08/23/2016 r
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES • AUGUST 23, 2016
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center a 22795 Barton Road
CALL TO ORDER
Mayor McNaboe called the City Council Meeting to order at 6:00 p.m.
Invocation was led by Pastor Alger Keough from Azure Hills Seventh-Day Adventist
Church.
Pledge of Allegiance was led by Mayor McNaboe.
ROLL CALL
Attendee Name ; Title ? Status I Arrived
Darcy McNaboe I Mayor I Present {
Sylvia Robles Mayor Pro Tern I Present {
Jackie Mitchell Council Member { Present j
Doug Wilson Council Member { Present {
Bill Hussey Council Member { Present {
G. Harold Duffey City Manager { Present {
Pat Jacquez-Nares ( City Clerk I Present ( .
Richard Adams City Attorney 1 Present {
Linda Phillips Child Care I Present I
Yanni Demitri Public Works Director I Present {
Sandra Molina Planning & Development Services Director I Present {
Cynthia Fortune Finance Director { Present {
Steve Lasiter Battalion Chief { Present {
Doug Wolfe I Lieutenant ( Present l
A. SPECIAL PRESENTATIONS - NONE
B. CONSENT CALENDAR
APPROVE ALL CONSENT CALENDAR ITEMS.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tern
SECONDER: Jackie Mitchell, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
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1. Waive Full Reading of Ordinances on Agenda
WAIVED FULL READING OF ALL ORDINANCE ON THE AGENDA
2. Approval of Minutes — Regular Meeting — 08/09/2016
APPROVED THE MINUTES OF THE 08/09/2016 REGULAR MEETING
C. PUBLIC COMMENT
Glen Kendall, Grand Terrace resident, reported fireworks were still being discharged
and would provide the address to Lt. Wolfe. He also reported parking situation which the
resident has to place their trash can in the middle of the street.
Angela Wilkinson, Grand Terrace resident, reported that cars were running the stop
signs on Preston/Palm between 7:30 and 7:45 a.m. She further stated that she had
received complaints on cars parking in front of mailboxes. She would like the City to put
a reminder in the newspaper or send out flyers to not parking in front of mailboxes.
Patricia Farley, Grand Terrace resident, stated her concerns with the fireworks and
reported that they were still being discharged. She requested the minutes of the July 26,
2016 meetings. Ms. Farley stated her concerns with the fee for the false alarm and
requested that this be made more public.
D. CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey
Council Member Hussey thanked everyone present at the meeting. He stated that he
was aware of the fireworks and that it was very disrespectful for people to discharge
illegal fireworks. He appreciated the volunteers and people that picked up the trash in
the streets. Council Member Hussey went to the soccer games on Saturday and it was
a beautiful day but everyone needed to make sure that the trash was being picked up.
He suggested to City Manager Duffey to have the City place additional trash cans.
Council Member Hussey reported that illegal vendors were selling their goods at the
high school and parks which were taking away from the youth clubs fundraising. He
requested that City Manager Duffey increase Code Enforcement on illegal vendors.
Council Member Hussey reminded everyone that Friday Night Lights was coming and
asked everyone to support the Titans. Titan's football would be holding a special
Veteran's appreciation program at one of their home games. He received a letter from
James Ramos' Office that the Veteran's Affairs office in San Bernardino had application
for grants to have Veteran's names on the the Freedom Wall. The Freedom Foundation
has done a great job on this wall. Council Member .Hussey and Mayor McNaboe
attended the Westwood town hall meeting. He reported that during his election -
paperwork signing many residents expressed to him that they spoke to someone at City
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-- Hall but did not know their names. He has asked City Manager Duffey to have City
employees wear name badges or have their pictures with names on the wall.
Council Member Doug Wilson
Council Member Wilson thanked all of the volunteers, those who have served or were
contemplating service. The City would not be able to accomplish what it had done in the
past and continued to do. He would like to especially thank Mayor McNaboe, she has
shown incredible strength this last year and half in times of trial and he really admires
the strength she has shown. He believed that water was the most important resource
and urged future generations to address this quickly. Council Member Wilson reported
that his little dog got bit by a coyote and urged residents to be mindful of their pets.
