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03/28/2017 CITY OF GRAND TERRACE CITY COUNCIL AND HOUSING SUCCESSOR (� MINUTES • MARCH 28, 2017 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Convene,City Council and City Council as the Successor Agency to the Community Redevelopment Agency INVOCATION The Invocation was given by Dr. Mustafa Kuko from the Islamic Center of Riverside. PLEDGE OF ALLEGIANCE .The Pledge of Allegiance was led by Council Member Brian Reinarz Attendee Name Title. 1.-Status. [Arrived Darcy McNaboe Mayor Present Sylvia Robles ; Mayor Pro Tern Present 1 Doug Wilson ; Council Member Present Bill Hussey j Council Member Present Brian Reinarz ( Council Member { Present l G. Harold Duffey j City Manager ; Present l Pat Jacquez-Nares City Clerk i Absent ' i Richard Adams City Attorney Present a Linda.Phillips Child Care I Present l Alan French I Public Works Director Present Sandra Molina j Planning & Development Services Present Director Cynthia A. Fortune I Assistant City Manager Present Mayor McNaboe wanted to express her condolences to Council Member Doug Wilson on the passing of his father-in-law this day, Eric Weirs and close the meeting in memory of Mr. Weirs as well as Thelma Winkler-Beach, a residence since 1983 who was very active in the community and she would have been 100 years old today. A. SPECIAL PRESENTATIONS 1. Presentation of a Student Engineering Project by Grand Terrace High School (Lead: Matthew Johnson). City of Grand Terrace Page 1 1 ' Minutes Grand Terrace City Council and Housing Successor March 28, 2017 Lam, Mr. Johnson introduced several of his students who gave a presentation on the high school sophomore course: Principles in Engineering and the high school Junior s course: Digital Electronics. 2. Proclamation for the Month of April as Child Abuse Prevention Month Janki Naik, Staff Analyst accepted the proclamation on behalf of the Children's Network, San Bernardino. B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tem SECONDER: Brian Reinarz, Council Member AYES: Darcy McNaboe; Sylvia Robles, Doug Wilson; Bill Hussey,BrianReinarz 3. Waive Full Reading of Ordinances on Agenda DEPARTMENT: CITY CLERK 4. Certificate of Recognition to the Cheer Factory To commemorate their Grand Opening on.March 25, 2017 per City Council Policy for Presentation of Certificates, Commendations, Proclamations, Plaques . and Other Recognition Awards adopted on August 9, 2016. DEPARTMENT: CITY MANAGER 5. Commendation to Boy Scout William Monroe For his .attainment of the rank of Eagle Scout, the highest accorded by the Boy Scouts of America; per City Council Policy for Presentation of Certificates, Commendations, Proclamations, Plaques and Other Recognition Awards adopted on August 9, 2016. i DEPARTMENT: CITY MANAGER City of Grand Terrace Page 2 Minutes Grand Terrace City Council and Housing Successor March 28, 2017 7. Housing Element Annual Progress Reports for 2015 and 2016 Calendar Years -' 1) ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING THE CITY OF GRAND TERRACE HOUSING ELEMENT ANNUAL PROGRESS REPORTS FOR THE 2015 AND 2016 CALENDAR YEARS. CONSENT CALENDAR ITEM NO. 6 PULLED FOR DISCUSSION: 6. Approval of Amendment No 1. to the Professional Services Agreement Between the City of Grand Terrace and Lagerlof, Senecal, Gosney & Kruse, LLP Mayor McNaboe recused herself from this item. William McKeever, Grand Terrace and President of the Board of Directors for Riverside Highland Water Company conveyed to the City Council that its board opposes the proposed agreement. Mr. McKeever also provided background information on Riverside Highland Water Company and how moving forward with this item would affect the City's residents adversely. Jeff Allen, Grand Terrace praised Riverside Highland Water Company's efficiency and stated it is the best water company in the Inland Empire. Council Member Wilson stated the City's first priority was to formalize arrangements by written agreement and of equal priority was a cooperative relationship to find out what ( J financial benefit each side could receive. City Attorney Richard L. Adams, II provided the staff report for this item. City Attorney Adams stated the purpose for hiring Lagerlof, Senecal, Gosney & Kruse was to study the situation and provide advice to the City Council with regard to the feasibility of a franchise fee agreement with the water company. Additionally this item extends those services of Lagerlof, Senecal, Gosney & Kruse to continue with the exploration of a franchise fee agreement. Mayor Pro Tern Robles stated that .an amicable decision has not been made with respect to a franchise fee agreement with the water company. Council Member Hussey asked City Attorney Adams if the City Manager could explain to the public what a franchise fee is and what it would cover. City Manager G. Harold Duffey explained that a potential franchise fee would consist of the same fee that you would pay for a cable company; a gas company, electric