03/24/2015 v CITY OF. GRAND TERRACE
CITY COUNCIL
MIN UTES. MARCH 24,:2015
.,.Council-Chambers Regular-Meeting 6:00 PM
Grand Terrace Civic Center • 22795:Barton Road
CALL TO ORDER
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Convene CityCouncil and City: Council: the Successor A enc. to the::CommunitY.
Y:. . 9 Y .
...Redevelopment Agency ...
Mayor McNaboe called the meeting to_order at 6:00 P.M. - _ . .....
Invocation was provided by Fr. Erik Esparza of the Roman Catholic Diocese of San:
Bernardino.
Pledge of Allegiance was led by Council:Member:Mitchell.:
ROLL CALL..
Attendee Name . ;5 Title * _ 3 rStatus, Arrived "
Darc McNaboe [mayor:y [ y . Present
Sylvia Robles Mayor Pro Tem Present
Jackie Mitchell Council Member .1 Present :I
-Doug Wilson Council Member Present
Bill Hussey Council Member tPresent
Carol:Jacobs:' Interim.City Manager Present
Pat dacquez=Naves ::.:.City Clerk :: .. Present
- Robert Khuu Deputy:City Attorney Present
Sandra Molina Community Development Director I Present
.L p Director of:Child Care.Services. I.Present . �. inda P ....i s
_Cynthia Fortune Finance Director ! Present- :1
Steve Lassiter Battalion Chief: ( Present
Robert O'Brine Lieutenant I Present
A. SPECIAL PRESENTATIONS
Interim City-Manager :Jacobs: presented to the -Mayor and City Council the California
Society of Municipal Finance Officers- Excellence Award.Fiscal Year 2014-2015. She
further .thanked. and commended the Finance: Department for their dedication to:
excellence.
The Mayor. and Council Members commended and thanked the staff of:the Finance
Department for their dedication and hard work:
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Minutes Grand Terrace City Council March 24, 2015
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B. CONSENT CALENDAR
Mayor Pro Tem Robles pulled.item 3 for-separate-discussion.
Approved Consent Calendar items numbers 1, 2, 4, and 5.
RESULT APPROVED.,[UNANIMOUS]
=,MOVER: Jackie Mitchell;;Council Merrmber,
-SECONDER Sylvia, Robles, Mayor'Pro Tem
AYES McNaboe ,Robles, Mitchell Wilson, Hussey
1. Waive Full Reading.of Ordinances on Agenda.
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WAIVED FULL READING OF ORDINANCES. ON AGENDA
2. Approval of Minutes _.Regular_Meeting — 02/24/2015
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APPROVED:THE MINUTES OF:THE 02/24/2015.REGULAR MEETING ...
3. Approval of Minutes= Regular Meeting —03/10/2015
Mayor Pro Tem Robles requested that "Federal Transportation Act Grant" be added:to
.... her City.Council .Communications.
APPROVED THE MINUTES OF THE 03/10/2015 REGULAR MEETING AS AMENDED.
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- RESULT APPROVED [UNANIMOUS]
MOVER` Sylvia Robles.,Mayor'Pro Tern
SECONDER.,, Darcy McNaboe'; Mayor
AYES McNaboe; Robles, Mitchell,°;Wilson, Hussey
4: Approval of Check.Register.No. 02282015 in.the Amount of$293,-976.92
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APPROVE CHECK: REGISTER NO.: 02282015 IN THE AMOUNT $293,976.92, AS
SUBMITTED, WHICH INCLUDES. THE CHECK REGISTER ACCOUNT INDEX FOR
FISCAL YEAR 201445.
5. Extension of. Service: Provider Services Agreement with EZ SunnyDay Landscape for
Citywide Landscape:Maintenance
AUTHORIZE THE CITY MANAGER TO GRANT TWO (2) ONE-YEAR:EXTENSIONS
TO .THE EXISTING. .SERVICE. PROVIDER , SERVICES 'AGREEMENT.. WITH...EZ
SUNNYDAY LANDSCAPE FOR:THE CITYWIDE LANDSCAPE MAINTENANCE
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Minutes Grand Terrace City Council March 24 2015
C. so PUBLIC COMMENT
Ray-.Hicks,,Regional.Public Affairs Manager for Southern California Edison, introduced
himself to the City Council a's.their representative-on an interim-basis.
Michael Browning, requested donations for the-funeral services for his cousin Amanda
Weir. The donations can be taken:to Pasta Italia or submitted on gofundme.com.