Council Member Jackie Mitchell
Council Member Mitchell thanked everyone in attendance.
Mayor Pro Tern Sylvia Robles
Mayor Pro Tern Robles reported that she attended three meetings for Omnitrans the
Board meeting, the Administrative & Finance Committee meeting and the Plans &
Programs Committee meeting. Mayor Pro Tern Robles provided a brief summary on
_. these meetings. The Board meeting had sbX reporting, routine items, they were still in
labor negotiations, and continue to have unresolved pending litigation.
Mayor Pro Tern Robles provided a written summary as follows:
The sbX Green Line travels a 15. 7 mile rapid transit bus line from Cal State University
San Bernardino to Loma Linda University it had 16 stations and the cost to build was
$197.1 million. Ninety-Six percent of this amount came from federal, state and county
funds designated for transit projects. $75 million came from the Federal,,Transportation
Agency Small Starts Program.
Mayor Pro Tern Robles reported on the West Valley Connector Project. The West
Valley Connector Project is a 25-mile-long bus rapid transit (BRT) project that proposes
limited stops, providing speed and quality improvements to the public transit system
within the corridor. It provides premium transit with 10-15 minute service, Transit Signal
Priority (TSP), dedicated lanes, enhanced stations and integration with other bus routes.
The Project includes stations at 27 locations/major intersections The Project seeks to
improve mobility in the San Bernardino Valley with an enhanced, state-of-the-art BRT
system to address the growing traffic congestion and the one million people that will be
added to the area by 2030.
Project Goals
• Respond to growth in Pomona, Montclair, Ontario, Rancho Cucamonga, and Fontana
• Increase transit ridership
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• Provide faster, more attractive transit service along the Holt Boulevard and Foothill
Boulevard corridors
• Connect major activity centers:
• Victoria Gardens, schools, downtown areas
• Metrolink
• Major employers
• Support the cities' transportation and land use plans
• Analyze all viable alternatives to determine the best option
Mayor Darcy McNaboe
Mayor McNaboe provided a written summary of her report as follows:
1. SANBAG - General Policy Committee - August 10 (Elected as one of three East
Valley Representatives)
Consent -Administrative Matters
• May, June and July 2016 Procurement Report Receive the May, June and July
2016 Procurement Report.
• Measure I Revenue Receive report on Measure I receipts for Measure 1 2010-
2040
Discussion -Administrative Matters -
• Measure I Local Pass-Through Compliance Audit for City of Adelanto
Fiscal Year 2014/2015 That the General Policy Committee recommend
the Board review and receive the Measure I Audit Reports of Local Pass-
Through Funds for the City of Adelanto for the year ended June 30, 2015.
• Insurance Premium Update Receive and.file report on result of insurance
premium for Fiscal-Year 2016/2017.
• Investment Policy No. 20100 That the General . Policy Committee
recommend the Board: A. Approve existing SANBAG Investment Policy
No. 20100 with staff recommended changes to
• Request for Proposal 17-1001569 Audit Services for Transportation
Development Act (TDA) Claimants, Measure I Local _Pass-Through
Revenue Recipients, and Financial & Compliance Auditing Services for
Transit Operators.
• Receive update on the Fiscal Year 2015/2016 Work Goals and Objectives.
• Recommend the Board approve the process for the selection of two
members of the Independent Taxpayer Oversight Committee (ITOC) to fill
vacancies that will be created on December 31, 2016 due to term limits.
• Recommend Changes to the Commercial HERO Program Adding
Renovate America, Inc.
• Recommend Changes to the Commercial HERO Program Administered
by SAMAS Capital, LLC
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2. SANBAG - Metro Valley Study Session - August 11
Consent - Proiect Delivery
• Recommend approval Construction Contract Change Orders to on-going
SANBAG construction contracts with Ortiz Enterprises, Inc., Sully-Miller
Contracting Company, Skanska USA Civil West, Riverside Construction
Company, Inc., Flatiron West, Inc. and MCM Construction, Inc.
