem Robles stated there was discussion about getting more information to member communities and reminded them to provide content that the Board can place on Channel 3 to.get more information out to the public. Mayor Darcy McNaboe Mayor McNaboe acknowledged John.Franklin Ferre who was 85 years old and passed away on July 2, 2017. He graduated from San Bernardino High School and went on to San Bernardino Valley College. He served in the Army and graduated from the University of Redlands. He spent his 40-year career as a CPA and served on the Colton Planning Commission, Colton School Board, Grand Terrace Chamber of Commerce, Riverside Highland Water Company, Valley College Foundation, was a member of the Colton Kiwanis Club and also served as a member of the Grand Terrace Lions. Mr. Ferre was very active in Colton, Redlands, and Riverside Methodist churches and was married to the City of Grand Terrace's former Mayor, Maryetta Ferre. He is survived by his son Jeff, daughter Julie, wife Maryetta and a number of grandchildren. Mayor McNaboe would like to close the City Councii'meeting in Mr. Ferre's honor. At the San Bernardino County Transit Authority Board Meeting of July 12, 2017 the General Policy Committee and Metro Valley study sessions were dark. There were quite a few items to consider at the Board meeting-as follows: Closed Session - Conference with Legal Counsel - Anticipated Litigation; Consent: End of year reports, Measure I local pass-through compliance, Received a report on demographics in which Measure I funds are distributed; Approved a Reimbursement Agreement with Omnitrans for the operation and maintenance of its Transit Center; Authorized the Executive Director to execute a contract with Omnitrans memorializing the sub-recipient roles and responsibilities for federal fund sources administered by the Federal Trade Administration for the implementation of the Redlands Rail Project; Approved the plan specifications and estimates for the Redlands Passenger Rail Project; Authorized modification and scope for the Redlands Passenger Rail Project to incorporate improvements to the Mission Sankey Channel in Redlands; Approved a contract with the California Energy Commission for the development of the San Bernardino Countywide Zero Emission Vehicle Readiness and Implementation Plan. This may present the opportunity for the City of Grand Terrace to possibly receive electric vehicle charging stations. Adopted the population estimates for the allocation of Measure I local street program funds, and Allocated funds for projects in the High Desert City of Grand Terrace Page 4 Minutes Grand Terrace City Council and Successor Agency July 25, 2017 Discussion Items: Appointment of an Independent Taxpayer Oversight Committee member - Wayne Hendrix; Hearings were conducted to consider Resolutions of Necessity for parcels along US Highway 395; Awarded a construction contract to Pulice Construction Inc. for the Monte Vista Avenue grade separation; 1-10 Corridor Express Lane Project; Accepted Caltrans approval of and moved forward with adopting the Finding and Facts in Support as defined in the Environmental Impact Report; Approved a Cooperative Agreement with Caltrans for the right-of-way and design build phase activities for the Project; Authorized staff to proceed with voluntary acquisition of property 1-10 express lanes will begin at the Los Angeles and San Bernardino County line and extend to 4th street in Redlands. Awarded a contract to TripSpark Technologies for licensing of their software for the SBCTA van pool program; Authorized the placement of assessments on the tax roll in agreement with the Auditor-Controller/Treasurer/Tax Collector for the collection of special taxes, fees and assessments as required by the HERO Program. Approved a purchase sale agreement with Samas Capital to allow Samas Capital to advance funds to cover commercial PACE assessment delinquencies. E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS - NONE G. CITY MANAGER COMMUNICATIONS G. Harold Duffey, City Manager wanted to introduce the City Council to Steve Livings who is the new weekend Code Enforcement Officer and will be working Saturday, Sunday and Monday. Mayor McNaboe welcomed Mr. Livings to the City. H. NEW BUSINESS 9. Parks and Recreations Committee G. Harold Duffey, City Manager gave the PowerPoint presentation for this item.