Ryan :P.urdy, Treasurer:.of a new sports league,: introduced himself and ;Secretary
Rochelle Long.
D... CITY COUNCIL COMMUNICATIONS:
Council Member-Bill Hussey
Council Member-'Hussey thanked City staff for their hard work and the residents for
attending the meeting: :He offered his condolences and:prayers to the family of Amanda
Weir._Council Member:Hussey, reported that-he.and Council Member Mitchell met_with
Interim City.:.Manager Jacobs to discuss the Yout.. ,Ad Hoc Committee and they:
scheduled a meeting on March 30,:2015 with several of the :youth-sports leagues. He:
reminded :everyone to remove their cars::on street sweeping:day.and if there: are :any,
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issues:to:contact:City Hall.'.
Council Member Doug Wilson
Council Member Wilson reported that on March 11th he attended the student speaker
. . contest on water recycling and water conS:erVation :in the City's community,room hosted
:.by the!:.Lion's Club. On: March :12th he attended..the SANBAG :Metro Valley Study:
Session:requested a copy of the:latest 1-2:15/13arton right-of-way plan.
Council Member Jackie Mitchell:
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Council.Member.Mitchell.reported.the she,and'Council Member Hussey
'met.with Interim
City Manager Jacobs to. discuss issues: ted to the youth sports, leagues, usage:-of.
fields and the child-care: center. :The City has scheduled a meeting with the:youth sports
leagues on March 30 to discuss field maintenance schedules, field usage fees, and
additional topics. Staff`is doing additional research on,the Child Care:Center._: _ounce ::
Member Mitchell reminded everyone that schools are on spring break and to be.mindful
of::the children playing in the streets. She offered her condolences and.:prayers to the .:
.Weir family. She wished everyone a happy Easter-holiday.-
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Minutes Grand Terrace City Council March 24, 2015
:Mayor Pro Tern Sylvia Robles
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Mayor:Pro Tem:Roble .:requested the Last:name for Amanda's gofundme;com. Council
Member Mitchell informed her it Was Weir. Mayor Pro`Tern Robles reported that :she
attended the Omnitrans meeting. She-also extended her condolences and prayers to
the Weir family.
Mayor Darcy McNaboe
Mayor :McNaboe reported on the updates that the San.-Bernardino Valley Municipal
Water District Advisory Commission on Water Policy provided on the following projects:
East Valley Water.District's..Recycled'Wate.r...project,..Cactus..Basin.Recharge,.Project, ..
State Water. Project: Supplies/Water::Management-Plan. She.;:also' met with; .Senator.;::
Connie Leyva before her:meeting:with the:State Department of Finance (DOF): Mayor
McNaboe.-discussed how- vital the. DOF's: approval of the Citys. Long Range.
Management. Plan was to the City's future development projects: She a so informed
Senator Leyva of the:inconsistency of the:DOF With the Recognized Obligation Payment
Schedules. Mayor McNaboe informed everyone, that Congressman Aguilar's staff.held
.. office hours.today,at.City:Hall and would continue every 4t 'Tuesday of:the month from:::.
1:30 to 5:30 p.m.
E.. . . PUBLIC HEARINGS.- NONE..
F. UNFINISHED BUSINESS - NONE.
G. NEW BUSINESS.
6. Records. . Management Program , Policy
:and Procedures and Records Retention ..
Schedule
City Clerk Jacquez-Nares provided a brief summary of this item.
Patricia Farley, Grand Terrace resident, stated her:,concerns :with the: destruction of.:
.plans.
City .Clerk Jacquez-Naves clarified for Ms. Farley that the development plans .have
permanent retention and:Would not be destroyed. ::
1) ADOPT RESOLUTION NO. 20.15-04 A RESOLUTION_OF THE CITY COUNCIL
- OF THE. CITY OF GRAND TERRACE,: : CALIFORNIA; : RESCINDING
RESOLUTION NUMBERS 88-21 AND: 93-15 AND ADOPTING A RECORDS
MANAGE MENT.POLICY.AND PROCEDURES AND A RECORDS RETENTION
SCHEDULE FOR: THE'-RETENTION AND: DISPOSITION.;OF RECORDS .OF
THE CITY OF :GRAND_TERRACE;:AND:
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Minutes - Grand Terrace City Council March 24�2015
2) ALLOW. CITY HALL TO REMAIN CLOSED TO THE : PUBLIC DURING:
BUSINESS. HOURS FOR STAFF TO PERFORM A "FREE THE. FILES"
CLEAN-UP DAY - EVERY YEAR ON THE CESAR. CHAVEZ FEDERAL .
