05/24/2016 1
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES • MAY 24, 2016
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
CALL TO ORDER
Mayor McNaboe called the meeting to order at 6:00 p.m.
Invocation was given by Rabbi Shmuel Fuss of Chabad Jewish Community Center.
Pledge of Allegiance was given by Assistant City Attorney Bettenhausen.
ROLL CALL
Attendee Name j Title I Status Arrived
Darcy McNaboe ( Mayor Present
Sylvia Robles ( Mayor Pro Tern { Present '
Jackie Mitchell ( Council Member Present {
Doug Wilson ( Council Member { Present I
Bill Hussey { Council Member I Present I
-- G. Harold Duffey { City Manager { Present {
Pat Jacquez-Nares I City Clerk I Present
{
Richard Adams I City Attorney I Present {
Linda Phillips I Child Care I Present I
Yanni Demitri { Public Works Director I Present I
Sandra Molina { Planning & Development Services Director I Present {
Cynthia Fortune { Finance Director I Present (
Steve Lasiter { Battalion Chief I Present
Doug Wolfe ( Lieutenant I Present l
A. SPECIAL PRESENTATIONS — NONE
B. CONSENT CALENDAR
APPROVED ALL CONSENT CALENDAR ITEMS.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tern
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
1. Waive Full Reading of Ordinances on Agenda
WAIVED FULL READING OF ALL ORDINANCES ON THE AGENDA.
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Minutes Grand Terrace City Council May 24, 2016 .
2. Approval of Minutes — Regular Meeting — 04/26/2016
APPROVED THE MINUTES OF THE 04/26/2016 REGULAR MEETING
3. Approval of Check Register No. 04302016 in the Amount of$576,272.07
APPROVED CHECK REGISTER NO. 04302016 IN THE AMOUNT $576,272.07, AS
SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR
FISCAL YEAR 2015-16.
4. Authority to Apply for Grant from CalRecycle Beverage Container Recycling Program
APPROVED RESOLUTION NO. 2016-13 AUTHORIZING SUBMITTAL OF
APPLICATION FOR ALL CALRECYCLE GRANTS FOR WHICH THE CITY OF
GRAND TERRACE IS ELIGIBLE.
C. PUBLIC COMMENT
Bob Levin, Veterans Wall of Freedom Chair, invited everyone to the Memorial Day
Ceremony, Monday, May 30, 2016 at 11:00 a.m. at Pico Park.
Jeff McConnell, Grand Terrace resident, requested that the Community Benefits Fund
pay for trash cans on Michigan to help alleviate the trash in that area.
Noemi Tapia, Grand Terrace Leos Club President, introduced herself and provided her
goals and plans for this upcoming year.
Jennifer Araiza, REC Center, announced the Summer Youth Camp program and
thanked the City for this opportunity.
D. PUBLIC HEARINGS — NONE
E. CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey
Council Member Hussey thanked the residents that came out to the budget meetings in
the parks and the senior center. He also thanked staff for their work on these budget
meetings. Council Member Hussey attended an Open House at Mayor Pro Tern Robles'
house also in attendance was Assembly Member Brown. He suggested that everyone
do their homework on all of the candidates up for election on June 7, 2016. Council
Member Hussey attended a baseball meeting and they were very happy that they
receive an A-rating for their snack bar and thanked the City for their help. He thanked
the Freedom Wall Committee and encouraged everyone to attend the Memorial Day
Event and to do something nice for our Veterans.
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Minutes Grand Terrace City Council May 24, 2016
Council Member Doug Wilson
� l
Council Member Wilson thanked everyone in the audience and had nothing further to
report.
Council Member Jackie Mitchell
Council Member Mitchell thanked everyone in attendance and for their participation.
She attended the budget meeting in the park and thought it was a nice way to provide
this information to the residents. Several of these residents mentioned to her that City
staff was doing a good job. Council Member Mitchell congratulated her son for making
the honor roll at Terrace Hills Middle School. She also complimented Council Member
Wilson's appearance.
Mayor Pro Tern Sylvia Robles
Mayor Pro Tern Robles highlighted the Grand Terrace Women's Club substantial
donations to the City School Libraries. She reported that at the Omnitrans meeting
consent calendar items were being questioned and that the ridership was going down.
Mayor Pro Tern Robles encourages everyone to have lunch at the Senior Center it is a
healthy alternative to fast food.