- City of Grand Terrace. Page 5 Minutes Grand Terrace City Council and Successor Agency July 25, 2017 Mayor Pro Tern Robles clarified her intent on re-establishing a Park and Recreation Committee. Jeff McConnell, Grand Terrace commented on his proactive participation in parks and youth organizations. Mr. McConnell offered his help and participation in the proposed Parks and Recreation Committee. Mayor Pro Tern Robles briefly described the purpose of an election which ensures checks and balances. One of the primary roles of elected officials is to appoint highly qualified members to various boards and commissions. Mayor Pro Tern Robles commented on her time serving on the previous Parks and Recreation Commission and pointed out that during economic downturns, Parks and Recreation suffered. Having a Parks and Recreation Committee will allow citizens more time to discuss their ideas in a more organized fashion. Council Member Reinarz recommended that the City move forward with the item as Parks and Recreation is very important to the City of Grand Terrace. He believes this will add an additional layer of support for all of the volunteers. Mayor McNaboe asked how Council Member Reinarz wished to move forward. Council Member Reinarz stated he liked the idea of making appointments as stated by Mayor Pro Tern Robles. Council Member Hussey agreed with Mayor Pro Tern Robles and wanted to move forward with appointing members to a Parks and Recreation Committee. He stated it is unfortunate that Parks and Recreation gets cut, however he wants to make sure.that the youth have. something to do. Council Member Hussey is excited that a swimming program is being implemented. Mayor McNaboe asked if the City Council wants to create an ad hoc committee or committee appointments for community volunteers who would make up the committee. Mayor Pro Tern Robles stated the creation of a Parks and Recreation Committee with five appointed members by the City Council, each having their own. Council Member Wilson believes what the City Council is looking for is whether it should be advisory or policy making. He recommends an advisory committee. City Manager Duffey stated he would bring back the policy and guidelines established for a Parks and Recreation Committee for the City Council to approve at a later date; .however the City Council would need to approve the Resolution presented before them to form the committee. City of Grand Terrace Page 6 Minutes Grand Terrace City Council and Successor Agency July 25, 2017 Mayor Pro Tern Robles moved to approve the item, however amended the Resolution's Exhibit "A" to reflect the following changes: The Parks and Recreation Committee shall consist of seven five (5) members. All appointments shall be made by minute record of the City Council and shall continue in effect until a successor is appointed. Each member of the City Council shall appoint one (1) member of the Parks and Recreation Committee. Two (2) other mernbcm Chn!! he ar ll ..,+9d STAFF RECOMMENDS CITY COUNCIL PROVIDE DIRECTION RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tem SECONDER: Brian Reinarz, Council Member AYES: McNaboe, Robles,Wilson, Hussey, Reinarz 10.Approval of Information Systems Support Agreement Renewal with City.of Loma Linda Cynthia Fortune, Assistant City Manager gave the presentation for this item. Council Member Hussey is concerned with respect to the high cost and asked if the City has looked elsewhere to receive this same service for less. Mayor McNaboe asked if Council Member Hussey would like the City to go out for bid � on this item. Council Member Hussey suggests the City should go out for bid. G. Harold Duffey, City Manager explained that the agreement was received late, and also stated that Loma Linda will be outsourcing its Information Systems Support in its entirety and the. City will need to look elsewhere to contract its services with another agency when that happens. However, 'at this stage, he encouraged the City Council to move forward with the agreement until such time as another can be put in place. The City is receiving a rate that supplies one person although the City's needs do not require a full time person therefore; Loma Linda has provided services that have upgraded