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06/09/2015 ' v 4 CITY OF GRAND TERRACE CITY COUNCIL MINUTES • JUNE 9, 2015 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center• 22795 Barton Road CALL TO ORDER Mayor McNaboe called the meeting to order at 6:00 p.m. Invocation was provided by Council Member Wilson. Pledge of Allegiance was led by Mayor McNaboe. ROLL CALL Attendee Name Title j,Status. .1 Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tern Present Jackie Mitchell Council Member Present Doug Wilson Council Member Present Bill Hussey Council Member Present G. Harold Duffey City Manager Present _ Pat Jacquez-Nares I City Clerk (.Present- I Richard Adams I City Attorney Present- -Sandra Molina Community Development Director Present Linda Phillips Director of Child Care Services ( Present Cynthia Fortune Finance Director ( Present Steve Lasiter Battalion Chief Present Robert O'Brine Lieutenant S Present A. SPECIAL PRESENTATIONS Presentation of a Commendation to Child Care Services Teacher Dennise L. Precie Mayor McNaboe on behalf of the entire Council presented the Commendation to Child Care Services teacher Dennise L. Precie in appreciation of her 27 years of service to the children and community of Grand Terrace. Cathy Toth, Child Care Center Assistant Director, along with Linda Phillips, Child Care Director, presented a plaque to Dennise L. Precie in appreciation of her years of service. Dennise L. Precie, retiring teacher, thanked everyone for their presentations. Mayor McNaboe wished Ms. Precie the best in her retirement. City of Grand Terrace Page 1 .1. Minutes Grand Terrace City Council June 9, 2015 Council Member Mitchell thanked Ms. Precie for her service to the children and the community. She also wished her well in her retirement. Council Member Hussey also thanked Ms. Precie for her service and wished her well in her retirement. Mayor Pro Tern Robles echoed the Council's sentiments and said she would enjoy taking care of her grandchildren. B. CONSENT CALENDAR Council Member Wilson removed item number 2 for further corrections. Consent Calendar item numbers 1 and 3. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER:. Jackie Mitchell, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 1. Waive Full Reading of Ordinances on Agenda WAIVED FULL READING OF ORDINANCE ON THE AGENDA 2. Approval of Minutes— Regular Meeting — 05/12/2015 Council Member Wilson provided a transcript of item number 9 and requested additional corrections. THIS ITEM WAS CONTINUED TO THE JUNE 23, 2015 CITY COUNCIL MEETING. 3. Monthly Financial Report for April 2015 RECEIVED AND FILED THE MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDING APRIL 30, 2015 C. PUBLIC COMMENT - NONE D. CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Hussey reported that he attended the REC Center performance at Azure Hills and the luau themed event was very nice. He thanked all the volunteers for their work, on the GT Community Day event. Council Member Hussey attended the Colton Joint Unified-School District alignment meeting_ at this event San Bernardino County presented their From the Cradle to Career program. He further stated that he City of Grand Terrace Page 2 4� Minutes Grand Terrace City Council June 9, 2015 attended the Joint Powers Insurance Authority (JPIA) two day workshop for Newly Elected Officials. He said the event was a very informative. He learned about lowering risk and when to use social media. Council Member Doug Wilson Council Member Wilson informed everyone that former Mayor Hugh Grant passed away and that his funeral would be on June 19, 2015 at Montecito. He requested that the meeting be adjourned in his honor. He further reported that he has been involved teaching in the Welfare to Work program in the County of San Bernardino. He said it was very fulfilling to see these adults learn new skills. Council Member Wilson stated that if anyone was interested he would connect them with this program. Council Member Jackie Mitchell Council Member Mitchell thanked the volunteers and the Foundation of Grand Terrace for the great GT Community Day events. She congratulated all of the elementary, middle school, and high school graduates and wished them the best in their future endeavors. Council Member Mitchell thanked the Sheriffs for their upcoming Coffee with a Cop event on August 11, 2015 at 7:30 a.m. at the McDonald's on Barton. She further stated that she received- the Riverside Highland Water restrictions in the mail. She also received a letter from the Senior Center on the reactivation of the AM radio and requested a staff update on this item. Mayor Pro Tern Sylvia Robles Mayor Pro Tern Robles reported that she attended the Bi-County High Occupancy Vehicle (HOV) Lane Ribbon Cutting ceremony along with the Mayor and the City Manager. She was honored that our Mayor was front and. center. at that event which was nice for the City of Grand Terrace. She also attended the GT Community Day event and stated that the event was wonderful and the kids had a great time. The volunteers worked very hard to put this event. Mayor Pro Tern Robles further reported that she attended the County's School's alignment program along with Council Member Hussey. She was impressed with the exercise that she was a part of during this From Cradle to Career event. Her group recommended that at the 3rd grade level they have reading readiness, at the pre-teen level they be educated on how not to fall prey to drugs, and to provide support to the students when they get ready to enter the work force. She attended the Omnitrans Board meeting they discussed the multi-million dollar bus .contract for the mini and access buses. Mayor Pro Tem Robles also proudly announced that her second granddaughter had graduated from Whittier High School. Mayor Darcy McNaboe Mayor McNaboe reported on the GT Community Day event and thanked the Foundation of Grand Terrace, HealtyGT, and the volunteers for a very well organized and attended event. She was told by several vendors that they really enjoyed the event. There were City of Grand Terrace Page 3 Minutes Grand Terrace City Council June 9, 2015 many dignitaries in attendance. She also reported that she received the water restrictions mailer from Riverside Highland Water Company. Mayor. McNaboe also announced that former Mayor Hugh Grant passed away last Wednesday, June 3, 2015 and that the meeting would be adjourned in his memory. She further informed her colleagues that the League of California Cities Area Manager contacted her to inform her that there were still seats available for their boards if anyone was interested. E. PUBLIC HEARINGS - NONE F. UNFINISHED BUSINESS - NONE G. NEW BUSINESS 4. Continued Deliberations and Adoption of the Budget for Fiscal Year 2015-201.6 Mayor McNaboe recessed the Council Meeting at 6:30 p.m. and reconvened the meeting at 6:32.p.m. Finance Director Fortune provided a summary on the City's Budget PowerPoint presentation. Captain Dorsey, San Bernardino Sheriffs Department, also provided a summary on their services PowerPoint presentation. Council Member Mitchell asked if the vehicle license reader informed them that there was an outstanding warrant. Captain Dorsey stated that the license reader alerts if a said license had passed by it but did not correlate the registered owner's information. Council Member Hussey asked if the new vehicles that the County provided would be outfitted with the license plate readers. Could this item be purchased through Homeland Security funds or other grant funding? Captain Dorsey stated.that the pass through costs were too much for some cities to pay and that the license plate reader mobile unit cost was $23,000. There were no grant funds available at this time. Council Member Hussey stated his support for the additional school resources.officer and thanked Captain Dorsey and all deputies for their hard work. Council Member Mitchell requested clarification on the formula used.by the Sheriff's to allot officer.service hours. City of Grand Terrace Page,4 �3 Minutes Grand Terrace City Council June 9, 2015 _ Captain. Dorsey stated that the formula provided the City with the best use of the l Sheriff's resources because it guaranteed coverage of the City. The allotment by hours would insure that someone covered the hours, regardless if an employee was out-sick or on vacation. Mayor Pro Tem. Robles thanked Captain Dorsey for the explanation of their contract services and asked what services could be added to fully.utilize the City's resources. She also stated for the record that the City did not have the adequate financial resources to help fully patrol the community. Captain Dorsey stated that an extra patrol person would be one that could be visited at the City's mid-year budget review. Mayor McNaboe thanked Captain Dorsey for the depth of his presentation. Captain Dorsey announced the Volunteer Golf Tournament was scheduled for Friday, August 28, 2015 at Calimesa County Club. Mayor Pro Tem Robles asked how much Traffic Mitigation Fees the City was. going to receive for the Spring Mountain Ranch Project. Community Development Director Molina stated that the figure was based on the total number of lots and that she would need to bring the figure back at a future meeting date. City Manager Duffey clarified that staff was asking for the Council to provide approval of the items presented for the development of the budget not the approval of the budget. City Attorney Adams stated