HOLIDAY.
RESULT APPROVED [UNANIMOUS] r;
MOVER Doug Wilson, Council Member
SECONDER: Jackie Mitchell; Council Mernber-
AYES McNaboe, Robes, Mitchell, Wilson, Hussey;
7. Amendment No. 4 :to' Extend: the Library Lease Agreement :With the County of San
Bernardino
Interim City Manager Jacobs presented the staff report for this item.
1} APPROVE AMENDMENT NO. 4 EXERCISING A FOURTH THREE-YEAR
EXTENSION; AND
2) AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT NO. 4.: -
.(AGREEMENT NO. 2015,1.1)
RESULT APPROVED [UNANIMOUS]
MOVER Jackie Mitchell; Council Member }
SECONDER; Sylvia Robles, 'Mayor Pro Tem J
Roksles, Mitchell, Wilson, Hussey. {AYES McNaboe, ..
8. Mid-Year Budget Review for Fiscal Year 2014-15
Finance Director Fortune provided a brief summary for the PowerPoint Presentation.
Mayor McNaboe requested clarification on the Other Post Employment Benefits :..
OPEB
Finance Director.Fortune:confirrried.that the City pays the O:PEB on:an as needed basis
:and the liability was increasing :yearly. The amount presented would pay:for the :full:
annual OPEB.
Council Member Wilson thanked Finance Director Fortune for:the complete report. He :.
.. prefers .to place more into the General Fund Reserves rather than. $400,000 in the
Equipment Replacement Fund..,,: He also stated that he does . not know how -the:
Redevelopment Property Tax Trust:Fund.(RPTTF) cannot predict the City's distribution:
Mayor Pro Tern Robles requested to see the breakdowns on the following:. sales tax by
company, CALPERS:.debt, and the equipment:replacement fund along with the billing to .
each of the departments.
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Minutes Grand Terrace City Council March 24, 2015 '
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Patricia Farley, Grand Terrace resident, stated that for many years City staff has been
- informed that there have,been.people operating without business licenses. She further
stated-her concerns with Code Enforcement.
1) RECEIVE AND FILE REPORT;
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2): APPROVE PROPOSED FY2014-15: GENERAL FUND FUND BALANCE,
DESIGNATIONS, PAYMENTS:AND TRANSFERS; AND
: 3) APPROVE RECOMMENDED:- ::FY 2015-16: BUDGET: DEVELOPMENT
GUIDELINES AND REVIEW SCHEDULE.
RESULT APPROVED [UNANIMOUS]
MOVER;: Doug Wiison, Council Member
SECONDER Bill Hussey, Council Member
AYES McNaboe, Robles, Mitchell,Wilson, Hussey
H.. . : : CITY.MANAGER COMMUNICATIONS
Interim City.Manager Jacobs:informed:the Council that:she would be out:of the office on
Thursday, March'26, 2015 attending the City County Conference at the Lake Arrowhead
Resort.
RECESS TO CLOSED:SESSION:
Patricia Farley, Grand Terrace resident, stated her concerns with the way the property
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:was handled on Michigan: She requested that the Lewis Group.:keep them in the coop of
:what is going on with their: development.
Mayor McNaboe recessed the City Council into Closed Session at 7,:23 p.nlo consider
the following items:
L CLOSED::SESSION: .. .
9. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government.
Code Section 54956.8
Property: APN Nos. 1167-151-22; 11.6.7-:151-74; .1167-1.51-71; and:1167-.1.51-68.: . ..
Agency negotiator:: Carol-Jacobs,Anterim Agency Director
Negotiating:parties: Lewis Group
Under negotiation: Price and Terms of Payment
1:0.:: CON FERENCE:WITH.LEGAL .COUNSEL--Anticipated Litigation:::.:::
Initiation of litigation pursuant to:paragraph (4) of subdivision (d) of Section 54956.9:
One Potential Case ...
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Minutes Grand Terrace City Council March 24, 2015
RECONVENE TO OPEN.SESSION -
Mayor McNaboe reconvened- the City Council to open--session at 8:02 p.m. - She
reported that there was no reportable action on both items.
ADJOURN
Mayor McNaboe adjourned the meeting at:a:04 p.m. in the:memory-bf.Amanda.Weir..
The Next Regular City Council Meeting will be held on Tuesday; April 141 2015 at 6:00
p.rn.
D�Kabbayor Pat Jac
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