Loading...
03/14/2017 CITY OF GRAND TERRACE CITY COUNCIL, CITY COUNCIL AS SUCCESSOR AGENCY, AND 1 CITY COUNCIL AS HOUSING SUCCESSOR MINUTES • MARCH 14, 2017 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Mayor McNaboe called the City Council and Successor Agency Housing Authority meeting to order at 6:00 pm. INVOCATION Invocation was given by Pastor Kevin Martis from Sandals Church. PLEDGE OF ALLEGIANCE Led by Captain Danielle Boldt from the San Bernardino County Sheriff's Department. ROLL CALL Attendee Name Title Status Arrived _-_-__ Darcy McNaboe . _ Mayor Present Sylvia Pro_lvia Robles Mayor P Tem ... -__ - Doug Wilson Council Member { Absent A Bill Hussey Council Member Present Brian Reinarz Council Member i Present --- ...... G: Harold Duffey — ; City Manager _y Present Richard Adams ! City Attorney Present Linda Phillips Child Care ; Present Sandra Molina Planning & Development Services Director I Present Cynthia A. Fortune Assistant City Manager Present — A. SPECIAL PRESENTATIONS: Law Enforcement's presentation on the impacts to communities of legalized Marijuana. Captain Danielle Boldt gave a PowerPoint presentation on studying the effects of recreational marijuana, the impacts to communities and the challenges posed to law enforcement. Mayor McNaboe asked if the makers of popular candy bars have an issue with marijuana dispensaries using similar logos to sell edible marijuana candy. City of Grand Terrace Page 1 Minutes Grand Terrace City Council, Successor Agency, Housing Successor March 14, 2017 Captain Boldt responded that she has not done the legal research but that she did ask that question in Colorado and was told that so far their civil lawsuits against these manufacturers were unsuccessful because the packaging was just different enough that it does not infringe on the candy maker's copyrights. Mayor Pro Tern Sylvia Robles asked for clarification if the city bans recreational pot sales the City will not receive grants from the State for public safety. Captain Boldt stated that that was what they were being told by the California Highway Patrol, that if a municipality had banned recreational dispensaries and commercial cultivation they would not be considered for DUI grants. She also stated that she had not heard if this law had changed recently but that she hoped it would because we need DUI enforcement. Council Member Hussey thanked Captain Boldt for her presentation and stated his biggest concern was that crime has gone up because the cost of marijuana is high and young people steal and pawn items to manage to pay for it. He wished we knew more about the overall impact before the proposition was placed on the ballot. He thanked Captain Boldt again for her presentation. . Captain Boldt stated she appreciated the Council for inviting her and was willing to come back any time. Mayor McNaboe asked what the City of Ranch Cucamonga has decided to do with this issue. Captain Boldt stated that they had banned commercial cultivation and dispensaries. She said they had banned as much as they possibly could under Prop 64. Mayor McNaboe asked Captain Boldt how the State of Colorado is able to tax cultivation or sales. She also stated that from her latest reading there was diverging opinion on the taxation because marijuana was strictly a cash business. They cannot use our federally-insured banking industry, and although they were seeing significant tax revenues, there was tremendous speculation that they were probably not reporting everything; also stating that their tracking mechanisms were weak at best. Mayor McNaboe thanked Captain Boldt for her presentation. City of Grand Terrace Page 2 Minutes Grand Terrace City Council, Successor Agency, Housing Successor March 14, 2017 11B. CONSENT CALENDAR: APPROVE CONSENT CALENDAR ITEMS NO. I AND 2 I j RESULT: APPROVED [UNANIMOUS] MOVER-...' Sylvia Robles, Mayor Pro,Tem SECONDER: Brian Reinarz, Council. Member AYES: McNaboe, Robles, Hussey, Reinarz i .ABSENT: Wilson 1. Waive Full Readinq of Ordinances on Aqenda 2. Monthly Financial Report for January 2017 Item No. 3 was pulled from the Consent Calendar for discussion by Council Member Hussey. 