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02/10/2015 Ps CITY OF GRAND TERRACE CITY COUNCIL 1 MINUTES • FEBRUARY-10, 2015 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Convene City ;Council and City Council as the Successor Agency to the Community . . .. Redevelopment.Agency Mayor McNaboe called the meeting to order at-6:02 p.m. Invocation was provided by Pastor Andy McRae of Azure hills Seventh-Day Adventist - Church. Pledge of Allegiance was led by Council Member Hussey.. ROLL CALL : . Attend'ee,Name. Title Status;; Arrived ,. Darcy McNaboe I Mayor: I Present Sylvia Robles Mayor Pro Tern Present, Jackie Mitchell : Council.Member Present.:.] Doug Wilson Council Member' Present Bill Hussey Council Member I Present . Carol Jacobs,. Interim,City .Manager Present. . 1 . _. . Richard. Adams 'City Attorney I :Present at. a0dez ares , , Clerk er Present . . Sandra Molina Community De.velopmerit Director I Present . Cynthia Fortune Finance Director I :Present I. Linda Phillips Director of Child Care Services Present Robert O'Brine Lieutenant Present A. SPECIAL PRESENTATIONS - Lieutenant O'Brine, San Bernardino County Sheriffs Department, -provided .an update . on Operation.Safe Passage which was conducted the week of February 2-6, 2015 at the Grand Terrace Schools. Council Member Mitchell thanked the Sheriff's for this operation.. Mayor McNaboe stated that she had :heard positive: feedback and .the operation did work. She also thanked the Sheriff's Department for this operation. L. Cfty of Grand Terrace Page 1 Minutes Grand Terrace City Council: February 1b,'2015 B. CONSENT CALENDAR Mayor McNaboe removed item number 5 for separate discussion.:. Approved Consent Calendar item numbers 1 through 4. RESULT, _ APPROVED [.UNANIMOUS] MOVER: Jackie Mitchell,-Council Member SECONDER: Sylvia Robles, Mayor Pro Tern AYES: McNaboe,; Robles, Mitchell;°Wilson, Hussey 1. Waive Full Reading off Ordinances on Agenda WAIVED FULL READING OF ORDINANCE ON AGENDA 2. : Approval.of:Minutes— Regular Meeting — 01/27/2015 APPROVED THE MINUTES OF THE 01/27/2015 REGULAR MEETING 3. Monthly Financial Report for:December 2014 - RECEIVED AND FILE THE MONTHLY FINANCIAL REPORT. FOR THE PERIOD ENDING:D.ECEMBER 31, 2014: 4. Acceptance of the 20115 Every 15 Minutes Grant Awardin the Amount of$9,999.99 1.. ' ACCEPTED THE 2015 EVERY 15 MINUTES GRANT PROGRAM AWARD OF $9,999.99 FROM THE DEPARTMENT OF CALIFORNIA HIGHWAY PATROL, : : AND: 2. AUTHORIZE THE REVENUE.AND EXPENSE: ALLOCATIONS OF $9,999.99 RESPECTIVELY TO ACCOUNT FOR THE RECEIPT OF GRANT FU.ND.S AND EXPENDITURE FOR THE EVERY 15 MINUTES PROGRAM. 5. Amendment No. 4 to Burrtec Agreement Regarding Collection of Sew..r Fees ADOPTED RESOLUTION NO. 2015-03 A'RESOLUTION OF THE. CITY OF GRAND TERRACE CALIFORNIA APPROVING AMENDMENT NO. 4 OF THE: INTEGRATED : WASTE MANAGEMENT SERVICE AGREEMENT TO : ALLOW FOR THE REMITTANCE OF SEWER:FEES COLLECTED BY BURRTEC.WASTE INDUSTRIES TO THE CITY OF COLTON (AGREEMENT NO. 2015-05): C. PUBLIC COMMENT - NONE. City of Grand Terrace: Page 2 Minutes,: Grand Terrace City Councit February.10,:2015 CITY-COUNCIL COMMUNICATIONS Council Member Hussey Council Member. Hussey thanked everyone for attending the meeting, staff for all of their help in his new Council position, and the Chamber for their business outreach. He reported that he was .invited to the Lion's Club to be a judge at' the student speaker . contest and thanked them for this opportunity. He .also attended the 'neighborhood watch meeting and thanked the Sheriffs for Operation Safe Passage. Council Member Hussey. reminded the community that door to. door solicitors .need a City :peddler's license and that residents should ask for it. Council Member Wilson Council Member Wilson reported that he:attended the:San Manuel Indian Health Center. grand opening, the Lion's Club:student speaker:contest, and the SANBAG meeting and Board, orientation. luncheon. Council Member Wilson also attended .the fourth: year anniversary celebration of the TNT Agency which works: with San Bernardino County . Supervisors to bridge the gap from high school graduation to the workforce:in the construction field. He also attended a pre-application workshop:at the County of San Bernardino Offices on:how to avoid fatal flaws in a development project. Council Member Jackie Mitchell Council Member Mitchell stated that she did not have anything to report:at hat time. Mayor Pro Tern Sylvia Robles Mayor Pro Tern Robles appreciated the efforts of Council Members Wilson and Hussey for serving on the Council .and: the community. She referred:everyone to the:various social-media outlets for-the