01/24/2017 CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES • JANUARY 24, 2017
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
CALL TO ORDER
Mayor McNaboe called the meeting to order at 6:00 p.m.
INVOCATION
Invocation was given by Pastor Edgy Gallegos of the Living Word Inland Empire.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Council Member Brian Reinarz
ROLL CALL
i\ Attendee Name _ Title_ Status ' Arrived
Darcy McNaboe r Mayor i Present j
Sylvia Robles ' Mayor Pro Tem ; Present
Doug Wilson Council Member . Present
Bill Hussey Council Member Present l
Brian Reinarz ( Council Member 1 Present
G. Harold Duffey i City Manager Present j
Pat Jacquez-Nares City Clerk ; Present
Richard Adams I City Attorney Present j
Linda Phillips ! Child Care ? Present
Yanni Demitri i Public Works Director ! Present
Sandra Molina Planning & Development Services I Present
Director
Cynthia A. Fortune ! Assistant City Manager j Present j
SPECIAL PRESENTATIONS
Presentation of a Commendation Senior Center President Jane Haines.
Mayor McNaboe presented the commendation to Senior Center President Jane Haines.
r
Jane Haines thanked everyone.
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Minutes Grand Terrace City Council January 24, 2017
L_ Presentation of a Proclamation for the National Mentoring Month of San Bernardino
County Children and Family Services.
Council Member Brian Reinarz proclaimed that January is National'Mentoring Month to
the San Bernardino County Children and Family Services.
.Director Nancy Pimental accepted the proclamation, thanked everyone and spoke about
the national mentoring task force challenge.
CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial.
They will be acted upon by the City Council at one time without discussion. Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Sylvia. Robles, Mayor Pro lem
AYES: McNaboe, Robles, Wilson, Hussey, Reinarz
1. Waive Full Reading of Ordinances on Agenda.
DEPARTMENT: CITY CLERK
2. Approval of Minutes — Regular Meeting — 01/10/2017
3. Approval.of Check Register No. 12312016 in the Amount of$422,016.70
APPROVE CHECK REGISTER NO. 12312016 IN THE AMOUNT $422,016.70, AS
SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR
FISCAL YEAR 2016-17.
4. 2093: Monthly Financial Report for November 2016
RECEIVE AND FILE THE MONTHLY FINANCIAL REPORT FOR THE PERIOD
ENDING NOVEMBER 30, 2016.
5. Monthly Business License Report for December 2016
RECEIVE AND FILE THE MONTHLY BUSINESS LICENSE REPORT FOR THE
PERIOD ENDING DECEMBER 31, 2016.
6. Notice of Completion for GTB 2016-06 - Demolition Project at 22273 Barton Road
DIRECT STAFF TO RECORD THE NOTICE OF COMPLETION FOR GTB 2016-06
(DEMOLITION PROJECT)
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Minutes Grand Terrace City Council January 24, 2017
—,. PUBLIC COMMENT - NONE
L�
CITY COUNCIL COMMUNICATIONS
Council Member Brian Reinarz
Council Member Reinarz attended the League of California Cities conference. The
conference, consisting of mayors, city managers and council members, had
presentations on topics such as the roles and responsibilities of city staff and the
Leagues 2017 goals.
Council Member Bill Hussey
Council Member Hussey thanked the Mayor McNaboe. Council Member Reinarz
listened to an analysis "of Prop 64 (Legalization of marijuana in CA) by Rancho
Cucamonga Police Chief Captain Danielle Boldt. Captain Boldt visited Colorado
communities prior to the passage of Prop 64 to assess the impact that the legalization
of marijuana had on Colorado communities. In her analysis she gave an entire list of
negative impacts to the community.
r' Council Member Doug Wilson
'f No Comment
Mayor Pro Tern Sylvia Robles
No Comment
Mayor Darcy McNaboe
Mayor McNaboe provided an overview of the following items discussed at San
Bernardino County Transportation Authority:
There was a funding,request for the operation and maintenance of the San Bernardino
Santa Fe Depot.
The San Bernardino County Transportation analysis model contract was awarded to
Cambridge Systematics.