company or a water company. The franchise fee is regulated by the state and can be no less than one percent and no greater than two percent of water sales. Council Member Hussey asked if it was too late to have dialogue with the water company. City Attorney Adams stated it is never too late for discussion. Council Member Hussey asked Mr. McKeever it the water company would be willing to -work together to find a solution to this issue. City of Grand Terrace Page 3 Minutes Grand Terrace City Council and Housing Successor March 28, 2017 Mr. McKeever stated that the water company has always been willing to find a way for \J the City and water company to work together finding cost savings. City Attorney Adams confirmed that the dialogue between the City and the water company indicated it would decline participation in a franchise fee agreement. Mayor Pro Tern Robles asked City Manager Duffey to confirm her understanding on all steps that have taken place regarding discussions as to the establishment of a franchise fee agreement. Council, Member Reinarz commented on the length of time spent on the issue along with the potential revenue.stream. Council Member Hussey wanted the public to understand that the City has tried to resolve the differences as it relates to this item without involving lawyers. 1. APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND LAGERLOF, SENECAL, GOSNEY & KRUSE, LLP; 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT. RESULT: APPROVED [3-1-1] I MOVER: , Brian Reinarz, Council Member SECONDER: Bill Hussey,'Council Member AYES: Sylvia Robles, Bill Hussey, Brian Reinarz ABSTAIN: Darcy.McNaboe NOES: Doug Wilson C. PUBLIC COMMENT Robert Krause, Grand Terrace expressed his frustration with his inability to access Blue Mountain. Penny Radtke, Grand Terrace announced the Foundation of Grand Terrace is going to be conducting Community Clean Up Day on April 22, 2017 in conjunction with Earth Day. Bobbie Forbes, Grand Terrace expressed her condolences on the loss of Council Member Wilson's father-in-law. She also informed the City Council of the recent passing of two other residents. Jeff Allen, Grand Terrace stated a drone crashed into his bedroom window and asked the City Council if any ordinance has.been put in place with respect to the use of drones in the City. Charles Hornsby, Grand Terrace praised the water company for its reliable service and (� is opposed to the City establishing a franchise fee agreement with the water company. City of Grand Terrace Page 4 Minutes Grand Terrace City Council and Housing Successor March 28, 2017 D. CITY COUNCIL COMMUNICATIONS Council Member Brian Reinarz Council Member Reinar-z:attended the grand opening of a local business, The Cheer Factory. Council Member Bill Hussey Council Member Hussey thanked everyone for coming to the City Council meeting. He also attended the grand opening of The Cheer Factory. Council Member Hussey also attended the Grand Terrace Little League opening ceremony and gave the prayer. He also attended Grand Terrace High School's Battle of the Bands and was able to see more projects, in depth, from Mr. Johnson's Engineering class. Council Member Hussey wanted to thank the San Bernardino County Sheriff's Department for their quick response time in apprehending burglary suspects who broke into a residence in his neighborhood. He also Wanted to thank the local neighborhood watch and believed that the community working together helped the Sheriff's department act so quickly. Council Member Doug Wilson Council Member Wilson expressed his appreciation for all of the condolences received. on the passing of his father-in-law. He attended the groundbreaking for a local animal hospital and enjoyed the excitement of the family business, putting things together and creating something positive. Council Member Wilson also enjoyed seeing the high school students demonstrate the projects they created. Mayor Pro Tern Sylvia Robles Mayor Pro Tern Robles attended the Annual City/County Conference and enjoyed a presentation given by Dr. Lucy Jones, a seismologist, who outlined the area fault lines, gas lines and rail lines. She described how the Inland Empire's situation is more unique due to the fact that our'mutual aid will need to come from other states and they will have difficulties navigating to our location if an earthquake hits on the major fault lines in the area. Mayor Pro Tern shared her delight with the 'newest member of her family, a great- grandson and she is expecting a great-granddaughter any day. City of Grand Terrace Page 5 Minutes Grand Terrace City Council and Housing Successor March 28, 2017 Mayor Darcy McNaboe Mayor McNaboe also attended the City/County Conference and enjoyed Dr. Lucy Jones' presentation. The thing that stood out were not only numerous fault lines but those fault lines that intersect with petroleum, natural gas and water, as well as the danger of fire and being cut off from water. Dr. Jones suggested the installation of shut