Discussion - Proiect Delivery
• Receive the Major Projects Status Report for the period through June 2016.
• Recommend approval of 1-215 Bi-County Project - Billboard Relocation
Agreement between SANBAG, City of Ontario, and Lamar Advertising Company
• Recommend release of Request for Proposal (RFP) 16-1001515 to retain a
consultant for the preparation of updated Coordination Timing. Plans, to provide
Semi-Annual Assessments and provide On-call System Support for the San
Bernardino Valley Coordinated Traffic Signal System (SBVCTSS). B. Approve
the draft templates of Cooperative Agreements between the San Bernardino
County Transportation Authority (SANBAG) and local agencies
Discussion - Reaional/Subreaional Planninq
• Recommend approval of Mobile Source Air Pollution Reduction Review
Committee Agreement for Signal Synchronization Funding
Discussion - Proiect Delivery
• Recommend approval amendment 4 to I-10/Tippecanoe Interchange
Construction Management Contract with Simon Wong Engineering a Wholly
Owned Subsidiary of Kleinfelder West, Inc.
• Recommend for approval an RFP for On Call Right of Way Advisor Services for
various projects of the Measure I Major Projects Program. '
• Recommend approval of Caltrans Cooperative Agreement and Award for
Preliminary Engineering Services for the Interstate 215 (1-215) /University
Parkway Interchange Project
• Recommend approval of Second Amended and Restated Cooperative
Agreement No. C13027 (C13027- 04) with the City of Highland for the delivery of
the Planning, Environmental, Design and Right of Way phases of the State Route
210 (SR-210) Base Line Interchange Project, which adds in the Right of Way
phase roles and responsibilities and increases project funding
Discussion - Transportation Proarammina and Fund Administration
• Recommend approval of contract SR210/Base Line Avenue Term Loan
Agreement with the City of Highland
3. Opening Ceremonies - Soccer-August 13
PUBLIC HEARINGS — NONE
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F. UNFINISHED BUSINESS — NONE
G. NEW BUSINESS
3. Award of Contract for the Construction of ADA Curb Ramps on Main Street
Public Works Director Demitri presented the staff report for this item.
Council Member Hussey asked what was the difference between the Martinez and All
American' bids because he was concerned that there would be additional change
orders.
Public Works Director Demitri did not know why the amounts were different but that he
was confident that Martinez could do the job.
Council Member Wilson stated that All American was an asphalt company and used
sub-contractors to do concrete work.
Public Works Director Demitri confirmed that All American is not a concrete company
and usually uses Martinez to perform the concrete work for them as a sub-contractor.
Patricia Farley, Grand Terrace:resident, asked whether the asphalt could manage the
weight of all the trucks since Main Street had been designated as a truck route. _
Public Works Director Demitri stated that this would only prolong the life . of the
pavement.
1. AWARD A CONSTRUCTION CONTRACT NO. 2015-38 TO MARTINEZ
CONSTRUCTION FOR SEVEN ADA HANDICAPPED RAMPS.
2. AUTHORIZE .CITY MANAGER TO EXECUTE ANY NECESSARY CHANGE
ORDERS FOR THIS PROJECT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tern
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
4. Report on SeeClickFix
Planning & Development Services Director Molina presented the PowerPoint
Presentation for this item.
Mayor McNaboe asked what the average time was to close an issue that was'submitted
by the public.
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Minutes Grand Terrace City Council August 23, 2016
Planning & Development Services Director Molina stated she did not have that
information but overall for any issue took an average of 12 days.
Council Member Hussey asked if there was a kiosk within City Hall that people could
use to do this reporting or could staff help people use SeeClickFix.
Planning & Development Services Director Molina stated that staff at City Hall could
show people how to use SeeClickFix on their mobile devices or the City's website.
RECEIVE AND FILE
RESULT: APPROVED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Jackie Mitchell, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
5. Amendment#1 to City Manager Employment Agreement
City Attorney Adams presented the staff report for this item. He further reported that the
Council received one letter in opposition today and it had been provided to them.
Council Member Hussey asked if the City had not advertised this 18.1% for their salary
we would not be obligated to give this to Mr. Duffey.