She also stated that the Grand Terrace Oversight Board approved the Resolution of the
Successor Agency CRAF Loan Repayment Schedule of the Successor Agency's
Residual Receipts Contract Agreement and the Successor Agency's Recognized
Obligation Payment Schedule 17/18 in the amount of$2,925,556.
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Minutes Grand Terrace City Council January 24, 2017
PUBLIC HEARINGS - NONE
None
UNFINISHED BUSINESS - NONE
NEW BUSINESS
7. Acceptance of the 2017 Every 15 Minutes Grant Award in the Amount of$6,000.
Deputy Frank Navarro made a presentation on the every 15 minutes program which
included clips from a video they use at the high school.
Finance Director Cynthia Fortune explained that in previous years, the program
received a $10,000 grant but this year it was cut to $6,000. Director Fortune is asking
that the City Council approve an additional $4,000 from the public safety. fund to
augment the grant.
Public Comment
Resident Deborah Hurst highly recommended approving the grant speaking highly of
the effectiveness of the program.
1. ACCEPT THE 2017 EVERY 15 MINUTES GRANT PROGRAM AWARD OF $6,000
FROM THE DEPARTMENT OF CALIFORNIA HIGHWAY PATROL;
2. AUTHORIZE THE CITY MANAGER OR HIS DESIGNEE TO SIGN AND EXECUTE
THE GRANT AGREEMENT WITH THE DEPARTMENT OF CALIFORNIA HIGHWAY
PATROL;
3._AUTHORIZE THE ALLOCATION OF $4,000 TO AUGMENT THE EVERY 15
MINUTES GRANT FROM THE DEPARTMENT OF CALIFORNIA HIGHWAY PATROL;
AND
4. AUTHORIZE THE REVENUE AND EXPENSE ALLOCATIONS OF $10,000
RESPECTIVELY TO ACCOUNT FOR THE RECEIPT OF GRANT FUNDS AND
EXPENDITURE FOR THE EVERY 15 MINUTES PROGRAM.
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Minutes Grand Terrace City Council January 24, 2017
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tem .
SECONDDER: Brian.Reinarz,,Council Member
AYES:. McNaboe, Robles, Wilson; Hussey, Reinarz
8. Purchase of Automated License Plate Reader Cameras for the Corner of Barton Road
& Honey Hill
Finance Director Cynthia Fortune presented the PowerPoint Presentation for this item.
Resident Jeff McConnell highlighted the efficiency and cost effectiveness of having the
cameras.
(1) APPROVE THE PURCHASE AND INSTALLATION OF AN TWO (2) AUTOMATED
LICENSE PLATE READER (ALPR) CAMERAS IN THE AMOUNT OF $30,244 TO BE
INSTALLED AT THE INTERSECTION OF BARTON ROAD AND HONEY HILL
DRIVE; AND
(2) AUTHORIZE THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE THE
PURCHASE ORDER TO VIGILANT SOLUTIONS FOR THE ALPR CAMERAS IN THE
AMOUNT OF $30,244.
j RESULT: APPROVED [UNANIMOUS]
MOVER: Bill;Hussey, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tern
AYES: ' McNaboe, Robles, Wilson, Hussey, Reinarz
9. Emergency Management Performance Grant (EMPG)
Planning and Development Services Director Sandra Molina presented the Emergency
Management Performance Grant request.
1. RECEIVE AND FILE THE SAN BERNARDINO COUNTY FIRE (SB FIRE)
EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) REPORT.
2. ACCEPT THE EMPG AWARD IN THE AMOUNT OF $11,632.
3. ESTABLISH FUND #75 AS THE EMERGENCY MANAGEMENT PERFORMANCE
GRANT (EMPG) FUND.
4. AUTHORIZE THE IN-KIND MATCH OF $11,632 FROM THE CITY'S APPROVED
FY2016-17 OPERATING BUDGET AS REQUIRED BY THE EMPG GRANT.
5. APPROVE THE REVENUE AND EXPENSE APPROPRIATIONS IN THE
AMOUNTS OF $23,264 RESPECTIVELY FOR THE EMPG GRANT ACTIVITY.