off valves for each of the systems to minimize the risk. Dr. Jones stated it was great to have reinforced structures but a plan should be in place regarding the water conveyance systems. Mayor McNaboe attended a couple of breakout sessions: Sharing Economy and Local Government pertaining to short term rentals in residential communities which can cause problems for the neighbors. The City of Grand Terrace does have three short term rentals and she believes that is something to keep an eye on. Mayor McNaboe attended a presentation on police body cameras. The Rialto Police Department discussed their program and believes due to .the fact that video cameras are everywhere; their officers should have the ability to record video to refute excessive force claims, which has been successful. Christopher Thornberg, Director of UCR Riverside Center for Economic Forecasting and Development provided an outlook on the area stating that California is growing faster than the rest of the United States. One issue discussed was bringing more housing into California. The Inland Empire is one of the fastest areas for economic growth. He also stated that the median household incomes for the region have increased as well as taxable sales. Mayor McNaboe was able to have a conversation with the San Bernardino County Assessor, Bob Dutton and he expressed his desire to speak at a council meeting and talk about property values in San Bernardino County. She also attended the ribbon cutting ceremony for The Cheer Factory and was happy to see Jacqueline Ann who is a cheerleader fo.r the Ontario Reign hockey team. Jacqueline is pursuing her passion to work with children and provide choreography, tumbling, adult stretching, fitness and private lessons. Some of the teams will perform in parades which will showcase the talent here within Grand Terrace. Mayor McNaboe recently applied for membership on the executive committee on the Joint Powers Insurance Association (JPIA) and was selected. The executive committee meets monthly reviewing policies related to the JPIA program services and they also carry out ex-aficionado responsibility for claims, budgets, bylaws, JPA and personnel committees. She believes her selection will provide the City an opportunity on how to best approach coverage for the City and take advantage of educational opportunities. She attended the Emergency Animal Clinic groundbreaking and spoke with one of their construction contractors. He could not say enough about his interaction with City staff, specifically Sandra Molina. Mayor McNaboe thanked .staff for helping make this project possible. City of Grand Terrace Page 6 Minutes Grand Terrace City Council and Housing Successor March 28, 2017 Mayor McNaboe attended a VIP reception with the State Attorney General at the invitation of Assembly Member Reyes which took place at the San Bernardino County College. She attended a meeting, along with two Grand Terrace residents, with a Palm Springs Neighborhood Watch. Its chairman spoke about.how his neighborhood had experienced 32 break-ins in a matter of weeks. The group decided to reconstitute its neighborhood watch and have had much success. She stated that the Mayor attended the meeting and stated that they had seen a 25% reduction in property crime that they attribute to the neighborhood watch. Mayor McNaboe stated that the 909 area code is running out of telephone numbers. The PUC is looking at an overlay within the 909 area code with a different implementation. For more information there will be public meetings held on April 4, 2017 at the Ruben Campos Community.Center in San Bernardino beginning at 6:00 p.m. and on April 5, 2017 at the Redlands Community Center beginning at 11:00 a.m. E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS 8. Professional Services Agreement with J.H. Douglas & Associates for Planning Services Related to 40 Acres North of Vivienda Avenue Planning and Development Services Director Sandra Molina presented the PowerPoint presentation for this item. Council Member Wilson stated he is surprised at the cost of this item as he believed the City was attempting to keep the costs down. Director Molina explained that staff determined the cost based on the .need for an additional workshop. Mayor McNaboe asked when General Plan will be reviewed. Director Molina explained the General Plan was adopted approximately seven (7) years ago so the City should set a date to re-evaluate the elements. Mayor McNaboe asked if this process would cost less if it was part of a General Plan review. Director Molina stated not necessarily, it depends on whether or not there would be changes to the map. Anne Wade-Hornsby, Grand Terrace stated the property being discussed was originally zoned agricultural and since it was re-zoned nothing has been placed on the property. Ms. Hornsby would like to see the property include a green space. City of Grand Terrace Page 7 Minutes Grand Terrace City Council and Housing Successor March 28, 2017 Jeff