02/28/2017 CITY OF GRAND TERRACE
CITY COUNCIL AND SUCCESSOR AGENCY
MINUTES • FEBRUARY 28, 2017
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
CALL TO ORDER
Mayor McNaboe convened the City Council and City Council as the Successor Agency
to the Community Redevelopment Agency at 6:00 p.m.
INVOCATION
Invocation was given by Pastor Alonzo Garcia of the Living Word Church'.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Mayor McNaboe.
ROLL CALL
Attendee Name Title _ t: Status. kArrived:
Darcy McNaboe �Mayor _ Present I
Sylvia Robles j Mayor Pro Tern j Present
Doug Wilson I Council Member j Present
Bill Hussey j Council Member ; Present I
Brian Reinarz Council Member Present
GHarold Duffey i City Manager j Present l
Richard Adams j City Attorney j Present
Linda Phillips Child Care j Present l
Sandra Molina j Planning & Development Services Director j Present j
Cynthia A. Fortune ; Assistant City Manager. j Present
A. SPECIAL PRESENTATIONS -.NONE
B. CONSENT CALENDAR
The following Consent.Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
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Minutes Grand Terrace.City Council and Successor Agency February 28, 2017
RESULT,' APPROVED`[UNANIMOUS]
.MOVER: Bill Hussey, Council Member
SECONDER:, Doug Wilson, Council Member
AYES:- McNaboe,. Robles; Wilson; Hussey,. Reinarz
1. Waive Full Reading of Ordinances,on Agenda
DEPARTMENT: CITY CLERK
C. PUBLIC COMMENT
Resident Suzanne Santoya requested the City's permission to build a block wall on her
property to the sidewalk.
Mayor McNaboe acknowledged the resident's concern and informed her that the City
Manager would_follow up with her on the item.
Resident Barney Barnett wanted to remind the Council of the benefits of having a
Metrolink stop and requested that the City leave an issue of the Highgrove Happenings
on their counter for the public to view.
D. CITY COUNCIL COMMUNICATIONS
Council Member Brian Reinarz
Council Member Reinarz thanked everyone and spoke about a few functions he
attended. He attended a banquet honoring 80 and 90 year old seniors in Grand Terrace.
He also attended the Colton Joint United School District Long Range Facilities.Master
Plan Committee meeting. They wrote a draft of the guiding principles for their master
plan. Lastly, he attended a Neighborhood Watch meeting.
Council Member Bill Hussey
Council Member Hussey thanked the girl scouts for giving the veterans cookies. He also
attended the Colton Joint United School District Long Range Facilities Master Plan
Committee meeting. The Read Across America group is looking for volunteers to help
out at the Cooley Ranch and Grand Terrace Elementary Schools from 9:30-10:30 a.m.
The Blue Mountain hike is this Sunday.
Council Member Doug Wilson
Council Member Wilson thanked everybody for coming.
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Minutes Grand Terrace City Council and Successor Agency February 28, 2017
Mayor Pro Tem Sylvia Robles
Mayor Pro Tern Robles announced that she will be reading at Grand Terrace
Elementary School.
Mayor Darcy McNaboe
Mayor McNaboe did enjoy the gold and silver event at the senior center. She will also
be reading at Grand Terrace and Terrace View Elementary Schools.
E. PUBLIC HEARINGS - NONE-
F. UNFINISHED BUSINESS - NONE
G. NEW BUSINESS
2. Professional Services Agreement with KTUA to Prepare the Grand Terrace Active
Transportation Plan
�- Planning and Development Services Director Sandra Molina presented the staff report
for this item.
Joe Punsalan, Senior Associate with KTUA gave the PowerPoint presentation for this
item.
Council Member Reinarz inquired about the apparent discrepancy between the contract
amount of$250,733 and the amount on the budget $279,000 (page 86).
Director Molina replied that page 86 was the original cost proposal but it was adjusted
for the cost of project management.
