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07/28/2015 CITY OF GRAND TERRACE CITY COUNCIL MINUTES • JULY 28, 2015 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center• 22795 Barton Road CALL TO ORDER Mayor McNaboe Called the meeting to order at 6:00 p.m. Invocation was let by Rabbi Shmuel Fuss of Chabad Jewish Community Center. Pledge of Allegiance was led by Mayor McNaboe. ROLL CALL Attendee Name I Title Status ( Arrived Darcy McNaboe ( Mayor Present Sylvia Robles ( Mayor Pro Tern Present Jackie Mitchell ( Council Member f Present Doug Wilson Council Member ( Present Bill Hussey ( Council Member ( Present G. Harold Duffey ( City Manager ( Present Pat Jacquez-Nares �. City Clerk ( Present Richard Adams ( City Attorney Present Sandra Molina ( Community Development Director ( Present Linda Phillips Director of Child Care Services ( Present Cynthia Fortune ( Finance Director ( Present Robert O'Brine ( Lieutenant ( Present Adreane Freeman ( Management Analyst ( Present A. SPECIAL PRESENTATIONS Assembly Member Cheryl Brown presented the Award for Man of Distinction to Jim McNaboe. Mayor McNaboe thanked Assembly Member Brown for attending the meeting and sharing this award with the Grand Terrace Community. Jim McNaboe thanked Assembly Member Brown for his award and he also thanked all the community volunteers of all the organizations within the City of Grand Terrace for all of their hard work, time, and dedication in making the City a better place. He further reminded everyone of the upcoming events for the various organizations from August through November 2015. City of Grand Terrace Page 1 Minutes Grand Terrace City Council July 28, 2015 } B. CONSENT CALENDAR Council Member-Mitchell removed item number 4 for separate discussion. City Clerk Jacquez-Nares stated corrections were made to the minutes and copies were placed on the dais. CONSENT CALENDAR ITEMS 1 THROUGH 3. RESULT: APPROVED [UNANIMOUS] MOVER: Jackie Mitchell, Council Member SECONDER: Sylvia Robles, Mayor Pro Tern AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 1. Waive Full Reading of Ordinances on Agenda WAIVED FULL READING OF ALL ORDINANCES ON THE AGENDA 2. Approval of Minutes — Regular Meeting — 06/23/2015 APPROVED THE MINUTES AS CORRECTED OF THE 06/23/2015 REGULAR MEETING 3. Contract Agreement for Cleaning Services AWARDED THE AGREEMENT TO PROGREEN BLDG., SUBJECT TO . THE APPROVAL OF THE CITY ATTORNEY, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT FOR ONE (1) YEAR IN THE ANNUAL AMOUNT NOT TO EXCEED $12,000.00 WITH THE OPTION OF TWO (2) ONE (1) YEAR EXTENSIONS FOR A TOTAL OF (3) THREE YEARS. 4. Purchase of License Plate Reader Camera for Public Safety Vehicle Council Member Mitchell stated for the record that the agreement also included the installation. 1. APPROVE THE PURCHASE AND INSTALLATION OF A LICENSE PLATE READERS SYSTEM (LPRS) CAMERA IN THE AMOUNT OF $22,022.00 FOR THE CITY OF GRAND TERRACE PUBLIC SAFETY VEHICLE; AND 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE PURCHASE ORDER TO VIGILANT SOLUTIONS FOR THE LPRS CAMERA IN THE AMOUNT OF $22,022.00. RESULT: APPROVED [UNANIMOUS] MOVER: Jackie Mitchell, Council Member SECONDER: Darcy McNaboe, Mayor AYES: McNaboe, Robles, Mitchell, Wilson, Hussey r� City of Grand Terrace Page 2 Minutes Grand Terrace City Council July 28, 2015 PUBLIC COMMENT Inland Empire Derby Divas: Vanessa Cortez aka K.O. K.O. Brown, Sage Gonzales aka Savage Kitty Sage, Barny Campbell aka Crazy Hot Mess, Aida Andrade aka R2 Beat U, introduced themselves and invited the Mayor, Council, and entire community to their first home roller derby bout on Saturday August 22, 2015 at 6:30 p.m. at Cal Skate they also would like to have Mayor McNaboe blow the whistle to start the bout that night. The doors open at 6:00 p.m. and the bout starts at 6:.30 p.m. D. CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Hussey thanked Assembly Member Brown for attending the meeting and congratulated Jim McNaboe on his Man of Distinction Award. He also thanked the residents and the Inland Empire Derby Divas for attending the meeting. Council Member Hussey thanked staff for facilitating the rental of the community room to his extended family. He reminded everyone that if they had a code enforcement violation on the weekends to report them to City Hall on Monday or the next business day. They could also report the violation to one of the Council Members. Council Member Hussey reminded everyone to license their pets. Council Member Doug Wilson Council Member Wilson thanked AssemblyMember Brown for,attendin the meeting. g g He had noticed that the City was doing well in relation to the water conservation situation. Council Member Wilson recommended the use of fertilizer to help maintain a healthy lawn. Council Member Jackie Mitchell Council Member Mitchell thanked Assembly Member Brown for taking the time to recognize Mr. McNaboe. She commended and congratulated Mr. McNaboe for all his hard work and humbleness in recognizing the other organizations