Allen, Grand Terrace has .concerns about the cost of re-zoning the property as he believes the City has to bear the cost. Additionally he asked who would be responsible for the infrastructure upgrades needed for the increase in residents and would the City have to assume liability for allowing construction of residences in a floodplain. Bobbie Forbes, Grand Terrace believes there is only one property in the area 'that needs the re-zoning. She stated that the other owners in the area-do not want the re- zoning. She would like to see something happen with the property that is good for the neighborhood. Jeffrey McConnell, Grand Terrace explained that part of the property located in the area is being sold. Other- property owners are interested in changing the area into agricultural. He believes re-zoning the property would allow people to build mini- ranchettes; property taxes would increase and believes the area would serve as a destination location. Mayor McNaboe asked ,Director Molina who would be responsible for upgrading the infrastructure if homes are built on the property. Director Molina stated the developer would be responsible for infrastructure improvements. City Manager G. Harold Duffey asked if the item will go before the City Council or Planning Commission to re-zone the property. Director Molina stated that if City Council .approved the. contract to move forward, the consultant would perform workshops with property owners and the General Plan Amendment, zone change, and development standards would be established. There would be public hearings, .one before the Planning Commission to consider changes and make recommendations and one before the City Council to evaluate the Planning Commission's recommendations. Mayor Pro Tern Robles stated that the City Council listened to public input about whether this item should be prioritized which it has and doesn't see the need to re- litigate. She stated staff does not have the authority to enter into a contract for $25,000 without City Council approval and that is all that is being. brought forward at this meeting. 1) APPROVE A CONTRACT WITH J.H. DOUGLAS & ASSOCIATES IN AN AMOUNT NOT TO EXCEED $20,000; AND 2) AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT, AND TO MAKE ANY AMENDMENTS-NECESSARY TO COMPLETE THE PROJECT. RESULT:, APPROVED[UNANIMOUS] "'MOVER::' Sylvia,Robles, Mayor Pro Tem SECONDER: . Brian,Reinarz, Council Member " 'AYES:, DarcyMcNaboe, Sylvia Robles, Doug Wilson, Bill Hussey,'Brian Reinarz City of Grand Terrace Page 8 a Minutes Grand Terrace City Council and Housing Successor March 28, 2017 NEW BUSINESS 9. Professional Services Agreement with Evan Brooks Associates for Preparation -and Submittal of an Urban Greening Program Grant Application Planning and Development Services Director Sandra Molina gave the PowerPoint presentation for this item. Council Member Hussey expressed his disappointment that some members of the public left before they were able to hear about what the City has going on and the good things happening in the City. Mayor Pro Tern Robles thanked staff for their excellent work and she was very happy that staff hit the ground running on trail and park needs for the City and what they envision for the community. 1) DIRECT STAFF TO SUBMIT A GRANT APPLICATION TO THE URBAN GREENING PROGRAM; AND 2) APPROVE A CONTRACT WITH EVAN BROOKS ASSOCIATES, INC. IN THE AMOUNT OF $12,500 TO PREPARE AND SUBMIT AN URBAN GREENING PROGRAM GRANT, AND 3) AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT. RESULT: -, APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER. Brian'Reinarz, Council Member AYES: Darcy McNaboe, Sylvia Robles, Doug Wilson, Bill Hussey, Brian Reinarz 10.Award of Contract for Traffic Signal Maintenance and On-Call Emergency Services Director of Public Works Alan French gave the PowerPoint presentation for this item. Council Member Hussey asked if Litton and La Cadena were listed in the contract. Mayor McNaboe remembers that the City of Colton was going to maintain the location and we agreed to give them funds. Jeffrey McConnell, Grand Terrace suggested the City clean the LPR cameras located throughout the City. Mayor McNaboe asked if the City had:a program in place to clean cameras. City Manager G. Harold Duffey stated that the City does not have one in place; however the installer can be contacted to come out and clean the cameras. The City monitors the cameras weekly. 