Mayor Darcy McNaboe
Mayor McNaboe provided a written summary of her report as follows:
On May 12, 2016, she attended the Advocacy Trip to Sacramento. She met with
legislators regarding issues important to businesses and the region which included:
Transportation Funding, Water Restrictions, Judicial appointments, and Predatory ADA
lawsuits relief (The Governor signed legislation into law Senator Roth's bill that provides
some relief from predatory lawsuits while preserving the intent of the original legislation.
She also met with our Assembly Member Cheryl Brown separately to discuss issues
with more of a Grand Terrace focus. That evening Mayor McNaboe also attended the
budget in the park workshop at the Fitness Park and commended staff of the good
work.
On Saturday, May 14t", Mayor McNaboe attended the Household Hazardous Waste
Collection day it seemed like it was well planned and executed. On Sunday May 22nd,
she attended the ground breaking of the Loma Linda University Medical Center's new
medical center and children's hospital. "The project in Loma Linda will entail building a
new adult hospital and an addition to the children's hospital, which is expected to cost
$823 million. The existing adult medical center in Loma Linda does not meet seismic
safety standards and is nearly 50 years old. It will be replaced with a new 276-bed adult
hospital that will have 96 intensive care beds and 180 medical-surgical beds. Hart said
a goal of the project is improving the adult facility to include more single-bed rooms,
which are needed to keep infection rates low and meet patient quality expectations."
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F. UNFINISHED BUSINESS -
i
5. Zoning Code Amendment 15-01 Establishing a New Chapter 18.80 Signs
Planning & Development Services Director Molina presented this item.
A Council, Assistant City Attorney, and staff discussion ensued on the Sign Code
provisions as to the following:
• Church signs,
• Temporary signs ,
• Sign content,
• Free speech,
• Sanctity of life versus real estate signs
• Approval process for sign permits,
• Amount of days allowed to place temporary signs,
• How fines would be imposed and collected,
• Fine amounts: first violation is $100, second violation is $200, and third violation
is $500.
• Window signs no more than 25% and an exemption written into the code,
• Application for variances,
• Seven sign limit on public property, and
• Clarification on the legal cases as they pertain to the sign code,
Jeff McConnell, Independent Broker, stated his concerns with the 500 feet distance sign
requirement and the seven sign requirement. He would have liked the Council to have
met with the business owners and real estate agents to discuss this sign ordinance. Mr.
McConnell requested that the sign paperwork should be included with the business
license paperwork.
Ken Stout, Grand Terrace Resident, supports the yard sales signs and the for rent
signs.
Bobbie Forbes, Real Estate Agent, stated her concerns with the enforcement of this
item and that she would continue to post lost pet signs. Ms. Forbes appreciated staff's
effort on the real estate and political signs.
Darryl Moore, Developer, appreciated the effort staff did on the real estate signs. He
believed that the City's sign code was too strict. Mr. Moore stated his concerns with the
seven sign limit and requested that a dollar be added to the business license for this
requirement.
Sofia Thronson, Grand Terrace resident, supports the yard sale signs. She requested
that Code Enforcement provide the new updates to the rules to the residents in order for
the residents to comply.
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Margie Miller, publisher of Grand Terrace City News, resident, and Real Estate Agent,
stated her concerns with the legal noticing of this public hearing notice. She further
stated her concerns with the seven real estate signs. Ms. Miller requested that the
Council not take action until they met with the business owners.
City Clerk Jacquez-hares read the letter from Kacy Carlsen, UpDog Media, stating her
concerns with the sign code ordinance. She was requesting a workshop with Council
and the business owners before any action was taken.
Jennifer Araiza, REC Center, also requested that the Council not take any action before
they meet with business owners and non profits in the City.
Burt Seuylemezian, Business Owner, stated his concerns with the requirement for a
sign permit. He would like to have the Council meet with the business owners before
they take action.
Bobbie Forbes, Real Estate Agent, asked if there was a standard size for the signs.
Margie Miller, Publisher the City News, stated that the ordinance had been significantly
modified and did not have a grandfather clause therefore it should be reintroduced.
An Additional Council, City Manager, City Attorney, and staff discussion ensued on the
following:
• Town hall meetings,
• The various meetings with the Council and Planning Commission,
• Noticing to the public on these meetings,
• the focus of the temporary and window signs,
• The 120 day sign permit for business owners and its display schedule,
• Benefits of having a workshop,
• Staffs interpretation of the Council's requests, and
• The Case Law that changed the staffs recommendations.