that Council consensus was needed by staff in order to move forward with the formation of the budget for final adoption at the next Council meeting. Mayor Pro Tem Robles supports the budget enhancements as presented because she wanted the new City Manager to be successful. She wanted him to- have the team that he needed. to take on the ambitious agenda that the City-had for economic development and for the City service levels. Council Member Mitchell requested the scope of responsibilities for the Executive Assistant and for the Administrative Intern. She would also like to have the license plate reader added to the budget. City Manager Duffey stated that the Executive Assistant was the support for the City Manager and City Council. The Administrative Intern position would take on comprehensive plans for the use of special funds the City had. The both positions would r-_ assist in the efficiency and effectiveness of the City Manager's position. City of Grand Terrace Page 5 Minutes Grand Terrace City Council June 9, 2015 Council Member Mitchell stated that she was concerned because two weeks ago these two positions were not needed and now they were. She also asked if the Administrative Intern's position was Nina Mohammed's position. City.Manager Duffey stated that the previous City Manager had to remove the positions to balance the budget. Additional resources had been found to now cover these positions and still maintain a balanced budget. Mr. Duffey stated that the Administrative Intern had vacated the position at the end of May along with the Interim City Manager and confirmed that the position was the same one. Council Member Mitchell requested that the Council revisit and fund the license plate reader. Finance Manager Fortune stated that the License plate reader would be funded by the Traffic Safety Fund. By Council consensus, the license plate reader was added to the budget to be paid for by the Traffic Safety Fund. 1. CONTINUE DELIBERATIONS ON AND ADOPT THE CITY OF GRAND TERRACE ANNUAL BUDGET FOR FISCAL YEAR 2015-2016. 2. APPROVE THE ADDITIONAL EXPENDITURE AND FUND BALANCE REQUESTS AS PRESENTED. WITH THE ADDITION OF THE LICENSE PLATE READER TO BE FUNDED BY THE TRAFFIC SAFETY FUND 3. APPROVE THE TWO COMMUNITY WORKSHOPS ON JUNE 16, 2015 AND JUNE 22, 2015. RESULT: APPROVED [UNANIMOUS] MOVER: Darcy McNaboe,-,Mayor SECONDER: - Sylvia Robles,.Mayor Pro Tem AYES: McNaboe, Robles, Mitchell, Wilson, Hussey 5. Adopt Resolution 2015-12 Establishing Appropriations Limit for Fiscal Year 2015-16 Finance Director Fortune provided a brief summary of.this item. ADOPT RESOLUTION 2015-12 ESTABLISHING APPROPRIATIONS LIMIT OF $11,9911632 FOR THE CITY OF GRAND TERRACE FOR FISCAL YEAR 2015-16. RESULT: APPROVED [UNANIMOUS] MOVER:.' . Sylvia Robles, Mayor Pro Tern -SECONDER: Bill Hussey, Council Member AYES: . - McNaboe, Robles,Mitchell, Wilson, Hussey City of Grand Terrace Page 6 Minutes Grand Terrace City Council June 9, 2015 6. Adoption of Resolutions Updating Bank and Investment Account Signature Authority Council Member Mitchell stated for the record the correction to the resolutions to read City Manager instead of Interim City Manager. ADOPT CITY COUNCIL RESOLUTION NOS. 2015-13, 2015-14, 2015-15, 2015-1.6, 2015717, 2015-18, AND SUCCESSOR AGENCY RESOLUTION NOS. 2015-02 AND. 2015-,03 UPDATING THE BANK AND INVESTMENT ACCOUNT SIGNATURE AUTHORITY. RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tern SECONDER: Jackie Mitchell, Council Member AYES: McNaboe, Robles, Mitchell, Wilson, Hussey . 7. Adopt Child Care Services Rates for FY2015-16 Council Member Mitchell asked if staff foresaw any reduction in membership. Child Care Director Phillips stated that the parents were advised of the increase and no reductions had occurred yet. ADOPT RESOLUTION. NO. 2015-19 APPROVING THE 2.5%.RATE INCREASE FOR GRAND TERRACE CHILDCARE SERVICES FOR FISCAL YEAR 2015-2016 RESULT: APPROVED [UNANIMOUS] MOVER: Sylvia Robles, Mayor Pro Tem. ..SECONDER:. Jackie Mitchell,''Council Member AYES: McNaboe; Robles, Mitchell,-Wilson, Hussey 8. Approval of a Professional Services and Maintenance Agreement Between The City of Grand Terrace and High Tech Security for Security Camera Upgrade Services Community Development Director provided a brief summary of this item and introduced the City's Management Analyst Adreane Freeman. Mayor McNaboe asked what the difference was in the, existing camera footage to the new systems. She also asked about the resolution of the current cameras. Mayor McNaboe further asked what measures would be put in place to deter vandalism. Community Development Director Molina stated that the new system would store 14 days of video. The current cameras were not high resolution and the footage was grainy. The location and placement of the new cameras would also be looked at to increase coverage and the infrared technology would help with the night vision. Pico Park would have long range view cameras to allow for view of the entire field. Director Molina stated there were no measures in place to deter vandalism but the existing - cameras had not been vandalized. City of Grand Terrace Page 7 Minutes Grand Terrace City Council. June9. 