and thanking the volunteers while accepting his award. She further thanked the residents that attended the meeting. Council Member Mitchell reported that she attended the Chamber of Commerce installation dinner, commended Mayor McNaboe on the excellent job with the installation ceremony, and thanked all of the volunteers for their work to make the event a success. Mayor Pro Tern Sylvia Robles Mayor Pro Tern Robles thanked Assembly Member Brown. She appreciated all her hard work and attendance at tonight's meeting. She also attended the Chamber of Commerce Installation Dinner it was a positive event and really appreciated all the work that was done. City of Grand Terrace Page 3 Minutes Grand Terrace City Council July 28, 2015 Mayor Darcy McNaboe Mayor McNaboe reported that she attended the California Joint Power Insurance Authority (JPIA) annual meeting on July 15, 2015 they provided an update on their activities, handed out awards to several of their members, and elected officers. Additional discussion was on varied insurance options like a deductible type structure with the formation of a Capital Insurance Company. The JP-IA reminded the Cities that they had Labor Law Attorneys for their use; another topic they would provide the Cities information on was Cyber Liability. Mayor McNaboe 'reported that she also attended the Chamber of Commerce Installation Dinner and was happy to see that the Chamber was getting new Officers to make some strong changes in the way that they function. She was looking forward to the Chamber being a strong partner with the City. She attended the Coffee with Congressman Pete Aguilar on Saturday, July 18, 2015 and it was a very well attended event. She was able to speak with residents during this event. Mayor McNaboe announced the Central Station National Night Out Event on Tuesday, August 4, 2015 from 4:30 p.m. to 7:30 p.m. at Richard Rollins Community Park. She further announced that the Beer Room, a new business in town, was having their grand opening on August 7, 2015 and that she would take her Man of Distinction to celebrate his continued success. She thanked Assembly Member Brown for sharing the Man of Distinction Award with the Grand Terrace Community. E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS 5. Approval of Check Register No. 06302015 in the Amount of$401,853.85 Finance Director Fortune provided a brief summary of this item. Mayor McNaboe asked for the full description of the reimbursement payment for check number 71635. Finance Director Fortune answered it was for a laptop computer as outlined in the City Manager's employment agreement. Council Member Hussey requested clarification on the payment for abatement services on check number 71701. Community Development Director Molina reported that the check covers two fiscal years. The County had billed the City for the previous fiscal year that was why it showed two,payments for $13,526. City of Grand Terrace Page 4 Minutes Grand Terrace City Council July 28, 2015 City Manager Duffey added for a point of clarification that the bill before them was for the County services for notifying the property owners of the abatement. This was not for any City properties. Council Member Wilson stated for the record he had asked the City Manager to look into this matter. Fire Hazard abatement was important but the concern was that the City might be giving away the farm. There was an agreement entered into with the County in 1985 to do all the areas within the City that were not owned by private property owners. There had been a just in position on the implementation of said agreement. The City Manager would be looking into this and any unjustified fining to City residents. City Manager Duffey stated that Council Member Wilson's item would be placed on the Council Report Back Log. Mayor McNaboe stated that she was aware that previous City Managers had assisted residents with this issue and agreed it should be addressed. APPROVE CHECK REGISTER NO. 06302015 IN THE AMOUNT $401,853.85, AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2014-15. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Jackie Mitchell, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey. 6. Approval Amendment No. 1 to the Professional Services and Maintenance Agreement between the City of Grand Terrace and High Tech Security for Security Camera Upgrade Services Management Analyst Freeman provided a summary of this staff report. Council Member Hussey asked if this was the price to also install a camera at Richard Rollins Park. Mike Allagas, High Tech Security Owner, answered that at Rollins Park the camera would be placed on the building which would lower the price to approximately $2,200 to $2,500 per camera. Mayor McNaboe asked Mr. Allagas if he looked at both parks and recommended this license plate reader for Pico Park. Mr. Allagas answered he did look at both parks but he did not make the decision on which park to place the camera that decision was made by City staff. Mayor McNaboe