Assistant City Attorney Bettenhausen provided the Council with the following three
options:
1. Continue the entire item,
2. First reading (reintroduction of ordinance) and add the amendment, and
3. Continue on with the second reading of the original ordinance and have staff come
back with the Temporary Sign Ordinance Amendment.
Council Member Mitchell requested for the record the following:
Temporary Signs for non real estate go to four intervals 30 days each and 15 or more
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Minutes Grand Terrace City Council May 24, 2016
real estate signs allowed and also two real estate signs on the same street within 500
feet
Mayor Pro Tern Robles stated that staff did not want to come back with this item. The
Council took action on this item and now it had an amendment. Apparently, reporters
were not reporting on the Council meetings and the word was not going out to the
public. People were informed of these meetings and did not attend. Mayor Pro Tern
Robles stated that she was trying to govern and now it was coming back because of
contingencies. It was difficult being a legislator when action taken on this item at the last
meeting and now the Council has additional items changed. She would like to have staff
take another look at this item and then bring this back to Council for action.
STAFF TO BRING BACK THE AMENDMENT AND TO INCORPORATE THE
RECOMMENDATIONS DISCUSSED TONIGHT FOR THE REINTRODUCTION OF
THE ORDINANCE.
RESULT: APPROVED [UNANIMOUS]
MOVER: Doug Wilson, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tern
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
MAYOR MCNABOE RECESSED THE CITY COUNCIL MEETING AT 7:28 P.M.
MAYOR MCNABOE RECONVENED THE CITY COUNCIL MEETING AT 7:36 P.M.
G. NEW BUSINESS
6. Annual Financial Report for the Year Ended June 30, 2015
Finance Director Fortune presented the PowerPoint presentation for this item.
JR Dennis, LSL Auditing, also provided additional information on this item and the
auditing letters.
City Manager Duffey stated staff would commission a one page official record of the
Audit to mail to all residents and place on the City's website.
RECEIVE AND FILE THE ANNUAL FINANCIAL REPORT AND RELATED
DOCUMENTS FOR THE YEAR ENDED JUNE 30, 2015.
RESULT: APPROVED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Jackie Mitchell, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
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Minutes Grand Terrace City Council May 24, 2016
7. Calling for General Municipal Election - November 8, 2016
City Clerk Jacquez-hares provided a brief summary for this item.
1. ADOPT RESOLUTION NO. 2016-14 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA CALLING AND GIVING NOTICE
OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON TUESDAY,
NOVEMBER 8, 2016, FOR THE ELECTION OF CERTAIN OFFICERS AND
REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN
BERNARDINO TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION WITH
THE STATEWIDE GENERAL ELECTION TO BE HELD PURSUANT TO
ELECTIONS CODE SECTION 10403 RELATING TO GENERAL LAW CITIES;
AND
2. ADOPT RESOLUTION NO. 2016-15 A RESOLUTION ESTABLISHING
REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO
CANDIDATE'S STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION
TO BE HELD ON TUESDAY, NOVEMBER 8, 2016.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Bill Hussey, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
8. Designating Fire Lane and Prohibited Parking to Address Traffic and Parking Issues on
Palm Ave; Authorization for Removal of Vehicles
Public Works Director Demitri presented the PowerPoint Presentation for this item.
Mayor McNaboe asked if the California Vehicle Code 22651 allowed for a towing
company to come in and remove a vehicle in a tow away zone without having to sign
that they removed it.
Public Works Director Demitri confirmed Mayor McNaboe's statement on the towing
company removal procedure.
Bobbie Forbes, Grand Terrace resident, received confirmation that there would be a
dedicated towing company for these removals.
Council Member Wilson stated that it was his understanding that the red curbing was
done prior to 1978 by the County. He also also asked the standard width of the street.
Public Works Director Demitri confirmed that this was a County initiated project. He
further answered that the standard width was 30 feet but ideally it would be 40 feet.
Assistant City Attorney Bettenhausen clarified that there would be an exhibit of a map of
the red curb area added to the resolution.