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Minutes Grand Terrace City Council January 24, 2017
�- 6. AWARD A PURCHASE ORDER TO DYNAMIC PLAN NING+SCIENCE (DP+S) TO
UPDATE THE CITY'S LOCAL HAZARD MITIGATION PLAN IN THE AMOUNT OF
$11,632.
7. AUTHORIZE THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE AN
AMENDMENT TO THE ATTACHED AGREEMENT WITH DP+S, TO INCORPORATE
THE ADDITIONAL SCOPE OF WORK AND THE ADDITIONAL COMPENSATION TO
COVER THE SCOPE OF WORK IN THE AMOUNT OF $11,632.00.
RESULT: APPROVED [UNANIMOUS]
MOVER:,I Doug Wilson, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tern
AYES: McNaboe; Robles, Wilson, Hussey, Reinarz
10.10th Annual Blue Mountain Hike
Planning and Development Services Director Sandra Molina informed the Council that
the hike is scheduled for March 5, 2017.
Mayor McNaboe asked when Staff would hear back about the grant request.
Director Molina replied that they would receive it in April.
( RECEIVE AND FILE REPORT.
11.Award of Contract for Pico Street Paving Services
Public Works Director Yanni Demitri presented the staff report for this item.
Council Member Wilson inquired about when the project would have Certificates of
Occupancy issued?
Public Works Director Demitri replied that four (4) units were already occupied by
residents.
Council Member Wilson inquired if the full improvement of the street was shown on the
plan as a condition of the project?
Public Works Director Demitri replied that just a half street to the centerline was shown
on the plans.
Council Member Wilson asked if the developer would have had to pave the entire street
to make the centerline profile.
Public Works Director Demitri replied that it is tricky but doable.
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Minutes Grand Terrace City Council January 24, 2017
Council Member Wilson inquired if an inspection was done before the paving was
completed.
Public Works Director Demitri replied that there was no inspection done before paving.
Council Member Wilson stated.that "we have a problem".
City Attorney Richard Adams stated that if the Council pays the contractor it would be
subject to an inspection.
City Manager Duffey stated that the City is not obligated for any work therefore if_the
Council wishes they can award the contract after the inspection is made. It would
require bringing the matter back to award the contractor who did the work.
Mayor Pro Tem Robles recommended bringing it back.
Council Member Hussey supported bringing it back.
Council Member Wilson supported bringing it back and stated that any research or
testing that needs to be conducted should be at the cost of the contractor.
The Contractor stated that Pico is a problem street and at the time there was,.a lot of
rain. He saw a window where the street was dry and thus proceeded to complete the
work. He also welcomed an inspection if it was the wish of the Council.
Mayor Pro Tern Robles acknowledged that Pico is a problem street but still insisted
upon an inspection.
1. BRING BACK AWARD OF CONTRACT FOR PICO STREET PAVING SERVICES
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tern
SECONDER: Bill Hussey, Council Member
AYES: McNaboe,,,Robles, Wilson, Hussey, Reinarz
12.Accept the Award of the Highway Safety Improvement Program Grant for Safety
Improvements on Mt. Vernon in the,Amount of$435,700
Public Works Director Yanni Demitri presented the staff report for this item.
Mayor McNaboe asked if the cobblestones at Barton Rd and Mount Vernon would be
removed.
Public Works Director Demitri replied that the cobblestones would remain and be striped
over.
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Minutes Grand Terrace City Council January.24, 2017
Mayor Pro Tern Robles commented that it appears expensive to just pay for crosswalks
and signs. She asked about streetlight locations where visibility needs to be enhanced.
Public Works Director Demitri replied that during the .design phase a determination
would be made about which locations could benefit from streetlights.
Mayor Pro Tern Robles asked if there would be any traffic signals.
Public Works Director Demitri replied that traffic signals would not be installed at this
time.
Council Member Hussey showed support for traffic signals and inquired as to the cost.
Public Works Director Demitri replied that the cost of the,traffic signals is $250,000 per
intersection and there needs to be a justification.