1) ACCEPT THE ACTIVE TRANSPORTATION PROGRAM GRANT IN THE
AMOUNT OF $295,000;
2) ESTABLISH FUND 77 AS THE ACTIVE TRANSPORTATION PLAN FUND;
3) AUTHORIZE REVENUE EXPENSE ALLOCATIONS TO THE ACTIVE
TRANSPORTATION FUND IN THE AMOUNT OF $295,000, RESPECTIVELY;
4) APPROVE A CONTRACT WITH KTUA IN THE AMOUNT OF $250,733; AND
5) AUTHORIZE THE CITY MANAGER TO EXECUTE THE CONTRACT, AND TO
MAKE ANY AMENDMENTS NECESSARY TO COMPLETE THE PROJECT,
NOT TO EXCEED THE GRANT AMOUNT.
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Minutes Grand Terrace City Council and Successor Agency February 28, 2017
RESULT: ' APPROVED [UNANIMOUS]
MOVER: Brian.,Reinarz, Council Member
SECONDER: Bill Hussey, Council Member.
AYES: ` McNaboe, Robies,'Wilson, Hussey; Reinarz
3. 2011 Bond Proceeds Expenditure Agreement
Assistant City Manager Cynthia Fortune gave the PowerPoint presentation for this item.
Council Member Wilson requested clarification on which agency's responsibility it is to
administer the bonds.
(1) THE CITY COUNCIL ON BEHALF OF THE CITY AND THE SUCCESSOR
AGENCY BOARD ON BEHALF OF THE SUCCESSOR AGENCY APPROVE A BOND
PROCEEDS EXPENDITURE AGREEMENT FOR THE EXPENDITURE OF EXCESS
2011 TAX ALLOCATION BONDS BETWEEN THE CITY OF GRAND TERRACE AND
THE GRAND TERRACE SUCCESSOR AGENCY;
(2) THE CITY COUNCIL AUTHORIZE THE ESTABLISHMENT OF FUND #76 AS THE
CAPITAL PROJECTS REDEVELOPMENT FUND FOR USE OF THE EXCESS BOND
PROCEEDS;
( (3) THE SUCCESSOR AGENCY BOARD AUTHORIZE THE TRANSFER OF $289,015
FROM THE SUCCESSOR AGENCY 2011A&B BOND PROCEEDS FUND (FUND 36)
TO THE CAPITAL PROJECTS REDEVELOPMENT FUND (FUND 76) AND THE CITY
COUNCIL AUTHORIZE RECEIPT OF THE TRANSFER OF FUNDS;
(4) THE CITY COUNCIL APPROVE THE.EXPENDITURE ALLOCATION OF $289,015
IN FUND 76 TO BE ADMINISTERED BY THE CITY IN A MANNER CONSISTENT
WITH THE BOND COVENANT;
(5) THE CITY COUNCIL ADOPT RESOLUTION 2017-XX; AND
(6) THE SUCCESSOR AGENCY BOARD ADOPT RESOLUTION SA-1.
RESULT: APPROVED [UNANIMOUS]
MOVER:',, Sylvia Robles, Mayor Pro Tem
SECONDER: . Doug Wilson, Council.Member
"AYES: . McNaboe, Robles, Wilson;-Hussey, Reinarz
4. Mid-Year(2nd Quarter) and Year-End Budget Review for Fiscal Year 2016-17
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Minutes Grand Terrace City Council and Successor Agency February 28, 2017
Assistant City Manager Cynthia Fortune gave the PowerPoint presentation for this item.
Mayor Pro Tern Robles requested data for comparable cities and if there should be a
reasonable.expectation for cost of living increases for employees.
Assistant City Manager Fortune agreed to provide the data.
(1) RECEIVE AND FILE REPORT;
(2) APPROVE PROPOSED BUDGET ADJUSTMENTS/RECOMMENDATIONS IF
ANY;
(3) APPROVE THE PROPOSED GENERAL FUND FUND BALANCE DESIGNATION
FOR FY2016-17 YEAR-END; AND
(4) APPROVE RECOMMENDED FY 2017-18 BUDGET DEVELOPMENT
GUIDELINES AND REVIEW SCHEDULE.