asked staff what went into the determination to place this camera at Pico Park instead of.Rollins Park. City of Grand Terrace Page 5 Minutes Grand Terrace City Council July 28,2015 Management Analyst Freeman stated that it was the high traffic and proximity to the, high school that was used in the determination. � Mayor McNaboe asked if there was a certain amount of traffic needed for a camera to be placed. Community Development Director Molina stated that there was not a threshold of traffic recommended for the placement of these cameras. Pico Park had the tendency for heavy use over the weekends, the proximity to the high school, and the traffic from the high school were the determinating factors. Council Member Mitchell stated that she believed that Council had additionally asked for staff to look into the cost for placing a camera at Pico Park. Council Member Mitchell requested clarification on the contract if it included the camera at Pico Park. Mayor McNaboe clarified that previously Council had approved $22,566 and staff had brought this back to Council to amend the cost to include $4,885.36 of which part of that was for the license plate reader (LPR) and the other part was for the cost for the lock box. Council Member Mitchell asked if the maintenance was included. Management Analyst Freeman stated that the City already had a maintenance agreement. The total cost of the amendment was $5,154.90 for both items. Council Member Mitchell asked if the $65,497 were the funds available. Finance Director Fortune confirmed she was correct. Council Member Mitchell would.like to purchase the two cameras an additional one for Richard Rollins Park. She asked what the procedure would be to add this purchase. City Manager Duffey stated that Council could make the adjustment tonight. He further clarified the function of the LPR cameras. He stated that the current system provided the coverage for the parks. At any point in time, the Sheriff's Department could contact the City to review the recorded footage. Having the LPRs on both sites would increase the security. Mayor Pro Tern Robles stated that she was concerned because this was the second time the Council was discussing this issue and was incrementally adding items. She wanted to just approve what was presented. When one Council Member wanted to amend the item it did not reflect the plurality of the body or worked with the City's process. Mayor Pro Tern Robles requested that when additional actions wanted to be taken they be brought back individually. City of Grand Terrace Page 6 + Minutes Grand Terrace City Council July 28, 2015 �\ Mayor McNaboe stated that she would like to have a discussion about what the goal was with this item. Council had approved the update of the security system and the inclusion of the LPR for Karger Park because it made sense with the traffic volume. She understood there was a value to have LPR at the park but she was not convinced that it was something Council was remised to leave off this item. She agreed that she did not want to add cameras incrementally. Mayor McNaboe asked whether there was good coverage at the park with the items that the Council had approved before and why were the additional cameras at the other parks not recommended at that time. Mr. Allagas stated that when he met with the Sheriff's Department there was a concern with the Council regarding LPRs because they felt it was a violation of the privacy of the citizens. He further explained that the Sheriff's Department LPRs feed into their computer systems and the City's LPRs only recorded and saved the information for a period of time of approximately three weeks in which time the Sheriffs Department could potentially review the recordings. Community Development Director Molina provided a brief summary of the assessment done on the park cameras. She further stated that staff was comfortable with the coverage of the cameras that had been placed and approved by Council. City Manager Duffey stated that Pico Park would potentially be getting heavy traffic with the Veteran's Wall and the LPR would provide an additional tool for security and assistance to the Sheriff's Department. Mayor McNaboe stated that she remembered Council Member Hussey requested Richard Rollins Park as a potential site for this LPR and was surprised to see it a Pico Park. Now another one of her colleagues was requesting Rollins Park, she felt that the total security needs were not being discussed and the items were being added incrementally. City Manager Duffey apologized for his misunderstanding that the Council direction was to bring back pricing for the cost of an additional LPR camera at Pico Park. Council Member Mitchell stated that the LPR was placed at Karger Park to view the traffic that traveled down DeBerry toward the park. Community Development Director Molina stated that intersection was heavily traveled and staff thought it was the best place for the LPR. Council Member Hussey confirmed that he asked for the cameras at Richard Rollins or Pico Parks because the children were there and not the equipment at the Fitness Park. He did not realize that the camera would still be placed at the Fitness Park and Pico Park. City of Grand Terrace Page 7 Minutes Grand Terrace City Council July 28, 2015 Community Development Director Molina stated that should the Council decide not to fund the additional LPR camera; staff recommended the approval of the lock box for the camera system at the annex building. 1. APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AND MAINTENANCE AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND HIGH TECH SECURITY FOR SECURITY CAMERA UPGRADE SERVICES; AND 2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE AMENDMENT. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Darcy McNaboe, Mayor AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 7. Repeal Municipal Code Chapter 15.36 and Repeal and Replace Municipal Code Chapter 15.24 Relating to Permitting Procedures for Small Residential Rooftop Solar Energy Systems t Community Development Director Molina provided a brief summary of this item. City Attorney Adams read by title Ordinance No. 283: I AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE REPEALING CHAPTER 15.36 (SOLAR WATER HEATING SYSTEMS) IN ITS ENTIRETY AND REPEALING AND REPLACING CHAPTER 15.24 (UNIFORM SOLAR ENERGY CODE) OF TITLE 15 OF THE GRAND TERRACE MUNICIPAL CODE RELATING TO PERMITTING PROCEDURES FOR SMALL RESIDENTIAL ROOFTOP SOLAR ENERGY SYSTEMS INTRODUCE AND READ BY TITLE ONLY AN ORDINANCE TO : REPEAL MUNICIPAL CODE CHAPTER 15.36 (SOLAR WATER HEATING SYSTEMS) IN ITS ENTIRETY, REPEAL MUNICIPAL CODE CHAPTER 15.24 (UNIFORM SOLAR ENERGY CODE) IN ITS ENTIRETY AND ADOPT A NEW CHAPTER 15.24 (SMALL RESIDENTIAL ROOFTOP SOLAR ENERGY SYSTEM PERMITS). RESULT: APPROVED [UNANIMOUS] MOVER: Doug Wilson, Council Member SECONDER: Sylvia Robles, Mayor Pro Tern AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 8. A Resolution Establishing Policies and Procedures for the Naming of City-Owned Land, Buildings, and Facilities Community Development Director Molina presented the staff report for this item. Council Member Wilson asked the reason listed as item number four to wait until the person was deceased. City of Grand Terrace Page 8 i Minutes Grand Terrace City Council July 28, 2015 Community Development Director Molina answered there was not a reason but that this time period allowed for a non-emotional decision. City Manager Duffey stated that within the language it stated "generally" to provide the room for Council to approve before the person was deceased. Staff wanted to put' forward a policy that was standard to most organizations. Mayor McNaboe clarified that item number three would allow for the name to be that of a live person. Mayor Pro Tern Robles stated that in the unincorporated area of the County of San Bernardino there were several parks named after members of the Board of Supervisors that were later indicted on criminal charges. She liked that the procedures had a waiting period and the-creation of a sub-committee. She did not want to have the issues that other cities were having. Mayor Pro Tern Robles stated for the record that the flag of the United Stated was the flagthat she honored and took precedence over any other flags. ADOPT RESOLUTION' NO. 2015-30; A RESOLUTION OF THE CITY"COUNCIL OF THE CITY OF GRAND TERRACE STATE OF CALIFORNIA ESTABLISHING POLICIES AND PROCEDURES FOR THE NAMING OF CITY-OWNED LAND, BUILDINGS, AND FACILITIES RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Bill Hussey, Council Member . AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 9. Reaffirmation of Resolution No. 2012-11 Support Transfer of Ontario Airport to Local Control City Clerk Jacquez-Nares presented the staff report for this item. Mayor McNaboe stated that the City was asked to send a letter of support for this item and the request was after the Council had changed. She wanted to provide this information to the Council for their consensus on the continued support. REAFFIRM THE ADOPTION OF RESOLUTION NO. 2012-11 A RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA, IN SUPPORT OF THE TRANSFER OF ONTARIO AIRPORT (ONT) TO LOCAL CONTROL RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Jackie Mitchell, Council Member AYES:/ McNaboe, Robles, Mitchell, Wilson, Hussey City of Grand Terrace Page 9 Minutes Grand Terrace City Council July 28,2015 H. CITY MANAGER COMMUNICATIONS City Manager Duffey reminded the citizens that there would be pothole repairs done on the main streets throughout City on July 28, and 29. These repairs should address the majority of the serious potholes. He also reported that on Monday, August 3, 2015 began the Child Care Services in the City Hall Community Room. ADJOURN Mayor McNaboe adjourned the meeting at 7:12 p.m. The Next Regular City Council Meeting will be held on Tuesday, August 11, 2015 at 6:00 p.m. cy McNab a ayor Pat a ez- res-,- ity. C r _ i City of Grand Terrace Page 10