Omnitrans public hearing dates and pertinent:information. Mayor Darcy McNaboe Mayor: McNaboe reported that she attended the San:Manuel Indian Health .Center grand opening-and that the representatives of the Center are looking for ways to be.involved with the Grand Terrace Community. She also attended the ribbon cutting for Brookdale formerly known as Emeritus about a; month ago and:was pleased that.the City was attracting quality businesses. Mayor McNaboe also attended the SANBAG meeting and Board orientation luncheon. She provided a-brief summary on the background of the San Bernardino Associated Governments (SANBAG) Board of Directors, the organization, Measure 1, various committees, and the projects on the agendas. She also reported that:she had a meeting on Saturday,-January 31, 2015 with Congressman Pete Aguilar in .which he expressed an interest on the challenges the City was facing. He was working on scheduling regular meetings with constituents. here in Grand Terrace and possibly having his staff onsite monthly to assist residents in accessing federal benefits and programs. City of Grand Terrace Page 3 Minutes Grand Terrace City Council February.!0, 2015 E. PUBLIC HEARINGS -_NONE K UNFINISHED BUSINESS 6. Formation of City Council Ad Hoc Committees Interim City.Manager Jacobs provided a brief summary onthis item.. Mayor Pro Ten Robles stated that Council should express their topics of interest and that regional.interest should go through SANBAG: Council Member Wilson.stated that their energy should be focused in a particular way and stated his. interests.in the formation of .the::following Ad: Hoc Committees:; Lewis Exclusive Negotiating Agreement, Vacant Properties, Volunteers and the:CAFR. wp Council Member Mitchell stated, that some Ad: Hoc Committees were needed .now and some could be created in the. future. She would _like to -see one-.for community development in the future and a public safety, youth, child icare and school:district now. Mayor McNaboe requested that the Council list their interests: : : Interim. City Manager Jacobs. stated that the Council providing .their interests would facilitate staffin contacting the Council Members when these subject meetings arose. City Attorney Adams:explained the differences of a standing and ad _hoc committees along with their duties and the potential Brown Act violations. A . Council discussion. ensued as: to .the type, the: necessary knowledge, and the : spontaneity of the creation, appointment, and duration of an ad hoc committee. By :Council consensus, Council Members Hussey and Mitchell were.appointed to the . School, Public Safety,. Youth, and Child Care Ad.Hoc Committee. Interim City Manager.Jacobs clarified that the Council direction given :was to have a School, .Public Safety;:Youth, and Child Care Ad Hoc Committee made:up of Council Members:Hussey and Mitchell to be called as.need. G. NEW BUSINESS 7 Ordinance Amending Chapters: 4.76, 4.84, and 4.88 of Title 4: of the Grand :Terrace Municipal Code Community Development Director Molina provided a brief summary of this item. Council Member Wilson requested.a point of order and requested a discussion after the motion land the second. City of Grand Terrace Page 4 Minutes Grand Terrace City Council. February 10, 2015 Council Member Wilson stated for the record that he had not received the cities fee . comparison.document he requested. INTRODUCE AND READ BY TITLE ONLY ORDINANCE NO. 280, AN ORDINANCE OF :THE CITY COUNCIL OF THE CITY OF GRAND TERRACE; CALIFORNIA, AMENDING CHAPTER 4.76 : BUILDING AND SAFETY FEES, CHAPTER 4.84 ENGINEERING FEES AND CHAPTER 4.88 PLANNING FEES OF TITLE 4 OF THE GRAND TERRACE MUNICIPAL CODE RESULT APPROVED [4 TO 1] MOVER Sylvia Robles, Mayor Pro.Tern SECONDER: Bill Hussey, .Council Member AYES Darcy McNaboe, Sylvia Robles; Jackie Mitchell, Bill Hussey NAYS Doug Wilson 8. Agreement with HdL Companies to Provide Economic Development Services Interim City Manager Jacobs provided:a brief summary of this item. Council Member Wilson requested clarification on Attachment A of the agreement and stated, he did not like;open ended agreements. _ Mayor Pro: Tern Robles liked that this item was brought to the Council for action and supported the item. Council Member Mitchell asked Council Member Wilson to :clarify what : he was uncomfortable with. Council Member Wilson stated:that the scope of-work on the agreement was not clear. City Attorney Adams provided an explanation on the terms used on the agreement to allow of additional work if needed. Mayor Pro Tem Robles stated that the agreement has safeguards and, the flexibility needed to handle additional work. AUTHORIZE THE. MAYOR TO ENTER INTO A PROFESSIONAL 'SERVICES AGREEMENT NO. 2015-06 WITH- :HDL COMPANIES TO PROVIDE ECONOMIC , : DEVELOPMENT SERVICES IN THE AMOUNT OF $9,360. RESULT. APPROVED [UNANIMOUS] . . ;MOVER: Sylvia:-Robles, Mayor Ord-Tern . SECONDER:; Doug Wilson, Council Member AYES: .