City Manager Duffey recommended doing modelling of certain intersections to see if
traffic signals would be warranted in the future.
Mayor Pro Tern Robles inquired about the Radar Feedback signs.
Public Works Director Demitri replied that during the design phase a determination
,- would be made about the location of the Radar Feedback signs.
Council Member Reinarz inquired if the funds could be used to purchase additional stop
signs.
Public Works Director Demitri replied that the City can always go back to the grant
distributors and get'approval for a change in the use of the funds; however stop signs
also need to be warranted.
City Manager Duffey inquired if we could take some of the money that was allocated for
one intersection and use it instead for additional stop signs.
Public Works Director Demitri replied yes.
Council Member Reinarz commented that there is a lack of stop signs when you make a
left on De Berry St from Mt. Vernon.
Council Member Wilson concurred that stop signs need to be warranted.
1. RECEIVE AND FILE THE FEDERAL HIGHWAY SAFETY IMPROVEMENT
PROGRAM (HSIP) GRANT AWARD REPORT.
2. ACCEPT THE HSIP GRANT AWARD IN THE AMOUNT OF $435,700.
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Minutes Grand Terrace City Council January 24, 2017
3. ESTABLISH FUND #74 AS THE HIGHWAY SAFETY IMPROVEMENT PROGRAM
(HSIP) GRANT FUND.
4. APPROVE THE REVENUE AND EXPENSE APPROPRIATIONS IN THE
AMOUNTS OF $435,700 RESPECTIVELY FOR THE HSIP GRANT FUND.
RESULT: APPROVED [UNANIMOUS]
MOVER:, Sylvia-Robles; Mayor Pro Tern
SECONDER: Doug Wilson, Council Member
AYES: I McNaboe, Robles, Wilson, Hussey, Reinarz
13.Discussion of Public Safety - Levels of Service Special City Council Meeting Date
City Manager Duffey wanted to have a workshop on the financial cost of additional
public safety services.
Mayor McNaboe inquired if there was a special meeting on January 31, 2017.
City Manager Duffey replied yes there is a schedule meeting on January 31,2017.
Mayor McNaboe asked the Council which date they wanted to meet on.
City Manager Duffey stated that the Council could also shorten the agenda on a regular
meeting.
Mayor Pro Tern Robles commented that she would prefer to shorten the agenda.
Council Member Wilson concurred that it should be included into a lighter regular
meeting.
Council Member Hussey also concurred that it should be part of a regular meeting.
Council Member Reinarz also concurred that it should be part of a regular meeting.
STAFF RECOMMENDS. THAT THE CITY COUNCIL SET. THE DATE FOR THIS
SPECIAL MEETING AT 6:00 P.M. ON EITHER TUESDAY, FEBRUARY 7, 2017 OR
FEBRUARY 21, 2017.
CITY MANAGER COMMUNICATIONS
There will be posters posted about the walk on Blue Mountain event in City Hall kiosks.
February 2, 2017, there is a transit tour titled "San Bernardino County Transportation
Future" event. City Manager Duffey recommended this event to the Council.
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Minutes Grand Terrace City Council January 24, 2017
Crystal Egger sent the City Council flowers as a thank you.
City Manager stated a-blast would be sent to residents to remind-them that when they.
hire a contractor to make sure the contractor has a business license with the City.
RECESS TO CLOSED SESSION
Mayor McNaboe adjourned the meeting in honor.of longtime resident Ray Burns, and
expressed her condolences to his family and friends.
CLOSED SESSION
14.Conference with Legal Counsel -Anticipated Litigation;
Significant Exposure to Litigation pursuant to paragraph (2) of subdivision (d) of
Government Code Section 54956.9: One Potential Case.
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened to Open Session at 7:33p.m.
/ REPORT OUT OF CLOSED SESSION
Mayor McNaboe reported that Council met in Closed Session to discuss the item as
listed on the agenda. Direction was given to Staff with no reportable action.
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, February 14, 2017 at
6:00 p.m. Agenda item requests must be submitted in writing to the City Clerk's office
no later than 14 calendar days preceding the meeting.
May the sty of r d Terrace City beirk of the City of Grand Terrace
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