systems and equipment. Mayor McNaboe asked if the City could search for other services and cut the contract presented short. City Manager Duffey stated he could speak with the City Manager of Loma Linda and see if something could be worked out. Mayor McNaboe would like to know when the City of Loma Linda is going to outsource their services. She asked if that was happening this year. City Manager Duffey confirmed it would be this year. City of Grand Terrace Page 7 Minutes Grand Terrace City Council and Successor Agency July 25, 2017 Mayor McNaboe asked if the City could contract the services on a month-to-month basis while a contract is sent out to bid. Assistant City Manager Fortune stated she could request the City of Loma Linda to accept a month-to-month payment plan and bring this item back in two (2) weeks. City Manager Duffey suggested the City continue with the contract and in the meantime, search out quotes from other agencies to compare pricing. If better pricing is found, he believes we could end the contract with Loma Linda. It was the consensus of the City Council to have staff return in two (2) weeks with other options. 1. APPROVE THE ATTACHED INFORMATION SYSTEMS SUPPORT AGREEMENT WITH THE CITY OF LOMA LINDA, IN SUBSTANTIALLY THE FORM ATTACHED; AND 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT. RESULT: CONTINUED - .11.Award of June 2017 Community Benefit Funds ' Cynthia Fortune, Assistant City Manager gave the presentation for this item. Council Member Reinarz recused himself from this item as he has a family member who is a volunteer for one of the organizations benefiting from the award of funds. Council Member Reinarz left the dais at 7:02 p.m. Council Member Reinarz returned to the dais at 7:04 p.m. 1. APPROVE THE AWARD OF $2,000 FROM CITY'S COMMUNITY BENEFITS FUND TO THE FRIENDS OF THE GRAND TERRACE LIBRARY FOR DVDS AND DISPLAYS FOR LIBRARY MATERIALS. 2. APPROVE THE AWARD OF $2,000 FROM THE CITY'S COMMUNITY BENEFITS FUND TO THE GRAND TERRACE LITTLE LEAGUE TO OFFSET UNIFORM AND OTHER MATERIAL COSTS AND FEES. RESULT: APPROVED [4 TO 0] MOVER: Bill Hussey, Council Member SECONDER: Doug Wilson, Council Member AYES: Darcy McNaboe, Sylvia.Robles, Doug Wilson, Bill Hussey RECUSED: Brian Reinarz City of Grand Terrace Page 8 Minutes Grand Terrace City Council and Successor Agency July 25, 2017 12.Interim Child Care Service Agreement with Family Services Association Cynthia Fortune, Assistant City Manager gave the presentation for this item. Council Member Hussey asked why the after school child care has to end. G. Harold Duffey, City Manager stated that the City had an agreement with the Colton Joint Unified School District (CJUSD) to use those offsite facilities at no cost. When FSA contacted CJUSD, FSA-was informed it would not receive the same rate as the City. FSA would have to pay rent in the amount of $400.00 per day, per site which is not cost effective. The Executive Director of FSA will be appearing at the District Board Meeting on July 27 to request a rate reduction; however the Superintendent of CJUSD informed FSA that it was not interested in changing its policy at this time. EXTEND THE INTERIM- CHILD CARE SERVICES AGREEMENT WITH FAMILY SERVICES ASSOCIATION FROM TO AUGUST 31, 2017 RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tem SECONDER: Bill Hussey, Council Member AYES: McNaboe, Robles,Wilson, Hussey, Reinarz RECESS TO CLOSED SESSION CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Section 54957.6 Agency designated representatives: G. Harold Duffey, City Manager Unrepresented employees: All Employees 2. Public Employee Performance Evaluation - Pursuant to Government Code Section 54957(b)(1) Title: City Manager RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION Upon returning from Closed Session, Mayor McNaboe announced that there was no reportable action taken, however direction was provided to staff. i City of Grand Terrace Page 9 Minutes Grand Terrace City Council and Successor Agency July 25, 2017 J. ADJOURN Mayor McNaboe adjourned the meeting at 8:23 p.m. in memory of John Franklin "Frank" Ferre. The Next Regular City Council Meeting will be held on Tuesday, August 8, 2017 at 6:00 p.m. i -� I Mayor f the Cit Grand Terrace City Clerk of the City of Grand Terrace City of Grand Terrace -Page 10