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1. ADOPT RESOLUTION NO. 2016-16 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING FIRE LANES
AND PROHIBITING PARKING ON PALM AVENUE AND AUTHORIZING
REMOVAL OF VEHICLES THEREON
2. DIRECT STAFF TO REFRESH EXISTING RED CURB ON PALM AVE.
3. DIRECT STAFF TO RETURN WITHIN 60 - 90 DAYS WITH A FRANCHISE
AGREEMENT FOR TOWING SERVICES.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tern
SECONDER: Doug Wilson, Council Member .
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
9. Traffic and Parking Issues on Westwood Street and Westwood Lane
Public Works Director Demitri presented the PowerPoint Presentation for this item.
Mayor McNaboe asked what staff was going to do with the neighbors at this time.
City Manager Duffey stated that based on the previous discussion of this item staff
would like to revisit this issue with the neighbors.
Council Member Wilson asked if staff had looked into privatizing the street.
Mayor Pro Tern Robles wanted to make sure that staff pursues the privatization of the
street as one of its options.
Alice Souter, Grand Terrace resident, stated her concerns with the car problems on
Westwood. She recommended that the gate on the East end of Westwood Street be
replaced. This gate was on Lot A and it was on City of Grand Terrace property. Ms.
Souter also requested that the City install a gate like the one on Honey Hill. She
requested a copy of the Engineer's report section 10.04.310 of the Grand Terrace
Municipal Code.
1. ADOPT RESOLUTION NO. 2016-17 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING FIRE LANES
AND PROHIBITING PARKING ALONG THE SOUTH SIDE OF WESTWOOD
STREET AND ON THE EAST SIDE AND THE ENTIRE CUL-DE-SAC OF
WESTWOOD LANE AND AUTHORIZING REMOVAL OF VEHICLES THEREON
2. DIRECT STAFF TO RETURN WITHIN 60 - 90 DAYS WITH A FRANCHISE
AGREEMENT FOR TOWING SERVICES TO SERVICE ALL "TOW AWAY"
ZONES CITY-WIDE.
3. DIRECT STAFF TO MEET WITH RESIDENTS ON THESE TWO STREETS TO
DISCUSS REMEDIES TO ADDRESS PARKING ISSUES AND RETURN TO
COUNCIL IN 60 - 90 DAYS WITH DETAILS OF SUCH PLAN.
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• Minutes Grand Terrace City Council May 24, 2016
RESULT: APPROVED [4 TO 11
MOVER: Sylvia Robles, Mayor Pro Tern
SECONDER: Jackie Mitchell, Council Member
AYES: Darcy McNaboe, Sylvia Robles, Jackie Mitchell, Bill Hussey
NAYS: Doug Wilson
10. Encroachments into City Right of Way and Easements by Permanent Structures
Public Works Director Demitri presented the staff report for this item. He also provided
additional information on the property line encroaching on public property.
Mayor McNaboe requested clarification on the property line with and without sidewalks.
Assistant City Attorney Bettenhausen provided the Council with the City's liability if it
allowed these structures on the public right of way.
Council Member Wilson stated the City would invite the liability if it allowed the object to
be placed in the public right of way. He would like to take this a step further and amend
the language to not allow for this on any public right of way.
Council Member Hussey stated that the City should look at the big picture and if a family
wanted to put a block wall up instead of a wooden fence the City should allow it. The
City cannot prevent everything.
Assistant City Attorney Bettenhausen stated that an encroachment permit could be
applied for any type of encroachment into a public right of way.
Mayor Pro Tern Robles stated that the Council was there to serve the common good of
the community not on a person by person basis. She did not want to set a precedent,
she supports in-kind replacements.
Council Member Wilson stated that no one was allowed to work in the City's right of way
unless they were properly permitted. They have to be a licensed contractor and
permitted to do this work on the City's public right of way or the City incurs additional
liability if they are not.
Cassandra Arellano, Grand Terrace resident, stated that she wanted to place a block
wall instead of the existing wooden fence. She also stated that she was not informed of
the City's encroachment permit process.
Bobbie Forbes, Grand Terrace resident, asked where the mailboxes fell within the City's
rules as they were in the public right of way.
Mayor McNaboe asked Public Works Director Demitri if the City had an encroachment
permit process and he confirmed the City did have one.