2015 Council Member Hussey asked where the recorders/recordings would be housed because elements tend to add to device malfunction. He further asked about the maintenance and the types of cameras purchased. Council Member Hussey asked which staff members would be trained. Community Development Director Molina stated that the new devices would be placed where the old devices were. Mike Lipscomb, Technician, Hi-Tech Security, stated that most break downs were due. to the age and use but not the environment. He provided the technical specifications of the type of cameras, recorders and infrared systems. Community Development Director Molina stated that the point of contact and, the fully trained staff member would be the Code Enforcement Officer. Council Member Mitchell asked the City staffs role in the monitoring of these cameras and what kind of checks and balances were built in to ensure that staff monitored that the cameras were functioning correctly. Community Development Director Molina stated that currently staff reviews the recording monthly or at times twice a month, and Hi Tech was called if there were any. issues. City Manager Duffey stated that the cameras could be outfitted with a WiFi connection which would allow for-remote accessing of the cameras. He.would also like to have the maintenance crew trained to check the cameras as they maintain those areas. Mike Lipscomb, Technician, Hi-Tech Security, stated that built into the recorder/DVR was a notification system to alert that maintenance was needed by sending an email to a City staff member via a network connection. Community Development Director Molina stated that the City Hall cameras would be networked but not the outside facility cameras. City Manager Duffey stated that the cameras that would be purchased came with the capability to be networked and that staff would continue to work with the vendor to provide this additional service. This would be brought to the Council as an additional expense item. Council. Member Hussey asked about the placement of the license reader at Richard Rollins Park as opposed to other areas. Sergeant Meredith, San Bernardino Sheriffs Department, stated that Richard Rollins Park was the better location to assist the Sheriffs Department. City of Grand Terrace Page 8 j r Minutes Grand Terrace City Council June 9, 2015 City Manager Duffey stated that staff could work with the Sheriffs Department to ensure the best placement for the license plate reader and bring back to the Council the location recommendation along with any additional camera purchases. He further stated that the cameras were equipped with a blinking light which also deterred some criminals. Placement of proper signage to inform that the parks were under camera surveillance would also be done. 1. APPROVE A PROFESSIONAL SERVICES AND MAINTENANCE AGREEMENT NO. 2015-19 BETWEEN THE CITY OF GRAND TERRACE AND HIGH TECH SECURITY FOR SECURITY CAMERA UPGRADE SERVICES; AND 2. AUTHORIZE THE CITY MANAGER TO EXECUTE AGREEMENT NO. 2015-19. RESULT: APPROVED [UNANIMOUS] MOVER Doug Wilson, Council Member SECONDER: Darcy McNaboe, Mayor AYES: McNaboe, Robles, Mitchell,:Wilson, Hussey CITY MANAGER COMMUNICATIONS City Manager Duffey stated that he would like to establish a Council Report Back Log and placed a couple of items on the log: the status of the airing of the AM Radio Station and a status update on the Camera Project Assessment. The log would include the date of the meeting, the item requested, the name of the requesting Council Member, the progress, and expected completion date. The log assisted in tracking these various requests. City Manager Duffey further reported that the League of California Cities 201.5 Annual Conference in San Jose was scheduled for September 30 through October 2. He had reviewed the breakout sessions and would forward his recommendations to them. ADJOURN Mayor McNaboe adjourned the meeting at 8:32 p.m. in the Memory of Hugh Grant. Mr. Grant was one of the original Council Members when the City incorporated and also served as the City's Mayor. She thanked Staff for the information presented at the meeting and the Council for their discussion. The Next Regular City Council Meeting will be held on Tuesday, June 23, 2015 at 6:00 p.m. Darcy cNak�oe, or Pals City of Grand Terrace Page 9