05/09/2017 CITY OF GRAND TERRACE
CITY COUNCIL AND SUCCESSOR AGENCY
MINUTES y MAY 9,�2017
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the 'Community
Redevelopment Agency.
INVOCATION
Invocation was given by Pastor Stephen Grant of the Church on the Hill.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Don Larkin of the Veterans Wall of Freedom
Committee.
ROLL CALL
Attendee Name Title Status. : Arrived
Darcy McNaboe 1. Mayor i Present
Sylvia Robles ! Mayor Pro Tem ; Present
Doug Wilson Council Member ; Present
Bill Hussey __( Council Member _._. Present
Brian Reinarz ; Council Member i Present .I
G. Harold Duffey _ City Manager Present
Debra Thomas j City Clerk_ _ -{ Present
Richard Adam_ s City Attorney Present
Linda Phillip Child Care_ . _Present
Alan French^ _ Public Works Director _ ; Present
Sandra Molina Planning & Development Services Director Present 1
Cynthia A. Fortune Assistant City Manager —! Present
A. SPECIAL PRESENTATIONS
Presentation of the Every 15 Minutes Program and Deputy Frank Navarro's
administration of the program.
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Lieutenant Doug Wolfe presented Deputy Frank Navarro with the Commander's Award
for his efforts in the Every 15 Minutes Program.
Mayor. McNaboe thanked Deputy Navarro and commented that she has heard
wonderful comments from the residents.
Council Member Hussey thanked the sheriffs for the program.
Mayor Pro Tern Robles commented that she encounters people every year who are
impacted by the program and thanked the sheriffs for their efforts.
Council Member Wilson commented that this program really stays with the children and
thanked the sheriffs for their efforts.
Council Member Reinarz commented that he has seen the devastation that these types
of cases cause and thanked the sheriffs for their efforts.
Mayor McNaboe also thanked Deputy Navarro.for his efforts in connecting .with the
children during the week as well.
City Manager Duffey gave the PowerPoint presentation for the Midas Program update.
Council Members and City staff celebrated with the Lewis Group (the developers) and
took pictures and had cake regarding the creation and implementation of the. new
specific plan.
B. CONSENT CALENDAR
Mayor McNaboe requested Item No. 6 pulled from the consent calendar for discussion.
APPROVE CONSENT CALENDAR ITEMS NO. 1 AND 5
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tern
AYES: McNaboe, Robles, Wilson, Hussey, Reinarz
1. Waive Full Reading of Ordinances on Agenda
DEPARTMENT: CITY CLERK
City Attorney Richard Adams requested that Item No. 5 be read by title only.
2. To Recognize Boy Scout James McGivern for His Attainment of the Rank of Eagle
�— Scout
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Minutes Grand Terrace City Council and Successor Agency May 9, 2017
3. Quarterly Business License Report for the Period Ending March 31, 2017
--' RECEIVE AND FILE THE QUARTERLY BUSINESS LICENSE REPORT FOR THE
PERIOD ENDING MARCH 31, 2017
4. Notice of Completion for Citywide Sidewalk Repair Project
DIRECT STAFF TO FILE A NOTICE OF COMPLETION FOR THE SIDEWALK
REPAIR PROJECT
5. Update Ordinance for Revocable Encroachment Permits
1. Read by Title only, waive further reading and Adopt AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA TO AMEND
SECTION 12.04.060 (REQUIRED WHEN) AND ADD CHAPTER 12.10 (REVOCABLE
ENCROACHMENT PERMIT) TO TITLE 12 (STREETS, SIDEWALKS AND PUBLIC
PLACES) OF THE GRAND TERRACE MUNICIPAL CODE RELATING TO
PARKWAY ENCROACHMENTS
Mayor McNaboe questioned how a street in the City could have been closed. off and
paved without the City staff's knowledge and without an executed agreement and
commented that she wants to ensure this does not happen again.
Public Works Director Alan French commented that the contractor did have an
agreement with the City but that the scope of work did not include Pico Street. In the
future, projects will be monitored closer along with inspections.
Council Member Wilson asked if there were some road fees that could be reimbursed .
instead of a straight cash payment.
Director French replied that the City is using the Maintenance of Effort Fund which is
money that.is required to be spent to acquire Measure I funds.