3. Approval of Check Reqister No. 02282017 in the Amount of$799,952.95 Council Member Hussey questioned a line item on Page 35 for an annual life insurance benefit to Herman Hilkey in the amount of $1,626, asked if the payment was annual fee and why it was being paid. Assistant City Manager Cynthia Fortune clarified there was a resolution that allowed for Council Members who had served on the City Council for a certain number of years to be entitled to medical or.life insurance reimbursement annually for the rest of their lives. This benefit has since been rescinded but was grandfathered for eligible Council Members at the time of it.being rescinded. The maximum allowance is $1,800 annually. APPROVE CHECK REGISTER NO. 02282017 IN THE AMOUNT $791,152.95, AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR-2016-17 RESULT: APPROVED [UNANIMOUS] f .MOVER: ' Bill Hussey, Council Member SECONDER: Brien Reinarz, Council Member AYES: McNaboe,' Robles, Hussey, Reinarz ABSENT: Wilson i City of Grand Terrace Page 3 Minutes Grand Terrace City Council, Successor Agency, Housing Successor March 14, 2017 PUBLIC COMMENT: Bobbi Forbes thanked the City Council for the work on the trees that had been done throughout town and she looked forward to seeing the work continue. D. CITY COUNCIL COMMUNICATIONS: Council Member Brian Reinarz On March 1, 2017, Council Member Reinarz attended the San Bernardino County Gang and Drug and Task Force meeting and the subject was "Gangs and Autism Spectrum Disorder". The speaker was Beth Burt from the Autism Society of the Inland Empire. He went on to provide in-depth statistics of autistic children, their characteristics, and their struggles. Council Member Reinarz also discussed a bridge committee meeting he attended on March 13, 2017, with school board members, council members, and the City Manager discussing important issues to both the city and the school district. Council Member Bill Hussey On March 1, 2017, Council Member Hussey read "Cat in the Hat" and "Sam I Am" at an elementary school in Cooley Ranch. He.expressed what a great experience it was to read to children. Council Member Hussey also attended a Colton Joint Unified School District Community Cabinet Meeting where the topic was "Learning in the 21 st Century," where two groups of children, one being elementary school age and the other high school, gave presentations on projects they have performed in school. He stated how he would like to have the children do some kind of demonstration for "Grand Terrace Day." He then explained how kindergarten age children are learning to code iPads and how much more tech savvy today's children are. Council Member Hussey commented on the Blue Mountain Hike and thanked City staff and volunteers that made it possible. Over 800 people participated, had fellowship at the top and prayed over Grand Terrace. He stated he would love to see a "sunrise service" on the hill one day. He also thanked the City Manager for making sure the roads were clear and smooth Council Member Hussey also commented on the bridge committee meeting that Council Member Reinarz attended. The main focus of the meeting was Grand Terrace Elementary School and ensuring, children safety crossing the streets. Ideas were exchanged to assist parents dropping kids off around the upcoming construction zone. They would like to get a community workshop started to get the parents' involved and L_ have input. City of Grand Terrace Page 4 Minutes Grand Terrace City Council, Successor Agency, Housing Successor March 14, 2017 Mayor Pro Tem Sylvia Robles On March 2, 2017, she participated and read for "Reading Across America" at the Grand Terrace Elementary School. She stated that it was a very rewarding experience and that she was initially concerned for the children as she thought they were going to be bored. On March 3, 2017, Mayor Pro Tern Robles and Mayor McNaboe met with Assembly Member Reyes and her staff at the Representing Grand Terrace. She stated that they need to have some kind of workshop where they can look at their rules and procedures to set up some ad. hoc committees. ' The.City Manager took the lead at bringing in a list of projects that he had been working on that would need state support and said she would let the Mayor continue on that topic. On March 9, 2017, Mayor Pro Tern Robles met with OmniTrans and the Metro study group with the San Bernardino County Transportation Agency. With OmniTrans they performed the annual CEO evaluation. They completed union negotiations on salaries for two groups and can now begin budget preparations. Mayor Darcy McNaboe On March 1, 2017, Mayor McNaboe attended the San Bernardino County Transportation Authority and Council of Governments. She stated she would be reporting on items that were not.part of the Metro Valley study session and the General Policy Committee. She said they did meet with their labor negotiators in closed session and also met with legal counsel on existing litigation in two potential cases of anticipated litigation. Under consent for project delivery, authorization was provided for an RFP for procurement of construction management services for the widening of U.S. 395. They also