,RESULT: APPROVED [UNANIMOUS]
- MOVER: Sylvia Robles; Mayor Pro Tern
SECONDER: Brian-Reinarz;,Council Member
AYES: McNaboe, Robles, Wilson, Hussey, Reinarz
5. Modifications to the 2016/17 Budget to Reduce Overall Operational Costs for the City
Manager and Finance Department
City Manager Harold Duffey gave the PowerPoint presentation on this item.
Mayor McNaboe inquired as to why it is important to remove the positions from the
budget.
City Manager Duffey,replied that it is a cleanup measure to the budget to eliminate
those positions.
Council Member. Hussey congratulated Assistant City Manager on her promotion and
then questioned the necessity of bringing in new positions. He also questioned why they
are moving titles around and increasing salaries when it's not clear what the Assistant to
the City Manager is going to do that the Executive Assistant is not.
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Minutes Grand Terrace City Council and Successor Agency February 28, 2017
City Manager Duffey clarified that while he can run the city with current staff, his request
for more staff is what he needs to be able to move the city forward and achieve all of the
goals that have been set forth for him. He also replied that the Executive Assistant does
more clerical duties such as answering phone calls, filing.and keeping the calendar
while the Assistant to the City Manager is more of an independent analyst position that
promotes economic development by working with businesses and moving the economic
development agenda forward. Furthermore, the Assistant to the City Manager position
is at will to create flexibility in that position. The Office Specialist will be managing
telephone calls, filing and keeping the calendar while working with the City Clerk's
office.
Council Member Hussey replied that Assistant City Manager Fortune was promoted to
do the job that City staff is requesting an Assistant to the City Manager to do. Why can't
an intern answer the phones and the Assistant City Manager handle the economic
development aspect?
City Manager Duffey restated that he does not have the capacity to complete projects
such as the EIFD, Lewis Project, parcels the city is trying to liquidate, etc. with his
current staffing. Furthermore, originally the Assistant to the City Manager handled
economic development but things have changed and he has to be flexible to handle the
projects that are coming up and these are the tools he needs to complete them.
Council Member Hussey replied that he wants to give him the tools but that City
Manager Duffey has already asked for more tools in the past. Why can't we just change
the titles of the existing workers and keep their salaries the same?
City Manager Duffey replied that the tasks that he is asking the position to perform are
consistent with the position he is asking the Council to create.
Mayor Pro Tern Robles expressed that she would like to see agenda items sooner and
written more concise. She also inquired how City staff has the authority to move funding
from professional services to salaries and benefits, as well as expressed her concerns
over staffing levels.
Assistant City Manager Fortune replied that the budget is approved at the fund level.
Therefore the City Manager has the authority to move approved line item budgets from
that fund from professional services to salaries and benefits. Additionally, in the general
fund, there are different departments such as building and safety and each department
has a budget for salaries, benefits, materials and professional..services.
Mayor Pro Tern Robles replied that when she worked salaries and benefits were 1000
Series and professional contracts were 2000 Series and that one could not move funds
between them without going first to the governing body.
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Minutes Grand Terrace City Council and Successor Agency February 28, 2017
Assistant City Manager Fortune replied that at the county level that is accurate but at
the city level once a city council approves a budget it's at the fund level and the city
manager has authority to move the approved budget line items in between those series.
City Manager Duffey added that the City staff is not asking for additional appropriation
of funds but is attempting to use the excess money within the fund.
Council Member Reinarz inquired if there is potential for unfunded liability under PEPRA
(Public Employee Pension Reform Act).
City Manager Duffey replied that it is possible but he doesn't believe it is a significant
issue.
Council Member Reinarz asked how many Willdan Consultants does the Finance
Department have right now.