City Manager G. Harold Duffey commented that it is cleaner to use the Maintenance of
Effort Funds because the project was not properly billed out. City Manager Duffey also
commented that because the work was done without authorization, the City was not
required to reimburse the contractor for the work that was done. It is only being brought
to the Council for reimbursement because the Council requested the core samples to
ensure that the work was done properly, at the contractors' expense, and.that the
contractor has invested in multiple projects throughout the city. City staff has spoken to
the contractor to ensure that this is an isolated incident.
Council Member Wilson asked Mr. Moore who signed the agreements for this work or is
this extra.
Mr. Moore, the contractor, replied that this is an extra and commented that the
J reasoning behind doing the work when they did, was that at that time they were not sure
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Minutes Grand Terrace City Council and Successor Agency May 9, 2017
when the weather would allow them to perform the work and that Saturday morning the
skies cleared enough for them to do so, but they did not know how to contact the City to
get approval so they just did the work.
Council Member Wilson asked if the City was charged more money for work done on a
Saturday.
Mr. Moore replied that he did not charge them extra.
Council Member Hussey commented that he wants to make sure that this does not
happen again and that any future incidents like this should be met with non-payment
and a fine.
Mayor McNaboe commented that perhaps there should be a weekend phone number
given to contractors for these types of situations.
6. Execute Reimbursement Agreement with Aegis-Pico Housing L.P. for Pico Street
Paving
AUTHORIZE CITY MANAGER TO EXECUTE DEVELOPER REIMBURSEMENT
AGREEMENT WITH AEGIS-PICO HOUSING, L.P.
RESULT: APPROVED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Sylvia Robles, Mayor Pro Tern
AYES: McNaboe, Robles, Wilson, Hussey, Reinarz
C. PUBLIC COMMENT
Don Larkin of the Veterans Wall of Freedom invited everyone to the Memorial Day
ceremony on Monday May 29, 2017 at 11:00 am at Veterans Freedom Park (formerly
Pico Park). At the Memorial they will honor Veterans and there will be a time capsule for
people to contribute to.
Resident Suzanne Santoya inquired about the status of her property as it pertains to
being able to build a wall next to the sidewalk on her property.
Mayor McNaboe clarified that Council did not vote to take Ms. Santoya's land; rather it
was a condition of incorporating as a city. When a city incorporates there are certain
rights of way that must be established.
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City Manager G. Harold Duffey commented that today Council will hear the second
reading of an ordinance that will allow Ms. Santoya to obtain the encroachment permit
that will allow her to build a wall next to the sidewalk, if she meets the requirements.
Ms. Santoya.inquired as to what the next phase would be.
City Manager Duffey replied that at the next meeting the Public Works Director will
present the Council with a fee ordinance which, if passed, will allow Ms. Santoya to
apply shortly thereafter.
Mayor McNaboe welcomed Ms. Santoya back anytime regardless of the outcome of the
ordinance.
D. CITY COUNCIL COMMUNICATIONS
Council Member Brian Reinarz
Nothing to report.
Council Member Bill Hussey
Council Member Hussey attended the art show and commented that the art was
beautiful. He stated that dog license renewals are coming up shortly and that residents
need to remember to get their dog's license renewed. There is also a shot clinic on
May 18, 2017.
Council Member Hussey attended a League of California Cities meeting. He invited the
Council and their families to a Beatles/McCartney Years Meet and Greet on May 15,
2017. He commented that Omnitrans' sbX Green Line is increasing its ridership in a
time where bus ridership throughout the region is declining.
Council Member Doug Wilson
Council Member Wilson thanked City Manager Duffey for coordinating the new Specific
Plan with the Lewis Group. He commented that deals such as these are the reason they
hired City Manager Duffey and are grateful for his efforts.
Mayor Pro Tern Sylvia Robles
Mayor Pro Tern Robles serves on the board of Omnitrans. At their last meeting they
approved a $98.6 million operating budget which includes items such as providing bus
service to Ontario International Airport and adding late morning and late evening service
hours. They are also going to launch a mobile payment option.
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Minutes Grand Terrace City Council and Successor Agency May 9, 2017
r Mayor Pro Tern Robles met with SCAG and they discussed how to expand mobility
t through public transportation. They also addressed the issue of the first and last mile
challenge. Mayor Pro Tern Robles and Councilman Frank Navarro enjoyed their ride on
the driverless shuttle which already has contracts to address the first and last mile.