approved a second amendment to a contract with Southern California Regional Rail Authority for the design and construction support for the Eastern Maintenance Facility in downtown San Bernardino Passenger Rail Project. Mayor McNaboe stated they also approved the third amendment with Parsons Brinkerhoff Construction Management for the same passenger rail facility. They provided direction to staff to complete a study to determine feasibility, operational parameters, and capital operation investment required for expanding hybrid rail passenger service in the San Gabriel subdivision. beyond its currently planned terminus at San Bernardino Transit Center. A colleague suggested to Mayor McNaboe that they look at hybrid rail for the Redlands Rail Project that they were doing. She stated that they had looked into doing that but found that the right-of-way was not wide enough. Mayor McNaboe continued on saying they approved the City of Upland's request to charge for parking at the Upland Metrolink Station. City of Grand Terrace Page 5 Minutes Grand Terrace City Council, Successor Agency, Housing Successor March 14, 2017 Under consent for transportation programing and fund administration they received a presentation from MMA Transit Planning regarding public transit human services transportation coordination for San Bernardino County. They approved the. plan for the County from 2016 through 2020. They also approved a state transit assistance fund population share apportionment for fiscal year 2017-2018 and maintain the fiscal year 2016-2017 local transportation fund apportionment. They approved a Low Carbon Transit Operations Program. They received and filed a report on the Measure I history, trends and projections. They appointed Thomas Gaffery and Donald Driftmier to be members of the Independent Tax Payer Oversight Committee, a committee in-charge of making sure Measure I funds are spent in accordance with Measure I that was passed by tax payers. They received a report from Mothers Against Drunk Driving and their activities in San Bernardino. They also had a legislative update and hearings to consider resolutions of necessity for parcels along US 395. They had a public commentator ask for an extension.for the time allowed to have their property appraised and was granted that time. There was a HERO Program update removed from the agenda. On March 2, 2017, Mayor McNaboe attended both the7errace View and Grand Terrace ;- Elementary School celebrations for Dr. Seuss's birthday and read to children. She appreciates the amount of effort the parents and teachers put into these events. Mayor McNaboe met with Assembly Member Reyes and the City Manager. They went over a number of items, such as municipal investments, streets and roads programs, tree trimming programs, looking at cap and trade funding opportunities, and their dog park plan. The Mayor stated that Assembly Member Reyes was impressed with the amount of plans and projects being worked on in the City of Grand Terrace. On March 8, 2017, Mayor McNaboe had a meeting with San Bernardino County Transportation Authority and Council of Governments Policy Committee and discussed administrative matters and recommended a number of reports for approval by the board including a procurement report and recommendation to award a contract for auditing services, reviewed and provided direction relative to proposed tasks to be included in the Fiscal Year 2017-18 Budget, received a Transit Operators and Transportation Development Act Audit Report, received an update on Fiscal Year 2016-17 work goals and objectives for the 2nd and 3rd quarters, discussed air quality and travelers' services, and discussed the 511 service. City of Grand Terrace Page 6 Minutes Grand Terrace City Council, Successor Agency, Housing Successor March 14, 2017 - Mayor McNaboe then went on to list statistics on the 511 service since its implementation in 2010. The Mayor then continued to list the items discussed during the March 8, 2017 meeting. She received information pertaining to the Freeway Service Patrol Program. They will be getting a grant writing services update from the SANBAG Board contracted with Blais & Associates. They will look for grant writing opportunities and also.write proposals. They looked at a final feasibility study for Community Choice Aggregation to look at energy alternatives and see which cities would like to participate. They recommended approval and agreement between Caltrans and the San Bernardino County Transportation Authority establishing standards for implementation of projects. On March 9, 2017, Mayor McNaboe attended the San Bernardino County Municipal Water District Commission on