` - McNaboe', Robles,.MitchellWilson, Hussey.; i City of Grand Terrace Page 5 Minutes Grand Terrace City Council, February.10,:_015 9. Agreement for Participation in the San _Bernardino County Sheriff Department's Work . : Release Program Interim City Manager. Jacobs provided:a brief summary of this item. Council Member Hussey stated that he supported inmate labor and believed the City had experience.wor king With inmates. . Council Member Mitchell stated her concerns with the inmates being in the community. Community Development Director Molina stated that :the inmates worked under City supervision and Were very essential for the City to maintain the current Level of service. Mayor Pro Tem Robles stated that the inmates were screened and that she supported this.item. . Council Member- Hussey stated -that the inmates are .usually convicted of non-violent crimes and worked under the City's. supervision. He believed that: the inmate labor.: benefited the-City greatly. APPROVAL OF.: AGREEMENT :NO.: 2015-07 FOR: PARTICIPATION IN SAN . . BERNARDINO COUNTY SHERIFF DEPARTMENT'S WORK RELEASE PROGRAM RESULT APPROVED [UNANIMOUS] :MOVER: Jackie Mitchell,,;:Council_Member. SECONDER: Doug Wilson,.Council Member. AYES: McNabo.e; Robles, Mitchell; Wilson, Hussey 10. Successor Agency's Recognized Obligation Payment Schedule (BOPS) 15-16A _ Finance Director Fortune provided a brief summary of this item. Mayor McNaboe requested clarification on the City's Bonds use. Finance Director Fortune confirmed that the Bonds have not been used to date and new . legislation would determine the Bond use in the future. 1.. : ADOPT THE' : SUCCESSOR : AGENCY'S . RECOGNIZED : OBLIGATION . PAYMENT SCHEDULE (ROPS) 15-16A IN THE AMOUNT OF $1,933,434. AS AMENDED WITH CORRECTED AMOUNT OF $1,981:;434, 2. ADOPT RESOLUTION NO. 2015-01, A RESOLUTION. OF THE SUCCESSOR AGENCY TO COMMUNITY REDEVELOPMENT AGENCY OF THE :CITY OF GRAND TERRACE APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE:COVERING THE PERIOD JULY 1,_2015 TO DECEMBER 31, 2015 (RODS 15-16A) AS. REQUIRED BY HEALTH AND SAFETY CODE SECTION 34177. AS AMENDED WITH CORRECTED AMOUNT OF$1,981,434. City of Grand Terrace Page 6 Minutes.: : -._ - Grand Terrace City Council February 102015 ;RESULT APPROVED [4 TO 0] MOVER ; Sylvia Robles; Mayor Pro Tern SEC.ON.DER- Darcy McNaboe,..Mayor AYES: Darcy McNaboe; S.ylv'ia,Rob'les; Jackie Mitchell;; Bill'.Hussey . ABSTAIN. Doug-Wilson H. CITY MANAGER-COMMUNICATIONS- Interim City Manager Jacobs:stated that at the. last Council Meeting it was suggested to look into'a tax increase, .she suggested that this be discussed after the mid-year budget . review in -order to provide .an. adequate picture of the City. financial' standing. She attended a meeting with the Lewis Company and several of the property owners as Lewis is performing.their due diligence. She continues to meet with the Colton Joint Unified School District to work together on common interests. Interim. City Manager Jacobs met : with the Chamber of Commerce to improve. on the following: communication, effective and 'efficient support, to the businesses within the City and would: also be meeting with them.on Wednesday; February 11, 2015 to: discuss the . . . City's proposed sign ordinance. She attended -the SANBAG City Manager Technical Advisory Committee meeting with discussion on Measure :I funds, the reporting on maintenance and effort, and how to make it equitable across the board. RECESS:TO :CLOSED SESSION Mayor McNaboe recessed_ the City Council into Closed:Session at 7:36:0.m. to consider the following: I. CLOSED SESSION 1.1. Conferencewith Legal Counsel-Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One Potential Case 12. Public Employee Appointment; pursuant to Government Code section 54957. Title;:-City Manager RECONVENE TO OPEN SESSION Mayor McNaboe reconvened to open session at 8`.07 p.m. She.reported that on both Closed Session items direction was given to-staff and there was no reportable action at this time. i City of Grand Terrace Page 7 Minutes.. Grand Terrace City Counci.l: : February 10,: 015 ADJOURN Mayor McNaboe adjourned the: City Council.Meeting at 8:08 p.m. The. Next Regular City Council Meeting will be held:on.Tuesday,-February 24, 2015 at 6:00 p.m. Tay cNgabo Pat Jacq a s t ' City=Clerk City of Grand Terrace Page 8 -