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Minutes Grand Terrace City Council May 24, 2016
1. UPHOLD EXISTING CITY POLICY OF NOT ALLOWING ENCROACHMENTS BY
PERMANENT STRUCTURES IN THE PUBLIC RIGHT OF WAY OR IN
EASEMENTS
2. PERMANENT STRUCTURES THAT ARE CURRENTLY IN THE RIGHT OF WAY
CAN ONLY BE REPLACED IN-KIND SUBJECT TO THE APPROVAL OF AN
ENCROACHMENT PERMIT
RESULT: APPROVED [4 TO 1]
MOVER: Doug Wilson, Council Member'
SECONDER: Sylvia Robles, Mayor Pro Tern
AYES: Darcy McNaboe, Sylvia Robles, Jackie Mitchell, Doug Wilson
NAYS: Bill Hussey
11. Results of Budget in the Park Workshops
City Manager Duffey presented the PowerPoint Presentation for this item.
RECEIVE AND FILE THE RESULTS OF THE "BUDGET IN THE PARK"
WORKSHOPS HELD ON MAY 17T" AND MAY 19T", 2016.
RESULT: APPROVED [UNANIMOUS]
MOVER: Darcy McNaboe, Mayor
SECONDER: Sylvia Robles, Mayor Pro Tern
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
12. Continuation of Twenty-Third Amendment to Law Enforcement Services Contract No.
94-797 with County of San Bernardino
Finance Director Fortune presented the staff report for this item.
APPROVE TWENTY-THIRD AMENDMENT NO. 2016-21 TO LAW ENFORCEMENT
SERVICES CONTRACT NO. 94-797 WITH COUNTY OF SAN BERNARDINO AND
AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Sylvia Robles, Mayor Pro Tern
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
13. Summer Swim Program
City Manager Duffey provided a brief summary of the PowerPoint Presentation for this
item.
Council Member Mitchell and City Manager Duffey discussion ensued on the hours of
the different programs, the price of $7.00 and why the incubator funds were going to be
used and how this would be perceived by the public.
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Minutes Grand Terrace City Council May 24, 2016
1. AUTHORIZE THE CITY MANAGER TO USE UP TO $16,000 IN 2014-15 FUND
BALANCE FOR THE 2016 SUMMER SWIM PROGRAM. THE FUNDS WERE
ORIGINALLY EARMARKED FOR A BUSINESS INCUBATOR PROGRAM; AND
2. APPROVE CONTRACT NO. 2016-19 WITH BOYS AND GIRLS CLUB OF
GREATER REDLANDS-RIVERSIDE TO OPERATE THE CITY OF GRAND
TERRACE'S 2016 SUMMER SWIM PROGRAM IN THE AMOUNT NOT TO
EXCEED $16,000; AND
3. DIRECT THE CITY MANAGER TO SUBMIT JOINT USE AGREEMENT WITH THE
COETON JOINT`$JNIFIED SCHOOL DISTRICT BOARD (CJUSD) FOR USE OF
THE GRAND
TERRA,-HIGH SCHOOL POOL FOR THE CITY'S 2016 SUMMER
SWIM_PROGRi4M-- AND RETURN AFTER CJUSD BOARD APPROVAL TO THE
CITY-COUNCIL FOR RATIFICATION OF AGREEMENT.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sylvia Robles, Mayor Pro Tern
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
14. Amendment No. 7 to the Waste Disposal Agreement Between the City of Grand Terrace
and the County of San Bernardino
l Planning & Development Services Director Molina presented the staff report for this
item.
1. ADOPT RESOLUTION NO. 2016-18 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING AMENDMENT NO.
7, TO THE WASTE DISPOSAL AGREEMENT BETWEEN THE COUNTY OF SAN
BERNARDINO AND THE CITY OF GRAND TERRACE; AND
2. AUTHORIZE THE MAYOR TO SIGN THE AGREEMENT NO. 2106-20.
RESULT: APPROVED [UNANIMOUS]
MOVER: Jackie Mitchell, Council Member
SECONDER: Doug Wilson, Council Member
AYES: McNaboe, Robles, Mitchell, Wilson, Hussey
H. CITY MANAGER COMMUNICATIONS
City Manager Duffey announced that the Summer Recreation program had hired four
high school students as camp counselors and had 42 students enrolled in the program
so far. The Summer Youth Program would run from June 20th through July 22nd, from
8:00 a.m. to 1:00 p.m.
( CLOSED SESSION - NONE
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ADJOURN
Mayor McNaboe adjourned the City Council Meeting at 9:29 p.m.
The Next Regular City Council Meeting will be held on Tuesday, June 14, 2016 at 6:00
p.m.
Darci McNabo M yor Pat Jacqu es;_Crier
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