1. AWARD A CONTRACTOR AGREEMENT TO ST. FRANCIS ELECTRIC, LLC FOR TRAFFIC SIGNAL MAINTENANCE AND ON-CALL EMERGENCY SERVICES 2. AUTHORIZE CITY MANAGER TO EXECUTE THE CONTRACT AND ANY NECESSARY AMENDMENTS FOR THIS CONTRACT City of Grand Terrace Page 0 Minutes Grand Terrace City Council and Housing Successor March 28, 2017 RESULT: APPROVED [4 TO 0] MOVER: Brian Reinarz, Council Member SECONDER: Bill Hussey, Council-Member AYES:, Darcy.McNaboe, Sylvia Robles; Bill Hussey, Brian Reinarz ABSTAIN: Doug Wilson 11.Review Proposed Procedure and Direct Staff to Recommend Ordinance Revisions to Implement and Issue Revocable Encroachment Permits for New and Existing Structures in the Public Right of Way. Public Works Director Alan French and City Manager G. Harold Duffey gave the PowerPoint presentation for this item. Council Member Wilson expressed concern about the City's liability approving a revocable encroachment permit for a new or existing structure and how would the City address the possible liability the permit could create. Director French stated that the property owner would execute a licensing agreement stating the owner accepts the liability for the object that could cause problems. Council Member Wilson asked if liability became an issue,-would it'constitute a lien on the property. City Attorney Richard L. Adams, II stated the revocable encroachment permit would provide indemnification on behalf of the City and would also have an insurance requirement that would be recorded against the property. The revocable encroachment permit applies not only to the current owner but any subsequent owners until such time as the City revokes the permit. City Manager G. Harold Duffey explained'certain circumstances where a revocable encroachment permit would not be issued. Council Member Hussey asked what the revocable encroachment permit costs. City Manager Duffey stated the cost estimate would be brought back to City Council. Council Member Reinarz asked about existing obstructions. City Manager Duffey stated that the City . would determine when a revocable encroachment permit would be required. If the City were approached as it relates to ADA access, the City would need to comply with those ADA requirements. Mayor McNaboe asked who would be responsible for removing an obstruction as it related to ADA requirements. City Manager Duffey explained that the property owner would be responsible for removing the object out of the public right of way. Council Member Wilson does not believe any obstruction should be allowed in the public right of way other than benches or shelters for bus stops. After reviewing a photograph in the PowerPoint presentation, Council Member Reinarz asked why a homeowner would have to stop their wall six feet short of the sidewalk. City of Grand Terrace Page 10 Minutes Grand Terrace City Council and Housing Successor March 28, 2017 �- City Attorney Adams stated that the area from the sidewalk up to the fence is the City's right of way. Jeff Allen, Grand Terrace stated that his neighbor has a six foot retaining wall built in the City's right of way and believes a lot of the older homes are in the same situation. REVIEW PROPOSED , PROCEDURE FOR ISSUANCE OF REVOCABLE ENCROACHMENT PERMITS FOR NEW AND EXISTING STRUCTURES IN THE PUBLIC RIGHT OF WAY AND DIRECT STAFF TO BRING BACK ORDINANCE FOR INTRODUCTION. .RESULT: ' " APPROVED [4 T01] MOVER: Brian Reinarz, Council Member SECONDER: ._ Bill Hussey, Council'Member, ." AYES:. ' Darcy McNaboe;'Sylvia Robles; Bill Hussey;,Brian Reinarz. NAYS: ' Doug Wilson 12.Reject All Bids for Street Slurry Seal Project and Re-Bid the Project Public Works Director Alan French gave the PowerPoint presentation for this item. 1. REJECT ALL BIDS RECEIVED FOR THE STREET SLURRY SEAL PROJECT 2. RE-BID THE SLURRY SEAL PROJECT RESULT: " APPROVED [UNANIMOUS] MOVER- ,`. Sylvia Robles, Mayor Pro Tern SECONDER: Brian,Reinarz, Council Member AYES: '. Darcy McNaboe, Sylvia Robles,, Doug Wilson, Bill Hussey, Brian Reinarz H. CITY MANAGER COMMUNICATIONS City Manager G. Harold Duffey wanted to ,restate that starting in April, City Council will be funding an additional 40-hour Sheriff's officer during the months of April, May and June. City Manager Duffey also encouraged the residents to attend Coffee with a Cop on April 18, 2017 to be held at Chillz. RECESS TO CLOSED SESSION. CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956.8 Property: 22273 Barton Road (APN 1167-231-02) City of Grand Terrace Page 11 Minutes Grand Terrace City Council and Housing Successor March 28, 2017 Agency negotiator: G. H. Duffey, City Manager on behalf of City of Grand Terrace Negotiating parties: Arizona Partners CHP Development Co Under negotiation: Price and Terms of Payment 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956.8 Property: 22293 Barton Road (APN 1167-231-01) and 22317 Barton Road (APN 1167-311-01) Agency negotiator: G. H. Duffey, Executive Director on behalf of Housing Successor Agency Negotiating-parties: Arizona Partners CHP Development Co Under negotiation: Price and Terms of Payment 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957. Title: City Manager RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION Gave direction to staff and advised there was no reportable action. I. ADJOURN Mayor McNaboe adjourned the meeting in Memory of Thelma Winkler-Beach and Eric Weirs. The Next Regular City Council Meeting will be held on Tuesday, April 11, 2017 at 6:00 p.m. i May oft Cit ' nd Terrace City Clerk of the City of Grand Terrace City of Grand Terrace Page 12