City Attorney Adams answered yes.
Mayor McNaboe stated that the way she looked at this was that the City advertised the
18.1% and then we changed it during the course of the negotiations and then it became
a bait and switch at that point.
City Attorney Adams stated that the Council did not do anything illegal when they
negotiated Mr. Duffey's contract but that he felt the Council was doing equity to the City
Manager.
Mayor Pro Tem Robles stated her support of this item and provided the history of the
City's financial status. She also shared a story from the Council Academy that a City
Manager from a large City and a small City had to have the same skill set and that the
small City did not allow for any wrong steps. Mayor Pro Tem Robles fully supports City
Manager Duffey and believes he is top notch. She further stated that this did not have
anything to do with other employees. She had asked the City Manager if any City
employees or representative of the employees come to ask to open any negotiations on
any terms and conditions including wages and employment and none had occurred.
Mayor Pro Tem Robles stated that they had the Meyers Millas Brown Act if employees
needed to discuss their wages. She further suggested employees start those
discussions and Council would be happy to look at that. Mayor Pro Tem Robles said
she had no idea what the Council could and could not do, the history, and what other
cities had done for their employees.
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Council Member Mitchell stated that both she and Council Member Wilson were on the
negotiating Ad Hoc Committee for Mr. Duffey's contract but not before getting
consensus from the Council. With that in mind, both sides agreed on the compensation
both the candidate and the City. However, she did believe that it may have been
inferred or implied that 18.1% would have been given to Mr. Duffey and Mr. Duffey
believed it was due to him. She believed Mr. Duffey had done a great job and the City
would continue to see the fruits of his labor. To address Mayor Pro Tern Robles'
comment there were pay ranges for every position and she believed that you get what
you pay for.
Council-Member Hussey stated he considered this a pay correction not a pay raise.
Council Member Mitchell stated that she did not mean a pay raise; she meant that it
was the 18.1%. She also wanted everyone to know that the Council was not obligated
to give him this but wanted to as a correction.
Patricia Farley, Grand Terrace resident, stated that as residents they see lots of money
being spent, millions. The residents are left in the dark like with.the Lewis property and it
is frustrating. She did not have a problem with Mr. Duffey but since he had been hired
he has hired a fulltime assistant and Council has approved a fulltime Assistant City
Manager for him. There are employees that are currently underpaid and overworked the
morale for these employees would be affected if they continue to see how the Council
continues to increase staff and pay for the City Manager. Ms. Farley stated that the -
Measure C people felt that they had been lied to because now the City had money. She
provided the salary,for a U.S. Senator and the U.S. President which she believed was
less than the City Manager's.
Angela Wilkinson, Grand Terrace resident, believed City Manager Duffey had done a
great job.
Jeff McConnell, Grand Terrace resident, believed it was a wise investment as long as
the market holds.
APPROVE AMENDMENT #1 TO CITY MANAGER'S EMPLOYMENT AGREEMENT
RESULT: ADOPTED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
H. CITY MANAGER COMMUNICATIONS
City Manager Duffey introduced City Clerk Jacquez-Nares who provided an update on
the Secretary of State Randomized Alphabet Drawing for the November 8, 2016
Election General Election ballots. City Manager Duffey updated the Council that the City
Facebook page was up to 951 likes and the City's goal is 1000 by the end of the year.
Currently, on the City's Facebook page was the Community Clean Up Day flyer, for
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Saturday, September 17, 2016 from 8:00 a.m. to 12:00 p.m. residents can bring all of
their bulky items and a-waste to City Hall all residents can show their Burrtec trash bill
as proof of residency. City Manager Duffey further reported the sidewalks that were
deemed a hazard on the Pavement Management Index report from Interwest would be
fixed within the next couple weeks and completed by November first.
CLOSED SESSION - NONE
ADJOURN
Mayor McNaboe adjourned the City Council Meeting at 7:25 p.m.
The Next Regular City Council Meeting will be held on Tuesday, September 13, 2016 at
6:00 p.m.
ar Mchf , Mayor Pat Ja u e `City f rk
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