SCAG also discussed the California housing crisis. Mayor Pro Tern Robles commented
that she wondered about all of the condo's being built (in the price range of $450,000)
and discovered they were all affordable housing. SCAG.commented that they should
stop saying its "affordable housing" because it's really not affordable. They gave all of
the Council Members a book with the statistics for Grand Terrace.
Mayor Pro Tern Robles attended the art show and was impressed.
Mayor Darcy McNaboe
On April 28-29, 2017, Mayor McNaboe attended the California Joint Powers Insurance
Authority executive committee workshop. This committee looks at trends in the future as
it pertains to providing insurance for potential disasters.
On May 3, 2017, she attended the San Bernardino Transit Authority and- Council of
Government's monthly board meeting.
Under the Transit Authority meeting they:
A. Received the Fiscal Year 2016-17 railroad right of way grants and use report.
B. Received an update on the West Valley Connector Project and made
recommendations to staff.
C. Awarded the FTA funds award to .the project in West Valley under the
transportation programing and fund administration and approved the Fiscal Year
2016-17 budget amendment for the local transportation funds pass through. .
D.. Approved an amendment to the SBCTA public transportation modernization
improvement and services enhancement account program expenditure plan
(although they did not talk about driverless cars).
E. Approved hearings for the project delivery of a road widening on Highway 395.
They approved the resolutions of necessity for the parcels that will be needed for
this project.
F. Awarded a contract to Diverscape Inc. for the planting on Interstate 10 at the
Tippecanoe Avenue interchange.
G. Approved a sole source agreement for multi-class heavy duty zero emissions
truck development.
H. Approved an agreement with the High Desert Corridor Joint Powers Authority for
the exchange of California 381 earmarked funds in the amount of $719,921 for
an equal amount-of Victor Valley Measure I major local highway program funds.
I. Received a presentation for the Fiscal Year 2017-18 proposed budget.
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Minutes Grand Terrace City Council and Successor Agency May 9, 2017
Mayor McNaboe took part in the San Bernardino Valley Municipal Water District
facilities tour on May 5, 2017. They visited Devils Canyon Hydroelectric Plant, the
Seven Oaks Dam, and the Citrus Valley Pumping Station. All of these tours are
available to the public. She brought back a report on the progress the District has made
over the years called "Delivering the Future." The book explains how since the region
has had such a history of drought they have innovative plans for dealing with water
conservation.
Mayor McNaboe attended the art show and commented that it was wonderful to see the
talent in the community.
E. PUBLIC HEARINGS - NONE
F. UNFINISHED BUSINESS
7. Zoning Code Amendment 17-01, an Amendment Relating to Accessory Dwelling Units
1. FIND THAT THE ORDINANCE IS EXEMPT FROM CEQA REVIEW PURSUANT
TO SECTION 15061 (13)(3) OF TITLE 14 OF THE CALIFORNIA CODE OF
( REGULATIONS.
2. WAIVE FURTHER READING AND ADOPT AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, TO AMEND
CHAPTER 18.06 (DEFINITIONS), CHAPTER 18.63 (SITE AND
ARCHITECTURAL REVIEW) AND CHAPTER 18.69 (SECOND FAMILY UNITS)
OF TITLE 18 (ZONING) OF THE GRAND TERRACE MUNICIPAL CODE
RELATING TO ACCESSORY DWELLING UNITS
RESULT: APPROVED [UNANIMOUS]
MOVER: . Sylvia Robles, Mayor Pro Tem
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Robles, Wilson, Hussey, Reinarz
G. NEW BUSINESS
8. Revision of City Council Policy for Presentation of Certificates, Commendations,
Proclamations, Plaques, and Other Recognition Awards
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--- Assistant City Manager Cynthia Fortune gave the presentation for this item.
City.Manager G. Harold Duffey added that the guidelines should say "the Mayor or
his/her designee" in place of Mayor McNaboe.
Mayor McNaboe asked if a Council Member could opt out of using an e-signature and if
it is acceptable to use a handwritten signature if a Council Member chooses to do so.
Assistant City Manager Fortune replied that yes, they are requesting electronic
signatures but a handwritten signature will be acceptable as well.
APPROVE THE REVISION OF CITY COUNCIL POLICY FOR PRESENTATION OF
CERTIFICATES, COMMENDATIONS, PROCLAMATIONS, PLAQUES AND OTHER
RECOGNITION AWARDS
RESULT: ' APPROVED [UNANIMOUS] .