water policy and received an update on the policy for the declaration and sale of surplus water. They set up guidelines to be able to determine when there was surplus water to be sold and what mechanisms they could use to sell it. They also received an update to the California water fix and the State water project and an update on the Groundwater Sustainability Council. She was given the Regional Water Management Plan statement for 2017 that states we still need a number of years of above average rain to bring us back to where we need to be but that we are in a good position groundwater wise. They also had an update on the Santa Ana River Conservation use projects and talked about having a bus tour of district facilities. Mayor McNaboe talked about the Blue Mountain Hike and how much she enjoyed it. E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS: 4. Child Care Updated Report The Director for Child Care Services, Linda Phillips, gave a.PowerPoint presentation on the 2016-2017 Child Care Services contract update. Mayor McNaboe thanked Director Phillips for her presentation and asked if she was confident they will make up the difference for the factors that contribute to the deficit in the expenses. Director Philips answered yes, and stated that they were already. working with the families who promised to catch up. Council Member Hussey asked if they were still on track with the City's General Fund. City Manager G. Harold Duffey answered yes, and went on to state part of the Council's City of Grand Terrace Page 7 Minutes Grand Terrace City Council, Successor Agency, Housing Successor March 14, 2017 goal this year was to ensure that the child care program did not cost any money from the General Fund. He went on to say that there was the liability of the expense from the previous years that he believed was somewhere around $300,000.00, but part of the Council's goal was to have contracts to ensure they could make up revenue short falls and that they have the contracts in place so he expected this year to balance completely but does not address prior year's debt. Council Member Hussey then asked how they were going to address the previous year's debt. City Manager Duffey answered that staff will come back to the Council with a strategy and that they have been given direction at the beginning of the year and they have been following that direction. Council Member Hussey thanked Director Phillips again for her report. Mayor McNaboe thanked Director Phillips again and asked if this was a receive and file. Director Philips answered yes. RECEIVE AND FILE THIS REPORT. 5. Adoption of the Grand Terrace.Emergency Operations Plan ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING THE CITY OF GRAND TERRACE 2017 EMERGENCY OPERATIONS PLAN RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Bill Hussey, Council Member AYES: McNaboe, Robles, Hussey, Reinar-z ABSENT: Wilson 6. Approval of Resolution Designating the Public Works Director and/or City Engineer with the Discretionary Authority to Give Approval of Public Improvement Plans and Specifications Public Works Director Alan French introduced consultant Chris Voight from Interwest Consulting Group who presented a resolution under Government Code Section A-30.6. Mr. Voight went on to explain the Government Code and the resolution to streamline the construction process. He also stated that it provides if any field changes may occur they have design immunity as well. Mayor McNaboe asked if there were any questions and if there was any member of the public that would like to speak on this item. There were none. City of Grand Terrace Page 8 Minutes Grand Terrace City Council, Successor Agency, Housing Successor March 14, 2017 ADOPT A RESOLUTION THAT DESIGNATES THE PUBLIC WORKS DIRECTOR AND/OR THE CITY ENGINEER.WITH THE DISCRETIONARY AUTHORITY TO GIVE APPROVAL OF PUBLIC IMPROVEMENT PLANS AND SPECIFICATIONS RESULT: APPROVED [UNANIMOUS] I MOVER: . Sylvia Robles, Mayor Pro Tern SECONDER: Bill Hussey, Council Member C AYES: McNaboe, Robles, Hussey, Reinarz ABSENT: Wilson .7. Award of Contract for Landscape Maintenance Services Consultant Chris Voight discussed the previous landscape maintenance services contract and the bids for the new contract. He stated that three bids came in and the lowest was again EZ Sunnyday Landscape Services out of Rialto. He stated that their contract actually decreased from the last year and that the company had done a very good job on this contract. He pointed out in the contract, listed under Fiscal Impact, the $22,000.00 was the extension of the contract that they had done and the fiscal impact of this contract would be the amount of $45,430.00 