City Manager Duffey replied that they have four (one finance director, one part-time
principal accountant, and two support staff). The entire Willdan contract will expire in
June 2017 and those positions are less expensive to hire within than to continue the
Willdan contract. Furthermore, since Willdan employees are inseparable from City staff,
CalPERS is exploring to see if the City is trying to skirt around the CalPERS system.
This is also a contributing factor in his decision to hire new staff.
/ Council Member Reinarz_ inquired if the City Manager could work with someone other
than a finance manager since the Assistant City Manager is so well versed in finance.
City Manager Duffey replied that he could make work with what the Council gave him
but without the finance manager, Assistant City Manager Fortune would have an
increased workload.
Council Member Wilson expressed support for the proposal stating that he doesn't want
the City to get under water in terms of completing its projects especially if it doesn't cost
more to get the staff they need.
Mayor McNaboe inquired as to the additional duties that Assistant City Manager
Fortune would have, being promoted from Finance Director to,Assistant City Manager.
City Manager Duffey replied that as Assistant City Manager she would be responsible
for all of the administration and finance components of the City, as well as assisting the
City Manager in other areas such as bonds and legislation. Furthermore, Assistant City
Manager Fortune would pursue EIFD's and regional funding not yet being utilized by the
City.
Council Member Hussey replied that he believes that the Council has already supplied
the tools that the City Manager previously requested and is concerned that he is asking
for more.
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Minutes Grand Terrace City Council and Successor Agency February 28, 2017
City Manager Duffey clarified that the Council has already given him tools but if you give
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him these tools he can accomplish more.
Mayor Pro Tern Robles asked if you have an Assistant City Manager whose primary
responsibility is economic development and he/she isn't going to do it then why can't
he/she manage the finance department, because she believes an EIFD is going to be
handled by a contract person anyways.
City Manager Duffey replied that the Assistant City Manager will be a project manager
and the financial manager.will be a processor of the information to make sure we are in
compliance.
Mayor Pro Tern Robles referenced a few cities to compare the proposal with the staffing
other cities have.
City Manager Duffey replied that the proposal is within the market range.
Mayor McNaboe asked what the difference is between a finance manager and a finance
director and the duties of a finance manager and accounting manager.
Assistant City Manager Fortune replied that a finance director and manager are very
close and that an accounting manager only does accounting (expenses vs revenue)
whereas a finance manager also does budget analysis.
City Manager Duffey stated that on page 145 the job classifications show that usually a
finance manager reports to a finance director. However, in our proposal we will have the
finance manager report directly to the assistant city manager
Mayor Pro Tern Robles stated that it's a lot of money and .she believes that with the
city's current workload the current staff is sufficient.
(1) ADD AND DELETE POSITIONS IN THE 2016/17 BUDGET TO REDUCE THE
OVERALL OPERATING COST OF MANAGING THE CITY'S FINANCE AND CITY.
MANAGER'S OFFICE. ELIMINATE CITY MANAGER'S EXECUTIVE ASSISTANT,
AND ADD ASSISTANT TO THE CITY MANAGER, OFFICE SPECIALIST, PRINCIPAL
ACCOUNTANT (PART-TIME) AND FINANCE MANAGER. IN ADDITION, STAFF IS
REQUESTING COUNCIL APPROVE NEW JOB CLASSIFICATION AND SET
SALARIES FOR THE POSITIONS OF ASSISTANT TO THE CITY MANAGER AND
FINANCE MANAGER. NO BUDGET APPROPRIATION IS REQUESTED, THE
POSITIONS WILL BE FULLY FUNDED (SALARIES AND BENEFITS) BY THE
REDUCTION OF A PROFESSIONAL SERVICE CONTRACT AND THE ELIMINATED
POSITION;
(2) APPROVE RESOLUTION 2017- AMENDING THE 2016-17 APPROVED
BUDGET— REVISING THE 2016-17 ADOPTED POSITION AUTHORITY; AND
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(3) APPROVE RESOLUTIONS 2017- RESCINDING RESOLUTION 2016-03 AND
ESTABLISHING NEW CLASSIFICATION/SALARY RANGES FOR THE EMPLOYEES
OF THE CITY OF GRAND TERRACE.