MOVER: Doug Wilson, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tern
AYES: McNaboe, Robles, Wilson, Hussey, Reinarz
9. Continuation of Twenty-Fourth Amendment to Law Enforcement Services Contract
No. 94-797 with County of San Bernardino
City Manager G. Harold Duffey added that this item is to continue the standard services
they currently have. It is not to increase any services. Any requests for additional
services would be discussed during the budgetary process.
Assistant City Manager'Cynthia Fortune gave the presentation for this item.
1. APPROVE TWENTY-FOURTH AMENDMENT TO LAW ENFORCEMENT
SERVICES CONTRACT NO. 94-797 WITH COUNTY OF SAN BERNARDINO AND
AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT; AND
2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT.
RESULT: APPROVED [UNANIMOUS]
j MOVER: Bill Hussey, Council Member
SECONDER: Brian Reinarz, Council Member
AYES: McNaboe; Robles, Wilson; Hussey, Reinarz
10.Approve Exclusive Negotiations Agreement (ENA) with CHP DEVCO to Purchase and
Develop Housing Successor Agency Property (APN #'S 1167-231-01 and 1167-311-01)
City Manager G. Harold Duffey gave the PowerPoint presentation for this item.
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APPROVE ENA FOR APN #'S 1167-231-01 AND 1167-311-01 WITH CHP DEVCO
AND DIRECT DEVELOPMENT OF A DISPOSITION AND DEVELOPMENT
AGREEMENT FOR THE DEVELOPMENT OF PARCELS INTO A COMMERCIAL
DEVELOPMENT PROJECT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tern
SECONDER: Brian Reinarz, Council Member
1 AYES: McNaboe, Robles, Wilson, Hussey, Reinarz
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11.Approve Exclusive Negotiations Agreement (ENA) with CHP DEVCO to Purchase and
Develop City Owned Property (APN # 1167=231-02)
City Manager G. Harold Duffey gave the PowerPoint presentation for this item.
APPROVE ENA FOR APN # 1167-231-02 WITH CHP DEVCO FOR THE
DEVELOPMENT OF A COMMERCIAL RETAIL PROJECT AND DIRECT STAFF TO
DEVELOP A DISPOSITION AND DEVELOPMENT AGREEMENT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Brian Reinarz,-Council Member
SECONDER: Doug Wilson, Council Member
AYES: McNaboe,.Robles, Wilson, Hussey, Reinarz
H. CITY MANAGER COMMUNICATIONS
City Manager Duffey gave an update on the status of the new park and recreation
facilities project. The project is currently out to bid and the Council will get to vote on a
contract award at the June 13, 2017 Council meeting.
Residents will now be able to see, on the City website, when their streets will be
repaired and the cost to repair them.
City Hall will host a Rabies Vaccination Clinic on Thursday, May 28, 2017 from 6:00 pm
- 8:00 pm. Dog owners will be able to get new or renew their dog licenses. at the event
and shortly they will be able to do so online.as well.
Consultants for the City are collecting input for the Cities Active Transportation Plan.
There will be flyers mailed as well as the opportunity to fill out a survey online.
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Planning and Development Services Director Sandra Molina added that the consultants
have begun reaching out to the stakeholders for input as well. In the near future the
Council should receive a phone call from Outreach Coordinator, Katherine Padilla,
about this matter.
I. RECESS TO CLOSED SESSION
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government
Code Section 54956.8
Property: 22100 Block of Barton Road (APN 0275-242-10)
City negotiator: G. Harold Duffey, City Manager
Negotiating parties: Barry Foster, HdL
Under negotiation: Price and terms of payment
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government ,
Code Section 54956..8
Property: 22100 Block on Barton Road (APN 0275-242-11)
_ Housing Successor Agency negotiator: G. Harold Duffey, Executive Director
Negotiating parties: Barry Foster, HdL
Under negotiation: Price and terms of payment
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government
Code Section 54956.8
Property: 22400 Barton Road, Suite 200 (APN 0275-301-04)
City negotiator: G. Harold Duffey, City Manager
Negotiating parties: Family Services Association
Under negotiation: Price and terms of payment .
Mayor McNaboe reported that the Council did not take action on any of the closed
session items but did give City staff direction.
RECONVENE TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
None.
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J. ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, May 23, 2017 at 6:00
p.m. Agenda item requests must be submitted in writing to the City Clerk's office no
later than 14 calendar days preceding the meeting.
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M.ayo�o f the City rand Terrace City Clerk of the City of Grand Terrace
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