which was paid for by the Landscape District and the General Fund. Mayor McNaboe asked if their landscape on Barton Road goes beyond Victoria Street to the east to Glendora Drive. Consultant Voight introduced Chad Zekena from EZ Sunnyday to respond to the question. He stated that the contract only goes through Victoria Street so that was what they have been doing. Mayor McNaboe then asked who will be taking care of that landscaping between Victoria Street and Glendora Drive. Consultant Voight said he would have his staff Kook into it and possibly add it to this contract with an amendment. Council Member Hussey asked how many staff the landscaper had doing each task and how long it takes on average, as well as how many days per week. Chad Zekena answered that he has three to four crew members and they work Thursday and Friday each week but sometimes the work can take three days and that they work the entire day. 1) AWARD A CONTRACTOR AGREEMENT TO EZ SUNNYDAY FOR LANDSCAPE MAINTENANCE SERVICES; 2) AUTHORIZE CITY MANAGER TO EXECUTE THE CONTRACT AND ANY NECESSARY AMENDMENTS FOR THIS CONTRACT r City of Grand Terrace Page 9 Minutes Grand Terrace City Council, Successor Agency, Housing Successor March 14, 2017 . RESULT: APPROVED [UNANIMOUS] MOVER,: Sylvia Robles, Mayor Pro Tern SECONDER: Brian Reinarz, Council Member AYES: McNaboe; Robles, Hussey, Reinarz ABSENT: Wilson 8. Award of March 2017 Communitv Benefit Funds to REC Center Assistant City Manager Cynthia Fortune presented the staff report. She presented the City Council with a community benefits fund application from the Recreation Center requesting a $310.00 grant amount to cover costs of a special event permit to hold an Easter Egg Hunt. She went on to point out and break down the number of community fund grants they had provided for the fiscal year, as well as their annual budget of $25,000.00. Mayor McNaboe asked if anyone had any questions or requests to speak. There were none. APPROVE THE AWARD OF $310 FROM THE CITY'S COMMUNITY BENEFITS FUND TO THE REC CENTER FOR THE 2017 EASTER EGG HUNT AND CRAFT FAIR RESULT: APPROVED [UNANIMOUS] MOVER: Brian Reinarz, Council Member SECONDER: Bill Hussey, Council Member AYES: McNaboe, Robles, Hussey, Reinarz ABSENT: Wilson 9. Modifications to the 2016/17 Budqet to Reduce Overall Operational Costs for the Citv Manager and Finance Department City Manager G. Harold Duffey gave a PowerPoint presentation on the reorganization of the Finance Department and City Manager's office. He explained the differences between the job titles and duties of each position. He offered alternatives to the current staff organization along with annual costs for each. Mayor Pro Tem Robles expressed disappointment that this was the first she was seeing that City Manager Duffey was hiring at the highest level step, and asked if the city had a policy that oversees the City Manager's placement of employees at any step in the salary range. City of Grand Terrace Page 10 Minutes Grand Terrace City Council, Successor Agency, Housing Successor March 14, 2017 City Manager Duffey responded that he did not believe there was a policy that he could not hire at any level or position. He then clarified that he was not necessarily going to hire at the top step. Mayor Pro Tern Robles stated that she was really concerned that if they do not have a policy that maybe they need to establish one to reign in City Manager authority and gain more oversight. Mayor Pro Tern Robles also stated concern that if they were to approve the motion today, the City Manager would come back during the budget vote and ask for more money. Mayor Pro Tern Robles then made a point to say that anything the people of the city want the Council to act upon needs to be on the agenda in this forum and not on Facebook. She then explained that the reason she wanted this item in the budget process is because they need to -engage the community to come in and really understand what it was, and they.as a body need to better understand what the impacts are. She continued saying that she was not getting the information globally enough with enough time. City Manager Duffey responded saying that if they approve the item tonight they would actually be reducing their overall expense from this year's budget. He then went on to recap their previous .conversation from the last meeting where he was directed by Mayor Pro Tern Robles to bring this item back at the next Council meeting. Mayor Pro Tern Robles responded she did not believe the options that City Manager Duffey had suggested would save money and she felt like she was being rushed. She was concerned they will not have enough money to pump up sheriff