RESULT:' : FAILED [270 3]
MOVER:; Doug Wilson,.Council Member
SECONDER:_- Darcy McNaboe,'Mayor -
AYES: Darcy McNaboe, Doug Wilson
NAYS: Sylvia Robles, Bill Hussey; Brian Rein'
Mayor Pro Tern Robles motioned-that the Finance Manager position be deleted from the
recommendation contained in the 2016/2017 Budget.
Motion failed due to lack of second.
Discussion ensued on alternate recommendations and feedback is to be provided by
Council to the City-Manager's office to bring back reorganization alternatives for the
Council to consider.
It was the consensus of the Council to have this item brought back to the March 14,
2017 Council meeting.
RECESSED MEETING
Mayor McNaboe declared a recess of the Grand Terrace City Council meeting at
7:58 p.m.
MEETING RECONVENED
Mayor McNaboe reconvened the meeting of the Grand Terrace City Council at
8:05 p.m.
6. Discussion of Public Safety - Levels of Service
Lieutenant Doug Wolfe gave the PowerPoint presentation for this item.
Council Member Reinarz asked if it is. possible to change the cover deputy hours or
days.
Lieutenant Wolfe replied that changes could be made.
" Council Member Hussey commented on the reduction of the Part 2 Crimes.
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Minutes Grand Terrace City Council and Successor Agency February 28, 2017
Mayor Pro Tern Robles commented that this was an outstanding report.
Lieutenant Wolfe added that there is a difference between being by yourself versus
knowing you have a partner either with you or nearby.
Resident Anthony Cortez spoke about his Neighborhood Watch Program as an aide to
the sheriffs. They also have a Facebook page to inform residents. He also promoted the
citizen patrol program.
Resident Yohan Gallow thanked Lieutenant Wolfe and spoke about the importance of
communication. Yohan proposed looking at the budget to try and see what can be done
about crime in the city.
Resident Stephanie Holtz asked about the price of increased patrols and spoke about
the limitations that citizens who patrol have and requested increased patrols of officers.
Resident Leo Doyle asked since Loma Linda has five patrol cars and Grand Terrace
has one that maybe Grand Terrace should take one car, from Loma Linda. He
referenced the-crime that takes place on Honey Hill and came across an uncooperative
officer.
Resident Abigail Smith asked Lieutenant Wolfe about what agency he is contracted
with.
Lieutenant Wolfe clarified his contract is with the City.
Unnamed resident expressed his concerns about crime in the city.
Unnamed resident shared about how her home was robbed at 1:30 a.m. and the lack of
patrolling that occurs in the city.
Mayor Pro Tern Robles commented that current patrolling is inadequate and that there
is a need for a 40-hour patrol officer and requested suggestions on what can be done to
help.
Council Member Hussey commented that we need to find the money because it is a
small price to pay to make sure that our officers are safe.
Council Member Reinarz thanked everybody for their efforts.
Mayor McNaboe thanked everybody who came to express their concerns and stated the
need for residents to look out for each other and asked the City Manager about plans in
the budget to increase patrols.
City Manager Duffey stated that staff would use funding for public safety that had been
set aside from the 2014-2015 Budget to add the additional 40-hour officer for three (3)
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Minutes Grand Terrace City Council and Successor Agency February 28, 2017
months. Once the data has been collected from the three (3) months, staff will report
back to council during the budget cycle and convey what options are available. .
RECEIVE AND FILE THE REPORT.
H. CITY MANAGER COMMUNICATIONS
Next month there will be a City/County retreat and they will create a poster board which
will help create partnerships.
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, March 14, 2017 at
6:00 p.m. Agenda item requests must be submitted in writing to the City Clerk's office no
later than 14 calendar days preceding the meeting.
Mayo of thefCity of Gr nd Terrace City Clerk of the City of Grand Terrace
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