services to what the community desires. She also suggested that they start engaging some of the local papers as part of the budget process to inform the public on these topics. She ended by stating that she was not comfortable with this because it is not transparent enough and not deliberated enough within the budget process. Council Member Hussey agreed with Mayor Pro Tern Robles' statement that they need to build up sheriff services. He asked City Manager Duffey if it was correct that he did not have an Executive Assistant at present and City Manager Duffey answered that was correct. Council Member Hussey then asked if that position was budgeted and City Manager Duffey responded yes. Council Member Hussey stated he agreed with Mayor Pro Tern Robles that they should wait until the budget process is initiated for next year. He did commend City Manager Duffey for the work he put into the presentation but continued to agree with Mayor Pro Tem Robles and her concerns. Mayor McNaboe addressed Council Member Hussey and stated that they were not saving from their original budget. She then pointed out to City Manager Duffey that there were no comparisons in his presentation from where they were today, in terms of current budget, to what his proposed options were and asked who we had in the City of Grand Terrace Page 11 Minutes Grand Terrace City Council, Successor Agency, Housing Successor March 14, 2017 Finance Department to work with the Assistant City Manager. City Manager Duffey responded that there was a principal accountant and two support staff from Willdan who will stay on until the end of the year. Mayor McNaboe asked how much we had budgeted for the Assistant City Manager. City Manager Duffey answered he believed it was roughly $190,000.00. Mayor McNaboe then asked if things stay the way they were until the end of the budget year if they were actually saving money. City Manager Duffey answered overall yes but not that it will be available for additional police services. Council Member Reinarz stated that City Manager Duffey addressed what they had concerns 'with from the last meeting and appreciated what he brought today. He .personally liked Alternative Number 2 from the proposal because it does backfill the promotion and there was a significant savings. He asked City Manager Duffey if they were fully staffed in the city. City Manager Duffey answered that they had a couple part-time positions but other than that they were fully staffed. Mayor Pro Tem Robles expressed concerns again with feeling rushed and that the public was not aware of information that is important. She would like to see more and does not believe they need a Finance Director, Finance Manager, or Assistant to the i, Finance Director but did believe Alternative Number 2 was a fair solution. COUNCIL MEMBER REINARZ MOVED TO APPROVE NEW JOB CLASSIFICATION AND SET SALARIES FOR THE POSITION OF BUDGET OFFICER, REVIEW RECOMMENDED STAFFING OPTIONS FOR THE FINANCE DEPARTMENT AND CITY MANAGER'S OFFICE AND APPROVE STAFFING LEVEL ALTERNATIVES IN THE STAFF REPORT FOR INCLUSION IN THE 201.6-17 FISCAL YEAR .BUDGET, ALTERNATIVE 2. COUNCIL MEMBER REINARZ AUGMENTED MOTION TO APPROVE ALTERNATIVE 2 WHICH PROVIDES A LOWER LEVEL POSITION (BUDGET OFFICER) TO SUPPORT THE ACM, BUT WILL REQUIRE THE ACM TO STAY ENGAGED (ACT AS FINANCE DEPARTMENT LEAD) ON A REGULAR BASIS TO ENSURE THE OVERALL FUNCTIONS OF THE DEPARTMENT ARE OPERATING IN THE MOST EFFICIENT MANNER. THIS ALTERNATIVE LEAVES THE EXECUTIVE ASSISTANT POSITION WITHIN THE CITY MANAGER'S BUDGET AND ADDS THE .OFFICE SPECIALIST POSITION. THE EXECUTIVE ASSISTANT WILL BE FREE TO ASSIST THE CITY MANAGER ON PROJECTS AND NOT HINDERED WITH FRONT COUNTER CLERICAL RESPONSIBILITIES. (APPROXIMATELY $293,816). City of Grand Terrace Page 12 Minutes Grand Terrace City Council, Successor Agency, Housing Successor March 14, 2017 RESULT: ' APPROVED MOVER: . Brian Reinarz, Council Member -SECONDER: SilviaAobles, Mayor Pro Tem AYES: McNaboe,.Ro,bles, Reinarz NOES: 'Hussey ABSENT: Wilson i H. CITY MANAGER COMMUNICATIONS: None. RECESS TO CLOSED SESSION Mayor McNaboe recused herself from the closed session. I. CLOSED SESSION: .10.Conference with Leaal Counsel - Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One Potential Case (Riverside Highland Water Company) RECONVENE TO OPEN SESSION Mayor Pro Tern Robles stated they had a report and gave direction. REPORT OUT OF CLOSED SESSION J. ADJOURN: The Next Regular City Council Meeting will be held on Tuesday, March 28, 2017 at 6:00 p.m. Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting. ayor of the rand Terrace City Clerk of the City of Grand Terrace City of Grand Terrace Page 13